HomeMy WebLinkAbout06-04-12 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the Board
of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
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WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile.
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
June 4, 2012
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE – 2ND FLOOR
WESTLAKE, TX 76262
COUNCIL CHAMBERS/MUNICIPAL COURT ROOM
Workshop Session 5:00 p.m.
Regular Session 6:00 p.m.
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Workshop Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS FROM JUNE 4, 2012, TRUSTEES
REGULAR MEETING AGENDA. (30 min)
4. REPORTS
Reports are prepared for informational purposes and will be accepted as presented. (there
will no presentations associated with the report items) There will be no separate discussion unless
a Board Member requests that report be removed and considered separately.
a. Academic Progress Report regarding the Secondary school Programme.
5. DISCUSSION ITEMS
a. Discussion regarding the End of Year and One School Objectives. (20 min)
b. Discussion regarding various Board Manual Policy amendments. (20 min)
6. BOARD RECAP / STAFF DIRECTION
7. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for
citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board cannot by law take action nor have any discussion or deliberations on any
presentation made to the Board at this time concerning an item not listed on the agenda.
Any item presented may be noticed on a future agenda for deliberation or action.
3. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes for the meeting held on May 7, 2012.
b. Consider approval of Resolution 12-07, Amending the Electronic
Communications and Faculty Responsibilities Policy.
c. Consider approval of Resolution 12-11, Amending the Student Travel on School
Sanctioned Trips Policy.
d. Consider approval of Resolution 12-12, Amending the Graduation Policy.
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4. BOARD CALENDAR
5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
- None
6. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on
May 30, 2012, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Westlake Academy
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas
flag; I pledge
allegiance to thee,
Texas, one state under
God, one and
indivisible."
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes for the meeting held on May 7, 2012.
b. Consider approval of Resolution 12-07, Amending the Electronic
Communications and Faculty Responsibilities Policy.
c. Consider approval of Resolution 12-11, Amending the Student Travel on
School Sanctioned Trips Policy.
d. Consider approval of Resolution 12-12, Amending the Graduation Policy.
Westlake Academy
Item # 3 –
Review of Consent
Agenda Items
REPORTS
Reports are prepared for informational purposes and will be accepted as presented.
(there will no presentations associated with the report items) There will be no separate discussion
unless a Board Member requests that report be removed and considered separately.
a. Academic Progress Reports regarding the Secondary school Programme.
Westlake Academy
Item # 4–
Reports
Improving Academic Success in the
Secondary School for the 2nd Semester 2012
June Follow-Up Report
Clinton R. Calzini
Executive Summary
To recall, during the February 6, 2012 Board of Trustees Meeting, I presented an analysis
and recommendations report regarding concerns about academic success for some
secondary students (See Appendix A). This report is the fourth and final of the monthly
reports I will provide during the remainder of this semester to provide feedback on the
progress of our efforts and the resulting students’ academic progress.
Efforts by the Secondary School
March 5 – April 20
Over the past month, the secondary school maintained all the previous efforts described
in the last three reports.
Students’ Academic Progress
Per the School Board’s request I have provided a breakdown of students failing by grade
and subject area for the three available quarters.
The tables and charts (See Appendix B) generally depict the same pattern across grades
and subject areas: Second quarter had more failings than the first and the third quarter
saw failings drop to the same level or below those in the first quarter.
Final Evaluation of Action Plan
The final evaluation of the Action Plan will be provided under separate cover after the 4th
quarter data has been collected and analyzed.
Appendix A
Improving Academic Success in the
Secondary School for the 2nd Semester 2012
Analysis and Recommendations
Clinton R. Calzini
I. Problem
A number of somewhat overlapping, yet disparate factors have created concern for the
educational progress of some students at Westlake Academy. The relationship a nd
degree to which these issues are intra-causational is complex and this analysis has sought
to disentangle the causal factors. The noted areas of concern are:
A. The number of students failing courses in the first semester of SY 2011-12
was much higher than in previous years.
B. The Spanish program has had a history of issues that has led to the poor
preparation of students.
C. The math program has had a history of issues that has led to the poor
preparation of students.
D. A seemingly large number of students have left during the first semester of SY
2011-12. (see Follow-up Student Withdrawals Report from Ben Nibarger)
II. Desired Outcomes
A. Increase student success
B. Retain capable students
III. Criteria for Success in Meeting Desired Outcomes
A. Issues preventing success are identified.
B. Opportunities for increasing success are identified.
C. Upon the evidenc e from the first two steps, create a plan such that:
• Students are achieving greater academic success across all courses.
• Students are able to achieve greater success in Spanish.
• Students are able to achieve greater success in math.
• We are able retain capable students to the best of our ability.
D. The plan keeps the integrity of the program and does not cause further
problems.
IV. Analysis
To better understand the cause of these issues, I have taken several steps to gather
information in preparation of a plan that will fulfill the criteria for success to meet the
desired outcomes:
A. Met with the parents of all students that have failed more than one course.
B. Met with teachers who had five or more students fail their course.
C. Met with the Spanish teachers to discuss the progress in the first semester.
D. Met with the math teachers to discus the progress in the first semester.
E. Used part of the Professional Day (January 16th) to analyze data from the first
semester. Specifically, the teachers compared two sets of data (described below)
in each course they taught. From this data, a full faculty discussion was held to
establish a list of causes and trends in the data.
1. Comparison of the difference between grades from the first quarter and
the second quarter. Students that had a difference of 10 percentage points
or greater were further analyzed to determine cause. Students with special
needs were also examined as a subset of the data.
2. Comparison of the difference between the average of Quarter 1 and 2,
and the semester exam grade. Students that had a difference of 10
percentage points or greater were further analyzed to determine cause.
Students with special needs were also examined as a subset of the data.
V. Findings
Following the same letters, a list of causational factors were determined:
A. From the Parents Meetings:
A variety of reasons were found to have caused students’ failing semester grades.
The factors causing failure were highly individualized, yet five main trends
became clear from the parents’ perspective:
1. Poor student attitude and motivation towards the course(s) and / or
teachers(s).
2. Missing, incomplete or un-submitted homework.
3. Poor study skills and/or preparation for exams.
4. Unprepared for level of rigor, expectations, and content (within WA
and from other schools).
5. Poor instruction and lack of support / communication by teachers.
It is important to note that “ability” to succeed in class was seldom mentioned in
these discussions with teachers, parents and students.
B and E. From the individual teacher meetings and the faculty as a whole:
Similar to the meetings with parents, a variety of reasons were found to have
caused students’ failures.
1. On the exams, students found difficulty in applying content knowledge,
rather than simple regurgitation of information.
2. For some students, their essay and short answer exam answers had
satisfactory content, but were very poorly written.
3. This is the first time that seventh graders have had such a large, formal
summative grade (i.e., semester exam).
4. Poor student attitude and motivation towards the course(s) and / or
teachers(s).
5. Missing, incomplete or un-submitted homework.
6. Poor study skills, time management and/or preparation for exams.
7. Some students’ focus / view of their exams was: “What is the minimum
I need to get in order to get “X” grade?”
C. & D. The comments from the Spanish and math teachers included all of the
notes from above and had the fo llowing additional perspectives:
1. Spanish: Student placement has caused issues within the classes.
2. Spanish: Wide variety of abilities in each class.
3. Spanish: Modifications to content have been difficult to implement due
to 1 and 2.
3. Math: Students did not prepare for the exam that was heavy on
vocabulary and concepts. Their focus was only on calculation.
4. Math and Spanish: Students that have sought help have been
successful.
VI. Action Steps
The 1 st and 2nd quarter grades and exam grades, coupled with the perspectives
described above, provide a deeper understanding of the concerns in the students’ progress
this semester. The contextual data provides light on how to move forward to ensure
improvement. Table 1 provides an overall action plan to address the issues.
Table 1
Recommended Action Plan
Problem Action Steps Completion Date
(Person responsible)
Aligned with
Desired Outcome
Evaluation of
Action Steps
The number of students
failing courses in the
first semester of SY
2011-12 was much
higher than previous
years.
• Begin using an
advisory period for
reviewing planner,
homework, etc.
• Begin implementing
workshops for study
skills, test prep, and time
management during
advisory time.
• Improve on-boarding
process.
• Offer summer courses
in targeted subject areas.
• Consider modifying
exam procedures for SY
2012 – 2013.
• Teachers increase their
communication with
students and parents
regarding poor grades /
homework completion.
• Teacher communicate
• February 1 and
ongoing (Calzini and all
Advisory Teachers)
• February 6 and
ongoing (Calzini, Nees,
Odom)
• Spring of 2012
(Calzini, Odom, Nees,
Barron, Stoyanoff)
• Summer of 2012
(Calzini)
• Fall of 2012 (Calzini,
Stoyanoff, Odom,
Barron, and Nees)
• February 1 (Calzini,
and all teachers)
• February 1
• Increase student
success
• Increase student
success
• Retain capable
students
• Increase student
success
• Increase student
success
• Increase student
success
• Increase student
• Improved grades on
quarter report cards,
exams and fewer reports
of missed homework.
• Improved grades on
3rd quarter report card,
exams and fewer reports
of missed homework.
• Fewer students leaving
due to academic
transition problems.
• Credit recovery.
• Improved grades on
exams.
• Improved grades on
quarter report cards,
exams and fewer reports
of missed homework.
• Improved grades on
progress and/or
persistent issues
success quarter report cards,
exams and fewer reports
of missed homework.
The Spanish program
has had a history of
issues that has led to the
poor preparation of
students.
• Individual plans for
teachers / students (i.e.,
Depending on students
they have, they will
recommend what needs
to be done for success.)
• Bring in volunteers for
Spanish classes.
• Provide $1000 per
teacher for instructional
resources.
• Place students in
appropriate level of
Spanish.
• Ongoing (Calzini,
Traynor, Morales,
Linan)
• February 1 (Calzini,
Traynor, Morales,
Linan)
• Completed (Calzini)
• SY 2012-2013
• Increase student
success
• Increase student
success
• Increase student
success
• Increase student
success
• Improved grades on
quarter report card,
benchmark tests, exams,
and fewer reports of
missed homework.
• Improved grades on
quarter report card,
exams, and fewer reports
of missed homework.
• Improved instruction.
• Improved instruction.
The math program has
had a history of issues
that has led to the poor
preparation of students.
• Individual plans for
teachers / students (i.e.,
Depending on students
they have, they will
recommend what needs
to be done for success.)
• Provide $1000 per
teacher for instructional
resources.
• Ongoing (Calzini,
Hinton, Kemmerer,
Aisthorpe)
• Completed (Calzini,
Hinton, Kemmerer,
Aisthorpe)
• Increase student
success
• Increase student
success
• Improved grades on
quarter report card,
benchmark tests, exams,
and fewer reports of
missed homework.
• Improved instruction.
Appendix B
Figure 1
Number of Students Failing Subjects over Three Academic Quarters
Figure 2
Number of Students Failing Subjects over Three Academic Quarters
Figure 3
Number of Students Failing by Grade Level over Three Academic Quarters
Figure 4
Number of Students Failing by Grade Level over Three Academic Quarters
DISCUSSION ITEMS
a. Discussion regarding the End of Year and One School Objectives. (20 min)
b. Discussion regarding various Board Manual Policy amendments. (20 min)
(These items are located in the Consent portion of the agenda)
Westlake Academy
Item # 5 –
Discussion Items
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WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: June 4, 2012
Staff Contact: Rod Harding/Dr. Clint Calzini Discussion
Subject: Whole School Goals/Update on Curriculum Improvement Areas for 2011-2012
EXECUTIVE SUMMARY
At the Board of Trustees meeting on 12 September 2011, Westlake Academy whole school goals
were presented. This agenda memo is an update on the ‘One School, Together’ whole school
goals for 2011-2012. The goals are:
• Initiate and develop a whole school approach to the systematic development of
curriculum
• Establish an ongoing Curriculum Review Cycle
The curriculum areas for review and improvement are Mathematics and Spanish. The report
highlights the initiatives, findings and actions that will enrich and strengthen the written, taught
and learned curriculum in the PYP and MYP.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
The report support’s Westlake Academy’s Vision to inspire “….students to achieve their
highest individual potential….” and the Mission “….to provide students with an
internationally minded education of the highest quality….”. The report directly supports the
Value s of “Academic Excellence”.
The desired outcomes of “High Academic Achievement” and “Effective Educators and Staff”
can only be achieved if Westlake Academy works and develops as ‘One School, Together’, both
now and in the future.
FISCAL IMPACT
Funded Not Funded N/A
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RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Presented as a discussion for Board information and review.
ATTACHMENTS
Report
End of Year Report on Whole School Goals
‘One School, Together’
GOALS:
• Initiate and develop a whole school approach to the systematic development of
curriculum
• Establish an ongoing Curriculum Review Cycle
Initiative 1: Find and develop a robust electronic IB curriculum management system.
3rd Learning and Westlake Academy began it partnership in February 2012 for the
preparation of curriculum work to be uplifted to WestlakeLearns Curriculum
Management System began in April 2012. Organizational meetings coordinating
implementation teams were decided and comprised of teachers from all sections of the IB
programs. The objective by June 2012 was to align the Texas Education Knowledge and
Skills with the IB Learning outcomes of Mathematics and Language Arts from
Kindergarten through 12. Finalization of this alignment will be completed in August
2012. The overall documents pertaining to each IB program and at a whole school level
has been ongoing since April and uplifted to a folder designated as ‘My School’.
Initiative 2: Review the need for a curriculum review cycle
The Primary and Secondary Principals with the PYP, MYP and DP coordinators have
‘institutionaliz ed’ a curriculum review cycle. In 2011-2012 curriculum reviews were
undertaken and resources identified to be implemented in 2012-2013.
The second semester of 2012 has been devoted to preparing curriculum for Westlake
Learns and the alignment of the Language Arts and Mathematics is a significant
undertaking. The alignment of the Spanish curriculum between the PYP, MYP and DP
will take place in the August -September period due to the new hires in the Spanish
program in upper PYP and MYP.
In 2012-2013 the curriculum review area will be Language Arts (English) and the major
emphasis will the writing, as this has been an area that needs improvement based on the
data from the International School’s Assessment (ISA) and Texas Assessment of
Knowledge and Skills (TAKS). By June the STARR assessment will be another measure
in which to base our curriculum improvement.
Initiative 3: Review current status of content / skill curriculum, curriculum resources
and human resources in the MYP & DP Mathematics and Spanish
For both Math and Spanish (and all other subject areas), the original curriculum plan was
cancelled and replaced by the 3rd Learning curriculum development plan. Departmental
work from this year will continue until the completion of a curriculum in both subject
areas. There is also a possibility that the school will add another track to the math
program of studies that will lead to Higher Level Math.
In addition to extra funds provided this year, the current budget cycle (via zero based
budgeting) has provided the opportunity for the department to order additional
instructional resources. Resources will need to be continually assessed over the next few
years in order to fully provide for all Spanish classes and levels.
Department members of both Math and Spanish were reviewed through observation, self-
assessment, formal assessment and input from the secondary leadership team. One
teacher has been replaced and instructional improvements have been suggested and / or
required of other faculty members.
Rod Harding and Dr. Clint Calzini
BOARD RECAP / STAFF DIRECTION
Westlake Academy
Item #6
Board Recap /
Staff Direction
Town of Westlake
Item # 7 –
Workshop
Adjournment
Back up material has not
been provided for this item.
CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to
address the Board on any matter whether or not it is posted on the agenda. The Board cannot
by law take action nor have any discussion or deliberations on any presentation made to the
Board at this time concerning an item not listed on the agenda. Any item presented may be
noticed on a future agenda for deliberation or action.
Westlake Academy
Item # 2 – Citizens’
Presentations and
recognitions
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes for the meeting held on May 7, 2012.
b. Consider approval of Resolution 12-07, Amending the Electronic
Communications and Faculty Responsibilities Policy.
c. Consider approval of Resolution 12-11, Amending the Student Travel on
School Sanctioned Trips Policy.
d. Consider approval of Resolution 12-12, Amending the Graduation Policy.
Westlake Academy
Item # 3 - Consent
Agenda Items
BOT Minutes 05/07/12
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WESTLAKE ACADEMY
BOARD OF TRUSTEES WORKSHOP
May 7, 2012
PRESENT: President Wheat, Trustees: Clif Cox, David Levitan and Rick Rennhack.
ABSENT: Tim Brittan and Carol Langdon
OTHERS PRESENT: Assistant to the Superintendent Amanda DeGan, Board Secretary
Kelly Edwards, Primary Principal Rod Harding, Secondary
Principal Dr. Clint Calzini, and Director of Communications &
Community Affairs Ginger Awtry.
Workshop Session
1. CALL TO ORDER
President Wheat called the workshop to order at 5:16 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the pledge of allegiance to the United States and Texas flags.
3. STUDENT PRESENTATIONS – “Westlake’s Got Talent”
Michelle Wu Grade 4 performed a piece the piano.
James Cavazos Grade 5 performed a drum solo.
BOT Minutes 05/07/12
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4. REVIEW OF CONSENT AGENDA ITEMS FROM MAY 7, 2012, TRUSTEES
REGULAR MEETING AGENDA.
Trustee Cox asked if the amount of training sessions provided in the contract was
sufficient based on the implementation process.
5. REPORTS
a. Academic Progress Reports regarding the Secondary school Programme.
Principal Calzini provided an overview of the graph during weeks six (6) and seven (7)
of the report.
Discussion ensued regarding the number of students represented in the graphs, the
number of homework assignments not submitted, how the data is collected,
notifications to parents advising that homework was not submitted and any
consequences for not submitting homework assignments.
6. DISCUSSION ITEMS
a. Report regarding the Academic Progress Report for International School’s Assessment
(ISA) Scores in Mathematics, Reading and Writing in Grades 5 and 8.
Principal Harding provided a presentation and overview of the ISA assessment.
Discussion ensued regarding the scale scores as compared to ‘Like Schools’ and ‘All
Other Schools’, how this assessment measures studies that students are learning
around the world, sample questions on the test and the cost of implementing the test
in Grade 10.
President Wheat recessed the workshop at 6:49 p.m. to convene a Special Council
Meeting.
President Wheat reconvened the workshop at 7:19 p.m.
b. Discussion regarding various Board Manual Policy amendments.
Assistant to the Superintendent DeGan provided an overview of the policies on the
consent agenda.
Principal Calzini provided an overview of the Learning Community Commitment
Statement policy amendment.
Discussion ensued regarding the amendments and how the commitment applies to
the students, faculty and parents.
BOT Minutes 05/07/12
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Principal Calzini provided an overview of the amendments to the Communication
policy how to have short to the point communication regarding homework and non
substantive issues that could be easily resolved.
Discussion ensued regarding several revisions. The Board then asked staff to revise
the Communications policy to reflect the topics of discussion that should not be
discussed by email, which topics of discussion that should be protected or privileged,
responsiveness to parent’s emails (within 48 hours), social media site etiquette, the
use of video conferencing tools and fraternization.
Assistant to the Superintendent DeGan provided an overview of the Affiliates policy as
presented.
7. BOARD RECAP / STAFF DIRECTION
Review and report the number of failing students by grade, class, and teacher.
Explore the professional opportunities to work with and visit Lehigh Valley Academy in
Pennsylvania.
Further discussion regarding the cost of ISA Testing during the budget workshop.
Contact TEA regarding a presentation and discussion of the STARR testing.
8. ADJOURNMENT
There being no further business before the Board, President Wheat adjourned the
workshop at 8:02 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the regular meeting to order at 8:02 p.m.
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS:
No one addressed the Board.
3. CONSENT AGENDA
a. Consider approval of the minutes for the meeting held on April 2, 2012.
b. Consider approval of Resolution 12-07, Amending the Electronic Communications
and Faculty Responsibilities Policy.
c. Consider approval of Resolution 12-08, Amending the Learning Community
Commitment Statement Policy.
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d. Consider approval of Resolution 12-09, Approving a License Agr eement Contract
for a Web-Based Curriculum Management System with 3rd Learning.
e. Consider approval of Resolution 12-10, Adopting an Affiliate Policy for Westlake
Academy.
Item b of the consent agenda will be discussed during the meeting in June.
MOTION: Trustee Rennhack made a motion to approve items a, c, d and
e with the email revision, of the consent agenda. Trustee Cox
seconded the motion. The motion carried by a vote of 3-0.
4. BOARD CALENDAR
5. FUTURE AGENDA ITEMS
- None
6. ADJOURNMENT
MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee
Levitan seconded the motion. The motion carried by a vote of 3-0.
President Wheat adjourned the meeting at 8:04 p.m. to reconvene the workshop.
APPROVED BY THE BOARD OF TRUSTEES ON JUNE 4, 2012.
ATTEST: ____________________________
Laura Wheat, Board President
_____________________________
Kelly Edwards, Board Secretary
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: May 4, 2012
Staff Contact: Clint Calzini Discussion/Consent
Subject: Consider a resolution amending the Electronic Communications and
Faculty Responsibilities Policy.
EXECUTIVE SUMMARY
Consider the resolution to amend the Electronic Communications and Faculty Responsibilities
Policy. These changes allow electronic communication between school and home on topics
previously not allowed by policy. This allows teachers, administrators and parents to exchange
information electronically on a greater range of topics, yet maintains the expectation of face-to-
face meetings / phone conversations if a more substantive discussion is needed.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? School policy is a responsibility of the Board of
Trustees.
Which policy governs this? Previous policy and authority of the Board of Trustees.
What addit ional direction is necessary? Input and questions from the Board of Trustees.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommended approval of amended policy.
ATTACHMENTS
• Resolution
• Electronic Communications and Faculty Responsibilities Policy No. 3.12 with proposed
amendments
Resolution 12-07
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WESTLAKE ACADEMY
RESOLUTION NO. 12-07
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING AN AMENDMENT TO BOARD OF TRUSTEES ELECTRONIC
COMMUNICATIONS AND FACULTY RESPONSIBILITIES 3.12, CHANGING THE
PARAMETERS OF ACCEPTABLE USE OF ELECTRONIC COMMUNICATION.
WHEREAS, the Board of Trustees desires to amend the Westlake Academy Graduation
Policy No. 3.12, approved and adopted on August 16, 2010; and
WHEREAS, the Westlake Academy Board of Trustees finds that the passage of this
Resolution is in the best interests of the Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: The Board hereby adopts the amendment to the policy known as the
Board of Trustees Electronic Communications and Faculty Responsibilities, 3.12 attached to this
resolution as Exhibit “A”.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Board hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
Resolution 12-07
Page 2 of 2
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 4th DAY OF
JUNE 2012.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
L. Stanton Lowry or Janet S. Bubert,
School Attorney
Exhibit A
EDITED
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 3.12:
Date Board Adopted: August 16, 2010
Date Board Amended: N/A
Effective Date: August 16, 2010
Policy Category: Parent, Student and Faculty Relations and Expectations
Policy Name: Electronic Communications and Faculty
Responsibilities
Policy Goal: Establishing clear guidelines for the use of electronic communication
between Westlake faculty/staff and parents, between Board members and parents, as
well as between Academy faculty/staff members and their students.
Policy Description:
Effective communication is an essential component of any successful organization, and
the Board wishes to encourage this type of communication among all Academy
stakeholder groups and constituents. To that end, it is recognized that electronic
communication is frequently used to achieve communication between parties on a
timely basis. It is important to identify when electronic communication is appropriate,
when it is not, and how to best utilize this method of communication for maximum
effectiveness in the school setting.
Definitions
For the purposes of this policy, the term “electronic communication(s)” shall be defined
as:
a. Email
b. Text messaging
c. Instant Messaging
d. Social media sites, such as Facebook and Twitter
e. Video conferencing
Electronic Communication shall be used for short and precise exchanges to
discuss non-substantive matters such as:
a) plan or schedule meetings between a parent and teacher or between faculty/staff
members
b) answer a brief factual/logistical question about a student’s homework assignment
or scheduling of a test, quiz, or project, (i.e. when tests, quizzes, or projects will
be given or when they are due)
c) announce trip arrangements and logistics
The nature of some school related topics (such as those shown in sections d, e, and
f) may require substantive discussion and therefore a face-to-face conversation is
the preferred method of communication. If the issues are unresolved after an
exchange of 3 emails (or other electronic communication) then further
communication shall occur in face-to-face meetings or telephone conversations, as
deemed appropriate. Such meetings and/or telephone conversations shall be set
and/or occur in a timely fashion.
a) discussions about a student’s (or students’) behavior or conduct, either in or
outside of the classroom, on or off campus.*
b) discussions regarding a student’s (or students’) academic performance
or any aspect of student life protected as confidential under State and/or Federal
law (i.e., special education needs, learning disabilities, discipline imposed, etc).*
c) discussions regarding teaching methods, subject content, policy or administrative
decisions, or discipline measures/decisions.*
Electronic Communication on any topic shall be timely and concise. As such, inquiries
sent via electronic communication shall be answered/returned by faculty/staff within
forty-eight (48) hours or less of their receipt from a parent or student (weekends and
holidays excepted).
Faculty/staff members are also prohibited from using social media, personal email, or
third-party websites to communicate with students or parents about any non-Academy-
related matters.
Page 1 of 2
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: June 4, 2012
Staff Contact: Clint Calzini Discussion/Consent
Subject: Consider a resolution amending the Board Parameters for School
Sanctioned Trips Policy.
EXECUTIVE SUMMARY
Consider the resolution to amend the Board Parameters for School Sanctioned Trips Policy.
These changes remove the pre-determined trips, established the concept of a Discovery Week in
for the Secondary School and create more flexibility for principals to allow spouses and the
school age children of school chaperones to attend trips.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? School policy is a responsibility of the Board of
Trustees.
Which policy governs this? Previous policy and authority of the Board of Trustees.
What add itional direction is necessary? Input and questions from the Board of Trustees.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommended approval of amended policy.
ATTACHMENTS
• Resolution
• Board Parameters for School Sanctioned Trips Policy No. 6-02 with proposed
amendments
Page 2 of 2
Resolution 12-11
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION NO. 12-11
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING AN AMENDMENT TO BOARD OF TRUSTEES CHANGING THE
BOARD PARAMETERS FOR SCHOOL SANCTIONED TRIPS, 6.02.
WHEREAS, the Board of Trustees desires to amend the Westlake Academy Board
Parameters for School Sanctioned Trips Policy No. 6.02, approved and adopted on August 16,
2010; and
WHEREAS, the Westlake Academy Board of Trustees finds that the passage of this
Resolution is in the best interests of the Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: The Board hereby adopts the amendment to the policy known as the
Board of Trustees Board Parameters for School Sanctioned Trips Policy, 6.02 attached to this
resolution as Exhibit “A”.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Board hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
Resolution 12-11
Page 2 of 2
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 4TH DAY
OF JUNE 2012.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
L. Stanton Lowry or Janet S. Bubert,
School Attorney
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 6.02:
Date Board Adopted: March 9, 2009
Date Board Amended: August 16, 2010
Effective Date: March 9, 2009
Policy Category: Student Achievement
Policy Name: Board Parameters for School Sanctioned Trips
Policy Goal: Students Who Become Well Balanced, Life Long Learners
Policy Description: The Board of Trustees supports Academy sanctioned trips as a
means to pursue, promote, and enhance IB learning goals for Academy students as set
out in the IB Learner Profile. As such, all school sanctioned trips should fit and promote
this IB Learner Profile, the IB curriculum, as well as be of direct educational value for
the student participants of these trips. In an effort to provide the safest possible
environment for the students of Westlake Academy, this policy for student trips will be
enforced on any and all trips that require students to be away from the property located
at 2600 J. T. Ottinger Road, Westlake, TX 76262.
Board Approval for Out-of-State Trips
The Board shall approve all out-of-state, school-sponsored trips. Such approval shall
consider the immunity laws applicable for the destination, District and employee liability
for damages arising from accidents and/or injuries that may occur during the trip, the
stated educational value of the trip, and whether participation results from advancement
in a regional or national competition.
The following grade level(s) and trip formats have been identified as consistent with the
IB curriculum and Learner Profile and thereby, effective as of the 2011/2012 school
year, approved as to a standing schedule for the Academy.
Grade Trip Format/Location Date of Occurrence
Primary
4 Team Building (Local destination) Spring
5 Domestic or International Trip (Location subject to approval) Spring
Secondary
7 Team Building (Domestic) Fall
8 Historical/Boston, Washington D.C. (Domestic) Spring
9 Language Immersion (Domestic) Fall
10 International Trip (Location subject to approval) Fall
11 Team Building (Local destination) Fall
12 Senior Trip (Location subject to approval) Spring
All other policy directives contained in this document will begin with the 2010/2011
school year as it relates to, requests to organize student trips, staff training and
chaperone responsibilities, non-school sanctioned trips, conduct expectations and
consequences, and student participation.
Requests to Organize Student Trips
Other than the previously identified trips associated with each grade level, Any trip
requests within the contiguous 48 states must be submitted to the section principal and
superintendent of each section for review, prior to Board for approval.
Requests for student trips to locations outside the United States will be submitted to the
Superintendent for review, prior to Board approval.
Student trips should coordinate with the Academy’s school calendar as much as
possible. If any part of the requested trip will occur during scheduled instructional time,
the request should adequately address how the academic needs will be met for any
students not participating in the trip. The Superintendent or his/her designee is
responsible for establishing required chaperone ratios that address safety needs.
All student trips must be organized in accordance with the requirements established in
the Parent-Student Handbook, other applicable administrative procedures, and any
requirements imposed by the Superintendent. The Superintendent shall review the
request and, if applicable under this policy, forward it to the Board for approval.
All student trip decisions are the sole purview of staff and faculty, subject to the
restrictions of this policy. As such, parent input on such trips will be encouraged and
utilized as appropriate however all final decisions on Westlake Academy student trip
destinations and trip logistics will be made by Superintendent designated staff and
faculty subject to the parameters of this policy.
Any trip taken away from the school is a privilege, not a right, and as such, students are
required to represent our school in a responsible manner. This privilege could be
revoked as a disciplinary measure if deemed necessary by the school administration.
Students who violate the code of conduct or directives given by school staff during a
school trip, will be subject to the disciplinary processes contained in the Parent/Student
Handbook. Serious conduct violations that occur during a school trip may result in
expulsion in accordance with Academy policies and Parent/Student Handbook.
Vendor Identification
Staff shall utilize a Request for Proposal (RFP) process to identify and select a vendor
to provide the school sponsored trips on an annual basis. All trip locations will be
coordinated through the selected vendor who will work with the Superintendent or
his/her designee to schedule the events.
Staff Training and Chaperone Responsibilities
Any staff member who participates in a school sponsored trip will be required to
undergo a training process which explains the trip guidelines and responsibilities
associated with serving as a chaperone. The foremost duty of all chaperones shall be
the care and supervision of the students. All written and implied rules of conduct in the
Employee Manual or found in the Parent/Student Handbook will be followed.
Additionally, trips will have a designated Group Leader, assigned by the appropriate
Principal, to serve as the staff member who will coordinate the logistics, recruit
additional chaperones, communicate with parents and make any necessary decisions
which concern the welfare of the students while away from the Academy.
Upon approval from the principal, chaperones are not may or may not be permitted to
bring a spouse, relative, and/or other school aged children. are not otherwise eligible
for participation in a school trip as their guests, even They must however participate at
their own expense.
Participation in Student Trips
The Academy shall obtain written parent permission before any student may participate
in any school-sponsored student trip or other activity away from school. Participation is
subject to any pre-requisites that may be set in compliance with the Parent/Student
Handbook.
Students who participate in school-sponsored trips shall be required to ride in
transportation arranged or provided by the school to and from the event. An exception
may be made if the student’s parent or guardian personally requests that the student be
allowed to ride or travel with the parent or presents a written request to the office. The
Academy shall not be liable for any injuries that occur to students being
transported/traveling outside the school arranged transportation.
Each school sponsored trip will be subject to a minimum number of student participants
that will be deemed necessary to continue with the event. The Board has established
2/3 as the minimum number of student participation rate for a each grade level trip.
However, should a simple majority of 50% be achieved, the Superintendent, or his/her
designee, is directed to review the educational benefits of the trip and determine if the
trip should proceed as planned. The minimum number of student participation shall not
apply to Discovery Week (see below).
Arrangements for students remaining at school must be prepared by staff members and
submit them to the principal one week prior to departure.
Non-residential trips will require the Principal’s approval for both location and the
minimum number of student participants necessary to plan the event.
Non-school Sanctioned Trips
As school attendance, participation in the classroom environment and exposure to the
appropriate educational material is vital to the success of the student, families are
encouraged to refrain from removing their child(ren) for family trips during the school
term.
Parents who schedule trips during the school year, which are not officially sanctioned by
the Academy, subject their student(s) to unexcused absences. Any absences of this
nature must be submitted to the Principal for review and approval prior to the
withdrawal of the student. Approved trips will be given an excused absence and
conversely unapproved trips will be given an unexcused absence, which will follow the
guidelines in the Parent/Student Handbook for make-up work and attendance
consequences.
Residential Trips
At Westlake Academy, we believe that residential trips give the students greater
opportunities for experiential learning within an appropriate, relevant and authentic
context, as well as the chance to develop their independence and self-management
skills.
Time away from home helps cement and forge friendships, as well as strengthening the
bonds that they have with their teachers.
In addition to the aforementioned, residential trips afford students with the opportunity of
experiencing different perspectives and cultures, thus promoting and developing greater
understanding and international-mindedness.
Discovery Week
At the discretion of the Secondary Principal, day and week-long residential and non-
residential trips will be planned during the school’s spring break. Details of the planned
trips will be provided to parents at the beginning of the school year.
The following are the Learning Outcomes for Residential Trips:
DEVELOPING KEY SKILLS
• Using and applying knowledge, skills and understanding in different, realistic
and exciting contexts
• Developing the ability to work co-operatively
• Developing the ability to communicate successfully
• Showing initiative and a positive attitude
• Showing greater independence, moving towards self-reliance
• Becoming increasingly risk aware and increasing understanding and
independent action
RAISING ACHIEVEMENT BY BOOSTING SELF-ESTEEM AND MOTIVATION
• Raising self-esteem through successful participation and enjoyment
• Developing a positive attitude to learning
• Helping demonstrate strengths and understanding of limitations
• Encouraging responsibility
• Improving behavior
• Addressing disaffection
DEVELOPING SOCIAL EDUCATION AND CITIZENSHIP
• The ability to work with others, accept and support them, building relationships
• Learning to tolerate others and respect their views – understanding equal
opportunities
• Learning to accept the consequences of their own actions
• Learning to defend their own point of view
• Encouraging a commitment to voluntary service
• Exploring attitudes and values they will carry into adult life
PROMOTING EDUCATION FOR SUSTAINABLE DEVELOPMENT
• An appreciation of the natural world as a source of interest and challenge
• A concern for living things
• An understanding of the need for interdependence between people and the
environment
• Recognition of the effect of present actions on the future
• An increasing ability to access evidence and make personal decisions
PROMOTING HEALTH AND FITNESS AND A POSITIVE USE OF LEISURE (where
applicable)
• Developing a positive attitude to physical activities and a healthy lifestyle
• Developing and experiencing physical fitness and well-being
• Achieving success in physical activities
• Developing self-respect and self-discipline and the ability to cope with adversity
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: June 4, 2012
Staff Contact: Clint Calzini Discussion/Consent
Subject: Consider a resolution amending the Graduation Policy.
EXECUTIVE SUMMARY
Consider the resolution to amend the Graduation Policy. These changes seek to update and
clarify graduation requirements and the calculation and use of cumulative grade point averages.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? School policy is a responsibility of the Board of
Trustees.
Which policy governs this? Previous policy and authority of the Board of Trustees.
What add itional direction is necessary? Input and questions from the Board of Trustees.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommended approval of amended policy.
ATTACHMENTS
• Resolution
• Graduation Policy with proposed amendments.
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 6.04:
Date Board Adopted: November 3, 2009
Date Board Amended: August 15, 2011
Effective Date: August 15, 2011; contingent upon approval by TEA
Policy Category: Student Achievement
Policy Name: Graduation Policy
Policy Goal: Defining the commencement participation requirements; establishing
Valedictorian, Salutatorian and Honor Graduate policy;
Policy Description:
Eligibility for Commencement – Westlake Academy seniors who have satisfied all
Academy requirements for graduation are eligible for participation in the graduation
ceremonies.
For students who do not meet the requirements, an exception may be made in the
event that a senior lacks one (1) credit towards the graduation requirements. The
student must have a plan approved by the Head of Secondary to complete the credit
prior to the beginning of the next school year. No other exceptions to participation in the
graduation ceremony will be granted.
Only students who have completed all the requirements of Westlake Academy will
receive a diploma. Those requirements are as follows:
• Completion of a minimum of 29 credit hours according to the Westlake Academy
Program of Studies
• Not assigned to a Disciplinary Alternative Education Placement (DEAP) setting
during his/her senior year at the Academy or any other educational facility
As reflective of the Academy’s rigorous and enriching IB curriculum and desire to foster
college readiness, students who graduate from Westlake Academy will complete a
program of study, which includes higher academic standards and additional credit hours
than those established through the guidelines of the State of Texas.
Students who receive a Westlake Academy high school diploma will have completed a
minimum of 29 hours of course work, which reflects those higher levels of academic
achievement. The graduation requirements detailing the necessary courses are
incorporated into the policy by addendum A.
The provision for the Westlake Academy Diploma will become effective for the students
in the graduating class of 2011.
Approved Courses Included in Formal Grade Point Average (GPA) - All courses taken
at the secondary level at Westlake Academy which contain specific objectives,
determined by the Texas Education Agency (TEA) and are not modified in content will
be included when calculating grade point average.
The following general criteria govern the calculation of the grade point average:
• GPA will be calculated by the Counselor and rounded up to the nearest whole
number
• GPA will be determined using semester grades earned in state approved courses
• Grades earned in courses completed at other fully accredited school(s) and
transferred to the Academy will be included in determining grade point average
Course criteria must be consistent with the standards established at Westlake
Academy. Correspondence courses, Credit-by-Exam, Dual Credit courses, courses
modified in content, Pass/Fail courses, Local Credit courses not required for graduation,
Advanced Placement Exams, International Baccalaureate Exams and grades earned in
credit-bearing courses taken prior to Grade 9 will not be included in the calculation of
the formal GPA, but will be reflected on the student’s Academic Achievement
Record/Transcript.
Quality Points for IB Courses - Westlake Academy will award ten (10) points to the final
grade for any IB Diploma Program courses. Raw grades in the course must be a
passing grade of 70% or better to receive quality points. Raw semester grades are
shown on a student’s report card and Academic Achievement Record (AAR)/Transcript.
Indicators for quality points will be included on the Report Card and the AAR/Transcript.
Quality points will be included in GPA calculation and this weighted GPA will appear on
the student’s transcript.
Grades earned in honors (pre-IB/AP) IB courses taken at other accredited districts will
receive quality points if the following conditions are met:
• Quality points awarded from other schools for classes not offered at Westlake
Academy will only be accepted for classes offered at Westlake Academy.
• Quality points awarded from other schools for classes that Westlake Academy
offers will be accepted, however, they will not exceed or be less than the
numerical weight of quality points awarded at Westlake Academy.
• The previous school provides official documentation of Diploma courses.
Academic Recognition - Westlake Academy will encourage and recognize academic
achievement through the establishment of a class Valedictorian, Salutatorian and Honor
Graduates. Only grades earned at Westlake Academy and those earned at schools
approved by Westlake Academy will determine the student’s academic recognition.
Calculating and Reporting GPA - A student’s GPA calculation at regular intervals as
determined necessary by the Head of Secondary. The intervals will be communicated
through the use of the Parent/Student Handbook.
Rank in Class - Rank in class will only be reported for the purposes of:
• Automatic admission of the top 10% of the class into a Texas public college or
university
• Consideration for scholarships
Valedictorian and Salutatorian - Graduating seniors with the top two cumulative grade
point averages (CGPA), as determined by the Head of Secondary or his/her designee,
will be eligible to serve as the Valedictorian and Salutatorian, respectively. In the event
of a tie for Valedictorian, the students will share the honor and no Salutatorian will be
designated.
All courses used to determine GPA must not be modified in content in order to qualify
for Valedictorian and Salutatorian.
Valedictorian and Salutatorian eligibility requires attendance at Westlake Academy for
six (6) consecutive semesters preceding graduation. Further, a student who is in
violation of the Academy codes and requirements, Town code, or State codes, may be
deemed ineligible by the Chief Executive Officer or his/her designee to represent
Westlake Academy as the Valedictorian or Salutatorian.
Honor Graduates - A graduating senior’s weighted cumulative grade point average
(CGPA) rounded to 90% or above will be determined to be an Honor Graduate and will
be duly recognized at commencement.
All courses and corresponding numerical grades earned to determine GPA must not be
modified in content and must be identified by the state as regular, honors, and AP or IB
courses in order to qualify for Honor Graduate status.
The Head of Secondary and his/her designee are granted the authority to include
students whose CGPA is 90% or above at the end of the final semester.
Operational guidelines consistent with the above policy directives will be detailed and
published by Academy Staff in the Parent/Student Handbook on an annual basis.
Graduation Requirements
Side-by-Side Comparison
WA WA NHP TEA
Actual Required Distinguished*
English 4 4 4 4
Mathematics 5 4 4 4
Science 4 4 4 4
Social Studies 4 4 4 3.0
Gov’t 0.5 0.5 0.5 0.5
Economics 0.5 0.5 0.5 0.5
Foreign Language 5 3 3 3
Physical Education 1.5 1.5 1.5 1.5
Health 0.5 0.5 0.5 0.5
Speech 0.5 0.5 0.5 0.5
Technology 2.0 2.0 1.0 1.0
Fine Arts 2.0 1.0 2.0 1.0
Tok 2.0 2.0 1.0 n/a
Electives 1.0 1.0 2.5 2.5
CAS/Extended Essay 1.0 0.5 n/a n/a
(32.5) (29.0) (29.0) (26.0)
*Source: TEA Website
http://ritter.tea.state.tx.us/rules/tac/chapter074/ch074f.html
Dates Amended:
11/03/09
08/15/11
Resolution 12-12
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION NO. 12-12
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING AN AMENDMENT TO BOARD OF TRUSTEES GRADUATION
POLICY, 09.18.
WHEREAS, the Board of Trustees desires to amend the Westlake Academy Graduation
Policy No. 9.18, approved and adopted on August 15, 2011; and
WHEREAS, the Westlake Academy Board of Trustees finds that the passage of this
Resolution is in the best interests of the Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: The Board hereby adopts the amendment to the policy known as the
Board of Trustees Board Parameters for School Sanctioned Trips Policy, 6.02 attached to this
resolution as Exhibit “A”.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Board hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
Resolution 12-12
Page 2 of 2
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 4TH DAY
OF JUNE 2012.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
L. Stanton Lowry or Janet S. Bubert,
School Attorney
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
AMENDED VERSION
Policy No. 6.04:
Date Board Adopted: August 15, 2011
Date Board Amended: June 4, 2012
Effective Date: June 4, 2012; contingent upon approval by TEA
Policy Name: Graduation Policy
Policy Category: Student Achievement
Policy Goal: Establishing graduation requirements and defining the commencement
participation requirements, the calculation of cumulative grade point average and
Valedictorian, Salutatorian and Honor Graduate criteria.
Policy Description:
Graduation requirements - As reflective of the Academy’s rigorous and enriching IB
curriculum and a desire to foster college readiness, students who graduate from
Westlake Academy will complete a program of study which includes high academic
standards and additional credit hours making them eligible for the Texas Distinguished
Achievement Diploma.
Only students who have completed all the requirements of Westlake Academy will
receive a diploma. Those requirements are as follows:
• Completion of a minimum of 28 credit hours as required by the Texas
Distinguished Achievement Diploma.
• Not assigned to a Disciplinary Alternative Education Placement (DEAP) setting
during his/her senior year at Westlake Academy or any other educational facility.
Students who receive a Westlake Academy high school diploma will have completed a
minimum of 28 hours of course work, which reflects those higher levels of academic
achievement. The course requirements are:
English 4.0
Speech 0.5
Foreign Language 3.0
Social Studies 4.0
Government 0.5
Economics 0.5
Science 4.0
Mathematics 4.0
Fine Arts 2.0
Elective 1.0
Physical Education / Health 1.0
Technology 1.0
Middle Years Program Personal Project* 0.5
Theory of Knowledge 1.0
Creative, Action, & Service (CAS) 1.0
& Extended Essay
TOTAL 28.0
* Students enrolling after 10th grade are exempt from this requirement.
Eligibility for Commencement – Westlake Academy seniors who have satisfied all
Westlake Academy requirements for graduation are eligible for participation in the
graduation ceremonies; however, disciplinary infractions may jeopardize a students’
participation in the commencement ceremony at the discretion of the Secondary
Principal.
For students who do not meet the requirements, an exception may be made in the
event that a senior lacks one (1) credit towards the graduation requirements. The
student must have a plan approved by the Secondary Principal to complete the credit
prior to the beginning of the next school year. No other exceptions to participation in the
graduation ceremony will be granted.
Calculation of Cumulative Grade Point Average (CGPA):
• Courses taken at the secondary level at Westlake Academy and other fully
accredited schools and that are not modified in content will be included when
calculating CGPA.
• CGPA will be calculated by the College Counselor and rounded up to the
nearest hundredth.
• CGPA will be determined using semester grades for all courses from the 9th
grade up to the time of reporting. Reporting dates will vary with college /
scholarship due dates.
Quality Points for Diploma Program Courses - Westlake Academy will award ten points
to the final grade for all IB Diploma Program courses. Raw grades in the course must be
a passing grade of 70% or better to receive quality points. Raw semester grades are
shown on a student’s report card and Academic Achievement Record (AAR)/Transcript.
Quality points will be included in CGPA calculation and this weighted CGPA will appear
on the student’s transcript. No quality points are awarded for non-Diploma courses.
Academic Recognition - Westlake Academy will encourage and recognize academic
achievement through the establishment of a class Valedictorian, Salutatorian and Honor
Graduates.
Valedictorian and Salutatorian – Graduating seniors with the top two CGPAs will be
recognized. In the event of a tie for Valedictorian, the students will share the honor and
no Salutatorian will be designated. Additionally, valedictorian and salutatorian eligibility
requires attendance at Westlake Academy for six consecutive semesters preceding
graduation. Further, the Superintendent or his/her designee may deem a student
ineligible who is in violation of Westlake Academy’s code of conduct and requirements,
Town code, or State codes.
Honor Graduates - A graduating senior’s whose weighted CGPA is 90% or above will
be determined to be an Honor Graduate and will be duly recognized at commencement.
The Secondary Principal and his/her designee are granted the authority to include
students whose CGPA is 90% or above at the end of the final semester.
Rank in Class - Rank in class is determined by CGPA and will used for the purposes of:
• Reporting to Texas colleges and universities for automatic admission.
• Reporting to all colleges if students are in the top quartile.
• Reporting to all colleges and universities or other institutions for scholarship
applications.
• Determining Valedictorian and Salutatorian.
• At the parents request
Operational guidelines consistent with the above policy directives will be detailed and
published in the Program of Studies and or the College Application Handbook on an
annual basis.
Dates Amended:
11/03/09
08/15/11
BOARD CALENDAR
- Senior Baccalaureate Ceremony – WA Performance Hall
May 31, 2012; 10:30 a.m. -11:30 a.m.
- Last Day of School & All School Picnic – 12:30 p.m.
May 31, 2012; Picnic on Town Green
- Senior Banquet – Texas Motor Speedway
May 31, 2012; 6:30 – 9:30 p.m.
- 2012 WA Graduation; Hurst Conference Center
June 2, 2012; Grand Ballroom-2:00 p.m; with
VIP reception beforehand - Meeting Room 5, 1:15 p.m.
- BOT Budget/Planning Workshop – Council Chambers
June 7, 2012; 9:00 a.m. – 4:00 p.m.
- Glenwyck Farms Neighborhood “town hall-style” Meeting
June 7, 2012; 7:00 p.m.
- Town Offices Closed
July 4, 2012
- Town Council Budget Retreat
August 10, 2012, (4:00 – 8:00 p.m.)
- BOT Meeting
August 13, 2012
- First Day of School
August 20, 2012
- Town Council Meeting
August 27, 2012
Westlake Academy
Item #4
Board Calendar
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the CEO with the
requested item and the CEO will list it on the agenda. At the meeting, the requesting
Board member will explain the item, the need for Board discussion of the item, the
item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member
receives a second, the CEO will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
- None
Westlake Academy
Item # 5 –
Future Agenda
Items
Westlake Academy
Item # 6 –
Adjournment
Back up material has not
been provided for this item.