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HomeMy WebLinkAbout06-04-12 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the Board of Trustees Workshop but not prior to the posted start time. Mission Statement Westlake Academy is an IB World School whose mission is to provide students with an internationally minded education of the highest quality so they are well-balanced and respectful life-long learners. Page 1 of 3 WESTLAKE ACADEMY Vision Statement Westlake Academy inspires students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile. Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-Minded, Caring, Risk-takers, Balanced and Reflective BOARD OF TRUSTEES MEETING AGENDA June 4, 2012 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE – 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS/MUNICIPAL COURT ROOM Workshop Session 5:00 p.m. Regular Session 6:00 p.m. Page 2 of 3 Workshop Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REVIEW OF CONSENT AGENDA ITEMS FROM JUNE 4, 2012, TRUSTEES REGULAR MEETING AGENDA. (30 min) 4. REPORTS Reports are prepared for informational purposes and will be accepted as presented. (there will no presentations associated with the report items) There will be no separate discussion unless a Board Member requests that report be removed and considered separately. a. Academic Progress Report regarding the Secondary school Programme. 5. DISCUSSION ITEMS a. Discussion regarding the End of Year and One School Objectives. (20 min) b. Discussion regarding various Board Manual Policy amendments. (20 min) 6. BOARD RECAP / STAFF DIRECTION 7. ADJOURNMENT Regular Session 1. CALL TO ORDER 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. 3. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes for the meeting held on May 7, 2012. b. Consider approval of Resolution 12-07, Amending the Electronic Communications and Faculty Responsibilities Policy. c. Consider approval of Resolution 12-11, Amending the Student Travel on School Sanctioned Trips Policy. d. Consider approval of Resolution 12-12, Amending the Graduation Policy. Page 3 of 3 4. BOARD CALENDAR 5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. - None 6. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on May 30, 2012, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Westlake Academy Item # 2 – Pledge of Allegiance Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes for the meeting held on May 7, 2012. b. Consider approval of Resolution 12-07, Amending the Electronic Communications and Faculty Responsibilities Policy. c. Consider approval of Resolution 12-11, Amending the Student Travel on School Sanctioned Trips Policy. d. Consider approval of Resolution 12-12, Amending the Graduation Policy. Westlake Academy Item # 3 – Review of Consent Agenda Items REPORTS Reports are prepared for informational purposes and will be accepted as presented. (there will no presentations associated with the report items) There will be no separate discussion unless a Board Member requests that report be removed and considered separately. a. Academic Progress Reports regarding the Secondary school Programme. Westlake Academy Item # 4– Reports Improving Academic Success in the Secondary School for the 2nd Semester 2012 June Follow-Up Report Clinton R. Calzini Executive Summary To recall, during the February 6, 2012 Board of Trustees Meeting, I presented an analysis and recommendations report regarding concerns about academic success for some secondary students (See Appendix A). This report is the fourth and final of the monthly reports I will provide during the remainder of this semester to provide feedback on the progress of our efforts and the resulting students’ academic progress. Efforts by the Secondary School March 5 – April 20 Over the past month, the secondary school maintained all the previous efforts described in the last three reports. Students’ Academic Progress Per the School Board’s request I have provided a breakdown of students failing by grade and subject area for the three available quarters. The tables and charts (See Appendix B) generally depict the same pattern across grades and subject areas: Second quarter had more failings than the first and the third quarter saw failings drop to the same level or below those in the first quarter. Final Evaluation of Action Plan The final evaluation of the Action Plan will be provided under separate cover after the 4th quarter data has been collected and analyzed. Appendix A Improving Academic Success in the Secondary School for the 2nd Semester 2012 Analysis and Recommendations Clinton R. Calzini I. Problem A number of somewhat overlapping, yet disparate factors have created concern for the educational progress of some students at Westlake Academy. The relationship a nd degree to which these issues are intra-causational is complex and this analysis has sought to disentangle the causal factors. The noted areas of concern are: A. The number of students failing courses in the first semester of SY 2011-12 was much higher than in previous years. B. The Spanish program has had a history of issues that has led to the poor preparation of students. C. The math program has had a history of issues that has led to the poor preparation of students. D. A seemingly large number of students have left during the first semester of SY 2011-12. (see Follow-up Student Withdrawals Report from Ben Nibarger) II. Desired Outcomes A. Increase student success B. Retain capable students III. Criteria for Success in Meeting Desired Outcomes A. Issues preventing success are identified. B. Opportunities for increasing success are identified. C. Upon the evidenc e from the first two steps, create a plan such that: • Students are achieving greater academic success across all courses. • Students are able to achieve greater success in Spanish. • Students are able to achieve greater success in math. • We are able retain capable students to the best of our ability. D. The plan keeps the integrity of the program and does not cause further problems. IV. Analysis To better understand the cause of these issues, I have taken several steps to gather information in preparation of a plan that will fulfill the criteria for success to meet the desired outcomes: A. Met with the parents of all students that have failed more than one course. B. Met with teachers who had five or more students fail their course. C. Met with the Spanish teachers to discuss the progress in the first semester. D. Met with the math teachers to discus the progress in the first semester. E. Used part of the Professional Day (January 16th) to analyze data from the first semester. Specifically, the teachers compared two sets of data (described below) in each course they taught. From this data, a full faculty discussion was held to establish a list of causes and trends in the data. 1. Comparison of the difference between grades from the first quarter and the second quarter. Students that had a difference of 10 percentage points or greater were further analyzed to determine cause. Students with special needs were also examined as a subset of the data. 2. Comparison of the difference between the average of Quarter 1 and 2, and the semester exam grade. Students that had a difference of 10 percentage points or greater were further analyzed to determine cause. Students with special needs were also examined as a subset of the data. V. Findings Following the same letters, a list of causational factors were determined: A. From the Parents Meetings: A variety of reasons were found to have caused students’ failing semester grades. The factors causing failure were highly individualized, yet five main trends became clear from the parents’ perspective: 1. Poor student attitude and motivation towards the course(s) and / or teachers(s). 2. Missing, incomplete or un-submitted homework. 3. Poor study skills and/or preparation for exams. 4. Unprepared for level of rigor, expectations, and content (within WA and from other schools). 5. Poor instruction and lack of support / communication by teachers. It is important to note that “ability” to succeed in class was seldom mentioned in these discussions with teachers, parents and students. B and E. From the individual teacher meetings and the faculty as a whole: Similar to the meetings with parents, a variety of reasons were found to have caused students’ failures. 1. On the exams, students found difficulty in applying content knowledge, rather than simple regurgitation of information. 2. For some students, their essay and short answer exam answers had satisfactory content, but were very poorly written. 3. This is the first time that seventh graders have had such a large, formal summative grade (i.e., semester exam). 4. Poor student attitude and motivation towards the course(s) and / or teachers(s). 5. Missing, incomplete or un-submitted homework. 6. Poor study skills, time management and/or preparation for exams. 7. Some students’ focus / view of their exams was: “What is the minimum I need to get in order to get “X” grade?” C. & D. The comments from the Spanish and math teachers included all of the notes from above and had the fo llowing additional perspectives: 1. Spanish: Student placement has caused issues within the classes. 2. Spanish: Wide variety of abilities in each class. 3. Spanish: Modifications to content have been difficult to implement due to 1 and 2. 3. Math: Students did not prepare for the exam that was heavy on vocabulary and concepts. Their focus was only on calculation. 4. Math and Spanish: Students that have sought help have been successful. VI. Action Steps The 1 st and 2nd quarter grades and exam grades, coupled with the perspectives described above, provide a deeper understanding of the concerns in the students’ progress this semester. The contextual data provides light on how to move forward to ensure improvement. Table 1 provides an overall action plan to address the issues. Table 1 Recommended Action Plan Problem Action Steps Completion Date (Person responsible) Aligned with Desired Outcome Evaluation of Action Steps The number of students failing courses in the first semester of SY 2011-12 was much higher than previous years. • Begin using an advisory period for reviewing planner, homework, etc. • Begin implementing workshops for study skills, test prep, and time management during advisory time. • Improve on-boarding process. • Offer summer courses in targeted subject areas. • Consider modifying exam procedures for SY 2012 – 2013. • Teachers increase their communication with students and parents regarding poor grades / homework completion. • Teacher communicate • February 1 and ongoing (Calzini and all Advisory Teachers) • February 6 and ongoing (Calzini, Nees, Odom) • Spring of 2012 (Calzini, Odom, Nees, Barron, Stoyanoff) • Summer of 2012 (Calzini) • Fall of 2012 (Calzini, Stoyanoff, Odom, Barron, and Nees) • February 1 (Calzini, and all teachers) • February 1 • Increase student success • Increase student success • Retain capable students • Increase student success • Increase student success • Increase student success • Increase student • Improved grades on quarter report cards, exams and fewer reports of missed homework. • Improved grades on 3rd quarter report card, exams and fewer reports of missed homework. • Fewer students leaving due to academic transition problems. • Credit recovery. • Improved grades on exams. • Improved grades on quarter report cards, exams and fewer reports of missed homework. • Improved grades on progress and/or persistent issues success quarter report cards, exams and fewer reports of missed homework. The Spanish program has had a history of issues that has led to the poor preparation of students. • Individual plans for teachers / students (i.e., Depending on students they have, they will recommend what needs to be done for success.) • Bring in volunteers for Spanish classes. • Provide $1000 per teacher for instructional resources. • Place students in appropriate level of Spanish. • Ongoing (Calzini, Traynor, Morales, Linan) • February 1 (Calzini, Traynor, Morales, Linan) • Completed (Calzini) • SY 2012-2013 • Increase student success • Increase student success • Increase student success • Increase student success • Improved grades on quarter report card, benchmark tests, exams, and fewer reports of missed homework. • Improved grades on quarter report card, exams, and fewer reports of missed homework. • Improved instruction. • Improved instruction. The math program has had a history of issues that has led to the poor preparation of students. • Individual plans for teachers / students (i.e., Depending on students they have, they will recommend what needs to be done for success.) • Provide $1000 per teacher for instructional resources. • Ongoing (Calzini, Hinton, Kemmerer, Aisthorpe) • Completed (Calzini, Hinton, Kemmerer, Aisthorpe) • Increase student success • Increase student success • Improved grades on quarter report card, benchmark tests, exams, and fewer reports of missed homework. • Improved instruction. Appendix B Figure 1 Number of Students Failing Subjects over Three Academic Quarters Figure 2 Number of Students Failing Subjects over Three Academic Quarters Figure 3 Number of Students Failing by Grade Level over Three Academic Quarters Figure 4 Number of Students Failing by Grade Level over Three Academic Quarters DISCUSSION ITEMS a. Discussion regarding the End of Year and One School Objectives. (20 min) b. Discussion regarding various Board Manual Policy amendments. (20 min) (These items are located in the Consent portion of the agenda) Westlake Academy Item # 5 – Discussion Items Page 1 of 2 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: June 4, 2012 Staff Contact: Rod Harding/Dr. Clint Calzini Discussion Subject: Whole School Goals/Update on Curriculum Improvement Areas for 2011-2012 EXECUTIVE SUMMARY At the Board of Trustees meeting on 12 September 2011, Westlake Academy whole school goals were presented. This agenda memo is an update on the ‘One School, Together’ whole school goals for 2011-2012. The goals are: • Initiate and develop a whole school approach to the systematic development of curriculum • Establish an ongoing Curriculum Review Cycle The curriculum areas for review and improvement are Mathematics and Spanish. The report highlights the initiatives, findings and actions that will enrich and strengthen the written, taught and learned curriculum in the PYP and MYP. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK The report support’s Westlake Academy’s Vision to inspire “….students to achieve their highest individual potential….” and the Mission “….to provide students with an internationally minded education of the highest quality….”. The report directly supports the Value s of “Academic Excellence”. The desired outcomes of “High Academic Achievement” and “Effective Educators and Staff” can only be achieved if Westlake Academy works and develops as ‘One School, Together’, both now and in the future. FISCAL IMPACT Funded Not Funded N/A Page 2 of 2 RECOMMENDATION / ACTION REQUESTED/ OPTIONS Presented as a discussion for Board information and review. ATTACHMENTS Report End of Year Report on Whole School Goals ‘One School, Together’ GOALS: • Initiate and develop a whole school approach to the systematic development of curriculum • Establish an ongoing Curriculum Review Cycle Initiative 1: Find and develop a robust electronic IB curriculum management system. 3rd Learning and Westlake Academy began it partnership in February 2012 for the preparation of curriculum work to be uplifted to WestlakeLearns Curriculum Management System began in April 2012. Organizational meetings coordinating implementation teams were decided and comprised of teachers from all sections of the IB programs. The objective by June 2012 was to align the Texas Education Knowledge and Skills with the IB Learning outcomes of Mathematics and Language Arts from Kindergarten through 12. Finalization of this alignment will be completed in August 2012. The overall documents pertaining to each IB program and at a whole school level has been ongoing since April and uplifted to a folder designated as ‘My School’. Initiative 2: Review the need for a curriculum review cycle The Primary and Secondary Principals with the PYP, MYP and DP coordinators have ‘institutionaliz ed’ a curriculum review cycle. In 2011-2012 curriculum reviews were undertaken and resources identified to be implemented in 2012-2013. The second semester of 2012 has been devoted to preparing curriculum for Westlake Learns and the alignment of the Language Arts and Mathematics is a significant undertaking. The alignment of the Spanish curriculum between the PYP, MYP and DP will take place in the August -September period due to the new hires in the Spanish program in upper PYP and MYP. In 2012-2013 the curriculum review area will be Language Arts (English) and the major emphasis will the writing, as this has been an area that needs improvement based on the data from the International School’s Assessment (ISA) and Texas Assessment of Knowledge and Skills (TAKS). By June the STARR assessment will be another measure in which to base our curriculum improvement. Initiative 3: Review current status of content / skill curriculum, curriculum resources and human resources in the MYP & DP Mathematics and Spanish For both Math and Spanish (and all other subject areas), the original curriculum plan was cancelled and replaced by the 3rd Learning curriculum development plan. Departmental work from this year will continue until the completion of a curriculum in both subject areas. There is also a possibility that the school will add another track to the math program of studies that will lead to Higher Level Math. In addition to extra funds provided this year, the current budget cycle (via zero based budgeting) has provided the opportunity for the department to order additional instructional resources. Resources will need to be continually assessed over the next few years in order to fully provide for all Spanish classes and levels. Department members of both Math and Spanish were reviewed through observation, self- assessment, formal assessment and input from the secondary leadership team. One teacher has been replaced and instructional improvements have been suggested and / or required of other faculty members. Rod Harding and Dr. Clint Calzini BOARD RECAP / STAFF DIRECTION Westlake Academy Item #6 Board Recap / Staff Direction Town of Westlake Item # 7 – Workshop Adjournment Back up material has not been provided for this item. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. Westlake Academy Item # 2 – Citizens’ Presentations and recognitions CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes for the meeting held on May 7, 2012. b. Consider approval of Resolution 12-07, Amending the Electronic Communications and Faculty Responsibilities Policy. c. Consider approval of Resolution 12-11, Amending the Student Travel on School Sanctioned Trips Policy. d. Consider approval of Resolution 12-12, Amending the Graduation Policy. Westlake Academy Item # 3 - Consent Agenda Items BOT Minutes 05/07/12 Page 1 of 4 WESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP May 7, 2012 PRESENT: President Wheat, Trustees: Clif Cox, David Levitan and Rick Rennhack. ABSENT: Tim Brittan and Carol Langdon OTHERS PRESENT: Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, and Director of Communications & Community Affairs Ginger Awtry. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 5:16 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. STUDENT PRESENTATIONS – “Westlake’s Got Talent” Michelle Wu Grade 4 performed a piece the piano. James Cavazos Grade 5 performed a drum solo. BOT Minutes 05/07/12 Page 2 of 4 4. REVIEW OF CONSENT AGENDA ITEMS FROM MAY 7, 2012, TRUSTEES REGULAR MEETING AGENDA. Trustee Cox asked if the amount of training sessions provided in the contract was sufficient based on the implementation process. 5. REPORTS a. Academic Progress Reports regarding the Secondary school Programme. Principal Calzini provided an overview of the graph during weeks six (6) and seven (7) of the report. Discussion ensued regarding the number of students represented in the graphs, the number of homework assignments not submitted, how the data is collected, notifications to parents advising that homework was not submitted and any consequences for not submitting homework assignments. 6. DISCUSSION ITEMS a. Report regarding the Academic Progress Report for International School’s Assessment (ISA) Scores in Mathematics, Reading and Writing in Grades 5 and 8. Principal Harding provided a presentation and overview of the ISA assessment. Discussion ensued regarding the scale scores as compared to ‘Like Schools’ and ‘All Other Schools’, how this assessment measures studies that students are learning around the world, sample questions on the test and the cost of implementing the test in Grade 10. President Wheat recessed the workshop at 6:49 p.m. to convene a Special Council Meeting. President Wheat reconvened the workshop at 7:19 p.m. b. Discussion regarding various Board Manual Policy amendments. Assistant to the Superintendent DeGan provided an overview of the policies on the consent agenda. Principal Calzini provided an overview of the Learning Community Commitment Statement policy amendment. Discussion ensued regarding the amendments and how the commitment applies to the students, faculty and parents. BOT Minutes 05/07/12 Page 3 of 4 Principal Calzini provided an overview of the amendments to the Communication policy how to have short to the point communication regarding homework and non substantive issues that could be easily resolved. Discussion ensued regarding several revisions. The Board then asked staff to revise the Communications policy to reflect the topics of discussion that should not be discussed by email, which topics of discussion that should be protected or privileged, responsiveness to parent’s emails (within 48 hours), social media site etiquette, the use of video conferencing tools and fraternization. Assistant to the Superintendent DeGan provided an overview of the Affiliates policy as presented. 7. BOARD RECAP / STAFF DIRECTION Review and report the number of failing students by grade, class, and teacher. Explore the professional opportunities to work with and visit Lehigh Valley Academy in Pennsylvania. Further discussion regarding the cost of ISA Testing during the budget workshop. Contact TEA regarding a presentation and discussion of the STARR testing. 8. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 8:02 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular meeting to order at 8:02 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: No one addressed the Board. 3. CONSENT AGENDA a. Consider approval of the minutes for the meeting held on April 2, 2012. b. Consider approval of Resolution 12-07, Amending the Electronic Communications and Faculty Responsibilities Policy. c. Consider approval of Resolution 12-08, Amending the Learning Community Commitment Statement Policy. BOT Minutes 05/07/12 Page 4 of 4 d. Consider approval of Resolution 12-09, Approving a License Agr eement Contract for a Web-Based Curriculum Management System with 3rd Learning. e. Consider approval of Resolution 12-10, Adopting an Affiliate Policy for Westlake Academy. Item b of the consent agenda will be discussed during the meeting in June. MOTION: Trustee Rennhack made a motion to approve items a, c, d and e with the email revision, of the consent agenda. Trustee Cox seconded the motion. The motion carried by a vote of 3-0. 4. BOARD CALENDAR 5. FUTURE AGENDA ITEMS - None 6. ADJOURNMENT MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee Levitan seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the meeting at 8:04 p.m. to reconvene the workshop. APPROVED BY THE BOARD OF TRUSTEES ON JUNE 4, 2012. ATTEST: ____________________________ Laura Wheat, Board President _____________________________ Kelly Edwards, Board Secretary Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP / MYP / DP Meeting Date: May 4, 2012 Staff Contact: Clint Calzini Discussion/Consent Subject: Consider a resolution amending the Electronic Communications and Faculty Responsibilities Policy. EXECUTIVE SUMMARY Consider the resolution to amend the Electronic Communications and Faculty Responsibilities Policy. These changes allow electronic communication between school and home on topics previously not allowed by policy. This allows teachers, administrators and parents to exchange information electronically on a greater range of topics, yet maintains the expectation of face-to- face meetings / phone conversations if a more substantive discussion is needed. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance? School policy is a responsibility of the Board of Trustees. Which policy governs this? Previous policy and authority of the Board of Trustees. What addit ional direction is necessary? Input and questions from the Board of Trustees. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Recommended approval of amended policy. ATTACHMENTS • Resolution • Electronic Communications and Faculty Responsibilities Policy No. 3.12 with proposed amendments Resolution 12-07 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION NO. 12-07 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES APPROVING AN AMENDMENT TO BOARD OF TRUSTEES ELECTRONIC COMMUNICATIONS AND FACULTY RESPONSIBILITIES 3.12, CHANGING THE PARAMETERS OF ACCEPTABLE USE OF ELECTRONIC COMMUNICATION. WHEREAS, the Board of Trustees desires to amend the Westlake Academy Graduation Policy No. 3.12, approved and adopted on August 16, 2010; and WHEREAS, the Westlake Academy Board of Trustees finds that the passage of this Resolution is in the best interests of the Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: The Board hereby adopts the amendment to the policy known as the Board of Trustees Electronic Communications and Faculty Responsibilities, 3.12 attached to this resolution as Exhibit “A”. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. Resolution 12-07 Page 2 of 2 PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 4th DAY OF JUNE 2012. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ________________________________ L. Stanton Lowry or Janet S. Bubert, School Attorney Exhibit A EDITED TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 3.12: Date Board Adopted: August 16, 2010 Date Board Amended: N/A Effective Date: August 16, 2010 Policy Category: Parent, Student and Faculty Relations and Expectations Policy Name: Electronic Communications and Faculty Responsibilities Policy Goal: Establishing clear guidelines for the use of electronic communication between Westlake faculty/staff and parents, between Board members and parents, as well as between Academy faculty/staff members and their students. Policy Description: Effective communication is an essential component of any successful organization, and the Board wishes to encourage this type of communication among all Academy stakeholder groups and constituents. To that end, it is recognized that electronic communication is frequently used to achieve communication between parties on a timely basis. It is important to identify when electronic communication is appropriate, when it is not, and how to best utilize this method of communication for maximum effectiveness in the school setting. Definitions For the purposes of this policy, the term “electronic communication(s)” shall be defined as: a. Email b. Text messaging c. Instant Messaging d. Social media sites, such as Facebook and Twitter e. Video conferencing Electronic Communication shall be used for short and precise exchanges to discuss non-substantive matters such as: a) plan or schedule meetings between a parent and teacher or between faculty/staff members b) answer a brief factual/logistical question about a student’s homework assignment or scheduling of a test, quiz, or project, (i.e. when tests, quizzes, or projects will be given or when they are due) c) announce trip arrangements and logistics The nature of some school related topics (such as those shown in sections d, e, and f) may require substantive discussion and therefore a face-to-face conversation is the preferred method of communication. If the issues are unresolved after an exchange of 3 emails (or other electronic communication) then further communication shall occur in face-to-face meetings or telephone conversations, as deemed appropriate. Such meetings and/or telephone conversations shall be set and/or occur in a timely fashion. a) discussions about a student’s (or students’) behavior or conduct, either in or outside of the classroom, on or off campus.* b) discussions regarding a student’s (or students’) academic performance or any aspect of student life protected as confidential under State and/or Federal law (i.e., special education needs, learning disabilities, discipline imposed, etc).* c) discussions regarding teaching methods, subject content, policy or administrative decisions, or discipline measures/decisions.* Electronic Communication on any topic shall be timely and concise. As such, inquiries sent via electronic communication shall be answered/returned by faculty/staff within forty-eight (48) hours or less of their receipt from a parent or student (weekends and holidays excepted). Faculty/staff members are also prohibited from using social media, personal email, or third-party websites to communicate with students or parents about any non-Academy- related matters. Page 1 of 2 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP / MYP / DP Meeting Date: June 4, 2012 Staff Contact: Clint Calzini Discussion/Consent Subject: Consider a resolution amending the Board Parameters for School Sanctioned Trips Policy. EXECUTIVE SUMMARY Consider the resolution to amend the Board Parameters for School Sanctioned Trips Policy. These changes remove the pre-determined trips, established the concept of a Discovery Week in for the Secondary School and create more flexibility for principals to allow spouses and the school age children of school chaperones to attend trips. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance? School policy is a responsibility of the Board of Trustees. Which policy governs this? Previous policy and authority of the Board of Trustees. What add itional direction is necessary? Input and questions from the Board of Trustees. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Recommended approval of amended policy. ATTACHMENTS • Resolution • Board Parameters for School Sanctioned Trips Policy No. 6-02 with proposed amendments Page 2 of 2 Resolution 12-11 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION NO. 12-11 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES APPROVING AN AMENDMENT TO BOARD OF TRUSTEES CHANGING THE BOARD PARAMETERS FOR SCHOOL SANCTIONED TRIPS, 6.02. WHEREAS, the Board of Trustees desires to amend the Westlake Academy Board Parameters for School Sanctioned Trips Policy No. 6.02, approved and adopted on August 16, 2010; and WHEREAS, the Westlake Academy Board of Trustees finds that the passage of this Resolution is in the best interests of the Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: The Board hereby adopts the amendment to the policy known as the Board of Trustees Board Parameters for School Sanctioned Trips Policy, 6.02 attached to this resolution as Exhibit “A”. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. Resolution 12-11 Page 2 of 2 PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 4TH DAY OF JUNE 2012. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ________________________________ L. Stanton Lowry or Janet S. Bubert, School Attorney TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 6.02: Date Board Adopted: March 9, 2009 Date Board Amended: August 16, 2010 Effective Date: March 9, 2009 Policy Category: Student Achievement Policy Name: Board Parameters for School Sanctioned Trips Policy Goal: Students Who Become Well Balanced, Life Long Learners Policy Description: The Board of Trustees supports Academy sanctioned trips as a means to pursue, promote, and enhance IB learning goals for Academy students as set out in the IB Learner Profile. As such, all school sanctioned trips should fit and promote this IB Learner Profile, the IB curriculum, as well as be of direct educational value for the student participants of these trips. In an effort to provide the safest possible environment for the students of Westlake Academy, this policy for student trips will be enforced on any and all trips that require students to be away from the property located at 2600 J. T. Ottinger Road, Westlake, TX 76262. Board Approval for Out-of-State Trips The Board shall approve all out-of-state, school-sponsored trips. Such approval shall consider the immunity laws applicable for the destination, District and employee liability for damages arising from accidents and/or injuries that may occur during the trip, the stated educational value of the trip, and whether participation results from advancement in a regional or national competition. The following grade level(s) and trip formats have been identified as consistent with the IB curriculum and Learner Profile and thereby, effective as of the 2011/2012 school year, approved as to a standing schedule for the Academy. Grade Trip Format/Location Date of Occurrence Primary 4 Team Building (Local destination) Spring 5 Domestic or International Trip (Location subject to approval) Spring Secondary 7 Team Building (Domestic) Fall 8 Historical/Boston, Washington D.C. (Domestic) Spring 9 Language Immersion (Domestic) Fall 10 International Trip (Location subject to approval) Fall 11 Team Building (Local destination) Fall 12 Senior Trip (Location subject to approval) Spring All other policy directives contained in this document will begin with the 2010/2011 school year as it relates to, requests to organize student trips, staff training and chaperone responsibilities, non-school sanctioned trips, conduct expectations and consequences, and student participation. Requests to Organize Student Trips Other than the previously identified trips associated with each grade level, Any trip requests within the contiguous 48 states must be submitted to the section principal and superintendent of each section for review, prior to Board for approval. Requests for student trips to locations outside the United States will be submitted to the Superintendent for review, prior to Board approval. Student trips should coordinate with the Academy’s school calendar as much as possible. If any part of the requested trip will occur during scheduled instructional time, the request should adequately address how the academic needs will be met for any students not participating in the trip. The Superintendent or his/her designee is responsible for establishing required chaperone ratios that address safety needs. All student trips must be organized in accordance with the requirements established in the Parent-Student Handbook, other applicable administrative procedures, and any requirements imposed by the Superintendent. The Superintendent shall review the request and, if applicable under this policy, forward it to the Board for approval. All student trip decisions are the sole purview of staff and faculty, subject to the restrictions of this policy. As such, parent input on such trips will be encouraged and utilized as appropriate however all final decisions on Westlake Academy student trip destinations and trip logistics will be made by Superintendent designated staff and faculty subject to the parameters of this policy. Any trip taken away from the school is a privilege, not a right, and as such, students are required to represent our school in a responsible manner. This privilege could be revoked as a disciplinary measure if deemed necessary by the school administration. Students who violate the code of conduct or directives given by school staff during a school trip, will be subject to the disciplinary processes contained in the Parent/Student Handbook. Serious conduct violations that occur during a school trip may result in expulsion in accordance with Academy policies and Parent/Student Handbook. Vendor Identification Staff shall utilize a Request for Proposal (RFP) process to identify and select a vendor to provide the school sponsored trips on an annual basis. All trip locations will be coordinated through the selected vendor who will work with the Superintendent or his/her designee to schedule the events. Staff Training and Chaperone Responsibilities Any staff member who participates in a school sponsored trip will be required to undergo a training process which explains the trip guidelines and responsibilities associated with serving as a chaperone. The foremost duty of all chaperones shall be the care and supervision of the students. All written and implied rules of conduct in the Employee Manual or found in the Parent/Student Handbook will be followed. Additionally, trips will have a designated Group Leader, assigned by the appropriate Principal, to serve as the staff member who will coordinate the logistics, recruit additional chaperones, communicate with parents and make any necessary decisions which concern the welfare of the students while away from the Academy. Upon approval from the principal, chaperones are not may or may not be permitted to bring a spouse, relative, and/or other school aged children. are not otherwise eligible for participation in a school trip as their guests, even They must however participate at their own expense. Participation in Student Trips The Academy shall obtain written parent permission before any student may participate in any school-sponsored student trip or other activity away from school. Participation is subject to any pre-requisites that may be set in compliance with the Parent/Student Handbook. Students who participate in school-sponsored trips shall be required to ride in transportation arranged or provided by the school to and from the event. An exception may be made if the student’s parent or guardian personally requests that the student be allowed to ride or travel with the parent or presents a written request to the office. The Academy shall not be liable for any injuries that occur to students being transported/traveling outside the school arranged transportation. Each school sponsored trip will be subject to a minimum number of student participants that will be deemed necessary to continue with the event. The Board has established 2/3 as the minimum number of student participation rate for a each grade level trip. However, should a simple majority of 50% be achieved, the Superintendent, or his/her designee, is directed to review the educational benefits of the trip and determine if the trip should proceed as planned. The minimum number of student participation shall not apply to Discovery Week (see below). Arrangements for students remaining at school must be prepared by staff members and submit them to the principal one week prior to departure. Non-residential trips will require the Principal’s approval for both location and the minimum number of student participants necessary to plan the event. Non-school Sanctioned Trips As school attendance, participation in the classroom environment and exposure to the appropriate educational material is vital to the success of the student, families are encouraged to refrain from removing their child(ren) for family trips during the school term. Parents who schedule trips during the school year, which are not officially sanctioned by the Academy, subject their student(s) to unexcused absences. Any absences of this nature must be submitted to the Principal for review and approval prior to the withdrawal of the student. Approved trips will be given an excused absence and conversely unapproved trips will be given an unexcused absence, which will follow the guidelines in the Parent/Student Handbook for make-up work and attendance consequences. Residential Trips At Westlake Academy, we believe that residential trips give the students greater opportunities for experiential learning within an appropriate, relevant and authentic context, as well as the chance to develop their independence and self-management skills. Time away from home helps cement and forge friendships, as well as strengthening the bonds that they have with their teachers. In addition to the aforementioned, residential trips afford students with the opportunity of experiencing different perspectives and cultures, thus promoting and developing greater understanding and international-mindedness. Discovery Week At the discretion of the Secondary Principal, day and week-long residential and non- residential trips will be planned during the school’s spring break. Details of the planned trips will be provided to parents at the beginning of the school year. The following are the Learning Outcomes for Residential Trips: DEVELOPING KEY SKILLS • Using and applying knowledge, skills and understanding in different, realistic and exciting contexts • Developing the ability to work co-operatively • Developing the ability to communicate successfully • Showing initiative and a positive attitude • Showing greater independence, moving towards self-reliance • Becoming increasingly risk aware and increasing understanding and independent action RAISING ACHIEVEMENT BY BOOSTING SELF-ESTEEM AND MOTIVATION • Raising self-esteem through successful participation and enjoyment • Developing a positive attitude to learning • Helping demonstrate strengths and understanding of limitations • Encouraging responsibility • Improving behavior • Addressing disaffection DEVELOPING SOCIAL EDUCATION AND CITIZENSHIP • The ability to work with others, accept and support them, building relationships • Learning to tolerate others and respect their views – understanding equal opportunities • Learning to accept the consequences of their own actions • Learning to defend their own point of view • Encouraging a commitment to voluntary service • Exploring attitudes and values they will carry into adult life PROMOTING EDUCATION FOR SUSTAINABLE DEVELOPMENT • An appreciation of the natural world as a source of interest and challenge • A concern for living things • An understanding of the need for interdependence between people and the environment • Recognition of the effect of present actions on the future • An increasing ability to access evidence and make personal decisions PROMOTING HEALTH AND FITNESS AND A POSITIVE USE OF LEISURE (where applicable) • Developing a positive attitude to physical activities and a healthy lifestyle • Developing and experiencing physical fitness and well-being • Achieving success in physical activities • Developing self-respect and self-discipline and the ability to cope with adversity Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP / MYP / DP Meeting Date: June 4, 2012 Staff Contact: Clint Calzini Discussion/Consent Subject: Consider a resolution amending the Graduation Policy. EXECUTIVE SUMMARY Consider the resolution to amend the Graduation Policy. These changes seek to update and clarify graduation requirements and the calculation and use of cumulative grade point averages. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance? School policy is a responsibility of the Board of Trustees. Which policy governs this? Previous policy and authority of the Board of Trustees. What add itional direction is necessary? Input and questions from the Board of Trustees. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Recommended approval of amended policy. ATTACHMENTS • Resolution • Graduation Policy with proposed amendments. TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 6.04: Date Board Adopted: November 3, 2009 Date Board Amended: August 15, 2011 Effective Date: August 15, 2011; contingent upon approval by TEA Policy Category: Student Achievement Policy Name: Graduation Policy Policy Goal: Defining the commencement participation requirements; establishing Valedictorian, Salutatorian and Honor Graduate policy; Policy Description: Eligibility for Commencement – Westlake Academy seniors who have satisfied all Academy requirements for graduation are eligible for participation in the graduation ceremonies. For students who do not meet the requirements, an exception may be made in the event that a senior lacks one (1) credit towards the graduation requirements. The student must have a plan approved by the Head of Secondary to complete the credit prior to the beginning of the next school year. No other exceptions to participation in the graduation ceremony will be granted. Only students who have completed all the requirements of Westlake Academy will receive a diploma. Those requirements are as follows: • Completion of a minimum of 29 credit hours according to the Westlake Academy Program of Studies • Not assigned to a Disciplinary Alternative Education Placement (DEAP) setting during his/her senior year at the Academy or any other educational facility As reflective of the Academy’s rigorous and enriching IB curriculum and desire to foster college readiness, students who graduate from Westlake Academy will complete a program of study, which includes higher academic standards and additional credit hours than those established through the guidelines of the State of Texas. Students who receive a Westlake Academy high school diploma will have completed a minimum of 29 hours of course work, which reflects those higher levels of academic achievement. The graduation requirements detailing the necessary courses are incorporated into the policy by addendum A. The provision for the Westlake Academy Diploma will become effective for the students in the graduating class of 2011. Approved Courses Included in Formal Grade Point Average (GPA) - All courses taken at the secondary level at Westlake Academy which contain specific objectives, determined by the Texas Education Agency (TEA) and are not modified in content will be included when calculating grade point average. The following general criteria govern the calculation of the grade point average: • GPA will be calculated by the Counselor and rounded up to the nearest whole number • GPA will be determined using semester grades earned in state approved courses • Grades earned in courses completed at other fully accredited school(s) and transferred to the Academy will be included in determining grade point average Course criteria must be consistent with the standards established at Westlake Academy. Correspondence courses, Credit-by-Exam, Dual Credit courses, courses modified in content, Pass/Fail courses, Local Credit courses not required for graduation, Advanced Placement Exams, International Baccalaureate Exams and grades earned in credit-bearing courses taken prior to Grade 9 will not be included in the calculation of the formal GPA, but will be reflected on the student’s Academic Achievement Record/Transcript. Quality Points for IB Courses - Westlake Academy will award ten (10) points to the final grade for any IB Diploma Program courses. Raw grades in the course must be a passing grade of 70% or better to receive quality points. Raw semester grades are shown on a student’s report card and Academic Achievement Record (AAR)/Transcript. Indicators for quality points will be included on the Report Card and the AAR/Transcript. Quality points will be included in GPA calculation and this weighted GPA will appear on the student’s transcript. Grades earned in honors (pre-IB/AP) IB courses taken at other accredited districts will receive quality points if the following conditions are met: • Quality points awarded from other schools for classes not offered at Westlake Academy will only be accepted for classes offered at Westlake Academy. • Quality points awarded from other schools for classes that Westlake Academy offers will be accepted, however, they will not exceed or be less than the numerical weight of quality points awarded at Westlake Academy. • The previous school provides official documentation of Diploma courses. Academic Recognition - Westlake Academy will encourage and recognize academic achievement through the establishment of a class Valedictorian, Salutatorian and Honor Graduates. Only grades earned at Westlake Academy and those earned at schools approved by Westlake Academy will determine the student’s academic recognition. Calculating and Reporting GPA - A student’s GPA calculation at regular intervals as determined necessary by the Head of Secondary. The intervals will be communicated through the use of the Parent/Student Handbook. Rank in Class - Rank in class will only be reported for the purposes of: • Automatic admission of the top 10% of the class into a Texas public college or university • Consideration for scholarships Valedictorian and Salutatorian - Graduating seniors with the top two cumulative grade point averages (CGPA), as determined by the Head of Secondary or his/her designee, will be eligible to serve as the Valedictorian and Salutatorian, respectively. In the event of a tie for Valedictorian, the students will share the honor and no Salutatorian will be designated. All courses used to determine GPA must not be modified in content in order to qualify for Valedictorian and Salutatorian. Valedictorian and Salutatorian eligibility requires attendance at Westlake Academy for six (6) consecutive semesters preceding graduation. Further, a student who is in violation of the Academy codes and requirements, Town code, or State codes, may be deemed ineligible by the Chief Executive Officer or his/her designee to represent Westlake Academy as the Valedictorian or Salutatorian. Honor Graduates - A graduating senior’s weighted cumulative grade point average (CGPA) rounded to 90% or above will be determined to be an Honor Graduate and will be duly recognized at commencement. All courses and corresponding numerical grades earned to determine GPA must not be modified in content and must be identified by the state as regular, honors, and AP or IB courses in order to qualify for Honor Graduate status. The Head of Secondary and his/her designee are granted the authority to include students whose CGPA is 90% or above at the end of the final semester. Operational guidelines consistent with the above policy directives will be detailed and published by Academy Staff in the Parent/Student Handbook on an annual basis. Graduation Requirements Side-by-Side Comparison WA WA NHP TEA Actual Required Distinguished* English 4 4 4 4 Mathematics 5 4 4 4 Science 4 4 4 4 Social Studies 4 4 4 3.0 Gov’t 0.5 0.5 0.5 0.5 Economics 0.5 0.5 0.5 0.5 Foreign Language 5 3 3 3 Physical Education 1.5 1.5 1.5 1.5 Health 0.5 0.5 0.5 0.5 Speech 0.5 0.5 0.5 0.5 Technology 2.0 2.0 1.0 1.0 Fine Arts 2.0 1.0 2.0 1.0 Tok 2.0 2.0 1.0 n/a Electives 1.0 1.0 2.5 2.5 CAS/Extended Essay 1.0 0.5 n/a n/a (32.5) (29.0) (29.0) (26.0) *Source: TEA Website http://ritter.tea.state.tx.us/rules/tac/chapter074/ch074f.html Dates Amended: 11/03/09 08/15/11 Resolution 12-12 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION NO. 12-12 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES APPROVING AN AMENDMENT TO BOARD OF TRUSTEES GRADUATION POLICY, 09.18. WHEREAS, the Board of Trustees desires to amend the Westlake Academy Graduation Policy No. 9.18, approved and adopted on August 15, 2011; and WHEREAS, the Westlake Academy Board of Trustees finds that the passage of this Resolution is in the best interests of the Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: The Board hereby adopts the amendment to the policy known as the Board of Trustees Board Parameters for School Sanctioned Trips Policy, 6.02 attached to this resolution as Exhibit “A”. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. Resolution 12-12 Page 2 of 2 PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 4TH DAY OF JUNE 2012. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ________________________________ L. Stanton Lowry or Janet S. Bubert, School Attorney TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY AMENDED VERSION Policy No. 6.04: Date Board Adopted: August 15, 2011 Date Board Amended: June 4, 2012 Effective Date: June 4, 2012; contingent upon approval by TEA Policy Name: Graduation Policy Policy Category: Student Achievement Policy Goal: Establishing graduation requirements and defining the commencement participation requirements, the calculation of cumulative grade point average and Valedictorian, Salutatorian and Honor Graduate criteria. Policy Description: Graduation requirements - As reflective of the Academy’s rigorous and enriching IB curriculum and a desire to foster college readiness, students who graduate from Westlake Academy will complete a program of study which includes high academic standards and additional credit hours making them eligible for the Texas Distinguished Achievement Diploma. Only students who have completed all the requirements of Westlake Academy will receive a diploma. Those requirements are as follows: • Completion of a minimum of 28 credit hours as required by the Texas Distinguished Achievement Diploma. • Not assigned to a Disciplinary Alternative Education Placement (DEAP) setting during his/her senior year at Westlake Academy or any other educational facility. Students who receive a Westlake Academy high school diploma will have completed a minimum of 28 hours of course work, which reflects those higher levels of academic achievement. The course requirements are: English 4.0 Speech 0.5 Foreign Language 3.0 Social Studies 4.0 Government 0.5 Economics 0.5 Science 4.0 Mathematics 4.0 Fine Arts 2.0 Elective 1.0 Physical Education / Health 1.0 Technology 1.0 Middle Years Program Personal Project* 0.5 Theory of Knowledge 1.0 Creative, Action, & Service (CAS) 1.0 & Extended Essay TOTAL 28.0 * Students enrolling after 10th grade are exempt from this requirement. Eligibility for Commencement – Westlake Academy seniors who have satisfied all Westlake Academy requirements for graduation are eligible for participation in the graduation ceremonies; however, disciplinary infractions may jeopardize a students’ participation in the commencement ceremony at the discretion of the Secondary Principal. For students who do not meet the requirements, an exception may be made in the event that a senior lacks one (1) credit towards the graduation requirements. The student must have a plan approved by the Secondary Principal to complete the credit prior to the beginning of the next school year. No other exceptions to participation in the graduation ceremony will be granted. Calculation of Cumulative Grade Point Average (CGPA): • Courses taken at the secondary level at Westlake Academy and other fully accredited schools and that are not modified in content will be included when calculating CGPA. • CGPA will be calculated by the College Counselor and rounded up to the nearest hundredth. • CGPA will be determined using semester grades for all courses from the 9th grade up to the time of reporting. Reporting dates will vary with college / scholarship due dates. Quality Points for Diploma Program Courses - Westlake Academy will award ten points to the final grade for all IB Diploma Program courses. Raw grades in the course must be a passing grade of 70% or better to receive quality points. Raw semester grades are shown on a student’s report card and Academic Achievement Record (AAR)/Transcript. Quality points will be included in CGPA calculation and this weighted CGPA will appear on the student’s transcript. No quality points are awarded for non-Diploma courses. Academic Recognition - Westlake Academy will encourage and recognize academic achievement through the establishment of a class Valedictorian, Salutatorian and Honor Graduates. Valedictorian and Salutatorian – Graduating seniors with the top two CGPAs will be recognized. In the event of a tie for Valedictorian, the students will share the honor and no Salutatorian will be designated. Additionally, valedictorian and salutatorian eligibility requires attendance at Westlake Academy for six consecutive semesters preceding graduation. Further, the Superintendent or his/her designee may deem a student ineligible who is in violation of Westlake Academy’s code of conduct and requirements, Town code, or State codes. Honor Graduates - A graduating senior’s whose weighted CGPA is 90% or above will be determined to be an Honor Graduate and will be duly recognized at commencement. The Secondary Principal and his/her designee are granted the authority to include students whose CGPA is 90% or above at the end of the final semester. Rank in Class - Rank in class is determined by CGPA and will used for the purposes of: • Reporting to Texas colleges and universities for automatic admission. • Reporting to all colleges if students are in the top quartile. • Reporting to all colleges and universities or other institutions for scholarship applications. • Determining Valedictorian and Salutatorian. • At the parents request Operational guidelines consistent with the above policy directives will be detailed and published in the Program of Studies and or the College Application Handbook on an annual basis. Dates Amended: 11/03/09 08/15/11 BOARD CALENDAR - Senior Baccalaureate Ceremony – WA Performance Hall May 31, 2012; 10:30 a.m. -11:30 a.m. - Last Day of School & All School Picnic – 12:30 p.m. May 31, 2012; Picnic on Town Green - Senior Banquet – Texas Motor Speedway May 31, 2012; 6:30 – 9:30 p.m. - 2012 WA Graduation; Hurst Conference Center June 2, 2012; Grand Ballroom-2:00 p.m; with VIP reception beforehand - Meeting Room 5, 1:15 p.m. - BOT Budget/Planning Workshop – Council Chambers June 7, 2012; 9:00 a.m. – 4:00 p.m. - Glenwyck Farms Neighborhood “town hall-style” Meeting June 7, 2012; 7:00 p.m. - Town Offices Closed July 4, 2012 - Town Council Budget Retreat August 10, 2012, (4:00 – 8:00 p.m.) - BOT Meeting August 13, 2012 - First Day of School August 20, 2012 - Town Council Meeting August 27, 2012 Westlake Academy Item #4 Board Calendar FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the CEO with the requested item and the CEO will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the CEO will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Westlake Academy Item # 5 – Future Agenda Items Westlake Academy Item # 6 – Adjournment Back up material has not been provided for this item.