Loading...
HomeMy WebLinkAbout03-05-12 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the Board of Trustees Workshop but not prior to the posted start time. Mission Statement Westlake Academy is an IB World School whose mission is to provide students with an internationally minded education of the highest quality so they are well-balanced and respectful life-long learners. Page 1 of 4 WESTLAKE ACADEMY Vision Statement Westlake Academy inspires students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile. Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-Minded, Caring, Risk-takers, Balanced and Reflective BOARD OF TRUSTEES MEETING AGENDA March 5, 2012 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE – 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS/MUNICIPAL COURT ROOM Workshop Session 5:00 p.m. Regular Session 6:00 p.m. Page 2 of 4 Workshop Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REVIEW OF CONSENT AGENDA ITEMS FROM MARCH 5, 2012, TRUSTEES REGULAR MEETING AGENDA. (30 min) 4. REPORTS Reports are prepared for informational purposes and will be accepted as presented. (there will no presentations associated with the report items) There will be no separate discussion unless a Board Member requests that report be removed and considered separately. a. The first of the monthly follow-up reports on the Academic Progress of the Secondary School. 5. DISCUSSION ITEMS a. Curriculum Management System Presentation by Third Learning. (45 min) b. Discussion of Recommendation Pertaining to Next Steps for Campus Facility Planning. (45 min) c. Discussion of Governance as illustrated in Dr. Brian Carpenter’s Charter School Board University: An Introduction to Effective Charter School Governance; Chapters 26-27. (15 min) 6. EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Regarding the use of Student Information. 7. RECONVENE MEETING 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 9. BOARD RECAP / STAFF DIRECTION 10. ADJOURNMENT Page 3 of 4 Regular Session 1. CALL TO ORDER 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. Recognition of the 2012 TCAF Varsity Girls Basketball State Championship. 3. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes for the meeting held on February 6, 2012. b. Consider approval of Resolution 12-05, Adopting the 2012-2013 School Calendar and Expedited State Waiver for Early Release and In-Service Work Days. c. Consider approval of Resolution 12-06, Adopting a Homebound Instruction Policy. 4. EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Regarding the use of Student Information. 5. RECONVENE MEETING 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. BOARD CALENDAR - WA Spring Break March 12 – 16, 2012 - Town Council Meeting March 26, 2012 - Westlake Arbor Day April 7, 2012 - MasterWorks Solana Concert Series – Free Outdoor Concert by Zach King April 12, 2012, Village Courtyard, 6:00 – 7:00 p.m. Page 4 of 4 - Alliance Development Forum, Marriott Championship Circle April 13, 2012, 11:00 – 1:00 p.m. - MasterWorks Solana Concert Series – Free Outdoor Concert by John Adams April 19, 2012, Village Courtyard, 6:00 – 7:00 p.m. - Junior High Sport Banquet, WA Dining Hall April 20, 2012, 6:00 – 8:00 p.m. - WHPS - Living History Event, ‘History of the Texas Flag’ WA Performance Hall, 7:00 – 8:30 p.m. April 24, 2012 - Bandana Bonanza, Westlake Academy Campus May 5, 2012 8. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. - None 9. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on February 29, 2012, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Westlake Academy Item # 2 – Pledge of Allegiance Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes for the meeting held on February 6, 2012. b. Consider approval of Resolution 12-05, Adopting the 2012-2013 School Calendar and Expedited State Waiver for Early Release and In-Service Work Days. c. Consider approval of Resolution 12-06, Adopting a Homebound Instruction Policy. Westlake Academy Item # 3 – Review of Consent Agenda Items REPORTS Reports are prepared for informational purposes and will be accepted as presented. (there will no presentations associated with the report items) There will be no separate discussion unless a Board Member requests that report be removed and considered separately. a. The first of the monthly follow-up reports on the Academic Progress of the Secondary School. Westlake Academy Item # 4– Reports Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: MYP/DP Meeting Date: March 5, 2012 Staff Contact: Clint Calzini Report MYP Principal Subject: The first of the monthly follow-up reports on the academic progress of the secondary school. EXECUTIVE SUMMARY Per the request of the School Board, this report is a follow-up to the Improving Academic Success in the Secondary School for the 2nd Semester 2012 repo rt discussed in the February 6, 2012 Board of Trustees meeting. This month’s report provides two areas of focus 1. Efforts to improve academic success since February 6, 2012 and 2. data and analysis of academic metrics since February 6, 2012. APPLICABLE STRATEGIC PLAN DESIRED OUTCOME High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff WESTLAKE ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS None at this time. ATTACHMENTS The report will be delivered under separate cover during the meeting. DISCUSSION ITEMS a. Curriculum Management System Presentation by Third Learning. (45 min) b. Discussion of Recommendation Pertaining to Next Steps for Campus Facility Planning (45 min) c. Discussion of Governance as illustrated in Dr. Brian Carpenter’s Charter School Board University: An Introduction to Effective Charter School Governance; Chapters 26-27. (15 min) Westlake Academy Item # 5 – Discussion Items Page 1 of 2 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: March 5, 2012 Staff Contact: Rod Harding, PYP Principal and Campus Director Discussion Subject: Curriculum Management System Presentation by 3rd Learning EXECUTIVE SUMMARY To commence the partnership for development of this curriculum management system, the administration has invited Dr. Don Jacobs (CEO of 3rd Learning) and Sarah Glen-Smith to present the IB Curriculum Management System to the Board of Trustees at their March meeting. The presentation will provide the Board of Trustees information on the benefits for students and the potential for WA to become a leader in curriculum development in the state, national and international arenas. In November 2011 educational consultants from 3rd Learning presented a web based Curriculum Management System that would provide staff and students with a solution to an aligned and resourced curriculum. The curriculum would incorporate the International Baccalaureate (IB) outcomes for learning and the Texas Education Agency state standards. Present at this presentation was Dr. Clint Calzini, Mr. Rod Harding, Mr. Stacy Stoyanoff, Tracy Odom, Alison Schneider, Shelly Myers, Ben Nibarger, Ginger Awtry, Amanda DeGan. Representatives fr om the Primary Mathematics committee, Amanda Bunch (Grade 5 teacher), Kat Calzini (Grade 2 teacher) and Missy DeMoss (Grade1 teacher) also attended to evaluate the system from a curriculum development perspective. Separate meetings followed with the administration, IB coordinators, Westlake Town representatives and teachers to gauge the potential of the IB Curriculum Management System. Each person saw this as a management tool that would align our IB curriculum and TEKS from K-12 and the educational expertise of 3 rd Learning as a partnership in this initiative was a great benefit for WA as a school. In December 2011 a grant was prepared for funding of this initiative to the Westlake Academy Foundation. The grant was successful and an on going partnership to develop the program between 3rd Learning and WA will commence in March 2012. The Project will meet the Vision for students to “….achieve their highest individual potential…” and supports the school’s Mission by providing an “….internationally minded education of the highest quality….”. Westlake Academy IB Curriculum Management System will provide a succinct and seamless connection to the philosophy and elements of the three IB programmes. It will give teachers a state of the art “drill down” method to exemplary lessons that will meet WA’s Values of ‘Maximizing Personal Development’ and ‘Academic Excellence’. The strategic plan -desired outcome of ‘Effective Educators and Staff’ is achieved by instant access to professional development activities, shared at an individual, section and whole school level. The more effective a teacher manages their time in an organized and aligned curriculum model there is less need to search and create the learning experiences and thereby achieve the desired outcome of ‘High Student Achievement’. The system offers state-of-the-art tools (Website builder, e-Planners (for daily lessons), a Content Publishing Tool for teachers to add, share content and give unlimited storage for ePortfolios to enhance their access to their own educational resources. Beyond the tools, teachers have access to all of the expected learning outcomes in PYP, MYP, and the Diploma programme. Staff, students and parents will Page 2 of 2 have access to online Professional Learning Communities that will allow them to share ideas, resources, strategies, and best practices with their peers across the world. The site includes more than 10,000 released items from national assessment exams that can be searched and used by teachers as formative and end-of-unit assessments. To enhance teaching and learning activities, The Curriculum Management System has an additional 12,000 resources, aligned to learning outcomes that provide fingertip access by classroom teachers. The peer-reviewed educational resources (videos, lesson plans, documents, etc.) are aligned to the IB Learning Outcomes. When the CSCOPE resources and TEKS structures are added to the site, the same resources will also be aligned to the TEKS standards. APPLICABLE STRATEGIC PLAN DESIRED OUTCOME High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff WESTLAKE ACADEMY VALUES Academic Achievement MYP, DP (IB Continuum) Caring Environment Communication/Transparency Engaged Stakeholders Maximizing Each Child’s Potential FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Report presented for Board information. ATTACHMENTS None. . Page 1 of 2 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: March 5, 2012 Staff Contact: Tom Brymer , Discussion Superintendent Subject: Discussion of Recommendation Pertaining to Next Steps for Campus Facility Planning EXECUTIVE SUMMARY This agenda item is a follow-up to Board discussion and information on this topic presented by Staff at the February 6 , 2012 Workshop. While the Board indicated at the February 6th workshop a consensus to pursue constructing a facility that relieves usage pressures on the gymnasium, the Board also indicated a consensus to have a separate work session on the topic of facilities and enrollment growth. The purpose is to revisit that Board consensus and offer a recommendation on alternative approach to this issue. Background As a part of the Council’s 2010 evaluation of the Superintendent, a performance goal for that position was established to create a long range facility plan for Westlake Academy. A complete chronology of the Board’s consideration of this strategic issue since 2010 is attached. APPLICABLE STRATEGIC PLAN DESIRED OUTCOME High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff WESTLAKE ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding FISCAL IMPACT Funded Not Funded N/A Note: Fiscal impact s of the various options have been identified in various reports to the Board since 2011in order to facilitate the Board’s deliberations on this subject at its workshops. Each of the options has varying financial impacts- some positive, some negative. RECOMMENDATION / ACTION REQUESTED/ OPTIONS Staff r ecommendation on next steps on this topic are outlined in more detail in the attached memorandum to the Board from the Superintendent. In summary, Staff recommends: 1. Retaining architectural services to review and either validate all o r portions, of the “Hayes Plan”, as well as offer alternative recommendations as needed, converting those recommendations into a campus master plan to ultimately be adopted by the Board/Town Page 2 of 2 Council to guide our campus capital improvement planning. 2. Depending on the results of the architects’ recommendations on a campus master plan, have this architect begin design of the new building identified in the campus master plan as being of first priority. 3. While this facility master plan work is getting underway, schedule a special Board workshop to review the Board’s financial policies and past financial decisions for funding the Academy. ATTACHMENT: 1. Memorandum dated 2-26-12 from Superintendent to the Board Re: Recommendation Pertaining to Next Steps for Campus Facility Planning 2. WA Board of Trustees’ Facility & Enrollment Growth Discussion Chronology 2010-12. 3. WA Vision, Values, and Mission as Strategic Plan Evaluative Rubric (excerpted from the Dec. 5, 2011 Report to the Board) that evaluates the WA Strategic Plan’s desired outcomes within the context of existing resources and facilities. 4. Power point presentation on Past Policies and Decisions Relative to WA Finances, Facility Financing, & Enrollment Page 1 of 3 MEMORANDUM Date: February 26, 2012 TO: Honorable Mayor and Town Council FROM: Tom Brymer, Town Manager/Superintendent SUBJECT: Recommendation Pertaining to Alternative Approach for Next Steps for Campus Facility Planning At the Board workshop on February 6, 2012, the agenda item regarding campus facility planning and enrollment was discussed. At that workshop the Board indicated a desire to move forward on building a facility that would relieve usage pressures on the gymnasium. However, the Board also indicated that they would like to schedule a workshop solely devoted to the topic of facility planning and enrollment growth. If this concept remains the intent and direction of the Board, Staff can certainly schedule such a workshop on a date convenient for the members. However, I would like to offer an alternative recommendation that might meet the Board’s goal of further review and discussion as it relates to facility planning. Staff recommends an alternative approach to that considered at the February 6th workshop. This alternative approach would involve retaining an architectural services firm to perform the following scope of work for the Academy: 1. Review and either validate all or portions, of the “Hayes Plan”, as well as offer alternative recommendations as needed, and then converting those recommendations into a campus master plan to ultimately be adopted by the Board/Town Council to guide our capital improvement planning. 2. Depending on the results of the architects’ recommendations for the campus master plan, have the architect begin the design of the building which is identified in the campus master plan as being of first priority. The first building to be designed and recommended in the report may be the need previously identified by Staff as the highest priority. That is, a multi-use dining/PE building (cafetorium) for the Primary Years Programme (to relieve usage pressure on our gymnasium facility). On the other hand, through the process of validating the Hayes Page 2 of 3 Plan, it may be determined not to be. Whatever building is identified as the new facility of first priority, that recommendation would be in the context of a master plan prepared by the independent consulting firm by taking a fresh look at the Hayes Plan, as well as providing any other insights they may garner through the campus master planning process. 3. While this facility master plan work is getting underway, schedule a special Board workshop to review the Board’s financial policies and past financial decisions for funding the Academy. This topic was reviewed at the February 6th workshop (see the attached power point presentation from that meeting). However, additional time would be spent by the Board to make sure the Board as a whole is comfortable with the policies and decisions that drive both operational and capital spending for the Academy, which would be of benefit to all concerned. Discussion The reason I am recommending an alternative approach to having a dedicated workshop to cover this topic is that, presently, we do not have an alternative view to the Hayes plan. Board discussion to date centers on the reports that the Staff has prepared as it relates to the various expansion opportunities and facility analysis recommendations. All of these reports are hybrids of the options identified in the campus facilities report presented in March, 2011 by Mr. Peter Hayes of Project Management Services, Inc. Since then, we have had numerous workshops on this topic. However, all these workshops, as well any future workshops at this point, would be based on the same information. The Board had mentioned that having an alternative or expanded view to carefully consider our options prior to committing to a particular building type and location would be beneficial. Meaning, questions were raised at the February 6th workshop as to the adequacy of the cafetorium concept (recommended in the Hayes Plan) versus a full-sized gym. Obtaining a second opinion or alternative viewpoint on that building alone would demonstrate the value of going through this validation/master planning process and offer us the opportunity to compare more than one plan. This approach would also give us a fresh look and a new “set of eyes” in order to review our campus facility needs within the context of enrollment numbers, while at the same time, providing us with time to address any academic performance issues (with a focus on MYP) in our Secondary grades. Page 3 of 3 The only negative I can identify with this type of approach is that it would involve additional costs for the master plan preparation (but it can be argued that we need such a plan regardless of any new cost associated with preparing one), as well as the possibility that the borrowing costs (i.e. bond interest rates) and construction costs to implement the plan may increase over time. However, if this process is carried out expeditiously (i.e. using a participatory process, but not one that is unwieldy), we should be in a position to know what building we need to design first (to take advantage of current bond market low interest rates and avoid too much construction cost escalation) within a reasonable time period (assuming we approve a contract with an architect within the next month or so). Once we have a draft master plan, I would recommend scheduling a special workshop at that time to discuss it. As regards Parts 1 and 2 of the above recommendation, this master plan should be conducted by the architect within the context of the Board’s vision, values and mission as well as the evaluative rubric for the Academy that our Staff prepared using the strategic plan’s desired outcomes. Pertaining to Part 3 of the recommendation (a Board workshop devoted solely to reviewing the Board’s financial policies and past financial decisions for funding the Academy), it is recommended that this workshop be scheduled during the first 30-60 days that the architect is beginning his review of the Hayes Plan. This is so any major changes in the Board’s financial policies or past financial decisions regarding the Academy that might impact the architect’s master planning recommendations (especially regarding sequencing the priority order of facility construction), can be taken into account early on in the master planning process. Page 1 of 3 WESTLAKE ACADEMY BOARD OF TRUSTEES’ FACILITY & ENROLLMENT GROWTH DISCUSSION CHRONOLOGY 2010-12 The purpose of this chronology is to review the discussions of the past several months regarding enrollment, facilities, and the vision, values, and mission of Westlake Academy within the context of Board’s previous decisions and policies that ultimately shape the direction of the school. Board Direction in 2010 As a part of the Council’s 2010 evaluation of the Superintendent, a performance goal was established to create a long range facility plan for Westlake Academy. This was driven by the fact that the Board had previously approved moving forward with an expanded block schedule for the secondary grades which increased our course offerings and required additional students to populate the classrooms. These new students required additional teachers and the use of portable buildings, which increased the Board’s desire to have a long range plan for permanent campus facilities. The Superintendent applied for a grant from the Hudson Foundation to hire a professional school facility planner. The Town used this grant award to retain the services of Project Management Services, Inc., led by Mr. Peter Hayes, a firm that has performed facility planning for several Texas charter schools. Board Discussion in 2011 Mr. Hayes presented his report to the Board at their March 10, 2011 workshop. The report identified the need for approximately $13-15 million in campus facilities. Further, the report contained recommendatio ns on the self-funding of these facilities via a large student enrollment increase. Board direction at that time was to schedule a portion of the Board’s annual planning retreat for further discussion of what we now call the “Hayes Report”. During the Board’s May 20, 2011 planning retreat, the Hayes Report was reviewed in greater detail and the various projects were broken down into a capital projects listing which included a draft of the Town’s five (5) year Capital Improvement Plan. This was done so that the debt issuance required to implement Hayes’ recommendations could be examined in conjunction with all Town capital project requirements over this time period. At this planning retreat, the Board’s direction to Staff was to examine the feasibility of a more phased, incremental approach, as opposed to the approach for facility construction recommended by the Hayes Report (which requires a large enrollment increase to fund the identified facilities and would be constructed all at one time). During the Board’s June 9, 2011 budget workshop on the WA 2011-12 Budget, the Board gave direction to have further discussion of this topic at an upcoming workshop. This item was placed on the Board’s September 12, 2011 workshop agenda where additional incremental options were presented by the Staff. At this workshop, the Board requested that additional options be examined and brought back to them for further discussion at a subsequent workshop. Following the September 12, 2011 Board workshop, Staff held Page 2 of 3 numerous planning sessions, including one all-day session, to examine the campus facility needs, the Hayes Report recommendations, the phased options presented on September 12th, as well as the additional options the Board requested at that time. At the December 5, 2011 Board Workshop, per the Board’s request in September, the Staff presented another report that identified additional options that might be viable. In that report, each option (whether new or previously identified) had been discussed and examined by Staff within the following context: 1.) Does the option advance WA’s vision, values, and mission? 2.) Does the option achieve our Strategic Plan’s desired outcomes, thus moving us closer to our Vision, Values, and Mission? 3.) Does the option provide for the Academy’s future financial viability (without which we cannot achieve our Vision)? Board Discussion in 2012 At the January 9, 2012 workshop, Staff provided the Board with information in response to the questions from the December 5, 2011 workshop. The Board indicated a consensus that favored enrollment expansion, but wished to have the additional option described above (i.e. begin with PYP enrollment growth) explored further. That analysis was provided at a January 23, 2012 Board workshop and would perform as follows: Year 1 (FY 11-12) of the 5 year planning period ~ Design a PYP cafetorium Year 2 (FY12-13) of the 5 year planning period ~ Construct the PYP cafetorium, as well as purchase/install additional portable buildings Year 3 (FY 13-14) of the 5 year planning period a.) open the new PYP cafetorium, b.) increase PYP enrollment (K-5) to 5 sections adding 365 students c.) bring on additional teachers d.) begin utilizing the new portable buildings d.) begin design of the remaining $13 million in identified campus improvements for the Secondary Grades. Year 4 (FY14-15) of the 5 year planning period ~ Commence construction of the remaining $13 million in campus improvements, as well as increase G6-12 student enrollment by 100 students by increasing class size to 25. Year 5 (FY15-16) of the 5 year planning period ~ Open the new $13 million in new Secondary Grades campus facilities, as well as expand the Secondary Grades student enrollment by adding a fourth section (149 new students) At that workshop the Board consensus was to pursue a new cafetorium for the Primary Years’ grades. The Board also expressed a consensus preference for the Organic Growth Page 3 of 3 Model presented at that meeting, although no action was taken. At the February 6, 2012 Board workshop, the Superintendent reviewed the Board discussion on this topic to date, as well as the Board’s financial decisions affecting this issue. The Superintendent also presented another option that involved: • Eliminat ing the indirect cost transfer from the WA operating budget to the municipal general fund ($305,000) to help address the projected operating short falls over the next five fiscal years • Issuance of $4.4 million in tax obligation debt to fund new facilities. These could be a.) a cafetorium and b.) a six (6) class room building. While the Board indicated at the February 6th workshop a consensus to pursue constructing a facility that relieves usage pressures on the gymnasium, the Board also indicated that they would prefer to schedule a separate work session on the topic of facilities and enrollment growth. Conclusion It should be noted that, during the entire course of these discussions, the Staff has provided the Board with financial forecasts that show the Academy’s current operating deficit, and how each option either positively or negatively affects the shortfall, while at the same time addressing or not addressing the campus’ facilities. Framework for Analysis Through the leadership and guidance provided by the Board of Trustees, Westlake Academy has established a vision, mission and values; ultimately, these words are what guide each decision we make. Vision Westlake Academy inspires students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile. ~Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-minded, Caring, Risk-takers, Balanced, and Reflective~ Mission “Westlake Academy is an IB World School whose mission is to provide students with an internationally minded education of the highest quality, so they are well-balanced and respectful life-long learners.” Values Maximizing Personal Development - Academic Excellence- Respect for Self and Others - Personal Responsibility - Compassion and Understanding One of the many expressions of the Board and Staff’s dedication to continuous improvement has been the development of a strategic plan that is designed to outline how we will achieve our vision and mission while reflecting our stated values. At the heart of the strategic plan are five desired outcomes that serve as tangible results we expect to achieve. Desired Outcomes  High Student Achievement  Effective Educators and Staff  Student Engagement and Extra-curricular Activities  Strong Parent and Community Connections  Financial Stewardship and Sustainability The Academy Leadership Team developed a rubric by which to measure our current levels of success at meeting our desired outcomes. This tool was created and is being used as an objective measurement for evaluating the impact of facility and enrollment growth on our stated objectives. The rubric and the evaluation tool can be seen on the following pages in Tables 1 and 2. The Academy’s leadership created this rubric by first, force-ranking the Academy’s five desired outcomes in order of precedence. The outcome of this process was the realization that Financial Stewardship and Sustainability is the foundation upon which the remaining four desired outcomes are built. 4 Table 1 - Desired Outcomes Rubric Level of Success Strategic Plan Desired Outcomes School Year 2009- 2012 High Student Achievement Effective Educators and Staff Student Engagement and Extra-curricular Activities Strong Parent and Community Connections Financial Stewardship and Sustainability 4 Student Achievement Exceeds Performance on Comparison Schools 100% of educators and staff are rated as effective or highly effective on their annual evaluation 100% of students are engaged in sports, the arts or academic activities 100% of Westlake Academy stakeholders are actively involved Westlake Academy has an endowment at least 3.5 times greater than its annual operation budget 3 Student Achievement is equal to the Performance of Comparison Schools 75% of educators and staff are rated as effective or highly effective on their annual evaluation 75% of students are engaged in sports, the arts or academic activities 75% of Westlake Academy stakeholders are actively involved Westlake Academy has an endowment 2 times greater than its annual operation budget 2 Student achievement is less successful 50% of educators and staff are rated as effective or highly effective on their annual evaluation 50% of students are engaged in sports, the arts or academic activities 50% of Westlake Academy stakeholders are actively involved Westlake Academy’s revenue equals its expenditures 1 Student achievement is unacceptable. 25% of educators and staff are rated as effective or highly effective on their annual evaluation 25% of students are engaged in sports, the arts or academic activities 25% of Westlake Academy stakeholders are actively involved Westlake Academy’s revenue is less than its expenditures In Table 1, the cells that are highlighted in blue represent our self-assessment of the current level of success in meeting the Academy’s desired outcomes. The Strong Parent and Community Connections have two cells highlighted because the Academy Leadership Team determined that we have more than 50% involvement but less than 75%. 5 Discussion of Past Policies and Decisions Relative to WA Finances, Facility Financing & Enrollment February 6, 2012 How are We Doing? (BSC) 2 Strategic Plan Established 1. Financial Policies & Decisions 2. 6. 3. 5. 4. Enrollment & Curriculum Decisions Facilities Teaching & Admin. Structure Learning & Assessment Vision Values Mission Learner Profile Manifested Student Centric Focus and Learning Occurs Financial Policies & Decisions 3 Operating Cost Related Policies & Decision • Academy and Municipal Budget Policies – Recoup all Indirect Costs ($305,000 started in FY11/12) • Moved all Academy direct operating costs in Municipal Budget to Academy Budget ($245,000, started in FY10/11) • Salaries: Policy to be within 3% of median of surrounding school districts • State Funding Cutbacks 6.5 % in FY 11/12 = an approximate decrease of $477.00 per student 9.0 % in FY 12/13 = an approximate decrease of $660.00 per student 2. Financial Policies & Decisions, cont. 4 Operating Cost Related Policies & Decision • Net effect of “full cost of service” for operating costs: • Requires a certain enrollment to be “in the black” and maintain TEA recommended fund balance • Currently not able to do this; expenses exceed revenues 2. Financial Policies & Decisions, cont. 5 Capital Cost Related Policies and Decisions • Bonds issued for Academy facilities are tax pledged, BUT paid for by sales tax. • No decision to date by Council to issue additional bonds (debt) for Academy facilities (since A&S building) Net Effect:  Only known sources to address capital costs for facilities: • Issue tax pledged debt paid by growing student enrollment - OR - • Issue debt supported by tax pledge, but paid for by sales tax -OR – • Combination of both approaches 2. Enrollment & Curriculum Decisions 6 • Set class size at 20 students (June 18, 2010 - effective SY 10/11) • Added a section to Secondary grades (3 total per grade G7-11 – SY 11/12) • Added courses for Secondary; required additional students and teachers to populate these classes (SY 11/12) • Installed 3 portables (SY 11/12) Net Effect:  Increased costs, but additional enrollment helped offset State funding reductions  But, no new dollars for Academy facility needs  Student on-boarding challenges 3. Facilities 7 • Current facilities maximized – space wise • No funding identified to replace 3 existing portable buildings • Cannot use current enrollment to fund new facility construction • No bond funding (or source to pay for them) authorized by Council for Academy facilities • Facility needs have been identified (Hayes Plan); gym most stressed by high usage/scheduling • Lead to proposing enrollment growth to fund facilities (Option 2A or the Semi-OGO plans) 4. Teaching & Admin. Structure 8 Strategic Plan Desired Outcome: Highly Effective Teachers • “Raised the Bar” = Great Teacher Profile • Increasing the Academy’s recruitment profile • Add Assistant Secondary Principal 5. Learning & Assessment 9 • Leavers Report • Improving the On-boarding Process • Mid-year Academic Success Plan • Develop/Refine DP Level Pathways (future policy discussions) 6. Policy Questions - Going Forward 10 Operating Costs • Remain on “full cost of service”? - If yes, where will required revenue come from? ~ Facilities are maxed out; student growth a problem without additional portables; State funding has been reduced - If no, is there a different approach? Capital Costs • Only fund new facilities by enrollment growth? - If yes, Option 2A or “Semi-OGO” will work - If no, is there a different approach? Policy on DP Pathways An Alternative Approach 11 Operating Costs • Treat the Academy as a general Government facility - Modify full cost of service policy for indirect costs ~ Relieve pressure to increase enrollment to cover these costs ~ Municipal General Fund to carry the costs Capital Costs • Use funding source for new facilities that is not dependent on student growth - OR - • Use an approach for capital costs that combines some enrollment growth over time with another funding source What does this look like? An Alternative Approach, (cont.) 12 Operating Costs • Eliminate indirect costs – transfer to Municipal General Fund of $ 305,000 (Municipal budget absorbs this cost) • Retain enrollment at approximate present level Capital Costs • Cafetorium $ 2.0 million Six (6) Classroom building $ 2.4 million ESTIMATED COSTS $ 4.4 Million • Utilize PTR/former 4A sales tax funds to pay this estimated annual debt service cost of $ 305,000 (still would be tax pledged bonds to obtain the lowest interest rate possible) • Look at Performance Hall options PHASE ONE An Alternative Approach, (cont.) 13 We can decide at a later point to: • Issue $10 million in bonds • Build remaining building components • Increase enrollment to 25 per class/section • Move G6 into Secondary PHASE TWO (OPTIONAL) Recap 14 • Needed: A facility plan – had one developed (Hayes Plan) • Looked at a variety of options to implement it based on current Board financial policies & decisions • If we use a different Board policy approach, it creates another alternative with two (2) phases: + Phase One $4.4 million (builds Cafetorium & 6 classrooms) + Phase Two $10 million (remaining buildings) • Phase I – capital cost is funded by tax pledged bonds paid by sales tax - Also, Academy operating budget “in black” by Municipal budget absorbing the indirect costs for operations; no change in enrollment • Phase II (Optional) – paid for by increasing Secondary enrollment to 25 w/ G6 moved into Secondary 15 Needed: Board Direction in order to plan next steps. EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Regarding the use of Student Information. Westlake Academy Item # 6 – Executive Session Westlake Academy Item # 7 – Reconvene Meeting EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Charter amendment Westlake Academy Item # 8 – Take any Necessary Action, if necessary BOARD RECAP / STAFF DIRECTION Westlake Academy Item #9 Board Recap / Staff Direction Town of Westlake Item # 10 – Workshop Adjournment Back up material has not been provided for this item. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. Recognition of the 2012 TCAF Varsity Girls Basketball State Championship. Westlake Academy Item # 2 – Citizens’ Presentations and recognitions CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes for the meeting held on February 6, 2012. b. Consider approval of Resolution 12-05, Adopting the 2012-2013 School Calendar and Expedited State Waiver for Early Release and In-Service Work Days. c. Consider approval of Resolution 12-06, Adopting a Homebound Instruction Policy. Westlake Academy Item # 3 - Consent Agenda Items BOT Minutes 02/06/12 Page 1 of 4 WESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP February 6, 2012 PRESENT: President Wheat, Trustees: Tim Brittan, Clif Cox, Carol Langdon, David Levitan and Rick Rennhack. ABSENT: OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, Administrative Coordinator Ben Nibarger, Assistant to the Superintendent Amanda DeGan, Finance Director Debbie Piper, Director of Communications & Community Affairs Ginger Awtry, Facilities and Recreation Director Troy Meyer, Planning and Development Director Eddie Edwards and Budget & Management Analyst Scott Dixon. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 5:15 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FROM FEBRUARY 6, 2012, TRUSTEES REGULAR MEETING AGENDA. Trustee Langdon asked for a clarification regarding the January 9, 2012, meeting minutes regarding the Board Recap and Staff direction item listing Math and Spanish curriculum. BOT Minutes 02/06/12 Page 2 of 4 4. REPORTS a. School Lunch Satisfaction and Analysis. Discussion ensued regarding the lunch menu from the provider, the cost of items, and the number of students that bring their lunch. b. Follow-up Report on Student Withdrawals. Administrative Coordinator Nibarger provided an overview of the report stating they are continuing to gather feedback. Discussion ensued regarding the percentage of students by grade that have withdrawn from the Academy. c. Possible Charter School Intervention in the Current School Finance Litigation. Superintendent Brymer provided an overview of the report and how the litigation would affect Charter Schools. Staff will prepare a resolution for approval at the next meeting. 5. DISCUSSION ITEMS a. Discussion of Various Board Policies and Options Related to These Policies as they Pertain/Relate to Impacts on Finances, Facility Financing, and Enrollment. Superintendent Brymer provided a presentation and overview of the policies that are related to Academy growth and financing. Discussion ensued regarding how to improve the On-boarding process by preparing parents and students to be successful with the IB Curriculum, the action plan implemented to address current curriculum concerns engaging students and how to move forward with a growth model. President Wheat stated that the Board is concerned about adding more students and increasing facilities before making sure they are comfortable with the schools current processes. President Wheat recessed the workshop at 7:35 p.m. President Wheat reconvened the workshop at 7:59 p.m. BOT Minutes 02/06/12 Page 3 of 4 b. Discussion of Governance as illustrated in Dr. Brian Carpenter’s Charter School Board University: An Introduction to Effective Charter School Governance; Chapters 26-27. No action taken. 6. BOARD RECAP / STAFF DIRECTION Schedule an additional Strategic workshop to discuss the facility expansion prior to the June budget retreat. Provide a detailed report by GPA of students on the Leaver’s report. Provide a comparison of last year’s MYP action plan to this year’s plan. Provide the Board an update of the current MYP action plan at each meeting under reports. Consider removing the indirect cost from the School budget transferring the cost back to the Municipal General fund. 7. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 8:03 p.m. Regular Session 1. CALL TO ORDER President Wheat called the Regular meeting to order at 8:03 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS Ange Bumgarner, 1700 Imperial Springs, Keller, asked the Board to provide better communication to parents regarding the on-boarding process and current policies and procedures. 3. CONSENT AGENDA a. Consider approval of the minutes for the meeting held on January 9, 2012. b. Consider approval of the minutes for the meeting held on January 23, 2012. c. Consider approval of Resolution 12-04, Amending the 2012 Meeting Calendar. MOTION: Trustee Cox made a motion to approve the consent agenda with the revisions to the minutes as discussed. Trustee Brittan seconded the motion. The motion carried by a vote of 5-0. BOT Minutes 02/06/12 Page 4 of 4 4. BOARD CALENDAR - Grade 11 DP Drama Production – Our Town February 8, 10 & 11, 2012; 7:00 pm; WA Performance Hall - Northeast Tarrant Transportation Summit February 10, 2012; 8:30 am-1:30 pm; Hurst Conference Center - Gallery Night March 3, 2012, Marriott Solana at 6:00 p.m. - Board of Trustee Meeting March 5, 2012 - WA Spring Break March 12 – 16, 2012 - Town Council Meeting March 26, 2012 - MasterWorks Concert Spring Series – Free Outdoor Concert by Vocal Trash March 30, 2012, WA Amphitheatre 7:00 – 8:00 p.m. - Westlake Arbor Day April 7, 2012 5. FUTURE AGENDA ITEMS - None 6. ADJOURNMENT MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee Levitan seconded the motion. The motion carried by a vote of 5-0. President Wheat adjourned the meeting at 8:11 p.m. APPROVED BY THE BOARD OF TRUSTEES ON MARCH 5, 2012. ATTEST: ____________________________ Laura Wheat, Board President _____________________________ Kelly Edwards, Board Secretary Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: March 5, 2012 Staff Contact: Tom Brymer , Superintendent Consent Subject: Consider a Resolution Adopting the 2012-2013 School Calendar and Expedited State Waiver for Early Release and In-Service Work Days. EXECUTIVE SUMMARY The school administration has proposed a school calendar for the 2011-13 school year. The calendar meets all the requirements of the TEA for 180 instructional days minus the allotted number of staff in-service days, early release days and start date. The Academy reviewed surrounding school districts calendars and consulted with the faculty for input when drafting this calendar. Once passed by the School Board the calendar will be submitted to TEA for final approval. APPLICABLE STRATEGIC PLAN DESIRED OUTCOME High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff WESTLAKE ACADEMY VALUES Academic Achievement PYP, MYP, DP (IB Continuum) Caring Environment Fiscal Stewardship Communication/Transparency Engaged Stakeholders Maximizing Each Child’s Potential FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Consideration of a Resolution authorizing the expedited State waiver for early release and in- service work days for the 2012-13 school calendar. ATTACHMENTS Resolution Expedited State Waiver Resolution 12-05 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION NO. 12-05 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES ADOPTING THE 2012-2013 SCHOOL CALENDAR AND APPROVING REQUEST FOR STATE WAIVER. WHEREAS, the Westlake Academy Board of Trustees has considered the proposed 2012-2013 school calendar and the proposed State Expedited Waiver; and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interests of the Academy and the public; WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That the Board of Trustees of Westlake Academy hereby adopts the proposed 2012-13 School Calendar (Exhibit ‘A’) and authorizes the school administration to request the State Expedited Waiver. SECTION 2: That this Resolution shall become effective upon the date of its passage, but contingent upon approval by the TEA. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 12-05 Page 2 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 5TH DAY OF MARCH, 2012. _____________________________ ATTEST: Laura Wheat, President _____________________________ ______________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ____________________________ Janet S. Bubert or L. Stanton Lowry, School Attorney August 2012 1 September 2012 2 October 2012 3 DateEvent SMTWThFSaSMTWThFSaSMTWThFSa August 14 - 17: New Teacher Orientation 1234 1123456 20 - 22: All Faculty Orientation 567891011234567878910111213 23: First Day of School 12131415161718910111213141514151617181920 September 3: Labor Day 192021222324251617181920212221222324252627 21: Early Release 262728293031 2324252627282928293031 October 5: PYP Conferences 30 8: Teacher Professional Day 7192217: End of MYP/DP First Quarter November 2012 4 December 2012 5 January 2013 6 19: Early Release SMTWThFSaSMTWThFSaSMTWThFSa 26: MYP / DP Conferences 123 1 12345 November 19-23: Thanksgiving Break 4567891023456786789101112 16: Early Release 11121314151617910111213141513141516171819 December 14: End of MYP / DP Second Quarter 181920212223241617181920212220212223242526 17 - 20: Secondary Exams / Early Release 252627282930 232425262728292728293031 January 7: Teacher Professional Day 3031 18: MYP / DP Conferences 17 14 17 February 18: Early Release Westlake Academy Academic Calendar 2012 - 2013 February 2013 7 March 2013 8 April 2013 9 March 1: PYP Conferences SMTWThFSaSMTWThFSaSMTWThFSa 8: End of MYP / DP Third Quarter 12 12123456 22: Secondary Conferences 3456789345678978910111213 28: Early Release 101112131415161011121314151614151617181920 April 29: Early Release 171819202122231718192021222321222324252627 May 31: End of MYP / DP 4th Quarter 2425262728 24252627282930282930 June 1: Senior Commencment 31 3 - 6 Secondary Semester Exams 19 13 22 6: Last Day of School May 2013 10 June 2013 11 July 2013 12 7: Teacher Professional Day SMTWThFSaSMTWThFSaSMTWThFSa 1234 1123456 Student Days 177 567891011234567878910111213 Teacher Days 180 12131415161718910111213141514151617181920 192021222324251617181920212221222324252627 262728293031 2324252627282928293031 30 22 4 First / Last Day of School PYP Conferences (No School) No School Secondary Conferences (Early Release) Bad weather make up Secondary End of Quarter Teacher Work Days (No School)Senior Commencement Teacher Work Days (Early Release)Secondary Exams (Early Release) Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: March 5, 2012 Staff Contact: Dr. Clint Calzini Consent Secondary Principal Subject: Consideration of a Resolution Adopting a Policy Establishing a Homebound Instruction Program EXECUTIVE SUMMARY Staff has been advised that in order to offer our students that may require homebound instruction due to extended absence (serious illness, etc), it is necessary for the Academy to have a Board policy on this matter. This policy, if adopted, would establish the policy basis and process by which eligibility for homebound instruction is determined, as well as the criteria and process for how an eligible student’s homebound instruction services will be developed. APPLICABLE STRATEGIC PLAN DESIRED OUTCOME High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff WESTLAKE ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding FISCAL IMPACT Funded Not Funded N/A Note: while resources will be required to administer this policy when the situation requires it, determining financial impact cannot be done until specific circumstances are identified. This will require having some actual instances and experience in providing homebound instruction to be able compute the financial impact. To date, there ha ve been none. However, should the situation arise, we will be able to track these costs. RECOMMENDATION / ACTION REQUESTED/ OPTIONS The Staff has developed this proposed policy in consultation with our education legal counsel. Staff recommends approving this Resolution adopting this policy. ATTACHMENTS Resolution with Policy for Homebound Instruction. Resolution 12-06 Page 1 of 4 WESTLAKE ACADEMY RESOLUTION NO. 12-06 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES CREATING A POLICY ESTABLISHING HOMEBOUND INSTRUCTION PROCEDURES. WHEREAS, the Board of Trustees desires to create a policy Establishing Homebound Instruction Procedures for students at Westlake Academy taking extended leaves of absence, and WHEREAS, the policy is consistent with TEA’s Student Attendance Accounting procedures for students who will be confined for a minimum of four (4) weeks to a hospital or homebound for medical reasons that are specifically documented by a physician licensed to practice in the United States; and WHEREAS, the Westlake Academy Board of Trustees finds that the passage of this Resolution is in the best interests of the Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: The Board hereby establishes a policy known as the Homebound Instruction Policy attached to this resolution as Exhibit “A”. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. Resolution 12-06 Page 2 of 4 PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 5th DAY OF MARCH 2012. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ________________________________ L. Stanton Lowry or Janet S. Bubert, School Attorney Resolution 12-06 Page 3 of 4 Exhibit A TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 12-06: Date Board Adopted: March 5, 2012 Date Board Amended: N/A Effective Date: March 5, 2012; Policy Name: Homebound Instruction Policy Category: Student Achievement Policy Goal: Provide an appropriate learning environment for students with medical issues that prevent attendance in the regular classroom. Policy Description: Consistent with TEA’s Student Attendance Accounting procedures, a student who will be confined for a minimum of four (4) weeks to a hospital or homebound for medical reasons that are specifically documented by a physician licensed to practice in the United States may be eligible to receive general education homebound services. Parents should request services through the appropriate principal in accordance with administrative procedures. Upon receipt of a request for homebound services, the principal or their designee shall convene a placement committee composed of at least a campus administrator, a teacher of the student, and the parent or guardian of the student to consider the necessity of providing general education homebound instruction to the student. If the committee determines that such instruction is appropriate, the committee shall determine the type and amount of instruction to be provided and, when the student is able to return to the regular educational setting, the length of the transition period based on current medical information. For all students receiving homebound instruction, Westlake Academy will create and maintain documentation of all instructional services provided in accordance with administrative procedures. Resolution 12-06 Page 4 of 4 Nothing in this policy is intended to limit the rights of students eligible to receive special education services. For special education students that require homebound instruction, the student’s ARD committee shall determine the type and amount of instruction to be provided and, when the student is able to return to the regular educational setting, the length of the transition period based on current medical information. EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Regarding the use of Student Information. Westlake Academy Item # 4 – Executive Session Westlake Academy Item # 5 – Reconvene Meeting EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Charter amendment Westlake Academy Item # 6 – Take any Necessary Action, if necessary BOARD CALENDAR - WA Spring Break March 12 – 16, 2012 - Town Council Meeting March 26, 2012 - Westlake Arbor Day April 7, 2012 - MasterWorks Solana Concert Series – Free Outdoor Concert by Zach King April 12, 2012, Village Courtyard, 6:00 – 7:00 p.m. - Alliance Development Forum, Marriott Championship Circle April 13, 2012, 11:00 – 1:00 p.m. - MasterWorks Solana Concert Series – Free Outdoor Concert by John Adams April 19, 2012, Village Courtyard, 6:00 – 7:00 p.m. - Junior High Sport Banquet, WA Dining Hall April 20, 2012, 6:00 – 8:00 p.m. - WHPS - Living History Event, ‘History of the Texas Flag’ WA Performance Hall, 7:00 – 8:30 p.m. April 24, 2012 - Bandana Bonanza, Westlake Academy Campus May 5, 2012 Westlake Academy Item #7 Board Calendar FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the CEO with the requested item and the CEO will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the CEO will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Westlake Academy Item # 8 – Future Agenda Items Westlake Academy Item # 9 – Adjournment Back up material has not been provided for this item.