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HomeMy WebLinkAbout09-26-11 TC Agenda PacketThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion of the Town Council Workshop but not prior to the 7:00 p.m. posted start time. Page 1 of 4 TOWN OF WESTLAKE, TEXAS Mission Statement On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind community that blends our rural atmosphere with our rich culture and urban location. Westlake, Texas – A Premier Knowledge Based Community TOWN COUNCIL MEETING AGENDA September 26, 2011 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE, 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS / MUNICIPAL COURTROOM Workshop Session: 5:00 p.m. Regular Session 7:00 p.m. Workshop Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE Page 2 of 4 3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM SEPTEMBER 26, 2011, REGULAR MEETING. (25 min) 4. REPORTS Reports are prepared for informational purposes and will be accepted as presented. (there will no presentations associated with the report items) There will be no separate discussion unless a Board Member requests that report be removed and considered separately. a. Report regarding traffic counts on Dove and Ottinger Roads. 5. DISCUSSION ITEMS a. Discussion regarding Proposed Parkland Dedication and Fee Ordinance. (15 min) b. Discussion and construction update regarding FM 1938. (30 min) c. Discussion and overview of SB 100 regarding elections. (15 min) 6. COUNCIL RECAP / STAFF DIRECTION 7. ADJOURNMENT Regular Session 1. CALL TO ORDER 2. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. 3. CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the meeting held on August 15, 2011. b. Consider approval of the minutes from the meeting held on August 29, 2011. c. Consider approval of the minutes from the meeting held on September 12, 2011. d. Consider approval of Resolution 11-27, Appointing a member to the Westlake Academy Foundation Board. e. Consider approval of Resolution 11-28, Authorizing the Town Manager to negotiate and enter into an agreement with Level 3 Communications, LLC, for the use of the Town’s telecommunication ductbank. Page 3 of 4 f. Consider approval of Ordinance 667, Amending the Code of Ordinances, Chapter 98, Vegetation, Article II, Division 2, Preservation, Section 98-48, Tree Replacement Requirements. 4. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item.   5. COUNCIL CALENDAR    - Town Offices Closed September 5, 2011 - Town Council Meeting September 12, 2011 - Texas Municipal League October 11-14, 2011, Houston - Westlake Baja at Vaquero October 11, 2011, 5:00 p.m. - Westlake Vintage Care Show hosted by WHPS October 29, 2011, 11:00-4:00, Solana Club parking lot - Monster Mash hosted by WA HOC October 29, 2011, 5:00-8:00 pm. Page 4 of 4 6. ADJOURNMENT      ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, September 21, 2011, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you.      Town of Westlake Item # 2 – Pledge of  Allegiance  Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the meeting held on August 15, 2011. b. Consider approval of the minutes from the meeting held on August 29, 2011. c. Consider approval of the minutes from the meeting held on September 12, 2011. d. Consider approval of Resolution 11-27, Appointing a member to the Westlake Academy Foundation Board. e. Consider approval of Resolution 11-28, Authorizing the Town Manager to negotiate and enter into an agreement with Level 3 Communications, LLC, for the use of the Town’s telecommunication ductbank. f. Consider approval of Ordinance 667, Amending the Code of Ordinances, Chapter 98, Vegetation, Article II, Division 2, Preservation, Section 98-48, Tree Replacement Requirements. Town of Westlake Item # 3 –   Review of Consent  Agenda Items  REPORTS Reports are prepared for informational purposes and will be accepted as presented. (there will no presentations associated with the report items) There will be no separate discussion unless a Board Member requests that report be removed and considered separately. a. Report regarding traffic counts on Dove and Ottinger Roads. Town of Westlake Item # 4 –   Reports  Page 1 of 2 TOWN COUNCIL AGENDA ITEM Department: Public Works Meeting Date: September 26, 2011 Staff Contact: Jarrod Greenwood Report Public Works Director Subject: A report of traffic counts on Dove and Ottinger Roads EXECUTIVE SUMMARY At the direction of Council, staff acquired eight traffic counters to begin collecting important information related to the use of Westlake roads. The counters are capable of recording the number of vehicles, speed, time, as well as classifying the vehicles by size. The term “bin” used in the report summaries means the speed and vehicle length categories. The first traffic study was conducted from April 26, 2011 through May 3, 2011 on Dove and Ottinger Roads. The Ottinger Road reports indicate approximately 900 vehicles per day use Ottinger Road, with passenger vehicles/pickups accounting for roughly 95% of all traffic. Approximately 23% of the traffic on Ottinger Road is traveling faster than 40 mph (26% northbound, 20% southbound). The Dove Road reports indicate approximately 1,100 vehicles per day use Dove Road (2900 Blk), west of Pearson Lane, with passenger vehicles/pickups accounting for roughly 97% of all traffic. Approximately 20% of the traffic on this section of Dove Road is traveling faster than 40 mph (16% eastbound, 24% westbound). Approximately 2,000 vehicles per day use Dove Road (2600 Blk), east of Pearson Lane, with passenger vehicles/pickups accounting for roughly 95% of all traffic. Approximately 27% of all traffic on this section of Dove Road is traveling faster than 40 mph (17% eastbound, 36% westbound). It is important to note that the posted speed on all of the above mentioned roadways is 30 mph. APPLICABLE STRATEGIC PLAN VISION POINT Inviting Residential and Corporate Neighborhoods We are Leaders Hospitality Finds its Home in Westlake Page 2 of 2 FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS ATTACHMENTS Traffic Study Summaries Traffic Study Map T r a f f i c S t u d y S e c t i o n s 29 0 0 26 00 3100 Street: 2600 Blk Dove Road City: Westlake Computer Generated Summary Report Nu-Metrics Traffic Analyzer Study A study of vehicle traffic was conducted with HI-STAR unit number 1172. The study was done in the Eastbound lane at 2600 Blk Dove Road in Westlake, TX in Tarrant county. The study began on Apr/26/2011 at 05:00:00 PM and concluded on May/03/2011 at 12:30:00 PM, lasting a total of 163.50 hours. Traffic statistics were recorded in 15 minute time periods. The total recorded volume showed 14496 vehicles passed through the location with a peak volume of 256 on Apr/27/2011 at [07:45-08:00] and a minimum volume of 0 on Apr/26/2011 at [22:45-23:00]. The AADT count for this study was 2,128. Chart 1 lists the values of the speed bins and the total traffic volume for each bin. At least half the vehicles were traveling in the 35 - 40 MPH range or lower. The average speed for all classifed vehicles was 36 MPH with 59.91% vehicles exceeding the posted speed of 30 MPH. The HI-STAR found 0.10 percent of the total vehicles were traveling in excess of 55 MPH. The mode speed for this traffic study was 35MPH and the 85th percentile was 40.79 MPH. SPEED <10 15 20 25 30 35 40 45 50 55 60 65 70 75 9 14 19 24 29 34 39 44 49 54 59 64 69 74 > CHART 1 0 5 19 57 891 4812 6165 1992 385 70 16 10 4 0 1 to to to to to to to to to to to to to to to Chart 2 lists the values of the classification bins and the total traffic volume accumulated for each bin. Problem with the battery detected. Try discharging and fully charging it CLASSIFICATION Most of the vehicles classified during the study were Passenger Vehicles. The number of Passenger Vehicles in the study was 8104 which represents 56 percent of the total classified vehicles. The number of Vans & Pickups in the study was 5651 which represents 39 percent of the total classified vehicles. The number of Busses & Trucks in the study was 493 which represents 3 percent of the total classified vehicles. The number of Tractor Tailers in the study was 179 which represents 1 percent of the total classified vehicles. <18 24 28 32 44 62 17 23 27 31 37 43 61 > 38 CHART 2 8104 5651 393 100 77 51 36 15 to to to to to to to to During the peak traffic period, on Apr/27/2011 at [07:45-08:00] the average headway between vehicles was 3.502 seconds. During the slowest traffic period, on Apr/26/2011 at [22:45-23:00] the average headway between vehicles was 900 seconds. HEADWAY WEATHER The roadway surface temperature over the period of the study varied between 33.00 and 125.00 degrees F. Page:Sep/16/2011 04:35:59 PM 1 Street: 2600 Blk Dove Road City: Westlake Computer Generated Summary Report Nu-Metrics Traffic Analyzer Study A study of vehicle traffic was conducted with HI-STAR unit number 0822. The study was done in the Westtbound lane at 2600 Blk Dove Road in Westlake, TX in Tarrant county. The study began on Apr/26/2011 at 05:00:00 PM and concluded on May/03/2011 at 12:30:00 PM, lasting a total of 163.50 hours. Traffic statistics were recorded in 15 minute time periods. The total recorded volume showed 13768 vehicles passed through the location with a peak volume of 180 on Apr/26/2011 at [17:45-18:00] and a minimum volume of 0 on May/01/2011 at [23:15-23:30]. The AADT count for this study was 2,021. Chart 1 lists the values of the speed bins and the total traffic volume for each bin. At least half the vehicles were traveling in the 35 - 40 MPH range or lower. The average speed for all classifed vehicles was 39 MPH with 74.25% vehicles exceeding the posted speed of 30 MPH. The HI-STAR found 0.36 percent of the total vehicles were traveling in excess of 55 MPH. The mode speed for this traffic study was 35MPH and the 85th percentile was 44.44 MPH. SPEED <10 15 20 25 30 35 40 45 50 55 60 65 70 75 9 14 19 24 29 34 39 44 49 54 59 64 69 74 > CHART 1 3 9 17 60 438 3001 5150 3338 1206 334 94 26 15 8 0 to to to to to to to to to to to to to to to Chart 2 lists the values of the classification bins and the total traffic volume accumulated for each bin. Problem with the battery detected. Try discharging and fully charging it CLASSIFICATION Most of the vehicles classified during the study were Vans & Pickups. The number of Passenger Vehicles in the study was 6226 which represents 45 percent of the total classified vehicles. The number of Vans & Pickups in the study was 6708 which represents 49 percent of the total classified vehicles. The number of Busses & Trucks in the study was 592 which represents 4 percent of the total classified vehicles. The number of Tractor Tailers in the study was 173 which represents 1 percent of the total classified vehicles. <18 24 28 32 44 62 17 23 27 31 37 43 61 > 38 CHART 2 6226 6708 505 87 66 49 51 7 to to to to to to to to During the peak traffic period, on Apr/26/2011 at [17:45-18:00] the average headway between vehicles was 4.972 seconds. During the slowest traffic period, on May/01/2011 at [23:15-23:30] the average headway between vehicles was 900 seconds. HEADWAY WEATHER The roadway surface temperature over the period of the study varied between 39.00 and 123.00 degrees F. Page:Sep/16/2011 04:36:52 PM 1 Street: 2900 Blk Dove Road City: Westlake Computer Generated Summary Report Nu-Metrics Traffic Analyzer Study A study of vehicle traffic was conducted with HI-STAR unit number 0826. The study was done in the Westtbound lane at 2900 Blk Dove Road in Westlake, TX in Tarrant county. The study began on Apr/26/2011 at 05:00:00 PM and concluded on May/03/2011 at 12:15:00 PM, lasting a total of 163.25 hours. Traffic statistics were recorded in 15 minute time periods. The total recorded volume showed 6879 vehicles passed through the location with a peak volume of 75 on Apr/26/2011 at [17:30-17:45] and a minimum volume of 0 on Apr/26/2011 at [23:00-23:15]. The AADT count for this study was 1,011. Chart 1 lists the values of the speed bins and the total traffic volume for each bin. At least half the vehicles were traveling in the 35 - 40 MPH range or lower. The average speed for all classifed vehicles was 37 MPH with 63.61% vehicles exceeding the posted speed of 30 MPH. The HI-STAR found 0.28 percent of the total vehicles were traveling in excess of 55 MPH. The mode speed for this traffic study was 35MPH and the 85th percentile was 42.82 MPH. SPEED <10 15 20 25 30 35 40 45 50 55 60 65 70 75 9 14 19 24 29 34 39 44 49 54 59 64 69 74 > CHART 1 15 11 16 48 470 1925 2664 1163 366 112 20 14 4 1 0 to to to to to to to to to to to to to to to Chart 2 lists the values of the classification bins and the total traffic volume accumulated for each bin. Problem with the battery detected. Try discharging and fully charging it CLASSIFICATION Most of the vehicles classified during the study were Passenger Vehicles. The number of Passenger Vehicles in the study was 3883 which represents 57 percent of the total classified vehicles. The number of Vans & Pickups in the study was 2699 which represents 40 percent of the total classified vehicles. The number of Busses & Trucks in the study was 160 which represents 2 percent of the total classified vehicles. The number of Tractor Tailers in the study was 87 which represents 1 percent of the total classified vehicles. <18 24 28 32 44 62 17 23 27 31 37 43 61 > 38 CHART 2 3883 2699 123 37 41 28 15 3 to to to to to to to to During the peak traffic period, on Apr/26/2011 at [17:30-17:45] the average headway between vehicles was 11.842 seconds. During the slowest traffic period, on Apr/26/2011 at [23:00-23:15] the average headway between vehicles was 900 seconds. HEADWAY WEATHER The roadway surface temperature over the period of the study varied between 31.00 and 128.00 degrees F. Page:Sep/16/2011 04:37:30 PM 1 Street: 2900 Blk Dove Road City: Westlake Computer Generated Summary Report Nu-Metrics Traffic Analyzer Study A study of vehicle traffic was conducted with HI-STAR unit number 1164. The study was done in the Eastbound lane at 2900 Blk Dove Road in Westlake, TX in Tarrant county. The study began on Apr/26/2011 at 05:00:00 PM and concluded on May/03/2011 at 10:00:00 AM, lasting a total of 161.00 hours. Traffic statistics were recorded in 15 minute time periods. The total recorded volume showed 8249 vehicles passed through the location with a peak volume of 203 on Apr/28/2011 at [07:45-08:00] and a minimum volume of 0 on Apr/26/2011 at [22:45-23:00]. The AADT count for this study was 1,230. Chart 1 lists the values of the speed bins and the total traffic volume for each bin. At least half the vehicles were traveling in the 30 - 35 MPH range or lower. The average speed for all classifed vehicles was 35 MPH with 47.46% vehicles exceeding the posted speed of 30 MPH. The HI-STAR found 0.12 percent of the total vehicles were traveling in excess of 55 MPH. The mode speed for this traffic study was 30MPH and the 85th percentile was 40.23 MPH. SPEED <10 15 20 25 30 35 40 45 50 55 60 65 70 75 9 14 19 24 29 34 39 44 49 54 59 64 69 74 > CHART 1 9 18 24 126 931 3187 2610 952 223 66 19 7 3 0 0 to to to to to to to to to to to to to to to Chart 2 lists the values of the classification bins and the total traffic volume accumulated for each bin. Problem with the battery detected. Try discharging and fully charging it CLASSIFICATION Most of the vehicles classified during the study were Passenger Vehicles. The number of Passenger Vehicles in the study was 5254 which represents 64 percent of the total classified vehicles. The number of Vans & Pickups in the study was 2638 which represents 32 percent of the total classified vehicles. The number of Busses & Trucks in the study was 191 which represents 2 percent of the total classified vehicles. The number of Tractor Tailers in the study was 92 which represents 1 percent of the total classified vehicles. <18 24 28 32 44 62 17 23 27 31 37 43 61 > 38 CHART 2 5254 2638 156 35 42 28 15 7 to to to to to to to to During the peak traffic period, on Apr/28/2011 at [07:45-08:00] the average headway between vehicles was 4.412 seconds. During the slowest traffic period, on Apr/26/2011 at [22:45-23:00] the average headway between vehicles was 900 seconds. HEADWAY WEATHER The roadway surface temperature over the period of the study varied between 29.00 and 119.00 degrees F. Page:Sep/16/2011 04:38:09 PM 1 Street: 3100 Blk Ottinger Road City: Westlake Computer Generated Summary Report Nu-Metrics Traffic Analyzer Study A study of vehicle traffic was conducted with HI-STAR unit number 1171. The study was done in the Northbound lane at 3100 Blk Ottinger Road in Westlake, TX in Tarrant county. The study began on Apr/26/2011 at 05:00:00 PM and concluded on May/03/2011 at 01:00:00 PM, lasting a total of 164.00 hours. Traffic statistics were recorded in 15 minute time periods. The total recorded volume showed 5618 vehicles passed through the location with a peak volume of 142 on Apr/29/2011 at [07:45-08:00] and a minimum volume of 0 on Apr/26/2011 at [22:30-22:45]. The AADT count for this study was 822. Chart 1 lists the values of the speed bins and the total traffic volume for each bin. At least half the vehicles were traveling in the 35 - 40 MPH range or lower. The average speed for all classifed vehicles was 37 MPH with 66.24% vehicles exceeding the posted speed of 30 MPH. The HI-STAR found 0.34 percent of the total vehicles were traveling in excess of 55 MPH. The mode speed for this traffic study was 35MPH and the 85th percentile was 43.05 MPH. SPEED <10 15 20 25 30 35 40 45 50 55 60 65 70 75 9 14 19 24 29 34 39 44 49 54 59 64 69 74 > CHART 1 5 8 13 68 296 1497 2215 1064 312 70 22 12 6 0 1 to to to to to to to to to to to to to to to Chart 2 lists the values of the classification bins and the total traffic volume accumulated for each bin. Problem with the battery detected. Try discharging and fully charging it CLASSIFICATION Most of the vehicles classified during the study were Passenger Vehicles. The number of Passenger Vehicles in the study was 2772 which represents 50 percent of the total classified vehicles. The number of Vans & Pickups in the study was 2477 which represents 44 percent of the total classified vehicles. The number of Busses & Trucks in the study was 254 which represents 5 percent of the total classified vehicles. The number of Tractor Tailers in the study was 86 which represents 2 percent of the total classified vehicles. <18 24 28 32 44 62 17 23 27 31 37 43 61 > 38 CHART 2 2772 2477 197 57 35 25 19 7 to to to to to to to to During the peak traffic period, on Apr/29/2011 at [07:45-08:00] the average headway between vehicles was 6.294 seconds. During the slowest traffic period, on Apr/26/2011 at [22:30-22:45] the average headway between vehicles was 900 seconds. HEADWAY WEATHER The roadway surface temperature over the period of the study varied between 35.00 and 126.00 degrees F. Page:Sep/16/2011 04:35:13 PM 1 Street: 3100 Blk Ottinger Road City: Westlake Computer Generated Summary Report Nu-Metrics Traffic Analyzer Study A study of vehicle traffic was conducted with HI-STAR unit number 1163. The study was done in the Southbound lane at 3100 Blk Ottinger Road in Westlake, TX in Tarrant county. The study began on Apr/26/2011 at 05:00:00 PM and concluded on May/03/2011 at 01:15:00 PM, lasting a total of 164.25 hours. Traffic statistics were recorded in 15 minute time periods. The total recorded volume showed 6828 vehicles passed through the location with a peak volume of 172 on Apr/27/2011 at [07:45-08:00] and a minimum volume of 0 on Apr/26/2011 at [22:45-23:00]. The AADT count for this study was 998. Chart 1 lists the values of the speed bins and the total traffic volume for each bin. At least half the vehicles were traveling in the 30 - 35 MPH range or lower. The average speed for all classifed vehicles was 36 MPH with 52.05% vehicles exceeding the posted speed of 30 MPH. The HI-STAR found 0.29 percent of the total vehicles were traveling in excess of 55 MPH. The mode speed for this traffic study was 30MPH and the 85th percentile was 41.53 MPH. SPEED <10 15 20 25 30 35 40 45 50 55 60 65 70 75 9 14 19 24 29 34 39 44 49 54 59 64 69 74 > CHART 1 4 7 9 78 703 2457 2237 910 267 75 27 15 5 0 0 to to to to to to to to to to to to to to to Chart 2 lists the values of the classification bins and the total traffic volume accumulated for each bin. Problem with the battery detected. Try discharging and fully charging it CLASSIFICATION Most of the vehicles classified during the study were Passenger Vehicles. The number of Passenger Vehicles in the study was 3949 which represents 58 percent of the total classified vehicles. The number of Vans & Pickups in the study was 2541 which represents 37 percent of the total classified vehicles. The number of Busses & Trucks in the study was 217 which represents 3 percent of the total classified vehicles. The number of Tractor Tailers in the study was 87 which represents 1 percent of the total classified vehicles. <18 24 28 32 44 62 17 23 27 31 37 43 61 > 38 CHART 2 3949 2541 166 51 38 27 16 6 to to to to to to to to During the peak traffic period, on Apr/27/2011 at [07:45-08:00] the average headway between vehicles was 5.202 seconds. During the slowest traffic period, on Apr/26/2011 at [22:45-23:00] the average headway between vehicles was 900 seconds. HEADWAY WEATHER The roadway surface temperature over the period of the study varied between 48.00 and 111.00 degrees F. Page:Sep/16/2011 04:33:51 PM 1 DISCUSSION ITEMS a. Discussion regarding Proposed Parkland Dedication and Fee Ordinance. (15 min) b. Discussion and construction update regarding FM 1938. (30 min) c. Discussion and overview of SB 100 regarding elections. (15 min) Town of Westlake Item # 5 –   Discussion Items  Page 1 of 2 TOWN COUNCIL AGENDA ITEM Department: Facilities & Parks Meeting Date: September 26, 2011 Staff Contact: Troy Meyer, Director of Facilities & Recreation Discussion Item Subject: Discussion of a Proposed Parkland Dedication and Fee Ordinance. EXECUTIVE SUMMARY In the Town’s current Strategic Plan, concepts were developed to promote Westlake as a community with a high quality of life appeal along with attention given to being leaders in service delivery for our residents. The following statements Vision Point Two ~ “We are Leaders” and the associated Key Result Areas ~ “High Quality Service Delivery Coupled with Financial Stewardship” Outcome Strategy ~ discussion of growth related policies as it relates to the consideration of a parkland dedication and fee ordinance found in the plan are topics the Staff previously presented at a June 13, 2011 workshop and received direction from the Council to verify the surrounding municipal polices as it relates to park land development and also to gather feedback from our major community landholders/developers. Since this time, Staff has received feedback from Hillwood and Maguire Partners on the proposed ordinance and has re-drafted the proposal with the following changes: 1. Residential ratio to be recommended at one acre for every 40 dwelling units and non- residential to one acre for every 50 non-residential gross acres of development. (The previously drafted proposal set the residential ratio at one acre per 10 dwelling units and 1.2 acres for every 5 acres of non-residential gross acres of development.) The proposed changes will allow the parkland dedication/fee ordinance to be used as a tool for the Council to identify open space, trails, private parks, public parks and/or recreation areas necessary for the future planning of the Westlake community while allowing growth to pay for growth. In addition to the strategic planning directives, our DirectionFinder results indicate that residents “were least satisfied with the number of parks and walking/biking trails in the community” with a rating of 53%. Staff has made this a priority to review and bring suggestions to the Board to address this issue for our community. The current conceptual open space plan – contained in the Comprehensive Planning document - was adopted in August 1992 and does not provide a definition for private parks, public parks and recreational areas, etc. Staff is seeking guidance from the Council and a review of the proposed Ordinance to define the park concept as it relates to our community now and into the future. Page 2 of 2 APPLICABLE STRATEGIC PLAN VISION POINT  Inviting Residential and Corporate Neighborhoods    We are Leaders    Hospitality Finds its Home in Westlake   FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Review the second draft of the ordinance and provide staff direction to include a definition of the trail and park systems for the future development of the community. See attached Parkland Dedication Comparable Policies and Park Designation Definitions ATTACHMENTS 1. Draft Ordinance 2. Town Strategic Plan (pg. 15) 3. Parkland Dedication Comparable Policies and Park Designation Definitions 09/19/11 CHAPTER 82    ARTICLE XIII  PARK LAND DEDICATION REQUIREMENTS    Sec. 82.387 Purpose and Intent:  The requirements for park and recreational areas contained in this Article are intended to  ensure that there will be sufficient land dedicated or otherwise set aside to meet the demand  and need of the future residents for parks and recreational areas. In determining the size, shape  and quality of parks and recreational areas that should be set aside and reserved in the manner  set out in this Article, the Town has considered the projected growth in population and  development within the municipality and the amount of park and recreational facilities needed to  accommodate such growth as stated in the Parks, Recreation, and Open Space Master Plan.  Sec. 82.388 Applicability:  (a) Unplatted Property: This article applies to all property for which a final plat has not  been formally submitted to the Town for approval, unless otherwise noted herein.  (b) Exempt Property: Any tract or lot occupied by an existing residential dwelling unit at  the time of adoption of this ordinance shall be exempt from the dedication  requirements of this Article herein. This exemption pertains only to the tractor lot that  the existing residential dwelling is built upon. Any additional lots created by subdivision  of the property shall be subject to the requirements herein.  (c) Date of Assessment: All requirements contained in this article shall be assessed at  the time of approval of the final plat of any applicable property.  Sec.  82.389 Land Dedication Requirements:  (a) General: Land dedication requirements herein are based on the Town's adopted  Land Use Plan and the Parks Recreation & Open Space Master Plan. The developer to  shall show the land dedication requirements contained herein with the submittal of a  development plan, concept plan, preliminary plat or other appropriate development  submittal.   (1)  Residential Developments: Park and recreational areas, meeting the  requirements contained within this Article, shall be dedicated to the Town at a ratio of  one (1) acre of park land for every forty (40) residential dwelling units or prorated   portion thereof.  09/19/11 (2) Non‐Residential Developments: Non‐residential developments create  environmental impacts which may negatively affect the living environment of the  community. These impacts may be ameliorated or eliminated by providing park or open  space areas which buffer adjoining land uses, prevent undue concentration of paved  areas, allow for the reasonable dissipation of automotive exhaust fumes, provide natural  buffers to the spread of fire or explosion, and provide separation of lighting, waste  disposal, and noise by‐products of non‐residential operations and activities from adjacent  residential areas. The Town hereby determines that non‐residential developments must  provide dedicated parks and/or reserved public open space at a ratio of one (1) acre of  park land for every forty (50) non‐residential gross acres of development or prorated  portion thereof.  (3) Off‐site Dedications: With the consent of the Town Council, a developer may  dedicate the required park land for a development at another location  within the Town,  provided that the off‐site land dedication is in accordance with this Article.    (b) Transfers and Credits for Prior Dedications, Fees and Gifts: In considering the  amount of land dedication required of a proposed development, the Town may, at its  discretion, apply former dedications which were in excess of the requirement at that  time to current or future dedication requirements of the same owner/applicant. A  dedication or cash payment in lieu of dedication made prior to the passage of this  Ordinance shall be controlled by the provisions of the ordinance in effect at the time such  obligation arose, provided the final plat has been submitted to the Town for approval  prior to the passage of this Ordinance. At the discretion of the Town, any former gift of  land to the municipality may be credited under the terms of the current Ordinance  toward eventual land dedication requirements imposed on the donor of such lands.  Sec.  82.390 Characteristics of Parkland:  General: The Town Council shall consider the characteristics of proposed  dedicated park and recreational areas as outlined in the Parks, Recreation, and Open  Space Master Plan.  . In determining whether to accept or refuse the dedication of park  lands, fees, facilities or a combination thereof as outlined in Article 82.391 below, the  Town Council shall consider the Parks, Recreation and Open Space Master Plan, and  other policies and ordinances, as a guideline for such decisions.  Sec.  82.391 Alternatives to Land Dedication:  In any case where a dedication is required, the Town Council shall have the right,  but not the obligation, to accept the dedication as submitted for approval, or in the  alternative, to refuse dedication of the same, and in lieu thereof to require payment of  cash under the formula contained in this Article or to allow the developer to construct  recreation or park improvements. The Town may permit a combination of dedication,  improvements and fees to be used to fulfill this requirement.       09/19/11 (a)Fee Payment:   (1) Approval of Fee Payment: The Town Council shall determine the  acceptability of a developer’s payment of fees in lieu of the land dedication  requirement of this Article.  (2) Calculation of Fees: The Town Council shall periodically establish an acreage  land value cost figure to be used in calculating park fees. This determination shall  be based on a study approved by the Town Council.  This figure shall be the  acreage cost under which all park fees are calculated.  Fees paid in lieu of dedication shall be based on a determination made by  the Town Council.    Fees shall be paid prior to the Final Plat being filed, unless authorized  otherwise  in a developer’s agreement approved by the town council.  (b) Physical or Equipment Improvements to Public Parks.  (1)  Compatibility with Park Master Plan: The Town Council may grant a  developer the option of improving existing facilities within municipal parks  and/or improving dedicated park land in lieu of park land dedication or payment  of cash. Should any of these options be approved, the Town and the developer  shall, prior to initiation of work on such improvements, enter into a Developers  Agreement.   In no case shall the Town be required to reimburse the developer  for improvements at an amount greater than required by this Article.  A request  to provide facility improvements in lieu of dedication shall be submitted in  writing.    Sec.  82.392 Private Parks and Recreation or Open Spaces:  If a developer desires to incorporate a private park, within its  development, it may request limited credit for these private parks facilities  against its public parks  dedication requirements.  A developer may request  credit for any private park but such private park may satisfy no more than 10% of  the total park and recreation area  dedication requirement of this ordinance.  The  Town must approve the incorporation of private park or recreation  areas to  meet the requirements of this Article.   The Town Council shall have authorization to grant a variance to the Park  Land Dedication requirements of  this article, but not to any other sections of this  article.  A variance request will only be considered for applicants that seek to plat  and develop under an existing or new Planned Development District.            09/19/11 Definitions:    Open Space (General Definition) – The term "open space" shall be used to designate land  area which is relatively free of manmade structures, where water bodies, land forms, and  vegetation predominate.  (Definition excerpted from Chapter 1 of the Code of Ordinances.)  Open Space Plan – The term "Open Space Plan" shall be used to identify the Town's Open  Space Plan, as adopted by the Town Council, and as amended when necessary.  (Definition  excerpted from Chapter 1 of the Code of Ordinances.)  Park Land (General Definition) – The term “park land” shall mean land that meets the  definition of Open Space as defined above, which contains an area at least 400’ x 300’  square feet in size with a maximum slope of 2%, and has connectivity to the Town’s trail  system or roadways based on the Town’s Open Space Plan, along with utility access for  water, sewer and electricity, and is dedicated to the Town.   Park Master Plan ‐ The term "Park Master Plan" shall mean the Town's Park Master Plan, as  adopted by the Town Council, and amended as necessary.  Privately Owned Public Parks and Recreation Areas ‐ Parks and Recreation Areas owned by a  private party that are, by easement, written agreement and/or acceptable use, accessible to  the general public.  Open space, private – Any park area or open space that is not accessible by the general  public for recreational use and enjoyment.   Public Parks and Recreation Areas ‐ Open space as defined above that is owned by the Town  and is designated as park space that is accessible and open to the general public for  recreational use and enjoyment.   Trail Systems – greenway or open space which can be used for diverse recreational activities  and are managed as multi‐use trails (such as pedestrian walkways, mountain biking) or  linear open space.  Connectivity should be maximized to allow for the utilization of the  Town’s public parks and recreation areas and the trail (hiking/biking) systems of  surrounding communities.       serve both a conservation and interpretive purpose for habitat preservation and responsible  recreation.  Open space, landscaped ‐ means that part of the net site area which is free of streets, structures,  or parking areas and provided to improve the drainage, microclimate and aesthetics of the site.  Such areas are usually landscaped and appropriately located to achieve maximum effect and  appeal. Typically, such space includes lawn areas, shrubs and trees, walkways, paved terraces,  sitting areas and outdoor recreational areas. Unpaved land areas within private or public street  rights‐of‐way are not counted as landscaped open space unless they are in excess of minimum  right‐of‐way standards.   Community Parks ‐ are intended to be accessible to multiple neighborhoods and beyond, and  meet a broader base of community recreational needs, as well as preserving unique landscapes  and open spaces. Community parks are generally larger in scale than neighborhood parks, but  smaller than regional parks and are designed typically for residents who live within a three to five  mile radius.  Neighborhood Parks ‐ are intended to be easily accessible by adjacent neighborhoods and should  focus on meeting neighborhood recreational needs, as well as preserving small open spaces in  residential or commercial areas.  Special Use Parks ‐ contain amenities that are unique and serve very specific recreational needs of  an entire community. These sites can include multi‐generational recreational centers,  aquatic/swimming pool facilities, and historic facilities.  Regional Park ‐ typically serves multiple communities, residents within a town or city, or even  across multiple counties. Depending on activities and amenities with a regional park, users may  travel as many as 20 miles or 30 minutes for a visit. Regional parks usually include both the basic  elements of a neighborhood park, combined with amenities similar to a community park. In  addition, regional parks can feature specialized facilities including, but not limited to athletic  facilities, sport complexes, and special event venues. Regional parks range in size from 5 to 50  acres, and should promote tourism and economic development by enhancing the economic  vitality and identity of the entire region.  Trailways ‐ are usually complimentary to a regional trail system, or to another greenway or open  space. These areas can include diverse recreational opportunities that are managed such as multi‐ use trails (pedestrian, mountain biking, equestrian), fishing areas along creeks or rivers, or just  linear open space.    Proposed Westlake Community Definitions:  Open Space (General Definition) – The term "open space" shall be used to designate land area  which is relatively free of manmade structures, where water bodies, land forms, and vegetation  predominate.  (Definition excerpted from Chapter 1 of the Code of Ordinances.)  Open Space Plan – The term "Open Space Plan" shall be used to identify the Town's Open Space  Plan, as adopted by the Town Council, and as amended when necessary.  (Definition excerpted  from Chapter 1 of the Code of Ordinances.)  Park Land (General Definition) – The term “park land” shall mean land that meets the definition of  Open Space as defined above, which contains an area at least 400’ x 300’ square feet in size with a  maximum slope of 2%, and has connectivity to the Town’s trail system or roadways based on the  Town’s Open Space Plan, along with utility access for water, sewer and electricity, and is dedicated  to the Town.   Park Master Plan ‐ The term "Park Master Plan" shall mean the Town's Park Master Plan, as  adopted by the Town Council, and amended as necessary.  Privately Owned Public Parks and Recreation Areas ‐ Parks and Recreation Areas owned by a  private party that are, by easement, written agreement and/or acceptable use, accessible to the  general public.  Open space, private – Any park area or open space that is not accessible by the general public for  recreational use and enjoyment.   Public Parks and Recreation Areas ‐ Open space as defined above that is owned by the Town and is  designated as park space that is accessible and open to the general public for recreational use and  enjoyment.   Trail Systems – greenway or open space which can be used for diverse recreational activities and  are managed as multi‐use trails (such as pedestrian walkways, mountain biking) or linear open  space.  Connectivity should be maximized to allow for the utilization of the Town’s public parks  and recreation areas and the trail (hiking/biking) systems of surrounding communities.     Park Land Dedication Comparable Policies                                  and Park Designation Definitions   Dedication  Requirements  Frisco Keller Roanoke Southlake Westlake  (Proposed)  Residential 1 acre per  100 dwelling  lots  1 acre per  30 dwelling  lots  1 acre per  50 dwelling  lots  1 acre per   40 dwelling  lots  (Proposed)  1 acre per   40 dwelling  lots         Commercial No Policy No Policy 1 acre per   50 acres of  development  1 acre per   50 acres of  development  (Proposed)   1 acre per   50 acres of  development    Below, you will find information Staff has accumulated from various surrounding municipalities  and professional organizations as it relates to park/open/trail land use explanations, which will  provide useful background for Council consideration in customized definitions for our  community.   Comparable City Park Designation Definitions:  Parks ‐ Typically refer to land dedicated to outdoor areas programmed for recreation, which refers  to both active and passive recreation activities including ball play, jogging, picnicking and sports  fields.  Open Space ‐ Refers to land dedicated for conservation and preservation due to its ecological  value, wildlife habitat quality, cultural significance, and/or its functional role to assist with flood  plain Management.  Open space, active ‐ Both public and private, is distributed throughout the district and provides  not only aesthetic qualities, but recreational and civic functions; means that part of the net site  area of a development that may be improved or set aside, dedicated, designated or reserved for  recreational use such as swimming pools, play equipment for children, ball fields, picnic tables,  sports courts, etc.  Open space, common ‐ means that part of the net site area of a development, not individually  owned or dedicated for public use that is designed and intended for the common use or  enjoyment of the residents of a development.   Open Space Parks ‐ are simple recreation or natural areas that typically do not feature  development on more than 5% ‐ 10% of total park acreage. These areas can include diverse  recreational opportunities that are managed such as multi‐use trails (pedestrian, mountain biking,  equestrian), fishing areas along creeks or rivers, or just open space. Traditionally, open space parks  Page 15 2009 High Quality Services Delivery Coupled with Financial Stewardship (cont.) Objective 1.6: Council to prioritize service options and provide staff direction on future budgeting and resource allocation. Estimated Completion Date: Spring, 2010 2. Review and discuss growth related policies — Short-Range Goals. Team Co-Leaders: Tom Brymer / Todd Wood / Debbie Piper A. Council discussion of ”Growth pays for growth” approach to financial stewardship and policy making. B. Impact Fees Objective 2.4: Discuss and receive Council direction on impact fee feasibility study. Estimated Completion Date: Spring, 2010 Objective 2.5: Prepare proposal of utility impact fee analysis and feasibility report. Estimated Completion Date: Fall, 2010 Objective 2.6: Review impact fee recommendations and consider fee adoption. Estimated Completion Date: Summer, 2011 C. Park Land Dedication and Development Fee Objective 2.7: Discuss and receive Council direction on park land dedication and development fee implementation. Estimated Completion Date: Spring, 2010 Objective 2.8: Prepare proposal of park land dedication and development fee analysis and feasibility report. Estimated Completion Date: Fall, 2010 3. Explore public safety service delivery options and funding — Short-Range Goal. Team Co-Leaders: Tom Brymer / DPS Lieutenants Objective 3.1: Research available options to deliver and fund public safety programs. Estimated Completion Date: Spring, 2010 Objective 3.2: Present options and recommendations to Council. Estimated Completion Date: Summer, 2010 Westlake DPS Ambulance Objective 2.1: Identify sources of Town expenditures related to service delivery which are not currently offset by fee collection. Analyze identified expenditures, from the standpoint of current impact and future expansion to ensure quality service delivery. Estimated Completion Date: Fall, 2010 Objective 2.2: Identify actual or potential costs incurred by the Town. Estimated Completion Date: Fall, 2010 Objective 2.3: Survey other communities to benchmark costs for newly proposed fees and amendments of existing fees. Estimated Completion Date: Fall, 2010 Page 1 of 2 TOWN COUNCIL AGENDA ITEM Department: Public Works Meeting Date: September 26, 2011 Staff Contact: Jarrod Greenwood Workshop Public Works Director Subject: Discussion and construction update regarding FM 1938 EXECUTIVE SUMMARY FM 1938 is a major TxDOT managed project that is supported by Westlake, Keller, Southlake, and Tarrant County as a regional effort to facilitate the growing traffic congestion on residential streets. Planning for this project began many years ago, with project design work beginning in 2000. FM 1938, after completion, will connect FM 1709 and SH 114 from the existing Precinct Line Road Bridge in Westlake to the existing FM 1709/FM 1938 intersection in Southlake. FM 1938 will consist of a 6 lane divided roadway from SH 114 to Dove Road and a 4 lane divided roadway from Dove Road to Randol Mill. Construction projects of this nature and magnitude will often be divided into phases with work being performed in various locations. Over the next couple of weeks, the contractor will continue to work on both the Solana and Dove Road intersections. This will include the enhanced pavement sections and rerouting traffic to accommodate the construction. We anticipate switching traffic and opening the northbound lanes of FM 1938 from SH 114 to Sabine in late November. At that time, both north and southbound traffic will use the northbound lanes while the contractor continues working on sections of the southbound lanes. Recently, the contractor closed a section of Precinct Line Road south of Vaquero Club Drive in order to complete the work necessary for construction of this portion of roadway, as well as, the Sabine intersection. The Sabine intersection is scheduled to be reopened with the traffic switch in November. At the regular Board of Alderman Workshop on June 23, 2008, town staff presented information regarding the scope and features of potential streetscape improvements. Some of those items included: enhanced pavement (colors and textures), sidewalks, rest areas, trail heads, way finding, and light/signage post colors. On July 14, 2008, the Town of Westlake Board of Alderman approved a contract with Shrickel, Rollins, and Associates for the consultation and schematic design of streetscape and way finding amenities on the FM 1938 corridor. Town staff worked closely with the streetscape consultant by meeting with adjacent stakeholders and soliciting feedback regarding the integration of the proposed improvements and their individual and unique properties. Stakeholder comments were incorporated into the existing FM 1938 streetscape plan. Staff has divided the streetscape improvements into phases. Phase one of the proposed plan called for the pavement and retaining wall enhancements to be immediate items, as they are included in the TxDOT project and completed by TxDOT contractors. Phase two includes entryway monuments, and all landscape and irrigation within the median from SH 114 to Randol Mill (Town Limits). Phase three includes way finding, sidewalks, irrigation, and Page 2 of 2 landscape improvements. Additional phases would include trail structures, trail heads, and pedestrian lighting. The streetscape improvements are included in the adopted CIP. The estimated completion date is set for the Summer of 2012. APPLICABLE STRATEGIC PLAN VISION POINT Inviting Residential and Corporate Neighborhoods We are Leaders Hospitality Finds its Home in Westlake FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS ATTACHMENTS None Vision Point: Inviting Neighborhoods Project Description: CAPITAL IMPROVEMENT Fiscal Years 2011/2012 Thru 2015/2016 FM 1938 Streetscape/Wayfinding Projectconsistofthedesignandconstructionoflandscape andhardscapeimprovementstotheFM1938corridorfrom SH114southtoRandolMillRoad,includingsidewalks, trailheads,signage,restareas,plantings,entrymonuments. Perdeveloper'sagreements:Fidelityistoprovidefunding for landscapeenhancementstothemedianandROW(est. $322K)andVaquero(DiscoveryLand)wastoprovide landscapeenhancementstothemedian(est.$217K).We anticipatetheFidelityandDiscoveryLandamountswillneed tobenegotiatedasthedeveloper'sagreementsdon'tprovide acapnorscopeofworktobedesignedto.TheTownis requiredtoinstallsidewalkonthewestsideofFM1938from DovetoSH114pertheFidelitydeveloper'sagreementatour cost.Utilityrelocationswillbenecessarytoaccomodate construction,includingadjustingmanholes,firehydrants, valvesandmetersasnecessary.Maintenanceisforirrigation only. GL CODE: 410-74400-00-20Est.Budget Project 09/30/11FY 11/1212/1313/1414/1515/16Total Construction 369,078 774,055 1,924,000 981,750 - - 4,048,883 Engineering31,000 381,100 20,800 10,450 - - 443,350 Utility Relocation10,000 - - - - - 10,000 Prior Years74,922 - - - - - 74,922 EXPENDITURES TOTAL485,000 1,155,155 1,944,800 992,200 - - 4,577,155 Est.Budget Project 09/30/11FY 11/1212/1313/1414/1515/16Total Visitors Association Fund- - - - - - - Vaquero- - 30,000 - - - 30,000 Fidelity - - 150,000 172,000 - - 322,000 Capital Projects Fund - Cash485,000 1,155,155 1,681,900 - - - 3,322,055 Capital Projects Fund - Bond 1- - 82,900 820,200 - - 903,100 FUNDING TOTAL485,000 1,155,155 1,944,800 992,200 - - 4,577,155 Est.Budget Project 09/30/11FY 11/1212/1313/1414/1515/16Total Maintenance- - - 5,275 5,325 5,375 15,975 Debt Service11,088 66,669 66,284 66,295 66,689 66,602 343,627 OPERATING IMPACT TOTAL11,088 66,669 66,284 71,570 72,014 71,977 359,602 Planned Planned PROJECT FUNDING IMPACT ON OPERATING BUDGET PROJECT EXPENSE Planned Page 1 of 2 TOWN COUNCIL AGENDA ITEM Department: Town Secretary’s Office Meeting Date: September 26, 2011 Staff Contact: Kelly Edwards Discussion Town Secretary Subject: Discussion and overview of SB 100 regarding elections. EXECUTIVE SUMMARY The legislation adjusted, via SB 100, the dates of the general primary election and primary runoff election in order to bring Texas into compliance with the U.S. Military and Overseas Voter Empowerment (MOVE) Act. This Act allows more time for overseas voters, particularly military personnel, to vote. This item was discussed during the Council meeting on August 29, 2011. As previously mentioned, this bill negatively impacts municipal elections. Due to the change in dates, there is a potential overlap between dates for Primary runoff voting (May 22 in 2012) and May municipal elections (May 12 in 2012). With early voting, there will be an overlap in voting times. Because of this overlap, SB 100 removes the requirements that counties participate in joint elections on even numbered years. The Council has until December 31, 2012, to decide whether to change Westlake’s election date and/or term lengths. The Council asked Staff to contact Denton County to see if they would consider conducting Westlake’s May Election. In late August, we did receive confirmation from Denton County that they are willing to contract with us and conduct our May elections. Should Council decided to contract with Denton County we will need to plan for some logistical changes and re-educate our voters on available polling locations. Options  Contract with Tarrant County to conduct a joint election in May 2012 (no decisions have been made for future even-number year elections)  Contract with Denton Country to conduct a joint election in May 2012 and future May elections  Change the election date for municipal elections to November  Continue with the two year terms so that elections could continue in May, but only occur in odd numbered years  Hold municipal elections on our own, bearing all cost Page 2 of 2 APPLICABLE STRATEGIC PLAN VISION POINT Inviting Residential and Corporate Neighborhoods We are Leaders Hospitality Finds its Home in Westlake FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS No action required, report presented for Council information and discussion. ATTACHMENTS None COUNCIL RECAP / STAFF DIRECTION Town of Westlake Item # 6   Council Recap /   Staff Direction  Town of Westlake Item # 7 –  Workshop  Adjournment  Back up material has not  been provided for this item.                         CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action.   Town of Westlake Item # 2 – Citizen’s  Presentations and  recognitions  CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the meeting held on August 15, 2011. b. Consider approval of the minutes from the meeting held on August 29, 2011. c. Consider approval of the minutes from the meeting held on September 12, 2011. d. Consider approval of Resolution 11-27, Appointing a member to the Westlake Academy Foundation Board. e. Consider approval of Resolution 11-28, Authorizing the Town Manager to negotiate and enter into an agreement with Level 3 Communications, LLC, for the use of the Town’s telecommunication ductbank. f. Consider approval of Ordinance 667, Amending the Code of Ordinances, Chapter 98, Vegetation, Article II, Division 2, Preservation, Section 98-48, Tree Replacement Requirements. Town of Westlake Item # 3 ‐ Consent  Agenda Items  Town Council Minutes 08/15/11 Page 1 of 2 MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING AUGUST 15, 2011 PRESENT: Mayor Laura Wheat and Council Members, Tim Brittan, Carol Langdon, David Levitan and Rick Rennhack. ABSENT: Trustee Clif Cox OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Director of Communications & Community Affairs Ginger Awtry, Public Works Director Jarrod Greenwood, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Fire Chief Richard Whitten, Human Resources and Administrative Services Director Todd Wood and Management Intern Scott Dixon. Workshop Session 1. CALL TO ORDER Mayor Wheat called the workshop to order at 5:09 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. PRESENTATION AND DISCUSSION OF THE 2011 DIRECTIONFINDERS SURVEY. Mr. Chris Tatham, ETC Institute, provided an overview of the 2011 survey. Town Council Minutes 08/15/11 Page 2 of 2 Discussion ensued regarding the survey methodology, the overall perceptions, strengths and weaknesses, overall satisfaction of the community and the possibility of conducting the survey via the internet. 4. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the workshop at 5:46 p.m. APPROVED BY THE TOWN COUNCIL SEPTEMBER 12, 2011. ATTEST: _____________________________ Laura Wheat, Mayor _____________________________ Kelly Edwards, Town Secretary Town Council Minutes 06/13/11 Page 1 of 5 MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING August 29, 2011 PRESENT: Mayor Laura Wheat and Council Members, Tim Brittan, Clif Cox, Carol Langdon and David Levitan. ABSENT: Rick Rennhack OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Director of Communications & Community Affairs Ginger Awtry, Fire Chief Richard Whitten, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, and Director of Public Works Jarrod Greenwood. Workshop Session 1. CALL TO ORDER Mayor Wheat called the workshop to order at 5:24 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM AUGUST 29, 2011, REGULAR MEETING. (25 min) Discussion ensued regarding item e and the credit card fees and possibilities of incorporating this into paying traffic violations such as red light camera. Clif – how did we determine the fee. Debbie the fee 3% charged by the cc company for utility payments so we are passing on the fee. Town Council Minutes 08/29/11 Page 2 of 5 Mayor – item g – what is happening to FM 1938 adding it for discussion and publicizing the topic for residents. Add on’s, no and elevations and drainage. Jarrod has met with the property owner regarding the drainage issues. The length of the current silt dam. 4. DISCUSSION ITEMS a. Discussion and overview of SB 100 regarding elections (30 min) This item was discussed before Item 3 Cathy provided an overview of SB 100 options and the effects on the May General election. Tom provided his thoughts. b. Discussion and follow-up regarding the FY 2011-2012 budget. (15 min) Tom – provided a update for questions and additional information that was discussed during the budget workshop. He provided an overview of the projects. (use handout) Also a request made by the Public Arts Society. Jarrod regarding the traffic circle estimate. Discussion Add 15K to FY 11-12 for the engineering for the traffic circle and 2500 for the Public Arts. 5. COUNCIL RECAP / STAFF DIRECTION No additional information. Attorney Lowry stated that the Council could convene into executive session. The Council convened into closed session at 6:20 p.m., pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following:   a. Section 551.087: Deliberation Regarding Economic Development Negotiations – to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Rosevear and Simonetti Council reconvened the meeting at 7:18 p.m. Town Council Minutes 08/29/11 Page 3 of 5 6. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the workshop at 7:18 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular meeting to order at 7:18 p.m. with Council Member Rennhack and Council Member Brittan absent. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS Distinguished Budget Presentation Award for Fiscal Year beginning October 1, 2010 by Lena Ellis, CFO, City of Fort Worth and Government Finance Officers Association National Board Member. Finance Director Piper stated this item would be postponed until the next meeting. 3. CONSENT AGENDA a. Consider approval of the minutes from the meeting held on June 13, 2011. b. Consider approval of the minutes from the meeting held on August 12, 2011. c. Consider approval of Resolution 11-21, Appointing Michael Barrett to the Planning and Zoning Commission. d. Consider approval of Ordinance 660, Approving a negotiated resolution between the Atmos Cities Steering Committee and Atmos Energy Corp., MID-TEX DIVISION regarding the company’s Fourth Annual Rate Review Mechanism Filing in all cities exercising original jurisdiction. e. Consider approval of Ordinance 661, Amending Chapter 2, Administration, Article V Finance, Division 2 Fees and Use Schedule, adding Section 2-182 Credit Card Processing fee. f. Consider approval of Ordinance 662, Amending Chapter 2, Administration, Article V, Finance, Division 1. Generally, Section 2-161, Signatures On Town Checks. g. Consider approval of Resolution 11-22, Authorizing the Town Manager to execute Change Orders 18 and 19 with TxDOT for structural enhancements for the FM1938 project. h. Consider approval of Resolution 11-23, Adopting the Governmental Accounting Standard Board (GASB) 54 Policy. i. Consider approval of Resolution 11-24, Accepting the Certified Property Tax Values. Town Council Minutes 08/29/11 Page 4 of 5 j. Consider approval of Ordinance 663, Amending Chapter 46, Health and Sanitation Adding Article V, Public Swimming Pool, Spa or Interactive Water Feature Rules. k. Consider approval of Ordinance 664, Amending Chapter 46, Health and Sanitation, Article III, Food, Division 2, Food Service Sanitation and Good Handling. l. Consider approval of Resolution 11-25, Amending the Fee and Use Schedule. MOTION: Council Member Langdon made a motion to approve the consent agenda. Council Member Levitan seconded the motion. The motion carried by a vote of 3-0. 4. EXECUTIVE SESSION – This item was conducted during the work session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following:   a. Section 551.087 Deliberation Regarding Economic Development Negotiations – to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Rosevear and Simonetti. 5. RECONVENE MEETING    6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.     7. FUTURE AGENDA ITEMS  - None 8. COUNCIL RECAP / STAFF DIRECTION       9. COUNCIL CALENDAR    Town Council Minutes 08/29/11 Page 5 of 5 - Town Offices Closed September 5, 2011 - Town Council Meeting September 12, 2011 - Texas Municipal League October 11-14, 2011, Houston 10. ADJOURNMENT  There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Langdon made a motion to adjourn the meeting. Council Member Cox seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 7:23 p.m. APPROVED BY THE TOWN COUNCIL SEPTEMBER 26, 2011. ATTEST: _____________________________ Laura Wheat, Mayor _____________________________ Kelly Edwards, Town Secretary Town Council Minutes 09/12/11 Page 1 of 3 MINUTES OF THE TOWN OF WESTLAKE, TEXAS SPECIAL TOWN COUNCIL MEETING September 12, 2011 PRESENT: Mayor Laura Wheat and Council Members, Tim Brittan, Clif Cox, Carol Langdon, David Levitan and Rick Rennhack. ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Director of Communications & Community Affairs Ginger Awtry, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Fire Chief Richard Whitten, Human Resources and Management Intern Scott Dixon. Special Session 1. CALL TO ORDER Mayor Wheat called the special meeting to order at 7:49 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS No one present wished to address the Council. 3. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 665, ADOPTING THE TOWN OF WESTLAKE REVISED BUDGET FOR FISCAL YEAR ENDING SEPTEMBER 30, 2011, AND ADOPTING THE PROPOSED BUDGET FOR FISCAL YEAR ENDING SEPTEMBER 30, 2012, AND PROVIDE AUTHORIZATION TO THE TOWN MANAGER TO APPROVE APPROPRIATED FUNDS UP TO $25,000. Town Manager Brymer provided a brief presentation and overview of the FY 2011-2012 proposed budget. Town Council Minutes 09/12/11 Page 2 of 3 Mayor Wheat opened the public hearing. No one present wished to address the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Cox made a motion to approve Ordinance 665. Council Member Rennhack seconded the motion. The motion carried by a vote of 5-0. 4. CONSIDERATION AND DISCUSSION OF ORDINANCE 666, LEVYING MUNICIPAL AD VALOREM (PROPERTY) TAXES FOR THE 2011 YEAR IN ACCORDANCE WITH THE FISCAL YEAR 2011-12 BUDGET. MOTION: Council Member Rennhack made a motion to approve Ordinance 666. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. 5. FUTURE AGENDA ITEMS  - None       6. COUNCIL RECAP / STAFF DIRECTION     - None       7. COUNCIL CALENDAR    ‐ Living History Presentation hosted by the WHPS September 22, 2011, An evening with Bat Masterson 7:00-8:30 WA Performance Hall - Town Council Meeting September 26, 2011 - Texas Municipal League Conference October 11-14, 2011, Houston ‐ Westlake Baja at Vaquero hosted by the Westlake Foundation October 11, 2011, 5:00- 10:00 pm - Town Council Meeting October 24, 2011 ‐ Westlake Vintage Care Show hosted by WHPS October 29, 2011, 11:00-4:00, Solana Club parking lot Town Council Minutes 09/12/11 Page 3 of 3 8. ADJOURNMENT  There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Brittan made a motion to adjourn the meeting. Council Member Cox seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 7:55 p.m. APPROVED BY THE TOWN COUNCIL SEPTEMBER 26, 2011. ATTEST: _____________________________ Laura Wheat, Mayor _____________________________ Kelly Edwards, Town Secretary Page 1 of 1 TOWN COUNCIL AGENDA ITEM Department: Town Secretary Meeting Date: September 26, 2011 Staff Contact: Kelly Edwards Regular Town Secretary Subject: Consideration and discussion of a Resolution appointing a member to the Westlake Academy Foundation Board EXECUTIVE SUMMARY Currently the Foundation has four (4) vacant seats. The Foundation would like to appoint Mr. Ken Gordon to the board filling one of the vacancies. APPLICABLE STRATEGIC PLAN VISION POINT Inviting Residential and Corporate Neighborhoods We are Leaders Hospitality Finds its Home in Westlake FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Consider appointment ATTACHMENTS Application Resolution Resolution 11-27 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 11-27 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, APPOINTING A MEMBER TO THE WESTLAKE ACADEMY FOUNDATION BOARD. WHEREAS, Currently, vacancies exist on the Westlake Academy Foundation board; and WHEREAS, the Town Council has received one applications for consideration of appointment; and WHEREAS, the meeting at which this Resolution was considered was open to the public as required by law, and public notice of the time, place, and subject of the meeting has been given in accordance with Chapter 551, Government Code. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council of the Town of Westlake does hereby appoint the following individual to serve as a member of the Westlake Academy Foundation board for the term noted below: R. Kenneth Gordon - terms expiring June 2013. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 11-27 Page 2 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 29th DAY OF SEPTEMBER 2010. ___________________________________ Laura Wheat, Mayor ATTEST: ____________________________________ __________________________________ Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: ____________________________________ L. Stanton Lowry, Town Attorney Page 1 of 1 TOWN COUNCIL AGENDA ITEM Department: Public Works Meeting Date: September 26, 2011 Staff Contact: Jarrod Greenwood Consent Public Works Director Subject: Consider a Resolution authorizing the Town Manager to negotiate and enter into an agreement with Level 3 Communications, LLC, for the use of the Town’s telecommunication ductbank. EXECUTIVE SUMMARY The Town of Westlake owns a series of telecommunications conduits, referred to as ductbank, along major roadways extending from the Solana Business complex west toward Westlake Academy and are leased to telecom companies. The ductbank was envisioned as a way to provide telecommunications companies access to Town right-of-way without the need to dig, there by disrupting traffic, potentially damaging other buried utilities, expedite installation, and minimize inconvenience to property owners. Level 3 Communications, LLC has expressed a desire to install fiber optic cable within the Town’s ductbank to provide data services for Fidelity Investments. Town staff has discussed the availability of ductbank and the possible routing with Level 3 Communications. In an effort to continue progress, staff seeks Council’s approval to negotiate and execute the standard (not attached) lease agreement with Level 3 Communications, LLC for use of the Town’s ductbank conduit to provide business services to Fidelity Investments. APPLICABLE STRATEGIC PLAN VISION POINT Inviting Residential and Corporate Neighborhoods We are Leaders Hospitality Finds its Home in Westlake FISCAL IMPACT Funded Not Funded N/A We anticipate the lease to generate approximately $15,000 for a 5 year contract. RECOMMENDATION / ACTION REQUESTED/ OPTIONS Staff recommends approval. ATTACHMENTS Resolution Resolution 11-28 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 11-28 A RESOLUTION OF THE TOWN OF WESTLAKE TOWN COUNIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE TOWN MANAGER TO NEGOTIATE AND ENTER INTO A CONTRACT WITH LEVEL 3 COMMUNICATIONS, LLC, TO LEASE TOWN OWNED TELECOMMUNICATIONS CONDUIT (DUCTBANK) TO BE USED FOR THE DEPLOYMENT AND SERVICE OF FIBER OPTIC SERVICES TO FIDELITY INVESTMENTS. WHEREAS, Level 3 Communications, LLC, desires to lease telecommunications conduit from the Town of Westlake to serve Fidelity Investments; and WHEREAS, the Town Council find that the leasing of telecommunication ductbank conduit provides sound infrastructure planning consistent with goals and objectives within the adopted strategic plan; and WHEREAS, the Town Council authorize the Town Manager to negotiate the terms of the lease and execute a contract on behalf of the Town of Westlake; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the public. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals herein above are found to be true and correct and are incorporated herein by reference as if copied in their entirety SECTION 2: That, the Town Council of the Town of Westlake, Texas, hereby approves the Town Manager to negotiate the terms of the lease agreement and execute said agreement attached as Exhibit A on behalf of the Town of Westlake, Texas with Level 3 Communications, L.L.C. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 11-28 Page 2 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 26TH DAY OF SEPTEMBER 2011. ATTEST: _____________________________ Laura L. Wheat, Mayor ____________________________ ______________________________ Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney Page 1 of 1 TOWN COUNCIL AGENDA ITEM Department: Planning and Development Meeting Date: September 26, 2011 Staff Contact: Eddie Edwards Consent Director of Planning Subject: Amending the Code of Ordinances, Chapter 98, Vegetation, Article II, Division 2, Preservation, Section 98-48, Tree Replacement Requirements Tree Preservation to permit spending of Reforestation Fund money on equipment that may be used to protect trees. EXECUTIVE SUMMARY A developer that finds it necessary to remove existing trees when developing a piesce of property may pay into the Reforestation Fund as opposed to replanting trees to mitigate the removed trees. This fund is currently reserved for the purchase of trees or land containing trees. The amendment will allow the funds to be used for purchasing equipment that may be used for the preservation of trees, such as tree trimming, irrigation, or fire suppression equipment. APPLICABLE STRATEGIC PLAN VISION POINT Inviting Residential and Corporate Neighborhoods We are Leaders Hospitality Finds its Home in Westlake FISCAL IMPACT Funded Not Funded N/A The funds were received last year. RECOMMENDATION / ACTION REQUESTED/ OPTIONS Approval of the amendment as proposed. ATTACHMENTS Document containing the amended code section with strikethrough of deletions and underlined additions. This shows in detail all changes being proposed.   An Ordinance amending the Code of Ordinances to allow the use of Reforestation Fund  money to purchase an off‐road capable fire truck.    Sec. 98‐48.  Tree replacement requirements.  (a)   Replacement trees.  In the event that a tree removal permit is granted, the applicant shall  replace the protected trees being removed with trees listed in appendix D, Town's Approved  Plant List. A sufficient number of trees shall be planted to equal, in caliper, the diameter of the  tree removed. Replacement trees shall be a minimum of three‐inch caliper measured 12 inches  from the ground, and ten feet in height when planted.    (b)   Replacement procedures.  Replacement trees shall be located on the subject site whenever  possible. However, if this is not feasible, the building official has the authority to allow the  planting to take place on another property.    (c)   Reforestation Fund.  If approved by the building official, the applicant, in lieu of compliance  with this division, may make a payment into the reforestation fund, which shall be a special  account administered by the town. The funds shall be used only for purchasing, planting and  maintaining trees for a period of one year on public property, acquiring equipment that may be  used for protecting trees, or for acquiring and preserving wooded property. The amount of  payment required shall be calculated based on current market prices for the cost of acquiring,  planting and maintaining a tree for a period of one year.    (UDC 1994, art. IX, § 3)    Ordinance 667 Page 1 of 2 TOWN OF WESTLAKE ORDINANCE NO. 667 AN ORDINANCE OF THE TOWN OF WESTLAKE AMENDING CHAPTER 98, VEGETATION, ARTICLE II, DIVISION 2, PRESERVATION, SECTION 98-48, TREE REPLACEMENT REQUIREMENTS. PROVIDING A PENALTY; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Town of Westlake, Texas is a general law Town; and WHEREAS, the Town Council of the Town of Westlake finds that it is necessary for the preservation of public health safety and welfare that trees be preserved and protected as future development occurs. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the preamble are found to be true and correct and are incorporated herein as if copied in their entirety. SECTION 2: That Chapter 98 of the Town of Westlake Code of Ordinances is hereby amended to as follows: Chapter 98 VEGETATION Article II TREES Division 2. PRESERVATION Sec 98-48 Sec. 98-48. Tree replacement requirements. (a) Replacement trees. In the event that a tree removal permit is granted, the applicant shall replace the protected trees being removed with trees listed in appendix D, Town's Approved Plant List. A sufficient number of trees shall be planted to equal, in caliper, the diameter of the tree removed. Replacement trees shall be a minimum of three-inch caliper measured 12 inches from the ground, and ten feet in height when planted. (b) Replacement procedures. Replacement trees shall be located on the subject site whenever possible. However, if this is not feasible, the building official has the authority to allow the planting to take place on another property. (c) Reforestation Fund. If approved by the building official, the applicant, in lieu of compliance with this division, may make a payment into the reforestation fund, which shall be a special account administered by the town. The funds shall be used only for purchasing, planting and maintaining trees on public property, acquiring equipment that may be used for the planting, protecting or preservation of trees, or for acquiring and preserving wooded property. Ordinance 667 Page 2 of 2 The amount of payment required shall be calculated based on current market prices for the cost of acquiring, planting and maintaining a tree for a period of one year. SECTION 4: That this Ordinance shall be cumulative of all other Town Ordinances and all other provisions of other Ordinances adopted by the Town which are inconsistent with the terms or provisions of this Ordinance are hereby repealed. SECTION 5: It is hereby declared to be the intention of the Town Council of the Town of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared legally invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same would have been enacted by the Town Council of the Town of Westlake without the incorporation in this Ordinance of any such legally invalid or unconstitutional, phrase, sentence, paragraph or section. SECTION 6: This ordinance shall take effect immediately from and after its passage as the law in such case provides. PASSED AND APPROVED ON THIS 26th DAY OF AUGUST 2011. _____________________________ ATTEST: Laura Wheat, Mayor ____________________________ _____________________________ Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Town of Westlake Item #4 ‐ Future  Agenda Items  COUNCIL CALENDAR   - Town Offices Closed September 5, 2011 - Town Council Meeting September 12, 2011 - Texas Municipal League October 11-14, 2011, Houston - Westlake Baja at Vaquero October 11, 2011, 5:00 p.m. - Westlake Vintage Care Show hosted by WHPS October 29, 2011, 11:00-4:00, Solana Club parking lot - Monster Mash hosted by WA HOC October 29, 2011, 5:00-8:00 pm. Town of Westlake Item # 5 –   Council Calendar  Town of Westlake Item # 6 –  Adjournment  Back up material has not  been provided for this item.