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Home My WebLink AboutBudget Followup handoutMEMORANDUM DATE: August 29, 2011 TO: Honorable Mayor and Council FROM: Tom Brymer, Town Manager RE: FY 2011 -2012 Budget Workshop Follow -Up X �b During the Council's recent budget workshop held on August 12, 2011, the Mayor and Council requested additional information and /or follow -up on several items. Staff made note of these and prepared the following materials in response to these requests. The list below identifies the item or topic discussed, a description of the materials provided and their location in this packet. Item /Topic Utility Profits /Water Rates Dove/Randol Mill Intersection Trail Connection GW- Vaquero Speed Limit Signs $30 M Unfunded CIP HOT tax revenues Payroll Allocation Hayes Plan Description Retail /Wholesale cost comparison Traffic Circle Cost Estimate Project Detail sheet for E. Dove Cost estimate for numeric displays FY 08 -09 budget excerpt HOT tax revenue information Payroll allocations by fund Future BOT discussion item Page 1 11 --1Z. 2 15000D 3 4 5 6 7 WATER AND SEWER COSTS WATER - the wholesale component includes the cost of water — both water purchase and peak charges. The Retail component is the amount necessary to provide water service to Westlake customers from the Fort Worth meter. This amount is determined by subtracting wholesale costs from revenues then dividing by the amount of water purchased. (Revenues - Wholesale costs) = Retail Costs Total number of gallons purchased WATER Westlake Retail vs Wholesale $6.00 $5.00 – — m c $4.00 -- - - - - -- -- ° $3.00 $1.99 $1.81 $1. Q. $2.00 $1.00 $0.00 $2.11 $2.04 $2.09 $2.29 $2.75 Audited FY Audited FY Audited FY Audited FY Audited FY Audited FY Est. FY 10/11 Proposed FY 04/05 05/06 06/07 07/08 08/09 09/10 11/12 Wholesale - The cost of water from provider Wholesale ■ Westlake Retail Westlake Retail - Westlake system costs SEWER - the wholesale component includes the cost of sewer treatment provided by TRA. The Retail component is the amount necessary to provide sewer service to Westlake customers up to the TRA meter. This amount is determined by subtracting wholesale costs from revenues then dividing by the amount of sewer treated. (Revenues - Wholesale costs) = Retail Costs Total number of gallons purchased SEWER Westlake Retail vs Wholesale $10.00 $8.00 $6.00 $3.39 $3.18 $3.18 $2.95 Q $4.00 t� $2.00 $0.00 ' Audited FY Audited FY Audited FY Audited FY 04/05 05/06 06/07 07/08 Wholesale - The cost from treatment provider Westlake Retail - Westlake system costs 1 $3.65 $2.98 $4.38 $3.56 Audited FY Audited FY Est. FY 10/11 Proposed FY 08/09 09/10 11/12 Wholesale 0 Westlake Retail Project Description: Reconstruction and reconfiguration of Dove /Randol Mill from a 3 -way stop intersection to to a traffic circle to improve traffic safety. i k. L_� >r Thru 09/30111 PROJECT Budget FY 11/12 EXPENSE Planned Project Total 12/13 13/14 14/15 15116 Engineering - 15,000 467,550 - - - 482,550 Construction - - 1,599,000 - - - 1,599,000 ROW purchase - - - - - - 0 Equipment - - I - - i - I - 1 0 EXPENDITURES TOTAL - 15,0001 2,066,550 - I - I - 1 2,081,550 IMPACT Thru 09/30/11 ON OPERATING Budget FY 11112 BUDGET Planned Project Total 12113 13/14 14/15 15116 Supplies - - - - - - - Maintenance - - 2,500 2,500 2,500 7,500 Services - - - - - - - Equipment - - - - I - I - - OPERATING IMPACT TOTAL - - 2,500 1 2,500 2,500 7,500 Vision Point: Inviting Neighborhoods Project Description: The project will provide stabilization of road subgrade and 6" of asphalt to approximately 6,500 LF of Dove Road and replace /improve culverts and ditches. Anticipate crack sealing 2nd year from completion. The cost below reflects construction by private contractor without Tarrant County participation. This work will also include construction of a pedestrian trail from FM 1938 to the Glenwyck Farms. This includes 3rd party construction inspection services. GL CODE: TBD Est. 09/30/11 PROJECT Budget Planned Project FY 11/12 12/13 13/14 14/15 15116 Total Engineering - - - 106,590 - - 106,590 Construction - - - 393,750 - - 393,750 Trail Construction - - - 126,600 - - 126,600 EXPENDITURES TOTAL - - - 626,940 - - 626,940 IMPACT ON OPERATING Est. Budget 09130/11 FY 11/12 BUDGET Planned I Project Total 12/13 13/14 14/15 15116 Supplies - - - - - - - Maintenance - Landscaping - - - - 3,728 3,763 7,490 Services - - - - - - - Water & Power Usage - - - - 10,600 - 10,600 Debt Service - - - 46,023 46,296 46,236 138,554 OPERATING IMPACT TOTAL - - - 46,023 60,623 49,998 156,644 Radar Signs As Council requested, staff has researched radar signs similar to the one on Randol mill Road in Southlake and the one that the City of Keller uses. The signs will cost approximately $3,500 each. If the signs are placed in areas without an existing power source we would need to install a solar panel and battery at an additional cost of approximately $500. SPEED LIMIT 51 ..• 1 YOUR SPEED 4 Town Hall /Municipal Court /Library $ 10.00 million Major Trail Enhancements 2.00 million Fire Station 4.00 million Park Improvements 2.00 million Additional Academy Building Expansion 8.00 million Road and Bridge Improvements Dove Road (50% paid by Developer) 1.50 million Major Cemetery Improvements 1.07 million FM 1938 Streetscape /Way Finder 1.50 million $ 30.07 million (Excerpt from FY 2008/2009 Budget document) 5 $600,000 $500,000 $400,000 $300,00( $200,00 $100,0( ■ Y/E TOTAL w BUDGET FY 07/08 ~ F) Fiscal Year = October through September FY 09/10 FY 10/11 Visitors Association Fund 31320 HOTEL OCCUPANCY TAX This revenue reflects occupancy tax of 7% derived from the Marriott hotel. State law allows municipalities to collect 7% hotel /motel taxes for special uses. Westlake has specific legislative authority to utilize hotel /motel tax money for a broader range of uses than most municipalities in the state FY 03/04 55,231 30,321 47,409 30,530 30,548 33,701 33,290 33,339 34,025 54,330 24,953 33,171 440,849 325,000 115,849 FY 04/05 36,467 28,909 22,594 29,486 29,751 29,400 36,657 32,596 32,788 24,619 50,961 26,992 381,221 414,000 (32,779) FY 05/06 37,225 32,024 24,965 32,251 33,742 37,871 37,441 42,273 38,836 31,357 36,338 31,221 415,544 425,000 (9,456) FY 06/07 37,583 45,489 65,445 31,896 30,187 25,862 35,113 40,864 37,208 30,078 31,856 46,889 458,471 400,000 58,471 FY 07/08 35,499 30,021 25,640 37,687 47,473 50,242 50,720 48,792 42,943 41,865 31,762 85,019 527,662 430,000 97,662 FY 08/09 53,873 41,066 30,248 37,570 36,020 33,526 46,031 36,277 46,953 26,281 33,300 76,626 497,769 450,000 47,769 FY 09/10 40,584 34,431 21,508 34,905 36,058 32,751 42,997 38,124 32,366 29,982 34,221 79,765 457,693 450,000 7,693 FY 10/11 44,949 40,171 29,263 43,123 49,065 37,358 45,724 43,094 41,420 38,327 0 0 412,494 535,000 (122,506) 6 Position Summary FY 2011/2012 Employees by Department and Fund Allocation GENERAL FUND VISITOR FUND UTILITY FUND Position EmplDepts Percent Total Percent Total Percent Total per 11 Town Manager 1.00 70% 0.70 15% 0.15 15% 0.15 Assistant to the Town Manager 0.75 70% 0.53 15% 0.11 15% 0.11 Part-Time Intern 0.75 100% 0.75 0% - 0% - 2.50 1.98 0.26 0.26 12 Planning & Development Director 1.00 100% 1.00 0% - 0% - Administrative Clerk 0.33 100% 0.33 0% - 0% - 1.33 1.33 - - 13 Town Secretary 1.00 100% 1.00 0% - 0% - 1.00 1700 1 1 1 1 - 14 Fire Chief 1.00 100% 1.00 0% - 0% - Lt. Firemen /Paramedics 2.00 100% 2.00 0% - 0% - Firemen /Paramedics 6.00 100% 6.00 0% - 0% - 9.00 9.00 - - 15 Court Administrator 0.25 100% 0.25 0% - 0% - Supervisor 1.00 100% 1.00 0% - 0% - Deputy Clerk (2) 1.00 100% 1.00 0% - 0% - Judge 1.00 100% 1.00 0% - 0% - Marshal 1.00 100% 1.00 0% - 0% - Part -Time Clerk 0.50 100% 0.50 0% - 0% - 4.75 16 Public Works Superintendent 1.00 25% 0.25 0% - 75% 0.75 Utility & Building Technician 1.00 40% 0.40 0% - 60% 0.60 2.00 0.65 - 1.35 17 Facilities Maintenance Director 0.50 75% 0.38 25% 0.13 0% - Administrative Clerk 0.33 50% 0.17 50% 0.17 0% - 0.83 �_j 0.54 0.29 18 Finance Director 1.00 50% 0.50 25% 0.25 25% 0.25 Finance Assistant 1.00 50% 0.50 25% 0.25 25% 0.25 Records & Revenue Clerk 1.00 25% 0.25 25% 0.25 50% 0.50 3.00 �® 1.25 0.75 1.00 19 Parks & Recreation Director 0.50 75% 0.38 25% 0.13 0% - Westlake Academy Technician 0.25 100% 0.25 0% - 0% - 0.75 0.63 0.13 - 20 Information Technology Director 0.50 100% 0.50 0% - 0% - Westlake Academy Technician 6.25 100% 0.25 0% - 0% - 0.75 0.75 - - 21 Human Resources Director 0.50 87% 0.43 8% 0.04 5% 0.02 Administrative Clerk 0.33 87% 0.29 8% 0.03 5% 0.02 0.83 ® 0.72 0.07 1 1 0704 22 Communications Director 1.00 0% - 100% 1.00 0% - 1.00 - 1.00 Total Employees 27.75 GF= 22.60 VA= 2.50 UF= 2.65 7 81% 9% 10%