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HomeMy WebLinkAbout11-12-12 TC Agenda PacketThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion of the Town Council Workshop but not prior to the posted start time. Mission Statement On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind community that blends our rural atmosphere with our vibrant culture and metropolitan location. Westlake, Texas – A Premier Knowledge Based Community Page 1 of 4 TOWN OF WESTLAKE, TEXAS Vision Points Sense of Place; Leadership; Caring Community; Exemplary Governance; and Service Excellence TOWN COUNCIL MEETING AGENDA November 12, 2012 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE, 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS / MUNICIPAL COURT ROOM Workshop Session: 5 :00 p.m. Regular Session 6:30 p.m. Page 2 of 4 Workshop Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM NOVEMBER 12, 2012, REGULAR MEETING . (30 min) 4. REPORTS Reports are prepared for informational purposes and will be accepted as presented. (there will be no presentations associated with the report items) There will be no separate discussion unless a Board Member requests that report be removed and considered separately. a. Report on State Highway 170/NTTA Project. 5. DISCUSSION ITEMS a. Discussion on cross training and shared services methodology. (10 min) b. Discuss future staffing needs plan with a 5-year forecast. (20 min) c. Discussion regarding the Stagecoach Hills pavement repair. (20 min) 6. COUNCIL RECAP / STAFF DIRECTION 7. ADJOURNMENT Regular Session 1. CALL TO ORDER 2. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Page 3 of 4 3. CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the meeting held on October 19, 2012. b. Consider approval of the minutes from the meeting held on October 22, 2012. c. Consider approval of Resolution 12-34, Authorizing the Town Manager to Execute a Contract with Graham Associates for Engineering Design and Contract Management Services for a 1Million Ground Storage Tank. d. Consider approval of Resolution 12-35, Expressing Official Intent to Reimburse Project Costs Related to Construction of a Ground Storage Tank. e. Consider approval of Resolution 12-36, Establishing Regular Meeting Dates and Procedures; Setting the 2013 Meeting Dates of the Town Council; and Declaring an Effective Date. f. Consider approval of Resolution 12-37, Adopting the Westlake Academy Master Facility Plan. 4. EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations – to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Michael Eaton vs. Town of Westlake 5. RECONVENE MEETING 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. Page 4 of 4 8. STRATEGIC ISSUES CALENDAR 9. COUNCIL CALENDAR 10. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, November 7, 2012, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Town of Westlake Item # 2 – Pledge of Allegiance Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the meeting held on October 19, 2012. b. Consider approval of the minutes from the meeting held on October 22, 2012. c. Consider approval of Resolution 12-34, Authorizing the Town Manager to Execute a Contract with Graham Associates for Engineering Design and Contract Management Services for a 1Million Ground Storage Tank. d. Consider approval of Resolution 12-35, Expressing Official Intent to Reimburse Project Costs Related to Construction of a Ground Storage Tank. e. Consider approval of Resolution 12-36, Establishing Regular Meeting Dates and Procedures; Setting the 2013 Meeting Dates of the Town Council; and Declaring an Effective Date. f. Consider approval of Resolution 12-37, Adopting the Westlake Academy Master Facility Plan. Town of Westlake Item # 3 – Review of Consent Agenda Items REPORTS Reports are prepared for informational purposes and will be accepted as presented. (there will no presentations associated with the report items) There will be no separate discussion unless a Council Member requests that report be removed and considered separately. a. Report on State Highway 170/NTTA Project. Town of Westlake Item # 4– Reports Page 1 of 2 estlake Town Council TYPE OF ACTION Workshop - Report Westlake Town Council Meeting Monday, November 12, 2012 TOPIC: Report regarding the planning and construction of SH170 by NTTA. STAFF CONTACT: Jarrod Greenwood, Director of Public Works DECISION POINTS Start Date Completion Date Timeframe: November 12, 2012 November 12, 2012 Funding: Amount - N/A Status - N/A Source - N/A Decision Alignment VVM Perspective Desired Outcome Exemplary Governance Customer Focus CF.Promote Community Health, Safety & Welfare Strategic Issue Outcome Strategy Staff Action Capital Investment 4. Hwy 170/NTTA Project SA 04.1: Monitor Construction Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY As a component of our Strategic Issues-focused Governance System (SIGS), staff identified key areas relative to capital investments and infrastructure which necessitate monitoring and updates to Council on an annual to semi-annual basis. One of these concerns the anticipated SH 170 project from SH 114 to I-35 which are planned as “managed lanes” or toll road installations in the “near” future. At this point in the process, the plans are preliminary and much work remains to be done by the North Texas Tollway Authority (NTTA) and the Texas Department of Transportation (TxDOT). Both entities have indicated that it could be a long as 15 years before we would see any construction in this area. However, in order to protect the Town’s interest, staff met with our neighboring communities, TxDOT, and NTTA in August, 2012, to discuss the proposed plan. One point of contention is the construction of SH 170 in a manner that would not allow J. T. Ottinger and Roanoke Roads access across the managed lanes. In other words, those travelers utilizing the current cross-over sections would be required to use access roads and make a circular route to get to the other side of the highway. The City of Roanoke proposed an underpass at the Roanoke Road intersection and all cities asked that the NTTA and TxDOT review the possibility of leaving a crossing point to promote mobility at both the J.T. Ottinger and Roanoke Road intersections. Unfortunately, at this juncture there is not much progress to report out to the Council. However, we recently received an email from NTTA asking to schedule a follow up meeting to discuss their initial findings. Staff will keep the Council updated as information becomes available. ORGANIZATIONAL HISTORY/RECOMMENDATION 0T ATTACHMENTS DISCUSSION ITEMS a. Discussion on cross training and shared services methodology. (10 min) b. Discuss future staffing needs plan with a 5-year forecast. (20 min) c. Discussion regarding the Stagecoach Hills pavement repair. (20 min) Town of Westlake Item # 5 – Discussion Items Page 1 of 2 estlake Town Council TYPE OF ACTION Workshop - Discussion Item Westlake Town Council Meeting Monday, November 12, 2012 TOPIC: Discussion on the use of shared services within the Town of Westlake organization. STAFF CONTACT: Amanda DeGan, Assistant to the Town Manager Decision Points Start Date Completion Date Timeframe: November 12, 2012 November 12, 2012 Funding: Amount Status- N/A Source- N/A Decision Alignment VVM Perspective Desired Outcome Service Excellence Operational Processes OP.Encourage Stakeholder and Staff Engagement Strategic Issue Outcome Strategy Staff Action Human Resources (Employee Investment) 8. Include personnel estimates in the five year financial forecast based on expansion of service provision to the Academy and community as directed by growth/demand for services. SA 08.2: Cross Training Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY During the discussions and development processes for the Strategic Issues-focused Governance System (SIGS), a staff action item was created to provide the Council with a comprehensive view of the methodology involved in maximizing our staff resources and promoting cross-utilization in our municipality. The Staff is continually involved in identifying skills that currently exist within our agency, which can then be utilized to provide services to our residents and students and maintain an efficient staff ratio. The report is currently identified as a recurring item, which will be presented to the Council in conjunction with the five-year staffing forecast. The goal is to help promote transparency with elected officials and by extension our community, as it relates to our staffing levels and provision of services. Staff will present a brief PowerPoint presentation and a written report at the meeting. ORGANIZATIONAL HISTORY/RECOMMENDATION Over the years, our staffing levels have risen as our community has grown. The focus has been to review multiple avenues to either augment existing employees through the use of contractors, enter into inter-local agreements for some services and/or cross-train individuals to assist on project not normally associated with a given position. The use of this type of framework is a continuing discussion point during any budget preparations when it involves the addition of staffing positions. ATTACHMENTS Report to be distributed at the meeting. Page 1 of 2 estlake Town Council TYPE OF ACTION Workshop – Report Westlake Town Council Meeting Monday, November 12, 2012 TOPIC: Report on the Town of Westlake 5-year staffing forecast. STAFF CONTACT: Todd Wood, Director of HR & Administrative Services Troy Meyer, Director of Parks, Recreation, and Facilities Richard Whitten, Fire Chief Decision Points Start Date Completion Date Timeframe: October 1, 2013 September 30, 2018 Staff will present recommended staffing levels over a five-year time period, beginning FY 13/14. Funding: Varies by year, staff will present any proposed staff adjustments during the annual budget approval process. Status- N/A Source- General Fund, Utility Fund, Visitors Fund Decision Alignment VVM Perspective Desired Outcome Service Excellence Employee Investment and Support Operational Processes: Optimize the use of our Shared Services Model Strategic Issue Outcome Strategy Staff Action Human Resources (Employee Investment) 8. Provide five-year personnel forecast based on growth and service demands SA 8 .1: Staffing Needs Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY The Town of Westlake’s Strategic Issues-focused Governance System (SIGS) includes a staff action item to present a personnel estimate based on current and forecasted service demands over a five-year period. The goal of these projections is to ensure excellence in service delivery, based on current and estimated service demands. Maintaining proper staffing levels are a key strategic component for any organization, as it affects the quality and level of service provided to the community. Westlake’s unique shared- services model necessitates that staff consider many factors, as nearly every department within Town is affected by Westlake Academy’s current operations and continued community growth. This unique arrangement allows the entire organization to achieve higher levels of service across multiple disciplinary platforms at a lower cost. The five-year personnel forecast is based on current staffing needs, beginning in FY 13-14. It does not include components related to additional economic growth or expansion of Westlake Academy. ORGANIZATIONAL HISTORY/RECOMMENDATION Since FY 03-04, the Town has had a net increase of two (2) regular, full-time positions. Staff has always sought to create efficiencies through job-sharing, outsourcing, utilization of interns and part -time temporary staff, and continuous re-alignment of staff duties. Currently, many departments are staffed by two employees or less. During this same period of time, the Town has experienced dramatic levels of growth. Enrollment at Westlake Academy has increased over 300%, Westlake’s residential population has nearly quadrupled, and demands for service have increased at levels that far exceed corresponding increases in Town staff. Since opening in 2003, Westlake Academy staff levels have remained proportionate with its growth. This has been largely possible due to the shared services model, as Town staff has absorbed many processes each year that would have required additional Academy staff to be hired. As a result, the shared services model has maximized the use of Westlake Academy resources for positions directly related to education, and the continued success of each student. It should be noted that additional growth is likely to affect future staffing forecasts. Therefore, personnel estimates contained in this report should be considered as a benchmark to continue service delivery quality at current levels. ATTACHMENTS The Five-year personnel forecast report will be distributed at the Town Council Workshop. Page 1 of 2 estlake Town Council TYPE OF ACTION Workshop - Discussion Item Westlake Town Council Meeting Monday, November 12, 2012 TOPIC: Presentation and discussion on Stagecoach Hills pavement repair . STAFF CONTACT: Jarrod Greenwood, Director of Public Works DECISION POINTS Start Date Completion Date Timeframe: November 12, 2012 November 12, 2012 Funding: Amount - $5,000 Status- N/A Source- Capital Projects Fund Decision Alignment VVM Perspective Desired Outcome Exemplary Governance Operational Processes OP.Preserve our Infrastructure to Meet the Life Expectancy of our Assets Strategic Issue Outcome Strategy Staff Action Capital Investment 1. Existing Infrastructure Reinvestment (Current Assets) SA 05.3: Capital Reinvestment Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY During the October 22nd Town Council meeting, Town staff and consulting engineers reported to Council the cause of pavement failures we experienced in Stagecoach Hills, as well as, our options to repair the failures. Our report concluded the cracks were caused by exceptional drought conditions, which extend well below the road construction work , and that there are surrounding communities experiencing significant cracking similar to Stagecoach Hills. The geotechnical engineer recommended we wait until late October, allowing for seasonal changes, to re-asses the cracks and define the extent of repairs needed. This inspection has been conducted and repair work determined. The Town’s engineers have determined that the cracks on Janet Court have stabilized and would not require more repair work beyond the crack sealing work that has already been performed. However, the cracks on Thornton Drive were more severe and will require additional repairs to be made. Repair work will include blowing out a portion of the sand used to fill the void created when the ground below the pavement separated, injecting a flowable grout into the crack, then sealing the crack with a sealer. Town staff and engineers will monitor the repairs every 30 days to track and evaluate pavement conditions in order to protect the Town’s infrastructure investment. We estimate the cost of the pavement repairs on Thornton Drive is $5,000 and will be allocated to the Stagecoach Capital Project, which is currently $95,000 under budget. Additionally, the other FY 11/12 Capital Project, Roanoke Road , finished approximately $33,000 under budget. ORGANIZATIONAL HISTORY/RECOMMENDATION 0T ATTACHMENTS None BOARD RECAP / STAFF DIRECTION Town of Westlake Item #6 Board Recap / Staff Direction Town of Westlake Item # 7 – Workshop Adjournment Back up material has not been provided for this item. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Town of Westlake Item # 2 – Citizen’s Presentations and recognitions CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the meeting held on October 19, 2012. b. Consider approval of the minutes from the meeting held on October 22, 2012. c. Consider approval of Resolution 12-34, Authorizing the Town Manager to Execute a Contract with Graham Associates for Engineering Design and Contract Management Services for a 1Million Ground Storage Tank. d. Consider approval of Resolution 12-35, Expressing Official Intent to Reimburse Project Costs Related to Construction of a Ground Storage Tank. e. Consider approval of Resolution 12-36, Establishing Regular Meeting Dates and Procedures; Setting the 2013 Meeting Dates of the Town Council; and Declaring an Effective Date. f. Consider approval of Resolution 12-37, Adopting the Westlake Academy Master Facility Plan. Town of Westlake Item # 3 - Consent Agenda Items Town Council Minutes 10/19/12 Page 1 of 3 MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL & PLANNING AND ZONING COMMISSION WORKSHOP October 19, 2012 PRESENT: Mayor Laura Wheat and Council Members Michael Barrett, Clif Cox, Carol Langdon and Rick Rennhack. PRESENT: Planning & Zoning members: Chair Bill Greenwood, Commissioners Tim Brittan, Allen Heath, Walter Copeland, and Sharon Sanden. Commissioner Wayne Stoltenberg arrived at 1:38 pm. ABSENT: Council Member David Levitan, Town Secretary Kelly Edwards OTHERS PRESENT: Town Manager Tom Brymer, Assistant to the Town Manager Amanda DeGan, Finance Director Debbie Piper, Communications & Community Affairs Director Ginger Awtry, Fire Chief Richard Whitten, Planning and Development Director Eddie Edwards , Facilities and Recreation Director Troy Meyer, Public Works Jarrod Greenwood, WA Administrative Coordinator Ben Nibarger, Management Intern Alora Wachholz, and Sr. Administrative Assistant Trish Landers Workshop Session 1. CALL TO ORDER Mayor Wheat called the workshop to order at 12:08 p.m. 2. DISCUSSION OF THE COMPREHENSIVE PLANNING DOCUMENT. Town Manager Brymer began the meeting with a presentation and overview of the purpose for the joint workshop – to fully understand the magnitude and being the steps necessary to update the Westlake Comprehensive Plan. The current plan was developed and adopted in 1992. Town Council Minutes 10/19/12 Page 2 of 3 Town Manager Brymer introduced Mr. Trent Petty, planning and economic development consultant from Petty & Associates. Mr. Petty began with a power point presentation as he and Town Manager Brymer, along with staff, responded to various questions from the Town Council and Planning & Zoning (P&Z) members, and also provided them with additional information throughout the presentation. Mr. Petty next began an exercise for the P&Z and Town Council members regarding the vision of Westlake – past, present, and future; to aid in focusing their thoughts and direction tor future planning. A survey was done using the on-line tool of Survey Monkey and it consisted of a series of forty-eight questions , grouped into particular categories. Mr. Petty introduced each group of questions and explained the design and importance of their relationship to the types of growth each member expects to have in Westlake. After several questions, Mr. Petty and Mr. Brymer explained that the questions should be answered from a Town Council/P&Z Commissioner’s frame of mind; designed to give feedback to a contracted planner and to keep their vision/answers within a policy framework. The survey questions/groups pertained to the following categories: • Multi-family housing-types, various designs • Land uses-defining scope • Office campus/park uses • Feasibility of adding additional land uses • Commercial/Retail uses • Building aesthetics/design- set-backs, building height, density • SUP/Conditional permits • Planned developments • Comprehensive Plan-relation to Academy enrollment • Mobility • Highway access/retail corners • Trail plan • Open Space • Streetscape/Landscape requirements • Lighting plans • Sustainability • Infrastructure Mr. Petty reviewed the survey results on a summarized level and stated he would email final results to Town staff for distribution to all Town Council and P&Z members. He completed his presentation by wrapping up the workshop session with an explanation of how members can best use these results in the comp plan revision process; stating that while a comprehensive plan revision is a long process, it is a crucial one in managing the future development of a town. Mr. Petty complimented the Town Manager and staff, Town Council, and P&Z Commission on their focused efforts and desires to move forward with this process. He went on to advise members about what to expect during the next steps in the process and the critical importance of obtaining the right planner. Town Council Minutes 10/19/12 Page 3 of 3 Town Manager Brymer thanked all Council and P&Z members for setting aside the time to attend and participate in this process today. Staff members will review the feedback received today and plan future workshops accordingly as Westlake moves forward with the comprehensive plan revision. 3. ADJOURNMENT There being no further business before the boards, Mayor Wheat adjourned the workshop at 3:42 p.m., thanking everyone for their hard work and time. APPROVED BY THE TOWN COUNCIL ON NOVEMBER 12, 2012. ATTEST: _____________________________ Laura Wheat, Mayor _____________________________ Ginger R. Awtry, acting Town Secretary Town Council Minutes 10/22/12 Page 1 of 5 MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING October 22, 2012 PRESENT: Mayor Laura Wheat and Council Members, Clif Cox, Carol Langdon, and Rick Rennhack. ABSENT: Michael Barrett and David Levitan OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Town Attorney Stan Lowry, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Communications & Community Affairs Director Ginger Awtry, Public Works Director Jarrod Greenwood, Fire Chief Richard Whitten, Management Intern Alora Wachholz, and WA Administrative Coordinator Ben Nibarger. Workshop Session 1. CALL TO ORDER Mayor Wheat called the workshop to order at 5:42 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM OCTOBER 22, 2012, REGULAR MEETING. Discussion ensued regarding the Laserfiche contract. Town Council Minutes 10/22/12 Page 2 of 5 4. DISCUSSION ITEMS a. Presentation and discussion regarding the Community Storehouse summer reading camp and results from the 2012 program. Sharon Boyd from the Storehouse provided a presentation and overview of the program. Barbara Bland also thanked Facilities and Recreation Director Meyer for his continued support during this program. Discussion ensued regarding the number of children that attend the program, cost of the program, the need for volunteers and the possibility of creating a Trademark for the program. b. Fleet & Vehicle Replacement Policy. Assistant to the Town Manager DeGan, Facilities and Recreation Director Meyer, and WA Administrative Coordinator Nibarger provided a presentation and overview of the proposed policy. Discussion ensued regarding lease purchase options, the structure of the policy, and the use of the point system. c. Westlake’s Legislative Agenda for the Upcoming 83rd State Legislature. Town Manager Brymer suggested that the Council consider a legislative agenda meeting to discuss the Town’s legislative priorities and the option of retaining a lobbyist. 5. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations – to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Michael Eaton vs. Town of Westlake Town Council Minutes 10/22/12 Page 3 of 5 c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 6. RECONVENE WORKSHOP 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 8. COUNCIL RECAP / STAFF DIRECTION 9. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the workshop at 6:26 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 6:35 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS Presentation of the (TEDC) award regarding Texas Community Economic Development – Category 5,000 or less in population. Town Manager Brymer provided an overview of the award and presented the Mayor and Council, along with Peter Sackleh, Director of Strategic Implementation at Deloitte University. Town Council Minutes 10/22/12 Page 4 of 5 3. CONSENT AGENDA a. Consider approval of the minutes from the meeting held on September 24, 2012. b. Consider approval of Resolution 12-32, authorizing the Town Manager to execute a contract with Municipal Code Corporation (MCCi) for Laserfiche Management Software Services. c. Consider approval of Resolution 12-33, increasing the WAF board member terms from two (2) years to three (3) years. d. Consider approval of Ordinance 688, providing an enforcement mechanism for parking regulations on the Westlake Academy Campus. MOTION: Council Member Langdon made a motion to approve the consent agenda. Council Member Cox seconded the motion. The motion carried by a vote of 3-0. 4. EXECUTIVE SESSION The Council convened into executive session at 6:48 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations – to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Michael Eaton vs. Town of Westlake c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 5. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:03 p.m. 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 7. FUTURE AGENDA ITEMS Town Council Minutes 10/22/12 Page 5 of 5 - None 8. STRATEGIC ISSUES CALENDAR 9. COUNCIL CALENDAR 10. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Langdon made a motion to adjourn the meeting. Council Member Cox seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 8:04 p.m. APPROVED BY THE TOWN COUNCIL ON NOVEMBER 12, 2012 . ATTEST: _____________________________ Laura Wheat, Mayor _____________________________ Kelly Edwards, Town Secretary Page 1 of 2 estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Monday, November 12, 2012 TOPIC: Consider a Resolution authorizing the Town Manager to execute a contract with Graham Associates for engineering design and contract management services for a 1 MG Ground Storage Tank. STAFF CONTACT: Jarrod Greenwood, Director of Public Works DECISION POINTS Start Date Completion Date Timeframe: November 12, 2012 November 12, 2012 Funding: Amount - $88,685 Status- Funded Source- Capital Projects Fund Decision Alignment VVM Perspective Desired Outcome Exemplary Governance Operational Processes OP.Preserve our Infrastructure to Meet the Life Expectancy of our Assets Strategic Issue Outcome Strategy Staff Action Capital Investment 1. Existing Infrastructure Reinvestment (Current Assets) SA 05.3: Capital Reinvestment Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY The adopted 5 year Capital Improvement Plan includes the construction of an additional water Ground Storage Tank to be located at the Town’s water pump station on Denton Hwy. The Town’s existing tank is constructed of steel, approaching 12 years of service life, and is in need of maintenance and repainting consistent with industry standards. The additional tank will allow the existing tank to be taken out of service, as required by TCEQ, for the duration of repair and repainting without jeopardizing water service delivery to Westlake residents and customers. The new tank will not only provide for redundancy, but will increase water storage capacity for future demand, and will help reduce peak charges incurred from the City of Fort Worth. The Town Council approved the 2012-2017 Capital Improvement Plan on April 23, 2012 which included the design and construction of a Ground Storage Tank at an estimated cost of $2 million. The proposed engineering design contract of $88,685.00 will include contract management, geotechnical, structural, and civil engineering services relating to the storage tank construction. Staff included the engineering costs for the proposed design and construction administration in the adopted CIP. As you may recall, the Town had two options to fund the storage tank construction: interfund loan or debt issuance. The interfund loan (from the General Fund to the Utility Fund) anticipates the loan to be paid back within 5 years and will be utilized until such time the Town is able to issue debt. This approach would allow staff to proceed with design and construction of the storage tank. All expenditures paid through the interfund loan would be reimbursable from proceeds of the debt issuance. However, this will require approval of the separate reimbursement resolution on tonight’s Council Agenda. Staff anticipates having plans completed and ready for bid by March 2013 and placed on the Town Council Agenda to award a contract for construction. ORGANIZATIONAL HISTORY/RECOMMENDATION Staff recommends approval ATTACHMENTS Graham GST proposal GST timeline Resolution 12-34 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 12-34 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH GRAHAM ASSOCIATES FOR ENGINEERING DESIGN AND CONTRACT MANAGEMENT SERVICES FOR A 1MG GROUND STORAGE TANK. WHEREAS, the state requires water purveyors to provide a safe and adequate supply of water to citizens and water customers within their geographic service area; and WHEREAS, the Town Council find that the design of a secondary ground storage tank is sound infrastructure planning consistent with goals and objectives within the adopted strategic plan; and WHEREAS, the Town Council finds that the engineering work related to the construction of a secondary ground storage tank is necessary to successfully complete the project and that funding is appropriate; and. WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the public. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That , the Town Council of the Town of Westlake, Texas, hereby approves the contract, in the amount of $88,685 for engineering services related to the construction of a ground storage tank attached here to as Exhibit “A”; and further authorizes the Town Manager to execute said contract on behalf of the Town of Westlake, Texas. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 12-34 Page 2 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 12TH DAY OF NOVEMBER 2012. ATTEST: _____________________________ Laura L. Wheat, Mayor ____________________________ ______________________________ Kelly Edwards, Town Secretary Thomas E. Brymer , Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney Page 1 of 2 estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Monday, November 12, 2012 TOPIC: Consider a resolution expressing official intent to reimburse project costs related to construction of a ground storage tank. STAFF CONTACT: Jarrod Greenwood, Director of Public Works DECISION POINTS Start Date Completion Date Timeframe: November 12, 2012 November 12, 2012 Funding: Amount Status- N/A Source- N/A Decision Alignment VVM Perspective Desired Outcome Exemplary Governance Operational Processes OP.Preserve our Infrastructure to Meet the Life Expectancy of our Assets Strategic Issue Outcome Strategy Staff Action Capital Investment 1. Existing Infrastructure Reinvestment (Current Assets) SA 05.3: Capital Reinvestment Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY The Town expects to pay, or have paid on its behalf, expenditures in connection with the design, planning, acquisition and construction of a 1 MG water Ground Storage Tank prior to the issuance of tax-exempt obligations, tax-credit obligations and/or obligations for which a prior expression of intent to finance or refinance is required by Federal or state law (collectively and individually, the “Obligations”) to finance the Projects; The Town had two options to fund the storage tank construction: interfund loan or debt issuance. The interfund loan (from the General Fund to the Utility Fund) anticipates the loan to be paid back within 5 years and will be utilized until such time the To wn is able to issue debt. This approach would allow staff to proceed with design and construction of the storage tank. All expenditures paid through the interfund loan would be reimbursable from proceeds of the debt issuance. However, this will require approval of the separate reimbursement resolution on tonight’s Council Agenda. The adopted 5 year Capital Improvement Plan includes the construction of an additional 1 MG water Ground Storage Tank to be located at the Town’s water pump station on Denton Hwy. to augment the Town’s storage capacity and allow for the customary maintenance of our existing storage tank, consistent with industry standards. The additional tank will allow the existing tank to be taken out of service, as required by TCEQ, for the duration of repair and repainting without jeopardizing water service delivery to Westlake residents and customers. The new tank will not only provide for redundancy, but will increase water storage capacity for future demand, and will help reduce peak charges incurred from the City of Fort Worth. ORGANIZATIONAL HISTORY/RECOMMENDATION Staff recommends approval ATTACHMENTS Reimbursement Resolution Exhibit A – Project Description Resolution 12-35 Page 1 of 3 TOWN OF WESTLAKE RESOLUTION NO. 12-35 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, EXPRESSING OFFICIAL INTENT TO REIMBURSE PROJECT COSTS RELATED TO CONSTRUCTION OF A GROUND STORAGE TANK . WHEREAS, the Town of Westlake, Texas (the "Issuer") is a municipality and political subdivision of the State of Texas; WHEREAS, the Town expects to pay, or have paid on its behalf, expenditures in connection with the design, planning, acquisition and construction of the projects described on Exhibit A hereto (the "Projects") prior to the issuance of tax-exempt obligations, tax-credit obligations and/or obligations for which a prior expression of intent to finance or refinance is required by Federal or state law (collectively and individually, the “Obligations”) to finance the Projects; WHEREAS, the Town finds, considers, and declares that the reimbursement for the payment of such expenditures will be appropriate and consistent with the lawful objectives of the Issuer and, as such, chooses to declare its intention to reimburse itself for such payments at such time as it issues Obligations to finance the Projects; NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That , the Town Council of the Town of Westlake, Texas, hereby approves the reimbursement resolution. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: The Town reasonably expects to incur debt, as one or more series of Obligations, with an aggregate maximum principal amount equal to $2,000,000 for the purpose of paying the costs of the Projects as identified in Exhibit A. SECTION 5: All costs to be reimbursed pursuant hereto will be capital expenditures. No Obligations will be issued by the Town in furtherance of this Statement after a date which is later than 18 months after the later of (1) the date the expendit ures are paid or (2) the date on which the property, with respect to which such expenditures were made, is placed in service. Resolution 12-35 Page 2 of 3 SECTION 6: The foregoing notwithstanding, no Obligation will be issued pursuant to this Statement more than three years after the date any expenditure which is to be reimbursed is paid. SECTION 7: The foregoing Sections 2 and 3 notwithstanding, all costs to be reimbursed with qualified tax credit obligations shall not be paid prior to the date hereof and no tax credit obligations shall be issued after 18 months of the date the original expenditure is made. SECTION 8: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 12TH DAY OF NOVEMBER 2012. ATTEST: _____________________________ Laura L. Wheat, Mayor ____________________________ ______________________________ Kelly Edwards, Town Secretary Thomas E. Brymer , Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney Resolution 12-35 Page 3 of 3 EXHIBIT A DESCRIPTION OF CAPITAL PROJECT Constructing, installing and equipping a 1 MG water ground storage tank. Page 1 of 2 estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Monday, October 22, 2012 TOPIC: Consider approval of Resolution Establishing Regular Meeting Dates and Procedures; Setting the 2013 Meeting Dates of the Town Council; and Declaring an Effective Date. STAFF CONTACT: Kelly Edwards, Town Secretary DECISION POINTS Start Date Completion Date Timeframe: October 22, 2012 November 30, 2012 Effective immediately if approved. Funding: Amount - $0.00 Status- Funded Source- N/A Decision Alignment VVM Perspective Desired Outcome Sense of Place Customer Focus CF.Promote Best Practice Policy Governance Strategic Issue Outcome Strategy Staff Action N/A N/A N/A Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY From time to time, the Council/BOT regular meeting schedule requires modification due to holidays and other events that may create a conflict for Council/Board Members and staff to attend Council/Board meetings. Several factors have been taken into consideration as staff prepared the 2013 meeting calendar, including national holidays, school holidays, early voting and annual training conferences. The calendar does not include any meeting dates for the month of July. Meetings are normally scheduled include the Board of Trustees meetings on the 1st Monday of each month and Town Council meetings on the 4th Monday of each month with exceptions of budget workshops or off- site meeting retreats. ORGANIZATIONAL HISTORY/RECOMMENDATION Approve this resolution adopting the 2013 Meeting Calendar. ATTACHMENTS Resolution and calendar Resolution 12-36 Page 1 of 3 TOWN OF WESTLAKE RESOLUTION NO. 12-36 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, ESTABLISHING REGULAR MEETING DATES AND PROCEDURES; SETTING THE 2013 MEETING DATES OF THE TOWN COUNCIL; AND DECLARING AN EFFECTIVE DATE. WHEREAS, The Texas Local Government Code allows the governing body of a general law municipality to establish regular meetings of the governing body by the passage of a resolution; and WHEREAS, The Town Council finds that it is in the best interest of the Council and the Town’s residents that the Council shall establish regular meetings at a convenient date, time, and place; WHEREAS, The 2013 available regular meeting dates are hereby established in accordance with attached Exhibit “A”. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: The Town Council of the Town of Westlake, Texas, shall conduct regularly scheduled meetings on dates and times as established by the Town Council. All Mondays shall be established as a day available for regular meetings as needed. Special meetings shall be called in accordance with Section 22.038(b) of the Texas Local Government Code. The regular meetings shall convene not earlier than 6:30 p.m., and shall be held at the Town Hall offices located at 3 Village Circle, Westlake, Texas 76262, or a meeting room close by, or another location designated by the Town in the meeting notice. Work sessions or planning meetings of the Town Council may begin earlier than the regular meeting time. SECTION 3: The Town Council hereby sets the 2013 regular meeting schedules as shown in the attached Exhibit “A”. SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 12-36 Page 2 of 3 SECTION 5: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 12th DAY OF NOVEMBER 2012. ___________________________________ Laura Wheat, Mayor ATTEST: ___________________________________ ___________________________________ Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: ____________________________________ L. Stanton Lowry, Town Attorney Resolution 12-36 Page 3 of 3 Exhibit A January 2013 1 February 2013 2 March 2013 3 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 3 4 5 1 2 1 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 24 25 26 27 28 29 30 31 April 2013 4 May 2013 5 June 2013 6 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 5/11 Election Day 1 2 3 4 5 6 1 2 3 4 1 5/16 Election Canvass 6:00 pm 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 5/22 New Council Orientation 9-5 pm 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 5/31 TC Planning Retreat 12-4 pm 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 30 July 2013 7 August 2013 8 September 2013 9 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7 7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14 08/09 TC Budget Wkshp 3-6 pm 14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21 9/4; 9/11 6:30 pm if necessary 21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28 Special Tax 28 29 30 31 25 26 27 28 29 30 31 29 30 9/16 Regular meeting 9/22-9/25 ICMA October 2013 10 November 2013 11 December 2013 12 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 3 4 5 1 2 1 2 3 4 5 6 7 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 10/8-10/11 TML 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 School Board School & Town Holiday Budget / Meeting Retreats Town Council School Holiday Town Holiday New Council/BOT Election Day /First/Last Day Orientation Special Meeting to of School Planning & Zoning Canvass Returns Meetings Meeting Schedule Town of Westlake Page 1 of 3 estlake Town Council TYPE OF ACTION Workshop - Discussion Item Westlake Town Council Meeting Monday, November12 , 2012 TOPIC: Consideration of a Resolution approving the Facilities Master Plan for the Westlake Academy Campus. STAFF CONTACT: Tom Brymer , Town Manager / Superintendent Troy J. Meyer, Director of Facilities and Park & Recreation DECISION POINTS Start Date Completion Date Timeframe: March 1, 2012 November 12, 2012 Funding: Amount - $35,000 Status - N/A Source - General Fund Decision Alignment VVM Perspective Desired Outcome Exemplary Governance Leadership Financial Stewardship Customer Focus FS. Sustain Fiscal Health CF: Provide Outstanding Service and Program Delivery Strategic Issue Outcome Strategy Staff Action Fiscal Stewardship & Organizational Effectiveness Capital Investment 5. Budget according to established service level provisions within departments 3. Policy & Cost Analysis Driven by Growth (Future Assets) SA 05.1: Budget Preparation SA 3.3: Evaluate Westlake Academy campus needs and expansion options Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 3 EXECUTIVE SUMMARY During the past several months, the Town Council (functioning as the Board of Trustees for Westlake Academy) has examined student enrollment and facility options related to Westlake Academy. At the February 6, 2012, a consensus was reached to retain professional architectural services for the following: 1) review previous campus facility plans 2) to obtain a campus facilities master plan and 3) adopt the facility master plan which would guide future capital planning at Westlake Academy. The Town Council proposed amending the FY11-12 municipal budget to utilize funds from the General Fund’s un-appropriated fund balance to cover the cost of the master planning contract for an amount not to exceed $35,000 (including reimbursable expenses). The Master Plan Task Force comprised of the Director of Facilities & Recreation in conjunction with WA Faculty and Staff members from Bennett, Benner, Pettit , (BB&P) met in May and June to discuss future growth including class size, the total student population, program offerings, and funding options. BB&P assembled this information and created the proposed campus facility master plan for Westlake Academy. This plan could be constructed in multiple phases. Phase 1 recommendations includes improvements, which would consist of a new secondary class room building, a cafetorium building (with a stage), and a field house (containing locker rooms and storage space for athletic equipment). The plan was subsequently presented at the Town Council workshop held on August 10, 2012. Discussion at that workshop included a draft facility plan and associated possible capital projects for the Academy. Facility improvements were also discussed at a Board of Trustees workshop meeting on August 13, 2012, and again at the Town Council’s Workshop on August 27, 2012. At the Board of Trustee’s workshop held on November 5, 2012, BB&P presented a draft of the campus facility master plan for Westlake Academy. This plan included a 42 page booklet which covered the location of future buildings, student growth projections, associated cost s to expand the campus in three separate phases and Westlake residential and student enroll report conducted by School District Strategies (SDS). The Board of Trustees approved the Westlake Academy facilities master plan during the regular meeting. ORGANIZATIONAL HISTORY/RECOMMENDATION Staff recommends that the facility master plan be approved at this Board of Trustees and the next Town Council meeting. The process would allow for cross utilization of the information and provide direction to the staff/stakeholders of each distinct user group. For instance, the facilities would be located on the Academy campus and be of special concern to parents, students and educators as we plan for future expansion/growth of our current location. The approval at the Town Council level would help clarify to the residents, the direction of the Town as it relates to the municipally owned buildings and operations o f the charter school. All designed to ensure the maximum amount of transparent and communication with our residents and stakeholder groups. The plan should also be used as a resource document in our future planning efforts and to identify relevant projects for inclusion in the municipal five-year Capital Improvement Plan Page 3 of 3 (CIP). Understanding that plans can change and amendments may be made as our current situations are evaluated and updated through our varying enrollment needs and other external factors. ATTACHMENTS 1. Facility Plan Booklet WA Resolution 12-37 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION 12-37 A RESOLUTION OF THE TOWN COUNCIL ADOPTING A FACILITY MASTER PLAN FOR WESTLAKE ACADEMY. WHEREAS, the Town Council is charged with planning for various campus facility needs as it relates to educational services for Academy students that provide for high academic achievement; and, WHEREAS, a facility master plan is important to the long-range planning for the Academy as it pertains to enrollment growth, which should be updated and modified as situations warrant; and, WHEREAS, the Town Manager will utilize the facility plan as a resource in developing the municipal five-year Capital Improvement Plan (CIP) on an annual basis; and, WHEREAS, that the Town Council finds that that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE: SECTION 1: That , all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That , the Town Council, hereby approves this resolution approving a facility master plan attached hereto Exhibit “A”. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. WA Resolution 12-37 Page 2 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, ON THE 12th DAY OF NOVEMBER, 2012. ___________________________________ Laura Wheat, Mayor ATTEST: ________________________________ ___________________________________ Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: ________________________________ Stan Lowry, Town Attorney Westlake Academy Facilities Master Plan DRAFT October 31, 2012 Westlake Academy Facilities Master Plan 2 DRAFT Introduction Student Population Growth Projections Facilities Master Plan Phase One Phase Two Phase Three 1 2 3 Introduction Westlake Academy Facilities Master Plan 3 DRAFT Background Image of the original facilities master plan The Westlake Academy Facility Master Plan represents the vision for the future as seen through school staff and stakeholders. While it might not detail the programming of the remaining structures with 100% accuracy, it does provide a framework from which to set priorities and make decisions. Beginning in 2002 with the initial master planning efforts, Westlake Academy strived to create a campus that provides students with a nurturing environment and fosters critical thinking. The 2002 master plan created the initial vision of developing a unique campus that blended with the natural surroundings and utilized architectural vernacular consistent with the local environment. Campus buildings utilized clerestory windows to provide natural daylighting throughout the buildings and classrooms opened to outdoor seating areas to encourage the use of both indoor and outdoor learning spaces. Additionally, the buildings were designed with a significant amount of flexible space to encourage group learning and team building. As the more detailed design of the campus began the initial slight plan was altered, while the building design retained many of the design features outlined above. The current campus is displayed in the lower right, and while it doesn’t mimic the original master plan exactly, it is easy to identify the roots of the site plan design within the original sketches. When the school opened in 2003 it opened with the main building just off the campus green along with the gymnasium/cafeteria, while the arts and sciences center was added to the south west corner of campus in 2008. In 2006 Westlake Academy became an International Baccalaureate World School after it was authorized for the Primary Years Programme (PYP) and further accreditation followed in 2007 with the Middle Years Programme (MYP) and 2008 for the Diploma Programme (DP), making it one of only five schools in the United States to offer all three programmes and the only one in Texas. Recognized as one of the nations top high schools by both US News and Newsweek, Westlake Academy is focused on continually striving to match their vision, achieve their mission and live by there core values as outlined below. • Vision: Westlake Academy inspires students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile. ~Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-minded, Caring, Risk- takers, Balanced, and Reflective~ • Mission: Westlake Academy is an IB World School whose mission is to provide students with an internationally minded education of the highest quality so they are well-balanced and respectful life-long learners. • Values Statements: Maximizing Personal Development, Academic Excellence, Respect for Self and Others, Personal Responsibility, Compassion and Understanding. Image of the current campus Introduction Westlake Academy Facilities Master Plan 4 DRAFT Planning Issues and Space Needs As an open enrollment charter school Westlake Academy accepts students based on a lottery system from two distinct geographic areas. The primary boundary is the same as the Town boundary and students who lives within the boundary are exempt from the lottery system and are automatically admitted to the school. Those students who have applied for enrollment outside of the school are subject to the student lottery. As the number of students from inside the Town boundary has increased from 39 in 2003 to 204 in 2012 and the students from outside of the Town boundary have increased to more than 400, the current campus has reached its capacity and lost virtually all of the flexible space that was key to the initial design intent. It is the goal of this facilities master plan to develop plans for phased capital improvements that decompress the current campus as the enrollment stands today, and provide strategies to accommodate future enrolment. In discussions with staff members and key stakeholders there are a number of key areas where the campus doesn’t meet the current needs of students or staff. Cafeteria/Lower-Level Gymnasium Space The current dinning room, kitchen and serving room are all undersized for the current number of students. • In order to accommodate the current students, the dinning room has spilled over its currently programmed space to encompass an adjacent art/science room. • The space originally programmed as a kitchen staff toilet is being used as storage. • Storage space designed for the art/science classroom is being utilized as an office for the PE Department. • The general storage space adjacent to the music room is currently an office with a small amount of storage space. • Looking forward a significant amount of new dinning space is needed to accommodate the current number of students and return some of the spaces to their originally programmed intent. Upper Gymnasium The upper gymnasium is mostly being used as it was initially programmed, with the exception of a couple of spaces. • A Security space off the main entrance is currently being used as office space. • A storage closet is also being used as office space. • While the majority of spaces are being utilized for their initial purpose, the size of the facility has become inadequate to support the current number of students and sports. There are only 19 locker stalls in both the boys and girls locker and there is only one small storage space that is shared by all of the different sports (when possible). • Based on current student enrollment there is an immediate need for additional athletic space that includes lockers, multipurpose rooms, weight rooms and PE offices. Library The library has recently been reprogrammed to provide more media based learning, but is still smaller than ideal to serve the current number of students. Additionally, both the current work room and storage room within the library are being used as staff office space. Unit A and Classroom PODS Throughout the main building a number of spaces are being used for different purposes than originally programmed. • The nurse station has expanded to take over the adjacent telecommunications closet. • The two main closets in unit A are being utilized as a copy room and book storage. • In POD F room 225 is being used as office space for 3 staff members as well as a break room • In POD D the teachers lounge is used as office space for two staff members and the small conference room is used as office space as well. Floor plans identifying all of the spaces that are being used for any purpose other than there original intent can be found it Exhibit A. Following a review of the current space needs, we put together an overview of the typical size of classrooms and educational spaces across the country to compare Westlake facilities to those used by a variety of other schools. The programming spreadsheet can be found in exhibit B. After reviewing the current space needs and developing a typical programming spreadsheet, we worked through a number of potential enrollment and growth scenarios ranging from 780 total students to 1,300 students. We then developed site plans with corresponding programs to determine the ideal facilities plan that would provide Westlake Academy with an enriching environment where students could thrive academically and culturally. The draft site plans and programs can be found in Exhibit C. Following the development of School District Strategies student enrollment growth projection, we determined that upon full build-out the Westlake facilities should be able to accommodate at 1,300 students in the next 20 years. Additionally, the most pressing needs were determined to be more athletic space, more multipurpose space, more dinning space and additional secondary school classrooms. To address these needs we developed a facilities master plan that decompresses the campus as it currently stands and provides the flexibility necessary to increase to 855 students in phase one by adding a cafetorium, a secondary school building and a field house. Under this scenario K - 7 grade would have 20 students per class all located within the current buildings, while 8 - 12 would have 25 students per class and be located within the new secondary school. In phase two the campus adds an addition to the new secondary building and new kindergarten classrooms bringing the capacity up to 1,140 students. This would mark the transition from three sections per grade to four sections per grade. The final phase adds an auditorium and additional arts and science classrooms eliminating the portable classrooms bringing the student total to 1,300 or four sections of 25 students per class. The following pages provide a brief overview of the School District Strategies enrollment study followed by detailed master plans for each phase of the facilities master plan. Student Population Growth Projections Westlake Academy Facilities Master Plan 5 DRAFT The Dallas-Ft. Worth (DFW) new home market activity is improving after hitting bottom in late 2009. A strong spring selling season in 2Q12 produced the most quarterly activity in four years. Annualized numbers have now been growing for four straight quarters. Over the next decade DFW’s new home market is projected to expand 15% per year as the population in the market climbs from 6.3 to 8 million people. As the overall new home activity slowly improves, all price segments are seeing increased activity. The $300K-$500K price segment has seen the highest gains on a percentage basis, up 24% compared to the same period last year. In addition, year-over-year activity in the $500K and Above price segment is up 11%. In submarkets across DFW, $500K-$750K markets typically produce 30-40 homes per year. Submarkets priced $750K-$1 million price see far less activity, typically 8-10 homes per year. Over $1 million, the typical submarket produces 16-20 homes per year. Westlake’s new home market is a $1 million and Above market, and it has historically mirrored the market average for the price segment. Although Westlake’s new home market has been slow to recover since the downturn in 2008, activity has recently improved. Builders in Westlake started 16 homes and closed 9 over the past 12 months ending June 2012. Under the low growth scenario, Westlake would remain at the 16-20 homes per year level. DFW’s projected population and household growth and strong job market could drive the rate of new home construction in Westlake even higher. A moderate growth scenario assumes that the market will increase 15% per year over the next 5-10 years. The result would be a gradual increase to 30-50 new homes per year after 2018. The pace of new home construction could be even faster if zoning requirements are changed to allow smaller lots and homes priced from $500K to $1 million. If this occurs, then a high scenario of 90-100 new homes per year is possible. The 2010 Census counted 995 people and 302 households in Westlake. The majority are located on the southeast side of town. As Westlake experienced significant population growth from 2000 to 2010, the average household size changed from 2.46 to 3.28. The dramatic change reflects the large number of family households that moved into the district. As more families moved in, the Under 18 population increased (up 700% vs. 2000 total). The sharp rise represents the addition of 313 people under the age of 18. In total, the census results showed that the typical household in Westlake contained 1.01 student-aged persons (Age 5-17). Enrollment data for Westlake resident students shows that about half of the overall Westlake age 5-17 population was enrolled at Westlake Academy (0.51 per household) in 2010. This fall, the ratio is estimated to have increased to 0.65. Under the Town’s current zoning, residential development would produce about 2,000 households at build-out. At 0.7 students per household, Westlake Academy’s total number of students from Westlake residents would equal 1,395 students at build-out. Current enrollment for Westlake residents is 204. Under the low housing growth scenario, it would take nearly 10 years for enrollment to increase by 100 students. If the moderate growth occurs, resident enrollment would increase by 100 students in 5-7 years, and enrollment would be near 375 students by Fall 2022. If the high scenario growth occurs, then resident enrollment would increase by 100 students in 3-5 years, and ten years from now enrollment from Westlake residents would surpass 700 students. Even if the high growth occurs, Westlake Academy’s resident enrollment in Fall 2022 would still be only half of the projected build-out number. It would likely take another 10-12 years at the high pace to reach 1,395 students. Westlake Residential and Student Enrollment ForecastTown of Westlake/Westlake Academy  Page 24 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 IX.Westlake Academy Enrollment Forecast   The chart below summarizes the three enrollment forecast scenarios for Westlake resident students. The projections are based on the housing forecast (new household formations) discussed in Section 5 and the typical number of Westlake resident students per household. If market conditions stay the same over the next decade (i.e. 16-20 new household formations (total closings) added per year and 0.6 new students per new household), then Westlake Academy’s resident enrollment is projec ted to follow the low scenario path (green line). If the pace of household growth increases 15% per year and households yield 0.70 students per new home then enrollment will follow the moderate growth scenario (blue line). If household formations increase to the 90-100 units per year level as projected by the NTCOG and the student yield remains at 0.70, then the projected enrollment growth will follow the high scenario (red line). Westlake Residential and Student Enrollment Forecast by School District Strategies Executive Summary Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy August 6, 2012   Master Plan Westlake Academy Facilities Master Plan 6 DRAFT To address the projected student population growth detailed on the previous page, the full facilities master plan for Westlake Academy can accommodate up to 1,300 students with the addition of a cafetorium, a secondary school building, a fieldhouse, a kindergarten pod, an auditorium and an arts & sciences addition. Adding more than 65,000 square feet, the full build out would more than double the current amount of space on the campus. While the facilities can accommodate 1,300 students, the campus would be slightly undersized at that enrollment level in a few key areas. First, the sports fields remain in the existing configuration and could still only accommodate six-man football. Second, the secondary school cafeteria would be slightly over capacity serving 500 students, but that is still 30% less than the 650 students it serves today. Lastly, at 1,300 student enrollment all classrooms would be comprised of 25 students including the grades 2-7 classrooms which are only 550 square feet making some of the spaces smaller than would be ideal. Option A Master Plan Westlake Academy Facilities Master Plan 7 DRAFT In response to the slightly undersized capacity of the campus at 1,300 students, a second facilities plan was developed to show the additional land required to better accommodate students and staff. While the secondary school cafeteria would be slightly undersized at full capacity, it wouldn’t make sense to build a new facility until the school expands beyond four sections per grade level. Additionally, 25 students per class isn’t the best case scenario, especially in 550 square foot 2-7 grade classrooms, but it provides the school with the fiscal flexibility to wait to expand. The one amenity that is well below standard when compared to facilities across the nation is the sports fields. To account for this we have added four new tennis courts, a full-size football field and track, a baseball field and a softball field. This is in addition to the current soccer field. Adding these fields would provide the Westlake campus with sports facilities that match the current national standards, and require 12.5 acres of additional land. Ideally these fields would be located north of the current fields to provide continuity between the sports programs. If option B is chosen as the preferred option, ideally the field house would shift north to be located near the center of the sports complex and avoid some of the storm sewer and space issues related to the souther site location. If the school determines that 25 students per classroom is more than they are willing to undertake, it would also be possible to construct additional classroom space within the new expanded campus. Option B Master Plan - Phase One Westlake Academy Facilities Master Plan 8 DRAFT Phase one of the facilities master plan includes the addition of a cafetorium, a field house and a secondary school building and would accommodate 855 students or 20 students per section for K-7 and 25 students per section for 8 - 12. • The cafetorium will be approximately 9,600 square feet and be comprised of dinning space, a stage, dressing room/multipurpose space, kitchen, lobby, restrooms, additional storage and could seat approximately 465 students. Upon completion the new cafetorium will serve the primary school and the secondary school will continue to use the current dinning facilities. • The field house will have boys, girls and visiting team locker rooms, weight room, storage, laundry, office space, faculty restrooms, conference rooms and classroom space along with outdoor concession space and outdoor restroom access. • The secondary school building will 15 classrooms, 3 rooms for flex space, and additional office space, which would help to decompress the existing campus. • Portable classrooms remain in use for art and science Master Plan - Phase One Westlake Academy Facilities Master Plan 9 DRAFT Campus Program - 855 Students Westlake Academy 855 Student Scenario Administration # of  Rooms Square  Feet Per  Room Students  Per Class Total  Students  Per Grade Square  Feet Per  Student Total Square  Footage Total New  Square  Footage Workroom at Asst/ Reception 183 183 Asst/ Reception 230 230 Principal (Primary)150 150 Teacher Lounge (Primary)256 256 Toilet at Teacher Lounge (Primary)58 58 Break Room (Primary)70 70 Activity Area 335 335 Commons 940 940 Small Conference Room 95 95 Break Out Space 650 650 Control Room 124 124 Offices (Current)808 808 Workrooms 576 576 Conference Rooms 460 460 Principal (Secondary)200 200200 Restrooms (Secondary)2,400 2,400 2,400 Circulation (Secondary)3,293 3,2933,293 Offices/Flexible Space (New)2,500 2,500 2,500 Sub Total 4,935 13,3288,393 Current Square Feet 59,196 New Square Feet 38,088 Total Square Feet 97,284 Westlake Academy 855 Student Scenario General Purpose Classrooms # of  Rooms Square  Feet Per  Room Students  Per Class Total  Students  Per Grade Square  Feet Per  Student Total Square  Footage Total New  Square  Footage Kindergarten 38252060412,475 First Grade 38252060412,475 Second Grade 35502060281,650 Third Grade 35502060281,650 Fourth Grade 35502060281,650 Fifth Grade 35502060281,650 Sixth Grade (General Purpose)35502060281,650 Seventh Grade (General Purpose)35502060281,650 Eighth Grade (General Purpose)37002575282,100 2,100 Ninth Grade (General Purpose)37002575282,100 2,100 Tenth Grade (General Purpose)37002575282,100 2,100 Eleventh Grade (General Purpose)37002575282,100 2,100 Twelfth Grade (General Purpose)37002575282,100 2,100 Sub Total 39 855 25,350 10,500 Art Primary 11,291 1,291 Art Secondary 11,135 1,135 Music 11,755 1,755 Biology 11,006 1,006 Chemistry 11,006 1,006 Sub Total 56,193 6,193 Food Service Dining Room 8‐12 (Current Dining Room)1,535 1,535 Kitchen 457 457 Serving 280 280 Additional Storage 188 188 Cafetorium Dinning Room K‐7/ Auditorium 4,200 4,200 4,200 Kitchen 1,200 1,2001,200 Additional Storage 400 400 400 Restrooms 800 800800 Dressing Room 500 500 500 Stage 1,500 1,500 1,500 Lobby 1,000 1,0001,000 Sub Total 12,060 12,060 9,600 Library (Primary)1,330 1,330 Library Work Room (Primary)150 150 Library Storage (Primary)150 150 Sub Total 1,630 1,630 Health Nurse (Primary)308 308 Sub Total 308 308 Gymnasium Gymnasium 7,310 7,310 Girls Locker Room & Showers 365 365 Boys Locker Room & Showers 365 365 Ancillary PE/ Athletics (Field House)9,595 9,595 9,595 Security 192 192 Storage 515 515 Sub Total 18,342 18,342 9,595 Specialized Classrooms Library Westlake Academy 855 Student Scenario Administration # of  Rooms Square  Feet Per  Room Students  Per Class Total  Students  Per Grade Square  Feet Per  Student Total Square  Footage Total New  Square  Footage Workroom at Asst/ Reception 183 183 Asst/ Reception 230 230 Principal (Primary)150 150 Teacher Lounge (Primary)256 256 Toilet at Teacher Lounge (Primary)58 58 Break Room (Primary)70 70 Activity Area 335 335 Commons 940 940 Small Conference Room 95 95 Break Out Space 650 650 Control Room 124 124 Offices (Current)808 808 Workrooms 576 576 Conference Rooms 460 460 Principal (Secondary)200 200 200 Restrooms (Secondary)2,400 2,400 2,400 Circulation (Secondary)3,293 3,293 3,293 Offices/Flexible Space (New)2,500 2,500 2,500 Sub Total 4,935 13,328 8,393 Current Square Feet 59,196 New Square Feet 38,088 Total Square Feet 97,284 Westlake Academy 855 Student ScenarioGeneral Purpose Classrooms # of Rooms Square Feet Per Room Students Per Class Total Students Per Grade Square Feet Per Student Total Square Footage Total New Square FootageKindergarten38252060412,475First Grade 38252060412,475Second Grade 35502060281,650Third Grade 35502060281,650Fourth Grade 35502060281,650Fifth Grade 35502060281,650Sixth Grade (General Purpose)35502060281,650 Seventh Grade (General Purpose)35502060281,650 Eighth Grade (General Purpose)37002575282,100 2,100 Ninth Grade (General Purpose)37002575282,100 2,100 Tenth Grade (General Purpose)37002575282,100 2,100 Eleventh Grade (General Purpose)37002575282,100 2,100 Twelfth Grade (General Purpose)37002575282,100 2,100 Sub Total 39 855 25,350 10,500 Art Primary 11,291 1,291 Art Secondary 11,135 1,135 Music 11,755 1,755 Biology 11,006 1,006 Chemistry 11,006 1,006 Sub Total 56,193 6,193 Food Service Dining Room 8‐12 (Current Dining Room)1,535 1,535 Kitchen 457 457 Serving 280 280 Additional Storage 188 188 Cafetorium Dinning Room K‐7/ Auditorium 4,200 4,200 4,200 Kitchen 1,200 1,200 1,200 Additional Storage 400 400 400 Restrooms 800 800 800 Dressing Room 500 500 500 Stage 1,500 1,500 1,500 Lobby 1,000 1,000 1,000 Sub Total 12,060 12,060 9,600 Library (Primary)1,330 1,330 Library Work Room (Primary)150 150 Library Storage (Primary)150 150 Sub Total 1,630 1,630 Health Nurse (Primary)308 308 Sub Total 308 308 Gymnasium Gymnasium 7,310 7,310 Girls Locker Room & Showers 365 365 Boys Locker Room & Showers 365 365 Ancillary PE/ Athletics (Field House)9,595 9,595 9,595 Security 192 192 Storage 515 515 Sub Total 18,342 18,3429,595 Specialized Classrooms Library Master Plan - Phase One Westlake Academy Facilities Master Plan 10 DRAFT Cost Estimates Sedalco Estimate Square Feet Price per Square Foot Total Cost Cafetorium 9,600$130.39$1,251,761 Field house 9,595$145.48$1,395,916 Secondary School 18,893 $149.18 $2,818,423 Total 38,088 $143.51 $5,466,100 Owners Contingency 10%$546,610 Total Hard Costs $6,012,710 Soft Costs Total Hard Costs Percentage of Hard Costs Total Design/Engineering $6,012,71010.0%$601,271 Sitework $6,012,71012.5%$751,589 IT/Security $6,012,7105.0%$300,636 FFE $6,012,710 10.0%$601,271 Total Soft Costs $2,254,766 Total Costs $7,720,866 AUI Estimate Square Feet Price per Square Foot Total Cost Cafetorium 9,600$170.00$1,632,000 Field house 9,575$110.00$1,053,250 Secondary School 18,893$195.00$3,684,135 Total 38,068 $167.32 $6,369,385 Owners Contingency 10%$636,939 Total Hard Costs $7,006,324 Soft Costs Total Hard Costs Percentage of Hard Costs Total Design/Engineering $7,006,32410.0%$700,632 Sitework $7,006,32412.5%$875,790 IT/Security $7,006,3245.0%$350,316 FFE $7,006,32410.0%$700,632 Total Soft Costs $2,627,371 Total Costs $8,996,756 Sedalco Estimate Square Feet Price per Square Foot Total Cost Cafetorium 9,600$130.39$1,251,761 Field house 9,595$145.48$1,395,916 Secondary School18,893$149.18$2,818,423 Total 38,088 $143.51 $5,466,100 Owners Contingency 10%$546,610 Total Hard Costs $6,012,710 Soft Costs Total Hard Costs Percentage of Hard Costs Total Design/Engineering $6,012,71010.0%$601,271 Sitework $6,012,71012.5%$751,589 IT/Security $6,012,7105.0%$300,636 FFE $6,012,71010.0%$601,271 Total Soft Costs $2,254,766 Total Costs $7,720,866 AUI Estimate Square Feet Price per Square Foot Total Cost Cafetorium 9,600$170.00$1,632,000 Field house 9,575$110.00$1,053,250 Secondary School 18,893 $195.00 $3,684,135 Total 38,068 $167.32 $6,369,385 Owners Contingency 10%$636,939 Total Hard Costs $7,006,324 Soft Costs Total Hard Costs Percentage of Hard Costs Total Design/Engineering $7,006,32410.0%$700,632 Sitework $7,006,32412.5%$875,790 IT/Security $7,006,3245.0%$350,316 FFE $7,006,324 10.0%$700,632 Total Soft Costs $2,627,371 Total Costs $8,996,756 Hard Costs Square Feet Price per Square Foot Total Cost Cafetorium 9,600$150.20$1,441,881 Field house 9,595$127.63$1,224,583 Secondary School 18,893 $172.09 $3,251,279 Total 38,088 $155.37 $5,917,743 Owners Contingency 10%$591,774 Total Hard Costs $6,509,517 Soft Costs Total Hard Costs Percentage of Hard Costs Total Design/Engineering$6,509,51710.0%$650,952 Sitework $6,509,51712.5%$813,690 IT/Security $6,509,5175.0%$325,476 FFE $6,509,517 10.0%$650,952 Total Soft Costs $2,441,069 Total Costs $8,358,811 Sedalco Estimate of Probable Construction Cost AUI Estimate of Probable Construction Cost Average Estimate of Probable Construction Cost With the pressing need to decompress space and accommodate a growing enrollment base, we worked with both Sedalco and AUI Contractors to de- velop estimates of probable construction costs for phase one as outlined above. Both Sedalco and AUI provided us with estimates of Hard costs while our firm added estimates for soft costs based on a percentage of the probable hard costs. The estimates were based on the following assumptions: • Cafetorium: 9600 sf • Field House at 9,595 sf • Secondar y Building at 18,893 sf Material Assumptions • Cafetorium: Metal Roof, Tilt wall, stone detailing and tile roof detailing to occur only at entry or special area- include kitchen equipment • Cafetorium would not have fixed seating or raised stage- would require sports floor • Classroom Buildings: Similar to latest art and science building on campus which is majority stucco but with stone accents and gable roofs with tile • Secondar y school may have some stone or roof accents to tie into other campus buildings but not as much as the one story structures • Currently the campus has all roof-top units- no physical plan • Interior spaces- concrete/ stained concrete in corridors, - carpet in classrooms Based on the preceding assumptions the estimates ranged from $143 to $167 per square foot for hard costs, and about $58 to $68 per square foot for soft costs totalling $7.7 million and $8.9 million respectively. The average of the two estimates totaled $8.3 million. * Full estimates can be found in Exhibit D Master Plan - Phase Two Westlake Academy Facilities Master Plan 11 DRAFT Phase two of the facilities master plan includes the addition of a kindergarten pod, an addition to secondary school building to accommodate 1,140 students. This phase shifts the campus from three sections per grade level to four sections per grade level and maintains the same ratio 20 students per class for K-7 and 25 students for 8-12. • The additional kindergar ten pod would mirror the exterior size of the opposite pod B, but would include four 700 square foot classrooms instead of six 550 square foot rooms. • The addition to the secondary school building would provide six new classrooms and one flex-space room to allow the building to accommodate four sections per grade. Master Plan - Phase Two Westlake Academy Facilities Master Plan 12 DRAFT Campus Program - 1,140 Students Westlake Academy 1,140 Student Scenario Administration # of  Rooms Square  Feet Per  Room Students  Per Class Total  Students  Per Grade Square  Feet Per  Student Total Square  Footage Total New  Square  Footage Workroom at Asst/ Reception 183 183 Asst/ Reception 230 230 Principal (Primary)150 150 Teacher Lounge (Primary)256 256 Toilet at Teacher Lounge (Primary)58 58 Break Room (Primary)70 70 Activity Area 335 335 Commons 940 940 Small Conference Room 95 95 Break Out Space 650 650 Control Room 124 124 Offices (Current)808 808 Workrooms 576 576 Conference Rooms 460 460 Principal (Secondary)200 200200 Restrooms (Secondary)2,400 2,400 2,400 Circulation (Secondary)3,293 3,2933,293 Offices/Flexible Space (New)2,500 2,500 2,500 Sub Total 4,935 4,9358,393 Current Square Feet 59,196 New Square Feet 47,988 Total Square Feet 107,184 Westlake Academy 1,140 Student Scenario General Purpose Classrooms # of  Rooms Square  Feet Per  Room Students  Per Class Total  Students  Per Grade Square  Feet Per  Student Total  Square  Footage Total New  Square  Footage Kindergarten 48252080413,300 6,400 First Grade 48252080413,300 Second Grade 45502080282,200 Third Grade 45502080282,200 Fourth Grade 45502080282,200 Fifth Grade 45502080282,200 Sixth Grade (General Purpose)45502080282,200 Seventh Grade (General Purpose)45502080282,200 Eighth Grade (General Purpose)470025100282,800 2,800 Ninth Grade (General Purpose)470025100282,800 2,800 Tenth Grade (General Purpose)470025100282,800 2,800 Eleventh Grade (General Purpose)470025100282,800 2,800 Twelfth Grade (General Purpose)470025100282,800 2,800 Sub Total 52 1,140 33,800 20,400 Art Primary 11,291 1,291 Art Secondary 11,135 1,135 Music 11,755 1,755 Biology 11,006 1,006 Chemistry 11,006 1,006 Sub Total 56,193 6,193 Food Service Dining Room 8‐12 (Current Dining Room)1,535 1,535 Kitchen 457 457 Serving 280 280 Additional Storage 188 188 Cafetorium Dinning Room (K‐7) / Auditorium 4,200 4,200 4,200 Kitchen 1,200 1,2001,200 Additional Storage 400 400 400 Restrooms 800 800800 Dressing Room 500 500 500 Stage 1,500 1,500 1,500 Lobby 1,000 1,0001,000 Sub Total 12,060 9,600 9,600 Library (Primary)1,330 1,330 Library Work Room (Primary)150 150 Library Storage (Primary)150 150 Sub Total 1,630 1,630 Health Nurse (Primary)308 308 Sub Total 308 308 Gymnasium Gymnasium 7,310 7,310 Girls Locker Room & Showers 365 365 Boys Locker Room & Showers 365 365 Ancillary PE/ Athletics (Field House)9,595 9,595 9,595 Security 192 192 Storage 515 515 Sub Total 18,342 18,342 9,595 Specialized Classrooms Library Westlake Academy 1,140 Student Scenario Administration # of  Rooms Square  Feet Per  Room Students  Per Class Total  Students  Per Grade Square  Feet Per  Student Total Square  Footage Total New  Square  Footage Workroom at Asst/ Reception 183 183 Asst/ Reception 230 230 Principal (Primary)150 150 Teacher Lounge (Primary)256 256 Toilet at Teacher Lounge (Primary)58 58 Break Room (Primary)70 70 Activity Area 335 335 Commons 940 940 Small Conference Room 95 95 Break Out Space 650 650 Control Room 124 124 Offices (Current)808 808 Workrooms 576 576 Conference Rooms 460 460 Principal (Secondary)200 200 200 Restrooms (Secondary)2,400 2,400 2,400 Circulation (Secondary)3,293 3,293 3,293 Offices/Flexible Space (New)2,500 2,500 2,500 Sub Total 4,935 4,9358,393 Current Square Feet 59,196 New Square Feet 47,988 Total Square Feet 107,184 Westlake Academy 1,140 Student ScenarioGeneral Purpose Classrooms # of Rooms Square Feet Per Room Students Per Class Total Students Per Grade Square Feet Per Student Total  Square Footage Total New Square FootageKindergarten48252080413,300 6,400First Grade 48252080413,300Second Grade 45502080282,200Third Grade 45502080282,200Fourth Grade 45502080282,200Fifth Grade 45502080282,200Sixth Grade (General Purpose)45502080282,200 Seventh Grade (General Purpose)45502080282,200 Eighth Grade (General Purpose)470025100282,800 2,800 Ninth Grade (General Purpose)470025100282,800 2,800 Tenth Grade (General Purpose)470025100282,800 2,800 Eleventh Grade (General Purpose)470025100282,800 2,800 Twelfth Grade (General Purpose)470025100282,800 2,800 Sub Total 52 1,140 33,800 20,400 Art Primary 11,291 1,291 Art Secondary 11,135 1,135 Music 11,755 1,755 Biology 11,006 1,006 Chemistry 11,006 1,006 Sub Total 56,193 6,193 Food Service Dining Room 8‐12 (Current Dining Room)1,535 1,535 Kitchen 457 457 Serving 280 280 Additional Storage 188 188 Cafetorium Dinning Room (K‐7) / Auditorium 4,200 4,200 4,200 Kitchen 1,200 1,200 1,200 Additional Storage 400 400 400 Restrooms 800 800 800 Dressing Room 500 500 500 Stage 1,500 1,500 1,500 Lobby 1,000 1,000 1,000 Sub Total 12,060 9,600 9,600 Library (Primary)1,330 1,330 Library Work Room (Primary)150 150 Library Storage (Primary)150 150 Sub Total 1,630 1,630 Health Nurse (Primary)308 308 Sub Total 308 308 Gymnasium Gymnasium 7,310 7,310 Girls Locker Room & Showers 365 365 Boys Locker Room & Showers 365 365 Ancillary PE/ Athletics (Field House)9,595 9,595 9,595 Security 192 192 Storage 515 515 Sub Total 18,342 18,3429,595 Specialized Classrooms Library Master Plan - Phase Three Westlake Academy Facilities Master Plan 13 DRAFT Phase three of the facilities master plan includes the addition of an auditorium, and an addition to the arts and sciences building and would have space for 1,300 students. • The auditorium would hold 975 people (75% of total enrollment), would have additional storage for the music and drama departments, as well as dressing rooms and lobby space for gathering before performances. The existing music classroom would then be used as a lecture hall or for smaller primary school performances. • The addition to the arts and sciences building would mimic the existing building adding three new classrooms and storage space. • Portable buildings are removed prior to construction of the auditorium Master Plan - Phase Three Westlake Academy Facilities Master Plan 14 DRAFT Campus Program - 1,300 Students Westlake Academy 1,140 Student Scenario Administration # of  Rooms Square  Feet Per  Room Students  Per Class Total  Students  Per Grade Square  Feet Per  Student Total Square  Footage Total New  Square  Footage Workroom at Asst/ Reception 183 183 Asst/ Reception 230 230 Principal (Primary)150 150 Teacher Lounge (Primary)256 256 Toilet at Teacher Lounge (Primary)58 58 Break Room (Primary)70 70 Activity Area 335 335 Commons 940 940 Small Conference Room 95 95 Break Out Space 650 650 Control Room 124 124 Offices (Current)808 808 Workrooms 576 576 Conference Rooms 460 460 Principal (Secondary)200 200200 Restrooms (Secondary)2,400 2,400 2,400 Circulation (Secondary)3,293 3,293 3,293 Offices/Flexible Space (New)2,500 2,500 2,500 Sub Total 4,935 4,9358,393 Stage 1,500 1,500 1,725 Seating 9757,800 7,800 8,970 Lobby 1,000 1,000 1,150 Bathrooms 1,000 1,000 1,150 Dressing 500 500575 Additional Storage 500 500575 Music Room Storage 1,200 1,200 1,380 Sub Total 13,500 13,50015,525 Current Square Feet 59,196 New Square Feet 68,713 Total Square Feet 127,909 Auditorium Westlake Academy 1,140 Student Scenario General Purpose Classrooms # of  Rooms Square  Feet Per  Room Students  Per Class Total  Students  Per Grade Square  Feet Per  Student Total Square  Footage Total New  Square  Footage Kindergarten 482525100333,300 6,400 First Grade 482525100333,300 Second Grade 455025100222,200 Third Grade 455025100222,200 Fourth Grade 455025100222,200 Fifth Grade 455025100222,200 Sixth Grade (General Purpose)455025100222,200 Seventh Grade (General Purpose)455025100222,200 Eighth Grade (General Purpose)470025100282,800 2,800 Ninth Grade (General Purpose)470025100282,8002,800 Tenth Grade (General Purpose)470025100282,800 2,800 Eleventh Grade (General Purpose)470025100282,800 2,800 Twelfth Grade (General Purpose)470025100282,8002,800 Sub Total 52 1,300 33,800 20,400 Art Primary 11,291 1,291 Art Secondary 11,135 1,135 Music 11,755 1,755 Biology 11,006 1,006 Chemistry 11,006 1,006 Additional Arts and Sciences 31,200 3,6005,200 Sub Total 86,193 6,1935,200 Food Service Dining Room 8‐12 (Current Dining Room)1,535 1,535 Kitchen 457 457 Serving 280 280 Additional Storage 188 188 Cafetorium Dinning Room  (K‐7)4,200 4,200 4,200 Kitchen 1,200 1,2001,200 Additional Storage 400 400400 Restrooms 800 800800 Dressing Room 500 500500 Stage 1,500 1,500 1,500 Lobby 1,000 1,000 1,000 Sub Total 12,060 9,6009,600 Library (Primary)1,330 1,330 Library Work Room (Primary)150 150 Library Storage (Primary)150 150 Sub Total 1,630 1,630 Health Nurse (Primary)308 308 Sub Total 308 308 Gymnasium Gymnasium 7,310 7,310 Girls Locker Room & Showers 365 365 Boys Locker Room & Showers 365 365 Ancillary PE/ Athletics (Field House)9,595 9,5959,595 Security 192 192 Storage 515 515 Sub Total 18,342 18,342 9,595 Specialized Classrooms Library Westlake Academy 1,140 Student Scenario Administration # of  Rooms Square  Feet Per  Room Students  Per Class Total  Students  Per Grade Square  Feet Per  Student Total Square  Footage Total New  Square  Footage Workroom at Asst/ Reception 183 183 Asst/ Reception 230 230 Principal (Primary)150 150 Teacher Lounge (Primary)256 256 Toilet at Teacher Lounge (Primary)58 58 Break Room (Primary)70 70 Activity Area 335 335 Commons 940 940 Small Conference Room 95 95 Break Out Space 650 650 Control Room 124 124 Offices (Current)808 808 Workrooms 576 576 Conference Rooms 460 460 Principal (Secondary)200 200200 Restrooms (Secondary)2,400 2,400 2,400 Circulation (Secondary)3,293 3,293 3,293 Offices/Flexible Space (New)2,500 2,500 2,500 Sub Total 4,935 4,9358,393 Stage 1,500 1,500 1,725 Seating 9757,800 7,800 8,970 Lobby 1,000 1,000 1,150 Bathrooms 1,000 1,000 1,150 Dressing 500 500575 Additional Storage 500 500575 Music Room Storage 1,200 1,200 1,380 Sub Total 13,500 13,50015,525 Current Square Feet 59,196 New Square Feet 68,713 Total Square Feet 127,909 Auditorium Westlake Academy 1,140 Student ScenarioGeneral Purpose Classrooms # of Rooms Square Feet Per Room Students Per Class Total Students Per Grade Square Feet Per Student Total Square Footage Total New Square FootageKindergarten482525100333,300 6,400First Grade 482525100333,300Second Grade 455025100222,200Third Grade 455025100222,200Fourth Grade 455025100222,200 Fifth Grade 455025100222,200 Sixth Grade (General Purpose)455025100222,200 Seventh Grade (General Purpose)455025100222,200 Eighth Grade (General Purpose)470025100282,800 2,800 Ninth Grade (General Purpose)470025100282,800 2,800 Tenth Grade (General Purpose)470025100282,800 2,800 Eleventh Grade (General Purpose)470025100282,800 2,800 Twelfth Grade (General Purpose)470025100282,800 2,800 Sub Total 52 1,300 33,800 20,400 Art Primary 11,291 1,291 Art Secondary 11,135 1,135 Music 11,755 1,755 Biology 11,006 1,006 Chemistry 11,006 1,006 Additional Arts and Sciences 31,200 3,600 5,200 Sub Total 86,193 6,1935,200 Food Service Dining Room 8‐12 (Current Dining Room)1,535 1,535 Kitchen 457 457 Serving 280 280 Additional Storage 188 188 Cafetorium Dinning Room  (K‐7)4,200 4,200 4,200 Kitchen 1,200 1,200 1,200 Additional Storage 400 400400 Restrooms 800 800800 Dressing Room 500 500500 Stage 1,500 1,500 1,500 Lobby 1,000 1,000 1,000 Sub Total 12,060 9,600 9,600 Library (Primary)1,330 1,330 Library Work Room (Primary)150 150 Library Storage (Primary)150 150 Sub Total 1,630 1,630 Health Nurse (Primary)308 308 Sub Total 308 308 Gymnasium Gymnasium 7,310 7,310 Girls Locker Room & Showers 365 365 Boys Locker Room & Showers 365 365 Ancillary PE/ Athletics (Field House)9,595 9,5959,595 Security 192 192 Storage 515 515 Sub Total 18,342 18,342 9,595 Specialized Classrooms Library Master Plan Westlake Academy Facilities Master Plan 15 DRAFT Capital Improvement Timeline Year Westlake Students %Out of Area %Total 12012 20431%44669%650 22013 23636%42364%659 32014 25539%40061%655 42015 28243%37757%659 52016 32047%35453%674 62017 37453%33147%705 72018 44059%30841%748 82019 50864%28536%793 92020 57869%26231%840 102021 64973%23927%888 112022 77278%21622%988 122023 88282%19318%1,075 1320241,00886%17014%1,178 1420251,15289%14711%1,299 1520261,31791%1249%1,441 1620271,50594%1016%1,606 1720281,72096%784%1,798 1820291,96597%553%2,020 1920302,24699%321%2,278 2020312,566100%90%2,575 2120322,933100%00%2,933 High Scenario YearWestlake Students%Out of Area%Total 1201220431%44669%650 2201321031%45969%669 3201420131%43969%640 4201521131%46169%672 5201622131%48369%704 6201723331%50969%742 7201824531%53669%781 8201925731%56269%819 9202027131%59269%863 10202128431%62169%905 11202229931%65469%953 12202331131%67969%990 13202432331%70669%1,029 14202533631%73469%1,070 15202634931%76369%1,112 16202736331%79369%1,156 17202837731%82469%1,201 18202939231%85769%1,248 19203040731%89069%1,298 20203142331%92569%1,349 21203244031%96269%1,402 Low Scenario While timing of capital improvements is one of the most important considerations in relation to facility master plans it is often the most difficult to predict. Building on the work done by School District Strategies (SDS) we have looked at three different growth scenarios to determine the probable capital improvement schedule. While the SDS study only projects through the next ten years (2022), we have taken their average growth rate over the decade and applied it evenly over the next decade to get a longer-term look at the likely student population. High-Growth Scenario The high growth scenario put together by SDS is based on the projections put together by the North Central Texas Council of Governments (NCTCOG), which estimates that 2,500 households and 8,100 people will be added to Westlake’s population by 2035. Under this scenario the NCTCOG projects an average annual growth rate of about 100 households, or five times the current pace, which means that Westlake residents alone would account for more than 2,900 students by 2032. While this is theoretically possible, as SDS points out the Town would have to change its zoning significantly to allow this many houses to be built making this scenario highly unlikely. Under this scenario, Westlake Academy would have to reduce the out-of-district student population dramatically over the next decade to accommodate the population growth within the Town limits. As is shown in the chart to the right, the Academy would have to reduce its out-of-district student population by 23* students per year just to delay phase three construction ten years (2023). Construction Schedule • Phase One Construction Begins 2013 • Phase Two Construction Begins 2019 • Phase Three Construction Begins 2023 Low-Growth Scenario The low growth scenario put together by SDS assumes that household growth remains at its current level over the next decade (16-20 households) with about 0.6 students per household. While this scenario is definitely plausible, it is likely that household growth will increase following the housing downturn experienced over the last few years. Under this scenario, Westlake Academy could continue to add new students from both inside and outside the district keeping the ratio of students at 69% and 31% respectively, as is shown in the chart to the left. As an alternative, the number of out-of-district students could be reduced beginning in 2019 to delay the start of construction of phase two and phase three. Construction Schedule • Phase One Construction Begins 2013 • Phase Two Construction Begins 2019 • Phase Three Construction Begins 2025 * 23 is equal to 31% of one 75 person graduating class Master Plan Westlake Academy Facilities Master Plan 16 DRAFT Capital Improvement Timeline 650 678 689 701 716 733 752 775 801 830 864 895 929 965 1,003 1,045 1,090 1,138 1,190 1,245 1,305 600 700 800 900 1,000 1,100 1,200 1,300 1,400 201220132014201520162017201820192020202120222023202420252026202720282029203020312032 Moderate Growth Scenario YearWestlake Students%Out of Area%Total 1201220431%44669%650 2201323234%44666%678 3201424335%44665%689 4201525536%44664%701 5201627038%44662%716 6201728739%44661%733 7201830641%44659%752 8201932942%44658%775 9202035544%44656%801 10202138446%44654%830 11202241848%44652%864 12202344950%44650%895 13202448352%44648%929 14202551954%44646%965 15202655756%44644%1,003 16202759957%44643%1,045 17202864459%44641%1,090 18202969261%44639%1,138 19203074463%44637%1,190 20203179964%44636%1,245 21203285966%44634%1,305 Moderate Scenario Moderate Growth Scenario The moderate growth scenario increases the current rate of household growth outlined in the low growth scenario by 15% and increases the number of students per household from 0.6 to 0.7. Under this scenario, Westlake Academy could choose either to reduce the number of out-of-district students to delay construction of different phases, or they could simply freeze the total number of out-of-district students and reach the 1,300 student level in 2032. Construction Schedule • Phase One Construction Begins 2013 • Phase Two Construction Begins 2022 • Phase Three Construction Begins 2027 Westlake Academy Facilities Master Plan 17 DRAFT OfficeOffice Copy Room Book Stg Nurse Exhibit A Westlake Academy Facilities Master Plan 18 DRAFT Office Office Stg PEOffice DiningHall Exhibit A Westlake Academy Facilities Master Plan 19 DRAFT Utilities Exhibit A Westlake Academy Facilities Master Plan 20 DRAFT Offices Office BreakRoom Offices Exhibit A Westlake Academy Facilities Master Plan 21 DRAFTExhibit B Westlake Academy Programming Spreadsheet PYP ‐ Potential to Share Spaces w/entire Campus 20 ‐ Students per Class 3 ‐ Sections per Grade 6 ‐ Number of Grades 360 ‐ Total Number of Students # of  Classrooms LowHighLowHighLowHigh Space Needs Kindergarten Classrooms 33060 6001,200 1,8003,600 Grade 1 Classrooms 33060 6001,200 1,8003,600 Grade 2 Classrooms 33060 6001,200 1,8003,600 Grade 3 Classrooms 33060 6001,200 1,8003,600 Grade 4 Classrooms 33060 6001,200 1,8003,600 Grade 5 Classrooms 33060 6001,200 1,8003,600 Art 15564 1,1001,280 1,1001,280 Music 13881 7601,620 7601,620 Dance/Drama 1085 01,700 01,700 Computer Rooms 1 36 40 720 800 720 800 Sub‐Total 223096306,18012,60013,38027,000 Library/Media Center Media (RLV)166 2,1602,160 1 Based on accomadating 15% of the school with 40 sq. ft per student Support Spaces 1 3 6 1,2002,125 Sub‐Total 2912 3,3604,285 Food Service Dining (# of servings)31518 1,8002,160 2 Based on 6 sq. ft. per student with three lunch services Kitchen 36 1,0802,160 Serving 1 2 400 620 Sub‐Total 1926 3,2804,940 Physical Education Multipurpose/Gymnasium 1013 3,6004,800 Stage 13 5001,000 Boys Lockers 02 0800 Girls Lockers 02 0800 Storage/Office 11 400500 Sub‐Total 136 4,5007,900 Administration/Misc Principal 11 200200 Assistant Principal 00 150175 Secretary/Reception 11 300300 Health 01 120530 Office Work Room 11 190250 Conference 11 200250 Records 00 90150 Office Storage 00 90150 Guidance Room 01 100300 Office/Testing 00 150150 Other Student Services 01 150200 Teacher Workroom 11 300500 Teacher lounge 11 200300 Book Storage 12 200650 General Storage & Receiving 1 2 500 750 Sub‐Total 45 2,9404,855 Total Net Square Feet 27,46048,980 Circulation, Toilets & Mech. @ 37%10,160 18,123 Total Gross Square Footage 37,62067,103 Square Feet Per Student 105186 Total Square FeetSquare Feet Per  Student Square Feet Per  Class Comparable Standards Westlake Academy Programming Spreadsheet MYP ‐ Potential to Share Spaces w/entire Campus 25 ‐ Students per Class 3 ‐ Sections per Grade 7 ‐ Number of Grades 525 ‐ Total Number of Students # of  Classrooms Space Needs LowHighLowHighLowHigh English 32440 6001,000 1,8003,000 Foreign Language 32440 6001,000 1,8003,000 Social Studies 32440 6001,000 1,8003,000 Math 32440 6001,000 1,8003,000 Biology 13448 8501,200 8501,200 Chemistry 13448 8501,200 8501,200 Physics 13448 8501,200 8501,200 Other Science 13448 8501,200 8501,200 Dance/Drama 14072 1,0001,800 1,0001,800 Computer Rooms 14048 1,0001,200 1,0001,200 Instrumental Music 172104 1,8002,600 1,8002,600 Vocal Music 14880 1,2002,000 1,2002,000 Art 1 54 118 1,350 2,960 1,350 2,960 Sub‐Total 21 12,15019,36016,95027,360 Library/Media Center Media (RLV)101144 2,5203,600 Conference 632 150800 Audio‐Visual Storage 916 230390 Office 56 125160 Media Storage 620 160500 Work Room 23 32 580 800 Sub‐Total 3,7656,250 Food Service Dining (# of Servings)31420 2,4503,500 Kitchen 68 1,0501,400 Serving 2 2 310 400 Sub‐Total 3,8105,300 Physical Education Gymnasium 9,40010,500 Boys Locker Rooms 3 8001,4002,4004,200 Girls Locker Rooms 3 8001,4002,4004,200 Weight Room 1,0001,600 Laundry 150200 Equipment Storage 5001,200 Office 100 200 Sub‐Total 15,95022,100 Auditorium/Theatre Seating (# of People)700710 4,9007,000 Stage 1,5003,000 Dressing 500800 Storage 500800 Lobby 1,000 1,200 Sub‐Total 8,40012,800 Administration/Misc Principal 200250 Assistant Principal 150175 Secretary/Reception 400550 Health 200710 Office Work Room 230250 Conference 200450 Records 125130 Office Storage 100200 Guidance Room 1,3001,500 Student Offices (yearbook etc…)400700 Teacher Workroom 300600 Teacher lounge 300600 Custodial 5002,100 Book Storage 600800 General Storage & Receiving 400 900 Sub‐Total 5,4059,915 Total Net Square Feet 54,28083,725 Circulation, Toilets & Mech. @ 37%20,08430,978 Total Gross Square Footage 74,364114,703 Square Feet Per Student 142218 Comparable Standards Square Feet Per  Student Square Feet Per  Class Total Square Feet Westlake Academy Facilities Master Plan 22 DRAFTExhibit C 21 JUNE 2012 MASTER PLANOPTION 1.0 Master Plan Option One Student Population Remains Level Westlake Academy Facilities Master Plan 23 DRAFTExhibit C Master Plan Option One Student Population Remains Level Westlake Academy Status Quo Scenario Food Service Dining Room 1,535 1,535 * at a standard 14 sq. ft per student the dinning room would have to have 4-5 services and would remain cramped Art Room used as Dining 1,291 0 * This document does not count this sf as dining space in the total- the intent would be to utilize this room as intended art room and make up this dining space in the new cafetorium Kitchen 457 457 Serving 280 280 Additional Storage 188 188 Sub Total 3,751 2,4603,272 3,272 Library # of Rooms Square Feet Per Room Students Per Class Total Students Per Grade Square Feet Per Student Total Square Footage Total Gross Square Footage Library 1,330 1,330 * Much smaller than other comparables. There is a possibility that this would still need to be increased. Library Work Room 150 150 * Now Used as Office Library Storage 150 150 *Now Used as Office Sub Total 1,630 1,6302,168 Westlake Academy Status Quo Scenario Health Toilet at Nurse 58 58 Nurse 250 250 Sub Total 308 308410 Gymnasium Gymnasium 7310 7310 Girls Locker Room & Showers 365 365 Boys Locker Room & Showers 365 365 Security 192 192 *Used as Offices Storage 515 515 Sub Total 8,747 8,74711,634 11,634 Auditorium/ Cafetorium Seating (people)465 3,720 3,720 4,948 *New Space Shared as dining space, still utilizing the existing dining facilities Stage 1,500 1,500 1,995 * New Space Dressing 500 500 665 * New Space Storage 500 500 665 * New Space Lobby 1,000 1,000 1,330 * New Space Sub Total 7,220 7,2209,603Westlake Academy Status Quo Scenario Administration # of Rooms Square Feet Per Room Students Per Class Total Students Per Grade Square Feet Per Student Total Square Footage Total Gross Square Footage Workroom at Asst/ Reception 183 183 Asst/ Reception 230 230 Headmaster 150 150 Teacher Lounge 256 256 Toilet at Teacher Lounge 58 58 Break Room 70 70 Break Room (1/2 of Classroom)225 225 *Not Intended Use Closet at Teacher Lounge 50 50 Storage 112 112 Teachers Rooms 260 260 *Used as 2 Offices Activity Area 335 335 Commons 940 940 Small Conference Room 95 95 Break Out Space 650 650 Control Room 124 124 Offices (A&S)808 808 Offices at Library 300 300 *Not Intended Use Office at Teachers Room 260 260 *Not Intended Use Offices at Classroom 225 225 225 *Not Intended Use PE Office 280 280 *Not Intended Use Offices at Gym Security 192 192 *Not Intended Use Workrooms (A&S)576 576 Conference Rooms (A&S)365 365 Conference Room 95 95 *Now Used as Office Office 95 95 *Not Intended Use Sub Total 6,744 6,9349,222 Total Net Square Feet 54,040 Circulation 19,653 Total Gross Square Feet 73,693 Total New Space 14,497 Westlake Academy Status Quo Scenario General Purpose Classrooms # of Rooms Square Feet Per Room Students Per Class Total Students Per Grade Square Feet Per Student Total Net Square Footage Total Gross Square Footage Kindergarten 2 825204041 1,650 First Grade 2 825204041 1,650 Second Grade 3 550206028 1,650 Third Grade 3 550206028 1,650 Fourth Grade 3 550206028 1,650 Fifth Grade 3 550206028 1,650 Sixth Grade (General Purpose)2 550214226 1,100 Seventh Grade (General Purpose)2 550214226 1,100 Eighth Grade (General Purpose)2 550214226 1,100 Ninth Grade (General Purpose)2 550214226 1,100 Tenth Grade (General Purpose)2 550224425 1,100 Eleventh Grade (General Purpose)1 550222225550 1 550222225550 *Reclaim as Classroom Twelfth Grade (General Purpose)2 700224432 1,4001,862 * New Space Sub Total 30 620 17,90023,807 Specialized Classrooms Art Primary 1 1,291 1,291 * Now Used as Dining Storage at Room * Now Used as PE Office Art Secondary 1 1,135 1,135 Music 1 1,755 1,755 Biology 1 1,006 1,006 Chemistry 1 1,006 1,006 New Specialized Classrooms 2 700 1,4001,862 * New Space Sub Total 7 6,193 7,59310,099 Westlake Academy Status Quo Scenario General Purpose Classrooms # of Rooms Square Feet Per Room Students Per Class Total Students Per Grade Square Feet Per Student Total Net Square Footage Total Gross Square Footage Kindergarten 2 825204041 1,650 First Grade 2 825204041 1,650 Second Grade 3 550206028 1,650 Third Grade 3 550206028 1,650 Fourth Grade 3 550206028 1,650 Fifth Grade 3 550206028 1,650 Sixth Grade (General Purpose)2 550214226 1,100 Seventh Grade (General Purpose)2 550214226 1,100 Eighth Grade (General Purpose)2 550214226 1,100 Ninth Grade (General Purpose)2 550214226 1,100 Tenth Grade (General Purpose)2 550224425 1,100 Eleventh Grade (General Purpose)1 550222225550 1 550222225550 *Reclaim as Classroom Twelfth Grade (General Purpose)2 700224432 1,4001,862 * New Space Sub Total 30 620 17,90023,807 Specialized Classrooms Art Primary 1 1,291 1,291 * Now Used as Dining Storage at Room * Now Used as PE Office Art Secondary 1 1,135 1,135 Music 1 1,755 1,755 Biology 1 1,006 1,006 Chemistry 1 1,006 1,006 New Specialized Classrooms 2 700 1,4001,862 * New Space Sub Total 7 6,193 7,59310,099 Westlake Academy Facilities Master Plan 24 DRAFTExhibit C 21 JUNE 2012 MASTER PLANOPTION 2.0 Master Plan Option Two Student Population Increases to 780 Westlake Academy Facilities Master Plan 25 DRAFTExhibit C Westlake Academy 780 Student Scenario General Purpose Classrooms # of Rooms Square Feet Per Room Students Per Class Total Students Per Grade Square Feet Per Student Total Net Square Footage Total Gross Square Footage Kindergarten 38252060412,475 First Grade 1825202041825 27002040351,4001,862* New Space Second Grade 35502060281,650 Third Grade 35502060281,650 Fourth Grade 35502060281,650 Fifth Grade 35502060281,650 Sixth Grade (General Purpose)35502060281,650 Seventh Grade (General Purpose)35502060281,650 Eighth Grade (General Purpose)35502060281,650 Ninth Grade (General Purpose)35502060281,650 Tenth Grade (General Purpose)37002060352,100 2,793* New Space Eleventh Grade (General Purpose)37002060352,100 2,793* New Space Twelfth Grade (General Purpose)37002060352,100 2,793* New Space Sub Total 39 780 24,20032,186 Art Primary 11,291 1,291 Art Secondary 11,135 1,135 Music 11,755 1,755 Biology 11,006 1,006 Chemistry 11,006 1,006 Other Science 21,200 2,400 3,192* New Space Sub Total 77,393 8,59311,429 Specialized Classrooms Westlake Academy 780 Student Scenario Food Service Dining Room Primary (Current Dining Room)1,535 1,535 * Still small but should accommodate primary program Kitchen 457 457 Serving 280 280 Additional Storage 188 188 Dinning Room Secondary 1,960 1,9602,607* New Space Kitchen 840 8401,117* New Space Serving 280 280372* New Space Additional Storage 200 200266* New Space Sub Total 5,740 5,7407,634 Library # of Rooms Square Feet Per Room Students Per Class Total Students Per Grade Square Feet Per Student Total Square Footage Total Gross Square Footage Library (Primary)1,330 1,330 * Still small but should accommodate primary program Library Work Room (Primary)150 150 Library Storage (Primary)150 150 Library/Computer Media (Secondary)2,520 2,5203,352* New Space Sub Total 4,150 4,1505,520 Health Nurse (Primary)308 308 Nurse (Secondary)540 540718* New Space Sub Total 848 8481,128 Gymnasium Gymnasium 7,310 7,310 Girls Locker Room & Showers 365 365 Boys Locker Room & Showers 365 365 Ancillary PE 6,300 6,3008,379* New Space Security 192 192 Storage 515 515 Sub Total 15,047 15,04720,013 Westlake Academy 780 Student Scenario Auditorium Seating (people)5854,680 4,6806,224* New Space Stage 1,500 1,5001,995* New Space Dressing 500 500665* New Space Storage 500 500665* New Space Lobby 1,000 1,0001,330* New Space Sub Total 8,180 8,18010,879 Administration Workroom at Asst/ Reception 183 183 Asst/ Reception 230 230 Principal (Primary)150 150 Principal (Secondary)200 200266* New Space Teacher Lounge (Primary)256 256 Toilet at Teacher Lounge (Primary)58 58 Break Room (Primary)70 70 Teacher Lounge (Secondary)300 300399* New Space Toilet at Teacher Lounge(Secondary)75 75100* New Space Break Room (Secondary 75 75100* New Space Activity Area 335 335 Commons 940 940 Small Conference Room 95 95 Break Out Space 650 650 Control Room 124 124 Offices (Current)808 808 Offices/Flexible Space (New)2,520 2,5203,352* New Space Workrooms 576 576 Conference Rooms 460 460 Sub Total 8,105 8,10510,780 Total Net Square Feet 74,863 Circulation 29,007 Total Gross Square Feet 103,870 Total New Space 44,674 * Westlake Academy 780 Student Scenario Food Service Dining Room Primary (Current Dining Room)1,535 1,535 * Still small but should accommodate primary program Kitchen 457 457 Serving 280 280 Additional Storage 188 188 Dinning Room Secondary 1,960 1,9602,607* New Space Kitchen 840 8401,117* New Space Serving 280 280372* New Space Additional Storage 200 200266* New Space Sub Total 5,740 5,7407,634 Library # of Rooms Square Feet Per Room Students Per Class Total Students Per Grade Square Feet Per Student Total Square Footage Total Gross Square Footage Library (Primary)1,330 1,330 * Still small but should accommodate primary program Library Work Room (Primary)150 150 Library Storage (Primary)150 150 Library/Computer Media (Secondary)2,520 2,5203,352* New Space Sub Total 4,150 4,1505,520 Health Nurse (Primary)308 308 Nurse (Secondary)540 540718* New Space Sub Total 848 8481,128 Gymnasium Gymnasium 7,310 7,310 Girls Locker Room & Showers 365 365 Boys Locker Room & Showers 365 365 Ancillary PE 6,300 6,3008,379* New Space Security 192 192 Storage 515 515 Sub Total 15,047 15,04720,013 Westlake Academy 780 Student Scenario Auditorium Seating (people)5854,680 4,6806,224* New Space Stage 1,500 1,5001,995* New Space Dressing 500 500665* New Space Storage 500 500665* New Space Lobby 1,000 1,0001,330* New Space Sub Total 8,180 8,18010,879 Administration Workroom at Asst/ Reception 183 183 Asst/ Reception 230 230 Principal (Primary)150 150 Principal (Secondary)200 200266* New Space Teacher Lounge (Primary)256 256 Toilet at Teacher Lounge (Primary)58 58 Break Room (Primary)70 70 Teacher Lounge (Secondary)300 300399* New Space Toilet at Teacher Lounge(Secondary)75 75100* New Space Break Room (Secondary 75 75100* New Space Activity Area 335 335 Commons 940 940 Small Conference Room 95 95 Break Out Space 650 650 Control Room 124 124 Offices (Current)808 808 Offices/Flexible Space (New)2,520 2,5203,352* New Space Workrooms 576 576 Conference Rooms 460 460 Sub Total 8,105 8,10510,780 Total Net Square Feet 74,863 Circulation 29,007 Total Gross Square Feet 103,870 Total New Space 44,674 * Westlake Academy 780 Student Scenario Auditorium Seating (people)5854,680 4,6806,224* New Space Stage 1,500 1,5001,995* New Space Dressing 500 500665* New Space Storage 500 500665* New Space Lobby 1,000 1,0001,330* New Space Sub Total 8,180 8,18010,879 Administration Workroom at Asst/ Reception 183 183 Asst/ Reception 230 230 Principal (Primary)150 150 Principal (Secondary)200 200266* New Space Teacher Lounge (Primary)256 256 Toilet at Teacher Lounge (Primary)58 58 Break Room (Primary)70 70 Teacher Lounge (Secondary)300 300399* New Space Toilet at Teacher Lounge(Secondary)75 75100* New Space Break Room (Secondary 75 75100* New Space Activity Area 335 335 Commons 940 940 Small Conference Room 95 95 Break Out Space 650 650 Control Room 124 124 Offices (Current)808 808 Offices/Flexible Space (New)2,520 2,5203,352* New Space Workrooms 576 576 Conference Rooms 460 460 Sub Total 8,105 8,10510,780 Total Net Square Feet 74,863 Circulation 29,007 Total Gross Square Feet 103,870 Total New Space 44,674 * Westlake Academy Facilities Master Plan 26 DRAFTExhibit C 21 JUNE 2012 MASTER PLANOPTION 3.0 Master Plan Option Three Student Population Increases to 1,040 Westlake Academy Facilities Master Plan 27 DRAFTExhibit C Westlake Academy 1,040 Student Scenario Updated 8.13.12 General Purpose Classrooms # of Rooms Square Feet Per Room Students Per Class Total Students Per Grade Square Feet Per Student Total Net Square Footage Total Gross Square Footage Kindergarten 4 825208041 3,300 First Grade 4 825208041 3,3004,389 *New Space Second Grade 4 550208028 2,200 Third Grade 4 550208028 2,200 Fourth Grade 4 550208028 2,200 Fifth Grade 4 550208028 2,200 Sixth Grade (General Purpose)4 550208028 2,200 Seventh Grade (General Purpose)4 550208028 2,200 Eighth Grade (General Purpose)4 700208035 2,8003,724 * New Space Ninth Grade (General Purpose)4 700208035 2,8003,724 * New Space Tenth Grade (General Purpose)4 700208035 2,8003,724 * New Space Eleventh Grade (General Purpose)4 700208035 2,8003,724 * New Space Twelfth Grade (General Purpose)4 700208035 2,8003,724 * New Space Sub Total 52 1,040 33,800 44,954 Specialized Classrooms Art Primary 1 1,291 1,291 Art Secondary 1 1,135 1,135 Music 1 1,755 1,755 Biology 1 1,006 1,006 Chemistry 1 1,006 1,006 Other Science 2 1,200 2,4003,192 * New Space Sub Total 7 7,393 8,593 11,429 Westlake Academy 1,040 Student Scenario Updated 8.13.12 Food Service Dining Room Primary (Current Dining Room)1,535 1,535 * Still small but should accommodate primary program Kitchen 457 457 Serving 280 280 Additional Storage 188 188 Dinning Room Secondary 2,613 2,6133,476 * New Space Kitchen 1,120 1,1201,490 * New Space Serving 300 300399 * New Space Additional Storage 250 250333 * New Space Sub Total 6,743 6,743 8,969 Library # of Rooms Square Feet Per Room Students Per Class Total Students Per Grade Square Feet Per Student Total Net Square Footage Total Gross Square Footage Library (Primary)1,330 1,330 * Still small but should accommodate primary program Library Work Room (Primary)150 150 Library Storage (Primary)150 150 Library/Computer Media (Secondary)3,360 3,3604,469 * New Space Sub Total 4,990 4,990 6,637 Westlake Academy 1,040 Student Scenario Updated 8.13.12 Health Nurse (Primary)308 308 Nurse (Secondary)720 720958 * New Space Sub Total 1,028 1,028 1,367 Gymnasium Gymnasium 7,310 7,310 Girls Locker Room & Showers 365 365 Boys Locker Room & Showers 365 365 Ancillary PE (Field House)7,200 7,2009,576 * New Space Security 192 192 Storage 515 515 Sub Total 15,947 15,947 21,210 Auditorium Seating (people)780 6,240 6,2408,299 * New Space Stage 1,500 1,5001,995 * New Space Dressing 500 500665 * New Space Storage 500 500665 * New Space Lobby 1,000 1,0001,330 * New Space Sub Total 9,740 9,740 12,954 Westlake Academy 1,040 Student Scenario Updated 8.13.12Food Service Dining Room Primary (Current Dining Room)1,535 1,535 * Still small but should accommodate primary program Kitchen 457 457 Serving 280 280 Additional Storage 188 188 Dinning Room Secondary 2,613 2,6133,476 * New Space Kitchen 1,120 1,1201,490 * New Space Serving 300 300399 * New Space Additional Storage 250 250333 * New Space Sub Total 6,743 6,743 8,969 Library # of Rooms Square Feet Per Room Students Per Class Total Students Per Grade Square Feet Per Student Total Net Square Footage Total Gross Square Footage Library (Primary)1,330 1,330 * Still small but should accommodate primary program Library Work Room (Primary)150 150 Library Storage (Primary)150 150 Library/Computer Media (Secondary)3,360 3,3604,469 * New Space Sub Total 4,990 4,990 6,637 Westlake Academy 1,040 Student Scenario Updated 8.13.12 General Purpose Classrooms # of Rooms Square Feet Per Room Students Per Class Total Students Per Grade Square Feet Per Student Total Net Square Footage Total Gross Square Footage Kindergarten 4 825208041 3,300 First Grade 4 825208041 3,3004,389 *New Space Second Grade 4 550208028 2,200 Third Grade 4 550208028 2,200 Fourth Grade 4 550208028 2,200 Fifth Grade 4 550208028 2,200 Sixth Grade (General Purpose)4 550208028 2,200 Seventh Grade (General Purpose)4 550208028 2,200 Eighth Grade (General Purpose)4 700208035 2,8003,724 * New Space Ninth Grade (General Purpose)4 700208035 2,8003,724 * New Space Tenth Grade (General Purpose)4 700208035 2,8003,724 * New Space Eleventh Grade (General Purpose)4 700208035 2,8003,724 * New Space Twelfth Grade (General Purpose)4 700208035 2,8003,724 * New Space Sub Total 52 1,040 33,800 44,954 Specialized Classrooms Art Primary 1 1,291 1,291 Art Secondary 1 1,135 1,135 Music 1 1,755 1,755 Biology 1 1,006 1,006 Chemistry 1 1,006 1,006 Other Science 2 1,200 2,4003,192 * New Space Sub Total 7 7,393 8,593 11,429 Westlake Academy 1,040 Student Scenario Updated 8.13.12 Health Nurse (Primary)308 308 Nurse (Secondary)720 720958 * New Space Sub Total 1,028 1,028 1,367 Gymnasium Gymnasium 7,310 7,310 Girls Locker Room & Showers 365 365 Boys Locker Room & Showers 365 365 Ancillary PE (Field House)7,200 7,2009,576 * New Space Security 192 192 Storage 515 515 Sub Total 15,947 15,947 21,210 Auditorium Seating (people)780 6,240 6,2408,299 * New Space Stage 1,500 1,5001,995 * New Space Dressing 500 500665 * New Space Storage 500 500665 * New Space Lobby 1,000 1,0001,330 * New Space Sub Total 9,740 9,740 12,954 Westlake Academy 1,040 Student Scenario Updated 8.13.12 Administration Workroom at Asst/ Reception 183 183 Asst/ Reception 230 230 Principal (Primary)150 150 Principal (Secondary)200 200266 * New Space Teacher Lounge (Primary)256 256 Toilet at Teacher Lounge (Primary)58 58 Break Room (Primary)70 70 Teacher Lounge (Secondary)400 400532 * New Space Toilet at Teacher Lounge (Secondary)75 75100 * New Space Break Room (Secondary)75 75100 * New Space Activity Area 335 335 Commons 940 940 Small Conference Room 95 95 Break Out Space 650 650 Control Room 124 124 Offices 808 808 Offices/Flexible Space (New)2,940 2,9403,910 * New Space Workrooms 576 576 Conference Rooms 460 460 Sub Total 8,625 8,625 11,471 Total Net Square Feet 89,466 Circulation 32,625 Total Gross Square Feet 122,091 Enrollment Total New Space 62,895 1040 Students PMSI Comparison 49,390 1079-1262 Students Westlake Academy Facilities Master Plan 28 DRAFTExhibit D Westlake Academy Facilities Master Plan 29 DRAFTExhibit D WESTLAKE ACADEMY PRELIMINARY BUDGET July 20, 2012 OPTION 3 All Buildings Phase out - Option 1 Cafetorium 5,700203.00$ 1,157,100$ Secondary School & Media Center 28,170218.14$ 6,144,990$ Kindergarten Building & Science Building 7,060196.84$ 1,389,693$ Auditorium 15,215252.50$ 3,841,788$ Field House 9,595126.00$ 1,208,970$ 65,740 13,742,540$ All Buildings Phase out - Option 2 Cafetorium 5,700203.00$ 1,157,100$ Secondary School 23,670219.50$ 5,195,565$ Media Center 4,500274.50$ 1,235,250$ Kindergarten Building & Science Building 7,060196.84$ 1,389,690$ Auditorium 15,215252.50$ 3,841,788$ Field House 9,595126.00$ 1,208,970$ 65,740 14,028,363$ All Building Built at Once Cafetorium 5,700180.00$ 1,026,000$ Kindergarten Building 5,200175.00$ 910,000$ Secondary School 23,670195.00$ 4,615,650$ Media/Library Center 4,500245.00$ 1,102,500$ Auditorium/Performance Hall 15,215225.00$ 3,423,375$ Specialized Classrom Building 1,860185.00$ 344,100$ Field House 9,575110.00$ 1,053,250$ 65,720 12,474,875$ OPTION 4 All Building Built at Once Cafetorium 9,600170.00$ 1,632,000$ Field House 9,575110.00$ 1,053,250$ Secondary School 18,893195.00$ 3,684,135$ 38,068 6,369,385$ Qualifications: Budget is based on cost history of past similar projects and adjusted as applicable for phasing of the buildings. Building cost excludes all work 5' outside of building line - site grading, site utilities, pavement, sidewalks, landscape & irrigation, site grading, pavement markings, etc. WESTLAKE ACADEMY PRELIMINARY BUDGET July 20, 2012 Budget is based on description in attached email. Budget is based on attached site plan options dated 6/21/2012. Assume standard pier & beam foundations with uncased 10' pier depth. Building pads to be 10' moisture conditioned soils. No other sitework other than building pads are included. Excludes franchise utility fees. Excludes all city related fees (permit, impact, plan review, etc) Ecludes all material testing. WESTLAKE ACADEMY PRELIMINARY BUDGET July 20, 2012 Budget is based on description in attached email. Budget is based on attached site plan options dated 6/21/2012. Assume standard pier & beam foundations with uncased 10' pier depth. Building pads to be 10' moisture conditioned soils. No other sitework other than building pads are included. Excludes franchise utility fees. Excludes all city related fees (permit, impact, plan review, etc) Ecludes all material testing. WESTLAKE ACADEMYPRELIMINARY BUDGETJuly 20, 2012OPTION 3All Buildings Phase out - Option 1Cafetorium 5,700203.00$ 1,157,100$ Secondary School & Media Center 28,170218.14$ 6,144,990$ Kindergarten Building & Science Building 7,060196.84$ 1,389,693$ Auditorium 15,215252.50$ 3,841,788$ Field House 9,595126.00$ 1,208,970$ 65,740 13,742,540$ All Buildings Phase out - Option 2 Cafetorium 5,700203.00$ 1,157,100$ Secondary School 23,670219.50$ 5,195,565$ Media Center 4,500274.50$ 1,235,250$ Kindergarten Building & Science Building 7,060196.84$ 1,389,690$ Auditorium 15,215252.50$ 3,841,788$ Field House 9,595126.00$ 1,208,970$ 65,740 14,028,363$ All Building Built at Once Cafetorium 5,700180.00$ 1,026,000$ Kindergarten Building 5,200175.00$ 910,000$ Secondary School 23,670195.00$ 4,615,650$ Media/Library Center 4,500245.00$ 1,102,500$ Auditorium/Performance Hall 15,215225.00$ 3,423,375$ Specialized Classrom Building 1,860185.00$ 344,100$ Field House 9,575110.00$ 1,053,250$ 65,720 12,474,875$ OPTION 4 All Building Built at Once Cafetorium 9,600170.00$ 1,632,000$ Field House 9,575110.00$ 1,053,250$ Secondary School 18,893195.00$ 3,684,135$ 38,068 6,369,385$ Qualifications: Budget is based on cost history of past similar projects and adjusted as applicable for phasing of the buildings. Building cost excludes all work 5' outside of building line - site grading, site utilities, pavement, sidewalks, landscape & irrigation, site grading, pavement markings, etc. Westlake Academy Facilities Master Plan 30 DRAFTAppendix A: SDS Report Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy August 6, 2012   Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 2 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 Contents I. Introduction ................................................................................................................................................ 3  II. Executive Summary ................................................................................................................................... 3  III. Dallas-Ft. Worth New Home Activity and Forecast ............................................................................. 6  IV. DFW $500K and Above Price Segment New Home Activity ................................................................ 9  V. Town of Westlake Residential Activity and Forecast ........................................................................ 10  VI. Town of Westlake Population and Household Growth ...................................................................... 14  A. Census Results 2000 vs. 2010 ...................................................................................................... 16  B. Under Age 18 Population ............................................................................................................. 17  VII. Town of Westlake Build-out Scenario .................................................................................................. 20  VIII. Westlake Academy Resident Enrollment ............................................................................................. 23  IX. Westlake Academy Enrollment Forecast ............................................................................................. 24  Assumptions & Limiting Conditions ........................................................................................................... 26  Disclaimer Although School District Strategies (“SDS”) has used commercially reasonable efforts to obtain information from sources in a manner that SDS believes to be reliable, we do not guarantee its accuracy and such information may be incomplete, condensed or interpolated. Information presented in this report represents our estimates as of the date of the publication and is subject to change without notice. This report contains information which the reader might use to project future housing demand based upon historical trends and current market conditions. By its nature, any projection of future market demand is contingent upon numerous future events or conditions which may or may not occur. No one should interpret the information contained herein as a guarantee of future market demand. This report is not intended as a recommendation or endorsement for any action taken or to be taken by others. In no event will SDS be liable for direct, indirect, incidental or consequential lost profits, lost savings, damages or other liabilities resulting from any information provided herein.    Westlake Academy Facilities Master Plan 31 DRAFTAppendix A: SDS Report Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 3 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 I.Introduction School District Strategies (SDS) was asked to prepare a forecast for the Town of Westlake’s residential housing market and the impact the residential growth could potentially have on Westlake Academy enrollment. The research findings were to include the following items: 1.History of residential growth in Westlake 2.Review of Westlake residential zoning and entitlements by Planned Development boundaries 3.Review of comparable residential submarkets in DFW 4.Summary of population and household growth projections for Westlake area 5.Westlake new home forecast (based on research findings) [Low/Moderate/High] 6.Demographic trends of Westlake Academy students residing in Westlake 7.Impact of Westlake residential projections and student demographic trends on Westlake Academy’s student enrollment In addition, SDS has included some brief comments regarding overall Dallas-Ft. Worth (DFW) new home market activity, DFW population/household growth trends, and DFW new home market activity in the $500K and Above price segment. New home construction and lot inventory information in this report are derived from data collected by SDS’s affiliate company, Residential Strategies (RSI). RSI’s proprietary new home census is conducted quarterly, and RSI staff physically inspects over 5,000 phases of active subdivisions. Statistics in this report refer to the second quarter, 2012 census. Annual figures refer to the period of third quarter, 2011 to second quarter, 2012 (3Q11 to 2Q12).   II.Executive Summary   The Dallas-Ft. Worth (DFW) new home market activity is improving after hitting bottom in late 2009. A strong spring selling season in 2Q12 produced the most quarterly activity in four years. Annualized numbers have now been growing for four straight quarters. Over the next decade DFW’s new home market is projected to expand 15% per year as the population in the market climbs from 6.3 to 8 million people. As the overall new home activity slowly improves, all price segments are seeing increased activity. The $300K-$500K price segment has seen the highest gains on a percentage basis, up 24% compared to the same period last year. In addition, year-over-year activity in the $500K and Above price segment is up 11%. Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 4 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 In submarkets across DFW, $500K-$750K markets typically produce 30-40 homes per year. Submarkets priced $750K-$1 million price see far less activity, typically 8-10 homes per year. Over $1 million, the typical submarket produces 16-20 homes per year. Westlake’s new home market is a $1 million and Above market, and it has historically mirrored the market average for the price segment. Although Westlake’s new home market has been slow to recover since the downturn in 2008, activity has recently improved. Builders in Westlake started 16 homes and closed 9 over the past 12 months ending June 2012. Under the low growth scenario, Westlake would remain at the 16-20 homes per year level. DFW’s projected population and household growth and strong job market could drive the rate of new home construction in Westlake even higher. A moderate growth scenario assumes that the market will increase 15% per year over the next 5-10 years. The result would be a gradual increase to 30-50 new homes per year after 2018. The pace of new home construction could be even faster if zoning requirements are changed to allow smaller lots and homes priced from $500K to $1 million. If this occurs, then a high scenario of 90-100 new homes per year is possible. The 2010 Census counted 995 people and 302 households in Westlake. The majority are located on the southeast side of town. As Westlake experienced significant population growth from 2000 to 2010, the average household size changed from 2.46 to 3.28. The dramatic change reflects the large number of family households that moved into the district. As more families moved in, the Under 18 population increased (up 700% vs. 2000 total). The sharp rise represents the addition of 313 people under the age of 18. In total, the census results showed that the typical household in Westlake contained 1.01 student-aged persons (Age 5-17). Enrollment data for Westlake resident students shows that about half of the overall Westlake age 5-17 population was enrolled at Westlake Academy (0.51 per household) in 2010. This fall, the ratio is estimated to have increased to 0.65. Under the town’s current zoning, residential development would produce about 2,000 households at build-out. At 0.7 students per household, Westlake Academy’s total number of students from Westlake residents would equal 1,395 students at build-out. Current enrollment for Westlake residents is 204. Under the low housing growth scenario, it would take nearly 10 years for enrollment to increase by 100 students. If the moderate Westlake Academy Facilities Master Plan 32 DRAFTAppendix A: SDS Report Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 5 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 growth occurs, resident enrollment would increase by 100 students in 5-7 years, and enrollment would be near 375 students by Fall 2022. If the high scenario growth occurs, then resident enrollment would increase by 100 students in 3-5 years, and ten years from now enrollment from Westlake residents would surpass 700 students. Even if the high growth occurs, Westlake Academy’s resident enrollment in Fall 2022 would still be only half of the projected build-out number. It would likely take another 10-12 years at the high pace to reach 1,395 students.                                     Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 6 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 III.Dallas-Ft. Worth New Home Activity and Forecast Renewed builder optimism regarding the recovery of the housing market has been pervasive this spring based on solid sales reports from the Dallas-Fort Worth (DFW) new homebuilders. Many builders indicate that traffic and sales have ranged from being ‘up modestly’ to ‘at record levels’ but generally higher without exception. Clearly new home sales are off the market bottom. Annual new home starts through 2Q12 totaled 15,042 units. Activity over the past 12 months is 11.5% higher than where the market stood a year ago at the end of 2Q11. In total, 1,553 more homes were started over the past year than were started from 3Q10 to 2Q11. Closings were also up 2.6% compared to the same period last year as the annual total increased by 381 units to 15,072. Dallas-Fort Worth New Home Market Activity The dramatic rise and fall of the last housing cycle is clearly evident on the chart above, but also notice that there was interim peak in 2010 that was fueled by the federal homebuyer tax credits. The tax credits produced artificial demand, and statistics from that period of artificial growth did not work their way through the starts and closings numbers until the end of 2Q11. Since then, the DFW market has experienced four straight quarters of organic growth. 0 4,000 8,000 12,000 16,000 20,000 24,000 28,000 32,000 36,000 40,000 44,000 48,000 52,000 56,000 19 9 7 234 19 9 8 234 19 9 9 234 20 0 0 234 20 0 1 234 20 0 2 234 20 0 3 234 20 0 4 234 20 0 5 234 20 0 6 234 20 0 7 234 20 0 8 234 20 0 9 234 20 1 0 234 20 1 1 234 20 1 2 2 An n u a l U n i t s Starts Closings Lot Deliveries Westlake Academy Facilities Master Plan 33 DRAFTAppendix A: SDS Report Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 7 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 After bottoming-out two years ago at less than 2,500, developers have increased new lot deliveries each quarter and the current annual rate has climbed to near 7,300. During the survey process, a new start is counted when the foundation slab is poured. SDS observed in late March and early April, following the 1st quarter survey, an extensive number of homes with form boards set and the builder getting ready to start construction. The situation manifested itself into a surge in starts during the second quarter. Quarterly totals for starts and closings were basically equal last quarter at 3,560 units. However, in the second quarter starts surged to nearly 4,600 and closings increased to just over 3,900. The growth in starts represents a 20% increase over the 2Q11 total. In other words, 768 more new homes were started in 2Q12 than in 2Q11, and keep-in-mind that the 2nd quarter is typically when the most starts occur. The nearly 4,600 starts is the highest quarterly total in almost four years. It is also noteworthy, that this is the first time since 2008 that the market has produced more than 4,000 starts without stimulus like the tax credits. The DFW market is now on pace for about 16,000 starts in the 2012 calendar year. In addition to the improving DFW new home construction conditions, the economic news in Texas remains quite bright. The Texas Leading In dex, produced by the Federal Reserve Bank of Dallas, shows economic conditions very much on the mend in Texas, returning to levels not seen in the state since 2004-2005. With regard to job growth, Texas Workforce Commission (TWC) statistics show that during the most recent downturn that lasted from December 2007 to 2010, the area lost almost 197,000 jobs. Since then, DFW has added back almost 190,000 jobs. As of June, 2012, the annual employment growth rate for DFW was 51,600 jobs, which is slightly below levels seen earlier in the year that were closer to 80,000 net jobs gained. Nonetheless, the growth represents a positive 1.75% growth and is stronger than the national level. In fact, the latest figures show that about 1 out of every 8 new jobs being created in the nation today takes place here in Texas. Despite the continued positive signs in the market, there continues to be widespread challenges in terms of the available lot supply, demand for new homes in certain areas of the metroplex, and distressed transactions. The recovery is somewhat uneven, meaning that submarkets like Frisco, McKinney, Allen, and Northeast Tarrant County are attracting a significant amount of attention from builders and developers. However, many submarkets continue to be limited in terms of the interest among builders. Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 8 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 While SDS continues to believe that the DFW new home market is in the beginning stages of a recovery, there is no data to point to that suggests the recovery will be a fast one. Slow, steady growth is what is anticipated over the next ten years, and the market is still in the very early stages of a recovery. SDS expects the annual new home start rate to increase approximately 15% annually over the next five years. The growth would translate into approximately 2,000-3,000 additional new homes per year. At this projected pace, the DFW new home market would return to the 25,000-30,000 units per year rate by 2017 or 2018 and remain at this level on into the next decade. Current population and household growth projections support this 10-year forecast. According to the most recent estimates of population from the North Central Texas Council of Governments (NCTCOG), the total population of the Dallas-Ft. Worth metroplex surpassed 6.31 million at the beginning of 2012, an increase of nearly 50,700 people over the 12-month period of 1/1/11 through 1/1/12. This projection includes the nine county urban areas of Collin, Dallas, Denton, Ellis, Johnson, Kaufman, Parker, Rockwall and Tarrant Counties. NCTCOG population projections indicate that the annual growth rate will increase over the next ten years. In three years (2015), the Dallas-Ft. Worth population is projected to be near 6.95 million people and by 2020 the metroplex would be home to more than 7.6 million people. By 2025, the market’s population is expected to reach 8.3 million. These population projections suggest that the DFW market can expect an average growth rate of 124,500 persons per year over the next five years followed by another 133,000 new persons per year from 2015-2020. Given the DFW market’s low cost of living, attractive business climate, and concentration of Fortune 500 corporate headquarters, this type of projected growth rate is not surprising. The increasing population would translate into approximately 39,800 to 47,000 additional households per year. Considering that the average homeownership rate has historically been near 64%, the household growth projections indicate that 25,000 to 30,000 units of new demand per year is highly probable by the end of the decade. Westlake Academy Facilities Master Plan 34 DRAFTAppendix A: SDS Report Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 9 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 IV.DFW $500K and Above Price Segment New Home Activity   Above $500,000, builders started 265 more homes this year than they did a year ago. The growth, in terms of numeric change, is actually more than the increase seen at the $300- 500K level, which was up by 200 units (+24%). On a percentage basis, starts above $500K are up 10.6% over the past year. The growth is significant because the nearly 1,100 homes started at this price point over the past year is the highest annual total since late 2008. Top performing “A” quality submarkets are where you find the majority of this activity. 13% of all starts above $500K in DFW occur in West Frisco followed by 9% in West Allen and 7% and Southlake. Other areas with strong activity in this category over the past year include Colleyville, Lucas, Prosper, Coppell, and Flower Mound. The $500K and Above price segment typically produces about 7% of all new homes in the DFW market. Within the segment, the majority of homes sold are priced in the $500K-$750K price range. Over the past year, 829 homes were started in this range, which represents 77% of all activity over $500K. Leading submarkets in the $500K-$750K range are West Frisco (105 homes), West Allen (99), and Lucas (64). The Tarrant County/Denton County leading submarkets are Southlake (50), Colleyville (44), Flower Mound (26), and Keller (23). From $750K-$1 million, the DFW market produced 98 new homes over the last 12 months. The most active submarkets were West Frisco (28 homes), Colleyville (10), and Intown-Dallas Knox-Henderson Area (10), and Coppell (8). Southlake produced only five new homes in this price range. New homes priced over $1 million made-up just under 1% of all homes started in DFW and 13.7% of homes priced over $500K. Southlake was the most active submarket at this price point with 28 homes started. West Frisco followed with 19 homes, and West Ft. Worth (16), Prosper (16), and Keller (7) round out the top 5 most active submarkets over $1 million. Historical activity in the $500K and Above segment shows that the typical submarket produces approximately 30-40 new homes per year priced from $500K to $750K, but as the statistics above show, some submarkets like West Frisco and West Allen have produced higher absorption rates near 100 units per year. Submarket activity from $750K-$1 million averages about 10 units per year, and there seems to more demand over $1 million than just below it. The typical $1 million and above submarket has typically produced 20 homes per year. Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 10 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 V.Town of Westlake Residential Activity and Forecast   The map below highlights the location of the neighborhoods in Westlake that are currently offering new home construction. As of June 2012, only two neighborhoods (Vaquero and Terra Bella) were actively producing new homes. A few lots remain in Paigebrook and The Estates, but these neighborhoods, are essentially built-out. Glenwyck Farms is also now built-out.   Westlake Academy Facilities Master Plan 35 DRAFTAppendix A: SDS Report Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 11 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 Westlake New Home Activity     Annual new home starts in the Town of Westlake, as depicted by the blue line in the chart above, peaked near 70 homes in early 2005. Annual new home closings peaked in the 3rd quarter of 2006 at 52 units. After the nation-wide housing market downturn began in late 2007, new home construction activity in Westlake came to a halt, falling from the peak to no activity in 2010 and early 2011. Over the past 12 months, new home starts are off the market bottom and back up to 16 units. Closings, which are typically a lagging indicator, are still slow but improving after bottoming at 2-3 units per year. Nine new homes were occupied over the last 12 months compared to only four homes for the same period last year. Historically, the Westlake new home market has been a $1 million and Above market. Over the past 12 years, a few homes have been built in the $750K to $1 million price range, but most have been over $1 million. Compared to other $1 million and Above submarkets, Westlake was producing average new home activity prior to the housing downturn. While conditions in other submarkets like West Frisco, Southlake, Prosper, and West Ft. Worth are improving, the Westlake new home market has been slower to recover. It is important to keep-in-mind that Westlake currently has only two active neighborhoods producing new homes (Vaquero and Terra Bella). Other comparable submarkets listed above have more active builders and neighborhoods than Westlake, and yet their annual absorption numbers remain near historical averages for this price segment at 15-20 homes per year. Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 12 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 Although the new home market in Westlake has been slow to return to the levels experienced prior to the housing market downturn, the resale market has remained consistent over the past seven years. As shown in the table below, Westlake has averaged 18 existing home sales per year since 2005 at an average price near $1.85 million. Year-to- date activity for 2012 (through July 31st) shows that total sales of existing homes are ahead of the historical average annual pace with 25 sales. Westlake Existing Home Sales Year Total Resales Average Price (in millions) 2005 20 $1.572 2006 19 $2.215 2007 17 $2.169 2008 18 $1.694 2009 20 $1.647 2010 13 $1.848 2011 19 $1.819 2012 YTD 25 $1.759 Source: North Texas Real Estate Information System Westlake New Home Inventory As of 2Q12, 15 new homes were under construction. As a result, inventory levels have improved. Total inventory remains well above the 6.0 to 6.5 month theoretical equilibrium. The vacant developed lot (VDL) inventory in Westlake has remained consistent over the past 10 years. Developers have kept an average of 180 VDL’s lots on the ground. Currently, there are 162 existing lots. The current VDL total represents a 121.5 month supply (based on the current starts rate), which is well-above market equilibrium (24 months). As of 2Q12, no future lots had been approved. At the current annual start rate of 16 homes per year, the existing lot inventory will last another 10 years. If the annual starts pace increases to the Westlake Academy Facilities Master Plan 36 DRAFTAppendix A: SDS Report Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 13 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 historical norm of 20 units per year, then the lot supply will last only 8 years. In either case, it will take a significant increase in the pace of new home construction before any new lot development is likely to take place. The allowance of smaller lots and/or the ability of builders to offer new homes priced under $1 million (preferably $500K-$750K) would change the current new home market significantly. Going forward, SDS expects the Westlake market to produce 20-25 new starts homes per year if the current conditions do not change. Under this Low Scenario, new home closings (occupancies) in Westlake would continue to average 16-20 homes per year. If the Westlake submarket sees a 15% annual increase in starts, as the overall DFW market is projected to see, then the annual pace of closings in Westlake could increase to 30-50 homes per year. The chart below shows this Moderate growth scenario. Note that it would take the current market 5 to 10 years to reach this level of activity. Moderate Scenario If Westlake allows for smaller lots, and builders are therefore able to offer new homes priced in the $500K-$1 million range, then the Westlake market could produce another 40-50 units per year in addition to the activity over $1 million. However, this High Scenario Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 14 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 depends on many factors like the number of communities and the type of builders in each (custom builders vs. high-end production like a Toll Brothers). Southlake and Colleyville have seen annual activity in the $500K-750K price range average 40-50 new homes per year, but it is important to remember that their housing markets were spread out over a larger geographic area and contained a mix of high-end production builders and multiple custom builders. VI.Town of Westlake Population and Household Growth Westlake Academy Facilities Master Plan 37 DRAFTAppendix A: SDS Report Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 15 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 The 2010 Census counted a total resident population of 992 for the Town of Westlake. The map above shows how the population was distributed geographically by census block. The population is mostly concentrated in three main areas of the town: 1.) in the southeast portion of the town north of Dove Rd. (FM 4080) 2.) inside and near the Vaquero subdivision and 3.) in the far southwest portion of the town just west of Roanoke Rd. The census counted a total of 302 households. The map below shows the geographic distribution of the household counts by census block. As expected, the locations mirror the population distribution. Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 16 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 A.Census Results 2000 vs. 2010 Comparing the 2010 Census results to the 2000 Cens us counts shows dramatic changes. Over the 10-year period Westlake’s population increased by 785 people, which represents 379% increase. Total households increased by 218, a 260% increase. The annual average for new household formations equaled 22 per year. With an average homeownership rate of 94% in Westlake, the census findings mirror the average new home absorption rate of 20 homes per year. It is also noteworthy, that as the town added more people and households, the average household size increased significantly from 2.46 to 3.28. The driving force behind the change in household size was a 655% increase in the number of family households with their own children under age 18. Over the 10-year period, this household type increased from 20 to 151, and the growth represented 60% of the town’s overall household growth. Total Population/Pop. Growth 20002010 % Chg. Avg.  Annual  Chg. Total  Numeric   Chg. Westlake 207992379.2%37.9%785 Total Households/HH Growth 20002010 % Chg. Avg.  Annual  Chg. Total  Numeric   Chg. Westlake 84302259.5%26.0%218 Average Household Size20002010 Total  Numeric   Chg. Westlake 2.463.280.82 Family Households w/ Own  Children Under 20002010 % Chg. Avg.  Annual  Chg. Total  Numeric   Chg. Total HH  Growth % of Total  HH Growth Westlake 20151655.0%65.5%13121860.1% Westlake Academy Facilities Master Plan 38 DRAFTAppendix A: SDS Report Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 17 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 In 2012, the North Central Texas Council of Governments (NCTCOG) estimated that Westlake’s population had increased to 1,010 as of January 1, 2012. The NCTCOG uses traffic survey zones to project future population. The most recent projections were released in 2011, and the forecast projects that Westlake’s population will grow to over 8,100 by 2035. The population growth averages out to approximately 260 people year. Using the 3.28 average persons per household, the growth would translate into 2,500 total households by 2035 or almost 100 new households per year. At this rate the household growth projections would suggest that Westlake would be averaging 94 new homes per year. However, this forecast is extremely aggressive when compared to both census data and the new home market survey results that show 20 new households per year is more likely. The NTCGOG forecast has to be assuming that zoning changes will occur that will allow for lower priced homes, higher density neighborhoods, and even multi-family developments. B.Under Age 18 Population The 2010 Census also found that Westlake’s population under the age of 18 increased dramatically over the past decade. In 2000, only 38 residents of Westlake were under age 18. Ten years later, the number had increased to 357. The under 18 population is 36% of the overall population, which is higher than the state average of 27%. The map above shows how the under 18 population was distributed by census block. The results shows that the highest concentration of persons under age 18 reside in or near Vaquero. The table below shows how the under 18 population was distributed by age range. About 86% of the under 18 population were of school -age (Age 5-17). The census counted 306 residents in the Age 5 to 17 range. Westlake Age Distribution Under Age 18 Age Range20002010 Numeric  Chg.% Chg. Avg.  Ann.  Growth 0‐465145750.0%75.00% 5‐91211199825.0%82.50% 10‐1416136120750.0%75.00% 15‐17105949490.0%49.00% Total44357313711.4%71.14% Age 5‐1738306268705.3%70.53% Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 18 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 Comparing the student-age numbers to the household numbers reveals that Westlake has an average of 1.01 Age 5-17 residents per household. The map below shows the number of student-age residents per household by census block. Westlake Academy Facilities Master Plan 39 DRAFTAppendix A: SDS Report Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 19 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 20 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 VII.Town of Westlake Build-out Scenario SDS performed a review of Westlake residential zoning and entitlements by Planned Development (PD) boundary to determine the potential number of future households that could form under the current zoning.The 2010 Census provided a benchmark of 302 households as of summer 2010. Based on RSI housing survey data, the number of households is estimated to have increased to 315 as of June 2012. In addition, lot inventory data shows 162 vacant lots on the ground and 15 units waiting to be closed. Furthermore, SDS estimates that 358 acres of raw land currently exist with residential zoning outside of the Circle T development property. These tracts have the potential to produce another 319 homes at build-out. A large portion of the remaining raw land in Westlake is zoned as part of the Circle T development. Circle T is defined on the Westlake zoning map as PD-3. This area is also divided into 9 smaller planning areas. SDS reviewed each planning areas zoning for potential residential development. Please note that numbers for PA-1, which is Vaquero, are included in the vacant lot numbers. PA-3 is zoned for office and resort and will not have any new homes. PA-4 and PA-8 are undefined at this time. SDS has assumed that they will not be residential. PA-5, 6, 7, and 9 all have residential zoning. Combined these areas could produce a total of 1,183 households. 248 of the households would be apartments in PA-9. In total, SDS estimates that under the current zoning there is the potential for 1,994 total occupied homes (households) in Westlake at build-out. The growth will be spread-out over the next 20 plus years. It is noteworthy, that SDS’s built-out calculation remains below the NTCOG’s projection of 2,500 households and 8,100 people by 2035. The NTCOG’s projections must assume that zoning in Circle T will change. Under the current zoning it does not appear that the NTCOG’s forecast is possible. It is more likely that by 2035, Westlake will have closer to 2,000 households and 6,000 people. The following table summarizes the research findings per area: Westlake Academy Facilities Master Plan 40 DRAFTAppendix A: SDS Report Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 21 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 BUILD ‐OUT PLANNING AREAS Total  Acres Buildable Acres Units Per  Acre Lots PD1 (All Office)00 PD2  (All Office)00 Circle T PA‐1 (Vaquero)4520 Circle T PA‐3 (Office & Resort)5160 Circle T PA‐4 181.5163 Circle T PA‐5 (275 Lot Max)200 275 Circle T PA‐6‐7 2.32.17.2615 Circle T PA‐6‐8 9.28.33.6330 Circle T PA‐7‐1 4338.73.78146 Circle T PA‐7‐2 1412.63.7848 Circle T PA‐7‐3 56.550.92.90147 Circle T PA‐7‐4 97.287.52.90254 Circle T PA‐7‐5 15.213.71.4520 Circle T PA‐8 222.6200.3 0 Circle T PA‐9 (MF)157.8 248 Out Parcel  1‐R‐1 72651.065 Out Parcel  2‐R‐1 13.5121.012 R‐2 Tract 1 9.9292.018 R‐2 Tract 2 28.83262.052 R‐5 Area 38.33345.0172 Huge R‐1 Tract 184.91661.0166 Small  R‐1 Tract 10.591.09 1,502Potential New HH Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 22 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 Ar e a A c r e s R e s i d e n t i a l U s e s De n s i t y M i n i m u m L o t S i z e M i n i m u m L o t W i d t h Po t e n t i a l H o u s e h o l d s PA - 1 4 5 1 . 9 S i n g l e - F a m i l y A t t a c h e d (V a q u e r o ) Si n g l e - f a m i l y . T h e m a x i m u m d e n s i t y f o r t h e s i n g l e - f a m i l y s u b - a r e a s s h a l l b e d e t e r m i n e d by t h e m i n i m u m l o t s i z e s s e t f o r t h b e l o w Si n g l e - f a m i l y — A l t e r n a t i v e A d e v e l o p m e n t w i t h o u t g o l f . Th e m i n i m u m l o t s i z e f o r t h e s i n g l e - f a m i l y s u b - a r e a s s h a l l b e a s f o l l o w s : Si n g l e - f a m i l y . T h e m i n i m u m l o t w i d t h f o r t h e s i n g l e - f a m i l y s u b - ar e a s s h a l l b e a s f o l l o w s : 31 0 (a ) 1 5 , 0 0 0 s q u a r e f e e t f o r t r a c t s 1 - 1 , 1 - 2 , a n d 1 - 3 ; ( a ) 8 5 f e e t f o r l o t s l e s s t h a n 1 5 , 0 0 0 s q u a r e f e e t ; (s e e R S I R e p o r t ) (b ) 3 0 , 0 0 0 s q u a r e f e e t f o r t r a c t 1 - 4 (b ) 1 0 0 f e e t f o r l o t s e q u a l t o o r g r e a t e r t h a n 1 5 , 0 0 0 s q u a r e f e e t bu t l e s s t h a n 3 0 , 0 0 0 s q u a r e f e e t ; (c ) 1 5 0 , 0 0 0 s q u a r e f e e t f o r t r a c t 1 - 5 . (c ) 1 2 5 f e e t f o r l o t s e q u a l t o o r g r e a t e r t h a n 3 0 , 0 0 0 s q u a r e f e e t bu t l e s s t h a n 1 5 0 , 0 0 0 s q u a r e f e e t ; (d ) 2 0 0 f e e t f o r l o t s e q u a l t o o r g r e a t e r t h a n 1 5 , 0 0 0 s q u a r e fe e t . Si n g l e - f a m i l y — A l t e r n a t i v e B d e v e l o p m e n t w i t h g o l f . T h e mi n i m u m l o t s i z e f o r t h e s i n g l e - f a m i l y s u b - a r e a s s h a l l be a s f o l l o w s : (a ) 1 2 , 0 0 0 s q u a r e f e e t f o r t r a c t s 1 - 1 , 1 - 2 , a n d 1 - 3 ; (b ) 1 5 , 0 0 0 s q u a r e f e e t f o r t r a c t 1 - 4 ; (c ) 2 0 , 0 0 0 s q u a r e f e e t f o r t r a c t 1 - 5 ; (d ) 3 0 , 0 0 0 s q u a r e f e e t f o r t r a c t s 1 - 6 a n d 1 - 7 (e ) 1 5 0 , 0 0 0 s q u a r e f e e t f o r t r a c t 1 - 8 PA - 3 5 1 6 . 0 N o n e ( O f f i c e & R e s o r t ) 0 PA - 4 1 8 1 . 5 U n d e f i n e d Po s s i b l e R e s i d e n t i a l & O f f i c e 0 PA - 5 2 0 0 . 0 S i n g l e - F a m i l y D e t a c h e d , Si n g l e - F a m i l y A t t a c h e d - Z e r o Lo t L i n e , S i n g l e - F a m i l y A t t a c h e d Re s i d e n t i a l u s e s . T h i s P D m a y c o n t a i n a ma x i m u m o f 2 7 5 o w n e r o c c u p i e d , s i n g l e - fa m i l y d w e l l i n g u n i t s . Th e m i n i m u m l o t s i z e f o r a r e s i d e n t i a l d e t a c h e d u n i t wi t h i n a m i x e d u s e d e v e l o p m e n t a r e a i s 5 , 0 0 0 s q u a r e fe e t . T h e r e a r e n o m i n i m u m l o t s i z e s f o r r e s i d e n t i a l at t a c h e d u n i t s . Th e m i n i m u m l o t w i d t h s f o r r e s i d e n t i a l d e t a c h e d u n i t s l o c a t e d wi t h i n a m i x e d u s e d e v e l o p m e n t a r e a o f t h e P D D i s t r i c t s h a l l b e 50 f e e t . T h e r e a r e n o m i n i m u m l o t w i d t h s f o r a t t a c h e d u s e s wi t h i n a m i x e d u s e d e v e l o p m e n t a r e a . 27 5 PA - 6 1 9 3 . 3 S i n g l e - F a m i l y D e t a c h e d T h e m a x i m u m d e n s i t y f o r t h e s i n g l e - f a m i l y s u b - a r e a s s h a l l b e d e t e r m i n e d b y t h e mi n i m u m l o t s i z e s s e t f o r t h b e l o w Th e m i n i m u m l o t s i z e f o r t h e s i n g l e - f a m i l y s u b - a r e a s s h a l l b e a s f o l l o w s : Th e m i n i m u m l o t w i d t h f o r t h e s i n g l e - f a m i l y s u b - a r e a s s h a l l b e as f o l l o w s : 45 (a ) 6 , 0 0 0 s q u a r e f e e t f o r T r a c t 6 - 7 (a ) 6 0 f e e t f o r l o t s i n T r a c t 6 - 7 (b ) 1 2 , 0 0 0 s q u a r e f e e t f o r T r a c t 6 - 8 (b ) 8 5 f e e t f o r l o t s i n T r a c t 6 - 8 PA - 7 3 9 2 . 3 S i n g l e - F a m i l y D e t a c h e d T h e m a x i m u m d e n s i t y f o r s i n g l e - f a m i l y s u b - ar e a s s h a l l b e d e t e r m i n e d b y t h e m i n i m u m lo t s i z e s e t f o r t h b e l o w . Th e m i n i m u m l o t s i z e f o r t h e s i n g l e - f a m i l y s u b - a r e a s s h a l l b e a s f o l l o w s : Th e m i n i m u m l o t w i d t h f o r t h e s i n g l e - f a m i l y s u b - a r e a s s h a l l b e as f o l l o w s : 61 5 (a ) 1 2 , 0 0 0 s q u a r e f e e t f o r l o t s i n T r a c t s 7 - 1 a n d 7 - 2 ( a ) 8 5 f e e t f o r l o t s i n T r a c t s 7 - 1 a n d 7 - 2 (b ) 1 5 , 0 0 0 s q u a r e f e e t f o r l o t s i n T r a c t s 7 - 3 a n d 7 - 4 ( b ) 1 0 0 f e e t f o r l o t s i n T r a c t s 7 - 3 a n d 7 - 4 (c ) 3 0 , 0 0 0 s q u a r e f e e t f o r l o t s i n T r a c t 7 - 5 (c ) 1 2 5 f e e t f o r l o t s i n T r a c t 7 - 5 PA - 8 2 2 2 . 6 N o n e 0 PA - 9 1 5 7 . 8 M u l t i f a m i l y Th e m a x i m u m n u m b e r o f m u l t i f a m i l y u n i t s wi t h i n t h e m u l t i f a m i l y s u b - a r e a s h a l l b e 24 8 . Th e m i n i m u m l o t s i z e f o r t h e m u l t i f a m i l y s u b - a r e a s h a l l be 4 0 , 0 0 0 s q u a r e f e e t . Th e m i n i m u m l o t w i d t h f o r t h e m u l t i f a m i l y s u b - a r e a s h a l l b e 20 0 f e e t . 24 8 To t a l P o t e n t i a l H o u s h o l d s f r o m P 3 A - P A 9 1, 1 8 3 Ci r c l e T A r e a ( P D 3 ) - S u b P l a n n i n g A r e a ( P A ) Z o n i n g Westlake Academy Facilities Master Plan 41 DRAFTAppendix A: SDS Report Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 23 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 VIII.Westlake Academy Resident Enrollment The following tables summarize the historical enrollment for Westlake Academy resident students along with the cohort survival rates by grade. Source: Westlake Academy During the 2010/11 school year, Westlake Academy had a total 153 students that lived in Westlake. Comparing the enrollment data to the census results indicates that the average number of Westlake Academy students per Westlake household was 0.51. Therefore, about half of the school-age residents living in the town were enrolled at another school. For the 2012/13 school enrollment currently stands at 204, which means that the number of students per household has likely increased to 0.65. Annual Enrollment History for Westlake Resident Students (Primary Zone) Fiscal YearKG1G2G3G4G5G6G7G8G9G10G11G12TotalNet Chg.% Growth 2003‐04 1355565 39 2004‐05 97161079106 743589.7% 2005‐06 29151823171112106 1416790.5% 2006‐07 1932201920191311127 1723122.0% 2007‐08 192325251916181112158 1911911.0% 2008‐09 1072015171213136393 128 ‐63 ‐33.0% 2009‐10 2511102019181615109282 1653728.9% 2010‐11 1018119172114121410827 153 ‐12 ‐7.3% 2011‐12 151319121017191512111182 164117.2% 2012‐13 2315141917142517181212108 2044024.4% Annual Cohort Survival Rates Fiscal YearKG1G2G3G4G5G6G7G8G9G10G11G12Avg 2003‐04 2004‐05 1.2312.0001.4001.8001.6671.200 1.550 2005‐06 1.6672.5711.4381.7001.5711.3331.0001.000 1.535 2006‐07 1.1031.3331.0560.8701.1181.1820.9171.2001.167 1.105 2007‐08 1.2110.7811.2501.0000.8000.9470.8461.0911.2501.143 0.608 2008‐09 0.3680.8700.6000.6800.6320.8130.7220.5450.2500.6000.375 0.587 2009‐10 1.1001.4291.0001.2671.0591.3331.1540.7691.5000.6670.8890.667 0.902 2010‐11 0.7201.0000.9000.8501.1050.7780.7500.9331.0000.8891.0000.875 0.900 2011‐12 1.3001.0561.0911.1111.0000.9051.0711.0000.7861.1001.0001.000 1.035 2012‐13 1.0001.0771.0001.4171.4001.4710.8951.2001.0001.0910.9091.000 1.122 Averages 2‐Yr Avg 1.1501.0661.0451.2641.2001.1880.9831.1000.8931.0950.9551.000 1.078 3‐Yr Avg 1.0071.0440.9971.1261.1681.0510.9051.0440.9291.0270.9700.958 1.019 5‐Yr Avg 0.8981.0860.9181.0651.0391.0600.9180.8900.9070.8690.8350.885 0.909 9‐Yr Avg 1.0591.2611.1481.1441.1651.1590.9510.9670.9930.9150.8350.885 1.038 Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 24 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 IX.Westlake Academy Enrollment Forecast   The chart below summarizes the three enrollment forecast scenarios for Westlake resident students. The projections are based on the housing forecast (new household formations) discussed in Section 5 and the typical number of Westlake resident students per household. If market conditions stay the same over the next decade (i.e. 16-20 new household formations (total closings) added per year and 0.6 new students per new household), then Westlake Academy’s resident enrollment is projected to follow the low scenario path (green line). If the pace of household growth increases 15% per year and households yield 0.70 students per new home then enrollment will follow the moderate growth scenario (blue line). If household formations increase to the 90-100 units per year level as projected by the NTCOG and the student yield remains at 0.70, then the projected enrollment growth will follow the high scenario (red line). Westlake Academy Facilities Master Plan 42 DRAFTAppendix A: SDS Report Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 25 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 The tables above show the enrollment totals and cumulative growth through Fall 2022 for Westlake resident students. The build-out scenario indicates that Westlake has the potential for 1,994 homes. Using the student yield of 0.7 per household would suggest that Westlake Academy’s total potential enrollment for Westlake residents is 1,395 students. Current enrollment for Westlake residents is 204. Under the low housing growth scenario, it would take nearly 10 years for enrollment to increase by 100 students. If the moderate growth occurs, it would take 5-7 years for resident enrollment to increase by 100 students. Enrollment would be near 375 total students by Fall 2022. If the high scenario growth occurs, then resident enrollment would increase by 100 students in 3-5 years. Under the high scenario, enrollment from Westlake residents would surpass 700 students 10 years from now. In is noteworthy, that even if the high growth scenario occurs, resident enrollment would still be only half of the projected build-out number by 2022. It would likely take another 10-12 years at the 100 homes per year pace to reach 1,395 students. Fall 201420172022 Low 201243255 Moderate233287374 High 299418722 Total Projected Enrollment Next2 Years5 Years10 Years Low -32995 Moderate3983214 High 51170518 Cumuative New Students Added Westlake Residential and Student Enrollment Forecast Town of Westlake/Westlake Academy   Page 26 of 26 © School District Strategies 2012 16660 North Dallas Parkway, Suite 1200 Dallas, Texas 75248 Assumptions & Limiting Conditions Although School District Strategies (SDS) has used commercially reasonably efforts to obtain information from sources in a manner that SDS believes to be reliable, we do not guarantee it’s accuracy and such information may be incomplete, condensed or interpolated. Information presented in this report represents our estimates as of the date of the publication and is subject to change without notice. This report is not intended as a recommendation or endorsement for any action taken by others. In no event will School District Strategies be liable for direct, indirect , incidental or consequential lost profits, lost savings, damages or other liabilities resulting from any information provided herein. The following contingencies and limiting conditions are noted as fundamental assumptions, which may affect the validity of the analysis and conclusions reached in this report: All information contained in this report, while based upon information obtained from the client and other sources deemed to be reliable, is in no way warranted by School District Strategies or Residential Strategies, Inc. The DFW area, state of Texas, and the nation as a whole will not suffer any major economic shock during the time period of the forecast contained in this report. Population will continue to increase at or above the rate forecast. The basic sources of statistical data and estimates used in this analysis are sufficiently accurate to be useful for planning purposes. The development, when completed, will be designed, promoted, and managed in a manner that will have an adequate impact on the local market. The recommendations set forth in this report will be acted upon within a reasonable period of time to preclude major changes in the conditions evaluated. Radical changes in factors affecting the major assumptions noted above could alter the conclusions reached in this analysis or necessitate the re-evaluation of portions of this report. Westlake Academy Facilities Master Plan 43 DRAFTAppendix B: Hold for Financial Data 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 AB C LMNOP Q RWX Fiscal Year Audited FY 10/11 Estimated 11/12 Adopted 12/132013/142014/152015/162016/17 GENERAL FUND BEG. BALANCE $ 767,490 $ 914,660 $ 657,994 $ 686,484 $ 681,210 $ 865,553 $ 1,136,107 REVENUES Local Revenues WAF Salary Reimbursement 65,003 31,662 54,594 55,685 57,356 59,076 60,849 Gifts & Donations - WAF - - - - - - Other Local Revenue 28,035 58,000 28,000 59,740 61,532 63,378 65,280 WAF Blacksmith 524,038 680,000 720,000 720,000 872,966 888,300 898,631 Interest Earned 2,295 1,278 2,500 1,316 1,355 1,396 1,438 Food Services 2,000 3,000 3,000 3,090 3,183 3,278 3,377 Donations 3,950 - 303,700 300,000 300,000 300,000 300,000 Athletic Activities 49,198 35,922 33,500 39,000 40,170 41,375 42,616 Transportation/Parking 7,996 23,250 35,000 35,700 36,771 37,874 39,010 Total Local Revenues 682,515 833,112 1,180,294 1,214,531 1,373,332 1,394,677 1,411,201 State Revenue - - - - 1 1 TEA - FSP Funds 3,744,757 4,133,603 4,260,809 4,260,809 5,132,236 5,379,057 5,441,620 TRS On-behalf/Medicare Part B 181,301 234,803 227,452 268,517 344,743 355,012 365,588 Total State Revenues 3,926,058 4,368,406 4,488,261 4,529,326 5,476,979 5,734,069 5,807,209 TOTAL REVENUES 4,608,573 5,201,518 5,668,555 5,743,857 6,850,311 7,128,746 7,218,409 EXPENDITURES Object Code 61XX - Salaries 3,292,938 3,913,390 4,387,525 4,475,275 5,396,426 5,541,699 5,691,320 Object Code 62XX - Prof. Contracted Services 791,907 1,056,202 719,490 733,880 1,013,501 1,043,906 1,075,224 Object Code 63XX - Supplies & Materials 221,871 223,211 240,936 244,550 251,887 259,443 267,226 Object Code 64XX - Other Operating Costs 211,391 195,954 279,274 282,067 290,529 299,245 308,222 Object Code 65XX - Debt Service - - - - - - Object Code 66XX - Capital Assets - - - - - - - TOTAL EXPENDITURES 4,518,107 5,388,757 5,627,225 5,735,772 6,952,343 7,144,293 7,341,992 OTHER RESOURCES/USES Other Resources 104,844 44,823 38,460 39,230 40,014 - Other Resources - - - 300,000 300,000 300,000 Other Resources (Water Damage)659,704 - - - - - - Sub-Total Other Resources 659,704 104,844 44,823 38,460 339,230 340,014 300,000 Extraordinary Item (Water Damage)(603,000) (49,807) Other Uses - (124,464) (57,663) (51,819) (52,856) (53,913) - Sub-Total Other Uses (603,000) (174,271) (57,663) (51,819) (52,856) (53,913) - Excess Revenues Over (Under) Expenditures 147,170 (256,666) 28,490 (5,274) 184,342 270,554 176,417 GENERAL FUND ENDING BALANCE 914,660 657,994 686,484 681,210 865,553 1,136,107 1,312,524 Assigned - Technology/FFE 100,000 - - - - - - Assigned - Uniform/Equipment Replacement 15,810 3,684 - 14,838 14,838 14,838 14,838 Assigned - Facility Maintenance/FFE - - ENDING FUND BALANCE 798,850 654,310 686,484 666,372 850,715 1,121,269 1,297,686 12,155 13,752 13,973 14,391 14,821 14,821 905,177 # of Operating Days (based on 365)65 44 45 42 45 57 65 Students Enrolled Primary 296 308 334 321 399 399 399 Secondary 222 313 330 338 395 409 418 Total Students Enrolled 518 621 664 659 794 808 817 Teaching Staff Primary 21.921.921.2321.2332.1632.1632.16 Secondary 17.7520.1422.722.722.1622.1622.16 Total Teaching Staff 39.6542.0443.9343.9354.3254.3254.32 Income Statement ‐ Option 2 Hybrid C 3 Sections Whole School (18 Students (GK‐G5) / 25 Students (G6‐G12)) 9/18/2012 EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations – to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Michael Eaton vs. Town of Westlake Town of Westlake Item # 4 – Executive Session Town of Westlake Item # 5 – Reconvene Meeting The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations – to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Michael Eaton vs. Town of Westlake Town of Westlake Item # 6 – Take any Necessary Action, if necessary FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Town of Westlake Item #7 - Future Agenda Items Strategic Issue November - 2012 December – 2012 January – 201 3 February – 2013 March - 2013 April - 2013 Capital Investment • Report on Hwy 170 / NTTA project (pg. 10, SA 4.1) MOVED FROM NOVEMBER • Review current technology plans & draft technology plan (pg. 10, SA 2.3) MOVED FROM NOVEMBER • Feasibility study for water/sewer impact fees –Tentative (pg. 10, SA 3.1) Fiscal Stewardship & Organizational Effectiveness • Prepare a financial policy to provide for the future replacement of technology needs/FFE, etc. (pg. 11, SA 5.4) • Report on partnership opportunities through MOU’s, ILA’s, etc. (pg.11, SA 6.1) MOVED FROM NOVEMBER • Examine Town’s capacity for reinvestment in technology, FFE and capital expenditures, etc. (pg. 11, SA 5.3) • Report on business incentive opportunities (pg. 11, SA 6.2 Human Resources (Employee Investment) • Prepare report on staffing needs as part of 5-year forecast (pg. 12, SA 1.1) • Report on cross- training and shared services evaluations (pg. 12, SA 1.2) Comprehensive Planning and Management of Natural Resources • Review land use plan relative to future growth and financial sustainability (pg. 12, SA 9.B.2) • Draft master plans according to approved Comp plan (pg. 12, SA 9.C.1) • Review/change existing ordinances w/Comp plan (pg. 12, SA 9.D.1) • Compare/contrast programs relative to surrounding communities – ‘best practices’ on environmental and conservation (pg. 13, SA 10.2) Public Safety and Emergency Preparedness • Review Town/Academy SOP’s and emergency plans to maintain readiness (pg. 13, SA 12.2) • Report on Police Services Contract (pg. SA 11.1) Updated 10/31/12 COUNCIL CALENDAR o Town Council Workshop & Meeting November 12, 2012; 5:00 pm; Council Chambers o Texas Municipal League 100th Annual Conference November 13-16, 2012; at the Gaylord in Grapevine o WA Thanksgiving Break November 19-23, 2012 o Thanksgiving Holiday – Town & Academy November 22-23, 2012 o Westlake Community Tree Lighting November 27, 2012; 6-8:00 pm; Town Green on WA Campus o Board of Trustees Workshop & Meeting December 3, 1012; 5:00 pm; Council Chambers o WA New Parents Meeting December 4, 2012; 7-9:00 pm; Home of Board President Laura & Doug Wheat o Town Council Workshop & Meeting December 10, 2012; 5:00 pm; Council Chambers o WA Final Exam Week – student early release on Thursday, Dec. 20 December 17-20, 2012 o WA Holiday Break December 21-January 4, 2012 o Christmas Holiday – Town & Academy December 24-25, 2012 o IB Diploma Ceremony January 11, 2012, time TBA; WA Gym o NE Transportation Summit February 15, 2013, Hurst Conference Center Town of Westlake Item # 9 – Council Calendar Town of Westlake Item # 10 – Adjournment Back up material has not been provided for this item.