HomeMy WebLinkAboutPropose Capital Improvement PlanProposed Campital Improvement Plan
Fiscal Years 2012-2017
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Table of Contents
Executive Summary ................................................................................................................................ 6
Introduction ............................................................................................................................................ 9
What is the Process for Developing the CIP? ................................................................................... 10
Capital Assets by Category ............................................................................................................... 11
Funding Considerations .................................................................................................................... 12
Sources of Funding ........................................................................................................................... 12
How Inflation Impacts the CIP .......................................................................................................... 12
Conclusions ....................................................................................................................................... 14
Capital Improvement Plan .................................................................................................................... 15
Recently Completed Projects ........................................................................................................... 16
Current Project Update by Category ................................................................................................ 16
Transportation .............................................................................................................................. 16
Utilities ......................................................................................................................................... 17
Parks & Recreation ....................................................................................................................... 18
Vehicles & Equipment .......................................................................................................................... 19
Parks & Recreation ............................................................................................................................... 20
Funded Projects ................................................................................................................................ 20
Trail – 114/Solana ............................................................................................................................. 20
Trail - WA to Vaquero Underpass ..................................................................................................... 20
Unfunded Projects ............................................................................................................................ 20
Cemetery Improvements.................................................................................................................. 21
Park Improvements .......................................................................................................................... 21
Trail – Aspen Ln. Connection Project ............................................................................................... 21
Trail – WA to Cemetery .................................................................................................................... 21
Trail – Westlake Parkway ................................................................................................................. 21
Public Facilities ..................................................................................................................................... 29
Unfunded Projects ............................................................................................................................ 29
Westlake Academy Expansion .......................................................................................................... 29
Westlake Administration & Civic Center .......................................................................................... 29
Fire Station ....................................................................................................................................... 29
WA – Cover Existing Walkway .......................................................................................................... 29
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WA – W. Parking Improvements ...................................................................................................... 30
Transportation ..................................................................................................................................... 36
Funded Projects ............................................................................................................................... 36
FM 1938 Streetscape/Wayfinding ............................................................................................... 36
JT Ottinger / Dove Intersection & Remaining Improvements ..................................................... 36
Street Survey ................................................................................................................................ 37
SH 114/Hwy 170 Enhancements .................................................................................................. 37
Stagecoach Hills Street Reconstruction & Drainage .................................................................... 37
North Roanoke Road Reconstruction & Drainage (Hwy 170 North to Town Limits) ................... 37
S. Roanoke Road Reconstruction & Drainage .............................................................................. 37
Sam School Road Reconstruction & Drainage ............................................................................. 37
E. Dove Road Reconstruction & Drainage ................................................................................... 37
Dove/Ottinger Landscaping ......................................................................................................... 37
Creek Crossing & Dove/Pearson Intersection .............................................................................. 37
Unfunded Projects ........................................................................................................................... 38
Dove & Randol Mill Traffic Circle ................................................................................................. 38
J.T. Ottinger Rd. N. of WA ............................................................................................................ 38
Wyck Hill Resurface ..................................................................................................................... 38
Pearson Lane ................................................................................................................................ 38
Utilities ................................................................................................................................................. 56
Funded Projects ............................................................................................................................... 56
TRA Assumption of N1 Sewer Line ............................................................................................... 56
N-1 Sewer Line Transfer I & I ....................................................................................................... 56
Stagecoach Hills Waterline Connection ....................................................................................... 56
Ground Storage Tank ................................................................................................................... 56
Works Cited .......................................................................................................................................... 62
Figures
Figure 1 - Funding History for Capital Projects by Source: 2004-2012 .................................................. 6
Figure 2– All Funded Capital Projects By Funding Source ..................................................................... 7
Figure 3– All UnFunded Capital Projects By Funding Source ................................................................. 8
Figure 4 - Capital Improvement Plan Model (Elmer, 2006) ................................................................. 10
Figure 5– Capital Assets by Major Category ........................................................................................ 11
Figure 6 - Municipal Cost Index (1990 - 2011) ..................................................................................... 12
Figure 7 - Municipal Cost Index - 12 mo. Average % Change .............................................................. 13
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Figure 8 - Municipal Cost Index Analysis .............................................................................................. 13
Figure 9 - Funded CIP 2002 - 2012 ....................................................................................................... 15
Figure 10 - Facilities Assets: Percentage of Total ................................................................................. 30
Figure 11- Transportation Assets: Percentage of Total ........................................................................ 38
Figure 12 - Pavement Condition Over Time (Lazarus, 2007) ................................................................ 39
Figure 13 - Utility Assets: Percentage of Total ..................................................................................... 57Tables
Table 1 - CIP Funding Sources for Funded Projects ................................................................................ 6
Table 2 -Vehicle & Equipment Replacement Values & Depreciation (original audited values - adjusted
for inflation) .......................................................................................................................................... 19
Table 3 - Facilities Current Replacement Value (original audited values - adjusted for inflation) ....... 30
Table 4 - Transportation Asset Values & Depreciation (original audited values - inflation-adjusted) . 38
Table 5 - Utility Asset Values & Depreciation (original audited value - inflation-adjusted) ................. 57
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Executive Summary
The 2012-2017 Capital Improvement Plan (CIP) like its predecessors, is designed to present the
Town Council and community with a view of the capital projects that are needed over the next five
years. The proposed projects emphasize the preservation and maintenance of the Town’s
infrastructure and assets including water and sewer mains, streets, parks and trails, and facilities. In
addition to the proposed projects, this Capital Improvement Plan provides extensive analysis of
current and future capital needs including a discussion of the planning process and funding options
as well as a primer on capital infrastructure maintenance. The following Capital Improvement Plan
outlines 40 projects totaling $43.6M over the next five years.
Table 1- CIP Funding Sources for Funded Projects
FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 TOTALS
Contributions/Grants 2,121,261$ 1,842,334$ 172,000$ -$ -$ -$ 4,135,595$
Governmental Funds 1,195,155 1,826,223 567,100 253,100 - - 3,841,578
Governmental Bonds 800,886 1,377,760 773,955 740,185 - - 3,692,786
Utility Fund 655,531 655,531
Utility Bonds 1,520,489 - - - - 1,520,489
Grand Totals 4,772,832$ 6,566,806$ 1,513,055$ 993,285$ -$ -$ 13,845,979$
The funded projects utilize a number of sources including: Capital Projects Fund balance, Certificates
of Obligation (bonds), Utility Fund balance, public grants and contributions. The Town of Westlake
recently issued $2,095,000 in Certificates of Obligation and anticipates an issuance of $2,040,000 in
FY 13-14 per the current CIP.
Figure 1 - Funding History for Capital Projects by Source: 2004-2012
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$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
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Funds
CO Bonds GO Bonds Utility Fund Contributions
Funding History for Capital Projects by
Source: 2004-2012
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Figure 2– All Funded Capital Projects By Funding Source
Pg #Proj#DESCRIPTION Project to
Date FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 TOTALS
GENERAL GOVERNMENTAL PROJECTS
40 CP20 FM 1938 Streetscape/Wayfinding 592,877$ 1,155,155$ 1,006,923$ 567,100$ 253,100$ -$ -$ 3,575,155$
41 CP25 J.T. Ottinger/Dove Intersection & Remaining Improvements 3,940 28,764 1,343,660 - - - - 1,376,364
42 CP28 Streets Survey 29,355 50,645 - - - - - 80,000
43 CP30 SH 114/Hwy 170 Enhancements 7,500 - 400,400 336,000 336,000 - - 1,079,900
44 CP31 Stagecoach Hills Street Reconstruction & Drainage 7,220 491,680 - - - - - 498,900
45 CP32 Roanoke Road Reconstruction & Drainage (N of 170)3,347 192,443 - - - - - 195,790
46 CP34 Roanoke Road Reconstruction & Drainage (170-DC)2,900 - 453,000 - - - - 455,900
47 CP40 Sam School Road Reconstruction & Drainage - - - 216,000 - - - 216,000
48 CP41 E. Dove Road Reconstruction & Drainage (Vaq - TB)800 - - 221,955 404,185 - - 626,940
22 CP42 Trail Connection at 114/Solana - 15,000 - - - - - 15,000
52 CP 44 Dove & Randol Mill Traffic Circle - 15,000 - - - - - 15,000
N/A CP 45 Funding for Misc. Expenses related to Contribution-Funded Projects 5,300 7,354 - - - - - 12,654
51 WA North Driveway Lighting 40,000 40,000
TOTAL GENERAL GOVERNMENTAL PROJECTS 653,239$ 1,996,041$ 3,203,983$ 1,341,055$ 993,285$ -$ -$ 8,187,603$
UTILITY FUND PROJECTS
58 U30 TRA Assumption of N1 Sewer Line -$ 127,338$ -$ -$ -$ -$ -$ 127,338$
59 U31 N-1 Sewer Line Transfer I & I Study/Repairs 35,467 86,893 - - - - - 122,360
60 U32-15 Stagecoach Hills waterline connection Phase I 245,324 - - - - - - 245,324
61 U36 Ground Stg tank ($1,558,500) (approx $170K/10 yr)- 77,925 1,520,489 - - - - 1,598,414
62 U37 Stagecoach Hills waterline connection Phase II - 363,375 - - - - - 363,375
TOTAL UTILITY FUND PROJECTS 280,791$ 655,531$ 1,520,489$ -$ -$ -$ -$ 2,456,811$
CONTRIBUTIONS/GRANTS
40 CP20 FM 1938 Streetscape -$ -$ 800,000$ 172,000$ -$ -$ -$ 972,000$
49 CP 45 Dove/Ottinger Landscaping - 238,400 561,600 - - - - 800,000
50 CP 45 Dove Road Creek Crossing & Dove/Pearson Improvements 120,370 1,412,355 - - - - - 1,532,725
41 Ottinger/Dove Intersection & Remaining Improvements 215,000 314,971 - - - - - 529,971
23 CP 45 Trail Connection (WA to Vaquero trail underpass)- 155,535 480,734 - - - - 636,269
TOTAL PROJECTS USING CONTRIBUTIONS 335,370$ 2,121,261$ 1,842,334$ 172,000$ -$ -$ -$ 4,470,965$
TOTAL FUNDED PROJECTS 1,269,400$ 4,772,832$ 6,566,806$ 1,513,055$ 993,285$ -$ -$ 15,115,379$
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Figure 3– All UnFunded Capital Projects By Funding Source
UNFUNDED PROJECTS
24 Cemetery Improvements - - - - 63,000 31,800 250,000 344,800
25 Trail - Pearson Ln. (Aspen-Dove) 0.5 miles - - - - 273,600 - - 273,600
26 Trail - Ottinger (WA - Cemetery) 0.25 miles - - - - - - 276,100 276,100
27 Park Improvements - - 174,400 366,380 105,000 106,000 106,000 857,780
28 Trail - Westlake Parkway. (N. of Fidelity to 114) 0.5 miles - - 270,600 - - - - 270,600
31 Westlake Academy - New High School - 31,291 469,359 4,863,258 - - - 5,363,908
31 Westlake Academy - New Middle School - 25,819 387,281 3,855,921 - - - 4,269,020
31 Westlake Academy - New Media Center - 9,317 139,753 858,380 - - - 1,007,450
31 Westlake Academy - New Multi-Purpose Building - 9,826 147,394 1,470,435 - - - 1,627,655
31 Westlake Academy - New Performance Hall - 10,393 155,897 1,311,309 - - - 1,477,599
31 Westlake Academy - Primary School Addition - 9,578 143,671 1,230,275 - - - 1,383,524
32 Westlake Administration & Civic Center - 21,503 322,550 3,142,140 - - - 3,486,193
33 Fire Station - - - - 372,000 4,798,560 - 5,170,560
34 Westlake Academy - Cover Existing Walkway - - - - - 270,275 - 270,275
35 Westlake Academy - West Parking Improvements - - - - 115,500 - - 115,500
52 Dove & Randol Mill Traffic Circle - - 2,019,600 - - - - 2,019,600
53 J.T. Ottinger (North of WA) Reconstruction & Drainage - - - - 556,500 - - 556,500
54 Wyck Hill Resurface - - - - - 52,950 - 52,950
55 Pearson Lane Reconstruction & Drainage - - - - - 370,750 - 370,750
TOTAL UNFUNDED PROJECTS -$ 117,727$ 4,230,503$ 17,098,099$ 1,485,600$ 5,630,335$ 632,100$ 29,194,364$
TOTAL CAPITAL PROJECTS 1,269,400$ 4,890,559$ 10,797,309$ 18,611,155$ 2,478,885$ 5,630,335$ 632,100$ 44,309,743$
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Introduction
The Town of Westlake Capital Improvement Plan is guided by the Town’s vision, core values and
organizational mission. Our vision recognizes the attributes we cherish as a community and sets the
standard for the Westlake that we want to see in the tomorrows that are yet to be.
Westlake is an oasis of tranquility and natural beauty amidst an ever expanding
urban landscape.
Westlake’s Community Vision
~ A Sense of Place ~
Vision Points
Distinctive neighborhoods, architecturally vibrant corporate campuses, grazing
longhorns, soaring red-tailed hawks, meandering roads and trails, lined with natural
stone and native oaks.
~ We Are Leaders ~
A premiere place to live, leadership in public education, corporate and governmental
partnerships, and high development standards.
~ We Are A Caring Community ~
Informed residents, small town charm and values, historical preservation.
~ Exemplary Governance ~
Town officials, both elected and appointed, exhibit respect, stewardship, vision, and
transparency.
~ Service Excellence ~
Public service that is responsive and professional, while balancing efficiency,
effectiveness and financial stewardship.
Innovation
Community Values
Educational Leaders
Family Friendly and Welcoming
Engaged Citizens
Preservation of Our Natural Beauty
Strong Aesthetic Standards
Transparent Government
Fiscal Responsibility
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For this community vision to have meaning, it must be accompanied by deliberate planning that
leads the organization and community to its desired future. This requires clearly defined goals,
proactive strategies, committed leadership, effective management and above all, the resources to
carry out these plans and objectives.
What is the Process for Developing the CIP?
Capital budgeting may be described as the process used to determine the Town’s long-term
infrastructure needs. They are generally broken down on a project basis which describes the scope
and total costs associated with the design, construction, operations, and maintenance of the
project.
The CIP leans heavily upon the Town’s comprehensive and strategic plan. The CIP plays an integral
role in the implementation of the Town’s strategic plan, long-term operating budget, and capital
budget. The flowchart in Figure 1 outlines how the Town’s comprehensive and strategic plan are
essential in successfully creating a capital improvement program.
Figure 4 - Capital Improvement Plan Model (Elmer, 2006)
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Capital Assets by Category
When most people think of the Town’s capital assets, they automatically think of the Westlake
Academy campus. While the campus is certainly a very important and visible asset owned by the
Town, it is but one of many. Included in the assets of the Town are all of the Town’s infrastructure
such as its streets, water and sewer mains, vehicles and other equipment. In preparing this year’s
CIP, the staff utilized our annual audit and the inflationary trends discussed later to estimate the
current value of the Town’s assets. Figure 3 illustrates these values.
Utility
Improvements
31%
Utility Machinery
& Equipment
8%
Roads & Streets
9%
Buildings
45%
All Other
Improvements
1%
Vehicles
2%
Furniture,
Fixtures,
Equipment (FFE)
4%
Capital Assets by Major Category
Figure 5– Capital Assets by Major Category
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Funding Considerations
In all communities the cost associated with capital projects far outweighs the available resources
necessary to pay for them; in short there is not enough money. This requires prioritization of the
projects based upon their perceived impact on the community. Due to the vast number of
individual desires it is near impossible to satisfy everyone and requires a collaborative effort to
create situations where the benefits are shared equitably with community stakeholders. In addition,
dedicated revenues will, in most cases, determine which projects get funded. For example, the
Utility Fund may only contribute towards capital projects that improve water and wastewater
projects.
Sources of Funding
There are four primary funding sources for capital improvements: revenue sources such as sales,
hotel/motel and property taxes (cash funded), state/federal funding through public grants, private
funding via developmental impact fees or charitable donations and issuance of bonds. The
proposed projects in this CIP rely on bond proceeds and other revenues in the Governmental and
Enterprise Funds as well as contributions from corporate partners for funding. The following table
illustrates the anticipated funding sources for the funded portion of this CIP:
How Inflation Impacts the CIP
Inflation is defined as a rise in the price of all goods and services over time. This implies that the
purchasing power, or value, of currency will decline in the future relative to costs. Therefore, more
money will be required to fund CIP related expenditures and must be accounted for. To measure the
impact of inflation, the federal government records current rates and creates indexes to track
inflation over time.
Similarly, the Municipal Cost Index (MCI) was created by the publication American City & County to
illustrate how inflation affects costs specific to municipal service provision, including construction
costs. AC&C’s website explains that, “the MCI draws on the monthly statistical data collected by the
U.S. Departments of Commerce and Labor as well as independently compiled data to project a
composite cost picture for the municipal budget officer or operating department manager.
Figure 6 - Municipal Cost Index (1990 - 2011)
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The composite index is adjusted by changes in the cost of materials and supplies, wages and
contracted-for services. It is a weighted average of the more detailed price indexes measuring
consumer cost fluctuations, industrial commodity wholesale prices, and construction contract costs.
Figure 7 - Municipal Cost Index - 12 mo. Average % Change
Figure 5 depicts the 12-month rolling average percentage change in the MCI. Notice that a positive
slope indicates that the MCI is increasing at an increasing rate, while negative slopes still indicate a
positive increase, but at a lesser rate. While no predictor of future changes in the economy is ever
certain, a common and reliable method for estimating these changes utilizes the average
percentage change over time to estimate future long-term trends. The average percentage change
across all years in the MCI is 2.78% (represented by the dark trend line).
Figure 8 - Municipal Cost Index Analysis
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MCI 12 Month Rolling Average of Percent Change
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Recent Percent Change Compared to Average
Average 2010 Monthly % Change 2011 Monthly % Change
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Similar to stock markets which have historically averaged 10% returns, this average is made up of
individual fluctuations that vary greatly. Figure 6 above utilizes statistical regression analysis to
provide the thresholds for these percentage changes in any given month. In other words, 95% of
the time, the average inflation for municipal costs will fall within this range. Like many other similar
economic trends, recent months have fallen outside the norm which is typical during a recession or
post-recessionary period.
This data is important in calculating the Town’s future liability; by utilizing these inflation trends to
calculate future capital replacement costs we can determine how ‘waiting’ a year or more impacts
the total project cost. Most are aware of the benefits of compounding when it comes to investing.
Unfortunately, this same principle works in reverse as inflation causes costs to compound higher
over time.
Conclusions
Capital Improvement Plans play an integral role in helping a municipality reach its stated strategic
objectives. Equally important to the capital project development process are funding and economic
considerations. Prudent financial stewardship should be based on cost minimization and long-range
strategic capital preservation. While there are many methods for funding capital projects,
consideration to who benefits from the project, the life of the capital asset and the affordability of
the funding method are all important factors to consider.
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Capital Improvement Plan
The five year Capital Improvement Plan for 2012 through 2017 presents the Town’s plan for
infrastructure development and improvements. On September 12, 2011, the Town Council adopted
the first year of the plan (2011/12) as part of the annual budget process. The remaining five years
are recommended as a plan for future town infrastructure development and improvement.
The five year Capital Improvement Plan is evaluated annually by the Town leadership to determine
the financial availability of resources for design, construction, operations, and maintenance. The
following chart provides a graphical comparison of the previous capital improvement plans.
Figure 9 - Funded CIP 2002 - 2012
As can be seen from the graphic above, the majority of capital improvements in Westlake have been
un-funded. Several of these projects such as the permanent fire station and municipal complex are
multi-million dollar projects that have been carried forward since the Academy Complex was
established.
$0 $5 $10 $15 $20 $25 $30 $35 $40 $45
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
Millions
Funded Capital Improvement Plans 2002 - 2012
Funded Un-Funded
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Recently Completed Projects
The following projects have been completed within the last year:
Mahotea Boone Reconstruction and Drainage – The Mahotea Boone street improvement
project was completed in August of 2011, the total project cost approximately $88,000 ($12,000
under budget).
Aspen Lane Reconstruction and Drainage – The Aspen Lane street improvement project was
completed in August of 2011 at a cost of $214,000 ($2,000 under budget).
Deloitte Vehicular Entry – This project created a vehicular entry point on the West side of the
Deloitte Campus that connects to Ottinger Road. The project also included overlay and
enhancements to Ottinger Rd. approaching the new entry on both the north and south sides. The
project was completed in July of 2011at a total cost of $508,000 and was funded by the developer
agreement.
Westlake Academy New North Drive & Ottinger Rd. Improvements – This project provided
lane adjustments/improvements to the north and south vehicular entries on Ottinger Rd. at
Westlake Academy. The project was completed in January; the total cost of $763,000 was funded
by the Deloitte/Hillwood developer agreement.
Westlake Academy Dining Hall Expansion – Due to an increase in the number of students
attending the Westlake Academy, the Council authorized the expansion of the current dining hall.
The project retrofitted an adjacent classroom to accommodate the room’s use for meals as well as
created “flex-space” for use during non-meal periods. The project was completed in the Fall of 2011
at a total cost of $78,000 ($62,000 under budget).
Current Project Update by Category
The following projects are currently in progress or are scheduled to begin within the next six
months:
Transportation
FM1938 Streetscape Project - The FM1938 streetscape project has been on-going since FY 08/09;
the total amount expended this fiscal year will be approximately $1,155,155. A large portion of this
amount will go towards the decorative concrete stamping that was recently completed on the
finished retaining walls and is underway at each intersection. This project is planned to continue
through FY 2013/2014.
J.T. Ottinger/Dove Road Intersection & Improvements - The intersection at J.T. Ottinger & Dove
Road is currently in the process of being re-designed to improve traffic flow and address safety
concerns. This project is part of the Hillwood Developer agreement and will be funded through
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contributions and bonds. The total cost of the project is estimated at $1.9M; approximately $215k
has been spent to date. The project is scheduled for completion in FY 12-13.
Street Survey – In FY 10/11 the Town Council approved a street survey project that will provide
valuable information regarding the current condition and usage levels on each of our major streets
and thoroughfares. The project has cost $30,000 to-date and is estimated to cost an additional
$50,000 in FY 11/12.
SH 114/Hwy 170 Enhancements - This project is a cooperative effort between Westlake, Trophy
Club, and Roanoke consisting of the design and construction of landscape and hardscape
improvements to the SH 1170 & 114 interchange to include plantings, painting, and entry
monuments. A total of $7,500 was spent in FY 10/11 for engineering-related costs. The project is
still in the planning & design stage, total future costs are estimated at approximately $3M; funding
participation is anticipated to be 1/3 from each party.
Stagecoach Hills Reconstruction & Drainage - This project will provide drainage and road
improvements along Stagecoach Hills. The project has an estimated total cost of $499k and is
scheduled for completion in FY 11-12. The project is bond-funded.
N. Roanoke Rd. Reconstruction & Drainage - This project will provide drainage and road
improvements along Roanoke Road North of Hwy 170. The project has an estimated total cost of
$196k and is scheduled for completion in FY 11-12. The project is bond-funded.
Dove Rd. Creek Crossing and Dove Rd. / N. Pearson Ln. Intersection Improvements – This
project will provide major improvements to the creek crossing on Dove between Ottinger Rd. and
Pearson Ln. The project will also make lane adjustments and intersection improvements to the
intersection at Dove Rd. and N. Pearson Ln. It will also provide infrastructure for a pedestrian trail.
The project costs have been estimated by Hillwood and are funded by the developer agreement.
This project is estimated at $1.5M and will be completed by January of 2013.
Dove/Ottinger Landscaping
As part of the recent developer agreement with Hillwood and Deloitte, $800,000 has been allocated
for all landscaping pertaining to the Dove Road and Ottinger Road reconstruction projects. These
funds will be allocated as necessary as each phase of the project is completed.
Dove & Randol Mill Traffic Circle
An engineering study is currently underway at the intersection of Dove and Randol Mill that will
examine the viability of a traffic circle. The cost of the study has already been approved for funding
however, the remainder of the project (currently estimated at $2M) remains unfunded.
Utilities
TRA Assumption of N-1 Sewer Line – The Town is preparing to transfer the repair and
maintenance responsibility of the sewer main to the TRA. As part of the agreement with TRA, the
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Town must install metering apparatus and other necessary infrastructure at the “in-flow” point. The
project is estimated to cost $127,000 with completion scheduled for the Fall of 2012.
N-1 Sewer Line Transfer – Inflow & Infiltration Repairs – The Town is preparing to transfer the
repair and maintenance responsibility of the sewer main to the TRA. As part of the agreement with
TRA, the Town must first conduct repair and maintenance on the existing line; the project has cost
$35,000 year-to-date and is estimated to cost an additional $86,000 in FY 11/12 with completion
scheduled for Fall of 2012.
Stagecoach Hills Waterline Connection – The Town is in the process of completing a major utility
enhancement to the Stagecoach Hills subdivision including installation of a 20” water main and
repair/replacement of existing water lines. The first phase of the project which has been completed
over the past three years has cost a total of $245,000. The second phase will begin in FY 11-12 and
is estimated to cost an additional $365,000; the project will be completed by the Fall of 2012.
Parks & Recreation
Trail – Westlake Academy to Vaquero Underpass – This project is planned for inclusion in the
developer agreement that covers Ottinger and Dove road improvements and will be funded and
completed simultaneously with these projects per the developer agreement. The current estimated
project cost is $640,000.
Trail – Intra-city connection project at 114/Solana – This project is a cooperative effort
between Westlake, Trophy Club, and Southlake consisting of the design and engineering of an intra-
city trail system. Westlake’s portion of the engineering/design costs is estimated at $15,000.
Construction and landscaping cost estimates have not yet been completed. Funding participation is
anticipated to be 1/3 from each party.
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Vehicles & Equipment
Vehicles and equipment represent approximately 6% of the Town’s assets or roughly $3.4M. While
the current CIP does not contain any proposals for vehicle or equipment replacement, it is important
to note that of the seven vehicles (including a utility truck) the Town currently owns, three are
completely depreciated and three more will become completely depreciated within the next five
years. Similarly, of the fourteen FF&E asset groups, eight are currently fully depreciated and the
remainder will be within the next five years. Whether or not an asset has been fully depreciated
does not by itself warrant the need to replace it, however, depreciation does serve as an indicator
that the likelihood the asset will need to be replaced in the near future is fairly high.
The Town maintains a General Maintenance & Replacement Fund and is working towards funding
annually for any replacement items needed in subsequent years. The estimated FY 11-12 year-end
fund balance is $764,000.
Table 2 - Vehicle & Equipment Replacement Values & Depreciation (original audited values - adjusted for inflation)
Type of Asset
Current
Replacement
Value
# of
Assets
# Fully
Depreciated
# Depreciating over
Next 5 Years
Furniture, Fixtures &
Equipment (FFE) $2,246,443 14 8 6
Vehicles $1,207,901 6 2 3
20
Parks & Recreation
The Parks & Recreation Department is
responsible for maintaining the Town’s parks
and trails. The Town of Westlake provides
residents with one Town park which is located
near the Glenwyck subdivision.
The Town also maintains several trails located
near the Glenwyck and Vaquero subdivisions.
While many more trails have been discussed,
no funding has been provided in recent years.
In recent resident surveys parks and trails have
consistently rated as high priority/low
satisfaction items suggesting a need for
improvement. One of the goals of the current CIP is to begin creating the trails that will provide
connectivity from the Town’s West side to its Eastern limits as well as interconnectivity with
neighboring jurisdiction’s trail systems.
Funded Projects
Trail –114/Solana ($15k) Trail –WA to Vaquero Underpass ($640k)
Trail – 114/Solana
This project is an intra-city effort between Westlake, Trophy Club, and Southlake consisting of the
design and engineering of an interconnected trail system that will serve residents of all three
communities. The current funding amount allocated will cover the initial design cost.
Trail - WA to Vaquero Underpass
This project will provide east to west interconnectivity within the Westlake trail system by
connecting the Academy to the Vaquero trail where it currently terminates at the underpass on
Dove Rd.
Unfunded Projects
Cemetery Improvements ($345k)
Park Improvements ($858k)
Trail – Aspen L. Connection Project
($273k)
Trail – WA to Cemetery ($276k)
Trail – Westlake Parkway ($270k)
21
Cemetery Improvements
These improvements will consist of a wrought iron and stone fence on the south side of the
property. Also includes section markers, roadways and landscaping. Based on current funding
sources, this project will be dependent upon the future sale of plots.
Park Improvements
Purchase of playground equipment, benches and trail head structures to be located along the
current GlenWyck Farms and Terra Bella trail systems. This project would include additional features
along FM 1938 trail, i.e. park benches, trash cans, stretching stations, mile markers and way finding
signs etc. It also provides a trail head and facilities at the cemetery.
Trail – Aspen Ln. Connection Project
This project will provide connectivity from the trail that will run along Dove to a new trail along
Pearson to the South towards Keller's future trail system.
Trail – WA to Cemetery
This project will provide a scenic trail from the Academy complex to the Town Cemetery.
Trail – Westlake Parkway
This trail project will provide pedestrian access from Trophy Club to the Fidelity Campus. The
project is designed to connect the existing trail systems North of 114 at Westlake Parkway to the
trails and sidewalks on the Fidelity campus.
22
Project P1: 410.42
Trail – 114/Solana
Total Project Cost: $ 15,000
Funding Status:
This project is a cooperative effort between Westlake, Trophy Club, and Southlake consisting of the
design and engineering of an intra-city trail system. The engineering/design costs are estimated at
$45,000. Construction and landscaping cost estimates have not yet been completed. Funding
participation is anticipated to be 1/3 from each party.
Approved
Operating Budget Impact: There is minimal impact to operating costs created by these projects in
the form of landscape and irrigation.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 1,500
Debt Service $ 0
Funding Sources for This Project:
Funding Source
Capital Projects Fund $ 15,000
Projected Amount
Un-identified $ TBD
Project Timeline:
Begin Date FY 11-12
Completion Date FY 12-13
23
Project P2: 410.45
Trail – Westlake Academy to Vaquero Underpass
Total Project Cost: $ 640,000
Funding Status:
This project will provide east to west interconnectivity within the Westlake trail system by
connecting the Academy to the Vaquero trail where it currently terminates at the underpass on
Dove Rd. The project has been included in the Hillwood developer agreement.
Approved
Operating Budget Impact: There is minimal impact to operating costs created by these projects in
the form of landscape and irrigation.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 1,500
Debt Service $ 0
Funding Sources for This Project:
Funding Source
Contribution $ 640,000
Projected Amount
Project Timeline:
Begin Date FY 11-12
Completion Date FY 12-13
24
Project P3: Unassigned
Cemetery Improvements
Total Project Cost: $ 344,800
Funding Status:
This project will emphasize general beautification of the Town cemetery through landscaping and
facilities. These improvements will consist of section markers, roadways and landscaping. The
project also anticipates construction of a trail head and rest station to accommodate the future
Academy/Cemetery trail.
Not Approved
Operating Budget Impact: There is no additional impact to operating costs created by these
projects.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 0
Debt Service $ 0
Funding Sources for This Project:
Funding Source
Un-identified $ 344,800
Projected Amount
Project Timeline:
Begin Date FY 14-15
Completion Date FY 16-17
25
Project P4: Unassigned
Trail – Aspen Lane Connection Project
Total Project Cost: $ 273,600
Funding Status:
This project will provide connectivity from the trail that will run along Dove to a new trail along
Pearson to the South towards Keller's future trail system.
Not Approved
Operating Budget Impact: There is minimal impact to operating costs created by these projects in
the form of landscape and irrigation.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 12,000
Debt Service $ 0
Funding Sources for This Project:
Funding Source
Un-identified $ 273,600
Projected Amount
Project Timeline:
Begin Date FY 14-15
Completion Date FY 14-15
26
Project P5: Unassigned
Trail – Westlake Academy to Cemetery
Total Project Cost: $ 276,100
Funding Status:
This project will install a scenic trail from the Westlake Academy campus to the Town cemetery.
Not Approved
Operating Budget Impact: There is minimal impact to operating costs created by these projects in
the form of landscape and irrigation.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 12,000
Debt Service $ 0
Funding Sources for This Project:
Funding Source
Un-identified $ 276,100
Projected Amount
Project Timeline:
Begin Date FY 16-17
Completion Date FY 16-17
27
Project P6: Unassigned
Park Improvements
Total Project Cost: $ 857,780
Funding Status:
This project encompasses the purchase of playground equipment, benches and trail head structures
to be located along the current GlenWyck Farms and Terra Bella trail systems. This project would
include additional features along FM 1938 trail, i.e. park benches, trash cans, stretching stations,
mile markers and way finding signs etc. Park Improvements also include an allocation of
approximately $200,000 to create a primitive trail head on the Southeast corner of the cemetery
property (primitive parking, restroom and water fountain).
Not Approved
Operating Budget Impact: There is minimal impact to operating costs created by these projects in
the form of landscape, irrigation and maintenance.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 4,000
Debt Service $ 0
Funding Sources for This Project:
Funding Source
Un-identified $ 857,780
Projected Amount
Project Timeline:
Begin Date FY 12-13
Completion Date FY 16-17
28
Project P7: Unassigned
Trail – Westlake Parkway
Total Project Cost: $270,600
Funding Status:
This project will install a scenic trail from the Westlake Academy campus to the Town cemetery.
Not Approved
Operating Budget Impact: There is minimal impact to operating costs created by these projects in
the form of landscape and irrigation.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 12,000
Debt Service $ 0
Funding Sources for This Project:
Funding Source
Un-identified $ 270,600
Projected Amount
Project Timeline:
Begin Date FY 12-13
Completion Date FY 12-13
29
Public Facilities
Currently, The Town of Westlake owns and
operates three facilities: the Westlake
Academy, the temporary buildings that
house our emergency services personnel and
equipment, and the Parchment house which
is currently being utilized for storage. The
Town also leases approximately 12,000
square feet of office space.
This Capital Improvement Plan proposes
increasing the number of buildings on the
Westlake Academy campus as well as
providing a new municipal building for staff
and community events. The rationale for
these proposals is discussed in greater detail
in the project detail sheets.
Unfunded Projects
Westlake Academy Expansion (TBD)
Westlake Administration & Civic Center
($3.5M)
Fire Station ($5.1M)
WA – Cover Existing Walkway ($270k)
WA – W. Parking Improvements ($115k)
Westlake Academy Expansion
The Westlake Academy Administration and Board of Trustees are currently evaluating several
campus expansion options. The current facilities option developed by Project Management Services
Inc. identifies six separate facilities at an estimated cost of $15.1M. A needs analysis is currently
being conducted that will identify and prioritize future facility needs and provide a Master Plan.
Westlake Administration & Civic Center
This project proposes the construction of a purpose-built municipal administration and civic center.
The future building will offer an expanded area for public meetings and the municipal court
operations.
Fire Station
This facility is proposed as a permanent structure to replace the temporary buildings currently
utilized by the Town’s emergency personnel. The project will provide a 12,000 square foot fire
station including four bays, sleeping area, meeting room, kitchen, storage and two offices.
WA – Cover Existing Walkway
This project will provide an all-weather covering for the existing walkway from Pod D to the north
entrance of the Sam and Margaret Lee Arts & Science Center.
30
WA – W. Parking Improvements
This project will bring the Northwest parking area up to code with the Town’s ordinances by creating
medians and other improvements.
Table 3 - Facilities Current Replacement Value (original audited values - adjusted for inflation)
Figure 10 - Facilities Assets: Percentage of Total
Type of Asset
Current
Replacement
Value
# of
Assets
# Fully
Depreciated
# Depreciating over
Next 5 Years
Buildings $28,068,862 8 0 1
55%
45%
All Other Assets Facilities
Facility Assets
31
Projects F1-F6: Unassigned
Westlake Academy Campus Expansion
Total Project Cost: TBD
Funding Status:
The Town Council is currently evaluating several Academy expansion plans; each plan presents
unique facility requirements. A facilities master plan for the Academy Campus is currently being
developed; this plan will identify and prioritize each building currently being contemplated and will
provide costs and construction time frames for each.
Not Approved
32
Project F7: Unassigned
Westlake Administration & Civic Center
Total Project Cost: $3,486,193
Funding Status:
A location for the 12,000 sq. ft. facility has yet to be identified. The building will house the Town’s
administrative staff and Municipal Court. The building will also provide flexible meeting space for
community events and affiliated groups.
Not Approved
Operating Budget Impact: This project, as proposed, will cause a short-term increase in the annual
operating costs (the difference between the current lease amount and projected operating costs).
However, the annual debt service and operations are projected to reach a break-even point within
the next ten years and will have a net benefit for the remainder of the life of the building.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 47,000
Debt Service $182,000
Funding Sources for This Project:
Funding Source
*Bond Proceeds $3,486,193
Projected Amount
Governmental Funds $0
* These bonds are backed by property taxes. However, no increase in the current property tax rate
is anticipated. As noted above, the annual operating costs are substantially similar to the amount
spent on the leased space at Solana.
33
Project F8: Unassigned
Fire Station
Total Project Cost: $5,170,560
Funding Status:
This facility is proposed as a permanent structure to replace the temporary buildings currently
utilized by the Town’s emergency personnel. The project will provide a 12,000 square foot fire
station including four bays, sleeping area, meeting room, kitchen, storage and two offices.
Not Approved
Operating Budget Impact: The new facility will require significant operating and debt service
funding on an annual basis. A location for the proposed building has yet to be identified.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 50,000
Debt Service $331,500
Funding Sources for This Project:
Funding Source
*Bond Proceeds $5,170,560
Projected Amount
* The proposed bonds would be backed by a property tax pledge.
Project Timeline:
Design Oct. 2014 – Jan. 2015
Pre-Construction Jan. 2015 – Aug. 2015
Construction Aug.2015 – Jul. 2016
Occupancy August 2016
34
Project F9: Unassigned
Westlake Academy – Cover Existing Walkway
Total Project Cost: $270,275
Funding Status:
This project will provide an all-weather covering for the existing walkway from Pod D to the north
entrance of the Sam and Margaret Lee Arts & Science Center. The estimated cost is $270,275 and
scheduled completion date is FY 15/16.
Not Approved
Operating Budget Impact: This project does not have an identified funding source, therefore the
full impact to the annual operating budget is unknown (debt service costs must be established).
However, on-going maintenance costs for the project will be less than $1,000 annually.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $1,000
Debt Service $0
Funding Sources for This Project:
Funding Source
Un-identified $270,275
Projected Amount
Project Timeline:
Begin Date FY 15-16
Completion Date FY 15-16
35
Project F10: Unassigned
Westlake Academy – West Parking Improvements
Total Project Cost: $115,500
Funding Status:
This project will bring the Northwest parking area up to code with the Town’s ordinances by creating
medians and other improvements.
Not Approved
Operating Budget Impact: The operating impact of this project is minimal; some crack sealing and
utility usage will occur on an annual basis.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $2,500
Debt Service $0
Funding Sources for This Project:
Funding Source
Un-identified $115,500
Projected Amount
Project Timeline:
Begin Date FY 14-15
Completion Date FY 14-15
36
Transportation
One of the major concerns for any
municipality is its infrastructure of
streets. With the approval of the
previous year’s CIP and
accompanying bond issuance, the
Council recently addressed many of
the most pressing street
maintenance concerns in Westlake;
this type of commitment is essential
to maintain these valuable Town
assets.
Funded Projects
FM 1938 Streetscape/Wayfinding ($4.5M)
J.T. Ottinger/Dove Intersection & Remaining
Improvements ($2M)
Street Survey ($80k)
SH 114/Hwy 170 Enhancements ($1.1M)
Stagecoach Hills ($498k)
N. Roanoke Rd. ($195k)
S. Roanoke Rd. ($455k)
Sam School Rd. ($216k)
E. Dove Rd. Vaquero to Terra Bella ($626k)
Dove/Ottinger Landscaping ($800k)
Creek Crossing & Dove/Pearson Intersection
($1.5M)
WA North Driveway Lighting ($40k)
FM 1938 Streetscape/Wayfinding
Project consists of the design and construction of landscape and hardscape improvements to the FM
1938 corridor from SH 114 south to Randol Mill Road, including sidewalks, trailheads, signage, rest
areas, plantings, entry monuments. The Town is required to install sidewalks on the west side of FM
1938 from Dove to SH 114 per the Fidelity developer's agreement at our cost. Utility relocations will
be necessary to accommodate construction, including adjusting manholes, fire hydrants, valves and
meters as necessary. Maintenance is for irrigation only.
JT Ottinger / Dove Intersection & Remaining Improvements
Re-alignment of Dove/JT Ottinger intersection to improve traffic and pedestrian safety. The
realignment of this intersection will also include construction of a pedestrian trail. The project will
provide stabilization of road subgrade and 6" of asphalt to approximately 5,000 LF of Dove and
Ottinger Roads and replace/improve culverts and ditches. Project improvements will cover portions
of Dove and Ottinger that are not included in the other Hillwood Developer Agreement funded
projects. The project will be funded with bonds, Capital Projects Fund balance and Contributions.
37
Street Survey
The Street Survey will evaluate the current status of streets and thoroughfares within Westlake's
Town limits. This information will be used to establish a prioritization for repairs and replacements
as well as further definition of future standards of construction and repair.
SH 114/Hwy 170 Enhancements
This project would be a cooperative effort between Westlake, Trophy Club, and Roanoke consisting
of the design and construction of landscape and hardscape improvements to the SH 1170 & 114
interchange to include plantings, painting, and entry monuments. Maintenance is for irrigation only.
Stagecoach Hills Street Reconstruction & Drainage
The project will provide stabilization of road subgrade and 2" of asphalt to the approximate 4,500 LF
of pavement in the Stagecoach Hills Subdivision and replace/improve culverts and ditches.
North Roanoke Road Reconstruction & Drainage (Hwy 170 North to Town Limits)
The project will provide stabilization of road subgrade and 6" of asphalt to approximately 750 LF of
Roanoke Road and replacement of a narrow bridge at a 60" drainage structure.
S. Roanoke Road Reconstruction & Drainage
The project will provide stabilization of road subgrade and 6" of asphalt to approximately 4,000 LF of
Roanoke Road and replace/improve culverts and ditches. Project improvements will be from
Highway 170 south to the Town Limits.
Sam School Road Reconstruction & Drainage
The project will provide stabilization of road subgrade and 6" of asphalt to approximately 2,000 LF of
Sam School Road and replace/improve culverts and ditches.
E. Dove Road Reconstruction & Drainage (Vaquero to Terra Bella)
The project will provide stabilization of road subgrade and 6" of asphalt to approximately 6,500 LF of
Dove Road from Vaquero to Terra Bella and replace/improve culverts and ditches. This project will
also include construction of a pedestrian trail from FM 1938 to the Glenwyck Farms.
Dove/Ottinger Landscaping
As part of the recent developer agreement with Hillwood and Deloitte, $800,000 has been allocated
for all landscaping pertaining to the Dove Road and Ottinger Road reconstruction projects. The
entire amount is funded through contributions from the Hillwood developer agreement.
Creek Crossing & Dove/Pearson Intersection
The project will provide road and bridge enhancements on Dove Road at the creek overpass
between JT Ottinger Road and N. Pearson Lane. The project will also make lane adjustments and
intersection improvements to the intersection at Dove Rd. and N. Pearson Ln. The entire project will
be funded through contributions from the Hillwood developer agreement.
Westlake Academy North Driveway Lighting
The project will provide street-level lighting for the new north entry at Westlake Academy.
38
Unfunded Projects
Dove & Randol Mill Traffic Circle ($2M)
J.T. Ottinger N. of WA ($560k)
Wyck Hill Resurface ($52k)
Pearson Lane ($370k)
Dove & Randol Mill Traffic Circle
An engineering study is currently underway at the intersection of Dove and Randol Mill that will
examine the viability of a traffic circle. The cost of the study has already been approved for funding
however, the remainder of the project (currently estimated at $2M) remains unfunded.
J.T. Ottinger Rd. N. of WA
The project will provide stabilization of road subgrade and 7" of asphalt to approximately 4,000 LF of
Ottinger Road (from Westlake Academy to SH 170) and replace/improve culverts and ditches.
Wyck Hill Resurface
The project will provide asphalt pavement resurfacing to approximately 1,000 LF of Wyck Hill.
Pearson Lane
The project will provide stabilization of road subgrade and 5" of asphalt to approximately 1,300 LF of
Pearson Lane and replace/improve culverts and ditches.
Table 4 - Transportation Asset Values & Depreciation (original audited values - inflation-adjusted)
Type of Asset
Current
Replacement
Value
# of
Assets
# Fully
Depreciated
# Depreciating over
Next 5 Years
Roads & Streets $5,510,005 27 14 0
90%
10%
Transportation
Assets
All Other Assets Transportation
Figure 11- Transportation Assets: Percentage of Total
39
Figure 12 - Pavement Condition Over Time (Lazarus, 2007)
Figure 10 above illustrates the exponential increase in the cost of street maintenance caused when
these projects go unfunded for too long. While this graph applies to roadways that are designed for
20 years of service, the ratios are applicable to shorter-life surfaces as well.
40
Project T1: 410.20
FM 1938 Streetscape/Wayfinding
Total Project Cost: $ 4,547,155
Funding Status:
Project consists of the design and construction of landscape and hardscape improvements to the FM
1938 corridor from SH 114 south to Randol Mill Road, including sidewalks, trailheads, signage, rest
areas, plantings, entry monuments. The Town is required to install sidewalks on the west side of FM
1938 from Dove to SH 114 per the Fidelity developer's agreement at our cost. Utility relocations will
be necessary to accommodate construction, including adjusting manholes, fire hydrants, valves and
meters as necessary. Maintenance is for irrigation only. The estimated completion date of this
project is FY 2014/2015.
Approved
Operating Budget Impact: This project will have minimal impact on the Town’s annual operating
budget. The annual operating costs for this project will consist of landscape maintenance and minor
repairs to sidewalks and other Town-owned assets associated with the project.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 5,000
Estimated Debt Service $ 58,500
Funding Sources for This Project:
Funding Source
Contributions $ 972,000
Projected Amount
Capital Projects Fund $ 3,575,155
Estimated Expense thru FY 10/11: $ 592,877
41
Project T2: 410.25
J.T. Ottinger/Dove Intersection & Remaining
Improvements
Total Project Cost: $ 1,906,335
Funding Status:
This project is designated within the Hillwood developer agreement. The project will reconstruct
the intersection at Ottinger and Dove Rd. to enhance traffic flow to address safety concerns. A trail
will be added to improve connectivity.
Approved
Operating Budget Impact: This project will have minimal impact on the Town’s annual operating
budget. The annual operating costs for this project will consist of surface maintenance utilizing
periodic crack sealing.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 1,500
Estimated Debt Service $ 87,062
Funding Sources for This Project:
Funding Source
Contributions $ 529,971
Projected Amount
Capital Projects Fund $ 852,004
*Bond Proceeds $ 524,360
*These bonds are backed by a property tax pledge and will be supported by the ad valorem property
tax.
Project Timeline:
Begin Date FY 11-12
Completion Date FY 12-13
Estimated Expense thru FY 10/11: $ 3,940
42
Project T3: 410.20
Streets Survey
Total Project Cost: $ 80,000
Funding Status:
The Street Survey will evaluate the current status of streets and thoroughfares within Westlake's
Town limits. This information will be used to establish a prioritization for repairs and replacements
as well as further definition of future standards of construction and repair.
Approved
Operating Budget Impact: This project will have minimal impact on the Town’s annual operating
budget. The annual operating costs for this project will consist of landscape maintenance and minor
repairs to sidewalks and other Town-owned assets associated with the project.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 0
Estimated Debt Service $ 5,040
Funding Sources for This Project:
Funding Source
*Bond Proceeds $ 80,000
Projected Amount
*These bonds are backed by a property tax pledge and will be supported by the ad valorem property
tax.
Estimated Expense thru FY 10/11: $ 29,355
43
Project T4: 410.30
SH 114/Hwy 170 Enhancements
Total Project Cost: $ 1,079,900
Funding Status:
This project would be a cooperative effort between Westlake, Trophy Club, and Roanoke consisting
of the design and construction of landscape and hardscape improvements to the SH 1170 & 114
interchange to include plantings, painting, and entry monuments. Maintenance is for irrigation only.
Project costs are estimated to be $3,000,000 for construction and $200,000 for engineering design.
Funding participation is anticipated to be 1/3 from each party.
Approved
Operating Budget Impact: This project will have minimal impact on the Town’s annual operating
budget.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 0
Estimated Debt Service $ 0
Funding Sources for This Project:
Funding Source
Capital Projects Fund $ 1,407,900
Projected Amount
*Bond Proceeds $ 672,000
*These bonds are backed by a property tax pledge
and will be supported by the ad valorem property
tax.
Project Timeline:
Begin Date FY 10-11
Completion Date FY 14-15
Estimated Expense thru FY 10/11: $ 7,500
44
Project T5: 410.31
Stagecoach Hills St. Reconstruction & Drainage
Total Project Cost: $ 498,900
Funding Status:
This road improvement project will replace the culvert, re-stabilize and overlay approximately 4,500
linear feet of Stagecoach Hills Street.
Approved
Operating Budget Impact: This project will have minimal impact on the Town’s annual operating
budget. The annual operating costs for this project will consist of surface maintenance utilizing
periodic crack sealing.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 5,000
Estimated Debt Service $ 22,100
Funding Sources for This Project:
Funding Source
*Bond Proceeds $ 498,900
Projected Amount
*These bonds are backed by a property tax pledge
and will be supported by the ad valorem property tax.
Project Timeline:
Begin Date FY 10-11
Completion Date FY 11-12
Estimated Expense thru FY 10/11: $ 7,220
45
Project T6: 410.32
N. Roanoke Road Reconstruction & Drainage
Total Project Cost: $ 195,790
Funding Status:
This road improvement project will re-stabilize and overlay approximately 750 linear feet of
Roanoke Rd. from Hwy 170 North to the Town limits.
Approved
Operating Budget Impact: This project will have minimal impact on the Town’s annual operating
budget. The annual operating costs for this project will consist of surface maintenance utilizing
periodic crack sealing.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 1,000
Estimated Debt Service $ 12,000
Funding Sources for This Project:
Funding Source
*Bond Proceeds $ 195,790
Projected Amount
*These bonds are backed by a property tax pledge
and will be supported by the ad valorem property tax.
Project Timeline:
Begin Date FY 10-11
Completion Date FY 11-12
Estimated Expense thru FY 10/11: $ 3,347
46
Project T7: 410.34
S. Roanoke Road Reconstruction & Drainage
Total Project Cost: $ 455,900
Funding Status:
This road improvement project will re-stabilize and overlay approximately 4,000 linear feet of
Roanoke Rd. from Hwy 170 South to the Town limits.
Approved
Operating Budget Impact: This project will have minimal impact on the Town’s annual operating
budget. The annual operating costs for this project will consist of surface maintenance utilizing
periodic crack sealing.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 5,000
Estimated Debt Service $ 19,500
Funding Sources for This Project:
Funding Source
*Bond Proceeds $ 455,900
Projected Amount
*These bonds are backed by a property tax pledge
and will be supported by the ad valorem property tax.
Project Timeline:
Begin Date FY 12-13
Completion Date FY 12-13
Estimated Expense thru FY 10/11: $ 2,900
47
Project T8: 410.40
Sam School Road Reconstruction & Drainage
Total Project Cost: $ 216,000
Funding Status:
This road improvement project will re-stabilize and overlay approximately 2,000 linear feet of Sam
School Rd. from Solana to the Town limits.
Approved
Operating Budget Impact: This project will have minimal impact on the Town’s annual operating
budget. The annual operating costs for this project will consist of surface maintenance utilizing
periodic crack sealing.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 2,500
Estimated Debt Service $ 10,725
Funding Sources for This Project:
Funding Source
*Bond Proceeds $ 216,000
Projected Amount
*These bonds will be backed by a property tax
pledge and will be supported by the ad valorem property tax.
Project Timeline:
Begin Date FY 13-14
Completion Date FY 13-14
Estimated Expense thru FY 10/11: $ 0
48
Project T9: 410.41
E. Dove Road Reconstruction & Drainage
Total Project Cost: $ 626,940
Funding Status:
This road improvement project will provide stabilization of road subgrade and 6” of asphalt to
approximately 6,500 linear feet of Dove Rd. from Vaquero to Terra Bella and replace/improve
culverts and ditches. This work will also include construction of a pedestrian trail from FM 1938 to
Glenwyck Farms .
Approved
Operating Budget Impact: This project will have minimal impact on the Town’s annual operating
budget. The annual operating costs for this project will consist of surface maintenance utilizing
periodic crack sealing.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 4,000
Estimated Debt Service $ 39,000
Funding Sources for This Project:
Funding Source
*Bond Proceeds $ 626,940
Projected Amount
*These bonds will be backed by a property tax
pledge and will be supported by the ad valorem
property tax.
Project Timeline:
Begin Date FY 13-14
Completion Date FY 14-15
Estimated Expense thru FY 10/11: $ 800
49
Project T10: 410.45
Dove/Ottinger Landscaping
Total Project Cost: $ 800,000
Funding Status:
This project will be carried out in conjunction with the Hillwood and Deloitte development
agreement to provide for the landscaping aspects of the Ottinger and Dove Road improvements.
Approved
Operating Budget Impact: This project will have minimal impact on the Town’s annual operating
budget. The annual operating costs for this project will consist of landscape maintenance.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 1,500
Estimated Debt Service $ 0
Funding Sources for This Project:
Funding Source
Contributions $ 800,000
Projected Amount
Project Timeline:
Begin Date FY 11-12
Completion Date FY 12-13
Estimated Expense thru FY 10/11: $ 0
50
Project T11: 410.45
Creek Crossing & Dove/Pearson Intersection
Total Project Cost: $ 1,536,348
Funding Status:
This project will fortify the bridge and creek crossing on Dove Rd. between JT Ottinger Rd. and N.
Pearson Ln. The project will also make lane adjustments and intersection improvements to the
intersection at Dove Rd. and N. Pearson Ln. Foresee crack sealing during the 2nd year after
completion. The cost below reflects construction cost estimates from the Hillwood developer
agreement. This project is listed in the Hillwood developer agreement and is funded through
contributions.
Approved
Operating Budget Impact: This project will have minimal impact on the Town’s annual operating
budget. The annual operating costs for this project will consist of surface maintenance utilizing
periodic crack sealing over the bridge area.
Estimated Annual Operating/Debt Service
Costs:
Operating Costs $ 1,500
Estimated Debt Service $ 0
Funding Sources for This Project:
Funding Source
Contributions $ 1,532,725
Projected
Amount
Capital Projects Fund $ 3,623
Project Timeline:
Begin Date FY 10-11
Completion Date FY 11-12
Estimated Expense thru FY 10/11: $ 3,623
51
Project T12: Unassigned
Westlake Academy North Driveway Lighting
Total Project Cost: $ 40,000
Funding Status:
This project will provide street lighting to the new north driveway entrance on the Westlake
Academy Campus. The project is scheduled for completion in FY 11-12.
Approved
Operating Budget Impact: This project will have minimal impact on the Town’s annual operating
budget. The annual operating costs for this project will consist of fixture maintenance and repairs.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 900
Estimated Debt Service $ 0
Funding Sources for This Project:
Funding Source
Capital Projects Fund $ 40,000
Projected Amount
Project Timeline:
Begin Date FY 11-12
Completion Date FY 11-12
Estimated Expense thru FY 10/11: $ 3,623
52
Project T13: 410.44
Dove & Randol Mill Traffic Circle
Total Project Cost: $ 2,034,600
Funding Status:
Reconstruction and reconfiguration of Dove/Randol Mill from a 3-way stop intersection to a traffic
circle to improve traffic safety. The Council has approved $15,000 of funding for an engineering
study, the balance of the project (estimated at $2M) remains unfunded.
Not Approved
Operating Budget Impact: This project will have minimal impact on the Town’s annual operating
budget. The annual operating costs for this project will consist of surface maintenance utilizing
periodic crack sealing.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 2,500
Estimated Debt Service $ 0
Funding Sources for This Project:
Funding Source
Capital Projects Fund $ 15,000
Projected Amount
Unfunded $ 2,019,600
Project Timeline:
Begin Date FY 11-12
Completion Date FY 13-14
Estimated Expense thru FY 10/11: $ 0
53
Project T14: Unassigned
(N.) J.T. Ottinger Reconstruction & Drainage
Total Project Cost: $ 556,500
Funding Status:
The project will provide stabilization of road subgrade and 7" of asphalt to approximately 4,000 LF
of Ottinger Road (from Westlake Academy to SH 170) and replace/improve culverts and ditches.
Anticipate crack sealing during the 2nd year after completion. This project is not a candidate for
Tarrant County participation. Consistent with 2011 Graham Pavement Evaluation Study.
Not Approved
Operating Budget Impact: This project will have minimal impact on the Town’s annual operating
budget. The annual operating costs for this project will consist of surface maintenance utilizing
periodic crack sealing.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 2,500
Estimated Debt Service $ 35,000
Funding Sources for This Project:
Funding Source
Bond Proceeds $ 556,500
Projected Amount
Project Timeline:
Begin Date FY 14-15
Completion Date FY 14-15
Estimated Expense thru FY 10/11: $ 0
54
Project T15: Unassigned
Wyck Hill Resurface
Total Project Cost: $ 52,950
Funding Status:
The project will provide asphalt pavement resurfacing to approximately 1,000 LF of Wyck Hill.
Foresee crack sealing during the 2nd year after completion. This project is not a candidate for
Tarrant County participation. This includes 3rd party construction inspection. Consistent with 2011
Graham Pavement Evaluation Study.
Not Approved
Operating Budget Impact: This project will have minimal impact on the Town’s annual operating
budget. The annual operating costs for this project will consist of surface maintenance utilizing
periodic crack sealing.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 1,500
Estimated Debt Service $ 3,335
Funding Sources for This Project:
Funding Source
Bond Proceeds $ 52,950
Projected Amount
Project Timeline:
Begin Date FY 15-16
Completion Date FY 15-16
Estimated Expense thru FY 10/11: $ 0
55
Project T16: Unassigned
Pearson Lane Reconstruction & Drainage
Total Project Cost: $ 370,750
Funding Status:
The project will provide stabilization of road sub grade and 5" of asphalt to approximately 1,300 LF
of Pearson Lane and replace/improve culverts and ditches. Foresee crack sealing during the 2nd
year after completion. This project is not a candidate for Tarrant County participation. Consistent
with 2011 Graham Pavement Evaluation Study.
Not Approved
Operating Budget Impact: This project will have minimal impact on the Town’s annual operating
budget. The annual operating costs for this project will consist of surface maintenance utilizing
periodic crack sealing.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 2,500
Estimated Debt Service $ 23,300
Funding Sources for This Project:
Funding Source
Bond Proceeds $ 370,750
Projected Amount
Project Timeline:
Begin Date FY 15-16
Completion Date FY 15-16
Estimated Expense thru FY 10/11: $ 0
56
Utilities
The Town of Westlake currently owns a
minimum of approximately $24M of utility fixed
assets. These take the form of water, sewer
and telecommunications duct bank lines. These
assets are initially installed through
development and later transferred to the Town
for upkeep and maintenance.
With the recent completion of the Stagecoach
Hills water main, the Town’s utility infrastructure
is in relatively good shape with no known
deficiencies. The five items that are fully
depreciated are water lines that were
transferred from the City of Keller which may
need replacement in the near future but that are
fully operational now. It should also be noted that the Town is currently engineering a GIS system that will map
all infrastructure; this project provides us the opportunity to review the condition of these assets and their
values which will be revised as necessary.
Funded Projects
TRA Assumption of N1 Sewer Line ($127k)
N-1 Sewer Line Transfer I & I Study/Repairs ($122k)
Stagecoach Hills Waterline Connection ($608k)
Ground Storage Tank ($1.6M)
TRA Assumption of N1 Sewer Line
This project is intended to transfer ownership of a section of sewer line from Westlake and
Southlake to TRA. It includes the design and construction of a metering station with SCADA
equipment at the proposed Town of Westlake "Point of Entry." Westlake will be required to
conduct an extensive inflow and infiltration study and perform repairs (separate capital project).
N-1 Sewer Line Transfer I & I
As a condition of the N-1 sewer line transfer Westlake was required to conduct an extensive inflow
and infiltration study. The study will identify repairs that need to be made.
Stagecoach Hills Waterline Connection
This project will consist of constructing a water line to Stagecoach Hills from the existing pump
station or 20" water line and the replacement of lines within the subdivision itself.
Ground Storage Tank
This project will consist of designing and constructing a new ground storage tank at the
57
existing pump station. We anticipate this tank will be a 1,000,000 gallon tank and will be needed to
augment services once Deloitte has become fully staffed. Maintenance (consisting of inspection and
cleaning) would not be expected until year two. Debt service payments = approximately $170k/yr
for 10 years.
Table 5 - Utility Asset Values & Depreciation (original audited value - inflation-adjusted)
Type of Asset
Current
Replacement
Value
# of
Assets
# Fully
Depreciated
# Depreciating over
Next 5 Years
Utility Improvements $19,247,514 24 5 0
Utility Machinery &
Equipment $5,177,911 7 1 0
Figure 13 - Utility Assets: Percentage of Total
61%
39%
Utility Assets
Total Assets Utilities
58
Project U1: 500.30
TRA Assumption of N-1 Sewer Line
Total Project Cost: $ 127,338
Funding Status:
This project will prepare the sewer line to be transferred from Westlake and Southlake to TRA. The
scope of the project includes the design and construction of a metering station with SCADA
equipment at the Town’s ‘point of entry’ for water and sewer.
Approved
Operating Budget Impact: This project does not affect the on-going operating budget as all future
operating costs will become the responsibility of TRA.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 0
Debt Service $ 0
Funding Sources for This Project:
Funding Source
Utility Fund $ 127,338
Projected Amount
Project Timeline:
Begin Date FY 10-11
Completion Date FY 11-12
Estimated Expense thru FY 10/11: $ 0
59
Project U2: 500.31
N-1 Sewer Line Inflow & Infiltration Repairs
Total Project Cost: $ 122,360
Funding Status:
This project will prepare the sewer line to be transferred from Westlake and Southlake to TRA. The
scope of the project includes making general repairs to the existing sewer lines as required by the
transfer contract with TRA.
Approved
Operating Budget Impact: This project does not affect the on-going operating budget as all future
operating costs will become the responsibility of TRA.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 0
Debt Service $ 0
Funding Sources for This Project:
Funding Source
Utility Fund $ 122,360
Projected Amount
Project Timeline:
Begin Date FY 10-11
Completion Date FY 11-12
Estimated Expense thru FY 10/11: $ 35,467
60
Project U3: 500.32-15 & 500.37
Stagecoach Hills Water Line Connection (Phase I & II)
Total Project Cost: $ 608,699
Funding Status:
This project consists of the installation of a 20” main waterline into the Stagecoach subdivision as
well as repairs to existing lines.
Approved
Operating Budget Impact: This project does not affect the on-going operating budget as repairs or
maintenance on new water lines is extremely rare.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 0
Debt Service $ 0
Funding Sources for This Project:
Funding Source
Utility Fund $ 608,699
Projected Amount
Project Timeline:
Begin Date FY 10-11
Completion Date FY 11-12
Estimated Expense thru FY 10/11: $ 245,324
61
Project U4: 500.36
Ground Storage Tank
Total Project Cost: $ 1,598,414
Funding Status:
This project will increase the capacity at the pump station to respond to and plan for increases in
demand created by development within the Town. The project includes the installation of a 1M
gallon water tank.
Approved
Operating Budget Impact: This project does not affect the on-going operating budget; the annual
debt service will be funded from utility revenues.
Estimated Annual Operating/Debt Service Costs:
Operating Costs $ 500
Debt Service $170,000
Funding Sources for This Project:
Funding Source
Utility Fund $ 77,925
Projected Amount
*Utility Bonds $ 1,520,489
*The ability to create additional indebtedness in the Utility Fund has yet to be determined;
therefore, the funding source for this project is uncertain as of the date of preparation of this CIP
document.
Project Timeline:
Begin Date FY 11-12
Completion Date FY 12-13
62
Works Cited
Elmer, V. (2006). Capital Improvement Plan and Budgets. Berkeley: University of California at
Berkeley.
Lazarus, C. (2007). Public Works. In C. W. Stenberg, & S. L. Austin, Managing Local Government
Services (pp. 201-234). Washington DC: ICMA.