HomeMy WebLinkAbout03-26-12 TC Agenda PacketThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion
of the Town Council Workshop but not prior to the posted start time.
Mission Statement
On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind community
that blends our rural atmosphere with our vibrant culture and metropolitan location.
Westlake, Texas – A Premier Knowledge Based Community
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TOWN OF WESTLAKE, TEXAS
Vision Points
Sense of Place; Leadership; Caring Community; Exemplary Governance; and
Service Excellence
TOWN COUNCIL MEETING
AGENDA
March 26, 2012
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE, 2ND FLOOR
WESTLAKE, TX 76262
COUNCIL CHAMBERS / MUNICIPAL COURT ROOM
Workshop Session: 5 :00 p.m.
Regular Session 6:30 p.m.
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Workshop Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM MARCH 26 , 2012 ,
REGULAR MEETING. (30 min)
4. DISCUSSION ITEMS
a. Presentation regarding the DFW Connector transportation project. (15 min)
b. Review and Discussion of the Capital Improvement Plan (CIP) and Capital
Projects for Completed in FY 10-11 and Planned for FY11-12. (30 min)
c. Review and Discussion of a proposed Agenda Memo and Council Agenda to
integrate the Strategic Issues-focused Governance System (SIGS) into the
agenda process. (45 min)
5. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.072 Deliberations Regarding Real Property – to deliberate the
purchase, exchange, lease or value of real property located at the corner of
Dove and Ottinger Roads.
b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
6. RECONVENE MEETING
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
8. COUNCIL RECAP / STAFF DIRECTION
9. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for
citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council cannot by law take action nor have any discussion or deliberations on any
presentation made to the Council at this time concerning an item not listed on the
Page 3 of 5
agenda. The Council will receive the information, ask staff to review the matter, or an
item may be noticed on a future agenda for deliberation or action.
Arbor Day Proclamation
ICMA Recognition – Council Manager Form of Government
3. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting held on February 27, 2012.
b. Consider approval of Ordinance 678, Amending Chapter 1 General Provisions
by Adding Section 2, Rules Governing the Use of the Westlake Town Seal and
Intellectual Property.
c. Consider approval of Resolution 12-11, Adopting of Performance Indicators for
the Strategy Map from the Strategic Issues-focused Governance System (SIGS).
d. Consider approval of Resolution 12-12, Authorizing a Contract with Bennett-
Benner-Pettit for Preparation of a Campus Master Plan for Westlake Academy.
e. Consider approval of Resolution 12-13, Entering into an Agreement with
Horton Excavating for the Installation of Waterline Improvements on Roanoke
Road to Serve Stagecoach Hills and authorizing the Town Manager to execute the
agreement on behalf of the Town of Westlake.
f. Consider approval of Ordinance 680, Amending Chapter 26, Community
Development, Article II Unified Development Code, Division 2 Authority;
Administrative Procedures, Sec. 26-67(a), Planning and Zoning Commission by
adding an Alternate Member.
g. Consider approval of Resolution 12-14, Appointing an Alternate Member to
serve on the Planning and Zoning Commission.
4. CONSIDER ACCEPTANCE OF THE CERTIFICATION OF UNOPPOSED
CANDIDATES.
5. CONSIDER APPROVAL OF ORDINANCE 679, CANCELING THE MAY 12, 2012,
GENERAL ELECTION DECLARING ONE (1) COUNCIL MEMBER POSITION
VACANT.
6. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.072 Deliberations Regarding Real Property – to deliberate the
purchase, exchange, lease or value of real property located on the corners of
Dove and Ottinger Roads.
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b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
7. RECONVENE MEETING
8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
9. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town
Manager with the requested item and the Town Manager will list it on the agenda. At
the meeting, the requesting Council Member will explain the item, the need for Council
discussion of the item, the item’s relationship to the Council’s strategic priorities, and
the amount of estimated staff time necessary to prepare for Council discussion. If the
requesting Council Member receives a second, the Town Manager will place the item on
the Council agenda calendar allowing for adequate time for staff preparation on the
agenda item.
10. COUNCIL CALENDAR
- Town Offices Closed – Good Friday
April 6, 2012
- Westlake Arbor Day & MasterWorks Concert featuring Payin’ My Dues,
presented by the WPAS - Glenwyck Farms Park
April 7, 2012; 3:00 – 7:00 p.m.
- MasterWorks Concert Series in Solana – Free Outdoor Concert by Zach King
April 12, 2012; 6:00 – 7:00 p.m.
- Alliance Development Forum, Marriott Champions Circle in FW
April 13, 2012; 11:00 a.m. – 1:00 p.m.
- WA Mr. Pink Pageant (Breast Cancer Awareness/Fundraiser)
April 13, 2012; 5:30 – 7:30 p.m.; WA Outdoor Amphitheater
- MasterWorks Concert Series in Solana – Free Outdoor Concert by John Adams
April 19, 2012; 6:00 – 7:00 p.m.
- Jr. High Sports Banquet, WA Gym & Dining Hall
April 20, 2012; 6 – 8:00 p.m.
- Living History Event, “History of the Texas Flag” hosted by the WHPS
April 24, 2012; 7:00 – 8:30 p.m., WA Performance Hall
- WA UNICEF Mural Fundraiser & Auction – WA Gym
April 27, 2012; 6:00 – 10:00 p.m.
- Bandana Bonanza, Westlake Academy Campus
May 5, 2012; 3:00 7:00 p.m.
- Board of Trustees
May 7, 2012
- JV & Varsity Sports Banquet, WA Gym & Dining Hall
May 11, 2012
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- Westlake Historical Marker Presentation Day, hosted by WHPS
May 12, 2012; 2:00 p.m.
- Final MasterWorks Concert Series featuring Vocal Trash, Westlake Academy
Outdoor Amphitheater
May 18, 2012; 7:00 – 8:00 p.m.
- WA PYP Exhibition
May 24, 2012; 9:00 a.m. – 3:30 p.m.
- Council Planning Retreat
May 25, 2012; 12:00 noon to 4:00 p.m.
- Town Offices Closed - Memorial Day
May 28, 2012
- Senior Banquet – location TBA
May 31, 2012; 6:30 – 9:30 p.m.
- 2012 WA Graduation – Hurst Conference Center
June 2, 2012; 2:00 p.m.
11. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle,
March 21, 2012, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government
Code.
_____________________________________
Kelly Edwards, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Town of Westlake
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas
flag; I pledge
allegiance to thee,
Texas, one state under
God, one and
indivisible."
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting held on February 27, 2012.
b. Consider approval of Ordinance 678, Amending Chapter 1 General Provisions by
Adding Section 2, Rules Governing the Use of the Westlake Town Seal and
Intellectual Property.
c. Consider approval of Resolution 12-11, Adopting of Performance Indicators for
the Strategy Map from the Strategic Issues-focused Governance System (SIGS).
d. Consider approval of Resolution 12-12, Authorizing a Contract with Bennett-
Benner-Pettit for Preparation of a Campus Master Plan for Westlake Academy.
e. Consider approval of Resolution 12-13, Entering into an Agreement with Horton
Excavating for the Installation of Waterline Improvements on Roanoke Road to
Serve Stagecoach Hills and authorizing the Town Manager to execute the
agreement on behalf of the Town of Westlake.
f. Consider approval of Ordinance 680, Amending Chapter 26, Community
Development, Article II Unified Development Code, Division 2 Authority;
Administrative Procedures, Sec. 26-67(a), Planning and Zoning Commission by
adding an Alternate Member.
g. Consider approval of Resolution 12-14, Appointing an Alternate Member to serve
on the Planning and Zoning Commission.
Town of Westlake
Item # 3 –
Review of Consent
Agenda Items
DISCUSSION ITEMS
a. Presentation regarding the DFW Connector transportation project. (15 min)
b. Review and Discussion of the Capital Improvement Plan (CIP) and Capital
Projects for Completed in FY 10-11 and Planned for FY11-12. (30 min)
c. Review and Discussion of a proposed Agenda Memo and Council Agenda to
integrate the Strategic Issues-focused Governance System (SIGS) into the
agenda process. (45 min)
Town of Westlake
Item # 4 –
Discussion Items
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TOWN COUNCIL AGENDA ITEM
Department: Communications & Meeting Date: March 19, 2012
Community Affairs
Workshop
Staff Contact: Ginger R. Awtry
Director of Communications &
Community Affairs
Subject: Presentation regarding the DFW Connector transportation project
EXECUTIVE SUMMARY
With the massive DFW Connector transportation project underway along the vital corridor of SH
114 and SH 121, Mayor Wheat and Council Members felt it would be prudent to request and
provide a presentation from the project manager for the elected officials, staff and residents of
Westlake.
The presentation will be given by the Public Information Coordinator from Northgate
Constructors to help citizens understand the scope/timeline of the project , to provide a progress
report and to give necessary updates on major project components.
A Q&A time will be held at the completion of the presentation.
APPLICABLE STRATEGIC PLAN VISION POINT
Sense of Place
Leadership
Caring Community
Exemplary Governance
Service Excellence
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
N/A
ATTACHMENTS
N/A
Page 1 of 2
TOWN COUNCIL AGENDA ITEM
Department: Town Manager Meeting Date: March 26, 2012
Staff Contact: Tom Brymer Discussion
Town Manager
Subject: Review and Discussion of the Capital Improvement Plan (CIP) and Capital
Projects for Completed in FY 10-11 and Planned for FY11-12.
EXECUTIVE SUMMARY
Staff will present for Council review and discussion the status of all projects in the Town
Council’s Approved CIP, both those funded directly by the Town and those funded via
development agreement and grant contributions.
APPLICABLE STRATEGIC PLAN VISION POINT
Sense of Place
Leadership
Caring Community
Exemplary Governance
Service Excellence
• This agenda item assists in directing the Town’s movement toward its Strategic Plan
Vision Points of Exemplary Governance and Service Excellence.
• In the Strategic Issues format of our Strategic Plan, this review and discussion of the
Town’s CIP fits with the Strategic Issue of:
Capital Investment Stewardship- Ensure the infrastructure and capital
investments of the Town are maintained to sustain the community’s quality of life.
• One of the Staff Actions under this Strategic Issue is to “Completion of FM 1938,
implementation of streetscaping projects”, as well as SH114/170 Interchange, partner
with TxDOT. Trophy Club, and Roanoke to complete streetscaping project.
• This agreement also fits within the Town’s Balanced Score Card Strategy Map as
follows:
Perspective- Financial Stewardship, i.e. identify and allocate funding for maintenance of
public assets.
Desired Outcome- Funding sources and allocations are clearly identified and
have been designated to maintain Town assets.
Performance Indicator- Annual inventory review identifies
maintenance needs according to a 5 year rolling schedule and assign
necessary funding sources.
Perspective- Operational Processes, i.e. preserve Town assets to optimize their life
expectancy.
Desired Outcome- The Town’s assets are maintained to a high standard of
quality to promote the Vision and Values of the community.
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Performance Indicator- Annually review the Town inventory and
maintenance of all capital assets.
FISCAL IMPACT
Funded Not Funded N/A
Note: one of the purposes of this presentation will be to review projected expenditures for
approved capital projects to determine available funding, what projects are not fully funded at
this time, and determine what choices are available for full funding of all projects in the
approved CIP.
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Hear Staff report on the CIP and projects finished in FY 10-11 and FY 11-12, ask questions, and
provide direction on decision points identified.
ATTACHMENTS
1. Adopted five (5) year CIP, 2012-2017 (to be sent under separate cover).
Page 1 of 2
TOWN COUNCIL AGENDA ITEM
Department: Town Manager Meeting Date: March 26, 2012
Staff Contact: Tom Brymer Discussion
Town Manager
Subject: Review and Discussion of a proposed Agenda Memo and Council Agenda to
integrate the Strategic Issues-fo cused Governance System (SIGS) into the agenda
process
EXECUTIVE SUMMARY
During our recent workshop discussions, the Council has expressed a desire to integrate the new
Strategic Issues-focused Governance System (SIGS) into the agenda planning process to focus
their efforts on governance related concepts. The Staff has created two documents:
1. Revised Agenda Memo
2. Amended Council Agenda
The revised agenda memo incorporates the Vision, Values and Mission statements along
with identification of the applicable ‘perspective’ from the strategy map. These sections
would be notated with the compass symbol shown to the left.
The proposed agenda memo would also contain a table section that would link the
strategic issues – outcome strategy, and staff action item from the strategic planning
portion of the SIGS to the topic being discussed by the Council. These sections would be
notated with the target symbol shown to the left.
The amended agenda contains a new table to update the Council on the pending/upcoming staff
action items – along with a 90-day glance-ahead. This section would function much as the
current Council calendar (that lists the upcoming community meetings/events), but would give a
synopsis of the pending staff items shown in the strategic issues planning section of the SIGS
document. This section would also work in tandem with a comprehensive Gantt chart the staff
will provide the Council to track the pending items.
APPLICABLE STRATEGIC PLAN VISION POINT
Sense of Place
Leadership
Caring Community
Exemplary Governance
Service Excellence
o This agenda item works toward directing the Town’s efforts in realizing the Vision
Points of Leadership, Exemplary Governance and Service Excellence.
o In the Strategy Map section of the SIGS, this review and discussion of the agenda memo
and Council agenda supports the following:
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Perspective: Operational Processes
Outcome Objective: Facilitate the Implementation of the Strategic
Issues-focused Governance System (SIGS)
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Provide direction concerning the proposed agenda memo format and the strategic issues calendar
in the Council agenda.
ATTACHMENTS
1. DRAFT – Agenda Memo
2. DRAFT – Council Agenda
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Workshop – Report
Workshop – Discussion Item
Regular Meeting – Consent
Regular Meeting – Action Item
Westlake Town Council Meeting
January 23, 2012
TOPIC: Consider approval of Resolution Approving and Interlocal agreement and
License agreement with the City of Southlake for the installation and
operation of TW King 30” waterline adjacent to FM 1938.
STAFF CONTACT: Jarrod Greenwood, Director of Public Works
Relationship to Governance System (See legend below)
VVM Perspective Desired Outcome
Service Excellence
Strategic Issue Outcome Strategy Staff Action
Financial Stewardship &
Organizational
Effectiveness
Maximize service
provision levels
through shared
services,
public/private
partnerships, and
inter -governmental
agreements.
Seek additional partnerships through
ILA’s or MOU’s to enhance service
delivery.
EXECUTIVE SUMMARY
The City of Southlake has requested to install a 30” waterline along the east side of FM 1938,
from Randol Mill Ave. to SH 114, within Town owned property. Over the last two years Town
staff has negotiated with the City of Southlake regarding the use of the Town’s right -of-way.
Some of the salient issues addressed:
• Westlake will retain full ownership, control, and use of the licensed right-of-way area.
• Westlake will be allowed to have a new metered connection and all rights and privileges
to the use of the waterline and an allocation of 2 MGD (million gallons per day).
Strategy Map or VVM Connection Strategic Issue Connection
Page 2 of 2
• The Town of Westlake will not be financially responsible for any costs related to the
design, construction, or future maintenance of the waterline.
• Westlake will have final authority regarding waterline alignment and tree protection
/mitigation.
ORGANIZATIONAL HISTORY/RATIONALE
If necessary – to provide the reason why the proposal/policy/action is required or necessary.
DECISION POINTS
What does the Council need to decide?
FISCAL IMPACT
Funded Not Funded N/A
ATTACHMENTS
Resolution
Exhibit A
The Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion
of the Town Council Workshop but not prior to the posted start time.
Mission Statement
On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind community
that blends our rural atmosphere with our vibrant culture and metropolitan location.
Westlake, Texas – A Premier Knowledge Based Community
Page 1 of 4
TOWN OF WESTLAKE, TEXAS
Vision Points
Sense of Place; Leadership; Caring Community; Exemplary Governance; and
Service Excellence
TOWN COUNCIL MEETING
AGENDA
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE, 2ND FLOOR
WESTLAKE, TX 76262
COUNCIL CHAMBERS / MUNICIPAL COURT ROOM
Workshop Session: 5 :00 p.m.
Regular Session 6:30 p.m.
Page 2 of 4
Workshop Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM JANUARY 23, 2012 ,
REGULAR MEETING. (30 min)
4. REPORTS
5. DISCUSSION ITEMS
6. COUNCIL RECAP / STAFF DIRECTION
7. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for
citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council cannot by law take action nor have any discussion or deliberations on any
presentation made to the Council at this time concerning an item not listed on the
agenda. The Council will receive the information, ask staff to review the matter, or an
item may be noticed on a future agenda for deliberation or action.
3. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting held on December 12, 2011.
4. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
5. RECONVENE MEETING
6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
7. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town
Manager with the requested item and the Town Manager will list it on the agenda. At
Page 3 of 4
the meeting, the requesting Council Member will explain the item, the need for Council
discussion of the item, the item’s relationship to the Council’s strategic priorities, and
the amount of estimated staff time necessary to prepare for Council discussion. If the
requesting Council Member receives a second, the Town Manager will place the item on
the Council agenda calendar allowing for adequate time for staff preparation on the
agenda item.
8. STRATEGIC ISSUES CALENDAR
Strategic Issue April - 2012 May – 2012 June - 2012
Capital Investment
• Review long term
rental options vs.
building permanent
structure.
• Examine public
safety
communication
interoperability for
Westlake
• Review current
technology plans –
draft technology
plan.
• Feasibility study for
water/sewer
impact fees.
Fiscal Stewardship &
Organizational
Effectiveness
• Examine Town’s
capacity for
reinvestment in
technology, FFE
and capital
expenditures, etc.
Human Resources
(Employee Investment)
Comprehensive
Planning and
Management of Natural
Resources
• Provide Council
with report
outlining programs
that would assist
residents in
recycling efforts.
• Review existing
plan provisions of
hiring consultant to
assist in
Comprehensive
Planning
document.
Public Safety and
Emergency
Preparedness
• Evaluate on local
level that all
departments have
adequate training,
etc. to address
emergency
situations.
Page 4 of 4
9. COUNCIL CALENDAR
- Northeast Leadership Forum Annual Meeting & Award Luncheon
February 3, 2012; 11:30 – 1:00 pm; Hurst Conference Center
- Board of Trustee Meeting
February 6, 2012
- Northeast Tarrant Transportation Summit
February 10, 2012; 8:30 am - 1:30 pm; Hurst Conference Center
- Gallery Night
March 3, 2012, Marriott Solana at 6:00 p.m.
- Board of Trustee Meeting
March 5, 2012
- WA Spring Break
March 12 – 16, 2012
- Town Council Meeting
March 26, 2012
10. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle,
January 19, 2012, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government
Code.
_____________________________________
Kelly Edwards, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.072 Deliberations Regarding Real Property – to deliberate the
purchase, exchange, lease or value of real property located on the corner of
Dove and Ottinger Roads.
b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
Town of Westlake
Item # 5 –
Executive Session
Town of Westlake
Item # 6 – Reconvene
Meeting
TAKE ANY ACTION FROM EXECUTIVE SESSION, IF NECESSARY
a. Section 551.072 Deliberations Regarding Real Property – to deliberate the
purchase, exchange, lease or value of real property located on the corner of
Dove and Ottinger Roads.
b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
Town of Westlake
Item # 7 – Take any
Action, if necessary
COUNCIL RECAP / STAFF DIRECTION
Town of Westlake
Item # 8
Council Recap /
Staff Direction
Town of Westlake
Item # 9 –
Workshop
Adjournment
Back up material has not
been provided for this item.
CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to
address the Council on any matter whether or not it is posted on the agenda. The Council
cannot by law take action nor have any discussion or deliberations on any presentation made to
the Council at this time concerning an item not listed on the agenda. The Council will receive
the information, ask staff to review the matter, or an item may be noticed on a future agenda
for deliberation or action.
Arbor Day Proclamation
ICMA Recognition – Council Manager Form of Government
Town of Westlake
Item # 2 – Citizen’s
Presentations and
recognitions
Town of Westlake
Proclamation
WHEREAS: in 1872 J. Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees;
and
WHEREAS: this holiday, called Arbor Day, was first observed with the planting
of more than a million trees in Nebraska; and
WHEREAS: Arbor Day is now observed throughout the nation and the world;
and
WHEREAS: trees are a renewable resource giving us paper, wood for our
homes, fuel for our fires and countless other wood products; and
WHEREAS: trees, wherever they are planted, are a source of joy and spiritual
renewal; and
NOW, THEREFORE, I, Laura Wheat, Mayor of the Town of Westlake, do
hereby proclaim April 7, 2012, as:
Arbor Day
in the Town of Westlake, Texas , and urge all citiz ens to celebrate Arbor Day and
to support efforts to protect our trees and woodlands, and I urge all citizens to plant
trees to gladden the heart and promote the well-being of this and future
generations.
IN WITNESS WHEREOF, I have
hereunto set my hand a nd caused the
official seal of the Town of Westlake,
Texas to be affixed this 7th day of April,
2012.
_________________________________
Laura Wheat, Mayor
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting held on February 27, 2012.
b. Consider approval of Ordinance 678, Amending Chapter 1 General Provisions by
Adding Section 2, Rules Governing the Use of the Westlake Town Seal and
Intellectual Property.
c. Consider approval of Resolution 12-11, Adopting of Performance Indicators for
the Strategy Map from the Strategic Issues-focused Governance System (SIGS).
d. Consider approval of Resolution 12-12, Authorizing a Contract with Bennett-
Benner-Pettit for Preparation of a Campus Master Plan for Westlake Academy.
e. Consider approval of Resolution 12-13, Entering into an Agreement with Horton
Excavating for the Installation of Waterline Improvements on Roanoke Road to
Serve Stagecoach Hills and authorizing the Town Manager to execute the
agreement on behalf of the Town of Westlake.
f. Consider approval of Ordinance 680, Amending Chapter 26, Community
Development, Article II Unified Development Code, Division 2 Authority;
Administrative Procedures, Sec. 26-67(a), Planning and Zoning Commission by
adding an Alternate Member.
g. Consider approval of Resolution 12-14, Appointing an Alternate Member to serve
on the Planning and Zoning Commission.
Town of Westlake
Item # 3 - Consent
Agenda Items
Town Council Minutes
02/27/12
Page 1 of 5
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
February 27, 2012
PRESENT: Mayor Pro Tem Carol Langdon and Council Members, David Levitan, and Rick
Rennhack.
ABSENT: Mayor Laura Wheat, Tim Brittan, and Clif Cox
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards,
Assistant to the Town Manager Amanda DeGan, Director of
Communications & Community Affairs Ginger Awtry, Planning and
Development Director Eddie Edwards, Facilities and Recreation
Director Troy Meyer, Director of Public Works Jarrod Greenwood,
Fire Chief Richard Whitten, Human Resources and Administrative
Services Director Todd Wood and Budget & Management Analyst
Scott Dixon.
Workshop Session
1. CALL TO ORDER
Mayor Pro Tem Langdon called the workshop to order at 5:04 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Pro Tem Langdon led the pledge of allegiance to the United States and Texas flags.
3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM FEBRUARY 27,
2012, REGULAR MEETING.
Town Manager Brymer provided an overview of the consent items and which items would
be discussed and approved on the consent agenda.
Town Council Minutes
02/27/12
Page 2 of 5
Council Member Levitan asked for clarification on item b regarding financing and
purchasing the truck using the Reforestation Fund.
Fire Chief Richard Whitten provided an overview of the vehicle and the types of incidents
at which it would be deployed.
Council Member Rennhack asked for additional clarification on item e regarding the need
for the revisions.
Planning and Development Director Edwards provided an overview of the changes based
on current building code requirements.
4. REPORTS
a. Headway traffic report- Dove Road Traffic Studies.
b. Keller Police Department’s 2011 State Required Racial Profiling Report.
5. DISCUSSION ITEMS
a. Overview of the Municipal Audit for Year Ending September 30, 2011.
Mr. Greg Shropshire, Pattillo, Brown and Hill, L.L.P., provided an overview of the
audit as submitted.
b. Update and Discussion on the Economic Development Agreement between the
Town of Westlake and the Marriott Solana Hotel. (10 Min)
Town Manager Brymer provided an overview of the group incentive program and
agreement. Mr. John Klukan, Marriott Solana General Manager, provided an
overview of the hotel occupancy levels and trends for the hotels in the area.
Discussion ensued regarding repeat and new customers, how the proposal is
utilized, and the cost of the shuttle services.
c. Discussion of Proposed Performance Indicators for the Strategy Map from the
Strategic Issues-focused Governance System (SIGS) - approved at the December
12, 2011 Town Council Meeting.
Assistant to the Town Manager DeGan provided an overview of the Strategic
Issue-Focused Governance System.
Discussion ensued regarding the effectiveness of measuring process, survey
frequency, the dashboard and managing the performance indicators.
Town Council Minutes
02/27/12
Page 3 of 5
6. COUNCIL RECAP / STAFF DIRECTION
Prepare a Resolution to adopt the Strategic Issues-focused Governance System (SIGS) for
the March meeting.
Prepare the (SIGS) Dashboard for review during the April meeting.
7. ADJOURNMENT
There being no further business before the Council, Mayor Pro Tem Langdon adjourned
the workshop at 6:39 p.m.
Regular Session
1. CALL TO ORDER
Mayor Pro Tem Langdon called the meeting to order at 6:53 p.m.
2. CITIZEN PRESENTATIONS AND RECOGNITIONS:
Mayor Pro Tem introduced Mary Jean Moloney as the new Atmos Energy representative
for the Town.
3. CONSENT AGENDA:
a. Consider approval of the minutes from the meeting held on January 23, 2012.
b. Consider approval of Resolution 12-04, Authorizing the Town Manager to
purchase a Fire Attack Truck.
c. Consider approval of Resolution 12-05, Accepting the annual Comprehensive
Annual Financial Report (CAFR) presented by Pattillo, Brown & Hill, L.L.P.,
Certified Public Accountants, for the Fiscal Year ending September 30, 2011.
d. Consider approval of Resolution 12-06, Appointing a member to the Historical
Preservation Society.
e. Consider approval of Ordinance 675, Amending Chapter 1 “General Provisions”,
Section 1-2, Amending the definition of Masonry Construction.
f. Consider approval of Ordinance 676, Appointing a Municipal Court Judge.
g. Consider approval of Resolution 12-07, Authorizing the Town Manger to enter
into a contract with Peachtree Construction for an amount of $486,641.26 for
street and drainage improvements in Stagecoach Hills.
h. Consider approval of Resolution 12-08, Approving an Economic Development
Agreement between the Town of Westlake and the Marriott Solana Hotel and a
Budget Amendment to Fund Said Agreement.
Town Council Minutes
02/27/12
Page 4 of 5
i. Consider approval of Resolution 12-09, Suspending Atmos Energy Corporation’s
Mid-Tex Division Requested Rate Change to Permit the Town Time to Study the
Request and to Establish Reasonable Rates.
j. Consider approval of Resolution 12-10, Amending the WA Civic Campus Facility
Use Guidelines and policies.
MOTION: Council Member Levitan made a motion to approve the consent
agenda. Council Member Rennhack seconded the motion. The
motion carried by a vote of 3-0.
4. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 677, AMENDING
SECTIONS 102-65 AND 102-314 OF CODE OF ORDINANCES REGARDING THE
REGULATIONS APPLICABLE TO THE GU OR GOVERNMENT USE ZONING
DISTRICT.
Planning and Development Director Edwards provided an overview of the constraints of
the current ordinance and the revisions as presented.
Mayor Pro Tem Langdon opened the Public Hearing.
Joe Schneider, Hillwood Properties, asked why there were no additional requirements on
Government Use zoned properties like similar requirements for other zoning.
Discussion ensued regarding the setback language and process of approval.
Attorney Stan Lowry advised we could continue with the current process but he would
advise the Council to create additional language that would allow the Council to deviate
from the current standards.
Mayor Pro Tem Langdon closed the Public Hearing.
MOTION: Council Member Rennhack made a motion to approve the
Ordinance 677 to incorporate the setback requirements in the
graph with the statement unless otherwise approved by the
council. Council Member Levitan seconded the motion. The
motion carried by a vote of 3-0.
5. FUTURE AGENDA ITEMS:
- None
Town Council Minutes
02/27/12
Page 5 of 5
6. COUNCIL CALENDAR
- Gallery Night
March 3, 2012, Marriott Solana at 6:00 p.m.
- Board of Trustee Meeting
March 5, 2012
- WA Spring Break
March 12 – 16, 2012
- Town Council Meeting
March 26, 2012
- Westlake Arbor Day
April 7, 2012
- MasterWorks Solana Concert Series – Free Outdoor Concert by Zach King
April 12, 2012, Village Courtyard, 6:00 – 7:00 p.m .
- Alliance Development Forum, Marriott Championship Circle
April 13, 2012, 11:00 – 1:00 p.m.
- MasterWorks Solana Concert Series – Free Outdoor Concert by John Adams
April 19, 2012, Village Courtyard, 6:00 – 7:00 p.m.
- Junior High Sport Banquet, WA Dining Hall
April 20, 2012, 6:00 – 8:00 p.m.
- WHPS - Living History Event, ‘History of the Texas Flag’
WA Performance Hall, 7:00 – 8:30 p.m.
April 24, 2012
- Bandana Bonanza, Westlake Academy Campus
May 5, 2012
7. ADJOURNMENT
There being no further business before the Council, Mayor Pro Tem Langdon asked for a
motion to adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Levitan seconded the motion. The motion carried
by a vote of 3-0.
Mayor Pro Tem Langdon adjourned the meeting at 7:15 p.m.
APPROVED BY THE TOWN COUNCIL MARCH 26, 2012.
ATTEST:
_____________________________
Carol Langdon, Mayor Pro Tem
_____________________________
Kelly Edwards, Town Secretary
Page 1 of 2
TOWN COUNCIL AGENDA ITEM
Department: Town Manager’s Office Meeting Date: March 26, 2012
Staff Contact: Tom Brymer Consent
Town Manager
Subject: Consider approval of an Ordinance Amending Chapter 1 General Provisions by
Adding Section 2, Rules Governing the Use of the Westlake Town Seal and
Intellectual Property.
EXECUTIVE SUMMARY
In April 2011 the Town has the Town Attorney’s Office on the Town’s behalf apply for
Trademark Registration with the Texas Secretary of State on the Town Seal and Westlake
Academy logos as seen below.
This amendment to the Code is establishes guidelines and ensures proper use of the Town and
Academy Name, Resources and Logos by use of employees, the general public, outside
organizations, affiliate boards and commissions or vendors.
APPLICABLE STRATEGIC PLAN VISION POINT
Sense of Place
Leadership
Caring Community
Exemplary Governance
Service Excellence
FISCAL IMPACT
Funded Not Funded N/A
The cost of registration for both logos was $100.00
Page 2 of 2
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Approve this ordinance establishing guidelines and restrictions on the Trademarked logos.
ATTACHMENTS
Ordinance
Ordinance 678
Page 1 of 4
TOWN OF WESTLAKE
ORDINANCE NO. 678
AN ORDINANCE OF THE TOWN OF WESTLAKE AMENDING CHAPTER 1
GENERAL PROVISIONS BY ADDING SECTION 2, RULES GOVERNING THE USE
OF THE WESTLAKE TOWN SEAL AND INTELLECTUAL PROPERTY;
PROVIDING FOR THE USE OF THE SEAL; PROVIDING A PENALTY; PROVIDING
A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the Town of Westlake, Texas is a general law Town; and
WHEREAS, the Town Council finds it necessary to establish rules governing the use of
the Town seal; and
WHEREAS, the Town Council finds that the passage of this Ordinance is in the best
inter est of the citizens of Westlake should be approved and adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the preamble are found to be true and correct and
are incorporated herein as if copied in their entirety.
SECTION 2: That Chapter 1, General Provisions, be amending by adding Section 2,
Rules Governing the Use of the Westlake Town Seal Sections 2-1 through Sections 2-5;
Reserving 2-6 through 2-20 of the Town of Westlake Code of Ordinances, as amended, is hereby
amended as follows.
Sec. 2-1. Approval Required
No person, association, corporation, organization, or group, of any type or character, other than
town officers, employees and agents shall cause or allow to be used or displayed the Town of
Westlake Seal on any item unless such use or display is approved as provided by this ordinance,
and is otherwise in compliance with this ordinance.
A employee may apply to the Town Manager designee to use Town materials and equipment in
his or her creative projects, provided the employee agrees either to grant to the Town a non-
exclusive, non-transferable, perpetual, royalty-free, Town-wide license to use the work, or
permits the Town to be listed as co-author or co-inventor if the Town’s contribution to the work
is substantial.
Ordinance 678
Page 2 of 4
Upon the termination of any person’s association with the Town, all permission to possess,
receive, or modify the Town’s intellectual property shall also immediately terminate. All such
persons shall return to the Town all intellectual property, including but not limited to any copies,
no matter how kept or stored, and whether directly or indirectly possessed by such person.
Sec. 2-2. Approval Process
Any person, association, corporation, organization, or group, of any type or character, shall
receive written approval from the Town Manager or designee prior to such use or display of the
Town Seal or Intellectual property.
Sec. 2-3. Allowable Uses
Use of the Town of Westlake Seal shall be limited to the following:
(a) Nonprofit charitable organizations;
(b) Events limited in duration to a period of time specifically designated in the request;
(c) Uses which comport with the guidelines listed in Section 2-5;
(d) Such other uses deemed appropriate by the Town Council, taking into consideration
the name, reputation and public image of the Town of Westlake is at stake each time
a request for use is granted;
(e) Media agencies may be granted permission to use the Town of Westlake provided the
flowing criteria are met:
(1) if the media agency is a television station with a broadcast signal which serves
the entire population or geographic town limits; or
(2) if the media agency is a newspaper with a paid subscriber circulation within
the Town of Westlake of not less than 10,000 subscribers.
The Town Manger shall determine if the media agency is in compliance with this ordinance.
Sec. 2-4 Approval
The Town Manager’s office or designee shall review each written request for compliance with
this ordinance. If an application otherwise complies with the provisions of this ordinance, it
shall be taken before the Town Council. A request approved by the Town Manager’s office or
designee and submitted to the Town Council shall be approved or disapproved by the Town
Council and shall be final.
Ordinance 678
Page 3 of 4
Sec. 2-5 Guidelines of Use
The following guidelines shall be followed by the Town Manager’s office of designee and the
Town Council in reviewing each application for the use of the Town of Westlake Seal.
(a) Use of the Town of Westlake Seal shall not be allowed if such use:
(1) is, or included matter which is immoral, deceptive, or scandalous according
to community standards;
(2) may disparage, or falsely suggest a connection with, or bring into contempt or
disrepute the Town of Westlake;
(3) is likely to cause confusion or mistake, or to deceive, because, when applied
to the applicant’s proposed use in connection with the activity or event, the
activity or event appears to be controlled by the Town of Westlake when such
is not the case.
Secs. 2-6 – 2-20 Reserved
SECTION 3: That this Ordinance shall be cumulative of all other Town Ordinances
and all other provisions of other Ordinances adopted by the Town which are inconsistent with
the terms or provisions of this Ordinance are hereby repealed.
SECTION 4: That any person, firm or corporation violating any of the provisions or
terms of t his ordinance shall be subject to the same penalty as provided for in the Code of
Ordinances of the Town of Westlake, and upon conviction shall be punishable by a fine not to
exceed the sum of Five Hundred ($500.00) for each offense. Each day that a violation is
permitted to exist shall constitute a separate offense.
SECTION 5: It is hereby declared to be the intention of the Town Council of the Town
of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be
declared legally invalid or unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the
remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same
would have been enacted by the Town Council of the Town of Westlake without the
incorporation in this Ordinance of any such legally invalid or unconstitutional, phrase, sentence,
paragraph or section.
Ordinance 678
Page 4 of 4
SECTION 6: This ordinance shall take effect immediately from and after its passage as
the law in such case provides.
PASSED AND APPROVED ON THIS 26th DAY OF MARCH 2011.
_____________________________
ATTEST: Laura Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Page 1 of 2
TOWN OF WESTLAKE AGENDA ITEM
Department: Town Manager’s Office Meeting Date: March 26, 2012
Staff Contact: Amanda DeGan Consent
Assistant to the Town Manager
Municipal Court Director
Subject: Adoption of Performance Indicators for the Strategy Map from the
Strategic Issues-focused Governance System (SIGS)
EXECUTIVE SUMMARY
At the February 27, 2012 Council meeting, Staff reviewed the proposed performance indicators
for each of the perspectives and outcome objectives associated with the SIGS strategy map
document.
The staff had reviewed and developed indicators (measures) for each of the outcome based
objectives found within the four perspectives o f the balanced scorecard.
In addition, corresponding ‘desired outcomes’ were also developed to assist in defining the
objectives found in the strategy map. The desired outcomes (a term borrowed from our previous
strategic planning document) are meant to give the casual reader a greater understanding as to
the Council’s goals and objectives (or definition) of what it means to either Promote Best
Practice Policy Governance, or Provide Outstanding Service and Program Delivery, etc.
The outcome based objective is defined through the use of the desired outcome and the
performance indicators support or ‘indicate’ our achievement of the end result.
Promote Community Health, Safety and Welfare
Westlake is a safe place to live where health and wellbeing are promoted.
Target a minimum rating of 90% of “satisfied or very satisfied”
with the emergency and police services for our residents.
Customer
Service
Perspective
Outcome
Based
Objectives
Outcome
Based
Objectives Desired
Outcome
(Definition)
Proposed
Performance
Indicator
Page 2 of 2
The performance indicators (performance measures) were developed with attention toward the
most effective use of an indicator:
• one that is specific to your organization,
• is measurable,
• that you have the resources to collect the data, and
• relates to your original objective.
The indicators use a variety of methods to show we are achieving our outcome objectives, such
as: integration of the DirectionFinders results from the survey; independent awards for budget
documents, receiving an unqualified audit opinion, inventory creation for capital assets with
funding sources, linkage of agenda items to the SIGS, etc. Each of these indicators are meant to
serve as a beginning point of reference to gauge our service delivery methods and will be
updated and expanded as either a more applicable measure is identified or changed to comply
with a new outcome objective. A truly dynamic system is one that undergoes a continuous
improvement process as we grow and develop as an organization.
The purpose of this agenda item is to formalize the adoption of the proposed performance
indicators for the strategy map found in the Strategic Issues-focused Governance System
(SIGS), as well as updates to the previously adopted strategy map’s outcome based
objectives.
APPLICABLE GOVERNANCE SYSTEM (SIGS) VISION POINT
Sense of Place
Leadership
Caring Community
Exemplary Governance
Service Excellence
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Approval of the proposed performance indicators for the 2011 Strategic Issues-fo cused
Governance System.
ATTACHMENTS
1. Current Strategic Issues-focused Governance System (SIGS) – 2011
2. Proposed Performance Indicators for the Strategy Map
3. Strategy Map
Resolution 12-11
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION 12-11
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, APPROVING AND ADOPTING THE PERFORMANCE INDICATORS FOR
THE STRATEGIC ISSUES-FOCUSED GOVERNANCE SYSTEM (STRATEGIC PLAN)
FOR THE TOWN.
WHEREAS, the Westlake Town Council has determined that effective governance of
the Town of Westlake requires a focused effort which can best be provided by a comprehensive
governance system formulated by the Council-staff team; and,
WHEREAS, the Town Council has determined that this governance systems allows for a
focused review of the Council’s priorities for the Town of Westlake, as well as the allocation of
Council and staff time and resources to pursue those priorities; and,
WHEREAS, the Town Council finds that effective performance indicators are a
necessary and important component of the governance system; and,
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety
SECTION 2: That, the Town Council of the Town of Westlake, Texas, hereby approves
the attached Strategy Map and Performance Indicators for each of the four balanced scorecard
perspectives for the Town of Westlake attached to this resolution as Exhibit “A.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 12-11
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 26TH DAY OF MARCH 2012.
ATTEST: _____________________________
Laura L. Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
“On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind
community that blends our rural atmosphere with our vibrant culture and metropolitan location.”
Promote Best Practice
Policy Governance
Provide Outstanding Service
and Program Delivery
Provide Excellent, Responsive
Customer Service
Promote Community Health,
Safety & Welfare
Enhance and Maintain a
Sense of Community
CUSTOMER
FOCUS
FINANCIAL
STEWARDSHIP
Prepare the Budget with Linkages
to the Strategic Priorities
Identify & Allocate Funding for
Maintenance of Public Assets
Maintain Excellence in Reporting
and Financial Standards
Sustain Fiscal
Health
Maintain Effective
Internal Controls
EMPLOYEE
INVESTMENT
AND SUPPORT
Encourage Employee Professional
Development & Organizational Growth
Promote a Culture of Leadership,
Teamwork & High Performance (HPO)
Enhance Employee Work
Performance, Engagement &
Commitment to Service Excellence
Attract & Retain a Highly
Skilled Workforce and
Cultivate Job Satisfaction
OPERATIONAL
PROCESSES
Facilitate the
Implementation of the
Strategic Issues Focused
Governance System (SIGS)
Preserve Town Assets to
Optimize their Life
Expectancy
Implement a
Comprehensive
Continuous Quality
Improvement Process
Encourage Staff
Engagement with
Stakeholders
Optimize the Use
of our Shared
Services Model
Develop an
Integrated
Information
System
Innovation
Educational Leaders
Family Friendly and Welcoming
Engaged Citizens
Preservation of Our Natural Beauty
Strong Aesthetic Standards
Transparent Government
Fiscal Responsibility
STRATEGIC
ISSUES Capital Investment Fiscal Stewardship &
Organizational Effectiveness
Human Resources
(Employee Investment)
Comprehensive Planning and
Management of Natural Resources
Public Safety and
Emergency Preparedness 1
“On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind
community that blends our rural atmosphere with our vibrant culture and metropolitan location.”
Promote Best Practice
Policy Governance
Provide Outstanding Service
and Program Delivery
Provide Excellent, Responsive
Customer Service
Promote Community Health,
Safety & Welfare
Enhance and Maintain a
Sense of Community
CUSTOMER
FOCUS
Innovation
Educational Leaders
Family Friendly and Welcoming
Engaged Citizens
Preservation of Our Natural Beauty
Strong Aesthetic Standards
Transparent Government
Fiscal Responsibility
DESIRED
OUTCOME
The Council provides
clear governance
direction for the Town.
Town staff provides efficient
and effective services which
exceed our customer
expectations.
The Town cultivates a
sense of place and
belonging for our
residents.
PERFORMANCE
INDICATOR
Elected officials adhere
to established policies
as indicated in annual
staff and Council
surveys.
Target a minimum rating of
90% “met or exceeded
expectations” on the quality
of customer service to our
residents.
Target a minimum
rating of 90% of
“satisfied or very
satisfied” with the
emergency and police
services for our
residents.
Town’s staff responds to
customer concerns in a
professional and timely
manner.
Westlake is a safe place to
live where health and
wellbeing are promoted.
Target a minimum rating of
90% “satisfied or
very satisfied”
as to survey result on the
overall delivery of Town
services.
Target a minimum
rating of 90% of
residents who
recognize Westlake
promoting a “Sense
of Place” for our
community.
2
“On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind
community that blends our rural atmosphere with our vibrant culture and metropolitan location.”
FINANCIAL
STEWARDSHIP Prepare the Budget with Linkages
to the Strategic Priorities
Identify & Allocate Funding for
Maintenance of Public Assets
Maintain Excellence in
Reporting and Financial
Standards
Sustain Fiscal Health Maintain Effective
Internal Controls
Innovation
Educational Leaders
Family Friendly and Welcoming
Engaged Citizens
Preservation of Our Natural Beauty
Strong Aesthetic Standards
Transparent Government
Fiscal Responsibility
DESIRED
OUTCOME
The annual operating budget
clearly reflects the Council’s
strategic priorities.
Funding sources and allocations
are clearly identified and have
been designated to maintain
the Town’s assets.
Town’s financial reports
are superior, both in
terms of format,
transparency and
developmental processes.
The Town’s
monetary
control
processes are
both secure
and effective.
PERFORMANCE
INDICATOR
Town receives recognition
from GFOA on an annual
basis for the CAFR and
budget documents.
Town maintains a
healthy undesignated
fund balance and future
revenues are sufficient to
maintain policy levels.
Annual inventory review
identifies maintenance needs
according to a five year rolling
schedule and assign necessary
funding sources.
The annual budget is
prepared according to
standard accounting
practices and our
Council adopted
financial policies.
Receive an
‘unqualified
audit opinion’
annually and
implement
internal
control
measures
within 30 days
All reports and financial policies
will comport with Council’s
direction regarding the SIGS
system and our defined
program based budgeting. 3
“On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind
community that blends our rural atmosphere with our vibrant culture and metropolitan location.”
OPERATIONAL
PROCESSES
Facilitate the
Implementation of the
Strategic Issues-Focused
Governance System (SIGS)
Preserve Town Assets to
Optimize their Life
Expectancy
Implement a
Comprehensive
Continuous Quality
Improvement Process
Encourage Staff
Engagement with
Stakeholders
Optimize the
use of our
Shared Services
Model
Develop an
Integrated
Information
System
Innovation
Educational Leaders
Family Friendly and Welcoming
Engaged Citizens
Preservation of Our Natural Beauty
Strong Aesthetic Standards
Transparent Government
Fiscal Responsibility
DESIRED
OUTCOME
Town leadership utilizes
strategic issues-focused
decision making concepts
to maximize our resource
allocations.
The Town’s assets are
maintained to a high
standard of quality to
promote the Vision and
Values of the
community.
Stakeholder
relationships
are
strengthened
within our
community and
with partnership
organizations.
Staff fully
utilizes
available
technology for
effective
service
delivery.
PERFORMANCE
INDICATOR
All agenda items are clearly
referenced and linked to
the Strategic Issues-
Focused Governance
System (SIGS)
All staff members
actively participate in
continuous
improvement
processes as
demonstrated in their
annual evaluations.
Develop and
institute a
corporate /
business partner
outreach
program.
Westlake staff
continually review
procedures to enhance
the quality and
efficiency of our
services.
Our shared
services model
maintains its
relevance and
innovative
advantage.
Annually review the
Town inventory and
preventative
maintenance for all
capital assets.
Ratio of FTE’s to
daytime
population;
including Academy
students and
residents.
Target a 90%
overall approval
rating as it relates
to Communication
& Citizen
Engagement. 4
“On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind
community that blends our rural atmosphere with our vibrant culture and metropolitan location.”
EMPLOYEE
INVESTMENT
AND SUPPORT
Encourage Employee Professional
Development & Organizational Growth
Promote a Culture of Leadership,
Teamwork & High Performance (HPO)
Enhance Employee Work
Performance, Engagement
& Commitment to Service
Excellence
Attract & Retain a Highly
Skilled Workforce and
Cultivate Job Satisfaction
Innovation
Educational Leaders
Family Friendly and Welcoming
Engaged Citizens
Preservation of Our Natural Beauty
Strong Aesthetic Standards
Transparent Government
Fiscal Responsibility
DESIRED
OUTCOME
18
The Town of Westlake’s staff is highly
qualified and professional.
Staff works as a team that fosters an
HPO environment of collaboration,
innovation, strategic thinking and
respect.
Town staff are committed
to a continuous
improvement process, are
educated as to strategic
priorities and are
encouraged to participate
in organizational
development.
Westlake employees have a
sense of pride in their work
and support the vision,
mission and values of the
Town.
PERFORMANCE
INDICATOR
All employees will develop and report on
the implementation of a professional
development plan as a component of
their annual performance review.
All staff members comply with team
meeting commitments and
participation objectives/guidelines.
All departments utilize a
continuous improvement
review process to
streamline service
delivery and involve staff
in developing the
solutions.
The annual employee survey
indicates that overall, staff
are satisfied and engaged in
their respective positions.
5
Page 1 of 1
TOWN COUNCIL AGENDA ITEM
Department: Town Manager Meeting Date: March 26, 2012
Staff Contact: Tom Brymer , Town Manager Consent
Troy Myer, Director of Facilities & Recreation
Subject: Consideration of a Resolution Authorizing a Contract with Bennett-Benner-Pettit
for Preparation of a Campus Master Plan for Westlake Academy.
EXECUTIVE SUMMARY
Over the last several months, the Town Council (sitting as the Board of Trustees for Westlake
Academy) has been examining enrollment and facility options related to Westlake Academy. At
the February 6, 2012 the Board of Trustees reached a consensus to retain professional
architectural services to: 1.) review work to date on campus facility needs and 2.) prepare a
campus master plan that would ultimate ly be considered by the Town Council for adoption to
guide future facility and capital planning for Westlake Academy.
APPLICABLE STRATEGIC PLAN VISION POINT
Sense of Place
Leadership
Caring Community
Exemplary Governance
Service Excellence
FISCAL IMPACT
Funded Not Funded N/A
Note: if approved by the Town Council, this resolution contains language authorizing an
amendment to the FY11-12 Approved Municipal Budget to utilize funds from the General
Fund’s unappropriated fund balance to cover the cost of this master planning contract. Estimated
cost of this engagement (including reimbursable expenses) is $35,000.
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommend approval of this resolution authorizing entering into a contract with Bennett -
Benner-Pettit for preparation of a Westlake Academy campus master plan. Note: contract is
under review by Town Attorney, and recommended language changes will be reviewed at the
meeting.
ATTACHMENTS
1.) Resolution authorizing a contract with Bennett-Benner-Pettit for preparation of a Westlake
Academy campus master plan.
2.) Contract with Bennett-Benner-Pettit for campus master planning services.
3.) Memorandum dated 2-26-12 from the Town Manager/Superintendent to the Board of
Trustees Re: Recommendation Pertaining to Alternative Approach for Next Steps for Campus
Facility Planning.
Resolution 12-12
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION 12-12
A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, APPROVING A CONTRACT FOR PREPARATION OF A CAMPUS MASTER
PLAN FOR WESTLAKE ACADEMY.
WHEREAS, the Town of Westlake owns and operates Westlake Academy; and
WHEREAS, the Town has, over the last several months, been analyzing various
scenarios related to enrollment and facility needs at Westlake Academy; and
WHEREAS, the Town has determined that retaining professional architectural services
will provide the Town with the professional and technical expertise necessary in order to
effectively prepare a campus master plan to guide future facility and capital planning for the
Town’s school, Westlake Academy; and
WHEREAS, by passage of this resolution, the Town Council is authorizing a budget
amendment to its Approved FY11-12 Municipal Budget to allocate funding for preparation of
this campus master plan from the General Fund’s unappropriated fund balance; and
WHEREAS, the Town Council finds that this engagement of professional architectural
services for preparation of a campus master plan benefits the public and is in the best interests of
the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: THAT, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: THAT, the Town Council of the Town of Westlake, Texas, hereby
approves the attached the contract with Bennett-Benner-Pettit relating to preparation of a campus
master plan for Westlake Academy, attached as Exhibit A, and further authorizes the Town
Manager to execute the agreement on behalf of the Town of Westlake, Texas.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 12-12
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 26TH DAY OF MARCH, 2012.
___________________________________
Laura Wheat, Mayor
ATTEST:
________________________________ ___________________________________
Kelly Edwards, TRMC, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
________________________________
Stan Lowry, Town Attorney
Page 1 of 3
MEMORANDUM
Date: February 26, 2012
TO: Honorable Mayor and Town Council
FROM: Tom Brymer, Town Manager/Superintendent
SUBJECT: Recommendation Pertaining to Alternative Approach for Next Steps
for Campus Facility Planning
At the Board workshop on February 6, 2012, the agenda item regarding campus
facility planning and enrollment was discussed. At that workshop the Board
indicated a desire to move forward on building a facility that would relieve usage
pressures on the gymnasium. However, the Board also indicated that they would
like to schedule a workshop solely devoted to the topic of facility planning and
enrollment growth. If this concept remains the intent and direction of the Board,
Staff can certainly schedule such a workshop on a date convenient for the
members.
However, I would like to offer an alternative recommendation that might
meet the Board’s goal of further review and discussion as it relates to
facility planning.
Staff recommends an alternative approach to that considered at the
February 6th workshop. This alternative approach would involve retaining
an architectural services firm to perform the following scope of work for
the Academy:
1. Review and either validate all or portions, of the “Hayes Plan”, as
well as offer alternative recommendations as needed, and then
converting those recommendations into a campus master plan to
ultimately be adopted by the Board/Town Council to guide our
capital improvement planning.
2. Depending on the results of the architects’ recommendations for
the campus master plan, have the architect begin the design of the
building which is identified in the campus master plan as being of
first priority. The first building to be designed and recommended in the
report may be the need previously identified by Staff as the highest
priority. That is, a multi-use dining/PE building (cafetorium) for the
Primary Years Programme (to relieve usage pressure on our gymnasium
facility). On the other hand, through the process of validating the Hayes
Page 2 of 3
Plan, it may be determined not to be. Whatever building is identified as
the new facility of first priority, that recommendation would be in the
context of a master plan prepared by the independent consulting firm by
taking a fresh look at the Hayes Plan, as well as providing any other
insights they may garner through the campus master planning process.
3. While this facility master plan work is getting underway, schedule
a special Board workshop to review the Board’s financial policies
and past financial decisions for funding the Academy. This topic was
reviewed at the February 6th workshop (see the attached power point
presentation from that meeting). However, additional time would be spent
by the Board to make sure the Board as a whole is comfortable with the
policies and decisions that drive both operational and capital spending for
the Academy, which would be of benefit to all concerned.
Discussion
The reason I am recommending an alternative approach to having a dedicated
workshop to cover this topic is that, presently, we do not have an alternative view
to the Hayes plan. Board discussion to date centers on the reports that the Staff
has prepared as it relates to the various expansion opportunities and facility
analysis recommendations. All of these reports are hybrids of the options
identified in the campus facilities report presented in March, 2011 by Mr. Peter
Hayes of Project Management Services, Inc. Since then, we have had numerous
workshops on this topic. However, all these workshops, as well any future
workshops at this point, would be based on the same information.
The Board had mentioned that having an alternative or expanded view to
carefully consider our options prior to committing to a particular building type and
location would be beneficial. Meaning, questions were raised at the February 6th
workshop as to the adequacy of the cafetorium concept (recommended in the
Hayes Plan) versus a full-sized gym. Obtaining a second opinion or alternative
viewpoint on that building alone would demonstrate the value of going through
this validation/master planning process and offer us the opportunity to compare
more than one plan.
This approach would also give us a fresh look and a new “set of eyes” in order to
review our campus facility needs within the context of enrollment numbers, while
at the same time, providing us with time to address any academic performance
issues (with a focus on MYP) in our Secondary grades.
Page 3 of 3
The only negative I can identify with this type of approach is that it would involve
additional costs for the master plan preparation (but it can be argued that we
need such a plan regardless of any new cost associated with preparing one), as
well as the possibility that the borrowing costs (i.e. bond interest rates) and
construction costs to implement the plan may increase over time.
However, if this process is carried out expeditiously (i.e. using a participatory
process, but not one that is unwieldy), we should be in a position to know what
building we need to design first (to take advantage of current bond market low
interest rates and avoid too much construction cost escalation) within a
reasonable time period (assuming we approve a contract with an architect within
the next month or so). Once we have a draft master plan, I would recommend
scheduling a special workshop at that time to discuss it. As regards Parts 1
and 2 of the above recommendation, this master plan should be conducted
by the architect within the context of the Board’s vision, values and
mission as well as the evaluative rubric for the Academy that our Staff
prepared using the strategic plan’s desired outcomes.
Pertaining to Part 3 of the recommendation (a Board workshop devoted solely to
reviewing the Board’s financial policies and past financial decisions for funding
the Academy), it is recommended that this workshop be scheduled during the
first 30-60 days that the architect is beginning his review of the Hayes Plan. This
is so any major changes in the Board’s financial policies or past financial
decisions regarding the Academy that might impact the architect’s master
planning recommendations (especially regarding sequencing the priority order of
facility construction), can be taken into account early on in the master planning
process.
Page 1 of 2
TOWN COUNCIL AGENDA ITEM
Department: Public Works Department Meeting Date: March 26, 2012
Staff Contact: Jarrod Greenwood Consent
Public Works Director
Subject: Consider a Resolution to enter into an agreement for the installation of water line
improvements on Roanoke Road to serve Stagecoach Hills with Horton
Excavating and authorizing the Town Manager to execute the agreement on
behalf of the Town of Westlake.
EXECUTIVE SUMMARY
The Town acquired several water service areas from the City of Keller in 2001. The
purchase agreement stipulated a transition of water lines from the City of Keller’s water system
to the Town of Westlake’s water system to occur within three years. The integration of
Stagecoach Hills into the Town’s water system was planned to occur in two phases: the first was
completed in Summer 2010 and included the replacement of the old 2” and 4” water lines within
the neighborhood with either 6” or 8” waterlines. The second phase will connect the proposed
improvements in Stagecoach Hills to an existing Town of Westlake 20” waterline on Roanoke
Road near the Chrysler Financial facility.
Staff prepared this capital project and included the costs for construction in the current
fiscal year budget.
The project was bid with a total of 11companies submitting bids. The proposed
agreement of $213,958.72 will provide the installation of waterline improvements along
Roanoke Road and is expected to take 90 working days to complete.
Staff anticipates additional project costs for work related to the relocation of fencing and
property restoration on the Circle T Ranch by Hillwood’s fencing/landscape contractor that is not
included in this contract.
APPLICABLE STRATEGIC PLAN VISION POINT
Sense of Place
Leadership
Caring Community
Exemplary Governance
Service Excellence
Page 2 of 2
FISCAL IMPACT
Funded Not Funded N/A
This project is included in the adopted 5-Year CIP. The proposed contract amount of
$213,958.72 is included in the adopted FY 11/12 budget and is within budget. Funding for this
project will be from the Utility Fund balance.
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Staff recommends approval.
ATTACHMENTS
Resolution
Proposed agreement with Horton Excavating
Page 1
Item 3e1 BID TABULATION-Westlake 8-12 Waterline Imp
Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost
1.12" P.V.C., C 900, DR18 Water Line and all related appurtenances, including
trench, embedment, backfill and compaction 1,990 L.F.$29.43 $58,565.70 $33.00 $65,670.00 $34.35 $68,356.50 $35.00 $69,650.00 $39.00 $77,610.00 $30.00 $59,700.00
2.8" P.V.C., C 900, DR18 Water Line and all related appurtenances, including
trench, embedment, backfill and compaction 1,691 L.F.$21.39 $36,170.49 $24.00 $40,584.00 $26.70 $45,149.70 $34.00 $57,494.00 $28.00 $47,348.00 $28.00 $47,348.00
3.6" P.V.C., C 900, DR18 Water Line and all related appurtenances, including
trench, embedment, backfill and compaction 17 L.F.$18.34 $311.78 $21.00 $357.00 $26.00 $442.00 $21.00 $357.00 $20.00 $340.00 $28.00 $476.00
4.12" gate valve 3 EA.$3,151.00 $9,453.00 $2,950.00 $8,850.00 $1,950.00 $5,850.00 $1,860.00 $5,580.00 $1,875.00 $5,625.00 $1,500.00 $4,500.00
5.8" gate valve 3 EA.$1,870.00 $5,610.00 $1,600.00 $4,800.00 $1,200.00 $3,600.00 $1,090.00 $3,270.00 $1,100.00 $3,300.00 $1,300.00 $3,900.00
6.6" gate valve 3 EA.$1,208.50 $3,625.50 $1,050.00 $3,150.00 $900.00 $2,700.00 $805.00 $2,415.00 $750.00 $2,250.00 $1,250.00 $3,750.00
7.4" gate valve 1 EA.$948.00 $948.00 $1,000.00 $1,000.00 $750.00 $750.00 $665.00 $665.00 $620.00 $620.00 $1,100.00 $1,100.00
8.Fire hydrant assembly, including riser pipe 3 EA.$3,888.00 $11,664.00 $2,800.00 $8,400.00 $2,850.00 $8,550.00 $2,750.00 $8,250.00 $2,700.00 $8,100.00 $2,800.00 $8,400.00
9.Ductile iron fittings 0.8 TN.$4,800.00 $3,840.00 $8,000.00 $6,400.00 $12,500.00 $10,000.00 $8,840.00 $7,072.00 $8,400.00 $6,720.00 $4,500.00 $3,600.00
10.Cut and plug existing water service line 5 EA.$67.51 $337.55 $120.00 $600.00 $395.00 $1,975.00 $215.00 $1,075.00 $870.00 $4,350.00 $350.00 $1,750.00
11.1" domestic HDPE SDR 9-200 PSI water service and plastic meter box
connected to existing meter and residential service 5 EA.$397.78 $1,988.90 $450.00 $2,250.00 $500.00 $2,500.00 $385.00 $1,925.00 $430.00 $2,150.00 $600.00 $3,000.00
12.4" asphalt street repair, placed as directed by the Engineer 500 S.Y.$22.50 $11,250.00 $24.00 $12,000.00 $25.00 $12,500.00 $35.00 $17,500.00 $41.00 $20,500.00 $40.00 $20,000.00
13.Remove and replace 4" crushed stone driveway 86 S.Y.$18.50 $1,591.00 $12.00 $1,032.00 $12.50 $1,075.00 $5.00 $430.00 $18.00 $1,548.00 $12.00 $1,032.00
14.Remove and replace 4" asphalt driveway 13 S.Y.$22.50 $292.50 $60.00 $780.00 $25.00 $325.00 $30.00 $390.00 $60.00 $780.00 $70.00 $910.00
15.Remove and replace 5" concrete driveway 7 S.Y.$32.50 $227.50 $62.00 $434.00 $100.00 $700.00 $35.00 $245.00 $72.00 $504.00 $80.00 $560.00
16.Bore and push 12" water line (no encasement) under box culvert 10 L.F.$25.00 $250.00 $161.00 $1,610.00 $100.00 $1,000.00 $375.00 $3,750.00 $34.00 $340.00 $200.00 $2,000.00
17.4" blow off valve 1 EA.$3,994.00 $3,994.00 $2,550.00 $2,550.00 $1,200.00 $1,200.00 $1,175.00 $1,175.00 $1,700.00 $1,700.00 $2,200.00 $2,200.00
18.1" air release valve 1 EA.$1,271.00 $1,271.00 $2,500.00 $2,500.00 $1,100.00 $1,100.00 $1,050.00 $1,050.00 $1,000.00 $1,000.00 $2,800.00 $2,800.00
19.Connection to existing 8" water line 2 EA.$837.00 $1,674.00 $1,000.00 $2,000.00 $1,200.00 $2,400.00 $755.00 $1,510.00 $850.00 $1,700.00 $2,400.00 $4,800.00
20.Connection to existing 12" water line 2 EA.$1,217.00 $2,434.00 $2,100.00 $4,200.00 $1,500.00 $3,000.00 $1,150.00 $2,300.00 $1,200.00 $2,400.00 $3,200.00 $6,400.00
21.Remove and replace 12" R.C. Pipe 45 L.F.$24.00 $1,080.00 $31.00 $1,395.00 $55.00 $2,475.00 $22.00 $990.00 $27.00 $1,215.00 $60.00 $2,700.00
22.Remove and replace 18" R.C. Pipe 166 L.F.$31.05 $5,154.30 $38.00 $6,308.00 $65.00 $10,790.00 $26.00 $4,316.00 $34.00 $5,644.00 $65.00 $10,790.00
23.Traffic control including engineered plan 1 L.S.$950.00 $950.00 $2,500.00 $2,500.00 $8,950.00 $8,950.00 $4,650.00 $4,650.00 $4,400.00 $4,400.00 $5,000.00 $5,000.00
24.Erosion control and maintenance over the life of the project until stabilization 1 L.S.$18,441.00 $18,441.00 $4,900.00 $4,900.00 $7,500.00 $7,500.00 $9,300.00 $9,300.00 $7,200.00 $7,200.00 $5,500.00 $5,500.00
25.Preparation and implementation of a Storm Water Pollution Prevention Plan,
including inspections 1 L.S.$2,500.00 $2,500.00 $2,100.00 $2,100.00 $1,000.00 $1,000.00 $1,313.00 $1,313.00 $2,800.00 $2,800.00 $2,500.00 $2,500.00
26.Hydro-mulch seeding of disturbed areas 6,200 S.Y.$0.36 $2,232.00 $1.20 $7,440.00 $0.50 $3,100.00 $0.45 $2,790.00 $0.77 $4,774.00 $1.35 $8,370.00
27.St. Augustine sod in front yards 500 S.Y.$3.55 $1,775.00 $9.00 $4,500.00 $7.00 $3,500.00 $3.75 $1,875.00 $3.55 $1,775.00 $4.00 $2,000.00
28.Bermuda sod in front yards 500 S.Y.$2.25 $1,125.00 $9.00 $4,500.00 $6.00 $3,000.00 $2.50 $1,250.00 $3.20 $1,600.00 $4.00 $2,000.00
29.Truck watering of seeded and new sod areas to establish grass 2 WK.$3,000.00 $6,000.00 $2,100.00 $4,200.00 $2,500.00 $5,000.00 $2,550.00 $5,100.00 $3,940.00 $7,880.00 $2,000.00 $4,000.00
30.All testing per Town of Westlake requirements 3,681 L.F.$1.50 $5,521.50 $0.75 $2,760.75 $0.50 $1,840.50 $0.50 $1,840.50 $1.00 $3,681.00 $1.25 $4,601.25
31.Trench safety system 3,681 L.F.$1.00 $3,681.00 $0.80 $2,944.80 $0.50 $1,840.50 $1.50 $5,521.50 $1.00 $3,681.00 $1.00 $3,681.00
32.Payment and Performance Bond 1 L.S.$5,000.00 $5,000.00 $3,700.00 $3,700.00 $2,200.00 $2,200.00 $7,550.00 $7,550.00 $3,300.00 $3,300.00 $9,000.00 $9,000.00
33.2-year Maintenance Bond 1 L.S.$5,000.00 $5,000.00 $5,000.00 $5,000.00 $3,350.00 $3,350.00 $375.00 $375.00 $3,000.00 $3,000.00 $6,000.00 $6,000.00
CONTRACTOR'S AMOUNT
Metro-Plex
Underground, LPBarbosa A.Constuction Inc.
$232,974.00$227,719.20Total Amount Bid
Note: The yellow highlighted areas are where the contractor had an error.
BID TABULATION
B & R Utility
Construction Circle H Contractors, L.P.
Description Qty.Unit
Item
No.
Town of Westlake
Bids Opened February 16 at 11:00 a.m.
Horton Excavating
$244,368.25
Guerrero's Costruction
8" & 12" Water Line Improvements on Roanoke Road
$239,835.00$213,958.72 $221,415.55
$214,013.74 $221,415.55 $227,719.20 $232,974.00 $239,835.00 $244,368.30
Page 2
Item 3e1 BID TABULATION-Westlake 8-12 Waterline Imp
Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost
1.12" P.V.C., C 900, DR18 Water Line and all related appurtenances, including
trench, embedment, backfill and compaction 1,990 L.F.$34.00 $67,660.00 $53.00 $105,470.00 $49.00 $97,510.00 $46.00 $91,540.00 $69.00 $137,310.00
2.8" P.V.C., C 900, DR18 Water Line and all related appurtenances, including
trench, embedment, backfill and compaction 1,691 L.F.$26.00 $43,966.00 $43.00 $72,713.00 $44.00 $74,404.00 $57.00 $96,387.00 $59.00 $99,769.00
3.6" P.V.C., C 900, DR18 Water Line and all related appurtenances, including
trench, embedment, backfill and compaction 17 L.F.$24.50 $416.50 $33.00 $561.00 $38.00 $646.00 $43.00 $731.00 $41.00 $697.00
4.12" gate valve 3 EA.$2,000.00 $6,000.00 $2,400.00 $7,200.00 $2,000.00 $6,000.00 $2,515.00 $7,545.00 $3,000.00 $9,000.00
5.8" gate valve 3 EA.$1,200.00 $3,600.00 $1,350.00 $4,050.00 $1,200.00 $3,600.00 $1,395.00 $4,185.00 $2,000.00 $6,000.00
6.6" gate valve 3 EA.$840.00 $2,520.00 $1,000.00 $3,000.00 $900.00 $2,700.00 $990.00 $2,970.00 $1,000.00 $3,000.00
7.4" gate valve 1 EA.$710.00 $710.00 $1,000.00 $1,000.00 $600.00 $600.00 $910.00 $910.00 $900.00 $900.00
8.Fire hydrant assembly, including riser pipe 3 EA.$2,800.00 $8,400.00 $3,000.00 $9,000.00 $2,600.00 $7,800.00 $2,970.00 $8,910.00 $3,000.00 $9,000.00
9.Ductile iron fittings 0.8 TN.$13,800.00 $11,040.00 $9,000.00 $7,200.00 $8,000.00 $6,400.00 $17,100.00 $13,680.00 $2,000.00 $1,600.00
10.Cut and plug existing water service line 5 EA.$430.00 $2,150.00 $500.00 $2,500.00 $500.00 $2,500.00 $830.00 $4,150.00 $1,000.00 $5,000.00
11.1" domestic HDPE SDR 9-200 PSI water service and plastic meter box
connected to existing meter and residential service 5 EA.$1,100.00 $5,500.00 $450.00 $2,250.00 $1,200.00 $6,000.00 $1,530.00 $7,650.00 $1,200.00 $6,000.00
12.4" asphalt street repair, placed as directed by the Engineer 500 S.Y.$37.00 $18,500.00 $35.00 $17,500.00 $15.00 $7,500.00 $32.00 $16,000.00 $36.00 $18,000.00
13.Remove and replace 4" crushed stone driveway 86 S.Y.$16.00 $1,376.00 $10.00 $860.00 $5.00 $430.00 $12.00 $1,032.00 $41.00 $3,526.00
14.Remove and replace 4" asphalt driveway 13 S.Y.$46.00 $598.00 $130.00 $1,690.00 $15.00 $195.00 $96.00 $1,248.00 $40.00 $520.00
15.Remove and replace 5" concrete driveway 7 S.Y.$105.00 $735.00 $150.00 $1,050.00 $86.00 $602.00 $269.00 $1,883.00 $51.00 $357.00
16.Bore and push 12" water line (no encasement) under box culvert 10 L.F.$270.00 $2,700.00 $35.00 $350.00 $85.00 $850.00 $370.00 $3,700.00 $170.00 $1,700.00
17.4" blow off valve 1 EA.$1,800.00 $1,800.00 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $2,410.00 $2,410.00 $3,700.00 $3,700.00
18.1" air release valve 1 EA.$1,400.00 $1,400.00 $2,500.00 $2,500.00 $1,500.00 $1,500.00 $4,645.00 $4,645.00 $3,000.00 $3,000.00
19.Connection to existing 8" water line 2 EA.$2,000.00 $4,000.00 $1,900.00 $3,800.00 $500.00 $1,000.00 $1,750.00 $3,500.00 $3,000.00 $6,000.00
20.Connection to existing 12" water line 2 EA.$3,800.00 $7,600.00 $2,500.00 $5,000.00 $1,000.00 $2,000.00 $2,205.00 $4,410.00 $5,000.00 $10,000.00
21.Remove and replace 12" R.C. Pipe 45 L.F.$44.00 $1,980.00 $70.00 $3,150.00 $20.00 $900.00 $68.00 $3,060.00 $60.00 $2,700.00
22.Remove and replace 18" R.C. Pipe 166 L.F.$53.00 $8,798.00 $90.00 $14,940.00 $40.00 $6,640.00 $76.00 $12,616.00 $66.00 $10,956.00
23.Traffic control including engineered plan 1 L.S.$7,500.00 $7,500.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $5,730.00 $5,730.00 $3,000.00 $3,000.00
24.Erosion control and maintenance over the life of the project until stabilization 1 L.S.$16,000.00 $16,000.00 $5,500.00 $5,500.00 $10,000.00 $10,000.00 $8,450.00 $8,450.00 $5,000.00 $5,000.00
25.Preparation and implementation of a Storm Water Pollution Prevention Plan,
including inspections 1 L.S.$1,100.00 $1,100.00 $1,500.00 $1,500.00 $5,000.00 $5,000.00 $1,910.00 $1,910.00 $2,000.00 $2,000.00
26.Hydro-mulch seeding of disturbed areas 6,200 S.Y.$0.51 $3,162.00 $0.50 $3,100.00 $1.00 $6,200.00 $0.80 $4,960.00 $1.00 $6,200.00
27.St. Augustine sod in front yards 500 S.Y.$6.25 $3,125.00 $4.50 $2,250.00 $8.00 $4,000.00 $5.00 $2,500.00 $4.00 $2,000.00
28.Bermuda sod in front yards 500 S.Y.$4.25 $2,125.00 $3.00 $1,500.00 $6.00 $3,000.00 $3.00 $1,500.00 $4.00 $2,000.00
29.Truck watering of seeded and new sod areas to establish grass 2 WK.$3,200.00 $6,400.00 $2,500.00 $5,000.00 $1,500.00 $3,000.00 $2,840.00 $5,680.00 $1,000.00 $2,000.00
30.All testing per Town of Westlake requirements 3,681 L.F.$1.30 $4,785.30 $0.50 $1,840.50 $1.00 $3,681.00 $2.00 $7,362.00 $2.00 $7,362.00
31.Trench safety system 3,681 L.F.$1.00 $3,681.00 $0.50 $1,840.50 $2.00 $7,362.00 $1.00 $3,681.00 $1.00 $3,681.00
32.Payment and Performance Bond 1 L.S.$4,800.00 $4,800.00 $6,000.00 $6,000.00 $20,000.00 $20,000.00 $4,415.00 $4,415.00 $17,000.00 $17,000.00
33.2-year Maintenance Bond 1 L.S.$500.00 $500.00 $900.00 $900.00 $10,000.00 $10,000.00 $2,500.00 $2,500.00 $2,000.00 $2,000.00
CONTRACTOR'S AMOUNT
SaberDevelopment Gra-Tex Utilities, Inc Trid-Dal
BID TABULATION
Town of Westlake
8" & 12" Water Line Improvements on Roanoke Road
Bids Opened February 16 at 11:00 a.m.
Atkins Bros
Total Amount Bid $254,627.80 $301,215.00 $308,520.00 $341,850.00
$390,978.00
$390,978.00
$254,627.80 $301,215.00 $308,520.00Note: The yellow highlighted areas are where the contractor had an error.$341,850.00
Item
No.Description Qty.Unit
2L Construction
Resolution 12-13
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 12-13
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, ENTERING INTO AN AGREEMENT WITH HORTON EXCAVATING FOR
THE INSTALLATION OF WATERLINE IMPROVEMENTS ON ROANOKE ROAD TO
SERVE STAGECOACH HILLS; AND AUTHORIZING THE TOWN MANAGER TO
EXECUTE THE AGREEMENT ON BEHALF OF THE TOWN OF WESTLAKE,
TEXAS.
WHEREAS, the state requires water purveyors to provide a safe and adequate supply o f
water to citizens and water customers within their geographic service area; and
WHEREAS, the Town Council find that the installation of this waterline to integrate
Stagecoach Hills into the Westlake water system is sound infrastructure planning consistent with
goals and objectives within the adopted strategic plan; and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: THAT, the Town Council of the Town of Westlake, Texas, hereby
approves the agreement with Horton Excavating, in the amount of $213,958.72, relating to the
construction of water line improvements on Roanoke Road to serve Stagecoach Hills attached
here to as Exhibit “A”; and further authorizes the Town Manager to execute said agreement on
behalf of the Town of Westlake, Texas.
SECTION 2. That the Town of Westlake Town Council hereby authorizes the Town
Manager to sign Exhibit “A” on behalf of the Town of Westlake.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 12-13
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 26th DAY OF MARCH 2012.
ATTEST: _____________________________
Laura L. Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Page 1 of 1
TOWN COUNCIL AGENDA ITEM
Department: Planning and Development Meeting Date: March 26, 2012
Staff Contact: Eddie Edwards Consent
Director of Planning and Development
Subject: Consider approval of an Ordinance amending the Code of Ordinances to allow the
Town Council to appoint an Alternate Member for the Planning and Zoning
Commission.
EXECUTIVE SUMMARY
The Planning and Zoning Commission is currently made up of five members. Several of the
current members travel extensively and this occasionally results in scheduled meetings lacking a
quorum. The addition of an Alternate Member that will only vote if a Regular Member is absent
or has to abstain, will reduce the chances of not having a quorum.
APPLICABLE STRATEGIC PLAN VISION POINT
Sense of Place
Leadership
Caring Community
Exemplary Governance
Service Excellence
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommend that the ordinance be approved as presented.
ATTACHMENTS
Ordinance
Ordinance 680
Page 1 of 3
TOWN OF WESTLAKE
ORDINANCE NO. 680
AN ORDINANCE OF THE TOWN OF WESTLAKE AMENDING CHAPTER 26,
COMMUNITY DEVELOPMENT, ARTICLE II UNIFIED DEVELOPMENT CODE,
DIVISION 2 AUTHORITY; ADMINISTRATIVE PROCEDURES, SEC. 26-67(A),
PLANNING AND ZONING COMMISSION; PROVIDING FOR THE ADDITION OF
AN “ALTERNATE MEMBER” OF THE PLANNING AND ZONING COMMISSION:
PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the Town of Westlake, Texas is a general law Town; and
WHEREAS , the Town of Westlake currently has five members on the Planning and
Zoning Commission, and
WHEREAS , the Town Council finds that in order to maintain predictable development
scheduling, it is important that Planning and Zoning meetings not be rescheduled due to a
lack of quorum; and
WHEREAS , the Town Council finds that the addition of an “alternate member” to the
Planning and Zoning Commission would reduce the possibility of meetings needing to be
rescheduled due to the lack of a quorum; and
WHEREAS, upon the recommendation of the Planning and Development
Department, the Town Council of the Town of Westlake, Texas, is of the opinion that it is in
the best interests of the town and its citizens that the amendments (Exhibit “A”) to the Code
of Ordinances should be approved and adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the preamble are found to be true and correct
and are incorporated herein as if copied in their entirety.
SECTION 2: That Chapter 26, “Community Development” Article II “Unified
Development Code” Division 2 Authority; Administrative Procedures, Sections 26 -67 of the
Town of Westlake Code of Ordinances, as amended, is hereby amended to read as follows:
Ordinance 680
Page 2 of 3
Sec. 26-67. - Planning and zoning commission.
(a) Creation and membership. There is hereby created a planning and zoning
commission for the town consisting of five regular members, each to be appointed by the
Town Council for a term of two years and removable for cause. The terms of three members
shall expire in odd-numbered years, and the terms of two members shall expire in even-
numbered years. Each member shall continue to serve until their successors are appointed
and qualified. In addition to the five regular members, one alternate member shall be
appointed by the Town Council for term of two years. The alternate member shall only vote
in the absence of a regular member or in place of a regular member that has abstained.
(b) Powers and duties. The planning and zoning commission shall have the following
powers and duties:
(1) To serve as an advisory body to the board of aldermen concerning adoption of or
amendments to the zoning regulations and zoning map and to make
recommendations thereon;
(2) To advise the board and make recommendations concerning adoption of, or
amendments to the town's Comprehensive Plan, Thoroughfare Plan, and Open
Space Plan and implementation thereof;
(3) To oversee the town's regulations governing the platting and recording of
subdivisions, including matters pertaining to the dedication of public facilities, and
to advise the board on matters pertaining to public improvements, traffic, utility
extensions and the provision of public facilities and services, in order to
implement the town's Comprehensive Plan;
(4) To undertake such actions as are necessary to exercise its delegated powers, as
indicated by adopted ordinance;
(5) To approve certain matters relating to platting and recording of subdivisions as
dictated by the town's ordinances and the UDC;
(6) To select a planning and zoning commission chair;
(7) To call public hearings to initiate zoning changes.
SECTION 3: That all provisions of the Code of Ordinances not hereby amended
shall remain in full force and effect.
SECTION 4: That this Ordinance shall be cumulative of all other Town Ordinances
and all other provisions of other Ordinances adopted by the Town which are inconsistent with
the terms or provisions of this Ordinance are hereby repealed.
SECTION 5: It is hereby declared to be the intention of the Town Council of the
Town of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance
are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance
shall be declared legally invalid or unconstitutional by the valid judgment or decree of any
court of competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any
of the remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance
since the same would have been enacted by the Town Council of the Town of Westlake
Ordinance 680
Page 3 of 3
without the incorporation in this Ordinance of any such legally invalid or unconstitutional,
phrase, sentence, paragraph or section.
SECTION 6: This ordinance shall take effect immediately from and after its passage
as the law in such case provides.
PASSED AND APPROVED ON THIS 26th DAY OF MARCH 2012.
_____________________________
ATTEST: Laura Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Page 1 of 1
TOWN COUNCIL AGENDA ITEM
Department: Planning and Development Meeting Date: March 26, 2012
Staff Contact: Eddie Edwards Consent
Director of Planning and Development
Subject: Consider approval of a Resolution appointing Sharon Sanden as an Alternate
Member of the Planning and Zoning Commission.
EXECUTIVE SUMMARY
The Planning and Zoning Commission is currently made up of five members. Several of the
current members travel extensively and this occasionally results in scheduled meetings lacking a
quorum. The addition of an Alternate Member that will only vote if a Regular Member is absent
or has to abstain, will reduce the chances of not having a quorum. Sharon Sanden has served as
a Planning and Zoning Commissioner for several years and only stepped down recently due to
her inability to make all of the scheduled meetings. As an alternate she will only be called upon
when needed. Sharon has agreed to accept this position.
APPLICABLE STRATEGIC PLAN VISION POINT
Sense of Place
Leadership
Caring Community
Exemplary Governance
Service Excellence
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Staff recommends approval of this resolution.
ATTACHMENTS
Resolution
Resolution 12-14
Page 1 of 1
TOWN OF WESTLAKE
RESOLUTION NO. 12-14
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
APPOINTING AN ALTERNATE MEMBER TO THE PLANNING AND ZONING
COMMISSION.
WHEREAS, The Town of Westlake recently amended the Code of Ordinances to create a new
position, Alternate Member, of the Planning and Zoning Commission; and
WHEREAS, the meeting at which this Resolution was considered was open to the public as
required by law, and public notice of the time, place, and subject of the meeting has been given in
accordance with Chapter 551, Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town Council of the Town of Westlake does hereby appoint the
following individual to serve as a member of the Texas Student Housing Authority board for the term
noted below:
Sharon Sanden - term expiring March 2014.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any
court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the
Council hereby determines that it would have adopted this Resolution without the invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of passage.
PASSED AND APPROVED ON THIS 26th DAY OF MARCH, 2012.
___________________________________
Laura Wheat, Mayor
______________________________________ __________________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
______________________________________
L. Stanton Lowry, Town Attorney
Page 1 of 1
TOWN COUNCIL AGENDA ITEM
Department: Office of the Town Secretary Meeting Date: March 26, 2012
Staff Contact: Kelly Edwards Regular
Town Secretary
Subject: Consider acceptance of the Certification of Unopposed Candidates.
EXECUTIVE SUMMARY
The Town Council ordered the May 12, 2012, General Election on January 23, 2012, to elect a Mayor and
two (2) Council Members for two (2) year terms. As of the filing deadline on March 5, 2012, there were
no opposed candidates or propositions to appear on the ballot. However, there is a vacancy for one (1)
Council Member seat. Mr. Brittan did not file for re-election.
Pursuant to the Texas Election Code the Town may cancel the May General Election. The first step in the
process to cancel is acceptance of the certification of unopposed candidates from the authority responsible
for preparing the ballot.
APPLICABLE STRATEGIC PLAN VISION POINT
Sense of Place
Leadership
Caring Community
Exemplary Governance
Service Excellence
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Accept the certification of unopposed candidates.
ATTACHMENTS
Certificate
Page 1 of 2
TOWN COUNCIL AGENDA ITEM
Department: Office of the Town Secretary Meeting Date: March 23, 2011
Staff Contact: Kelly Edwards Regular
Town Secretary
Subject: Consider approval of an Or dinance Canceling the May 12, 2012, General
Election.
EXECUTIVE SUMMARY
The Town Council ordered the May 12, 2012, General Election on January 23, 2012, to elect a Mayor and
two (2) Council Members for two (2) year terms. As of the filing deadline on March 5, 2012, there were
no opposed candidates or propositions to appear on the ballot. However, there is a vacancy for one (1)
Council Member seat. Mr. Brittan did not file for re-election.
Pursuant to the Texas Election Code the Town may cancel the May General Election. After acceptance of
the Certification of Unopposed Candidates the Council must adopt in an open meeting an ordinance/order
canceling the election.
Copies of the order will be posted at polling location on Election Day that would have been used as had
the election not been canceled.
Northwest and Carroll ISDs have canceled their elections. Westlake residents will be able to vote for
contested races in the Keller ISD election at any Tarrant County location during early voting. Election
Day polling locations have not been established by the County but we will send out additional
information to residents as provided by the County.
APPLICABLE STRATEGIC PLAN VISION POINT
Sense of Place
Leadership
Caring Community
Exemplary Governance
Service Excellence
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Approve the Ordinance.
Page 2 of 2
ATTACHMENTS
Ordinance
Order of Cancelation
Ordinance 679
Page 1 of 3
TOWN OF WESTLAKE
ORDINANCE NO. 679
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS CANCELING THE MAY 12, 2012, GENERAL ELECTION AND DECLARING
THE MAYOR AND ONE (1) COUNCIL MEMBER POSITION UNOPPOSED AND THE
CANDIDATES ELECTED TO OFFICE; ALSO DECLARING ONE (1) COUNCIL
MEMBER POSITION VACANT; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Westlake, Texas, is a General Law municipality located in
Tarrant and Denton Counties, created in accordance with the provisions of the Local
Government Code and operating pursuant to the enabling legislation of the State of Texas; and
WHEREAS, in accordance with the law a regular general elect ion has been ordered for
May 12, 2012, for the purpose of electing a Mayor and two (2) Council Members to serve two
(2) year terms on the Town Council in the Town of Westlake; and
WHEREAS, no proposition is to appear on the ballot; and
WHEREAS, the To wn Secretary has certified in writing that the Mayor and one (1)
Council Member on the ballot are unopposed and one (1) Council Member position is vacant; and
WHEREAS, the filing deadlines for placement on the ballot and declaration of write-in
candidacy have passed; and
WHEREAS, in these circumstances Chapter 2, Subchapter C of the Texas Election Code
authorizes a governing body to declare each unopposed candidate elected to office and cancel the
election.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF WESTLAKE, TEXAS, THAT:
SECTION 1. That all of the above findings are hereby found to be true and correct and
are incorporated into the body of this Ordinance in their entirety.
SECTION 2: The following candidates, who are unopposed in the May 14, 2011,
general election, are hereby declared elected to office, and shall be issued a certificate of election:
Laura Wheat Mayor
Clif Cox Council Member
Vacant Council Member
Ordinance 679
Page 2 of 3
SECTION 3: That the vacant position will be filled as pr ovided for in section 22.010 of
the Texas Local Government Code, which provides that a single vacancy may be filled by an
appointment by the majority of the remaining Council members, excluding the Mayor, unless there
is a tie, in which case the Mayor may vote.
SECTION 4: The Town secretary is directed to post a copy of the Order of Cancellation
attached as Exhibit “A”, at each designated polling place on May 12, 2012.
SECTION 5: This ordinance shall be cumulative of all provisions of ordinances of the
Town of Westlake, Texas, except where the provisions of this ordinance are in direct conflict with
the provisions of such ordinances, in which event the conflicting provisions of such ordinances are
hereby repealed.
SECTION 6: It is hereby declared to be the intention of the Town Council that the
phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any
phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional
by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality
shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this
ordinance, since the same would have been enacted by the Town Council wit hout the
incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or
section.
SECTION 7: This ordinance shall be in full force and effect from and after its passage,
and it is so ordained.
PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS, ON THIS 26th DAY OF MARCH 2012.
_____________________________
ATTEST: Laura Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E . Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Ordinance 679
Page 3 of 3
ORDER OF CANCELLATION
ORDEN DE CANCELACIÓN
The ______________________________ hereby cancels the election scheduled to be held on
(official name of governing body)
____________________________________ in accordance with Section 2.053(a) of the Texas
(date on which election was scheduled to be held)
Election Code. The following candidates have been certified as unopposed and are hereby elected
as follows:
El _____________________________ por la presente cancela la elección que, de lo contrario,
(nombre oficial de la entidad gobernante)
se hubiera celebrado el _______________________________ de conformidad, con la Sección
2.053(a) (fecha en que se hubiera celebrado la elección)
del Código de Elecciones de Texas. Los siguientes candidatos han sido certificados como
candidatos únicos y por la presente quedan elegidos como se haya indicado a continuación:
Candidate (Candidato) Office Sought (Cargo al que presenta candidatura)
Mayor Laura Wheat
Council Member Clif Cox
Council Member Vacant
A copy of this order will be posted on Election Day at each polling place that would have been
used in the election. El Día de las Elecciones se exhibirá una copia de esta orden en todas las
mesas electorales que se hubieran utilizado en la elección.
________________________
President (Presidente) _____________________________
Secretary (Secretario)
________________________________
Date of adoption (Fecha de adopción)
(seal) (sello)
Town of Westlake
Town of Westlake
May 12, 2012,
May 12, 2012,
EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.072 Deliberations Regarding Real Property – to deliberate the
purchase, exchange, lease or value of real property located on the corner of
Dove and Ottinger Roads.
b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
Town of Westlake
Item # 6 –
Executive Session
Town of Westlake
Item # 7 – Reconvene
Meeting
TAKE ANY ACTION FROM EXECUTIVE SESSION, IF NECESSARY
a. Section 551.072 Deliberations Regarding Real Property – to deliberate the
purchase, exchange, lease or value of real property located on the corner of
Dove and Ottinger Roads.
b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
Town of Westlake
Item # 8 – Take any
Action, if necessary
FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
- None
Town of Westlake
Item #9 - Future
Agenda Items
COUNCIL CALENDAR
- Town Offices Closed – Good Friday
April 6, 2012
- Westlake Arbor Day & MasterWorks Concert featuring Payin’ My Dues,
presented by the WPAS - Glenwyck Farms Park
April 7, 2012; 3:00 – 7:00 p.m.
- MasterWorks Concert Series in Solana – Free Outdoor Concert by Zach King
April 12, 2012; 6:00 – 7:00 p.m.
- Alliance Development Forum, Marriott Champions Circle in FW
April 13, 2012; 11:00 a.m. – 1:00 p.m.
- WA Mr. Pink Pageant (Breast Cancer Awareness/Fundraiser)
April 13, 2012; 5:30 – 7:30 p.m.; WA Outdoor Amphitheater
- MasterWorks Concert Series in Solana – Free Outdoor Concert by John Adams
April 19, 2012; 6:00 – 7:00 p.m.
- Jr. High Sports Banquet, WA Gym & Dining Hall
April 20, 2012; 6 – 8:00 p.m.
- Living History Event, “History of the Texas Flag” hosted by the WHPS
April 24, 2012; 7:00 – 8:30 p.m., WA Performance Hall
- WA UNICEF Mural Fundraiser & Auction – WA Gym
April 27, 2012; 6:00 – 10:00 p.m.
- Bandana Bonanza, Westlake Academy Campus
May 5, 2012; 3:00 7:00 p.m.
- Board of Trustees
May 7, 2012
- JV & Varsity Sports Banquet, WA Gym & Dining Hall
May 11, 2012
Town of Westlake
Item # 10 –
Council Calendar
- Westlake Historical Marker Presentation Day, hosted by WHPS
May 12, 2012; 2:00 p.m.
- Final MasterWorks Concert Series featuring Vocal Trash, Westlake Academy
Outdoor Amphitheater
May 18, 2012; 7:00 – 8:00 p.m.
- WA PYP Exhibition
May 24, 2012; 9:00 a.m. – 3:30 p.m.
- Council Planning Retreat
May 25, 2012; 12:00 noon to 4:00 p.m.
- Town Offices Closed - Memorial Day
May 28, 2012
- Senior Banquet – location TBA
May 31, 2012; 6:30 – 9:30 p.m.
- 2012 WA Graduation – Hurst Conference Center
June 2, 2012; 2:00 p.m.
Town of Westlake
Item # 11 –
Adjournment