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Home My WebLink About08-25-14 TC Min MINUTES OF THE TOWN OF WESTLAKE,TEXAS TOWN COUNCIL MEETING August 25, 2014 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Alesa Belvedere, Carol Langdon, Rick Rennhack, and Wayne Stoltenberg. ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Town Attorney L. Stanton Lowry, Finance Director Debbie Piper, Director of Facilities and Parks & Recreation Troy Meyer, Fire Chief Richard Whitten, Planning and Development Director Eddie Edwards, Director of HR &Administrative Services Todd Wood, Director of Information &Technology Jason Power, and Susan McFarland, Communications Specialist. Work i 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:22 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS THE AUGUST 2 , 2014, TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. Town Council Minutes 08/25/14 Page 1 of 6 . EXECUTIVE SESSION The Council convened into executive session at 5:32 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager S. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:10 p.m. 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE ITEMS. No action taken. 7. DISCUSSION ITEMS a. Discussion regarding Various Annual Advisory Board and Commission Member Appointments and the Number of Auxiliary Boards. Town Manager Brymer and Town Secretary Edwards provided an overview and update of the item. Discussion ensued regarding possible applicants, the Public Arts and Historical boards, current community events, the number of events, missions and scope of work/direction and scheduling a work session for additional discussion. b. Standing rte m; Update and discussion regarding the Granada and Entrada Developments including the Entrada Public Improvement District (PID). Mr. Mehrdad Moayedi provided an overview and current status of the Entrada development stating he believes this will be destination place for citizens. They have been in contact with various restaurants and a hotel chain. Mr. Moayedi stated that Granada subdivision is proceeding as scheduled and has secured builders. Entrada would begin work prior to securing the PID financing. Discussion ensued regarding the timeline for the subdivision wall and pedestrian trail, Public Improvement District (PID) financing, the Entrada project timeline, and that there is not exclusive real estate company to represent Entrada. Town Council Minutes 08/25/14 Page 2 of 6 c. Standing Item; Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Director Meyer provided a presentation and overview regarding the construction project. Discussion ensued regarding project revenues, contingency funds, punch list items, and the campus traffic flow. d. Discussion regarding the proposed Fiscal Year 2014-2015 Municipal Budget and Five Year Capital Improvement Plan. Director Piper provided an update of item and revisions made as recommended during the budget work session. Discussion ensued regarding TxDOT, Ottinger Road crossing at State Highway 170, improvements to the small bridge on Ottinger Road, and the proposed trail head along Ottinger Road. 8. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 Town Council Minutes 08/25/14 Page 3 of 6 9. RECONVENE T 10. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE ITEMS. 11. COUNCIL RECAP / STAFF DIRECTION Work session to discuss advisory and auxiliary boards' missions and scope of work. 12. ADJOURNMENT Mayor Wheat adjourned the work session at 9:00 p.m. Regular i 1. CALL TO ORDER Mayor called the regular session to order at 9:00 p.m., with Council Member Langdon absent. 2. CITIZEN S T T RECOGNITIONS No one addressed the Council. . CONSENT AGENDA a. Consider approval of the minutes from the June 16, 2014, meeting. b. Consider approval of the minutes from the July 21, 2014, meeting. c. Consider approval of the minutes from the August 8, 2014, meeting. d. Consider approval of the minutes from the August 11, 2014, meeting. e. Consider approval of Resolution 14-24, Awarding the bid to DH Marketing for the Purchase and Installation of an Outdoor Warning Siren System and Authorizing the Town Manager to Execute a Contract. f. Consider approval of Resolution 14- , Approving a contract with M&S Technologies to purchase a replacement network firewall. g. Consider approval of Resolution 14-26, Appointing a new member to Planning & Zoning Commission Members. h. Consider approval of Resolution 14-27, to Amend of the Bylaws of the Westlake Academy Foundation allowing directors to serve a (3) three year staggered term. Town Council Minutes 08/25/14 Page 4of6 MOTION: Council Member Stoltenberg made a motion to approve consent agenda. Council Member Belvedere seconded the motion. The motion carried by a vote of 4-0. . EXECUTIVE SESSION The Council convened into executive session at 9:01 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners- Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager S. RECONVENE MEETING Mayor Wheat reconvened the meeting at 9:55 p.m. Town Council Minutes 08/25/14 Page 5 of 6 . TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE S ITEMS. MOTION: Council Member Rennhack made a motion to approve Resolution 14-28, Approving the Assignment of the Rights, Covenants and Obligations of The Economic Development Program Agreement Dated April 22, 2013 and a Development and Subdivision Improvement Agreement Dated October 28, 2013 From Marquis Westlake Development, Inc., to Maguire Partners — Solana Land, L.P. and Authorizing the Mayor to Approve the Assignment on behalf of the Town. Council Member Barrett seconded the motion. The motion carried by a vote of 4-0. 7. FUTURE E ITEMS - None 8. COUNCIL CALENDAR ADJOURNMENT 9. There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Belvedere seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 9:58 p.m. APPROVED Y THE TOWN COUNCIL ON SEPTEMBER 22, 2014. ATTEST: Laura Wheat, Mayor Y Kelly 1Edwa fd Town Secretary Town Council Minutes 08/25/14 Page 6 of 6