HomeMy WebLinkAboutRes 08-14 WA Adopting Academy 2008-2009 Budget WESTLAKE ACADEMY
RESOLUTION NO. 08-14
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE WESTLAKE
ACADEMY TO ADOPT THE REVISED BUDGET FOR FISCAL YEAR ENDING
AUGUST 31, 2008 AND THE PROPOSED BUDGET FOR FISCAL YEAR
ENDING AUGUST 31,2009.
WHEREAS, Section 44.002 of the Education Code of the Texas Education
Agency Texas School Law Bulletin states the budget must be prepared according to
generally accepted accounting principles; and
WHEREAS, the budget must be approved by the Board of Trustees prior to
August 31St according to Texas Education Agency's Financial Accountability System
Resource Guide, Section 2.6,2—TEA Legal Requirements;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE WESTLAKE ACADEMY:
SECTION 1: That the Board of Trustees hereby adopts the revised budget for the
fiscal year ending August 31, 2008 and adopts the proposed Annual Operating Budget for
the fiscal year ending August 31, 2009 and appropriates the funds contained therein.
SECTION 2: That a copy of the official adopted 2008-2009 Budget shall be kept
on file in the office of the Town Secretary.
SECTION 3: That this Resolution shall become effective upon the date of its
passage.
PASSED AND APPROVED ON THIS 11th DAY OF AUGUST, 2008.
ATTEST: Laura Wheat, President
Sutter, Secretary Tom Bryme , C O
APPROVED AS TO FORM:
L. Stanton Lowry, Attorney
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Table of Contents
Westlake Academy * 2600 JT Ottinger Road * Westlake, Texas 76262
i
Administrative Officials 01
Fund Descriptions 02
Account Coding Matrix 03
General Fund
General Fund Program Summary 04
General Fund Proposed Budget by Function and Object Code 05
General Fund Budget Comparison 06
General Fund Revenues and Expenditures Percentage Graphs 08
Operating Expenditures including Municipal Support 09
Revenue and Expenditure Comparison
Fiscal Year 03/04 through 08/09 10
Special Revenue Fund
Program Summaries
Fund 244 IDEA-B Reimbursement Grant 11
Fund 397 Advanced Placement/IB 12
Fund 411 Technology Allotment 13
Fund 429 FSP/High School Allotment 14
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Page 1
ADMINISTRATIVE OFFICIALS
FISCAL YEAR 2008/2009
Laura Wheat
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Tim Brittan, Larry Corson, Carol Langdon,
Rebecca Rollins, Don Redding
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Mark Rosevear
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Thomas Brymer
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Page 2
FUND DESCRIPTIONS
Governmental Fund Types are those through which most governmental functions of the Academy are
financed. The acquisition, use and balances of the District’s expendable financial resources, and the
related liabilities are accounted for through the Governmental Fund Types. Following are the Academy’s
Governmental Fund Types:
General Fund
The General Fund is the fund that accounts for financial resources in use for general types operations.
This is a budgeted fund, and any fund balances are considered resources available for current operations.
Fund balances may be appropriated by the Board of Trustees to implement its responsibilities.
Special Revenue Funds
The Special Revenue Funds are the funds that account for local, state and federally financed programs or
expenditures legally restricted for specified purposes or where unused balances are returned to the grantor
at the close of a specified project period.
Fund 224 IDEA-B Reimbursement Grant (Federally Funded)
Fund is used, on a project basis, for funds granted to operate educational programs for children with
disabilities.
Fund 397 Advanced Placement/IB Awards (State Funded)
Fund is used to account, on a project basis, for funds awarded under the Texas Advanced Placement
Award Incentive Program, Chapter 28, Subchapter C, Texas Education Code. The purpose of this
incentive program is to recognize and reward those students, teachers, and schools that demonstrate
success in achieving the state’s educational goals.
Fund 411 Technology Allotment (State Funded)
Fund is to be used to account, on a project basis, for funds awarded to purchase technological software or
equipment that contributes to student learning, or to pay for training for educational personnel involved in
the use of these materials.
Fund 428 FSP-High School Allotment (State Funded)
Fund is to be used for the allotment providing $275 per student in average daily attendance in grades 9-12
by the state.
Note: The audited financial statements of the Academy include all funds. However, the Texas Education
Agency only requires the adoption of the General Fund, Food Service Special Revenue Fund and Debt
Service Fund. In the Westlake Academy’s case, only the General Fund is required to be adopted.
Function CodeFunction Code Description
11Instruction & Related
12Instructional Resources & Media Sources (Library)
13Curriculum Development & Inst. Staff Development
21Instructional Leadership
23School Leadership (Principal)
31Guidance, Counseling & Evaluation Services
32Social Work Services
33Health Services
34Student (Pupil) Transportation
ACCOUNT CODING MATRIX
35Food Services
36Cocurricular/extracurricular activities
41General Administration (Superintendent/Board)
51Plant Maintenance and Operations
52Security and Monitoring Services
53Data Processing Services
61Community Services
71Debt Service
Object CodesObject Code Description
61XX Payroll and Payroll Related
62XXProfessional & Contracted Services
63XXSupplies and Materials
64XXOther Operating Costs
65XXDebt Service
Page 3
Adopted Estimated Proposed
Actual Budget Budget Budget
FY 06/07 FY 07/08 FY 07/08 FY 08/09
Beginning Fund Balance427,720$ 691,740$ 691,740$ 558,236$
Revenues 2,879,531 2,951,311 3,240,449 3,623,228
Expenditures2,615,511 3,271,416 3,373,952 3,473,741
Net Revenues over (under) Expenditures 264,020 (320,105) (133,503) 149,487
Ending Fund Balance691,740$ 371,635$ 558,236$ 707,723$
# Days Operating (Based on 365)97 41 60 74
Days operating expense 7,166$ 8,963$ 9,244$ 9,517$
WESTLAKE ACADEMY
General Fund - 199
Program Summary
Page 4
Westlake Academy
Proposed FY 2008-2009 Budget
General Fund
Adopted Estimated Proposed
Actual Budget Budget Budget
FY 06-07 FY 07/08 FY 07/08 FY 08/09
REVENUES
Local Revenues 512,335$ 593,498$ 539,652$ 540,212$
State Program Revenues 2,367,196 2,357,813 2,700,797 3,083,016
Total Revenues 2,879,531$ 2,951,311$ 3,240,449$ 3,623,228$
EXPENDITURES BY FUNCTION
11 - Instructional 1,597,408$ 1,956,274$ 1,925,134$ 1,904,004$
12 - Resources & Media 59,039 70,317 71,470 71,106
13 - Staff Development 29,886 26,000 29,275 29,870
21 - Instructional Leadership 9,190 10,968 12,776 6,548
23 - School Leadership 216,472 132,396 146,079 211,426
31 - Guidance & Counseling 41,988 111,926 117,272 150,804
33 - Health Services 25,412 25,248 26,426 57,448
35 - Food Services 84,484 95,918 33,489 22,821
36 - CoCurricular Activities 53,463 58,305 50,125 84,990
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41 - Administrative 218,670 401,373 509,152 462,560
51 - Maintenance & Operations195,264 233,381 245,000 272,135
53 - Data Processing 68,177 82,401 98,796 90,967
61 - Community Services 15,958 66,909 66,958 67,063
71 - Debt Service - - 42,000 42,000
Total Expenditures 2,615,411 3,271,416 3,373,952 3,473,741
Revenues Over (Under) Expenditures264,120$ (320,105)$ (133,503)$ 149,487$
REVENUES
Local Revenues 512,335$ 593,498$ 539,652$ 540,212$
State Program Revenues 2,367,196 2,357,813 2,700,797 3,083,016
Total Revenues 2,879,531$ 2,951,311$ 3,240,449$ 3,623,228$
EXPENDITURES BY OBJECT CODE
61XXPayroll and Related Items1,981,908$ 2,484,284$ 2,584,884$ 2,654,330$
62XXContracted Services 350,544 412,559 483,789 507,778
63XXSupplies & Materials 175,956 246,650 136,325 120,681
64XXOther Operating 107,103 127,923 126,954 148,953
65XX Debt Service - - 42,000 42,000
Total Expenditures 2,615,511 3,271,416 3,373,952 3,473,741
Revenues Over (Under) Expenditures264,020$ (320,105)$ (133,503)$ 149,487$
Page 5
Westlake Academy
Proposed FY 2008-2009 Budget
Budget Comparison - General Fund
Variance
Adopted Estimated Proposed Proposed
Actual Budget Budget Budget to
FY 06-07 FY 07/08 FY 07/08 FY 08/09 Estimated
REVENUES
Local Revenues512,335$ 593,498$ 539,652$ 540,212$ 560$
State Program Revenues2,367,196 2,357,813 2,700,797 3,083,016 382,219
Total Revenues2,879,531$ 2,951,311$ 3,240,449$ 3,623,228$ 382,779$
EXPENDITURES
6100Payroll1,485,079$ 1,785,774$ 1,792,809$ 1,775,229$ (17,580)$
6200Contracted Services27,883 30,000 34,525 35,020 495
6300Supplies & Materials84,299 140,000 97,000 93,240 (3,760)
6400Other Operating147 500 800 515 (285)
Total Instructional1,597,408 1,956,274 1,925,134 1,904,004 (21,130)
11 Instructional
12 Resources & Media
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6100Payroll53,308 56,817 57,970 57,256 (714)
6200Contracted Services5,731 13,500 13,500 13,850 350
Total Resources & Media59,039 70,317 71,470 71,106 (364)
6300Supplies & Materials550 - 275 - (275)
6400Other Operating29,336 26,000 29,000 29,870 870
Total Staff Development29,886 26,000 29,275 29,870 595
6100Payroll 9,190 10,968 12,776 6,548 (6,228)
Total Instructional Leadership9,190 10,968 12,776 6,548 (6,228)
6100Payroll200,794 117,676 132,959 196,826 63,867
6200Contracted Services15,078 9,720 12,920 13,600 680
6300Supplies & Materials600 5,000 200 1,000 800
Total School Leadership216,472 132,396 146,079 211,426 65,347
6100Payroll26,977 92,926 93,772 125,289 31,517
6200Contracted Services14,844 18,800 23,000 25,000 2,000
6300Supplies & Materials167 200 500 515 15
Total Guidance & Counseling41,988 111,926 117,272 150,804 33,532
6100Payroll24,176 24,598 25,171 56,133 30,962
6200Contracted Services755 - 755 800 45
6300Supplies & Materials581 650 500 515 15
Total Health Services25,512 25,248 26,426 57,448 31,022
12 Resources & Media
13 Staff Development
31 Guidance & Counseling
33 Health Services
21 Instructional Leadership
23 School Leadership
Page 6
Westlake Academy
Proposed FY 2008-2009 Budget
Budget Comparison - General Fund
(Continued)
Variance
Adopted Estimated Proposed Proposed
Actual Budget Budget Budget to
FY 06-07 FY 07/08 FY 07/08 FY 08/09 Estimated
6100Payroll13,519$ 14,918$ 15,839$ 17,252$ 1,413$
6300Supplies & Materials70,716 80,650 17,400 5,311 (12,089)
6400Other Operating250 350 250 258 8
Total Food Services84,485 95,918 33,489 22,821 (10,668)
6100Payroll11,287 10,375 11,633 45,076 33,443
6200Contracted Services36,643 41,392 33,142 33,948 806
6300Supplies & Materials1,140 2,000 200 500 300
6400Other Operating4,393 4,538 5,150 5,466 316
Total CoCurricular Activities53,463 58,305 50,125 84,990 34,865
6100Payroll109,106 235,922 306,101 235,691 (70,410)
6200Contracted Services58,131 95,547 138,547 144,100 5,553
41 Administrative
35 Food Services
36 CoCurricular Activities
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6300Supplies & Materials6,298 8,150 10,250 9,300 (950)
6400Other Operating45,135 61,754 54,254 73,469 19,215
Total Administrative218,670 401,373 509,152 462,560 (46,592)
6200Contracted Services155,816 188,600 197,500 222,460 24,960
6300Supplies & Materials11,605 10,000 10,000 10,300 300
6400Other Operating27,842 34,781 37,500 39,375 1,875
Total Maintenance & Operations195,263 233,381 245,000 272,135 27,135
6100Payroll32,514 67,401 68,896 71,967 3,071
6200Contracted Services35,663 15,000 29,900 19,000 (10,900)
Total Data Processing68,177 82,401 98,796 90,967 (7,829)
6100Payroll15,958 66,909 66,958 67,063 105
Total Community Services15,958 66,909 66,958 67,063 105
6500Debt Service- - 42,000 42,000 -
Total Debt Service- - 42,000 42,000 -
Total Expenditures 2,615,511 3,271,416 3,373,952 3,473,741 99,789
Revenues Over (Under) Expenditures264,020 (320,105) (133,503) 149,487 282,990$
Beginning Fund Balance427,720 691,740 691,740 558,236
Ending Fund Balance691,740$ 371,635$ 558,236$ 707,723$
51 Maintenance & Operations
71 Debt Service
53 Data Processing
61 Community Services
Page 7
Westlake Academy
Fiscal Year 2008/2009
General Fund Revenues and Expenditures
State Program
Revenues
85%
Local
Revenues
15%
GeneralFund
Proposed Revenues
15%
Payroll &
Related Items
76%
Contracted
Services
15%
Supplies &
Materials
4%
Other Operating
Costs
4%Debt Service
1%
GeneralFund
Proposed Expenditures
Page 8
Operating Expenditures including Municipal Support
Fiscal Year 2008/2009
Westlake Academy
Payroll and Related
49%
Contracted Services
9%
Supplies & Materials
2%
Other Operating Costs
3%
Debt Service
1%
Municipal Payroll &
Related In-kind
Support
4%
Total $5,372,095
Municipal Debt
Service Support
28%
Municipal Facilites &
Maintenance Support
4%
4%
Academy
Budgeted
Expenditures
64%
Municipal
Support to
Academy
36%
$3,473,741
Total $5,372,095
$1,898,354
Page 9
Westlake Academy
Revenue and Expenditure Comparison
Page 10
Fiscal Year 03/04 through 08/09
$3000000
$3,500,000
$4,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
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actual
FY 04/05
actual
FY 05/06
actual
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actual
FY 07/08
estimated
FY 08/09
projected
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actual actual actual actual estimated projected
Revenues Expenditures
Page 10
Adopted Estimated Proposed
Audited Budget Budget Budget
FY 06/07 FY 07/08 FY 07/08 FY 08/09
Beginning Fund Balance-$ -$ -$ -$
State Revenue33,855 28,288 54,061 61,768
Expenditures (Staff Development)33,855 28,288 54,061 61,768
Net Revenues over (under) Expenditures- - - -
Ending Fund Balance -$ -$ -$ -$
WESTLAKE ACADEMY
Special Revenue Fund
IDEA-B Reimbursement Grant - 224
Program Summary
Page 11
Adopted Estimated Proposed
Audited Budget Budget Budget
FY 06/07 FY 07/08 FY 07/08 FY 08/09
Beginning Fund Balance-$ -$ -$ -$
State Revenue 2,250 - 5,750 5,750
Expenditures (Staff Development)2,250 - 5,750 5,750
Net Revenues over (under) Expenditures- - - -
Ending Fund Balance -$ -$ -$ -$
WESTLAKE ACADEMY
Special Revenue Fund
Advanced Placement/IB - 397
Program Summary
Page 12
Adopted Estimated Proposed
Audited Budget Budget Budget
FY 06/07 FY 07/08 FY 07/08 FY 08/09
Beginning Fund Balance-$ -$ -$ -$
State Revenue 8,988 10,212 10,420 10,500
Expenditures (Supplies)8,988 10,212 10,420 10,500
Net Revenues over (under) Expenditures- - - -
Ending Fund Balance -$ -$ -$ -$
Special Revenue Fund
Technology Allotment - 411
Program Summary
WESTLAKE ACADEMY
Page 13
Adopted Estimated Proposed
Audited Budget Budget Budget
FY 06/07 FY 07/08 FY 07/08 FY 08/09
Beginning Fund Balance-$ -$ -$ -$
State Revenue 8,821 7,603 7,603 26,400
Expenditures (Supplies)8,821 7,603 7,603 26,400
Net Revenues over (under) Expenditures- - - -
Ending Fund Balance -$ -$ -$ -$
Program Summary
WESTLAKE ACADEMY
Special Revenue Fund
FSP/High School Allotment - 428
Page 14