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HomeMy WebLinkAboutRes 09-20 WA Adopting Policies Facilities, Staff Recommendations, IB Exam Fees, Adherence to TEA, Athletic Extra Curricular Program Eligibility WESTLAKE ACADEMY RESOLUTION NO. 09-20 ADOPTING POLICIES REGARDING CAMPUS FACILITY RENOVATION AND CAPITAL PROJECTS, BOARD PARAMETERS FOR STAFF RECOMMENDATIONS TO THE BOARD, IB EXAM FEES, AND STUDENT ATHLETIC/EXTRA CURRICULAR PROGRAM ELIGIBILITY WHEREAS, the Westlake Academy Board of Trustees has considered the following proposed policies: a.) Campus Facility Renovation/Modification Projects and Capital Projects Guidelines b.) Board Parameters for Staff Recommendations to the Board of Trustees c.) IB Exam Fees d.) Adherence to the Texas Education Agency,International Baccalaureate and Charter Guidelines e.) Student Athletic/Extra Curricular Program Academic Eligibility; and WHEREAS, the Westlake Academy Board of Trustees finds these policies will facilitate effective and efficient governance of Westlake Academy; and WHEREAS, the Westlake Academy Board of Trustees finds that the passage of this Resolution is in the best interests of the Academy; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1. That the Board of Trustees of Westlake Academy hereby adopts the following policies attached as Exhibit A to this resolution: a.) Campus Facility Renovation/Modification Projects and Capital Projects Guidelines b.) Board Parameters for Staff Recommendations to the Board of Trustees c.) IB Exam Fees d.)Adherence to the Texas Education Agency, International Baccalaureate and Charter Guidelines e.) Student Athletic/Extra Curricular Program Academic Eligibility; and Resolution 09-20 Page 1 of 2 SECTION 2. That this Resolution shall become effective upon the date of its passage. PASSED AND APPROVED ON THIS 7" DAY OF DECEMBER 2009. Laura eat, President ATTEST: I h/ Kelly Edw , Seer Thomas E. ry , Chie Executive Officer APP S TO ORM: L. Stanto Lo , S ool Attorney Resolution 09-20 Page 2 of 2 f TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 09-20: Date Board Adopted: December 7, 2009 Date Board Amended: N/A Effective Date: December 7, 2009 Policy Category: Governance Policy Name: Campus Facility Renovation/Modification Projects and Capital Projects Guidelines Polio Goal: Establishment of a process and central point of contact and coordination for Westlake Academy campus facility additions, renovations, modifications, and proposed capital projects Poliev Description: As Westlake Academy has transitioned into a K-12 educational facility, the need now exists to formally identify a specific individual/position for capital project submission requests as well as coordination of all campus facility renovation and modification projects. The CEO, or his/her designee, shall be the central point of contact for all such projects. All projects involving additions or modifications to the existing campus will be submitted during the Academic Services Budget preparation process with a full description of the project, its budget, and any impact on on-going operating costs. All capital projects will be submitted in accordance with the capital budgeting process and the budget calendar on forms provided by the Town. All projects will be submitted through the CEO or his/her designate. All capital projects will be submitted in accordance with the Town's current financial policies adopted with the Town budget. This policy applies to projects submitted by Staff and by Academy affiliate organizations. WA Resolution 04-20 Page 1 of 1 { TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 09-20: Date Board Adopted: December 7, 2009 Date Board Amended: NIA Effective Date: December 7, 2009 Policy Category: Governance Policy Name: Board Parameters for Staff Recommendations to the Board of Trustees Policv Goal/Ends: Board definition of executive limitations and boundaries for Staff compilation of reports and recommendations presented to the Board Policy Description: In an effort to provide the CEO and Staff of Westlake Academy with the proper guidance necessary to operate the school in an effective manner and ensure the Board is provided with the most current and complete information possible when making decisions, the following policy statement regarding executive limitations is established: Information, advice, reports, as well as recommendations and research presented to the Board of Trustees by the Staff will contain no significant gaps in regards to timeliness of the information, completeness of the research, or accuracy of the facts associated with the presentation. Adherence to this policy, will allow the Board to make well informed and appropriate decisions necessary to achieve the success of Westlake Academy and its students. WA Resolution 09-20 Page 1 of 1 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 09-20: Date Board Adopted: December 7, 2009 Date Board Amended: NIA Effective Date: December 7, 2009 Policy Category: Student Achievement Policy Name: IB Exam Fees Policy Goal/Ends: To maximize student opportunity to take IB Diploma Exams Policy Description: This establishes a Board policy regarding B exam fees, directs Staff to conduct an annual review of same during each budget year, and to determine the school's ability to share the associated costs with parents and students. The Diploma Program students who wish to graduate with an IB Diploma are required to take subject specific exams to complete the program and attain the diploma issued through the International Baccalaureate Organization (IBO). As a component of the process, the IBO requires each student to remit associated registration and exam fees. In order to support Academy students in their efforts to attain an IB Diploma, the Board directs the Staff, as part of the annual budget preparation process, to estimate the number of graduating seniors eligible to sit for the exams and calculate the anticipated costs of the registration/exam fees. Once the costs are calculated, Staff will review the school's budget and determine if the Academy may assist our students and their families, by paying up to one-half of the exam fees. Any costs reimbursed by the State shall also be utilized in the calculations and retained by the Academy to reduce the overall monetary commitment required of the WA Resolution 09-20 Page 1 of 2 students. Staff is further directed to adopt administrative procedures so that sufficient controls are in place to ensure public educational purpose is served. WA Resolution 09-20 Page 2 of 2 f TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 09-20 : Date Board Adopted: December 7, 2009 Date Board Amended: NIA Effective Date: December 7, 2009 Policy Category: Governance Policy Name: Adherence to the Texas Education Agency, International Baccalaureate and Charter Guidelines Policy Goal/Ends: Establish Board policy governance parameters by which the education activities and decisions related to the students at Westlake Academy will be conducted Policy Description: As Westlake Academy is an open-enrollment public charter school, which provides education to students utilizing the International Baccalaureate (IB) curriculum, the school is required to adhere to criteria and regulations promulgated by various authorizing agencies. In an effort to provide the CEO and Staff of Westlake Academy with clear guidance from the Board of Trustees, as it relates to these multiple authorizing agencies, the following policy statement regarding operational guidelines is established: Any action in the activities or education of the students at Westlake Academy, which materially deviates from the International Baccalaureate curriculum, Texas Education Agency (TEA) guidelines for Charter schools and/or the Academy's Charter passed and approved by the TEA (and as may be amended and approved by TEA) will be considered imprudent by the Board of Trustees. The statement is issued to indicate the importance the Board places in the mission/vision of Westlake Academy to educate students utilizing the IB methods and organizational goals specified in the Charter as approved by our authorizing entity, the Texas Education Agency. WA Resolution 09-20 Page 1 of 1 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 09-20: Date Board Adopted: December 7, 2009 Date Board Amended: NIA Effective Date: December 7, 2009 Policy Category- Student Achievement Policy Name: Student Athletic/Extra Curricular Program Academic Eligibility Policy Goal/Ends: Uniform Academic Criteria and Guidelines for Determining Student Participation in Westlake Academy's Athletic/Extra-Curricular Programs Policy Description: This policy establishes requirements for student athletic/extra curricular program participation eligibility as it relates to Westlake Academy's advanced IB course work requirements. Westlake Academy offers the rigorous International Baccalaureate (IB) coursework as the standard curriculum for its students in grades K-12 and values the traits found in the 113 Learner profile. In particular, the IB Learner Profile traits of being Principled and Balanced will be emphasized in our sports and extra-curricular programs. The Academy will offer the students the opportunity to participate in these types of activities in an environment that fosters fairness, justice and respect for the dignity of the individual, groups and communities and also promotes a greater understanding of the importance of intellectual, physical and emotional balance. Students will maintain an average grade of 70% or above in order to remain eligible for participation in team sports or extra-curricular programs. However, due to the advanced content of the IB curriculum, students will be allowed to exempt a maximum of one (1) course from consideration during each nine (9) week grading period. No grade below 60 can be exempted from this eligibility consideration. Once the student is determined to be eligible with this course grade exemption, the student has three (3) weeks to bring their grade to 70%. The student must attend mandatory tutorials and complete all supplemental WA Resolution 09-20 Page I of 2 coursework (i.e. extra credit) as may be required by the instructor for this three (3) week period. At the end of this three (30 week period, students that have not improved their grade in the exempted class to at least 70%, will not be eligible to participate for the next three (3) week period, at which time another grade review will be made under these requirements. Westlake Academy staff will develop a corresponding tutorial and supplemental coursework program to assist students who need additional assistance in reaching the minimum 70% passing eligibility criteria. Eligibility and tutorial/supplemental coursework programs are to be published in the Parent/Student Handbook on an annual basis. 2