HomeMy WebLinkAboutRes 09-20 WA Adopting Policies Facilities, Staff Recommendations, IB Exam Fees, Adherence to TEA, Athletic Extra Curricular Program Eligibility WESTLAKE ACADEMY
RESOLUTION NO. 09-20
ADOPTING POLICIES REGARDING CAMPUS FACILITY RENOVATION
AND CAPITAL PROJECTS, BOARD PARAMETERS FOR STAFF
RECOMMENDATIONS TO THE BOARD, IB EXAM FEES, AND STUDENT
ATHLETIC/EXTRA CURRICULAR PROGRAM ELIGIBILITY
WHEREAS, the Westlake Academy Board of Trustees has considered the following
proposed policies:
a.) Campus Facility Renovation/Modification Projects and Capital
Projects Guidelines
b.) Board Parameters for Staff Recommendations to the Board of Trustees
c.) IB Exam Fees
d.) Adherence to the Texas Education Agency,International
Baccalaureate and Charter Guidelines
e.) Student Athletic/Extra Curricular Program Academic Eligibility; and
WHEREAS, the Westlake Academy Board of Trustees finds these policies will
facilitate effective and efficient governance of Westlake Academy; and
WHEREAS, the Westlake Academy Board of Trustees finds that the passage of
this Resolution is in the best interests of the Academy;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1. That the Board of Trustees of Westlake Academy hereby adopts
the following policies attached as Exhibit A to this resolution:
a.) Campus Facility Renovation/Modification Projects and Capital
Projects Guidelines
b.) Board Parameters for Staff Recommendations to the Board of Trustees
c.) IB Exam Fees
d.)Adherence to the Texas Education Agency, International
Baccalaureate and Charter Guidelines
e.) Student Athletic/Extra Curricular Program Academic Eligibility; and
Resolution 09-20
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SECTION 2. That this Resolution shall become effective upon the date of its
passage.
PASSED AND APPROVED ON THIS 7" DAY OF DECEMBER 2009.
Laura eat, President
ATTEST:
I h/
Kelly Edw , Seer Thomas E. ry , Chie Executive Officer
APP S TO ORM:
L. Stanto Lo , S ool Attorney
Resolution 09-20
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TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 09-20:
Date Board Adopted: December 7, 2009
Date Board Amended: N/A
Effective Date: December 7, 2009
Policy Category: Governance
Policy Name: Campus Facility Renovation/Modification Projects and
Capital Projects Guidelines
Polio Goal: Establishment of a process and central point of contact and
coordination for Westlake Academy campus facility additions,
renovations, modifications, and proposed capital projects
Poliev Description:
As Westlake Academy has transitioned into a K-12 educational facility, the need
now exists to formally identify a specific individual/position for capital project
submission requests as well as coordination of all campus facility renovation and
modification projects. The CEO, or his/her designee, shall be the central point of
contact for all such projects.
All projects involving additions or modifications to the existing campus will be
submitted during the Academic Services Budget preparation process with a full
description of the project, its budget, and any impact on on-going operating
costs. All capital projects will be submitted in accordance with the capital
budgeting process and the budget calendar on forms provided by the Town. All
projects will be submitted through the CEO or his/her designate.
All capital projects will be submitted in accordance with the Town's current
financial policies adopted with the Town budget. This policy applies to projects
submitted by Staff and by Academy affiliate organizations.
WA Resolution 04-20
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TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 09-20:
Date Board Adopted: December 7, 2009
Date Board Amended: NIA
Effective Date: December 7, 2009
Policy Category: Governance
Policy Name: Board Parameters for Staff Recommendations to the
Board of Trustees
Policv Goal/Ends: Board definition of executive limitations and boundaries for
Staff compilation of reports and recommendations
presented to the Board
Policy Description:
In an effort to provide the CEO and Staff of Westlake Academy with the proper
guidance necessary to operate the school in an effective manner and ensure the
Board is provided with the most current and complete information possible when
making decisions, the following policy statement regarding executive limitations
is established:
Information, advice, reports, as well as recommendations and research
presented to the Board of Trustees by the Staff will contain no significant gaps in
regards to timeliness of the information, completeness of the research, or
accuracy of the facts associated with the presentation.
Adherence to this policy, will allow the Board to make well informed and
appropriate decisions necessary to achieve the success of Westlake Academy
and its students.
WA Resolution 09-20
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TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 09-20:
Date Board Adopted: December 7, 2009
Date Board Amended: NIA
Effective Date: December 7, 2009
Policy Category: Student Achievement
Policy Name: IB Exam Fees
Policy Goal/Ends: To maximize student opportunity to take IB Diploma Exams
Policy Description:
This establishes a Board policy regarding B exam fees, directs Staff to conduct an annual
review of same during each budget year, and to determine the school's ability to share the
associated costs with parents and students.
The Diploma Program students who wish to graduate with an IB Diploma are required to
take subject specific exams to complete the program and attain the diploma issued
through the International Baccalaureate Organization (IBO). As a component of the
process, the IBO requires each student to remit associated registration and exam fees.
In order to support Academy students in their efforts to attain an IB Diploma, the Board
directs the Staff, as part of the annual budget preparation process, to estimate the number
of graduating seniors eligible to sit for the exams and calculate the anticipated costs of the
registration/exam fees.
Once the costs are calculated, Staff will review the school's budget and determine if the
Academy may assist our students and their families, by paying up to one-half of the exam
fees. Any costs reimbursed by the State shall also be utilized in the calculations and
retained by the Academy to reduce the overall monetary commitment required of the
WA Resolution 09-20
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students. Staff is further directed to adopt administrative procedures so that sufficient
controls are in place to ensure public educational purpose is served.
WA Resolution 09-20
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TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 09-20 :
Date Board Adopted: December 7, 2009
Date Board Amended: NIA
Effective Date: December 7, 2009
Policy Category: Governance
Policy Name: Adherence to the Texas Education Agency, International
Baccalaureate and Charter Guidelines
Policy Goal/Ends: Establish Board policy governance parameters by which the education
activities and decisions related to the students at Westlake Academy
will be conducted
Policy Description:
As Westlake Academy is an open-enrollment public charter school, which provides
education to students utilizing the International Baccalaureate (IB) curriculum, the school is
required to adhere to criteria and regulations promulgated by various authorizing agencies.
In an effort to provide the CEO and Staff of Westlake Academy with clear guidance from
the Board of Trustees, as it relates to these multiple authorizing agencies, the following
policy statement regarding operational guidelines is established:
Any action in the activities or education of the students at Westlake Academy, which
materially deviates from the International Baccalaureate curriculum, Texas Education
Agency (TEA) guidelines for Charter schools and/or the Academy's Charter passed and
approved by the TEA (and as may be amended and approved by TEA) will be considered
imprudent by the Board of Trustees.
The statement is issued to indicate the importance the Board places in the mission/vision
of Westlake Academy to educate students utilizing the IB methods and organizational
goals specified in the Charter as approved by our authorizing entity, the Texas Education
Agency.
WA Resolution 09-20
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TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 09-20:
Date Board Adopted: December 7, 2009
Date Board Amended: NIA
Effective Date: December 7, 2009
Policy Category- Student Achievement
Policy Name: Student Athletic/Extra Curricular Program Academic Eligibility
Policy Goal/Ends: Uniform Academic Criteria and Guidelines for Determining Student
Participation in Westlake Academy's Athletic/Extra-Curricular Programs
Policy Description:
This policy establishes requirements for student athletic/extra curricular program
participation eligibility as it relates to Westlake Academy's advanced IB course work
requirements.
Westlake Academy offers the rigorous International Baccalaureate (IB) coursework as the
standard curriculum for its students in grades K-12 and values the traits found in the 113
Learner profile. In particular, the IB Learner Profile traits of being Principled and Balanced
will be emphasized in our sports and extra-curricular programs. The Academy will offer
the students the opportunity to participate in these types of activities in an environment that
fosters fairness, justice and respect for the dignity of the individual, groups and
communities and also promotes a greater understanding of the importance of intellectual,
physical and emotional balance.
Students will maintain an average grade of 70% or above in order to remain eligible for
participation in team sports or extra-curricular programs. However, due to the advanced
content of the IB curriculum, students will be allowed to exempt a maximum of one (1)
course from consideration during each nine (9) week grading period. No grade below 60
can be exempted from this eligibility consideration. Once the student is determined to be
eligible with this course grade exemption, the student has three (3) weeks to bring their
grade to 70%. The student must attend mandatory tutorials and complete all supplemental
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coursework (i.e. extra credit) as may be required by the instructor for this three (3) week
period. At the end of this three (30 week period, students that have not improved their
grade in the exempted class to at least 70%, will not be eligible to participate for the next
three (3) week period, at which time another grade review will be made under these
requirements.
Westlake Academy staff will develop a corresponding tutorial and supplemental
coursework program to assist students who need additional assistance in reaching the
minimum 70% passing eligibility criteria. Eligibility and tutorial/supplemental coursework
programs are to be published in the Parent/Student Handbook on an annual basis.
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