HomeMy WebLinkAboutRes 09-01 WA Entering into an Agreement with Region XI Cooperative Agreement for Student Accounting Software WESTLAKE ACADEMY
RESOLUTION NO. 09-01
AUTHORIZING THE CEO OF THE SCHOOL TO ENTER INTO A CONTRACT WITH
THE REGION XI EDUCATION SERVICE CENTER FOR THE REGIONAL SERVICE
CENTER COMPUTER COOPERATIVE (RSCCC) STUDENT ATTENDANCE AND
ACCOUNTING SYSTEM FOR THE 2009-10 SCHOOL YEAR.
WHEREAS, the Westlake Academy Board of Trustees finds that the RSCCC will be the
most efficient way to replace the current Win School program; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution authorizes
Region XI to convert Westlake Academy to, and to train staff on, the RSCCC system;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1. That the Board of Trustees of Westlake Academy hereby grants approval
to the CEO of Westlake Academy to enter into a contract with Region XI Education Service
Center (Exhibit `A').
SECTION 2. That this Resolution shall become effective upon the date of its passage.
PASSED AND APPROVED ON THIS 12 DAY OF JANUARY 2009.
R
Laura Wheat, President
ATTEST:
K Sutter, Secretary Tom Bry hi Executive Officer
APV/7 FO
L. §weon Lo w ttoriiey
Education Service Center
R E:G 1 N X I
Richard Ownby
Executive Director
November 6, 2008
Ms. Glenda Davis
Westlake Academy
2600 Ottinger Rd.
Westlake, Texas 76262
Dear Ms. Davis:
The Education Service Center Region XI and Management Information Systems Department are
very excited about Westlake Academys's interest in the RSCCC Student Accounting Software
Systems. RSCCC Business and Student software applications offer an excellent solution to
schools that wish to have a centralized database and a consolidated student and business system
from the same provider.
Enclosed you will find cost estimates for the student software package. The fees include
software licensing, support, maintenance, software updates and first year startup cost. The
estimates also include on-line attendance, grade book support and a health module which are
optional and the school may choose to use or not to use these features.
Thank you for allowing me to visit with you concerning the above mentioned services.
If you have any questions concerning cost, system implementation or timelines, please contact
meat(8 17) 740-3609 or dbatv,tb.escl],net.
Sincerely,
Darrell Baty, Director
Management Information Systems Department
ma
3001 North Freeway • FW Worth,Texas 76106 • (817)740-3600 Fax(817)740-7600 • www.escl 1.net
Education Service Center Region XI
Student Services Estimated Cost Summary
for Westlake Academy
2009 — 2010 School Year
RSCCC STUDENT SOFTWARE
First Year Startup Fee Startup Fee Annual Fee Totals
• Installation $ 360
1 day on-site
• SQL Licenses $ 590
Unlimited Users
• Training at ESC XI $ 1,340
1 campus @1340 each
Annual License and Support
• License Fee (Student $ 3,913
Systems)
1 campus
• On-line classroom $ 420 *
attendance
1 campus
• Grade Book Support $ ISO * (Westlake will
6 users @ $25.00 each not use this
module
• License Fee (Health $ 375 *
Module)
1 campus
Totals $ 2,290 $ 4,858 $ 7,148
* Optional Features
Total Estimated Fee (first year) $ 7,148
Total Estimated Startup Fee $ 2,290
Total Estimated Annual Fee $ 4,858
MANAGEMENT
INFORMATION SYSTEMS
SOFTWARE and SUPPORT
SERVICE AGREEMENT
2008 — 2009
for
RSCCC Business and Student
eSped.com
eCHILD
Network Support
EDUCATION SERVICE CENTER
REGION XI
3001 North Freeway
Fort Worth, Texas 76106
uccc!nsccc 0809
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
TABLE OF CONTENTS
Article I Services Agreement ................................................................. 4
Article II Statement of Services................................................................ 5
Article III Term of Service ........................................................................ 5
Article IV Payment for Services................................................................. 5
ArticleV Software .................................................................................. 6
Article VI RSCCC Business System ............................................................ 7
Article VII RSCCC Business System Price List .............................................13
Article VIII "RSCCC Business System Commitment for Services......................15
Article IX RSCCC Business System School District Coordinators ..................16
Article X RSCCC PEIMS System Maintenance ...........................................17
Article XI RSCCC PEIMS System Price List.................................................17
Article XII RSCCC PEIMS System Commitment for Services .........................17
Article XIII RSCCC Software Distribution Sublicense Agreement....................18
Article XIV RSCCC Student System.............................................................19
Article XV RSCCC Student System Price List...............................................23
Article XVI RSCCC Student System Commitment for Services .......................25
• Alternative Campus Commitment for Services.....................28
• Special Site I Commitment for Services ..............................29
• Special Site II Commitment for Services .............................30
• Retraining Costs...............................................................31
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TABLE OF CONTENTS
Article XVII RSCCC SHARE System..............................................................32
Article XXIII RSCCC SHARE Price List............................................................33
Article XIX eSped.com ..............................................................................34
Article XX eSped.com Price List ................................................................35
Article XXI eSped.com Commitment for Services.........................................37
Article XXII eCHILD Commitment for Services..............................................38
Article XXIII eSped Online System Access Agreement....................................39
Article XXIV Student Systems Responsibilities for Support..............................49
Article XXV Novell or NT/2000 Network Support ..........................................50
Article XXVI Novell or NT/2000 Network Support Price List ............................53
Article XXVII Novell or NT/2000 Network Commitment for Services .................53
Article XXVIII Commitment for Services..........................................................54
Article XXIX Authorization for Services .........................................................55
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EDUCATION SERVICE CENTER REGION XI
ARTICLE I SERVICES AGREEMENT
This agreement, made and entered into by and between
Name of District TEA County/District No.
Address City and Zip Code
hereinafter referred to as the"'School District," and Education Service Center Region XI, 3001
North Freeway, Fort Worth, Texas 76106, hereinafter referred to as the "Education Service
Center," provides for the performance of services according to and under the following terms
and conditions.
Management Information Systems is the division of the Education Service Center directly
responsible for providing the services agreed upon. Management Information Systems will
hereinafter be referred to as "MIS."
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ARTICLE II STATEMENT OF SERVICES TO BE PERFORMED
The Education Service Center agrees to perform the computer consulting services that are
described in the following sections. All services that are to be provided for School District by
or through Education Service Center are shown in the following sections. If changes in the
specified computer services become desirable, an additional supplementary written
"Agreement for the Provision of Computer Services" shall be made between School District and
Education Service Center.
ARTICLE III TERM OF SERVICE
This agreement covers services that are to be performed for School district during the fiscal
year beginning September 1, 2008, and ending August 31, 2009. However, due to the nature
of scheduling and other areas unique for schools, these services may begin before September
1, 2008.
ARTICLE IV PAYMENT FOR SERVICES
The School district should complete this agreement in its entirety and e-mail the entire service
agreement to dbaty @escll.net. Please print page 55, have the district superintendent sign
that page and fax it to Attn: Darrell Baty at (817) 740-3643. A copy of page 55 will be
returned to you after being signed by Education Service Center Region XI.
Annual payment is due upon receipt of invoice, or arrangements for quarterly payments may
be made with ESC Region XI Business Office.
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ARTICLE V SOFTWARE
The software packages supported in this agreement are the:
➢ RSCCC Business System licensed from Education Service Center Region 20
➢ RSCCC PEIMS System (Stand Alone Only) licensed from Education Service Center
Region 20
➢ RSCCC Student System licensed from Education Service Center Region 20
➢ RSCCC Student Health Assessment, Records, and Evaluation (SHARE) System licensed
by Education Service Center Region 20
➢ eSped.com, Special Education Electronic Management Systems, licensed from
eSped.com
➢ eCHILD, electronic Consultative Help for Individual Learning Decisions, licensed from
eSped.com
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ARTICLE VI RSCCC BUSINESS SYSTEM
The RSCCC Business applications are designed and programmed by Education Service Center
Region 20.
Funding for enhancement and maintenance of the system is provided by Regional Service
Centers Computer Cooperative (RSCCC), a statewide cooperative of education service centers.
RSCCC Managers meet monthly and the Business Advisory Committee (BAC) meets regularly
to provide leadership for maintenance of the existing applications and for design of new
applications.
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ARTICLE VI RSCCC BUSINESS SYSTEM (continued)
HARDWARE REQUIREMENTS
These are the current minimum hardware and software configurations for the RSCCC Business
System. Optional support is available as a part of this agreement for network servers and
workstations.
Comiprrter Recommendedrs#em Description
Requirements
District Server Pentium IV 2 GB RAM
1.8 GHz or greater CD-RW or DVD-R Drive
Specifics depend on district 36-72 GB SCSI hard drive or greater(depends on size of district)
environment Tape Backup System and Raid 1 or 5
Operating System Microsoft Windows 2000 Server or 2003 Server
Database Software Sybase SQL Anywhere 9*
User Pentium IV 2.0 256 MB RAM
Workstation: GHz or greater Video card with at least 8 MB RAM
32X CD—ROM Drive
Database CD-R Drive on DBA workstation
Administrator 40 GB hard drive or greater(depends on size of district)
(DBA)
Workstation Display SVGA 17"or larger color monitor (19"is preferred)
Client Operating System Microsoft Windows 2000 Professional or Windows XP Pro(network
Workstations edition)
Software DBA SQL Anywhere v. 9.0—Personal Server and Client versions
Workstation Microsoft Network Client(to map to the 2000/2003 Server)
ODBC Compliant Report/Query software (e.g., Office 2000)
Acrobat Reader(included with RSCCC)
Software Client SQL Anywhere v. 9.0—Client version
workstation ODBC Compliant Report/Query software(e.g., Office 2000)
Acrobat Reader(included with RSCCC)
Printers Laser All RSCCC Business System reports will be formatted for printing on
laser printers, such as HP Laser 4100 or newer.
* Available from ESC Region XI at a discounted price and billed separately.
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ARTICLE VI RSCCC BUSINESS SYSTEM (continued)
The RSCCC Business System is a Windows, relational database system. It is ODBC (Open
DataBase Connectivity), and is powered by Sybase SQL (Structured Query Language).
Districts can connect to the RSCCC Business database via any Windows ODBC application,
such as Microsoft Excel and Microsoft Access, in order to run queries or develop any custom
reports that the district may desire.
The following applications are included in the system:
Finance
Budget
• Requisition
• Human Resources (Payroll & Personnel)
• Asset Management
• PEIMS
• Security
RSCCC Business is an integrated database system; therefore, a number of options are included
within the applications, rather than operating as separate modules. Examples are the Bank
Reconciliation and Budget Amendment functions.
RSCCC Business includes a comprehensive on-line Help module.
The Security application included with the system controls each user's access to the system at
the database, application, menu, and tab page levels. Full access, read only access, or no
access is also available. Access is also further defined by means of user profiles within the
Finance, Budget, and Requisition applications.
FINANCE
The Finance application is in full compliance with the TEA Financial Accountability System
Resource Guide. The application includes functions for maintenance of vendors, posting, bank
reconciliation, and budget amendments. Also included is a user profile that defines accounts
that users can access.
Numerous standard reports are provided,. In addition, Powersoft reports, PDF reports, user
created reports, and many types of inquiries are available. A check signature function is
available within the application.
Historical information can be maintained by fiscal year within the database. Access to the
fiscal years may be controlled at the user level.
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ARTICLE VI RSCCC BUSINESS SYSTEM (continued)
CAMPUS ACTIVITY ACCOUNTING
The RSCCC Finance application can also be used at the campus for Campus Activity Fund
Accounting. The Campus Fund data would reside in the central financial database, but access
to the Campus Fund data would be controlled through Security.
HUMAN RESOURCES
This application offers great flexibility in posting leave, special pay transactions, and
deductions by connecting transactions to pay dates. The application contains a school
calendar as well as accrual calendars. Reports and files needed for all state and federal
agencies are available.
Many standard reports and inquiries are available.
Biweekly, semimonthly, and monthly payroll frequencies are supported. Additionally, a Next
Year section of the system makes it possible to build human resource data for the upcoming
fiscal year in advance. Mass updating and mass calculation of salaries are available. Next
year salaries and benefits can populate the Budget application.
This application complies with the TEA Financial Accountability System Resource Guide,
including accrual of salaries and benefits.
Historical information is available, including a "drill-down" to an employee's paycheck
information.
The application meets all PEIMS requirements.
A check signature function is available within the application.
BUDGET
The Budget application provides a flexible tool for use in preparing the district budget. The
application includes three levels of use, which are Requestor, Recommended, and Approved
Levels. A budget cut-off date may be established for each of the levels. Four types of
historical data are available for comparison purposes.
A flexible simulator can be used to develop "what-if" budgets. In addition, this application can
accept payroll budget data from the Next Year process within the Human Resources
application.
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Numerous inquires and reports are available.
ARTICLE VI RSCCC BUSINESS SYSTEM (continued)
REQUISITION
The RSCCC Requisition application automates the purchasing and receiving functions for
school districts. This application eliminates duplicate paper work. A user profile defines
budget control, account code access, approval path, and receiving location. An encumbrance
is automatically posted when the requisition is approved by the final approver in the path.
This application also includes a Next Year option used for entering requisitions for the
upcoming fiscal year.
Numerous inquires and reports are provided. Purchase orders may be printed on plain paper
or custom forms.
ASSET MANAGEMENT
The Asset Management application complies with GASB 34 requirements. The system
accommodates both capital assets and inventory assets, which are segregated within the
system. Depreciation schedules can be calculated and depreciation historical records can be
maintained.
PEIMS
The PEIMS application is an excellent tool for managing and reporting PEIMS data.
This central PEIMS database can easily be populated with all the district's business and
student PEIMS records; then changes or corrections can be made to this PEIMS database. All
of the tables from the TEA PEIMS Data Standards are built into this application to ensure
accuracy of PEIMS data.
The application generates the TEA PEIMS ASCII file to use with the TEA PEIMS Editor. A
merge utility is also available in the application. This utility can be used to merge separate
PEIMS ASCII files, such as campus student files, into this centralized PEIMS database.
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ARTICLE VI RSCCC BUSINESS SYSTEM (continued)
DUTIES OF EDUCATION SERVICE CENTER
• Provide hands-on training and implementation with first year installation.
• Provide the initial installation of the Business System software on School District's
computer(s).
• Assist with all possible date file conversion from previous software vendor.
• Provide on-site visits as needed with the initial software installation.
• Provide unlimited telephone consultation.
• Provide user meetings, workdays, and training sessions throughout the year.
• Provide walk-in or on-site visits.
• Provide additional training sessions, if requested, at the price described in Price List,
Article VII.
• Maintain a backup of all software.
• Provide a backup processing site if School District experiences extended down time or
loss of hardware.
• Insure that the Business System is in full compliance with TEA requirements.
DUTIES OF SCHOOL DISTRICT
• Provide and maintain all hardware necessary to run the RSCCC software.
• Perform all data entry necessary to establish data files and operate the systems on a
routine basis.
• Procure all necessary special forms, paper, and other supplies.
• Perform and maintain all file backups, as instructed.
• Allow staff to attend all training sessions provided by Education Service Center.
• Allow staff to attend all scheduled meetings at Education Service Center concerning
upgrades and enhancements to the RSCCC Business System.
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ARTICLE VII RSCCC BUSINESS SYSTEM PRICE LIST
BUSINESS SOFTWARE INSTALLATION
Business S stem Finance, Human Resources Asset Mana ement, Budget, and PEIM.S
1. See Annual RSCCC Coop Fee — Page 54
2. Installation and Training First year only $ 2,500.00
3. Conversion of basic data from prior $ 1,100.00
vendor
4. Annual Licensing Fees **
• Each Installation $ $ 025.26
• Per Employee Charge @ $4 per Pay Types 1, 2, and 3
employee active employees from
May, 2008 payrolls
5. Annual Remote Desktop Communications $ 500.00
Fee ***
• Plus $50 per each additional
connection
Requisition/Purchase Order S stem
Annual Licensing Fees **
Base Price $ 580.00
• Per User Charge @ $20 per user For district-wide
installation only
Campus Activity Accounting $ 550.00
per campus
* Mid-year conversion and implementation will not be pro-rated.
** Annual licensing fee provides software maintenance; support, and all regularly
scheduled training sessions, workdays, and user meetings.
*** This fee is only for districts connecting to their database that is housed at Education
Service Center.
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ARTICLE VII RSCCC BUSINESS SYSTEM PRICE LIST (Continued)
Additional services available that will be billed extra:
• Retraining for new personnel will be billed at:
♦ Walk-One-on-One $30 per hour, $60 minimum, $180 maximum per day
♦ Walk-In Group in Laboratory Half Day $120 plus $30 per hour, $160
minimum, $190 maximum per half day
♦ Walk-In Group in Laboratory Full Day $240 plus $30 per hour, $320
minimum, $380 maximum per day
♦ On-Site One-on-One $60 per hour, $120 minimum, $360 maximum per day
♦ On-Site Group Half Day $60 per hour, $220 minimum, $280 maximum per
half day
♦ On-Site Group Full Day $60 per hour, $440 minimum, $560 maximum per day
• On-Site System Operation provides districts with hands-on operation of the RSCCC
Business System to fill in for district personnel who are out for an extended period of
time, or to provide needed additional personnel.
♦ On-Site System Operation will be billed at $60 per hour with a minimum of
$120 and a maximum of$360 per day per person.
Note: For out of region service mileage will be billed to and from ESC XI and the district
at the current ESC XI mileage rate
• Other Additional Services
Any other special services requested will be billed at $60 per hour with a minimum of $60.
Examples of such services are custom designed reports, data files, and research or
assistance with implementation of software outside of RSCCC.
A purchase order is required for all extra services.
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ARTICLE VIII RSCCC BUSINESS SYSTEM COMMITMENT FOR SERVICES
District Name:
Coordinator:
Phone:
Business System Finance, Human Resources, Asset Management, Bud et, and PEIMS
Installation and Training $2,500.00 first year only) $
Conversion of Data $1,100.00 first year on! $
Annual Licensing Fees
• Each Installation $5,025.26 $ 5025.26
• Number of Employees @ $ 4.00 each $
(Pay Types 1, 2, and 3 active employees
from May, 2008 a rolls
Annual Remote Desktop $ 500.00 $
Communications Fee
• Each Addn'I Connection @ $ 50.00 is
-Requisition / Purchasing Order System
Annual Licensing Fees
• Base Price $ 580.00 $
• Number of Users @ $ 20.00 each $
(This number should be the same as the
number of individuals that use the
Requisition System)
Campus Activity Accounting
• Number of Campuses @ 550.00 each
TOTAL BUSINESS +COMMITMENT $
Transfer this Total Business Commitment amount to Page 54.
Retain the original PDF document for your records. Return a copy of the completed PDF
document by June 20, 2048 to: dbescll.net or the mailing address on page 55.
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ARTICLE IX RSCCC BUSINESS SYSTEM SCHOOL DISTRICT COORDINATORS
Each School District shall designate persons to function as District Coordinators of MIS
Processing. The Coordinators will have the following responsibilities:
a) Act as contact persons to pass information and instructions from Education Service
Center MIS personnel to School District staff.
b) Attend meetings and workshops for RSCCC users.
c) Make district administrative decisions involving computer services.
The School District designates the following as District Coordinators:
Business Systems Coordinator Campus Phone Number E-Mail Address
District:
Payroll:
Personnel:
Finance:
Asset Mngt:
Requisition:
Technology:
PEIMS
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ARTICLE X RSCCC PEIMS SYSTEM MAINTENANCE
This system allows clients to manually update static PEIMS information into a central database
for reporting to the Texas Education Agency.
HARDWARE REQUIREMENTS
The PEIMS Maintenance system uses the same requirements as the RSCCC Business System.
Support is provided through the MIS PEIMS Team.
ARTICLE XI RSCCC PEIMS SYSTEM PRICE LIST
PEIMS MAINTENANCE SYSTEM
PEIMS System $1,500 per district
(This service is only required for districts wishing to use this system to merge and maintain
their PEIMS static data).
ARTICLE XII RSCCC PEIMS SYSTEM COMMITMENT FOR SERVICES
RSCCC PEIMS SYSTEM MAINTENANCE
DO NOT COMPLETE' THIS IF THE DISTRIC.719 CURRENTLY USINIG 714E
Retain the original PDF document for you records. Return a copy of the completed PDF
document by June 20, 2008 to. dbaW@escli.net or the mailing address on page 55.
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ARTICLE XIII RSCCC SOFTWARE DISTRIBUTION SUBLICENSE AGREEMENT
Districts using the RSCCC Business and/or Student software will also need the Sybase SQL
software. Licenses for this software are provided through a sublicense agreement with Sybase
Corporation. The cost for the licenses is a one time cost.
Licensing may be done on a per computer charge or a per CPU charge. The commitment for
these licenses is in a separate agreement.
For informational purposes, the costs are listed below:
Per Computer SQL License Price List
$47 per Computer and/or Server (first year only)
(Computers added during the school year will be billed separately.)
Per CPU SQL License Price List
$ 590 per Single CPU Server (first year only)
$ 1,180 per Dual CPU Server (first year only)
$ 2,360 per Quad CPU Server (first year only)
--------------------------------------------------------- -
NOTE: The Per CPU License provides the district licensing for an
unlimited number of workstations and no additional cost will be
incurred when additional workstations are added.
- - - - -- - ------------------------------------------
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EDUCATION SERVICE CENTER REGION XI
ARTICLE XIV RSCCC STUDENT SYSTEM
The RSCCC Student applications are designed and programmed by Education Service Center Region 20.
Funding for enhancement and maintenance of the system is provided by Regional Service Centers
Computer Cooperative (RSCCC), a statewide cooperative of education service centers.
RSCCC Managers meet monthly and the Student Advisory Committee (SAC) meets regularly to provide
leadership for maintenance of the existing applications and for design of the new applications.
HARDWARE REQUIREMENTS
These are the recommended hardware and software configurations for the current RSCCC Student. The
School District will be responsible for purchasing and maintaining all hardware. Please contact Education
Service Center before making the final decision on type and size of equipment. Optional support is
available as a part of this agreement for network servers and workstations.
Computer Recommended
System._: D..escnption
Requirements
District Server Pentium IV 2 GB RAM
1.8 GHz or greater CD-RW or DVD-R Drive
Specifics depend on district 36-72 GB SCSI hard drive or greater(depends on size of district)
environment Tape Backup System and Raid 1 or 5
Operating System Microsoft Windows 2000 Server or 2003 Server
Database Software Sybase SQL Anywhere 9*
User Workstation: Pentium IV 2.0 256 MB RAM
GHz or greater Video card with at least S MB RAM
Database 32X CD—ROM Drive
Administrator CD-R Drive on DBA workstation
(DBA)Workstation 40 GB hard drive or greater(depends on size of district)
Client Workstations Display SVGA 17"or larger color monitor (19"is preferred)
Operating System Microsoft Windows 2000 Professional or Windows XP Pro
(network edition)
Software DBA SQL Anywhere v. 9.0— Personal Server and Client versions
Workstation Microsoft Network Client(to map to the 2000/2003 Server)
ODBC Compliant Report/Query software(e.g., Office 2000)
Acrobat Reader(included with RSCCC)
Software Client SQL Anywhere v. 9.0—Client version *
workstation ODBC Compliant Report/Query software (e.g., Office 2000)
Acrobat Reader included with RSCCC
Printers Laser All RSCCC Business System reports will be formatted for printing
on laser printers, such as HP Laser 4100 or newer.
* Available from ESC Region XI at a discounted price.
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ARTICLE XIV RSCCC STUDENT SYSTEM (continued)
RSCCC SOFTWARE FOR STUDENT SERVICES
The RSCCC system is a real-time system. This means that when data is added or updated, the
transaction is immediately updated to the database. When a report is run, it reflects the most
current information including changes that were made only an instant before. There is no
requirement to upload or merge files before running reports or to reconcile data afterwards.
The following applications are available to meet the specific needs of elementary, middle and
high schools.
• Attendance
• Discipline
• Grade Reporting
• Registration
• Scheduling
• Special Education
• Student Health Assessment, Records, and Evaluation (SHARE)
• txGradebook
• txAttendance
• Exports
ATTENDANCE
• Record student absences by Date, Date/Code, Date/Course, Date/Control No.,
Date/Grade, or Individual
• Excessive absence tracking
• Multi-track attendance calendars
• Perfect attendance tracking
• User-defined absence reason codes
DISCIPLINE
• Complete discipline records are maintained on an individual student basis
• Record incidents, offenses, actions taken, and comments
• Deletion of discipline records for a specific school year
• Digital photos saved in the database for evidence
• Mass assignment of incident numbers
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ARTICLE XIV RSCCC SOFTWARE FOR STUDENT SERVICES (continued)
GRADE REPORTING
• Report cards consolidate demographic, attendance, and gradebook data to produce report
cards
• Capable of entering grades manually or transferred from teacher's gradebook
• Calculate term, semester, annual and cumulative GPA
• Full page transcript
• Calculate class rank and honor roll, based on school-specific criteria
• Blank/incomplete/failing grade tracking
REGISTRATION
• Enroll/withdraw students from campuses and special programs; transfer students; and
export/import campus information and student tables
• Mass reset of specific student information
• Locker number assignment program
• Track bus information
SCHEDULING
• An efficient scheduler that processes quickly and produces the best possible student
schedules
• Scanning or manual entry of student course requests
SOLSTAR Resource Allocator (a Master Schedule Builder) or MSALGO that
provides information through charts for building sections
• Use of section restrictions to limit or group specific populations
SPECIAL EDUCATION
• Current year/next year data capability
• Recording of special education transportation
• Maintain Child Restraint records
• Maintain student Individualized Program (IEP) goals and objectives
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MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XIV RSCCC SOFTWARE FOR STUDENT SERVICES (continued)
SHARE
• Coordination of immunization schedules
• Coordination of screening processes
• Emergency management
• Facilitating of physical exam procedures
• Immunization verification
• Provisional enrollment management
• Referral process coordination
bcGRADEBOOK
• Web-based
• Secure and encrypted
• Utilizes the demographic data and student schedules to populate the teacher's gradebook
• Teacher maintains categories and assignments
• Teacher view of student information (i.e. contacts, student schedules, test information)
• Print Interim Progress Report and Report Cards by student/class
brATTE N DANCE
• Web-based, on-line teacher attendance
• Secure and encrypted
• Point and click operation
EXPORTS
• Cafeteria Export
• Create PhoneMaster File
• eSped / eCHILD Export
• Export Class Roster (ADM, AEIS IT, TDAS)
• NCS TAKS Precoding
• PET Export
• PDA Export
RSCCC/RSCCC 0809 22 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XV RSCCC STUDENT SYSTEM PRICE LIST
RSCCC SOFTWARE SYSTEMS
See RSCCC Annual Copp Fee Page 54
RSCCC Student Systems
Annual Campus Licensing Lease Fee
Campuses 1 and 2 $ 3,913.00 each
Campuses 3 and 4 $ 3,393.00 each
Campus 5 and all additional campuses $ 2,873.00 each
Annual Campus Gradebook Support txGradebook $ 25.00 per user
Annual Alternative Site Licensing Fee $ 460.00 per campus
Annual Classroom Attendance Licensing Fee $ 420.00 per campus
txAttenda nce
Special Site Fee (District must have less than 1000 students
and must process entire district on one stand-alone computer) $ 5,000.00
Installation of RSCCC software first year only) $ 360.00 per district
Conversion of RSCCC files first year only) $ 1,100.00 per campus
RSCCC Student Training (first year only) $ 1,340.00 per campus
Initial training to include specific instructions in:
1. Attendance
2. Discipline
3. Grade Reporting
4. Registration/Enrollment
5. Scheduling
6. Special Education
7. Student Health Assessment, Records, and Evaluation
(SHARE)
8. txGradebook/tx ttendance
Rsccc/RSCCC 0809 23 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XV RSCCC STUDENT SYSTEM PRICE LIST (continued)
Retraining
For personnel new to the district/campus after the initial first year training:
$200 per person
Retraining consists of a four day workshop (RSCCC Round 1) that covers the following
applications.
• Registration/Enrollment
• Attendance
• Grade Reporting
• Discipline
• Reports
Additional training sessions, if requested by the client, will be scheduled as space and
personnel are available and will be billed at:
• $120 per half day session in a lab plus $30 per hour with a minimum of $190
• $240 per full day in a lab plus $30 per hour with a minimum of $380
• $ 30 per hour with a minimum of $90 for non-laboratory training
Any additional requested services, outside the normal RSCCC services described herein
will be billed separately. Examples of such services are custom designed reports or ASCII files
and research or assistance with implementation of software outside of RSCCC.
A purchase order is required for each extra service. Services requested will be
billed at $60 per hour with a minimum of$60. Charges will include both
consultation and preparation time.
RSCCC/RSCCC 0809 24 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XVI RSCCC STUDENT SYSTEM COMMITMENT FOR SERVICES
District Name: District Coordinator :
Phone Number:
1. Campus Name:
Campus Phone Number:
Coordinators Name:
Coordinators Phone Number:
RSCCC
Annual License Lease (campus 1 3,913 each $
Installation of RSCCC Software first year only) $ 360 district $
Conversion first year on! $ 1,100 campus $
Training first year on! $ 1,340 campus $
txGradebook System 25 user $
txAttendance System $ 420 campus $
Total for campus 1
2. Campus Name:
Campus Phone Number:
Coordinators Name:
Coordinators Phone Number:
RSCCC
Annual License Lease (campus 2 $ 3 913 each $
Conversion first year only) $ 1,100 campus $
Training first year only) $ 1,340 campus $
txGradebook System $ 25 user $
txAttendance System $ 420 campus $
Total for campus 2
Retain the original PDF document for your records. Return a copy of the completed PDF
document by June 20, 2008 to: dbaty0oescil..net or the mailing address on page 55.
RSCCC/RSCCC 0809 25 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XVI RSCCC STUDENT SYSTEM COMMITMENT FOR SERVICES (continued)
District Name: District Coordinator
Phone Number:
3. Campus Name:
Campus Phone Number:
Coordinators Name:
Coordinators Phone Number:
RSCCC
Annual License Lease (campus 3 $ 3f393 each $
Conversion first year only) $ 1,100 campus $
Training first year on! $ 1,340 campus $
txGradebook System $ 25 user $
txAttendance System 420 campus $
Total for campus 3 $
4. Campus Name:.
Campus Phone Number:
Coordinators Name:
Coordinators Phone Number:
RSCCC
Annual License Lease (campus 4 $ 3,393 each $
Conversion first year only) $ 1,100 campus $
Training first year only) $ 1 340 campus $
txGradebook System $ 25 user $
txAttendance System $ 420 campus $
Total for campus 4
Retain the original PDF document for your records. Return a copy of the completed PDF
document by June 20, 2008 to: dbatvaescll.net or the mailing address on page 55.
RSCCC/Rsccc 0809 26 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XVI RSCCC STUDENT SYSTEM COMMITMENT FOR SERVICES (continued)
District Name: District Coordinator :
Phone Number:
5. Campus Name:
Campus Phone Number:
Coordinators Name:
Coordinators Phone Number:
RSCCC
Annual License Lease (campus 5 $ 2,873 each $
Conversion first year only) $ 1,100 cam us $
Training first year only) $ 1,340 campus
txGradebook S ystem $ 25 user $
b(Attendance System $ 420 campus $
Total for campus 5 $
6. Campus Name:
Campus Phone Number:
Coordinators Name:
Coordinators Phone Number:
RSCCC
Annual License Lease (campus 6 $ 2,873 each $
Conversion first year only) $ 1,100 am pus $
Trainin g (first year only) $ 1L.340 campus $
txGradebook System $ 25 user $
txAttendance System 420 campus $
Total for campus 6 $
Duplicate this vage for additional campuses.
TOTAL REGULAR SITES $
Retain the original PDF document for your records. Return a copy of the completed PDF
document by June 20, 2008 to: dbgjy esc11.net or the mailing address on page 55.
RSCCC/RSCCC 0809 27 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XVI RSCCC STUDENT SYSTEM COMMITMENT FOR SERVICES (continued)
A. Alternative Campus Name:
Campus Phone Number:
Coordinators Name:
Coordinators Phone Number:
RSCCC
Annual License Lease cam us A $ 460 each $
txGradebook System $ 25 user $
txAttendance System $ 420 campus $
Total for campus A
B. Alternative Campus Name:
Campus Phone Number:
Coordinators Name:
Coordinators Phone Number:
RSCCC
Annual License Lease (campus B 460 each $
t>cGradebook System 25 user $
txAttendance System 420 campus $
Total for campus B 1 $
Duplicate this page for additional campuses.
TOTAL ALTERNATIVE SITES $
Transfer this Total Regular Sites Commitment amount to Page 54.
Retain the original PDF document for your records. Return a copy of the completed PDF
document by June 20, 2008 to: dba esc11.net or the mailing address on page 55.
Rsccc/Rsccc 0809 28 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XVI RSCCC STUDENT SYSTEM COMMITMENT FOR SERVICES (continued)
SPECIAL SITE — I FEE
District Name:
District Coordinator:
Special Site-I Coordinator:
Phone Number:
Campus Name:
Campus Name:
Campus Name:
Cam us Name:
Annual License Lease $ 5,000 $
Installation of RSCCC Software first year only) $ 360 district
Conversion first year only) $ 1,100 campus $
Training first year only) $ 1,340 $
txGradebook System $ 25 user $
txAttendance System $ 420 user
TOTAL FOR SPECIAL SITE-I
Transfer this Total for Special Site I Commitment amount to Page 54.
Retain the original PDF document for your records. Return a copy of the completed PDF
document by June 20, 2008 to: dbaty@escli.net or the mailing address on page 55.
- RSCCC I RSCCC 0809 29 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XVI RSCCC STUDENT SYSTEM COMMITMENT FOR SERVICES (continued)
SPECIAL SITE-II FEE
District Name:
District Coordinator:
Special Site-II Coordinator:
Phone Number:
Campus Name:
Campus Name:
Campus Name:
Campus Name:
Annual License Lease $ 9,000 server $
Installation of RSCCC Software first year only) $ 360 district $
Conversion first ear only) $ 1,100 campus $
Training first year only) $ 1,340 campus $
b(Gradebook System $ 25 user $
txAttendance System $ 420 campus $
TOTAL FOR SPECIAL SITE-II
Transfer this Total Special Site I1 Commitment amount to Page 54.
Retain the original PDF document for your records. Return a copy of the completed PDF
document by June 20, 2008 to: dbatv(&esc11.net or the mailing address on page 55.
RSCCC RSCCC 0809 30 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XVI RSCCC STUDENT SYSTEM COMMITMENT FOR SERVICES (continued)
RETRAINING COSTS
Trainee:
@ $200 for first trainee $
@ $200 each additional trainee $
@ $200 each additional trainee $
@ $200 each additional trainee
TOTAL RETRAINING COST $
Transfer this Total Retraining Costs Commitment amount to Page 54.
List additional trainees as needed below.
Retain the original PDF document for your records.
Return a copy of the completed PDF document by June 20, 2008 to: dbaLIL@escll.net or
the mailing address on page 55.
RSCCC/RSCCC 0809 31 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XVII RSCCC SHARE SYSTEM
RSCCC SHARE provides school nurses with the ability to maintain health records for
everything from immunizations to accidents. Records can be maintained for students as well
as for staff.
The application gives school nurses the tools required to manage school health data in an
efficient, cost-effective manner, thereby enabling them to concentrate on student health issues
and not on paperwork.
SHARE FEATURES
• Coordination of immunization schedules
• Coordination of screening processes
• Emergency management
• Facilitating of physical exam procedures
• Immunization verification
• Provisional enrollment management
• Referral process coordination
• Screening problem management
• Streamlining of parent information
• Student profiling
HARDWARE REQUIREMENTS
These are the recommended requirements for RSCCC SHARE system. Meeting or exceeding
these requirements will improve overall performance of the system.
stem. reme>> ts Recgnimended
Operating System Windows 2000 or XP, Internet Explorer 6.X
Processor Pentium IV 1.8
Memory 256 MB or higher
Hard Drive 1 GB frees ace
Monitor Resolution SVGA Monitor w/ 800X600 or higher
Backup Drive CDR-W or DVD -R
CD ROM Drive 24x or FASTER
Printer Inkjet or Laser
Optional Networking Network Interface Card 100M
Server Microsoft Windows 2000 / 2003 Server only
Nowell is not supp orted.
RSCCC/ RSCCC 0809 32 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XVIII RSCCC SHARE PRICE LIST
(Student Health Assessment, Records and Evaluation)
RSCCC SHARE Campus License Fee $375 per regular campuses
No charge for alternative campuses
ARTICLE XIX RSCCC SHARE COMMITMENT FOR SERVICES
District Name: District Coordinator:
Telephone Number:
Annual Use Site Fee campuses @ $375 per regular campus $
Campus Name Nurse Name Phone Number
Duplicate this page for additional campuses.
TOTAL SHARE FEES FOR campuses $
Retain the original PDF document for your records. Return a copy of the completed
PDF document by June 20, 2008 to: dta-ty2gscll.net or mail to the address on
page 55.
RSCCC/RSCCC 0609 33 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XIX eSPED.COM
eSped.com software is available for use in Texas through exclusive agreement between
eSped.com and the Education Service Center. This application is a Web-based product that
requires only an Internet connection using Internet Explorer 5.5 or above and Adobe Acrobat
Reader 5.0.
eSped.com is cooperated and licensed for use by a specific district and it's designated
personnel. Use is maintained through extensive security and assigned rights. Included within
this Service Agreement is a copy of the eSped ONLINE SYSTEM ACCESS AGREEMENT.
Signing this MIS Service Agreement signifies agreement to the eSped ONLINE
Agreement.
This online application provides a district with virtually everything needed to maintain records
for their special population students. Additionally, clients can download static data to an
Access Database for the purpose of writing reports using either Access or another Report
Writer.
A process is in place to upload demographic data from the district's Student Information
System to eSped.com if the District's SIS can produce the record format required.
A district must license all special needs students with this licensing agreement.
HARDWARE REQUIREMENTS
Minimum hardware requirements include:
PC MAC
Operating System: Windows 98, 2000, Operating System: 8.1 or later
Windows NT 4 with Service Pack 5), or XP
Intel Pentium processor (Pentium III Power Macintosh Processor (G3 or higher
recommended) recommended
Memory: 128 MB of RAM Memory: 64 MB of RAM
'/z GB of available hard disks ace 1/2 GB disks ace available
56K Internet Connection 56K Internet Connection
Internet Explorer 5.5 Internet 5.0 use defaults and see settings)
Adobe Acrobat Reader 5.0 Adobe Acrobat Reader 5.0
Medium font size displa y Medium font size display
RsccC/RSCCC 0809 34 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XX eSPED.COM PRICE LIST
eSPED.COM LICENSE FEE
One Time Fees for each District:
Initial Set up Costs and Data Conversion Fee;
Districts with more than 100 students*:
• Initial set-up fee per school district $ 1F500.00
• Data conversion biographic and demographic $1.00/student or $1,000.00
data fields. Services are subject to the terms (Whichever is greater)
and conditions of a separate data conversion
services agreement.
Districts with 51 to 100 Students*:
• Initial set-up fee per school district $ 500.00
• conversion of biographic and demographic data $ 250.00
fields.
Districts with up to 50 students*:
• Initial set-up per school district $ 250.00
• Data conversion biographic and demographic $ 100.00
data fields
eS ed Ex ort Initial set up fee $ 1,000.00
eS ed Training $ 60.00 per hour
* Number of students is determined by the Fall PEIMS count of Special Education
students for the prior year.
Rsccc/Rsccc 0809 35 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 W 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XX eSPED.COM PRICE LIST (continued)
Annual Licensing Pees:
Service Options:
Level 1 Level:2
Basic IEP/ARD Basic IEP/ARD
Microsoft Access Export Microsoft Access Export
PEIMS Export PEIMS Export
Advanced Archiving Advanced Archiving
SIS Student Integration
$ 22.00 per student $ 20.00 per student
Additional Services(aptiiorsal)
504 Application $ 1.00 per student
(per special education student count)
Texas Mandated Timeline Notification $ 2.00 per student
(per special education student count)
PEIMS Nightly Update Report $ 1.00 per student
(per special education student count)
Re-evaluation Application $ 1.00 per student
(per special education student count
Spanish Forms&Notices $ 2.00 per student
(Der so ecial education student count
Description of Additional Services:
504 Application—eSped 504 documentation offers all the necessary steps needed to ensure FAPE(free appropriate public education).
Included: Referral to a 504 committee,Notice of a 504 meeting,504 plan(including data from parents),committee members and
transportation. Upon the completion of the data documentation in the e504 Application,a report is created that captures all the data
reviewed and entered into the screens at the 504 meeting. This report may be printed and/or archived(for long term storage)and can not
be altered unless the data screens are changed.
Texas Mandated Timeline Notification—Included: Annual Reviews past due, 15 days out,30 days out,and 60 days out can be
scheduled to individuals on a daily basis and preference(e.g.,weekly on Monday,weekly on Tuesday,every weekday, I"of the month).
Evaluation and Re-evaluation dates will be monitored in the same manner.
PEIMS Nightly Update Report—The PEIMS Nightly Update Report will provide Central Office Staff a daily alpha list of all students who
have had changed in PEIMS data the previous day. The list will be emakled each night to appropriate staff. This notification process will
insure that Central Office Staff are aware of any change in a student's record.
Re-evaluation Application—The eRe-evaluation Application developed by eSped allows IEP committees the ability to document the
collection of data easily,quickly,and efficiently. All areas(Language, Physical,Emotional/Behavkoral,Sociological,Intellectual, Educational
Performance,and Assistive Technology)are addressed to document the student's current functioning and the need for further evaluation.
Upon the completion of the data documentation,a report is created that captures all the data reviewed and entered into the screens at the
IEP meeting. This report may be printed and/or archived(for long term storage)and cannot be altered unless the data screens are changed.
Spanish Forms&Notices—The following documents are provided in Spanish: Determination of Eligibility,Annual Goals,and objectives,
BIP,Annual Medicaid Consent Form,Consent for Full and Individual Evaluation,Consent for Disclosure of Confidential Information,Notice of
ARD, Evaluation Data, Notice of Individual Evaluation,Brief ARD,FBA,and Full ARD.
RSCCC/RSCCC 0809 36 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XXI eSPED.COM COMMITMENT FOR SERVICES
eSPED.COM
District Name: District Coordinator:
Number of Students: Phone Number:
gF ed,com Annua/License Fee
Initial set-up fee per school district (first year only) $
Use correct table on Page 35
Data conversion (first year only) # of students @ $
Use correct table on a e 35
eSped export fee per school district (first year only) $
Level 1 # of students_ @ $ 22 each $
Level 2 # of students @ $ 20 each $
Additional.Services
50$ # of students @ $ leach $
Texas Mandated # of students _ @ $ 2 each $
-Timeline Notification
PEIMS Nightly Update # of students_ @ $ 1 each $
Report
Re-evaluation # of students _ @ $ 1 each $
Application
Spanish Forms & Notices # of students @ $ 2 each $
TOTAL, eSPED.COM FEES $
Transfer this Total eSped.com Commitment amount to Page 54.
Retain the original PDF document for your records. Return a copy of the completed PDF
document by June 20, 2008 to: dbaty2esell.net or mail to the address on page 55.
Rsccc/Rsccc 0809 37 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XXII eCHILD COMMITMENT FOR SERVICES
eCHILD
electronic Consultative Help for Individual Learning Decisions
The eCHILD process is an early intervention and identification system that allows a district to:
• Share information with all staff who are involved in providing service for a child
• Communicate information learned about a child from one year to the next so that
staff are well informed and better prepared
• Ensure referrals for Special Education or other services are based on the student's
complete academic history
• Decrease inappropriate referrals to Special Education
The eCHILD process has three levels of intervention: documentation, problem solving, and
decision making. Level 4 moves into the referral process for Special Education.
Level 1 —Teacher
Level 2 --Teacher and at least 2 others collaborating
Level 3 — Official campus team (teacher, administrator, counselor, PSD rep, specialist, etc.)
District Name, District Coordinator:
Number of Regular Education Students: Phone Number:
DO NOT includespecial education students
eCHILD Annual License Fee
Districts using eChild BEFORE September 1, 2006
# of regular education students @ $1.00 each
Districts using eChild AFTER September 1, 2006 $
# of regular education students @ $2.00 each
TOTAL eCHILD FEES $
Transfer this Total eCHILD Commitment amount to Page 54.
Retain the original PDF document for your records. Return a copy of the completed PDF
document by June 20, 2008 to: db ly2escl l.net or mail to the address on page 55.
RssccC/Rsccc 0809 38 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XXIII eSPED ONLINE SYSTEM ACCESS AGREEMENT
THIS AGREEMENT (the "Agreement") is entered into between eSped.com, Inc., with offices at 6
Riverside Drive, Andover, MA 01810 ("eSped") and School District contracting with Region XI Education
Service Center("Customer") on the following terms and conditions:
1. Agreement.
(a) Generally. This Agreement governs Customer's relationship with eSped as well as its (and its
Authorized User's) use of eSped.com's Online Services. The Agreement is comprised of the provisions
that follow and any additional or different terms that may from time to time be implemented under
Subsection (b) ("Changes to Agreement") by eSped.
(b) Changes to Agreement. eSped may change or add provisions to this Agreement from time to
time in its sole discretion by publishing a notice in the Online Services. All changes are effective upon
publication. Customer's continued use of Online Services after the effective date of any amendment to
this Agreement will constitute Customer's acceptance of the amendment. If Customer does not agree
with a proposed change, Customer may exercise Customer's termination rights under Section 10
("Term &Termination").
Z. Online Services.
(a) Generally. eSped will make available to Customer certain application services listed in
Schedule A ("Price and Term for Online Services'. Customer may also purchase additional services
from eSped upon mutual agreement of the parties and which shall be set forth on separate schedules
and attached hereto from time to time. For purposes of this Agreement, all features, access privileges,
application services, including all optional or enhanced services, and any additional services purchased
by the Customer and set forth on schedules attached hereto from time to time, shall be collectively
referred to as Online Services ("Online Services"). eSped may in its sole discretion upgrade, change,
add, suspend or discontinue any Online Service(s) at any time.
(b) Third Party Interaction. Customer and its Authorized User's may enter into correspondence
with, purchase goods and/or services from, or participate in promotions of third party advertisers or
sponsors showing their good and/or services through Online Services. Any such activity, and any terms,
conditions, warranties or representations associated with such activity, is solely between Customer, its
Authorized Users and the applicable third party. eSped is not a party to any transaction between
Customer and any third party selling goods and/or services through the Online Services. eSped shall
have no liability, obligation or responsibility for any such correspondence, purchase or promotion
between Customer, its Authorized Users and any such third party. ESPED DISCLAIMS ALL
REPRESENTATIONS AND WARRANTIES REGARDING GOODS OR SERVICES CUSTOMER PURCHASES
OR OBTAINS FROM THIRD PARTY SUPPLIES. CUSTOMER AGREES TO LOOK SOLELY TO THIRD PARTY
SUPPLIERS FOR ALL CLAIMS REGARDING SUCH GOODS OR SERVICES.
Rsccc/Rsccc 0809 39 of 55
MANAGEMENT INFORMATION SYSTEMS
SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009
EDUCATION SERVICE CENTER REGION XI
ARTICLE XXIII eSPED ONLINE SYSTEM ACCESS AGREEMENT (continued)
3. Access to Online Services.
(a) Remote Access Software. Customer may access Online Services through any third party
software that meets the compatibility requirements from time to time published by eSped. Customer
assumes all risk for ensuring the ongoing compatibility of third party software with the Online Services.
(b) Remote Access Equipment. Customer is responsible at Customer's own expense to obtain,
install, configure and maintain equipment to access and use the Online Services. Customer assumes all
risk for ensuring the ongoing compatibility of remote access equipment with the Online Services.
(c) Telecommunications. Customer may access the Online Services through the Internet.
Customer is solely responsible for the cost, installation, performance, integrity, maintenance, and
integration of its internet connection.
(d) Customer Support. Education Service Center, Region XI shall provide Customer with technical
support for Online Services.
4. Use of Online Services.
(a) Authorized Users. Customer agrees Online Services will be used only by Customer's own
employees and agents (Authorized Users) for the beneficial purposes described in section 4(b)
("Permitted Uses'). To apply for a user account, Authorized Users must complete the registration
process by providing eSped with current, complete, and accurate information as prompted by the
registration form. Further, Customer certifies that to the best of its knowledge and belief, information
provided by its Authorized Users during registration for an Online Services Account shall be accurate,
current and complete. During registration, Authorized Users must enter a valid electronic mail address,
which shall function as their Login ID. A secret password for obtaining access to the Online Services
through each Authorized User's account will be assigned by eSped or chosen by the Authorized User.
It is the Authorized User's responsibility to safeguard and protect his or her password from disclosure
or use by others. Authorized User will promptly change his or her password and Customer will
immediately notify eSped if Authorized User or Customer has reason to believe any of Customer's
Authorized Users'accounts are being accessed or used by others. Authorized Users'accounts cannot
be'shared"or used by more than one individual. Customer agrees to maintain a single user account
for each of its Authorized Users. Customer and its Authorized Users are solely responsible for any and
all activities that occur under Authorized Users'. Account and for ensuring that Authorized Users
properly exit or log off from their accounts at the end of each session of use. eSped is not responsible
for any unauthorized access to, or alteration of, Customer's or its Authorized Users'transmissions or
Data.
RscCC/RSCCC 0809 40 of 55