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HomeMy WebLinkAboutRes 09-01 WA Entering into an Agreement with Region XI Cooperative Agreement for Student Accounting Software WESTLAKE ACADEMY RESOLUTION NO. 09-01 AUTHORIZING THE CEO OF THE SCHOOL TO ENTER INTO A CONTRACT WITH THE REGION XI EDUCATION SERVICE CENTER FOR THE REGIONAL SERVICE CENTER COMPUTER COOPERATIVE (RSCCC) STUDENT ATTENDANCE AND ACCOUNTING SYSTEM FOR THE 2009-10 SCHOOL YEAR. WHEREAS, the Westlake Academy Board of Trustees finds that the RSCCC will be the most efficient way to replace the current Win School program; and WHEREAS, the Board of Trustees finds that the passage of this Resolution authorizes Region XI to convert Westlake Academy to, and to train staff on, the RSCCC system; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1. That the Board of Trustees of Westlake Academy hereby grants approval to the CEO of Westlake Academy to enter into a contract with Region XI Education Service Center (Exhibit `A'). SECTION 2. That this Resolution shall become effective upon the date of its passage. PASSED AND APPROVED ON THIS 12 DAY OF JANUARY 2009. R Laura Wheat, President ATTEST: K Sutter, Secretary Tom Bry hi Executive Officer APV/7 FO L. §weon Lo w ttoriiey Education Service Center R E:G 1 N X I Richard Ownby Executive Director November 6, 2008 Ms. Glenda Davis Westlake Academy 2600 Ottinger Rd. Westlake, Texas 76262 Dear Ms. Davis: The Education Service Center Region XI and Management Information Systems Department are very excited about Westlake Academys's interest in the RSCCC Student Accounting Software Systems. RSCCC Business and Student software applications offer an excellent solution to schools that wish to have a centralized database and a consolidated student and business system from the same provider. Enclosed you will find cost estimates for the student software package. The fees include software licensing, support, maintenance, software updates and first year startup cost. The estimates also include on-line attendance, grade book support and a health module which are optional and the school may choose to use or not to use these features. Thank you for allowing me to visit with you concerning the above mentioned services. If you have any questions concerning cost, system implementation or timelines, please contact meat(8 17) 740-3609 or dbatv,tb.escl],net. Sincerely, Darrell Baty, Director Management Information Systems Department ma 3001 North Freeway • FW Worth,Texas 76106 • (817)740-3600 Fax(817)740-7600 • www.escl 1.net Education Service Center Region XI Student Services Estimated Cost Summary for Westlake Academy 2009 — 2010 School Year RSCCC STUDENT SOFTWARE First Year Startup Fee Startup Fee Annual Fee Totals • Installation $ 360 1 day on-site • SQL Licenses $ 590 Unlimited Users • Training at ESC XI $ 1,340 1 campus @1340 each Annual License and Support • License Fee (Student $ 3,913 Systems) 1 campus • On-line classroom $ 420 * attendance 1 campus • Grade Book Support $ ISO * (Westlake will 6 users @ $25.00 each not use this module • License Fee (Health $ 375 * Module) 1 campus Totals $ 2,290 $ 4,858 $ 7,148 * Optional Features Total Estimated Fee (first year) $ 7,148 Total Estimated Startup Fee $ 2,290 Total Estimated Annual Fee $ 4,858 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 for RSCCC Business and Student eSped.com eCHILD Network Support EDUCATION SERVICE CENTER REGION XI 3001 North Freeway Fort Worth, Texas 76106 uccc!nsccc 0809 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI TABLE OF CONTENTS Article I Services Agreement ................................................................. 4 Article II Statement of Services................................................................ 5 Article III Term of Service ........................................................................ 5 Article IV Payment for Services................................................................. 5 ArticleV Software .................................................................................. 6 Article VI RSCCC Business System ............................................................ 7 Article VII RSCCC Business System Price List .............................................13 Article VIII "RSCCC Business System Commitment for Services......................15 Article IX RSCCC Business System School District Coordinators ..................16 Article X RSCCC PEIMS System Maintenance ...........................................17 Article XI RSCCC PEIMS System Price List.................................................17 Article XII RSCCC PEIMS System Commitment for Services .........................17 Article XIII RSCCC Software Distribution Sublicense Agreement....................18 Article XIV RSCCC Student System.............................................................19 Article XV RSCCC Student System Price List...............................................23 Article XVI RSCCC Student System Commitment for Services .......................25 • Alternative Campus Commitment for Services.....................28 • Special Site I Commitment for Services ..............................29 • Special Site II Commitment for Services .............................30 • Retraining Costs...............................................................31 RSCCC/RSCCC 0809 2 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI TABLE OF CONTENTS Article XVII RSCCC SHARE System..............................................................32 Article XXIII RSCCC SHARE Price List............................................................33 Article XIX eSped.com ..............................................................................34 Article XX eSped.com Price List ................................................................35 Article XXI eSped.com Commitment for Services.........................................37 Article XXII eCHILD Commitment for Services..............................................38 Article XXIII eSped Online System Access Agreement....................................39 Article XXIV Student Systems Responsibilities for Support..............................49 Article XXV Novell or NT/2000 Network Support ..........................................50 Article XXVI Novell or NT/2000 Network Support Price List ............................53 Article XXVII Novell or NT/2000 Network Commitment for Services .................53 Article XXVIII Commitment for Services..........................................................54 Article XXIX Authorization for Services .........................................................55 RSCCC/RSCCC 0809 3 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE I SERVICES AGREEMENT This agreement, made and entered into by and between Name of District TEA County/District No. Address City and Zip Code hereinafter referred to as the"'School District," and Education Service Center Region XI, 3001 North Freeway, Fort Worth, Texas 76106, hereinafter referred to as the "Education Service Center," provides for the performance of services according to and under the following terms and conditions. Management Information Systems is the division of the Education Service Center directly responsible for providing the services agreed upon. Management Information Systems will hereinafter be referred to as "MIS." RSCCC/RSCCC 0809 4 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE II STATEMENT OF SERVICES TO BE PERFORMED The Education Service Center agrees to perform the computer consulting services that are described in the following sections. All services that are to be provided for School District by or through Education Service Center are shown in the following sections. If changes in the specified computer services become desirable, an additional supplementary written "Agreement for the Provision of Computer Services" shall be made between School District and Education Service Center. ARTICLE III TERM OF SERVICE This agreement covers services that are to be performed for School district during the fiscal year beginning September 1, 2008, and ending August 31, 2009. However, due to the nature of scheduling and other areas unique for schools, these services may begin before September 1, 2008. ARTICLE IV PAYMENT FOR SERVICES The School district should complete this agreement in its entirety and e-mail the entire service agreement to dbaty @escll.net. Please print page 55, have the district superintendent sign that page and fax it to Attn: Darrell Baty at (817) 740-3643. A copy of page 55 will be returned to you after being signed by Education Service Center Region XI. Annual payment is due upon receipt of invoice, or arrangements for quarterly payments may be made with ESC Region XI Business Office. RsCCC/ Rsccc 0809 5 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE V SOFTWARE The software packages supported in this agreement are the: ➢ RSCCC Business System licensed from Education Service Center Region 20 ➢ RSCCC PEIMS System (Stand Alone Only) licensed from Education Service Center Region 20 ➢ RSCCC Student System licensed from Education Service Center Region 20 ➢ RSCCC Student Health Assessment, Records, and Evaluation (SHARE) System licensed by Education Service Center Region 20 ➢ eSped.com, Special Education Electronic Management Systems, licensed from eSped.com ➢ eCHILD, electronic Consultative Help for Individual Learning Decisions, licensed from eSped.com RSCCC/ RSCCC 0809 6 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE VI RSCCC BUSINESS SYSTEM The RSCCC Business applications are designed and programmed by Education Service Center Region 20. Funding for enhancement and maintenance of the system is provided by Regional Service Centers Computer Cooperative (RSCCC), a statewide cooperative of education service centers. RSCCC Managers meet monthly and the Business Advisory Committee (BAC) meets regularly to provide leadership for maintenance of the existing applications and for design of new applications. RSCCC RSCCC 0809 7 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE VI RSCCC BUSINESS SYSTEM (continued) HARDWARE REQUIREMENTS These are the current minimum hardware and software configurations for the RSCCC Business System. Optional support is available as a part of this agreement for network servers and workstations. Comiprrter Recommendedrs#em Description Requirements District Server Pentium IV 2 GB RAM 1.8 GHz or greater CD-RW or DVD-R Drive Specifics depend on district 36-72 GB SCSI hard drive or greater(depends on size of district) environment Tape Backup System and Raid 1 or 5 Operating System Microsoft Windows 2000 Server or 2003 Server Database Software Sybase SQL Anywhere 9* User Pentium IV 2.0 256 MB RAM Workstation: GHz or greater Video card with at least 8 MB RAM 32X CD—ROM Drive Database CD-R Drive on DBA workstation Administrator 40 GB hard drive or greater(depends on size of district) (DBA) Workstation Display SVGA 17"or larger color monitor (19"is preferred) Client Operating System Microsoft Windows 2000 Professional or Windows XP Pro(network Workstations edition) Software DBA SQL Anywhere v. 9.0—Personal Server and Client versions Workstation Microsoft Network Client(to map to the 2000/2003 Server) ODBC Compliant Report/Query software (e.g., Office 2000) Acrobat Reader(included with RSCCC) Software Client SQL Anywhere v. 9.0—Client version workstation ODBC Compliant Report/Query software(e.g., Office 2000) Acrobat Reader(included with RSCCC) Printers Laser All RSCCC Business System reports will be formatted for printing on laser printers, such as HP Laser 4100 or newer. * Available from ESC Region XI at a discounted price and billed separately. RSCCC/RSCCC 0809 8 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE VI RSCCC BUSINESS SYSTEM (continued) The RSCCC Business System is a Windows, relational database system. It is ODBC (Open DataBase Connectivity), and is powered by Sybase SQL (Structured Query Language). Districts can connect to the RSCCC Business database via any Windows ODBC application, such as Microsoft Excel and Microsoft Access, in order to run queries or develop any custom reports that the district may desire. The following applications are included in the system: Finance Budget • Requisition • Human Resources (Payroll & Personnel) • Asset Management • PEIMS • Security RSCCC Business is an integrated database system; therefore, a number of options are included within the applications, rather than operating as separate modules. Examples are the Bank Reconciliation and Budget Amendment functions. RSCCC Business includes a comprehensive on-line Help module. The Security application included with the system controls each user's access to the system at the database, application, menu, and tab page levels. Full access, read only access, or no access is also available. Access is also further defined by means of user profiles within the Finance, Budget, and Requisition applications. FINANCE The Finance application is in full compliance with the TEA Financial Accountability System Resource Guide. The application includes functions for maintenance of vendors, posting, bank reconciliation, and budget amendments. Also included is a user profile that defines accounts that users can access. Numerous standard reports are provided,. In addition, Powersoft reports, PDF reports, user created reports, and many types of inquiries are available. A check signature function is available within the application. Historical information can be maintained by fiscal year within the database. Access to the fiscal years may be controlled at the user level. Rsccc/Rsccc 0809 9 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE VI RSCCC BUSINESS SYSTEM (continued) CAMPUS ACTIVITY ACCOUNTING The RSCCC Finance application can also be used at the campus for Campus Activity Fund Accounting. The Campus Fund data would reside in the central financial database, but access to the Campus Fund data would be controlled through Security. HUMAN RESOURCES This application offers great flexibility in posting leave, special pay transactions, and deductions by connecting transactions to pay dates. The application contains a school calendar as well as accrual calendars. Reports and files needed for all state and federal agencies are available. Many standard reports and inquiries are available. Biweekly, semimonthly, and monthly payroll frequencies are supported. Additionally, a Next Year section of the system makes it possible to build human resource data for the upcoming fiscal year in advance. Mass updating and mass calculation of salaries are available. Next year salaries and benefits can populate the Budget application. This application complies with the TEA Financial Accountability System Resource Guide, including accrual of salaries and benefits. Historical information is available, including a "drill-down" to an employee's paycheck information. The application meets all PEIMS requirements. A check signature function is available within the application. BUDGET The Budget application provides a flexible tool for use in preparing the district budget. The application includes three levels of use, which are Requestor, Recommended, and Approved Levels. A budget cut-off date may be established for each of the levels. Four types of historical data are available for comparison purposes. A flexible simulator can be used to develop "what-if" budgets. In addition, this application can accept payroll budget data from the Next Year process within the Human Resources application. RSCCC/RSCCC 0809 10 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION KI Numerous inquires and reports are available. ARTICLE VI RSCCC BUSINESS SYSTEM (continued) REQUISITION The RSCCC Requisition application automates the purchasing and receiving functions for school districts. This application eliminates duplicate paper work. A user profile defines budget control, account code access, approval path, and receiving location. An encumbrance is automatically posted when the requisition is approved by the final approver in the path. This application also includes a Next Year option used for entering requisitions for the upcoming fiscal year. Numerous inquires and reports are provided. Purchase orders may be printed on plain paper or custom forms. ASSET MANAGEMENT The Asset Management application complies with GASB 34 requirements. The system accommodates both capital assets and inventory assets, which are segregated within the system. Depreciation schedules can be calculated and depreciation historical records can be maintained. PEIMS The PEIMS application is an excellent tool for managing and reporting PEIMS data. This central PEIMS database can easily be populated with all the district's business and student PEIMS records; then changes or corrections can be made to this PEIMS database. All of the tables from the TEA PEIMS Data Standards are built into this application to ensure accuracy of PEIMS data. The application generates the TEA PEIMS ASCII file to use with the TEA PEIMS Editor. A merge utility is also available in the application. This utility can be used to merge separate PEIMS ASCII files, such as campus student files, into this centralized PEIMS database. RSCCC/RSCCC 0809 11 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 --- 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE VI RSCCC BUSINESS SYSTEM (continued) DUTIES OF EDUCATION SERVICE CENTER • Provide hands-on training and implementation with first year installation. • Provide the initial installation of the Business System software on School District's computer(s). • Assist with all possible date file conversion from previous software vendor. • Provide on-site visits as needed with the initial software installation. • Provide unlimited telephone consultation. • Provide user meetings, workdays, and training sessions throughout the year. • Provide walk-in or on-site visits. • Provide additional training sessions, if requested, at the price described in Price List, Article VII. • Maintain a backup of all software. • Provide a backup processing site if School District experiences extended down time or loss of hardware. • Insure that the Business System is in full compliance with TEA requirements. DUTIES OF SCHOOL DISTRICT • Provide and maintain all hardware necessary to run the RSCCC software. • Perform all data entry necessary to establish data files and operate the systems on a routine basis. • Procure all necessary special forms, paper, and other supplies. • Perform and maintain all file backups, as instructed. • Allow staff to attend all training sessions provided by Education Service Center. • Allow staff to attend all scheduled meetings at Education Service Center concerning upgrades and enhancements to the RSCCC Business System. RSCCC/RSCCC 0809 12 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 -- 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE VII RSCCC BUSINESS SYSTEM PRICE LIST BUSINESS SOFTWARE INSTALLATION Business S stem Finance, Human Resources Asset Mana ement, Budget, and PEIM.S 1. See Annual RSCCC Coop Fee — Page 54 2. Installation and Training First year only $ 2,500.00 3. Conversion of basic data from prior $ 1,100.00 vendor 4. Annual Licensing Fees ** • Each Installation $ $ 025.26 • Per Employee Charge @ $4 per Pay Types 1, 2, and 3 employee active employees from May, 2008 payrolls 5. Annual Remote Desktop Communications $ 500.00 Fee *** • Plus $50 per each additional connection Requisition/Purchase Order S stem Annual Licensing Fees ** Base Price $ 580.00 • Per User Charge @ $20 per user For district-wide installation only Campus Activity Accounting $ 550.00 per campus * Mid-year conversion and implementation will not be pro-rated. ** Annual licensing fee provides software maintenance; support, and all regularly scheduled training sessions, workdays, and user meetings. *** This fee is only for districts connecting to their database that is housed at Education Service Center. Rsccc/Rsccc 0809 13 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE VII RSCCC BUSINESS SYSTEM PRICE LIST (Continued) Additional services available that will be billed extra: • Retraining for new personnel will be billed at: ♦ Walk-One-on-One $30 per hour, $60 minimum, $180 maximum per day ♦ Walk-In Group in Laboratory Half Day $120 plus $30 per hour, $160 minimum, $190 maximum per half day ♦ Walk-In Group in Laboratory Full Day $240 plus $30 per hour, $320 minimum, $380 maximum per day ♦ On-Site One-on-One $60 per hour, $120 minimum, $360 maximum per day ♦ On-Site Group Half Day $60 per hour, $220 minimum, $280 maximum per half day ♦ On-Site Group Full Day $60 per hour, $440 minimum, $560 maximum per day • On-Site System Operation provides districts with hands-on operation of the RSCCC Business System to fill in for district personnel who are out for an extended period of time, or to provide needed additional personnel. ♦ On-Site System Operation will be billed at $60 per hour with a minimum of $120 and a maximum of$360 per day per person. Note: For out of region service mileage will be billed to and from ESC XI and the district at the current ESC XI mileage rate • Other Additional Services Any other special services requested will be billed at $60 per hour with a minimum of $60. Examples of such services are custom designed reports, data files, and research or assistance with implementation of software outside of RSCCC. A purchase order is required for all extra services. RSCCC/RSCCC 0809 14 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION KI ARTICLE VIII RSCCC BUSINESS SYSTEM COMMITMENT FOR SERVICES District Name: Coordinator: Phone: Business System Finance, Human Resources, Asset Management, Bud et, and PEIMS Installation and Training $2,500.00 first year only) $ Conversion of Data $1,100.00 first year on! $ Annual Licensing Fees • Each Installation $5,025.26 $ 5025.26 • Number of Employees @ $ 4.00 each $ (Pay Types 1, 2, and 3 active employees from May, 2008 a rolls Annual Remote Desktop $ 500.00 $ Communications Fee • Each Addn'I Connection @ $ 50.00 is -Requisition / Purchasing Order System Annual Licensing Fees • Base Price $ 580.00 $ • Number of Users @ $ 20.00 each $ (This number should be the same as the number of individuals that use the Requisition System) Campus Activity Accounting • Number of Campuses @ 550.00 each TOTAL BUSINESS +COMMITMENT $ Transfer this Total Business Commitment amount to Page 54. Retain the original PDF document for your records. Return a copy of the completed PDF document by June 20, 2048 to: dbescll.net or the mailing address on page 55. RSCCC/RSCCC 0809 15 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE IX RSCCC BUSINESS SYSTEM SCHOOL DISTRICT COORDINATORS Each School District shall designate persons to function as District Coordinators of MIS Processing. The Coordinators will have the following responsibilities: a) Act as contact persons to pass information and instructions from Education Service Center MIS personnel to School District staff. b) Attend meetings and workshops for RSCCC users. c) Make district administrative decisions involving computer services. The School District designates the following as District Coordinators: Business Systems Coordinator Campus Phone Number E-Mail Address District: Payroll: Personnel: Finance: Asset Mngt: Requisition: Technology: PEIMS RSCCC RSCCC 0809 16 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE X RSCCC PEIMS SYSTEM MAINTENANCE This system allows clients to manually update static PEIMS information into a central database for reporting to the Texas Education Agency. HARDWARE REQUIREMENTS The PEIMS Maintenance system uses the same requirements as the RSCCC Business System. Support is provided through the MIS PEIMS Team. ARTICLE XI RSCCC PEIMS SYSTEM PRICE LIST PEIMS MAINTENANCE SYSTEM PEIMS System $1,500 per district (This service is only required for districts wishing to use this system to merge and maintain their PEIMS static data). ARTICLE XII RSCCC PEIMS SYSTEM COMMITMENT FOR SERVICES RSCCC PEIMS SYSTEM MAINTENANCE DO NOT COMPLETE' THIS IF THE DISTRIC.719 CURRENTLY USINIG 714E Retain the original PDF document for you records. Return a copy of the completed PDF document by June 20, 2008 to. dbaW@escli.net or the mailing address on page 55. Rsccc/RSCCC 0809 17 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 -- 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XIII RSCCC SOFTWARE DISTRIBUTION SUBLICENSE AGREEMENT Districts using the RSCCC Business and/or Student software will also need the Sybase SQL software. Licenses for this software are provided through a sublicense agreement with Sybase Corporation. The cost for the licenses is a one time cost. Licensing may be done on a per computer charge or a per CPU charge. The commitment for these licenses is in a separate agreement. For informational purposes, the costs are listed below: Per Computer SQL License Price List $47 per Computer and/or Server (first year only) (Computers added during the school year will be billed separately.) Per CPU SQL License Price List $ 590 per Single CPU Server (first year only) $ 1,180 per Dual CPU Server (first year only) $ 2,360 per Quad CPU Server (first year only) --------------------------------------------------------- - NOTE: The Per CPU License provides the district licensing for an unlimited number of workstations and no additional cost will be incurred when additional workstations are added. - - - - -- - ------------------------------------------ RSCCC/Rsccc 0809 18 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XIV RSCCC STUDENT SYSTEM The RSCCC Student applications are designed and programmed by Education Service Center Region 20. Funding for enhancement and maintenance of the system is provided by Regional Service Centers Computer Cooperative (RSCCC), a statewide cooperative of education service centers. RSCCC Managers meet monthly and the Student Advisory Committee (SAC) meets regularly to provide leadership for maintenance of the existing applications and for design of the new applications. HARDWARE REQUIREMENTS These are the recommended hardware and software configurations for the current RSCCC Student. The School District will be responsible for purchasing and maintaining all hardware. Please contact Education Service Center before making the final decision on type and size of equipment. Optional support is available as a part of this agreement for network servers and workstations. Computer Recommended System._: D..escnption Requirements District Server Pentium IV 2 GB RAM 1.8 GHz or greater CD-RW or DVD-R Drive Specifics depend on district 36-72 GB SCSI hard drive or greater(depends on size of district) environment Tape Backup System and Raid 1 or 5 Operating System Microsoft Windows 2000 Server or 2003 Server Database Software Sybase SQL Anywhere 9* User Workstation: Pentium IV 2.0 256 MB RAM GHz or greater Video card with at least S MB RAM Database 32X CD—ROM Drive Administrator CD-R Drive on DBA workstation (DBA)Workstation 40 GB hard drive or greater(depends on size of district) Client Workstations Display SVGA 17"or larger color monitor (19"is preferred) Operating System Microsoft Windows 2000 Professional or Windows XP Pro (network edition) Software DBA SQL Anywhere v. 9.0— Personal Server and Client versions Workstation Microsoft Network Client(to map to the 2000/2003 Server) ODBC Compliant Report/Query software(e.g., Office 2000) Acrobat Reader(included with RSCCC) Software Client SQL Anywhere v. 9.0—Client version * workstation ODBC Compliant Report/Query software (e.g., Office 2000) Acrobat Reader included with RSCCC Printers Laser All RSCCC Business System reports will be formatted for printing on laser printers, such as HP Laser 4100 or newer. * Available from ESC Region XI at a discounted price. RSCCC/RSCCC 0809 19 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XIV RSCCC STUDENT SYSTEM (continued) RSCCC SOFTWARE FOR STUDENT SERVICES The RSCCC system is a real-time system. This means that when data is added or updated, the transaction is immediately updated to the database. When a report is run, it reflects the most current information including changes that were made only an instant before. There is no requirement to upload or merge files before running reports or to reconcile data afterwards. The following applications are available to meet the specific needs of elementary, middle and high schools. • Attendance • Discipline • Grade Reporting • Registration • Scheduling • Special Education • Student Health Assessment, Records, and Evaluation (SHARE) • txGradebook • txAttendance • Exports ATTENDANCE • Record student absences by Date, Date/Code, Date/Course, Date/Control No., Date/Grade, or Individual • Excessive absence tracking • Multi-track attendance calendars • Perfect attendance tracking • User-defined absence reason codes DISCIPLINE • Complete discipline records are maintained on an individual student basis • Record incidents, offenses, actions taken, and comments • Deletion of discipline records for a specific school year • Digital photos saved in the database for evidence • Mass assignment of incident numbers RSCCC/RSCCC 0809 20 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XIV RSCCC SOFTWARE FOR STUDENT SERVICES (continued) GRADE REPORTING • Report cards consolidate demographic, attendance, and gradebook data to produce report cards • Capable of entering grades manually or transferred from teacher's gradebook • Calculate term, semester, annual and cumulative GPA • Full page transcript • Calculate class rank and honor roll, based on school-specific criteria • Blank/incomplete/failing grade tracking REGISTRATION • Enroll/withdraw students from campuses and special programs; transfer students; and export/import campus information and student tables • Mass reset of specific student information • Locker number assignment program • Track bus information SCHEDULING • An efficient scheduler that processes quickly and produces the best possible student schedules • Scanning or manual entry of student course requests SOLSTAR Resource Allocator (a Master Schedule Builder) or MSALGO that provides information through charts for building sections • Use of section restrictions to limit or group specific populations SPECIAL EDUCATION • Current year/next year data capability • Recording of special education transportation • Maintain Child Restraint records • Maintain student Individualized Program (IEP) goals and objectives RSCCC/RSCCC 0809 21 of S5 i MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XIV RSCCC SOFTWARE FOR STUDENT SERVICES (continued) SHARE • Coordination of immunization schedules • Coordination of screening processes • Emergency management • Facilitating of physical exam procedures • Immunization verification • Provisional enrollment management • Referral process coordination bcGRADEBOOK • Web-based • Secure and encrypted • Utilizes the demographic data and student schedules to populate the teacher's gradebook • Teacher maintains categories and assignments • Teacher view of student information (i.e. contacts, student schedules, test information) • Print Interim Progress Report and Report Cards by student/class brATTE N DANCE • Web-based, on-line teacher attendance • Secure and encrypted • Point and click operation EXPORTS • Cafeteria Export • Create PhoneMaster File • eSped / eCHILD Export • Export Class Roster (ADM, AEIS IT, TDAS) • NCS TAKS Precoding • PET Export • PDA Export RSCCC/RSCCC 0809 22 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XV RSCCC STUDENT SYSTEM PRICE LIST RSCCC SOFTWARE SYSTEMS See RSCCC Annual Copp Fee Page 54 RSCCC Student Systems Annual Campus Licensing Lease Fee Campuses 1 and 2 $ 3,913.00 each Campuses 3 and 4 $ 3,393.00 each Campus 5 and all additional campuses $ 2,873.00 each Annual Campus Gradebook Support txGradebook $ 25.00 per user Annual Alternative Site Licensing Fee $ 460.00 per campus Annual Classroom Attendance Licensing Fee $ 420.00 per campus txAttenda nce Special Site Fee (District must have less than 1000 students and must process entire district on one stand-alone computer) $ 5,000.00 Installation of RSCCC software first year only) $ 360.00 per district Conversion of RSCCC files first year only) $ 1,100.00 per campus RSCCC Student Training (first year only) $ 1,340.00 per campus Initial training to include specific instructions in: 1. Attendance 2. Discipline 3. Grade Reporting 4. Registration/Enrollment 5. Scheduling 6. Special Education 7. Student Health Assessment, Records, and Evaluation (SHARE) 8. txGradebook/tx ttendance Rsccc/RSCCC 0809 23 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XV RSCCC STUDENT SYSTEM PRICE LIST (continued) Retraining For personnel new to the district/campus after the initial first year training: $200 per person Retraining consists of a four day workshop (RSCCC Round 1) that covers the following applications. • Registration/Enrollment • Attendance • Grade Reporting • Discipline • Reports Additional training sessions, if requested by the client, will be scheduled as space and personnel are available and will be billed at: • $120 per half day session in a lab plus $30 per hour with a minimum of $190 • $240 per full day in a lab plus $30 per hour with a minimum of $380 • $ 30 per hour with a minimum of $90 for non-laboratory training Any additional requested services, outside the normal RSCCC services described herein will be billed separately. Examples of such services are custom designed reports or ASCII files and research or assistance with implementation of software outside of RSCCC. A purchase order is required for each extra service. Services requested will be billed at $60 per hour with a minimum of$60. Charges will include both consultation and preparation time. RSCCC/RSCCC 0809 24 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XVI RSCCC STUDENT SYSTEM COMMITMENT FOR SERVICES District Name: District Coordinator : Phone Number: 1. Campus Name: Campus Phone Number: Coordinators Name: Coordinators Phone Number: RSCCC Annual License Lease (campus 1 3,913 each $ Installation of RSCCC Software first year only) $ 360 district $ Conversion first year on! $ 1,100 campus $ Training first year on! $ 1,340 campus $ txGradebook System 25 user $ txAttendance System $ 420 campus $ Total for campus 1 2. Campus Name: Campus Phone Number: Coordinators Name: Coordinators Phone Number: RSCCC Annual License Lease (campus 2 $ 3 913 each $ Conversion first year only) $ 1,100 campus $ Training first year only) $ 1,340 campus $ txGradebook System $ 25 user $ txAttendance System $ 420 campus $ Total for campus 2 Retain the original PDF document for your records. Return a copy of the completed PDF document by June 20, 2008 to: dbaty0oescil..net or the mailing address on page 55. RSCCC/RSCCC 0809 25 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XVI RSCCC STUDENT SYSTEM COMMITMENT FOR SERVICES (continued) District Name: District Coordinator Phone Number: 3. Campus Name: Campus Phone Number: Coordinators Name: Coordinators Phone Number: RSCCC Annual License Lease (campus 3 $ 3f393 each $ Conversion first year only) $ 1,100 campus $ Training first year on! $ 1,340 campus $ txGradebook System $ 25 user $ txAttendance System 420 campus $ Total for campus 3 $ 4. Campus Name:. Campus Phone Number: Coordinators Name: Coordinators Phone Number: RSCCC Annual License Lease (campus 4 $ 3,393 each $ Conversion first year only) $ 1,100 campus $ Training first year only) $ 1 340 campus $ txGradebook System $ 25 user $ txAttendance System $ 420 campus $ Total for campus 4 Retain the original PDF document for your records. Return a copy of the completed PDF document by June 20, 2008 to: dbatvaescll.net or the mailing address on page 55. RSCCC/Rsccc 0809 26 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XVI RSCCC STUDENT SYSTEM COMMITMENT FOR SERVICES (continued) District Name: District Coordinator : Phone Number: 5. Campus Name: Campus Phone Number: Coordinators Name: Coordinators Phone Number: RSCCC Annual License Lease (campus 5 $ 2,873 each $ Conversion first year only) $ 1,100 cam us $ Training first year only) $ 1,340 campus txGradebook S ystem $ 25 user $ b(Attendance System $ 420 campus $ Total for campus 5 $ 6. Campus Name: Campus Phone Number: Coordinators Name: Coordinators Phone Number: RSCCC Annual License Lease (campus 6 $ 2,873 each $ Conversion first year only) $ 1,100 am pus $ Trainin g (first year only) $ 1L.340 campus $ txGradebook System $ 25 user $ txAttendance System 420 campus $ Total for campus 6 $ Duplicate this vage for additional campuses. TOTAL REGULAR SITES $ Retain the original PDF document for your records. Return a copy of the completed PDF document by June 20, 2008 to: dbgjy esc11.net or the mailing address on page 55. RSCCC/RSCCC 0809 27 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XVI RSCCC STUDENT SYSTEM COMMITMENT FOR SERVICES (continued) A. Alternative Campus Name: Campus Phone Number: Coordinators Name: Coordinators Phone Number: RSCCC Annual License Lease cam us A $ 460 each $ txGradebook System $ 25 user $ txAttendance System $ 420 campus $ Total for campus A B. Alternative Campus Name: Campus Phone Number: Coordinators Name: Coordinators Phone Number: RSCCC Annual License Lease (campus B 460 each $ t>cGradebook System 25 user $ txAttendance System 420 campus $ Total for campus B 1 $ Duplicate this page for additional campuses. TOTAL ALTERNATIVE SITES $ Transfer this Total Regular Sites Commitment amount to Page 54. Retain the original PDF document for your records. Return a copy of the completed PDF document by June 20, 2008 to: dba esc11.net or the mailing address on page 55. Rsccc/Rsccc 0809 28 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XVI RSCCC STUDENT SYSTEM COMMITMENT FOR SERVICES (continued) SPECIAL SITE — I FEE District Name: District Coordinator: Special Site-I Coordinator: Phone Number: Campus Name: Campus Name: Campus Name: Cam us Name: Annual License Lease $ 5,000 $ Installation of RSCCC Software first year only) $ 360 district Conversion first year only) $ 1,100 campus $ Training first year only) $ 1,340 $ txGradebook System $ 25 user $ txAttendance System $ 420 user TOTAL FOR SPECIAL SITE-I Transfer this Total for Special Site I Commitment amount to Page 54. Retain the original PDF document for your records. Return a copy of the completed PDF document by June 20, 2008 to: dbaty@escli.net or the mailing address on page 55. - RSCCC I RSCCC 0809 29 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XVI RSCCC STUDENT SYSTEM COMMITMENT FOR SERVICES (continued) SPECIAL SITE-II FEE District Name: District Coordinator: Special Site-II Coordinator: Phone Number: Campus Name: Campus Name: Campus Name: Campus Name: Annual License Lease $ 9,000 server $ Installation of RSCCC Software first year only) $ 360 district $ Conversion first ear only) $ 1,100 campus $ Training first year only) $ 1,340 campus $ b(Gradebook System $ 25 user $ txAttendance System $ 420 campus $ TOTAL FOR SPECIAL SITE-II Transfer this Total Special Site I1 Commitment amount to Page 54. Retain the original PDF document for your records. Return a copy of the completed PDF document by June 20, 2008 to: dbatv(&esc11.net or the mailing address on page 55. RSCCC RSCCC 0809 30 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XVI RSCCC STUDENT SYSTEM COMMITMENT FOR SERVICES (continued) RETRAINING COSTS Trainee: @ $200 for first trainee $ @ $200 each additional trainee $ @ $200 each additional trainee $ @ $200 each additional trainee TOTAL RETRAINING COST $ Transfer this Total Retraining Costs Commitment amount to Page 54. List additional trainees as needed below. Retain the original PDF document for your records. Return a copy of the completed PDF document by June 20, 2008 to: dbaLIL@escll.net or the mailing address on page 55. RSCCC/RSCCC 0809 31 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XVII RSCCC SHARE SYSTEM RSCCC SHARE provides school nurses with the ability to maintain health records for everything from immunizations to accidents. Records can be maintained for students as well as for staff. The application gives school nurses the tools required to manage school health data in an efficient, cost-effective manner, thereby enabling them to concentrate on student health issues and not on paperwork. SHARE FEATURES • Coordination of immunization schedules • Coordination of screening processes • Emergency management • Facilitating of physical exam procedures • Immunization verification • Provisional enrollment management • Referral process coordination • Screening problem management • Streamlining of parent information • Student profiling HARDWARE REQUIREMENTS These are the recommended requirements for RSCCC SHARE system. Meeting or exceeding these requirements will improve overall performance of the system. stem. reme>> ts Recgnimended Operating System Windows 2000 or XP, Internet Explorer 6.X Processor Pentium IV 1.8 Memory 256 MB or higher Hard Drive 1 GB frees ace Monitor Resolution SVGA Monitor w/ 800X600 or higher Backup Drive CDR-W or DVD -R CD ROM Drive 24x or FASTER Printer Inkjet or Laser Optional Networking Network Interface Card 100M Server Microsoft Windows 2000 / 2003 Server only Nowell is not supp orted. RSCCC/ RSCCC 0809 32 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XVIII RSCCC SHARE PRICE LIST (Student Health Assessment, Records and Evaluation) RSCCC SHARE Campus License Fee $375 per regular campuses No charge for alternative campuses ARTICLE XIX RSCCC SHARE COMMITMENT FOR SERVICES District Name: District Coordinator: Telephone Number: Annual Use Site Fee campuses @ $375 per regular campus $ Campus Name Nurse Name Phone Number Duplicate this page for additional campuses. TOTAL SHARE FEES FOR campuses $ Retain the original PDF document for your records. Return a copy of the completed PDF document by June 20, 2008 to: dta-ty2gscll.net or mail to the address on page 55. RSCCC/RSCCC 0609 33 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XIX eSPED.COM eSped.com software is available for use in Texas through exclusive agreement between eSped.com and the Education Service Center. This application is a Web-based product that requires only an Internet connection using Internet Explorer 5.5 or above and Adobe Acrobat Reader 5.0. eSped.com is cooperated and licensed for use by a specific district and it's designated personnel. Use is maintained through extensive security and assigned rights. Included within this Service Agreement is a copy of the eSped ONLINE SYSTEM ACCESS AGREEMENT. Signing this MIS Service Agreement signifies agreement to the eSped ONLINE Agreement. This online application provides a district with virtually everything needed to maintain records for their special population students. Additionally, clients can download static data to an Access Database for the purpose of writing reports using either Access or another Report Writer. A process is in place to upload demographic data from the district's Student Information System to eSped.com if the District's SIS can produce the record format required. A district must license all special needs students with this licensing agreement. HARDWARE REQUIREMENTS Minimum hardware requirements include: PC MAC Operating System: Windows 98, 2000, Operating System: 8.1 or later Windows NT 4 with Service Pack 5), or XP Intel Pentium processor (Pentium III Power Macintosh Processor (G3 or higher recommended) recommended Memory: 128 MB of RAM Memory: 64 MB of RAM '/z GB of available hard disks ace 1/2 GB disks ace available 56K Internet Connection 56K Internet Connection Internet Explorer 5.5 Internet 5.0 use defaults and see settings) Adobe Acrobat Reader 5.0 Adobe Acrobat Reader 5.0 Medium font size displa y Medium font size display RsccC/RSCCC 0809 34 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XX eSPED.COM PRICE LIST eSPED.COM LICENSE FEE One Time Fees for each District: Initial Set up Costs and Data Conversion Fee; Districts with more than 100 students*: • Initial set-up fee per school district $ 1F500.00 • Data conversion biographic and demographic $1.00/student or $1,000.00 data fields. Services are subject to the terms (Whichever is greater) and conditions of a separate data conversion services agreement. Districts with 51 to 100 Students*: • Initial set-up fee per school district $ 500.00 • conversion of biographic and demographic data $ 250.00 fields. Districts with up to 50 students*: • Initial set-up per school district $ 250.00 • Data conversion biographic and demographic $ 100.00 data fields eS ed Ex ort Initial set up fee $ 1,000.00 eS ed Training $ 60.00 per hour * Number of students is determined by the Fall PEIMS count of Special Education students for the prior year. Rsccc/Rsccc 0809 35 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 W 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XX eSPED.COM PRICE LIST (continued) Annual Licensing Pees: Service Options: Level 1 Level:2 Basic IEP/ARD Basic IEP/ARD Microsoft Access Export Microsoft Access Export PEIMS Export PEIMS Export Advanced Archiving Advanced Archiving SIS Student Integration $ 22.00 per student $ 20.00 per student Additional Services(aptiiorsal) 504 Application $ 1.00 per student (per special education student count) Texas Mandated Timeline Notification $ 2.00 per student (per special education student count) PEIMS Nightly Update Report $ 1.00 per student (per special education student count) Re-evaluation Application $ 1.00 per student (per special education student count Spanish Forms&Notices $ 2.00 per student (Der so ecial education student count Description of Additional Services: 504 Application—eSped 504 documentation offers all the necessary steps needed to ensure FAPE(free appropriate public education). Included: Referral to a 504 committee,Notice of a 504 meeting,504 plan(including data from parents),committee members and transportation. Upon the completion of the data documentation in the e504 Application,a report is created that captures all the data reviewed and entered into the screens at the 504 meeting. This report may be printed and/or archived(for long term storage)and can not be altered unless the data screens are changed. Texas Mandated Timeline Notification—Included: Annual Reviews past due, 15 days out,30 days out,and 60 days out can be scheduled to individuals on a daily basis and preference(e.g.,weekly on Monday,weekly on Tuesday,every weekday, I"of the month). Evaluation and Re-evaluation dates will be monitored in the same manner. PEIMS Nightly Update Report—The PEIMS Nightly Update Report will provide Central Office Staff a daily alpha list of all students who have had changed in PEIMS data the previous day. The list will be emakled each night to appropriate staff. This notification process will insure that Central Office Staff are aware of any change in a student's record. Re-evaluation Application—The eRe-evaluation Application developed by eSped allows IEP committees the ability to document the collection of data easily,quickly,and efficiently. All areas(Language, Physical,Emotional/Behavkoral,Sociological,Intellectual, Educational Performance,and Assistive Technology)are addressed to document the student's current functioning and the need for further evaluation. Upon the completion of the data documentation,a report is created that captures all the data reviewed and entered into the screens at the IEP meeting. This report may be printed and/or archived(for long term storage)and cannot be altered unless the data screens are changed. Spanish Forms&Notices—The following documents are provided in Spanish: Determination of Eligibility,Annual Goals,and objectives, BIP,Annual Medicaid Consent Form,Consent for Full and Individual Evaluation,Consent for Disclosure of Confidential Information,Notice of ARD, Evaluation Data, Notice of Individual Evaluation,Brief ARD,FBA,and Full ARD. RSCCC/RSCCC 0809 36 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XXI eSPED.COM COMMITMENT FOR SERVICES eSPED.COM District Name: District Coordinator: Number of Students: Phone Number: gF ed,com Annua/License Fee Initial set-up fee per school district (first year only) $ Use correct table on Page 35 Data conversion (first year only) # of students @ $ Use correct table on a e 35 eSped export fee per school district (first year only) $ Level 1 # of students_ @ $ 22 each $ Level 2 # of students @ $ 20 each $ Additional.Services 50$ # of students @ $ leach $ Texas Mandated # of students _ @ $ 2 each $ -Timeline Notification PEIMS Nightly Update # of students_ @ $ 1 each $ Report Re-evaluation # of students _ @ $ 1 each $ Application Spanish Forms & Notices # of students @ $ 2 each $ TOTAL, eSPED.COM FEES $ Transfer this Total eSped.com Commitment amount to Page 54. Retain the original PDF document for your records. Return a copy of the completed PDF document by June 20, 2008 to: dbaty2esell.net or mail to the address on page 55. Rsccc/Rsccc 0809 37 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XXII eCHILD COMMITMENT FOR SERVICES eCHILD electronic Consultative Help for Individual Learning Decisions The eCHILD process is an early intervention and identification system that allows a district to: • Share information with all staff who are involved in providing service for a child • Communicate information learned about a child from one year to the next so that staff are well informed and better prepared • Ensure referrals for Special Education or other services are based on the student's complete academic history • Decrease inappropriate referrals to Special Education The eCHILD process has three levels of intervention: documentation, problem solving, and decision making. Level 4 moves into the referral process for Special Education. Level 1 —Teacher Level 2 --Teacher and at least 2 others collaborating Level 3 — Official campus team (teacher, administrator, counselor, PSD rep, specialist, etc.) District Name, District Coordinator: Number of Regular Education Students: Phone Number: DO NOT includespecial education students eCHILD Annual License Fee Districts using eChild BEFORE September 1, 2006 # of regular education students @ $1.00 each Districts using eChild AFTER September 1, 2006 $ # of regular education students @ $2.00 each TOTAL eCHILD FEES $ Transfer this Total eCHILD Commitment amount to Page 54. Retain the original PDF document for your records. Return a copy of the completed PDF document by June 20, 2008 to: db ly2escl l.net or mail to the address on page 55. RssccC/Rsccc 0809 38 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XXIII eSPED ONLINE SYSTEM ACCESS AGREEMENT THIS AGREEMENT (the "Agreement") is entered into between eSped.com, Inc., with offices at 6 Riverside Drive, Andover, MA 01810 ("eSped") and School District contracting with Region XI Education Service Center("Customer") on the following terms and conditions: 1. Agreement. (a) Generally. This Agreement governs Customer's relationship with eSped as well as its (and its Authorized User's) use of eSped.com's Online Services. The Agreement is comprised of the provisions that follow and any additional or different terms that may from time to time be implemented under Subsection (b) ("Changes to Agreement") by eSped. (b) Changes to Agreement. eSped may change or add provisions to this Agreement from time to time in its sole discretion by publishing a notice in the Online Services. All changes are effective upon publication. Customer's continued use of Online Services after the effective date of any amendment to this Agreement will constitute Customer's acceptance of the amendment. If Customer does not agree with a proposed change, Customer may exercise Customer's termination rights under Section 10 ("Term &Termination"). Z. Online Services. (a) Generally. eSped will make available to Customer certain application services listed in Schedule A ("Price and Term for Online Services'. Customer may also purchase additional services from eSped upon mutual agreement of the parties and which shall be set forth on separate schedules and attached hereto from time to time. For purposes of this Agreement, all features, access privileges, application services, including all optional or enhanced services, and any additional services purchased by the Customer and set forth on schedules attached hereto from time to time, shall be collectively referred to as Online Services ("Online Services"). eSped may in its sole discretion upgrade, change, add, suspend or discontinue any Online Service(s) at any time. (b) Third Party Interaction. Customer and its Authorized User's may enter into correspondence with, purchase goods and/or services from, or participate in promotions of third party advertisers or sponsors showing their good and/or services through Online Services. Any such activity, and any terms, conditions, warranties or representations associated with such activity, is solely between Customer, its Authorized Users and the applicable third party. eSped is not a party to any transaction between Customer and any third party selling goods and/or services through the Online Services. eSped shall have no liability, obligation or responsibility for any such correspondence, purchase or promotion between Customer, its Authorized Users and any such third party. ESPED DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES REGARDING GOODS OR SERVICES CUSTOMER PURCHASES OR OBTAINS FROM THIRD PARTY SUPPLIES. CUSTOMER AGREES TO LOOK SOLELY TO THIRD PARTY SUPPLIERS FOR ALL CLAIMS REGARDING SUCH GOODS OR SERVICES. Rsccc/Rsccc 0809 39 of 55 MANAGEMENT INFORMATION SYSTEMS SOFTWARE and SUPPORT SERVICE AGREEMENT 2008 — 2009 EDUCATION SERVICE CENTER REGION XI ARTICLE XXIII eSPED ONLINE SYSTEM ACCESS AGREEMENT (continued) 3. Access to Online Services. (a) Remote Access Software. Customer may access Online Services through any third party software that meets the compatibility requirements from time to time published by eSped. Customer assumes all risk for ensuring the ongoing compatibility of third party software with the Online Services. (b) Remote Access Equipment. Customer is responsible at Customer's own expense to obtain, install, configure and maintain equipment to access and use the Online Services. Customer assumes all risk for ensuring the ongoing compatibility of remote access equipment with the Online Services. (c) Telecommunications. Customer may access the Online Services through the Internet. Customer is solely responsible for the cost, installation, performance, integrity, maintenance, and integration of its internet connection. (d) Customer Support. Education Service Center, Region XI shall provide Customer with technical support for Online Services. 4. Use of Online Services. (a) Authorized Users. Customer agrees Online Services will be used only by Customer's own employees and agents (Authorized Users) for the beneficial purposes described in section 4(b) ("Permitted Uses'). To apply for a user account, Authorized Users must complete the registration process by providing eSped with current, complete, and accurate information as prompted by the registration form. Further, Customer certifies that to the best of its knowledge and belief, information provided by its Authorized Users during registration for an Online Services Account shall be accurate, current and complete. During registration, Authorized Users must enter a valid electronic mail address, which shall function as their Login ID. A secret password for obtaining access to the Online Services through each Authorized User's account will be assigned by eSped or chosen by the Authorized User. It is the Authorized User's responsibility to safeguard and protect his or her password from disclosure or use by others. Authorized User will promptly change his or her password and Customer will immediately notify eSped if Authorized User or Customer has reason to believe any of Customer's Authorized Users'accounts are being accessed or used by others. Authorized Users'accounts cannot be'shared"or used by more than one individual. Customer agrees to maintain a single user account for each of its Authorized Users. Customer and its Authorized Users are solely responsible for any and all activities that occur under Authorized Users'. Account and for ensuring that Authorized Users properly exit or log off from their accounts at the end of each session of use. eSped is not responsible for any unauthorized access to, or alteration of, Customer's or its Authorized Users'transmissions or Data. RscCC/RSCCC 0809 40 of 55