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HomeMy WebLinkAboutRes 10-14 WA Adopting a Technology Use Policy WESTLAKE ACADEMY RESOLUTION 10-14 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES APPROVING AND ADOPTING A POLICY REGARDING THE USE OF TECHNOLOGY AND COMPUTER SYSTEM USER RESPONSIBILITIES FOR WESTLAKE ACADEMY. WHEREAS, the Board of Trustees desires to establish a policy providing for the use of the technology resources available to the students, faculty/staff and other visitors while on campus or through access methods provided at Westlake Academy; and, WHEREAS, the policy identifies a set of broad based procedures necessary to secure the system and establish appropriate user guidelines; and, WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and the faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: THAT, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: THAT, the Board of Trustees for Westlake Academy, hereby approves the policy, Technology Use and Computer System Responsibilities, attached to this Resolution as Exhibit "A". SECTION 3: IF, any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: THAT, this Resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 16th DAY OF AUGUST, 2010. Laura Wheat, President Resolution 10-14 Page 1 of 6 ATTEST: Kell HAAN, Board Secretary Tomas E. er, uperintendent APPROVED AS TO FORM: M Lot, , School Attorney Resolution I0-14 Page 2 of 6 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No, 10-14: Date Board Adopted: August 16, 2010 Date Board Amended: NIA Effective Date: August 16, 2010 Policy Name: Technology Use and Computer System Responsibilities Policy Category: Parent, Student and Faculty Relations and Expectations Policy Goal: To establish accountability standards and parameters for the use of technology at Westlake Academy congruent with the Academy's academic honor and employee/student conduct codes and expectations. Policy Description: In an effort to promote to appropriate use of technology in the classroom and within the broader learning environment, the Board of Trustees approves the following policies and procedures for Westlake Academy. Technology Resources Access Access to the Academy's electronic communications system and/or technology resources is a privilege, not a right. All users shall be required to acknowledge receipt and understanding of all Board policies and administrative regulations governing use of the system and shall agree in writing to allow monitoring of their use and to comply with all policies, regulations and guidelines. Noncompliance may result in suspension of access or termination of privileges and other disciplinary action consistent with Academy policies, any applicable employee policies or procedures, and the Parent/Student Handbook. Violations of law may result in disciplinary action by the Academy, in addition to any action taken by law enforcement. Access to the Academy's electronic communications system/technology resources will be governed as follows: 1. Students in Kindergarten—Grade 12 will be assigned individual student login/access ID's to utilize the Academy's system by parental permission, as appropriate. Resolution 10-14 Page 3 of 6 2. As appropriate and with the written approval of the immediate supervisor and completion of relevant training, Academy employees will be granted access to the Academy's technology resources as necessary. 3. A staff member may apply for a generic email account and in doing so will ultimately be responsible for use of the account. 4. The Academy will require that all passwords be changed when necessary. All passwords must remain confidential and may not be shared. b. Any system/resources user identified as a security risk or as having violated Academy and/or campus technology use guidelines may be denied access to the Academy's technology resource system. 6. All users will be required to sign a user agreement annually each August for issuance or renewal of an account. Academy employees that violate the user agreement or the Academy's Technology Policy may be subject to an adverse employment action up to and including termination of employment. Academy students that violate the user agreement or the Academy's Technology Policy may be subject to disciplinary action in accordance with the Academy's discipline policies and the procedures outlined in the ParenVStudent Handbook. 7. All Academy technology resource systems are business assets and are not private. The Academy may access and review any use of technology, including, but not limited to, all Web pages and a-mails sent to and from employees, during transmission or storage. Technology Resources User Responsibilities The following standards will apply to all users of the Academy's technology resources systems: 1. The individual in whose name a user ID/login is issued will be responsible at all times for its proper use. 2. The technology resources system may not be used for illegal purposes, in support of illegal activities, or for any other activity prohibited by Academy policy or guidelines. 3. Users may not disable, or attempt to disable, a content/media filtering device on the Academy's technology resources system. 4. Encryption methods other than those used and approved by the administrator may not be utilized. Resolution 10-14 Page 4 of 6 5. System users may not use another person's user ID/login without written permission from the campus administrator or Academy coordinator, as appropriate. 5. Students may not distribute personal information about themselves or others by means of the technology resources system; this includes, but is not limited to, personal addresses and telephone numbers. 7. Students should never make appointments to meet people whom they meet online and should report to a teacher or administrator if they receive any request for such a meeting. 8. System users must purge and/or make hard copies of electronic mail and file such in accordance with established retention guidelines. 9. System users may not redistribute copyrighted programs or data except with the written permission of the copyright holder or designee. Such permission must be specified in the document or must be obtained directly from the copyright holder or designee in accordance with applicable copyright law, Academy policy, and administrative regulations. 10. System users should avoid actions that are likely to increase the risk of introducing viruses to the system, such as opening e-mail messages from unknown senders and loading data from unprotected computers. 11. System users may not install public domain programs to the technology resources system. Users may not download public domain programs for their own use nor non-commercially redistribute a public domain program and are responsible for determining whether a program is in the public domain. 12. System users may not use the Academy's technology resources to send or post messages that are abusive, obscene, pornographic, sexually oriented, threatening, harassing, damaging to another's reputation, or illegal. 13. System users may not purposefully access materials that are abusive, obscene, pornographic, sexually oriented, threatening, harassing, damaging to another's reputation, or illegal. 14. System users should be mindful that use of school-related electronic mail addresses might cause some recipients or other readers of that e-mail to assume they represent the school, whether or not that was the user's intention. 15. Users may not waste Academy technology resources related to the system. 16. System users may not gain unauthorized access to resources or information. 17. System users understand and agree that all documents and communications are the property of the Academy. As such, a system user may not copy, download, Resolution 10-14 Page 5 of 6 disseminate, e-mail or disclose Academy property to third parties not directly related to Academy business without the express written authority of the Academy Superintendent. Information from Third Parties System users and parents of students with access to the Academy's technology resource system should be aware that, despite the Academy's use of technology protection measures as required by law, use of the system may provide access to other electronic communications systems in the global electronic network that may contain inaccurate and/or objectionable material. Any user and/or student who gains access, or knows of others accessing such material is expected to discontinue the access as quickly as possible and to report the incident to the supervising teacher/ad ministrator(s). A student knowingly bringing prohibited materials or media into the school's electronic environment will be subject to suspension of access and/or revocation of privileges on the Academy's system and will be subject to disciplinary action in accordance with the Student Code of Conduct. An employee knowingly bringing prohibited materials or media into the school's electronic environment will be subject to disciplinary action in accordance with Academy policies. Disclaimers Opinions, advice, services, and all other information expressed by system users, information providers, service providers, or other third-party individuals in the system are those of the providers and not necessarily the Academy. The Academy will cooperate fully with local, state, or federal officials in any investigation concerning or relating to misuse of the Academy's technology resources system. Revised 080210 Resolution 10-14 Page 6 of 6