HomeMy WebLinkAboutRes 12-07 WA Amending Electronic Communications Policy 06-2012 WESTLAKE ACADEMY
RESOLUTION NO. 12-07
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING AN AMENDMENT TO BOARD OF TRUSTEES ELECTRONIC
COMMUNICATIONS AND FACULTY RESPONSIBILITIES 3.12, CHANGING THE
PARAMETERS OF ACCEPTABLE USE OF ELECTRONIC COMMUNICATION.
WHEREAS, the Board of Trustees desires to amend the Westlake Academy Graduation
Policy No. 3.12, approved and adopted on August 16, 2010; and
WHEREAS, the Westlake Academy Board of Trustees finds that the passage of this
Resolution is in the best interests of the Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: The Board hereby adopts the amendment to the policy known as the
Board of Trustees Electronic Communications and Faculty Responsibilities, 3.12 attached to this
resolution as Exhibit "A':
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Board hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
Resolution 12-07
Page 1 of 2
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 4th DAY OF
JUNE 2012.
Laur Wheat, President
ATTEST:
Kelly Edwar , Board Secretary Thomas E. Bql l Superintendent
APPROVE AS RM:
L. ta: ton or et S. Bubert,
School Attorney
Resolution 12-07
Page 2 of 2
Exhibit A
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 3.12:
Date Board Adopted: August 16, 2010
Date Board Amended: ,June 4, 2012
Effective Date: August 16, 2010
Policy Category: Parent, Student and Faculty Relations and Expectations
Policy Name: Electronic Communications and Faculty
Responsibilities
Policy Goal: Establishing clear guidelines for the use of electronic communication
between Westlake faculty/staff and parents, between Board members and parents, as
well as between Academy faculty/staff members and their students.
Policy Description:
Effective communication is an essential component of any successful organization, and
the Board wishes to encourage this type of communication among all Academy
stakeholder groups and constituents. To that end, it is recognized that electronic
communication is frequently used to achieve communication between parties on a
timely basis. It is important to identify when electronic communication is appropriate,
when it is not, and how to best utilize this method of communication for maximum
effectiveness in the school setting.
Definitions
For the purposes of this policy, the term "electronic communication(s)" shall be defined
as:
a. Email
b. Text messaging
c. Instant Messaging
d. Social media sites, such as Facebook and Twitter
e. Video conferencing
Resolution 12-07
Electronic Communication shall be used for short and precise exchanges to
discuss non-substantive matters such as:
a) plan or schedule meetings between a parent and teacher or between faculty/staff
members
b) answer a brief factual/logistical question about a student's homework assignment
or scheduling of a test, quiz, or project, (i.e. when tests, quizzes, or projects will
be given or when they are due)
c) announce trip arrangements and logistics
The nature of some school related topics (such as those shown in sections d, e, and
f) may require substantive discussion and therefore a face-to-face conversation is
the preferred method of communication. If the issues are unresolved after an
exchange of 3 emails (or other electronic communication) then further
communication shall occur in face-to-face meetings or telephone conversations, as
deemed appropriate. Such meetings and/or telephone conversations shall be set
and/or occur in a timely fashion.
a) discussions about a student's (or students') behavior or conduct, either in or
outside of the classroom, on or off campus.
b) discussions regarding a student's academic performance or student's life.
c) discussions regarding teaching methods, subject content, policy or administrative
decisions, or discipline measures/decisions.
Electronic Communication on any topic shall be timely and concise. As such, inquiries
sent via electronic communication shall be answered/returned by faculty/staff within
forty-eight (43) hours or less of their receipt from a parent or student (weekends and
holidays excepted).
Faculty/staff members are also prohibited from using social media, personal email, or
third-party websites to communicate with students oF pareRts about any non-Academy-
related matters.
Resolution 12-07