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HomeMy WebLinkAbout09-08-14 BOT Agenda packetThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the Board of Trustees Workshop but not prior to the posted start time. Mission Statement Westlake Academy is an IB World School whose mission is to provide students with an internationally minded education of the highest quality so they are well-balanced and respectful life-long learners. Page 1 of 3 WESTLAKE ACADEMY Vision Statement Westlake Academy inspires students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile. Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-Minded, Caring, Risk-takers, Balanced and Reflective BOARD OF TRUSTEES MEETING AGENDA September 8, 2014 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE – 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS Workshop Session 5:00 p.m. Regular Session 6:00 p.m. Page 2 of 3 Work Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE SEPTEMBER 8, 2014, TRUSTEES REGULAR MEETING AGENDA. 4. DISCUSSION ITEMS a. Discussion regarding the ACT testing results. (10 min) b. Discussion regarding Initiatives for Improving K-12 Mathematics. (15 min) c. Discussion regarding the One-to-one Technology Initiative. (10 min) d. Discussion regarding proposed amendments to the Board Parameters for School Sanction Trips. (20 min) e. Discussion regarding teacher turnover and student/teacher ratios for Westlake Academy and three surrounding school districts over a five-year period. (10 min) f. Update on school funding lawsuits pending before the courts. (10 min) g. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project, enrollment projections and technology for the Secondary building. (15 min) 5. BOARD RECAP / STAFF DIRECTION 6. ADJOURNMENT Regular Session 1. CALL TO ORDER 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. 3. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the August 11, 2014, meeting. Page 3 of 3 4. BOARD CALENDAR 5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. 6. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on September 3, 2014, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Westlake Academy Item # 2 – Pledge of Allegiance Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." REVIEW OF CONSENT AGENDA ITEMS a. Consider approval of the minutes from the August 11, 2014, meeting. Westlake Academy Item # 3 – Review of Consent Agenda Items DISCUSSION ITEMS a. Discussion regarding the ACT testing results. (10 min) b. Discussion regarding Initiatives for Improving K-12 Mathematics. (15 min) c. Discussion regarding the One-to-one Technology Initiative. (10 min) d. Discussion regarding proposed amendments to the Board Parameters for School Sanction Trips. (20 min) e. Discussion regarding teacher turnover and student/teacher ratios for Westlake Academy and three surrounding school districts over a five-year period. (10 min) f. Update on school funding lawsuits pending before the courts. (10 min) g. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project, enrollment projections and technology for the Secondary building. (15 min) Westlake Academy Item # 4– Discussion Items Page 1 of 1 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: DP Meeting Date: September 8, 2014 Staff Contact: Dr. Mechelle Bryson Workshop Board Report Executive Principal/ Director of Education Subject: ACT Results EXECUTIVE SUMMARY The purpose of this r eport is to inform the board of the ACT results for the 2014 graduating cohort. As such, the results for the 2014 graduating cohort will be compared to previous graduating cohorts to measure the effectiveness of Westlake Academy. Analysis will be provided and areas of strength and weakness will be identified. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance? This is a discussion item. This is not a governance issue. Which policy governs this? This does not fall under a policy; it does fall under our vision to produce college ready graduates. What addit ional direction is necessary? None FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS None Needed ATTACHMENTS PowerPoint to be presented at the board meeting Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: K-12 Mathematics Meeting Date: September 8, 2014 Staff Contact: Dr. Andra Barton & Rod Harding Discussion Subject: Initiatives for Improving K-12 Mathematics EXECUTIVE SUMMARY The Board of Trustees received reports during the 2013-2014 SY of the progress in alignment of the MYP mathematics curriculum. The alignment in the PYP in the previous year involved the written implementation of the new Mathematical Texas Essential Knowledge and Skills (TEKS). This report highlights the initiatives that have taken place over the summer period and the steps taken by staff and the administration to further improve the conceptual development of mathematics from Kindergarten to Grade 12. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK The report relates directly to Westlake Academy’s Vision of inspiring “…students to achieve their highest individual potential…” in the subject area of mathematics. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Discussion and insights from the Board of Trustees ATTACHMENTS See attached document 1 WESTLAKE ACADEMY MATHEMATICS PROGRESS AND INITIATIVES REPORT The development of the mathematics program at Westlake Academy has focused on the horizontal (grade level) development and the vertical alignment (across grade levels) from Kindergarten to Grade 12. Work will continue in 2014-2015, particularly in the implementation of the new Texas Essential Knowledge and Skills (TEKS). The summary that follows indicates further steps by the administration and staff to ensure Westlake Academy’s mission of a high quality of education in the conceptual development of mathematics. The majority of this development in 2013-2014 has focused on alignment, due to the introduction of new TEKS at K-8 and we are poised for implementation in 2014-2015. Initiatives for 2014-2015 (1) Recruitment and hiring efforts have targeted teachers who have advanced knowledge in mathematics. (2) The Texas Regional Math Grant has a K-12 alignment focus with teachers tasked to come back and train staff with this learning. Teachers participating in this initiative are funded through a state- wide grant at no cost to Westlake Academy. (3) Monthly K-12 curriculum meetings in the subject areas are scheduled to ensure proper alignment. (4) Appointment of Director of Curriculum who will be supporting the alignment of mathematical strands in grades K-12. (5) We are reviewing curriculum compacting specific to grades 5-7 due to the duel booking of mathematics in grades 6 and 7. (6) Obtainment of a grant from the Westlake Academy Foundation has allowed us to duel fund a mathematics specialist for grades 3-8. Our math chair, Simon Aisthorpe has been given extra time in his schedule to help students and teachers in grades 9-12. “Mathematics is a language that is used to describe the natural world.” This quote comes from the IB Mathematics Scope and Sequence’, which also states that mathematics “can be seen as a service discipline to other parts of the curriculum, 2 providing tools, symbolic language and ways of thinking to the scientist, social scientist and musician.” 1. Recruitment and hiring efforts: Administration targeted efforts to hire highly qualified teachers to teach mathematics. We believe we reached this effort. 2. Texas Regional Mathematics Initiative: This grant was obtained from The State of Texas under the direction of the Region Service Center. It has provided PYP and MYP teachers the opportunity to gain 120 content hours within the Mathematics area of study. They are then tasked and held accountable for mentoring other teachers on the campus with the knowledge and skills they gained during the process. All expenses related to this training are reimbursed at no cost to Westlake Academy. 3. K-12 Curriculum Meetings: All math instructors in MYP, DP and representation from PYP will collaborate in monthly alignment meetings lead by the department head Simon Aisthorpe. 4. Director of Curriculum: By means of a grant from the Hudson Foundation along with local funds we were able to reinstate the Director of Curriculum and Instruction position for the current school year. The targeted efforts of our hire, Amanda Cawthra will help to ensure alignment of Mathematics alignment in all grade levels. 5. Review of Curriculum Compacting Related to Grade 5-7: Due the intensity of the curriculum related and this level of study the Director of Curriculum and Instruction along with teachers and administration will be reviewing compacting mathematics study to better prepare students for advanced learning. Currently, Grade 7 students are working on Grade 7 & Grade 8 math during this year. Our desire is to spread that process out over a 3 year period of time. In addition, students in Grade 6 and 7 are currently double booked for Mathematics in a desire to support their current learning. 6. Specialist Role: The mathematics specialist role is part of the math initiative for Westlake Academy. We are aiming to provide enrichment opportunities for students who are ready for deeper knowledge and understanding of certain concepts and offer remediation for students who need more time on identified mathematical standards. We are delighted to announce that Ms. Cynthia Hague, formally the MYP mathematics teacher in 2013-2014 will take on this position for grades 3-8. Simon Aisthorpe will focus his efforts on grades 9-12. 3 How will students be identified for enrichment and remediation? Students will be identified by formative assessments, teacher collaboration and/or formal assessments. This process will take the form of a push-in/pull out method based on the needs of the classroom. External assessment is used to validate those findings. The math specialist will collaborate with classroom teachers to identify students who need remediation are extensions. The goal is offer support to students who may need additional support on a mathematical concept and provide the deeper understanding for those students who are able and ready to move beyond. Evaluation of students will occur prior to each unit and student groupings will last for the duration of the mathematical concept or unit We look forward to seeing the impact on mathematics achievement with these math initiatives for this school year. In the words of Brad Henry, “No other investment yields as great a return as the investment in education. An educated workforce is the foundation of every community and the future of every economy.” Rod Harding Dr. Andra Barton PYP Principal MYP Principal Page 1 of 1 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: DP Meeting Date: September 8, 2014 Staff Contact: Dr. Mechelle Bryson Workshop Board Report Executive Principal/ Director of Education Subject: Update on 1-1 iPad Initiative EXECUTIVE SUMMARY The purpose of this r eport is to inform the board on the 1-1- iPad Initiative. This report will cover the deployment to staff, professional learning plan for staff, deployment to students, parent information meetings and technology support for students and teachers. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance? This is a discussion item. This is not a governance issue. Which policy governs this? This does not fall under a policy; it does fall under our technology usage agreement and our whole school goal of authentic engagement. What addit ional direction is nec essary? None FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS None Needed ATTACHMENTS PowerPoint to be presented at the board meeting Page 1 of 1 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: DP Meeting Date: September 8, 2014 Staff Contact: Dr. Mechelle Bryson Workshop Board Report Executive Principal/ Director of Education Subject: Amendment to the Board Parameters for School Sanctioned Trips EXECUTIVE SUMMARY The purpose of this r eport is to inform the board of the impeding amendment to the Board Parameters for School Sanctioned Trips and to seek input on the proposed changes. The goal of the school sanctioned trips policy is to assist student in becoming well balanced, life long learners. In order to reach this goal, the policy needs to be amended. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance? This is a discussion item. The current policy lacks clarification and new direction of school requires modification. Which policy governs this? This falls under our Board Parameters for School Sanctioned Trips Policy. What addit ional direction is necessary? A discussion is needed to align the Westlake Academy’s vision with the vision of the Westlake Academy Board of Trustees’ vision. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS None Needed ATTACHMENTS Proposed Amendment to the Board Parameters for School Sanctioned Trips PowerPoint to be presented at the board meeting Page 1 of 2 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: September 8, 2014 Staff Contact: Tom Brymer Workshop - Discussion Town Manager / Superintendent Subject: Update on school funding lawsuits pending before the courts EXECUTIVE SUMMARY Over the past several months, we have updated the Board as to the status of the pending lawsuits regarding the current funding mechanisms for public schools within our state. We received correspondence and a request from the Texas State Charter School Association for continuing participation in the legal efforts. Recently, State District Judge John Dietz issued a 400-page opinion on August 28, and reaffirmed his 2013 decision that public school funding is inadequate. He stated the "Robin Hood" system does not share funding fairly between school districts in wealthy and poor areas. Legislators cut $5.4 billion from public education in 2011, prompting more than 600 school districts statewide to sue. Dietz's initial ruling, in 2013, followed a trial that lasted more than three months. He reopened the case in January and heard new evidence in the case, after lawmakers restored $3.4 billion to schools in 2013. The written ruling can now be appealed directly to the state Supreme Court. Regarding the claims raised on behalf of the state's charter schools, the judge's findings held that the state's funding to charter schools is inadequate to meet state standards, but the court denied the charter schools' efficiency claim. Our school attorney, Janet Bubert, and staff will further update the Board during the workshop discussions. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK FISCAL IMPACT Funded Not Funded N/A Page 2 of 2 RECOMMENDATION / ACTION REQUESTED/ OPTIONS Review and discussion of the legal status and possible future actions. ATTACHMENTS None Report – Comparison of Teacher Turnover and Student/Teacher Ratios Page 1 of 2 Westlake Academy Comparison of Annual Teacher Turnover & Student/Teacher Ratios At the request of the Board of Trustees, staff has collected data for Westlake Academy and three adjacent school districts measuring teacher turnover and student/teacher ratios over a five-year period. Data was collected beginning in the 2008-2009 school year and ending in 2012-2013 school year for this comparison. Although data for the 2013-2014 school is not yet available from other districts , data for Westlake Academy has been included in this report. Teacher Turnover 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 Westlake Academy 28.8% 14.1% 13.8% 24.6% 26.6% Keller ISD 13.0% 9.0% 8.7% 12.0% 11.9% NWISD 14.7% 12.4% 10.5% 9.8% 14.2% Carroll ISD 10.0% 9.1% 12.6% 8.9% 12.2% State Average 14.7% 11.8% 11.9% 12.6% 15.3% Westlake Academy’s teacher turnover percentage for FY 13-14 is 25.8%, a 3.1% decrease from FY 12-13. The following graph illustrates the data located above: Report – Comparison of Teacher Turnover and Student/Teacher Ratios Page 2 of 2 Student/Teacher Ratios 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 Westlake Academy 12.6 13.6 12.8 14.3 14.0 Keller ISD 15.8 16.1 16.5 17.6 17.1 NWISD 15.5 14.9 14.8 16.0 15.9 Carroll ISD 14.6 14.2 14.7 15.0 15.1 State Average 14.4 14.5 14.7 15.4 15.5 Westlake Academy’s student/teacher ratio for FY 13-14 is 13.7%. The following graph illustrates the data located above: Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP / MYP / DP Meeting Date: September 8, 2014 Staff Contact: Todd Wood Discussion Dir. of HR & Administrative Services Subject: Discussion regarding teacher turnover and student/teacher ratios for Westlake Academy and three surrounding school districts over a five-year period. EXECUTIVE SUMMARY The Board of Trustees has requested teacher turnover data and student/teacher ratios for Westlake Academy compared to three adjacent school districts. This report contains data for a five-year period, and includes Carroll ISD, Keller ISD, and Northwest ISD in addition to the state average. Data for other districts is not yet available for the 2013-2014 school year, and is expected to be available in December. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance? School policy is a responsibility of the Board of Trustees. Which policy governs this? Previous policy and authority of the Board of Trustees. What addit ional direction is necessary? Input and questions from the Board of Trustees. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS N/A ATTACHMENTS • Report containing teacher turnover data and student/teacher ratios for Westlake Academy and three surrounding school districts for a five-year period. Standing agenda item during the construction project Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project, enrollment projections and technology for the Secondary building. (15 min) Westlake Academy Item # 4g – No Supporting documentation BOARD RECAP / STAFF DIRECTION Westlake Academy Item #5 Board Recap / Staff Direction Westlake Academy Item # 6 – Workshop Adjournment Back up material has not been provided for this item. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. Westlake Academy Item # 2 – Citizens’ Presentations and recognitions CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the August 11, 2014, meeting. Westlake Academy Item # 3 - Consent Agenda BOT Minutes 08/11 /14 Page 1 of 5 WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING August 11, 2014 PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Carol Langdon, and Wayne Stoltenberg. Michael Barrett arrived at 5:54 p.m. ABSENT: Rick Rennhack OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards, School Attorney Janet Bubert, Executive Principal & Director of Education Dr. Mechelle Bryson, Primary Principal Rod Harding, DP Coordinator & College Counselor Chris Hill, Asst. Secondary Principal & Athletic Director Alan Burt, Finance Director Debbie Piper, Director of Facilities and Parks & Recreation Troy Meyer, Administrative Coordinator Ben Nibarger, Jason Power Director of Information Technology, Director of Communications & Community Affairs Ginger Awtry, Director of HR & Administrative Services Todd Wood and Communications Specialist Susan McFarland. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:04 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. BOT Minutes 08/11 /14 Page 2 of 5 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE AUGUST 11, 2014, TRUSTEES REGULAR MEETING AGENDA. No additional discussion. 4. REPORTS a. International Baccalaureate Organization (IBO) PYP Self-study Summary of Five Year Evaluation Report. b. Update on Athletics Offerings for the 2014-2015 School Year at Westlake Academy. c. Update on Discipline for SY 13-14 and Publication of Discipline Grid / Charts. Director Burt provided and overview of the report. Discussion ensued regarding faculty instruction of procedures, prior year statistics, buddy room options, Great Expectations, and number of offenses for cutting classes. d. HB5 Community Engagement Component. Discussion ensued regarding the report and the group of staff and faculty. e. Academia Internacional San Miguel de Allende. 5. DISCUSSION ITEMS a. Discussion of proposed Amendments to the Assessment and Grade Reporting Policy Secondary – Middle Years Program and Diploma Program. Dr. Bryson provided a presentation and overview of the proposed amendments. Discussion ensued regarding the process of weighted grades, beginning with the 2018 cohort, core content areas, an option to un-weight grades, and methods to communicate the changes to students and parents. b. Discussion of proposed amendments to the Promotion & Retention Policy. Dr. Bryson provided a presentation and overview of the proposed amendments. Discussion ensued regarding promotion methods, red flag meetings, core class failures and completion timeframe, and methods of communication to students and parents. BOT Minutes 08/11 /14 Page 3 of 5 c. Discussion regarding the Diploma Programme’s IB exam results for the 2014 graduating cohort. Dr. Bryson introduced our Mr. Chris Hill, DP Coordinator & College Counselor. Coordinator Hill provided a presentation and overview of the exam results. Discussion ensued regarding the comparison of academy students’ exam results to the world exam results, ordering students results back to the faculty to review, providing additional statistics and the academy pass rate of exams. d. Continued Overview Presentation of Proposed Westlake Academy Proposed FY14-15 Operating Budget. Administrative Coordinator Nibarger provided a presentation and overview. Discussion ensued regarding the transparency showing the total costs funded by the Town, Service Level of Adjustments, current litigation regarding State funding, projected fund balance, and projected revenues. The Council asked staff to separate the Foundation and local revenues and total debt and debt services. e. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project, enrollment projections and technology for the Secondary building. Director Meyer provided a presentation and update of the expansion project. Discussion ensued regarding the opening of the facilities and ribbon cutting ceremony on September 15, 2014. 6. BOARD RECAP / STAFF DIRECTION Provide additional data points of IB diploma results. Investigate local college practices regarding weighted and un-weighted transcripts. Retention policy clarification regarding the completion of failed courses. 7. ADJOURNMENT President Wheat adjourned the work session at 6:58 p.m. BOT Minutes 08/11 /14 Page 4 of 5 Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 6:58 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS No one addressed the Board. 3. CONSENT AGENDA a. Consider approval of the minutes from the June 2, 2014, meeting. b. Consider approval of Resolution 14-11, Amending the Promotion & Retention policy. c. Consider approval of Resolution 14-12, Amending the Assessment & Grading Policy. d. Consider approval of Resolution 14-13, Approving the firm of Weaver, L.L.P. to perform Westlake Academy’s audit for a 3-year period with the option of 2 additional years and authorizing the Finance Director to execute the FY 2013-2014 and subsequent engagement letters on behalf of Westlake Academy. e. Consider approval of Resolution 14-14, Amending the Westlake Academy Personnel Manual. f. Consider approval of Resolution 14-15, Approval of the ESC Region 11 Benefits Cooperative Interlocal Agreement. g. Consider approval of Resolution 14-16, Authorizing the Superintendent to sign a one-year contract for property insurance. MOTION: Trustee Langdon made a motion to remove item d from the consent agenda for additional discussion. Trustee Stoltenberg seconded the motion. The motion carried by a vote of 4-0. MOTION: Trustee Stoltenberg made a motion to approve items a-c and items e-g of the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 4-0. Director Piper provided an overview of the RFP, performance of the current auditors, and cost of each Auditor. MOTION: Trustee Langdon made a motion to approve the item d of consent agenda. Trustee Barrett seconded the motion. The motion carried by a vote of 4-0. BOT Minutes 08/11 /14 Page 5 of 5 4. CONDUCT A PUBLIC HEARING AND CONSIDER RESOLUTION 14-17, ADOPTING THE REVISED OPERATING BUDGET FOR FISCAL YEAR ENDING AUGUST 31, 2014 AND THE PROPOSED BUDGET FOR FISCAL YEAR ENDING AUGUST 31, 2015 INCLUDING INVESTMENT POLICY, FISCAL AND BUDGETARY POLICIES , COMMITTED AND ASSIGNED FUND BALANCES. President Wheat opened the public hearing. No one addressed the board. President Wheat closed the public hearing. MOTION: Trustee Barrett made a motion to approve Resolution 14-17. Trustee Belvedere seconded the motion. The motion carried by a vote of 4-0. 5. BOARD CALENDAR Discussion ensued regarding the changes of events made to the calendar as presented. 6. FUTURE AGENDA ITEMS Trustee Rick Rennhack: Discuss employee turnover past five (5) years at Westlake versus surrounding school districts Carroll, Keller and Byron Nelson; include student teacher ratios. Trustee Stoltenberg seconded Trustee Rennhack’s item for further discussion. 7. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Belvedere made a motion to adjourn the regular session. Trustee Langdon seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the regular session at 7:14 p.m. APPROVED BY THE BOARD OF TRUSTEES ON SEPTEMBER 8, 2014. ATTEST: ____________________________ Laura Wheat, President _____________________________ Kelly Edwards, Board Secretary  Final Public Input Workshop for Westlake’s Comprehensive Plan Update in WA Wednesday, September 10, 2014; 6:00 p.m. WA Performance Hall  Planning & Zoning Meeting (Tentative pending quorum) Monday, September 15, 2014  Constitution Day Event (Tentative); hosted by the WHPS Wednesday, September 17, 2014 Time & Location TBD  Official Ribbon-Cutting for the Sam & Margaret Lee Field House (& all new buildings) Monday, September 22, 2014; 8:30 a.m. WA Campus-Field House (north side)  Town Council Workshop & Meeting Monday, September 22, 2014  Board of Trustee Workshop & Meeting Monday, October 6, 2014  WA Homecoming Friday, October 17, 2014  Westlake Annual Car Show; Hosted by the WHPS Saturday, October 18, 2014; 11:00 a.m. – 4:00 p.m. (Awards at 3 pm!) Solana’s Larry North Fitness Center - parking lot  Town Council Workshop & Meeting Monday, October 20, 2014 Westlake Academy Item #4 Board Calendar FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Westlake Academy Item # 5 – Future Agenda Items Westlake Academy Item # 6 – Adjournment Back up material has not been provided for this item.