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HomeMy WebLinkAbout08-25-14 Agenda PacketThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion of the Town Council Workshop but not prior to the posted start time. Mission Statement Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents and businesses with superior municipal and academic services that are accessible, efficient, cost-effective, and transparent. Westlake, Texas – “One-of-a-kind community; natural oasis – providing an exceptional level of service.” Page 1 of 5 TOWN OF WESTLAKE, TEXAS Vision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever expanding urban landscape. TOWN COUNCIL MEETING AGENDA August 25, 2014 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE, 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS Workshop Session: 5:00 p.m. Regular Session: 6:30 p.m. Page 2 of 5 Work Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE AUGUST 25, 2014, TOWN COUNCIL REGULAR MEETING AGENDA. (10 min) 4. EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 5. RECONVENE MEETING 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. DISCUSSION ITEMS a. Discussion regarding Various Annual Advisory Board and Commission Member Appointments and the Number of Auxiliary Boards. (20 min) b. Standing Item: Update and discussion regarding the Granada and Entrada Developments including the Entrada Public Improvement District (PID). (15 min) c. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. (15 min) d. Discussion regarding the proposed Fiscal Year 2014-2015 Municipal Budget and Five Year Capital Improvement Plan. (15 min) 8. EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter Page 3 of 5 including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 9. RECONVENE MEETING 10. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 11. COUNCIL RECAP / STAFF DIRECTION 12. ADJOURNMENT Regular Session 1. CALL TO ORDER 2. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. 3. CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the June 16, 2014, meeting. b. Consider approval of the minutes from the July 21, 2014, meeting. c. Consider approval of the minutes from the August 8, 2014, meeting. d. Consider approval of the minutes from the August 11, 2014, meeting. e. Consider approval of Resolution 14-24, Awarding the bid to DH Marketing for the Purchase and Installation of an Outdoor Warning Siren System and Authorizing the Town Manager to Execute a Contract. f. Consider approval of Resolution 14-25, Approving a contract with M&S Technologies to purchase a replacement network firewall. g. Consider approval of Resolution 14-26, Appointing a new member to Planning & Zoning Commission Members. Page 4 of 5 h. Consider approval of Resolution 14-27, to Amend of the Bylaws of the Westlake Academy Foundation allowing directors to serve a (3) three year staggered term. 4. EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners- Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 5. RECONVENE MEETING 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. 8. COUNCIL CALENDAR Page 5 of 5 9. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, August 20, 2014 by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Westlake Academy Item # 2 – Pledge of Allegiance Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the June 16, 2014, meeting. b. Consider approval of the minutes from the July 21, 2014, meeting. c. Consider approval of the minutes from the August 8, 2014, meeting. d. Consider approval of the minutes from the August 11, 2014, meeting. e. Consider approval of Resolution 14-24, Awarding the bid to DH Marketing for the Purchase and Installation of an Outdoor Warning Siren System and Authorizing the Town Manager to Execute a Contract. f. Consider approval of Resolution 14-25, Approving a contract with M&S Technologies to purchase a replacement network firewall. g. Consider approval of Resolution 14-26, Appointing a new member to Planning & Zoning Commission Members. h. Consider approval of Resolution 14-27, to Amend of the Bylaws of the Westlake Academy Foundation allowing directors to serve a (3) three year staggered term. Town of Westlake Item # 3 – Review of Consent Agenda Items EXECUTIVE SESSION a. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager Town of Westlake Item # 4 – Executive Session Town of Westlake Item # 5 – Reconvene Meeting The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager Town of Westlake Item # 6 – Take any Necessary Action, if necessary DISCUSSION ITEMS a. Discussion regarding Various Annual Advisory Board and Commission Member Appointments and the Number of Auxiliary Boards. (20 min) b. Standing Item: Update and discussion regarding the Granada and Entrada Developments including the Entrada Public Improvement District (PID). (15 min) c. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. (15 min) d. Discussion regarding the proposed Fiscal Year 2014-2015 Municipal Budget and Five Year Capital Improvement Plan. (15 min) Town of Westlake Item # 7 – Discussion Items Page 1 of 2 estlake Town Council TYPE OF ACTION Workshop - Discussion Item Westlake Town Council Meeting Monday, August 25, 2014 TOPIC: Discussion Regarding Various Annual Advisory Board and Commission Member Appointments and the Number of Auxiliary Boards. STAFF CONTACT: Thomas Brymer, Town Manager and Kelly Edwards, Town Secretary DECISION POINTS Start Date Completion Date Timeframe: 06/16/2014 08/25/14 Funding: Amount - $0.00 Status- Funded Source- N/A Decision Alignment VVM Perspective Desired Outcome Sense of Place Customer Focus CF.Enhance and Maintain a Sense of Community Strategic Issue Outcome Strategy Staff Action N/A N/A N/A Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY This item was discussed at the June 16, 2014, meeting. During this meeting Council directed Staff to communicate the vacancies to the residents via email blasts and publications in the local newspaper. Council also decided at this meeting not to fill the vacancies on the Public Arts Society. Email blast began in July and publications in The Times Register ran in July and the first week of August. We received one application for the Planning and Zoning Commission from Michelle Lee that is attached for your review. Current view of the Commission: Bill Greenwood Chairman 06/2015 Vacant (AB) 06/2016 Vacant (WC) 06/2016 Vacant (AH) 06/2016 Tim Brittan 06/2015 Sharon Sanden Alternate 1 06/2016 Ryan Groce Alternate 2 06/2015 Planning & Zoning Commission: Both Allen Heath and Walter Copeland have decided not to be considered for reappointment for another two (2) year term on the Commission. With the election of Alesa Belvedere to Council, this leaves the Commission with three (3) vacancies. ORGANIZATIONAL HISTORY/RECOMMENDATION Staff recommends that the Town Council discuss its various bo ard/commission vacancies. ATTACHMENTS An application from Michelle Lee for the Planning & Zoning Commission. APPLICATION FOR APPOINTMENT t This application and its contents is a Public Record Town of Westlake* 3 Village Circle, Suite 202 *Westlake Tx 76262 Tel: (817) 430-0941 * Fax (817) 430-1812 www.westiake-tx.org Email:townhail@westiake-tx.org Position Sought (please / / and 3rd choice)- El Economic Development Corporation F—I Historical Preservation Society W] Planning and Zoning Commission FI Texas Student Housing Authority ElTree City USA Advisory Committee ❑ Public Art'Society of Westlake E] Westlake Academy Foundation Heard Other: Applicant • / Applicant's Name: mkheite Lee Address: City, State,Zip: Westlake,TX 76262 How Long Have You Lived At This Address? Cane year 9 mos Email Address: _ Home Phone#: Fax#: Work Phone#: Cell#: Occupation, Experience/Degrees held: Retired 12131112 after 32 years with Allstate Insurance Co. Last 12 years spent as Sr.Field VP of Northwest Region,Seattle.Responsible for profrtabiffly and growM of$1 Billion in top line revenue from insurance safes,claims and expenses, Span of control of 150 employees,To0 independent sales agents,from 5 states.8A Economics Why do you want to serve on this committee? This Is a pivotal time for our town. I am very interested in serving to balance the needs of residents,developers and other stakehoiders for the benefit of Westlake. Do you have any political conflicts of interest? NO Do you have any related experience? My experience is in insurance,propertyleasualtyand life. However,i am very comfortable dealing in a regulated environment and balancing potentially conflicting demands of different interest groups. What do you feel you have to offer this committee? My cumsnt experience serving on the Vaquero Design Review Comm&oa for the last 18 months has provided me the opportunity to give back to the community where i five. f would value dre opportunity to do the same for the Town of Westlake Signature of Applicant: Dated. - - Office Received By: Bate: - ,Application tar.Appointment 0412010 Standing Item: Update and discussion regarding the Granada and Entrada Developments including the Entrada Public Improvement District (PID). (15 min) Town of Westlake Item # 7b – No Supporting documentation Standing agenda item during the construction project Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project, enrollment projections and technology for the Secondary building. (15 min) Westlake Academy Item # 7c – No Supporting documentation Page 1 of 2 estlake Town Council TYPE OF ACTION Workshop - Discussion Item Westlake Town Council Meeting Monday, August 25, 2014 TOPIC: Discussion regarding the Proposed FY 2014/2015 Municipal Budget and Five Year Capital Improvement Plan. STAFF CONTACT: Tom Brymer , Town Manager Debbie Piper, Finance Director DECISION POINTS Start Date Completion Date Timeframe: October 1, 2014 September 30, 2015 Annual budget. Funding: Amount - $00,000 Status - N/A Source - Decision Alignment VVM Perspective Desired Outcome Exemplary Governance Financial Stewardship FS.Sustain Fiscal Health Strategic Issue Outcome Strategy Staff Action Fiscal Stewardship & Organizational Effectiveness 5. Budget accordi ng to established service level provisions within departments. SA 05.1: Budget Preparation Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY The Town Council held a workshop on the Proposed FY 14-15 Municipal Budget on August 8, 2014. Discussion at the workshop included a change to the proposed CIP and 8-year forecast by removing all expenditures related to the purchase of land and construction of the Municipal Building. The purpose of this workshop item is to: a. Provide the Town Council an opportunity to ask any further questions or provide feedback/direction regarding the proposed FY 14-15 Municipal Budget prior to considering it for adoption next month. b. Follow-up from previous Town Council/BOT discussions on Westlake Academy facility needs, as well as provide the Town Council an opportunity to discuss those Westlake Academy capital improvement needs within the context of: the 12-13 proposed budget, 5 year financial forecasts, a WA facilities plan, and the Town’s capital improvement projects (both approved and unapproved/under discussion). ORGANIZATIONAL HISTORY/RECOMMENDATION Recommend: Town Council provide Staff with any final feedback/direction regarding the proposed FY 14-15 Municipal Budget prior to considering it for adoption next month. Also recommend Town Council provide Staff direction regarding currently unfunded/unapproved WA capital improvement projects. ATTACHMENTS 1. Updated 8-year forecast (without Municipal Building and associated costs) 2. List of Propo sed Approved/Funded Capital Projects 3. List of Proposed Unapproved/Unfunded (under consideration) Capital Projects 1 8/19/2014 2:59 PM SCENARIO 1 Includes Delayed CIP (Fire Station Land only 14-15) (Construction in 18-19) ESTIMATED 1 2 3 4 5 6 7 8 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 20-21 GENERAL FUND 100 1 Sales Tax (ongoing 100% minus one time)3.0%4,100,000 4,535,000 4,671,050 4,811,182 4,955,517 5,104,182 5,257,308 5,415,027 5,577,478 2 Sales Tax (audit/one-time)0.0%400,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 3 Sales Tax - additional due to commercial 50,000 51,500 53,045 103,045 4 Sales Tax Allocation to 4B linked (1,125,000) (1,158,750) (1,192,763) (1,227,795) (1,263,879) (1,301,046) (1,339,327) (1,378,757) (1,419,369) 5 Sales Tax Allocation to ED 2.0%(100,000) (100,000) (102,000) (104,040) (106,121) (108,243) (110,408) (112,616) (114,869) 6 Sales Tax Subtotal 3,275,000 3,376,250 3,476,288 3,579,346 3,685,517 3,844,894 3,959,073 4,076,699 4,246,285 7 Property Tax 2.0%1,189,825 1,209,094 1,233,276 1,257,941 1,283,100 1,308,762 1,334,937 1,361,636 1,388,869 8 Estimated Additional Property Tax - per schedule - 83,328 166,656 383,310 416,640 450,000 650,000 9 Property Tax (Fidelity abatement ends 20/21)0.02 125,647 10 Property Tax Subtotal 1,189,825 1,209,094 1,233,276 1,341,269 1,449,756 1,692,072 1,751,577 1,811,636 2,164,516 11 Permits and Fees (FD/MC/Other)2.0%148,510 148,510 151,480 154,510 157,600 160,752 163,967 167,246 170,591 12 Permits and Fees (Bldg Other Fees)2.0%109,990 109,990 112,190 114,434 116,722 119,057 121,438 123,867 126,344 13 Permits and Fees (Bldg Permits/Insp)2.0%750,000 480,000 480,000 144,000 480,000 480,000 480,000 480,000 480,000 14 Permits and Fees (Commercial)- 1,000,000 - - 1,000,000 - - 15 Estimated increased permits/fees for Granada 720,000 720,000 576,000 - - - - - 16 Total Permits and Fees 1,008,500 1,458,500 1,463,670 1,988,943 754,322 759,809 1,765,405 771,113 776,935 17 Beverage Tax 2.0%50,000 50,500 51,510 52,540 53,591 54,663 55,756 56,871 58,009 18 Franchise Fees 2.0%787,508 795,383 811,291 827,517 844,067 860,948 878,167 895,731 913,645 19 Fines & Forfeitures 2.0%645,000 670,000 683,400 697,068 711,009 725,229 739,734 754,528 769,619 20 Interest 2.0%8,670 8,670 8,843 9,020 9,201 9,385 9,572 9,764 9,959 21 Misc Income 2.0%55,959 60,094 61,296 62,522 63,772 65,048 66,349 67,676 69,029 22 Other Revenues 1,547,136 1,584,647 1,616,340 1,648,667 1,681,640 1,715,273 1,749,578 1,784,570 1,820,261 23 Transfer In - UF 500 Impact linked 37,500 37,500 38,250 39,015 39,795 40,591 41,403 42,231 43,076 24 Transfer In - UF (IF loan repymt of $500K plus int )- 256,245 256,245 - - - - - - 25 Transfer In - VA 220 Dept 22 3.0%13,020 13,220 13,617 14,025 14,446 14,879 15,326 15,785 16,259 26 Transfers In 50,520 306,965 308,112 53,040 54,241 55,470 56,729 58,016 59,335 27 Total Revenues & Transfers In 7,070,981 7,935,456 8,097,685 8,611,266 7,625,476 8,067,518 9,282,362 8,502,034 9,067,332 28 Payroll Salaries 3.0%(2,339,745) (2,862,360) (2,948,231) (3,036,678) (3,127,778) (3,221,612) (3,318,260) (3,417,808) (3,520,342) 29 Payroll Insurance (Health/Dental/Life)10.0%(325,884) (456,028) (501,631) (551,794) (606,974) (667,671) (734,438) (807,882) (888,670) 30 Payroll Taxes (SSM/WC/TWC)3.0%(209,783) (226,713) (233,515) (240,520) (247,736) (255,168) (262,823) (270,708) (278,829) 31 Payroll Retirement (TMRS/ICMA)3.0%(193,291) (283,131) (291,625) (300,373) (309,385) (318,666) (328,226) (338,073) (348,215) 34 Payroll Transfers In 3.0%607,660 809,308 833,587 858,595 884,352 910,883 938,209 966,356 995,346 33 5-yr Personnel Forecast (ONLY Fire thru 18-19)0 - (78,000) (158,340) (246,090) (253,473) (261,077) (268,909) (276,977) 34 Total Payroll and Related (2,461,043) (3,018,925) (3,219,415) (3,429,111) (3,653,610) (3,805,707) (3,966,615) (4,137,024) (4,317,686) 35 Supplies 3.0%(235,921) (213,041) (219,432) (226,015) (232,795) (239,779) (246,973) (254,382) (262,013) 36 Service (inc CP operational impact for 14-15)3.0%(2,194,112) (2,208,259) (1,835,778) (1,890,851) (1,947,577) (2,006,004) (2,066,184) (2,128,170) (2,192,015) 37 Service(K-5 Westlake reserve slots)fixed - (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) 38 Insurance 3.0%(30,520) (31,614) (32,562) (33,539) (34,545) (35,582) (36,649) (37,749) (38,881) 39 R&M 3.0%(126,962) (159,060) (163,832) (168,747) (173,809) (179,023) (184,394) (189,926) (195,624) 40 Rent & Utilities 3.0%(299,812) (299,842) (308,837) (318,102) (327,645) (337,475) (347,599) (358,027) (368,768) 41 Debt (repayment to BBP)3.0%(18,339) (18,339) (18,339) (18,339) (18,339) (18,339) (18,339) (18,339) (18,339) 42 Reduce Solana rent (GFportion)3.0%- - - - - - - - - 43 Reduce Fire Station utilities 3.0%- - - - - - 15,298 15,757 16,230 44 Operating Impact - Parks/Rec Projects Project - - (7,570) (9,737) (10,029) (10,330) (10,640) (10,959) (11,288) 45 Operating Impact - Facilities Projects Project - - (70,430) (97,716) (100,647) (103,667) (106,777) (109,980) (113,280) 46 Operating Impact - Road Projects Project - - (111,305) (148,739) (166,417) (171,409) (176,551) (181,848) (187,303) 47 Total Operating Expenditures (2,905,665) (3,230,154) (3,068,085) (3,211,785) (3,311,804) (3,401,608) (3,478,808) (3,573,622) (3,671,280) 48 Capital Outlay 3.0%(31,700) (16,280) (16,768) (17,271) (17,790) (18,323) (18,873) (19,439) (20,022) 49 Capital Project 3.0%- - - - - - - - - 50 IT Forecast - (54,000) (56,500) (55,500) (60,000) (65,000) (65,000) (65,000) (65,000) 51 Total Capital (31,700) (70,280) (73,268) (72,771) (77,790) (83,323) (83,873) (84,439) (85,022) 52 Transfer Out - ED 210 (35,758) (35,758) (35,758) - - - - - - 53 Transfer Out - GMR 600 fixed (275,000) (275,000) (275,000) (225,000) (225,000) (225,000) (225,000) (225,000) (225,000) 54 Transfer Out - DS (Debt for Academy Exp $8.5M linked - - (447,798) (448,732) (445,172) (446,018) (451,180) (446,875) (450,880) 55 Transfer Out - VA for debt service - (162,400) (169,463) (171,025) (172,463) (168,838) 56 Transfer Out - DS 300 (Including 5-year CIP)linked (647,766) (815,854) (419,710) (159,107) (313,218) (268,047) (600,847) (486,987) (449,395) 57 Transfers Out - Operating (958,524) (1,126,612) (1,178,266) (832,840) (1,145,791) (1,108,528) (1,448,052) (1,331,325) (1,294,113) 58 Transfer Out - CP 410 linked - (430,000) - - - - - - - 59 Transfer Out - WAE 412 (630,000) - - - - - - - - 60 Transfer out - Capital Projects -one time $$(720,000) (720,000) (576,000) - - - - - 61 Transfers Out - Non Operating (630,000) (1,150,000) (720,000) (576,000) - - - - - 62 Total Expenditures & Transfers Out (6,986,933) (8,595,971) (8,259,034) (8,122,507) (8,188,994) (8,399,166) (8,977,348) (9,126,410) (9,368,102) 63 NET R&TI Over(Under) E&TO 84,048 (660,515) (161,349) 488,758 (563,518) (331,648) 305,014 (624,376) (300,770) 64 Beginning Fund Balance 5,812,583 5,896,631 5,236,116 5,074,766 5,563,524 5,000,007 4,668,359 4,973,373 4,348,997 65 Ending Fund Balance 5,896,631 5,236,116 5,074,766 5,563,524 5,000,007 4,668,359 4,973,373 4,348,997 4,048,227 66 Restricted/Committed/Assigned 2.0%265,126 255,079 260,181 265,384 270,692 276,106 281,628 287,260 293,006 67 Restricted/Committed/Assigned (portion of 1 time fees)- - - - - 68 Unassigned Ending Balance 5,631,505 4,981,037 4,814,586 5,298,140 4,729,315 4,392,253 4,691,745 4,061,737 3,755,222 69 Operating Days 323 244 233 256 211 191 191 162 146 DESCRIPTION TOWN OF WESTLAKE Includes Granada revenue only All Municipal Funds EIGHT YEAR FORECAST 2 8/19/2014 2:59 PM SCENARIO 1 Includes Delayed CIP (Fire Station Land only 14-15) (Construction in 18-19) ESTIMATED 1 2 3 4 5 6 7 8 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 20-21DESCRIPTION TOWN OF WESTLAKE Includes Granada revenue only All Municipal Funds EIGHT YEAR FORECAST DEBT SERVICE FUND 70 Property Tax ref 2011 CO 140,522 166,969 154,903 154,875 155,025 154,975 154,725 154,275 154,600 71 Transfer in - GF 100- including 5-year CIP 647,766 364,407 419,710 159,107 313,218 268,047 600,847 486,987 449,395 72 Transfer in - GF 100 - Phase I - 451,447 447,798 448,732 445,172 446,018 451,180 446,875 450,880 73 Transfer In - VA 220 linked 151,700 164,450 142,250 169,950 162,400 169,463 171,025 172,463 168,838 74 Transfer In - 4B 200 linked 1,125,500 1,159,250 1,193,263 1,228,295 1,264,379 1,301,546 1,339,827 1,379,257 1,419,869 75 Total Revenues & Transfers In 2,065,488 2,306,523 2,357,923 2,160,960 2,340,195 2,340,048 2,717,604 2,639,857 2,643,582 76 77 DS Principal - Issue 2002 CO Phase I (330,000) - - - - - - - - 78 DS Interest - Issue 2002 CO (21,450) - - - - - - - - 79 Bank Charge - 2002 CO - - - - - - - - - 80 81 DS Principal - Issue 2003 CO Phase II (175,000) (185,000) (190,000) - - - - - - 82 DS Interest - Issue 2003 CO (97,411) (90,630) (83,230) (75,250) (75,250) (75,250) (75,250) - - 83 Bank Charge - 2003 CO - - - - - - - - - 84 85 DS Principal - Issue 2007 GORB Refunding (35,000) (35,000) (410,000) (425,000) (40,000) (40,000) (45,000) (50,000) (55,000) 86 DS Interest - Issue 2007 GORB (294,608) (293,295) (291,983) (276,608) (259,608) (258,008) (256,408) (254,608) (252,608) 87 Bank Charge - 2007 GORB (400) (400) (400) (400) (400) (400) (400) (400) (400) 88 89 DS Principal - Issue 2011 GORB Refunding (100,000) (440,000) (100,000) (275,000) (700,000) (715,000) (730,000) (750,000) (770,000) 90 DS Interest - Issue 2011 GORB (223,200) (217,800) (212,400) (207,275) (192,650) (171,425) (149,750) (127,550) (107,750) 91 Bond Issue Cost 2011 GORB - - 92 Bond Issue Cost 2011 GORB - - 93 Bank Charge - 2011 GORB (400) (400) (400) (400) (400) (400) (400) (400) (400) 94 95 DS Principal - Issue 2011 CO Taxes (93,000) (97,000) (100,000) (75,000) (79,000) (83,000) (87,000) (91,000) (96,000) 96 DS Interest - Issue 2011 CO (60,791) (57,704) (54,503) (79,475) (75,625) (71,575) (67,325) (62,875) (58,200) 97 Bank Charge - 2011 CO (77) (400) (400) (400) (400) (400) (400) (400) (400) 98 99 DS Principal - Issue 2013 GORB Ref 2008 (105,000) (120,000) (100,000) (130,000) (125,000) (135,000) (140,000) (145,000) (145,000) 100 DS Interest - Issue 2013 GORB A&S (46,700) (44,450) (42,250) (39,950) (37,400) (34,463) (31,025) (27,463) (23,838) 95 Bank Charge - 2013 GORB (400) (400) - - - - - - - 96 Bond Issue Cost 2013 GORB - - - - - - - - - 97 98 DS Principal - Issue 2013 CO WA (89,000) (173,550) (173,550) (178,000) (178,000) (182,450) (191,350) (191,350) (200,250) 99 DS Interest - Issue 2013 CO Expansion (362,371) (277,719) (274,248) (270,732) (267,172) (263,568) (259,830) (255,525) (250,630) 100 Bank Charge - 2013 CO (400) (400) - - - - - - - 107 108 DS Principal - Issue 2014 GORB Refunding - (195,000) (200,000) (5,000) (5,000) (5,000) (5,000) (5,000) (5,000) 109 DS Interest - Issue 2014 GORB (43,626) (65,510) (61,560) (59,470) (59,290) (59,110) (58,930) (58,750) (58,570) 110 Bank Charge - 2014 GORB - - - - - - - - - 111 112 2014-15 CO (FS LAND only ($56K per $1M) (1.125M) (30yr)(63,000) (63,000) (63,000) (63,000) (63,000) (63,000) (63,000) 113 114 2016-17 CO$2.69M Roads/trails $70K per $1M) (20 Yrs)- - (182,000) (182,000) (182,000) (182,000) (182,000) 115 116 2018-19 (FS (Construction) ($6.7M) (30 yrs)- - - - (374,536) (374,536) (374,536) 117 118 Total Expenditures & Transfers Out (2,078,834) (2,294,658) (2,357,923) (2,160,960) (2,340,195) (2,340,048) (2,717,604) (2,639,857) (2,643,582) 119 NET R&TI Over(Under) E&TO (13,346)11,865 0 0 0 0 0 0 0 120 Beginning Fund Balance 1,481 (11,865) (0) (0) (0) (0) (0) (0) (0) 121 Ending Fund Balance (11,865) (0) (0) (0) (0) (0) (0) (0) (0) 122 Restricted/Committed/Assigned - - - - - - - - - 123 Unassigned Ending Balance (11,865) (0) (0) (0) (0) (0) (0) (0) (0) 3 8/19/2014 2:59 PM SCENARIO 1 Includes Delayed CIP (Fire Station Land only 14-15) (Construction in 18-19) ESTIMATED 1 2 3 4 5 6 7 8 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 20-21DESCRIPTION TOWN OF WESTLAKE Includes Granada revenue only All Municipal Funds EIGHT YEAR FORECAST UTILITY FUND 124 Water/Sewer/Waste Revenues 2.0%2,746,850 3,211,810 3,276,046 3,341,567 3,408,398 3,476,566 3,546,098 3,617,020 3,689,360 125 Water/Sewer Tap Fees 2.0%31,350 23,250 23,715 24,189 24,673 25,167 25,670 26,183 26,707 126 Fort Worth Impact Fees 2.0%38,800 37,500 38,250 39,015 39,795 40,591 41,403 42,231 43,076 127 Misc Income 2.0%402,704 192,004 195,844 199,761 203,756 207,831 211,988 216,228 220,552 128 Interest 2.0%6,425 6,000 6,120 6,242 6,367 6,495 6,624 6,757 6,892 131 Total Revenues & Transfers In 3,226,129 3,470,564 3,539,975 3,610,775 3,682,990 3,756,650 3,831,783 3,908,419 3,986,587 132 Expenditures 3.0%(930,578) (877,089) (903,402) (930,504) (958,419) (987,171) (1,016,786) (1,047,290) (1,078,709) 133 Solana Expense - 134 Water Purchases 3.0%(1,134,600) (1,280,600) (1,319,018) (1,358,589) (1,399,346) (1,441,327) (1,484,566) (1,529,103) (1,574,976) 136 Payroll Transfers to GF w acct 3.0%(321,554) (352,198) (362,764) (373,647) (384,856) (396,402) (408,294) (420,543) (433,159) 138 Funded/Proposed Capital Projects Impact to Operations - (13,100) (25,730) (26,501) (27,295) (27,295) (27,295) (27,295) 139 Total Operating Expense (2,386,732) (2,509,887) (2,598,283) (2,688,469) (2,769,122) (2,852,195) (2,936,942) (3,024,231) (3,114,139) 140 Transfer Out - UMR 510 fixed (263,530) (450,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) 141 Transfer Out - GF 100 Loan Repayment linked - (256,245) (256,245) - - - - - - 142 Transfer Out - GF 100 Impact Fees linked (37,500) (37,500) (38,250) (39,015) (39,795) (40,591) (41,403) (42,231) (43,076) 145 Total Transfers Out (301,030) (743,745) (594,495) (339,015) (339,795) (340,591) (341,403) (342,231) (343,076) 146 N1 Sewer Line Transfer 0.0%(82,967) (250,000) - - - - - - - 149 Ground Storage Tank 0.0%(1,403,197) - - - - - - - - 151 METER READING EQUIPMENT NEW 0.0%- (38,500) (35,000) - - - - - - 152 Total Capital Projects (1,486,164) (288,500) (35,000) - - - - - - 153 Debt Service (Hillwood)3.0%(73,000) (73,000) (75,190) (77,446) (79,769) (82,162) (84,627) (87,166) (89,781) 154 Debt Service (Keller OH Storage) fy2020 linked (119,462) (118,212) (118,949) (119,879) (120,538) (120,936) (121,149) (122,688) - 155 DS Principal - Issue 2013 CO Ground Storage Ta $1.025M (11,000) (21,450) (21,450) (22,000) (22,000) (22,550) (23,650) (23,650) (24,750) 156 DS Interest - Issue 2013 CO Ground Storage Tank (44,787) (34,325) (33,896) (33,461) (33,021) (32,576) (32,114) (31,582) (30,977) 157 Total Debt (248,250) (246,987) (249,485) (252,786) (255,328) (258,224) (261,540) (265,086) (145,507) 158 Total Expenditures & Transfers Out (4,422,175) (3,789,119) (3,477,264) (3,280,269) (3,364,245) (3,451,010) (3,539,885) (3,631,548) (3,602,722) 159 NET R&TI Over(Under) E&TO (1,196,046) (318,555) 62,712 330,505 318,745 305,640 291,898 276,871 383,865 160 Beginning Fund Balance 5,550,572 4,354,526 4,035,971 4,098,682 4,429,188 4,747,933 5,053,573 5,345,471 5,622,342 161 Ending Fund Balance 4,354,526 4,035,971 4,098,682 4,429,188 4,747,933 5,053,573 5,345,471 5,622,342 6,006,207 162 Restricted/Committed/Assigned 2.0%159,802 153,522 156,592 159,724 162,919 166,177 169,501 172,891 176,349 163 Unassigned Ending Balance 4,194,724 3,882,449 3,942,090 4,269,463 4,585,014 4,887,396 5,175,971 5,449,451 5,829,858 164 Total Operating Expenditures 2,634,981 2,756,874 2,847,769 2,941,254 3,024,450 3,110,419 3,198,482 3,289,317 3,259,647 165 Operating Days 581 514 505 530 553 574 591 605 653 UTILITY MAINTENANCE AND REPLACEMENT FUND 213 Revenues 1.0%125 125 126 128 129 130 131 133 134 214 Transfers In - UF 500 linked 263,530 450,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 215 Total Revenues & Transfers In 263,655 450,125 300,126 300,128 300,129 300,130 300,131 300,133 300,134 216 Expenditures linked (296,530) (203,000) (82,500) (87,500) (90,000) (90,000) (90,000) (90,000) (90,000) 217 REPAINT EXISTING STORAGE TANK NEW - (160,000) - - - - - - 218 Total Expenditures & Transfers Out (296,530) (203,000) (242,500) (87,500) (90,000) (90,000) (90,000) (90,000) (90,000) 219 NET R&TI Over(Under) E&TO (32,875) 247,125 57,626 212,628 210,129 210,130 210,131 210,133 210,134 220 Beginning Fund Balance 61,298 28,423 275,548 333,174 545,802 755,931 966,061 1,176,192 1,386,325 221 Ending Fund Balance 28,423 275,548 333,174 545,802 755,931 966,061 1,176,192 1,386,325 1,596,459 222 Restricted/Committed/Assigned 28,423 275,548 333,174 545,802 755,931 966,061 1,176,192 1,386,325 1,596,459 223 Assigned Ending Balance (projected)- - - - - - - - - 4 8/19/2014 2:59 PM SCENARIO 1 Includes Delayed CIP (Fire Station Land only 14-15) (Construction in 18-19) ESTIMATED 1 2 3 4 5 6 7 8 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 20-21DESCRIPTION TOWN OF WESTLAKE Includes Granada revenue only All Municipal Funds EIGHT YEAR FORECAST CAPITAL PROJECTS FUND 224 FM1938 Streetscape/Wayfinding Contribution - 320,000 - - - - - - - 225 Hwy 377 Westport Parkway Signal 16,500 - - - - - - - - 226 Contributions 114/170 Enhance - - - 160,000 - - - - - 227 Interest Income 7,400 7,400 4,000 3,500 - - - - 228 Transfer in from GF linked - 430,000 - - - - - - - 229 Transfer in from GF (Addl permits)linked 720,000 720,000 576,000 - - 230 Other Sources - Bond Proceeds 1,125,000 - 2,600,000 - 6,708,145 231 Other Sources - Bond Proceeds (trails, etc)- - - - - - - - - 232 Total Revenues & Transfers In 23,900 2,602,400 724,000 3,339,500 - 6,708,145 - - - 233 WATERLINE & WELL IMPROVEMENTS NEW - (63,000) - - - - - - - 234 MUNICIPAL BUILDING NEW - 0 - - - - - - - 235 FIRE STATION COMPLEX NEW - (1,125,000)- - - (6,688,145) - - - 236 MAINTENANCE & STORAGE FACILITY NEW - - - - - (20,000) - - - 237 FM 1938 Streetscaping (Cash)(1,687,600) (637,267) - - - - - - - 238 FM 1938 Streetscaping(Bonds)(42,733) 239 FM 1938 Streetscaping (Contribution)(320,000) 240 SH 114/Hwy 170 Enhancements (7,500) - - - - - - - 241 SH 114/Hwy 170 Enhancements (Cash)-Contribution - (160,000) 242 SH 114/Hwy 170 Enhancements (Cash)(680,467) 243 S. Roanoke Road Reconstruction & Drainage - (453,000) - - - - - - - 244 Sam School Road Reconstruction & Drainage - (266,000) - - - - - - 245 E. Dove Road Reconstruction & Drainage (Vaq - TB)- (100,000) (414,945) - - - - - - 246 Trail and Parks Improvements - (195,000) - - - - - - - 247 Transfer out to WA Expansion parking lot (200,000) - - - - - - - - 248 Outdoor Warning System - (99,000) - - - - - - - 249 HWY 377 Landscape Improvements - - - - - - - - - 250 - - - (381,250) - - - - - 251 Trail - Dove/Pearson/Aspen - - - (273,600) - - - - - 252 Ottinger Road - Creek Bridge - - - - (330,000) - - - - 253 Ottinger Road Recon/Drain - - - - (572,710) - - - - 254 Trail - WA to Cemetery - - - (276,100) - - - - 255 Total Expenditures & Transfers Out (1,904,120) (3,301,000) (414,945) (1,495,317) (1,178,810) (6,708,145) - - - 256 NET R&TI Over(Under) E&TO (1,880,220) (698,600) 309,055 1,844,183 (1,178,810) - - - - 257 Beginning Fund Balance 2,638,835 758,616 60,015 369,070 2,213,253 1,034,443 1,034,443 1,034,443 1,034,443 258 Ending Fund Balance 758,616 60,016 369,070 2,213,253 1,034,443 1,034,443 1,034,443 1,034,443 1,034,443 259 Restricted/Committed/Assigned 758,616 60,016 369,070 2,213,253 1,034,443 1,034,443 1,034,443 1,034,443 1,034,443 260 Unassigned Ending Balance - - - - - - - - - WESTLAKE ACADEMY EXPANSION 261 Contributions 66,000 - - - - - - - - 262 Interest Earned Bonds 5,000 - 263 Misc Revenue 8,500 - 264 Transfer in from GF 630,000 - - - - - - - - 265 Transfer in from CP 200,000 - - - - - - 266 Transfer in from ED Fund 440,000 400,000 - - - - - - 267 Other Sources 466,775 - - - - - - - - 268 Total Revenues & Transfers In 1,376,275 440,000 400,000 - - - - - - 269 Expenditures (8,191,950) (902,805) - - - - - - - 275 Total Expenditures & Transfers Out (8,191,950) (902,805) - - - - - - - 276 NET R&TI Over(Under) E&TO (6,815,675) (462,805) 400,000 - - - - - - 277 Beginning Fund Balance 7,718,480 902,805 440,000 840,000 840,000 840,000 840,000 840,000 840,000 278 Ending Fund Balance 902,805 440,000 840,000 840,000 840,000 840,000 840,000 840,000 840,000 279 Restricted Funds 902,805 - - - - - - - - 280 Unassigned Ending Balance (projected)- 440,000 840,000 840,000 840,000 840,000 840,000 840,000 840,000 GENERAL MAINTENANCE & REPLACEMENT 281 Revenues 1.0%1,750 3,750 3,788 3,825 3,864 3,902 3,941 3,981 4,021 282 Transfers In - GF 100 linked 275,000 275,000 275,000 225,000 225,000 225,000 225,000 225,000 225,000 283 Total Revenues & Transfers In 276,750 278,750 278,788 228,825 228,864 228,902 228,941 228,981 229,021 284 Expenditures (361,045) (1,264,000) (149,500) (224,450) (193,500) (194,000) (200,000) (200,000) (200,000) 285 Transfers Out - - - - - - - - - 286 Total Expenditures & Transfers Out (361,045) (1,264,000) (149,500) (224,450) (193,500) (194,000) (200,000) (200,000) (200,000) 287 NET R&TI Over(Under) E&TO (84,295) (985,250) 129,288 4,375 35,364 34,902 28,941 28,981 29,021 288 Beginning Fund Balance 1,239,048 1,154,753 169,503 298,790 303,166 338,529 373,432 402,373 431,354 289 Ending Fund Balance 1,154,753 169,503 298,790 303,166 338,529 373,432 402,373 431,354 460,374 290 Restricted/Committed/Assigned 1,154,753 169,503 298,790 303,166 338,529 373,432 402,373 431,354 460,374 291 Unassigned Ending Balance - - - - - - - - - Pearson Lane Recon/Drain One Project One Project 5 8/19/2014 2:59 PM SCENARIO 1 Includes Delayed CIP (Fire Station Land only 14-15) (Construction in 18-19) ESTIMATED 1 2 3 4 5 6 7 8 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 20-21DESCRIPTION TOWN OF WESTLAKE Includes Granada revenue only All Municipal Funds EIGHT YEAR FORECAST VISITORS ASSOCIATION FUND 292 Hotel Tax 2.0%700,000 707,000 721,140 735,563 750,274 765,280 780,585 796,197 812,121 293 Other Revenues 2.0%21,550 21,550 21,981 22,421 22,869 23,326 23,793 24,269 24,754 294 Transfers In - GF for Debt Service - - - - 162,400 169,463 171,025 172,463 168,838 295 Total Revenues & Transfers In 721,550 728,550 743,121 757,983 935,543 958,068 975,403 992,929 1,005,713 296 Expenditures 3.0%(241,322) (249,814) (257,308) (265,028) (272,979) (281,168) (289,603) (298,291) (307,240) 297 Solana Expense - 298 Payroll Transfers to GF 3.0%(286,107) (457,110) (470,823) (484,948) (499,496) (514,481) (529,916) (545,813) (562,187) 299 Transfer Out - GF 100 Dept 22 linked (13,020) (13,220) (13,617) (14,025) (14,446) (14,879) (15,326) (15,785) (16,259) 300 Transfer Out - DS 300 Schedule (151,700) (164,450) (142,250) (169,950) (162,400) (169,463) (171,025) (172,463) (168,838) 301 Total Expenditures & Transfers Out (692,149) (884,594) (883,998) (933,951) (949,321) (979,991) (1,005,869) (1,032,352) (1,054,524) 302 NET R&TI Over(Under) E&TO 29,401 (156,044) (140,877) (175,967) (13,778) (21,922) (30,466) (39,424) (48,811) 303 Beginning Fund Balance 1,026,639 1,056,040 899,996 759,119 583,152 569,374 547,452 516,986 477,562 304 Ending Fund Balance 1,056,040 899,996 759,119 583,152 569,374 547,452 516,986 477,562 428,751 305 Restricted/Committed/Assigned 151,700 164,450 142,250 169,950 162,400 169,463 171,025 172,463 168,838 306 Unassigned Ending Balance 904,340 735,546 616,869 413,202 406,974 377,989 345,961 305,099 259,913 307 Operating Days 477 304 255 161 156 141 126 108 90 4B ECONOMIC DEVELOPMENT FUND 308 Sales tax (on-going)linked 1,025,000 1,146,250 1,092,763 1,127,795 1,163,879 1,201,046 1,314,327 1,353,757 1,394,369 309 Sales tax (one-time)fixed 100,000 12,500 100,000 100,000 100,000 100,000 25,000 25,000 25,000 310 Interest fixed 500 500 500 500 500 500 500 500 500 311 Total Revenues & Transfers In 1,125,500 1,159,250 1,193,263 1,228,295 1,264,379 1,301,546 1,339,827 1,379,257 1,419,869 312 Expendures - - - - - - - - - 313 Transfer Out (1,125,500) (1,159,250) (1,193,263) (1,228,295) (1,264,379) (1,301,546) (1,339,827) (1,379,257) (1,419,869) 314 Total Expenditures & Transfers Out (1,125,500) (1,159,250) (1,193,263) (1,228,295) (1,264,379) (1,301,546) (1,339,827) (1,379,257) (1,419,869) 315 NET R&TI Over(Under) E&TO - - - - - - - - - 316 Beginning Fund Balance - - - - - - - - - 317 Ending Fund Balance - - - - - - - - - 318 Restricted/Committed/Assigned - - - - - - - - - 319 Unassigned Ending Balance - - - - - - - - - 320 General Sales Tax linked linked 100,000 100,000 102,000 104,040 106,121 108,243 110,408 112,616 114,869 321 Hotel/Motel Tax 2.0%70,000 70,000 71,400 72,828 74,285 75,770 77,286 78,831 80,408 322 Granada/Entrada $10K/lot 440,000 400,000 323 Transfers In End F fixed 35,758 35,758 35,758 - - - - - - 324 Total Revenues & Transfers In 205,758 645,758 609,158 176,868 180,405 184,013 187,694 191,448 195,277 325 Expendures (205,758) 234,242 (209,158) (176,868) (180,405) (184,013) (187,694) (191,448) (195,277) 326 Transfers Out - (440,000) - - - - - - - 327 Transfer out to Debt Service Fund - - - - - 328 Transfer out to CP - Academy Expansion (440,000) (400,000) - - - - - - 329 Total Expenditures & Transfers Out (205,758) (645,758) (609,158) (176,868) (180,405) (184,013) (187,694) (191,448) (195,277) 330 NET R&TI Over(Under) E&TO - - - - - - - - - 331 Beginning Fund Balance - - - - - - - - - 332 Ending Fund Balance - - - - - - - - - 333 Restricted/Committed/Assigned - - - - - - - - - 334 Unassigned Ending Balance - - - - - - - - - CEMETERY FUND 345 Revenues 2.0%6,060 6,060 6,181 6,305 6,431 6,560 6,691 6,825 6,961 346 Transfers In 2.0%- - - - - - - - - 347 Total Revenues & Transfers In 6,060 6,060 6,181 6,305 6,431 6,560 6,691 6,825 6,961 348 Expenditures 3.0%(6,440) (13,940) (14,358) (14,789) (15,233) (15,690) (16,160) (16,645) (17,144) 349 Transfers Out 3.0%- - - - - - - - - 350 Total Expenditures & Transfers Out (6,440) (13,940) (14,358) (14,789) (15,233) (15,690) (16,160) (16,645) (17,144) 351 NET R&TI Over(Under) E&TO (380) (7,880) (8,177) (8,484) (8,802) (9,130) (9,470) (9,821) (10,183) 352 Beginning Fund Balance 147,621 - (7,880) (16,057) (24,541) (33,343) (42,473) (51,942) (61,763) 353 Ending Fund Balance 147,241 (7,880) (16,057) (24,541) (33,343) (42,473) (51,942) (61,763) (71,946) 354 Restricted/Committed/Assigned 147,241 (7,880) (16,057) (24,541) (33,343) (42,473) (51,942) (61,763) (71,946) 355 Unassigned Ending Balance - - - - - - - - - LONE STAR FUND 356 Revenues 3.0%45 45 46 48 49 51 52 54 55 357 Transfers In 3.0%- - - - - - - - - 358 Total Revenues & Transfers In 45 45 46 48 49 51 52 54 55 359 Expenditures 3.0%- - - - - - - - - 360 Transfers Out 3.0%- - - - - - - - - 361 Total Expenditures & Transfers Out - - - - - - - - - 362 NET R&TI Over(Under) E&TO 45 45 46 48 49 51 52 54 55 363 Beginning Fund Balance 13,599 13,644 13,689 13,736 13,784 13,833 13,883 13,936 13,989 364 Ending Fund Balance 13,644 13,689 13,736 13,784 13,833 13,883 13,936 13,989 14,045 365 Restricted/Committed/Assigned 13,644 13,689 13,736 13,784 13,833 13,883 13,936 13,989 14,045 366 Unassigned Ending Balance - - - - - - - - - SUMMARY 367 Total Revenues & Transfers in 16,362,091 20,023,481 18,250,266 20,420,953 16,564,462 23,851,631 18,870,488 18,149,935 18,854,531 368 Total Expenditures & Transfers Out (26,271,434) (23,054,095) (17,601,942) (17,724,907) (17,765,082) (23,663,608) (18,074,387) (18,307,517) (18,591,221) 369 NET R&TI Over(Under) E&TO (9,909,343) (3,030,614) 648,323 2,696,046 (1,200,620) 188,023 796,102 (157,582) 263,310 t 370 Beginning Fund Balance 24,210,156 14,153,572 11,122,958 11,771,282 14,467,327 13,266,707 13,454,730 14,250,831 14,093,249 371 Ending Fund Balance 14,300,813 11,122,958 11,771,282 14,467,327 13,266,707 13,454,730 14,250,831 14,093,249 14,356,559 372 Restricted/Committed/Assigned 3,582,110 1,083,927 1,557,737 3,646,522 2,705,404 2,957,092 3,197,155 3,436,962 3,671,567 373 Unassigned Ending Balance 10,718,703 10,039,031 10,213,545 10,820,805 10,561,303 10,497,638 11,053,676 10,656,287 10,684,993 ECONOMIC DEVELOPMENT FUND TOTAL Proj Totals Thru FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FIVE YEAR PROJECTS No.Project Description FY 12/13 Estimated TOTAL COST CP50 Trail and Park Improvements - - 195,000 - - - - 195,000 195,000 CP62 Water line and Well improvements - - 63,000 - - - - 63,000 63,000 0 0 258,000 0 0 0 0 258,000 258,000 CP55 Outdoor Warning System - - 99,000 - - - - 99,000 99,000 CP64 Fire Station Complex - - 1,125,000 - - - 6,688,145 7,813,145 7,813,145 CP65 Maintenance & Storage Facility - - - - - - 20,000 20,000 20,000 - - 1,224,000 - - - 6,708,145 7,932,145 7,932,145 WA WA Expansion 902,803 7,712,832 - - - - - - 8,615,635 WA WA Expansion (Contribution) 1,000,000 66,000 - - - - - - 1,066,000 WA WA Expansion (Cash)- 413,118 902,806 - - - - 902,806 1,315,924 1,902,803 8,191,950 902,806 - - - - 902,806 10,997,559 1,902,803 8,191,950 2,126,806 0 0 0 6,708,145 8,834,951 18,929,704 CP20 FM1938 Streetscape Improvements 1,060,355 1,687,600 637,267 - - - - 637,267 3,385,222 CP20 FM1938 Streetscape Improvements (Bonds)- - 42,733 - - - - 42,733 42,733 CP20 FM1938 Streetscape Improvements (Contribution)- - 320,000 - - - - 320,000 320,000 CP30 SH114/170 Enhancements 231,933 7,500 - - - - - - 239,433 CP30 SH114/170 Enhancements (Bonds)- - - 680,467 - - 680,467 680,467 CP30 SH114/170 Enhancements (Contribution)- - - 160,000 - - 160,000 160,000 CP31 Stagecoach Hills Recon/Drain 489,880 9,020 - - - - - - 498,900 CP34 Roanoke Road Recon/Drain South 2,900 - 453,000 - - - - 453,000 455,900 CP40 Sam School Rd Recon/Drainage - - 266,000 - - - - 266,000 266,000 CP41 Dove Rd Recon/Drain (Vaq/TB) - - 100,000 414,945 - - - 514,945 514,945 CP60 Pearson Lane Recon/Drainage - - - - 381,250 - - 381,250 381,250 CP53 Trail - Dove/Pearson/Aspen - - - - 273,600 - - 273,600 273,600 CP57 Ottinger Road Bridge Creek Crossing - - - - 330,000 - 330,000 330,000 CP58 Ottinger Road Recon/Drainage - - - - - 572,710 - 572,710 572,710 CP52 Trail - Westlake Academy to Cemetery - - - - - 276,100 - 276,100 276,100 1,785,068 1,704,120 1,819,000 414,945 1,495,317 1,178,810 0 4,908,072 8,397,260 3,687,871 9,896,070 4,203,806 414,945 1,495,317 1,178,810 6,708,145 14,001,023 27,584,964 UF30 TRA Assumption of N-1 Sewer Line - 82,967 250,000 - - - - 250,000 332,967 UF36 Ground Storage Tank (Bonds)96,803 903,197 - - - - - - 1,000,001 UF36 Ground Storage Tank (Cash)- 500,000 - - - - - - 500,000 UF38 Meter Reading & Equipment - - 38,500 38,500 - - - 77,000 77,000 96,803 1,486,164 288,500 38,500 0 0 0 327,000 1,909,967 $ 3,784,675 $ 11,382,234 $ 4,492,306 $ 453,445 $ 1,495,317 $ 1,178,810 $ 6,708,145 $ 14,328,023 $ 29,494,931 Totals Thru FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FIVE YEAR PROJECTS Funding Description FY 12/13 Estimated TOTAL COST Previously Adopted Projects - Cash 1,060,355$ 2,683,685$ 2,287,073$ 414,945$ -$ -$ -$ 2,702,018$ 6,446,058$ New Projects - Cash 351,500 38,500 390,000 390,000 Contributions - FM1938 - - 320,000 - - - - 320,000 320,000 Contributions - WA Expansion 1,000,000 66,000 - - - - - 1,066,000 Contributions - SH 114/370 Enhacement - 160,000 160,000 160,000 FY 10/11 - $2.09M Bonds ($932,819 on prev. projects)724,713 16,520 408,733 - - - - 408,733 1,149,966 FY 12/13 - $9.500M Bonds previously issued 999,606 8,616,029 - - - - - - 9,615,636 FY 14/15 Fire Station Land -30 yr Bonds - - 1,125,000 - - - - 1,125,000 1,125,000 FY 16/17 Street/Trail - 20 yr Bonds - - 1,335,317 1,178,810 - 2,514,127 2,514,127 FY 18/19 Fire Station - 30 yr Bonds - - 6,708,145 6,708,145 6,708,145 TOTAL 3,784,675$ 11,382,234$ 4,492,306$ 453,445$ 1,495,317$ 1,178,810$ 6,708,145$ 14,328,023$ 29,494,931$ Cash % 28%28%59%100%0%0%0%22%23% Contributions %26%26%7%0%11%0%0%3%5% Bonds %46%46%34%0%89%100%100%75%72% Sub-Total - Park/Cemetery Sub-Total - Road/Street/Trail Improvements Sub-Total - Facilities Improvements TOTAL UTILITY FUND TOTAL FUNDED CAPITAL PROJECTS - - - - - - - - - - - - Five Year Projection - - - - - - - - - - - CAPITAL PROJECT FUNDS  new project added or moved from unfunded (under consideration) this year FIVE YEAR PROJECTIONALL FUNDED AND PROPOSED CAPITAL PROJECTS UTILITY FUND 500 TOTAL CAPITAL PROJECTS FUNDS Sub-Total - Municipal Sub-Total - Academy - - - - - - - - - - - - Five Year Projection - - - - - - - - - - - ALL UNFUNDED (UNDER DISCUSSION) CAPITAL PROJECTSFIVE YEAR PROJECTION Totals Thru FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 GRAND Project Description FY 12/13 Estimated TOTAL Cemetery Improvements - - - 75,750 61,800 63,654 65,564 266,768 15-30 Acre Community Park - - - 4,129,999 2,623,600 - - 6,753,599 Roanoke Road Open Space - - - - - 43,600 84,000 127,600 Total Parks/Cemetery - - - 4,205,749 2,685,400 107,254 149,564 7,147,967 Municipal Building - - - - - - 12,314,504 12,314,504 WA Phase II - 15 Classroom Secondary Addition - - - - - - 4,550,620 4,550,620 WA Phase II - 4 Classroom Kindergarten Addition - - - - - - 2,442,500 2,442,500 WA Phase III - Art & Science Classrooms - - - - - - 1,878,080 1,878,080 WA Phase III - Performing Arts Center - - - - - - 5,234,600 5,234,600 Total Facilities Improvements - - - - - - 26,420,304 26,420,304 Hwy 377 Landscape Improvements - - - - - 700,000 - 700,000 Dove & Randol Mill Traffic Circle - - - - - 654,600 721,000 1,375,600 Trail - Fidelity Campus to Westlake Parkway on 114 - - - - - - 294,000 294,000 Trail Connection at 114/Solana - - - - - - 16,840 16,840 Signalization - - - - 250,000 - - 250,000 Total Road/Street Improvements/Trails - - - - 250,000 1,354,600 1,031,840 2,636,440 TOTAL UNFUNDED (UNDER DISCUSSION) CAPITAL PROJECTS -$ -$ -$ 4,205,749$ 2,935,400$ 1,461,854$ 27,601,708$ 36,204,711$  new project added this year - - - - - - - - - - - - Five Year Projection - - - - - - - - - - - EXECUTIVE SESSION a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners -Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in wh ich the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 Town of Westlake Item # 8 – Executive Session Town of Westlake Item # 9 – Reconvene Meeting The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 Town of Westlake Item # 10 – Take any Necessary Action, if necessary COUNCIL RECAP / STAFF DIRECTION Town of Westlake Item #11 Council Recap / Staff Direction Town of Westlake Item # 12 – Workshop Adjournment Back up material has not been provided for this item. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Town of Westlake Item # 2 – Citizen’s Presentations and recognitions CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the June 16, 2014, meeting. b. Consider approval of the minutes from the July 21, 2014, meeting. c. Consider approval of the minutes from the August 8, 2014, meeting. d. Consider approval of the minutes from the August 11, 2014, meeting. e. Consider approval of Resolution 14-24, Awarding the bid to DH Marketing for the Purchase and Installation of an Outdoor Warning Siren System and Authorizing the Town Manager to Execute a Contract. f. Consider approval of Resolution 14-25, Approving a contract with M&S Technologies to purchase a replacement network firewall. g. Consider approval of Resolution 14-26, Appointing a new member to Planning & Zoning Commission Members. h. Consider approval of Resolution 14-27, to Amend of the Bylaws of the Westlake Academy Foundation allowing directors to serve a (3) three year staggered term. Town of Westlake Item # 3 – Consent Agenda Town Council Minutes 06/16/14 Page 1 of 7 MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING June 16, 2014 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Alsea Belvedere, and Carol Langdon. ABSENT: Rick Rennhack and Wayne Stoltenberg OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant Town Manager Amanda DeGan, Town Attorney Stan Lowry, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards , Public Works Director Jarrod Greenwood, Fire Chief Richard Whitten, Direction of Communications & Community Affairs Ginger Awtry and Susan McFarland, Communications Specialist. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:20 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE JUNE 16, 2014, TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. Town Council Minutes 06/16/14 Page 2 of 7 4. DISCUSSION ITEMS a. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Director Greenwood provided a video and presentation regarding the construction project. Discussion ensued regarding the screening of HVAC equipment. b. Discussion regarding Westlake Drought Contingency and Conservation Plans. Director Greenwood provided an overview regarding the City of Fort Worth revisions which included a year-round irrigation watering schedule of no more than twice a week and no watering 10 a.m. to 6 p.m., remaining in effect year- round. Amendments of current ordinances will be presented to the Council in August. Discussion ensued regarding citizens with private wells which are exempt from the current watering schedule, compliance, educating the public, and reviewing the current landscaping ordinance. c. Discussion Regarding Various Annual Advisory Board and Commission Member Appointments and the Number of Auxiliary Boards. Town Manager Brymer provided an overview of the item. Discussion ensued regarding the recruitment of new residents, reviewing applications, advertising board vacancies in the Westlake Wire eblast and Times Register, the future of the Public Art Society, possible public/private art projects, and a review the scope and initiative of the affiliate boards. d. Standing Item: Update and discussion regarding the Granada and Entrada Developments including the Entrada Public Improvement District (PID). Town Manager Brymer provided an update regarding Granada. The developer believes Phase I should be completed in the summer or early fall of next year, and the subdivision’s perimeter wall. Town Manager Brymer stated discussion regarding Entrada will be discussed under item e. Town Council Minutes 06/16/14 Page 3 of 7 e. Discussion and Consideration of Assignment of Development and Economic Development Agreements Between the Town of Westlake and Maguire Partners- Solana Land, L.P. Related to the Entrada Development. Town Manager Brymer provided an overview of the item. Mr. Jeff Blackard, introduced Mr. Doug Hickok and Mr. Wally Maya, partners of the Marque Group. Mr. Blackard proposed the addition of the Marque Group as new financial partners and assigning the current agreements to Marque Westlake Development Inc. Discussion ensued regarding the Partners previous development projects, their involvement in the new project, and additional opportunities the Group can provide developing Entrada. 5. EXECUTIVE SESSION The Council convened into executive session at 6:34 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 6. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:03 p.m. Town Council Minutes 06/16/14 Page 4 of 7 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 8. COUNCIL RECAP / STAFF DIRECTION Staff will review the Landscaping ordinance for possible amendments aligning with drought contingency and water conservations plans. 9. ADJOURNMENT Mayor Wheat adjourned the work session at 8:03 p.m. Regular Session 1. CALL TO ORDER Mayor called the regular session to order at 8:04 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS No one addressed the Council. 3. CONSENT AGENDA a. Consider approval of the minutes from the May 12, 2014, meeting. b. Consider approval of the minutes from the May 19, 2014, meeting. c. Consider approval of the minutes from the May 30, 2014, meeting. d. Consider approval of Resolution 14-21, Consider Approval of a Resolution Appointing and Reappointing Various Affiliate and Planning & Zoning Commission Members. MOTION: Council Member Langdon made a motion to approve consent agenda. Council Member Barrett seconded the motion. The motion carried by a vote of 3-0. Town Council Minutes 06/16/14 Page 5 of 7 4. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 730, AMENDING ORDINANCE 703, THE PD ZONING ORDINANCE FOR PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 2 (PD1-2), “ENTRADA,” BY ADDING TO THE PERMITTED USE TABLE “TEMPORARY CONCRETE BATCH PLANTS” SUBJECT TO RECEIVING AN APPROVAL OF A SPECIFIC USE PERMIT. Director Edwards provided an overview of the item Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Langdon made a motion to approve Ordinance 730. Council Member Belvedere seconded the motion. The motion carried by a vote of 3-0. 5. EXECUTIVE SESSION The Council did not convened into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners - Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager Town Council Minutes 06/16/14 Page 6 of 7 6. RECONVENE MEETING 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. Discussion ensued regarding the assignment of the Economic Development and Development agreements to the new partners, property for Town Hall site pursuant to the current agreement, and shared parking for employees. Attorney Lowry stated property selected for a Town Hall site could be completed by a separate agreement or by amending the current agreement. MOTION: Council Member Langdon made a motion to assign the Maguire Partners Solana Land, LP., agreements Res olution 13-17 Economic Development Agreement and Resolution 13-34 Development Agreement with the Town of Westlake under its rights and obligations to Marquis Westlake Development Inc. Council Member Belvedere seconded the motion. The motion carried by a vote of 3-0. 8. FUTURE AGENDA ITEMS No items for discussion. 9. COUNCIL CALENDAR Town Council Minutes 06/16/14 Page 7 of 7 10. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Belvedere made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 8:23 p.m. APPROVED BY THE TOWN COUNCIL ON AUGUST 25, 2014. ATTEST: _____________________________ Laura Wheat, Mayor _____________________________ Kelly Edwards, Town Secretary Town Council Minutes 07/21/14 Page 1 of 3 MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING July 21, 2014 PRESENT: Mayor Laura Wheat and Council Members, Alesa Belvedere, Carol Langdon, Rick Rennhack, and Wayne Stoltenberg. ABSENT: Michael Barrett OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Town Attorney Cathy Cunningham, Assistant Town Manager Amanda DeGan, Finance Director Debbie Piper, Director of Facilities and Parks & Recreation Troy Meyer, Fire Chief Richard Whitten, Director of Information & Technology Jason Power, Communications & Community Affairs Director Ginger Awtry, and Susan McFarland, Communications Specialist. Special Session 1. CALL TO ORDER Mayor Wheat called the special session to order at 8:16 a.m. 2. DISCUSSION AND CONSIDERATION OF RESOLUTION 14-22, CONSENTING TO AND APPROVING THE ASSIGNMENT OF THE RIGHTS, COVENANTS AND OBLIGATIONS OF THE ECONOMIC DEVELOPMENT PROGRAM AGREEMENT DATED APRIL 22, 2013 AND A DEVELOPMENT AND SUBDIVISION IMPROVEMENT AGREEMENT DATED OCTOBER 28, 2013 FROM MAGUIRE PARTNERS – SOLANA LAND, L.P. TO MARQUIS WESTLAKE DEVELOPMENT, INC., AND AUTHORIZING THE MAYOR TO APPROVE THE ASSIGNMENT ON BEHALF OF THE TOWN. Town Council Minutes 07/21/14 Page 2 of 3 Town Manager Brymer provided an overview of the item. This item is at the request of the assignees lender to ratify the approval of the assignment by additional instruments. The Council approved the assignment by motion on June 16, 2014, MOTION: Council Member Rennhack made a motion to approve Resolution 14-22. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 4-0. 3. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada 4. RECONVENE MEETING 5. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS Town Council Minutes 07/21/14 Page 3 of 3 6. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Langdon made a motion to adjourn the meeting. Council Member Belvedere seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 8:18 a.m. APPROVED BY THE TOWN COUNCIL ON AUGUST 25, 2014. ATTEST: _____________________________ Laura Wheat, Mayor _____________________________ Kelly Edwards, Town Secretary Town Council Minutes 08/08/14 Page 1 of 3 MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL August 8, 2014 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Rick Rennhack, and Wayne Stoltenberg. ABSENT: Alesa Belvedere and Carol Langdon OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, and Assistant Town Manager Amanda DeGan. Planning and Development Director Eddie Edwards , Facilities and Recreation Director Troy Meyer, Director of HR & Administrative Services Todd Wood, Director of Finance Debbie Piper, Director of Public Works Jarrod Greenwood, Fire Chief Richard Whitten, Director of Information Technology Jason Power, and Finance Supervisor Jaymi Ford. Workshop Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 12:12 p.m. Mayor Wheat stated that the Council would convene executive session prior to item 2, discussion of the proposed budget. Town Council Minutes 08/08/14 Page 2 of 3 2. DISCUSSION OF THE PROPOSED MUNICIPAL BUDGET FOR FISCAL YEAR 2014- 2015 (INCLUDING WESTLAKE ACADEMY), AS WELL AS FUNDED AND UNFUNDED PROJECTS CONTAINED IN THE TOWN’S PROPOSED FIVE (5) YEAR CAPITAL IMPROVEMENT PLAN. Town Manager Brymer, Assistant Town Manager DeGan and Finance Director Piper provided a presentation and overview of the proposed budget. Director Greenwood provided and overview of the Utility Fund. Discussion ensued regarding the effects of the rate increases from the City of Fort Worth and Trinity River Authority and the contributing factors. Discussion also ensued regarding Ad Valorem tax, sales tax, funds allocated to Westlake Academy, future Town Hall and Fire Station sites. 3. EXECUTIVE SESSION The Council convened into executive session at 12:13 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners- Solana Land, L.P., related to Centurion’s development known as Entrada 4. RECONVENE MEETING Mayor Wheat reconvened the meeting at 1:08 p.m. Town Council Minutes 08/08/14 Page 3 of 3 5. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 6. ADJOURNMENT Mayor Wheat adjourned the work session at 3:25 p.m. APPROVED BY THE TOWN COUNCIL ON AUGUST 25, 2014. ATTEST: _____________________________ Laura Wheat, Mayor _____________________________ Kelly Edwards, Town Secretary Town Council Minutes 08/11/14 Page 1 of 2 MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING August 11, 2014 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Alesa Belvedere, Carol Langdon, and Wayne Stoltenberg. ABSENT: Rick Rennhack OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant Town Manager Amanda DeGan, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Director of Information & Technology Jason Power, Communications & Community Affairs Director Ginger Awtry, and Todd Wood Director of HR & Administrative Services. Special Session 1. CALL TO ORDER Mayor Wheat called the special session to order at 7:14 p.m. 2. DISCUSSION AND CONSIDERATION OF RESOLUTION 14-23 APPROVING THE FIRM OF WEAVER, L.L.P. TO PERFORM THE TOWN OF WESTLAKE’S AUDIT FOR A 3-YEAR PERIOD WITH THE OPTION OF 2 ADDITIONAL YEARS AND AUTHORIZING THE FINANCE DIRECTOR TO EXECUTE THE FY 2013-2014 AND SUBSEQUENT ENGAGEMENT LETTERS ON BEHALF OF THE TOWN OF WESTLAKE. MOTION: Council Member Langdon made a motion to approve Resolution 14-23. Council Member Belvedere seconded the motion. The motion carried by a vote of 4-0. Town Council Minutes 08/11/14 Page 2 of 2 3. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Stoltenberg made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 7:15 p.m. APPROVED BY THE TOWN COUNCIL ON AUGUST 25, 2014. ATTEST: _____________________________ Laura Wheat, Mayor _____________________________ Kelly Edwards, Town Secretary Page 1 of 2 estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Monday, August 25, 2014 TOPIC: Consider approval of a Resolution Authorizing the Town Manager to Execute a Contract with DH Marketing for the Purchase and Installation of an Outdoor Warning Siren System. STAFF CONTACT: Richard Whitten, Fire Chief DECISION POINTS Start Date Completion Date Timeframe: October 20, 2014 October 31, 2014 N/A Funding: Amount - 102,942 Status- Funded Source- Capital Projects Fund $99,000 was budgeted. The difference of $3,942 will come from Fund Balance. Decision Alignment VVM Perspective Desired Outcome Service Excellence Customer Focus CF.Promote Community Health, Safety & Welfare Strategic Issue Outcome Strategy Staff Action Public Safety and Emergency Preparedness 12. Plan and inplement strategies to enhance the emergency preparedness of the residents and Town facilities. N/A Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY The installation of an Outdoor Warning Siren System is a Council Approved Capital Project for FY 2013/2014. The system will include three (3) sirens strategically located throughout the Town to provide coverage for early warning notifications for severe weather (i.e., tornados and severe hail). The Town opened bids on June 27th, 2014. Two bids were submitted, however only one of them met the specifications. The bid amount was for $138,242, which $35,300 was for 5 year Extended Warranty. The 5 year Extended Warranty will be removed from the contract reducing the amount of the contract to $102,942. Funds will be added to the Fire Department’s general operating budget to cover any maintenance and repair expenses in addition to the manufactures standard warranty. Staff recommends Council award the contract to DH Marketing. ORGANIZATIONAL HISTORY/RECOMMENDATION N/A ATTACHMENTS Resolution Exhibit A (Proposal) Exhibit B (Contract) Resolution 14-24 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 14-24 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH DH MARKETING FOR THE PURCHASE AND INSTALLATION OF AN OUTDOOR WARNING SIREN SYSTEM. WHEREAS, the Town of Westlake desires to provide an early warning system for the citizens and community that is designed to alert the citizens of approaching or existing hazardous conditions, which will require immediate protective actions in order to save lives; and WHEREAS, the Town Council find that an Outdoor Warning Siren System will alert the community when participating in the outdoor environment, which may have diminished access to other forms of early warning systems; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the public. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town of Westlake Town Council does hereby approves the proposal attached as Exhibit “A” excluding the Five Year On-Site Warranty, in the amount of $102,942 for the purchase and installation of an Outdoor Warning Siren System. The Town Council further authorizes the Town Manager to execute the contract attached as Exhibit “B” on behalf of the Town of Westlake. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 14-24 Page 2 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 25th DAY OF AUGUST 2014. ATTEST: _____________________________ Laura L. Wheat, Mayor ____________________________ ______________________________ Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney Resolution 14-XX Page 1 of 4 EXHIBIT B AGREEMENT BETWEEN TOWN AND CONTRACTOR THIS AGREEMENT is dated as of the ____ day of _________ in the year 2014, by and between the Town of Westlake, Texas (hereinafter called OWNER) and __________________________ (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1. WORK. CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: The furnishing of all labor, shipping, materials, equipment, and incidentals for the Emergency Warning Siren System which include installing three (3) sirens, poles, and control station listed in the scope. All manufacture and warranty information must be provided in three ring notebook and CD. Article 2. CONTRACT TIME. CONTRACTOR agrees to commence work within five (5) days after the date of written notice to commence work, and to complete the work on which he has bid within sixty (60) working days. Article 3. CONTRACT PRICE. OWNER shall pay CONTRACTOR for completion of the Work on a Unit Price Work Basis in accordance with the Contract Documents in current funds based on the measured quantities and the unit prices stated in the Proposal. Article 4. PAYMENT PROCEDURES. CONTRACTOR shall submit Application for Payment on completed project. Application for Payment will be processed by Project Manager. OWNER shall make payment to CONTRACTOR within thirty (30) days of the date of the invoice. Article 5. INTEREST. All moneys not paid when due shall bear interest at the maximum rate allowed by law at the place of the Project. Resolution 14-XX Page 2 of 4 Article 6. CONTRACTOR'S REPRESENTATIONS. In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: CONTRACTOR has familiarized itself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work. CONTRACTOR binds itself to use such materials and so construct the work that it will remain in good repair and condition for and during the period of one (1) year from the date of the repair and to maintain said work in good repair and condition for said term of one (1) year. CONTRACTOR binds itself to repair or replace the furnishing in whole or in part at any time within said period, if, in the opinion of the owner, it be deemed necessary. To the fullest extent permitted by laws and Regulations, CONTRACTOR shall indemnify and hold harmless OWNER and ARCHITECT and their consultants, agents and employees from and against all claims, damages, losses and expenses, direct, indirect or consequential (including but not limited to fees and charges of engineers, architects, attorneys and other professionals and court and arbitration costs) arising out of or resulting from the performance of Work, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the Work itself) including the loss of use resulting there from and (b ) is caused in whole or in part by any negligent act or omission of CONTRACTOR, and Subcontractor, any person or organization directly or indirectly employed by any of them to perform or furnish any of the Work or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder or arises by or is imposed by Laws and Regulations regardless of the negligence of any such party. In any and all claims against OWNER or ARCHITECT or any of their consultants, agents or employees by any employee of CONTRACTOR, any Subcontractor, any person or organization directly or indirectly employed by any of them to perform or furnish any of the Work or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for CONTRACTOR or any such Subcontractor or other person or organization under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. Resolution 14-XX Page 3 of 4 Article 7. Contract Documents The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR concerning the Work consists of the following: Notice to Bidders. Instructions to Bidders. Bid. This Agreement. Pre-bid Bond, Performance Bond, and Payment Bond Article 8. TERMINATION. OWNER may terminate contract if CONTRACTOR persistently fails to perform the work in accordance with the Contract Documents including, but not limited to, failure to supply sufficient skilled workers, or suitable materials or equipment, or otherwise violates in any substantial way any provisions of the Contract Documents. OWNER may, after giving CONTRACTOR seven (7) days written notice and to the extent permitted by Laws and Regulations, terminate the services of CONTRACTOR, exclude CONTRACTOR from the site and take possession of the Work. Article 9. MISCELLANEOUS. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound, and specifically but without limitation moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. OWNER and CONTRACTOR each binds itself, its partners, successors, assignees and legal representatives to the other party hereto, its partners, successors, assignees and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents. Resolution 14-XX Page 4 of 4 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed Three (3) copies of the Agreement. Two counterparts each have been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR. This agreement will be effective on the _________ day of ___________________, 2014. OWNER: CONTRACTOR: Town of Westlake, Texas ___________________________________ By: _____________________________ By: _______________________________ Laura Wheat, Mayor ATTEST: ________________________ ATTEST: ___________________________ Kelly Edwards, Town Secretary Address for giving notices: 3 Village Circle, Suite 202 Westlake, Texas 76262 (If OWNER is a public body, attach resolution authorizing execution of Agreement) ________________________ (If CONTRACTOR is a Corporation, attach evidence of authority to sign.) Page 1 of 2 estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Monday, August 25, 2014 TOPIC: Consideration of Resolution authorizing the Town Manager to enter into a purchase agreement with M&S Technologies to purchase a replacement network firewall. STAFF CONTACT: Jason Power, Director of Information Technology DECISION POINTS Start Date Completion Date Timeframe: September 1, 2014 September 19, 2014 Estimated timeframe based on product availability… Funding: Amount - $34,709.73 Status- Funded Source- General Fund Funds have been budgeted for replacement of network equipment in 2014. Decision Alignment VVM Perspective Desired Outcome Service Excellence Customer Focus CF.Provide Excellent, Responsive Customer Service Strategic Issue Outcome Strategy Staff Action Capital Investment 2. Technology and Equipment Investment SA 02.3: Technology Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY The total cost of this equipment purchase is $34,709.73 paid as yearly payments of $11,569.91 over three years. The approved 2013-2014 budget as well as the proposed 2014-2015 include funds for replacement of technology. The purchase includes the hardware as well as three years of subscription services for network threat prevention, detection, and URL filtering. Our current firewall is three years old and does not meet the growing needs of our organization, including the additional of 800 iPad mini’s at Westlake Academy that will be using our network on a daily basis. The new firewall will provide greater protection within our network and greater control over the network bandwidth for all users at our Town Hall, Fire Station, and Westlake Academy. ORGANIZATIONAL HISTORY/RECOMMENDATION Staff recommends Town Council authorize the Town Manager to enter into a purchase agreement with M&S Technologies for the purchase of a replacement network firewall. ATTACHMENTS Resolution Quote Resolution 14-25 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 14-25 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE TOWN MANAGER TO ENTER INTO A PURCHASE AGREEMENT WITH M&S TECHNOLOGIES FOR THE PURCHASE OF TECHNOLOGY FOR NETWORK SECURITY AND MANAGEMENT. WHEREAS, Town staff has assessed current technology needs and identified a three- year technology purchase agreement supportive of the network security and management needs for all departments of the Town; and, WHEREAS, this purchase would allow the immediate procurement of needed technology resources to support the network security and management needs of the Town; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town of Westlake Town Council hereby approves the and authorizes the Town Manager to enter into a purchase agreement with M&S Technologies, attached as Exhibit “A”. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 14-25 Page 2 of 2 SECTION 4: That this reso lution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 25TH DAY OF AUGUST 2014. ATTEST: _____________________________ Laura L. Wheat , Mayor ____________________________ ______________________________ Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney M&S TECHNOLOGIES Contact/Remit To Address:Rep Name:Devra Klevans Rep Email:dklevans@mandstech.com M&S Technologies Phone:214-420-5824 2727 LBJ Freeway #810 Fax:214-420-5888 Dallas, TX 75234 www.mandstech.com Quote No. Customer Name: Date: Expire Date: Email: Phone: Submitted By: Quantity Item ID Price Each Extended Total 1 PAN-PA-3020 $14,000.00 ####$14,000.00 $14,000.00 1 PAN-PA-3020-TP-3YR $6,720.00 ####$6,720.00 $6,720.00 1 PAN-PA-3020-URL4-3YR $6,720.00 ####$6,720.00 $6,720.00 1 PAN-PA-3020-WF-3YR $6,720.00 ####$6,720.00 $6,720.00 1 PAN-SVC-PREM-3020-3YR $5,380.00 5.00%$5,380.00 $5,380.00 1 Discount ($4,830.27)($4,830.27)($4,830.27) Notes: Subtotal $34,709.73 Shipping $0.00 Quote Total (USD):$34,709.73 Signature of Authorized Agent:Print Name: Phone:Ext.Company DUNDS #: Date: Purchasing Agent (if different):Print Name: Phone:Ext. Tax Not Included **Standard payment terms for M&S Technologies, Inc. are Net-30 pending credit approval unless otherwise indicated on this quotation. All multiple Invoice Proposals are W.A.C. ** All returns subject to manufacturers terms and conditions, as well as a 25% re-stocking fee.Customer Authorization By execution of the signature line below, I represent that I am an authorized agent of the company and hereby agree to the terms, conditions and pricing contained in this estimate. In addition, I understand that this is a binding document that supercedes all prior verbal and written correspondence. Authorized Agent Information Purchasing Agent Information WildFire subscription 3-year prepaid, PA-3020 Premium support 3-year prepaid, PA-3020 M&S Discount 3 YR Annual Payments of $11,569.91 Devra Klevans Description Palo Alto Networks PA-3020 Threat prevention subscription 3-year prepaid, PA-3020 PANDB URL filtering subscription 3-year prepaid, PA-3020 3 Village Cir, STE 202 6/11/14 Westlake, TX 76262 8/30/14 PA 3020 - 3 YR jpower@westlake-tx.org 817-490-5750 TO:QUOTE INFO: Jason Power DK061114.02 Town of Westlake Town of Westlake Page 1 of 2 estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Monday, August 25, 2014 TOPIC: Consider approval of a Resolution Appointing a new member to Planning & Zoning Commission Members. STAFF CONTACT: Kelly Edwards, Town Secretary DECISION POINTS Start Date Completion Date Timeframe: 06/16/2014 08/25/14 Funding: Amount - $0.00 Status- Funded Source- N/A Decision Alignment VVM Perspective Desired Outcome Sense of Place Customer Focus CF.Enhance and Maintain a Sense of Community Strategic Issue Outcome Strategy Staff Action N/A N/A N/A Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY This item was discussed at the June 16, 2014, meeting. During this meeting Council directed Staff to communicate the vacancies to the residents via email blasts and publications in the local newspaper. Council also decided at this meeting not to fill the vacancies on the Public Arts Society. Email blast began in July and publications in The Times Register ran in July and the first week of August. We received one application for the Planning and Zoning Commission from Michelle Lee that is attached for your review. Current view of the Commission: Bill Greenwood Chairman 06/2015 Vacant (AB) 06/2016 Vacant (WC) 06/2016 Vacant (AH) 06/2016 Tim Brittan 06/2015 Sharon Sanden Alternate 1 06/2016 Ryan Groce Alternate 2 06/2015 Planning & Zoning Commission: Both Allen Heath and Walter Copeland have decided not to be considered for reappointment for another two (2) year term on the Commission. With the election of Alesa Belvedere to Council, this leaves the Commission with three (3) vacancies. ORGANIZATIONAL HISTORY/RECOMMENDATION Staff recommends approval of this resolution to appoint a new member to the Planning and Zoning Commissio n ATTACHMENTS Resolution Resolution 14-26 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 14-26 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, APPOINTING A MEMBER TO THE PLANNING AND ZONING COMMISSION. WHEREAS, Currently vacancies exist on the Planning and Zoning Commission; and WHEREAS, the Town Council has received an application for consideration of appointment; and WHEREAS, the meeting at which this Resolution was considered was open to the public as required by law, and public notice of the time, place, and subject of the meeting has been given in accordance with Chapter 551, Government Code; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council of the Town of Westlake does hereby appoint the following individual to serve as a member of the Planning and Zoning Commission for the term noted below: Michelle Lee - term expiring June 2016. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 14-26 Page 2 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 25th DAY OF AUGUST 2014. ___________________________________ Laura Wheat, Mayor ATTEST: ________________________________ ________________________________ Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: _________________________________ L. Stanton Lowry, Town Attorney estlake Town Council TYPE OF ACTION Regular Meeting - Action Item Westlake Town Council Meeting Monday, August 25, 2014 TOPIC: Consider approval of Resolution to amend the Bylaws of the Westlake Academy Foundation (WAF) allowing directors to serve a (3) three year staggered term. STAFF CONTACT: Dr. Shelly Myers, WAF Executive Director DECISION POINTS Start Date Completion Date Timeframe: August 1, 2014 August 26, 2013 Funding: Amount - N/A Status- N/A Source- N/A Decision Alignment VVM Perspective Desired Outcome Sense of Place Customer Focus CF.Promote Best Practice Policy Governance Strategic Issue Outcome Strategy Staff Action N/A N/A N/A Strategy Map or VVM Connection Strategic Issue Connection EXECUTIVE SUMMARY The Westlake Academy Foundation (WAF) is proposing a change to its bylaws to allow for members to serve three-year terms and to create a three-year stacker of those terms. Amendment of the WAF bylaws requires action by the Town Council. ORGANIZATIONAL HISTORY/RECOMMENDATION The purpose of the changes is to enhance the continuity and expertise of the WAF Board of Directors. In 2012, the Town Council adopted resolution 12-33 to establish three-year terms. Further action is required, however, to amend the WAF bylaws and to establish the desired three- year stagger. ATTACHMENTS Attached is the proposed Resolution and the attachments to it. Resolution 14-27 Page 1 of 4 TOWN OF WESTLAKE RESOLUTION NO. 14-27 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AMENDING THE BYLAWS OF THE WESTLAKE ACADEMY FOUNDATION (WAF) ALLOWING DIRECTORS TO SERVE A (3) THREE YEAR STAGGERED TERM. WHEREAS, the WAF Board of Directors has proposed an amendment (attached hereto as Exhibit “A”) to Section 2.2(d) of the Second Amended and Restated Bylaws of Westlake Academy Foundation (“Bylaws”); and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake, and the students, families, and staff of Westlake Academy who are the direct beneficiaries of the contributions from the Westlake Academy Foundation. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council does hereby approves the proposed amendment to Section 2.2(d) of the Bylaws governing the term of each director of the WAF as set forth in Exhibit “A”. SECTION 3: That the Town Council does hereby appoint or reappoint the individuals delineated in Exhibit “B” hereto to serve as members of the Board of Directors of the WAF for terms ending as set forth in Exhibit “B”. SECTION 4: That if any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 14-27 Page 2 of 4 SECTION 5: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 25th DAY OF AUGUST 2014. ATTEST: _____________________________ Laura L. Wheat, Mayor ____________________________ ______________________________ Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney Resolution 14-27 Page 3 of 4 EXHIBIT A AMENDMENT TO SECTION 2.2(d) OF THE SECOND AMENDED AND RESTATED BYLAWS OF WESTLAKE ACADEMY FOUNDATION SECTION 2.2. Number, Appointment, Term, Disqualifications, and Removal o f Directors. * * * (d) The term of each Director shall be two yearsthree years, except as set forth below. To the extent reasonably practicable, the terms of approximately one-third of the Directors will be set to expire each year. To immediately establish the desired stagger, approximately one-third of the Directors will have a term that will expire at the end of fiscal year 2015; approximately one-third of the Directors will have a term that will expire at the end of fiscal year 2016; and approximately one-third of the Directors will have a term that will expire at the end of fiscal year 2017. Resolution 14-27 Page 4 of 4 EXHIBIT B APPOINTMENT/REAPPOINTMENT OF DIRECTORS OF WESTLAKE ACADEMY FOUNDATION Term Expiration Ken Gorden June 2015 Bill Greenwood June 2015 Leah Rennhack June 2015 Andy Sedino June 2015 Vacant June 2015 Andrew Grieser June 2016 Kevin Hansen June 2016 Deborah Kraska June 2016 Karen Stoltenberg June 2016 Vacant June 2016 Vacant June 2017 Zan Jones June 2017 Sean Shope June 2017 Jeff Watson June 2017 Vacant June 2017 EXECUTIVE SESSION a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners -Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in wh ich the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager Town of Westlake Item # 4 – Executive Session Town of Westlake Item # 5 – Reconvene Meeting The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager Town of Westlake Item # 6 – Take any Necessary Action, if necessary FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Town of Westlake Item #7 - Future Agenda Items COUNCIL CALENDAR  Westlake Business Partner Reception re: WA Student Shoulder to Shoulder August 26, 2014; Bill & Jennifer Cassidy’s home in Vaquero; 5:30 p.m.  Municipal and Academy Offices Closed Monday, September 1, 2014, in observance of Labor Day  Board of Trustee Workshop & Meeting Monday, September 8, 2014  Final Public Input Workshop for Westlake’s Comprehensive Plan Update in WA Performance Hall; Rescheduled workshop date will be sent out via email, postcard mail-out, and posted on the website as soon as date is firm. ***September 10, 2014 (new target date)  Planning & Zoning Meeting Monday, September 15, 2014 (Tentative pending quorum)  Town Council Workshop & Meeting Monday, September 22, 2014  Board of Trustee Workshop & Meeting Monday, October 6, 2014  WA Homecoming Friday, October 17, 2014  Town Council Workshop & Meeting Monday, October 20, 2014 Town of Westlake Item # 8 – Council Calendar Town of Westlake Item # 9 – Adjournment Back up material has not been provided for this item.