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Home My WebLink About06-16-14 TC Min MINUTES OF THE TOWN OF WESTLAKE,TEXAS TOWN COUNCIL MEETING June 16, 2014 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Alsea Belvedere, and Carol Langdon. ABSENT: Rick Rennhack and Wayne Stoltenberg OTHERS T: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant Town Manager Amanda DeGan, Town Attorney Stan Lowry, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Public Works Director.larrod Greenwood, Fire Chief Richard Whitten, Direction of Communications & Community Affairs Ginger Awtry and Susan McFarland, Communications Specialist. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:20 p.m. 2® PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3® REVIEW OF CONSENT A E T FOR THE JUNE 1 , 2014, TOWN COUNCIL REGULAR MEETING GE No additional discussion. Town Council Minutes 06/16/14 Page 1 of 7 4. DISCUSSION a. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Director Greenwood provided a video and presentation regarding the construction project. Discussion ensued regarding the screening of HVAC equipment. b. Discussion regarding Westlake Drought Contingency and Conservation Plans. Director Greenwood provided an overview regarding the City of Fort Worth revisions which included a year-round irrigation watering schedule of no more than twice a week and no watering 10 a.m. to 6 p.m., remaining in effect year- round. Amendments of current ordinances will be presented to the Council in August. Discussion ensued regarding citizens with private wells which are exempt from the current watering schedule, compliance, educating the public, and reviewing the current landscaping ordinance. c. Discussion Regarding Various Annual Advisory Board and Commission Member Appointments and the Number of Auxiliary Boards. Town Manager Brymer provided an overview of the item. Discussion ensued regarding the recruitment of new residents, reviewing applications, advertising board vacancies in the Westlake Wire eblast and Times Register, the future of the Public Art Society, possible public/private art projects, and a review the scope and initiative of the affiliate boards. d. Standing Item: Update and discussion regarding the Granada and Entrada Developments including the Entrada Public Improvement District (PID). Town Manager Brymer provided an update regarding Granada. The developer believes Phase I should be completed in the summer or early fall of next year, and the subdivision's perimeter wall. Town Manager Brymer stated discussion regarding Entrada will be discussed under item . Town Council Minutes 06/16/14 Page 2 of 7 e. Discussion and Consideration of Assignment of Development and Economic Development Agreements Between the Town of Westlake and Maguire Partners- Solana Land, L.P. Related to the Entrada Development. Town Manager Brymer provided an overview of the item. Mr. Jeff Blackard, introduced Mr. Doug Hickok and Mr. Wally Maya, partners of the Marque Group. Mr. Blackard proposed the addition of the Marque Group as new financial partners and assigning the current agreements to Marque Westlake Development Inc. Discussion ensued regarding the Partners previous development projects, their involvement in the new project, and additional opportunities the Group can provide developing Entrada. S. EXECUTIVE SESSION The Council convened into executive session at 6:34 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 6. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:03 p.m. Town Council Minutes 06/16/14 Page 3 of 7 . TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE ITEMS. No action taken. 8. COUNCIL C J STAFF DIRECTION Staff will review the Landscaping ordinance for possible amendments aligning with drought contingency and water conservations plans. 9. ADJOURNMENT Mayor Wheat adjourned the work session at 8:03 p.m. Reaular Session 1. CALL TO ORDER Mayor called the regular session to order at 8:04 p.m. . CITIZEN PRESENTATIONS AND RECOGNITIONS No one addressed the Council. . CONSENT E A a. Consider approval of the minutes from the May 12, 2014, meeting. b. Consider approval of the minutes from the May 19, 2014, meeting. c. Consider approval of the minutes from the May 30, 2014, meeting. d. Consider approval of Resolution 14-21,Consider Approval of a Resolution Appointing and Reappointing Various Affiliate and Planning &Zoning Commission Members. MOTION: Council Member Langdon made a motion to approve consent agenda. Council Member Barrett seconded the motion. The motion carried by a vote of 3-0. Town Council Minutes 06/16/14 Page 4 of 7 4. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 730, AMENDING ORDINANCE 703, T E PD ZONING I CE FOR PLANNED V L T DISTRICT 1, PLANNING AREA 2 - )," T ," BY ADDING TO THE PERMITTED E TABLE""TEMPORARY CONCRETE TC L TS" SUBJECT T RECEIVING 4/ L OF A SPECIFIC USE PERMIT. Director Edwards provided an overview of the item Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Langdon made a motion to approve Ordinance 730. Council Member Belvedere seconded the motion. The motion carried by a vote of 3-0. S. EXECUTIVE SESSI The Council did not convened into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners- Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager Town Council Minutes 06/16/14 Page 5 of 7 . RECONVENE MEETING 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. Discussion ensued regarding the assignment of the Economic Development and Development agreements to the new partners, property for Town Hall site pursuant to the current agreement, and shared parking for employees. Attorney Lowry stated property selected for a Town Hall site could be completed by a separate agreement or by amending the current agreement. Council Member Langdon made a motion to assign the Maguire Partners Solana Land, LP., agreements Resolution 13-17 Economic Development Agreement and Resolution 13-34 Development Agreement with the Town of Westlake under its rights and obligations to Marquis Westlake Development Inc. Council Member Belvedere seconded the motion. The motion carried by a vote of 3-0. S. FUTURE AGENDA ITEMS No items for discussion. 9. COUNCIL CAL A Town Council Minutes 06/16/14 Page 6 of 7 T There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Belvedere made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 8:23 p.m. APPROVED Y THE TOWN COUNCIL ON AUGUST 2 , 2014. ATTEST: Laura Wheat, Mayor Kelly E81wards, 7own Secretary Town Council Minutes 06/16/14 Page 7 of 7