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Res 01-36 Adopting Proposed Budget for Fiscal Year 2002
TOWN OF WESTLAKE RESOLUTION NO. 01-36 A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS, ADOPTING THE BUDGET FOR FISCAL YEAR ENDING SEPTEMBER 30, 2002. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That the Board of Aldermen of the Town of Westlake does hereby adopt the budget for fiscal year ending September 30, 2002. SECTION 2: That this Resolution shall become effective upon the date of its passage. PASSED AND APPROVED ON THIS 27TH DAY OF AUGUST, 2001. ATTEST: Scott Bradley, Mayor Ginger rosswy, To ecretary Trent O. Petty, Town Manager''! APPROVED AS TO FORM: f' L. oVLo+, Attey iy WN'PF)- Town of Westlake Officials FY 200112002 Scott Bradley Mayor Fred Held Mayor Fra-Tem Don Redding, Bill Frey, Larry Sparrow, Buddy Brown Board of Aldermen Trent Petty Town Manager Stan Lowry Mary Midgette Ginger Crosswy Town Attorney Assistant to the Town Manager Town Secretary eS ol --�)L Organization Chart FY 200112002 Citizens of Westlake Mayor and Board of Aldermen Town Muni Ct Judge Town Manager Town Attorney Secretary Asst to Town Manager Historic Bd --------------- i i Director of Director of Director of Community Academy Public Works Finance Development Headmaster Muni Ct Engr cape Ctizen Adv ConsultantsH Clerk [Cands onsultant Tree City Bd Committee Inspection Receptionist Utility Ops contractor � J WESTLAKE August 27, 2001 Honorable Mayor and Members of the Board of Alderman: I am pleased to present to you the FY 2001/2002 program of services for the Town of Westlake. This budget represents our continuing commitment to prudent fiscal management while we further enhance our services to meet the growing needs of our community. Thanks to the courageous efforts and foresight of the citizens and town officials of Westlake, the community is poised to take advantage of a ;positive economic environment and one of the most strategic locations of any community in America. We continue to strive to take advantage of this opportunity while still maintaining the vision and standards established by the Board of Aldermen. In order to achieve this goal, the FY 2001/2002 budget focuses on five broad policy objectives. 1. Continue to maintain and improve service and development standards. 2. Improve our revenue generating capacity. 3. Provide financial and planning support for the Westlake Academy. 4. Insure that development revenues support development costs. 5. Improve cost efficiency and quality of professional services to the town. The FY 2001/2002 budget is divided into five separate funds. The General Fund The General Fund is the most traditional and recognized fund, which supports the bulk of city services. All city sales taxes, development and permit fees and other miscellaneous revenues support this fund. Expenditures from this fund include non-enterprise fund personnel costs, Department of Public Safety expenditures and general operating costs of the city. The Water Utilities Fund The Water Utilities Fund provides all water and sewer services to the Town. Water service to a portion of the town's residential customers began in FY 200012001 as a result of the Dove Rd water line completion. New water services 3 Village Circle • Suite 207 Solana • Westlake, Texas 76262 Metro: 817-430-0941 • Fax: 817-430-1812 • www.westlake-tx.org are expected to allow additional residential customers and increased sales in the coming fiscal year. The Water Utilities fund was started and has been supported by a loan from the Town of Westlake 413 Corporation for economic development. As the Utilities Fund becomes self sufficient, water, sewer and duct bank revenues will pay the 4B loan back. Staff anticipates the Utilities Fund to break even toward the end of FY 200112002. The Westlake Visitors Association Established in late FY 199912000, this fund collects 7% of the gross receipts on most services offered to visitors to the Marriott and future Westlake hotels. Projects begin in FY 2000/2001 include developing a visitors brochure and initial planning for the Westlake Performing Arts Center. FY 2001/2002 will see the appointment of the Westlake Visitors Association Bureau and operational planning. Additional staffing is not anticipated in FY 2001/2002. Westlake 4A and 4113 Development Corporations Each of the 4A and 4B funds collects "/2 cent sales tax for qualified economic development efforts in the town. Past expenditures include loans to the Water Utility Fund, grants for SH 114 Interchange improvements, and a loan to build the Westlake telecommunications duct bank. The 4A and 4B funds are maintained as separate funds each with their own Board of Aldermen appointed advisory boards. Westlake continues to face many challenges and many opportunities as the Town grows. Major changes in this year's budget include the hiring of new full time employees in place of the professional consulting Westlake has always relied upon. Professional consultants will continue to serve the Town but in a way more directly related to capital projects in order to maintain a closer tracking between revenues and expenditures associated with new developments. Public Safety budgeting has dramatically changed in the FY 2001/2002 proposed budget. The budget contains a line item for DPS expenditures that do not reflect revenue being sent back to the DPS. As a result, we have used the assessed valuation methodology illustrated in the agreement and as calculated by Trophy Club to arrive at the expenditure line item. We have placed corresponding revenues in the income section of the general fund, which are derived from tickets and citations issued in the Town of Westlake. The net change to Westlake is positive and reflects an estimated net expenditure for DPS services that is more reflective of a fair and equitable payment for services rendered by the DPS. In order to properly account for and administer these revenues, Westlake will operate an independent Municipal Court of Record, which will convene in Town Hall. This provision was made possible by virtue of Westlake's Court of Record bill, thanks to Representative Vicki Truitt. This change while requiring additional expenditures will more then pay for itself in anticipated new revenues for Westlake. General Fund capital projects have been reduced from last year while we wait for new developments to occur that will help offset costs. The proposed FY 2001/2001 budget will no doubt require amending throughout the year, but does fairly illustrate Westlake's service priorities in the coming year. Westlake is proud to be able to again offer this program of services without a property tax for the coming year. I want to thank the staff and consultants that spent time preparing this year's budget. A special thanks is due Mary Midgette and Corey Fickes for their long hours and endless alterations. Sincerely, Trent P , Town Manager iv TABLE OF CONTENTS Town Officials i Town Organization Chart Letter to Mayor and Alderman Table of Contents v EXECUTIVE SUMMARY Introduction vii Basis of Accounting/Budgeting viii Budget Process ix Budget Amendment Process x General Fund A Utility Fund xii Westlake Visitors Association xiii GENERAL FUND Fund Summary Goals Report Employee Summary Income Detail Expenditure Detail UTILITY FUND Fund Summary Income Expenditures WESTLAKE VISITORS ASSOCIATION Fund Summary Income Expenditures DEVELOPMENT FUNDS CAPITAL IMPROVEMENT PLAN Project List by Fund Source Fund Source Summary Capital Project Details General Fund Academy/Admin Facilities Westlake Interchange Improvements Dove Rd Overlay FM 1938 Westlake Network V General Fund continued Westlake Parkway GIS Utility Fund Duct Bank Infrastructure Glenwyck Farms Waterline Westlake Keller Overhead Storage Tank Stagecoach Hills Waterline Extension Hwy 170 Waterline Extension 377 Waterline Construction Westlake Visitors Association Westlake Convention Center Vi INTRODUCTION The Town of Westlake 2001/2002 annual operating budget is the result of many hours of deliberation as well as a response to both internal and external forces that have defined fiscal boundaries in its preparation. The mission is to produce an accurate and user-friendly budget document that can be utilized as a resource tool by the Board of Aldermen, the Town staff and the citizens of Westlake. To accomplish this mission, a set of budget preparation guidelines, which represent generally accepted budgeting practices, has been established: 1. The annual operating budget presents appropriations of expenditures and estimates of revenues for all local government funds, including sales tax revenues, franchise tax, mixed beverage tax, licenses and permits, development fees, sales of printed material and interest income. 2. The annual operating budget illustrates expenditures, anticipated revenue and estimated impact on reserves and or surpluses. 3. Revenue projections are prepared for each revenue source based on an analysis of past revenue trends and current fiscal conditions. 4. The budget process includes a multiyear projection of capital improvement requirements. 5. A budget message, which summarizes local financial conditions and the principal budget issues the locality must face, is presented to the governing board along with the annual budget. The data for each fund is organized similarly: • Organizational Chart • Program Summary • Capital Expenditure Projects and Expenditure Detail • Revenue Detail Each division section contains statistical and financial data for two fiscal years: the current budget year and the fiscal year recently completed as of September 30, 2000 (as amended). BASIS OF ACCOUNTING/BUDGETING All governmental fund types are budgeted and accounted for on a GAAP basis for purposes of financial statement presentations. All of these funds use a financial resources measurement focus and are accounted and budgeted for using the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual, i.e., both measurable and available. Available means collectable within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures represent a decrease in a net financial resources and, other than interest on general long-term debt, are recorded when the fund liability is incurred, if measurable. Interest on general long-term debt is recorded when due. The Proprietary Fund types are accounted and budgeted for on a cost of services or "capital maintenance" measurement focus, using the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recognized when incurred. For purposes of this budget presentation, depreciation is not displayed and capital expenditures and bond principal payments are shown as uses of funds. Governmental Fund Types Governmental fund types are those through which most governmental functions of the Town are financed. The acquisition, use, and balances of the Town's expendable financial resources and the related liabilities (except those accounted for in the Proprietary and Fiduciary fund types) are accounted for through Governmental Fund types. The following are the Town's governmental fund types. 1. The General Fund is the general operating fund of the Town. It is used to account for all revenues and expenditures except those required to be accounted for in other funds. The Westlake/Trophy Club Department of Public Safety is a major function financed by the General Fund. 2. Special Revenue Funds are used to account for the proceeds of specific revenue sources, other than expendable trusts or major capital.projects. An example would be federal block grant funds or similar revenues. 3. Capital Projects Funds are used to account for Financial resources to be used For the acquisition or construction of major capital facilities. This fund budget is driven by estimated construction costs for each project scheduled for a specific construction period. Therefore, it has a project budget, which may span more than one budget year. These have been divided into two types: • General Government Capital Projects are those projects that are typically funded with general obligation bond funds, state and federal grants, and transfers from the general fund. Vi • Utility Capital Projects are projects for the Utility funds. Funding sources are typically revenue bond funds or water and wastewater impact fees. 4. Economic Development Corporation 4A and 4B funds are provided as local options, under section 4A & 4B of the local government code. The funds are generated from a % cent sales tax levy for each Economic Development Corporation. The proceeds are used for general economic development and infrastructure support. 5. Westlake Visitors Association is the result of a 7% hotel occupancy tax adopted within the Town of Westlake in FY 99 — 00. A 7% tax on hotel stays and services within the Town generate the funds. The proceeds are required to be used for the promotion of travel and tourism in the Town of Westlake. Both the General Government and Utility capital project funds are presented in summary form in the Capital Projects Funds section of this budget document. Proprietary Fund Types Proprietary fund types operate in a manner similar to private business utilizing an accrual basis of accounting. Enterprise Funds — are used to account for operations that are either financed and operated in a manner similar to private business enterprises, or where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. • The Utility Fund accounts for water, wastewater and telecommunications conveyance (duct bank) services for the residents of the Town. All activities necessary to provide such services are accounted for in the Fund, including administration, operations, maintenance, financing and related debt service, and billing and collection. THE BUDGET PROCESS The Town Manager submits the budget to the Board of Aldermen. The Town's fiscal year runs from October 1 through September 30. Prior to the beginning of the fiscal year, the Town Manager must submit a proposed budget, which includes: • A budget message • A consolidation statement of anticipated receipts and proposed expenditures for all funds • General fund resources in detail • Special fund resources in detail vii • A summary of proposed expenditures by function, department and activity • Detailed estimates of expenditures shown separately for each activity to support the proposed expenditure • A revenue and expense statement for all bonds • A description of all bond issues outstanding • A schedule of the principal and interest payments of each bond issue • The appropriation ordinance and the tax levying ordinance The proposed revenues and expenditures must be compared to prior year revenues and expenditures. The budget preparation process begins early in the calendar year with the establishment of overall town goals and the analysis of current year operations compared to expenditures. Budget policies and procedures are reviewed at the same time to reduce errors and omissions. Funding levels/programs are agreed upon and the proposed budget is presented by the Town Manager to the Board of Aldermen. A public hearing on the budget is conducted according to state and local law. This meeting is held after the Board has reviewed the budget. The Board of Aldermen approves a level of expenditure (or appropriation) for each fund to go into effect October 1, prior to the expenditure of any Town funds for that budget year. BUDGET AMENDMENT PROCESS The Town Manager may request that the current year budget be amended. The Town Manager will review the documentation and draft an ordinance that will amend the current budget. This ordinance is then presented to the Board of Aldermen at regularly scheduled Board of Aldermen meeting for Board consideration. After considering the amendment, the Board of Aldermen votes on the amendment. If the amendment is approved, the necessary budget changes are then made. All budget amendments will be approved by the Board of Aldermen prior to the expenditure of funds in excess of the previously authorized budgeted amounts within each department of the Town. Viii GENERALFUND Revenues Funding of the Town's General Fund operations is derived from four revenue categories. Each of these categories is detailed below with a brief description, how internal and external factors affect revenue amounts and how amounts differ from the prior year. Revenues for FY 2001-2002 are projected to be $2,865,881 as compared to FY 2000/2001 total of$1,558,746. The primary source of new revenues will be from revenues collected via the Westlake Court of Record. Sales & Use Taxes Sales tax receipts are the result of a tax levy on the sale of goods and services within the Town as authorized by the State of Texas. The maximum sales tax allowed in the Town of Westlake is 8.25% per dollar on all goods and services deemed taxable. The State remits to the Town, on a monthly basis, an amount equal to 1% of the taxable sales within the Town, for the general fund, in addition to .5% to each of the two economic development corporations, which were formed for the benefit of the Town of Westlake. Sales taxes are budgeted to be down next year by almost 20% from projected actual 200012001. Proposed 2001/2002 budget reflects an increase of 25% over 2000/2001 budgeted amount. The primary reason for the large fluctuation is that the completion of the Fidelity project in FY 2000-2001 skewed the sales tax number up while the project was under construction. Alcoholic beverage taxes are the result of mixed beverage and-private club registration permittees remitting a 14% mixed beverage gross receipt tax to the state. The state then remits 10.7143% of those taxes to the Town. The Hotel Occupancy Taxes are obtained through the assessment of a 7% hotel occupancy tax. Authority granted by the State of Texas allows cities to levy a tax not to exceed 7% of the rental rate for a hotel/motel room. Funds generated by the occupancy tax are required to be used in a manner, which directly enhances and promotes tourism and the convention and hotel industry. Sales and use taxes constitute the largest revenue source for the general fund. Franchise Taxes Franchise tax represents those revenues collected from utilities operating within the Town that use the Town rights-of-way to conduct their business. The Board of Aldermen has authorized a 3% fee for the electric utility, 4% for the natural gas utility, 5% for the cable TV utility and a 5% of gross receipts fee for the refuse collection company. A flat rate is charged to both telephone operators (adjusted annually) based on the number of access lines. Even with the opening of Fidelity, Westlake's telephone franchise fees are down. This is due to legislation, which allowed SW Bell to pay the Town of Westlake for two (2) OC 48 network lines going into Fidelity, which in the past would have been counted as hundreds of single lines. Cities all over the state have felt this pinch, none so obvious however as Westlake. ix Licenses & Permits License and permit revenue includes fees charged by the Town for certain types of operator licenses and permits for construction and other items regulated by Town ordinances. Commercial building activity is expected to remain active throughout 2001-02. Revenue projections should remain constant for this category based on the expectation that residential and commercial construction activity will continue at the current rate. Miscellaneous Revenue Includes the sale of printed materials as well as interest earned. Expenditures FY 2001/2002 proposed operating expenditures in General Fund total $1,723,884. This compares with $1 ,543,203 budgeted in FY 200012001 or an increase of 10.4%. FY 2000/2001 revenues exceeded expectations as a result of new development. Expenditures tracked with the increase in revenues so that the anticipated FY 2000/2001 actual revenues are expected to be $1,752,281 with expenditures totaling $1,723,884. UTILITY FUND The Utility Fund accounts for water and wastewater services for the residents of the Town. All activities necessary to provide such services are accounted for in the fund, including administration, operations, maintenance, financing and related debt service, and billing and collection. In addition, this fund contains the planning and implementation of the "Westlake Duct Bank". The duct bank is a series of conduit designed to house all telecom and transmission lines in Westlake. The duct bank is a public/private partnership that utilizes private sector capital, town planning and engineering and town operation. Phase I was completed in FY 2000/2001 and is ready for occupancy in FY 2001/2002. Revenue Due to delays in completing the Dove Rd water line and fewer than anticipated customers, the Utility fund is still living off of loans from the 4B corporation. Commercial related water and sewer revenues must continue to grow if the fund is able to become self-sufficient by the end of FY 2001/2002. In addition, the first duct bank leases are anticipated with the resulting revenues helping pay off the 4B loan and re-capitalize duct bank expansion capabilities. Expenditures Revenues can easily cover utility Fund operations expenditures. However, startup costs and capital obligations resulting from the acquisition of the CCN and joint capital projects like the Keller/Westlake overhead storage facility still have the fund over-burdened. Because of the slower than anticipated growth, X staff is not recommending selling utility fund revenue bonds until FY 200212003. Staff will closely monitor revenues and expenditures in the fund to see that the rate is adequate WESTLAKE VISITORS ASSOCIATION FUN© Hotel Occupancy Taxes are allocated to this fund and obtained through the assessment of a 7% hotel occupancy tax. Authority granted by the State of Texas allows cities to levy a tax not to exceed 7% of the rental rate for a hotel/motel room. Funds generated by the occupancy tax are required to be used in a manner, which directly enhances and promotes tourism and the convention and hotel industry. Hotel occupancy revenues have been less than anticipated in FY 200012001. The projection was high based on what the Marriott Solana estimated their room vacancy rate to be which was lower than actual. $520K. Revenues Projected FY 2000/2001 revenue estimates are $430, 574. All revenues are derived from proceeds collected from taxable sales and services at the Marriott, Solana in Westlake. Expenditures Expenses include the proportionate share of staff resources estimated to be needed to organize, plan, staff and manage this fund for the coming year. Projected expenditure increases are due to insurance and retirement cost increases anticipated in FY 200112002. No additional personnel are budgeted in this fund. The Coordinator position remains funded yet unfilled in FY 2001/2002. The Westlake Visitors Brochure was delayed during the summer but should be out by the fall. A joint program of services developed in concert with the Marriott Solana is planned to precede Westlake Visitors Association Board organization in the proposed budget. Xi General Fund Program Summary Fiscal Year Summary FY 98199 FY 99100 FY 00101 FY 01102 Projected Proposed Revenue 1,484,520 2,218,353 2,106,183 2,865,881 Expenditures 1,076,402 1,776,081 2,105,808 2,778,081 General Fund FY 98199 FY 99100 FY 00101 FY 01102 Projected Proposed Beginning Balance 1,646,872 2,054,990 1,719,202.00 1,845,529.00 Ending Balance 2,054,990 1,719,202 1,845,529.00 2,010,932.00 Transfers In - 30,018 126,702.00 77,603.00 Transfers Out - 42,128 0.00 #Days Operating 696 353 3191 264 General Fund Transfer In FY 00-01 FY 01-02 98-99 99-00 Projected Proposed Capital Projects Westlake Network 30,000 Dove Road Overlay 44,049 Westlake Academy 52,278 FM 1938 Engineering 77,603 General Fund Transfer Out FY 00-01 FY 01-02 98-99 99-00 Projected Proposed Capital Projects Utility Fund repayment General Fund 10:45 PM 8123101 General Fund Program Summary FY 2001/2002 Goals Report 2000/2001 Goals Status Services 1. Complete implementation of water and sewer enterprise functions including establishing and contracting for maintenance, operation and billing systems. Complete 2. Improve condition of Westlake streets. Complete 3. Implement the duct bank project to increase convenience and efficiency of the telecom transmission and manage the Town's right-of-way. Complete 4. Prepare application for Westlake's Charter School. Complete 5. Lead the FM 1938 expansion effort. Complete Strength 1. Collect water&sewer revenues of 3%surplus over operational costs. Incomplete 2. Implement duct bank project and associated revenue production. Complete 3. Implement Westlake Visitors Association enterprise fund and associated revenues Complete and services. 4. Re-visit the Town's master plan to check for missed sales tax producing land use Complete opportunities,while still protecting the integrity of the vision for Westlake. Support 1. Produce"Welcome to Westlake"brochures. Complete 2. Complete"Westlake fretwork"planning. Complete 3. Create Westlake Visitors Association Board. Incomplete 2001/2002 Goals 1. Continue to maintain and improve service and development standards. a. Insure that all quality standards adopted for the Town via the UDC are also adopted for the PD's. b. Update the master thoroughfare plan to protect residential standards and improve commercial access and attractiveness. c. Update open space (trail) plan as major new developments occur. d. Overlay Dove Rd. from east city limit to FM 1938. e. Enter into new solid waste franchise agreement. `y f. See that all residents have adequate telecom utility choices. 2. Improve revenue-generating capacity. a. Lease 1) FM 1938 section of duct bank, 1) Vaquero section and 1) Kirkwood section. (Yield approximately 250k for a twenty yr. lease) b. Expand water and sewer lines to add new customers as capital becomes available. c. Investigate creation of home/business alarm enterprise. d. Complete 50,000 sq. ft. of new commercial sales tax producing enterprise. Xii 3. Provide financial and planning support for the Westlake Academy. a. Conduct space utilization plan and design for joint facilities. b. Sell bonds for project begin capitalizing interest where applicable. c. Secure site. d. Hire headmaster in 4th Q 4. Insure that development revenues support development costs. a. Establish PQ system of charges for professional services that is Capital Project based. b. Perform fund accounting audit to identify and separate development costs and revenues. 5. Improve cost efficiency and quality of professional services to the town. a. Investigate costs, structure, service and efficiency comparison for independent Department of Public Safety b. Hire full time employees in areas that have exceeded consultants and/or contracted agents effectiveness and/or efficiency. X111 Employee Summary FY 99-00 FY 00-01 FY 01-02 Town Manager 1 1 1 Public Works Director 0 0 1 Assistant to Town Manager 0 1 1 Planner 0 0 1 Office Manager 0 0 1 Town Secretary 1 1 1 Receptionist 0 0 1 Municipal Court Judge 0 0 1 Municipal Court Clerk 0 0 1 Payroll Summary General Fund Utility Fund Westlake Visitors Association Town Manager 65% 10%9 25% Public Works Director 50% 50% 0% Assistant to Town Manager 65% 10% 25%9 Planner 100% 0% 0% Office Manager 100% 0% 0% Town Secretary 65% 10% 25%9 Receptionist 100% 0% 0%9 Municipal Count,Judge 100% 0% 0%9 Municipal Court Clerk 100% 0% 0% General Fund - Income Current Budget Projected 00101 1 Proposed 01/02 313.00 Sales Tax $ 714,427 $ 1,110,500 $ 900,000 314.3 Mixed Beverage Tax $ 12,000 $ 11,375 $ 12,000 318.2 Franchise Taxes 318.211 AT&T $ - $ 6,487 $ 6,000 318.22 GTE-Verizon $ 1,260 $ 1,478 $ 1,500 318.24 TXU-Lone Star Gas $ 5,424 $ 5,401 $ 6,181 318.25 Charter Communications $ - $ 125 $ 100 318.26 Millennium Telcom $ 5,000 $ 20 $ - 318.27 Southwestern Bell $ 114,504 $ v 79,080 $ 77,000 318.28 Tri County Electric $ 122,914 $ 89,898 $ 125,000 318.29 Trinity Waste Services $ 10,217 $ 15,588 $ 12,000 Misc. Franchise Fees $ 10,0004 2,748 $ 500 Subtotal $ 269,319 $ 200,825 $ 228,281 322.1 Licenses and Permits 322.1 Building Permits $ 200,000 $ 266,930 $ 200,000 341.3 Development Fees $ 250,000 $ 458,310 $ 300,000 341.31 Contractor Registration Fees $ 10,000 $ 9,150 $ 10,000 Subtotal $ 460,000 $ 734,390 $ 510,000 Misc. Revenue 341.4 Sales of Printed Materials $ 2,000 $ 1,752 $ 2,000 361. Interest Earned $ 100,000 $ 129,953 $ 100,000 Misc. Revenue $ - $ 1,440 Subtotal $ 102,000 $ 133,145 $ 102,000 351. Ordinance Violation Fines 351.1 Citations $ 1,000 $ 1,113,600 False Alarm Fees $ - $ - Subtotal $ 1,000 $ - $ 1,113,600 Construction Retainables Leigh Engineering $ - $ (84,052) $ - Subtotal $ - $ (84,052) $ - Total Income $ 1,558,746 $ 2,106,183 $ 2,865,881 Total Expenses $ 1,543,201 $ 2,105,808 $ 2,730,581 Net To General Fund $ 15,545 $ 375 $ 135,300 Approved Projected Proposed General Fund - Expenses Budget 00/01 Budget 00101 Budget 01/02 410.100 Payroll Expenses (65%of Total) 410.110 Salaries $ 38,321 $ 46,386 $ 147,675 410.12 Automobile Allowance $ 2,400 $ 624 $ - 410.100 Payroll Expenses-other $ 4,066 $ 2,472 $ 4,066 410.13- Insurance & Retirement $ - $ 2,044 $ 21,000 410.160 Admin. Fee $ 23 $ 396 Subtotal $ 44,787 $ 51,550 $ 173,137 410.200 Payroll Taxes (65%of Total) 410.220 FICA $ 4,942 $ 3,103 $ 9,156 410.221 Medicare $ 1,155 $ 764 $ 2,141 410.253 Unemployment Taxes $ 401 $ 66 $ 443 Subtotal $ 6,498 $ 3,933 $ 11,740 Municipal Court Salaries $ 110,000 Equipment $ 5,000 Supplies $ 2,500 Subtotal $ 117,500 Public Works Department(50%of total) Salaries $ - $ - $ 42,500 Automobile Allowance $ - $ - $ 3,000 Insurance & Retirement $ - $ - $ 10,800 FICA $ - $ - $ 2,635 Medicare $ - $ - $ 616 Unemployment Taxes $ - $ - $ 128 Admin. Fee $ - $ - $ 60 Subtotal $ - $ - $ 59,739 Planning Department (100%of total) Salary $ - $ - $ 55,000 Insurance&Retirement $ - $ - $ 10,812 FICA $ - $ - $ 3,410 Medicare $ - $ - $ 798 Unemployment Taxes $ - $ - $ 165 Admin. Fee $ - $ - $ 120 Subtotal $ - $ - $ 70,305 410.30 Contracted Services 410.31 Administrative Expense (65%) $ 87,360 $ 87,360 $ 87,360 410.32 Traffic Services $ 65,000 $ 62,624 $ 25,000 410.34 Courier Service $ 2,000 $ 4,217 $ 2,500 410.37 Open Space Planning $ 85,000 $ 131,096 $ 15,000 410.4 Financial Consulting $ 10,0001 $ 3,375 $ 25,000 Codification $ 13,000 $ 8,000 $ 5,000 410.33 Legislative $ 75,000 $ 37,072 $ 37,500 410.38 Misc. Consultants $ - $ 6,681 $ - Subtotal $ 337,360 $ 340,426 $ 197,360 410.39 Contracted Services-DPS $ 369,156 $ 408,758 $ 1,260,D77 i Approved Projected Proposed General Fund -Expenses Budget 00101 Budget 00101 Budget 01/02 410.35 Engineering Fees 410.351 Civil Engineering 185,000 186,347 81,000 410.352 Water/Wastewater Eng. 50,000 52,514 10,000 410.353 Duct Bank Engineering 115,000 246,760 10,000 Misc. Engineering Fees 0 0 Subtotal 350,000 485,621 101,000 410.36 Legal Boyle&Lowry 150,00.0 224,028 1.80,000 Goins, Underkofler 0 78,358 100,000 Lloyd, Gosselink 0 14,072 25,000 Litigation &Other Legal Fees 25,000 0 100,000 Subtotal 175,000 316,459 405,000 410.6 Office Expense General 410.441 Office Rent 19,595 28,137 46,184 410.50 Insurance 3,564 3,813 4,000 410.54 Interest Expense 0 37 40 410.61 Bank Charges 200 229 200 410.62 Postage 1,500 1,139 1,200 410.64 Dues and Subscriptions 1,484 5,891 5,000 410.65 Printing 1,500 1,353 1,500 410.600 Office Expense-General-Other 10,000 9,614 1,500 410.66 Reimburseable Expenses 5,000 1,465 5,000 410.550 Books & Printed Materials 500 95 500 410.560 Community Services 10,000 16,474 15,000 414.00 Election Expense 1,050 0 2,000 700.743 Office Equipment 5,000 21141 18,500 Subtotal 59,393 70,389 100,624 4.10.530 Telephone 410.532 Mobile Phone 1,300 1,660 3,600 410.531 Internet Expense 1,235 1,198 1,500 410.530 Telephone-Other 6,760 4,949 6,000 Subtotal 9,295 7,807 11,100 410.580 Travel 5,000 0 5,000 410.581 Airfare 0 2,171 410.582 Car Rental 0 170 410.583 Lodging 0 804 410.584 Other 0 90 410.585 Meals 0 850 410.586 Mileage 0 470 410.590 Train ing,Seminars & Meetings 0 2,723 Subtotal 5,000 7,278 5,000 Approved Projected Proposed General Fund - Expenses Budget 00101 Budget 00101 Budget 01102 419 Misc. Expense 410.623 Recycle 1,212 0 - 415.12 Accounting &Consulting 0 9,00 419.00 Misc. Expense 500 1,223 500 415.4 Public Notice Expense 1,000 2,867 3,500 425.00 Tree City USA 3,000 364 500 426.00 Historical Board 0 (10,000) 10,000 410.391 Municipal Court 1,500 0 420.00 Contingency 50,0001 0 50,000 700.734 Leasehold Improvements 500 0 - 410.63 Petty Cash 01 60 410.700 Meeting Expenses 0 916 1,000 Subtotal 57,712 (3,670) 65,500 424.20 Building Inspection 424.20 Building Inspection 25,000 240,629 170,000 424.3 Code Enforcement 25,000 0 - Subtotal 50,000 240,629 170,000 Maintenance 410.43 Maintenance&Repairs_ 9,000 . 0 25,000 410.431 Computer Repairs 0 1,080 410.432 Copier Repair& Maint. 0 1,440 410.433 Road Repair& Maint. 0 17,947 Sam School Road 0 39,271 - 410.434 Sign Repair& Maint. 0 564 410.42 ROW Landscape Maint. 10,000 0 5,000 Subtotal 19,000 60,302 30,000 Capital Projects Westlake Network 10,000 20,000 Westlake Brochure 0 0 - Academy/Administrative Facilities 50,000 52,278 - Dove Road Overlay 0 44,049 - Subtotal 60,000 116,326 Total Expenses $ 1,543,201 $ 2,105,808 $ 2,778,081 Total Revenue $ 1,558,746 $ 2,106,183 $ 2,865,881 Net to General Fund $ 15,545 $ 375 $ 87,804 Utility Fund Program Summary Fiscal Year Summary FY 99100 FY 00101 Projected FY 01/02 Proposed Revenue $ 51,648 $ 299,236 $ 681,000 Expenditures $ 640,220 $ 295,222 $ 570,398 Utility Fund FY 99100 FY 00101 Projected FY 01102 Proposed Beginning Balance $ - $ 12,626 $ 114,093 Ending Balance $ 12,626 $ 114,093 $ 158,363 Transfers In $ 677,327 $ 140,000 $ Transfers Out $ 2.5,650 $ 66,332 Utility Fund Transfer In 99-00 FY 00-01 Projected FY 01-02 Proposed 4B Loans 140,000 Utility Fund Transfer Out 99-00 FY 00-01 Projected FY 01-02 Proposed 4B Loan Repayment 66,332 Westlake Network 5,000 377 Waterline 20,650 11:23 PM 8123101 Utility Fund Program Summary Projected Proposed Utility Fund Income Current Budget 00/01 01102 375.1 Fort Worth Impact Fees 41,057 35,000 460.1 Water Revenue 353,290 93,139 362,000 420.2 Wastewater Revenue 246,319 21,981 143,000 440.0 Tap Fees 9,136 3,060 2,000 New Meter Inspection Fees 893 - 1,000 Duct Bank 70,000 - 138,000 Loan from 4B 140,000 Total Income $ 679,638 299,236 $ 681,000 Total !Expenses $ 628,433.W $ 295,222 570,399.00 Utility Fuad Expenses Current Budget Projected 00101 Proposed 01102 510.1 Bank Charges $ - $ 29 $ 30 620.0 Payroll Expenses(10%of Total) $ 19,335 620.1 Salaries $ - $ 7,136 $ 8,950 620.2 Automobile Allowance $ - $ 96 $ 100 620.3 Payroll Expense-Other $ - $ 380 $ 300 620.516 Insurance& Retirement $ 311 $ 1,913 620.8 Admin. Fee $ 360 $ 24 625.1 FICA $ - $ 470 $ 555 625.3 Medicare $ - $ 104 $ 130 625.4 Unemployment Tax $ - $ 7 $ 27 620.4 Administrative Overhead $ - $ 13,440 $ 13,440 Subtotal $ 19,335 $ 22,304 $ 25,438 Public Works Department(50%of Total) Salaries $ - $ - $ 42,500 Automobile Allowance $ - $ - $ 3,000 Insurance&Retirement $ - $ - $ 10,800 FICA $ - $ - $ 2,635 Medicare $ - $ - $ 616 Unemployment Taxes $ - $ - $ 128 Admin. Fee $ - $ 60 Subtotal $ - $ - $ 59,679 640.7 Financial $ - $ 675 650.0 Office Rent $ 3,015 $ 4,329 $ 15,643 680.0 Telephone 680.1 Mobile Phone $ 200 $ 250 $ 514 680.2 Internet Expense $ 190 $ 184 $ 285 680.3 Telephone Expense $ 850 $ 762 $ 1,176 Subtotal $ 1,240 $ 1,196 $ 1,975 702.0 Uncollected Payables $ - $ 3,581 705.0 Utilities 705.1 Gas and Electric $ - $ 1,752 $ 7,800 900.0 Capital Projects 900.1 Westlake Network $ 5,000 $ 5,000 $ - Subtotal $ 5,000 $ 5,000 $ 565.0 Maintenance 565.2 Duct Bank Maintenance $ 10,000 $ - $ - 565.1 Water& Sewer $ 56,468 $ 1,046 $ 6,300 565.3 Tap Costs & Meter Inspection $ 10,029 $ - $ - Subtotal $ 76,497 $ 1,046 $ 6,300 720.0 Water Purchases $ 181,283 $ 129,551 $ 175,400 Utility Fund Expenses Current Budget Projected 00101 Proposed 01102 551.0 Debt Service 551.1 Line Extension $ 41,694 $ - $ 35,200 551.2 Keller Reimbursement $ 40,000 $ 40,000 $ 40,000 551.3 4B Reimbursement $ 18,480 $ - $ 66,332 Subtotal $ 100,174 $ 40,000 $ 141,532 711.0 Water Meter Reading/Billing $ 4,032 $ 3,360 $ 9,600 670.0 Wastewater Treatment $ 192,497 $ 82,399 $ 92,000 610.1 Operations is 45,360 $ - $ 35,000 Total Expenses $ 6289433 $ 295,222 $ 570,398 Total Income $ 679,638 $ 159,236 $ 681,000 Loan from 4B $ 140,000 Net to Utility Fund $ 51,205 $ 4,014 110,602 Westlake Visitor's Association Fund Program Summary Fiscal Year Summary FY 99100 FY 00101 FY 01102 Proie t d Proposed Revenue $ 121,293 $ 438,801 $ 441,675 Expenditures $ 141,299 $ 124,439 Westlake Visitors Association FY 99100 FY 00101 FY 01102 Fund_ Pr 'ected Proposed Beginning Balance $ - $ 121,293 $ 493,795 Ending Balance $ 121,293 $ 493,795 $ 815,031 Transfers In $ 75,000 $ - Transfers Out General Fund Transfer In FY 00-01 FY 01-02 99-00 Projected Proposed Capital Projects Westlake Network 25,000 Westlake Brochure 1 50,000 General Fund Transfer Out FY 00-01 FY 01-02 99-00 Projected Proposed Capital Projects Utility Fund repayment General Fund 12:34 AM 8124101 WL Visitors Association Program Summary Visitors Association Current Projected Income Budget 00101 Proposed 01102 Hotel Occupancy Tax 620,252.00 428,923.88 430,675.00 Interest Earned - 9,877.21 11,000.00 Total Income $ 620,252.00 $ 438,801.10 $ 441,675.00 IFY 00101 FY 00101 Actual FY 00101 FY 01102 WVA Expenses Budget As of 6130101 Projected Proposed 410.100 Payroll Expenses 410.101 V. A. Salaries (25% of Total) $ 14,138 $ 12,036 $ 16,048 $ 16,851 410.103 V. A. Ins. & Retirement (25% of Total) $ - $ 890 $ 1,187 $ 1,246 410.120 V.A. Auto Allowances (25% of Total) $ 600 $ 200 $ 200 $ - 410.201 V.A. Taxes (25% of Total) $ - $ 971 $ 1,295 $ 1,360 410.311 V.A. Administration (25% of Total) $ 33,600 $ 25,200 $ 33,600 $ 35,280 Coordinator (25% of Total) $ 50,000 $ - $ - $ 50,000 Subtotal $ 98,338 $ 39,298 $ 52,331 $ 104,737 41.0.533 V.A. Telephone Mobile Phone (25% of Total) $ 500 $ - $ 500 $ 500 Internet Expense (25% of Total) $ 475 $ - $ 475 $ 475 Telephone (25% of Total) $ 2,125 $ - $ 2,125 $ 2,125 Subtotal $ 3,100 $ 2,192 $ 3,100 $ 3,100 410.442 V. A. Rent 25%of Total) $ 7,537 $ 8,144 $ 10,859 $ 11,402 427.00 CVB $ - $ 1,200 $ - $ 1,200 736.1 V. A. WL Network $ 25,000 $ - $ 25,000 $ - 736.1 V. A. WL Brochure $ 50,000 $ 13,003 $ 50,000 $ - Total $ 183,975 $ 63,838 $ 141,290 $ 120,439 12:27 AM 08/24/2001 Visitors Association Expenses 4A Corporation Program Summary FY 0U-U1 FY 01-02 4A Corporation FY 98-99 FY 99-00 Projected Proposed Income 327,204 679,770 575,490 400,000 Beginning Balance 920,212 1,302,792 2,081,030 356,520 Ending Balance 1,302,792 2,081,030 356_,520 756,520 Transfers In Transfers Out 2,300,000 0 4A Corporation Transfer Out 98-99 99-00 Projected Proposed Capital Projects Westlake Interchange Improvements 350,000 0 AcademylAdministrative Facilities Loan 50,000 0 Duct Bank Infrastructure 1,900,000 0 4B Corporation Program Summary 4B Corporation 98-99 99-00 Projected Proposed Income 327,204 679,770 575,490 400,000 Beginning Balance 1,250,515 1,649,950 2,418,861 1,902,890 Ending Balance 1,652,100 2,418,861 1,902,890 1,860,335 Transfers In 66,332 Transfers Out 618,870 1,091,4611 508,887 FY 00-01 FY 01-02 4B Corporation Transfer Out 98-99 99-00 Projected Proposed Capital Projects Keller Overhead Water Storage 118,887 Dove Road Overlay 44,049 190,000 Utility Fund Loan 140,000 Westlake Interchange Improvements 200,000 200,000 Southlake N-1 Sewer Line 588,852 Glen Wyck Water Line 118,560 ,TRA/MUD Reimbursement FY 00-01 FY 01-02 4B Corporation Transfer In 98-99 99-00 Projected Proposed Capital Projects Utility Fund repayment 66,332 General Fund Westlake Visitors Association Capital Projects FY 2001/2002 Westlake Convention Center Capital Project#900.3 Project Description Design and construct a Convention Center Project Schedule afflin End Design Sep-02 Jan-03 Construction Feb-03 Dec-03 Fiscal Impact ........ Budget ;i; FY 01102 FY 02/03 FY 03/04 FY 04/05 FY 05106 FY 06/07 Design 500,000 Engineering Construction 4,500,000 TOTAL $ $ 500,000 $ 4,500,000 $ $ $ Lim Private General Fund Enterprise Fund Westlake Visitor's Association Grants Utilities Fund (Loan from 4b) Total Interfund Loans 4a. 4b Total 1 0 1 0 1 4,500,000 1 0 1 0 1 0 1 0 1 TOTAL I z - I Z5 (bUU,U0U)J �i 4,bUU,UUU 1 - is - is - Impact on Westlake Visitors Association Fund Budget ........... ..... . FY 01/02 FY 02/03 FY 03/04 FY 04/05 FY 05106 Total . .. . Personnel Expenses $ 150,000 $ 154,500 $ 159,135 $ 463,635 Supplies $ 25,000 $ 25,750 $ 26,523 $ 27,318 Maintenance $ 25,000 $ 25,750 $ 26,523 $ 27,318 Services Capital Outlay $ 100,000 $ 10,000 $ 10,000 $ 120,000 Total Expenses $ $ 300,000 $ 216,000 $ 222,180 $ 638,271 Total Revenue $ 50,000 $ 75,000 $ 100,000 $ 225,000 "0 TOTAL $ 250,000 1 $ 291,000 1 $ 322,180 1 $ 863,271 Net to Fund Balance 1 $ (200,000)1 $ (216,000)1 $ (222,180)1 $ (638,180) UF-Capital Project 12:53 AM 8/24/01 Glenwyck Farms Waterline Amended FY Total Aliocated Capital Projects Capital Project# Current Budget 00-01 Amount FY 01-02 Proposed Academy/Administrative Facilities Certificates of Obligation $ $ 11,500,000 ............................... .Private $ 4A Loan $ 50,000 $ 50,000 Subtotal 50,000 $ $ 50,000 $ 11,500,000 Westlake ConventionCenter - Certificates of Obligation 5,000, 000 .......................... ........................- .......................- Westlake Network General Fund 20,000 $ 20,000 Westlake Visitors Association :25,QQQj 1� $ 25,0100 Utility Fund 5,000 $ 5.000 Subtotal $ 50,000 $ $ 0' 50,000 $ Sj Westlake Interchange Improvements UU, 4A Grant 50,000 350,000 413 Grant $ 200,000 $ 200,000 $ 200,000 Subtotal $ 350,000 200,000 $ 550,000 $ 200,000 Dove Road Overlay rivate $ 85,000 85,000 4B Loan $ 240,000 $ 44,049 190,000 Subtotal $ 325,000 $ $ 129,049 $ 190,000 377 Water Line 5,160 $ ;5,160 Utility Fund 20,550 20,650 Subtotal 25,810 $ 2-5-,810 FM 1938 566,000 615,593 77,603 N, -.,$ 77,603 7 Subtotal 643,603 $ $ 643,603 $ 693,196- Duct Bank Infrastructure 4A Loan $ 1,900,000 $ 1,900,000 Subtotal i $ 1,900,000 $ $ 1,900,000 $ Westlake Brochure ,000 Westlake Visitors Association $ 50 $ 50,'0 Subtotal 50,000 $ 50,000 Westlake Parkway ,G edO IA t FUn r3- - Private Subtotal GIS General FundIll M- MMMMIMIR -Subtotal- Amended FY Total Allocated Capital Projects Capital Project# Current Budget 00-01 Amount FY 01-02 Proposed 12"Waterline Extension Under 170 Utility Fund $ $ $ 268,700 Subtotal $ - $ - .....$, - $ 268,700 WI/Keller Overhead Storage Tank Utility Fund $ - 413 Loan $ 118,887 Subtotal $ - $ - $ - $ 118,887 GlenWyck Farms Waterline Utility Fund $ - 4B Loan $ 125,000 Subtotal $ - $ 125,000 $ - $ - Total Funding for Capital Projects $ 3,394,413 $ 325,000 $ 3,398,452 $ 17,970,783 ALL FUND SOURCE SUMMARY General Fund $ 97,603 $ $ 97,603 $ 77,603 Utility Fund $ 25,650 $ - $ 25,650 $ - Westlake Visitors Association $ 75,000 $ - $ 75,000 $ 4A _.._...........$ 2,300,000 $ - $ 2,300,000 $ 4B — - - - --� $ 240,000 $ 325,000 $ 244,049 $ 508,887 Certificates of Obligation $ $ - $ $ 16,509,000I` Private , _`� $ 656,160 $ - $ 656,160 $ 8 Totals from Funding Sources $ 3,394,413 $ 325,000 $ 3,398,462 $ 17,970,783 Net Funding $ - $ - $ - $ - General Fund Capital Projects FY 2001/2002 Academy/Administrative Facilities Capital Project#738 Project Description Plan, Design, and Construct facilities to house Town Hall and the Westlake Academy. Project Schedule Begin End Design May-02 Aug-02 Construction Sep-02 Jul-03 Fiscal Impact -4 Budget RlgrtnW; FY 01/02 FY 02/03 FY 03/04 FY 04/05 FY 05/06 Design/Architecture 52,278 1,495,000 Construction 10,005,000 Grants Contingencies TOTAL $ 52,278 $11,500,000 $ $ $ $ Certificates of Obligation 11,500,000 Private General Fund 2,278 Enterprise Fund Westlake Visitor's Association Grants Utilities Fund Total 2,278 11,500,000 Interfund Loans 4a 50,000 4b Total 1 52,278 11,500,000 1 0 1 0 IUIAL I Z� U U -4 zs Impact on Operating Budget ............. "-tiK`A MV W-- Budget 'tart @ct FY 01102 FY 02/03 FY 03/04 FY 04/05 FY 05/06 Total Personnel Expenses Supplies Maintenance Services Or—J—a;7-46700-0-0 Debt Service Jul-jIBR_: 903,500 903,500 903,500 2,710,500 Capital Outlay I - Total Expenses 46,000 903,500 903,500 903,500 Total Revenue IUIAL $ 903,50 $ 903,500 Net to Fund Balance GF-Capital Project 1:02 AM 8/24101 Academy/Administrative Facilities General Fund Capital Projects FY 2001/2002 Westlake Interchange Improvements Capital Project#741 Project Description As State Highway 114 is improved by TXDOT, the Town of Westlake will make aesthetic improvements to the basic state supported design and construction specifications in order to accent these major entryways; Westlake Parkway, Trophy Club Drive, Trophy Lake Drive, SH 114 and 170. Project Schedule Begin End Design Oct-00 Dec-00 Construction Feb-01 Ongoing Fiscal Impact LTCt Budget a I'lar�nd .. rp�e�t. 3prtt3TQ f. .;; FY Q1102 FY 02103 FY 03104 FY 04105 FY 05f06 Design Construction 85,039 200,000 Contingencies TOTAL 85,039 200,000 - �d�n �nurce Private General Fund Enterprise Fund Westlake Visitor's Association Grants Utilities Fund Total - - - Interfund Grant 4a 350,000 4b 200,000 200,000 Total 550,000 1 200,000 1 0 0 1 0 0 Impact on Operating Budget tfectAnl Budget ed ' FY Q1102 FY 02103 FY 03104 FY 04105 FY 05106 Total Personnel Expenses Supplies Maintenance $ 7,500 Services Capital Outlay Total Expenses $ 7,500 $ - $ - $ - $ - Total Revenue et to un a ante GF-Capital Project 1:07 AM 8124101 Westlake Interchange Improvements General Fund Capital Projects FY 200112002 Dove Road Overlay Capital Project#739 Project Description Dove road will be overlaid from the east border to PD 3-1 and west ofPD 3-1 to the proposed new intersection ofDove Road and Ottin8or Project Schedule Begin End Design 8ap'01 Oep-01 Construction Oct-01 Dan-01 Fiscal Impact FY 03/04 FY 04/05 FY 05/06 FY 01/02 FY 02/03 Engineering $ 44,048.51 Construction 155,000 Contingencies TOTAL $ 44,049 Private 85,000 General Fund 44,049 Enterprise Fund Westlake Visitors Association Grants Utilities Fund Total 129,049 Interfund Grant 4b 155,000 Impact on Operating Budget J, Budget np,-K� �,�P�tC FY 01102 FY 02103 FY 04105 FY 05/06 Total Personnel Expenses $ (10,000) Supplies $ (5,000) Maintenance $ (10,000) Services $ - 7 Capital Outlay $ (10,000) LTotali uRevenue $ 7-7=7 7-- $ et tEi Net to Fund Balance Ei GF-Capital Project 12:52 AM 8/24/01 Dove Road Overlay General Fund Capital Projects FY 2001/2002 FM '1938 Capita` Project#742 Project Description The engineering design and construction document package with TX Dot review and approval for FM 1938 between SH 114 in Westlake and FM 1709 in Southlake/Keller implementation costs for Texas U-turns at SH 1141 FM 1938 interchange are also included. Westlake portion of costs relative to Southlake and Keller is 57.11% for FM 1938 and 40%for SH 114 interchange improvements Project Schedule Begin End Design Sep-00 Feb-02 Construction May-03 Sep-04 Fiscal Impact Budget FY 01102 FY 02103 FY 03104 FY 04105 FY 05106 Design $ 378,075.00 931,163 Construction Contingencies TOTAL 378,075 931,163 - - - - Private 576,331 615,593 139,800 126,600 Other Cities(Keller, Southlake) 162,947 General Fund 77,603 Enterprise Fund Westlake Visitor's Association Grants Utilities Fund 139,800 126,600 Total 576,331 856,143 279,600 253,200 - Interfund Loans 4a 4b Total 576,331 856,143 1 279,600 253200 0 0 , Impact on Operating Budget ?rQ� tlrnual Budget ilr�etl FY 01102 FY 02/03 FY 03104 FY 04105 FY 05106 pttigt ... .. ..'. ......,3....: Total Personnel Expenses Supplies Maintenance Services Capital Outlay Total Expenses Total Revenue Net to Fund Balance GF-Capital Project 1:00 AM 8124101 FM 1938 General Fund. Capital Projects FY 2001/2002 Westlake Network Capital Project#736, 900.1, 736.1 Prosect Description Plan and design the Westlake Network, which will facilitate an electronic linkage between town infrastructure and facilities and improve the town's Internet presence to allow additional customer service, input, and conveniences. The Project will take advantage of dark fiber capacity, smart house technology, and the Westlake Duct Bank. Proiect Schedule Begin End Design Jan-00 May-01 Construction Oct-02 Jun-03 Fiscal Impact ." Budget €....Od ?rc(Jet. r� 3t1; FY 01/02 FY 02103 FY 03/04 FY 04105 FY 05106 Design 50,000 85,714 Construction 150,000 150,000 Contingencies 15,000 15,000 Private General Fund 20,000 Enterprise Fund 107,250 107,250 Westlake Visitor's Association 25,000 41,250 41,250 Grants Utilities Fund 5,000 16,500 16,500 Total 50,000 165,000 165,000 - Interfund Loans 4a 4b Total 1 50,000 0 1 165,000 1 165,000 1 D 1 0 Impact on Operating Budget 1E�Joe ttCflial a e BUdget :.. .,.= .rt. .: �i .n p [at[ng Jrripe t t FY 01102 FY 02/03 FY 03104 FY 04/05 FY 05/06 Total Personnel Expenses $ (94,946) $ (72,250) $ (79,568) $ (81,955) $ (328,719) Supplies $ (51,500) $ (53,045) $ (54,636) $ (159,181) Maintenance $ (5,150) $ (5,305) $ (5,464) $ (15,919) Services $ (25,750) $ (26,523) $ (27,318) $ (79,591) Capital Outlay $ - $ - $ - 1 $ Total Expenses $ (94,946) $ (154,650) $ (164,441) $ (169,373) $ (583,410) t al Revenue $ 300,000 $ 350,000 $ 375,000 $ 1,025,000 un Balance GF-Capital Project 1:03 AM 8124101 Westlake Network General Fund Capital Projects FY 2001/2002 Westlake Parkway Capital Project#735 Project Description The paving of Westlake Parkway. This includes drainage cuts and curbing. Fiscal Impact IT : . - 4 ..* ...... .... Budget 0 ....... V24 FY 01102 FY 02103 FY 03104 FY 04/05 FY 05/06 2007 - Design Construction 225,000 Contingency TOTAL $ $ $ 225,000 $ $ $ $ ding rc Private General Fund Enterprise Fund Westlake Visitor's Association Grants Utilities Fund Total Interfund Loans 4a 4b Total 1 0 1 0 1 0 1 0 1 0 1 0 1 0 Impact on uperating Budget ... ........... T b Budget OE Jiet FY 01102 FY 02/03 FY 03/04 FY 04/05 FY 05/06 Total Personnel Expenses Supplies Maintenance Services Capital Outlay $ 225,000 Total Expenses $ 225,000 $ - $ - $ - $ Total Revenue TOTAL $ $ 225,000 $ - $ - $ - $ l - Net to Fund Balance GF-Capital Project 1:05 AM 8/24/01 Westlake Parkway General Fund Capital Projects FY 2001/2002 GIS Capital Project#751 Prowect Description A Computer Information System to help monitor the operations of the entire town. Fiscal Impact Imp Budget FY 01/02 FY 02/03 FY 03/04 FY 04/05 FY 05/06 2007 Design 14,750 20,000 5,000 6,000 Implementation 40,000 15,000 - 18,000 Maintenance 4,000 15,750 16,500 17,400 18,270 Telecom Costs 2,000 6,000 6,000 6,000 6,000 Software Costs 23,000 5,000 - - 5,0001 TOTAL $ 14,750 $ $ 89,000 $ 46,750 $ 22,500 $ 47,400 $ 29,270 Private General Fund Enterprise Fund Westlake Visitor's Association Grants Utilities Fund Total Interfund Loans 4a 4b Total 1 0 1 0 1 0 1 0 1 0 1 0 I IUIAL 1 $ (14,7bU)l - I (dVUUU)l (4b,[bU)l (22,bUU)i (47,4MI $ (29,270)1 Impact on Operating 13uaqe ................. .................. Budget .. ..... .......... W'A FY 01/02 FY 02103 FY 03104 FY 04105 FY 05/06 Total Personnel Expenses Supplies Maintenance Services Capital Outlay Total Expenses $ $ $ $ $ Total Revenue TOTAL 1 $ 1 $ $ $ Net to Fund Balance GF-Capital Project 1:01 AM 8/24/01 GIS Utility Fund Capital Projects FY 2001/2002 Duct Bank Infrastructure Capital Project#730 Project Description System whereby the Town manages right of way by constructing a telecom duct bank system which is owned and operated by the Town and leased to telecom providers.Phase II of the Duct Bank will extened west of Dove road and will be built as arowth demands it. Project Schedule Begin End Design Seot-00 Nov-00 Construction Nov-00 Ongoing Fiscal Impact Budget FY 01102 FY 02103 FY 03104 FY 04/05 FY 05106 Design Engineering 1,887,945 Construction Contingencies TOTAL 1,887,945 - - - dig pce. :......:: Private General Fund Enterprise Fund Westlake Visitor's Association Grants Utilities Fund Total - - - - - Interfund Loans 4a 1,900,000 4b Total 1,900,000 1 0 1 0 1 0 0 0 Impact on Operating Budget ) � taro . :*.,t Budget 0 r i ' '''.' y' FY 01102 FY 02103 FY 03104 FY 04105 FY 05106 Total Personnel Expenses $ (10,000) Supplies $ (5,000) Maintenance $ (10,000) Services $ Capital Outlay $ (10,000) Total Expenses $ - $ (35,000) $ - $ - $ - $ - Total Revenue et to un a ante GF-Capital Project 12:54 AM 8124101 Duct Bank Infrastructure Utility Fund Capital Projects FY 200112002 Glenwyck Farms Waterline Capital Project#900.3 Proiect Description Waterline constructed in Glenwyck Farms in FY 2000/2001 and allow Glenwyck customers to tie into Westlake System. Project Schedule Begin End Design May-01 Jun-01 Engineering Jun-01 Aug-01 Fiscal Impact "d Budget 6 FY 01102 FY 02103 FY 03/04 FY 04/05 FY 05/06 FY 06/07 Design 118,560 Engineering Construction TOTAL $ 118,5601 $ $ $ $ $ Private General Fund Enterprise Fund Westlake Visitor's Association Grants Utilities Fund (Loan from 4b) 118,560 Total 118,560 Interfund Loans 4a 4b Total 118,560 0 0 1 0 1 0 1 0 1 0 IUIAL $ Impact on Operating tsuage Budget £ape .... FY 01/02 FY 02/03 FY 03/04 FY 04/05 FY 05106 Total Personnel Expenses Supplies Maintenance Services Capital Outlay Total Expenses $ $ - $ - $ $ Total Revenue TOTAL $ $ - $ - $ $ Net to Fund Balance UF-Capital Project 1:01 AM 8/24/01 Glenwyck Farms Waterline Utility Fund Capital Projects FY 2001/2002 WL/Keller Overhead Storage Tank Capital Project#900.6 Project Description Water storage tank that Keller and the Town of Westlake share. Funding provided by City of Keller and Town of Westlake. Reimbursed from the Utility Fund via a loan from 4b. Project Schedule Berlin End Design Jan-01 May-01 Construction Jun-01 Jun-02 Fiscal Impact Budget FY 01/02 FY 02103 FY 03104 FY 04105 FY 05106 FY 06107 Design Engineering Construction 118,887 119,668 1,196,686 TOTAL - 118,887 7T 119,668 1,196,686 - - Private General Fund Enterprise Fund Westlake Visitor's Association Grants Utilities Fund(loan from 4b) 118,887 119,668 119,668 Total 118,887 119,668 119,668 - - Interfund Loans 4a 4b Total 118,887 119,668 119,668 0 0 0 Impact on Vperating t3udget Pro eetc! nl g Budget l'laelnec .. Eratir9 ImA. �` FY 01102 FY 02103 FY 03/04 FY 04105 FY 05106 Total Personnel Expenses Supplies Maintenance Services Capital Outlay Total Expenses $ $ - $ - $ - $ Total Revenue TOTAL $ - $ - $ - $ - $ Net to Fund Balance UF-Capital Project 1,06 AM 8124101 WL/Keller Overhead Storage Tank Utility Fund Capital Projects FY 200112002 12" & 8" Waterline Extension to Stagecoach Hills Capital Project#900.5 Project Description The Extension of a 12"and an 8"waterline to Stagecoach Hills. Fiscal Impact ....... ...... Budget -T FY 01/02 FY 02103 FY 03104 FY 04105 FY 05/06 FY 06/07 Design 20,700 Engineering Construction 188,485 TOTAL $ $ $ 209,185 $ $ 1 $ $ VA 0,;: Private General Fund Enterprise Fund Westlake Visitor's Association Grants Utilities Fund Total Interfund Loans 4a 4b Total 1 0 1 0 1 0 1 0 1 0 1 01 I TOTAL is - is - 1 $ (209,185)l $ - is - is - I $ impact on operating Budge frpl1ct ANILAP. Budget KR FY 02/03 F 05/06 Tot 4 FY 01102 Y 03/04 FY 04105 FY al Personnel Expenses Supplies Maintenance Services Capital Outlay Total Expenses $ $ - $ $ - $ Total Revenue TOTAL $ $ - $ $ - $ Not to Fund Balance UF-Capital Project 12:37 AM 08/24/2001 12 and 8 inch Waterline Ext. to Stagecoach Hills Utility Fund Capital Projects FY 2001/2002 12" Waterline Extension under 170 Capital Projects#900.4 Promect Description Extending the Waterline along 377 to go under 170. Fiscal Impact ........... Budget ............. ..... ..... FY 01102 FY 02/03 FY 03104 FY 04/05 FY 05/06 FY 06/07 Design 23,300 Engineering Construction 245,400 TOTAL $ $ 268,700 $ $ $ $ $ ........... PUM19 ,...... Private 268,700 General Fund Enterprise Fund Westlake Visitors Association Grants Utilities Fund Total 268,700 Interfund Loans 4a 4b Total 1 0 1 268,700 1 0 1 0 1 0 1 I TOTAL is - is - I $ - I $ - is - is I impact on operating Budge Budget . ......... FY 01102 FY 02103 FY 03/04 FY 04/05 FY 05/06 Total Personnel Expenses Supplies Maintenance Services Capital Outlay Total Expenses $ $ $ - $ - $ Total Revenue TOTAL $ $ - $ - $ Net to Fund Balance UF-Capital Project 12:37 AM 08/24/2001 12 inch Waterline Ext. under 170 Utility Fund Capital Projects FY 200112002 377 Waterline Construction Capital Project#900.2 Project Description The Extension of the Waterline that runs along 377 using a 12"pipe. Project Schedule 9mia End Construction Jan-00 May-01 Fiscal Impact LT P: Budget n FY 01/02 FY 02/03 FY 03/04 FY 04/05 FY 05106 FY 06/07 Design 4,608 Engineering Construction 4,467 TOTAL $ 9,074 $ 73 73 77-- $ $ tsit ..... ...... Jim: 4r�"C� Private 5,160 General Fund Enterprise Fund Westlake Visitors Association Grants Utilities Fund 20,650 Total 25,810 Interfund Loans 4a 4b Total 25,810 C) 0 C) 0 0 I TOTAL 1 $ 11,7361$ - is - is 1 $ - is - is Impact on operating Budge Budget FY 01/02 FY 02/03 FY 03104 FY 04/05 FY 05/06 Total Personnel Expenses Supplies Maintenance Services Capital Outlay Total Expenses $ $ $ $ $ Total Revenue -A TOTAL $ $ $ $ $ Net to Fund Balance UF-Capital Project 12:38 AM 08/24/2001 377 Waterline Extension Approved Projected Proposed General Fund - Expenses Budget 00101 Budget 00101 Budget 01102 419 Misc. Expense _ 410.623 Recycle 1,212 0 415.12 Accounting & Consulting 0 900 - 419.00 Misc. Expense 500 1,223 500 415.4 Public Notice Expense 1,000 2,867 3,500 425.00 Tree City USA 3,0.00 364 500 426.00 Historical Board 0 (10,000) 10,000 410.391 Municipal Court 1,500 0 420.00 Contingency 50,000 0 50,000 700.734 Leasehold Improvements 500 0 410.63 Petty Cash 0 60 - 410.700 Meeting Expenses 0 916 1,000 Subtotal 57,712 (3,670) 65,500 424.20 Building Inspection 424.20 Building Inspection 25,000 240,629 170,000 424.3 Code Enforcement 25,000 0 - Subtotal 50,000 240,629 i 170,000 Maintenance 410.43 Maintenance& Repairs 9,000 0 25,000 410.431 Computer Repairs 0 1,080 410.432 Copier Repair& Maint. 0 1,440 410.433 Road Repair& Maint. 0 17,947 Sam School Road 0 39,271 - 410.434 Sign Repair& Maint. 0 564 410.42 ROW Landscape Maint. 10,000 0 5,000 Subtotal 19,000 60,302 30,000 Capital Projects Westlake Network 10,000 20,000 ` Westlake Brochure 0 0 Academy/Administrative Facilities 50,000 52,278 - Dove Road Overlay 0 44,049 - Subtotal 60,000 116,326 Total Expenses $ 1,543,201 $ 2,105,808 $ 1,780,50 Total Revenue $ 1,558,746 $ 2,106,183 $ 1,792,281 Net to General Fund $ 15,545 $ 375 $ 11,777 i Approved Projected Proposed General Fund -Expenses Budget 00101 Budget 00101 Budget 01102 410.35 Engineering Fees 410.351 Civil Engineering 185,000 186,347 81,000 410.352 Water/Wastewater Eng. 50,000 52,514 10,000 410.353 Duct Bank Engineering 115,000 246,760 10,000 Misc. Engineering Fees 0 0 Subtotal 350,000 485,621 1011,000 410.36 Legal Boyle & Lowry 150,000 224,028 180,000 Goins, Underkofler 0 78,358 100,000 Lloyd, Gosselink 0 14,072 25,000 Litigation & Other Legal Fees 25,000 0 100,000 Subtotal 175,000 316,459 405,000 410.6 Office Expense General 410.441 Office Rent 19,595 28,137 46,184 410.50 Insurance 3,564 3,813 4,000 410.54 Interest Expense 0 37 40 410.61 Bank Charges 200 229 200 410.62 Postage 1,500 1,139 1,200 410.64 Dues and Subscriptions 1,484 5,891 5,000 410.65 Printing 1,500 1,353 1,500 410.600 Office Expense-General-Other 10,000 9,614 1,500 410.66 Reimburseable Expenses 5,000 1,465 5,000 410.550 Books &Printed Materials 500 95 500 410.560 Community Services 10,000 16,474 15,000 414.00 Election Expense 1,050 0 2,000 700.743 Office Equipment 5,000 2,141 18,500 Subtotal 59,393 70,389 100,624 410.530 Telephone 410.532 Mobile Phone 1,300 1,660 3,600 410.531 I ntemet Expense 1,235 1,198 1,500 410.530 Telephone-Other 6,760 4,949 6,000 Subtotal 9,295 7,807 11,100 410.580 Travel 5,000 0 5,000 410.581 Airfare 0 2,171 410.582 Car Rental 0 170 410.583 Lodging 0 804 410.584 Other 0 90 410.585 Meals 0 850 410.586 Mileage 0 470 410.590 Training,Seminars & Meetings 0 2,723 Subtotal 5,000 7,278 5,000 Approved Projected Proposed General Fund -Expenses Budget 00101 Budget 00/01 Budget 01!02 410.100 Payroll Expenses (65%of Total) 410.110 Salaries $ 38,321 $ 46,386 $ 147,675 410.12 Automobile Allowance $ 2,400 $ 624 $ - 410.100 Payroll Expenses-other $ 4,066 $ 2,472 $ 4,066 410.13- Insurance & Retirement $ - $ 2,044 $ 21,000 410.160 Admin. Fee $ 23 $ 396 Subtotal $ 44,787 $ 51,550 $ 173,137 410.200 Payroll Taxes (65%of Total) 410.220 FICA $ 4,942 $ 3,103 $ 9,156 410.221 Medicare $ 1,155 $ 764 $ 2,141 410.253 Unemployment Taxes $ 401 $ 66 $ 443 Subtotal $ 6,498 $ 3,933 $ 11,740 Municipal Court Salaries Equipment Supplies Subtotal Public Works Department(50%of total) Salaries $ - $ - $ 42,500 Automobile Allowance $ - $ - $ 3,000 Insurance& Retirement $ - $ - $ 10,800 FICA $ - $ - $ 2,635 Medicare $ - $ - $ 616 Unemployment Taxes $ - $ - $ 128 Admin. Fee $ - $ - $ 60 Subtotal $ - $ - $ 59,739 Planning Department(100%of total) Salary $ - $ - $ 55,000 Insurance & Retirement $ - $ - $ 10,812 FICA $ - $ - $ 3,410 Medicare $ - $ - $ 798 Unemployment Taxes $ - $ - $ 165 Admin. Fee $ - $ - $ 120 Subtotal $ - $ $ 70,305 410.30 Contracted Services 410.31 Administrative Expense (65%) $ 87,360 $ 87,360 $ 87,360 410.32 Traffic Services $ 65,000 $ 62,624 $ 25,000 410.34 Courier Service $ 2,000 $ 4,217 $ 2,500 410.37 Open Space Planning $ 85,000 $ 131,096 $ 15,000 410.4 Financial Consulting $ 10,000 $ 3,375 $ 25,000 Codification $ 13,000 $ 8,000 $ 5,000 410.33 Legislative $ 75,000 $ 37,072 $ 37,500 410.38 Misc. Consultants $ - $ 6,681 $ - Subtotal $ 337,360 $ 340,426 $ 197,360 410.39 Contracted Services -DPS $ 369,1561 $ 408,758 $ 380,000 General Fund Program Summary Fiscal Year Summary FY 98199 FY 99100 FY 00101 FY 01/02 Projected Proposed Revenue 1,484,520 2,218,353 2,106,183 1,792,281 Expenditures 1,076,402 1,776,081 2,105,808 1,780,504 General Fund FY 98/99 FY 99100 FY 00101 FY 01102 Projected Proposed Beginning Balance 1,646,872 2,054,990 1,719,202.00 1,845,529.00 Ending Balance 2,054,990 1,719,202 1,845,529.00 1,934,909.00 Transfers In - 30,018 126,702.00 77,603.00 Transfers Out 42,128 0.00 #Days Operating 696 3531 3191 397 General Fund Transfer In FY 00-01 FY 01-02 98-99 99-00 Projected Proposed Capital Projects Westlake Network 30,000 Dove Road Overlay 44,049 Westlake Academy 52,278 FM 1938 Engineering 77,603 General Fund Transfer Out FY 00-01 FY 01-02 98-99 99-00 Projected Proposed Capital Projects Utility Fund repayment General Fund 5:44 PM 8127101 General Fund Program Summary General Fund - Income Current Budget jl Projected 00101 I Proposed 01102 313.00 Sales Tax $ 714,427 $ 1,110,500 $ 940,000 314.3 Mixed Beverage Tax $ 12,000 $ 11,375. $ 12,000 318.2 Franchise Taxes _ 318.211 AT&T $ - $ 6,487 $ 6,000 318.22 GTE-Verizon $ 1,260 $ 1,478 $ 1,500 318.24 TXU-Lone Star Gas $ 5,424 $ 5,401 $ 6,181 318.25 Charter Communications $ - $ 125 $ 100 318.26 Millennium Telcom $ 5,000 $ 2.0 $ - 318.27 Southwestern Bell $ 114,504 $ 79,080 $ 77,000 318.28 TO County Electric $ 122,914 $ 89,898 $ 125,000 318.29 Trinity Waste Services $ 10,217 $ 15,588 $ 12,000 Misc. Franchise Fees $ 10,000 $ 2,748 $ 500 Subtotal $ 269,319 $ 200,825 $ 228,281 322.1 Licenses and Permits 322.1 Building Permits $ 200,000 $ 266,930 $ 200,000 341.3 Development Fees $ 250,000 $ 458,310 $ 300,000 341.31 Contractor Registration Fees $ 10,000 $ 9,150 $ 10,000 Subtotal $ 460,000 $ 734,390 $ 510,000 Misc. Revenue 341.4 Sales of Printed Materials $ 2,000 $ 1,752 $ 2,000 361. Interest Earned $ 100,000 $ 129,953 $ 100,000 Misc. Revenue $ - $ 1,440 Subtotal $ 102,000 $ 133,145 $ 102,000 351. Ordinance Violation Fines 351.1 Citations $ 1,000 $ - False Alarm Fees $ - $ - Subtotal $ 1,000 $ - $ Construction Retainables Leigh Engineering $ - $ (84,052) $ - Subtotal $ - $ (84,052) $ Total Income $ 1,558,746 $ 2,106,183 $ 1,792,281 Total Expenses $ 1,543,201 $ 2,105,808 $ 1,780,504 Net To General Fund $ 15,545 $ 375 $ 11,777 2000/2001 200112002 Admin Admin Total DPS Budget $2,353,040. $3,923,800 {$770,760} Budget before Admin @ Budget before Admin Police $1,148,130 $120,858 $1,268,9$8 $1,954,564 $219,646 $1,55174,210 Fire $466,392 $60,429 $629,821 $641,882 $109,823 $751,705 EMS $352,779 $60,429 $413,208 $399,859 $109,823 $5509,982 Code Enforcement $4,000 $68,981 Court $140,023 $219,222 $241,716 $439,292 Administration split 5C%Police,25%EMS,25%Fire—added to original budget amounts *actual number from DPS budget reformatted(6129/01) Difference 00101 &01102 % increase Trophy Club $1,123,307 $1,293,029 $169,722 22.02% MUD 1 $297,601 $351,272 $53,671 6.96% MUD 2 $162,577 $219,423 $56,846 7.38% Westlake $769,502 $1,260,077 $490,575 63.65% Total Expenditures $2,352,987 $3,123,800 $770,813 Main increase due to Admin Increase added to Pc Trophy Club Split with Westlake. Police, EMS, Code Enforcement& Court 00101 Allocation percentages per tax rolls =61.51% 01102 Allocation percentages per tax rolls = 54.51% decrease MUD 'I Split with Westlake &MUD 2: Fire 00101 Allocation percentages per tax rolls = 56.49% 01/02 Allocation percentages per tax rolls = 46.73 %d MUD 2 Split with Westlake & MUD 1: Fire 00101 Allocation percentages per tax rolls = 30.86% 01102 Allocation percentages per tax roils = 29.19 % Westlake Split with MUD`s: Fire 00101 Allocation percentages per tax rolls =12.64% 01102 Allocation percentages per tax rolls = 24.08 % Split with Trophy Club: Police, Fire, Code Enforcement& Courts 00101 Allocation percentages per tax rolls =38.49% 01102 Allocation percentages per tax rolls =45.49 % FY 2000/2001 FY 2001/2002 % Difference Projected Allocation Trophy Club $ 318,915 $278,400 $758,779 173% Town of Westlake $ 199,562 LI,113,600 $633,221 -43% Total Revenues $ 518,477 $1,392,000 $1,392,000 $1,392,000 -$219,222 $1,172,778