HomeMy WebLinkAboutRes 03-56 Amending and Renewing an Agreement for Police Services with the City of KellerTOWN OF WESTLAKE
RESOLUTION NO. 03-56
A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF
WESTLAKE, TEXAS, AMENDING AND RENEWING AN INTERLOCAL
AGREEMENT FOR POLICE SERVICES WITH THE CITY OF KELLER,
TEXAS APPROVED THE 13" DAY OF MAY, 2002, AND AUTHORIZING THE
TOWN MANAGER TO EXECUTE SAID AMENDED AGREEMENT ON
BEHALF OF THE TOWN OF WESTLAKE, TEXAS.
WHEREAS, an Interlocal Agreement for police services being provided by the
City of Keller, Texas for the Town of Westlake, Texas was approved on May 13, 2002
for an initial term of twenty-eight (28) months; and
WHEREAS, in accordance with the term and conditions of said agreement, it
contemplated an annual review of the budget (expenditures) related to police services
being performed by the City of Keller and that amendments related thereto may be made
in accordance with the provisions therefore as outlined in the agreement; and
WHEREAS, the City of Keller has completed its calculation and review of the
annual police services budget and it pertains to the services provided the Town of
Westlake and hereby requests the following amendments to the agreement be approved.
BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1: That the above findings are hereby found to be true and correct and
are incorporated herein in their entirety.
SECTION 2: That the Interlocal Agreement for Police Services be hereby
renewed for an additional year beginning October 1, 2003 and ending September 30,
2004.
SECTION 3: That Section 4.a be amended to read as follows:
"a. Pay the sum of Six Hundred Forty -Six Thousand Seven Hundred Twenty -
Two ($646,722.00) Dollars to Keller for police services for the twelve-month
period beginning October 1, 2003 and ending September 30, 2004, said sum to be
paid in four (4) equal installments of One Hundred Sixty -One Thousand Six
Hundred Ninety -Three ($161,693.00) Dollars beginning October 1, 2003. The
amount of charges to Westlake has been established based on the proposed Fiscal
Year 2003/2004 Keller Police Department Operating budget and budgeted
General and Administrative Charges as described in Exhibit "A" as amended and
attached hereto."
SECTION 4: That Section 5 be amended to read as follows:
"Payments for Services Performed. All payments referred to herein shall be
paid by Westlake to Keller in four (4) equal installments on the I" day of each
calendar quarter beginning October 1, 2003 in advance of the services performed
by Keller for Westlake for each calendar quarter of Keller's fiscal year 2003/2004.
The annual payment amount shall be Keller's budgeted amount for the police
services being provided as reflected in Exhibit "A". Keller has provided to
Westlake, on a fiscal year basis, the cost of police services, based on Keller's
2003/2004 fiscal year Police Department Operating Budget adjusted to include
Keller's annual Police Department Operating Budget increases in personnel costs
and benefits, operating costs, capital costs, and General and Administrative
Charges as anticipated to be approved by the Keller City Council during the
annual budgeting process for Fiscal Year beginning October 1, 2003, as well as
any direct expenditure increase(s) necessary to serve only Westlake. In the event
the Westlake Board of Aldermen fails or refuses to approve the annual payment
amount outlined in Exhibit "A" by September 15, of any year during the term of
this Agreement, such failure or refusal shall be deemed a cancellation of the
Agreement pursuant to Section TB herein."
SECTION 5: That all provisions not hereby amended shall remain in full force
and effect.
SECTION 6: That this Resolution shall become effective upon the date of its
passage.
PASSED AND APPROVED ON THIS 13th DAY OF OCTOBER 2003.
ATTEST:
C,0�
Scott Bradley, ar d e1 y, Mayor
Gingerlbosswy, Town S sre Mary Trent O. Petty, To ' Manager
APPROVED AS TO FORM:
L. Stanton Lowry, Town Attorney
FISCAL YEAR 2003/2004
POLICE DEPARTMENT OPERATING AND
GENERAL AND ADMINISTRATIVE BUDGETS
FOR THE TOWN OF WESTLAKE
OPERATING BUDGET $5,191,115.00
Includes seventy (70) full-time employee
equivalents (FTEs); police patrol; traffic
control dispatch services, records, and
equipment; criminal investigation services;
animal control services; departmental train-
ing; and capital equipment
Plus 70 FTEs
Cost per Full-time Employee $74,159.00
annual Service Level Calculation:
8 Additional FTEs (1) x $74,159.00 $593,272.00
GENERAL AND ADMINISTRATIVE CHARGES (2) $53,500.00
Includes services of Administration, Finance
Administration, Human Resources, and Non -
Operating Expense
TOTAL BASE YEAR COST $646,772.00
I 5 Police Patrol Officers
2 Police Motorcycle Officers
I Records Clerk
8 Additional FI'Es
2 PERCENT (%) OF RESPECTIVE ANNUAL
OPERATING BUDGET USED:
Administration 2%
Finance Admin. 3%
Human Resources 3%
Non -Operating 1% EXHIBIT A