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HomeMy WebLinkAbout06-16-14 TC Agenda PacketThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion of the Town Council Workshop but not prior to the posted start time. Mission Statement Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents and businesses with superior municipal and academic services that are accessible, efficient, cost-effective, and transparent. Westlake, Texas – “One-of-a-kind community; natural oasis – providing an exceptional level of service.” Page 1 of 5 TOWN OF WESTLAKE, TEXAS Vision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever expanding urban landscape. TOWN COUNCIL MEETING AGENDA June 16, 2014 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE, 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS Workshop Session: 5:00 p.m. Regular Session: 6:30 p.m. Page 2 of 5 Work Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE JUNE 16, 2014, TOWN COUNCIL REGULAR MEETING AGENDA. (10 min) 4. DISCUSSION ITEMS a. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. (15 min) b. Discussion regarding Westlake Drought Contingency and Conservation Plans. (15 min) c. Discussion Regarding Various Annual Advisory Board and Commission Member Appointments and the Number of Auxiliary Boards. (20 min) d. Standing Item: Update and discussion regarding the Granada and Entrada Developments including the Entrada Public Improvement District (PID). (15 min) e. Discussion and Consideration of Assignment of Development and Economic Development Agreements Between the Town of Westlake and Maguire Partners- Solana Land, L.P. Related to the Entrada Development. (15 min) 5. EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager Page 3 of 5 6. RECONVENE MEETING 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 8. COUNCIL RECAP / STAFF DIRECTION 9. ADJOURNMENT Regular Session 1. CALL TO ORDER 2. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. 3. CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the May 12, 2014, meeting. b. Consider approval of the minutes from the May 19, 2014, meeting. c. Consider approval of the minutes from the May 30, 2014, meeting. d. Consider approval of Resolution 14-21, Consider Approval of a Resolution Appointing and Reappointing Various Affiliate and Planning & Zoning Commission Members. 4. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 730, AMENDING ORDINANCE 703, THE PD ZONING ORDINANCE FOR PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 2 (PD1-2), “ENTRADA,” BY ADDING TO THE PERMITTED USE TABLE “TEMPORARY CONCRETE BATCH PLANTS” SUBJECT TO RECEIVING AN APPROVAL OF A SPECIFIC USE PERMIT. 5. EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other Page 4 of 5 incentive to a business prospect described by Subdivision (1). Maguire Partners- Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 6. RECONVENE MEETING 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 8. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. 9. COUNCIL CALENDAR Page 5 of 5 10. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, June 13, 2014 by 2:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Town of Westlake Item # 2 – Pledge of Allegiance Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the May 12, 2014, meeting. b. Consider approval of the minutes from the May 19, 2014, meeting. c. Consider approval of the minutes from the May 30, 2014, meeting. d. Consider approval of Resolution 14-21, Appointing and Reappointing Affiliate Board Members. Town of Westlake Item # 3 – Review of Consent Agenda Items DISCUSSION ITEMS a. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. (15 min) b. Discussion regarding Westlake Drought Contingency and Conservation Plans. (15 min) c. Discussion regarding Annual Board and Commission member appointments and the number of auxiliary boards. (20 min) d. Standing Item: Update and discussion regarding the Granada and Entrada Developments including the Entrada Public Improvement District (PID). (15 min) Town of Westlake Item # 4 – Discussion Items Standing agenda item during the construction project a. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. (15 min) Town of Westlake Item # 4a – No Supporting documentation Page 1 of 3 estlake Town Council TYPE OF ACTION Workshop - Discussion Item Westlake Town Council Meeting Monday, June 16, 2014 TOPIC: Discussion regarding Westlake Drought Contingency and Conservation Plans STAFF CONTACT: Jarrod Greenwood, Director of Public Works DECISION POINTS Start Date Completion Date Timeframe: June 16, 2014 June 16, 2014 Funding: Amount - N/A Status- N/A Source- N/A Decision Alignment VVM Perspective Desired Outcome Sense of Place Customer Focus CF.Promote Community Health, Safety & Welfare Strategic Issue Outcome Strategy Staff Action Comprehensive Planning and Management of Natural Resources 10. Investigate and review of environmental preservation and conservation opportunities. SA 09D1: Ordinances Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 3 EXECUTIVE SUMMARY In accordance with TCEQ requirements, the City of Fort Worth has recently adopted an updated Drought Contingency Plan and an updated Water Conservation Plan. The Town of Westlake is also required by TCEQ and our wholesale contract with the City of Fort Worth to adopt a drought and conservation plan. Based on wholesale contract our Water Conservation Plan must include the elements as required by the Texas Administrative Code Chapter 288, which includes: (A) a utility profile with usage information (B) a record management system (C) Specific, quantified five-year and ten-year targets for water savings Tools to achieve water savings a. conservation-oriented water rates b. ado ption of ordinances, plumbing codes, and/or rules requiring water-conserving plumbing fixtures to be installed in new structures and existing structures undergoing substantial modification or addition c. a program for the replacement or retrofit of water-conserving plumbing fixtures in existing structures d. reuse and/or recycling of wastewater and/or graywater e. a program for pressure control and/or reduction in the distribution system and/or for customer connections f. a program and/or ordinance(s) for landscape wat er management g. a method for monitoring the effectiveness and efficiency of the water conservation plan h. any other water conservation practice, method, or technique which the water supplier shows to be appropriate for achieving the stated goal or goals of the water conservation plan. (D) Accurate metering device (E) a program for testing, repair, an replacement of meters (F) measures to determine and control water loss (G) a water conservation and public education program (H) a water rate structure which does not encourage the excessive use of water (I) a means of implementation and enforcement (J) documentation of coordination with the regional water planning groups Based on our wholesale contract our Drought Contingency Plan must include (A) Specific, quantified targets for water use reductions (B) Drought response stages (C) Triggers to begin and end each stage (D) Supply management measures Page 3 of 3 (E) Demand management measures (F) Descriptions of drought indicators (G) Notification procedures (H) Enforcement procedures (I) Procedures for granting exceptions (J) Public input to the plan (K) Ongoing public education (L) Adoption of plan (M) Coordination with regional water planning group ORGANIZATIONAL HISTORY/RECOMMENDATION 0T ATTACHMENTS Page 1 of 4 estlake Town Council TYPE OF ACTION Workshop - Discussion Item Westlake Town Council Meeting Monday, June 16, 2014 TOPIC: Discussion Regarding Various Annual Advisory Board and Commission Member Appointments and the Number of Auxiliary Boards. STAFF CONTACT: Thomas Brymer, Town Manager and Kelly Edwards, Town Secretary DECISION POINTS Start Date Completion Date Timeframe: 06/16/2014 06/16/2014 Funding: Amount - $0.00 Status- Funded Source- N/A Decision Alignment VVM Perspective Desired Outcome Sense of Place Customer Focus CF.Enhance and Maintain a Sense of Community Strategic Issue Outcome Strategy Staff Action N/A N/A N/A Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 4 EXECUTIVE SUMMARY Advisory and/or affiliate boards are utilized by town councils across the country. They are generally viewed as an important tool for facilitating citizen engagement, communicating within the community, providing volunteer expertise in areas and subjects that Council has deemed to be beneficial for the community, and in some cases, to organize community events and celebrations. For these boards and commissions to be effective, they require a staff support in a liaison role to assist in organizing their meeting schedule, as well as help with the posting of t heir agenda to meet open meetings law requirement s. Additionally, if the advisory board holds community events, often staff provides extensive support in the implementation of that event. It is important for an advisory board/commission to have a clearly identified mission and responsibilities established by the Town Council. The means by which a municipalit y fills its advisory board and commissions positions are usually multi-faceted. That is, the municipality goes through a public process via newsletters, eblasts, etc soliciting interested citizens to apply for these positions. Additionally, it is typical for Council to identify prospective board and commission members, encourage them to apply for a board/commission vacancy, and in many cases, council members bring these names forward as recommendation when the Council considers these appointments. Some boards, such as planning and zoning commission and the zoning board of adjustment, are required by State law if the municipality has zoning. Other boards are required by the Town as a result of Council adoption of bylaws and articles of incorporation. Often these boards, such as the WAF Board, perform prescribed duties as set out in their bylaws. Another example of this type of board would be the Texas Student Housing Authority Board. Some boards are advisory in nature, although they usually have a defined scope of responsibility set out in the resolution which created that advisory board. Examples of this type of board would be the Westlake Historic Preservation Society and the Westlake Public Art Society. Westlake is unique that, with its small population, identification of prospective members to these boards and commissions can be challenging. It can be useful for the Council to periodically review the purpose and function as well as continued existence of its advisory boards and also whether new or consolidate advisory boards are a viable option. To facilitate Council’s discussion of these various Board appointments as well as the function of the Town Council’s boards, the following information is provided as to the mechanism used by the Council when the board was created and the stated purpose for the board when it was created: The Westlake Historical Board created was created by Resolution 00-02 SECTION I: That the "Town of Westlake Historical preservation Board" (the "Board") is permanently established as a regular standing Board of the Town of Westlake for the purpose of recording and preserving the rich history of the Town of Westlake. Amendment Res 00-13 to allow all interested persons Amendment Res 12-26 increasing members from 7 to 9 Note: although there are some vacancies remaining on the Historic Board, Staff did not list Page 3 of 4 them on the appointment resolution on tonight’s Council Regular meeting agenda so that the Council could have an opportunity to discuss this board’s purpose and continuation at this workshop. Public Art Board was created by Resolution 07-25 Town of Westlake Public Art Committee Mission Statement: Founded as a commitment to protect and improve the quality of life of Westlake residents, businesses and students by encouraging, inspiring, documenting, educating and entertaining artistic and creative endeavors throughout the community, the Westlake Public Art committee will provide a wide range of professionally excellent and artistically significant presentations, preserving, collecting, exhibiting, and fostering the engagement of arts into the community. 1. Identify and recommend artists and raise funds to ultimately commission an outdoor statue of The Blacksmith at a designated location at Westlake Academy. 2. Raise funds to be able to acquire and display significant works of art consistent with the theme and culture of the Town of Westlake to display in Westlake Academy and other public buildings. 3. Raise awareness of the importance of the role of art in Westlake by sponsoring artistic and creative endeavors that will benefit the community. Note: although there are some vacancies remaining on the Public Art Board, Staff did not list them on the appointment resolution on tonight’s Council Regular meeting agenda so that the Council could have an opportunity to discuss this board’s purpose and continuation at this workshop. Also, there is currently no president of this board. Because of vacancies, this board has not been able to obtain a quorum and thus, cannot meet and has not met for __ months. Planning & Zoning Commission: Both Allen Heath and Walter Copeland have decided not to be considered for reappointment for another two (2) year term on the Commission. With the election of Alesa Belvedere to Council, this leaves the Commission with three (3) vacancies. Texas Student Housing: The four (4) current TSHA Board members whose terms are expiring have opted to be reappointed, if the Council so chooses. This leaves this Board with one vacancy. WA Foundation: Two (2) new WAF Board member applications are attached for your review. The WAF Board has reviewed these applications and is recommending these applicants. ORGANIZATIONAL HISTORY/RECOMMENDATION Staff recommends that the Town Council discuss its various board/commission vacancies as well as the purpose of these bodies and determine the course of action it would like to take regarding them. ATTACHMENTS • D. Kraska board application considered by the WA Foundation Board. Page 4 of 4 • Grieser board application considered by the WA Foundation Board. APPLICATION FOR APPOINTMENT { t This application and its contents is a Public Record Town of Westlake * 3 Village Circle, Suite 242 * Westlake Tx 76262 Tel: (817) 430-0941 * Fax (817) 430-1812 www.westlake-tx.org Email: townhalI@westlake-tx.org Position Sought (please indicate 1st, 2nd and 3rd choice): Economic Development Corporation Historical Preservation Society Planning and Zoning Commission Texas Student Housing Authority ❑ Tree City LISA Advisory Committee Public Art Society of Westlake 0 Westlake Academy Foundation Board Other: Applicant Applicants Name: Andrew Charles Gdeser Address: City, State, Zip: Denton, TX 76207 How Long Have You Lived At This Address? 4 years Email Address: Home Phone#: Fax#: Work Phone# : Cell#: Occupation, Experience/Degrees held: Senior managerldigital communications lead and community involvement team lead, Deloitte University.Previously, 77years'journalism experience(Fort Worth Star-Telegram,About.com,Chicago Tribune,Tribune Corp.) 8.S.in news/editorial journalism from TCU(9994) Why do you want to serve on this committee? By working closely with Westlake Academy over the past three years,I've quickly grown to appreciate their focus on education and imagination for the students.(l still consider teaching the third-grade Gass there one ofmy favorite experiences.)l would be honored to help Westlake Academy continue that mission. Do you have any political conflicts of interest? NO Do you have any related experience? lire spent my 207yearcareer in marketing and/oumafism,indu4ng stretches at the American ,Marketing Association and,for the past three years,as digital communications lead at Deloittes Westlake-based training center What do you feel you have to offer this committee? l bring two decades'communications experience,a love for the Westlake Academy mission and a desire to do good in the community. Signature of Applicant: Dated: 5/30/2094 Off - Only Received By: Date: Application for Appointment 0412094 APPLICATION FOR APPOINTMENT { This application and its contents is a Public Record t j Town of Westlake " 3 Village Circle, Suite 202 " Westlake Tx 76262 Tel: (817) 430-0941 " Fax (817) 430-1812 www.westiake-tx.org Email:townhall@westlake-tx.org Position Sought (please indicate 1st, 2nd and 3rd choice): Economic Development Corporation 1-1 Historical Preservation Society Planning and Zoning Commission ❑ Texas Student Housing Authority ❑ Tree City USA Advisory Committee F-1 Public Art Society of Westlake Westlake Acagemy Foundation Board Other: Applicant Information Applicant's Name: oebwah D raaska Address: City, State,Zip: Westlake,Texas 76262 ' How Long Have You Lived At This Address? 7 years Email Address a - Home Phone#: t Work Phone#: Occupation, Experience/Degrees held: BABusmessAdminisbahon,Texas Chnshanunwersity Flight Attendant Amencan Airlines(early retirement 2013) Why do you want to serve on this committee? iha6lkbb' enanactive volunfeermMMeWestlake AcademyFoundalon. The WA Foundation is so tmportam forme morale and financial stabAdy of Westlake Acadenry.1 want to continue to expand the work 1 have done to help Ilia WA Foundation achieve Mum goals, 11#� Do you have any political conflicts of interest? none Do you have any related experience? 1 have volunteanxi on the Westlake Academy Foundatlon forseven years I have worked on Gallery Might and served as me VIP Party Chairman,have been the Blacksmith£trade level co caplaft,for two years,and have assisted to organize Grandparents Day. - 1 What do you feel you have to offer this committee? As a volunteerpatent for both the WA Foundation and Westlake Academy forthe past seven yearn l have gotten to know the parentsfawltyand staff. I have acquired a great deal of functional knowledge. I feel that my experience will be a benefitto The Westlake Academy Foundation Board. Signature of Applicant: Pao n y J Dated: Office Received By: Date: `I'' ' Appkcafion knrAVmnt wnt 09/2010 d. Standing Item: Update and discussion regarding the Granada and Entrada Developments including the Entrada Public Improvement District (PID). (15 min) Town of Westlake Item # 4d – No Supporting documentation Page 1 of 2 estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Monday, June 16, 2014 TOPIC: Discussion and Consideration of Assignment of Development and Economic Development Agreements Between the Town of Westlake and Maguire Partners-Solana Land, L.P. Related to the Entrada Development . STAFF CONTACT: Tom Brymer, Town Manager DECISION POINTS Start Date Completion Date Timeframe: TBD TBD Funding: Amount - TBD, funding proposed to be via a Public Improvement District Status- Funded Source- General Fund Decision Alignment VVM Perspective Desired Outcome Sense of Place Customer Focus CF.Provide Outstanding Service and Program Delivery Strategic Issue Outcome Strategy Staff Action N/A N/A N/A Page 2 of 2 Strategy Map or VVM Connection Strategic Issue Connection EXECUTIVE SUMMARY The Town of Westlake has an Economic Development Agreement with Maguire Partners-Solana Land, L.P. approved by the Town Council by Resolution 13-17 adopted by the Town Council on April 22, 2013. The Town of Westlake also has a Development Agreement with Maguire Partners-Solana Land, L.P. approved by the Town Council by Resolution 13-14 adopted October 28, 2013. Both agreements have language that allow for assignment of these agreements per certain terms and conditions set out in the agreements with assignment being allowed only by approval of and at the sole discretion of the Town Council. This item has been placed o n the workshop agenda for Council discussion and consideration of assignment of these agreements with parties interested in said assignment. ORGANIZATIONAL HISTORY/RECOMMENDATION The Entrada development is a mixed use development planned for an 85 acre tract at the southeast corner of SH114 and FM 1938 Davis Boulevard. The design for this development is to be a Spanish village built around a water feature. Detailed design guidelines and uses for this development are set out in the zoning for this development that was recommended by the Planning & Zoning Commission and approved by the Town Council on April 22, 2013 (Ordinance No. 203 for Zoning District PD1-2). ATTACHMENTS None. EXECUTIVE SESSION a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager Town of Westlake Item # 5 – Executive Session Town of Westlake Item # 6 – Reconvene Meeting The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager Town of Westlake Item # 7 – Take any Necessary Action, if necessary COUNCIL RECAP / STAFF DIRECTION Town of Westlake Item #8 Council Recap / Staff Direction Town of Westlake Item # 9 – Workshop Adjournment Back up material has not been provided for this item. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Town of Westlake Item # 2 – Citizen’s Presentations and recognitions CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the May 12, 2014, meeting. b. Consider approval of the minutes from the May 19, 2014, meeting. c. Consider approval of the minutes from the May 30, 2014, meeting. d. Consider approval of Resolution 14-21, Appointing and Reappointing Affiliate Board Members. Town of Westlake Item # 3 – Consent Agenda Town Council Minutes 05/12/14 Page 1 of 2 MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING May 12, 2014 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Clif Cox, Carol Langdon, and Wayne Stoltenberg. ABSENT: Rick Rennhack OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant Town Manager Amanda DeGan, Finance Director Debbie Piper, Director of Facilities and Parks & Recreation Troy Meyer, Director of Information & Technology Jason Power, Communications & Community Affairs Director Ginger Awtry, and Susan McFarland, Communications Specialist. Special Session 1. CALL TO ORDER Mayor Wheat called the special session to order at 9:38 p.m. 2. DISCUSSION AND CONSIDERATION OF RESOLUTION 14-18, AUTHORIZING THE TOWN MANAGER TO APPROVE A CHANGE ORDER IN THE AMOUNT OF $85,000.00 FOR THE ADDITIONAL ROUTES NECESSARY TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT FOR PHASE I OF THE WESTLAKE ACADEMY CONSTRUCTION PROJECT. Directory Meyer provided a presentation and overview of the change order. MOTION: Council Member Langdon made a motion to approve Resolution 14-18. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 4-0. Town Council Minutes 05/12 /14 Page 2 of 2 3. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Cox made a motion to adjourn the meeting. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 9:47 p.m. APPROVED BY THE TOWN COUNCIL ON JUNE 16, 2014. ATTEST: _____________________________ Laura Wheat, Mayor _____________________________ Kelly Edwards, Town Secretary Town Council Minutes 05/19/14 Page 1 of 11 MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING May 19, 2014 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Alsea Belvedere, Carol Langdon, Rick Rennhack, and Wayne Stoltenberg. Michael Barrett arrived at 5:14 p.m. ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant Town Manager Amanda DeGan, Town Attorney Cathy Cunningham, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Director of HR & Administrative Services Todd Wood, Fire Chief Richard Whitten, Direction of Communications & Community Affairs Ginger Awtry, Director of Information Technology Jason Power, and Susan McFarland, Communications Specialist, Shift Fire staff, Municipal Court staff, Finance staff and Public Works staff. Special Session 1. CALL TO ORDER Mayor Wheat called the special session to order at 5:03 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. ADMINISTER OATH OF OFFICE TO NEWLY ELECTED OFFICIALS. Town Secretary Edwards administered the Oath of Office for Mayor Laura Wheat. Mayor Wheat administered the Oath of Office for Council Member Belvedere. Town Council Minutes 05/19 /14 Page 2 of 11 Mayor Wheat recessed the meeting at 5:06 p.m., to convene the work session. Mayor Wheat reconvened the special meeting at 6:34 p.m. Mayor Wheat administered the Oath of Office for Council Member Barrett. 4. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the special session. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 6:35 p.m. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:06 p.m. 2. REVIEW OF CONSENT AGENDA ITEMS FOR THE MAY 19, 2014, TOWN COUNCIL REGULAR MEETING AGENDA. Town Secretary Edwards stated that item d would need to be discussed and considered separately. 3. REPORTS a. Report regarding FM 1938 speed study conducted by TxDOT. Town Manager Brymer provided an overview of this item. 4. DISCUSSION ITEMS a. Presentation and Discussion of the Intended Results and Proposed Performance Measures for the Town of Westlake Tier One Strategy Map. Mrs. Gail Perry, Balanced Scorecard Institute, provided a presentation and overview of the Tier One Strategy Map. Town Council Minutes 05/19 /14 Page 3 of 11 Objective owners then presented the proposed performance measures and the intended results for the outcome objectives. Town Manager Brymer presented the Increases CSS Satisfaction and Preserve Desirability & Quality of Life objectives. Mrs. Jaymi Ford presented the Increase Financial Capacity/Reserves and Increase Revenue Streams objectives. Director Awtry presented the Increase Transparency Accessibility and Communication objective. Assistant Town Manager DeGan presented the Encourage Westlake’s Unique Sense of Place and Maximize Efficiencies & Effectiveness objectives. Director Wood presented the Attract, Recruit, Retain and Develop the Highest Quality Workforce objective. Director Meyer presented the Improve Technology, Facilities and Equipment objective. Director Edwards presented the Optimize Planning and Development Capabilities objective. Discussion ensued regarding measuring property values, a baseline for the proposed measures, public school options, academy measures, adding or reducing policies, retention measurements, and folding the Academy into the current strategy map. Mrs. Gail Perry completed the presentation providing an overview of the remaining steps to complete the strategy map. b. Discussion regarding Westlake Drought Contingency and Conservation Plans. Town Manager Brymer stated this would be moved to the June meeting for discussion. Mayor Wheat recessed the work session to reconvene the special session at 6:32 p.m. Mayor Wheat reconvened the work session at 6:36 p.m. c. Presentation and Discussion of Process to Date for the Entrada Proposed Public Improvement District Including Developer Presentation and Staff Presentations Related to the PID as well as PID Documents, Including, but not Limited to, the Proposed Construction and Funding Agreement (which includes the Service Town Council Minutes 05/19 /14 Page 4 of 11 Assessment Plan), Proposed Landowner Agreement, Preliminary Official Statement, and the Proposed Bond Indenture Agreement. Town Manager Brymer provided an overview regarding the status of PID documents. He also stated that additional information may be presented at a subsequent meeting. d. Standing Item: Update and discussion regarding Westl ake Academy Phase I expansion project and enrollment projections. Director Meyer provided a presentation of the construction and overview of the proposed change order. e. Standing Item: Update and discussion regarding the Granada and Entrada Developments including the Entrada Public Improvement District (PID). 5. EXECUTIVE SESSION The Council convened into executive session at 6:41 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager Town Council Minutes 05/19 /14 Page 5 of 11 6. RECONVENE MEETING Mayor Wheat reconvened the meeting at 7:28 p.m., to discuss item c. 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 8. COUNCIL RECAP / STAFF DIRECTION Continue developing the Balanced Scorecard. 9. ADJOURNMENT Mayor Wheat adjourned the work session at 7:31 p.m. Regular Session 1. CALL TO ORDER Mayor called the regular session to order at 7:31 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS Allan Werst, 4035 Aspen Lane, provided an overview of the Decoration Day activities which will be held on Monday, May 26, 2014, at the IOOF Westlake Cemetery. 3. CONSENT AGENDA a. Consider approval of the minutes from the April 28, 2014, meeting. b. Consider approval of Resolution 14-19, Denying the Rate Increase Requested by Atmos Energy Corp., Mid-Tex Division under the Company’s 2014 Annual Rate review mechanism filing. c. Consider approval of Ordinance 727, Amending the FY 2013-2014 Budget d. Consider approval of Resolution 14-20, Amending the original guaranteed maximum price (GMP) of $8,542,930 to $8,624,030 ($81,100) with Steele & Freeman, Inc., for the Phase One of the Westlake Academy Campus Expansion Project and authorize the Town Manager to make funding changes via change order not to exceed $25,000 on this project. Town Council Minutes 05/19 /14 Page 6 of 11 MOTION: Council Member Langdon made a motion to approve items a-c of consent agenda. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. MOTION: Council Member Stoltenberg made a motion to approve, as discussed, item d amending the GMP of $8,542,930 to $8,715,254. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. 4. DISCUSSION AND CONSIDERATION TO ELECT A MAYOR PRO TEMPORE. MOTION: Council Member Rennhack made a motion to elect Council Member Carol Langdon as Mayor Pro Tempore. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 5-0. 5. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 728, AMENDING THE CODE OF ORDINANCES, CHAPTER 102, ARTICLE III, SECTION 102-61, LAND USE SCHEDULE. AMENDING THE LAND USE SCHEDULE UNDER THE PERMITTED USE “TEMPORARY BATCHING PLANTS” ALLOWING THIS USE IN ALL ZONING DISTRICTS SUBJECT TO RECEIVING AN APPROVAL OF A SPECIFIC USE PERMIT. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. Director Edwards provided an overview of the amendment to allow batch plants. Discussion ensued regarding previous allowances for other developments and location and the time frame the batch plant would be in the development. MOTION: Council Member Rennhack made a motion approve Ordinance 728. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. 6. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 729, AMENDING ORDINANCE 202 (AS AMENDED), THE PD ZONING ORDINANCE FOR PLANNED DEVELOPMENT DISTRICT 1, BY ADDING TO THE PERMITTED USE TABLE “TEMPORARY CONCRETE BATCH PLANTS” SUBJECT TO RECEIVING AN APPROVAL OF A SPECIFIC USE PERMIT. Discussion ensued regarding possible screening of the structure. Town Council Minutes 05/19 /14 Page 7 of 11 Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Langdon made a motion approve Ordinance 729. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. 7. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 730, AMENDING ORDINANCE 703, THE PD ZONING ORDINANCE FOR PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 2 (PD1-2), ENTRADA, BY ADDING TO THE PERMITTED USE TABLE “TEMPORARY CONCRETE BATCH PLANTS” SUBJECT TO RECEIVING AN APPROVAL OF A SPECIFIC USE PERMIT. THE SUBJECT PROPERTY IS AN 85 ACRE (APPROX.) TRACT OF LAND LOCATED AT THE SOUTHEAST CORNER OF FM 1938 (DAVIS BLVD) AND SOLANA BOULEVARD, EXTENDING SOUTH TO DOVE ROAD. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Stoltenberg made a motion approve Ordinance 730. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. Town Attorney advised the Council to table this item due to the location being on the Northeast Corner. SECOND MOTION: Council Member Barrett made a motion table Ordinance 730. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 5-0. Town Attorney advised the Council to table this item until June 16, 2014, due to the location being on the Northeast Corner. THIRD MOTION: Council Member Barrett made a motion table Ordinance 730 until the meeting on June 16, 2014. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 5-0. Town Council Minutes 05/19 /14 Page 8 of 11 8. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 731, AMENDING ORDINANCE 693, THE PD ZONING ORDINANCE FOR PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 3 (PD1-3), BY ADDING TO THE PERMITTED USE TABLE “TEMPORARY CONCRETE BATCH PLANTS” SUBJECT TO RECEIVING AN APPROVAL OF A SPECIFIC USE PERMIT. THE SUBJECT PROPERTY IS AN 85 ACRE (APPROX.) TRACT OF LAND LOCATED AT THE SOUTHEAST CORNER OF FM 1938 (DAVIS BLVD) AND SOLANA BOULEVARD, EXTENDING SOUTH TO DOVE ROAD. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Langdon made a motion approve Ordinance 731. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. 9. PUBLIC HEARING AND CONSIDERATION REGARDING A SPECIFIC USE PERMIT TO ALLOW THE PLACEMENT OF A TEMPORARY CONCRETE BATCHING PLANT AT 2301 SOLANA BLVD. IN THE PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 3 (PD1-3) “GRANADA”. THE SUBJECT PROPERTY IS AN 85 ACRE (APPROX.) TRACT OF LAND LOCATED AT THE SOUTHEAST CORNER OF FM 1938 (DAVIS BLVD) AND SOLANA BOULEVARD, EXTENDING SOUTH TO DOVE ROAD. Director Edwards provided presentation showing a type generic batch plant. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. Discussion ensued regarding the reduction of truck traffic on the roads, traffic pattern for trucks, possible violations, and the amount of time the plant will be operational. MOTION: Council Member Belvedere made a motion approve Ordinance 732 with the conditions as follows: 1) No concrete shall be used for projects other than on-site improvements without specific approval from the town. On-site shall mean within the Granada Project and adjacent right-of-ways. 2) No dust shall leave the property. 3) Hours of operations shall be limited to 8:00 AM. - 5:00 PM, Monday – Friday. 4) Noise must not exceed the decibel limits allowed by town ordinances. 5) The batch plant must be removed from the site within 90 days from the installation date. 6) Establishing the Town Council Minutes 05/19 /14 Page 9 of 11 preferred route being State Highway 114 to Davis to Dove Road entrance of project. 7) Moving the plant further north away from Dove Road to a location to be approved by the Town Council. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 5-0. 10. PUBLIC HEARING AND CONSIDERATION REGARDING A SPECIFIC USE PERMIT TO ALLOW THE PLACEMENT OF A TEMPORARY CONCRETE BATCHING PLANT AT 1840 SAM SCHOOL ROAD IN THE PD-1 ZONING DISTRICT. THE SUBJECT PROPERTY IS A TRACT OF LAND LOCATED SOUTH OF THE GAS WELL PAD SITE ON SAM SCHOOL ROAD. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. Discussion ensued regarding MOTION: Council Member Langdon made a motion approve Ordinance 733 with the conditions as follows: 1) No concrete shall be used for projects other than on-site improvements without specific approval from the town. On-site shall mean within the Granada Project and adjacent right-of-ways. 2) No dust shall leave the property. 3) Hours of operations shall be limited to 8:00 AM - 5:00 PM, Monday – Friday. 4) Noise must not exceed the decibel limits allowed by town ordinances. 5) The batch plant must be removed from the site within 90 days from the installation date. 6) Establishing the preferred route being State Highway 114 to Solana to Sam School road. 7) Reclamation and re-vegetation of the site to Town standards after removal of the plant. Council Member Rennhack seconded the motion. The motion carried by a vote of 5-0. 11. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the Town Council Minutes 05/19 /14 Page 10 of 11 governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners - Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 12. RECONVENE MEETING 13. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 14. FUTURE AGENDA ITEMS A. No-Smoking Ordinance (Mayor Wheat) Mayor Wheat asked if the Council would consider discussion regarding a No Smoking ordinance. Council Member Langdon seconded this request. Town Manager Brymer recommended that the Council discuss this item during a work session to consider a committee or group of businesses to identify the issues that may affect businesses. B. Dog Park (Mayor Wheat) – no second Mayor Wheat asked if the Council would consider discussion regarding the creation of a Dog Park. This item did not receive a second. 15. COUNCIL CALENDAR Town Council Minutes 05/19 /14 Page 11 of 11 16. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Belvedere made a motion to adjourn the meeting. Council Member Rennhack seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 8:12 p.m. APPROVED BY THE TOWN COUNCIL ON JUNE 16, 2014. ATTEST: _____________________________ Laura Wheat, Mayor _____________________________ Kelly Edwards, Town Secretary Town Council Minutes 05/30/14 Page 1 of 3 MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL AND BOARD OF TRUSTEES PLANNING SESSION May 30, 2014 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Alsea Belvedere, Carol Langdon, Rick Rennhack, and Wayne Stoltenberg. Wayne Stoltenberg arrived at 10:00 a.m. ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, and Assistant Town Manager Amanda DeGan. Staff arrived at 12:20 p.m. Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Director of HR & Administrative Services Todd Wood, Director of Finance Debbie Piper, Director of Public Works Jarrod Greenwood, Fire Chief Richard Whitten, Director of Communications & Community Affairs Ginger Awtry, Director of Information Technology Jason Power, Executive Principal Dr. Mechelle Bryson, Administrative Coordinator Ben Nibarger, and Finance Supervisor Jaymi Ford. Work Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 9:25 a.m. 2. DISCUSSION ITEMS Mr. Ron Cox, Consultant, opened the meeting. Town Council Minutes 05/30 /14 Page 2 of 3 a. Discussion regarding decision making styles as a governance team. The Council reviewed and discussed each of their DiSC reports. b. Presentation and discussion regarding governing and leadership learning, review of current governance policies, and planning for the future by Ron Cox. Discussion ensued regarding th eir expectations of each other and the Staff of the Council. c. Review of Five (5) Year Financial Forecast Town Manager Brymer provided a presentation and overview of the proposed Five (5) Year Financial Forecast for Fiscal Years 2015-2019. d. Review of Five (5) Year CIP Update Chief Richard Whitten provided a presentation regarding a proposal to construct a new Fire Station. Discussion ensued regarding new facilities for a Town Hall, Municipal Building, and Fire Station. e. Presentation and Discussion of Current and Proposed Strategic Initiatives as a result of our Balanced Scorecard Strategic Planning Assistant Town Manager DeGan provided an overview of the Balanced Scorecard. f. Presentation and Discussion of Comprehensive Strategic Planning Document for the Town Organization – Cascading BSC format into Westlake Academy strategic plan and larger departments with the Town. Assistant Town Manager DeGan provided an overview of how the Academy would cascade into the current Municipal Balanced Scorecard. Town Council Minutes 05/30 /14 Page 3 of 3 3. RECAP / STAFF DIRECTION No additional direction provided to Staff. 4. ADJOURNMENT Mayor Wheat adjourned the work session at 3:57 p.m. APPROVED BY THE TOWN COUNCIL ON JUNE 16, 2014. ATTEST: _____________________________ Laura Wheat, Mayor _____________________________ Kelly Edwards, Town Secretary Page 1 of 2 estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Monday, June 16, 2014 TOPIC: Consider Approval of a Resolution Appointing and Reappointing Various Affiliate and Planning & Zoning Commission Members. STAFF CONTACT: Kelly Edwards, Town Secretary DECISION POINTS Start Date Completion Date Timeframe: 06/16/2014 06/16/2014 Funding: Amount - $0.00 Status- Funded Source- N/A N/A Decision Alignment VVM Perspective Desired Outcome Sense of Place Customer Focus CF.Enhance and Maintain a Sense of Community Strategic Issue Outcome Strategy Staff Action N/A N/A N/A Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY Members with expiring terms have been contacted by the Town Secretary and asked to respond as to their desire to continue to serve as a board, commission or committee member. The resolution indicates the names of the board commission, committee members and their current status. ORGANIZATIONAL HISTORY/RECOMMENDATION N/A ATTACHMENTS Resolution Resolution 14-21 Page 1 of 4 TOWN OF WESTLAKE RESOLUTION NO. 14-21 REAPPOINTING AND APPOINTING MEMBERS TO THE 4B ECONOMIC DEVELOPMENT BOARD; PLANNING AND ZONING COMMISSION; TEXAS STUDENT HOUSING AUTHORITY BOARD OF DIRECTORS; THE TEXAS STUDENT HOUSING AUTHORITY; THE TEXAS STUDENT HOUSING CORPORATION – DENTON PROJECT; AND THE WESTLAKE ACADEMY FOUNDATION, AND RESOLVING RELATED MATTERS. BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: THAT the following individuals are hereby appointed/reappointed to the 4B Economic Development Board: Term Expiration Laura Wheat, Mayor June 2015 Carol Langdon, Council Member June 2015 Michael Barrett, Council Member May 2015 Rick Rennhack, Council Member June 2015 David Brown, Non-Council Member June 2015 Gregg Malone, Non-Council Member June 2015 Vacant, Non-Council Member June 2015 As a result of the appointment s heretofore stated, the 4B Economic Development Board is represented by the following: Term Expiration Laura Wheat, Mayor June 2015 Carol Langdon, Council Member June 2015 Michael Barrett, Council Member June 2015 Rick Rennhack, Council Member June 2015 David Brown, Non-Council Member June 2015 Gregg Malone, Non-Council Member June 2015 Vacant, Non-Council Member June 2015 Resolution 14-21 Page 2 of 4 SECTION 3: THAT the following individuals are hereby appointed reappointed to the Planning and Zoning Commission: Term Expiration William Greenwood June 2015 Tim Brittan June 2015 Walter Copeland June 2014 Alesa Belvedere June 2014 Allen Heath June 2014 Sharon Sanden (Alternate member) June 2014 Ryan Groce (Alternate member No. 2) June 2015 As a result of the appointment s heretofore stated, the Planning and Zoning Commission is represented by the following: Term Expiration William Greenwood June 2015 Tim Brittan June 2015 Vacant WC June 2016 Vacant AB June 2016 Vacant AH June 2016 Sharon Sanden (Alternate member No. 1) June 2016 Ryan Groce (Alternate member No. 2) June 2015 SECTION 4: THAT the following individuals are hereby reappointed to the Texas Student Housing Authority, the Texas Student Housing Corporation, the Texas Student Housing Corporation – Denton Project, the Texas Student Housing Corporation – College Station Project; Term Expiration Jim Carter June 2014 Gregg Malone June 2014 Scott Bradley June 2014 George Ledak June 2015 Tracy Schornack June 2014 Vacant June 2015 Liz Garvin June 2015 As a result of the appointments heretofore stated, the Texas Student Housing Authority, the Texas Student Housing Authority, and the Texas Student Housing Corporation – Denton Project, are represented by the following: Term Expiration Jim Carter June 2016 Gregg Malone June 2016 Scott Bradley June 2016 George Ledak June 2015 Tracy Schornack June 2016 Resolution 14-21 Page 3 of 4 Vacant June 2015 Liz Garvin June 2015 SECTION 5: THAT the following individuals are hereby appointed/reappointed to the Westlake Academy Foundation Board of Directors: Term Expiration Leah Rennhack June 2014 Rebecca Neidich June 2014 Kelly Cox June 2014 Bill Greenwood June 2014 Charlotte Ryan June 2014 Kevin Hansen June 2014 April Gallagher June 2014 Andy Sedino June 2014 Ken Gorden June 2016 Sean Shope June 2016 Zan Jones June 2016 Jeff Watson June 2016 Karen Stoltenberg June 2016 Vacant June 2016 Vacant June 2016 As a result of the appointments heretofore stated, the Westlake Academy Foundation is represented by the following: Term Expiration Ken Gorden June 2016 Sean Shope June 2016 Zan Jones June 2016 Jeff Watson June 2016 Karen Stoltenberg June 2016 Vacant June 2016 Vacant June 2016 Leah Rennhack June 2017 Rebecca Neidich June 2014 Vacant June 2017 Bill Greenwood June 2017 Deborah Kraska June 2017 Kevin Hansen June 2017 Vacant June 2017 Andy Sedino June 2017 Resolution 14-21 Page 4 of 4 SECTION 6: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 7: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 16th DAY OF JUNE 2014. ATTEST: _____________________________ Laura Wheat, Mayor ______________________________ ______________________________ Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: ______________________________ L. Stanton Lowry, Town Attorney Page 1 of 2 estlake Town Council TYPE OF ACTION Regular Meeting - Action Item Westlake Town Council Meeting Monday, June 16, 2014 TOPIC: Public Hearing and Consideration for Approval of an Ordinance Amending Ordinance 703, the PD Zoning Ordinance for Planned Development District 1, Planning Area 2 (PD1-2), ENTRADA, by adding to the Permitted Use Table “Temporary concrete batch plants” subject to receiving an approval of a Specific Use Permit. The subject property is an 85 Acre (approx.) tract of land located at the southeast Corner of FM 1938 (Davis Blvd) and Solana Boulevard, extending south to Dove Road. STAFF CONTACT: Eddie Edwards, Director of Planning and Development DECISION POINTS Start Date Completion Date Timeframe: October 2013 Funding: Amount - None. Status- N/A Source- N/A Decision Alignment VVM Perspective Desired Outcome Sense of Place Financial Stewardship Enhance and Maintain a Sense of Community Strategic Issue Outcome Strategy Staff Action Comprehensive Planning and Management of Natural Resources N/A SA 09D1: Ordinances Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY Consideration of an amend ment to the PD1-2 Planning Area regulations by adding a Permitted Use “Temporary Concrete Batch Plant” – subject to approval of a Specific Use Permit.” ORGANIZATIONAL HISTORY/RECOMMENDATION A temporary concrete batch plant allows a developer to mix concrete on-site and greatly reduce his costs. The benefit to the town is that mixing concrete on-site keeps a lot of concrete delivery trucks off of the roadways. The Specific Use Permit allows the Town Council to approve the batch plant conditionally. For example: 1. No concrete shall be used for projects other than on-site improvements without specific approval from the town. 2. No dust shall leave the property. 3. Hours of operations shall be limited to 8:00 AM. - 5:00 PM, Monday – Friday. 4. Noise must not exceed the decibel limits allowed by town ordinances. 5. The batch plant must be removed from the site within XXX days from the installation date. The Planning and zoning commission recommended approval of this ordinance at the May 5th, 2014 Public Hearing ATTACHMENTS None Ordinance 730 Page 1 of 2 TOWN OF WESTLAKE ORDINANCE NO. 730 AN ORDINANCE OF THE TOWN OF WESTLAKE, TEXAS; AMENDING ORDINANCE 703 BY AMENDING THE PERMITTED USES TO ALLOW TEMPORARY CONCRETE BATCH PLANTS WITH AN APPROVED SPECIFIC USE PERMIT; PROVIDING A PENALTY CLAUSE; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Town of Westlake, Texas is a general law Town acting under its charter adopted by the electorate pursuant to the Texas Constitution, and the Local Government Code; and WHEREAS, the Town Council of the Town of Westlake, Texas, finds it to be in the best interest of the citizens and property owners in the Town of Westlake, to allow Temporary Concrete Batch Plants on all properties regardless of zoning district, with a Specific Use Permit; and WHEREAS, the Town Council of the Town of Westlake, Texas, finds it to be in the best interest of the citizens and property owners in the Town of Westlake, to regulate the location, access and operations of Temporary Concrete Batch Plants; and WHEREAS, the Town Council of the Town of Westlake, Texas, deems it environmentally conscientious to encourage the use of Temporary Concrete Batch Plants which will reduce the number of trucks on local roadways; NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, the above findings are hereby found to be true and correct and are incorporated herein in their entirety. SECTION 2: That Ordinance 703, Article II. Uses, Section 1 Land Use Schedule, be amended by adding to the Land Use Schedule: Temporary Concrete Batching Plants, with an approved Specific Use Permit. SECTION 3: PENALTY. Any person, firm, or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for all violations involving zoning, fire safety or public health and sanitation, including dumping or refuse, and shall be fined not more than five hundred dollars ($500) for all other violations of this ordinance. Each day that a violation is permitted to exist shall constitute a separate offense. Ordinance 730 Page 2 of 2 SECTION 4: CUMULATIVE CLAUSE. This ordinance shall be cumulative of all provisions of ordinances of the Town of Westlake, Texas, except where provisions of this ordinance are in direct conflict with the provisions of another ordinance, in which event the conflicting provisions of the other ordinance are hereby repealed. SECTION 5: SEVERABILITY CLAUSE. It is hereby declared to be the intention of the Town Council that the phrases, clauses, sentences, paragraphs, and sections are severable, and if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this ordinance, since they would have been enacted by the Town Council without the incorporation in this ordinance of the unconstitutional phrase, clause, sentence, paragraph or section. SECTION 6: SAVINGS CLAUSE. All rights and remedies of the Town of Westlake are expressly saved as to any and all violations of the provisions of the Code of Ordinances, Town of Westlake, Texas, as amended, or any other ordinances affecting such code which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. SECTION 7: PUBLICATION. The Town Secretary of the Town of Westlake is hereby directed to publish in the official newspaper of the Town of Westlake, the caption, penalty clause, publication clause and the effective date of this ordinance. SECTION 8: EFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage and publication as required by law. PASSED AND APPROVED ON THIS 16TH DAY OF JUNE, 2014. __________________________________ Laura Wheat, Mayor ATTEST: _________________________________ ___________________________________ Kelly Edwards, Town Secretary Tom Brymer, Town Manager APPROVED AS TO FORM: __________________________________ L. Stanton Lowry, Town Attorney EXECUTIVE SESSION a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager Town of Westlake Item # 5 – Executive Session Town of Westlake Item # 6 – Reconvene Meeting The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager Town of Westlake Item # 7 – Take any Necessary Action, if necessary FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Town of Westlake Item #8 - Future Agenda Items COUNCIL CALENDAR  Town Council Workshop & Meeting Monday, June 16, 2014  Town Offices Closed Friday, July 4, 2014  Town Council Budget Work Session Friday, August 8, 2014; 12:00 noon to 5:00 p.m. at Town Hall  Board of Trustees Workshop & Meeting Monday, August 11, 2014  Town Council Workshop & Meeting Monday, August 25, 2014 Town of Westlake Item # 9- Council Calendar Town of Westlake Item # 10 – Adjournment Back up material has not been provided for this item.