HomeMy WebLinkAbout06-16-14 TC Agenda PacketThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion
of the Town Council Workshop but not prior to the posted start time.
Mission Statement
Westlake is a unique community blending preservation of our natural environment and
viewscapes, while serving our residents and businesses with superior municipal and academic
services that are accessible, efficient, cost-effective, and transparent.
Westlake, Texas – “One-of-a-kind community; natural oasis – providing
an exceptional level of service.”
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TOWN OF WESTLAKE, TEXAS
Vision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive
development, trails, and quality of life amenities amidst an ever expanding urban landscape.
TOWN COUNCIL MEETING
AGENDA
June 16, 2014
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE, 2ND FLOOR
WESTLAKE, TX 76262
COUNCIL CHAMBERS
Workshop Session: 5:00 p.m.
Regular Session: 6:30 p.m.
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Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE JUNE 16, 2014, TOWN COUNCIL
REGULAR MEETING AGENDA. (10 min)
4. DISCUSSION ITEMS
a. Standing Item: Update and discussion regarding Westlake Academy Phase I
expansion project and enrollment projections. (15 min)
b. Discussion regarding Westlake Drought Contingency and Conservation Plans. (15
min)
c. Discussion Regarding Various Annual Advisory Board and Commission Member
Appointments and the Number of Auxiliary Boards. (20 min)
d. Standing Item: Update and discussion regarding the Granada and Entrada
Developments including the Entrada Public Improvement District (PID). (15 min)
e. Discussion and Consideration of Assignment of Development and Economic
Development Agreements Between the Town of Westlake and Maguire Partners-
Solana Land, L.P. Related to the Entrada Development. (15 min)
5. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Maguire
Partners-Solana Land, L.P., related to Centurion’s development known as
Entrada
b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
including but are not limited to the following: Town of Westlake Certificate of
Convenience & Necessity (CCN) for water and sewer service.
c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
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6. RECONVENE MEETING
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
8. COUNCIL RECAP / STAFF DIRECTION
9. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens
to address the Council on any matter whether or not it is posted on the agenda. The
Council cannot by law take action nor have any discussion or deliberations on any
presentation made to the Council at this time concerning an item not listed on the agenda.
The Council will receive the information, ask staff to review the matter, or an item may be
noticed on a future agenda for deliberation or action.
3. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items unless
a Council Member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the May 12, 2014, meeting.
b. Consider approval of the minutes from the May 19, 2014, meeting.
c. Consider approval of the minutes from the May 30, 2014, meeting.
d. Consider approval of Resolution 14-21, Consider Approval of a Resolution
Appointing and Reappointing Various Affiliate and Planning & Zoning
Commission Members.
4. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 730, AMENDING
ORDINANCE 703, THE PD ZONING ORDINANCE FOR PLANNED DEVELOPMENT
DISTRICT 1, PLANNING AREA 2 (PD1-2), “ENTRADA,” BY ADDING TO THE
PERMITTED USE TABLE “TEMPORARY CONCRETE BATCH PLANTS” SUBJECT TO
RECEIVING AN APPROVAL OF A SPECIFIC USE PERMIT.
5. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a financial or other
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incentive to a business prospect described by Subdivision (1). Maguire Partners-
Solana Land, L.P., related to Centurion’s development known as Entrada
b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
including but are not limited to the following: Town of Westlake Certificate of
Convenience & Necessity (CCN) for water and sewer service.
c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the
appointment, employment, evaluation, reassignment, duties, of a public officer or
employee: Town Manager
6. RECONVENE MEETING
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
8. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
9. COUNCIL CALENDAR
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10. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle,
June 13, 2014 by 2:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Town of Westlake
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas
flag; I pledge
allegiance to thee,
Texas, one state under
God, one and
indivisible."
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the May 12, 2014, meeting.
b. Consider approval of the minutes from the May 19, 2014, meeting.
c. Consider approval of the minutes from the May 30, 2014, meeting.
d. Consider approval of Resolution 14-21, Appointing and Reappointing Affiliate
Board Members.
Town of Westlake
Item # 3 –
Review of Consent
Agenda Items
DISCUSSION ITEMS
a. Standing Item: Update and discussion regarding Westlake Academy
Phase I expansion project and enrollment projections. (15 min)
b. Discussion regarding Westlake Drought Contingency and Conservation
Plans. (15 min)
c. Discussion regarding Annual Board and Commission member
appointments and the number of auxiliary boards. (20 min)
d. Standing Item: Update and discussion regarding the Granada and
Entrada Developments including the Entrada Public Improvement District
(PID). (15 min)
Town of Westlake
Item # 4 –
Discussion Items
Standing agenda item during the construction project
a. Standing Item: Update and discussion regarding Westlake Academy Phase I
expansion project and enrollment projections. (15 min)
Town of Westlake
Item # 4a – No
Supporting
documentation
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estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, June 16, 2014
TOPIC: Discussion regarding Westlake Drought Contingency and Conservation Plans
STAFF CONTACT: Jarrod Greenwood, Director of Public Works
DECISION POINTS
Start Date Completion Date
Timeframe: June 16, 2014 June 16, 2014
Funding: Amount - N/A Status- N/A Source- N/A
Decision Alignment
VVM Perspective Desired Outcome
Sense of Place Customer Focus CF.Promote Community Health,
Safety & Welfare
Strategic Issue Outcome
Strategy Staff Action
Comprehensive
Planning and
Management of
Natural Resources
10. Investigate and
review of
environmental
preservation and
conservation
opportunities.
SA 09D1: Ordinances
Strategy Map or VVM Connection
Strategic Issue Connection
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EXECUTIVE SUMMARY
In accordance with TCEQ requirements, the City of Fort Worth has recently adopted an updated
Drought Contingency Plan and an updated Water Conservation Plan. The Town of Westlake is
also required by TCEQ and our wholesale contract with the City of Fort Worth to adopt a
drought and conservation plan.
Based on wholesale contract our Water Conservation Plan must include the elements as required
by the Texas Administrative Code Chapter 288, which includes:
(A) a utility profile with usage information
(B) a record management system
(C) Specific, quantified five-year and ten-year targets for water savings
Tools to achieve water savings
a. conservation-oriented water rates
b. ado ption of ordinances, plumbing codes, and/or rules requiring water-conserving
plumbing fixtures to be installed in new structures and existing structures
undergoing substantial modification or addition
c. a program for the replacement or retrofit of water-conserving plumbing fixtures in
existing structures
d. reuse and/or recycling of wastewater and/or graywater
e. a program for pressure control and/or reduction in the distribution system and/or
for customer connections
f. a program and/or ordinance(s) for landscape wat er management
g. a method for monitoring the effectiveness and efficiency of the water
conservation plan
h. any other water conservation practice, method, or technique which the water
supplier shows to be appropriate for achieving the stated goal or goals of the
water conservation plan.
(D) Accurate metering device
(E) a program for testing, repair, an replacement of meters
(F) measures to determine and control water loss
(G) a water conservation and public education program
(H) a water rate structure which does not encourage the excessive use of water
(I) a means of implementation and enforcement
(J) documentation of coordination with the regional water planning groups
Based on our wholesale contract our Drought Contingency Plan must include
(A) Specific, quantified targets for water use reductions
(B) Drought response stages
(C) Triggers to begin and end each stage
(D) Supply management measures
Page 3 of 3
(E) Demand management measures
(F) Descriptions of drought indicators
(G) Notification procedures
(H) Enforcement procedures
(I) Procedures for granting exceptions
(J) Public input to the plan
(K) Ongoing public education
(L) Adoption of plan
(M) Coordination with regional water planning group
ORGANIZATIONAL HISTORY/RECOMMENDATION
0T
ATTACHMENTS
Page 1 of 4
estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, June 16, 2014
TOPIC: Discussion Regarding Various Annual Advisory Board and Commission
Member Appointments and the Number of Auxiliary Boards.
STAFF CONTACT: Thomas Brymer, Town Manager and Kelly Edwards, Town Secretary
DECISION POINTS
Start Date Completion Date
Timeframe: 06/16/2014 06/16/2014
Funding: Amount - $0.00 Status- Funded Source- N/A
Decision Alignment
VVM Perspective Desired Outcome
Sense of Place Customer Focus CF.Enhance and Maintain a Sense
of Community
Strategic Issue Outcome
Strategy Staff Action
N/A N/A N/A
Strategy Map or VVM Connection
Strategic Issue Connection
Page 2 of 4
EXECUTIVE SUMMARY
Advisory and/or affiliate boards are utilized by town councils across the country. They are
generally viewed as an important tool for facilitating citizen engagement, communicating within
the community, providing volunteer expertise in areas and subjects that Council has deemed to
be beneficial for the community, and in some cases, to organize community events and
celebrations. For these boards and commissions to be effective, they require a staff support in a
liaison role to assist in organizing their meeting schedule, as well as help with the posting of t heir
agenda to meet open meetings law requirement s. Additionally, if the advisory board holds
community events, often staff provides extensive support in the implementation of that event. It
is important for an advisory board/commission to have a clearly identified mission and
responsibilities established by the Town Council.
The means by which a municipalit y fills its advisory board and commissions positions are
usually multi-faceted. That is, the municipality goes through a public process via newsletters,
eblasts, etc soliciting interested citizens to apply for these positions. Additionally, it is typical
for Council to identify prospective board and commission members, encourage them to
apply for a board/commission vacancy, and in many cases, council members bring these
names forward as recommendation when the Council considers these appointments.
Some boards, such as planning and zoning commission and the zoning board of adjustment, are
required by State law if the municipality has zoning.
Other boards are required by the Town as a result of Council adoption of bylaws and articles of
incorporation. Often these boards, such as the WAF Board, perform prescribed duties as set out
in their bylaws. Another example of this type of board would be the Texas Student Housing
Authority Board.
Some boards are advisory in nature, although they usually have a defined scope of responsibility
set out in the resolution which created that advisory board. Examples of this type of board would
be the Westlake Historic Preservation Society and the Westlake Public Art Society.
Westlake is unique that, with its small population, identification of prospective members to these
boards and commissions can be challenging. It can be useful for the Council to periodically
review the purpose and function as well as continued existence of its advisory boards and also
whether new or consolidate advisory boards are a viable option.
To facilitate Council’s discussion of these various Board appointments as well as the
function of the Town Council’s boards, the following information is provided as to the
mechanism used by the Council when the board was created and the stated purpose for the
board when it was created:
The Westlake Historical Board created was created by Resolution 00-02
SECTION I: That the "Town of Westlake Historical preservation Board" (the "Board") is
permanently established as a regular standing Board of the Town of Westlake for the purpose of
recording and preserving the rich history of the Town of Westlake.
Amendment Res 00-13 to allow all interested persons
Amendment Res 12-26 increasing members from 7 to 9
Note: although there are some vacancies remaining on the Historic Board, Staff did not list
Page 3 of 4
them on the appointment resolution on tonight’s Council Regular meeting agenda so that the
Council could have an opportunity to discuss this board’s purpose and continuation at this
workshop.
Public Art Board was created by Resolution 07-25
Town of Westlake Public Art Committee Mission Statement:
Founded as a commitment to protect and improve the quality of life of Westlake residents,
businesses and students by encouraging, inspiring, documenting, educating and entertaining
artistic and creative endeavors throughout the community, the Westlake Public Art committee
will provide a wide range of professionally excellent and artistically significant presentations,
preserving, collecting, exhibiting, and fostering the engagement of arts into the community.
1. Identify and recommend artists and raise funds to ultimately commission an outdoor
statue of The Blacksmith at a designated location at Westlake Academy.
2. Raise funds to be able to acquire and display significant works of art consistent with
the theme and culture of the Town of Westlake to display in Westlake Academy and other public
buildings.
3. Raise awareness of the importance of the role of art in Westlake by sponsoring artistic
and creative endeavors that will benefit the community.
Note: although there are some vacancies remaining on the Public Art Board, Staff did not list
them on the appointment resolution on tonight’s Council Regular meeting agenda so that the
Council could have an opportunity to discuss this board’s purpose and continuation at this
workshop. Also, there is currently no president of this board. Because of vacancies, this board
has not been able to obtain a quorum and thus, cannot meet and has not met for __ months.
Planning & Zoning Commission: Both Allen Heath and Walter Copeland have decided not to
be considered for reappointment for another two (2) year term on the Commission. With the
election of Alesa Belvedere to Council, this leaves the Commission with three (3) vacancies.
Texas Student Housing: The four (4) current TSHA Board members whose terms are expiring
have opted to be reappointed, if the Council so chooses. This leaves this Board with one
vacancy.
WA Foundation: Two (2) new WAF Board member applications are attached for your review.
The WAF Board has reviewed these applications and is recommending these applicants.
ORGANIZATIONAL HISTORY/RECOMMENDATION
Staff recommends that the Town Council discuss its various board/commission vacancies as well
as the purpose of these bodies and determine the course of action it would like to take regarding
them.
ATTACHMENTS
• D. Kraska board application considered by the WA Foundation Board.
Page 4 of 4
• Grieser board application considered by the WA Foundation Board.
APPLICATION FOR APPOINTMENT
{
t This application and its contents is a Public Record
Town of Westlake * 3 Village Circle, Suite 242 * Westlake Tx 76262
Tel: (817) 430-0941 * Fax (817) 430-1812
www.westlake-tx.org Email: townhalI@westlake-tx.org
Position Sought (please indicate 1st, 2nd and 3rd choice):
Economic Development Corporation Historical Preservation Society
Planning and Zoning Commission Texas Student Housing Authority
❑ Tree City LISA Advisory Committee Public Art Society of Westlake
0 Westlake Academy Foundation Board Other:
Applicant
Applicants Name: Andrew Charles Gdeser
Address:
City, State, Zip: Denton, TX 76207
How Long Have You Lived At This Address? 4 years
Email Address:
Home Phone#: Fax#:
Work Phone# : Cell#:
Occupation, Experience/Degrees held: Senior managerldigital communications lead and community involvement team lead,
Deloitte University.Previously, 77years'journalism experience(Fort Worth Star-Telegram,About.com,Chicago Tribune,Tribune Corp.)
8.S.in news/editorial journalism from TCU(9994)
Why do you want to serve on this committee? By working closely with Westlake Academy over the past three years,I've
quickly grown to appreciate their focus on education and imagination for the students.(l still consider teaching the third-grade Gass there
one ofmy favorite experiences.)l would be honored to help Westlake Academy continue that mission.
Do you have any political conflicts of interest? NO
Do you have any related experience? lire spent my 207yearcareer in marketing and/oumafism,indu4ng stretches at the American
,Marketing Association and,for the past three years,as digital communications lead at Deloittes Westlake-based training center
What do you feel you have to offer this committee? l bring two decades'communications experience,a love for the
Westlake Academy mission and a desire to do good in the community.
Signature of Applicant:
Dated: 5/30/2094
Off - Only
Received By: Date:
Application for Appointment 0412094
APPLICATION FOR APPOINTMENT
{ This application and its contents is a Public Record
t
j Town of Westlake " 3 Village Circle, Suite 202 " Westlake Tx 76262
Tel: (817) 430-0941 " Fax (817) 430-1812
www.westiake-tx.org Email:townhall@westlake-tx.org
Position Sought (please indicate 1st, 2nd and 3rd choice):
Economic Development Corporation 1-1 Historical Preservation Society
Planning and Zoning Commission ❑ Texas Student Housing Authority
❑ Tree City USA Advisory Committee F-1 Public Art Society of Westlake
Westlake Acagemy Foundation Board Other:
Applicant Information
Applicant's Name: oebwah D raaska
Address:
City, State,Zip: Westlake,Texas 76262 '
How Long Have You Lived At This Address? 7 years
Email Address
a -
Home Phone#: t
Work Phone#:
Occupation, Experience/Degrees held: BABusmessAdminisbahon,Texas Chnshanunwersity
Flight Attendant Amencan Airlines(early retirement 2013)
Why do you want to serve on this committee? iha6lkbb' enanactive volunfeermMMeWestlake AcademyFoundalon.
The WA Foundation is so tmportam forme morale and financial stabAdy of Westlake Acadenry.1 want to continue to expand the work 1 have done
to help Ilia WA Foundation achieve Mum goals, 11#�
Do you have any political conflicts of interest? none
Do you have any related experience? 1 have volunteanxi on the Westlake Academy Foundatlon forseven years I have worked
on Gallery Might and served as me VIP Party Chairman,have been the Blacksmith£trade level co caplaft,for two years,and have assisted
to organize Grandparents Day. - 1
What do you feel you have to offer this committee? As a volunteerpatent for both the WA Foundation and Westlake
Academy forthe past seven yearn l have gotten to know the parentsfawltyand staff. I have acquired a great deal of functional knowledge.
I feel that my experience will be a benefitto The Westlake Academy Foundation Board.
Signature of Applicant: Pao n y J
Dated:
Office
Received By: Date: `I'' '
Appkcafion knrAVmnt wnt 09/2010
d. Standing Item: Update and discussion regarding the Granada and Entrada
Developments including the Entrada Public Improvement District (PID). (15
min)
Town of Westlake
Item # 4d – No
Supporting
documentation
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, June 16, 2014
TOPIC: Discussion and Consideration of Assignment of Development and
Economic Development Agreements Between the Town of Westlake and
Maguire Partners-Solana Land, L.P. Related to the Entrada Development .
STAFF CONTACT: Tom Brymer, Town Manager
DECISION POINTS
Start Date Completion Date
Timeframe: TBD TBD
Funding: Amount - TBD, funding proposed to be via a Public Improvement District
Status- Funded Source- General Fund
Decision Alignment
VVM Perspective Desired Outcome
Sense of Place Customer Focus CF.Provide Outstanding Service and
Program Delivery
Strategic Issue Outcome
Strategy Staff Action
N/A N/A N/A
Page 2 of 2
Strategy Map or VVM Connection
Strategic Issue Connection
EXECUTIVE SUMMARY
The Town of Westlake has an Economic Development Agreement with Maguire Partners-Solana
Land, L.P. approved by the Town Council by Resolution 13-17 adopted by the Town Council on
April 22, 2013. The Town of Westlake also has a Development Agreement with Maguire
Partners-Solana Land, L.P. approved by the Town Council by Resolution 13-14 adopted October
28, 2013. Both agreements have language that allow for assignment of these agreements per
certain terms and conditions set out in the agreements with assignment being allowed only by
approval of and at the sole discretion of the Town Council. This item has been placed o n the
workshop agenda for Council discussion and consideration of assignment of these agreements
with parties interested in said assignment.
ORGANIZATIONAL HISTORY/RECOMMENDATION
The Entrada development is a mixed use development planned for an 85 acre tract at the southeast corner
of SH114 and FM 1938 Davis Boulevard. The design for this development is to be a Spanish village built
around a water feature. Detailed design guidelines and uses for this development are set out in the zoning
for this development that was recommended by the Planning & Zoning Commission and approved by the
Town Council on April 22, 2013 (Ordinance No. 203 for Zoning District PD1-2).
ATTACHMENTS
None.
EXECUTIVE SESSION
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental body
seeks to have locate, stay, or expand in or near the territory of the governmental body
and with which the governmental body is conducting economic development
negotiations; or (2) to deliberate the offer of a financial or other incentive to a
business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P.,
related to Centurion’s development known as Entrada
b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are
not limited to the following: Town of Westlake Certificate of Convenience & Necessity
(CCN) for water and sewer service.
c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other legal
matters not related directly to litigation or settlement. Pending or contemplated
litigation and settlement offers include but are not limited to the following: Trophy Club
Municipal District Number 1
d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the
appointment, employment, evaluation, reassignment, duties, of a public officer or
employee: Town Manager
Town of Westlake
Item # 5 –
Executive Session
Town of Westlake
Item # 6 – Reconvene
Meeting
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the governmental
body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which
the governmental body is conducting economic development negotiations; or (2) to
deliberate the offer of a financial or other incentive to a business prospect described by
Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s
development known as Entrada
b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not
limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN)
for water and sewer service.
c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other legal
matters not related directly to litigation or settlement. Pending or contemplated litigation
and settlement offers include but are not limited to the following: Trophy Club Municipal
District Number 1
d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the
appointment, employment, evaluation, reassignment, duties, of a public officer or
employee: Town Manager
Town of Westlake
Item # 7 – Take any
Necessary Action, if
necessary
COUNCIL RECAP / STAFF DIRECTION
Town of Westlake
Item #8
Council Recap /
Staff Direction
Town of Westlake
Item # 9 –
Workshop
Adjournment
Back up material has not
been provided for this item.
CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to
address the Council on any matter whether or not it is posted on the agenda. The Council
cannot by law take action nor have any discussion or deliberations on any presentation made to
the Council at this time concerning an item not listed on the agenda. The Council will receive
the information, ask staff to review the matter, or an item may be noticed on a future agenda
for deliberation or action.
Town of Westlake
Item # 2 – Citizen’s
Presentations and
recognitions
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the May 12, 2014, meeting.
b. Consider approval of the minutes from the May 19, 2014, meeting.
c. Consider approval of the minutes from the May 30, 2014, meeting.
d. Consider approval of Resolution 14-21, Appointing and Reappointing Affiliate
Board Members.
Town of Westlake
Item # 3 – Consent
Agenda
Town Council Minutes
05/12/14
Page 1 of 2
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
May 12, 2014
PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Clif Cox, Carol
Langdon, and Wayne Stoltenberg.
ABSENT: Rick Rennhack
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards,
Assistant Town Manager Amanda DeGan, Finance Director Debbie
Piper, Director of Facilities and Parks & Recreation Troy Meyer,
Director of Information & Technology Jason Power,
Communications & Community Affairs Director Ginger Awtry, and
Susan McFarland, Communications Specialist.
Special Session
1. CALL TO ORDER
Mayor Wheat called the special session to order at 9:38 p.m.
2. DISCUSSION AND CONSIDERATION OF RESOLUTION 14-18, AUTHORIZING
THE TOWN MANAGER TO APPROVE A CHANGE ORDER IN THE AMOUNT OF
$85,000.00 FOR THE ADDITIONAL ROUTES NECESSARY TO COMPLY WITH THE
AMERICANS WITH DISABILITIES ACT FOR PHASE I OF THE WESTLAKE
ACADEMY CONSTRUCTION PROJECT.
Directory Meyer provided a presentation and overview of the change order.
MOTION: Council Member Langdon made a motion to approve Resolution
14-18. Council Member Stoltenberg seconded the motion. The
motion carried by a vote of 4-0.
Town Council Minutes
05/12 /14
Page 2 of 2
3. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Cox made a motion to adjourn the meeting.
Council Member Stoltenberg seconded the motion. The motion
carried by a vote of 4-0.
Mayor Wheat adjourned the meeting at 9:47 p.m.
APPROVED BY THE TOWN COUNCIL ON JUNE 16, 2014.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Town Council Minutes
05/19/14
Page 1 of 11
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
May 19, 2014
PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Alsea Belvedere,
Carol Langdon, Rick Rennhack, and Wayne Stoltenberg. Michael Barrett arrived
at 5:14 p.m.
ABSENT:
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards,
Assistant Town Manager Amanda DeGan, Town Attorney Cathy
Cunningham, Planning and Development Director Eddie Edwards,
Facilities and Recreation Director Troy Meyer, Director of HR &
Administrative Services Todd Wood, Fire Chief Richard Whitten,
Direction of Communications & Community Affairs Ginger Awtry,
Director of Information Technology Jason Power, and Susan
McFarland, Communications Specialist, Shift Fire staff, Municipal
Court staff, Finance staff and Public Works staff.
Special Session
1. CALL TO ORDER
Mayor Wheat called the special session to order at 5:03 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the pledge of allegiance to the United States and Texas flags.
3. ADMINISTER OATH OF OFFICE TO NEWLY ELECTED OFFICIALS.
Town Secretary Edwards administered the Oath of Office for Mayor Laura Wheat.
Mayor Wheat administered the Oath of Office for Council Member Belvedere.
Town Council Minutes
05/19 /14
Page 2 of 11
Mayor Wheat recessed the meeting at 5:06 p.m., to convene the work session.
Mayor Wheat reconvened the special meeting at 6:34 p.m.
Mayor Wheat administered the Oath of Office for Council Member Barrett.
4. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the special session.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Langdon seconded the motion. The motion
carried by a vote of 5-0.
Mayor Wheat adjourned the meeting at 6:35 p.m.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 5:06 p.m.
2. REVIEW OF CONSENT AGENDA ITEMS FOR THE MAY 19, 2014, TOWN COUNCIL
REGULAR MEETING AGENDA.
Town Secretary Edwards stated that item d would need to be discussed and considered
separately.
3. REPORTS
a. Report regarding FM 1938 speed study conducted by TxDOT.
Town Manager Brymer provided an overview of this item.
4. DISCUSSION ITEMS
a. Presentation and Discussion of the Intended Results and Proposed Performance
Measures for the Town of Westlake Tier One Strategy Map.
Mrs. Gail Perry, Balanced Scorecard Institute, provided a presentation and
overview of the Tier One Strategy Map.
Town Council Minutes
05/19 /14
Page 3 of 11
Objective owners then presented the proposed performance measures and the
intended results for the outcome objectives.
Town Manager Brymer presented the Increases CSS Satisfaction and Preserve
Desirability & Quality of Life objectives.
Mrs. Jaymi Ford presented the Increase Financial Capacity/Reserves and
Increase Revenue Streams objectives.
Director Awtry presented the Increase Transparency Accessibility and
Communication objective.
Assistant Town Manager DeGan presented the Encourage Westlake’s Unique
Sense of Place and Maximize Efficiencies & Effectiveness objectives.
Director Wood presented the Attract, Recruit, Retain and Develop the Highest
Quality Workforce objective.
Director Meyer presented the Improve Technology, Facilities and Equipment
objective.
Director Edwards presented the Optimize Planning and Development Capabilities
objective.
Discussion ensued regarding measuring property values, a baseline for the
proposed measures, public school options, academy measures, adding or
reducing policies, retention measurements, and folding the Academy into the
current strategy map.
Mrs. Gail Perry completed the presentation providing an overview of the
remaining steps to complete the strategy map.
b. Discussion regarding Westlake Drought Contingency and Conservation Plans.
Town Manager Brymer stated this would be moved to the June meeting for
discussion.
Mayor Wheat recessed the work session to reconvene the special session at 6:32
p.m.
Mayor Wheat reconvened the work session at 6:36 p.m.
c. Presentation and Discussion of Process to Date for the Entrada Proposed Public
Improvement District Including Developer Presentation and Staff Presentations
Related to the PID as well as PID Documents, Including, but not Limited to, the
Proposed Construction and Funding Agreement (which includes the Service
Town Council Minutes
05/19 /14
Page 4 of 11
Assessment Plan), Proposed Landowner Agreement, Preliminary Official
Statement, and the Proposed Bond Indenture Agreement.
Town Manager Brymer provided an overview regarding the status of PID
documents. He also stated that additional information may be presented at a
subsequent meeting.
d. Standing Item: Update and discussion regarding Westl ake Academy Phase I
expansion project and enrollment projections.
Director Meyer provided a presentation of the construction and overview of the
proposed change order.
e. Standing Item: Update and discussion regarding the Granada and Entrada
Developments including the Entrada Public Improvement District (PID).
5. EXECUTIVE SESSION
The Council convened into executive session at 6:41 p.m.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Maguire
Partners-Solana Land, L.P., related to Centurion’s development known as
Entrada
b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
including but are not limited to the following: Town of Westlake Certificate of
Convenience & Necessity (CCN) for water and sewer service.
c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
Town Council Minutes
05/19 /14
Page 5 of 11
6. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 7:28 p.m., to discuss item c.
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No action taken.
8. COUNCIL RECAP / STAFF DIRECTION
Continue developing the Balanced Scorecard.
9. ADJOURNMENT
Mayor Wheat adjourned the work session at 7:31 p.m.
Regular Session
1. CALL TO ORDER
Mayor called the regular session to order at 7:31 p.m.
2. CITIZEN PRESENTATIONS AND RECOGNITIONS
Allan Werst, 4035 Aspen Lane, provided an overview of the Decoration Day activities
which will be held on Monday, May 26, 2014, at the IOOF Westlake Cemetery.
3. CONSENT AGENDA
a. Consider approval of the minutes from the April 28, 2014, meeting.
b. Consider approval of Resolution 14-19, Denying the Rate Increase Requested
by Atmos Energy Corp., Mid-Tex Division under the Company’s 2014 Annual
Rate review mechanism filing.
c. Consider approval of Ordinance 727, Amending the FY 2013-2014 Budget
d. Consider approval of Resolution 14-20, Amending the original guaranteed
maximum price (GMP) of $8,542,930 to $8,624,030 ($81,100) with Steele &
Freeman, Inc., for the Phase One of the Westlake Academy Campus Expansion
Project and authorize the Town Manager to make funding changes via change
order not to exceed $25,000 on this project.
Town Council Minutes
05/19 /14
Page 6 of 11
MOTION: Council Member Langdon made a motion to approve items a-c of
consent agenda. Council Member Barrett seconded the motion.
The motion carried by a vote of 5-0.
MOTION: Council Member Stoltenberg made a motion to approve, as
discussed, item d amending the GMP of $8,542,930 to $8,715,254.
Council Member Langdon seconded the motion. The motion carried
by a vote of 5-0.
4. DISCUSSION AND CONSIDERATION TO ELECT A MAYOR PRO TEMPORE.
MOTION: Council Member Rennhack made a motion to elect Council Member
Carol Langdon as Mayor Pro Tempore. Council Member Stoltenberg
seconded the motion. The motion carried by a vote of 5-0.
5. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 728, AMENDING THE
CODE OF ORDINANCES, CHAPTER 102, ARTICLE III, SECTION 102-61, LAND
USE SCHEDULE. AMENDING THE LAND USE SCHEDULE UNDER THE PERMITTED
USE “TEMPORARY BATCHING PLANTS” ALLOWING THIS USE IN ALL ZONING
DISTRICTS SUBJECT TO RECEIVING AN APPROVAL OF A SPECIFIC USE
PERMIT.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
Director Edwards provided an overview of the amendment to allow batch plants.
Discussion ensued regarding previous allowances for other developments and location and
the time frame the batch plant would be in the development.
MOTION: Council Member Rennhack made a motion approve Ordinance
728. Council Member Langdon seconded the motion. The motion
carried by a vote of 5-0.
6. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 729, AMENDING
ORDINANCE 202 (AS AMENDED), THE PD ZONING ORDINANCE FOR PLANNED
DEVELOPMENT DISTRICT 1, BY ADDING TO THE PERMITTED USE TABLE
“TEMPORARY CONCRETE BATCH PLANTS” SUBJECT TO RECEIVING AN
APPROVAL OF A SPECIFIC USE PERMIT.
Discussion ensued regarding possible screening of the structure.
Town Council Minutes
05/19 /14
Page 7 of 11
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Langdon made a motion approve Ordinance 729.
Council Member Barrett seconded the motion. The motion carried
by a vote of 5-0.
7. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 730, AMENDING
ORDINANCE 703, THE PD ZONING ORDINANCE FOR PLANNED DEVELOPMENT
DISTRICT 1, PLANNING AREA 2 (PD1-2), ENTRADA, BY ADDING TO THE
PERMITTED USE TABLE “TEMPORARY CONCRETE BATCH PLANTS” SUBJECT TO
RECEIVING AN APPROVAL OF A SPECIFIC USE PERMIT. THE SUBJECT
PROPERTY IS AN 85 ACRE (APPROX.) TRACT OF LAND LOCATED AT THE
SOUTHEAST CORNER OF FM 1938 (DAVIS BLVD) AND SOLANA BOULEVARD,
EXTENDING SOUTH TO DOVE ROAD.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Stoltenberg made a motion approve Ordinance
730. Council Member Barrett seconded the motion. The motion
carried by a vote of 5-0.
Town Attorney advised the Council to table this item due to the location being on the
Northeast Corner.
SECOND MOTION: Council Member Barrett made a motion table Ordinance
730. Council Member Stoltenberg seconded the motion.
The motion carried by a vote of 5-0.
Town Attorney advised the Council to table this item until June 16, 2014, due to the
location being on the Northeast Corner.
THIRD MOTION: Council Member Barrett made a motion table Ordinance
730 until the meeting on June 16, 2014. Council Member
Stoltenberg seconded the motion. The motion carried by a
vote of 5-0.
Town Council Minutes
05/19 /14
Page 8 of 11
8. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 731, AMENDING
ORDINANCE 693, THE PD ZONING ORDINANCE FOR PLANNED DEVELOPMENT
DISTRICT 1, PLANNING AREA 3 (PD1-3), BY ADDING TO THE PERMITTED USE
TABLE “TEMPORARY CONCRETE BATCH PLANTS” SUBJECT TO RECEIVING AN
APPROVAL OF A SPECIFIC USE PERMIT. THE SUBJECT PROPERTY IS AN 85
ACRE (APPROX.) TRACT OF LAND LOCATED AT THE SOUTHEAST CORNER OF FM
1938 (DAVIS BLVD) AND SOLANA BOULEVARD, EXTENDING SOUTH TO DOVE
ROAD.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Langdon made a motion approve Ordinance 731.
Council Member Barrett seconded the motion. The motion carried
by a vote of 5-0.
9. PUBLIC HEARING AND CONSIDERATION REGARDING A SPECIFIC USE PERMIT
TO ALLOW THE PLACEMENT OF A TEMPORARY CONCRETE BATCHING PLANT AT
2301 SOLANA BLVD. IN THE PLANNED DEVELOPMENT DISTRICT 1, PLANNING
AREA 3 (PD1-3) “GRANADA”. THE SUBJECT PROPERTY IS AN 85 ACRE
(APPROX.) TRACT OF LAND LOCATED AT THE SOUTHEAST CORNER OF FM 1938
(DAVIS BLVD) AND SOLANA BOULEVARD, EXTENDING SOUTH TO DOVE ROAD.
Director Edwards provided presentation showing a type generic batch plant.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
Discussion ensued regarding the reduction of truck traffic on the roads, traffic pattern for
trucks, possible violations, and the amount of time the plant will be operational.
MOTION: Council Member Belvedere made a motion approve Ordinance 732
with the conditions as follows: 1) No concrete shall be used for
projects other than on-site improvements without specific approval
from the town. On-site shall mean within the Granada Project and
adjacent right-of-ways. 2) No dust shall leave the property. 3)
Hours of operations shall be limited to 8:00 AM. - 5:00 PM, Monday
– Friday. 4) Noise must not exceed the decibel limits allowed by
town ordinances. 5) The batch plant must be removed from the site
within 90 days from the installation date. 6) Establishing the
Town Council Minutes
05/19 /14
Page 9 of 11
preferred route being State Highway 114 to Davis to Dove Road
entrance of project. 7) Moving the plant further north away from
Dove Road to a location to be approved by the Town Council.
Council Member Stoltenberg seconded the motion. The motion
carried by a vote of 5-0.
10. PUBLIC HEARING AND CONSIDERATION REGARDING A SPECIFIC USE PERMIT
TO ALLOW THE PLACEMENT OF A TEMPORARY CONCRETE BATCHING PLANT AT
1840 SAM SCHOOL ROAD IN THE PD-1 ZONING DISTRICT. THE SUBJECT
PROPERTY IS A TRACT OF LAND LOCATED SOUTH OF THE GAS WELL PAD SITE
ON SAM SCHOOL ROAD.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
Discussion ensued regarding
MOTION: Council Member Langdon made a motion approve Ordinance 733
with the conditions as follows: 1) No concrete shall be used for
projects other than on-site improvements without specific approval
from the town. On-site shall mean within the Granada Project and
adjacent right-of-ways. 2) No dust shall leave the property. 3)
Hours of operations shall be limited to 8:00 AM - 5:00 PM, Monday
– Friday. 4) Noise must not exceed the decibel limits allowed by
town ordinances. 5) The batch plant must be removed from the site
within 90 days from the installation date. 6) Establishing the
preferred route being State Highway 114 to Solana to Sam School
road. 7) Reclamation and re-vegetation of the site to Town
standards after removal of the plant. Council Member Rennhack
seconded the motion. The motion carried by a vote of 5-0.
11. EXECUTIVE SESSION
The Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
body seeks to have locate, stay, or expand in or near the territory of the
Town Council Minutes
05/19 /14
Page 10 of 11
governmental body and with which the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a financial or other
incentive to a business prospect described by Subdivision (1). Maguire Partners -
Solana Land, L.P., related to Centurion’s development known as Entrada
b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
including but are not limited to the following: Town of Westlake Certificate of
Convenience & Necessity (CCN) for water and sewer service.
c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the
appointment, employment, evaluation, reassignment, duties, of a public officer or
employee: Town Manager
12. RECONVENE MEETING
13. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
14. FUTURE AGENDA ITEMS
A. No-Smoking Ordinance (Mayor Wheat)
Mayor Wheat asked if the Council would consider discussion regarding a No
Smoking ordinance. Council Member Langdon seconded this request.
Town Manager Brymer recommended that the Council discuss this item during a
work session to consider a committee or group of businesses to identify the
issues that may affect businesses.
B. Dog Park (Mayor Wheat) – no second
Mayor Wheat asked if the Council would consider discussion regarding the
creation of a Dog Park. This item did not receive a second.
15. COUNCIL CALENDAR
Town Council Minutes
05/19 /14
Page 11 of 11
16. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Belvedere made a motion to adjourn the
meeting. Council Member Rennhack seconded the motion. The
motion carried by a vote of 5-0.
Mayor Wheat adjourned the meeting at 8:12 p.m.
APPROVED BY THE TOWN COUNCIL ON JUNE 16, 2014.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Town Council Minutes
05/30/14
Page 1 of 3
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL AND BOARD OF TRUSTEES
PLANNING SESSION
May 30, 2014
PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Alsea Belvedere,
Carol Langdon, Rick Rennhack, and Wayne Stoltenberg. Wayne Stoltenberg
arrived at 10:00 a.m.
ABSENT:
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, and
Assistant Town Manager Amanda DeGan.
Staff arrived at 12:20 p.m. Planning and Development Director Eddie Edwards, Facilities and
Recreation Director Troy Meyer, Director of HR & Administrative
Services Todd Wood, Director of Finance Debbie Piper, Director of
Public Works Jarrod Greenwood, Fire Chief Richard Whitten,
Director of Communications & Community Affairs Ginger Awtry,
Director of Information Technology Jason Power, Executive
Principal Dr. Mechelle Bryson, Administrative Coordinator Ben
Nibarger, and Finance Supervisor Jaymi Ford.
Work Session
1. CALL TO ORDER
Mayor Wheat called the meeting to order at 9:25 a.m.
2. DISCUSSION ITEMS
Mr. Ron Cox, Consultant, opened the meeting.
Town Council Minutes
05/30 /14
Page 2 of 3
a. Discussion regarding decision making styles as a governance team.
The Council reviewed and discussed each of their DiSC reports.
b. Presentation and discussion regarding governing and leadership learning,
review of current governance policies, and planning for the future by Ron
Cox.
Discussion ensued regarding th eir expectations of each other and the Staff of
the Council.
c. Review of Five (5) Year Financial Forecast
Town Manager Brymer provided a presentation and overview of the proposed
Five (5) Year Financial Forecast for Fiscal Years 2015-2019.
d. Review of Five (5) Year CIP Update
Chief Richard Whitten provided a presentation regarding a proposal to
construct a new Fire Station.
Discussion ensued regarding new facilities for a Town Hall, Municipal
Building, and Fire Station.
e. Presentation and Discussion of Current and Proposed Strategic Initiatives as
a result of our Balanced Scorecard Strategic Planning
Assistant Town Manager DeGan provided an overview of the Balanced
Scorecard.
f. Presentation and Discussion of Comprehensive Strategic Planning Document
for the Town Organization – Cascading BSC format into Westlake Academy
strategic plan and larger departments with the Town.
Assistant Town Manager DeGan provided an overview of how the Academy
would cascade into the current Municipal Balanced Scorecard.
Town Council Minutes
05/30 /14
Page 3 of 3
3. RECAP / STAFF DIRECTION
No additional direction provided to Staff.
4. ADJOURNMENT
Mayor Wheat adjourned the work session at 3:57 p.m.
APPROVED BY THE TOWN COUNCIL ON JUNE 16, 2014.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, June 16, 2014
TOPIC: Consider Approval of a Resolution Appointing and Reappointing Various
Affiliate and Planning & Zoning Commission Members.
STAFF CONTACT: Kelly Edwards, Town Secretary
DECISION POINTS
Start Date Completion Date
Timeframe: 06/16/2014 06/16/2014
Funding: Amount - $0.00 Status- Funded Source- N/A
N/A
Decision Alignment
VVM Perspective Desired Outcome
Sense of Place Customer Focus CF.Enhance and Maintain a Sense
of Community
Strategic Issue Outcome
Strategy Staff Action
N/A N/A N/A
Strategy Map or VVM Connection
Strategic Issue Connection
Page 2 of 2
EXECUTIVE SUMMARY
Members with expiring terms have been contacted by the Town Secretary and asked to respond
as to their desire to continue to serve as a board, commission or committee member. The
resolution indicates the names of the board commission, committee members and their current
status.
ORGANIZATIONAL HISTORY/RECOMMENDATION
N/A
ATTACHMENTS
Resolution
Resolution 14-21
Page 1 of 4
TOWN OF WESTLAKE
RESOLUTION NO. 14-21
REAPPOINTING AND APPOINTING MEMBERS TO THE 4B ECONOMIC
DEVELOPMENT BOARD; PLANNING AND ZONING COMMISSION; TEXAS
STUDENT HOUSING AUTHORITY BOARD OF DIRECTORS; THE TEXAS
STUDENT HOUSING AUTHORITY; THE TEXAS STUDENT HOUSING
CORPORATION – DENTON PROJECT; AND THE WESTLAKE ACADEMY
FOUNDATION, AND RESOLVING RELATED MATTERS.
BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: THAT the following individuals are hereby appointed/reappointed to
the 4B Economic Development Board:
Term Expiration
Laura Wheat, Mayor June 2015
Carol Langdon, Council Member June 2015
Michael Barrett, Council Member May 2015
Rick Rennhack, Council Member June 2015
David Brown, Non-Council Member June 2015
Gregg Malone, Non-Council Member June 2015
Vacant, Non-Council Member June 2015
As a result of the appointment s heretofore stated, the 4B Economic Development
Board is represented by the following:
Term Expiration
Laura Wheat, Mayor June 2015
Carol Langdon, Council Member June 2015
Michael Barrett, Council Member June 2015
Rick Rennhack, Council Member June 2015
David Brown, Non-Council Member June 2015
Gregg Malone, Non-Council Member June 2015
Vacant, Non-Council Member June 2015
Resolution 14-21
Page 2 of 4
SECTION 3: THAT the following individuals are hereby appointed reappointed to
the Planning and Zoning Commission:
Term Expiration
William Greenwood June 2015
Tim Brittan June 2015
Walter Copeland June 2014
Alesa Belvedere June 2014
Allen Heath June 2014
Sharon Sanden (Alternate member) June 2014
Ryan Groce (Alternate member No. 2) June 2015
As a result of the appointment s heretofore stated, the Planning and Zoning
Commission is represented by the following:
Term Expiration
William Greenwood June 2015
Tim Brittan June 2015
Vacant WC June 2016
Vacant AB June 2016
Vacant AH June 2016
Sharon Sanden (Alternate member No. 1) June 2016
Ryan Groce (Alternate member No. 2) June 2015
SECTION 4: THAT the following individuals are hereby reappointed to the Texas
Student Housing Authority, the Texas Student Housing Corporation, the Texas Student Housing
Corporation – Denton Project, the Texas Student Housing Corporation – College Station Project;
Term Expiration
Jim Carter June 2014
Gregg Malone June 2014
Scott Bradley June 2014
George Ledak June 2015
Tracy Schornack June 2014
Vacant June 2015
Liz Garvin June 2015
As a result of the appointments heretofore stated, the Texas Student Housing
Authority, the Texas Student Housing Authority, and the Texas Student Housing
Corporation – Denton Project, are represented by the following:
Term Expiration
Jim Carter June 2016
Gregg Malone June 2016
Scott Bradley June 2016
George Ledak June 2015
Tracy Schornack June 2016
Resolution 14-21
Page 3 of 4
Vacant June 2015
Liz Garvin June 2015
SECTION 5: THAT the following individuals are hereby appointed/reappointed to the
Westlake Academy Foundation Board of Directors:
Term Expiration
Leah Rennhack June 2014
Rebecca Neidich June 2014
Kelly Cox June 2014
Bill Greenwood June 2014
Charlotte Ryan June 2014
Kevin Hansen June 2014
April Gallagher June 2014
Andy Sedino June 2014
Ken Gorden June 2016
Sean Shope June 2016
Zan Jones June 2016
Jeff Watson June 2016
Karen Stoltenberg June 2016
Vacant June 2016
Vacant June 2016
As a result of the appointments heretofore stated, the Westlake Academy Foundation is
represented by the following:
Term Expiration
Ken Gorden June 2016
Sean Shope June 2016
Zan Jones June 2016
Jeff Watson June 2016
Karen Stoltenberg June 2016
Vacant June 2016
Vacant June 2016
Leah Rennhack June 2017
Rebecca Neidich June 2014
Vacant June 2017
Bill Greenwood June 2017
Deborah Kraska June 2017
Kevin Hansen June 2017
Vacant June 2017
Andy Sedino June 2017
Resolution 14-21
Page 4 of 4
SECTION 6: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 7: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 16th DAY OF JUNE 2014.
ATTEST: _____________________________
Laura Wheat, Mayor
______________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
______________________________
L. Stanton Lowry, Town Attorney
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Action Item
Westlake Town Council Meeting
Monday, June 16, 2014
TOPIC: Public Hearing and Consideration for Approval of an Ordinance Amending
Ordinance 703, the PD Zoning Ordinance for Planned Development District 1,
Planning Area 2 (PD1-2), ENTRADA, by adding to the Permitted Use Table
“Temporary concrete batch plants” subject to receiving an approval of a Specific
Use Permit. The subject property is an 85 Acre (approx.) tract of land located at
the southeast Corner of FM 1938 (Davis Blvd) and Solana Boulevard, extending
south to Dove Road.
STAFF CONTACT: Eddie Edwards, Director of Planning and Development
DECISION POINTS
Start Date Completion Date
Timeframe: October 2013
Funding: Amount - None. Status- N/A Source- N/A
Decision Alignment
VVM Perspective Desired Outcome
Sense of Place Financial
Stewardship
Enhance and Maintain a Sense of
Community
Strategic Issue Outcome
Strategy Staff Action
Comprehensive
Planning and
Management of
Natural Resources
N/A SA 09D1: Ordinances
Strategy Map or VVM Connection
Strategic Issue Connection
Page 2 of 2
EXECUTIVE SUMMARY
Consideration of an amend ment to the PD1-2 Planning Area regulations by adding a Permitted
Use “Temporary Concrete Batch Plant” – subject to approval of a Specific Use Permit.”
ORGANIZATIONAL HISTORY/RECOMMENDATION
A temporary concrete batch plant allows a developer to mix concrete on-site and greatly reduce
his costs. The benefit to the town is that mixing concrete on-site keeps a lot of concrete delivery
trucks off of the roadways.
The Specific Use Permit allows the Town Council to approve the batch plant conditionally. For
example:
1. No concrete shall be used for projects other than on-site improvements without specific
approval from the town.
2. No dust shall leave the property.
3. Hours of operations shall be limited to 8:00 AM. - 5:00 PM, Monday – Friday.
4. Noise must not exceed the decibel limits allowed by town ordinances.
5. The batch plant must be removed from the site within XXX days from the installation
date.
The Planning and zoning commission recommended approval of this ordinance at the May 5th,
2014 Public Hearing
ATTACHMENTS
None
Ordinance 730
Page 1 of 2
TOWN OF WESTLAKE
ORDINANCE NO. 730
AN ORDINANCE OF THE TOWN OF WESTLAKE, TEXAS; AMENDING
ORDINANCE 703 BY AMENDING THE PERMITTED USES TO ALLOW
TEMPORARY CONCRETE BATCH PLANTS WITH AN APPROVED SPECIFIC USE
PERMIT; PROVIDING A PENALTY CLAUSE; PROVIDING A CUMULATIVE
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN EFFECTIVE
DATE.
WHEREAS, the Town of Westlake, Texas is a general law Town acting under its
charter adopted by the electorate pursuant to the Texas Constitution, and the Local Government
Code; and
WHEREAS, the Town Council of the Town of Westlake, Texas, finds it to be in the best
interest of the citizens and property owners in the Town of Westlake, to allow Temporary
Concrete Batch Plants on all properties regardless of zoning district, with a Specific Use Permit;
and
WHEREAS, the Town Council of the Town of Westlake, Texas, finds it to be in the
best interest of the citizens and property owners in the Town of Westlake, to regulate the
location, access and operations of Temporary Concrete Batch Plants; and
WHEREAS, the Town Council of the Town of Westlake, Texas, deems it
environmentally conscientious to encourage the use of Temporary Concrete Batch Plants which
will reduce the number of trucks on local roadways;
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, the above findings are hereby found to be true and correct and are
incorporated herein in their entirety.
SECTION 2: That Ordinance 703, Article II. Uses, Section 1 Land Use Schedule, be
amended by adding to the Land Use Schedule: Temporary Concrete Batching Plants, with an
approved Specific Use Permit.
SECTION 3: PENALTY. Any person, firm, or corporation who violates, disobeys,
omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions
of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for all
violations involving zoning, fire safety or public health and sanitation, including dumping or
refuse, and shall be fined not more than five hundred dollars ($500) for all other violations of this
ordinance. Each day that a violation is permitted to exist shall constitute a separate offense.
Ordinance 730
Page 2 of 2
SECTION 4: CUMULATIVE CLAUSE. This ordinance shall be cumulative of all
provisions of ordinances of the Town of Westlake, Texas, except where provisions of this
ordinance are in direct conflict with the provisions of another ordinance, in which event the
conflicting provisions of the other ordinance are hereby repealed.
SECTION 5: SEVERABILITY CLAUSE. It is hereby declared to be the intention of
the Town Council that the phrases, clauses, sentences, paragraphs, and sections are severable,
and if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such
unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs,
and sections of this ordinance, since they would have been enacted by the Town Council without
the incorporation in this ordinance of the unconstitutional phrase, clause, sentence, paragraph or
section.
SECTION 6: SAVINGS CLAUSE. All rights and remedies of the Town of Westlake
are expressly saved as to any and all violations of the provisions of the Code of Ordinances,
Town of Westlake, Texas, as amended, or any other ordinances affecting such code which have
accrued at the time of the effective date of this ordinance; and, as to such accrued violations and
all pending litigation, both civil and criminal, whether pending in court or not, under such
ordinances, same shall not be affected by this ordinance but may be prosecuted until final
disposition by the courts.
SECTION 7: PUBLICATION. The Town Secretary of the Town of Westlake is
hereby directed to publish in the official newspaper of the Town of Westlake, the caption,
penalty clause, publication clause and the effective date of this ordinance.
SECTION 8: EFECTIVE DATE. This ordinance shall be in full force and effect from
and after its passage and publication as required by law.
PASSED AND APPROVED ON THIS 16TH DAY OF JUNE, 2014.
__________________________________
Laura Wheat, Mayor
ATTEST:
_________________________________ ___________________________________
Kelly Edwards, Town Secretary Tom Brymer, Town Manager
APPROVED AS TO FORM:
__________________________________
L. Stanton Lowry, Town Attorney
EXECUTIVE SESSION
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental body
seeks to have locate, stay, or expand in or near the territory of the governmental body
and with which the governmental body is conducting economic development
negotiations; or (2) to deliberate the offer of a financial or other incentive to a
business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P.,
related to Centurion’s development known as Entrada
b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are
not limited to the following: Town of Westlake Certificate of Convenience & Necessity
(CCN) for water and sewer service.
c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other legal
matters not related directly to litigation or settlement. Pending or contemplated
litigation and settlement offers include but are not limited to the following: Trophy Club
Municipal District Number 1
d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the
appointment, employment, evaluation, reassignment, duties, of a public officer or
employee: Town Manager
Town of Westlake
Item # 5 –
Executive Session
Town of Westlake
Item # 6 – Reconvene
Meeting
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the governmental
body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which
the governmental body is conducting economic development negotiations; or (2) to
deliberate the offer of a financial or other incentive to a business prospect described by
Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s
development known as Entrada
b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not
limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN)
for water and sewer service.
c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other legal
matters not related directly to litigation or settlement. Pending or contemplated litigation
and settlement offers include but are not limited to the following: Trophy Club Municipal
District Number 1
d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate the
appointment, employment, evaluation, reassignment, duties, of a public officer or
employee: Town Manager
Town of Westlake
Item # 7 – Take any
Necessary Action, if
necessary
FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
- None
Town of Westlake
Item #8 - Future
Agenda Items
COUNCIL CALENDAR
Town Council Workshop & Meeting
Monday, June 16, 2014
Town Offices Closed
Friday, July 4, 2014
Town Council Budget Work Session
Friday, August 8, 2014; 12:00 noon to 5:00 p.m. at Town Hall
Board of Trustees Workshop & Meeting
Monday, August 11, 2014
Town Council Workshop & Meeting
Monday, August 25, 2014
Town of Westlake
Item # 9-
Council Calendar
Town of Westlake
Item # 10 –
Adjournment
Back up material has not
been provided for this item.