HomeMy WebLinkAbout04-11-14 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
April 11, 2014
Board Members in Attendance: Karen Stoltenberg, Kelly Cox, Jeff Watson, Sean Shope, Zan Jones, Shelly Myers, Leah
Rennhack, Andy Sedino
Others in Attendance: Julie Kelly
I. K. Stoltenberg called the meeting to order at 8:36 AM.
II. Superintendent’s Report
None
III. Motion to approve minutes of March 21, 2014 meeting by K. Cox, second by J. Watson. Motion carried.
IV. Financial Report
• S. Shope presented Statement of Financial Position as of March 31, 2014, pointing out total Foundation assets
of $1,623,758 and Gallery Night 2014 revenues of $166,492 received to date.
• Discussed eliminating term “Fund100” and granting straight from Baja account versus transferring any
amounts to the designated Fund100 account. L. Rennhack recommended importance of recognizing the
distinction as Fund100’s priority being for teacher grants.
• K. Stoltenberg clarified that up to $32,500 has been committed for the recent ly approved grants supporting
the new math position and the language assessment tool.
• Motion to approve financials by L. Rennhack, second by R. Neidich. Motion carried.
V. Development Committee
• Blacksmith Annual Fund – Spring effort
o K. Stoltenberg reviewed spreadsheet of families that have not yet donated to the 2013-14 campaign.
S. Myers asked the group to consider making contact with these families. S. Shope requested list of
those that have verbally pledged, but never completed a donation form or fulfilled their pledge.
• Gallery Night VIP party - budget
o S. Myers discussed value of having pace car rides at the event for $10 per versus race car rides at
$100 per plus initial cost of $2,000. Board agreed to spending the $2,000 and offering rides as prizes
and as an option for guests to self-pay.
• FY 14-15 WA Budget Request
o The school budget is in development, and the operational expenses being requested of the Foundation
currently stands at $1,265,755.00.
o J. Watson discussed potential impact of Entrada development on Westlake average family donation
amount.
o K. Stoltenberg discussed possibility of asking the Entrada developer to join the WAF Board.
o S. Myers reported that the School Budget will be presented to the Board of Trustees on 5/12/14.
o S. Myers, S. Shope, K. Stoltenberg and any other interested W AF Board members will meet to
determine and recommend the amount the Foundation can commit to the 2014-15 school budget.
o Motion to empower this budget subcommittee to recommend WA operational contribution amount
for 2014-15 by K. Cox; second by L. Rennhack. Motion carried.
• Endowment Campaign
o S. Myers reported that the Westlake Academy Athletic Club (WAAC) is proposing to solicit
donations with “naming rights” for new field house, which could be part of a Foundation-led
endowment campaign. K. Stoltenberg will speak with T. Brymer more about this opportunity.
VI. Marketing Committee
• No report.
VII. Grants Committee
• S. Myers presented three grant proposals for consideration:
o Purchase Gallup Teacher Insight Tool, an online program to identify highly effective applicants for
teaching and instructional positions (up to $8,390.00 requested). Motion to approve by K. Cox;
second by L. Rennhack. Motion carried and grant approved.
o Funds to retain five (5) current faculty members, each receiving a $3,000 retention award ($15,000
requested). Motion to approve by K. Cox; second by J. Watson. Motion carried and grant approved.
o Funds to attract five (5) new faculty members, each receiving a $1,500 recruitment award ($7,500
requested). Motion to approve by K. Cox; second by L. Rennhack. Motion carried and grant
approved.
VIII. Administrative Committee
• No report.
IX. President’s Report
• No report
X. Executive Director’s Report
• No report
Other business:
• None.
Next Meeting: May 16, 2014 – 8:30 AM; A&S Conference Room, Westlake Academy, Westlake
L. Rennhack moved to adjourn the Board meeting, second by K. Cox. Motion carried. Meeting adjourned at
11:11 AM .