HomeMy WebLinkAbout01-17-14 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
January 17, 2014
Board Members in Attendance: Ken Gordon, Bill Greenwood, Zan Jones, Karen Stoltenberg, Shelly Myers, Sean Shope,
Andy Sedino, Kelly Cox, Jeff Watson, Leah Rennhack, Rebecca Neidich
Others in Attendance: Julie Kelly
I. K. Stoltenberg called the meeting to order at 8:40 AM .
II. Motion to approve minutes of December 13, 2013 meeting by B. Greenwood, second by A. Sedino. Motion
carried.
III. Financial Report
• S. Shope reviewed Baja revenues and expenses as only significant changes in December.
• Baja expenses came in under budget ed $40,000, though no sponsor golf rounds have been charged yet .
• Financial audit has been completed, will review at next meeting.
• Motion to approve financials by A. Sedino, second by K. Cox. Motion carried.
IV. Development Committee
• Blacksmith Annual Fund (BAF)
o K. Stoltenberg reported that BAF campaign has raised over $971,000 with 79% parent participation.
o Will examine corporate donations and potential matching gifts to cover remainder, and address
construction contractors/subs as potential donors as well.
o K. Stoltenberg reported that the BAF goal originally set at the Foundation retreat on 5/28/13 was
$960,000, so that goal has been achieved.
• Gallery Night 2014
o R. Neidich reported that the next Gallery Night meeting with the Texas Motor Speedway staff and
chef is scheduled for Tuesday, January 21, 2014.
o The VIP Sponsor P arty will be moved to the end of March, actual date pending.
o S. Myers asked WAF Board members to consider volunteering as escorts for VIPs and sponsors at the
event, greeters, and/or live auction spotters. The party will open one hour early, at 5pm, for VIPs as a
Champagne Reception and item preview.
o Suggestion was made to possibly combine VIP parties for Baja and Gallery Night into one party one
time a year. Will examine more in the fall.
o Fund an Item
S. Myers reported that the Fund an Item will likely be a health and fitness package to include
field house weight equipment (at $10,000 x 6 racks) and a traverse climbing wall for PYP in
the new Multipurpose building (at $5,000). Total Fund an Item will be $65k.
There may be an additional $5-10,000 requested for accessories to the climbing wall and for a
potential “Sport & Exercise Science” class.
• Expansion Naming Opportunities
o S. Myers discussed possibility of offering naming opportunities for new construction. It was
suggested that coordination between the 3 affiliates (WAHOC, WAAC and WAF) would be
necessary in order to participate in such an effort. S. Myers will convey this message to Facilities
Director, Troy Meyer.
• Run the Ranch
o S. Myers reported that Hillwood properties and Luke’s Locker are currently looking at different dates
to hold the event. It could possibly be coordinated with the Town of Westlake Arbor Day festival
V. Marketing Committee
• No report
VI. President’s Report
• K. Stoltenberg reiterated need for WAF Board members to play role in working volunteer shifts at the Gallery
Night event.
• She reported need to be able to have quorum in order for meetings to be held. S. Myers to resend meeting
notices to Board members through calendar requests .
VII. Executive Director’s Report
• S. Myers reported that she will be attending a “Building an Endowment” seminar on 1/30/14 at Scottish Rite.
She will send meeting request to those that are also interested in attending.
Other Business
o B. Greenwood reported that the child’s playhouse that he has donated for Gallery Night has been
delivered. He requested t hat Gallery Night committee work through Wendy Greenwood to
coordinate logistics and a raffle.
o K. Stoltenberg emphasized the importance of all board members encouraging Gallery Night
sponsorship among friends and associates.
Next Meeting: February 14, 2014 – 8:30 AM; A&S Conference Room, WA, Westlake
K. Gordon moved to adjourn the Board meeting, second by A. Sedino. Motion carried. Meeting adjourned at
10:44 AM .