Loading...
HomeMy WebLinkAbout09-13-13 WAF MinWESTLAKE ACADEMY FOUNDATION Board Meeting September 13, 2013 Board Members in Attendance: Karen Stoltenberg, Jeff Watson, Zan Jones, Leah Rennhack, Bill Greenwood, Andy Sedino, Ken Gordon, Rebecca Neidich, Shelly Myers Others in Attendance: Tom Brymer I. K. Stoltenberg called the meeting to order at 9:20 AM. II. Superintendent’s Report • T. Brymer reported on campus expansion plan of approximately $10.5 million. Current construction plan includes FFE items, but will be open to donations and naming opportunities. • T. Brymer shared recent emailed parent communication re: school leadership, personnel and new organizational structure. Current enrollment is 685. III. Motion to approve minutes of August 16, 2013 meeting by A. Sedino, second by J. Watson. Motion carried. IV. Grants Committee Report • Motion to table Heads of Department stipend grant, pending amendment to WA Operating Budget by K. Gordon, second by L. Rennhack. Motion carried. V. Financial Report • S. Myers reviewed Statement of Activities as of August 31, 2013. • Motion to approve financial report by K. Gordon, second by A. Sedino. Motion carried. VI. Development Committee • Blacksmith Annual Fund (BAF) currently stands at $285,931 (~ 29% of goal). Volunteer grade captains have been secured to help drive parent participation. • Discussed inaugural participation in “Giving Day” on September 19, 2013, sponsored by the Communities Foundation of Texas. Event will be promoted via eBlasts and carline flyers. • West lake Baja planning continues with weekly conference calls. Currently working to identify home for VIP Party. Several new corporate and family sponsors participating this year, widening our support circle. VII. Marketing Committee • Z. Jones reported on the 10th Anniversary theme for the 2012-13 Year in Review newsletter . • The Foundation website has been updated. • Baja -specific eBlasts have been sent regularly and will increase closer to the event . VIII. Administrative Committee • K. Gordon requested to table committee description discussion. • Members discussed proposed “Board Member Responsibilities” and “Qualifications of Board Members” documents. • Prospective director recruiting efforts will target individuals with corporate connections and marketing/PR skills. J. Watson asked directors to review their individual networks for prospective members. • Reviewed proposed Terms of Directors to create 3- year staggers . • Motion to make recommendation to Town Council to accept proposed “End of Current or Next Terms” document by K. Gordon, second by B. Greenwood. Motion carried. IX. President’s Report • K. Stoltenberg reiterated request for WAF directors to make their BAF commitment, so that we can announce 100% Board participation. X. Executive Director’s Report • S. Myers will be presenting to Metroport Rotary on 9/27/13. • Foundation materials were provided for recent Metroport Chamber luncheon, and were well- received. Several donations to Baja came as a result. • J. Kelly continues extensive training, both formal and on-the-job, with new eT apestry donor management system. • Staff is working on off ice “Timeline of Activities” to document monthly to-do’s for Foundation campaigns, events and publications. XI. Other business • J. Watson reported on recent Board discussion regarding Senior Trips and Sec ond Language. Next Meeting: October 11, 2013 – 8:30 AM; A&S Conference Room, WA, Westlake A. Sedino moved to adjourn the Board meeting. Second by R. Neidich. Motion carried. Meeting adjourned at 10:30 AM .