HomeMy WebLinkAbout09-13-13 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
September 13, 2013
Board Members in Attendance: Karen Stoltenberg, Jeff Watson, Zan Jones, Leah Rennhack, Bill
Greenwood, Andy Sedino, Ken Gordon, Rebecca Neidich, Shelly Myers
Others in Attendance: Tom Brymer
I. K. Stoltenberg called the meeting to order at 9:20 AM.
II. Superintendent’s Report
• T. Brymer reported on campus expansion plan of approximately $10.5 million. Current
construction plan includes FFE items, but will be open to donations and naming
opportunities.
• T. Brymer shared recent emailed parent communication re: school leadership, personnel and
new organizational structure. Current enrollment is 685.
III. Motion to approve minutes of August 16, 2013 meeting by A. Sedino, second by J. Watson.
Motion carried.
IV. Grants Committee Report
• Motion to table Heads of Department stipend grant, pending amendment to WA Operating
Budget by K. Gordon, second by L. Rennhack. Motion carried.
V. Financial Report
• S. Myers reviewed Statement of Activities as of August 31, 2013.
• Motion to approve financial report by K. Gordon, second by A. Sedino. Motion carried.
VI. Development Committee
• Blacksmith Annual Fund (BAF) currently stands at $285,931 (~ 29% of goal). Volunteer
grade captains have been secured to help drive parent participation.
• Discussed inaugural participation in “Giving Day” on September 19, 2013, sponsored by the
Communities Foundation of Texas. Event will be promoted via eBlasts and carline flyers.
• West lake Baja planning continues with weekly conference calls. Currently working to
identify home for VIP Party. Several new corporate and family sponsors participating this
year, widening our support circle.
VII. Marketing Committee
• Z. Jones reported on the 10th Anniversary theme for the 2012-13 Year in Review newsletter .
• The Foundation website has been updated.
• Baja -specific eBlasts have been sent regularly and will increase closer to the event .
VIII. Administrative Committee
• K. Gordon requested to table committee description discussion.
• Members discussed proposed “Board Member Responsibilities” and “Qualifications of Board
Members” documents.
• Prospective director recruiting efforts will target individuals with corporate connections and
marketing/PR skills. J. Watson asked directors to review their individual networks for
prospective members.
• Reviewed proposed Terms of Directors to create 3- year staggers .
• Motion to make recommendation to Town Council to accept proposed “End of Current or
Next Terms” document by K. Gordon, second by B. Greenwood. Motion carried.
IX. President’s Report
• K. Stoltenberg reiterated request for WAF directors to make their BAF commitment, so that
we can announce 100% Board participation.
X. Executive Director’s Report
• S. Myers will be presenting to Metroport Rotary on 9/27/13.
• Foundation materials were provided for recent Metroport Chamber luncheon, and were well-
received. Several donations to Baja came as a result.
• J. Kelly continues extensive training, both formal and on-the-job, with new eT apestry donor
management system.
• Staff is working on off ice “Timeline of Activities” to document monthly to-do’s for
Foundation campaigns, events and publications.
XI. Other business
• J. Watson reported on recent Board discussion regarding Senior Trips and Sec ond Language.
Next Meeting: October 11, 2013 – 8:30 AM; A&S Conference Room, WA, Westlake
A. Sedino moved to adjourn the Board meeting. Second by R. Neidich. Motion carried. Meeting
adjourned at 10:30 AM .