HomeMy WebLinkAbout06-02-14 BOT Agenda packetThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
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WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile.
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
June 2, 2014
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE – 2ND FLOOR
WESTLAKE, TX 76262
COUNCIL CHAMBERS
Workshop Session 5:00 p.m.
Regular Session 6:00 p.m.
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Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE JUNE 2, 2014, TRUSTEES
REGULAR MEETING AGENDA.
4. REPORTS
Reports are prepared for informational purposes and will be accepted as presented.
(there will no presentations associated with the report items) There will be no separate
discussion unless a Board Member requests that report be removed and considered
separately.
a. International Baccalaureate Organization (IBO) PYP Self-study Summary of Five Year
Evaluation Report.
b. Update on the curricular changes for the MYP at Westlake Academy.
5. DISCUSSION ITEMS
a. Discussion of proposed amendments to the Retention and Transfer Course Credit
Policy. (15 min)
b. Discussion of proposed amendments to the secondary grading and assessment
Policy. (15 min)
c. Discussion of proposed Amendment to the Board’s Admissions Policy. (10 min)
d. Discussion of proposed Amendment to the Prevention of Discrimination Policy. (10
min)
e. Standing Item : Update and discussion regarding Westlake Academy Phase I
expansion project, enrollment projections and technology for the Secondary building.
(15 min)
f. Continued Overview Presentation of Proposed Westlake Academy Proposed FY14-15
Operating Budget. (30 min)
6. BOARD RECAP / STAFF DIRECTION
7. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for
citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board cannot by law take action nor have any discussion or deliberations on any
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presentation made to the Board at this time concerning an item not listed on the agenda.
Any item presented may be noticed on a future agenda for deliberation or action.
3. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the May 12, 2014, meeting.
b. Consider approval of the minutes from the May 19, 2014, meeting.
c. Consider approval of Resolution 14-07, Amending the Admissions Policy.
d. Consider approval of Resolution 14-08, Amending the Non-Discrimination
Compliance Policy.
e. Consider approval of Resolution 14-09, Authorizing the Superintendent to enter
into a lease agreement with VAR Resources, Inc.
f. Consider approval of Resolution 14-10, Amending the Adherence to the Texas
Education Agency, International Baccalaureate and Charter Guidelines.
4. BOARD CALENDAR
5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
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6. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on
May 28, 2014, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Westlake Academy
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas
flag; I pledge
allegiance to thee,
Texas, one state under
God, one and
indivisible."
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes from the May 12, 2014, meeting.
b. Consider approval of the minutes from the May 19, 2014, meeting.
c. Consider approval of Resolution 14-07, Amending the Admissions Policy.
d. Consider approval of Resolution 14-08, Amending the Non-Discrimination
Compliance Policy.
e. Consider approval of Resolution 14-09, Authorizing the Superintendent to
enter into a lease agreement with VAR Resources, Inc.
f. Consider approval of Resolution 14-10, Amending the Adherence to the Texas
Education Agency, International Baccalaureate and Charter Guidelines.
Westlake Academy
Item # 3 –
Review of Consent
Agenda Items
REPORTS
Reports are prepared for informational purposes and will be accepted as presented.
(there will no presentations associated with the report items) There will be no separate discussion
unless a Board Member requests that report be removed and considered separately.
a. International Baccalaureate Organization (IBO) PYP Self-study Summary of Five
Year Evaluation Report.
b. Update on the curricular changes for the MYP at Westlake Academy.
Westlake Academy
Item # 4–
Reports
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WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP Meeting Date: 6/2/2014
Staff Contact: Rod Harding Report
PYP Principal
Subject: International Baccalaureate Organization (IBO) PYP Self-study Summary of Five Year
Evaluation Report
EXECUTIVE SUMMARY
At the April, 2014 Board of Trustees meeting, Board members were presented with the Primary Years
Programme (PYP) five-year oral evaluation visit report in March, 2014. Rather than give the Board of
Trustees the entire final report I have provided a summary of the final report from IBO. The main purpose
of the five year evaluation was to:
• Assess the implementation of the PYP programme
• Assist the administration and faculty in continuous improvement of the IBO PYP philosophy and the
programme’s standards and practices.
The report provides the Board with the IBO standards, Practices, predicted level of implementation
identified by PYP staff in the s elf-study, commendations and r ecommendations. The attached final report
provides the Board of Trustees with the main findings of the visiting team and most importantly there
were no major recommendations in the final report (attached).
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
This report relates directly to Westlake Academy’s Vision of inspiring “students to achieve their highest
individual potential…” and the Mission of “an internationally minded education in the highest quality…”
FISCAL IMPACT
Funded Based on proposed budget Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Discussion item.
ATTACHMENTS
• IBO PYP Five Year Evaluation Summary
PYP Evaluation Report Summary Site Visit: March 6-7, 2014 Report Date: May 1, 2014
Section A: Philosophy
PRACTICE Level of Implementation Identified by WA in Self-Study
COMMENDATION
A.3b: The school as a community of
learners is committed to a collaborative
approach to curriculum development.
High (4) The school staff supports each other effectively, placing the well being of the student’s front and center. A.6: The school promotes open
communication based on understanding
and respect.
High (4) The school has established respectful lines of communication within and between all stakeholders. PRACTICE RECOMMENDATION A.3e: The school demonstrates a
commitment to transdisciplinary
learning.
High (4) The school demonstrates a commitment to transdisciplinary learning, ensuring that single subject teachers are able to contribute in all aspects of planning, teaching, and learning. A.5: The school promotes responsible
action within and beyond the school
community.
Medium-High (3) The school further develops and implements strategies to promote responsible action within and beyond the school community. A.8: The school participates in the IB
World community.
Low-Medium (2)
*was also a 2009 recommendation
The school develops and implements strategies to further participate in the IB world community. (Our self-study action plan included this prior to the report)
Section B: Organization
Standard B1: Leadership and structure
PRACTICE Level of Implementation COMMENDATION
Identified by WA in Self-Study B1.2: The school has developed a
governance and leadership structure that
supports the implementation of the
programme.
High (4) The Town of Westlake continues to support the school through the established governance structure and has recently appointed an executive principal/direction of education. B1.2a: The responsibility for pedagogical
leadership within the school is a shared
responsibility, including at least the PYP
coordinator and the primary principal.
High (4) The coordinator and elementary principal have established an effective working relationship with regular meetings. The teachers spoke highly of the effectiveness of the leadership team. B1.6 The school has systems in place for
the continuity and ongoing development of
the programmes.
Medium-High (3) The school has an updated action plan and plans to further update after the evaluation visit. The school is on a growth trajectory, which has been carefully planned with new construction to accommodate the increasing population of Westlake. B1.7 The school carries out the
programme evaluation involving all
stakeholders.
High (4) The self-study for this evaluation visit was carefully constructed to involve the collection of evidence and the opinions of all stakeholders and took place over a significant period of time. PRACTICE RECOMMENDATION B1.5a The school has developed and
implements a language policy that is
consistent with IB expectations.
Medium-High (3) The school continues to work toward defining the language policy into a working document that guides the practice of all teachers in the school. (Our self-study action plan included this prior to the report) B1.5b: The school has developed an
assessment policy that is consistent with IB
expectations.
Medium-High (3) The school continues to work toward ensuring that the assessment policy becomes a working document that guides the practice of assessment at the school. (Our self-study action plan included this prior to the report)
Section B: Organization
Standard B2: Resources and Support
PRACTICE Level of Implementation Identified by WA in Self-Study
COMMENDATION
B2.1 The governing body allocates funding for the
implementation and ongoing development of the
programmes.
High (4) The Town of Westlake provides continued funding for the school and has for its growth and expansion. The school further seeks out grant support and receives significant funding from the House of Commons and the Westlake Academy Foundation. B2.3+3a: The school ensures that teachers and
administrators receive IB-recognized professional
development. A) The school complies with the IB
professional development requirement for the
PYP at authorization and at evaluation
High (4) The school has planned professional development beyond the requirements, implementing a professional development policy that strengthens teachers’ understanding of the programme, beyond the requirements at evaluation. B2.7 The school ensures access to information on
global issues and diverse perspectives.
Medium-High (3) The pedagogical leadership team has established an ongoing process of revision of school resources focused on access of information on global issues and diverse perspectives. B2.8 The school provides support for its students
with learning and/or special educational needs
and support for their teachers.
Low-Medium (2) The school has a special needs policy, implements a “push in” type program with occasional “pull out” as needed and has teachers who have attended PYP workshops. B2.12 The school allocates resources to
implement the PYP exhibition
High (4) The school consistently places emphasis on long term planning and resources on the implementation of the exhibition. PRACTICE RECOMMENDATION B2.6: The library/multimedia/resources play a
central role in the implementation of the
programmes.
Low-Medium (2) The school further develops the library/multimedia/resources to ensure these have a central role in the implementation of the programme. The library further develops its resources on global issues and diverse perspectives. The school ensures the library resources reflect the languages offered by the school. (Our self-study action plan included this prior to the report) B2.11: The school utilizes the resources and
expertise of the community to enhance learning
within the programmes.
Medium-High (3) The school further investigates and utilizes the resources and expertise of the community to enhance learning within the programme.
Section C: Curriculum
Standard C1: Collaborative Planning
PRACTICE Level of Implementation COMMENDATION
Identified by WA in Self-Study C1. Collaborative planning and reflection
addresses the requirements of the
programme.
Medium-High (3) Teachers collaborate systematically on many aspects of the programme from alignment of the curriculum to conducting the self-study and collecting and presenting evidence. C1.3: Collaborative planning and reflection
addresses vertical and horizontal
articulation.
Medium-High (3) Collaborative planning and reflection includes a systematic approach to ensuring a balance and articulation within the transdisciplinary programme of inquiry. C1.3a: There is a systematic approach to
integration of the subject-specific scope and
sequences and the programme of inquiry.
Medium-High (3) The school has completed alignment of math and language arts with the PYP scope and sequence and units of inquiry. C1.4a: The school provides for easy access to
completed PYP planners.
High (4) The development and dissemination of “at a” documentation enables all teachers, including specialist teachers, to understand all aspects of the curriculum. C1.9: Collaborative planning and reflection
addresses the IB learners profile attributes.
High (4) The school has ensured that teachers systematically address the development of the IB learner profile attributes in collaborative planning and reflection.
PRACTICE RECOMMENDATION C1.1b: Planning at the school makes used of
the PYP planner and planning process across
the curriculum and by all teachers.
Medium-High (3) *was also a 2009 recommendation
The school further extends the use of the PYP planner for planning in single-subject areas. C1.1c: Planning at the school addresses all
the essential elements to strengthen the
transdisciplinary nature of the programme.
Medium-High (3) The school further extends the inclusion of single-subject teaching to create a truly transdisciplinary unit. C1.3b: The school ensures balance and
articulation between the transdisciplinary
programme of inquiry and any additional
single-subject teaching.
Medium-High (3) The school develops a process that will ensure the balance and articulation between the transdisciplinary programme of inquiry and any additional single-subject teaching. C1.7: Collaborative planning and reflection
is informed by assessment of student work
and learning.
Medium-High (3) The school develops further strategies to inform collaborative planning and reflection by assessment of student work. C1.8: Collaborative planning and reflection
recognizes that all teachers are responsible
Medium-High (3) The school develops essential agreements for further strategies to include teachers’ responsibility for student
for language development of students. language development in mother tongue and other languages into collaborative planning and reflection.
Section C: Curriculum
Standard C2: Written Curriculum
PRACTICE Level of Implementation Identified by WA in Self-Study
COMMENDATION
C2.1: The written curriculum is
comprehensive and aligns with the
requirements of the programmes.
High (4) The school has developed and continues to update supportive and “at a glance” documents. C2.1c : The PYP exhibition is one of the six-
transdisciplinary units of inquiry in the final
year of the programme.
High (4) The documentation of the exhibition gives an overview of the growth and development of it. PRACTICE RECOMMENDATION C2.7a: The programme of inquiry includes
the study of the host or home country, the
culture of individual students and the
culture of others, including belief systems.
High (4) The school further identifies units and lines of inquiry where authentic and relevant links could be made to the study of the host or home country, the culture of individual students, and the culture of others, including their belief systems. C2.10: The written curriculum integrates
the policies developed by the school to
support the programmes.
Medium-High (3) The school further develops the language policy using
Guidelines for developing a school language policy as a guide to ensure that the policy clearly defines the role of language at the school.
Section C: Curriculum
Standard C3: Teaching and Learning
PRACTICE Level of Implementation Identified by WA in Self-Study
COMMENDATION
C3.1a: The school ensures that students
experience coherence in their learning
supported by the five essential elements of
the programme regardless of which
teacher has responsibility for them at any
point in time.
High (4) The quality of student summative assessments and other work on display demonstrates the coherence of student learning throughout the units of inquiry.
C3.1c: The school ensures that personal
and social education is the responsibility of
all teachers.
High (4) All teachers in the school take responsibility for the personal and social education of all students. Students demonstrate a sense of belonging and comfort in being at school and parents express their satisfaction with this aspect of the school. C3.14 Teaching and learning fosters a
stimulating learning environment based on
understanding and respect.
High (4) The school has built a stimulating learning environment based on understanding and respect throughout the school community. The learning environment is steeped in honor and respect for all stakeholders. C3.14a: The school provides environments
in which students work both independently
and collaboratively
High (4) The school’s action plan demonstrates planning for the continued effective use of space for collaborative and independent work. C3.16 Teaching and Learning develops the
IB learner profile attributes.
High (4) Students are aware of their development according to the IB learner profile attributes. PRACTICE RECOMMENDATION C3.2: Teaching and learning engages
students as inquirers and thinkers.
Medium-High (3) Teachers continue to refine learning experiences that are student-centered. (Learning environment was primarily teacher-directed). C3.4: Teaching and learning promotes the
understanding and practice of academic
honesty.
Low-Medium (2) The school ensures that common understanding of academic honesty is established in the school community. The school ensures that the policy on academic honesty is communicated in a manner that is appropriate, clear, and understandable to students in all year levels. (Our self-study action plan included this prior to the report) C3.7: Teaching and learning addresses the
diversity of student language needs,
including those for students learning
language(s) other than mother tongue.
Medium-High (3) The school ensures that teachers further adapt learning experiences to address diversity of student language needs, including those for student learning in language(s) other than mother tongue. C3.8: Teaching and learning demonstrates
that all teachers are responsible for
language development of students.
Medium-High (3) All teachers work to develop and support strategies that further the access to and development of students’ mother tongues.
Section C: Curriculum
Standard C4: Assessment
PRACTICE COMMENDATION C4.1c: The school provides evidence of
student learning over time across the
curriculum
Medium-High (3) Students took pride in explaining their portfolios to the visitors. Teachers have made essential agreements on portfolios and continue to refine them and plan to use them more effectively in student-led conferences. C4.2: The school communicates its
assessment philosophy, policy and
procedures to the school community.
Low-Medium (2) The school uses a variety of methods in communicating its assessment philosophy, policy and procedures to the school community. C4.9 The school has systems in place to
ensure that students can demonstrate
consolidation of their learning through the
completion of the PYP exhibition.
High (4) The students and teachers provide a thoughtful and thought provoking exhibition that is truly a culminating experience in learning for the students. PRACTICE RECOMMENDATION C4.1: Assessment at the school aligns with
the requirements of the programme.
Medium-High (3) The school ensures that both in policy and practice, the development of peer and self-assessment is more fully developed and that the practice of backward design is implemented on a daily basis. (Our self-study action plan included this prior to the report) C4.4: The school provides students with
feedback to inform and improve their
learning.
Medium-High (3) *was also a 2009 recommendation
The school further develops procedures to provide students with feedback to inform and improve their learning. The school takes action to ensure a common understanding of formative and summative assessment. C4.5: The school has systems for recording
student progress aligned with the
assessment philosophy of the programmes.
Medium-High (3) The school further enhances the use of various systems of recording student progress, including but not limited to rubrics, checklists, student-led/three-way conferences and portfolios.
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WESTLAKE ACADEMY AGENDA ITEM
Curriculum: MYP Meeting Date: 06.02.14
Staff Contact Andra Barton, Ed.D. Report
MYP Principal
Subject: Update on the Curricular Changes for the MYP at Westlake Academy.
UPDATE ON PROGRESS
During the 2014-15 school year, several instructional changes in the Middle Years Programme
(MYP) will be implemented in an effort to increase further alignment within the International
Baccalaureate Organization. These changes will provide students with an opportunit y to limit
transitions and increase curricular study during a key development time. Attached is a
summary of changes with specifics per grade level.
PLAN DESIRED OUTCOMES
High Student Achievement
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
This report relates directly to Westlake Academy’s Vision of inspiring “students to achieve their
highest individual potential…” and the Mission of “an internationally minded education in the
highest quality…”
FISCAL IMPACT
N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
N/A
ATTACHMENTS
(1) Report of MYP curriculum changes for the 2014-15 school year
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MIDDLE YEARS PROGRAMME REPORT FOR SY14-14
TO: Board of Trustees
FROM: MYP Principal, Dr. Andra Barton
“The secret of change is to focus all of your energy, not on fighting the old, but on
building the new.”
~Socrates Exciting plans have been made to enhance the MYP program at Westlake Academy. As we prepare for the upcoming school year, I would like to share with you the changes to expect. Over the past few months I have been meeting and planning with administration and staff to develop a plan that provides support, stability, and success for our MYP students. Next year the MYP program will include students in grades 6 -10. Thes e grades are critical years developmentally, socially, emotionally, and academically. The changes outlined will provide the support students need to be successful. The MYP teaching staff will collaborate in order to facilitate continual growth. They will have opportunities to meet in interdisciplinary groups and their own subject areas so that everyone is wor king to create a strong learning community for the students.
Curriculum and Instruction Overview for MYP When thinking about our academic enhancements, we are thrilled with the following changes to our curriculum and instruction. Those include:
Grade 6-8 Language Arts & Human ities Combination The same teacher will teach Language Arts and Humanities to the students in these grade levels. They will see this teacher daily and an integrated approach to learning will take place within this configuration. Providing our students with a double block will
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allow the teachers to fully immerse the students in this more integrated approach and provide opportunities to make natural connections in their learning across the disciplines. This change will no doubt enrich the learning of our IB students.
Grade 6-7 Mathematics Students in these grades will be receiving two blocks of math instruction from their grade level teacher. Having more time in math will ensure daily exposure to critical material. Data is driving the decision that students need more time in math at key developmental levels in order to fully understand conceptual skills. More time in math in the early years of MYP will provide students with balanced attention to technique, understanding and applications. It will also create healthy habits of the mind by providing students with the necessary time to analyze complex problems and persevere in order to solve them. Students will have opportunities to construct arguments and critique the reasons of others. They will use mathematical models to represent and reason about the structure in problem situations and lastly, students will very effectively communicate the results of their thinking in clear and precise language. All of these are a critical piece in the teaching of mathematics. This is the time students are fine tuning key concepts in preparation for the rigors of high school courses. Having additional time is the key to success at this level.
Grade 9 & 10 We realize when students enter this grade level their classes are coded on their High School transcript. Thus, it is imperative we provide the highest level of instruction with the right combination of warmth and depth in the subject matter for student success. As you know, several of these courses will be eligible for AP credit with the intention of these grade levels providing long term sustainability in the Diploma Years Programme.
Grade 10 Offered at this grade is a new course aligned with the Personal Project. This course will be coded on a transcript as, Problems
and Solutions, which will be a springboard of development into
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the DP program of study. Giving students time to develop key research topics will enhance their understanding of the IB approach to learning within the personal project framework.
Language B Starting in Grade 5 and continuing thru Grade 10 all students at Westlake Academy will participate in the AAPPL external assessment. The data collected from these assessments measure four areas of Language Attainment: writing, listening, speaking and reading. This assessment will be used in tandem with a team of language teachers to place students in a “phased approach” in their study.
Below is an outline of course offerings at each grade level.
Grade 6
Course Exposure:
• Language Arts/Humanities
• Math/Math
• Science/Design
Course Enrichment:
• Language B – Spanish
• Physical Education
• Visual Arts (Art)
• Performing Arts (Music)
One of the biggest structural changes for next year is to move our sixth grade from PYP to MYP. Our sixth graders will remain in the PYP building, but will begin the process of rotating between three core subject areas, identified in the chart as “course exposure”. As the students rotate classes they will stay with their homeroom peers. This configuration will help foster a sense of community and provide support as they transition into the MYP program years. Small steps of immersion have proven measures of keeping that bond of stability, continuity and predictability between teachers, students and peers.
Grade 7
Course Exposure:
• Language Arts/Humanities As students enter into their second year in the MYP program minimal transitions is the intent. Students will spend 50% of
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• Math/Math
• Science
Course Enrichment:
• Language B – Spanish or French
• Physical Education
• Visual and Performing Arts (1 semester)
• Design (1 semester)
their day within the design of Language Arts/Humanities and Mathematics. Continuing this instructional design provides continuity and predictability for our students and teachers. Due to the double blocking of math in this grade the students will be participating in half a semester of Visual Arts and half a semester of Performing Arts. This same course enrichment schedule will be repeated in Grade 8. Starting in grade 7 students will have the opportunity to choose Spanish or French . Students will continue with their Langu age B course selection through Grade 10.
Grade 8
Course Exposure:
• Language Arts/Humanities
• Algebra I (high school credit)
• Science
Course Enrichment:
• Language B
• Physical Education
• Design (1 semester)
• Visual Arts & Performing Arts (1 semester)
• Study Hall
Every year we will continue to increase the transitions for students as they move through the MYP program. For instance, the Grade 8, students will continue with the Language Arts/Humanities block seeing the same teacher for 25% of their day. This year students will be taking Algebra I for high school credit noted on their transcript. In Grade 8 the course enrichment structure stays the same as in grades 6 and 7 however they will begin study hall. Study hall will be restructured providing lessons on study habits, approaches to learning skills from the MYP, support on e-portfolios and the monitoring of service
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projects.
Grade 9
Course Exposure:
• English I
• Geometry
• Human/World Geography
• Science - Biology
Course Enrichment:
• Language B
• Physical Education and Health
• Visual Arts and Performing Arts
• Study Hall
Students will be taking an AP level World Geography course overlaying the IB framework. The teacher will heavily implement an interdisciplinary approach deeply rooted in the course content. Visual and Performing Arts is a yearlong course taught by the same instructor. Exposure to two arts will be targeted in preparation for Grade 10 when the students can choose which enrichment they would like to focus on. Study hall will again focus on study habits, approaches to learning skills from the MYP, support on e-portfolios and the monitoring of service projects.
Grade 10
Course Exposure:
• English II
• World History
• Algebra II
• Chemistry
Course Enrichment:
• Language B
• Personal project class: Problems and Solutions
• Study Hall
Student Selection:
• Performing Arts
Grade 10 students will be taking AP World History while overlaying the IB framework for a rich learning environment. New to this grade is the Personal Project class titled: Problems
and Solutions. All Grade 10 students will take this course, as it will enable them to not only have support during their personal project, but ultimately support DP success. Students in Grade 10 will choose Performing Arts: (music focused) or Visual Arts: (art focused). A choice sheet will be sent to students for their selection.
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or
• Visual Arts We have a lot to be proud of here at Westlake Academy. However we are aware that we must remain competitive in our global world of education. In order to do so, we must continue to change and evolve in our approaches to education. Just as we ask our IB learner, “What can
we do better?” we too must ask ourselves the question. These new and exciting changes to our curriculum and instruction are about building a foundation of success in our ever- changing global world. The MYP design will enhance student experiences and provide the depth and knowledge needed for success in the DP program of study.
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DISCUSSION ITEMS
a. Discussion of proposed amendments to the Retention and Transfer Course
Credit Policy. (15 min)
b. Discussion of proposed changes in the secondary grading and assessment
policy. (15 min)
c. Discussion of Proposed Amendment to the Board’s Admissions Policy. (10 min)
d. Presentation of Proposed Board Policy Amending Policy Regarding Prevention
of Discrimination. (10 min)
e. Standing Item Update and discussion regarding Westlake Academy Phase I
expansion project, enrollment projections and technology for the Secondary
building. (15 min)
f. Continued Overview Presentation of Proposed Westlake Academy Proposed
FY14-15 Operating Budget. (30 min)
Westlake Academy
Item # 5–
Discussion Items
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WESTLAKE ACADEMY AGENDA ITEM
Curriculum: MYP / DP Meeting Date: June 2, 2014
Staff Contact: Dr. Mechelle Bryson Workshop Discussion
Director of Education /
Executive Principal
Subject: Discussion of proposed amendments to the Retention and Transfer Course
Credit Policy.
EXECUTIVE SUMMARY
The current policy (Board Policy (6.08) creates a system where students may be promoted each
year, but are not able to meet the graduation requirements by their senior year. The proposed
changes under discussion are to better able support students in their progression towards a
Westlake Academy diploma.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? The Graduation Policy states that all students will
receive the Distinguished Level of Achievement. The promotion and retention policies need to
be amended in order to accomplish this goal.
Which policy governs this? Promotion and Retention Policies
What addit ional direction is necessary? Input and questions from the Board of Trustees
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommendations for amendments to the Promotion and Retention Policy will be presented at
the workshop for Board feedback and direction with plans to bring an amended policy in August
for Board consideration.
ATTACHMENTS
Current Board Promotion and Retention Policy (Policy No. 6.08).
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 6.08:
Date Board Adopted: November 3, 2009
Date Board Amended: N/A
Effective Date: November 3, 2009
Policy Category: Student Achievement
Policy Name: Retention and Transfer Course Credit Policy
Policy Goal: Describe criteria/circumstances for student retention based on
unsatisfactory academic achievement and develop guidelines for acceptance of transfer
course credits
Policy Description:
In order to ensure academic achievement and the mastery of the necessary skills to
advance to each subsequent grade level, the Staff of Westlake Academy will develop
specific Retention Guidelines for the students, which will be published in the
Parent/Student Handbook on an annual basis.
Legally mandated and internally required assessments will be administered to assist the
teachers in determining if a student has attained the necessary educational
understanding to advance to the next grade level. The assessments may include, but
are not limited to, grade/subject specific examinations, essays, homework assignments,
group and individual projects, and state mandated assessment tests.
Summer School/Alternative Educational Programs - Students, who do not meet the
necessary requirements for advancement, must complete a comparable course in
summer school or through an alternative education program. A student who fails
three (3) or more core classes may not advance to the next grade level.
Students who do not satisfactorily complete a state required course for high school
graduation must complete the course through a summer or alternative educational
program approved in advance by the Head of Secondary or his/her designee prior to
being considered for graduation from Westlake Academy. Students who fail a core
course must retake the class during the summer session immediately following the
academic year in which the class was failed.
If not offered at Westlake Academy, it is the parent/guardian’s responsibility to locate a
summer school or alternative educational program within their home district for
remediation that is acceptable for credit and approved by the Head of Secondary or
his/her designee. Westlake Academy reserves the right to accept or deny summer
school credit.
Prior to attending summer school or any alternative educational program, parents and
students should obtain written approval from the Head of Secondary or his/her designee
to ensure that the credit has been approved and is acceptable by the Academy.
Evaluation of Credits for Transfer Students – The Academy accepts credits from other
schools accredited by the State of Texas. Courses will be evaluated by a counselor to
determine if the course meets the requirements for graduation from a Texas high
school, as well as from Westlake Academy. All transfer grades earned in accredited
schools will be converted to Westlake Academy grading scale and course designation
consistent with the Academy’s standards.
In order to receive credit for completed work, students entering Westlake Academy from
a non-accredited school or from home schooling must take credit-by-exam (CBE) tests
approved in advance by Westlake Academy. Students are responsible for any
applicable fees associated with these tests and must achieve acceptable test scores as
determined by the Head(s) of Section.
Texas Assessment of Knowledge and Skills Testing and Remediation – The Board of
Trustees and the Staff of Westlake Academy are committed to student success on the
Texas Assessment of Knowledge and Skills (TAKS) and takes seriously its obligation to
provide students the support and assistance they need to succeed.
All students at TAKS-testing grade levels, (Grades 3-11) will be administered regular
benchmark testing to ensure they are making appropriate progress through the required
TAKS curriculum. Students who are not making adequate progress will receive
remedial assistance. In addition, students who have failed a TAKS test in the previous
year will be required to attend remedial classes/tutorials. The schedule(s) will be
developed by Staff and communicated to the parent/guardian of the students needing
additional assistance.
Operational guidelines consistent with the above policy directives will be detailed and
published as necessary by Academy Staff in the Parent/Student Handbook on an
annual basis.
Page 1 of 1 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: MYP / DP Meeting Date: June 2, 2014
Staff Contact: Dr. Mechelle Bryson Workshop Discussion
Director of Education /
Executive Principal
Subject: Discussion of proposed changes in the secondary grading and assessment
policy.
EXECUTIVE SUMMARY
The introduction of MYP – The Next Chapter, as well as recommendations from our previous
evaluation visit , requires the Academy to make adjustments to our Grading and Assessment
Policy (Board Policy 6.03) for the Secondary Grades at WA. The proposed changes are a shift
philosophically from the current policy and Staff would like Board input prior to bringing the
final policy amendment .
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? The State and the IB require the Academy to have a
Grading and Assessment Policy.
Which policy governs this? Grading and Assessment Policy
What addit ional direction is necessary? Input and questions from the Board of Trustees
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommendations for amendments to the Secondary Assessment Grade and Reporting Policy
(Policy No. 6.03) will be presented at the workshop for Board feedback and direction with plans
to bring an amended policy in August for Board consideration.
ATTACHMENTS
• Current Assessment and Grade Reporting Policy (Policy No. 6.03)
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 6.03:
Date Board Adopted: November 3, 2009
Date Board Amended: N/A
Effective Date: November 3, 2009
Policy Category: Student Achievement
Policy Name: Assessment and Grade Reporting Policy
Secondary – Middle Years Program and Diploma
Program
Policy Goal: Definition, uniformity, and transparency in the Academy’s Secondary
(MYP and DP) assessment and grading policy.
Policy Description:
Uniform assessments and grade reporting standards are a significant component of the
success of the Secondary (MYP and DP) student’s at Westlake Academy. As such, the
following purposes of these standards are necessary to accurately reflect the academic
achievement of the student:
• Ability of the assessment / grading system to report actual classroom
performance on exams, homework assignments, projects, etc.
• Allow the parent to easily identify and gauge their child’s performance
• Consistency across grade level(s) of assessment application and grade
reporting
• Assist colleges in determining the achievements of the students
• Demonstration of college readiness
• Identification of any subject area where a student may need additional
assistance to reach educational goals
In consideration of the need to establish comprehensive grade reporting and
assessment policies for the student body of Westlake Academy, the following numerical
grades will be utilized by the Staff to indicate academic performance on report cards.
A = 100 - 90 points
B = 89 - 80 points
C = 79 - 70 points
F = 69 points and below
I = Incomplete for extenuating circumstances (to be determined by
the Head(s) of Section)
Staff will administer a variety of assessments to measure student knowledge and
progress throughout the year. The frequency and type of assessment utilized will be
program specific, - i.e. Primary, Middle or Diploma Program.
In the Secondary School (Middle Years and Diploma Program), a student shall not be
required to complete more than two major assessments on the same day.
In addition, SENIORS in the Diploma Program sitting for the IB exams, may be eligible
for final exam exemption based on absence criteria
Report Cards - Westlake Academy will send home four (4) report cards and two (2)
interval progress reports each year. The report cards will be sent home at the end of
each quarter. The interval progress reports will be issued within the quarter grading
period.
Parent Teacher Meetings – Staff will conduct two (2) parent/teacher conferences per
year − one (1) each semester. This will allow parents to meet with teachers to briefly
discuss their child’s progress. Additional concerns will be addressed at individually
scheduled conferences available at any time during the school year.
Letter Grades for Citizenship - Staff will assign a letter grade for student citizenship
using the following criteria:
E = Excellent Observes the rules all of the time
S = Satisfactory Observes the rules most of the time
N = Needs Improvement Observes rules infrequently/inconsistently
U = Unsatisfactory Almost never observes the rules
Elements of the IB Learner Profile will be to be used to assess citizenship grades.
• Practices respect
• Uses self-control
• Talks at appropriate times
• Obeys school rules
• Works well with others
• Uses acceptable language
• Follows Uniform Code
• Follows Honor Code
Guidelines consistent with these policies will be developed by Staff and published in the
Parent/Student Handbook.
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: June 2, 2014
Staff Contact: Tom Brymer Discussion
Superintendent
Subject: Discussion of Proposed Amendment to the Board’s Admissions Policy
EXECUTIVE SUMMARY
Staff is proposing changes to the Board’s Admissions Policy (Policy No. 1.02). Upon advice of
legal counsel, t he proposed amendment to the Admissions Policy would list in sequential order
the categories of students that are exempted from the lottery which are admitted to Westlake
Academy. This amendment is being recommended to be in concert with recent Federal guidance
issued under the No Child Left Behind (NCLB) Act. It does not change our current practice as
to the order of exempted categories of students admitted in to the Academy that are exempt from
the lottery.
APPLICABLE STRATEGIC PLAN DESIRED OUTCOME
High Student Achievement
Strong Parent & Community Connections
Financial Stewardship & Sustainability
Student Engagement – Extracurricular activities
Effective Educators & Staff
WESTLAKE ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Reco mmend Board discuss the recommended proposed policy amendments at this workshop.
ATTACHMENTS
Proposed amendment to the Admissions Policy, an explanatory letter from our legal counsel, and
a resolution are attached to this item in the Consent Section of the Regular Board Meeting
agenda for this date.
1
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 1.02:
Date Board Adopted: May 4, 2009
Date Board Amended: June 2, 2014
Effective Date: June 2, 2014; contingent upon TEA approval
Policy Goal: Communication/Transparency of student and parent requirements
for admission into Westlake Academy; Engagement of stakeholders and fiscal
stewardship
Policy Description:
Applications from new students are accepted from December 1st through January
31st. Currently enrolled students receive a Notice of Intent to Return form the first
week of January. This form asks students to state whether they intend to return
to Westlake Academy the following school year and to identify any siblings who
wish to attend Westlake Academy the following year. This form must be returned
by January 31st.
Currently-enrolled students expressing a desire to return and who continue to
reside within an approved geographical boundary are automatically enrolled for
the following school year upon timely receipt of the Notice of Intent to Return
form, subject to the following limitations: (1) a currently-enrolled student who
originally obtained admission to the Academy based on the student’s residency
in the Town of Westlake retains the right to automatic re-enrollment only if the
student continues to reside in the Town of Westlake or the student resided in the
Town of Westlake for at least 24 months prior to relocating to one of the
secondary boundaries; and (2) a currently-enrolled student who originally
obtained admission as the child of a Westlake Academy staff or as the child of a
Town of Westlake employee retains the right to re-enrollment only if the student’s
parent continues to be employed by Westlake Academy or the Town of Westlake
Vacancies in each class are then determined.
If the number of eligible applicants does not exceed the number of vacancies,
then all eligible applicants who timely applied will be offered admission. If there
are more eligible applicants than available spaces in a class, then admission
shall first be offered to eligible applicants residing within the geographic
boundaries of the Town of Westlake (primary geographic boundary). After
consideration of all eligible applicants from the primary geographic boundary,
Westlake Academy may admit eligible transfer applicants residing within the
secondary geographic boundary.
Formatted: Font: Bold
2
Admission for any remaining spaces shall be determined by lottery, except that
the following applicants are exempt from the lottery and may be given priority in
admission. Exempt applicants will be admitted in the following order:
(1) the children of Westlake Academy staff;
(2) the children of Town of Westlake employees;
(3) the children of Founders of Westlake Academy; and
(4) siblings of admitted or returning students.
In applying the lottery exemptions, the combined number of students admitted
under numbers (1) & (3) above may not exceed a small percentage of the total
school enrollment; and the number of students admitted under number (2) may
not exceed a small percentage of the total school enrollment.
All eligible transfer applicants will be placed in the lottery. A name will be drawn
for each vacancy that exists, and each applicant whose name is drawn will be
offered admission. The remaining names will be drawn and placed on a waiting
list for each grade level in the order they are drawn. If a vacancy arises, the
individual on the waiting list with the lowest number assignment will be offered
admission.
Applicants are not required to provide copies of transcripts or other academic
records prior to enrollment. In addition, a student will not be precluded from
enrolling due to Westlake Academy Charter School’s failure to receive the
information required for enrollment from the student’s parent and/or previous
school.
Westlake Academy Charter School does not discriminate in admissions based on
gender, national origin, ethnicity, religion, disability, academic, artistic, or athletic
ability or the district the child would otherwise attend.
Westlake Academy will not enroll any student with documented histories of a
criminal offense, juvenile court adjudication, or discipline problems under Texas
Education Code Chapter 37, Subchapter A. The Academy further reserves the
right to remove a student per the Disci pline Policy / Code of Conduct should it
become known that a student has a history of criminal offense, juvenile court
adjudication or discipline problems, which was not disclosed upon application to
the school.
Date Amended:
01/10/11 08/15/11 09/12/11 08/13/12 06/02/14
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: June 2, 2014
Staff Contact: Tom Brymer Discussion
Superintendent
Subject: Presentation of Proposed Board Policy Amending Policy
5.03 Regarding Prevention of Discrimination.
EXECUTIVE SUMMARY
Upon advice of legal counsel, a policy has been drafted to amend Board Policy 5.03 regarding
Prevention of Discrimination. See attachments for recommendations from legal counsel.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance?
School policy is a responsibility of the Board of Trustees.
Which policy governs this?
It is recommended to consider this policy so this progam has Board policy guidance.
What addit ional direction is necessary?
Input and questions from the Board of Trustees.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommend review of the draft policy and recommendations from our legal counsel.
ATTACHMENTS
Draft amended policy and explanatory letter from our legal counsel.
1
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 5.03:
Date Board Adopted: August 3, 2009
Date Board Amended: June 2, 2014
Effective Date: June 2, 2014
Policy Category: Governance
Policy Name: Non-Discrimination Compliance
Policy Goal: Provide an effective learning environment free from discriminatory
practices.
Policy Description:
Westlake Academy affirms its intent to comply with all Federal and State laws
related to the prevention of discrimination based upon race, color, national origin,
age, sex or disability, including, but not limited to: Title VI (20 U.S.C. 1681); Title
IX (42 U.S.C. 2000d); the Individuals with Disabilities Education Act (20 U.S.C.
1400 et seq.); Section 504 (29 U.S.C. 794); and the Americans with Disabilities
Act (42 U.S.C. 12132).
Sexual harassment of students is discrimination on the basis of sex under Title
IX. Franklin v. Gwinnett County Schools, 503 U.S. 60 (1992).
Westlake Academy shall designate at least one employee to coordinate its efforts
to comply with Title IX, Section 504, and the ADA. Westlake Academy shall
notify all students and employees of the name, office, address and telephone
number of the employee(s) so designated.
Westlake Academy shall adopt and publish grievance procedures for prompt and
equitable resolution of student or employee complaints alleging discrimination
under these statutes. 34 CFR 106.8 (Title IX); 34 CFR 104.7 (Section 504)
Westlake Academy shall not coerce, intimidate, threaten, retaliate against, or
interfere with any person who attempts to assert a right protected by the above
laws or cooperates with investigation and enforcement proceedings under these
laws. 34 CFR 100.7(e) (Title VI), 104.61 (Section 504), 106.71 (Title IX)
Westlake Academy shall inform parents/guardians of students eligible under
Section 504 of the Rehabilitation Act of 1973 of all services and options available
to the student under that statute. 19 Texas Administrative Code 74.28(d),(e).
2
Westlake Academy shall provide a free appropriate public education to each
qualified student with a disability enrolled in Westlake Academy, regardless of
the nature or severity of the student’s disability. See Board Policy 6.13 Special
Education.
Dates Amended: June 2, 2014
Standing agenda item during the construction project
c. Standing Item: Update and discussion regarding Westlake Academy Phase I
expansion project and enrollment projections including the proposed amendment to the
Guarantee Maximum Price (GMP). (15 min)
Town of Westlake
Item # 5a – No
Supporting
documentation
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: June 2, 2014
Staff Contact: Tom Brymer, Superintendent Discussion
and the WA Executive Team
Subject: Continued Overview Presentation of Proposed Westlake Academy
Proposed FY14-15 Operating Budget.
EXECUTIVE SUMMARY
The Proposed FY 14-15 Budget for Westlake Academy was initially presented at the May 12,
2014 Board workshop. This is a continuation of the presentation of the Proposed FY14-15
Budget. This budget is scheduled to be considered for approval and adoption by the Board at its
August 4, 2014 Regular Meeting.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance?
School policy is a responsibility of the Board of Trustees.
Which policy governs this?
Approval of the school’s annual operating budget is required by State regulations.
What addit ional direction is necessary?
More importantly, since the budget’s level of expenditure impacts service offerings at the
Academy, Board input and direction is vital to achieve the organization’s Vision, Values,
and Mission (VVM).
FISCAL IMPACT
Funded Not Funded N/A
Note: this item is not funded since this budget has not yet been adopted.
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Hear the Staff overview presentation of the Proposed FY14-15 WA Operating Budget, ask
questions, and provide feedback and direction.
ATTACHMENTS
None. A work copy of the budget along with a five (5) year forecast and recommended service
level adjustments for FY14-15 has been provided to the Board.
BOARD RECAP / STAFF DIRECTION
Westlake Academy
Item #6
Board Recap /
Staff Direction
Westlake Academy
Item # 7 –
Workshop
Adjournment
Back up material has not
been provided for this item.
CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to
address the Board on any matter whether or not it is posted on the agenda. The Board cannot
by law take action nor have any discussion or deliberations on any presentation made to the
Board at this time concerning an item not listed on the agenda. Any item presented may be
noticed on a future agenda for deliberation or action.
Westlake Academy
Item # 2 – Citizens’
Presentations and
recognitions
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the May 12, 2014, meeting.
b. Consider approval of the minutes from the May 19, 2014, meeting.
c. Consider approval of Resolution 14-07, Amending the Admissions Policy.
d. Consider approval of Resolution 14-08, Amending the Non-Discrimination
Compliance Policy.
e. Consider approval of Resolution 14-09, Authorizing the Superintendent to enter
into a lease agreement with VAR Resources, Inc.
f. Consider approval of Resolution 14-10, Amending the Adherence to the Texas
Education Agency, International Baccalaureate and Charter Guidelines.
Westlake Academy
Item # 3 - Consent
Agenda
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Page 1 of 6
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
May 12, 2014
PRESENT: President Laura Wheat, Trustees: Michael Barrett, Clif Cox, Carol Langdon, Rick
Rennhack and Wayne Stoltenberg. Michael Barrett arrived 6:08 p.m.
ABSENT: Rick Rennhack
OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards,
School Attorney Janet Bubert, Executive Principal & Director of
Education Dr. Mechelle Bryson, Primary Principal Rod Harding, Dr.
Middle Years Principal Andra Barton, Finance Director Debbie
Piper, Director of Facilities and Parks & Recreation Troy Meyer,
Administrative Coordinator Ben Nibarger, Executive Director
Westlake Academy Foundation Dr. Shelly Myers, Jason Power
Director of Information Technology, Director of Communications
& Community Affairs Ginger Awtry, and Communications
Specialist Susan McFarland.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:24 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the pledge of allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE MAY 12 , 2014, TRUSTEES
REGULAR MEETING AGENDA.
No additional discussion.
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4. DISCUSSION ITEMS
a. Presentation and discussion of the Westlake Academy Athletic Committee (WAAC)
update.
Mr. Michael Garabedian provided an overview of the committee’s activities and
initiatives.
Discussion ensued regarding parent buy-in, parent volunteers, members, membership
fees, and possible sponsorships.
b. Performance on the International School’s Assessment in Grade 5, 8 and 10 from
2011-2014.
Principal Harding provided a presentation and overview of the assessment. He also
highlighted the Grade 5 student’s accomplishments and scale scores.
c. Presentation and Discussion Regarding School Rankings, Curriculum Alignment, and
State Standardized Student Assessments.
Dr. Bryson and Coordinator Nibarger provided a presentation and overview of the
criteria used by the Washington Post, U.S. News & World Report and Newsweek/The
Daily Beast.
Dr. Bryson then provided the steps staff will take moving forward using new the
assessment tool and curriculum alignment.
Discussion ensued regarding curriculum alignment, standardize testing, the standard
for Texas, scope and sequence, and class acceleration.
Dr. Bryson ensured that staff would send a letter to parents sharing the rankings and
explaining how the rankings are determined.
d. Discussion and Update of Campus’ Integrated Pest Management System Including
Rodent Control Efforts.
Director Meyer provided a presentation and overview of the Integrated Pest
Management and update to abate rodent issues.
Discussion ensued regarding carpet verses tile flooring, bating indoors and outdoors,
the use of chemicals use on school campus, State regulations, carpet replacement
cost, action taken during the summer and any possible trends .
President Wheat recessed the work session to convene regular meeting at 6:02 p.m.
President Wheat reconvened the work session at 6:11 p.m.
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e. Presentation and Discussion of an amendment to the Westlake Academy Graduation
Policy.
Dr. Bryson provided a presentation and overview of the proposed amendment to the
policy and a side by side view with the previously adopted Graduation Plan.
Discussion ensued regarding students 10th grade personal projects evolving into a
course, adding additional language regarding students with extenuating
circumstances to graduate under the Distinguished Achievement Diploma (DAP) or
recommended diploma, and that a student requesting the alternate track requires
Board approval.
School Attorney, Bubert read additional language that was discussed since the agenda
packet was created.
f. Standing Item: Update and discussion regarding Westlake Academy Phase I
expansion project, enrollment projections and technology for the Secondary building.
Dr. Bryson and Coordinator Nibarger provided and overview of the enrollment
discussions with families on the waiting list.
Discussion ensued regarding the number of seats that will be held in reserve for new
Westlake resident’s students, intent to enroll documents, beginning an induction
process for new students and the recent teaching job fair.
Faculty members Amanda Bunch and Patrice Moon provided a presentation regarding
the purchase of SmartBoards and benefits of engaging students.
Discussion ensued regarding the cost of the SmartBoards in the new secondary
building and other cutting edge technology.
g. Presentation and discussion regarding the proposed 2014-2015 Fiscal Year Academy
Budget.
Coordinator Nibarger provided a presentation and overview of the proposed 2014-
2015 budget.
Discussion ensued regarding Blacksmith Foundation contributions, the average
Blacksmith student contribution of $1,423.00 per student, construction status of the
Granada Development, number of reserve seats per grade, Service Level Adjustments
(SLAs), and proposed legislative action regarding school funding.
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5. EXECUTIVE SESSION
The Board convened into executive session at 6:52 p.m.
The Board will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.071(2) – Consultation with School Attorney on a matter in which the duty
of the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
curriculum and state standardized testing.
6. RECONVENE MEETING
President Wheat reconvened the meeting at 7:46 p.m., moving to item c for discussion.
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No action to be taken.
8. BOARD RECAP / STAFF DIRECTION
Staff will prepare additional information regarding SmartBoards.
Providing additional history and summary using the International Schools' Assessment
(ISA) tool.
9. ADJOURNMENT
President Wheat adjourned the work session at 9:31 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 6:02 p.m.
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS
The Board of Trustees recognized Westlake Academy students Miss Megan Braunas as
the Salutatorian and Miss Victoria Garabedian as the Valedictorian for the Class of 2014.
President Wheat presented Dr. Clif Cox a token of the appreciation for his service as
Board Member and Council Member.
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Page 5 of 6
Angie Schilsky, 1610 Fair Oaks Drive, thanked the administration for the efforts regarding
rodent control however, she is concerned about the amount of time that past before
action was taken and in her opinion she believes that all of the carpets should be
replaced.
Mayor Wheat asked for a motion to recess the regular session. Council Member Cox
made a motion seconded by Council Member Langdon to recess the meeting at 6:11
p.m., to complete the work session.
Mayor Wheat reconvened the regular meeting at 9:31 p.m.
3. CONSENT AGENDA
a. Consider approval of the minutes from the April 14, 2014, meeting.
b. Consider approval of Resolution 14-06, Approving and Adopting an Amendment
to the Graduation Policy.
MOTION: Trustee Langdon made a motion to remove item b from the
consent agenda pursuant to discussion during the work session.
Trustee Cox seconded the motion. The motion carried by a vote
of 4-0.
MOTION: Trustee Langdon made a motion to approve item a consent
agenda. Trustee Cox seconded the motion. The motion carried
by a vote of 4-0.
MOTION: Trustee Cox made a motion to approve the item b of the consent
agenda adding additional language to both the existing and new
Graduation Polices as follows: In the event a student does not
complete all Westlake Academy graduation requirements by the
end of the student’s twelfth (12th) grade year due to unexpected
circumstances, the student may seek Board approval for and the
Board may approve an alternate graduation plan consistent with
the State’s foundation high school program requirements, if it is
determined to be in the best interest of the student. Trustee
Barrett seconded the motion. The motion carried by a vote
of 4-0.
4. EXECUTIVE SESSION
The Board did not convene into executive session.
The Board will conduct a closed session pur suant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.071(2) – Consultation with School Attorney on a matter in which the
duty of the attorney to the governmental body under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this
chapter: curriculum and state standardized testing.
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Page 6 of 6
5. RECONVENE MEETING
6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
7. BOARD CALENDAR
8. FUTURE AGENDA ITEMS
None.
9. ADJOURNMENT
MOTION: Trustee Cox made a motion to adjourn the regular session.
Trustee Langdon seconded the motion. The motion carried by a
vote of 4-0.
President Wheat adjourned the regular session at 9:38 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON JUNE 2, 2014.
ATTEST: ____________________________
Laura Wheat, President
_____________________________
Kelly Edwards, Board Secretary
BOT Minutes 05/19 /14
Page 1 of 2
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
May 19, 2014
PRESENT: President Laura Wheat, Trustees: Michael Barrett, Alesa Belvedere, Carol
Langdon, Rick Rennhack and Wayne Stoltenberg.
ABSENT:
OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards,
Executive Principal & Director of Education Dr. Mechelle Bryson,
Assistant to the Superintendent Amanda DeGan, and Town
Attorney Cathy Cunningham.
Special Session
1. CALL TO ORDER
President Wheat called the special session to order at 8:13 p.m.
2. CONSIDER STUDENT REQUESTS FOR GRADUATION POLICY WAIVER.
Dr. Bryson provided an overview of the item.
3. EXECUTIVE SESSION
The Board convened into executive session at 8:14 p.m.
The Board will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.0821 Personally Identifiable Information about Public School
Student. (a) This chapter does not require a school board to conduct an open
meeting to deliberate a matter regarding a public school student if personally
identifiable information about the student will necessarily be revealed by the
deliberation: consider student requests for graduation policy waiver.
BOT Minutes 05/19 /14
Page 2 of 2
4. RECONVENE MEETING
President Wheat reconvened the meeting at 8:59 p.m.
5. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
President Wheat stated the Board has discussed in executive session the two (2) requests
for waivers from our board approved graduation policy.
MOTION: Trustee Belvedere made a motion to to approve the requests and
allow those students to earn a Westlake Academy diploma under
the State Board of Education’s recommended graduation plan.
Trustee Rennhack seconded the motion. The motion carried by a
vote of 5-0.
6. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Belvedere made a motion to adjourn the regular session.
Trustee Rennhack seconded the motion. The motion carried by a
vote of 5-0.
President Wheat adjourned the regular session at 8:59 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON JUNE 2, 2014.
ATTEST: ____________________________
Laura Wheat, President
_____________________________
Kelly Edwards, Board Secretary
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: June 2, 2014
Staff Contact: Tom Brymer Consent
Superintendent
Subject: Consideration of Resolution Amending the Board’s Admissions Policy
EXECUTIVE SUMMARY
Staff is proposing changes to the Board’s Admissions Policy (Policy No. 1.02). Upon advice of
legal counsel, t he proposed amendment to the Admissions Policy would list in sequential order
the categories of students that are exempted from the lottery which are admitted to Westlake
Academy. This amendment is being recommended to be in concert with recent Federal guidance
issued under the No Child Left Behind (NCLB) Act. It does not change our current practice as
to the order of exempted categories of students admitted in to the Academy that are exempt from
the lottery.
APPLICABLE STRATEGIC PLAN DESIRED OUTCOME
High Student Achievement
Strong Parent & Community Connections
Financial Stewardship & Sustainability
Student Engagement – Extracurricular activities
Effective Educators & Staff
WESTLAKE ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommend Board discuss the recommended proposed policy amendments at this workshop.
ATTACHMENTS
1.) Proposed amendment to the Admissions Policy
2.) Explanatory letter from our legal counsel
3.) Resolution adopting proposed Admissions Policy amendment.
MEMO
TO: Westlake Academy Board of Trustees
Tom Brymer , Superintendent
FROM: Janet Bubert
DATE: May 28, 2014
RE: Amendment to Westlake Academy Admissions Policy
______________________________________________________________________________
After consulting with Westlake Academy staff regarding the procedures used to process
applications from prospective students, the proposed amendments to the Westlake Academy
Admissions Policy are intended to clarify this process and provide notice to the public regarding
the charter school’s admission procedures.
First, the Westlake Academy charter identifies two geographic boundaries – a primary boundary
(consistent with the geographic boundary of the Town of Westlake) and a secondary boundary
(identified by an approved list of area school district boundaries). Under the charter agreement,
Westlake Academy must first consider applicants residing within the primary geographic
boundary. If additional spaces remain after processing primary boundary applicants, Westlake
Academy may admit applicants from the secondary boundary.
Additionally, the admission policy adopts the use of a lottery when there are more eligible
applicants than spaces available within each grade. Federal guidance allows an open-enrollment
charter school to exempt certain categories of applicants from the lottery process, if it chooses to
do so. Additionally, there are no provisions in current law that prohibit an open-enrollment
charter school from prioritizing the exemption categories it c hooses to recognize. In a recent
conversation with a representative from the U.S. Department of Education, the representative
acknowledged there is no applicable authority prohibiting this practice. However, the
representative also recommended identifying these procedures in board policy. Notably, other
states expressly authorize a charter school’s option to prioritize lottery exemption categories.
Although not binding in Texas, such laws from other states indicate that this practice is
consistent with applicable federal law.
Therefore, the admission policy has also been amended to recognize the order in which exempt
applicants will be considered for admission. Prioritizing admission for the children of Westlake
Academy teachers and staff, as well as for children of Town staff, is recognized by Westlake
Academy as an important tool to ensure both Westlake Academy and the Town of Westlake is
able to recruit and retain the most qualified employees.
Resolution 14-07
Page 1 of 4
WESTLAKE ACADEMY
RESOLUTION NO. 14-07
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING AN AMENDMENT TO THE BOARD OF TRUSTEES ADMISSIONS
POLICY No. 1.02, IDENTIFYING THE MANNER IN WHICH ADMISSION
APPLICATIONS ARE CONSIDERED BASED ON GEOGRAPHIC BOUNDARIES AND
THE ORDER IN WHICH LOTTERY EXEMPTON CATEGORIES ARE APPLIED.
WHEREAS, the Board of Trustees desires to amend the Westlake Academy Admissions
Policy No. 1.02, by changing language in the appropriate policy section regarding the manner in
which admission applications are considered based on the geographic boundary within which the
applicant lives and the order in which lottery exemption categories are applied to applicants; and
WHEREAS, the Westlake Academy Board of Trustees finds that the passage of this
Resolution is in the best interests of the Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: The Board hereby adopts the amendment to the policy known as the
Board of Trustees Policy No. 1.02 attached to this resolution as Exhibit “A”.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Board hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 14-07
Page 2 of 4
SECTION 4: That this resolution shall become effective from and after its date of
passage, subject to submission to the Texas Education Agency.
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY, AN OPEN-ENROLLMENT CHARTER SCHOOL OF THE STATE OF
TEXAS, ON THE 2nd DAY OF JUNE 2014.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Resolution 14-07
Page 3 of 4
EXHIBIT A
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 1.02:
Date Board Adopted: May 4, 2009
Date Board Amended: June 2, 2014
Effective Date: June 2, 2014; contingent upon TEA approval
Policy Goal: Communication/Transparency of student and parent requirements for
admission into Westlake Academy; Engagement of stakeholders and fiscal stewardship
Policy Description:
Applications from new students are accepted from December 1st through January 31st.
Currently enrolled students receive a Notice of Intent to Return form the first week of
January. This form asks students to state whether they intend to return to Westlake
Academy the following school year and to identify any siblings who wish to attend
Westlake Academy the following year. This form must be returned by January 31st.
Currently-enrolled students expressing a desire to return and who continue to reside
within an approved geographical boundary are automatically enrolled for the following
school year upon timely receipt of the Notice of Intent to Return form, subject to the
following limitations: (1) a currently-enrolled student who originally obtained admission
to the Academy based on the student’s residency in the Town of Westlake retains the
right to automatic re-enrollment only if the student continues to reside in the Town of
Westlake or the student resided in the Town of Westlake for at least 24 months prior to
relocating to one of the secondary boundaries; and (2) a currently-enrolled student who
originally obtained admission as the child of a Westlake Academy staff or as the child
of a Town of Westlake employee retains the right to re-enrollment only if the student’s
parent continues to be employed by Westlake Academy or the Town of Westlake
Vacancies in each class are then determined.
If the number of eligible applicants does not exceed the number of vacancies, then all
eligible applicants who timely applied will be offered admission. If there are more
eligible applicants than available spaces in a class, then admission shall first be offered
to eligible applicants residing within the geographic boundaries of the Town of Westlake
(primary geographic boundary). After consideration of all eligible applicants from the
primary geographic boundary, Westlake Academy may admit eligible transfer applicants
residing within the secondary geographic boundary.
Resolution 14-07
Page 4 of 4
Admission for any remaining spaces shall be determined by lottery, except that the
following applicants are exempt from the lottery and may be given priority in admission.
Exempt applicants will be admitted in the following order:
(1) the children of Westlake Academy staff;
(2) the children of Town of Westlake employees;
(3) the children of Founders of Westlake Academy; and
(4) siblings of admitted or returning students.
In applying the lottery exemptions, the combined number of students admitted under
numbers (1) & (3) above may not exceed a small percentage of the total school
enrollment; and the number of students admitted under number (2) may not exceed a
small percentage of the total school enrollment.
All eligible transfer applicants will be placed in the lottery. A name will be drawn for
each vacancy that exists, and each applicant whose name is drawn will be offered
admission. The remaining names will be drawn and placed on a waiting list for each
grade level in the order they are drawn. If a vacancy arises, the individual on the
waiting list with the lowest number assignment will be offered admission.
Applicants are not required to provide copies of transcripts or other academic records
prior to enrollment. In addition, a student will not be precluded from enrolling due to
Westlake Academy Charter School’s failure to receive the information required for
enrollment from the student’s parent and/or previous school.
Westlake Academy Charter School does not discriminate in admissions based on
gender, national origin, ethnicity, religion, disability, academic, artistic, or athletic ability
or the district the child would otherwise attend.
Westlake Academy will not enroll any student with documented histories of a criminal
offense, juvenile court adjudication, or discipline problems under Texas Education Code
Chapter 37, Subchapter A. The Academy further reserves the right to remove a student
per the Discipline Policy / Code of Conduct should it become known that a student has
a history of criminal offense, juvenile court adjudication or discipline problems, which
was not disclosed upon application to the school.
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: June 2, 2014
Staff Contact: Tom Brymer Consent
Superintendent
Subject: Consideration of a Resolution Amending Board Policy 5.03 Regarding
Prevention of Discrimination.
EXECUTIVE SUMMARY
Upon advice of legal counsel, a policy has been drafted to amend Board Policy 5.03 regarding
Prevention of Discrimination. See attachments for recommendations from legal counsel.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance?
School policy is a responsibility of the Board of Trustees.
Which policy governs this?
It is recommended to consider this policy so this progam has Board policy guidance.
What addit ional direction is necessary?
Input and questions from the Board of Trustees.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommend approval of the resolution adopting the amendments proposed for Board Policy
5.03, Prevention of Discrimination.
ATTACHMENTS
Resolution with amended policy and explanatory letter from our legal counsel.
Resolution 14-08
Page 1 of 4
WESTLAKE ACADEMY
RESOLUTION NO. 14-08
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING AN AMENDMENT TO BOARD OF TRUSTEES POLICY NO. 5.03,
AFFIRMING WESTLAKE ACADEMY’S COMMITMENT TO COMPLY WITH
APPLICALBE NON-DISCRIMINATION LAWS AND INCORPORATING REQUIRED
NOTICE PROVISIONS.
WHEREAS, the Board of Trustees desires to amend the Westlake Academy Non-
Discrimination Policy No. 5.03, by replacing the current text of the policy with language to
affirm Westlake Academy’s commitment to complying with all applicable non-discrimination
laws and incorporating required notice provisions; and
WHEREAS, the Westlake Academy Board of Trustees finds that the passage of this
Resolution is in the best interests of the Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: The Board hereby adopts the amendment to the policy known as the
Board of Trustees Policy No. 5.03 attached to this resolution as Exhibit “A”.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Board hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 14-08
Page 2 of 4
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY, AN OPEN-ENROLLMENT CHARTER SCHOOL OF THE STATE OF
TEXAS, ON THE 2nd DAY OF JUNE 2014.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Resolution 14-08
Page 3 of 4
EXHIBIT A
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 5.03:
Date Board Adopted: August 3, 2009
Date Board Amended: June 2, 2014
Effective Date: June 2, 2014
Policy Category: Governance
Policy Name: Non-Discrimination Compliance
Policy Goal: Provide an effective learning environment free from discriminatory
practices.
Policy Description:
Westlake Academy affirms its intent to comply with all Federal and State laws related to
the prevention of discrimination based upon race, color, national origin, age, sex or
disability, including, but not limited to: Title VI (20 U.S.C. 1681); Title IX (42 U.S.C.
2000d); the Individuals with Disabilities Education Act (20 U.S.C. 1400 et seq.); Section
504 (29 U.S.C. 794); and the Americans with Disabilities Act (42 U.S.C. 12132).
Sexual harassment of students is discrimination on the basis of sex under Title IX.
Franklin v. Gwinnett County Schools, 503 U.S. 60 (1992).
Westlake Academy shall designate at least one employee to coordinate its efforts to
comply with Title IX, Section 504, and the ADA. Westlake Academy shall notify all
students and employees of the name, office, address and telephone number of the
employee(s) so designated.
Westlake Academy shall adopt and publish grievance procedures for prompt and
equitable resolution of student or employee complaints alleging discrimination under
these statutes. 34 CFR 106.8 (Title IX); 34 CFR 104.7 (Section 504)
Westlake Academy shall not coerce, intimidate, threaten, retaliate against, or interfere
with any person who attempts to assert a right protected by the above laws or
cooperates with investigation and enforcement proceedings under these laws. 34 CFR
100.7(e) (Title VI), 104.61 (Section 504), 106.71 (Title IX)
Resolution 14-08
Page 4 of 4
Westlake Academy shall inform parents/guardians of students eligible under Section
504 of the Rehabilitation Act of 1973 of all services and options available to the student
under that statute. 19 Texas Administrative Code 74.28(d),(e).
Westlake Academy shall provide a free appropriate public education to each qualified
student with a disability enrolled in Westlake Academy, regardless of the nature or
severity of the student’s disability. See Board Policy 6.13 Special Education.
Dates Amended: June 2, 2014
MEMO
TO: Westlake Academy Board of Trustees
Tom Brymer , Superintendent
FROM: Janet Bubert
DATE: May 28, 2014
RE: Amendment to Westlake Academy Non-Discrimination Policy
______________________________________________________________________________
Westlake Academy is an open-enrollment charter school, and it receives both state and federal
public funds. As a recipient of federal funds, Westlake Academy is subject to certain federal
non-discrimination laws. Currently, Westlake Academy Board Policy 5.03 recognizes the
school’s commitment to comply with non-discrimination laws.
Some of these laws include required notice provisions. Additionally, the U.S. Department of
Education’s Office of Civil Rights advises that schools receiving federal funds should
incorporate certain provisions of these non-discrimination laws in order to ensure public notice
and awareness of such provisions. Therefore, the proposed amendment to this policy replaces
the current language with a general commitment to comply with applicable non-discrimination
laws and also incorporates specific notice provisions. Incorporating these provisions into Board
Policy provides protection for Westlake Academy from a complaint that the school failed to
provide the required public notices. Additional information related to these notice provisions
will be incorporated into the Student Handbook and Employee Handbook.
Page 1 of 2
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: June 2, 2014
Staff Contact: Jason Power Consent
IT Director
Subject: Consideration of Resolution authorizing the Superintendent to ent er into a
lease agreement with VAR Resources, Inc.
EXECUTIVE SUMMARY
The 1 -to-1 technology device initiative began in the 2013-2014 school year in grades 4 -6, with a purchase
of 170 Apple iPad mini tablets for students and faculty. To complete the 1-to-1 device initiative in 2014-
2015 school year, procurement of additional hardware, software, and equipment management resources
would be required at a total cost of $256,266. The proposed 2014-2015 budget includes $100,000 for
technology replacement. Staff has researched and identified a program that allows procurement of these
devices prior to the beginning of the 2014-2015 school year through a three-year lease program, with a $1
buy-out provision. Beginning FY 2014-2015, annual lease payments of $84,186 would be paid from the
technology replacement fund and continue into the following two fiscal years. To defer the first lease
payment to September, 1 2014, interest -only payments would be made for July and August totaling
$3,708. This allows the needed resources to be received and deployed prior to the beginning of the school
year. Additionally, the availability of a device for every student in grades K -10 would allow 80 student
laptops to be decommissioned, which are currently five to six years old. Replacement of these outdated
laptop computers would cost approximately $80,000, and is not recommended. Staff recommends that
our financial resources be used for the lease program in support of the one-to-one technology device
initiative.
The three-year lease will allow the purchase of 640 Apple iPad mini tablets, increasing the total number
of devices to 810. This lease also includes additional network hardware to support the increased number
of devices, and includes Airwatch, which provides device and classroom management services. The
attached lease documentation provides the Board of Trustees with a summary of the three-year lease
agreement, which includes a $1 buy-out provision.
APPLICABLE STRATEGIC PLAN DESIRED OUTCOME
High Student Achievement
Strong Parent & Community Connections
Financial Stewardship & Sustainability
Student Engagement – Extracurricular activities
Effective Educators & Staff
WESTLAKE ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Page 2 of 2
FISCAL IMPACT
Funded Not Funded N/A
The total cost of this equipment lease is $256,266. Prior to the first lease payment in September 2014,
interest-only payments totaling $3,708 would be made for the months of July and August, 2014. Funds
are available in the current adopted budget for this interest payment . The remaining $252,558 consists of
three annual payments of $84,186, to be paid over a period of three fiscal years.
The proposed 2014-2015 budget includes $100,000 for technology replacement. The first annual lease
payment of $84,186 would be paid from these funds in September 2014. Following the third and final
payment in September 2016, we would exercise the $1 buyout option and assume full ownership of the
leased equipment.
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Staff recommends Board approval of the three-year technology lease with a $1 buy-out provision
through VAR Resources, Inc. for the purchase of technology necessary for the 1-to-1 device roll-
out for grades K-10.
ATTACHMENTS
1.) VAR Resources, Inc., Lease documents will be provided under separate cover.
Resolution 14-09
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION 14-09
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AUTHORIZING THE SUPERINTENDENT TO ENTER INTO A LEASE AGREEMENT
WITH VAR RESOURCES, INC., FOR THE PURCHASE OF TECHNOLOGY AT
WESTLAKE ACADEMY FOR A ONE-TO-ONE DEVICE INITIATIVE.
WHEREAS, Westlake Academy staff has assessed current technology needs and
identified a three-year technology lease supportive of the one-to-one device initiative at Westlake
Academy for faculty and students in Grades K-10; and,
WHEREAS, this lease would allow the immediate procurement of needed technology
resources to support the educational initiatives at Westlake Academy; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That , all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That , the Board of Trustees of Westlake Academy, hereby approves and
authorizes the Superintendent of Westlake Academy to enter inter a lease agreement with VAR
Resources, Inc., attached as Exhibit “A”.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Board of Trustees hereby determines that it would have adopted this Resolution
without the invalid provision.
Resolution 14-09
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 2nd DAY OF June 2014.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
May 28, 2014
Westlake Academy
3 Village Cir Ste 202
Westlake, TX 76262-7940
RE: Application # 813618
Dear Jason Power:
Thank you for the opportunity to provide leasing/financing to Westlake Academy. Enclosed are the lease
documents for the equipment and/or software that you wish to acquire from CDW.
Please sign and overnight the enclosed documents (See #7 below) to 2330 Interstate 30, Mesquite, TX 75150.
Please do not fill in the commencement date on Exhibit A. This date is determined when the lease funds.
Please use the following as your checklist:
1.All “Lease Documents”MUST be signed and initialed where applicable by:
a.Corporations:Corporate Level, President, VP, Corporate Secretary/Treasurer, Controller,
Director of Finance, Director of IT, Director of Operations
b.Limited Liability Company:Managing Member/ Managing Director
c.Partnership:Partner/General Partner
d.Limited Partnership:General Partner/ Managing Partner/ Managing Member
e.Sole Proprietorship:Owner
2.Copy of Drivers License(s)-Please provide a copy of the drivers’ license for the document signer -
for the purpose of signature verification. The same person must sign all the documents
3.A check payable to VAR Resources, Inc.from the account of Westlake Academy in the amount of
$0.00.
4.The Federal Tax ID No. for Westlake Academy is ____________________.
5.Evidence of property insurance covering the leased equipment and naming VAR Resources, Inc.,
its successors and assigns, as loss payee and additional insured. An insurance authorization letter is
attached. Please provide us with your agent information and return with the documents.
6.PLEASE DO NOT USE WHITE-OUT or MAKE ANY CROSS OUTS ON ANY DOCUMENT .
ELECTRONIC OR STAMPED SIGNATURES WILL NOT BE ACCEPTED.WE CANNOT ACCEPT
DOUBLE SIDED DOCUMENTS. Please print each page of the document set as a single page.
7.Please reply to this email with a copy of your scanned signed documents so that we can check
your documents before you overnight them. PLEASE DO NOT SEND YOUR DOCUMENTS VIA
THE US POSTAL SERVICE. ONCE WE RECEIVE A COPY OF YOUR SCANNED DOCUMENTS WE
WILL EMAIL A UPS LABEL TO YOU SO THAT YOU CAN RETURN THE ORIGI NALS TO US.
If you cannot scan the documents please fax a signed copy to fax # 972-755-8210.
8.ACH Required X
9.Other Requirements:Non Appropriations Addendum and Attorney Opinion Letter
If you have any questions, please feel free to call me at (800) 347-0628.
Sincerely,
Dianne Sheeley
National Account Manager
VAR Resources, Inc.
Addendum to Purchase Order and Conditions of Credit Approval
To: Westlake Academy
From: VAR Resources, Inc.
Approval Date: 05/09/14 Expiration Date: 07/08/14
Approval Amount: $239,009.46
Westlake Academy (“Customer”) understands and agrees that VAR Resources, Inc. (“Lessor”) will issue a
Purchase Order(s) to the vendor(s) listed below for the product described in the lease or any schedule(s)
attached to the lease (the “Product”) pursuant to Customer’s specific request. If for any reason within 10 days
from the date of delivery by Vendor(s) of the product covered by the Purchase Order (the “Product”) Customer:
(i) fails to execute any required lease documents; (ii) does not provide Lessor with (a) written notice of
acceptance of the delivered Product, (b) notice that it has returned some or all of the delivered Product only
after Vendor(s) has provided written approval in advance of the return or (c) instructions to pay Vendor(s) for the
Product; (iii) for any reason decides not to proceed with the lease; or (iv) for any reason defaults on the lease,
then the Product shall be deemed accepted by Customer and Vendor(s) shall have recourse directly from
Customer for immediate payment in full with respect to the Product, including, without limitation attorneys’ fees
and costs of collection, and customer indemnifies and holds Lessor harmless against all payment claims from
the following vendor(s) :CDW; Apple, Inc..
CDW is an intended third party beneficiary of, and authorized to enforce, this Addendum.
Conditions of Credit Approval:
Funding is contingent upon our receipt of original executed lease contracts, executed delivery and
acceptance form, verbal verification and any other documents required by VAR Resources. VAR
Resources may revoke this approval at any time prior to funding or in the event of fraud or a material
adverse change in the customer’s financial condition.This approval will automatically expire on
07/08/14 as stated above. In the event of approval expiration or revocation,Westlake Academy is
responsible for paying all invoices for assets ordered from any vendor related to this lease/financing
approval.
VAR Resources, Inc. will be issuing the purchase order to the vendors listed above for the items listed on the
Schedule “A” of your lease agreement.
By signing this form, I agree that I have not issued, nor will issue a purchase order to the vendors listed above
for the equipment and/or software listed on the Schedule “A” of my lease contract.
In the event that you or the any vendor(s) representative changes the ship to address to any address other than
2600 J T Ottinger Rd , Westlake, TX 76262-8012 you agree to pay cash to vendor(s) directly and the lease is
considered void.
Agreed to and accepted this ____ day of ______,20__.
Customer: Westlake Academy
By: ___________________________
Print Name: ____________________
Title: _________________________
VAR Resources, Inc.
2330 Interstate 30
Mesquite,TX 75150
972-755-8200
FAX 972-755-8210
DATE: May 28, 2014
Submission #213869
Westlake Academy
AMOUNT DUE AT SIGNING OF LEASE AGREEMENT
Documentation Fee (if applicable)..................$0.00
Deposit Due.....................................................$0.00
Total Due ........................................................$0.00
*Deposits are held until such time as the lease is commenced.Upon lease commencement deposits will be applied to
the first and last payments under the lease contract.The lease will commence upon sending of the first invoice and
not before.
PLEASE MAKE CHECK PAYABLE TO:VAR Resources, Inc.
CHECK MUST BE DRAWN ON THE BUSINESS CHECKING ACCOUNT OF:
Westlake Academy .
MONEY ORDERS CANNOT BE ACCEPTED.PLEASE BE ADVISED THAT INCLUDED IN THE FIRST
MONTHLY INVOICE THAT YOU RECEIVE ON YOUR LEASE YOU WILL BE BILLED FOR THE
APPLICABLE TAXES THAT WERE NOT COLLECTED UPFRONT. AS WELL, YOU MAY BE CHARGED A
ONE TIME DOCUMENTATION FEE TO COVER ADMINISTRATIVE COSTS RELATED TO THE
DOCUMENTATION PROCESS AND PUBLIC FILINGS PER THE TERMS IN YOUR LEASE DOCUMENTS
AND YOU WILL ALSO BE CHARGED A ONE TIME UCC FILING FEE.
THANK YOU.
#1995320 v3 (06/26/13)Red Master Lease Page 1 of 2
Master Lease Agreement THIS IS A NON-CANCELABLE,
LEGALLY BINDING CONTRACT
Master Lease Number:
Lessee (Leasing Customer)–Use exact registered name if a corp., LLC or LP Lessee’s Chief Executive Office –Street City
Westlake Academy 3 Village Cir Ste 202 Westlake
Tax ID #State County Zip Code Lessee’s Telephone
TX
76262-
7940
In this Master Lease Agreement (“Master Agreement”), the words “You”and “Your”mean the Lessee named above.“We,” “Us” “Our”and “Lessor”mean VAR Resources,
Inc.“Schedule” means the form of lease schedule attached hereto as Exhibit A.“Supplier”means the equipment supplier supplying the Equipment (defined below) leased
under a Schedule.This Master Agreement, together with each Schedule entered into pursuant hereto and the related and supporting documents entered into directly
with Us in connection with the transaction represented in a Schedule (“Other Documents”), represent the final and only agreement between You and Us regarding
the leasing of the Equipment identified in such Schedule and may not be contradicted by evidence of prior, contemporaneou s or subsequent oral agreements.
There are no unwritten oral agreements between You and Us. Neither this Master Agreement nor any Schedule may be changed exc ept by a written agreement
between You and Us. Other agreements not stated in this Master Agreement, Schedules and Other Documents (including those contained in any purchase
agreement or order between You and the Supplier) are not binding on Us.
1.LEASE OF EQUIPMENT.Each Schedule executed by You represents your agreement to lease from Us the equipment listed therein (together with all existing and future
accessories, embedded software programs, attachments, replacements, additions and repairs) (the “Equipment”), upon the terms stated in such Schedule and this Master
Agreement. Each Schedule shall be substantially in the form of Exhibit A and shall be deemed to be a separate lease transaction (a “Lease”) between You and Us. In the
event of any conflict between the provisions of this Master Agreement and the provisions of any Schedule, the provisions of the Schedule shall control. You promise to pay to Us
the Lease Payments shown on each Schedule in accordance with the payment schedule set forth therein, plus all other amounts s tated herein and therein. Each Schedule is
binding on You as of the date You sign it. After You sign a Schedule, We may (i) insert the Lease number thereon and any other information missing in such Schedule, and (ii)
change the Lease Payment amount by not more than 15% due to a change in the Equipment configuration, cost or tax amount, or a payment miscalculation. No Schedule is
binding on Us until We sign it. If You are other than a sole proprietorship, Your signature on this Master Agreement and on each Schedule constitutes Your representation that
the execution and delivery by You of this Master Agreement, the Schedule and the Other Documents, and the performance of Your obligations hereunder and the reunder, have
been authorized by all necessary company action, and that the person(s) signing this Master Agreement, the Schedule and the Other Documents has been duly authorized to
do so.
2.UNCONDITIONAL OBLIGATION TO PERFORM.With respect to each Schedule, You agree that: (a) You, not We, selected the Equipment and the Supplier, (b) We
are a separate company from the Supplier, manufacturer and any other vendor (collectively, “Vendors”), the Vendors are NOT Our agents, and no statement,
representation or warranty by any Vendor is binding on Us, (c) Your duty to perform Your obligations under the Master Agreeme nt and the Schedule is
unconditional despite any equipment failure, the existence of any law restricting the use of the Equipment, or any other adve rse condition whatsoever, (d) if You are
a party to any maintenance, service, supplies or other contract with any Vendor, We are NOT a party thereto, such contract is NOT part of any Lease (even though
We may, as a convenience to You and a Vendor, bill and collect monies owed by You to such Vendor), and no breach by any Vendo r will excuse You from fully
performing Your payment and other obligations to Us, and (e) if the Equipment is unsatisfactory or if any Vendor fails to provide any service or maintenance or
fulfill any other obligation to You, You shall not make any claim against Us and shall continue to perform your payment and other obligations to Us.
3.ORIGINAL TERM; END OF TERM OPTIONS; RENEWAL PROVISIONS.The original term of each Lease represented by a Schedule will begin on a date designated by Us
after We accept such Schedule (the “Commencement Date”) and will continue for the number of months shown in the Schedule (“Original Term”). As used herein,“Present
Term”means the term presently in effect, whether it is the Original Term or a Renewal Term (as defined below).With respect to each Schedule,unless You notify Us in
writing at least 90 days but not more than 120 days before the end of a Present Term that, at the end of such Present Term, You intend to (i) return the Equipment,
or (ii) exercise the purchase option, if any, specified in the Schedule, then: (a) the Schedule will automatically renew for an additional three-month Term (each, a
“Renewal Term”), and (b) the Lease Payment amount and the other terms of the Schedule and of this Master Agreement and Other Documents will continue to apply.If You
do notify Us in writing within the time set forth above that You intend to return the Equipment or purchase the Equipment at the end of such Present Term, then, immediately
upon the expiration of such Term, You shall return the Equipment subject to the Schedule pursuant to Section 13 of this Master Agreement or purchase the Equipment pursuant
to Section 10 of the Schedule, as applicable.
4.ACCEPTANCE OF EQUIPMENT;LEASE PAYMENTS.With respect to each Schedule,You will inspect and test the operation of the Equipment upon its delivery and You
will notify Us within ten (10) days of delivery if the Equipment is not satisfactory.YOU AGREE THAT IF YOU FAIL TO NOTIFY US THAT THE EQUIPMENT IS NOT
SATISFACTORY WITHIN TEN (10) DAYS OF DELIVERY THEN THE EQUIPMENT SHALL BE IRREVOCABLY AND UNCONDITIONALLY ACCEPTED BY YOU.If
requested, You will sign a separate Equipment delivery and acceptance certificate for each Schedule. We may at Our discretion verify by telephone such information regarding
delivery and acceptance of the Equipment as we deem appropriate and any such telephone verification of Your acceptance will have the same effect as a written delivery and
acceptance certificate signed by You.With respect to each Schedule,Customer agrees to pay a prorated Lease Payment for the period between the Equipment delivery date
(i.e. the date of the related delivery and acceptance certificate) and the Commencement Date.This prorated or partial payment will be based on the Lease Payment shown on
the related Schedule prorated on a 30-day calendar month and will be added to the Customer’s first invoice.With respect to each Schedule, Lease Payments plus applicable
taxes and other charges provided for herein are payable in advance periodically as stated herein and therein. Restrictive endorsements on checks will not be binding on Us. All
payments received will be applied to past due amounts and then to the current amount due, in such order as We determine. We may add finance charges to any amount We
advance on Your behalf, including, without limitation, taxes and insurance premiums, if any. Any security deposit or estimat ed future Governmental Charge (as defined in
Section 10 below) that You pay is non-interest bearing, may be commingled with Our funds, may be applied by Us at any time to past-due amounts, and the unused portion will
be returned to You within 90 days after the end of the final Present Term of the applicable Schedule.If We do not receive a payment in full on or before its due date, You
shall pay (i) a fee equal to the greater of 10% of the amount that is late or $29.00, plus (ii) interest on the part of the p ayment that is late in the amount of 1.5% per
month (“Time-Value Interest”)from the due date to the date paid.If any check is dishonored, You shall pay Us a fee of $20.00.
5.DELIVERY, LOCATION, OWNERSHIP, USE, MAINTENANCE OF EQUIPMENT.We are not responsible for delivery or installation of the Equipment relating to any
Schedule. You are responsible for Equipment maintenance. You shall not remove the Equipment from the Equipment Location designated in the applicable Schedule unless
You first get Our permission. You shall give Us access to each Equipment Location so that We may inspect the Equipment, and You agree to pay Our costs in connection
therewith, whether performed prior to or after the Commencement Date of the applicable Schedule .We will own and have title to all Equipment (excluding any software)
throughout the Term of each Schedule.If the Equipment includes any software, You agree that (i) We don’t own the software, (ii) You are responsible f or entering into any
necessary software license agreements with the owners or licensors of such software, (iii) You shall comply with the terms of all such agreements, if any, and (iv) any default by
You under any such agreements shall also constitute a default by You under the applicable Lease.You agree that all Equipment is and shall remain personal property. You
shall not permit it to become (i) attached to real property or (ii) subject to liens or encumbrances of any kind whatsoever.You represent that all Equipment will be used
solely for commercial purposes and not for personal, family or household purposes.You shall use all Equipment in accordance with all laws, operation manuals, service
contracts (if any) and insurance requirements, and shall not make any permanent alterations. At Your own cost, You shall keep the Equipment in good working order and
warrantable condition, ordinary wear and tear excepted (“Good Condition”).
6.NO WARRANTIES; FINANCE LEASE.WITH RESPECT TO EACH SCHEDULE,WE ARE LEASING THE EQUIPMENT TO YOU “AS IS”. WE HAVE NOT MADE AND
HEREBY DISCLAIM ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, ARISING BY APPLICABLE LAW OR OTHERWISE, INCLUDING WITHOUT LIMITAT ION, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PAR TICULAR PURPOSE.You agree that the transaction represented by each Schedule is a “finance
lease” as defined in Article 2A of the Uniform Commercial Code (“UCC”). To the extent permitted by law,You hereby waive any and all rights and remedies conferred
upon You under UCC Sections 2A-303 and 2A-508 through 522. If it is determined that the transaction represented by any Schedule is other than a “lease” as defined in
Article 2A, then You hereby grant to Us a security interest in the Equipment and all proceeds thereof. You authorize Us to record (and amend, if appropriate) a UCC
financing statement to protect Our interests. With respect to any one or more Schedules, You may be entitled under Article 2A to the promises and warranties (if
any) provided to Us by the Vendor(s) in connection with or as part of the contract(s), if any, by which We acquire the Equipment. You may contact the Vendor(s) for
an accurate and complete statement of those promises and warranties (if any), including any disclaimers and lim itations of them or of remedies. We hereby transfer
to You,without recourse to Us, all automatically transferable promises and warranties, if any, made to Us by the Vendor(s).
NO SCHEDULE MAY BE TERMINATED EARLY. THE TERMS OF THIS MASTER LEASE ARE CONTINUED ON THE REVERSE OR NEXT PAGE →
VAR Resources, Inc.:Customer:Westlake Academy
By:X /(Date)
B
y
:
/
(Date)Print Name:Title:
#1995320 v3 (06/26/13)Red Master Lease Page
2 of 2
7.LIABILITY; INDEMNIFICATION.We are not liable for any claims, actions,
damages (whether direct, indirect, incidental or consequential), liabilities,
losses or costs made against or incurred by You relating to the delivery,
installation, possession, use, return, loss of use, defect or malfunction of
any Equipment (collectively, “Equipment Matters”) with respect to any
Schedule.You shall indemnify and defend Us against, and hold Us harmless
for, any and all claims, actions, damages, liabilities, losses, and costs
(including reasonable attorneys’ fees) made against or incurred by Us
relating to Equipment Matters.
8.LOSS; DAMAGE; INSURANCE.You shall, during the Term, (i) bear the risk
of loss and damage to all Equipment leased under all Schedules and shall
continue performing all Your obligations to Us even if it becomes damaged or
suffers a loss, (ii) keep all Equipment insured against all risks of damage and loss
(“Property Insurance”) in an amount equal to its replacement cost, with Us
named as sole “loss payee,” and (iii) carry public liability insurance covering bodily
injury and property damage (“Liability Insurance”) in an amount acceptable to
Us, with Us named as “additional insured.” You have the choice of satisfying
these insurance requirements by providing Us with satisfactory evidence of
Property and Liability Insurance (“Insurance Proof”), within 30 days of the
Commencement Date of each Lease. Such Insurance Proof must provide for at
least 30 days prior written notice to Us before it may be cancelled or terminated
and must contain other terms satisfactory to Us.If You do not provide Us with
Insurance Proof within 30 days of the Commencement Date of a Schedule, or
if such Insurance terminates for any reason, then (a) You agree that We have
the right, but not the obligation, to obtain such Insurance in such forms and
amounts from an insurer of Our choosing in order to protect Our interests
(“Other Insurance”), and (b) You agree that We may charge You a periodic
Insurance Charge for such Other Insurance.The Insurance Charge will include
reimbursement for premiums advanced by Us to purchase Other Insurance, a
finance charge of up to 18% per annum (or the maximum rate allowed by law, if
less) on any advances We make for premiums, billing and tracking fees, charges
for Our processing costs associated with the Other Insurance, and other related
fees. We and/or one or more of Our affiliated companies or agents will receive a
portion of the Insurance Charge, which may include a profit. We are not obligated
to obtain and may cancel Other Insurance at any time without notice to You. Any
Other Insurance need not name You as an insured or protect Your interests. The
Insurance Charge may be higher than if You obtained Property and Liability
Insurance on Your own.
9.ASSIGNMENT. YOU SHALL NOT SELL, TRANSFER, ASSIGN, PLEDGE OR
OTHERWISE ENCUMBER (collectively, “Transfer”) THIS MASTER
AGREEMENT OR ANY SCHEDULE, OR TRANSFER OR SUBLEASE ANY
EQUIPMENT, IN WHOLE OR IN PART.We may, without notice to You, Transfer
Our interests in this Master Agreement, any one or more Schedules and/or any or
all Equipment leased thereunder, in whole or in part, to a third party (a “New
Owner”), in which case the New Owner will, to the extent of such Transfer, have
all of Our rights and benefits but will not have to perform any of Our obligations (if
any). You agree not to assert against the New Owner any claim, defense or offset
You may have against Us or any predecessor in interest.
10.TAXES AND OTHER FEES.You are responsible for all taxes (including,
without limitation, sales, use and personal property taxes, and excluding only
taxes based on Our income), levies, assessments and license and registration
fees and other governmental charges relating to each Lease and the ownership,
leasing, sale, possession or use of the Equipment leased under each Schedule
(collectively,“Governmental Charges”). We may periodically bill you for, and
You agree to promptly pay, estimated future Governmental Charges. You
authorize Us to pay any Governmental Charges when and as they may become
due, and You agree to reimburse Us promptly upon demand for the full amount
(less any estimated amounts previously paid by You).You hereby appoint Us as
Your attorney-in-fact to sign Your name to any document for the purpose of filing
tax returns. You agree to pay Us a fee for preparing and filing personal property
tax returns. With respect to each Schedule, You also agree to pay Us upon
demand (i) for all costs of filing, amending and releasing UCC financing
statements and a fee for each filing and (ii) a processing fee of $75.00 for each
Lease to cover Our investigation, documentation and other administrative costs in
originating the Lease.You agree that the fees set forth in this Master
Agreement and in the Schedules may include a profit component.
11.SAVINGS CLAUSE.If it is determined that any amount charged or collected
with respect to a Lease is greater than the amount allowed by law, including,
without limitation, any amount that is determined to exceed applicable usury limits
(an “Excess Amount”), then (i) any Excess Amount charged but not yet paid will
be waived by Us and (ii) any Excess Amount collected will be applied to any
amount then due and owing by You with respect to such Lease, adjusted to
conform with applicable law, or, if there is no such amount then due and owing by
You, will be refunded to You.
12.DEFAULT.You will be in default under a Schedule if, with respect to such
Schedule, this Master Agreement or any other Schedule or agreement between
You and Us,You fail to pay any amount within 15 days of the due date or fail to
perform or observe any other obligation.If You are in default, We may do any one
or more of the following, at Our option, concurrently or separately: (A) cancel the
Lease represented by such Schedule and any one or more Lease(s) represented
by any other Schedules, (B) require You to return the Equipment leased under
any one or more Schedule(s) pursuant to Section 13 of this Master
Agreement, (C) take possession of and/or render unusable the Equipment
leased under such Schedule(s), and for such purposes You hereby authorize
Us and Our designees to enter Your premises, with or without prior notice or
other process of law, (D) with respect to any one or more Schedules, require
You to pay to Us, on demand, an amount equal to the sum of (i) all Lease
Payments and other amounts then due and past due, (ii) all Lease Payments
for the then-remaining Present Term(s) of such Schedules plus Our residual
interest in the Equipment as indicated by Our records, discounted at a rate of
6% per annum (or the lowest rate permitted by law, whichever is higher), (iii)
interest at the rate of Time-Value Interest on the amounts specified in clauses
“i” and “ii” above from the date of demand to the date paid, and (iv) all other
amounts that may thereafter become due hereunder to the extent that We will
be obligated to collect and pay such amounts to a third party (such amounts
specified in sub-clauses “i” through “iv” referred to below as the “Balance
Due”), and/or (E)exercise any other remedy available to Us under law. You
also agree to reimburse Us on demand for all reasonable expenses of
collection and enforcement (including, without limitation, reasonable attorneys’
fees and other legal costs) and reasonable expenses of repossessing,
holding, preparing for disposition, and disposition (“Remarketing”) of the
Equipment, plus Time-Value Interest on the foregoing amounts from the date
of demand to the date paid. In the event We are successful in Remarketing the
Equipment with respect to any Schedule, We shall give You a credit against
the Balance Due under such Schedule in an amount equal to the present
value of the proceeds received and to be received from Remarketing minus
the above-mentioned costs (the “Net Proceeds”). If the Net Proceeds are
greater than the Balance Due, We shall pay You such surplus. If the Net
Proceeds are less than the Balance Due, You shall be liable for such
deficiency. Any delay or failure to enforce Our rights under the Lease shall not
constitute a waiver thereof.
13.RETURN OF EQUIPMENT.If You are required to return the Equipment
under any Schedule, You shall, at Your expense, send the Equipment to any
location(s) that We may designate. The Equipment must be properly packed
for shipment, freight prepaid and fully insured, and must be received in Good
Condition (as defined in Section 5 of this Master Agreement). If You are
required to return the Equipment under Section 12 of this Master Agreement,
You shall do so promptly upon demand. If You are required to return the
Equipment under Section 3 of this Master Agreement, then (i) it must be
received by Us in Good Condition within 15 days after the expiration of the
then Present Term, (ii)if it is not received within 15 days of the date of
demand, You agree to continue paying Lease Payments and all other
amounts due hereunder until it is received and accepted by Us in Good
Condition, and (iii) You agree to pay a handling and restocking fee of $250.00
promptly upon demand. If You are required to return the Equipment under any
provision of this Master Agreement and it is not in Good Condition when it is
received by Us, You agree to pay Our reasonable costs that We incur in
connection with repairing or restoring the Equipment to Good Condition (as
defined in Section 5 of this Master Agreement).
14.APPLICABLE LAW; VENUE; JURISDICTION.Each Lease shall be
governed by, enforced and construed in accordance with the laws of the state
of Lessor’s principal place of business or, with respect to any Lease that
Lessor assigns to a New Owner, the laws of the state of the New Owner’s
principal place of business, and any dispute concerning a Lease shall be
adjudicated in a federal or state court in such state or in any other court or
courts having jurisdiction over You or Your assets, all at the sole election of
Lessor or the New Owner.You hereby irrevocably submit generally and
unconditionally to the jurisdiction of such courts and irrevocably waive any
defense of an inconvenient forum to the maintenance of any such action or
proceeding.YOU AND WE HEREBY WAIVE YOUR AND OUR RESPECTIVE
RIGHTS TO A TRIAL BY JURY IN ANY LEGAL ACTION.Each provision of
this Master Agreement and of each Schedule shall be interpreted to the
maximum extent possible so as to be enforceable under applicable law. If any
provision is construed to be unenforceable, such provision shall be ineffective
only to the extent of such unenforceability without invalidating the remainder of
the Lease.
15.MISCELLANEOUS.You represent and covenant to Us that this
Master Agreement is, and each Schedule will be, enforceable against
You in accordance with its terms, and You acknowledge that this
representation and covenant was a material inducement to Us to acquire
the Equipment to be leased under each Schedule and to enter into this
Master Agreement and each Schedule.This Master Agreement and any one
or more Schedules may be executed in counterparts, each of which shall be
deemed an original, but all of which together shall constitute the same
document. You acknowledge that You have received a copy of this Master
Agreement, and You agree that a facsimile or other copy of this Master
Agreement and of any Schedule and Other Document containing Your faxed
or copied signature shall be as enforceable as the original executed
document.
Lessee’s Initials:
#1995338 v2 (03/18/13)Red Regular Schedule
Exhibit A
Equipment Lease Schedule No.
This Equipment Lease Schedule (this “Schedule”) is made and entered into as of the day of ,,by and between
VAR Resources, Inc.(hereinafter ”We,” “Us” or “Our”) and Westlake Academy (hereinafter “You” or “Your”). This Schedule is entered into
subject to that certain Master Lease Agreement No._____________________(the “Master Agreement”) between You and Us.All of the
terms and conditions set forth in the Master Agreement are hereby reaffirmed and incorporated in and made part of this Schedule, as if fully set
forth herein.The Master Agreement, together with this Schedule and the related and supporting documents entered into in connection with this
Schedule, represent the final and only agreement between You and Us regarding the leasing of the Equipment identified below and may not be
contradicted by evidence of prior, contemporaneous or subsequent oral agreements. There are no unwritten oral agreements between You
and Us relating to the leasing of the Equipment. This Schedule may not be changed except by way of a written agreement between You and
Us. Other agreements (including, without limitation, those contained in any purchase agreement or order between You and the Supplier of
Equipment) not stated in the Master Agreement or in the Schedule or other supporting documents are not binding on Us.This Schedule,
inclusive of the terms and conditions set forth in the Master Agreement, constitutes a separate lease between You and Us. Any amendment to
the Master Agreement subsequent to the date of this Schedule shall be ineffective as to this Schedule unless otherwise expressly stated in
such amendment.This Schedule may not be modified except in a writing signed by You and Us.
1.We hereby agree to lease to You, and You hereby agree to lease from Us, the following-described Equipment upon the terms and conditions
set forth in this Schedule and in the Master Agreement:
Description of Equipment –INCLUDE MAKE, MODEL AND SERIAL NUMBERS (ATTACH ADDITIONAL PAGE IF NECESSARY)
See attached Schedule A
2.Equipment Supplier:VAR Resources, Inc._________________________________
3.Equipment Location Address:2600 J T Ottinger Rd , Westlake, TX 76262-8012
4.Original Term:36 Months
5.Commencement Date of this Lease:_________
6.Lease Payment Amount:1st payment due
7/2014 $1,853.69
2nd payment due
8/2014 $1,853.69
3rd Payment 9/2014
$84,186.38
4th Payment due 9/15
$84,186.38
5th payment due
9/2016 $84,186.38
per:
Month Quarter
Year Other:
7.Check here if Lease Payment amount includes sales/use tax.
8.$0.00 Lease Payment(s) is(are) due at the time this Schedule is signed, which shall be applied to the:
First Lease Payment First and Last Lease Payments Other Zero advance payments
9.Security Deposit: $
10.Purchase Option at end of Original Term:None Fair Market Value as of end of Original Term
One Dollar ($1.00)Other:
The above equipment purchase options may be exercised by You only at the end of the Original Term. If you are in default under the Master
Agreement or this Schedule at the time you desire to exercise a purchase option, You must cure such default to Our satisfaction before having
the right to exercise such option. If the “One Dollar” purchase option is checked above, then the last two sentences of Section 3 of the Master
Agreement shall not apply to this Lease (in other words, the “automatic renewal” provisions in Section 3 shall not apply to this Lease). If the
“Fair Market Value” option is checked above, then the purchase price will be the fair market retail value of the Equipment, as determined by Us
in our sole but reasonable judgment, as of the end of the Original Term.
11.This Schedule is not binding upon Us unless and until We accept this Schedule by signing below. A facsimile copy of this Schedule shall have
the same force and effect as the original.This Schedule is non-cancelable and may not be terminated early.
VAR Resources, Inc.You:Westlake Academy
By:X By:X
Date:Name (Print):
Title:
Date Signed:
Page 1 of 1
SCHEDULE “A”
Westlake Academy
Quantity
Description
64 iPad mini 16GB with Wi-Fi -White and Silver (10Pack)
35 Apple TV
12 AEROHIVE AP230 INDOOR PLENUM RATED
12 AEROHIVE 3YR HIVEMGR ONLINE 8X5 SUP
1 AIRWATCH PRO SVCS 1-DAY SUP TRAINING
2 CISCO DIRECT EDU-C3650-24PD-L
4 CISCO DIRECT GLC-LH-SMD
2400 AIRWATCH K-12 MULTI OS VIEW STE
2400 AIRWATCH SEC CONTENT COLL SUB
Lessee: Westlake Academy
Signature:
Title:
120542 v1 Non-Appropriation Addendum 07-05 Page 1 of 2
Non-Appropriation Addendum
Lessee/Renter/Customer:Title of lease, rental or other agreement:
Westlake Academy dated
Lessor or Lender:Lease, rental or contract #:
VAR Resources, Inc.
This Non-Appropriation Addendum (this “Addendum”) is made by and between the above-referenced state or local
governmental entity (“Customer”) and the above-referenced lessor or lender (“Creditor”).
Introduction:Customer and Creditor are simultaneously herewith entering into the above -referenced lease or other
credit agreement (“Agreement”); and Customer and Creditor wish to modify the terms of the Agreement to provide for terms
that will apply in the event of the non-appropriation of funds by Customer’s legislature or other governing body. This Addendum
shall be effective as of the same date as the Agreement (the “Effective Date”).
1.Incorporation and Effect.This Addendum is hereby made a part of, and incor porated into, the Agreement as
though fully set forth therein. As modified or supplemented by the terms set forth herein, the provisions of the Agreement s hall
remain in full force and effect,provided that, in the event of a conflict between any provision of this Addendum and any provision
of the Agreement, the provision of this Addendum shall control.
2.Definitions.Capitalized terms herein that are not otherwise specifically defined herein shall have the same
meanings as set forth in the Agreement.As used in this Addendum, the following terms shall have the following-described
meanings:
“Agreement Related Documents”means all solicitations, requests for proposal, invitations for bid, proposals, bids,
contract awards, service level agreements, statements of work, service agreements, maintenance agreements,
purchase orders or other documents or specifications related to the transaction contemplated in the Agreement but not
issued or entered into by Creditor.
“Goods”shall have the same meaning as the term “Equipment,” “Leased Equipment,” “Goods,” “Property” or
“Collateral” (or a similar term) as defined and used in the Agreement.
“Non-Appropriation of Funds”means any failure of Customer’s legislature or other governing body to appropriate
funds for the payment of amounts due and to become due to Creditor under the Agreement in a given fiscal year
during the term thereof.
“Non-Appropriation Notice”means a written notice delivered to Creditor from Customer certifying that (i) a Non -
Appropriation of Funds has occurred, and (ii) Customer has exhausted all funds appropriated for payment of amounts
due and to become due under the Agreement.
3.Non-Appropriation.Customer intends, to the extent permitted by law, to remit to Creditor all sums due and to
become due under the Agreement for the full term thereof, provided funds are appropriated for such purpose.Notwithstanding
the foregoing, the Agreement does not constitute an obligation payable in any fiscal year beyond the last fiscal year for which
related funds are lawfully appropriated. In the event of a Non -Appropriation of Funds, Customer may,subject to the terms
hereof, terminate the Agreement as of the last day of the fiscal year for which appropriations were received and thereafter
return the affected Goods as set forth below.In order to invoke Customer’s rights under this provision, Customer agrees that:
(a) to the extent permitted by law, at least thirty (30) days prior to the end of the fiscal period for which funds were last
appropriated with respect to the Agreement, Customershall provide Creditor with a Non -Appropriation Notice, and (b) upon
expiration of such fiscal period, Customer shall return the Goods to Creditor to any location Creditor designates in the
continental United States, insured, freight prepaid by Customer, in good and working order and immediately available for sale
by Creditor to a third party buyer, user, renter or lessee, other than Customer, without the need for any repair or refurbishment.
Customer shall pay all costs to repair Goods not returned in conformity herewith.
4.Non-Substitution.In the event Customer terminates the Agreement due to a Non -Appropriation of Funds,
Customer agrees (to the extent permitted by law) that, for a period of one (1) year from the date of such termination, Custom er
shall not purchase, lease or rent equipment performing functions similar to those performed by the Goods, for use at the site
where the Goods are located, except for the public health, safety or welfare of the Customer;provided, however,that this
section shall not be applicable to the extent that these restrictions are unlawful or would adversely affect the validity
or enforceability of the Agreement.
5.Additional Representations and Warranties .In addition to the representations and warranties made by
Customer as set forth in the Agreement, Customer hereby represents and warrants that the Agreement: (a) is a valid and leg ally
binding contract, entered into in compliance with all applicable laws, including, without limitation, laws relating to open m eetings,
public bidding, procurement and appropriations, (b) conforms with,but does not incorporate, the terms and conditions of any
applicable Agreement Related Documents and is the sole governing contract with respect to the Customer’s acquisition or use
of the Goods, and (c) constitutes a current expense (and not debt under state law) and does not constitute a pledge of
Customer’s tax or general revenues. Customer further represents and warrants that sufficient unencumbered funds have been
appropriated for Customer to fulfill all of its payment obligations under the Agreement during Customer’s current fiscal year .
120542 v1 Non-Appropriation Addendum 07-05 Page 2 of 2
Customer acknowledges and agrees that Agreement Related Documents are not a part of the Agreement and that the terms
and conditions of the Agreement supersede and control over any additional or conflicting terms set forth in any Agreement
Related Documents.
6.Choice of Law; Affect on Default and Indemnity Provisions .Notwithstanding anything in the Agreement to the
contrary, the Agreement shall be governed by, construed and enforced in accordance with the laws of the state in which
Customer is located. To the extent Creditor’s remedies for a Customer default under the Agreement include any right to
accelerate amounts to become due under the Agreement, such acceleration shall be limited to amounts to become due during
the then-current fiscal year of Customer. Nothing contained in this Section shall be deemed to otherwise limit or affect any of
Creditor’s rights or remedies under the Agreement. To the extent Customer is or may be obligated to indemnify, defend or hold
harmless Creditor under the terms of the Agree ment, such potential indemnity obligation shall only arise to the extent permitted
by applicable law. Customer’s monetary obligation with respect to such potential indemnity obligation (if any) shall be limi ted
solely to sums lawfully appropriated for such purpose and shall be available only in the amount and pursuant to such
administrative or legal procedures as required by law.Nothing contained in this Addendum or the Agreement shall be
deemed to obligate Creditor to appropriate or otherwise make avail able funds to satisfy any indemnity or other
obligation to the extent such obligation would be unlawful or would adversely affect the validity or enforceability of the
Agreement.Nothing contained in this Section shall be deemed to otherwise limit or affect any of Creditor’s rights or remedies
under the Agreement.
7.Miscellaneous.This Addendum, together with the provisions of the Agreement not expressly inconsistent
herewith, constitutes the entire agreement between the parties with respect to the ma tters addressed herein, and shall
supersede all prior oral or written negotiations, understandings and commitments. This Addendum may be executed in any
number of counterparts, each of which shall be deemed to be an original, but all of which together sha ll be deemed to constitute
one and the same agreement. A facsimile or other copy of this Addendum with facsimile or copied signatures shall have the fu ll
force and effect of the original for all purposes, including the rules of evidence applicable to cour t proceedings.
Customer:Westlake Academy Accepted by Creditor:VAR Resources, Inc.
By:X
Print:Print:
Title:Title:
IMPORTANT: YOUR ADVANCE PAYMENT CHECK WILL BE USED FOR VERIFICATION OF YOUR
CHECKING ACCOUNT.IF NO ADVANCE PAYMENT IS REQUIRED, INCLUDE A VOIDED CHECK FOR
VERIFICATION OF YOUR CHECKING ACCOUNT NUMBER.PLEASE FAX A COPY OF THE
DOCUMENTS AND VOIDED CHECK (IF NECCESARY)TO: 972-755-8210. THEN RETURN THE
ORIGINAL SIGNED DOCUMENTS AND THE ORIGINAL VOIDED CHECK (IF NECCESARY)USING OUR
UPS ACCOUNT #RV8392 VIA PRIORITY OVERNIGHT TO VAR Resources, Inc., 2330 Interstate 30,
Mesquite, TX 75150
With the Automatic Payment Plan, all your payments to us will be deducted from your checking
account and paid to VAR Resources on the payment due date as shown on your regular invoice.
Your regular invoice will show the amount to be deducted and the due d ate.
Enrollment is Easy. Simply….
1.Complete the Authorization Form.
2.Return the Authorization Form with your voided check to VAR Resources.
Customer Name:Westlake Academy
hereby authorizes to initiate debit entries to our checking account indic ated below at the depository
named below, hereinafter called “DEPOSITORY”, and authorizes the DEPOSITORY to debit the
same to such account for amounts due pursuant to the terms of the Agreement(s) dated
between Westlake Academy and VAR Resources
Customer Name:Westlake Academy
Depository Name Branch
City State Zip
Routing Number Account Number
The authorization is to remain in full force and effect until Westlake Academy has received written notification from us
of its termination in such time and in such manner as to afford Westlake Academy and DEPOSITORY a reasonable
opportunity to act on it. You agree that a facsimile copy of this agreement bearing signatures may be treated as an
original.
Date:Customer Name:.
Customer Account Number:.
By (Authorized signature for Bank Account).
Title:.
VAR Resources, Inc.
CERTIFICATE@VARRESOURCES.COM
INSURANCE FORM
PLEASE REFERENCE THIS APPLICATION
#VAR813618W IN ALL COMMUNICATIONS.
DATE:May 28, 2014
TO:Westlake Academy
Pursuant to the terms of the lease agreement, and for our mutual benefit and protection, the
equipment on lease must be insured against loss, theft, damage or destruction. We, the refore,
request that you add to your existing insurance policy or obtain such an "all risk" policy naming VAR
Resources, Inc.and/or its Assignees as the "additional insured" and "loss payee" with respe ct to
the equipment involved for #VAR813618W.
THE NUMBER MUST BE INCLUDED IN THE LOSS PAYABLE INFORMATION IN ORDER FOR
US TO PROCESS. ALL CERTIFICATES WITHOUT THE NUMBER WILL BE RETURNED.
We also request that you add to or obtain public liability insurance naming VAR Resources, Inc.
and/or its Assignees as the "additional insured", with respect to the equipment on lease.
Please provide the information listed below and make arrangements with your insurance agent to
EMAIL to VAR Resources, Inc. at CERTIFICATE@VARRESOURCES.COM, a BINDER or
CERTIFICATE OF INSURANCE showing the names and interests as requested above.
Insurance Company: ___________________________________
Insurance Agency: _____________________________________
Telephone:___________________________________________
Contact:_____________________________________________
Policy Number: ________________________________________
Effective Date: ________________________________________
How long have you had insurance through this company?_____
Thank you for your cooperation.
VAR Resources, Inc.
Please Attach A Legible Copy of Your Driver’s License To This Page:
Thank you
Page 1 of 2 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: MYP / DP Meeting Date: May 27, 2014
Staff Contact: Dr. Mechelle Bryson Consent
Executive Principal/
Director of Education
Subject: Adherence to the Texas Education Agency, International
Baccalaureate and Charter Guidelines
EXECUTIVE SUMMARY
The purpose of amending the Adherence to the Texas Education Agency, International
Baccalaureate and Charter Guideline policy is to eliminate Westlake Academy’s "either/or"
thinking in regarding to Advanced Placement coursework and IB coursework. In the past, and to
some extent today, there was an artificial dichotomy which created a division in our community
and amongst our staff of how best to prepare students for college. These debates pitted IB
against AP, as well as IB against the TEKS (our state standards known at the Texas Essential
Knowledge and Skills). The proposed amendment establishes the academic power in the co-
existence of AP, IB and TEKS. It underscores that these elements are NOT mutually exclusive.
In fact, these elements can, and must, co -exist in our educational system if we are to create a
robust educational journey for our students. Further, changes to this policy are consistent with
the Academy’s Vision to prepare students for the college of their choice. It should be further
noted that we are an IB World school, we are chartered by the State to offer the IB, and
this will remain our focus, even with curriculum enhancements from other sources.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship & Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? Current policy prohibits the teaching of AP curriculum.
Which policy governs this? Ad herence to the Texas Education Agency, International
Baccalaureate and Charter Guidelines Policy under the authority of the Board of Trustees.
What addit ional direction is necessary? Consent from the Board of Trustee
FISCAL IMPACT
Funded Not Funded N/A
Page 2 of 2
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommend approval of the amended Adherence to the Texas Education Agency, International
Baccalaureate and Charter Guidelines Policy.
ATTACHMENTS
• Current Policy No. 5.06 red lined.
• Resolution with amended policy
Page 1 of 2
Exhibit A
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 5.06:
Date Board Adopted: December 7, 2009
Date Board Amended: September 10, 2012June 2, 2014
Effective Date: September 10, 2012June 2, 2014
Policy Name: Adhere nce to the Texas Education Agency, International
Baccalaureate and Charter Guidelines
Policy Category: Governance
Policy Goal: Establish Board policy governance parameters by which the education
activities and decisions related to the students at Westlake Academy will be conducted.
Policy Description:
As Westlake Academy is an open-enrollment public charter school, which provides
education to students utilizing the International Baccalaureate (IB) curriculum, the
school is required to adhere to criteria and regulations promulgated by various
authorizing agencies. In an effort to provide the CEO and Staff of Westlake Academy
with clear guidance from the Board of Trustees, as it relates to these multiple
authorizing agencies, the following policy statement regarding operational guidelines is
established:
Any action in the activities or education of the students at Westlake Academy, which
materially deviates from the International Baccalaureate curriculum, will be considered
imprudent by the Board of Trustees.
The statement is issued to indicate the importance the Board places in the
mission/vision of Westlake Academy to educate students utilizing the IB methods and
organizational goals specified
With this stated policy commitment to the IB curriculum as the focus of instruction in all
grades at Westlake Academy, it is recognized that some highly motivated Academy
students are academically capable of also completing Advance Placement (AP)
coursework in strengthens and compliments the IB curriculum.preparation for taking AP
Exams. These guidelines outline the parameters for Academy staff to utilize in
supporting these students in this regard, while maintaining the integrity and focus of the
IB Diploma Program at Westlake Academy:
Page 2 of 2
• AP coursework is considered an additional program separate from the
academic program of Westlake Academy.
• Fees for students who choose to participate (under these guidelines) in AP
content, curriculum, and testing will be user fee based, i.e. born by the student.
Participation fees in any AP course will include cost for testinginstruction and
related materials only. All such fees will be determined by the Superintendent or
his/her designate and remitted to Westlake Academy.
• Subject to the stipulations in the preceding guideline, AP may be taught on
school premises after regular school hours or on the weekends. AP exams may
be taken on the Westlake Academy campus.
• Teachers or a designated coordinator will be responsible for all logistics for
ordering, scheduling and proctoring exams.
• No AP content / curriculum will be taught during scheduled class time other
than where specific DP content overlaps with AP content. Further, AP resources
(e.g., worksheets, books, practice tests, etc.) may only be used to support DP
where it naturally overlaps with AP.
•
AP and IB curriculum will be integrated with the Texas Essential Knowledge and
Skills (TEKS) and taught through inquiry-based instructional approaches aligned
with the IB approach to learning.Teachers choosing to offer AP under these
parameters must have the approval of the Superintendent or his/her designee.
Teachers must submit a plan when seeking approval that demonstrates
compliance with the above parameters.
Resolution 14-10
Page 1 of 4
WESTLAKE ACADEMY
RESOLUTION 14-10
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AMENDING THE ADHERENCE TO THE TEXAS EDUCATION AGENCY,
INTERNATIONAL BACCALAUREATE AND CHARTER GUIDELINES POLICY.
WHEREAS, Westlake Academy recognizes the academic power of Advanced Placement
(AP) coursework with International Baccalaureate (IB) coursework in creating a robust
educational experience for students; and,
WHEREAS, Westlake Academy’s mission, vision and values, to prepare college bound
students to meet the demands of a ever-changing global society is enhanced through the co -
existence of AP and IB; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That , all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That , the Board of Trustees Westlake Academy, hereby approves the
amended Adherence to the Texas Education Agency, International Baccalaureate and Charter
Guidelines policy attached to this resolution as Exhibit “A”.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 14-10
Page 2 of 4
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 2nd DAY OF JUNE 2014.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Resolution 14-10
Page 3 of 4
Exhibit A
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 5.06:
Date Board Adopted: December 7, 2009
Date Board Amended: June 2, 2014
Effective Date: June 2, 2014
Policy Name: Adherence to the Texas Education Agency, International
Baccalaureate and Charter Guidelines
Policy Category: Governance
Policy Goal: Establish Board policy governance parameters by which the education
activities and decisions related to the students at Westlake Academy will be conducted.
Policy Description:
As Westlake Academy is an open-enrollment public charter school, which provides
education to students utilizing the International Baccalaureate (IB) curriculum, the
school is required to adhere to criteria and regulations promulgated by various
authorizing agencies. In an effort to provide the CEO and Staff of Westlake Academy
with clear guidance from the Board of Trustees, as it relates to these multiple
authorizing agencies, the following policy statement regarding operational guidelines is
established:
Any action in the activities or education of the students at Westlake Academy, which
materially deviates from the International Baccalaureate curriculum, will be considered
imprudent by the Board of Trustees.
The statement is issued to indicate the importance the Board places in the
mission/vision of Westlake Academy to educate students utilizing the IB methods and
organizational goals specified.
With this stated policy commitment to the IB curriculum as the focus of instruction in all
grades at Westlake Academy, it is recognized that Advanced Placement (AP)
coursework strengthens and compliments the IB curriculum. These guidelines outline
the parameters for Academy staff to utilize in supporting the integrity and focus of the IB
Diploma Program at Westlake Academy:
Resolution 14-10
Page 4 of 4
• AP and IB curriculum will be integrated with the Texas Essential Knowledge
and Skills (TEKS) and taught through inquiry-based instructional approaches
aligned with the IB approach to learning.
• Fees for students who choose to participate in AP testing will be user fee
based, i.e. born by the student. Participation fees in any AP course will
include cost for testing and related materials only. All fees will be determined
by the Superintendent or his/her designate and remitted to Westlake
Academy.
• Teachers or a designated coordinator will be responsible for all logistics for
ordering, scheduling and proctoring exams.
Dates Amended: September 10, 2012
June 2, 2014
BOARD CALENDAR
WA Grade 5-6 Personal Project Exhibition; PYP Bldg.
G6: Thursday, May 29, 2014; 9:00 a.m. – 2:00 p.m.
G5: Friday, May 30, 2014; 9:00 a.m. – 2:00 p.m.
Town Council All-Day Planning Retreat
Friday, May 30, 2014; 9:00 a.m. - 5:00 p.m.
Secondary End-of-Year Awards Ceremony
Monday, June 2, 2014; 9:00 a.m.
WA Gymnasium
Class of 2014 Baccalaureate Program
Monday, June 2, 2014; 10:30 a.m.
WA Gymnasium
Class of 2014 Alumni Walkway ceremony
Monday, June 2, 2014; 11:30 a.m.
Between MYP and Gymnasium Buildings
Board of Trustees Workshop & Meeting
Monday, June 2, 2014
Comp Plan Steering Committee Meeting
Tuesday, June 3, 2014; 6:00 – 9:00 p.m.
Council Chambers; Town Hall at Solana
2014 Senior Banquet
Thursday, June 5, 2014; 6:30-10:00 p.m.
Marriott Hotel & Golf Club at Champions Circle; SH114 across from TMS
Westlake Academy
Item #4
Board Calendar
Last Day of School & End-of-Year Picnic with RadioDisney
Friday, June 6, 2014; 12:30 p.m.
WA Campus - Town Green
Westlake Academy Graduation
Saturday, June 7, 2014; 2:00 p.m.
Hurst Conference Center
Town Council Special Called Meeting (for PID) Tentative
Thursday, June 12, 2014; 9:00 a.m.
Town Council Workshop & Meeting
Monday, June 16, 2014
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
Westlake Academy
Item # 5 –
Future Agenda
Items
Westlake Academy
Item # 6 –
Adjournment
Back up material has not
been provided for this item.