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Home My WebLink AboutCapital Improvement Plan Table of Contents 11.. IINNTTRROODDUUCCTTIIOONN Vision – Values – Mission 1 Overview 2 Project Timeline 8 All Funded and Proposed Capital Projects 11 Unfunded (Under Discussion) Capital Projects 12 22.. PPAA RRKKSS AANNDD RREECCRREEAATTIIOONN Overview 13 Funded Projects 14 NEW REQUESTS 15 Unfunded Projects (Under Discussion) 16 33.. FFAA CCIILLII TTII EESS Overview 19 Funded Projects 20 NEW REQUESTS 22 Unfunded Projects (Under Discussion) 27 44.. TTRRAA NNSSPPOORRTTAATTIIOONN IIMMPPRROOVVEEMMEENNTTSS Overview 29 Funded Projects 30 Unfunded Projects (Under Discussion) 37 55.. VVEEHHIICCLLEESS AA NNDD EEQQUUIIPPMMEENNTT Overview 41 Capital Maintenance & Replacement 42 Replacement & Depreciation Guidelines 43 66.. UUTTII LLII TTYY IIMMPPRROOVVEEMMEENNTTSS Overview 47 Funded Projects 48 NEW REQUESTS 49 Vision Statement A n oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever expanding urban landscape. Vision ~ Values ~ Mission The Town of Westlake Capital Improvement Plan is guided by the Town’s vision, core values and organizational mission. Our vision recognizes the attributes we cherish as a community and sets the standard for the Westlake that we want to see in the tomorrows that are yet to be. Mission Statement Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents and businesses with superior municipal and academic services that are accessible, efficient, cost-effective, and transparent. Community Values Innovation  Educational Leaders  Family Friendly and Welcoming  Informed & Engaged Citizens/Sense of Community  Preservation of Our Natural Beauty  Strong Aesthetic Standards  Transparent/Integrity-driven Government  Fiscal Responsibility  Planned/Responsible Development 1 CAPITAL IMPROVEMENT PLAN Introduction This document provides a comprehensive plan of capital improvements that are to be undertaken by the Town over the next five (5) years. Cost estimates and financing methods for the improvements are included and are referenced by individual project. The development of the Town’s Capital Improvement Plan is one of the more complex and multi-faceted processes of the Town. Striking a balance between the needs and interests of the residents and the financial capacity of the Town is a challenging proposition. For this community vision to have meaning, it must be accompanied by deliberate planning that leads the organization and community to its desired future. This requires clearly defined goals, proactive strategies, committed leadership, effective management and above all, the resources to carry out these plans and objectives. What is a CIP? First, what it is not; a CIP (Capital Improvement Plan) is not a wish list, rather it is a realistic plan designed to fulfill the strategic goals and objectives necessary to achieve the mission and vision of the community. A CIP is a multi-year document that summarizes the capital needs of a community over a specific time period. It outlines the individual capital projects, their strategic value and relationship to the community’s long-term goals and objectives as well as the fiscal impact that they pose to the community. Why have a CIP? • Informs the employees, departments, elected officials and the public of an entity’s intent to invest in its infrastructure and community • Represents a long-term financial plan and identifies resources or financing strategies that an entity plans to use to fund the plan • Establishes priorities and serves as a planning document or blueprint for an organization’s investment in capital infrastructure both short-term and long-term • Provides a breakdown of major project costs and phasing as necessary • DOES NOT appropriate money CIP Prioritization Strategy – Preserve * Protect * Plan • Preserve the past by investing in the continued upgrade of town assets and infrastructure • Protect the present with improvements and/or additions to facilities, roads, and capital investments • Plan for the future of the organization 2 Land, $11,896,663 29% Capital Improvements, 20% Machinery & Equipment, $594,715 1% Buildings & Improvements, $17,611,891 43% Construction in Progress, $2,834,092 7% Capital Assets By Major Category $41,121,883 (per the FY2013 Comprehensive Annual Financial Report) Buildings, $17,611,889 47% Road Improvements, $7,563,485 20% Improvements Other Than Buildings, $621,038 2% Vehicles, $478,201 1% Utility Machinery & Equipment, $1,948,388 5% Utility Improvements, $9,614,902 25% Capital Assets By Type $37,837,904 (per the FY2013 Fixed Asset Depreciation Schedule) What is a Capital Project? Capital includes all long-lived infrastructures such as water facilities, sewers, streets, parks and buildings along with major equipment like fire trucks, radio systems, vehicles, computers and fixtures. Capital projects are the individual action plans that make up a Capital Improvement Plan. The capital projects in this CIP have been categorized into the following groups: Parks & Recreation, Facilities, Transportation, Vehicles and Utilities. Capital Assets by Category and Type When most people think of the Town’s capital assets, they automatically think of the Westlake Academy campus. While the campus is certainly a very important and visible asset owned by the Town, it is but one of many. Included in the assets of the Town are all of the Town’s infrastructure such as its streets, water and sewer mains, vehicles and other equipment. In preparing this year’s CIP, the staff utilized our annual audit to determine value of the Town’s assets. The chart to the right depicts the Town’s capital assets from the Comprehensive Annual Financial Report (page 12) as of Fiscal Year Ended September 30, 2013. Funding Considerations In all communities the cost associated with capital projects far outweighs the available resources necessary to pay for them; in short there is not enough money. This requires prioritization of the projects based upon their perceived impact on the community. Due to the vast number of individual desires it is near impossible to satisfy everyone and requires a collaborative effort to create situations where the benefits are shared equitably with community stakeholders. In addition, dedicated revenues will, in most cases, determine which projects get funded. For example, the Utility Fund may only contribute towards capital projects that improve water and wastewater projects. 3 Parks, Trails & Cemetery, $258,000, 3% Facilities Improvements , $5,736,508, 68% Utility Improvements , $288,500, 3% Transporation Improvements , $2,155,000, 26% FY 2014-2015 Funded Projects by Major Category $8,438,008 Sources of Funding There are four primary funding sources for capital improvements: 1. Cash Funding (revenue sources such as sales, hotel/motel and property taxes) 2. State/Federal funding (public grants) 3. Private Funding (developmental impact fees or charitable donations) 4. Bond Issuance The proposed projects in this CIP rely on bond proceeds and other revenues in the Governmental and Enterprise Funds as well as contributions from corporate partners for funding. There are two types of bonds: General Obligation (GO) bonds which require voter approval and Certificates of Obligation (CO) bonds which do not require voter approval. The current CIP is funded primarily from four sources: Capital Projects & Utility funds (cash on hand), Contributions and CO bonds. How Inflation Impacts the CIP Inflation is defined as a rise in the price of all goods and services over time. This implies that the purchasing power, or value, of currency will decline in the future relative to costs. Therefore, more money will be required to fund CIP related expenditures and must be accounted for. This data is important in calculating the Town’s future liability; by utilizing inflation trends to calculate future capital replacement costs, we can determine how ‘waiting’ a year or more impacts the total project cost. Most are aware of the benefits of compounding when it comes to investing. Unfortunately, this same principle works in reverse as inflation causes costs to compound higher over time. Overview On September 16, 2013, the Town Council adopted the third annual plan (FY13/14 – FY17/18). These original projects as well as additional staff recommended projects are included in this plan. The Capital Improvement Plan for FY14/15 through FY18/19 presents the Town’s plan for infrastructure development and improvements. The Capital Improvement Plan is evaluated annually by the Town leadership to determine the financial availability of resources for design, construction, operations, and maintenance. The following chart provides a graphical comparison of the previous capital improvement plans. 4 In prior years, the majority of capital improvements in Westlake have been unfunded. These projects represent capital needs that are subject to more discussion and are included to convey to the Town leaders and other interested parties the general parameters and breadth of those capital needs. These projects may be moved to the “Funded” section of this CIP in future years, depending on priorities, funding availability, and other considerations. Several of these projects such as the permanent fire station and municipal complex are multi-million dollar projects that have been carried forward since the Academy Complex was established. Balancing these priorities, while at the same time being cognizant of the fiscal challenges of our Town, has become a difficult task. Funded vs Unfunded (Under Discussion) Capital Improvements The chart to the right depicts the current adopted Capital Improvement Plan funded vs unfunded CIP. This multi-year capital plan will provide Council with a guide that communicates the program need or deficiency, as well as the funding requirements. It is important to note that projects which do not receive funding in a given year are moved out to the future years in order to communicate to those with decision making responsibility the need to provide necessary funding, or through evaluation, eliminate the project entirely. Funding of Previously Adopted and Current Proposed Projects This proposed Capital Improvement Plan anticipates additional revenues related to permits and fees and the use of two bond issuances to complete Phase II of Westlake Academy, the Fire Station Complex and the Municipal Building. The majority of the streets/trails projects will be funded with cash from the one-time revenues related to permits and fees as well as previously adopted transfers and contributions. 5 WA Buildings & Improvements Utility Improvements Vehicles Parks & Trails & Cemetery Road Improvements TOTAL 2003 12,400,000 - - - - 12,400,000 2004 6,410,000 - 41,108 - - 6,451,108 2005 106,562 127,861 15,704 - 173,265 423,392 2006 413,335 315,920 1,500 - 323,939 1,054,694 2007 741,964 73,083 23,000 - 528,710 1,366,757 2008 591,733 18,281 19,421 75,000 475,734 1,180,169 2009 4,165,593 50,782 8,331 55,000 152,071 4,431,777 2010 569,646 94,070 91,581 20,000 270,744 1,046,042 2011 219,666 216,159 169,746 4,740 1,012,656 1,622,967 2012 178,567 351,406 200,000 346,811 3,293,128 4,369,912 2013 1,871,085 211,407 49,084 4,900 794,122 2,930,598 2014 3,747,407 1,072,355 45,000 25,000 1,407,484 6,297,246 31,415,558 2,531,323 664,475 531,451 8,431,854 43,574,660 72% 6% 2% 1% 19% 100% $12.4 $6.4 $0.7 $0.6 $4.2 $0.6 $1.9 $3.7 $1.1 $0.5 $0.5 $1.0 $3.3 $0.8 $1.4 $0 $2 $4 $6 $8 $10 $12 $14 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Capital Spending by Year Road Improvements Parks & Trails & Cemetery Utility Improvements WA Buildings & Improvements 6 Conclusions Capital Improvement Plans play an integral role in helping a municipality reach its stated strategic objectives. Equally important to the capital project development process are funding and economic considerations. Prudent financial stewardship should be based on cost minimization and long-range strategic capital preservation. While there are many methods for funding capital projects, consideration to who benefits from the project, the life of the capital asset and the affordability of the funding method are all important factors to consider. 7 PROJECT TIMELINE 1. PREVIOUSLY ADOPTED PROJECTS TO BE COMPLETED IN FY 14/15 • Facilities Improvements  WA Expansion – Phase I • Transportation Improvements including Trails o FM 1938 Streetscape Improvements o SH 114/170 Enhancements • Utility Improvements o TRA Assumption of N-1 Sewer Line 2. PREVIOUSLY ADOPTED PROJECTS – TO BE COMPLETED IN FUTURE YEARS • Parks/Trails/Cemetery o Trail and Park Improvements o Trail – Westlake Academy to Cemetery (Combined with Ottinger Road Reconstruction) o Trail – Dove / Pearson / Aspen (Combined with Pearson Lane Reconstruction) • Transportation Improvements including Trails o Roanoke Road Reconstruction & Drainage South o Sam School Road Reconstruction & Drainage o Dove Road Reconstruction & Drainage (Vaquero/Terra Bella) o Ottinger Road Reconstruction, Drainage & Trail o Pearson Lane Reconstruction, Drainage & Trail 8 3. PROPOSED PROJECTS - FY14/15 THRU FY18/19 • Parks/Cemetery - $258,000 o Trail and Park Improvements  Water Line and Well Improvements • Facilities Improvements - $25,654,323  WA Expansion – Phase I  Municipal Building  Fire Station Complex  Maintenance and Storage Facility  WA Phase II – 15 Classroom Secondary Addition  WA Phase II – 4 classroom Kindergarten Addition • Transportation Improvements including Trails - $4,403,605 o FM 1938 Streetscape Improvements o SH 114/170 Enhancements o Roanoke Road Reconstruction & Drainage South o Sam School Road Reconstruction & Drainage o Dove Road Reconstruction & Drainage (Vaquero/Terra Bella) o Ottinger Road Reconstruction, Drainage & Trail o Pearson Lane Reconstruction, Drainage & Trail • Utility Improvements - $327,000  Meter Reading and Equipment o TRA Assumption of N-1 Sewer Line  Denotes new project proposed this fiscal year or previously unfunded 9 4. UNFUNDED/UNDER DISCUSSION PROJECTS - FY14/15 THRU FY18/19 • Parks/Trails/Cemetery $7,147,967 o Cemetery Improvements o 13-30 Acre Community Park  Roanoke Road Open Space • Facilities Improvements $7,112,680 o WA Phase III - Art & Science Classrooms o WA Phase III - Performing Arts Center • Transportation Improvements including Trails $2,386,440 o Hwy 377 Landscape Improvements o Dove & Randol Mill Traffic Circle o Trail Connection at 114/Solana (moved from Funded) o Trail – Fidelity Campus to Westlake Parkway on 114 (moved from Funded) 10 ALL FUNDED AND PROPOSED CAPITAL PROJECTS FIVE YEAR PROJECTION new project added or moved from unfunded (under consideration) this year TOTAL Page Proj Totals Thru FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FIVE YEAR PROJECTS No.No.Project Description FY 12/13 Estimated TOTAL COST CAPITAL PROJECT FUNDS 14 CP50 Trail and Park Improvements $ - -$ 195,000$ -$ $ - $ - $ - $ 195,000 $ 195,000 15 New Water line and Well improvements - - 63,000 - - - - 63,000 63,000 - - 258,000 - - - - 258,000 258,000 20 CP55 Outdoor Warning System - 99,000 - - - - - - 99,000 21 WA WA Expansion 902,803 7,295,950 - - - - - - 8,198,753 21 WA WA Expansion (Contribution) 1,000,000 66,000 - - - - - - 1,066,000 21 WA WA Expansion (Cash)- 830,000 865,603 - - - - 865,603 1,695,603 22 New Municipal Building - - 2,765,000 7,765,000 - - - 10,530,000 10,530,000 23 New Fire Station Complex - - 1,497,000 5,748,600 - - - 7,245,600 7,245,600 24 New Maintenance & Storage Facility - - - 20,000 - - - 20,000 20,000 25 New WA Phase II - 15 classroom Secondary Addition - 493,905 3,612,810 443,905 - - 4,550,620 4,550,620 26 New WA Phase II - 4 Classroom Kindergarten Addition - 115,000 1,343,000 984,500 - - 2,442,500 2,442,500 1,902,803 8,306,963 5,736,508 18,489,410 - - - 25,654,323 35,848,076 30 CP20 FM1938 Streetscape Improvements 1,060,355 1,688,000 680,000 - - - - 680,000 3,428,355 30 CP20 FM1938 Streetscape Improvements (Contribution)- - 320,000 - - - - 320,000 320,000 31 CP30 SH114/170 Enhancements 231,933 351,967 71,766 - - - - 71,766 655,666 31 CP30 SH114/170 Enhancements (Cash)- - 264,234 - - - - 264,234 264,234 31 CP30 SH114/170 Enhancements (Contribution)- 160,000 - - - - - 160,000 PY CP31 Stagecoach Hills Recon/Drain 489,880 9,020 - - - - - - 498,900 32 CP34 Roanoke Road Recon/Drain South 2,900 - 453,000 - - - - 453,000 455,900 33 CP40 Sam School Rd Recon/Drainage - - 266,000 - - - - 266,000 266,000 34 CP41 Dove Rd Recon/Drain (Vaq/TB) - - 100,000 414,945 - - - 514,945 514,945 35 CP60 Pearson Lane Recon/Drainage - - - - 381,250 - - 381,250 381,250 35 CP53 Trail - Dove/Pearson/Aspen - - - - 273,600 - - 273,600 273,600 36 CP57 Ottinger Road Bridge Creek Crossing - - - - 330,000 - 330,000 330,000 36 CP58 Ottinger Road Recon/Drainage - - - - - 572,710 - 572,710 572,710 36 CP52 Trail - Westlake Academy to Cemetery - - - - - 276,100 - 276,100 276,100 1,785,068 2,208,987 2,155,000 414,945 654,850 1,178,810 - 4,403,605 8,397,660 TOTAL CAPITAL PROJECTS FUNDS 3,687,871 10,515,950 8,149,508 18,904,355 654,850 1,178,810 - 30,315,928 44,503,736 UTILITY FUND 500 48 UF30 TRA Assumption of N-1 Sewer Line - 82,967 250,000 - - - - 250,000 332,967 49 UF36 Ground Storage Tank (Bonds)96,803 903,197 - - - - - - 1,000,001 49 UF36 Ground Storage Tank (Cash)- 500,000 - - - - - - 500,000 50 New Meter Reading & Equipment - - 38,500 38,500 - - - 77,000 77,000 TOTAL UTILITY FUND 96,803 1,486,164 288,500 38,500 - - - 327,000 1,909,967 $ 3,784,675 $12,002,114 $ 8,438,008 $18,942,855 $ 654,850 $ 1,178,810 $ - $30,642,928 $46,413,703 Totals Thru FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FIVE YEAR FY 12/13 Estimated TOTAL TOTAL Previously Adopted Projects - Cash 1,060,355$ 3,199,967$ 2,370,837$ 414,945$ 654,850$ 1,178,810$ -$ 4,619,442$ 8,879,764$ New Projects - Cash 351,500 58,500 410,000 410,000 Contributions - FM1938 - - 320,000 - - - - 320,000 320,000 Contributions - WA Expansion 1,000,000 66,000 - - - - - 1,066,000 Contributions - SH 114/370 Enhacement 160,000 - 160,000 FY 10/11 - $2.095M Bonds previously issued 724,713 360,987 71,766 - - - - 71,766 1,157,466 FY 12/13 - $9.500M Bonds previously issued 999,606 8,199,147 - - - - - - 9,198,754 FY 14/15 Proposed Projects - 20 yr Bonds $ 6.1M - - 5,323,905 4,955,810 1,428,405 - - 11,708,120 11,708,120 FY 15/16 Remaining Bldg Projects - 30 yr Bonds $ 13.6M 13,513,600 13,513,600 13,513,600 TOTAL $ 3,784,675 $11,986,101 $ 8,438,008 $18,942,855 $2,083,255 $ 1,178,810 $ - $30,642,928 $46,413,703 Cash % 28%27%32%2%31%100%0%16%20% Grant %Contributions %26%2%4%0%0%0%0%1%3% Bonds %46%71%64%98%69%0%0%83%77% TOTAL FUNDED CAPITAL PROJECTS - - - - - - - - - - - - Five Year Projection - - - - - - - - - - - Sub-Total - Park/Cemetery Sub-Total - Road/Street Improvements/Trails Sub-Total - Facilities Improvements - - - - - - - - - - - - Five Year Projection - - - - - - - - - - - 11 ALL UNFUNDED (UNDER DISCUSSION) CAPITAL PROJECTSFIVE YEAR PROJECTION Page Proj Totals Thru FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 GRAND No.No.Project Description FY 12/13 Estimated TOTAL 16 Cemetery Improvements - - - 75,750 61,800 63,654 65,564 266,768 17 13-30 Acre Community Park - - - 4,129,999 2,623,600 - - 6,753,599 18 *Roanoke Road Open Space 43,600 84,000 127,600 Total Parks/Cemetery - - - 4,205,749 2,685,400 107,254 149,564 7,147,967 27 WA Phase III - Art & Science Classrooms - - - - - 1,878,080 1,878,080 28 WA Phase III - Performing Arts Center - - - - - 5,234,600 5,234,600 Total Facilities Improvements - - - - - - 7,112,680 7,112,680 37 Hwy 377 Landscape Improvements - - - - - 700,000 - 700,000 38 Dove & Randol Mill Traffic Circle - - - - - 654,600 721,000 1,375,600 39 Trail - Fidelity Campus to Westlake Parkway on 114 - - - - - - 294,000 294,000 40 Trail Connection at 114/Solana 16,840 16,840 Total Road/Street Improvements/Trails - - - - - 1,354,600 1,031,840 2,386,440 TOTAL UNFUNDED (UNDER DISCUSSION) CAPITAL PROJECTS -$ -$ -$ 4,205,749$ 2,685,400$ 1,461,854$ 8,294,084$ 16,647,087$  new project added this year - - - - - - - - - - - - Five Year Projection - - - - - - - - - - - 12 PARKS/CEMETERY OVERVIEW The Parks & Recreation Department is responsible for maintaining the Town’s parks and trails. The Town of Westlake provides residents with one Town Park which is located near the Glenwyck subdivision. The trees along roadways and the cemetery are maintained to ensure the safety of drivers and pedestrians. The Town also maintains several trails located near the Glenwyck and Vaquero subdivisions. While additional trails have been discussed, no funding has been provided in recent years. In resident surveys, parks and trails have consistently rated as high priority/low satisfaction items suggesting a need for improvement. One of the goals of the current CIP is to begin creating the trails that will provide connectivity from the Town’s West side to its Eastern limits as well as interconnectivity with neighboring jurisdiction’s trail systems. Trails have been moved to the Streets/Road Improvements/Trails section of this CIP. ADOPTED PROJECTS – CIP FY 2014-2018 PROJECTS TO BE COMPLETED IN FY 13/14 o Trail and Park Improvements o Trail – Westlake Academy to Cemetery (Combined with Ottinger Road Reconstruction in separate section) o Trail – Dove / Pearson / Aspen (Combined with Pearson Lane Reconstruction in separate section) PROPOSED PROJECTS - FY14/15 THRU FY18/19 o Trail and Park Improvements  Water Line and Well Improvements UNFUNDED/UNDER DISCUSSION PROJECTS - FY14/15 THRU FY18/19 o Cemetery Improvements o 15-30 Acre Community Park  Roanoke Road Open Space 13 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - 10,000 - - - - 10,000 Construction - - 175,000 - - - - 175,000 Design - - - - - - - - Contingency - - - - - - - - Consultant - - 10,000 - - - - 10,000 EXPENDITURES TOTAL - - 195,000 - - - - 195,000 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - 195,000 - - - - 195,000 Contributions/Grants - - - - - - - - Bonds 2014/15 CO $4.1M - - - - - - - - Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - 195,000 - - - - 195,000 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - 1,030 1,061 1,093 1,126 1,159 5,468 Services - - 1,030 1,061 1,093 1,126 1,159 5,468 Insurance - - 258 266 274 282 290 1,370 Repair & Maintenance - - 1,030 1,061 1,093 1,126 1,159 5,468 Rent & Utilities - - 2,060 2,122 2,185 2,251 2,319 10,937 Debt Service - - - - - - - - OPERATING IMPACT - - 5,408 5,570 5,737 5,909 6,087 28,712 FUNDED CAPITAL IMPROVEMENT Trail and Park Improvements 5 Year Projection 5 Year Projection 5 Year Projection PROJECT EXPENSE PROJECT FUNDING IMPACT ON OPERATING BUDGET Purchase of playground equipment, benches and ammmenities to be located along the current Glenwyck Farms and Terra Bella trail systems. This project would include mile markers, lighting and way finding signs etc. 14 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - 5,000 - - - - 5,000 Construction - - 45,000 - - - - 45,000 Design - - 5,000 - - - - 5,000 Contingency (trees) - - 3,000 - - - - 3,000 Other (ground scan) - - 5,000 - - - - 5,000 EXPENDITURES TOTAL - - 63,000 - - - - 63,000 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - 63,000 - - - - 63,000 Contributions/Grants - - - - - - - - Bonds 2017/18 CO $2.58M - - - - - - - - Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - 63,000 - - - - 63,000 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Services - - - 1,000 2,000 2,060 2,122 7,182 Insurance - - - - - - - - Repair & Maintenance - - - 1,000 2,000 2,060 2,122 7,182 Rent & Utilities - - - - - - - - Debt Service - - - - - - - - OPERATING IMPACT - - - 2,000 4,000 4,120 4,244 14,364 PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection NEW CAPITAL IMPROVEMENT REQUEST Water Line and Well Improvments This project includes a 2" irrigation line and the update of the water well by adding a 2,500 gallon water tank and upgrade to the current well pump at the white house across from the Cemetery and the 5 acre tract to water trees and landscaping. The project would also include surveying and scanning two sections. PROJECT EXPENSE 5 Year Projection 15 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - - - - - - - Construction - - - 60,000 61,800 63,654 65,564 251,018 Design - - - 15,750 - - - 15,750 Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - - 75,750 61,800 63,654 65,564 266,768 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - - - - - - - Contributions/Grants - - - - - - - - Bond Issuance - - - - - - - - Unfunded - - - 75,750 61,800 63,654 65,564 266,768 Other - - - - - - - - FUNDING TOTAL - - - 75,750 61,800 63,654 65,564 266,768 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Services - - - - 5,450 5,614 5,782 16,845 Insurance - - - - - - - - Repair & Maintenance - - - - 16,350 16,841 17,346 50,536 Rent & Utilities - - - - - - - - Debt Service - - - - - - - - OPERATING IMPACT - - - - 21,800 22,454 23,128 67,382 UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT 5 Year Projection Cemetery Improvements PROJECT EXPENSE 5 Year Projection PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET These improvements will consist of section markers, roadways and landscaping. The project also anticipates a future trail head with rest facilities that will accomodate the future cemetery/academy trail. Based on current funding sources, this project will be dependent upon the future sale of plots. The project would be completed in four phases. Phase I & II road improvemants, Phase III & IV landscape and trailer improvements. 16 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - - 60,000 61,800 - - 121,800 Construction - - - - 2,500,000 - - 2,500,000 Design - - - 60,000 61,800 - - 121,800 Contingency - - - - - - - - Other - land purchase - - - 4,000,000 - - - 4,000,000 EXPENDITURES TOTAL - - - 4,120,000 2,623,600 - - 6,743,600 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - - - - - - - Contributions/Grants - - - - - - - - Bond Issuance - - - - - - - - Unfunded - - - 4,120,000 2,623,600 - - 6,743,600 Other - - - - - - - - FUNDING TOTAL - - - 4,120,000 2,623,600 - - 6,743,600 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - 2,725 2,807 2,891 8,423 Services - - - - 16,350 16,841 17,346 50,536 Insurance - - - - - - - - Repair & Maintenance - - - - 2,725 2,807 2,891 8,423 Rent & Utilities - - - - 8,720 8,982 9,251 26,953 Debt Service - - - - - - - - OPERATING IMPACT - - - - 30,520 31,436 32,379 94,334 PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT 15-30 Acre Community Park This project would include the purchase of 15 to 30 acres of open space with the ability to add amenities such as small covered pavilions, trail head, playground stations, sports fields, general use open spaces, dog park, restroom, football field, running track, cross country trail, outdoor tennis and basketball courts, baseball and softball fields. The project would include restrooms, concession area with outdoor eating area and parking. This facility would provide programs and activities to the Westlake Community and Westlake Academy. PROJECT EXPENSE 5 Year Projection 17 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - - - - - - - Construction - - - - - 32,700 84,000 116,700 Design - - - - - 10,900 - 10,900 Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - - - - 43,600 84,000 127,600 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - - - - - - - Contributions/Grants - - - - - - - - Bonds 2017/18 CO $2.6M - - - - - - - - Unfunded - - - - - 43,600 84,000 127,600 Other - - - - - - - - FUNDING TOTAL - - - - - 43,600 84,000 127,600 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - - - - - OPERATING IMPACT - - - - - - - - UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT NEW CAPITAL IMPROVEMENT REQUEST Roanoke Road Open Space The town owns two acres of undeveloped open space located south of HWY 170. This project would be completed in two phase, Phase I includes adding an irrigation system, removal of all the brush and mesquite trees, park benches and planting trees. Phase II would include adding a trail head with a five to six space parking area. PROJECT EXPENSE PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection 5 Year Projection 18 FACILITIES OVERVIEW Currently, The Town of Westlake owns and operates three facilities: the Westlake Academy, the temporary buildings that house our emergency services personnel and equipment, and the Parchman house which is currently being utilized for storage. The Town also leases approximately 12,000 square feet of office space. This Capital Improvement Plan proposes increasing the number of buildings on the Westlake Academy campus as well as providing new municipal buildings for staff and community events. ADOPTED PROJECTS – CIP FY 2014-2018 PROJECTS TO BE COMPLETED IN FY 13/14 o Westlake Academy - Phase I Expansion including West Parking Improvements o Outdoor Warning System PROPOSED PROJECTS - FY14/15 THRU FY18/19  Municipal Building  Fire Station Complex  Maintenance and Storage Facility  WA Phase II – 15 Classroom Secondary Addition  WA Phase II – 4 classroom Kindergarten Addition UNFUNDED/UNDER DISCUSSION PROJECTS – FY 14/15 THRU FY 18/19 o Westlake Academy - Phase III – Arts & Science Classroom Addition o Westlake Academy – Phase III – Performing Arts Center 19 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - - - - - - - Construction - - - - - - - - Design - - - - - - - - Contingency - - - - - - - - Other (Equipment) - 99,000 - - - - - 99,000 EXPENDITURES TOTAL - 99,000 - - - - - 99,000 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - 99,000 - - - - - 99,000 Contributions/Grants - - - - - - - - Bond Issuance - - - - - - - - Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - 99,000 - - - - - 99,000 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - 1,000 1,030 1,061 1,093 1,126 5,309 Rent & Utilities - 300 600 900 927 955 983 4,665 Debt Service - - - - - - - - OPERATING IMPACT - 300 1,600 1,930 1,988 2,048 2,109 9,974 PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection FUNDED CAPITAL IMPROVEMENT Outdoor Warning System Promote Community Health, Safety, and Welfare is a focus point in the Strategic Plan. Within that focus point is the Strategic Issue "Public Safety and Emergency Preparedness" The strategy is to provide a safe community for our residents and business partners. Building an effective Emergency Warning Notification System will enhance the Town's ability to ensure the safety of the community. An Outdoor Warning System will provide notification of approaching severe storms to the active outdoor population such as school children, joggers, golfers, workers, citizens engaged in outdoor activities around their homes, etc. PROJECT EXPENSE 5 Year Projection 20 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering 43215 54,940 45,060 - - - - - 100,000 Construction 46195 974,576 6,962,881 845,660 - - - - 8,783,117 FF&E 47415 6,268 670,209 - - - - - 676,477 Design 43248 483,982 198,600 19,942 - - - - 702,524 Contingency 43520 - 115,200 - - - - - 115,200 West Parking Improvements 200,000 200,000 Portables 73000 346,639 - - - - - - 346,639 Transfers Out 36,398 - - - - - - 36,398 EXPENDITURES TOTAL 1,902,803 8,191,950 865,602 - - - - 10,960,355 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - 830,000 - - - - - 830,000 Contributions/Grants 1,000,000 66,000 - - - - - 1,066,000 BB&P Master Plan Correction - 100,000 - - - - - 100,000 BB&P Note Payable - 366,774 - - - - - 366,774 Bond Issuance Costs - 8,500 - - - - - 8,500 Bond Proceeds $8.5M 8,579,237 - - - - - - 8,579,237 Interest Earned 5,647 4,197 - - - - - 9,844 FUNDING TOTAL 9,584,884 1,375,471 - - - - - 10,960,355 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - 10,000 10,300 10,609 10,927 11,255 11,593 64,684 Services - 5,000 5,150 5,305 5,464 5,628 5,796 32,342 Insurance - - 1,000 1,030 1,061 1,093 1,126 5,309 Repair & Maintenance - 8,000 8,240 8,487 8,742 9,004 9,274 51,747 Rent & Utilities - - 20,000 20,600 21,218 21,855 22,510 106,183 Misc - 10,000 10,300 10,609 10,927 11,255 11,593 64,684 OPERATING IMPACT - 33,000 54,990 56,640 58,339 60,089 61,892 324,949 PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET (ACADEMY) 5 Year Projection FUNDED CAPITAL IMPROVEMENT Westlake Academy - Phase I Expansion PROJECT EXPENSE 5 Year Projection This project consists of the construction of three buildings: 1) Multi-purpose hall, portable stage, storage and catering kitchen for dining and general purposes at approx. 8,600 sf. 2) Three story Secondary School at apprx. 19,400 sf. Includes 12 classrooms, flex and office space. Designed to allow for future addition if needed. 3) Fieldhouse at approx. 8,600 sf. which will house locker rooms to be used for both athletics and PE, storage for equipment, offices, classrooms and space to be used for the PE program. Also, because the west parking area that was constructed in the summer of 2006 as a temporary asphalt parking lot for pick-up and drop-off of students does not meet the required Town development standards for new construction, the parking lot will be improved with curbs, lighting, landscaping, additional two inch of asphalt, striping and marking. 21 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - 240,000 190,000 - - - 430,000 Construction (inc 10% inflation) - - - 6,000,000 - - - 6,000,000 Design - - 275,000 275,000 - - - 550,000 FF&E 400,000 400,000 IT/Security 250,000 250,000 Contingency 250,000 250,000 Other (Foundation) 300,000 300,000 Land (5 acres/$450K) - - 2,250,000 - - - - 2,250,000 Other Admin cost - - - 100,000 - - - 100,000 EXPENDITURES TOTAL - - 2,765,000 7,765,000 - - - 10,530,000 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - - - - - - - Contributions/Grants - - - - - - - - Bonds 2014/15 CO - - 2,765,000 - - - - 2,765,000 Bonds 2015/16 CO - - - 7,765,000 - - - 7,765,000 Other - - - - - - - - FUNDING TOTAL - - 2,765,000 7,765,000 - - - 10,530,000 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - 2,500 2,575 2,652 2,732 10,459 Services - - 5,000 6,250 6,438 6,631 6,830 31,148 Insurance - - 644 663 683 704 2,694 Repair & Maintenance - - - 30,475 31,389 32,331 33,301 127,496 Rent & Utilities - - 5,150 26,500 27,295 28,114 28,957 116,016 Debt Service - - - - OPERATING IMPACT - - 10,150 66,369 68,360 70,411 72,523 287,813 PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection NEW CAPITAL IMPROVEMENT REQUEST Municipal Building This project consists of the construction of a new Town Hall that will serve both current and future staffing and community needs. The Town Hall would also provide space for the court functions and staff for the Westlake Academy administration staff. The building will be 2 stories and approximately 20,000 square feet in size containing all municipal functions located on five acres of land. Land acquisition is included in this project. PROJECT EXPENSE 5 Year Projection 22 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - 52,500 21,100 - - 73,600 Construction inc. inflation - - - 4,750,000 - - 4,750,000 Design - - 319,500 215,000 - - 534,500 FF&E 200,000 200,000 IT/Security 212,500 212,500 Contingency 100,000 100,000 Other (Foundation) - - - 250,000 - - 250,000 Land Purchase (2.5 ac @ $450K) - - 1,125,000 - - 1,125,000 EXPENDITURES TOTAL - - 1,497,000 5,748,600 - - - 7,245,600 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - - - - - - - Contributions/Grants - - - - - - - - Bonds 2014/15 CO - - 1,497,000 - - - - 1,497,000 Bonds 2015/16 CO 5,748,600 5,748,600 Unfunded - - - - - - - - FUNDING TOTAL - - 1,497,000 5,748,600 - - - 7,245,600 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - 4,000 4,120 4,244 4,371 16,735 Services - - - 6,000 6,180 6,365 6,556 25,102 Insurance - - - 1,000 1,030 1,061 1,093 4,184 Repair & Maintenance - - - 25,000 50,923 52,451 54,024 182,398 Rent & Utilities - - - 15,000 15,450 15,914 16,391 62,754 Debt Service - - - - OPERATING IMPACT - - - 51,000 77,703 80,034 82,435 291,172 5 Year Projection PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET NEW CAPITAL IMPROVEMENT REQUEST Fire Station Complex This project will provide a 14,000 square foot fire station including four bays, sleeping area, meeting room, kitchen, storage and two offices. ($300/sq ft) This project would also include the Town's EOC with back-up generator. The project includes the the acquisition of land and foundation upgrades. It does not include any costs for new vehicles or training facility. PROJECT EXPENSE 5 Year Projection 23 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - - - - - - - Construction - - - 2,000 - - - 2,000 Design - - - - - - - - Contingency - - - - - - - - Building retrofit - - - 18,000 - - 18,000 EXPENDITURES TOTAL - - - 20,000 - - - 20,000 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - - 20,000 - - - 20,000 Contributions/Grants - - - - - - - - Bonds 2015/16 CO $9M - - - - - - - - Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - - 20,000 - - - 20,000 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - 5,000 5,150 5,305 5,464 20,918 Services - - - 5,000 5,150 5,305 5,464 20,918 Insurance - - - 500 515 530 546 2,092 Repair & Maintenance - - - 2,000 2,060 2,122 2,185 8,367 Rent & Utilities - - - 5,000 5,150 5,305 5,464 20,918 Debt Service - - - - - - - - OPERATING IMPACT - - - 17,500 18,025 18,566 19,123 73,213 PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection NEW CAPITAL IMPROVEMENT REQUEST Maintenance & Storage Facility The proposed Maintenance and Public Works facility would utilize the existing Fire Department engine bay once new permanent Fire Station has been constructed. The building would provide storage space for weather event supplies event supplies, small equipment, and pumps. It will also serve as a work area to make repairs on equipment, etc. PROJECT EXPENSE 5 Year Projection 24 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - 83,536 167,073 83,536 - - 334,145 Construction - - 335,369 2,670,737 335,369 - - 3,341,475 Design - - 75,000 75,000 25,000 - - 175,000 FF&E - - - 250,000 - - 250,000 IT/Security - - - 150,000 - - 150,000 Contingency - - - 150,000 - - 150,000 Other (Foundation) - - - 100,000 - - 100,000 Other Admin costs - - - 50,000 - - - 50,000 EXPENDITURES TOTAL - - 493,905 3,612,810 443,905 - - 4,550,620 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - - - - - - - Contributions/Grants - - - - - - - - Bonds 2014/15 CO - - 493,905 3,612,810 443,905 - - 4,550,620 Developer Contribution - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - 493,905 3,612,810 443,905 - - 4,550,620 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - 2,000 6,000 6,500 7,000 21,500 Services - - - 2,000 3,500 3,500 4,000 13,000 Insurance - - - 1,000 1,500 1,500 1,500 5,500 Repair & Maintenance - - - 2,000 6,000 8,000 8,000 24,000 Rent & Utilities - - - 5,000 10,300 10,500 10,500 36,300 OPERATING IMPACT - - - 12,000 27,300 30,000 31,000 100,300 IMPACT ON OPERATING BUDGET (ACADEMY) 5 Year Projection NEW CAPITAL IMPROVEMENT REQUEST Westlake Academy - Phase II - 15 Classroom Secondary Addition PROJECT EXPENSE 5 Year Projection As part of Phase II of the Westlake Academy Master Plan, this project includes a 15 classroom addition to the Secondary School. The building will total approximately 11,000 sq. feet and will be attached onto the north side of the existing building. The adopted Master Plan shows 12 classrooms for Phase II. The additional 3 classrooms are due to value engineering when Phase I was bid. Phase II will bring an additional 276 students to total 1,098. K-5 = 18 students and 6-12 = 24 students. PROJECT FUNDING 5 Year Projection 25 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - 10,000 11,000 2,500 - - 23,500 Construction - - 100,000 874,000 774,000 - - 1,748,000 Design - - 5,000 3,000 3,000 - - 11,000 FF&E - - - - 125,000 - - 125,000 IT/Security - - - - 80,000 - - 80,000 Contingency - - - 100,000 - - 100,000 Other (Foundation) - - - 300,000 - - 300,000 Other Admin costs - - - 55,000 - - - 55,000 EXPENDITURES TOTAL - - 115,000 1,343,000 984,500 - - 2,442,500 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - - - - - - - Contributions/Grants - - - - - - - - Bonds 2014-15 CO - - 115,000 1,343,000 984,500 - - 2,442,500 Developer Contribution - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - 115,000 1,343,000 984,500 - - 2,442,500 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - 1,000 2,000 2,500 2,500 8,000 Services - - - 1,000 1,800 1,800 2,000 6,600 Insurance - - - 1,000 1,000 1,000 1,000 4,000 Repair & Maintenance - - - 1,000 3,000 4,000 4,000 12,000 Rent & Utilities - - - 2,000 5,000 5,600 5,600 18,200 OPERATING IMPACT - - - 6,000 12,800 14,900 15,100 48,800 PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET (ACADEMY) 5 Year Projection NEW CAPITAL IMPROVEMENT REQUEST Westlake Academy - Phase II - 4 Classroom Kindergarten Addition Per the Master Plan this project is part of Phase II. The Kindergarten addition would be located east of the original primary building. This would include: 4 classrooms with individual restrooms in each room for a total of 4,600 square feet that will match existing exterior building features. Phase II will bring an additional 276 students to total 1,098. K-5 grades = 18 students and 6-12 grades = 24 students. PROJECT EXPENSE 5 Year Projection 26 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - - - - - 16,800 16,800 Construction - - - - - - 1,555,680 1,555,680 Design - - - - - - 155,600 155,600 Contingency - - - - - - - - Other (FF&E) - - - - - - 150,000 150,000 EXPENDITURES TOTAL - - - - - - 1,878,080 1,878,080 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - - - - - - - Contributions/Grants - - - - - - - - Bond Issuance - - - - - - - - Unfunded/Developer Contribution? - - - - - - 1,878,080 1,878,080 Other - - - - - - - - FUNDING TOTAL - - - - - - 1,878,080 1,878,080 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - 4,614 4,614 Services - - - - - - 11,536 11,536 Insurance - - - - - - 1,154 1,154 Repair & Maintenance - - - - - - 2,307 2,307 Rent & Utilities - - - - - - 4,614 4,614 Debt Service - - - - - - - - OPERATING IMPACT - - - - - - 24,225 24,225 UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT 5 Year Projection Westlake Academy - Phase III - Arts & Science Classroom Addition PROJECT EXPENSE PROJECT FUNDING IMPACT ON OPERATING BUDGET (ACADEMY) 5 Year Projection 5 Year Projection As part of Phase III of the WA Master Plan. This would be an additional 5,200 square foot single-story building attached to the existing Sam & Margret Lee Arts and Sciences Center. This addition would include 3 classrooms, labs and offices. 27 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - - - - - 28,000 28,000 Construction - - - - - - 4,256,000 4,256,000 Design - - - - - - 425,600 425,600 Contingency - - - - - - 100,000 100,000 Other - - - - - - 425,000 425,000 EXPENDITURES TOTAL - - - - - - 5,234,600 5,234,600 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - - - - - - - Contributions/Grants - - - - - - 1,120,000 1,120,000 Bond Issuance - - - - - - - - Unfunded - - - - - - 4,114,600 4,114,600 Other - - - - - - - - FUNDING TOTAL - - - - - - 5,234,600 5,234,600 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Services - - - - - - 5,768 5,768 Insurance - - - - - - 1,154 1,154 Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - 4,614 4,614 Debt Service - - - - - - - - OPERATING IMPACT - - - - - - 11,536 11,536 UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT 5 Year Projection Westlake Academy - Phase III - Performing Arts Center PROJECT EXPENSE PROJECT FUNDING IMPACT ON OPERATING BUDGET (ACADEMY) 5 Year Projection 5 Year Projection In the Phase III of the Westlake Academy Master Plan a new 16,000 square feet auditorium is constructed with raised stage, fixed seating, dressing rooms, lighting, restroom, offices, and lobby. This building would be located to the west of the Sam and Margaret Lee Art's & Sciences Building. We anticipate the cost of the interior ammenities to be provided through contributions/grants. 28 ROADS/STREET IMPROVEMENTS/TRAILS One of the major concerns for any municipality is its infrastructure of streets. With the approval of the previous year’s CIP and accompanying bond issuance, the Council recently addressed many of the most pressing street maintenance concerns in Westlake; this type of commitment is essential to maintain these valuable Town assets Trails are not being consolidated with this section. The Town maintains several trails located near the Glenwyck and Vaquero subdivisions. While additional trails have been discussed, no funding has been provided in recent years. In resident surveys, parks and trails have consistently rated as high priority/low satisfaction items suggesting a need for improvement. One of the goals of the current CIP is to begin creating the trails that will provide connectivity from the Town’s West side to its Eastern limits as well as interconnectivity with neighboring jurisdiction’s trail systems. ADOPTED PROJECTS – CIP FY 2014-2018 PROJECTS TO BE COMPLETED IN FUTURE YEARS o FM 1938 Street scape Improvements o SH 114/170 Enhancements o Roanoke Road Reconstruction & Drainage South o Sam School Road Reconstruction & Drainage o Dove Road Reconstruction & Drainage (Vaquero/Terra Bella) o Ottinger Road Reconstruction, Drainage and Trail o Pearson Lane Reconstruction, Drainage and Trail UNFUNDED/UNDER DISCUSSION PROJECTS - FY14/15 THRU FY18/19 o Hwy 377 Landscape Improvements (moved from Funded) o Dove & Randol Mill Traffic Circle o Trail Connection at 114/Solana (moved from Funded) o Trail – Fidelity Campus to Westlake Parkway on 114 (moved from Funded) 29 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering 127,980 - - - - - - 127,980 Construction 932,375 1,688,000 - - - - - 2,620,375 Design - - - - - - - - Contingency - - - - - - - - Granada Development Agreement - - 1,000,000 - - - - 1,000,000 EXPENDITURES TOTAL 1,060,355 1,688,000 1,000,000 - - - - 3,748,355 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers 972,355 1,368,000 1,000,000 - - - - 3,340,355 Contributions (Fidelity) 88,000 - 320,000 - - - - 408,000 Bonds 2013/14 CO - - - - - - - - Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL 1,060,355 1,368,000 1,320,000 - - - 3,748,355 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities (water only) - 5,000 5,150 5,305 5,464 5,628 5,796 32,342 Debt Service - - - - - - - OPERATING IMPACT - 5,000 5,150 5,305 5,464 5,628 5,796 32,342 5 Year Projection PROJECT FUNDING PROJECT EXPENSE IMPACT ON OPERATING BUDGET FUNDED CAPITAL IMPROVEMENT FM 1938 Streetscape/Wayfinding 5 Year Projection 5 Year Projection Project consist of the design and construction of landscape and hardscape improvements to the FM 1938 corridor from SH 114 south to Randol Mill Road, including sidewalks, trailheads, signage, rest areas, plantings, entry monuments. Per developer's agreements: Fidelity is to provide funding for landscape enhancements to the median and ROW (est. $322K). The Town is required to install sidewalk on the west side of FM 1938 from Dove to SH 114 per the Fidelity developer's agreement at our cost. Utility cost is for irrigation only. A reduction to the total project cost of $670,000 is due to a direct payment to the contractor from TxDot in the form of a grant. Project also includes the cost for streetscaping along FM 1938 between Dove and Solana at the Granada development 30 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering 231,933 200,000 - - - - - 431,933 Construction - 311,967 336,000 - - - - 647,967 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL 231,933 511,967 336,000 - - - - 1,079,900 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - 264,234 - - - - 264,234 Contributions/Grants - 160,000 - - - - - 160,000 Bonds 2011 CO $2.095M 231,933 351,967 71,766 - - - - 655,666 Bonds 2013/14 CO - - - - - - - - Other - - - - - - - - FUNDING TOTAL 231,933 511,967 336,000 - - - - 1,079,900 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Services - - - 53,000 54,590 56,228 57,915 221,732 Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - 53,000 54,590 56,228 57,915 221,732 Debt Service - - - - - - - OPERATING IMPACT - - - 106,000 109,180 112,455 115,829 443,464 FUNDED CAPITAL IMPROVEMENT SH114/170 Enhancements 5 Year Projection 5 Year Projection PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET This project would be a cooperative effort between Westlake, Trophy Club, and Roanoke consisting of the design and construction of landscape and hardscape improvements to the SH 170 & Hwy 114 interchange to include plantings, painting, and entry monuments. Maintenance is for irrigation only. Project costs are estimated to be $3,000,000 for construction and $200,000 for engineering design. Funding participation is anticipated to be 1/3 from each party. This project will be submitted for a TxDot grant (Green Ribbon). PROJECT EXPENSE 31 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering 2,900 - 50,000 - - - - 52,900 Construction - - 403,000 - - - - 403,000 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL 2,900 - 453,000 - - - - 455,900 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - - - - - - - Contributions/Grants - - - - - - - - Bonds 2011 CO $2.095M 2,900 - - - - - - 2,900 Bonds 2014/15 CO - - 453,000 - - - - 453,000 Other - - - - - - - - FUNDING TOTAL 2,900 - 453,000 - - - - 455,900 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - 4,796 4,940 5,088 14,824 Rent & Utilities - - - - - - - - Debt Service - - - - - - - OPERATING IMPACT - - - - 4,796 4,940 5,088 14,824 PROJECT FUNDING 5 Year Projection 5 Year Projection IMPACT ON OPERATING BUDGET The project will provide stabilization of road subgrade and 6" of asphalt to approximately 4,000 LF of Roanoke Road and replace/improve culverts and ditches, consistent with 2011 Graham Pavement Evaluation Study. Project improvements will be from Highway 170 south to the Town Limits. Foresee crack sealing during the 2nd year after completion. FUNDED CAPITAL IMPROVEMENT Roanoke Road Reconstruction and Drainage South (Highway 170 south to Town limits) PROJECT EXPENSE 5 Year Projection 32 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - 41,800 - - - - 41,800 Construction - - 224,200 - - - - 224,200 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - 266,000 - - - - 266,000 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - 266,000 - - - - 266,000 Contributions/Grants - - - - - - - - Bonds 2014/15 CO - - - - - - - - Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - 266,000 - - - - 266,000 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - - - - OPERATING IMPACT - - - - - - - - 5 Year Projection 5 Year Projection PROJECT FUNDING IMPACT ON OPERATING BUDGET FUNDED CAPITAL IMPROVEMENT Sam School Road Reconstruction and Drainage (Solana to Town limits) PROJECT EXPENSE 5 Year Projection The project will provide stabilization of road subgrade and 6" of asphalt to approximately 2,000 LF of Sam School Road and replace/improve culverts and ditches, consistent with 2011 Graham Pavement Evaluation Study. Anticipate crack sealing 2nd year from completion. Includes 150 linear feet of sidewalk. Staff is working with the Southlake developer to include the Westlake section of Sam School Road reconstruction when the Southlake portion is realigned and reconstructed in 2014/2015. 33 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - - 105,000 - - - 105,000 Construction - - 100,000 309,945 - - - 409,945 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - 100,000 414,945 - - - 514,945 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - 71,153 414,945 - - - 486,098 Contributions/Grants - - 28,847 - - - - 28,847 Bonds 2014/15 CO - - - - - - - - Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - 100,000 414,945 - - - 514,945 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Services - - - - 4,047 4,168 4,293 12,509 Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - 11,564 11,911 12,268 35,743 Debt Service - - - - - - - OPERATING IMPACT - - - - 15,611 16,079 16,562 48,252 PROJECT FUNDING The project will provide stabilization of road subgrade and 6" of asphalt to approximately 6,500 LF of Dove Road and replace/improve culverts and ditches, consistent with 2011 Graham Pavement Evaluation Study. Anticipate crack sealing 2nd year from completion. Staff is working with the Southlake developer to include a portion of this project when the Southlake portion is realighed and reconstructed in 2014/2015. 5 Year Projection 5 Year Projection IMPACT ON OPERATING BUDGET FUNDED CAPITAL IMPROVEMENT Dove Road Reconstruction and Drainage (Vaquero to Terra Bella) PROJECT EXPENSE 5 Year Projection 34 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Trail - Engineering - - - - 21,000 - - 21,000 Trail - Construction - - - - 210,000 - - 210,000 Trail - Contingency - - - - 42,600 - - 42,600 Road - Engineering - - - - 54,250 - - 54,250 Road - Construction - - - - 327,000 - - 327,000 EXPENDITURES TOTAL - - - - 654,850 - - 654,850 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - - - 654,850 - - 654,850 Contributions/Grants - - - - - - - - Bonds 2016/17 CO - - - - - - - - Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - - - 654,850 - - 654,850 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Trail - Services - - - - 924 952 980 2,856 Insurance - - - - - - - - Trail - Repair & Maintenance - - - - 4,044 4,165 4,290 12,500 Trail - Rent & Utilities - - - - 8,720 8,982 9,251 26,953 Debt Service - - - - - - - - OPERATING IMPACT - - - - 13,688 14,099 14,522 42,308 FUNDED CAPITAL IMPROVEMENT 5 Year Projection PROJECT EXPENSE 5 Year Projection Pearson Lane Reconstruction/Drainage & Trail - Dove Road / Pearson Road / Aspen Lane PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET This project will provide connectivity from Aspen Lane north to Dove Road along the east side of Pearson Road. This will include crosswalk devices at the corner of Dove and Pearson. In addition the project will provide stabilization of raod subgrade and 5" of asphalt to approximately 1,300 LF of Pearson Lane and replace/improve culverts and ditches, cinsistent with 2011 Graham Pavement Evaluation Study. Foresee crack sealing during the 2nd year after completion. 35 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Trail- Engineering/Design - - - - - 21,100 - 21,100 Trail - Construction - - - - - 212,000 - 212,000 Trail - Design - - - - - 43,000 - 43,000 Road/Bridge - Engineering - - - - - 188,060 - 188,060 Road/Bridge - Construction - - - - - 714,650 - 714,650 EXPENDITURES TOTAL - - - - - 1,178,810 - 1,178,810 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - - - - 1,178,810 - 1,178,810 Contributions/Grants - - - - - - - - Bonds 2016/17 CO - - - - - - - - Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - - - - 1,178,810 - 1,178,810 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Trail - Services - - - - - 3,360 3,461 6,821 Insurance - - - - - - - - Trail - Repair & Maintenance - - - - - 896 923 1,819 Trail - Rent & Utilities - - - - - 8,960 9,229 18,189 Debt Service - - - - - - - - OPERATING IMPACT - - - - - 13,216 13,612 26,828 FUNDED CAPITAL IMPROVEMENT 5 Year Projection 5 Year Projection 5 Year Projection PROJECT EXPENSE PROJECT FUNDING IMPACT ON OPERATING BUDGET This project will include provide stabilization of road subgrade and 7" asphalt to approximately 4,000 LF of Ottinger Road (from Westlake Academy to SH 170) and replace/improve culverts and ditches, consistent with 2011 Graham Pavement Evaluation Study. Anticipate crack sealing during the 2nd year after completion. In conjunction with this project, the existing Ottinger Road bridge will be replaced with new box culvert, much like the Dove Road improvements. Staff will determine through engineering design analysis the final design criteria including horizontal and vertical alignment. A trail will provide East to West interconnectivity within the Westlake trail system. Includes a primitive trail head on the Southeast corner of the cemetery property (primitive parking, restroom and water fountain). Ottinger Road Reconstruction/Drainage & Trail (North of Westlake Academy) 36 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - - - - 100,000 - 100,000 Construction - - - - - 600,000 - 600,000 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - - - - 700,000 - 700,000 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - - - - - - - Contributions/Grants - - - - - 25,000 - 25,000 Bonds 2016/17 CO $2.58M - - - - - - - - Unfunded - - - - - 675,000 - 675,000 Other - - - - - - - - FUNDING TOTAL - - - - - 700,000 - 700,000 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - 5,000 5,150 5,150 Rent & Utilities - - - - - 10,000 10,300 10,300 Debt Service - - - - - - - - OPERATING IMPACT - - - - - 15,000 15,450 15,450 PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Hwy 377 Landscape Improvements The project will include streetscape enhancements (hardscape, landscape) along US Hwy 377 starting at Westport Parkway stretching north for 3/4 mile. The enhancements will only be located in the median and consist of native and naturalized plantings, trees, plant bed preparations, drip irrigation, and concrete edging/mowstrip. Since the project will be within state ROW, the Town will submit this project to TxDOT for potential grant funding opportunities similar to the FM 1938 median landscape project. PROJECT EXPENSE 5 Year Projection 37 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - - - - - 103,000 103,000 Construction - - - - - - 618,000 618,000 Design - - - - - 35,000 - 35,000 Contingency - - - - - - - - Other - - - - - 619,600 - 619,600 EXPENDITURES TOTAL - - - - - 654,600 721,000 1,375,600 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - - - - - - - Contributions/Grants - - - - - - - - Bond Issuance - - - - - - - - UnFunded - - - - - 654,600 721,000 1,375,600 Other - - - - - - - - FUNDING TOTAL - - - - - 654,600 721,000 1,375,600 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - 2,800 2,884 5,684 Rent & Utilities - - - - - 5,600 5,768 11,368 Debt Service - - - - - - - - OPERATING IMPACT - - - - - 8,400 8,652 17,052 PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Dove Road & Randol Mill Traffic Circle Reconstruction and reconfiguration of Dove Road and Randol Mill from a 3-way stop intersection to a traffic circle to improve traffic safety. Pavement construction will be consistent with 2011 Graham Pavement Evaluation Study. PROJECT EXPENSE 5 Year Projection 38 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - 22,500 22,500 Construction - - 228,250 228,250 Design - - 43,250 43,250 Contingency - - - - Other - - - - - - - - EXPENDITURES TOTAL - - - - - - 294,000 294,000 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - - - - - - - Contributions/Grants - - - - - - - - Bonds 2014/15 CO $2.035M - - - - - - - - Unfunded - - - - - - 294,000 294,000 Other - - - - - - - - FUNDING TOTAL - - - - - - 294,000 294,000 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Services - - - Insurance - - - Repair & Maintenance - - - Rent & Utilities - - - Debt Service - - - OPERATING IMPACT - - - - - - - - PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Trail - Fidelity Campus to Westlake Parkway on 114 PROJECT EXPENSE 5 Year Projection This project will provide connectivity from Hwy 114 to Capital Parkway along the east side of Westlake Parkway. 39 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - - - - - - - Construction - - - - - - 16,840 16,840 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - - - - - 16,840 16,840 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - - - - - - - Contributions/Grants - - - - - - - - Bonds 2011 CO $2.095M - - - - - - - - Unfunded - - - - - - 16,840 16,840 Other - - - - - - - - FUNDING TOTAL - - - - - - 16,840 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - - - - OPERATING IMPACT - - - - - - - UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Trail Connection at 114/Solana This project will be a cooperative effort between Westlake, Trophy Club, and Southlake consisting of the design and engineering of an intra-city trail system. The engineering/design costs will be shared with all cities. Construction and landscaping are estimated costs until engineering and design are completed. The Town continues to work with Cassidy Turley to construct the trail between Sam School Road and Hwy 114. PROJECT EXPENSE PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection 5 Year Projection 40 VEHICLE AND EQUIPMENT OVERVIEW Vehicles and equipment represent approximately 6% of the Town’s assets or roughly $3.4M. While the current CIP does not contain any proposals for vehicles, it is important to note that of the seven vehicles (including a utility truck) the Town currently owns, three are completely depreciated and three more will become completely depreciated within the next five years. Similarly, of the fourteen FF&E asset groups, eight are currently fully depreciated and the remainder will be within the next five years. Whether or not an asset has been fully depreciated does not by itself warrant the need to replace it, however, depreciation does serve as an indicator that the likelihood the asset will need to be replaced in the near future is fairly high. The Town maintains a General Maintenance & Replacement Fund and is working towards funding annually for any replacement items needed in subsequent years. We anticipate a replacement vehicle for the Parks and Recreation Department to be paid from the funds that have been transferred to this fund for just this purpose. Date Remaining placed Annual Useful life @ in service Vehicle Make Vehcile Description Dept Cost Depreciation Life 09/30/13 2005 Chevy Silverado Building Inspection Building $15,704 $3,141 5 0 2007 Dodge Charger Marshal's vehicle Court $23,000 $4,600 5 0 2005 Ford Ranger Public Works Truck Public Works $21,519 $4,304 5 0 2008 Chevy Silverado Public Works Truck Public Works $11,105 $2,221 5 0 2010 Startrans Senator II School Bus Academy $41,625 $8,325 5 2 2010 Girardin 18 Passenger Bus Academy $41,625 $8,325 5 2 2003 Ford 450 Ambulance Fire Dept $144,981 $14,498 10 0 2003 Spartan Fire Truck Fire Dept $236,423 $15,762 15 4 2004 Chevy Tahoe Fire Marshal Fire Dept $41,108 $8,222 5 0 2012 Ford 450 Ambulance Fire Dept $200,000 $20,000 10 9 2012 Ford 550 Attack Truck Fire Dept $169,746 $16,975 10 9 2013 Chevy Suburban Fire Chief Fire Dept $49,084 $9,817 5 5 $995,920 $116,188 41 Capital Maintenance and Replacement The Town recognizes that deferred maintenance and not anticipating capital replacement needs increases future capital costs. Annually, available funds will be evaluated during the budget process and a percentage of each operating fund’s budget will be recommended to the Council for transfer. Upon approval by the Council, the recommended amount will be transferred to the appropriate funds (General or Utility Maintenance Replacement Fund) for major maintenance/ replacement of street, building roof, flooring, air conditioning, equipment, etc. The Town of Westlake owns, operates, and maintains a number of vehicles. To provide a fiscally responsible vehicle and equipment replacement policy that enables the Town to maximize vehicle and equipment utilization, while maintaining the Town’s desired public image and high quality program of services for our residents. Therefore, the Town of Westlake will maintain a Vehicle and Equipment Replacement and Depreciation Schedule; said schedule will be maintained by the Finance Department. Vehicle and equipment replacement criteria will be developed according to each items anticipated useful service life. Typically, this is based upon the type or “category” of the vehicle/equipment and its usage. Each item will be surveyed annually and assigned a score based upon the Point Range and Guideline document. A vehicle will be replaced according to the established criteria unless the Department Head(s) and the Town Manager’s office determine that: 1) mechanical failure or vehicle damage warrants earlier replacement, or 2) the vehicle is still serviceable and may serve additional years beyond its original anticipated service life. Funding for vehicle/equipment replacement should be incrementally allocated from department operating funds to a restricted Capital Maintenance and Replacement Fund, subject to funding availability on an annual basis. Future vehicle/equipment replacements should be funded from this restricted fund, which receives accumulated operating fund transfers based upon the Vehicle and Equipment Depreciation Schedule. Funding will consist of an annual set-aside based upon a straight-line depreciation for each vehicle over the course of its useful life and budgeted as part of the annual budget development process. Depreciation fees should commence the same fiscal year of each new and replacement vehicle/equipment purchase. Likewise, depreciation expenses should be expensed from the respective department operating budget and deposited into the Capital Maintenance and Replacement Fund. Depreciation expenses shall continue through the service life of the new vehicle/equipment and shall cease upon retirement of said vehicle/equipment. 42 Vehicle and Equipment Replacement and Depreciation Guidelines Purpose: To provide a fiscally responsible vehicle and equipment replacement and depreciation policy, which will enable the Town of Westlake to maximize asset utilization while maintaining a positive public image and being fiscally responsible in our budgeting and fleet replacement programs. Policy: Replacement criteria for Town-owned vehicles and equipment will depend primarily on a point system, which is based upon the following factors: • Age • Miles/Hour Usage • Type of Service • Reliability • Maintenance and Repair Costs (not to include incident repairs) • Condition Point Range Chart Note: The Town may decide to retain a vehicle beyond the stated criteria after an evaluation of anticipated usage, repairs and operating costs. Each Town vehicle and small equipment have been placed in a specific category (as listed below) in order to allow for uniformity in our replacement standards. Category "A" This category consists of the one (1) 18-passenger and one (1) 20-passenger school bus. The life span for school bus is 10 years. The Fire Department which includes engines, ladder truck, ambulances, and attack truck which are used primarily as a front-line response vehicle. The front-line life-span of the Engine is 15 years and has a reserve life-span for additional five years. The ambulance front-line life-span is seven years and has a reserve vehicle life-span for additional seven. The Town currently has one (1) Engine, one (1) Attack Truck and two (2) Ambulances. Category "B" This category consists of Maintenances and Public Works vehicles which are used to serve the public on a day-to-day basis and pull trailers. Due to the heavy use, these vehicles may be scheduled for replacement at 100,000 miles provided the maintenance cost is considerably higher than vehicles of the same type. The Town currently has two (2) Public Works trucks. Category "C" This category consists of all other cars and pickups, which include administration pool car, building inspection truck, warrant officer public safety vehicle. These vehicles are generally assigned to a designated staff member and should not be replaced earlier than 100,000 miles provided the maintenance cost is considerably higher than vehicles of the same type. 43 Category "D" This category consists of other off-road equipment (mule and mowers) that are used to serve the public on an "as needed" basis. Replacement of this category may be made after 2,500 operating hours, or provided the maintenance cost is considerably higher than equipment of the same type. The Town currently has one (1) Kawasaki utility vehicle and (1) mower. Category "E" This category consists of light equipment (weed-eaters, chain saw and pumps, generators, trailers, and other small hand-operated equipment) which are used to serve the public on an "as needed" basis. Replacements in this category may be made after the total maintenance cost exceeds the original purchase price of a particular piece of equipment. The cost of upgrading a piece of equipment will be the responsibility of the operating division. The Town currently has one weed-trimmer, chain saw, blower, small generator and a trailer. Guide for Early Replacement of Town-Owned Vehicles Early Replacement The consideration of early replacement of a vehicle often arises when major expenditures are necessary to restore it to a safe operating condition (e.g., major component failure or incident damage). The economic effect of such repairs cannot be avoided because the cost to the Town is normally about the same whether the vehicle is sold in un-repaired condition or restored to repaired condition. However, replacement prior to the normal criteria for vehicles will result in an acceleration of all future replacement cost cycles required to satisfy a continuing vehicle need. This acceleration of cost cycles causes a sizable increase in the total present value cost of all fixture cycles and should be avoided whenever possible. Major vehicle repairs should always be made, with two exceptions: 1. Major expenditures for repair should not be made when the cost of the repair plus the vehicle salvage in un-repaired condition exceeds its wholesale value in repaired condition. 2. Major deferrable expenditures should not be made when a vehicle is in the final six months of its retention cycle. During this period the penalty for early replacement is small and, therefore, the vehicle should be replaced rather than repaired. Depreciation Formula Current acquisition price of each vehicle divided by the utilization cycle mileage or total maintenance cost) will provide the yearly depreciation allowance. EXAMPLE A – Vehicles Mileage: $30,000.00 vehicle divided by the target replacement cycle of 100,000 miles will give you a depreciation cost of $.30 per mile. $0.30 times the number of miles (20,000) the vehicle was driven the previous year will give you the yearly depreciation amount $6,000.00. 44 EXAMPLE B – Small Equipment Maintenance Cost: depreciate the original purchase price by 15% per year, for power hand tools, trailers, etc. Replace the item only when the maintenance cost reaches the original purchase price. Point Ranges for Replacement Consideration Point Scale Condition Description 20 points & under Excellent Do not replace 21 to 25 points Very Good Re-evaluate for the following year's budget 26 to 31 points Fair Qualifies for replacement if M/R cost exceed 60% of cost 32 to 37 point Poor Replacement if budget allows Above 38 points failed Needs priority replacement Below are two examples on how the point range and guidelines for Category "B" and “C” would work with current town vehicles. Example: Pool Vehicle Data Description Points Year 1999 26 points Type Crown Victoria Passenger Car 1 point Mileage 64,000 6 points Maintenance Repair driver side window motor 2 points Condition Poor paint and body condition, hail damage, rust spots, small dents, interior - rips, tears, stains, cracking on seat covers 5 points Total Points 40 points Staff recommendation = Replacement this year Data Description Points Year 2005 14 points Type Silverado F150 extended cab truck 1 point Mileage 35,000 3 points Maintenance low 1 points Condition Very good exterior and interior condition 1 points Total Points 20 points Staff recommendation = Include the replacement cost in the five year forecast 45 Point range and guidelines for Category "B" and “C” Factor Points Description Age Usage Type of Service 1 Each 10,000 miles of usage 1 Standard sedans, SUV’s and pickups 2 Each year of chronological age 3 Any vehicle that pulls trailer, hauls heavy loads and continued off- road usage 4 Any vehicle involved in ice or snow removal or road treatment Reliability Preventive Maintenance Work Not Included 1 In shop one time within three month time period, no major breakdowns/road side assistance call with 3 month period 2 In shop one time within three month time period, 1 breakdown/ road side assistance call within 3 month period 3 In shop more than once within 3 month time period, 1 or more breakdown/road side assistance call within same period 4 In shop more than twice within one month time period, 1 or more breakdowns/road side assistance call in same time period 5 Two or more breakdowns within one month time period M&R Cost Incident Repair Not Include 1 Maintenance cost are less than or equal to 20% of replacement 2 Maintenance cost are 21-40% of replacement cost 3 Maintenance cost are 41-60% of replacement cost 4 Maintenance cost are 61-80% of replacement cost 5 Maintenance cost are greater than or equal to 81% of replacement cost Condition 1 No visual damage or rust 2 Minor imperfections in body and paint, interior fair (no rips, tears, burn) 3 Noticeable imperfections in body and paint surface, minor rust, minor damage for add-on equipment, won interior (one or more rips, tears, burns). 4 Poor paint and body condition, rust (holes), interior (rips, tears, burns, cracked dash) and major damage for add-on equipment 5 Previous accident damage, poor paint and body condition, rust (holes), interior (rips, tears, burns, cracked dash) and major damage for add-on equipment Point Ranges Condition Description 0-20 Excellent Do not replace 21-25 Very Good Re-evaluate for next year’ budget (5 year forecast) 26-31 Good Qualifies for replacement this year if M/R cost exceed 60% of cost 32-37 Fair Qualities for replacement this if budget allows 38+ Poor Needs priority 46 UTILITY IMPROVEMENTS OVERVIEW The Town of Westlake currently owns a minimum of approximately $24M of utility fixed assets. These take the form of water, sewer and telecommunications duct bank lines. These assets are initially installed through development and later transferred to the Town for upkeep and maintenance. With the recent completion of the Stagecoach Hills water main, the Town’s utility infrastructure is in relatively good shape with no known deficiencies. The five items that are fully depreciated are water lines that were transferred from the City of Keller which may need replacement in the near future but are fully operational now. It should also be noted that the Town is currently engineering a GIS system that will map all infrastructure; this project provides us the opportunity to review the condition of these assets and their values which will be revised as necessary. ADOPTED PROJECTS – CIP FY 2014-2018 PROJECTS TO BE COMPLETED IN FY 13/14 o Ground Storage Tank PROJECTS TO BE COMPLETED IN FUTURE YEARS o TRA Assumption of N-1 Sewer Line PROPOSED PROJECTS – CIP FY 2015-2019  Meter Reading and Equipment 47 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - 12,467 - - - - 12,467 Construction - 70,500 250,000 - - - - 320,500 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - 82,967 250,000 - - - - 332,967 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - 82,967 250,000 - - - - 332,967 Contributions/Grants - - - - - - - - Bond Issuance - - - - - - - - UnFunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - 82,967 250,000 - - - - 332,967 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - - - - OPERATING IMPACT - - - - - - - FUNDED CAPITAL IMPROVEMENT TRA Assumption of N-1 Sewer Line PROJECT EXPENSE 5 Year Projection PROJECT FUNDING This project is intended to transfer ownership of a section of sewer line from Westlake and Southlake to TRA. It includes the design and construction of a metering station with SCADA equipment at the proposed Town of Westlake "Point of Entry." Westlake will be required to conduct an extensive inflow and infiltration study and perform repairs (separate capital improvement). 5 Year Projection 5 Year Projection IMPACT ON OPERATING BUDGET 48 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering 96,803 1,403,197 - - - - - 1,500,000 Construction - - - - - - - - Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL 96,803 1,403,197 - - - - - 1,500,000 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - 500,000 - - - - - 500,000 Contributions/Grants - - - - - - - - Bond Issuance $1.0M 96,803 903,197 - - - - - 1,000,000 UnFunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL 96,803 1,403,197 - - - - - 1,500,000 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - 500 515 530 546 563 2,155 Rent & Utilities - - - - - - - - Debt Service - - - - - - - OPERATING IMPACT - - 500 515 530 546 563 2,155 FUNDED CAPITAL IMPROVEMENT Ground Storage Tank PROJECT EXPENSE 5 Year Projection PROJECT FUNDING This project will consist of designing and constructing a new ground storage tank at the existing pump station. We anticipate this tank will be a 1,000,000 gallon tank and will be needed to augment services once Deloitte has become fully staffed. Maintenance (consisting of inspection and cleaning) would not be expected until year two. Total amount = $1,558,500; Debt service payments = approximately $170k/yr for 10 years. 5 Year Projection 5 Year Projection IMPACT ON OPERATING BUDGET 49 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Engineering - - - - - - - - Construction - - 38,500 38,500 - - - 77,000 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - 38,500 38,500 - - - 77,000 Totals Thru Estimated Project FUNDING TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Cash/Transfers - - 38,500 38,500 - - - 77,000 Contributions/Grants - - - - - - - - Bond Issuance - - - - - - - - UnFunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - 38,500 38,500 - - - 77,000 Totals Thru Estimated Project IMPACT TYPE FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - 12,600 25,200 25,956 26,735 27,537 118,027 Rent & Utilities - - - - - - - - Debt Service - - - - - - - OPERATING IMPACT - - 12,600 25,200 25,956 26,735 27,537 118,027 PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection NEW CAPITAL IMPROVEMENT REQUEST Meter Reading & Equipment The Town currently utilizes a drive by radio frequency method to read water meters. This requires the Town to purchase a laptop and proprietary reading software from the meter company and is only supported for 5 years. The Town's system is 6 years old and is in need of being upgraded/replaced. This project will consist of replacing all radio read meters within the Town with the next generation system that would allow for instantaneous, remote meter readingcleaning; increased customer service, and a customer web portal that would allow customers to view their water consumption. The new system would require a monthly charge of $3 per meter. PROJECT EXPENSE 5 Year Projection 50