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Home My WebLink About04-28-14 TC Min MINUTES OF THE TOWN OF WESTLAKE,TEXAS TOWN COUNCIL MEETING April 28, 2 PRESENT: Mayor Laura Wheat and Council Members, Carol Langdon, Rick Rennhack, and Wayne Stoltenberg. ABSENT: Michael Barrett and Clif Cox OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant Town Manager Amanda DeGan, Town Attorney Stan Lowry, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Public Works Director Jarrod Greenwood, Fire Chief Richard Whitten, Susan McFarland, Communications Specialist and Academy Administrative Coordinator Ben Nibarger. Work e 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:08 p.m. 20 PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE APRIL 2 , 2014, TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. Town Council Minutes 04/28/14 Page 1 of 6 4. REPORTS a. Report of Quarterly Financial Dashboard and Analysis as well as Capital Projects for the Quarter ended March 31, 2014. 5. DISCUSSION ITEMS a. Standing 1tema Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections including the proposed amendment to the Guarantee Maximum Price (GMP). Director Meyer provided a presentation and overview of the Phase I project. Discussion ensued regarding the weight room, payment bond for the weight room equipment, moving monies from the CIP to the Phase I project for the additional construction of the West parking lot and fire lane, soccer fields, sidewalk revisions to accommodate Americans with Disabilities Act requirements, and security costs. Attorney Lowry provided an explanation of a payment bond. Town Manager Brymer provided an overview of the installation of SMART Boards in classrooms. b. Standing l'tema Update and discussion regarding the Granada and Entrada developments including the Entrada Public Improvement District (PID). Town Manager Brymer provided an overview and status of the item. Mr. Jeff Blackard provided a marketing update regarding Entrada. Town Manager Brymer also provided an overview of the Granda subdivision project regarding the streetscaping plan. Director Greenwood provided an update regarding the stone wall complimenting the streetscape, footing and alignment work of the subdivision wall, and the number of homes built in conjunction with the installation of infrastructure. Town Council Minutes 04/28/14 Page 2 of 6 c. Discussion of Emergency Preparedness; Capital Improvement Project—Outdoor Warning System. Chief Whitten provided a presentation and overview of the project and proposed locations. Discussion ensued regarding the recommended locations and specifications of the equipment. 6. EXECUTIVE SESSION The Council convened into Executive Session at 6:09 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 7. RECONVENE MEETING Mayor Wheat reconvened the meeting at 6:40 p.m. 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. Town Council Minutes 04/28/14 Page 3 of 6 . COUNCIL P / STAFF DIRECTION Staff=will provide additional information regarding the SMART Boards/on-the-wall technology. i . ADJOURNMENT Mayor Wheat adjourned the work session at 6:41 p.m. Regular Session 1. CALL TO ORDER Mayor called the regular session to order at 6:41 p.m. . CITIZEN PRESENTATIONS AND RECOGNITIONS: Arbor Day, National Day of Prayer, Public Service Recognition Week and Teacher & Staff Appreciation Week proclamations. . CONSENT AGENDA a. Consider approval of the minutes from the March 24, 2014, meeting. b. Consider approval of Resolution 14-15, Amending the Municipal Mission, Vision and Value Statements. c. Consider approval of Resolution 14-16, Amending the Guaranteed Maximum Price (GMP) of$8,431,439.18 to $8,631,439.18 with Steele & Freeman, Inc., for Phase I of the Westlake Academy Campus Expansion Project and authorize Town Manager to make funding changes not to exceed $25,000.00 on this project. d. Consider approval of Resolution 14-17, Approving an Interlocal Participation Agreement with The Local Government Purchasing Cooperative. TI Council Member Stoltenberg made a motion to approve consent agenda. Council Member Langdon seconded the motion. The motion carried by a vote of 3-0. Town Council Minutes 04/28/14 Page 4 of 6 4. EXECUTIVE SESSION The Council did not convene into Executive Session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners- Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 S. RECONVENE MEETING . TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. FUTURE AGENDA ITEMS No future agenda items. S. COUNCIL CALENDAR Town Council Minutes 04/28/14 Page 5of6 9. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 6:47 p.m. APPROVED Y THE TOWN COUNCIL ON MAY , 2014. ATTEST: r Laura Wheat, Mayor Kell Edwar , Town Secretary Town Council Minutes 04/28/14 Page 6 of 6