The URL can be used to link to this page

Home My WebLink About05-12-14 TC Agenda Packet Mission Statement Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents and businesses with superior municipal and academic services that are accessible, efficient, cost-effective, and transparent. Westlake, Texas – “One-of-a-kind community; natural oasis – providing an exceptional level of service.” Page 1 of 2 TOWN OF WESTLAKE, TEXAS Vision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever expanding urban landscape. TOWN COUNCIL SPECIAL MEETING AGENDA May 12, 2014 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE, 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS or MUNICIPAL CONFERENCE ROOM Special Session: 6:15 p.m. Page 2 of 2 Special Session 1. CALL TO ORDER 2. DISCUSSION AND CONSIDERATION OF RESOLUTION 14-18, AUTHORIZING THE TOWN MANAGER TO APPROVE A CHANGE ORDER IN THE AMOUNT OF $85,000.00 FOR THE ADDITIONAL ROUTES NECESSARY TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT FOR PHASE I OF THE WESTLAKE ACADEMY CONSTRUCTION PROJECT. 3. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, May 7, 2014, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Page 1 of 2 estlake Town Council TYPE OF ACTION Regular Meeting - Consent Westlake Town Council Meeting Monday, May 12, 2014 TOPIC: Consider approval of a Resolution authoriz ing the Town Manager to approve a change order in the amount of $85,000.00 for the additional routes necessary to comply with the Americans with Disabilities Act for Phase One of Westlake Academy construction project. STAFF CONTACT: Troy J. Meyer, Director of Facilities and Parks/Recreation DECISION POINTS Start Date Completion Date Timeframe: February 2, 2014 September 30, 2014 Funding: Amount - $85,000.00 Status- Funded Source- Capital Projects Fund The change order will be funded through savings in other line items in the project which include, Town and construction related contingency funds, and dirt work allocations. Decision Alignment VVM Perspective Desired Outcome Exemplary Governance Financial Stewardship FS.Sustain Fiscal Health Strategic Issue Outcome Strategy Staff Action Capital Investment 3. Policy and Cost Analysis Drive by GRowth (Future Assets) SA 03.3: WA Campus Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY At the April 28 Town council meeting, staff pre sent ed the monthly update for Phase One of the Westlake Academy project, which included a budget review and information relative to the $85,000.00 change order. The current design of the project is in compliance with the Americans with Disabilities Act by allowing for ADA parking spaces located by all three buildings. This change order covers the sidewalk that connects the field house public restrooms to the bleachers on the soccer, and football fields as well as the portable buildings and the Arts and Science building. This will not increase the cost of the total project. The funding will come from dollars saved in the following line items; • Town utilities • Dirt work • General Contingency • Construction contingency ORGANIZATIONAL HISTORY/RECOMMENDATION Staff recommends that the Council authorize the Town Manager to approve the change order in the amount of $85,000.00 for the additional routes necessary to comply with the Americans with Disabilities Act routes in Phase One of the Westlake Academy campus expansion project. ATTACHMENTS Resolution 14-XX with change order document; Exhibit A Resolution 14-18 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 14-18 A RESOLUTION OF THE TOWN COUNCIL AUTHORIZING THE TOWN MANAGER TO APPROVE A CHANGE ORDER IN THE AMOUNT OF $85,000.00 FOR THE ADDITIONAL ROUTES NECESSARY TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT FOR PHASE ONE OF THE WESTLAKE ACADEMY CONSTRUCTION PROJECT. WHEREAS, the Town of Westlake owns and operates Westlake Academy and provides facilities for municipal and academic use; and, WHEREAS, the change order will cover the cost associated with the construction of the ADA sidewalk that connects the field house public restrooms to the bleachers on the soccer and football fields, as well as the portable buildings and the Arts and Science building; and, WHEREAS, the change order will be funded through savings in other line items in the project which include Town and construction related contingency funds and dirt work allocations.; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That , the Westlake Town Council does hereby authorize the Town Manager to approve the change order in the amount of $85,000.00 for the additional routes necessary to comply with the Americans with Disabilities Act in Phase One of the Westlake Academy campus expansion project, attached as Exhibit “A”. SECTION 3: That , the Westlake Town Council hereby authorizes the Town Manager and/or his designee to approve change orders to this agreement up to $25,000, in the aggregate, on behalf of the Town of Westlake. SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolut ion without the invalid provision. Resolution 14-18 Page 2 of 2 SECTION 5: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 12th DAY OF MAY 2014. ATTEST: _____________________________ Laura L. Wheat, Mayor ____________________________ ______________________________ Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney Project: Job 4610 Westlake Academy Expansion 2600 J. T. Ottenger Road Westlake, Texas 76262 Proposed Change No:011 Date:3/5/2014 Submitted To Submitted By Ryan McGuire Glenn R. Nowell Bennett Benner Pettit Steele & Freeman, Inc. 500 West 7th Suite 1400 1301 Lawson Road Fort Worth, Texas 76102 Fort Worth, Texas 76131 Subject Proposed Change Additional cost to provide sidewalk and grading changes per the requirements of PCR 005. This proposal does not include any sight lighting as none was indicated to be modified on the documents. Sodding and hydromulching is to be included as part of the Landscaping Allowance which is included in the GMP. PD _____ PC _____ P _____ SFI Office Use Only: Cost Impact QtyUnitRateLabor (A)Material (B)Equip (C)Cost (D) 46,916.00$ 27,748.00$ -Document printing175$0.09$15.12 850LF$1.75$1,487.50 3Ea$490.79$1,472.37 60MH$20.00$1,200.00 2000LF$1.46$2,916.00 1Ea$1,150.00 1000LF$2.16$2,164.00 100LF$2.00$200.00$120.00 SUBTOTAL 1,400.004,936.624,388.3774,664.00 Total SFI Work 10,724.99 TOTAL A,B,C,D *$85,388.99 * Amount to Credit/Deduct against Owner's Betterment, if allowable Overhead Fee/Profit Fee 0.00 Payment/Perf. Bond Fee 0.00 General Liability Fee 0.00 Builder's Risk Insurance Fee 0.00 SUBTOTAL Owner Protective Ins., Liability & Builders Risk Insurance, CM Fee 0.00 TOTAL CHANGE ORDER AMOUNT 85,388.99 The Contract Time will be by 0 Days -Sleeves under sidewalks -Silt Fencing -Sidewalk Chase -General Cleanup Unchanged -Concrete Wrangler -Excavation Holbrook -Dumpster -Sealants SFI -Fencing *THIS ADDITIONAL COST TO BE INCLUDED ONLY IF PROCESSED AS CHANGE ORDER TO PRIME CONTRACT* SUBMITTED BY: ______________________________________ Glenn R. Nowell, Project Manager Town of Westlake Item # 3 – Adjournment Back up material has not been provided for this item.