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Home My WebLink About05-12-14 BOT AgendaThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the Board of Trustees Workshop but not prior to the posted start time. Mission Statement Westlake Academy is an IB World School whose mission is to provide students with an internationally minded education of the highest quality so they are well-balanced and respectful life-long learners. Page 1 of 4 WESTLAKE ACADEMY Vision Statement Westlake Academy inspires students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile. Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-Minded, Caring, Risk-takers, Balanced and Reflective BOARD OF TRUSTEES MEETING AGENDA May 12, 2014 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE – 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS/MUNICIPAL COURT ROOM Workshop Session 5:00 p.m. Regular Session 6:00 p.m. Page 2 of 4 Work Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE APRIL 14, 2014, TRUSTEES REGULAR MEETING AGENDA. (10 min) 4. DISCUSSION ITEMS a. Presentation and discussion of the Westlake Academy Athletic Committee (WAAC) update. (Mike Garabedien) (15 min) b. Performance on the International School’s Assessment in Grade 5, 8 and 10 from 2011-2014. (15 min) c. Presentation and Discussion Regarding School Rankings, Curriculum Alignment, and State Standardized Student Assessments. (15 min) d. Discussion and Update of Campus’ Integrated Pest Management System Including Rodent Control Efforts. (10 min) e. Presentation and Discussion of an amendment to the Westlake Academy Graduation Policy. (20 min) f. Standing Item : Update and discussion regarding Westlake Academy Phase I expansion project, enrollment projections and technology for the Secondary building. (15 min) g. Presentation and discussion regarding the proposed 2014-2015 Fiscal Year Academy Budget. (30 min) 5. EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: curriculum and state standardized testing. 6. RECONVENE MEETING 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 8. BOARD RECAP / STAFF DIRECTION 9. ADJOURNMENT Page 3 of 4 Regular Session 1. CALL TO ORDER 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. Presentation of the Class of 2014 Valedictorian and Salutatorian. 3. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the April 14, 2014, meeting. b. Consider approval of Resolution 14-06, Approving and Adopting an Amendment to the Graduation Policy. 4. EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: curriculum and state standardized testing. 5. RECONVENE MEETING 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. BOARD CALENDAR Page 4 of 4 8. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. 9. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on May 7, 2014, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Westlake Academy Item # 2 – Pledge of Allegiance Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." REVIEW OF CONSENT AGENDA ITEMS a. Consider approval of the minutes from the April 14, 2014, meeting. b. Consider approval of Resolution 14-06, Approving and Adopting an Amendment to the Graduation Policy. Westlake Academy Item # 3 – Review of Consent Agenda Items DISCUSSION ITEMS a. Presentation and discussion of the Westlake Academy Athletic Committee (WAAC) update. (Mike Garabedien) (15 min) b. Performance on the International School’s Assessment in Grade 5, 8 and 10 from 2011-2014. (15 min) c. Presentation and Discussion Regarding School Rankings, Curriculum Alignment, and State Standardized Student Assessments. (15 min) d. Discussion and Update of Campus’ Integrated Pest Management System Including Rodent Control Efforts. (10 min) e. Presentation and Discussion of an amendment to the Westlake Academy Graduation Policy. (20 min) f. Standing Item : Update and discussion regarding Westlake Academy Phase I expansion project, enrollment projections and technology for the Secondary building. (15 min) g. Presentation and discussion regarding the proposed 2014-2015 Fiscal Year Academy Budget. (30 min) Westlake Academy Item # 4– Discussion Items Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP / MYP / DP Meeting Date: May 12 , 2014 Staff Contact: Amanda DeGan Workshop Discussion Assistant Town Manager Subject: Presentation and Discussion (annually) of the planned activities of the Westla ke Academy Athletic Club. EXECUTIVE SUMMARY Per the Council/BOT Advisory Board/Affiliates policy, at least annually all Town advisory boards and Westlake Academy affiliate groups will meet with the Council and/or Board of Trustees to discuss their past year’s activities and those planned for the next twelve months. The purpose of this workshop presentation is to engender coordinated planning and collaboration between the Board and the Westlake affiliates in the pursuit of the Board’s strategic objectives for the Academy. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance? Which policy governs this? What addit ional direction is necessary? FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Receive the WAAC’s report, ask questions, and engage in collaborative dialogue and feedback to and with current President about the future plans of the affiliate group. ATTACHMENTS Advisory Board and Affiliate Communications Policy 2008 Town of Westlake / Westlake Academy Town Council / Board of Trustees CITIZEN ADVISORY BOARD/COMMITTEE/AFFILIATE RELATIONS AND COMMUNICATIONS POLICY 1 (adopted December 8, 2008) CITIZEN ADVISORY BOARD/COMMITTEE/AFFILIATE RELATIONS AND COMMUNICATIONS POLICY Contents I. POLICY PURPOSE. ................................................................................................................................... 2 II. POLICY GOALS. ........................................................................................................................................ 2 III. POLICY PARAMETERS ............................................................................................................................. 2 A. Annual Meeting with Board. ............................................................................................................ 2 B. IRS Tax‐Exempt Status Requests. ..................................................................................................... 3 C. Use of Town and Academy Name, Resources, and Logos. .............................................................. 3 D. Fiduciary/Stewardship Responsibilities and Requirements. ........................................................... 3 2 (adopted December 8, 2008) I. POLICY PURPOSE. To establish a clear framework and process for enhanced collaborative interaction, communication, and mutual understanding of roles and responsibilities between the Town Council (TC) and the Board of Trustees (BOT) and their various citizen advisory boards, commissions, committees, and organizations affiliated with the Town of Westlake and/or Westlake Academy. II. POLICY GOALS. The goals of this policy are: A. Enhanced two-way communication between the TC/BOT and its various advisory boards, commissions, committees and affiliate organizations (and vice versa). B. Reaching mutual agreement regarding annual programs of work for these various citizen advisory boards, commissions, committees, and affiliate organizations to enhance and assist in the pursuit of the TC’s/BOT’s strategic priorities. C. Achieving a common paradigm that all advisory boards, commissions, committees, and affiliates of the Town of Westlake and Westlake Academy exist to further the TC/BOT strategic agenda and are under the direct control of BOT/TC or, if they are a Westlake Academy affiliate, are under the day-to-day direction of the Head of School. D. Creating a clear understanding, coordination, and agreement by the TC/BOT and its citizen advisory boards, commissions, committees, and affiliate organizations as to each group’s role, function, and scope of responsibility in terms of their relationship to the Town of Westlake and/or Westlake Academy. E. Establishing a direct link between Westlake Academy, its Head of School, and the Academy’s Senior Management Team as being the first point of contact for coordinating the activities of Westlake Academy affiliates. III. POLICY PARAMETERS. To achieve this policy’s purpose and goals, the following parameters are put in place: A. Annual Meeting with Board. All TC/BOT advisory boards, committees, commissions, and affiliate organizations shall meet at least annually with the TC/BOT to: 1.) Report on progress to date in implementing that group’s program of work for the current fiscal year 2.) Review a proposed program of work for the coming fiscal year as well as submit any budget requests and requested staff resources for this proposed program of work. Said program of work will be discussed within the context of the organization’s program of work carrying out the TC’s/BOA’s strategic plan for both the Town and Westlake Academy. All funding requests should be submitted not later than the July 1st prior to the upcoming fiscal year. Requests received after that time will not be considered until the following fiscal year. 3.) Review fund raising activities underway or planned to support the current or proposed plan of work. 3 (adopted December 8, 2008) 4.) The chair of each advisory board, committee, and/or affiliate organization shall schedule this annual meeting (or more frequent if needed) through the Town Secretary’s office. The TC/BOT may choose to hold these meetings one or two times per year. 5.) All affiliates of Westlake Academy, prior to meeting with the TC/BOT, will meet with the Head of School to make sure they their proposed efforts are coordinated through the Head of School and his/her designates. B. IRS TaxExempt Status Requests. All advisory committees, commissions, boards, and affiliates seeking tax-exempt status from the Internal Revenue Service 501(c)3 must receive prior approval from the TC/BOT. When submitting a request to the TC/BOT to apply for this IRS 501(c)3 status, the organization wishing to apply must be able to demonstrate and illustrate to the TC/BOT the benefits of this status for achieving TC/BOT strategic priorities as well as the advantages of this designation not currently afforded by the Town’s existing tax- exempt status. Further, the organization requesting to apply for this 501(c)3 status must be able to demonstrate to the TC/BOT their organizational capacity to administer and comply with all IRS regulations related to this status on an on-going basis. C. Use of Town and Academy Name, Resources, and Logos. Any advisory board, commission, or committee, as well as affiliate organizations of the Town or Westlake Academy, that wish to begin using the Town or Academy’s name or logo in their operational efforts must receive prior approval from the TC/BOT. Said approval can be withdrawn at any time by the TC/BOT. Additionally, any on-going use of Town facilities, resources, and staff by an advisory committee, commission, board, or affiliate must be requested through the Town Manager’s office and is subject to his/her approval prior to on-going utilization of those resources. Requests to add organizations covered by this policy to the Town’s insurance policy shall be submitted to the Town Manager for his prior approval before any insurance coverage is extended. If approved, the annual cost of this insurance shall be borne by the requesting organization. Requests to add staff to support any advisory board, commission, committee, or affiliate shall be made through the Town Manger’s office as a part of the annual budget preparation process and must be approved in advance by the TC/BOT. This request will include the identification of funding resources to pay for this position, the operational reporting arrangement for this position, and which payroll/insurance program this position will fall under. D. Fiduciary/Stewardship Responsibilities and Requirements. All advisory boards, commissions, committees, and affiliates that expend funds through their own bank accounts must first have TC/BOA approval to have separate bank accounts. All such groups will also submit their financial control procedures to the Town Manager or his/her designate for review and approval as to providing acceptable internal control on collection and expenditure of funds from these bank accounts. 4 (adopted December 8, 2008) Additionally, if this approval for separate bank accounts is authorized by the TC/BOT, a timely annual audit of this account(s) shall be submitted to the Town Manager or his/her designate for presentation to the TC/BOT. Said audit may be conducted by an external CPA auditing firm or may be conducted by the Town’s Director of Finance with that decision being made by the Town Manager depending on staff workload requirements at the time. Since the Westlake Academy Foundation has IRS 501(c)3 status at the time of the adoption of this policy, that organization shall, at its cost, utilize the same external auditor concurrently used to audit Westlake Academy finances. This Westlake Academy Foundation audit shall be prepared on a timely basis for presentation to the TC/BOT at the same time that the Academy’s audit is presented. For those advisory boards, commissions, and committees funded by the TC/BOT through the Town or Academy approved budget, use of approved budgetary allocations shall be made on transaction by transaction basis. That is, the chair or president of that organization will identify the vendor they wish to utilize, contact the Town’s Director of Finance, and submit necessary invoices so that the vendor can be paid by the Town for goods/services rendered to that advisory committee, commission, or board from their TC/BOT approved budget. Use of approved Town budgeted funds by these organizations shall be in accordance with State purchasing statutes and Town purchasing policies. All by-laws for proposed for citizen advisory boards, commissions, committees, and organizations affiliated with the Town of Westlake and/or Westlake Academy shall first be reviewed and approved by the TC/BOT. Page 1 of 2 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP Meeting Date: May 12 , 2014 Staff Contact: Rod Harding Discussion PYP Principal Subject: Westlake Academy’s Performance on the International School’s Assessment in Grade 5, 8 and 10 from 2011-2014 EXECUTIVE SUMMARY The agenda item provides the Board of Trustees with a summary of the academic achievements of students in the International School’s Assessment (ISA). The ISA provides an insight into students’ proficiency in the areas of Mathematical Literacy, Reading, Narrative Writing and Expository Writing, in each case derived from a single measure of performance on a particular day. In order to make best use of the results, it is important to interpret them in the context of other information about students’ achievement, provided by on-going classroom assessment and other external assessments where such results are available. In February 2014 over 37 000 students from 204 international schools in 60 countries participated in the ISA. The numbers by grade level were 6041 at Grade 3, 4492 at Grade 4, 6100 at Grade 5, 4506 at Grade 6, 5267 at Grade 7, 4617 at Grade 8, 3651 at Grade 9 and 2615 at Grade 10. ISA results were administered at the grade 5, 8 and 10 in February 2014 and provide a comparison of performance from 2011-2014. Scale scores indicate the differences between Westlake Academy (WA) grade cohort’s performance and all other students taking the assessment internationally. The scores also show the percentage increase or decrease in the years 2011, 2012, 2013 and 2014, thereby indicating improvements made by WA students over this four -year period. The ISA scales for Mathematical Literacy and Reading are based on th ose developed for the Organisation for Economic Co-operation and Development’s (OECD’s) Programme for International Student Assessment (PISA). In the learning areas or “domains” surveyed in PISA, the average proficiency of 15-year -old students in OECD countries is set, and periodically reset, at 500, with a standard deviation of 100. The PISA proficiency charts are attached with a summary of academic performance. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK The report relates directly to Westlake Academy’s Vision of inspiring “…students to achieve their highest individual potential…” and the Mission of an “…internationally minded education of the highest quality…” Page 2 of 2 The report also links to Westlake Academy Value of Academic Excellence. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS The report is presented for Board discussion to emphasize the administration’s ongoing improvement and commitment to the Vision, Mission and Values of Westlake Academy. ATTACHMENTS • ISA Academic results for 2011-2014. • PISA Proficiency Chart of Grade 10 norms ACADEMIC ACHIEVEMENT RESULTS International School’s Assessment Comparison Results 2011-2014 Grade 5 2014 ISA participation = 5000 students Comparison Mathematical Literacy 2011 2012 2013 2014 Reading 2011 2012 2013 2014 Expository Writing 2011 2012 2013 2014 Narrative Writing 2011 2012 2013 2014 WA Scale Score 430 449 460 442 427 448 426 401 461 481 500 501 463 484 475 484 World Scale Score 421 417 424 432 375 381 357 362 472 465 467 487 456 455 451 462 % <> > 2.1 >7.6 >8.5 >2.3 > 13.9 >17.6 >20.3 >9.73 >2.4 >3.4 >7.0 >2.8 >1.5 >6.4 >5.3 >4.55 Grade 8 2014 ISA participation = 5000 students Comparison Mathematical Literacy 2011 2012 2013 2014 Reading 2011 2012 2013 2014 Expository Writing 2011 2012 2013 2014 Narrative Writing 2011 2012 2013 2014 WA Scale Score 507 531 546 548 512 484 540 552 531 546 561 580 539 549 554 578 World Scale Score 515 513 523 547 493 533 478 476 552 544 546 565 538 534 533 549 % <> <1.56 >3.4 >4.22 >0.19 >3.85 >10.12 >12.97 >13.77 <3.95 >0.37 >2.74 >2.6 >0.19 >2.8 >2.06 >5.02 Grade 10 2014 ISA participation = 5000 students Comparison Mathematical Literacy 2011 2012 2013 2014 Reading 2011 2012 2013 2014 Expository Writing 2011 2012 2013 2014 Narrative Writing 2011 2012 2013 2014 WA Scale Score 570 580 582 618 595 606 598 605 World Scale Score 559 587 536 560 587 601 567 586 % <> >1.97 >1.2 >8.58 >9.39 >1.36 >0.83 >5.46 >3.15 WA: Cohort group at Westlake Academy Scale Score: Standardized raw scores for meaningful comparisons of results between different years, and between different grade levels even though the assessments that are administered are not the same. % <>: Decrease or increase between scale scores ISA Scale scores The ISA is reported in “ISA Scale” score points. These are different to the “raw score” results that you would get by adding up the number of score points for correct answers on each part of the assessment. For each learning area or domain (for example, Reading) a scale is constructed so that raw score results across different tests within that learning area can be standardised. The ISA scales for Mathematical Literacy and Reading are based on those developed for the Organisation for Economic Co-operation and Development’s (OECD’s) Programme for International Student Assessment (PISA). In the learning areas or “domains” surveyed in PISA, the average proficiency of 15-year-old students in OECD countries is set, and periodically reset, at 500, with a standard deviation of 100. Why use scale scores? The advantage of using scale scores rather than raw scores or percentage reporting is that the scale makes it possible to compare results from different tests, as long as they are measuring the same variable (that is, the same collection of skills, knowledge and understanding). Using scale scores, we can compare the performance of students in different grades in the same year, of a particular grade from one year to the next, or of the same students from one year to the next. IS A F e b r u a r y 2 0 1 3 - 1 4 M a t h e m a t i c a l L i t e r a c y co m p a r e d w i t h n a t i o n a l r e s u l t s f r o m P I S A 2 0 1 2 (1 5 - y e a r - o l d s ) We s t l a k e A c a d e m y , G r a d e 8 Al l S t u d e n t s ES B PI S A 2 0 1 2 r e s u l t s We s t l a k e A c a d e m y Th e d i s t r i b u t i o n o f E S B o r N E S B s t u d e n t s a t y o u r s c h o o l i s o n l y s h o w n i f t h e r e a r e a t l e a s t 1 0 s t u d e n t s i n t h e g r o u p . IS A F e b r u a r y 2 0 1 3 - 1 4 M a t h e m a t i c a l L i t e r a c y co m p a r e d w i t h n a t i o n a l r e s u l t s f r o m P I S A 2 0 1 2 (1 5 - y e a r - o l d s ) We s t l a k e A c a d e m y , G r a d e 1 0 Al l S t u d e n t s ES B PI S A 2 0 1 2 r e s u l t s We s t l a k e A c a d e m y Th e d i s t r i b u t i o n o f E S B o r N E S B s t u d e n t s a t y o u r s c h o o l i s o n l y s h o w n i f t h e r e a r e a t l e a s t 1 0 s t u d e n t s i n t h e g r o u p . IS A F e b r u a r y 2 0 1 3 - 1 4 R e a d i n g co m p a r e d w i t h n a t i o n a l r e s u l t s f r o m P I S A 2 0 1 2 (1 5 - y e a r - o l d s ) We s t l a k e A c a d e m y , G r a d e 8 Al l S t u d e n t s ES B PI S A 2 0 1 2 r e s u l t s We s t l a k e A c a d e m y Th e d i s t r i b u t i o n o f E S B o r N E S B s t u d e n t s a t y o u r s c h o o l i s o n l y s h o w n i f t h e r e a r e a t l e a s t 1 0 s t u d e n t s i n t h e g r o u p . IS A F e b r u a r y 2 0 1 3 - 1 4 R e a d i n g co m p a r e d w i t h n a t i o n a l r e s u l t s f r o m P I S A 2 0 1 2 (1 5 - y e a r - o l d s ) We s t l a k e A c a d e m y , G r a d e 1 0 Al l S t u d e n t s ES B PI S A 2 0 1 2 r e s u l t s We s t l a k e A c a d e m y Th e d i s t r i b u t i o n o f E S B o r N E S B s t u d e n t s a t y o u r s c h o o l i s o n l y s h o w n i f t h e r e a r e a t l e a s t 1 0 s t u d e n t s i n t h e g r o u p . Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP / MYP / DP Meeting Date: May 12, 2014 Staff Contact: Tom Brymer, Superintendent Discussion Dr. Mechelle Bryson, Executive Principal & Director of Education Subject: Presentation and Discussion Regarding School Rankings, Curriculum Alignment, and State Standardized Student Assessments EXECUTIVE SUMMARY Staff will present an overview of the school ranking systems that have ranked Westlake Academy in the past, review curriculum alignment as it relates to TEKS, State standardized student assessments, as well as how the these three (3) items inter-relate and impact one another. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Commu nity Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance? School policy is a responsibility of the Board of Trustees. Which policy or policies governs this? This agenda item is governed by various Board policies, requirements of the International Baccalaureate Programmes, the Academy’s State issued charter as amended, and various State public school regulations and requirements as promulgated and administered by the State’s public education oversight agency, the Texas Education Agency. What addit ional direction is necessary? Input , questions, and direction from the Board of Trustees on the information and topics presented as a part of this agenda item. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Input, questions, and direction from the Board of Trustees on the information and topics presented as a part of this agenda item. ATTACHMENTS None Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: ALL Meeting Date: May 12, 2014 Staff Contact: Tom Brymer, Superintendent Workshop Discussion Troy Meyer, Director of Facilities and Parks & Recreation Subject: Discussion and Update of Campus’ Integrated Pest Management System Including Rodent Control Efforts EXECUTIVE SUMMARY Staff has been dealing with rodent control at the Academy in the Campus’ PYP building. The purpose of this agenda item is to update on these efforts to date, including our State required Integrated Pest Management Plan and parent communication efforts. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance? School policy is a responsibility of the Board of Trustees. Which policy issue governs this? Protection of student and faculty health, safet y, and welfare in the WA built learning environment. What addit ional direction is necessary? Input and questions from the Board of Trustees on the course taken to date to address this problem. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Receive update from Staff on this matter, ask questions related to this update, and provide feedback to Staff on this matter. ATTACHMENTS None Page 1 of 1 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: MYP / DP Meeting Date: May 12 , 2014 Staff Contact: Dr. Mechelle Bryson Workshop Discussion & Consent Director of Education / Executive Principal Subject: Presentation and Discussion of an amendment to the Westlake Academy Graduation Policy EXECUTIVE SUMMARY The 83rd Legislative session passed HB5. This bill codified changes to the Texas Education Code (TEC) in the areas of Curriculum, Accountability, and Assessment. The proposed amendment aligns the Academy’s graduation policy with HB5 requirements. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effect ive Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance? State regulations require that local school board adopt a high school foundation program and endorsement pathways. Which policy governs this? Graduation policy and authority of the Board of Trustees. What addit ional direction is necessary? Input and questions from the Board of Trustees. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Recommend approval of proposed high school foundation plan with endorsement pathways. ATTACHMENTS • Amended Graduation Policy Standing agenda item during the construction project f. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project, enrollment projections and technology for the Secondary building. (15 min) Westlake Academy Item # 4f – No Supporting documentation Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP / MYP / DP Meeting Date: May 12, 2014 Staff Contact: Tom Brymer, Superintendent Discussion and the WA Executive Team Subject: Overview Presentation of Proposed Westlake Academy Proposed FY14-15 Operating Budget. EXECUTIVE SUMMARY The Proposed FY 14-15 Budget for Westlake Academy will be presented at the workshop. It is anticipated that an overview presentation of this Proposed FY14-15 Budget will be provided at this workshop with further review being done by the Board at its June 2, 2014 Workshop. This budget is scheduled to be considered for approval and adoption by the Board at its August 4, 2014 Regular Meeting. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance? School policy is a responsibility of the Board of Trustees. Which policy governs this? Approval of the school’s annual operating budget is required by State regulations. What addit ional direction is necessary? More importantly, since the budget’s level of expenditure impacts service offerings at the Academy, Board input and direction is vital to achieve the organization’s Vision, Values, and Mission (VVM). FISCAL IMPACT Funded Not Funded N/A Note: this item is not funded since this budget has not yet been adopted. RECOMMENDATION / ACTION REQUESTED/ OPTIONS Hear the Staff overview presentation of the Proposed FY14-15 WA Operating Budget, ask questions, and provide feedback and direction. ATTACHMENTS None. A work copy of the budget along with a five (5) year forecast and recommended service level adjustments for FY14-15 will be provided at this workshop. EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: curriculum and state standardized testing. Westlake Academy Item # 5 – Executive Session Westlake Academy Item # 6 – Reconvene Meeting TAKE ANY NECESSARY ACTION, IF NECESSARY a. Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: curriculum and state standardized testing. Westlake Academy Item # 7 – Take any Necessary Action, if necessary BOARD RECAP / STAFF DIRECTION Westlake Academy Item #6 Board Recap / Staff Direction Westlake Academy Item # 9 – Workshop Adjournment Back up material has not been provided for this item. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. Presentation of the Class of 2014 Valedictorian and Salutatorian. Westlake Academy Item # 2 – Citizens’ Presentations and recognitions CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the April 14, 2014, meeting. b. Consider approval of Resolution 14-06, Approving and Adopting an Amendment to the Graduation Policy. Westlake Academy Item # 3 - Consent Agenda BOT Minutes 04/14 /14 Page 1 of 4 WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING April 14, 2014 PRESENT: President Laura Wheat, Trustees: Carol Langdon, Rick Rennhack and Wayne Stoltenberg. ABSENT: Michael Barrett and Clif Cox OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards, Executive Principal & Director of Education Dr. Mechelle Bryson, School Attorney Janet Bubert, Primary Principal Rod Harding, Administrative Coordinator Ben Nibarger, Director of Communications & Community Affairs Director Ginger Awtry, and Communications Specialist Susan McFarland. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:02 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE APRIL 14, 2014, TRUSTEES REGULAR MEETING AGENDA. No additional discussion. BOT Minutes 04/14 /14 Page 2 of 4 4. REPORTS a. Report of the Quarterly Financial “Dashboard” report for the quarter ended February 28, 2014. Discussion ensued regarding a budget amendment, the Administration, ARD and Legal expenses. President Wheat stated that the Board would convene a closed session pursuant to Texas Government Code Section 551.071 to consult with its attorney and receive advice regarding legal obligations related to the implementation of HB5 at 5:55 p.m. No action will be taken during the closed session . President Wheat reconvened the work session at 6:16 p.m. 5. DISCUSSION ITEMS a. Presentation and Discussion of IBO PYP Self-study Oral Report (5 year evaluation). Principal Harding provided an overview of the Oral Report. Discussion ensued regarding the units of inquiry that are selected for review, student goals, continued self-assessments, the difference of the audits of the Primary Years Programme, Middle Years Programme and Diploma Programme. b. Presentation and Discussion of the Language B Recommendations for the 2014/2015 School Year. President Wheat moved to discuss item b as the first item of the discussion items. Dr. Bryson and Ms. Kirsty Wilkinson provided an overview and presentation. Discussion ensued regarding the proposed phasing recommendation, assessments, Ab Initio phase, Assessment of Performance toward Proficiency in Languages (AAPPL) and American Council on the Teaching of Foreign Languages (ACTFL) testing. c. Presentation and Discussion of the HB5 Update and Proposed High School Foundation Program with Endorsements for Westlake Academy. Dr. Bryson provided a presentation and overview of the components of House Bill 5 and a proposed graduation plan. BOT Minutes 04/14 /14 Page 3 of 4 Discussion ensued regarding the requirements to receive a Westlake Academy diploma, foundation and endorsement plans as proposed, how endorsements will be reviewed by out of state colleges, and plans selected by 8th grade students. The Board asked Staff to revise the attachment to Resolution 14-04, approving endorsement for multidisciplinary diploma. d. Presentation and Discussion of Options for Approval of Speech Credit by Examination as a Result of the Implementation of HB5 Graduation Requirements. Dr. Bryson provided a presentation and overview of the item. e. Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Standing Item No additional discussion. 6. BOARD RECAP / STAFF DIRECTION Present results from the Assessment of Performance toward Proficiency in Languages (AAPPL) and American Council on the Teaching of Foreign Languages (ACTFL) testing. 7. ADJOURNMENT President Wheat adjourned the work session at 7:20 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 7:21 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS The Board presented Mr. Rennhack with a cake for all to celebrate his birthday. BOT Minutes 04/14 /14 Page 4 of 4 3. CONSENT AGENDA a. Consider approval of the minutes from the March 3, 2014, meeting. b. Consider approval of Resolution 14-04, Adopting Westlake Academy’s High School Foundation Program with Proposed Endorsements pursuant to HB5. c. Consider approval of Resolution 14-05, Approval of Speech Credit by Examination as a Result of the Implementation of HB5 Graduation Requirements. MOTION: Trustee Stoltenberg made a motion to approve the consent agenda amending item b offering only the multidisciplinary diploma endorsement. Trustee Langdon seconded the motion. The motion carried by a vote of 3-0. 4. BOARD CALENDAR Superintendent Brymer announced the Teacher of the Year Award will be April 28, 2014, at 12:30 p.m., in the Dining Hall. 5. FUTURE AGENDA ITEMS None. 6. ADJOURNMENT MOTION: Trustee Rennhack made a motion to adjourn the regular session. Trustee Langdon seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the regular session at 7:29 p.m. APPROVED BY THE BOARD OF TRUSTEES ON MAY 12, 2014. ATTEST: ____________________________ Laura Wheat, President _____________________________ Kelly Edwards, Board Secretary Resolution 14-06 Page 1 of 6 WESTLAKE ACADEMY RESOLUTION 14-06 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES APPROVING AND ADOPTING AN AMENDMENT TO THE GRADUATION POLICY. WHEREAS, the state legislature passed HB5 in the 83rd legislative session mandating the adoption of a new graduation plan which requires an amendment to the policy governing students graduating from Westlake Academy; and, WHEREAS, Westlake Academy has researched, discussed and created a rigorous graduation plan that meets not only the state mandate, but also the Westlake Academy’s mission, vision and values, to prepare college bound students to meet the demands of a ever-changing global society; and, WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That , all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That , the Board of Trustees Westlake Academy, hereby approves the new graduation policy for Westlake Academy to begin with the 2014-2015 freshman class attached to this resolution as Exhibit “A”. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 14-06 Page 2 of 6 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 14th DAY OF April 2014. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ________________________________ Janet S. Bubert or L. Stanton Lowry, School Attorney Resolution 14-06 Page 3 of 6 Exhibit A TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 6.04: Date Board Adopted: August 15, 2011 Date Board Amended: May 12, 2014 Effective Date: May 12, 2014; contingent upon approval by TEA Policy Name: Graduation Policy Policy Category: Student Achievement Policy Goal: Establishing graduation requirements and defining the commencement participation requirements, and Valedictorian, Salutatorian and Honor Graduate criteria. Policy Description: Graduation requirements - As reflective of the Academy’s rigorous and enriching IB curriculum and a desire to foster college readiness, students who graduate from Westlake Academy will complete a program of study which includes high academic standards and additional credit hours making them eligible for the Distinguished Level of Achievement award. This policy applies to students entering ninth grade during the 2014-2015 school year, or later, and may apply to students currently in grades nine through twelve, upon request. Only students who have completed all graduation requirements identified in this policy will receive a Westlake Academy diploma. Those requirements are as follows: • Completion of a minimum of 26 credit hours as required completing the curriculum requirements to graduate under the Foundation High School Program with a multi-disciplinary endorsement and a distinguished level of achievement. • Satisfactory performance on required state end of course assessments. • Completion of requirements to sit for and receive an IB Diploma. To receive a Westlake Academy high school diploma students shall complete all course work as identified by the State Board of Education, which includes a minimum of 26 Resolution 14-06 Page 4 of 6 hours of course work, reflecting the state’s higher level of academic achievement. The course requirements are: Fo u n d a t i o n H i g h S c h o o l P r o g r a m Course Description (End of Course Exam) Credits English I (EOC) 1.0 English II (EOC) 1.0 Algebra I (EOC) 1.0 Geometry 1.0 Algebra II 1.0 Biology (EOC) 1.0 Chemistry or Physics 1.0 Human Geography 1.0 U.S. Government 0.5 Economics 0.5 World History 1.0 Physical Education 1.0 Fine Arts 1.0 Language B 2.0 Electives 6.0 IB D i p l o m a R e q u i r e m e n t s IB English I 1.0 IB English II 1.0 IB History of the Americas (U.S. History EOC) 1.0 Advanced Math (Pre-Calculus) 1.0 Advanced Science (IB Science) 1.0 IB Science 1.0 IB History of the Americas 1.0 IB Math 1.0 Theory of Knowledge 1.5 IB Group 6 2.0 Extended Essay 0.5 Personal Project *** 1.0 Speech 0.5 * To receive the Multi-disciplinary Endorsement, students must meet one of the following criteria: four credits in the core subject areas, or pass four AP or IB courses. Resolution 14-06 Page 5 of 6 ** To receive the Distinguished Level of Achievement designations, students must have four math credits, and four science credits, including Algebra II. *** Students enrolling in Westlake Academy after 10th grade are exempt from this requirement. Eligibility for Commencement – Westlake Academy seniors who have satisfied all Westlake Academy requirements for graduation are eligible to participate in the graduation ceremonies; however, disciplinary infractions may jeopardize a student’s opportunity to participate in the commencement ceremony consistent with the student code of conduct and any determination made by the Executive Principal. For students who have not successfully completed all coursework, an exception may be made in the event that a senior lacks one (1) credit towards the graduation requirements. The student must have a plan approved by the Executive Principal to complete the credit prior to the beginning of the next school year. No other exceptions to participation in the graduation ceremony will be granted unless required by law. Academic Recognition - Westlake Academy will encourage and recognize academic achievement through the establishment of a class Valedictorian, Salutatorian and Honor Graduates. Valedictorian and Salutatorian – Graduating seniors with the top two Cumulative Grade Point Averages (CGPA) will be recognized. In the event of a tie for Valedictorian, the students will share the honor and no Salutatorian will be designated. Additionally, valedictorian and salutatorian eligibility requires attendance at Westlake Academy for six consecutive semesters preceding graduation. Further, the Superintendent or his/her designee may deem a student ineligible who is in violation of Westlake Academy’s student code of conduct, other school requirements, Town code, or State codes. Honor Graduates - A graduating senior whose weighted CGPA, is 90% or above will be determined to be an Honor Graduate and will be duly recognized at commencement (please see Board Policy on Grading and Assessment for the calculation of the CGPA). The Executive Principal and his/her designee are granted the authority to include students whose CGPA is 90% or above at the end of the final semester. Rank in Class - Rank in class is determined by CGPA and will used for the purposes of: • Reporting to Texas colleges and universities for automatic admission. • Reporting to all colleges if students are in the top quartile. • Reporting to all colleges and universities or other institutions for scholarship applications. • Determining Valedictorian and Salutatorian. A student’s class rank will be made available to the student or the student’s parent, upon request. Resolution 14-06 Page 6 of 6 Operational guidelines consistent with the above policy directives will be detailed and published in the Program of Studies and/or the College Application Handbook on an annual basis. Dates Amended: 11/03/09 08/15/11 06/04/12 05/12/14 EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: curriculum and state standardized testing. Westlake Academy Item # 4 – Executive Session Westlake Academy Item # 5 – Reconvene Meeting TAKE ANY NECESSARY ACTION, IF NECESSARY a. Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: curriculum and state standardized testing. Westlake Academy Item # 6 – Take any Necessary Action, if necessary BOARD CALENDAR  Bandana Bonanza; Hosted by the WA H.O.C. Saturday, May 10, 2014 WA Campus; 4:00 p.m. – 7:00 p.m.  Board of Trustees Workshop & Meeting Monday, May 12, 2014  Town Council Workshop & Meeting Monday, May 19, 2014  Westlake Municipal Offices & Academy Closed in observance of Memorial Day Monday, May 26, 2014  WHPS Annual Decoration Day Monday, May 26, 2015; 6:00 p.m.; Program begins at 6:30 p.m. Westlake IOOF Cemetery; 3101 J.T. Ottinger Road  Comp Plan Public Input Workshop #3 (Rescheduled from May 7, 2014) Wednesday, May 28, 2014; 6:00 PM Westlake Academy Performance Hall  Town Council Planning Retreat Friday, May 30, 2014; 9:00 a.m. - 5:00 p.m.  Secondary End-of-Year Awards Ceremony Monday, June 2, 2014; 9:00 a.m. WA Gymnasium Westlake Academy Item #7 Board Calendar  Class of 2014 Baccalaureate Program Monday, June 2, 2014; 10:30 a.m. WA Gymnasium  Class of 2014 Alumni Walkway ceremony Monday, June 2, 2014; 11:30 a.m. Between MYP and Gymnasium Buildings  Board of Trustees Workshop & Meeting Monday, June 2, 2014  2014 Senior Banquet Thursday, June 5, 2014 Time & Location TBA  Last Day of School & End-of-Year Picnic with RadioDisney Friday, June 6, 2014; 12:30 p.m. WA Campus - Town Green  Westlake Academy Graduation Saturday, June 7, 2014; 2:00 p.m. Hurst Conference Center  Town Council Workshop & Meeting Monday, June 16, 2014 FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. Westlake Academy Item # 8 – Future Agenda Items Westlake Academy Item # 9 – Adjournment Back up material has not been provided for this item.