The URL can be used to link to this page

Home My WebLink About04-13-09 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL REGULAR MEETINC PRESENT: Mayor Laura Wheat and Council Members Larry Corson, Carol Langdon, Don Redding, and Rebecca Rollins. ABSENT: Council Member Tim Brittan. OTHERS PRESENT: Town Manager Thomas Brymer, Town Attorney Stan Lowry, Town Secretary Kim Sutter, Planning and Development Director Eddie Edwards, and Public Works Superintendent Jarrod Greenwood. Mayor Wheat called the meeting to order at 7:11 p.m. Mayor Wheat led the pledge of allegiance to the United States and Texas flags. There was no one present wishing to address the Council. Mayor Wheat introduced the consent agenda and asked for a motion: a. Review and approve minutes of the Town Council Workshop and Regular meeting held on March 23, 2009. b. Resolution No. 09-15 - Consider a Resolution authorizing the Mayor to execute a joint elections contract with Tarrant County to conduct the May 9, 2009, General and Local Option Election. Town of Westlake Town Council Regular Meeting Minutes April 13, 2009 Page 2 of 5 c. Resolution No. 09-16 - Consider a Resolution accepting the annual Comprehensive Annual Financial Report (CAFR) presented by Pattillo, Brown & Hill, L.L.P., Certified Public Accountants, for the fiscal year ended September 30, 2008. d. Resolution No. 09-17 - Consider a Resolution opposing proposed HB 4441 which would give all powers and authority to the Texas Railroad Commission to establish standards regarding certain pipelines and appurtenant facilities, and removing local governments from having any authority over these standards. ®TION: Mayor Pro Tem Redding made a motion to approve the consent agenda as presented. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. CONDUCT5. vAPPROPRIATE ACTIOJ ' E ' DING THE FOLLOWING CASES: I.;; , . �, ► ► ► BOTH APPLICATIONS LISTED ABOVE PERTAIN TOT E FOLLOWING TRACTS OF LAND: approximately 107 acres of land in the Planned Development 3 - Planning Area 12 (PD 3-12) zoning district, generally located east of J. T. Ottinger Road and north of Dove Road. Town Manager Brymer introduced the item and provided a background on the cases. Mr. Brymer advised the Council that the Planning and Zoning Commission conducted public hearings on April 2, 2009, and recommended approval of the cases by a vote of 5-0, with the following additional stipulations: 2. Access/Streets Add: Western access point (from J.T. Ottinger Road) will be staffed OR monitored 24 hours a day / 7 days a week to achieve the purpose of allowing trucks to turnaround at the site. 8. Pedestrian Circulation/Trails/Open Space/Streetscaping Add: In the event adjacent properties are final platted without providing for continuation of the trail easement to J.T. Ottinger, the 25 -foot dual use easement will revert to a single use easement for telecommunications uses. 9. Lighting Add: Construction and staging lighting area will comply with Town of Westlake requirements to the extent as not to violate OSHA regulations. Town of Westlake Town Council Regular Meeting Minutes April 13, 2009 12. Building esi2n/Screenin2 Fence Remove vertical and horizontal articulation requirements and add acceptable as presented. Delete requirement for solid masonry and add black vinyl coated chain link fencing with evergreen is acceptable. Town Manager Brymer described the Deloitte University project and presented photographs of the proposed building material, architectural renderings of the structures comprising the project, and site elevations. Mr. Brymer reviewed the staff recommendation related to the proposed parking area, property access, trail, tree mitigation, signage, building design/screening fence for the Data Center structure, lighting plan, streetscape plan, and fencing requirements. Mr. Steve Silverstein, Deloitte L.L.P., addressed the Council regarding the cases, and advised the Council that the groundbreaking is expected to occur in the July/August timeframe, with the doors opening in mid 2011. The following individuals were present for the presentation: - Mr. John Eisele, Partner, Deloitte - Mr. Brad Blankenship, Senior Vice President, Jones Lang LaSalle - Ms. Valle Hathaway, Senior Project Manager, Jones Lang LaSalle - Mr. Kerry Moon, Project Manager, Deloitte Services, LLP - Mr. Pete Chalfant, Architect, Gensler - Mr. David Aldeready, Gensler - Mr. Rob Ryder, Landscape Architect, SWA Group - Mr. Adam Reeves, Jacobs Carter Burgess Engineering - Ms. Melissa Norcross, Public Relations Manager, Deloitte Services, LLP Mr. Pete Chalfant, Gensler, addressed the Council regarding the design choices for the project and presented material samples to the Council. Council Member Corson asked what the difference was with regard to stucco on a lathe wall versus a concrete wall as it relates to the Town's masonry requirement. Planning and Development Director Edwards addressed the Council regarding the use of stucco for the project. Mr. Rob Ryder, SWA Group, addressed the Council regarding the landscape architecture for the project and the selection of native plant material. Mr. Ryder also presented examples of a `living fence', which is proposed as screening for the data center. Council Member Corson inquired about truck traffic on J.T. Ottinger Road. Town of Westlake 'town Council Regular Meeting Minutes April 13, 2009 Mr. Silverstein advised that Deloitte has had discussions with Benchmark (hospitality services) and signage will be used advising of entering and exiting the property. Mr. Adam Reeves, Jacobs Carter Burgess Engineering, addressed the Council regarding the technical engineering related to the project. Discussion ensued with regard to proper drainage to support the existing Post Oak trees, and the type and number of athletic fields planned for the project. Mr. Silverstein advised the Council that the property will be close to full capacity 51 weeks of the year, based on a five day business week. Mayor Wheat opened the public hearings. There being no others requesting to speaker, Mayor Wheat closed the public hearing and asked for a motion. MOTION: Council Member Corson made a motion to approve Resolution No. 09-18, approving the site plan for PD 3-12 (Deloitte University). Mayor Pro Tem Redding seconded the motion. The motion carried by a vote of 4-0. OTION: Mayor Pro Tem Redding made a motion to approve Resolution No. 09- 19, approving a preliminary plat for PD 3-12 (Deloitte University). Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. No items were presented for consideration. Mayor Wheat reviewed the council calendar. - Early Voting begins o April 27, 2009 - TML Legislative Status Report o April 17, 2009, Austin - General Election Day o May 9, 2009 - Decoration Day o Monday, May 25,2009, I.O.O.F. Cemetery - TML Legislative Wrap-up o June 26, 2009, Marriott Las Colinas, Irving - TML Legislative Wrap-up o June 29, 2009, Austin Town of Westlake Town Council Regular Meeting Minutes April 13, 2009 Page 5 of 5 Town Manager Brymer that plans are underway for a Council/Board retreat for the first or second week of June. There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rollins made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 9:08 p.m. APPROVED BY THE TOWN COUNCIL ON APRIL 27, 2009. Laura Wheat, Mayor ATTEST: Ki Sutter, TRMC, Town Secretary