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Home My WebLink About03-24-14 TC Min MINUTES OF THE TOWN OF WESTLAKE,TEXAS TOWN COUNCIL MEETING March 24, 2014 PRESENT: Mayor Laura Wheat and Council Members, Carol Langdon, Rick Rennhack, and Wayne Stoltenberg. Clif Cox arrived at 5:07 p.m. and Michel Barrett arrived at 6:08 p.m. ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant Town Manager Amanda DeGan, Town Attorney Stan Lowry, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Public Works Director Jarrod Greenwood and Susan McFarland, Communications Specialist. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:03 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. . REVIEW CONSENT E ITEMS FOR THE MARCH 24, 2014, TOWN COUNCIL E AGENDA. No additional discussion. Town Council Minutes 03/24/14 Page 1 of 6 4. DISCUSSION ITEMS a. Discussion regarding the proposed amendment to Chapter 36 Engineering Standards regarding driveway connections. Director Greenwood provided an overview of the proposed amendment. Discussion ensued regarding the current process and concerns with the current ordinance. b. Discussion of future Arbor Day celebrations. Director Meyer provided a presentation and overview of possible options to celebrate Arbor Day. Discussion ensued regarding the opportunity to partner with TD Financial, possible budget impact, examine funding opportunities for projects with the Natural Resources Conservation Service (MRCS), citizen survey results regarding community events, and opportunities for the Environmental Sciences class to participate in the event. c. Standing rte m; Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections including the proposed amendment to the Guarantee Maximum Price (GMP). Director Meyer provided a presentation and update regarding the construction. Mr. Mike Freeman, Steel & Freeman, provided an overview of the completion schedule. Discussion ensued regarding the coordination of construction and an additional proposed amendment to reconstruct the West Parking lot. d. Discussion regarding the Public Improvement District (PID) for the Entrada Development, of the Service Assessment Plan. Town Manger Brymer stated that the developer was waiting to hear back from the Attorney General's office regarding the proposed conduit financing opportunities. Town Council Minutes 03/24/14 Page 2 of 6 e. Presentation and Discussion of the Draft Vision and Mission Statement, Final Version of the Values. Assistant Town Manager DeGan provided an overview and presentation of the proposed final amendments. Discussion ensued regarding the tag line. S. EXECUTIVE SESSION The Council convened into executive session at 5047 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 and the Texas Commission on Environmental Quality d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: the Texas Commission on Environmental Quality 6. RECONVENE MEETING Mayor Wheat reconvened the meeting at 6:38 p.m. Town Council Minutes 03/24/14 Page 3 of 6 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION T . No action taken. 8. COUNCIL ECA J STAFF DIRECTION Council directed Staff to coordinate with TD Financial for Arbor Day 2014 celebration opportunities. 9. ADJOURNMENT Mayor Wheat adjourned the work session at 6:38 p.m. Regular Session 1. CALL TO ORDER Mayor called the regular session to order at 6:38 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS Mayor Wheat presented Ms. Ginger Awtry with her 10 year service award. . CONSENT AGE a. Consider approval of the minutes from the February 24, 2014, meeting. b. Consider approval of the minutes from the March 3, 2014, meeting. c. Consider approval of Resolution 14-1 , Appointing a new member to the Historical Preservation Society. d. Consider approval of Resolution 14-14, Amending the original Guaranteed Maximum Price (GMP) of$8,578,694 to $8,467,204.00 with Steele & Freeman, Inc., for Phase I of the Westlake Academy Campus Expansion Project and authorize the Town Manager to make funding changes via change order not to exceed $25,000.00 on this project. e. Consider approval of Ordinance 724, Reappointing the Presiding Judge and the Alternate Judge for the Westlake Municipal Court of Record No. 1. f. Consider approval of Ordinance 725, Amending Chapter 36 Engineering Standards, Article II Roadway Facilities, Section 36-42, Classification of Streets, adding a residential roadway classification; and Section 36-44 revising regulations for the location of residential driveways. Town Council Minutes 03/24/14 Page 4 of 6 TI Council Member Rennhack made a motion to approve consent agenda. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. . DISCUSS AND CONSIDER CCEPT CE OF THE CERTIFICATION OF UNOPPOSED CANDIDATES. MOTION: Council Member Cox made a motion to accept the certification of unopposed candidates. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 5-0. S. DISCUSSION AND CONSIDERATION OF ORDINA CE 726, CANCELING THE MAY 1 , 2014, GENERAL ELECTION. MOTION: Council Member Stoltenberg made a motion to approve Ordinance 726. Council Member Cox seconded the motion. The motion carried by a vote of 5-0. . EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners- Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other Town Council Minutes 03/24/14 Page 5 of 6 legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: the Texas Commission on Environmental Quality 7. RECONVENE MEETING 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. MOTION: Council Member Langdon made a motion to ratify the settlement agreement for $30,000.00 with the Texas Commission on Environmental Quality. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. . FUTURE AGENDA ITEMS - None 1 . COUNCIL CALENDAR Town Manager provided an overview of items listed on the calendar. 1. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Cox made a motion to adjourn the meeting. Council Member Rennhack seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 6:49 p.m. APPROVED Y THE TOWN COUNCIL ON APRIL 2 , 2014. ATTEST: >> t Laura Wheat, Mayor Kelly=Edwa F , Town Secretary Town Council Minutes 03/24/14 Page 6 of 6