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05.19.2026 TC BOT REGULAR MEETING AGENDA PACKET
The Town Council of the Town of Westlake also serves as the governing Board of Trustees for Westlake Academy. This agenda may contain both municipal and academy items, which will be clearly identified. NOTE: To comply with Senate Bill 12, Westlake Academy items will begin no earlier than 5 p.m. but may start later depending on the progression of posted agenda items. Town Council/Board of Trustees meetings are available for viewing online via live-stream or on-demand at https://www.westlake-tx.org/787/Watch-Meetings-Live. In an effort to improve meeting efficiency, any residents wishing to speak must submit a speaker request form to the Town Secretary prior to the start of the meeting. Pursuant to Texas Government Code Section 551.127, one or more members of the Town Council/Board of Trustees may participate in this meeting by video-conference call. A quorum of the Town Council/Board of Trustees and the presiding officer will be present at the physical location of the meeting. NOTE: As authorized by Section 551.071 of the Texas Government Code, the Town Council/Board of Trustees may enter into closed Executive Session for the purpose of seeking confidential legal advice from the Town and/or School Attorney on any agenda item listed herein. A. CALL REGULAR TOWN COUNCIL MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT B. INVOCATION AND PLEDGES OF ALLEGIANCE C. CEREMONIAL ITEMS C.1. Present Certificates of Election, Administer Oaths of Office, Receive Acceptance Remarks from Newly Elected Officials: Mayor Kim D. Greaves Council Member Place 2 Michael Yackira Council Member Place 4 Tammy Reeves D. RECOGNITIONS AND PROCLAMATIONS D.1. Recognition of State Championships: Varsity Tennis, Girls Track and Girls Golf MEETING NOTICE Tuesday, May 19, 2026 LOCATION: COUNCIL CHAMBER TOWN OF WESTLAKE TOWN HALL 1500 SOLANA BLVD., SUITE 7100 BUILDING 7, WESTLAKE, TX 76262 TOWN OF WESTLAKE TOWN COUNCIL MEETING AND WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING 5:00 P.M. REGULAR MEETING AGENDA Page 1 of 105 D.2. Recognition of Kate Roberts for signing to play soccer at Swarthmore College D.3. Recognition and Appreciation of former Planning and Zoning Commission Chair Adam Coffey D.4. National Public Works Week Proclamation E. ITEMS OF COMMUNITY INTEREST Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. E.1. Items of Community Interest TOWN COUNCIL AGENDA ITEMS F. CITIZEN/PUBLIC COMMENTS This is an opportunity for citizens/public to address the Town Council on any matter, whether or not it is posted on the agenda. Anyone wishing to speak on action items must submit a speaker request form to the Town Secretary prior to the start of the meeting. Individual comments are normally limited to three (3) minutes. The presiding officer may ask the speaker to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council/Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council/Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. G. REPORTS AND UPDATES Receive reports and updates from Town staff, boards, commissions, committees, and partner organizations regarding operations, projects, and initiatives. This item is for discussion purposes only, and no action will be taken. G.1. Informational Update and Progress Report for the Westlake Academy Arts and Sciences Building Expansion Project. H. CONSENT AGENDA All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. H.1. Discuss, consider and act to approve the Town Council/Board of Trustees Meeting Minutes for the April 21, 2026 Regular Meeting and the May 12, 2026 Special Meeting. H.2. Discuss, consider and act regarding Resolution 26-14 amending authorized signers for Westlake Academy's depository account with First Financial Bank and authorizing execution of related documents. H.3. Discuss, consider and act regarding Resolution 26-15 Designating an Official to Calculate the No-New-Revenue Tax Rate and the Voter-Approval Tax Rate. Page 2 of 105 H.4. Discuss, consider and act regarding Resolution 26-16 amending signatories for the Town of Westlake account with PNC Bank. I. REGULAR AGENDA ITEMS I.1. Discuss, consider and act to nominate and elect the Mayor Pro Tem for May 2026 thru May 2027. I.2. Discuss, consider and act regarding Resolution 26-13 to approve and authorize issuance of Request for Qualifications to update the Comprehensive Plan. I.3. Discuss, consider and act regarding Resolution 26-11 authorizing a professional services agreement with Teague Nall and Perkins, Inc. for the engineering design of the Elevated Storage Tank Project in an amount not to exceed $830,000.00. I.4. Discuss, consider and act to change the June 16, 2026 Town Council/Board of Trustees Regular Meeting date. I.5. Discuss, consider and act to excuse Mayor and Council absences, if any. WESTLAKE ACADEMY BOARD OF TRUSTEES AGENDA ITEMS J. PARENT/PUBLIC COMMENTS This is an opportunity for parents/public to address the Board of Trustees on any matter, whether or not it is posted on the agenda. Anyone wishing to speak on action items must submit a speaker request form to the Town Secretary prior to the start of the meeting. Individual comments are normally limited to three (3) minutes. The presiding officer may ask the speaker to hold their comment on an agenda item if the item is posted as a Public Hearing. The Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. K. CONSENT AGENDA K.1. Discuss, consider and act to approve WA Resolution 26-11 approving the Interlocal Agreement with Educational Services Center Region 11 for the Employee Benefits Cooperative Program for Academic Staff and authorizing the Head of School to Execute the Interlocal Agreement. L. REGULAR AGENDA ITEMS M. EXECUTIVE SESSION The Town Council/Board of Trustees will conduct a closed session pursuant to Section 551.071 (2) of the Texas Government Code, for the purpose of seeking confidential legal advice from the Town Attorney/Westlake Academy Attorney for the following: M.1. Section 551.071: Consultation with Academy Attorney to receive legal advice regarding a Westlake Academy Affiliate Group: Westlake Academy Athletic Club (WAAC). M.2. Section 551.071: Consultation with and legal advice from the Town Attorney regarding pending litigation - Vertical Bridge v. Town of Westlake. Page 3 of 105 M.3. Section 551.074(1 ): Deliberation regarding Personnel Matters - to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Annual Performance Evaluation: Town Manager N. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS O. FUTURE AGENDA ITEMS P. STAFF RECAP OF TOWN COUNCIL/BOARD DIRECTIONS RECEIVED Q. ADJOURNMENT I certify that the above notice was posted on the bulletin board at Town of Westlake, Town Hall, located at 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, and at the Westlake Academy Administration Building located at 2600 JT Ottinger Road, Westlake, TX 76262 in compliance with the Texas Open Meetings Act, Chapter 551 of the Texas Government Code. Dianna Buchanan, CMC Town/Board Secretary Disabilities Notice: If you plan to attend the meeting and have a disability that requires special needs, please contact the Town Secretary's Office 48 hours in advance by calling phone number 817-490-5711 and reasonable accommodation will be made to assist you. Page 4 of 105 DATE: AGENDA ITEM NO: FROM: SUBJECT: Remarks from Newly Elected Officials: Mayor Kim D. Greaves Council Member Place 2 Michael Yackira Council Member Place 4 Tammy Reeves ATTACHMENTS: SUMMARY : This evening, each newly elected official will be presented with a Certificate of Election and Town Council/Board of Trustees AGENDA ITEM REPORT Page 5 of 105 Page 6 of 105 Page 7 of 105 Page 8 of 105 Page 9 of 105 T H I T O W N O I WESTLAKE DATE: May 19, 2026 Town Council/Board of Trustees AGENDA ITEM REPORT FROM: SUBJECT: Jon Sasser, Director of Communications, Communications Items of Community Interest SUMMARY/BACKGROUND: Updates on events and news around Westlake and Westlake Academy. � WESTLAKE ACADEMY AGENDA ITEM NO: E.1. Pursuant to Texas Government Code Section 551.0415 the Town Council (and or designee) may report on the following items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday schedules; (3)recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. NOTABLE ITEMS AND UPCOMING EVENTS: WA Senior Banquet Wednesday, May 20, 2026; 6 pm The Bowden, Keller WA Graduation Saturday, May 23, 2026; 2 pm Hurst Conference Center Town Hall/Court Closed Observance of Memorial Day Monday, May 25, 2026 Primary Runoff Election Tuesday,May 26,2026 (Early voting May 18-22. No Westlake Polling Place) Planning & Zoning Meeting Tuesday, June 2, 2026; 5 pm 1500 Solana Blvd, Westlake Town Council Meeting Tuesday, June 16, 2026; 4 pm 1500 Solana Blvd, Westlake Page 10 of 105 Town Hall/Court Closed Observance of Juneteenth Thursday, June 18, 2026 Additional Notes: •Concert Recap •Spring Cleanup Recap •Fire Station Open House Recap Page 11 of 105 DATE: AGENDA ITEM NO: FROM: SUBJECT: Sciences Building Expansion Project. ATTACHMENTS: SUMMARY : start of classes for the 2027–2028 BACKGROUND AND DISCUSSION: Town Council/Board of Trustees AGENDA ITEM REPORT Page 12 of 105 Arts & Sciences Activity Summary Life to Date Transaction Vendor Date (GL) Revenue Pending Encumbrance Running Total Notes Transfer In Town 05/01/20 $100,000.00 $100,000.00 Transfer from WA Lot Fees on 5/1/20 Donations Lee 12/18/20 $1,250,000.00 $1,350,000.00 Seed donation Donations Lee 06/10/21 $1,000,000.00 $2,350,000.00 Seed donation Donations Lee 12/21/21 $750,000.00 $3,100,000.00 Seed donation Interest FFB 06/30/25 $426,497.79 $3,526,497.79 as of 6/30/2025 Bond Proceeds USBank 08/05/25 $4,042,510.28 $7,569,008.07 2025 CO Engineering (Graham) Graham 01/28/20 -$20,542.50 $7,548,465.57 STW Expenses (3 invoices 1/28/2020) Design (Bennet) Bennet 11/30/22 -$137,716.97 $7,410,748.60 STW Expenses (8 invoices Apr. 2020-Nov. 2022) Legal Services Schulman 06/30/25 -$1,543.75 $7,410,748.60 Waiting on scope & revised invoice Legal Services Schulman 07/31/25 -$568.75 $7,410,748.60 Waiting on scope & revised invoice Interest FFB 07/31/25 6,023.19$ $7,416,771.79 Interest earnings Interest TX Class 07/31/25 6,307.33$ $7,423,079.12 Interest earnings Interest FFB 08/31/25 21,522.95$ $7,444,602.07 Interest earnings Interest TX Class 08/31/25 6,307.65$ $7,450,909.72 Interest earnings PO 250111 BRW 09/08/25 -$540,000.00 $6,910,909.72 Architect (BRW) PO 250112 Urban Strategy 09/10/25 -$7,900.00 $6,903,009.72 Boundary & Topography Surveys PO 250116 UES 09/16/25 -$11,300.00 $6,891,709.72 Geotechnical services Interest FFB 09/30/25 18,854.98$ $6,910,564.70 Interest earnings Interest TX Class 09/30/25 6,069.78$ $6,916,634.48 Interest earnings PO 260004 BRW 10/08/25 -$28,000.00 $6,888,634.48 Master plan (per Board 10/2); verify funding source Inv 58827 Schulman 02/18/26 -$1,048.75 $6,887,585.73 Academy legal services; needs to reclass Asbestos Survey Terracon 03/11/26 -$2,555.00 $6,885,030.73 Asbestos survey Construction Sedalco 03/24/26 -$6,700,000.00 $185,030.73 Construction Contract Inv 226-04302 BRW 05/11/26 -$34,000.00 $151,030.73 FFE Additional Services Inv 226-04302 BRW 05/11/26 -$7,800.00 $143,230.73 Platting Additional Services Inv 226-04302 BRW 05/11/26 -$2,165.00 $141,065.73 Platting Reimbursable Inv 226-04302 BRW 05/11/26 -$1,550.00 $139,515.73 Easements by separate instrument Budget Remaining $139,515.73 Page 13 of 105 DATE: May 19, 2026 AGENDA ITEM NO: H.1. FROM: Dianna Buchanan, Town Secretary, Town Secretary's Office SUBJECT: Discuss, consider and act to approve the Town Council/Board of Trustees Meeting Minutes for the April 21, 2026 Regular Meeting and the May 12, 2026 Special Meeting. ATTACHMENTS: 1. 04.21.2026 TC BOT Meeting Minutes Draft 2. 05.12.2026 TC BOT Special Meeting Minutes SUMMARY : The Town Council/Board of Trustees Meeting Minutes are attached for the April 21, 2026 Regular Meeting and the May 12, 2026 Special Meeting for review and consideration of approval. BACKGROUND AND DISCUSSION: Approval of meeting minutes is a formal process ensuring accuracy, transparency, and compliance with the Texas Open Meetings Act. Meeting minutes must document a quorum being present, accurately reflect the meeting's proceedings, and record specific actions taken. Upon approval and execution, the minutes become the official transcript and permanent record of the meeting. Minutes of open meetings are considered public records and are available upon approval for inspection as outlined by the Texas Public Information Act upon request. FISCAL IMPACT: N/A LEGAL REVIEW: N/A RECOMMENDATION: Approve the meeting minutes as presented. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Town Council/Board of Trustees AGENDA ITEM REPORT Page 14 of 105 The Town Council of the Town of Westlake also serves as the governing Board of Trustees for Westlake Academy. This agenda may contain both municipal and Westlake Academy items, which will be clearly identified. NOTE: To comply with Senate Bill 12, Westlake Academy items will begin no earlier than 5 p.m. but may start later depending on the progression of posted agenda items. Town Council/Board of Trustees meetings are available for viewing online via live-stream or on-demand at https://www.westlake-tx.org/787/Watch-Meetings-Live. In an effort to improve meeting efficiency, any residents wishing to speak must submit a speaker request form to the Town Secretary prior to the start of the meeting. Pursuant to Texas Government Code Section 551.127, one or more members of the Town Council may participate in this meeting by video-conference call. A quorum of the Town Council and the presiding officer will be present at the physical location of the meeting. NOTE: As authorized by Section 551.071 of the Texas Government Code, the Town Council/Board of Trustees may enter into closed Executive Session for the purpose of seeking confidential legal advice from the Town Attorney and/or School Attorney on any agenda item listed herein. A. CALL REGULAR TOWN COUNCIL MEETING TO ORDER (4 P.M.) AND ANNOUNCE A QUORUM PRESENT Mayor Greaves called the meeting to order at 4 p.m. and announced a quorum present. COUNCIL PRESENT: Mayor Kim Greaves Mayor Pro Tem Tammy Reeves Council Member Michael Yackira Council Member Todd Gautier Council Member Kevin Smith COUNCIL ABSENT: Council Member T. J. Duane STAFF PRESENT: Town Manager Wade Carroll Head of School Dr. Kelly Ritchie Deputy Town Manager Jason Alexander Director Innovation & Development Michelle Briggs Town Attorney Alex Crowley PYP Coordinator Alison Schneider Deputy Director IT Ray Workman Athletic Director Sarah Jones Public Works Director Kyle Flanagan Human Resources Director Sandy Garza IT Network Administrator Duston McCready Project Manager Jason Oliver Town Planner Cole Davenport Finance Director Cayce Lay Lamas Communications Director Jon Sasser Fire Chief John Ard Town Secretary Dianna Buchanan Town Council/Board of Trustees Town of Westlake Council Chamber, 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Tuesday, April 21, 2026, 4:00 PM Meeting Minutes - Draft Page 15 of 105 Page 16 of 105 Page 17 of 105 Page 18 of 105 Page 19 of 105 Page 20 of 105 A. CALL SPECIAL MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT Mayor Greaves called the special meeting to order at 4 p.m. and announced a quorum present. COUNCIL PRESENT: Mayor Kim Greaves Mayor Pro Tem Tammy Reeves Council Member Michael Yackira Council Member Todd Gautier Council Member T. J. Duane COUNCIL ABSENT: Council Member Kevin Smith STAFF PRESENT: Town Manager Wade Carroll Head of School Dr. Kelly Ritchie Deputy Town Manager Jason Alexander Director of Innovation & Development Michelle Briggs Town Secretary Dianna Buchanan Communications Director Jon Sasser Deputy Director IT Ray Workman Project Manager Jason Oliver IT Network Administrator Duston McCready Town Planner Cole Davenport B.CANVASS AND DECLARE RESULTS OF THE MAY 2, 2026 GENERAL ELECTION B.1. Declaring the Results of the General Election Held on May 2, 2026, for the Election of a Mayor, Council Member Place 2 and Council Member Place 4 to two-year terms Town Secretary Dianna Buchanan presented the official election results for canvass for the May 2, 2026 General Election as conducted by the Tarrant County Elections Administrator, noting that the election was properly noticed and conducted in accordance with the Texas Election Code. The returns include absentee, early voting, and election day ballots The total votes cast were: 405 votes for Mayor; 379 votes for Council Member Place 2; and 339 votes for Council Member Place 4. Town Council/Board of Trustees Town of Westlake Council Chamber, 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Tuesday, May 12, 2026, 4:00 PM Meeting Minutes - Draft Page 21 of 105 TC/BOT Special Meeting Minutes May 12, 2026 Page 2 The candidate receiving the highest number of votes for each office is declared elected under state law as follows: Kim Greaves, Mayor, 297 votes, 73.33%; and Michael Yackira, Council Member Place 2, 241 votes, 63.59%; and Tammy Reeves, Council Member Place 4, 339 votes, 100% (unopposed). These results are reflected for the official record as "Exhibit A" to Ordinance 1046. Motion by Council Member Gautier and Motion Second by Council Member Duane to approve Ordinance No.1046, canvassing the returns and dec 2, 2026 General Election for the Town of Westlake and declaring elected Kim Greaves, Mayor; Michael Yackira, Council Member Place 2; and Tammy Reeves, Council Member Place 4. Mayor Greaves called for the vote. Motion approved unanimously. C.ADJOURNMENT Mayor Greaves adjourned the meeting at 4:03 p.m. Approved by the Town Council/Board of Trustees at the Regular Meeting held May 19, 2026. _________________________ Kim Greaves, Mayor ATTEST: Page 22 of 105 DATE: May 19, 2026 AGENDA ITEM NO: H.2. FROM: Kelly Ritchie, Head of School, Westlake Academy SUBJECT: Discuss, consider and act regarding Resolution 26-14 amending authorized signers for Westlake Academy's depository account with First Financial Bank and authorizing execution of related documents. ATTACHMENTS: 1. Res 26-14 Amending authorized signers WA FFB SUMMARY : Due to recent changes in the structure for the financial operations of Westlake Academy, staff requests approval of amendments to the authorized signers for Westlake Academy's depository account at First Financial Bank. BACKGROUND AND DISCUSSION: The Town Council/Board of Trustees recently approved an agreement between Westlake Academy and Charter Impact authorizing Charter Impact to provide third-party financial operations services. As part of the transition, the requested changes to Westlake Academy's signatories on the First Financial Bank Depository account for the Academy are necessary. FISCAL IMPACT: N/A LEGAL REVIEW: N/A RECOMMENDATION: Staff recommends approval of Resolution 26-14 as presented. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Town Council/Board of Trustees AGENDA ITEM REPORT Page 23 of 105 Resolution 26-14 Page 1 TOWN OF WESTLAKE RESOLUTION NO. 26-14 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING CHANGES TO AUTHORIZED SIGNERS FOR WESTLAKE ACADEMY’S DEPOSITORY ACCOUNT WITH FIRST FINANCIAL BANK; AUTHORIZING CERTAIN OFFICIALS TO EXECUTE BANKING DOCUMENTS TO IMPLEMENT CHANGES; PROVIDING FOR REPEAL OF CONFLICTING AUTHORIZATIONS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Westlake has previously designated First Financial Bank as Westlake Academy’s official depository in accordance with applicable Texas law; and WHEREAS, the Town Council desires to update and amend the list of authorized signers for Westlake Academy’s depository account with First Financial Bank in order to reflect current Westlake Academy officials and administrative needs; and WHEREAS, the Town Council finds that approving updated banking signatory authority is necessary for the efficient administration of Westlake Academy financial operations. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, THAT: SECTION 1: The following individuals are hereby authorized as signers on Westlake Academy’s Depository Account with First Financial Bank: • Head of School Dr. Kelly Ritchie • Director of Innovation and Development Michelle Briggs • Board President Kim Greaves • Board Member Tammy Reeves SECTION 2: First Financial Bank is authorized to recognize the signatures of the officials identified above until provided with written notice of amendment or revocation by the Town of Westlake. SECTION 3: Any prior resolutions, signatory authorizations, signature cards, or signer designations inconsistent with this Resolution are hereby superseded and replaced to the extent of such conflict. Page 24 of 105 Resolution 26-14 Page 2 SECTION 4: The Mayor, Town Secretary and Finance Director are each authorized to execute any documents necessary to implement the provisions of this Resolution. SECTION 5: This Resolution shall become effective immediately upon adoption. PASSED AND APPROVED ON THIS 19TH DAY OF MAY 2026. _____________________________ Kim Greaves, Mayor ATTEST: _____________________________ Dianna Buchanan, Town Secretary APPROVED AS TO FORM: _____________________________ Alex Crowley, Town Attorney Page 25 of 105 DATE: May 19, 2026 AGENDA ITEM NO: H.3. FROM: Cayce Lay Lamas, Finance Director, Finance SUBJECT: Discuss, consider and act regarding Resolution 26-15 Designating an Official to Calculate the No-New-Revenue Tax Rate and the Voter-Approval Tax Rate. ATTACHMENTS: 1. Res 26-15 Designating Official to Calculate Tax Rates SUMMARY : Texas Tax Code 26.04 and 26.17 requires an officer or employee designated by the governing body to calculate the no-new-revenue tax rate and the voter-approval tax rate for the taxing unit after submission of the certified appraisal rolls. The Town is electing to continue designating the Tarrant County Tax Assessor-Collector, Rick Barnes, as its designee. BACKGROUND AND DISCUSSION: Texas Tax Code specifies that the governing body with property tax authority must designate someone as the party responsible for certifying the no-new-revenue and voter-approval tax rate calculations annually. Due to the complexity of the calculation, the Town of Westlake prefers to engage a property tax professional to certify the calculation and form mandated by the Texas State Comptroller. The Tarrant County Tax Assessor-Collector's office employs credentialed staff trained in the property tax calculation and the cost is embedded in the existing contract with Tarrant County for tax collection services. Westlake staff will remain responsible for an independent calculation and review to ensure accuracy. FISCAL IMPACT: While there is no budgetary impact, the calculation of the rate itself is a legally-mandated task that directly impacts the current ad valorem revenue the Town levies and annual budget revenue. LEGAL REVIEW: N/A RECOMMENDATION: Staff recommends approval of the resolution, as presented. Town Council/Board of Trustees AGENDA ITEM REPORT Page 26 of 105 ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 27 of 105 Resolution 26-15 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 26-15 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, DESIGNATING AN OFFICIAL TO CALCULATE THE NO-NEW- REVENUE TAX RATE AND THE VOTER-APPROVAL TAX RATE. WHEREAS, Texas Tax Code 26.04 and 26.17 requires an officer or employee designated by the governing body to calculate the no-new-revenue tax rate and the voter-approval tax rate for the taxing unit after submission of the certified appraisal rolls; and, WHEREAS, the calculation of the ad valorem no-new-revenue tax rate and voter- approval tax rate in the format prescribed by the Texas State Comptroller requires specialized expertise; and WHEREAS, the Town Council contracts with the Tarrant County Tax Office for the assessment and collection of the ad valorem levy in accordance with the Texas Tax Code; and WHEREAS, Rick Barnes, the Tarrant County Tax Assessor/Collector has the expertise required to calculate the rates prescribed in the Texas Tax Code as an elected property tax professional; and WHEREAS, all legal prerequisites for the adoption of this resolution have been met, including but not limited to the Local Government Code, the Open Meetings Act, and the Texas Tax Code; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town of Westlake Council hereby designates Rick Barnes, Tarrant County Tax Assessor/Collector, as the primary officer to calculate the no-new-revenue tax rate and the voter-approval tax rate for the Town of Westlake in accordance with the Texas Tax Code. Page 28 of 105 Resolution 26-15 Page 2 of 2 SECTION 3: That the Town of Westlake Council hereby designates Cayce Lay Lamas, Director of Finance, as the secondary officer to calculate the no-new-revenue tax rate and the voter-approval tax rate for the Town of Westlake in accordance with the Texas Tax Code in case the primary officer is unavailable. SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 5: That this Resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 19TH DAY OF MAY 2026. ATTEST: Kim Greaves, Mayor Dianna Buchanan, Town Secretary APPROVED AS TO FORM: Alex Crowley, Town Attorney Page 29 of 105 DATE: May 19, 2026 AGENDA ITEM NO: H.4. FROM: Cayce Lay Lamas, Finance Director, Finance SUBJECT: Discuss, consider and act regarding Resolution 26-16 amending signatories for the Town of Westlake account with PNC Bank. ATTACHMENTS: 1. Res 26-16 Authorized Signer PNC SUMMARY : Westlake currently utilizes PNC Bank for the administration of its purchasing card program because PNC Bank purchased the BBVA accounts the Town originally contracted with to provide the program. At the time of contracting, BBVA required a checking account for Westlake to deposit monthly statement payments, which are automatically drafted. This additional account and step is not required by PNC Bank and the closure of the account will support the separate financial management processes going forward. BACKGROUND AND DISCUSSION: The PNC Bank checking account is not an actively used account. It currently only functions as an intermediary step between the Town and Academy's operating checking accounts and the respective purchasing program accounts. The purpose of updating the signatory authority is for the sole purpose of dissolving the account. FISCAL IMPACT: N/A LEGAL REVIEW: N/A RECOMMENDATION: Staff recommends approval of this item, as presented ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Town Council/Board of Trustees AGENDA ITEM REPORT Page 30 of 105 TOWN OF WESTLAKE RESOLUTION NO. 26-16 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AMENDING THE AUTHORIZED SIGNERS ON THE TOWN OF WESTLAKE PNC CHECKING ACCOUNT WHEREAS, authorized signers of the Town of Westlake’s accounts may require amendments at certain times due to changes in structure and/or personnel; and WHEREAS, the Town’s PNC checking account is not required for the purchasing card program; and WHEREAS, Westlake Academy has engaged a third party to process purchasing card payments and oversight; and WHEREAS, signers on the Town’s account have previously included the Town Manager and the Director of Finance; and WHEREAS, due to the current need to close the account, it is necessary to update and change the authorized signers on the account; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town of Westlake Town Council hereby designates Finance Director Cayce Lay Lamas as the authorized signer for the Town’s checking account with PNC Bank. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Page 31 of 105 Resolution 26-16 Page 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 19th DAY OF MAY 2026. Kim Greaves, Mayor ATTEST: Dianna Buchanan, Town Secretary APPROVED AS TO FORM: Alex Crowley, Town Attorney Page 32 of 105 DATE: May 19, 2026 AGENDA ITEM NO: I.1. FROM: Dianna Buchanan, Town Secretary, Town Secretary's Office SUBJECT: Discuss, consider and act to nominate and elect the Mayor Pro Tem for May 2026 thru May 2027. ATTACHMENTS: None SUMMARY : Pursuant to Local Government Code Section 22.037, the Town Council shall elect a Mayor Pro Tem following the May General Election. BACKGROUND AND DISCUSSION: The Mayor Pro Tem shall serve one year and may be reappointed, at the discretion of the Council. The Mayor Pro Tem performs the Mayor's duties when the Mayor is absent. The Mayor Pro Tem shall have the right to vote as a member of Town Council even when fulfilling this role. Town Council Member Place 4 Tammy Reeves has served as the Mayor Pro Tem for May 2025-May 2026. FISCAL IMPACT: N/A LEGAL REVIEW: N/A RECOMMENDATION: Staff recommends the Town Council select one member of the Town Council to serve as Mayor Pro Tem. ACTION OPTIONS: 1) Motion to nominate ______________ to be considered for Mayor Pro Tem. 2) Motion to appoint ______________ as Mayor Pro Tem for May 2026-May 2027. 3) Motion to reappoint current Mayor Pro Tem Tammy Reeves as Mayor Pro Tem for May 2026- 2027. Town Council/Board of Trustees AGENDA ITEM REPORT Page 33 of 105 DATE: May 19, 2026 AGENDA ITEM NO: I.2. FROM: Cole Davenport, Town Planner, Planning and Development SUBJECT: Discuss, consider and act regarding Resolution 26-13 to approve and authorize issuance of Request for Qualifications to update the Comprehensive Plan. ATTACHMENTS: 1. Resolution 26-13 Exhibit A SUMMARY : The proposed Request for Qualifications “RFQ” is to solicit professional services from urban planning firms for an update to the Town’s Comprehensive Plan. The update to the Town’s Comprehensive Plan is consistent with the goals and objectives outlined within the Town’s Strategic Plan and the community’s long-term vision for growth and development. An update will ensure that the Town’s policies and priorities reflect current conditions, market trends, and community expectations while delivering. The Department of Planning and Development recommends approval of the RFQ as presented. BACKGROUND AND DISCUSSION: The Town’s existing Comprehensive Plan has last been updated in 2015 and has provided a strong foundation for guiding development decisions; however, evolving conditions, increased development activity, and emerging opportunities necessitate a comprehensive update. The Comprehensive Plan serves as the guiding document for land use, infrastructure, mobility, and community character. The RFQ process is intended to identify, to engage, and to qualify a planning consultant or team with considerable expertise in community engagement, land use planning, and implementation strategies to ensure that the Town’s vision for the future is achieved with absolute excellence. The consultant --- selected by the Town Council --- will be tasked with evaluating existing conditions, facilitating public and stakeholder input, and preparing an updated Comprehensive Plan that reflects the Town’s vision for future growth. The update will address key focus areas such as land use, economic development, transportation, parks and open space, and infrastructure planning. The RFQ outlines the scope of services, evaluation criteria, and submission requirements for interested firms. Upon approval, the Department of Planning and Development --- in conjunction with the Office of the Town Manager --- will initiate the solicitation process, review submissions, and return with finalists to present to the Town Council. Town Council/Board of Trustees AGENDA ITEM REPORT Page 34 of 105 The Comprehensive Plan update will provide a strategic framework to guide future decision-making and policy development. Key components of the RFQ include: • A comprehensive assessment of current land use patterns, development trends, and regulatory framework; • Robust public engagement to ensure community input and participation throughout the planning process; • Development of a future land use plan and associated land use policy actions, decisions, and recommendations; • Identification of implementation strategies, including potential updates to the Unified Development Code and other regulatory tools; and • Alignment with the Town’s Strategic Plan and long-term fiscal sustainability goals. The RFQ emphasizes the importance of a collaborative and transparent comprehensive planning process, as well as innovative approaches to addressing development and growth, while maintaining the Town’s distinct character. FISCAL IMPACT: Fiscal impact for the RFQ will consist of only the cost of advertising, which falls within the approved Westlake Development Corporation Budget for costs associated with a Comprehensive Plan Update. As this project will span two fiscal years, it is anticipated that the Westlake Development Corporation will request approval for additional funding to complete the update in Fiscal Year 2026-2027 informed by proposals received. It should be noted, too, that the Westlake Development Corporation and Town Council will receive a contract for professional services from the selected consultant for review and approval once the service provider is chosen. LEGAL REVIEW: N/A RECOMMENDATION: The Department of Planning and Development recommends approval of the request to issue the RFQ as presented. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 35 of 105 Resolution 26-13 Page 1 TOWN OF WESTLAKE RESOLUTION NO. 26-13 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE ISSUANCE OF A REQUEST FOR QUALIFICATIONS (“RFQ”) FOR PROFESSIONAL PLANNING SERVICES TO PREPARE A COMPREHENSIVE PLAN UPDATE; PROVIDING FOR RELATED MATTERS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town adopted its Comprehensive Plan by Ordinance No. 747 on March 2, 2015 in accordance with the provisions of the State Law; WHEREAS, the Town’s existing Comprehensive Plan serves as a guiding document for land use, infrastructure, economic development, and community vision for growth and prosperity; and WHEREAS, the Town Council recognizes the need to update the Comprehensive Plan to understand current conditions, to anticipate future growth, to receive meaningful stakeholder input, and incorporate sound and sustainable practices in land use planning and land development; and WHEREAS, the Town desires to engage a qualified professional urban planning firm or team with demonstrated expertise in comprehensive planning, public engagement, and implementation strategies for communities like Westlake; and WHEREAS, the procurement of such professional services shall be conducted in accordance with applicable state laws, including the Texas Professional Services Procurement Act as codified in Chapter 2254 of the Texas Government Code, as amended, which requires selection based on demonstrated competence and qualifications; and WHEREAS, the Town Council finds it to be in the best interest of the Town to authorize the issuance of a Request for Qualifications (“RFQ”) to solicit and evaluate qualified firms for this purpose. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: Page 36 of 105 Resolution 26-13 Page 2 SECTION 1. The Town Council hereby authorizes the Town Manager, or his designee, to prepare, publish, and administer an RFQ for professional planning services to complete a Comprehensive Plan Update for the Town. SECTION 2. The RFQ shall include, at a minimum, a description of the project scope, submission requirements, evaluation criteria, and selection process, as attached hereto as Exhibit “A”, and shall be advertised in accordance with all applicable laws and Town policies. SECTION 3. The selection of a firm shall be based on demonstrated competence, experience, and qualifications, and not on competitive bidding. Following such evaluation, the Town Manager or his designee is authorized to enter into negotiations with the most qualified firm and bring forward a recommended contract to the Town Council for review, consideration, and approval. SECTION 4. The Town Manager or his designee is further authorized to take all necessary administrative actions to carry out the intent of this Resolution. SECTION 5. This Resolution shall take effect immediately upon its passage and approval. PASSED AND APPROVED on this 19TH day of MAY 2026. ___________________________________ Kim Greaves, Mayor ATTEST: ________________________________ Dianna Buchanan, Town Secretary Page 37 of 105 Resolution 26-13 Page 3 APPROVED AS TO FORM: ________________________________ Alex Crowley, Town Attorney Page 38 of 105 REQUEST FOR QUALIFICATIONS for Town of Westlake, Texas Comprehensive Plan PURPOSE Granada Trail Incorporated in 1956, the growing and prosperous Town of Westlake, Texas (the “Town”) is located approximately 35 minutes from both Downtown Dallas and Downtown Fort Worth, and less than 15 minutes from Dallas-Fort Worth International Airport. Although the Town has a nighttime population just over 2,000, its daytime population swells to more than 23,000 employees in a wide range of economic sectors of global importance. As Westlake continues to develop and to leverage its highly advantageous location within North Texas, the community’s emphasis is on attracting, retaining, and expanding world-class corporations while preserving and reinforcing its rural charm that makes it distinctive by design. Towards that end, the Town recently completed and adopted a Strategic Plan in February 2025. The Strategic Plan outlined several priorities of the Town, including a sharp focus on the economic and the physical development of Westlake. To ensure that the Town fulfills its potential as a key actor in economic development within North Texas and beyond --- as well as to promote land development patterns that are consistent with its vision for growth, the Strategic Plan identified the preparation and adoption of a Comprehensive Plan as a critical goal. With the Town expecting to experience significant growth pressures over the next 10 years, the Town seeks to develop a complete rewrite and update to the existing Comprehensive Plan (the “Plan”). This Plan must be intentional with its vision and its goals, while providing contextually-appropriate land use strategies and recommendations intersecting with principles and practices that deliver sustainable infrastructure, purposeful urban design, sound economic development, and an excellent quality of life. The Town is interested in engaging a consultant or consultants (the “Firm”) to prepare and present a community-Page 39 of 105 focused Comprehensive Plan. The selected Firm will also serve as the Town’s representative for this project and will report directly to the Deputy Town Manager and Town Planner, while working directly with the Office of the Town Manager, the Department of Planning and Development and Department of Communications. This project is anticipated to kick-off in August 2026. PROJECT OVERVIEW Entrada Development The purpose of this project is to develop a new Comprehensive Plan for the Town. The plan will serve as the guiding policy for the Town for a 10-year period, although it is highly desired, and preferred, that the Plan contemplate land use strategies and recommendations for a 20-year period. The Comprehensive Plan must include the following at a minimum: 1. The vision and goals for development (and redevelopment where applicable). The vision and goals should capture and articulate the vision for growth and development in the Town while identifying current and future issues and challenges, as well as identify new opportunities. 2. The future land use plan update must include a set of appropriate maps; and provide meaningful land use recommendations that will guide development decisions (see below for additional information) to deliver outcomes that are consistent with community expectations for architecture, landscape architecture, and a superior quality of life. 3. A statement of policy for the design and development of the built environment while preserving the natural environment. Such statement of policy should reflect a thorough examination of existing zoning districts adopted through the creation of the Unified Development Code and any recommendations for the creation of potential zoning districts or text amendments. Specific areas of focus should include, but are not limited to: • Community Profile—including an overview of the Town’s history, location, population analysis, and cultural analysis; • Economic Issues and Factors—relating to the current and future trends in economic climate and market conditions with an emphasis on corporate offices and commercial development that serves the ordinary daily needs of the Town’s residents and businesses while also attracting customers from the region and beyond; • Catalyst Properties—new development (and redevelopment) opportunities that can ignite interest and make the Town more attractive to investment; • Transportation / Traffic / Infrastructure—including all modes of travel with specific emphasis on regional corridors, potential connecting thoroughfares and pedestrian and bicycle connectivity (i.e. Page 40 of 105 Master Thoroughfare Plan); • Utilities—including gas, water, electric, wastewater, and stormwater; • Quality of Place/Quality of Life—including community identity, parks and recreation, arts and cultural assets; • Capital Improvement Program—ensuring efficient and economic use of public funds and utility revenue so that development policies outlined in the Plan can be carried out; and the Comprehensive Plan should serve as a basis for modifications to existing land use and planning regulations, decisions for public and private investment, and the proper allocation of Town resources that will achieve its vision for the future. The Comprehensive Plan must also outline objectives and policies in this regard and clearly identify goals, objectives, tasks and potential funding sources for successful implementation. SCOPE OF SERVICES The Firm will gather and complete the necessary research to prepare a new Plan to replace the current plan adopted in 2015. The Plan must meet all required statutes and provisions of the State of Texas Code 213.002 and other elements that are identified in the public input and participation process. The scope of services that the consultant must be prepared and qualified to provide is as follows: • A Comprehensive Plan and applicable Town codes (i.e. the Unified Development Code); • Facilitate the comprehensive planning process; • Define an outreach, education and public participation strategy for every phase of the Project, utilizing innovative forms of public engagement (e.g., open houses, stakeholder meetings, social media engagement, etc.); • Provide appropriate collateral materials to support public meetings and information gathering; • Provide an interactive online platform to engage the public; • Integrate regional analysis, assets and liabilities into the planning process; • Present final versions of the Plan at public meetings, including but not limited to the Planning and Zoning Commission and Town Council throughout adoption; • Provide hard copy version of the final ordinances as well as electronic media of the final documents and all related project graphics, tables, maps, etc. The Town will provide all available existing documentation to the consultant and will make staff available for input on an as-needed basis. The Consultant will schedule, coordinate and make all necessary arrangements for public engagement including but not limited to meetings, hearings, focus groups, surveys and events required by the consultant during the course of the project. Town Community Engagement Tabling Page 41 of 105 TOWN OF WESTLAKE COMPREHENSIVE PLAN DELIVERABLES/SERVICES At the end of the project, the deliverables shall include: (i) a new Comprehensive Plan and all related supportive documents and materials for the Town to adopt in order to carry out the plan; (ii) an implementation plan that includes metrics and action items and other measurable check-in points to determine the success of the plan; and (iii) text, plans, charts, graphs and other applicable visual graphics. Specifically, the consultant shall provide one (1) unbound copy and 20 bound copies of the final Plan document to the Town, including graphics and maps. The consultant shall also provide one (1) electronic submission of the Plan document, including attachments and other graphics, in an editable format that is commonly used by the Department of Planning and Development. SUBMITTAL REQUIRMENTS All statements of qualification and interest, and associated submittal materials, will be accepted until 4:00 pm Central Standard Time, Thursday, June 25, 2026. Teams of two (2) or more consulting firms are acceptable and should combine their statements into one (1) package. Any firm wishing to be considered for providing the services described in this RFQ shall submit five (5) bound copies of their submittal along with the following information to: Cole Davenport Town Planner Town of Westlake 1500 Solana Blvd, Bldg 7, Ste 7200 Westlake, TX 76262 Phone: 817-490-5742 Email: cdavenport@westlaketx.gov The project is expected to commence no later than August 2026 and conclude approximately 16 months thereafter. SELECTION The proposal should include a “Statement of Qualifications.” The proposal must include sufficient information regarding qualifications and experience in planning projects. At a minimum, each submission must be arranged according to the following outline: 1. Title Sheet: The title sheet must provide the name(s) of the firm submitting along with the name of the primary contact clearly identified. 2. Cover Letter: The cover letter must indicate the composition of the entire team including the Principal in Charge, Project Manager and support team. 3. Resumes: Include resumes of key personnel to be assigned to this project. If a team approach is used, list and describe the principals of each firm, their length of association and general background. 4. Statement of Project Understanding: A one-page narrative as to firm’s interest and approach to the study, its particular abilities and qualifications related to this project. 5. Comparable Projects: Include a description of three to five (3 to 5) similar projects comparable in scale, program, process, component parts and function to this project. 6. Professional References: List a minimum of three (3) references for each firm. For each reference, list the client name and location; starting date of service and completion date; contact name, address, phone number, email address and relationship to the firm. The references must be relevant to service in the last 48 months and shall include specific details on how the project represents a project of similar scope. Firm’s role must be included. Page 42 of 105 TOWN OF WESTLAKE COMPREHENSIVE PLAN 7. Estimation of fees. CONTRACT DEVELOPMENT Oral interviews may be held. As a result of the interviews and ability to meet established criteria, the Town will determine which firm will be selected to enter into contract negotiations. Unsuccessful firms will be notified as soon as possible. Contract discussion and negotiation will follow award selection. Respondents must be amenable to inclusion, in a contract, of any information provided whether herein or in response to this R FQ, or developed subsequently during the selection process. A successful applicant would be acting as a consultant to the Town of Westlake. Accordingly, the Town will be relying upon the applicant to ensure full compliance with any and all applicable federal and state laws, regulations and requirements. CRITERIA FOR CONSIDERATION OF QUALIFICATIONS The following factors will be used in evaluating Consultant's qualifications: 1. Technical approach/understanding of land use planning for a unique, affluent, small town; 2. Experience producing plans that address the issues of preserving small town character; 3. Recent experience preparing comprehensive plans for Texas municipalities; 4. Strong facilitation skills with respect to public participation and meeting process; 5. Techniques for achieving and incorporating public participation; 6. Experience and knowledge of smart growth principles; 7. Experience and knowledge of economic development; 8. Ability to complete the work within the given timeframe; 9. Ability to maintain communication during the planning process; 10. Ability to involve partners and stakeholders in the planning process ; 11. Responsiveness of proposal. Westlake Town Hall CONSIDERATION AND LIMITATIONS Page 43 of 105 TOWN OF WESTLAKE COMPREHENSIVE PLAN The Town expects to select a consulting firm from the qualifications submitted, but reserves the right to request substitutions of firms. The Town also reserves the right to reject any or all responses to the RFQ, to advertise for new responses, or to accept any response deemed to be in the best interest of the Town. A response to this RFQ shall not be construed as a contract or an indication of a commitment of any kind on the part of the Town, nor does it commit the Town to pay for costs incurred in the submittal of a response to this request or for any cost incurred prior to the execution of a final contract. Upon selection, a professional services contract shall be prepared, negotiated and fully executed (i.e., subject to review and approval by the Town Council) before work is initiated. The Town reserves the right to dismiss any part or all of the contracted team when, in the Town’s opinion, the project is not moving as scheduled or is hindered in any way by the actions of team members. CORRESPONDENCE All questions and general correspondence should be sent to the following: Cole Davenport Town Planner Town of Westlake 1500 Solana Blvd, Bldg 7, Ste 7200 Westlake, TX 76262 Phone: 817-490-5742 Email: cdavenport@westlaketx.gov “Welcome to Westlake” Page 44 of 105 DATE: May 19, 2026 AGENDA ITEM NO: I.3. FROM: Kyle Flanagan, Public Works Director, Public Works SUBJECT: Discuss, consider and act regarding Resolution 26-11 authorizing a professional services agreement with Teague Nall and Perkins, Inc. for the engineering design of the Elevated Storage Tank Project in an amount not to exceed $830,000.00. ATTACHMENTS: 1. Res 26-11 Elevated Storage Tank 2. Impacts of Stagecoach Hills Airstrip 3. Lighting Requirements from CoPilot 4. Water Master Plan-Project Priority List 5. 2026.04.16-Proposal-Westlake Elevated Tank SUMMARY : Discuss, consider and act regarding Resolution 26-11 authorizing a professional services agreement with Teague Nall and Perkins, Inc. for the engineering design of the Elevated Storage Tank Project in an amount not to exceed $830,000.00. BACKGROUND AND DISCUSSION: The Department of Public Works, and its consultants, have identified the need for additional storage capacity within the Town’s water distribution system. The existing Knox Elevated Storage Tank (“EST”) holds 1.0 million gallons of potable drinking water when full. This water tower also serves as fire protection for all the Town of Westlake, Texas (the “Town”) as well as elevated storage for the entire distribution system. Further, the EST is a shared asset with the City of Keller, Texas, and is nearing the need for routine maintenance (e.g., painting and normal repairs) which cannot be performed without interrupting water service to the Town. An additional EST was identified in the Water Master Plan, which adds resiliency to the Town’s water distribution system as well as added capacity for future development. The Department of Public Works recommends approval of the request as presented. Town Council/Board of Trustees AGENDA ITEM REPORT Page 45 of 105 The Department of Public Works is responsible for the maintenance of the Town’s public water system. The Town, through its consultants, modeled the water system and the future development of the Town and developed a list of projects that are needed to support the Town for sustainable development and growth. The Town contracted with a consultant for a water system evaluation during Summer 2024, which found the need for additional storage capacity and improving resiliency during peak demands. The assessment began in August 2024 which resulted in a prioritized list of improvements that need to be addressed to continue to reliably provide potable water to the Town. The prioritized project list, attached to this item, contains a preliminary cost for engineering design and construction estimated between $8-9 million funded from the 2025 Bond Package. The professional services agreement scope of services to complete the list of improvements prioritized in the Professional Services Agreement is as follows: Basic & Special Services: A. Topographic and boundary survey; B. Subsurface utility investigation; C. Design services; D. Landscape design services; E. Bid phase services; F. Construction administration services; G. Geotechnical engineering services; and H. Construction inspection services. Design, if this request is approved, is anticipated to take approximately 12 months, with bidding and award of contract in Fall 2027. Construction is estimated at nine to twelve (9-12) months, depending on lead times for materials. Teague Nall and Perkins, Inc., a local engineering firm that is comprised of a team of specialized professionals that design municipal water systems and infrastructure, including ESTs and pump stations, provides engineering design services to several municipalities in the Dallas – Fort Worth Metroplex. Given their reputation and ability for delivering modern water system infrastructure with operational coordination, scalability, and control system integration, Teague Nall and Perkins, Inc., the Department of Public Works has determined that the firm has the capability and capacity to supports Westlake’s needs for efficient reinvestment in water system assets. Funding for the design and construction of the EST is included in the Capital Improvement Plan (“CIP”) previously approved by the Town Council on September 16, 2025, and the EST will be funded from the 2025 Bond Package. FISCAL IMPACT: Page 46 of 105 The cost of the agreement with Teague Nall and Perkins, Inc. for the engineering design of the Pump Station Improvement project is for an amount not to exceed $830,000.00, which will be funded from the 2025 Bond Package. LEGAL REVIEW: N/A. RECOMMENDATION: Staff recommends approval of Resolution 26-11 authorizing a professional services agreement with Teague Nall and Perkins, Inc. for the engineering design of the Westlake Elevate Storage Tank Improvements project in an amount not to exceed $830,000.00. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 47 of 105 Resolution 26-11 Page 1 TOWN OF WESTLAKE RESOLUTION NO. 26-11 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE TOWN MANAGER OR HIS DESIGNEE TO ENTER INTO A CONTRACT WITH TEAGUE NALL AND PERKINS INC. FOR PROFESSIONAL ENGINEERING SERVICES AGREEMENT FOR THE DESIGN OF 1.0 MILLION GALLON ELEVATED STORAGE TANK FOR THE TOWN’S PUBLIC WATER DISTRIBUTION SYSTEM STATION IN THE AMOUNT NOT TO EXCEED $830,000.00 UTILIZING LOCAL GOVERNMENT CODE 2254 SUBCHAPTER A; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town Council of the Town of Westlake, Texas (the “Town”) recognizes the need to maintain and protect public infrastructure to serve its residents; and, WHEREAS, the Town Council desires to improve quality of life within the Town; and, WHEREAS, the Town Council recognizes the importance of adding infrastructure to ensure proper and reliable delivery of drinking water to the residents, schools, and commercial properties and campuses within the Town; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: Page 48 of 105 Resolution 26-11 Page 2 SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council of the Town does hereby approve the agreement with Teague Nall and Perkins Inc. for procurement for engineering, surveying and construction phase services for the Town’s water system and further authorize the Town Manager or his designee to execute this contract. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Town Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Town Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 5: This Resolution shall become effective from and after its date of passage. PASSED AND APPROVED on this 19TH DAY of MAY 2026. ___________________________________ Kim Greaves, Mayor ATTEST: Page 49 of 105 Resolution 26-11 Page 3 ________________________________ Dianna Buchanan, Town Secretary APPROVED AS TO FORM: ________________________________ Matthew C. G. Boyle, Town Attorney Page 50 of 105 Below is how your proposed 130-foot-tall tower located ~1,000 feet due east of Stage Coach Hills Airport (4TX2) in Westlake, Texas would be coordinated under current FAA and Texas requirements. 1. FAA Coordination – This is required a. Why FAA notice is mandatory Even though the structure is under 200 ft AGL, FAA notice is still required because it is very close to an airport: • Stage Coach Hills Airport (FAA ID 4TX2) is a private-use airport with a 2,700-ft turf runway (17/35) [airnav.com] • Under 14 CFR §77.9, FAA notification is required for any structure that penetrates an imaginary airport surface, even if under 200 ft AGL [ecfr.gov] • For airports with runways ≤3,200 ft, the primary Part 77 surface extends outward at a 50:1 slope for 10,000 ft from the runway ends [faa.gov] At 1,000 ft from the airport, the allowable height under the 50:1 slope is only ~20 feet above airport elevation. A 130-ft tower would clearly penetrate this surface and therefore requires FAA review. [faa.gov] b. What you must file You must submit FAA Form 7460-1 – Notice of Proposed Construction or Alteration: • Filing deadline: at least 45 days before construction begins [ecfr.gov] • Filing method: online via the FAA Obstruction Evaluation / Airport Airspace Analysis system (OE/AAA) [faa.gov] The FAA will conduct an aeronautical study to determine: • Whether the tower is a hazard to air navigation • Whether marking and/or lighting is required under AC 70/7460-1 • Whether operational restrictions or relocation are necessary [ecfr.gov] Important: A “Determination of No Hazard” does not mean permission to build—it only satisfies federal airspace review. Page 51 of 105 2. Direct Coordination with Stage Coach Hills Airport While not federally mandated, coordination with the airport is strongly recommended: • 4TX2 is privately owned, and traffic patterns are primarily VFR with patterns to the west [airnav.com] • Your site due east and only ~1,000 ft away places the tower in a high-risk departure / arrival environment Typical coordination includes: • Sending a copy of the FAA 7460-1 filing • Discussing temporary construction cranes • Confirming whether the airport will formally object during FAA review A formal airport objection does not automatically stop the project, but it weighs heavily in FAA hazard determinations. 3. Texas and Local (Westlake / Tarrant County) Requirements a. Airport Hazard Zoning (Texas law) Under Texas Local Government Code §241.011, cities and counties may enforce airport hazard zoning regulations that: • Restrict structure height • Require local permits or variances • Apply even to private airports [law.justia.com] Westlake or Tarrant County may have: • An airport hazard overlay zone • Maximum structure heights far below 130 ft this close to a runway FAA approval does not override these local rules. Page 52 of 105 b. Local approvals likely required Expect review by: • City of Westlake planning/zoning • Possibly a zoning variance or SUP • Building permit review conditioned on FAA determination Many Texas jurisdictions require a “No Hazard” determination before issuing permits, even though the FAA has no direct land-use authority. 4. Likely FAA Outcome (Practical Reality) Given: • 130 ft AGL • ~1,000 ft from a 2,700-ft runway • Location within primary/approach surfaces The FAA will almost certainly require: • High-visibility obstruction marking • Obstruction lighting • Possibly height reduction or relocation A “Hazard” determination is possible if the penetration materially affects traffic patterns— especially at a non-towered, turf runway airport. [ecfr.gov] 5. Recommended Next Steps 1. Survey exact coordinates and elevations (AGL vs MSL accuracy matters) 2. File FAA Form 7460-1 immediately 3. Notify Stage Coach Hills Airport ownership 4. Check Westlake zoning overlays before design is finalized 5. Account for marking/lighting in project budget Page 53 of 105 If you want: I can rough-calculate the Part 77 surface penetration, help you pre-screen FAA risk, or outline a mitigation strategy (height reduction, relocation vectors, or shielded lighting). 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A-B-C/DEF 012GHHIJKLM NO P ;; ;Q;RSTUVWXWYZ0X[\0]WE^]_10]E_E2DXD]X`WX0Z-a-bc dD\1WV012Z2ZW[X\2Z`XWe]F2Z_[]FDE\2WXfDEFD02Z0W2EZ[X201D02^2eD02FgD02XZ0WXD_2 0DEhZ1De2D``XW`X]D02^]_10]E_ i 8 3 6 4 j 8 ij 3@ i=k8 4 j 8 =j l120DY^2DYWe2Z2Xe2ZDZD\WEZW^]FD02FWe2Xe]2gVWXm[]\h X2V2X2E\20W012h2n^]_10]E_oX2^D02FX2m[]X2f2E0ZVXWf2D\1X2_[^D0WXnYWFnWXZ0DEFDXFc -.100`Zpqqgggc^Dgc\WXE2^^c2F[qX2_[^D0]WEZq02rDZqBsol2rotFf]EouWF2ovvo.wsoCB -B100`Zpqqg2Z0^Dh2o0rc2^DgZc[Zq\WF2q\WWXx\1ys.xDX0e]xF]e.xZ2\ys.o.ys -C100`Zpqqg2Z0^Dh2o0rc2^DgZc[Zq\WF2q\WWXx\1ys.xDX0e]xF]e.xZ2\ys.o.ys -a100`Zpqqgggc2\VXc_Weq\[XX2E0q0]0^2oyCq\1D`02XozqZ[Y\1D`02Xodq`DX0o--qZ[Y`DX0ouqZ2\0]WEo --cy- -b100`ZpqqgggcX2eWE^]_10]E_c\WfqEq{tto|D02XolWg2Xo}]_10]E_o~2m[]X2f2E0ZoodEZ[X]E_o te]D0]WEovDV20noDEFouWf`^]DE\2qaBs Page 68 of 105 Page 69 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 1 AUTHORIZATION FOR PROFESSIONAL SERVICES PROJECT NAME: Westlake Elevated Water Storage Tank TNP PROJECT NUMBER: WSL 26259 CLIENT: Town of Westlake ADDRESS: 1500 Solona Boulevard Bldg.7, Suite 7200 Westlake, Texas 76262 Town of Westlake, hereafter referred to as Town or CLIENT, hereby requests and authorizes Teague Nall and Perkins, Inc., (the CONSULTANT) to perform the following services: Article I SCOPE: Provide engineering, surveying, and construction phase services to the Town of Westlake for a proposed 1.0 million gallon elevated water storage tank and associated appurtenances. The project includes the following: ▪ Topographic and boundary survey ▪ Subsurface utility investigation ▪ Design services ▪ Landscape design services ▪ Bid phase services ▪ Construction administration services ▪ Geotechnical engineering services ▪ Construction inspection services A detailed scope of services is included as Attachment ‘A’ and is made a part hereto. Figure 1 shows the approximate location of the 2-acre (+/-) project site. Page 70 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 2 Figure 1: Project Location Article II COMPENSATION to be on the basis of the following: A. Basic Services: The CONSULTANT’s compensation for Basic Services included in Attachment ‘A’ shall be based on a Fixed Fee of $559,000.00 which includes expenses such as prints, plots, photocopies, plans or documents on CD, DVD or memory devices, mileage, air fare, and lodging. Payment to the CONSULTANT shall be due in monthly installments based on the CONSULTANT’s estimate of the percentage of the contract completed during the billing period. B. Special Services: Services required for the project, but not included in the fixed fee for Basic Services, are considered Special Services. The total Special Services for the Project shall be $196,000.00. The CONSULTANT’s compensation for Special Services included in Attachment ‘A’ may be on a Fixed Fee, Hourly Reimbursable, or Unit Cost basis. Refer to Attachment 'B-1’ Compensation Summary for the compensation basis for Special Services. Fixed Fee Compensation for Special Services: Payment shall be as described above for Basic Services. Hourly Reimbursable Compensation for Special Services: Payment shall be due in monthly installments based on the amount of hours worked by each employee and the CONSULTANT’S current standard rates presented in Attachment ‘B’ Standard Rate Schedule. Page 71 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 3 C. Additional Services: Any service provided by the CONSULTANT which is not specifically described in the scope of work for this contract as defined above or delineated in an attachment shall be considered additional services. Additional services shall include, but shall not be limited to: 1.) Easement preparation or acquisition 2.) Appraisals 3.) Construction staking 4.) Design of improvements beyond those identified in the Basic Services; and/or 5.) Utility relocation design. Upon written authorization from the CLIENT, the CONSULTANT will perform Additional Services. Payment to the CONSULTANT for Additional Services shall be on a Fixed Fee or Hourly Reimbursable basis, as described above. D. Fees: Any permit fees, filing fees, or other fees related to the project and paid on behalf of the client by the CONSULTANT to other entities shall be invoiced at 1.10 times actual cost. E. Payment Terms: CLIENT shall be billed monthly for services rendered and pay promptly upon receipt of invoice. Delays of transmitting payments to CONSULTANT more than 30 days from invoice date may result in cessation of services until payment is received. F. Compensation Summary: A summary of project fees is included in Attachment ‘B-1’. G. Sample Invoice: The CONSULTANT’S invoice format will match the sample invoice included in Attachment ‘B-2’. Article III SCHEDULE: The proposed services shall begin within 10 working days of authorization to proceed. A project schedule is included as Attachment 'C’ and made a part hereto. Article IV CONTRACT PROVISIONS: The document entitled “Contract Provisions” which are attached hereto is made a part hereof. This Authorization of Professional Services, together with the Contract Provisions and all other exhibits attached hereto are collectively referred to as the “Agreement”. Page 72 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 4 Please execute and return a signed copy for our files. Receipt of an executed copy of this contract will serve as notice to proceed. No work shall commence on the project until CONSULTANT receives an executed copy of this contract. By signing below, the signer warrants that he or she is authorized to execute binding contracts for the CLIENT. Approved by CLIENT: Accepted by CONSULTANT: Town of Westlake Teague Nall and Perkins, Inc. By: By: Title: Title: Date: Date: Firm Contact Information: 5237 N. Riverside Drive, Suite 100 Fort Worth, Texas 76137 817-336-5773 Contact: Philip C. Varughese, P.E., CFM TNP Firm Registrations Texas Board of Professional Engineers and Land Surveyors | Engineering Firm No. F-230 | Surveying Firm No. 10011600 | 10194381 | 10011601 Texas Board of Architectural Examiners Firm No. BR 2673 4/16/2026 Associate Principal, Team Leader Page 73 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 5 CONTRACT PROVISIONS 1. AUTHORIZATION TO PROCEED Signing this agreement shall be construed as authorization by CLIENT for CONSULTANT to proceed with the work, unless otherwise provided for in this agreement. 2. DIRECT EXPENSES Direct expenses related to prints, plots, photocopies, plans or documents on CD, DVD, or memory devices, and mileage are included in the proposed professional fees. No individual or separate accounting of these items will be performed by TNP. 3. OUTSIDE SERVICES When technical or professional services are furnished by an outside source, subject to reasonable, timely and substantive objections of CLIENT, an additional amount shall be added to the cost of these services for CONSULTANT's administrative costs, as provided herein. 4. OPINION OF PROBABLE COST In providing opinions of probable cost, the CLIENT understands that CONSULTANT has no control over costs or the price of labor, equipment, or materials, or over the Contractor’s method of pricing, and that the opinions of probable cost provided to CLIENT are to be made on the basis of the design professional’s qualifications and experience. CONSULTANT makes no warranty, expressed or implied, as to the accuracy of such opinions as compared to bid or actual costs. 5. PROFESSIONAL STANDARDS The standard of care for all professional engineering and services performed or furnished by CONSULTANT shall be the care and skill ordinarily used by other members of the relevant profession in the same circumstances and type of work in the State of Texas, and with the same level of professional and technical soundness, accuracy, and adequacy of all design, drawings, specifications, and other work and materials furnished under this Authorization as other members of the same profession in the same circumstances and location. CONSULTANT makes no other warranty, expressed or implied. Subject to the above standards of care, CONSULTANT may use or reasonably rely upon design elements and information ordinarily or customarily furnished by others, including, but not limited to, specialty contractors, manufacturers, suppliers, and the publishers of technical standards. 6. TERMINATION Either CLIENT or CONSULTANT may terminate this authorization by giving 10 days written notice to the other party. In such event CLIENT shall forthwith pay CONSULTANT in full for all work previously authorized and performed prior to effective date of termination. If no notice of termination is given, relationships and obligations created by this Authorization shall be terminated upon completion of all applicable requirements of this Authorization. 7. PAYMENT TO CONSULTANT Monthly invoices will be issued by CONSULTANT for all work performed under the terms of this agreement. Invoices are due and payable in accordance with Texas Prompt Payment Act (Chapter 2251, Texas Government Code). If payment is not received within 30 days of invoice date, all work on CLIENT’s project shall cease and all work products and documents shall be withheld until payment is received by TNP. Time shall be added to the project schedule for any work stoppages resulting from CLIENT’s failure to render payment in accordance with Texas Prompt Payment Act. Unpaid amounts shall accrue in accordance with the Prompt Payment Act. 8. ADDITIONAL SERVICES Services not specified as Basic Services in Scope and Attachment ‘A’ will be provided by CONSULTANT as Additional Services when authorized by the CLIENT. Additional services will be paid for by CLIENT as indicated in Article II, Compensation. 9. SURVEYING SERVICES In accordance with the Professional Land Surveying Practices Act of 1989, the CLIENT is informed that any complaints about surveying services may be forwarded to the Texas Board of Professional Engineers and Land Surveyors, 1917 S. Interstate 35, Austin, Texas 78741, (512) 440-7723. 10. LANDSCAPE ARCHITECT SERVICES The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the professional practices of persons registered as landscape architects in Texas. The CLIENT is informed that any complaints about landscape architecture services be forwarded to the Texas Board of Architectural Examiners, Hobby Building: 333 Guadalupe, Suite 2-350, Austin, Texas 78701, Telephone (512) 305-9000, Fax (512) 305-8900. 11. INVALIDITY CLAUSE In case any one or more of the provisions contained in this Agreement shall be held illegal, the enforceability of the remaining provisions contained herein shall not be impaired thereby. 12. PROJECT SITE SAFETY CONSULTANT has no duty or responsibility for project site safety. 13. CONSTRUCTION MEANS AND METHODS AND JOBSITE SAFETY Means and methods of construction and jobsite safety are the sole responsibility of the contractor. CONSULTANT shall not: (I) at any time supervise, direct, control, or have authority over any contractor’s work, or (ii) be responsible for construction site safety, the means and methods of construction or the safety precautions a selected or used by any contractor. CONSULTANT shall not be responsible for any decisions, acts or omissions of any constructor. Page 74 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 6 14. OWNER RESPONSIBILITY CLIENT shall be responsible for all requirements and instructions that it furnishes to CONSULTANT pursuant to this Agreement, and for the accuracy and completeness of all programs, reports, data, and other information furnished by CLIENT to CONSULTANT pursuant to this Agreement CONSULTANT may use and reasonably rely upon such requirements, programs, instructions, reports, data, and information in performing or furnishing services under this Agreement, subject to any express limitations or reservations applicable to the furnished items. CLIENT shall give prompt written notice to CONSULTANT whenever CLIENT observes or otherwise becomes aware of: (i) any hazardous materials or matters that affect the scope or time of performance of CONSULTANT's services; or (ii) any defect or nonconformance in CONSULTANT’s services or the contractor’s work. 15. SITE VISITS In the event the Scope of work requires CONSULTANT to make site visits to observe contractor’s work on a Project, such visits and observations are not intended to be exhaustive or to extend to every aspect of the Work or to involve detailed inspections of the work, but rather are to be limited to spot checking, selective sampling, and similar methods of general observation of the work based on CONSULTANT’s exercise of professional judgment. CONSULTANT will have no responsibility for any defects in the work not actually discovered by CONSULTANT during such site visits. 16. CHOICE OF LAW; VENUE This Agreement shall be governed by and construed in accordance with the laws of the State of Texas without regard to applicable principles of conflicts of law. Each of the parties hereto irrevocably consents to the exclusive jurisdiction of any federal or state court located within Tarrant County, Texas, in connection with any matter based upon, arising out of, or contemplated in this Agreement or the matters. 17. DOCUMENTS CLIENT and CONSULTANT may transmit, and shall accept, Project-related correspondence, documents prepared by CONSULTANT, text, data, drawings, information, and graphics, in electronic media or digital format, either directly, or through access to a secure Project website, in accordance with a mutually agreeable protocol. 18. ATTORNEY FEES In the event that any suit or action over the enforcement, interpretation or other matter emanating from this Agreement, the prevailing party in such dispute shall be entitled to recover from the losing party all fees, costs and expenses of enforcing any right of such prevailing party under or with respect to this Agreement, including without limitation, such reasonable fees and expenses of attorneys and accountants, which shall include, without limitation, all fees, costs and expenses of appeals. 19. MISCELLANEOUS This Agreement is binding on and will inure to the benefit of each of the parties and their respective successors and legal representatives. Neither party may assign this Agreement in whole or in part without the prior written consent of the other party. There are no third party beneficiaries. Any provision or part of the Agreement held to be void or unenforceable under any Laws or Regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon the parties. non-enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Page 75 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 7 ATTACHMENT 'A' ITEMIZED SCOPE OF SERVICES Teague Nall and Perkins, Inc., (TNP) shall render the following professional services necessary for the development of the project: BASIC SERVICES TASK 1. DESIGN SERVICES A. Data Collection • The CONSULTANT will collect, compile, and evaluate available data from the CLIENT and other entities that provide existing information related to the design of the Project. • The CONSULTANT will make an effort to obtain as-built, record, and/or future plans for the following facilities in the Project area including: ➢ Culvert ➢ Roadway ➢ Water Lines ➢ Sanitary Sewer Lines ➢ Storm Drain Lines ➢ Telephone and Cable TV Underground and/or Overhead Lines ➢ Gas/Petroleum Lines ➢ Fiber Optic Lines ➢ Other Utilities Known to Serve the Project Area • The CONSULTANT will prepare a project base file using the surveyed topogrpahy, boundary, subsurface utility designations. B. Project Management • Managing the Team ➢ Lead, manage and direct design team activities ➢ Ensure quality control is practiced in performance of the work ➢ Communicate internally among team members ➢ Task and allocate team resources Page 76 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 8 • Communications and Reporting ➢ Attend a pre-design project kickoff meeting with CLIENT staff to confirm and clarify scope, understand CLIENT objectives, and ensure economical and functional designs that meet CLIENT requirements. ➢ Conduct design review meetings with the CLIENT at the 30%, 60%, and 90% design milestones. ➢ In addition to design review meetings, conduct coordination meetings and/or site visits with the CLIENT as needed during the design process. Up to two (2) additional meetings of this nature are anticipated. ➢ Prepare and submit monthly progress reports in the format requested by the CLIENT. Monthly progress reports shall be submitted with monthly invoices. ➢ Prepare and submit an anticipated overall Project Schedule. Provide schedule updates as the Project progresses through the design process. ➢ Coordinate with CLIENT, utilities, property owners, and other agencies and entities for the planning and design of the proposed infrastructure, and provide and obtain information needed to prepare the design. ➢ Prepare and submit a transmittal letter to the Texas Commission on Environmental Quality (TCEQ) for approval and acceptance, as required. ➢ Personnel and Vehicle Identification: When conducting site visits to the project location, the CONSULTANT or any of its sub-consultants shall carry readily available information identifying the name of the company and the company representative. CONSULTANT shall notify corresponding property owners and/or the CLIENT prior to conducting site visits. C. Elevated Storage Tank Design Proposed improvements generally consist of a new elevated water storage tank (EST) to serve the CLIENT. • The CONSULTANT, using the CLIENT provided water model, will perform analysis to determine the recommended tank sizing and confirm if the existing 12” water line in Roanoke Road is sufficient to serve as a supply line for the proposed elevated tank. A technical memorandum will be provided to the CLIENT summarizing the results and sizing options for the elevated tank and any associated improvements for supply lines and pumping facilities. • The proposed EST will be designed to operate in the same pressure plan as the CLIENT’s existing elevated tank. • The overflow elevation of the proposed EST will be approximately 901.5’ above mean sea level (MSL). • The proposed EST will be a composite tank with a concrete column and steel bowl. • The proposed EST will be connected to the existing 12” water transmission main in Roanoke Road. Page 77 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 9 • The EST site is anticipated to be approximately 2-acre in size. • Besides the EST, no other above ground structures (buildings, tanks, etc.) are anticipated for the site. • Other than a paved access driveway from Roanoke Road and paving adjacent to the EST, no other paving improvements are anticipated for this site. • Tank piping shall include the inflow/outflow piping, overflow piping, isolation valves, altitude valves (if needed), and associated appurtenances. • The tank manufacturer will be required to prepare a foundation design for the EST. The CONSULTANT shall provide the Project’s geotechnical report to the tank manufacturer for this purpose. • The CONSULTANT shall coordinate with the CLIENT and its SCADA vendor to incorporate appropriate SCADA equipment and a chlorine sampler into the design of the EST. • The CONSULTANT shall provide design of site electrical, instrumentation, and controls. The site shall include security lighting, low-level maintenance/access lighting, and required tank lighting (TCEQ and FAA criteria). The CLIENT has requested no lighting for the logo on the tank bowl. • Design will also include security video-surveillance equipment per CLIENT standards. • The CONSULTANT shall provide cathodic protection performance specifications for the tank. • The CONSULTANT shall coordinate with the CLIENT to determine the extent and limits of screenwalls, fencing, landscaping, and irrigation features associated with the site. Landscaping and irrigation improvements shall meet Town requirements. In general, fencing and landscaping shall be similar in nature to what exists at the Town’s existing elevated tank on Knox Road. • TCEQ-required site signage will also be incorporated into the plans. • The CONSULTANT shall grade the site, accounting for site drainage in compliance with CLIENT requirements. • The CONSULTANT shall coordinate with the CLIENT to select the logo to be used (if any) and paint colors for the logo and tank bowl. The CONSULTANT will prepare exhibits to show up to three (3) rendered views of the proposed EST from two (2) different directions (up to six (6) exhibits in total). • The tank design shall include one roll-up overhead equipment access door, one pedestrian access door, internal lighting, and associated appurtenances. No second floor is anticipated within the pedestal of the proposed elevated tank. • Screening will be provided for the site’s standby generator. • The CONSULTANT will prepare an erosion control plan for the site. Preparation and processing of a Storm Water Pollution Prevention Plan will be the responsibility of the tank contractor. • The CONSULTANT shall work with the CLIENT to prepare, submit and process any plats, zoning changes or use permits required for development of the 2-acre +/- site. Page 78 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 10 • Valving and piping shall be similar to the CLIENT’s existing EST on Knox Road. An appropriately sized altitude valve shall be provided. • The tanks overflow line shall terminate into a concrete catch basin and piped storm drain line. The overflow flapper shall conform to Town standards. D. Electrical and Instrumentation No third-party radio communications equipment is anticipated on the new EST. • Electrical Distribution and Controls ➢ New electrical service will be required. GAI will coordinate with the utility to define the work to be done. Any aid to construction payment and any contract execution to be provided by the Owner; ➢ A gas (natural or diesel) engine standby electric generator will be provided: ➢ Screening walls (if required) and equipment pad for the generator will be designed by others; and ➢ A sound attenuation enclosure will be required for the generator. ➢ The EST will not have ground-based uplighting to illuminate the bowl; ➢ The EST will have an electric motorized mixer in the bowl and an impressed current cathodic protection rectifier to be powered. The cathodic protection design is by others; ➢ Lightning protection will be provided for the EST; ➢ No separate meter or valve vault outside the tank; and ➢ There is to be a motorized gates at this location. • Instrumentation and Controls ➢ The control system will be based on a PLC-based RTU and radio communications to a central monitoring location. GAI will lead a SCADA control workshop with the Owner before design begins to review the basis of design for the SCADA system to identify such elements as: ➢ Preferred PLC hardware platform; ➢ Remote communications basis of design (point-to-point radio, cellular radio, etc.); and ➢ Preferred process control system integrator. ➢ GAI does not anticipate performing a radio path study insofar that any antenna could be mounted at a sufficient height on the EST. The Construction Contractor will be required to provide a radio path study to determine that mounting height. ➢ The proposed EST is in the same pressure plane as the Town’s existing EST. The water level at the new EST will be connected to the Town’s existing monitoring system so upon reaching a high- high alarm level, the pumps at the Town’s pump station will stop; and Page 79 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 11 ➢ The EST will have level instruments, automatic sampling, and chlorine residual instrumentation. • Mechanical & HVAC ➢ A natural gas space heater will be provided for the tank pedestal. If natural gas is not available at the tank location, an electric heating system will be provided. ➢ GAI will utilize the services of an HVAC subconsultant for the heater sizing; and ➢ This design will consist of a mechanical equipment schedule, specification, and associated shop drawing review (during construction). ➢ The CONSULTANT shall coordinate with the CLIENT to include provisions in the design to accommodate up to seven (7) mobile phone providers via pad sites and conduits through the tank foundation and stubbing up inside the tank pedestal. E. Plan Development • Cover Sheet • Sheet Index and Legend Sheet • General Notes Sheet • Survey Control Sheets - Prepare a set of control data sheets listing horizontal and vertical control information. Coordinates, stations, and elevations of key alignment features and benchmarks shall be noted. • Elevated Storage Tank Site Plan • Elevated Storage Tank Paving and Grading Plan • Elevated Storage Tank Yard Piping Plan and Details • Elevated Storage Tank Electrical Plans and Details • Elevated Storage Tank Plan and Details • Elevated Storage Tank Site Landscaping Plans and Details • Elevated Storage Tank Site Irrigation Plans and Details • Erosion Control – An Erosion Control Plan will be prepared for the project, but the Stormwater Pollution Prevention Plan (SWPPP) will be prepared by the contractor. Standard CLIENT details for erosion control will be used as appropriate. • Standards - Identify and acquire all applicable standards. Modify standards as needed. Incorporate into the plans. Page 80 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 12 • Elevated Storage Tank Cathodic Protection – Prepare performance specifications (no design plans). F. Project Quantities and Opinion of Probable Cost • Project quantities and an Opinion of Probable Construction Cost will be a part of the 30%, 60%, 90% and 100% submittals, as outlined below. • The CONSULTANT's opinion of probable construction costs will be prepared for the entire project using current unit cost data. These opinions of cost will be provided on the basis of CONSULTANT’s experience and professional judgment but will not imply any warranty that final bids might not vary from the cost opinions provided, since neither the CONSULTANT nor the CLIENT have any control over market conditions or bidding procedures. G. Private Utility Coordination • The CONSULTANT shall provide private utility companies that may be impacted by the Project with a project overview, project schedule, and a status plan set at the 30%, 60%, 90% and 100% design milestones. • The CONSULTANT shall review private utility relocation plans if provided by the utility and provide feedback regarding conflict resolution. • The CONSULTANT shall not design any private utility relocations or managing/facilitating private utility relocations. • The CONSULTANT shall include the CLIENT on communications with private utility companies. H. Permitting • The CONSULTANT shall identify applicable permitting agencies and assist the CLIENT to obtain all necessary approvals and permits. The following permits and approvals are anticipated: ➢ TCEQ ➢ FAA if determined that the proposed elevated tank is within the Alliance Airport airspace setback. I. Submittals • Conceptual Plans (30%) - Using a combination of the field survey, existing aerial photography, general property research, utility research, site visits and experience, the CONSULTANT will develop schematic plans for the Project. CONSULTANT shall submit a pdf copy of the conceptual plan set for CLIENT review, along with a pdf copy of Opinion of Probable Construction Cost. Page 81 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 13 • Preliminary Plans (60%) - The Preliminary plans will include essentially complete EST plans. CONSULTANT shall submit a pdf copy of the preliminary plan set for CLIENT review, along with a pdf copy of Opinion of Probable Construction Cost. • Final Plans (90%) - Final plans will include the complete plan set, along with bid documents and specifications and a final updated Opinion of Probable Construction Cost. CONSULTANT shall submit a pdf copy of the final plan set for CLIENT review, along with a pdf copy of Opinion of Probable Construction Cost. • Bid Documents (100%) - Final documents will be based on CLIENT review comments of the final plan submittal. Deliverables will include a pdf copy of the final plan set, a final Opinion of Probable Construction Cost, and complete bid documents and specifications. ASSUMPTIONS • The Project will be designed in accordance with the CLIENT’s Design Standards & Criteria as well as TCEQ standards for elevated storage tanks. If the CLIENT makes significant changes to its design standards during the design process and these changes require additional effort or work on behalf of the CONSULTANT, it may be necessary to execute a fee amendment to cover the additional work. • CONSULTANT shall not proceed with subsequent design activities without obtaining the CLIENT’s approval of the previous design plan submittal. • The Project will be designed and submitted to the CLIENT for review as a singular design effort. • The SWPPP shall be the responsibility of the Contractor. • If necessary, the CLIENT will lead and manage private utility coordination and relocation efforts. • The CLIENT will lead and manage the project advertisement, bidding, and award process with support from the CONSULTANT. DELIVERABLES A. Meeting minutes with action items B. Monthly invoices C. Monthly progress reports D. Project schedule with updates E. Electronic submission of PDF plans at each milestone submittal F. Opinion of probable construction cost at each milestone submittal G. Bid Documents and Specifications Page 82 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 14 TASK 2. SURVEYING SERVICES CONSULTANT will provide surveying services for the project as follows. A. Topographic Design Survey • CONSULTANT will provide all office and field work necessary to perform a Topographic Design Survey for an approximate 2 acre tract of land identified on Figure 2 included herein, and being known as a portion of that certain 468.814 acre tract of land described as Tract 4 in a Deed to HW 2421 Land, LP, as recorded in Document No. D209181336 of the Official Public Records of Tarrant County, Texas. • The Survey will identify topography (one-foot contours), visible features and above ground improvements including pavement, curbs, structures, fences, trees (6” dbh and larger), sidewalks, utilities, valves, manholes, hydrants, inverts, and other pertinent features within the project area. • Sufficient property corners will be located as necessary for a Registered Professional Land Surveyor to determine existing rights-of-way and property lines required to establish the boundaries of the proposed site. • Texas811 will be notified to coordinate marking of underground utilities. However, lacking excavation, the exact location of underground utilities and features cannot be accurately, completely, and reliably depicted. In some jurisdictions, 811 or other similar utility locate requests from surveyors may be ignored or result in an incomplete response. Where additional or more detailed information is required, the CLIENT is advised that excavation may be necessary. • Survey information will be referenced to Grid North of the Texas Coordinate System of 1983 {North Central Zone No. 4202; NAD83(2011) Epoch 2010} as derived locally from Allterra Central’s continuously operating reference stations via real time kinematic survey methods. Elevations will be referenced to NAVD88 datum as derived from RTK observations. Orthometric heights will be calculated by applying the Geoid 18 model to ellipsoid heights. Final elevations can be adjusted to an existing local datum if required. • All surveying services proposed herein shall be prepared in accordance with the General Rules and Procedures of Practice, and the Professional and Technical Standards established by the Texas Board of Professional Engineers and Land Surveyors. B. Boundary Survey • The 2-acre +/- tract is being conveyed to the Town from Hillwood. The Town will provide the CONSULTANT with an approximate description of the property limits. The CONSULTANT will prepare a boundary description and set appropriate monumentation so the tract can be conveyed to the Town and recorded with Tarrant County. The boundary work will be performed by a Registered Professional Land Surveyor. A title commitment or encumbrance report provided by the CLIENT will be required to ensure that all existing easements and encumbrances have been identified. C. Deliverables • Base file prepared in AutoCAD Civil 3D format for in-house design purposes only. Page 83 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 15 • Exhibit “A” (metes and bounds description) and Exhibit "B” (survey sketch) documents signed and sealed by a Texas Registered Professional Land Surveyor. • Additional survey drawings, maps, exhibits, metes and bounds descriptions and/or signed and sealed survey documents are not included in the scope of services proposed herein. Figure 2: Approximate Limits of Survey TASK 3. SUBSURFACE UTILITY INVESTIGATION SERVICES CONSULTANT will provide subsurface utility investigation services for the project as follows. GENERAL UNDERSTANDING: The following represents the general understanding between the Client and Engineer regarding the basis and/or limitations und er which these subsurface utility designating and/or locating services are provided: 1. These services will be conducted and provided in general compliance with CI/ASCE 38-22 (Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility Data). This standard establishes and defines four quality levels for data collection that are briefly described as: ▪ Quality Level D (QL-“D”) – Generally QL-“D” indicates information collected or derived from research of existing records and/or oral discussions. ▪ Quality Level C ( QL-“C”) - Generally QL-“C” indicates information obtained by surveying and plotting visible above-ground utility features and by using professional judgment in correlating this information to QL-“D” information. Incorporates QL-“D” information. (Limited in this scope, this scope is to cover underground utility crossings) ▪ Quality Level B (QL-“B”) – Generally QL-“B”, also known as “designating” indicates information obtained through the application of appropriate surface geophysical methods to determine the existence and approximate horizontal position of subsurface utilitie s. Page 84 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 16 Quality level B data should be reproducible by surface geophysics at any point of their depiction. This information is surveyed to applicable tolerances defined by the project and reduced onto plan documents. Incorporates QL-“D” & QL-“C” information. ▪ Quality Level A (QL-“A”) - Generally QL-“A”, also known as “locating”, indicates the precise horizontal and vertical location of utilities obtained by the actual exposure (or verification of previously exposed and surveyed utilities) and subsequent measurement of subsurface utilities, at a specific point. Incorporates QL-“D” QL-“C” & QL-“B” information. 2. These services are for the purpose of aiding the design of the subject project by providing information related to subsurface utilities in order to allow potential utility conflicts to be minimized or eliminated. 3. The Engineer will provide services that meet the standard of care for existing subsurface utility location and mapping as est ablished in CI/ASCE 38-22 by exercising due diligence with regard to records research and acquisition of utility information, inclu ding visually inspecting the work area for evidence of utilities and reviewing the available utility record information from the various ut ility owners. However, the Engineer makes no guarantee that all utilities can or will be identified and shown as there still may be utilities within the project area that are undetectable or unknown. 4. Facilities that are discovered through field investigative efforts by the Engineer but no plan records or ownership data can be identified will be hereafter referred to as unknown. As part of these services, the Engineer will provide QL-C information in the project deliverables for all unknown utilities that may be identified in the field investigation of the project. Designating and/or locating unknown utilities will typically not be part of the initial scope of work but depending on the client’s needs c an be added as additional work to address concerns of the project impacts of “unknown” facilities. 5. Ground penetrating radar will not be used as a part of the field investigation of the project site unless that use has been s pecifically addressed with the scope of services described herein. 6. Test holes are very limited in size or diameter (typically 12 inches by 12 inches, or approximately 144 square inches). Give n this limited size, some subsurface conditions may prevent the completion of test holes, including rock(s), groundwater, large roo ts, other utilities & structures, etc. Test hole attempts which cannot be completed due to site conditions will be documented and noted on the plans. 7. When test holes are used to locate utilities, the nominal pipe sizes of the targeted utility will be documented and reported by using field measurements of the outside diameter (OD) of the pipe (to the nearest inch). Based upon this field measured OD, the nominal pipe size will be determined using typical pipe wall thickness data and other available data including record information. P ipe diameters that are too large for measurement, encased or non-encased conduit duct banks and other concrete encased systems which cannot be adequately measured will be reported based upon the best available information. 8. The documented results produced by these services represent a professional opinion and interpretation based upon record information and/or field evidence. These results may be affected by a variety of existing site conditions, including soil content, dept h of the utility, density of utility clusters, and electro-magnetic characteristics of the targeted utilities. Also, the lack of and/or poor condition of a trace wire for non-conductive materials such as PVC, HDPE, etc. in most cases will make the successful detection and location of the utility unlikely. 9. The Engineer will apply professional judgment to determine which utilities require additional field effort and/or methods to properly designate and/or locate, most commonly when record drawings are not available. In such cases, the Engineer will provide a recommendation or request for additional services to the Client. Among other methods, a detectable duct rodder or other cond uctor may be introduced into the line to enable the designation of the utility. This method is dependent upon approval by the utility owner, as well as access to, size and condition of the utility. None of these services are intended to and should not be understood to relieve the Client or others from the responsibility t o comply with the statutory requirements related to notifying the proper one-call system(s) in advance of any and all excavation, grading and/or construction within the project site. A. Quality Level ‘B’ through ‘D’ Utility Information and Designation • TNP will provide utility information, up to QL-“B”, for existing right of way of Roanoke Road from the north curb return of Oak Trail to the driveway at 13405 Roanoke Rd. See Figure 3 for the approximate limits of investigation. The work includes: o Requesting utility records on all crossing utilities from the Client, public utilities and private utility companies known to provide service within the project area, as well as other sources, in an effort to develop a comprehensive inventory of utility systems likely to be encountered. Record documents may include construction plans, system diagrams, distribution maps, transmission maps, geographic information system data, as well as oral descriptions of the Page 85 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 17 existing systems. The depiction of utilities from records (QL-“C” or “D”) will be based on thorough field and office activities and shall be based on the most reliable indication of position available. o Visible surface features and appurtenances of subsurface utilities found within the project site will also be evaluated. Using appropriate surface geophysical methods, TNP will search for detectible indications of the location of anticipated subsurface utilities. o Marking all locations that can be validated, using paint, flags or other devices. o Preparing documentation of the utilities encountered and marked, including their general location, orientation, type & size, if known. o Based on ASCE Standard 38-22 standards, a 2d CADD file depicting the subsurface utilities designated. B. Quality Level ‘A’ Utility Test Holes • TNP will excavate by air-vacuum or other minimally invasive methods up to one (1) test hole at locations to be determined. This work includes: o Providing all necessary personnel, equipment, supplies, management and supervision needed for the test hole excavation, backfill and restoration. o Contacting the appropriate one-call system to request utilities to be marked on-the-ground prior to beginning excavation of test hole. o Providing and utilizing appropriate traffic control devices, as necessary, in conformance with the MUTCD, including any state or locally adopted supplements. (if closures or additional traffic control equipment is needed other than cones additional direct expenses will be charged) o Preparing documentation for each test hole attempted. This documentation will include the horizontal and vertical position of the targeted utility or structure, a general description of the target utility, with condition, material and general orientation noted, a generalized description of the material encountered in the test hole, and any other field observations noted during the excavation. C. Deliverables • Quality Level ‘B’ utility mapping in AutoCAD • Test Hole Data Sheet Page 86 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 18 Figure 3: Approximate Limits of Utility Investigations TASK 4. BID PHASE SERVICES CONSULTANT will provide the following services during the Project’s bidding and award phase. A. Bid Support • Assist the CLIENT in preparing an advertisement for the construction project. • Upload the bidding documents to a web-based distribution system such as Civcast. • Assist the CLIENT in preparing an agenda and conducting a pre-bid conference, if necessary. • Assist the CLIENT in addressing bidder questions and preparing and distributing any addenda. • Assist in the bid opening and tabulation of bids. • Check references of the Contractor. • Provide a letter of recommendation to the CLIENT for award of the project. • Assist the CLIENT in coordinating with the selected Contractor to compile the necessary bonds and insurance to prepare the contract documents for execution by the CLIENT and the Contractor. • Incorporate all addenda into the contract documents and issue conformed sets of plans and specifications for use as the issued for construction documents. Page 87 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 19 ASSUMPTIONS • The CLIENT is responsible for the cost of advertising the project. • The bidding format will be based on lowest qualified bidder. • The CONSULTANT will assemble the conformed contract documents and specifications for construction. • The CONSULTANT will facilitate the distribution of plans through a web-based plan distribution system such as Civcast. • The bid opening will take place at the CLIENT offices. CONSULTANT will be present to assist with the opening and reading of the bids. DELIVERABLES A. Addenda B. Bid tabulations C. Recommendation of award TASK 5. CONSTRUCTION ADMINISTRATION CONSULTANT will provide construction administration services for the project as follows. A. Construction Support • CONSULTANT shall not be responsible for the means, methods, techniques, sequences, or procedures of construction selected by the Contractor, or the safety precautions and programs incident to the work of the Contractor • Assemble the executed contracts with the conformed plans for distribution at the pre-construction meeting. ➢ Up to four (4) sets of original executed contract documents. ➢ Up to three (3) full-size and six (6) half-size sets of conformed plans. ➢ Up to two (2) flash drives with conformed plans and contract documents. • The CONSULTANT shall prepare a pre-construction meeting agenda and conduct the pre- construction meeting in conjunction with the CLIENT. CONSULTANT shall prepare and distribute meeting minutes. • Maintain record of Contractor’s submittals, RFI’s, change orders, etc., and provide for filing and retrieval of Project documentation. • Review material submittals provided by the Contractor to ensure compliance with Town criteria and standards. • Provide interpretations and clarifications of contract documents, prepare change orders, and make recommendations as to the acceptability of the work. Page 88 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 20 • Review the Contractor’s monthly pay requests and make recommendations to the CLIENT regarding acceptance and recommendation for payment. • Participate in up to three (3) meetings with the CLIENT and/or Contractor for the purpose of coordination or to address construction related issues. • Participate in up to three (3) site visits during construction. • The CONSULTANT shall attend the “Final” project walk through and prepare the final punch list. CONSULTANT shall coordinate with the construction inspector and CLIENT to confirm that the punch list items have been addressed before issuing any substantial or final completion letters to the CLIENT. • The CONSULTANT shall prepare Record Drawings using information provided by the CLIENT and the Contractor. Record drawings shall consist of one full size (22”x34”) blackline copy, two half-size (11”x17”) blackline copies, and a PDF of the Record Drawings. • Upon completion of Project, prepare and issue a Letter of Recommendation of Project Acceptance to the CLIENT that also identifies the start of the Project’s warranty period. ASSUMPTIONS • The length of construction is anticipated to be a fourteen (14) months. DELIVERABLES A. Meeting agenda and minutes B. Change orders and field changes C. Progress payment recommendation letters D. Final punch list E. Record drawings F. Recommendation of acceptance letter SPECIAL SERVICES TASK 6. GEOTECHNICAL ENGINEERING SERVICES CONSULTANT will provide geotechnical engineering services for the project as follows. A. Subsurface Exploration Based on past experience in the vicinity of the project, we anticipate subsurface conditions to consist of the soils and shale of the Woodbine geological formation overlying the soil and rock of the Grayson geological formation. Page 89 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 21 Experienced drillers and technicians will evaluate subsurface conditions with a total of four (4) sample borings according to the following field program: • Elevated Tank – Four (4) borings drilled to depths of 50 to 60 feet to at least 10 feet into unweathered gray limestone. The field personnel will drill the borings using truck-mounted equipment. Cohesive and non- cohesive soil samples will be obtained using 3-inch diameter Shelby tube samplers and 2-inch diameter standard split-spoon samplers, respectively. In addition, rock encountered will be evaluated by use of Texas Department of Transportation (TXDOT) cone penetration tests. For the elevated tank borings, continuous sampling will be conducted to 20 feet or to the top of rock (if encountered) below which TxDOT Cone Penetrometer (THD) tests will be conducted at 2-foot intervals to 20 feet. A soils logger will extrude the samples in the field, check the samples for consistency with a hand penetrometer, carefully wrap them to preserve their condition, and return them to the laboratory for testing. A log of each boring will be prepared to document field activities and results. It is assumed the client will stake the boring locations or the tank center location in the field prior to mobilization. Approximate locations of the borings will be shown on the plan of borings. Precise surveying of boring locations and elevations is not included in the cost estimate. These services may be provided as Additional Services upon request. At the completion of drilling operations, boreholes will be backfilled with drill cuttings and plugged at the surface by hand tamping. B. Laboratory Services Considering the planned facilities, anticipated soil conditions and geology, laboratory tests will be required for classification purposes, and to determine strength characteristics. The following types of tests are therefore recommended: • moisture content and soil identification • liquid and plastic limit determinations • percent passing the No. 200 sieve • sieve and hydrometer particle size analyses • unconfined compression tests on soil • unit weight determinations • absorption pressure and/or one-point pressure swell tests • consolidation tests on soil The specific types and quantities of tests will be determined based on geologic conditions encountered in the borings. C. Engineering Services Preliminary and final engineering reports will be prepared to present the results of the field and laboratory data together with our analyses of the results and recommendations. We will provide three bound copies and one electronic copy of each report. The reports will address: Page 90 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 22 • general soil and ground-water conditions • recommendations for foundation type, depth and allowable loading and settlement estimates • foundation construction requirements • recommendations for tank and building floor support, including an evaluation of the swell characteristics of the subgrade soils • earthwork recommendations ASSUMPTIONS • Items other than those specified above, which are revealed by these studies or are necessitated by a change in project scope, may require revised field, laboratory, and engineering services. These services, if required and requested, will be performed as Additional Services. DELIVERABLES A. Preliminary and final geotechnical engineering reports TASK 7. CONSTRUCTION INSPECTION SERVICES CONSULTANT will provide construction inspection services for the project as follows. A. Elevated Storage Tank Provide an onsite inspector for up to 8 hours per week for approximately 14 months to review, oversee, and the elevated storage tank improvements. 1. Visit the project site to verify existing conditions prior to the construction. Document existing conditions by providing a pre-construction video (if directed by CLIENT). 2. Review all contract documents and construction plans prior to construction activities. 3. Attend all pre-construction meetings with the Contractor, CLIENT, or public (if directed by CLIENT). 4. Maintain inspection reports with photo documentation of public improvement installations. Inspection reports shall include daily log of construction activities, contractor questions, deviations from plans, and ongoing/resolved issues. 5. Review all CMT testing related to public improvements. 6. Review material submittals provided by the Contractor to ensure compliance with Town criteria and standards. 7. Maintain a cloud-based construction collaboration folder, keeping relevant construction documents organized and available for review by CONSULTANT and CLIENT. 8. Document field revisions to construction plans and maintain redline drawings of project. Page 91 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 23 9. Provide feedback and direction to the CLIENT as necessary to make any adjustments during these construction activities. Notify the CLIENT if construction work is not in compliance with construction documents and recommend appropriate action for the CLIENT for resolution of construction-related issues as such appear. 10. Schedule and perform a final inspection walk-through with the Contractor, CLIENT, and Town staff, identifying and documenting any remaining outstanding tasks. 11. Collect and distribute close-out documents as described in the Contract Documents (if directed by the Client). B. Steel Tank Construction Inspection 1. Visit the site up to twenty-eight times for inspection of tank welding. This effort will be up to 224 hours of inspector’s time. AWS CWI Inspector, inspection to include: a. Verify welder certification and welder procedures for the project. b. Verify welding work is being performed in accordance with the submitted welding procedures. c. Inspection of weld joint fit up. d. Inspection weld root and filler passes. e. Inspection welds for compliance with plans, specifications and the AWWA D107 Code. f. Verify required electrodes for the project are being used. 2. Provide desktop review of Xray tests. 3. Witness the contractor’s 3rd Party Inspection performing X-ray testing of welds. 4. Attend virtual progress meetings. 5. Provide project management and administrative services. 6. Reports that included photos will be provided for the site visits. C. Steel Tank Painting Inspection 1. Visit the site up to forty-six times for inspection of tank abrasive blasting and painting. This effort will be up to 368 hours of inspector’s time. NACE Level 1 Inspector, Inspection to include: o Review of project plans and specifications to evaluate that proper surface preparation and coating application techniques are being followed. o Checking coating products to verify they meet specs. o Verify environmental conditions during site visits. o Checking blast material and anchor profiles of steel. o Checking mixing and application of each of the coating products. o Checking dry film thickness after each coat is cured and before next coat is applied. 2. Attend virtual prepaint meeting. 3. Attend virtual progress meetings. 4. Witness the contractor performing holiday testing of the tank interior coating. 5. Witness the contractor performing tank exterior and interior coating adhesion testing on a mock-up Page 92 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 24 test plate that has been prepared with the tank exterior and interior coating systems. 6. Provide project management and administrative services. 7. Reports that included photos will be provided for the site visits. ASSUMPTIONS • This proposal was developed without knowledge of the Contractor’s schedule of work. Therefore, the proposed fee may be more or less depending on the Contractor’s schedule and the needs of the project. • This proposal does not include the following: o Reinspection of repairs to contractor non-compliant work. o This proposal does not include costs associated with visiting the project as scheduled and the contractor canceling the visit after arrival, or the contractor canceling the visit while the inspector is in route to the project. o Does not include costs associated with inspection delays due to weather conditions. o Does not include costs associated with inspections delays due contractor equipment issues or breakdowns. • The construction contract documents will include provisions requiring the contractor to reimburse the CLIENT for reinspection of non-compliant work and cancellations after inspector arrival. • The Welding and Painting Contractor will provide all equipment and access for inspection of the Contractor’s work. Page 93 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 25 ATTACHMENT 'B' STANDARD RATE SCHEDULE Effective December 15, 2025 * Hourly Engineering/Landscape Architecture/ROW Billing Rate Intern $95.00 Clerical $100.00 ROW Tech $120.00 CAD Technician $130.00 Title Agent $135.00 Engineer I/II $150.00 Landscape Designer $150.00 ROW Agent $155.00 Senior CAD Technician $165.00 Engineer III/IV $180.00 Designer $190.00 IT Technician $190.00 Senior ROW Agent $195.00 Relocation Agent $195.00 Project Engineer $205.00 Senior Designer $205.00 Landscape Architect / Planner $210.00 Structural Engineer $240.00 Project Manager $245.00 ROW Manager $265.00 Senior Engineer $290.00 Senior Landscape Architect/Planner $290.00 Senior Structural Engineer $295.00 Senior Project Manager $300.00 Team Leader $310.00 Principal or Director $340.00 Hourly Surveying Billing Rate Flagger $75.00 Survey Technician $145.00 Abstractor (Property Deed Research) $145.00 S.I.T. or Senior Survey Technician $160.00 Field Coordinator $165.00 1-Person Field Crew w/Equipment** $170.00 2-Person Field Crew w/Equipment** $220.00 Registered Professional Land Surveyor (RPLS) $280.00 Page 94 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 26 3-Person Field Crew w/Equipment** $295.00 Terrestrial Scanning Equipment & Crew $300.00 Survey Manager $340.00 Small Unmanned Aerial Systems (sUAS) Equipment & Crew $500.00 Hourly Utility Management, Utility Coordination, and SUE Billing Rate Utility Location Specialist $140.00 Utility Coordinator $170.00 1-Person Designator Crew w/Equipment*** $170.00 Sr. Utility Location Specialist $180.00 SUE Field Manager $200.00 2-Person Designator Crew w/Equipment*** $235.00 Senior Utility Coordinator $250.00 3- Person Designator Crew w/Equipment*** $335.00 2-Person Vac Excavator Crew – Vac Trailer (Exposing Utility Only) (4 hr. min) $350.00 2-Person Vac Excavator Crew – 4 Yard Vac Truck (Exposing Utility Only) (4 hr. min) $375.00 2-Person Vac Excavator Crew – 12 Yard Vac Truck (Exposing Utility Only) (4 hr. min) $400.00 Core Drill (equipment only) (per day) $830.00 SUE QL-A Test Hole (0 < 8 ft)**** (each) $2,700.00 SUE QL-A Test Hole (> 8 < 15 ft)**** (each) $3,200.00 Hourly Construction Management, Construction Engineering and Inspection (CEI) Billing Rate Construction Inspector I/II $120.00 Construction Inspector III $150.00 Senior Construction Inspector $175.00 Construction Manager $245.00 Senior Construction Manager $300.00 Direct Cost Reimbursables A fee equal to 3% of labor billings shall be included on each monthly invoice for prints, plots, photocopies, plans or documents on CD, DVD or memory devices, and mileage. No individual or separate accounting of these items will be performed by TNP. Any permit fees, filing fees, or other fees related to the project and paid on behalf of the client by TNP to other entities shall be invoiced at 1.10 times actual cost. Notes: All subcontracted and outsourced services shall be billed at rates comparable to TNP’s billing rates above or cost times a multiplier of 1.10. * Rates shown are effective Dec. 15, 2025 and are subject to change. ** Survey equipment may include truck, ATV, Robotic Total Station, GPS Units and Digital Level. *** Includes crew labor, vehicle costs, designating equipment and field supplies. **** Level B Designation required prior to Level A Test Hole. Cost of Level B work not included. Page 95 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 27 ATTACHMENT 'B-1' COMPENSATION SUMMARY SERVICE FEE FEE BASIS BASIC SERVICES Tasks 1 – 4 $494,000 Fixed Fee (Design, Survey, Utility Investigation, Bid Services) Task 5 – Const. Admin $65,000 Hourly SPECIAL SERVICES Task 6: Geotechnical Engineering $21,000 Fixed Fee Task 7: Construction Inspection Services $175,000 Hourly Subtotal $755,000 Town Requested Project Contingency Allowance $75,000 TOTAL FEE $830,000 Page 96 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 28 ATTACHMENT 'B-2' SAMPLE INVOICE Teague, Nall & Perkins, Inc. 5237 N. Riverside Drive Suite 100 Fort Worth, TX 76137 817-336-5773 Town of Westlake 1500 Solona Boulevard Bldg. 7, Ste 7200 Westlake, Texas 76262 Emailed to: Invoice number Date Professional services rendered for the month ending November 30,2026 Description Contract Amount Percent Complete Total Billed Prior Billed Current Billed 1 - Design Services $445,000 20.0 89,000 44,500 44,500 2 - Survey Services $16,500 100 16,500 16,500 0 3 – Utility Investigation Services $13,500 100 13,500 13,500 0 4 - Bid Phase Services $19,000 0 0 0 0 5 - Construction Administration Services (Hourly) $65,000 0 0 0 0 6 - Geotechnical Engineering $21,000 100 21,000 17,000 4,000 7 – Construction Inspection Services (Hourly) $175,000 0 0 0 0 Total $755,000 Construction Administration Services Construction Inspection Services $48,500 Please show project number on all payments of this statement Page 97 of 105 Project Name: Westlake Elevated Water Storage Tank Client: Town of Westlake TNP Project #: WSL 26259 Date: 2026.04.16 Page 29 ATTACHMENT 'C' PROJECT SCHEDULE The CONSULTANT shall endeavor to accomplish the work in accordance with the following schedule: 1. Perform field surveys, utility investigations and data collection within 2 months from Authorization to Proceed by CLIENT and survey permission letter by property owner(s), whichever occurs latest. 2. Perform modeling analysis and prepare technical sizing memorandum within 2 months from authorization to Proceed by CLIENT. 3. Perform conceptual design within 2 months from CLIENT approval of sizing technical memorandum. 4. Perform preliminary design within 3 months from CLIENT approval of conceptual design plans. 5. Provide final design and specifications within 2 months from CLIENT approval of preliminary design plans. 6. Provide bid ready documents with 1 month from CLIENT approval of the preliminary design plans. 7. It is anticipated that the project will be ready to advertise for construction bids within ten (10) months of the CONSULTANT receiving a notice to proceed from the CLIENT. It is understood and agreed that the objective of all involved in this project is produce and provide quality and complete information and deliverables, which requires a considerable amount of coordination and cooperation, as well as adequate time for research, analysis and development. It is also understood that TNP’s ability to perform our scope of services is dependent upon information being provided and reviewed by others in a timely manner, and that adjustments in schedule may be required should information or reviews be delayed. It is anticipated that the life of this service agreement will be no more than three (3) years after receiving authorization to proceed. Page 98 of 105 DATE: May 19, 2026 AGENDA ITEM NO: I.4. FROM: Dianna Buchanan, Town Secretary, Town Secretary's Office SUBJECT: Discuss, consider and act to change the June 16, 2026 Town Council/Board of Trustees Regular Meeting date. ATTACHMENTS: None SUMMARY : The Mayor will not be able to be present at the June 16, 2026 Council meeting and staff is requesting that the meeting date be changed to June 23, 2026 to allow his participation. BACKGROUND AND DISCUSSION: Staff respectfully requests that the Town Council consider rescheduling the Regular Meeting in June from June 16th to June 23rd, which requires formal action by the Town Council. FISCAL IMPACT: N/A LEGAL REVIEW: N/A RECOMMENDATION: Discuss changing the June meeting date and act as desired. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Town Council/Board of Trustees AGENDA ITEM REPORT Page 99 of 105 DATE: May 19, 2026 AGENDA ITEM NO: K.1. FROM: Sandy Garza, Human Resources Director, Human Resources SUBJECT: Discuss, consider and act to approve WA Resolution 26-11 approving the Interlocal Agreement with Educational Services Center Region 11 for the Employee Benefits Cooperative Program for Academic Staff and authorizing the Head of School to Execute the Interlocal Agreement. ATTACHMENTS: 1. Resolution 26-11 Region 11 ILA Contract 2. 2026-2027 Interlocal Agreement Region 11 Benefits Cooperative SUMMARY : Consider approval of the renewal of the Interlocal Agreement with the ESC Region 11 Benefits Cooperative for the 2026–2027 school year. BACKGROUND AND DISCUSSION: Westlake Academy joined the ESC Region 11 Benefits Cooperative in August 2008 to enhance and expand the employee benefits package available to academic staff. The Cooperative currently serves 53 school districts and charter schools, allowing participating entities to leverage group purchasing power to obtain more comprehensive and cost-effective benefits and related services. Participation in the Cooperative has allowed the Academy to maintain competitive benefit offerings while controlling costs more effectively than could likely be achieved independently. The Interlocal Agreement is renewed annually to continue participation in the Cooperative for the upcoming plan year. This item renews the Agreement for the 2026–2027 school year. FISCAL IMPACT: There is no direct fiscal impact associated with the renewal of the Interlocal Agreement with the ESC Region 11 Benefits Cooperative. Participation in the Cooperative does not require membership dues or fees to the Academy. Town Council/Board of Trustees AGENDA ITEM REPORT Page 100 of 105 LEGAL REVIEW: N/A RECOMMENDATION: Staff recommends approval of WA Resolution 26-11 as presented. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 101 of 105 WESTLAKE ACADEMY RESOLUTION 26-11 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES, WESTLAKE, TEXAS, AUTHORIZING THE HEAD OF SCHOOL TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE EDUCATION SERVICE CENTER REGION 11 FOR THE EMPLOYEE BENEFITS COOPERATIVE PROGRAM FOR ACADEMIC STAFF. WHEREAS, Westlake Academy has utilized the business and student services of the Education Service Center Region 11, which is responsible for providing training for faculty and staff, providing compliance training for public education rules and regulations, performing the payroll functions in full compliance with the Texas Education Agency (TEA) Financial Accountability System Resource Guide, as well as offering software and information technology training and hosting services to Westlake Academy; and, WHEREAS, the Board of Trustees, pursuant to the authority granted under Chapter 791 Government Code, as amended, desires to join other school districts, charter schools, or governmental entities to participate in employee benefits offered by the Education Service Center Region 11 Employee Benefits Cooperative (the “ESC Region 11 BC”), holding the opinion that participation in these programs will be beneficial to the school district, charter school, or governmental entities and its employees; and, WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE WESTLAKE ACADEMY, WESTLAKE, TEXAS: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Board of Trustees of Westlake Academy hereby approves the Interlocal Agreement with Educational Services Center Region 11 for the Employee Benefits Cooperative Program for academic staff, attached as Exhibit “A”, and further authorizes the Head of School to execute the agreement on behalf of Westlake Academy. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board of Trustees hereby determines that it would have adopted this Resolution without the invalid provision. Page 102 of 105 WA Resolution 26-11 Page 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 19th DAY OF MAY 2026. ___________________________________ Kim Greaves, Board President ATTEST: ________________________________ Dianna Buchanan, Board Secretary ______________________________________ Kelly Ritchie, Head of School APPROVED AS TO FORM: ________________________________ Janet S. Bubert, Westlake Academy Attorney Page 103 of 105 1 EDUCATION SERVICE CENTER REGION 11 BENEFITS COOPERATIVE INTERLOCAL AGREEMENT RESOLUTION AND AGREEMENT WHEREAS, , of , Texas, (“Participant”) pursuant to the authority granted under Chapter 791 Government Code, as amended, desires to join together with other school districts, charter schools, or governmental entities to participate in employee benefits offered by the Education Service Center Region 11 Employee Benefits Cooperative (the “ESC Region 11 BC”), holding the opinion that participation in these programs will be beneficial to the school district, charter school, or governmental entities and its employees; WHEREAS, the ESC Region 11 BC is managed by a committee called the Board of Record that consists of the superintendents or chief executive officers or their designees from each of the Participants in the Coop; NOW, THEREFORE BE IT RESOLVED that Board of Trustees of Participant requests the ESC Region 11 BC to include as a participant. Participant acknowledges and agrees to the following: 1. The purposes of the ESC Region 11 BC are governmental functions or services that each party to this agreement is authorized to perform individually; 2. Any obligation to pay any fees will come from current revenues available to the Participant; 3. Such fees fairly compensate the parties performing the functions and services under the agreement; 4. This agreement incorporates the Operational Procedures developed by the Board of Record as it currently exists or may be hereafter amended by action of the Board of Record; 5. Participant delegates to the Board of Record authority to modify the Operational Procedures as the Board of Record deems in the best interests of the ESC Region 11 BC; 6. Participant delegates to the Board of Record all purchasing functions related to the purposes of this interlocal agreement to the maximum extent permitted by law; 7. Participant shall comply with the Operational Procedures as established, modified, and/or approved by the Board of Record; 8. The ESC Region 11 BC shall comply with the purchasing requirements for the purchase of personal property and services as required by Chapter 44 of the Education Code and Chapter 791 of the Local Government Code; 9. The term of this agreement shall be one year, from September 1, 2026, to August 31, 2027; and 10. Participant or the ESC Region 11 BC may terminate Participant’s participation in the ESC Region 11 BC for any reason by giving written notice to the ESC Region 11 BC Board of Record sixty (60) calendar days before the anniversary date of this agreement. BE IT FURTHER RESOLVED that the Board of Trustees of Participant authorizes its superintendent to execute any and all documents and take whatever action necessary to carry out the desires of the Board of Trustees as stated herein. Page 104 of 105 2 I certify that the foregoing is a true and correct copy of the resolution and agreement adopted by and that the same is reflected in the the Board of Trustees of minutes of the Board meeting held . In witness thereof, we hereunto affix our signatures this day of , 20 . BY: Signature of School Board or Charter Typed Name of School Board or Charter School Board President School Board President Signature of School Board or Charter Typed Name of School Board or Charter School Board Secretary School Board Secretary Signature of District or Charter Typed Name of District or Charter School Superintendent/Chief Financial School Board Superintendent/Chief Officer Financial Officer Name of Agency: Address: Name of Contact Person: Phone Number: Eric Cederstrom, Ed.D. Signature of ESC Region 11 BC Board Typed Name of ESC Region 11 BC Board President President Ravonne Allmon-Smith Signature of ESC Region 11 BC Board Typed Name of ESC Region 11 BC Board Secretary Secretary Brad Schnautz, Ed.D. Signature of ESC Region 11 Executive Typed Name of ESC Region 11 Director Executive Director Date Approved by ESC Region 11 BC Page 105 of 105