HomeMy WebLinkAbout02.17.2026 TC BOT AGENDA PACKETThe Town Council of the Town of Westlake also serves as the governing Board of Trustees for Westlake
Academy. This agenda may contain both municipal and Westlake Academy items, which will be clearly
identified. NOTE: To comply with Senate Bill 12, Westlake Academy items will begin no earlier than 5
p.m. but may start later depending on the progression of posted agenda items. Town Council/Board of
Trustees meetings are available for viewing online via live-stream or on-demand at https://www.westlake-
tx.org/787/Watch-Meetings-Live. In an effort to improve meeting efficiency, any residents wishing to speak
must submit a speaker request form to the Town Secretary prior to the start of the meeting.
Pursuant to Texas Government Code Section 551.127, one or more members of the Town Council may
participate in this meeting by video-conference call. A quorum of the Town Council and the presiding officer
will be present at the physical location of the meeting.
NOTE: As authorized by Section 551.071 of the Texas Government Code, the Town Council/Board of
Trustees may enter into closed Executive Session for the purpose of seeking confidential legal advice from
the Town Attorney and/or School Attorney on any agenda item listed herein.
A. CALL REGULAR TOWN COUNCIL MEETING TO ORDER (4 P.M.) AND ANNOUNCE A QUORUM
PRESENT
B. INVOCATION AND PLEDGES OF ALLEGIANCE
C. CITIZEN/PUBLIC COMMENTS
This is an opportunity for citizens/public to address the Town Council/Board of Trustees on any matter,
whether or not it is posted on the agenda. Anyone wishing to speak on action items must submit a
speaker request form to the Town Secretary prior to the start of the meeting. Individual comments are
normally limited to three (3) minutes. The presiding officer may ask the speaker to hold their comment
on an agenda item if the item is posted as a Public Hearing. The Town Council/Board of Trustees
cannot by law take action nor have any discussion or deliberations on any presentation made at this
time concerning an item not listed on the agenda. The Town Council/Board of Trustees will receive the
information, ask staff to review the matter, or an item may be noticed on a future agenda for
deliberation or action.
D. ITEMS OF COMMUNITY INTEREST
Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code
Section 551.0415 the Town Council may report on the following items: (1) expression of thanks,
congratulations, or condolences; (2) information about holiday schedules; (3) recognition of individuals;
(4) reminders about upcoming Town Council events; (5) information about community events; and (6)
announcements involving imminent threat to public health and safety.
MEETING NOTICE
Tuesday, February 17, 2026
LOCATION: COUNCIL CHAMBER
TOWN OF WESTLAKE TOWN HALL
1500 SOLANA BLVD., SUITE 7100
BUILDING 7, WESTLAKE, TX 76262
TOWN OF WESTLAKE TOWN COUNCIL MEETING 4 PM
WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING 5 PM
REGULAR MEETING AGENDA
Page 1 of 213
D.1. Items of Community Interest (Jon Sasser, Communications Director)
E. PRESENTATION
E.1. Receive Westlake Fire-EMS 2025 Annual Report (Fire Chief John Ard)
TOWN COUNCIL AGENDA ITEMS FOR CONSIDERATION
F.CONSENT AGENDA
All items listed below are considered routine by the Town Council and/or Board of Trustees and will be
enacted with one motion. There will be no separate discussion of items unless a Council/Board
Member or citizen so requests, in which event the item will be removed from the general order of
business and considered in its normal sequence.
F.1.
F.2.
F.3.
WESTLAKE ACADEMY BOARD OF TRUSTEES AGENDA ITEMS
G. CALL REGULAR WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING TO ORDER (5 P.M.
OR LATER) AND ANNOUNCE A QUORUM PRESENT
H. PARENT/PUBLIC COMMENTS
This is an opportunity for parents/public to address the Board of Trustees on any matter, whether or not
it is posted on the agenda. Anyone wishing to speak on action items must submit a speaker request
form to the Town Secretary prior to the start of the meeting. Individual comments are normally limited to
three (3) minutes. The presiding officer may ask the speaker to hold their comment on an agenda item
if the item is posted as a Public Hearing. The Board of Trustees cannot by law take action nor have any
discussion or deliberations on any presentation made at this time concerning an item not listed on the
agenda. The Board of Trustees will receive the information, ask staff to review the matter, or an item
may be noticed on a future agenda for deliberation or action.
I. PUBLIC HEARING WITH DISCUSSION
I.1.
J. CONSENT AGENDA
J.1.
J.2.
TC/BOT REGULAR MEETING AGENDA FEBRUARY 17, 2026 PAGE 2
Page 2 of 213
J.3. Discuss, consider and act regarding WA Resolution 26-03 to approve contracting
with Technology Lab to provide Information Technology services to Westlake
Academy and authorizing the Head of School to execute the agreement for same.
(Dr. Kelly Ritchie, Head of School)
J.4. Discuss, consider and act regarding WA Resolution 26-04 to approve a contract
with Charter Impact to provide services to Westlake Academy and to authorize
execution of the agreement by the Head of School. (Dr. Kelly Ritchie, Head of
School)
J.5. Discuss, consider and act to approve all library materials proposed to be
purchased or donated to the Westlake Academy school library in an open meeting
in compliance with SB 13. (Dr. Kelly Ritchie, Head of School)
J.6. Discuss, consider and act to approve WA Resolution 26-06 adopting amendments
to the Westlake Academy Admissions Policy. (Dr. Kelly Ritchie, Head of School)
J.7. Discuss, consider, and act on the allocation of one additional fifth grade teaching
position for the 2026-2027 school year. (Dr. Kelly Ritchie, Head of School)
K. REGULAR AGENDA ITEMS
K.1. Discuss, consider and act regarding WA Resolution 26-05 Affirming the
Constitutional and Legal Right to Choose to Pray in School and Opposing a
resolution to adopt a state-organized prayer policy for our district, as contemplated
by S.B. 11, 89th Legislature, codified at Texas Education Code § 25.0823. (Dr.
Kelly Ritchie, Head of School)
L.EXECUTIVE SESSION
The Town Council/Board of Trustees will conduct a closed session pursuant to Section 551.071 (2) of
the Texas Government Code, for the purpose of seeking confidential legal advice from the Town
Attorney/Westlake Academy Attorney for the following:
L.1. Section 551.071: Consultation with and legal advice from the Town Attorney
regarding pending litigation - Vertical Bridge v. Town of Westlake.
L.2. Section 551.087: Deliberation regarding Economic Development Negotiations - to
deliberate the offer of a financial or other incentive to business prospects:
a. 2025-05
b. 2025-08
M.TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS
N. FUTURE AGENDA ITEMS
O. STAFF RECAP OF TOWN COUNCIL/BOARD DIRECTIONS RECEIVED
P. ADJOURNMENT
TC/BOT REGULAR MEETING AGENDA FEBRUARY 17, 2026 PAGE 3
Page 3 of 213
/s/ Dianna Buchanan
Dianna Buchanan, Town/Board Secretary
Disabilities Notice: If you plan to attend the meeting and have a disability that requires special
needs, please contact the Town Secretary's Office 48 hours in advance by calling phone number 817-
490-5711 and reasonable accommodation will be made to assist you.
TC/BOT REGULAR MEETING AGENDA FEBRUARY 17, 2026 PAGE 4
I certify that the above notice was posted on the bulletin board at Town of Westlake, Town Hall,
located at 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, and at the Westlake
Academy Administration Building located at 2600 JT Ottinger Road, Westlake, TX 76262 in
compliance with the Texas Open Meetings Act, Chapter 551 of the Texas Government Code.
Page 4 of 213
DATE: February 17, 2026 AGENDA ITEM NO: E.1.
FROM: John Ard, Fire Chief, Fire Dept.
SUBJECT: Receive Westlake Fire-EMS 2025 Annual Report (Fire Chief John Ard)
ATTACHMENTS:
1. 2025 Annual Fire Department Report
SUMMARY :
This Annual Report presents Westlake Fire-EMS’s yearly activities, performance metrics, and financial
status to provide transparency, demonstrate accountability, and strengthen community confidence in
the department’s operations.
BACKGROUND AND DISCUSSION:
The Westlake Fire-EMS Annual Report is presented to provide a comprehensive overview of the
department’s operations over the past year. As the department continues to evolve to meet growing
service demands, the annual report serves as a formal record of activities, performance outcomes, and
financial stewardship. This report supports transparency, informs Town leadership and the community,
and helps guide future planning and resource decisions.
FISCAL IMPACT:
None
LEGAL REVIEW:
None
RECOMMENDATION:
No recommendation required.
ACTION OPTIONS:
Receive report.
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 5 of 213
2 0 2 5
Westlake Fire-EMS
Annual Report
1
Page 6 of 213
2025Message f r o m t h e F i r e C h i e f .......................... 3
D e p a r t m e n t O v e r v i e w .................................... 4
O r g a n i z a t i o n a l C h a r t ..................................... 5
P e r s o n n e l a n d S t a f f i n g .................................. 6
P e r s o n n e l T e n u r e ........................................... 7
E m e r g e n c y R e s p o n s e S u m m a r y ..................... 8
T r a i n i n g a n d P r o f e s s i o n a l D e v e l o p m e n t ......... 9
H e a l t h a n d W e l l n e s s ......................................1 0
F i r e P r e v e n t i o n & C o m m u n i t y R i s k R e d u c t i o n .. 1 1
C o m m u n i t y E n g a g e m e n t ............................... 1 2
P a r t n e r s h i p s ........................................... 1 3 -1 6
A p p a r a t u s ................................................... 1 7
F i s c a l O v e r v i e w ............................................. 1 8
C h a l l e n g e s .................................................. 1 9
O p p o r t u n i t i e s ................................................. 2 0
A c c o m p l i s h m e n t s ......................................... 2 1
L o o k i n g A h e a d ............................................. 2 2
T A B L E O F C O N T E N T S
Westlake Fire-EMS 2
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I n 2 0 2 5 , W e s t l a k e F i r e -E M S c o n t i n u e d t o i n v e s t i n o u r p e o p l e , o u r e q u i p m e n t ,
a n d o u r t r a i n i n g . W e a r e c o m m i t t e d t o m a i n t a i n i n g a h i g h s t a n d a r d o f
o p e r a t i o n a l e x c e l l e n c e w h i l e a d a p t i n g t o t h e e v o l v i n g n e e d s o f o u r t o w n .
T h r o u g h p u r p o s e f u l t r a i n i n g , p r o f e s s i o n a l d e v e l o p m e n t , a n d a c u l t u r e r o o t e d i n
c h a r a c t e r a n d t e a m w o r k , w e w i l l r e m a i n p r e p a r e d t o m e e t a n y c h a l l e n g e .
I w a n t t o t h a n k t h e To w n C o u n c i l , To w n l e a d e r s h i p , a n d o u r r e s i d e n t s f o r t h e i r
c o n t i n u e d t r u s t a n d s u p p o r t . M o s t i m p o r t a n t l y , I w a n t t o r e c o g n i z e o u r
f i r e f i g h t e r s f o r t h e i r d e d i c a t i o n , p r o f e s s i o n a l i s m , a n d w i l l i n g n e s s t o s e r v e w i t h
c o m p a s s i o n —o f t e n d u r i n g s o m e o n e ’s m o s t d i f f i c u l t m o m e n t .
I t i s a n h o n o r t o l e a d t h i s d e p a r t m e n t . To g e t h e r , w e w i l l c o n t i n u e t o p r o t e c t
l i f e , p r o p e r t y , a n d t h e q u a l i t y o f l i f e t h a t m a k e s W e s t l a k e a s p e c i a l p l a c e t o
l i v e a n d w o r k .
R e s p e c t f u l l y ,
F i r e C h i e f
W e s t l a k e F i r e -E M S
M E S S A G E F R O M T H E C H I E F
I a m p r o u d t o s e r v e w i t h a l l o u r d e d i c a t e d
m e m b e r s o f W e s t l a k e F i r e -E M S . T h i s
d e p a r t m e n t c o n t i n u e s t o e x e m p l i f y w h a t i t
m e a n s t o b e p r o f e s s i o n a l s c o m m i t t e d t o
D e d i c a t i o n , C o m p a s s i o n , a n d E x c e l l e n c e -
v a l u e s t h a t d e f i n e n o t o n l y h o w w e r e s p o n d t o
e m e r g e n c i e s , b u t h o w w e r e p r e s e n t t h e To w n
o f W e s t l a k e e v e r y d a y .
O v e r t h e p a s t y e a r , o u r f o c u s h a s r e m a i n e d
c l e a r : d o i n g t h e b a s i c s e x c e p t i o n a l l y w e l l .
W h e t h e r r e s p o n d i n g t o a m e d i c a l e m e r g e n c y ,
f i r e i n c i d e n t , o r c o m m u n i t y n e e d , o u r
p e r s o n n e l c o n s i s t e n t l y d e m o n s t r a t e s o u n d
j u d g m e n t , d i s c i p l i n e d t r a i n i n g , a n d a g e n u i n e
c o m m i t m e n t t o t h o s e w e s e r v e . T h a t
d e d i c a t i o n i s s t r e n g t h e n e d b y o u r e m p h a s i s
o n m e n t a l a n d p h y s i c a l r e a d i n e s s , c o n t i n u a l
t r a i n i n g , a n d a c c o u n t a b i l i t y t o o n e a n o t h e r
a n d t o o u r c o m m u n i t y .
Westlake Fire-EMS 3
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VISION
To be an exemplary organization
acclaimed for our proficiency,
integrity, and selfless devotion
to duty.
MISSION
We are a values-oriented team
committed to preserving life,
property, and the beauty of our
natural environment: through
dedication, compassion, and
excellence in education,
prevention, and emergency
response.
CORE VALUES
Character
Mental and Physical Readiness
Fundamentals First
Training with Purpose
Dedicated Response
Compassionate Service
Excellence in All We Do
D E P A R T M E N T O V E R V I E W
Westlake Fire-EMS 4
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O R G A N I Z A T I O N A L C H A R T
Westlake Fire-EMS 5
Page 10 of 213
P E R S O N N E L A N D S T A F F I N G
Westlake Fire-EMS 6
M E E T O U R A D M I N I S T R A T I V E S T A F F
D e p u t y F i r e C h i e f / F i r e M a r s h a l K e l l y C l e m e n t s b r i n g s m o r e t h a n 3 0
y e a r s o f p u b l i c s a f e t y e x p e r i e n c e t o W e s t l a k e F i r e -E M S , w i t h a
d i s t i n g u i s h e d c a r e e r s p a n n i n g f i r e s e r v i c e , l a w e n f o r c e m e n t ,
e m e r g e n c y m e d i c a l s e r v i c e s , a n d f i r e p r e v e n t i o n .
C h i e f C l e m e n t s b e g a n h i s c a r e e r w i t h t h e D a l l a s F i r e D e p a r t m e n t
b e f o r e t r a n s i t i o n i n g t o t h e D a l l a s P o l i c e D e p a r t m e n t , w h e r e h e s e r v e d
a s a F i r e M a r s h a l a s s i g n e d t o t h e S A F E Te a m r a i d u n i t . D u r i n g t h i s
t i m e , h e a l s o s e r v e d a s a D e p u t y C o n s t a b l e (R e s e r v e ) w i t h E l l i s
C o u n t y, f u r t h e r e x p a n d i n g h i s l a w e n f o r c e m e n t e x p e r i e n c e .
T A M A R A C O L E
T a m a r a C o l e s e r v e s a s t h e B u s i n e s s S e r v i c e s M a n a g e r f o r t h e T o w n
o f W e s t l a k e , b r i n g i n g s i x y e a r s o f d e d i c a t e d s e r v i c e t o t h e
m u n i c i p a l i t y a n d a d e c a d e o f e x p e r i e n c e s u p p o r t i n g l o c a l f i r e
d e p a r t m e n t s . H e r d i v e r s e p r o f e s s i o n a l b a c k g r o u n d i n c l u d e s 1 3 y e a r s
a s a c o r p o r a t e I n s t r u c t i o n a l D e s i g n e r a n d f i v e y e a r s a s a S o c i a l
W o r k e r a t t w o m a j o r D F W h o s p i t a l s . A L i c e n s e d C l i n i c a l S o c i a l
W o r k e r (L C S W ), T a m a r a ’s c l i n i c a l e x p e r t i s e i s a u n i q u e a s s e t t o o u r
d e p a r t m e n t . S h e h o l d s a b a c h e l o r ’s d e g r e e f r o m T e x a s A &M
U n i v e r s i t y a n d a m a s t e r ’s f r o m T h e U n i v e r s i t y o f T e x a s a t A r l i n g t o n .
O u t s i d e o f w o r k , T a m a r a a n d h e r h u s b a n d , R u s s , h a v e b e e n m a r r i e d f o r 2 1 y e a r s a n d
a r e p r o u d p a r e n t s t o S t e v e n , a s o p h o m o r e a t T e x a s A &M , a n d S a m a n t h a , a j u n i o r a t
C o l l e y v i l l e H e r i t a g e H i g h S c h o o l .
I n 2 0 0 0 , C h i e f C l e m e n t s j o i n e d t h e C i t y o f S o u t h l a k e D e p a r t m e n t o f P u b l i c S a f e t y , w h e r e
h e s e r v e d t h e c o m m u n i t y f o r 2 4 y e a r s . T h r o u g h o u t h i s t e n u r e , h e a p p l i e d h i s d i v e r s e s k i l l
s e t a s a P o l i c e O f f i c e r , F i r e f i g h t e r /P a r a m e d i c , A r s o n I n v e s t i g a t o r , a n d F i r e I n s p e c t o r . I n
2 0 1 5 , h e w a s p r o m o t e d t o D e p u t y F i r e C h i e f / F i r e M a r s h a l f o r t h e S o u t h l a k e F i r e
D e p a r t m e n t , o v e r s e e i n g f i r e p r e v e n t i o n , i n v e s t i g a t i o n s , a n d l i f e s a f e t y p r o g r a m s .
I n J a n u a r y 2 0 2 4 , C h i e f C l e m e n t s r e t i r e d f r o m t h e S o u t h l a k e F i r e D e p a r t m e n t a n d j o i n e d
W e s t l a k e F i r e -E M S , b r i n g i n g d e c a d e s o f l e a d e r s h i p , o p e r a t i o n a l e x p e r i e n c e , a n d
t e c h n i c a l e x p e r t i s e t o t h e o r g a n i z a t i o n .
C h i e f C l e m e n t s h o l d s a B a c h e l o r o f S c i e n c e d e g r e e w i t h a d o u b l e m a j o r i n C r i m i n a l
J u s t i c e a n d P s y c h o l o g y f r o m S t e p h e n F. A u s t i n S t a t e U n i v e r s i t y a n d a M a s t e r ’s D e g r e e i n
D i s p u t e R e s o l u t i o n a n d M e d i a t i o n f r o m S o u t h e r n M e t h o d i s t U n i v e r s i t y .
H e i s h i g h l y c r e d e n t i a l e d , h o l d i n g n u m e r o u s a d v a n c e d c e r t i f i c a t i o n s , i n c l u d i n g T C O L E
M a s t e r P e a c e O f f i c e r , M a s t e r F i r e f i g h t e r , M a s t e r A r s o n I n v e s t i g a t o r , L i c e n s e d P a r a m e d i c ,
M a s t e r F i r e I n s p e c t o r , P l a n s E x a m i n e r , a n d C P S E N a t i o n a l l y C e r t i f i e d F i r e M a r s h a l .
K E L L Y C L E M E N T S
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P E R S O N N E L T E N U R E
Y E A R S O F S E R V I C E
Westlake Fire-EMS 7
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T Y P E S
O F
C A L L S
M U T U A L
A I D
H E A T M A P
F O R C A L L
C L U S T E R S
7 2 3 T O TA L C A L L S
E M E R G E N C Y R E S P O N S E S U M M A R Y
Westlake Fire-EMS 8
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I N S T R U C T I O N &
L E A D E R S H I P
CPR Instructor Certification
Fire Instructor I
NEFDA Leadership
Academy
TEEX Officer Leadership
Academy
F I R E & I N S P E C T I O N
C E R T I F I C AT I O N S
Advanced Fire Inspector
Certification
Inspector I & II
HazMat Incident
Commander
S P E C I A L I Z E D
O P E R AT I O N S
S-130/190 Basic Wildland
Firefighter
L-180 Human Factors in
the Wildland Fire Service
FEMA Medical Specialist
Training
Impact EMS Flight Medical
Provider Critical Care
Course
Lewisville FD All Saws
Class
T R A I N I N G A N D P R O F E S S I O N A L D E V E L O P M E N T
T h e W e s t l a k e F i r e -E M S T r a i n i n g D i v i s i o n d e l i v e r e d a c o m p r e h e n s i v e
t r a i n i n g p r o g r a m i n 2 0 2 5 c e n t e r e d o n o p e r a t i o n a l r e a d i n e s s , m e a s u r a b l e
p e r f o r m a n c e s t a n d a r d s , a n d f u l l r e g u l a t o r y c o m p l i a n c e .
Westlake Fire-EMS 9
2 0 2 5 I N D I V I D U A L P R O F E S S I O N A L D E V E L O P M E N T S U M M A R Y
2 ,4 4 1 d o c u m e n t e d C o m p a n y T r a i n i n g H o u r s c o m p l e t e d
C o m p l e t e d 4 N F P A 1 4 1 0 C o m p a n y E v o l u t i o n s
C o n d u c t e d 2 N E F D A L i v e F i r e F a c i l i t y T r a i n i n g s
C o n d u c t e d 2 N E F D A H A Z M A T Te c h n i c i a n S e s s i o n s
C o m p l e t e d 2 H y d r a n t O p e r a t i o n s C y c l e s
P e r f o r m e d H o s e Te s t i n g & D e p l o y m e n t D r i l l s
T h i s i n t e g r a t e d a p p r o a c h s t r e n g t h e n e d f i r e a t t a c k e f f e c t i v e n e s s , w a t e r s u p p l y
p r o f i c i e n c y , f a c i l i t y f a m i l i a r i z a t i o n , a n d m u l t i -a g e n c y c o o r d i n a t i o n w h i l e
r e i n f o r c i n g p e r f o r m a n c e s t a n d a r d s a c r o s s a l l s h i f t s .
O P E R AT I O N A L & S P E C I A L T Y T R A I N I N G
Page 14 of 213
M E D I C A L A N D P H Y S I C A L R E A D I N E S S
O u r a b i l i t y t o s e r v e t h e c o m m u n i t y d e p e n d s o n o u r r e a d i n e s s t o p e r f o r m . M e n t a l
r e s i l i e n c e a n d p h y s i c a l f i t n e s s a r e n o t o p t i o n a l —t h e y a r e p r o f e s s i o n a l
o b l i g a t i o n s . W e a r e c o m m i t t e d t o m a i n t a i n i n g t h e s t r e n g t h , e n d u r a n c e , a n d
m e n t a l c l a r i t y r e q u i r e d t o m e e t t h e d e m a n d s o f o u r p r o f e s s i o n , p r o t e c t o n e
a n o t h e r , a n d r e t u r n h o m e s a f e l y .
W e a r e p u r p o s e f u l i n e n s u r i n g a l l p e r s o n n e l a r e p r e p a r e d t o s e r v e , r e g a r d l e s s o f
t h e d i f f i c u l t y o f t h e t a s k . T h r o u g h p o l i c y , t r a i n i n g , a n d c u l t u r a l e x p e c t a t i o n s , w e
h a v e e s t a b l i s h e d h e a l t h a n d w e l l n e s s i n i t i a t i v e s t h a t m e e t o r e x c e e d n a t i o n a l l y
r e c o g n i z e d s t a n d a r d s f o r f i r e f i g h t e r s .
T h e s e i n i t i a t i v e s i n c l u d e :
D a i l y p h y s i c a l e x e r c i s e
M o n t h l y f i t n e s s c h a l l e n g e s a n d c o m p e t i t i o n s
A n n u a l f i t n e s s s t a n d a r d s , i n c l u d i n g t h e D e p a r t m e n t o f P u b l i c S a f e t y (D P S )
R o w T e s t a n d P h y s i c a l A b i l i t y T e s t
A n n u a l c o m p r e h e n s i v e m e d i c a l a n d p h y s i c a l e v a l u a t i o n s
H E A L T H A N D W E L L N E S S
Westlake Fire-EMS 10
M E N T A L H E A L T H R E S I L I E N C E
O u r D e p a r t m e n t i s p a r t o f t h e N E F D A P e e r R e s i l i e n c y T e a m . T h i s t e a m i s g u i d e d
b y T h e R e a d i n e s s G r o u p , w h o a s s i s t s w i t h r e s i l i e n c y t r a i n i n g c l a s s e s a n d m o r e
i m p o r t a n t l y , c o n n e c t i n g p e r s o n n e l t o c o u n s e l i n g s e r v i c e s . T h e c o u n s e l i n g i s g r a n t
f u n d e d a n d i n d e p e n d e n t o f t h e a c t u a l d e p a r t m e n t , s o o u r f i r e f i g h t e r s s t a y
a n o n y m o u s a n d t h e y r e c e i v e f r e e c o u n s e l i n g . T h i s h a s h e l p e d o u r f i r e f i g h t e r s
s t a y f o c u s e d a n d g r o u n d e d i n t h e i r j o b , k n o w i n g t h e y h a v e m a n y r e s o u r c e s a n d
c o u n s e l i n g t o l e a n o n i f t h e y e v e r n e e d i t .
Page 15 of 213
Fire Inspections 440
Plan Reviews 143
P R O T E C T I N G T H E C O M M U N I T Y T H R O U G H P R E V E N T I O N
C o m m u n i t y R i s k R e d u c t i o n (C R R ) e x t e n d s w e l l b e y o n d t r a d i t i o n a l f i r e p r e v e n t i o n .
W e s t l a k e F i r e -E M S a p p l i e s a c o m p r e h e n s i v e a p p r o a c h f o c u s e d o n i m p r o v i n g
c o m m u n i t y s a f e t y , r e s i l i e n c e , a n d h e a l t h t h r o u g h t h e F i v e E ’s o f R i s k R e d u c t i o n :
E d u c a t i o n • E n f o r c e m e n t • E m e r g e n c y R e s p o n s e • E n g i n e e r i n g • E c o n o m i c s
T h i s f r a m e w o r k a l l o w s t h e d e p a r t m e n t t o p r e v e n t e m e r g e n c i e s w h e r e p o s s i b l e ,
r e d u c e t h e i r i m p a c t w h e n t h e y o c c u r , a n d p r o t e c t b o t h t h e p u b l i c a n d r e s p o n d i n g
f i r e f i g h t e r s .
L E A D E R S H I P & O V E R S I G H T
T h e D e p u t y C h i e f – F i r e M a r s h a l , u n d e r t h e g e n e r a l d i r e c t i o n o f t h e F i r e C h i e f , i s
r e s p o n s i b l e f o r p l a n n i n g , d e v e l o p i n g , a n d i m p l e m e n t i n g e f f e c t i v e f i r e p r e v e n t i o n ,
f i r e i n v e s t i g a t i o n , p u b l i c e d u c a t i o n , a n d a d m i n i s t r a t i v e p r o g r a m s . T h e p o s i t i o n a l s o
a s s i s t s w i t h t h e m a n a g e m e n t a n d d e l i v e r y o f f i r e s u p p r e s s i o n , e m e r g e n c y m e d i c a l
s e r v i c e s , r e s c u e o p e r a t i o n s , h a z a r d o u s m a t e r i a l s r e s p o n s e , a n d e m e r g e n c y
m a n a g e m e n t p l a n n i n g —e n s u r i n g s t r o n g a l i g n m e n t b e t w e e n p r e v e n t i o n a n d
o p e r a t i o n s .
G R O W T H & D E V E L O P M E N T I M P A C T
W e s t l a k e c o n t i n u e s t o e x p e r i e n c e s i g n i f i c a n t d e v e l o p m e n t a c t i v i t y , i n c r e a s i n g
d e m a n d o n f i r e p r e v e n t i o n s e r v i c e s :
2 ,3 7 9 ,3 7 8 s q . f t . o f n e w r e s i d e n t i a l a n d c o m m e r c i a l c o n s t r u c t i o n
$6 3 4 ,9 9 7 ,7 0 8 i n c o m b i n e d p r o j e c t v a l u a t i o n
T h i s g r o w t h r e q u i r e s d e t a i l e d p l a n r e v i e w s , i n s p e c t i o n s , a n d o n g o i n g c o l l a b o r a t i o n
t o m a i n t a i n t h e h i g h e s t l i f e -s a f e t y s t a n d a r d s .
F I R E P R E V E N T I O N & C O M M U N I T Y R I S K
R E D U C T I O N
Westlake Fire-EMS 11
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C O M M U N I T Y E N G A G E M E N T
Westlake Fire-EMS 12
9/11 Memorial Run
9/11 Memorial Run
Santa Toy Drive
Santa Toy Drive
F i r e S t a t i o n O p e n H o u s eFire S t a t i o n O p e n H o u s e
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N E T C O M
N o r t h e a s t Ta r r a n t C o u n t y C o m m u n i c a t i o n s (N E T C O M ) i s a r e g i o n a l p u b l i c s a f e t y
c o m m u n i c a t i o n s c e n t e r t h a t p r o v i d e s 2 4 /7 e m e r g e n c y d i s p a t c h a n d c o m m u n i c a t i o n s
s e r v i c e s f o r p a r t i c i p a t i n g f i r e , E M S , a n d l a w e n f o r c e m e n t a g e n c i e s i n N o r t h e a s t
Ta r r a n t C o u n t y .
N E T C O M s e r v e s a s t h e c r i t i c a l l i n k b e t w e e n t h e p u b l i c a n d e m e r g e n c y r e s p o n d e r s
b y r e c e i v i n g 9 -1 -1 c a l l s , d i s p a t c h i n g a p p r o p r i a t e r e s o u r c e s , a n d m a i n t a i n i n g
c o n t i n u o u s c o m m u n i c a t i o n d u r i n g e m e r g e n c y i n c i d e n t s . T h e c e n t e r s u p p o r t s
c o o r d i n a t e d r e s p o n s e t h r o u g h a d v a n c e d c a l l -t a k i n g , r a d i o o p e r a t i o n s , a n d
i n t e r a g e n c y c o m m u n i c a t i o n , e n s u r i n g t i m e l y a n d a c c u r a t e i n f o r m a t i o n f l o w d u r i n g
r o u t i n e a n d c o m p l e x e m e r g e n c i e s .
B y p a r t i c i p a t i n g i n N E T C O M , W e s t l a k e F i r e -E M S b e n e f i t s f r o m r e g i o n a l
i n t e r o p e r a b i l i t y, c o n s i s t e n t d i s p a t c h p r o t o c o l s , a n d a h i g h l y t r a i n e d c o m m u n i c a t i o n s
s t a f f —e n h a n c i n g r e s p o n s e e f f i c i e n c y, r e s p o n d e r s a f e t y , a n d o v e r a l l s e r v i c e d e l i v e r y
t o t h e c o m m u n i t y.
N E F D A
A r e g i o n a l f i r e s e r v i c e p a r t n e r s h i p t h a t
p r o m o t e s i n t e r a g e n c y c o o p e r a t i o n ,
p r o f e s s i o n a l d e v e l o p m e n t , a n d
c o o r d i n a t e d r e s p o n s e c a p a b i l i t i e s a m o n g
n e i g h b o r i n g f i r e d e p a r t m e n t s .
T h e r e a r e 1 4 d e p a r t m e n t s i n N E F D A .
🔥 T r a i n i n g a n d p r o f e s s i o n a l
d e v e l o p m e n t
🤝 I n t e r a g e n c y c o o p e r a t i o n a n d
n e t w o r k i n g
🚒 O p e r a t i o n a l c o o r d i n a t i o n a n d b e s t -
p r a c t i c e s h a r i n g
📚 L e a d e r s h i p d e v e l o p m e n t a n d
i n f o r m a t i o n e x c h a n g e
Page 18 of 213
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B E S T E M S
B E S T E M S i s a r e g i o n a l e m e r g e n c y m e d i c a l s e r v i c e s
c o l l a b o r a t i o n s e r v i n g N o r t h e a s t Ta r r a n t C o u n t y . T h e p r o g r a m
f o c u s e s o n s h a r e d t r a i n i n g , e d u c a t i o n , a n d p r o f e s s i o n a l
d e v e l o p m e n t f o r E M S p r o v i d e r s a c r o s s p a r t i c i p a t i n g f i r e
d e p a r t m e n t s a n d a g e n c i e s .
B E S T E M S e n h a n c e s t h e q u a l i t y a n d c o n s i s t e n c y o f p r e h o s p i t a l c a r e b y p r o m o t i n g
s t a n d a r d i z e d t r a i n i n g , e v i d e n c e -b a s e d p r a c t i c e s , a n d i n t e r a g e n c y c o o p e r a t i o n .
T h r o u g h j o i n t c l a s s e s , s k i l l s r e f r e s h e r s , a n d c o n t i n u i n g e d u c a t i o n o p p o r t u n i t i e s ,
t h e p r o g r a m e n s u r e s E M S p e r s o n n e l r e m a i n p r e p a r e d t o d e l i v e r h i g h -q u a l i t y
p a t i e n t c a r e w h i l e o p e r a t i n g s e a m l e s s l y w i t h n e i g h b o r i n g j u r i s d i c t i o n s .
P a r t i c i p a t i o n i n B E S T E M S s t r e n g t h e n s r e g i o n a l r e a d i n e s s , i m p r o v e s
i n t e r o p e r a b i l i t y d u r i n g m u t u a l a i d r e s p o n s e s , a n d s u p p o r t s t h e o n g o i n g
d e v e l o p m e n t o f W e s t l a k e F i r e -E M S p e r s o n n e l .
T H E T A R R A N T C O U N T Y A R S O N T A S K F O R C E
T h e Ta r r a n t C o u n t y A r s o n Ta s k F o r c e i s a c o l l a b o r a t i v e g r o u p c o o r d i n a t e d b y t h e
Ta r r a n t C o u n t y F i r e M a r s h a l ’s O f f i c e t h a t b r i n g s t o g e t h e r f i r e i n v e s t i g a t i o n
r e s o u r c e s f r o m a c r o s s t h e r e g i o n t o i n v e s t i g a t e s u s p i c i o u s o r i n t e n t i o n a l l y s e t
f i r e s (a r s o n ) a n d o t h e r c o m p l e x f i r e s c e n e s . I t s u p p o r t s l o c a l f i r e d e p a r t m e n t s a n d
l a w e n f o r c e m e n t b y p r o v i d i n g a d d i t i o n a l m a n p o w e r , e x p e r t i s e , a n d i n v e s t i g a t i v e
t o o l s o n m a j o r i n c i d e n t s t h a t r e q u i r e d e t a i l e d o r i g i n -a n d -c a u s e w o r k o r c r i m i n a l
p r o s e c u t i o n .
W A N G (W E S T L A K E A R E A N E T W O R K G R O U P )
W A N G i s a c o l l a b o r a t i v e f o r u m c o o r d i n a t e d b y W e s t l a k e F i r e -E M S t h a t b r i n g s
t o g e t h e r c o r p o r a t e s t a k e h o l d e r s a n d To w n l e a d e r s h i p t o s t r e n g t h e n r e l a t i o n s h i p s ,
a l i g n p u b l i c s a f e t y p r i o r i t i e s , a n d p r o a c t i v e l y a d d r e s s t h e e v o l v i n g s a f e t y a n d
o p e r a t i o n a l n e e d s o f t h e W e s t l a k e c o m m u n i t y .
Page 19 of 213
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T E X A S T A S K F O R C E 2 (T X -T F 2 )
Te x a s Ta s k F o r c e 2 (T X -T F 2 ) i s a r e g i o n a l U r b a n S e a r c h a n d R e s c u e (U S &R ) t e a m
o p e r a t i n g u n d e r t h e Te x a s D i v i s i o n o f E m e r g e n c y M a n a g e m e n t (T D E M ). T h e t a s k
f o r c e i s c o m p o s e d o f s p e c i a l l y t r a i n e d f i r e f i g h t e r s , e m e r g e n c y m e d i c a l p e r s o n n e l , a n d
t e c h n i c a l r e s c u e s p e c i a l i s t s f r o m p a r t i c i p a t i n g f i r e d e p a r t m e n t s a c r o s s N o r t h Te x a s .
T X -T F 2 i s d e s i g n e d t o r e s p o n d t o l a r g e -s c a l e a n d c o m p l e x e m e r g e n c i e s s u c h a s
n a t u r a l d i s a s t e r s , s t r u c t u r a l c o l l a p s e s , s e v e r e w e a t h e r e v e n t s , a n d o t h e r i n c i d e n t s
t h a t e x c e e d t h e c a p a b i l i t i e s o f a s i n g l e j u r i s d i c t i o n . T h e t e a m p r o v i d e s a d v a n c e d
c a p a b i l i t i e s i n c l u d i n g s e a r c h a n d r e s c u e o p e r a t i o n s , t e c h n i c a l r e s c u e , m e d i c a l c a r e ,
l o g i s t i c s , a n d i n c i d e n t s u p p o r t .
T h r o u g h p a r t i c i p a t i o n i n T X -T F 2 , m e m b e r d e p a r t m e n t s c o n t r i b u t e t o a n d b e n e f i t f r o m
a h i g h l y c o o r d i n a t e d r e g i o n a l r e s p o n s e s y s t e m t h a t e n h a n c e s p r e p a r e d n e s s ,
i n t e r o p e r a b i l i t y, a n d r e s i l i e n c e d u r i n g m a j o r e m e r g e n c i e s .
M A R K PA R E ’ - T X -T F 2
M a r c i s a D r i v e r /E n g i n e e r –L i c e n s e d P a r a m e d i c w i t h W e s t l a k e F i r e E M S a n d
h a s s e r v e d t h e d e p a r t m e n t f o r s i x y e a r s . H e h o l d s a n A s s o c i a t e d e g r e e i n
P a r a m e d i c i n e a n d m a i n t a i n s e x t e n s i v e T C F P c e r t i f i c a t i o n s , i n c l u d i n g F i r e f i g h t e r ,
D r i v e r /O p e r a t o r , I n s t r u c t o r , F i r e O f f i c e r , I n s p e c t o r , a n d H a z M a t Te c h n i c i a n /I n c i d e n t
C o m m a n d e r . H e i s a l s o t r a i n e d i n a d v a n c e d t e c h n i c a l r e s c u e a n d s p e c i a l o p e r a t i o n s ,
i n c l u d i n g r o p e , s w i f t w a t e r , t r e n c h , c o n f i n e d s p a c e , v e h i c l e a n d h e a v y v e h i c l e r e s c u e ,
s t r u c t u r a l c o l l a p s e , a n d F E M A U r b a n S e a r c h a n d R e s c u e .
M a r c i s a s e l e c t e d m e m b e r o f Te x a s Ta s k F o r c e 2 (T X -T F 2 ), a h i g h l y c o m p e t i t i v e s t a t e
u r b a n s e a r c h a n d r e s c u e t e a m . H e a p p l i e d i n J u l y 2 0 2 4 , w a s s e l e c t e d i n e a r l y 2 0 2 5 , a n d
a c h i e v e d f u l l d e p l o y a b l e s t a t u s i n N o v e m b e r 2 0 2 5 .
A s a T X -T F 2 M e d i c a l S p e c i a l i s t , M a r c e n s u r e s t h e h e a l t h , s a f e t y, a n d o p e r a t i o n a l
r e a d i n e s s o f t a s k f o r c e p e r s o n n e l a n d K 9 s a n d p r o v i d e s m e d i c a l c a r e d u r i n g t r a i n i n g ,
d e p l o y m e n t , a n d r e s c u e o p e r a t i o n s . S i n c e b e c o m i n g d e p l o y a b l e , h e h a s c o m p l e t e d t w o
d e p l o y m e n t s t o t a l i n g 1 9 d a y s i n s u p p o r t o f m i s s i o n o b j e c t i v e s a n d a f f e c t e d c o m m u n i t i e s .
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J AY N U N N A L LY - N O R T H T A R R A N T R E G I O N A L S W AT T E A M
J a y i s a f i r e f i g h t e r /p a r a m e d i c a n d h a s s e r v e d w i t h t h e W e s t l a k e F i r e -E M S
D e p a r t m e n t f o r t w o y e a r s a n d h a s b r o u g h t m o r e t h a n 1 5 y e a r s o f f i r e a n d
p a r a m e d i c e x p e r i e n c e . P r e v i o u s l y , h e s e r v e d w i t h t h e C e l i n a a n d S o u t h l a k e
F i r e D e p a r t m e n t s , w h e r e h e w a s a P a r a m e d i c F i e l d T r a i n i n g O f f i c e r , c o n t r i b u t e d
t o t h e M e d i c a l C o n t r o l C o m m i t t e e , a n d m a n a g e d E M S s u p p l i e s a n d d i s t r i b u t i o n .
J a y h o l d s C r i t i c a l C a r e P a r a m e d i c (C C E M T -P ) a n d F l i g h t P a r a m e d i c (F P -C )
c e r t i f i c a t i o n s a n d h a s e x t e n s i v e e x p e r i e n c e i n n e o n a t a l a n d p e d i a t r i c c r i t i c a l c a r e
w i t h C o o k C h i l d r e n ’s Te d d y B e a r T r a n s p o r t Te a m , a s w e l l a s f l i g h t p a r a m e d i c
e x p e r i e n c e w i t h A i r E v a c .
C u r r e n t l y a s s i g n e d t o A -S h i f t , J a y s e r v e s a s a F i e l d T r a i n i n g O f f i c e r m e n t o r i n g
n e w p a r a m e d i c s a n d i s a s e l e c t e d m e d i c f o r t h e N o r t h Ta r r a n t R e g i o n a l S W A T
Te a m . H e c o m p l e t e d B a s i c S W A T S c h o o l a n d t r a i n s r e g u l a r l y , s u p p o r t i n g h i g h -r i s k
o p e r a t i o n s a s o n e o f f o u r S W A T m e d i c s o n 2 4 /7 c a l l .
.
N O R T H T A R R A N T R E G I O N A L S W A T T E A M
T h e N o r t h Ta r r a n t R e g i o n a l S W A T Te a m i s a r e g i o n a l , m u l t i -a g e n c y u n i t t h a t
m a n a g e s h i g h -r i s k l a w e n f o r c e m e n t i n c i d e n t s . W e s t l a k e F i r e -E M S p a r t i c i p a t e s b y
p r o v i d i n g s p e c i a l i z e d f i r e a n d E M S s u p p o r t t o e n h a n c e r e s p o n d e r s a f e t y a n d
c o o r d i n a t e d e m e r g e n c y r e s p o n s e .
Page 21 of 213
A P P A R A T U S
E N G I N E
4 8 1
E N G I N E
4 8 1
M E D I C
4 8 1
M E D I C
4 8 1
B R U S H
4 8 1
B R U S H
4 8 1
U T I L I T Y
4 8 1
U T I L I T Y
4 8 1
Westlake Fire-EMS 17
Page 22 of 213
F I S C A L O V E R V I E W - F Y 2 0 2 5
A d o p t e d B u d g e t : $4 ,8 0 7 ,7 2 5 .0 0
(I n c l u d i n g C a p i t a l P u r c h a s e o f E n g i n e )
A c t u a l B u d g e t : $4 ,1 9 0 ,1 1 2 .1 6
T o t a l R e v e n u e : $2 2 5 ,9 9 1 .8 5
Westlake Fire-EMS 18
Page 23 of 213
W O R K F O R C E A T T R I T I O N A N D S T A F F I N G
W e s t l a k e F i r e -E M S i s e x p e r i e n c i n g a h i g h r a t e o f
w o r k f o r c e a t t r i t i o n , w i t h a n a n n u a l a t t r i t i o n r a t e o f
1 7 .5 9 % a n d a c u m u l a t i v e a t t r i t i o n r a t e o f 1 0 5 .5 6 %
o v e r s i x y e a r s . T h i s l e v e l o f t u r n o v e r h a s r e s u l t e d
i n :
I n c r e a s e d c o s t s t o r e c r u i t , h i r e , a n d t r a i n
r e p l a c e m e n t p e r s o n n e l
L o s s o f o p e r a t i o n a l e x p e r i e n c e a n d a d v a n c e d
c l i n i c a l s k i l l s
A d d e d s t r a i n o n e x i s t i n g s t a f f t o m a i n t a i n
m i n i m u m e m e r g e n c y s t a f f i n g l e v e l s
T h e d e p a r t m e n t i s c u r r e n t l y b e g i n n i n g i t s t h i r d
h i r i n g p r o c e s s t o f i l l t w o F i r e f i g h t e r / P a r a m e d i c
p o s i t i o n s , u n d e r s c o r i n g t h e d i f f i c u l t y o f
m a i n t a i n i n g s t a f f i n g l e v e l s i n t h e c u r r e n t l a b o r
m a r k e t .
C H A L L E N G E S
Westlake Fire-EMS 19
C O M P E T I T I V E H I R I N G E N V I R O N M E N T
A s h r i n k i n g a p p l i c a n t p o o l a n d i n t e n s e r e g i o n a l
c o m p e t i t i o n f o r q u a l i f i e d F i r e f i g h t e r /P a r a m e d i c s
c o n t i n u e t o c h a l l e n g e r e c r u i t m e n t a n d r e t e n t i o n
e f f o r t s .
A G I N G F L E E T
S e v e r a l v e h i c l e s a n d p i e c e s o f e q u i p m e n t h a v e
r e a c h e d a d v a n c e d s e r v i c e l i f e . W h i l e r e p l a c e m e n t
o r d e r s h a v e b e e n p l a c e d , e x t e n d e d d e l i v e r y
t i m e l i n e s r e q u i r e c o n t i n u e d r e l i a n c e o n a g i n g
a p p a r a t u s .
Page 24 of 213
O P P O R T U N I T I E S
C O M P E N S A T I O N A N D R E T E N T I O N S T R A T E G I E S
T h e d e p a r t m e n t w i l l c o n t i n u e w o r k i n g w i t h To w n a d m i n i s t r a t i o n t o
e v a l u a t e o p t i o n s t o i m p r o v e w a g e s , b e n e f i t s , a n d r e t e n t i o n , r e c o g n i z i n g
t h e d i r e c t c o n n e c t i o n b e t w e e n c o m p e n s a t i o n c o m p e t i t i v e n e s s a n d
s t a f f i n g s t a b i l i t y .
F L E E T R E L I A B I L I T Y A N D M A I N T E N A N C E
A n a g g r e s s i v e p r e v e n t i v e m a i n t e n a n c e p r o g r a m r e m a i n s a p r i o r i t y t o
e n s u r e f l e e t r e l i a b i l i t y a n d o p e r a t i o n a l r e a d i n e s s w h i l e a w a i t i n g n e w
a p p a r a t u s d e l i v e r y .
D A T A -D R I V E N D E C I S I O N M A K I N G
W e s t l a k e F i r e -E M S w i l l c o n t i n u e e x p a n d i n g t h e u s e o f o p e r a t i o n a l a n d
s t a f f i n g d a t a t o s u p p o r t i n f o r m e d d e c i s i o n -m a k i n g , r e s o u r c e a l l o c a t i o n ,
a n d l o n g -t e r m p l a n n i n g .
Westlake Fire-EMS 20
Page 25 of 213
S u c c e s s f u l l y m o v e d t o t h e r e g i o n a l i n d u s t r y s t a n d a r d o f 5 -p e r s o n
m i n i m u m e a c h s h i f t (3 p o s i t i o n s o n t h e e n g i n e a n d 2 p o s i t i o n s o n
t h e a m b u l a n c e ).
A p a r t -t i m e f i r e i n s p e c t o r w a s a d d e d t o s u p p o r t i n s p e c t i o n a n d p l a n
r e v i e w f o r m o r e t h a n 2 .3 7 m i l l i o n s q u a r e f e e t o f n e w c o n s t r u c t i o n ,
r e p r e s e n t i n g o v e r $6 3 4 m i l l i o n i n d e v e l o p m e n t v a l u e w i t h i n t h e To w n
o f W e s t l a k e .
W e h a v e o r d e r e d a n e w e n g i n e a n d a m b u l a n c e t o m o d e r n i z e t h e f l e e t .
T h e e n g i n e w i l l r e p l a c e a 2 4 -y e a r -o l d a p p a r a t u s , a n d t h e a m b u l a n c e
w i l l r e p l a c e a 1 4 -y e a r -o l d u n i t , i m p r o v i n g r e l i a b i l i t y a n d o p e r a t i o n a l
r e a d i n e s s .
E n h a n c e d c o m m u n i t y e n g a g e m e n t b y e s t a b l i s h i n g t h e R u n t o
R e m e m b e r 9 /1 1 e v e n t i n c o l l a b o r a t i o n w i t h W e s t l a k e A c a d e m y , u n i t i n g
t h e c o m m u n i t y i n r e m e m b r a n c e a n d g e n e r a t i n g c h a r i t a b l e c o n t r i b u t i o n s
f o r t h e T u n n e l t o To w e r s F o u n d a t i o n .
E s t a b l i s h e d F i e l d T r a i n i n g O f f i c e r s (F T O s ) t o p r o v i d e c o n s i s t e n t ,
h a n d s -o n t r a i n i n g a n d o v e r s i g h t f o r t h e c o n t i n u e d a d v a n c e m e n t o f o u r
E M S o p e r a t i o n s .
A C C O M P L I S H M E N T S
Westlake Fire-EMS 21
Page 26 of 213
L O O K I N G A H E A D
A s W e s t l a k e c o n t i n u e s t o g r o w a n d e v o l v e , W e s t l a k e F i r e -E M S r e m a i n s
c o m m i t t e d t o a n t i c i p a t i n g f u t u r e c h a l l e n g e s w h i l e b u i l d i n g u p o n a s t r o n g
f o u n d a t i o n o f s e r v i c e , p r o f e s s i o n a l i s m , a n d r e a d i n e s s . I n t h e y e a r a h e a d , t h e
d e p a r t m e n t w i l l f o c u s o n s u s t a i n i n g o p e r a t i o n a l e x c e l l e n c e w h i l e a d a p t i n g t o t h e
i n c r e a s i n g d e m a n d s p l a c e d o n e m e r g e n c y s e r v i c e s b y c o m m u n i t y g r o w t h a n d
d e v e l o p m e n t .
W e s t l a k e F i r e -E M S w i l l c o n t i n u e t o s t r e n g t h e n e m e r g e n c y r e s p o n s e c a p a b i l i t i e s
t h r o u g h e n h a n c e d s t a f f i n g m o d e l s , m o d e r n i z e d a p p a r a t u s , a n d t a r g e t e d
i n v e s t m e n t s i n t r a i n i n g a n d e q u i p m e n t . E m p h a s i s w i l l r e m a i n o n m a i n t a i n i n g a
h i g h l y t r a i n e d w o r k f o r c e g r o u n d e d i n f u n d a m e n t a l f i r e s u p p r e s s i o n , e m e r g e n c y
m e d i c a l c a r e , a n d a l l -h a z a r d s r e s p o n s e , e n s u r i n g p e r s o n n e l a r e p r e p a r e d t o
r e s p o n d s a f e l y a n d e f f e c t i v e l y t o e v e r y c a l l f o r s e r v i c e .
T h e d e p a r t m e n t w i l l a l s o a d v a n c e d a t a -d r i v e n d e c i s i o n -m a k i n g t o g u i d e
o p e r a t i o n a l p l a n n i n g , r e s o u r c e d e p l o y m e n t , a n d p e r f o r m a n c e e v a l u a t i o n . B y
l e v e r a g i n g a c c u r a t e d a t a a n d m e a n i n g f u l m e t r i c s , W e s t l a k e F i r e -E M S w i l l e n s u r e
r e s p o n s i b l e s t e w a r d s h i p o f p u b l i c r e s o u r c e s w h i l e m a i n t a i n i n g t h e h i g h e s t l e v e l
o f s e r v i c e d e l i v e r y .
L o o k i n g f o r w a r d , W e s t l a k e F i r e -E M S w i l l r e m a i n f o c u s e d o n f i r e f i g h t e r a n d E M S
w e l l n e s s , p r o f e s s i o n a l d e v e l o p m e n t , a n d c o m m u n i t y r i s k r e d u c t i o n . T h r o u g h
p r o a c t i v e p l a n n i n g , c o n t i n u o u s i m p r o v e m e n t , a n d s t r o n g p a r t n e r s h i p s w i t h T o w n
l e a d e r s h i p a n d r e g i o n a l a g e n c i e s , t h e d e p a r t m e n t i s w e l l p o s i t i o n e d t o m e e t
f u t u r e n e e d s a n d c o n t i n u e p r o v i d i n g e x c e p t i o n a l e m e r g e n c y s e r v i c e s i n s u p p o r t
o f t h e T o w n o f W e s t l a k e .
Westlake Fire-EMS 22
Page 27 of 213
DATE: February 17, 2026 AGENDA ITEM NO: F.1.
FROM: Dianna Buchanan, Town Secretary, Town Secretary's Office
SUBJECT: Discuss, consider and act to approve the Town Council/Board of Trustees Meeting
Minutes for the January 14, 2026 Workshop meeting and the January 20, 2026
Regular Meeting. (Town Secretary Dianna Buchanan)
ATTACHMENTS:
1. 01.14.2026 DRAFT TCBOT Workshop Meeting Minutes Draft
2. 01.20.2026 DRAFT TC BOT MINUTES
SUMMARY :
The Town Council/Board of Trustees Meeting Minutes are attached for the January 14, 2026
Workshop Meeting and the January 20, 2026 Regular Meeting for review and consideration of
approval.
BACKGROUND AND DISCUSSION:
Approval of meeting minutes is a formal process ensuring accuracy, transparency, and compliance
with the Texas Open Meetings Act. Meeting minutes must document a quorum being present,
accurately reflect the meeting's proceedings, and record specific actions taken. Upon approval and
execution, the minutes become the official transcript and permanent record of the meeting. Minutes
of open meetings are considered public records and are available upon approval for inspection as
outlined by the Texas Public Information Act upon request.
FISCAL IMPACT:
N/A
LEGAL REVIEW:
N/A
RECOMMENDATION:
Approve the meeting minutes as presented.
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 28 of 213
TOWN COUNCIL AND
WESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP MEETING
TO INCLUDE JOINT WORKSHOP
WITH WESTLAKE ACADEMY FOUNDATION BOARD OF DIRECTORS
Wednesday, January 14, 2026, 5:00 PM
The Town Council of the Town of Westlake also serves as the governing Board of Trustees for Westlake
Academy. This agenda may contain both municipal and Westlake Academy items, which will be clearly
identified. NOTE: To comply with Senate Bill 12, Westlake Academy items will begin no earlier than 5
p.m. but may start later depending on the progression of posted agenda items. Town Council/Board of
Trustees meetings are available for viewing online via live-stream or on-demand at https://www.westlake-
tx.org/787/Watch-Meetings-Live. In an effort to improve meeting efficiency, any residents wishing to speak
participate in this meeting by video-conference call. A quorum of the Town Council and the presiding officer will
NOTE
may enter into closed Executive Session for the purpose of seeking confidential legal advice from the Town
Attorney and/or School Attorney on any agenda item listed herein.
A. CALL TOWN COUNCIL/BOARD OF TRUSTEES WORKSHOP MEETING TO ORDER
AND ANNOUNCE A QUORUM PRESENT
Mayor Greaves called the meeting to order at 4:01 p.m. and announced a quorum
present.
COUNCIL PRESENT:
COUNCIL ABSENT:
STAFF PRESENT:
Town Council/Board of Trustees
Town of Westlake
Council Chamber, 1500 Solana Blvd
Building 7, Suite 7100 Westlake, TX 76262
Page 29 of 213
TC/BOT Workshop Meeting Minutes January 14, 2026 Page 2
B. JOINT TOWN COUNCIL/BOARD OF TRUSTEES AND WESTLAKE ACADEMY
FOUNDATION BOARD OF DIRECTORS WORKSHOP ITEM
Mayor Greaves announced the first item as the Joint Workshop Item with the
Westlake Academy Foundation Board of Directors.
WESTLAKE ACADEMY FOUNDATION BOARD OF DIRECTORS IN ATTENDANCE:
WESTLAKE ACADEMY FOUNDATION STAFF IN ATTENDANCE:
B.1. Discussion of Vision and Goals for Westlake Academy Fundraising
Discussion held with the focus of this joint workshop being to review fundraising goals
and activities. WAF Executive Director Dr. Shelly Myers provided an update on the
Blacksmith Annual Fund, which fills the gap in the annual WA operating budget. North
Texas Giving Day continues to be a major campaign initiative, with a record-
million in unrestricted funds donated during the one-day event. Historically, the majority
of donor families contribute during the Giving Day period, followed by a significant post-
event drop in giving. The Gala serves as WAF's primary community event for raising
discretionary funds to support WA’s teacher recruitment, retention and development
efforts. Gala success has allowed the Foundation to meet increasing WA requests,
funding teacher grants, teacher/staff of year awards, and gifts cards to use for
classroom/workstation needs. The current WAF Board consists of 10 directors (7
minimum and 15 maximum), serving staggered 3-year terms, with no term limits noted.
The Blacksmith Annual Fund provides unrestricted funds for school operations, while the
Gala and other events offer the opportunity for donors to designate funds for specific
projects or initiatives. Participation disparities noted: four large gifts skewing averages;
77% of Westlake families have donated to date (with 23% not yet participating), and 61%
of secondary boundary families have contributed to date. Less than 10% of families meet
or exceed the "gap" request of $3,700 per student. Numerous families levera
matches, which helps with campaign totals. Several families indicate that personal
circumstances impact their giving level. Regular follow-ups and reminders are sent to
non-donors, but response rates can be low, especially during holiday period
was held about possible misperceptions among Westlake residents regarding school
funding sources (e.g., property taxes), economic barriers, and how to motivate broader
giving. WAF has invited feedback from families to better understand what impacts their
decisions regarding donating to support the school. Each year, the WAF meets all
funding requests from the school. Remarks from the BOT thanked the WAF board and
volunteers for its ongoing work and committed support of the school. Discussed
opportunities to engage the community in larger endeavors (e.g., endowment building,
capital campaigns), noting the importance of strategic planning between the school and
affiliate fundraising boards to accomplishing these goals. The WAF currently manages
three endowment funds –
Fund for Teachers. The benefits of aligning the WAF's efforts with the school's strategic
plan and communicating specific funding priorities for larger campaigns was noted.
Page 30 of 213
TC/BOT Workshop Meeting Minutes January 14, 2026 Page 3
C. PRESENTATIONS AND DISCUSSIONS
C.1. Receive presentations from Charter Management Organizations regarding
alternative services available for Technology and Finance functions at Westlake
Dr. Kelly Ritchie, Head of School, addressed the Board of Trustees regarding school
operations: charter-specific challenges and solutions. Westlake Academy (WA) has
grown to 906 students and 100 staff and currently operates on a shared-services model
with shared municipal information technology and finance services, which are not
charter-specific. The Head of School's desire is to move toward structures more aligned
with charter school best practices, including clearer accountability, transparency, and
autonomy. The pressures of compliance reporting and recent legislative changes have
increased demands for specialization and better technological and financial systems for
WA that do not include the current shared-services model. With that in mind, proposals
from charter management firms will be presented for the Board of Trustees. The first
proposal was from Charter Impact about outsourcing finance functions. Charter Impact
representatives presented case studies of transitioning between similar schools,
emphasizing improved financial autonomy, controls, and tailored reporting, and propose
a team of 10-14 dedicated staff for Westlake Academy. They addressed questions about
liability, controls, audit preparedness, integration with town systems, and onboarding
challenges. The second proposal was from Technology Lab about outsourcing
information technology functions. Technology Lab representatives presented findings
from the IT assessment, recommending migration to Cisco Meraki for networking, cloud
migration for services, and increased security (multi-factor authentication, admin rights
review). They emphasized proactive support, school-focused help desk, quarterly
strategy reviews, and leveraging Federal E-Rate funding, which is not currently used by
WA for technology investments. The discussion focused on WA separation from the
town's IT system, improving wireless coverage, and the need for a dedicated network
infrastructure for the academy. Both of the firms have charter and independent school
district experience. Both firms provided presentations which are attached as part of the
minutes and include dedicated pods/teams for the academy, cloud-based solutions,
onboarding and audit process, and alignment to school-specific needs. WA staff projects
that the projected annual net increase will be less than $40,000 for shifting to both
services, with a possible cost savings in IT utilizing new grant opportunities that would
offset the additional expense. The transition would separate academy and town systems
more distinctly, clarifying finances for both entities and freeing up leadership to focus on
core priorities. Other questions posed by the Board of Trustees, including information on
current leases and contractural obligations for hardware, software and other equipment
used by WA will be researched and answered by Town staff. WA staff will prepare items
to bring forward contract proposals from both Charter Impact and Technology Lab for
consideration of approval by the Board of Trustees at the February meeting.
C.2. Receive and discuss perspectives and input regarding Westlake Academy's Vision
and Strategic Goals for the next 5 to 10 years as part of the Strategic Planning
This item was not discussed.
Page 31 of 213
TC/BOT Workshop Meeting Minutes January 14, 2026 Page 4
D. EXECUTIVE SESSION
The Town Council/Board of Trustees will conduct a closed session pursuant to Section
551.071(2) of the Texas Government Code, for the purpose of seeking confidential legal
D.1. Section 551.076: Deliberation regarding Security Devices or Security Audits:
Technology Security Assessment Results.
Executive Session was not held.
E. ADJOURNMENT
Mayor Greaves adjourned the meeting at 8:55 p.m.
Approved by the Town Council/Board of Trustees at the Meeting held on February 7, 2026.
____________________________________
Kim Greaves, Mayor and Board President
ATTEST:
____________________________
Dianna Buchanan, Town/Board Secretary
Page 32 of 213
Academy. This agenda may contain both municipal and Westlake Academy items, which will be clearly
identified. NOTE: To comply with Senate Bill 12, Westlake Academy items will begin no earlier than
5 p.m. but may start later depending on the progression of posted agenda items. Town
Council/Board of Trustees meetings are available for viewing online via live-stream or on-demand at
https://www.westlake-tx.org/787/Watch-Meetings-Live. In an effort to improve meeting efficiency, any
residents wishing to speak must submit a speaker request form to the Town Secretary prior to the start of
participate in this meeting by video-conference call. A quorum of the Town Council and the presiding
NOTE
Trustees may enter into closed Executive Session for the purpose of seeking confidential legal advice
from the Town Attorney and/or School Attorney on any agenda item listed herein.
A. CALL REGULAR MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT
Mayor Greaves called the meeting to order at 4:01 p.m. and announced a quorum present.
COUNCIL PRESENT:
Mayor Kim Greaves Mayor Pro Tem Tammy Reeves
Council Member Michael Yackira Council Member Kevin Smith
Council Member T. J. Duane Council Member Todd Gautier
STAFF PRESENT:
Town Manager Wade Carroll Deputy Town Manager Jason Alexander
Town Attorney Alex Crowley Town Secretary Dianna Buchanan
Finance Director Cayce Lay Lamas Fire Chief John Ard
Human Resources Director Sandy Garza Communications Director Jon Sasser
IT Network Admin. Duston McCready Keller Police Chief Bradley Fortune
B.INVOCATION AND PLEDGES OF ALLEGIANCE
The invocation was provided by Reverend Alan Bentrup of St. Martin-in-the-Fields Episcopal
Church, Southlake. Mayor Greaves led the pledges to the United States and Texas Flags.
Town Council/Board of Trustees
Town of Westlake
Council Chamber, 1500 Solana Blvd
Building 7, Suite 7100 Westlake, TX 76262
Tuesday, January 20, 2026, 4:00 PM
Meeting Minutes - Draft
Page 33 of 213
TC/BOT Regular Meeting Minutes January 20, 2026 Page 2
C.CITIZEN/PUBLIC COMMENTS
This is an opportunity for citizens/public to address the Town Council on any matter, whether or
not it is posted on the agenda. Anyone wishing to speak on action items must submit a speaker
request form to the Town Secretary prior to the start of the meeting. Individual citizen comments
are normally limited to three (3) minutes. The presiding officer may ask the speaker to hold their
comment on an agenda item if the item is posted as a Public Hearing. The Town Council cannot
by law take action nor have any discussion or deliberations on any presentation made at this time
concerning an item not listed on the agenda. The Town Council will receive the information, ask
Ms. Patty Smith, Westlake resident, spoke in support of the proposed rezoning of the
property she owns on Aspen Lane which will be considered for approval by Town Council
later in the meeting. Mr. Sloan Harris, Westlake resident, expressed a desire to speak
regarding the Aspen Lane rezoning item at the time the case is considered later in the
meeting. There was no one else to speak at this time.
D.ITEMS OF COMMUNITY INTEREST
Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code
Section 551.0415 the Town Council may report on the following items: (1) expression of thanks,
congratulations, or condolences; (2) information about holiday schedules; (3) recognition of
individuals; (4) reminders about upcoming Town Council events; (5) information about community
Communications Director Sasser provided an overview of upcoming meetings and
events, including the Metroport Chamber of Commerce's State of the Communities
February 16th in observance of the President's Day holiday.
E. PRESENTATION
Deputy Town Manager Jason Alexander provided the quarterly development
update. Several projects mentioned included Entrada mixed-use buildings,
commercial spaces and LaCima townhomes. The B1 Bank building is under
construction and expected to be completed by year-end. The Hilton Garden Inn's
completion timeline is 18 months. The V entanas development will have 51 custom
dwellings, and the public infrastructure is nearly complete. Several other projects
were discussed. At this time, Westlake has 1,205 total residential lots entitled with
homes completed on 695 of the lots and 420 vacant lots. Town Council expres sed
interest in future site tours to the newly expanded Deloitte campus and 49 Arta Dr.
(Mr. Bernal's Project).
F.CONSENT AGENDA
All items listed below are considered routine by the Town Council and/or Board of Trustees and
will be enacted with one motion. There will be no separate discussion of items unless a
Council/Board Member or citizen so requests, in which event the item will be removed from the
Mayor Greaves asked if there were any items to be removed from the Consent Agenda.
There were none.
Page 34 of 213
TC/BOT Regular Meeting Minutes January 20, 2026 Page 3
F.1. Discuss, consider and act to approve the Town Council/Board of Trustees Meeting
Minutes for the December 16, 2025 Regular Meeting. (Town Secretary Dianna
Chapter 6 of the Town of Westlake, Texas Code of Ordinances entitled “Alcoholic
Beverages” by clarifying the applicability of zoning, repealing provisions levying a
permit fee or license fee to ensure compliance with state law, and clarifying
Motion by Council Member Yackira and Motion Second by Council Member Smith to
approve the Consent Agenda. Mayor Greaves called for the vote.
Motion approved unanimously.
G.PUBLIC HEARING AND CORRESPONDING ACTION ITEM
approving a request from Marquis Group to rezone approximately 25 acres of land
located at 4110 and 4120 Aspen Lane and currently zoned as R-5, country
residential district to the TC, town center form-based development district (town
center edge zone). ZC No. 2025-01 (Jason Alexander, AICP, CEcD, Deputy Town
Manager)
PUBLIC HEARING HELD - OPENED AND CLOSED - 11.18.2025
TABLED 11.18.2025
Mayor Greaves announced the item and detailed that the public hearing had been opened
and closed at a prior meeting. An opportunity to receive additional comments on this
matter will be provided after the staff presentation.
Deputy Town Manager Jason Alexander addressed Town Council to explain that the
Town Center Edge Zone is a newer category of zoning. A
zoning will require a development agreement, a regulating plan, and include future
council/public input opportunities prior to development approval to include design, number
of units and infrastructure. Mayor Greaves confirmed with staff that the zoning change is
the only consideration for Town Council this evening.
Mayor Greaves allowed public comments at this time.
Mr. Sloan Harris, Westlake resident, spoke in opposition to the proposed rezoning on
behalf of his family and multiple other Aspen Lane residents.
Mr. Wayne Stoltenberg, Westlake resident, spoke in support of the proposed
rezoning. There was no one else to speak.
Mayor Greaves called for a motion. Motion by Council Member Smith to approve the
to TC, town center form-based development district (town center edge zone) as
presented. Motion Second by Council Member Yackira. Mayor Greaves called for the
vote. Council members Smith and Yackira voted aye. Council members Duane and
Gautier vote nay. Mayor Pro Tem Reeves wanted further discussion noting she believes
the Town Council should receive an update from the developer because when the
changes. Town Secretary Buchanan reminded that a vote of "abstain" by a member is
counted as a negative vote according to the Town's ordinances. Town Attorney Crowley
Page 35 of 213
TC/BOT Regular Meeting Minutes January 20, 2026 Page 4
discussion. Council Member Smith withdrew his Motion. Council Member Yackira
withdrew his Motion Second.
Mayor Greaves then recognized the applicant and developer, Mr. Wally Maya, to address
Town Council in support of the proposed zoning request and to answer questions.
Mayor Pro Tem Reeves said the only way she is in favor of the rezoning, because she
doesn't believe anyone on the council will approve 21 homes for the development, is to be
sure that Mr. Maya understands that there will be concessions to be made and flexibility
required on his part at later stages in order to get buy-in.
that if the zoning is approved, the next step is the regulating plan and the development
agreement, and if an agreement cannot be reached with the developer, the zoning stays
in place but no development is allowed to go forward.
After the developer's presentation and discussion, Mayor Greaves recognized Mr. Harris,
and he reiterated his opposition of the zoning change. Staff followed up to answer some
questions and provide insight into processes to be followed during planning and
development.
Motion by Council Member Yackira and Motion Second by Council Member Smith to
adopt Ordinance 1038 approving rezoning approximately 25 acres of land located at 4110
and 4120 Aspen Lane to TC, town center form-based development district (town center
edge zo
Smith and Mayor Pro Tem Reeves voted aye. Council Member Duane and Council
Motion approved with a vote of 3 ayes and 2 nays.
H.REGULAR AGENDA ITEMS
H.1.
General Election to be held on May 2, 2026, to elect persons to the Office of Mayor,
Council Member Place 2 and Council Member Place 4 for the two-year term of May
2026 through May 2028; prescribing time, designating the locations and manner of
conducting the election to be in accordance with the Joint Election Agreements for
Election Services with Tarrant and Denton Counties; and authorizing the Town
Mayor Greaves announced the item. Motion by Council Member Duane and Motion
Second by Council Member Yackira to adopt and approve Ordinance 1042 calling
and ordering the General Election to be held May 2, 2026 to elect persons to the
Office of Mayor and Council Member Places 2 and 4 as presented. Mayor Greaves
Motion approved unanimously.
I.EXECUTIVE SESSION
The Town Council/Board of Trustees will conduct a closed session pursuant to Section 551.071
(2) of the Texas Government Code, for the purpose of seeking confidential legal advice from the
Real Property:
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TC/BOT Regular Meeting Minutes January 20, 2026 Page 5
I.2. Section 551.087: Deliberation Regarding Economic Development Negotiations - to
deliberate the offer of a financial or other incentive to business prospects:
a. 2025-05
b. 2025-08
Mayor Greaves reconvened the Regular Meeting from Executive Session at 5:48 p.m.
J.TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS
There was no action as a result of Executive Session.
K.FUTURE AGENDA ITEMS
There were no Future Agenda Items mentioned.
L.STAFF RECAP OF COUNCIL DIRECTION
Town Manager Carroll noted that council direction includes communicating to the public
upcoming elections: the Texas State Senate District 9 special runoff election on January
31st and the Texas House of R epresentatives District 98 election, part of the Primary
Election on March 3rd. Town staff will also work to schedule future council tours of 49
Arta Dr. (Mr. Bernal's Project) and the expanded Deloitte campus facilities.
M.ADJOURNMENT
Mayor Greaves adjourned the meeting at 5:49 p.m.
Approved at the Regular Town Council/Board of Trustees Meeting held February 17, 2026.
____________________________________
Kim Greaves, Mayor and Board President
ATTEST:
______________________________________
Dianna Buchanan, CMC, Town/Board Secretary
Page 37 of 213
DATE: February 17, 2026 AGENDA ITEM NO: F.2.
FROM: John Ard, Fire Chief, Fire Dept.
SUBJECT: Discuss, consider, and act to approve Resolution 26-01 adopting the 2025
Jurisdictional Annex to the Tarrant County Hazard Mitigation Action Plan. (Fire Chief
John Ard)
ATTACHMENTS:
1. Resolution 26.01 Adopting the 2025 Tarrant Co HMAP
2. Westlake_Tarrant_Annex_2025-12-17-FEMA READY
3. Tarrant County Adoption Example
SUMMARY :
This annual plan adoption completes the mitigation planning process. It also shows our community’s
commitment to the goals and actions in our plan.
BACKGROUND AND DISCUSSION:
Adoption fulfills Element F: Plan Adoption of the Local Mitigation Planning Policy Guide. FEMA only
approves plans that meet all planning requirements. This includes plan adoption. Adoption marks the
beginning of implementing your plan. Since each plan participant must sign off on the plan, this
process reintroduces the ideas in the plan to decision makers, partners, and the public. It also
authorizes the agencies listed in the plan to carry out the risk-reduction actions they agreed to take.
Approval makes your community eligible for certain FEMA assistance that can fund your mitigation
actions. Applicants and subapplicants must have an approved mitigation plan at the time of grant
application and obligation.
FISCAL IMPACT:
None
LEGAL REVIEW:
None
RECOMMENDATION:
Recommend adopting the 2025 Jurisdictional Annex Tarrant County Hazard Mitigation Plan
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 38 of 213
Motion to Approve with Changes/Conditions Motion to Continue or Table
Page 39 of 213
Resolution 26-01
Page 1
TOWN OF WESTLAKE
RESOLUTION NO. 26-01
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
ADOPTING THE 2025 TARRANT COUNTY HAZARD MITIGATION ACTION PLAN.
WHEREAS, the Town of Westlake recognizes the threat that natural hazards pose to
people and property within our community; and
WHEREAS, undertaking hazard mitigation actions before disasters occur reduces the
potential for harm to people and property and saves taxpayer dollars; and
WHEREAS, an adopted hazard mitigation plan is required as a condition of future funding
for mitigation projects under multiple Federal Emergency Management Agency (FEMA) pre- and
post-disaster mitigation grant programs; and
WHEREAS, the Town of Westlake has fully participated in the update process of the 2025
Tarrant County Hazard Mitigation Action Plan in coordination with Tarrant County and other
participating jurisdictions; and
WHEREAS, the 2025 Tarrant County Hazard Mitigation Action Plan identifies natural
hazards and mitigation strategies specific to the Town of Westlake and being adopted by the
Tarrant County Commissioners’ Court for submission to the Texas Division of Emergency
Management and FEMA; and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town Council of Westlake, Texas, does hereby adopt the 2025
Tarrant County Hazard Mitigation Plan as the official hazard mitigation plan for the Town of
Westlake, attached as Exhibit “A”.
SECTION 3: The Emergency Manager and all appropriate departments are encouraged to
pursue implementation of the recommended mitigation actions, as feasible and appropriate.
Page 40 of 213
Resolution 26-01
Page 2
SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 5: That this resolution shall become effective from and after its date of passage.
PASSED AND APPROVED ON THIS 17th DAY OF FEBRUARY 2026.
TOWN COUNCIL VOTE AS RECORDED:
Aye Nay
___________________________________
Kim Greaves, Mayor
ATTEST:
________________________________
Dianna Buchanan, Town Secretary
APPROVED AS TO FORM:
________________________________
Alex Crowley, Town Attorney
Page 41 of 213
Town of
Westlake
Jurisdictional Annex to the
Tarrant County Hazard Mitigation Plan
2025
EXHIBIT “A” RESOLUTION 26-01
Page 42 of 213
THIS PAGE INTENTIONALLY LEFT BLANK
Page 43 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
Town of Westlake i
Table of Contents
Chapter 1: Introduction 1
Planning Process Point of Contact ............................................................................................................ 1
Annex Organization ................................................................................................................................... 1
Hazard Mitigation Action Plan (HazMAP) Adoption .................................................................................. 1
Supporting Maps ....................................................................................................................................... 1
Chapter 2: Planning Process 7
Development and Adoption Process ......................................................................................................... 7
Organizing the Planning Effort .................................................................................................................. 7
Local Planning Team ............................................................................................................................. 7
Chapter 3: Hazard Identification and Risk Assessment 9
Changes in Development since 2020 ........................................................................................................ 9
Community Profile ..................................................................................................................................... 9
Critical Infrastructure ............................................................................................................................... 10
Profiles of Natural Hazards ..................................................................................................................... 10
Geographic Area Affected ................................................................................................................... 11
Probability of Future Occurrence ......................................................................................................... 11
Drought .................................................................................................................................................... 13
Overview .............................................................................................................................................. 13
Summary .............................................................................................................................................. 13
Earthquake .............................................................................................................................................. 14
Overview .............................................................................................................................................. 14
Summary .............................................................................................................................................. 14
Expansive Soils ....................................................................................................................................... 15
Overview .............................................................................................................................................. 15
Summary .............................................................................................................................................. 15
Extreme Heat ........................................................................................................................................... 16
Overview .............................................................................................................................................. 16
Summary .............................................................................................................................................. 16
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TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
ii Town of Westlake
Flooding ................................................................................................................................................... 17
Overview .............................................................................................................................................. 17
Flooding Associated with Dam Failure ................................................................................................ 19
Compliance with the National Flood Insurance Program .................................................................... 19
Summary .............................................................................................................................................. 22
Thunderstorm .......................................................................................................................................... 23
Overview .............................................................................................................................................. 23
Summary .............................................................................................................................................. 23
Tornado ................................................................................................................................................... 24
Overview .............................................................................................................................................. 24
Summary .............................................................................................................................................. 24
Wildfire ..................................................................................................................................................... 25
Overview .............................................................................................................................................. 25
Summary .............................................................................................................................................. 25
Winter Storm ............................................................................................................................................ 26
Overview .............................................................................................................................................. 26
Summary .............................................................................................................................................. 26
Historical Events ...................................................................................................................................... 27
Overall Vulnerability ................................................................................................................................. 27
Chapter 4: Capabilities Assessment 28
Planning and Regulatory ......................................................................................................................... 28
Administrative and Technical .................................................................................................................. 29
Financial .................................................................................................................................................. 30
Education and Outreach .......................................................................................................................... 31
Opportunities to Expand and/or Improve Capabilities ............................................................................. 32
Chapter 5: Mitigation Strategy 33
Mitigation Goals ....................................................................................................................................... 33
2020 Action Items .................................................................................................................................... 33
New Mitigation Action Items .................................................................................................................... 41
Incorporating the Plan into Existing Planning Mechanisms .................................................................... 44
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TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
Town of Westlake iii
Steps for Implementing This HazMAP into Local Plans ...................................................................... 44
Integration into Local Planning Mechanisms ....................................................................................... 44
Continued Public Involvement ............................................................................................................. 45
List of Figures
Figure 1: Development Activities Map of the Town of Westlake ................................................................... 2
Figure 2: Land Use Plan of the Town of Westlake ....................................................................................... 3
Figure 3: Parks and Open Space Plan of the Town of Westlake.................................................................. 4
Figure 4: Residential Subdivisions Map of the Town of Westlake ................................................................ 5
Figure 5: Planned Developments Map of the Town of Westlake .................................................................. 6
Figure 6: Location of Commonly Flooded Roads in the Town of Westlake ................................................ 18
List of Tables
Table 1: Town of Westlake Local Planning Team Members for the 2025 HazMAP ..................................... 8
Table 2: Town of Westlake Community Profile ............................................................................................. 9
Table 3: Critical Assets in the Town of Westlake ........................................................................................ 10
Table 4: Ranking of Hazards for the Town of Westlake ............................................................................. 10
Table 5: Extent Scale for Natural Hazards .................................................................................................. 12
Table 6: Drought Hazard Profile for the Town of Westlake ........................................................................ 13
Table 7: Earthquake Hazard Profile for the Town of Westlake ................................................................... 14
Table 8: Expansive Soils Hazard Profile for the Town of Westlake ............................................................ 15
Table 9: Extreme Heat Hazard Profile for the Town of Westlake ............................................................... 16
Table 10: Flooding Hazard Profile for the Town of Westlake ..................................................................... 17
Table 11: Possible Flooding Areas in the Town of Westlake ...................................................................... 18
Table 12: Data for the Town of Westlake for the National Flood Insurance Program ................................ 20
Table 13: NFIP Floodplain Management Capabilities and Compliance ..................................................... 20
Table 14: Thunderstorm Hazard Profile for the Town of Westlake ............................................................. 23
Table 15 Tornado Hazard Profile for the Town of Westlake ....................................................................... 24
Table 16: Wildfire Hazard Profile for the Town of Westlake ....................................................................... 25
Table 17: Winter Storm Hazard Profile for the Town of Westlake .............................................................. 26
Table 18: Assessment of Planning and Regulatory Capabilities of the Town of Westlake ........................ 28
Table 19: Assessment of the Regulations and Ordinances Capabilities of the Town of Westlake ............ 28
Table 20: Assessment of the Administrative Capabilities of the Town of Westlake ................................... 29
Table 21: Assessment of the Technical Capabilities of the Town of Westlake .......................................... 29
Table 22: Assessment of the Financial Capabilities of the Town of Westlake ........................................... 30
Table 23: Assessment of the Education and Outreach Capabilities of the Town of Westlake ................... 31
Table 24: Capabilities that the Town of Westlake Could Expand or Improve ............................................. 32
Table 25: Status of Actions in the 2020 Plan of the Town of Westlake ...................................................... 33
Table 26: 2025 Mitigation Actions for the Town of Westlake ...................................................................... 42
Page 46 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
iv Town of Westlake
Table 27: Types of Plans That the Town of Westlake Can Use for Mitigation Actions ............................... 45
Page 47 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
Town of Westlake 1
Chapter 1: Introduction
Planning Process Point of Contact
The point of contact during the Tarrant County Hazard Mitigation Action Plan (HazMAP) planning process
for the Town of Westlake was the Emergency Management Coordinator.
Annex Organization
This annex has five chapters that satisfy the mitigation requirements in 44 CFR Part 201:
• Chapter 1: Introduction
• Chapter 2: Planning Process
• Chapter 3: Hazard Identification and Risk Assessment
• Chapter 4: Capabilities Assessment
• Chapter 5: Mitigation Strategy
The information in this annex is for the Town of Westlake alone. All pertinent information that is not
identified in this annex is identified in the other sections of this HazMAP or in the respective annexes.
Hazard Mitigation Action Plan (HazMAP) Adoption
Once the Tarrant County HazMAP has received the designation “Approved Pending Local Adoption” from
the Federal Emergency Management Agency (FEMA), the Town of Westlake will take the HazMAP to the
Town Council for final public comment and local adoption. A copy of the resolution will be inserted into the
HazMAP and held on file at Tarrant County.
Supporting Maps
Figure 1 through Figure 5 are maps of the City of Westlake that show the City’s:
• Development Activities
• Land Use Plan
• Parks and Open Space Plan
• Residential Subdivisions
• Planned Developments
Page 48 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
2 Town of Westlake
Figure 1: Development Activities Map of the Town of Westlake
Page 49 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
Town of Westlake 3
Figure 2: Land Use Plan of the Town of Westlake
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TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
4 Town of Westlake
Figure 3: Parks and Open Space Plan of the Town of Westlake
Page 51 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
Town of Westlake 5
Figure 4: Residential Subdivisions Map of the Town of Westlake
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TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
6 Town of Westlake
Figure 5: Planned Developments Map of the Town of Westlake
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TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
Town of Westlake 7
Chapter 2: Planning Process
(In compliance with 201.6(c)(1))
Development and Adoption Process
To apply for federal aid for technical assistance and post-disaster funding, local jurisdictions must comply
with Part 201.3 of the Disaster Mitigation Act of 2000 (DMA 2000), implemented in the Code of Federal
Regulations 44 CFR Part 201.6. While the Town of Westlake has historically implemented measures to
reduce vulnerability to some hazards, the passage of DMA 2000 helped Town officials recognize the
benefits of a long-term approach to hazard mitigation. This approach is achieved by gradual ly decreasing
hazard-associated impacts by implementing a hazard mitigation action plan (HazMAP). The city’s
involvement in the Tarrant County HazMAP represents the collective efforts of the Hazard Mitigation
Planning Team (HMPT), participating Local Planning Teams (LPTs), the public, and stakeholders.
The Town of Westlake developed this annex in accordance with Part 201.6(c)(5) of DMA 2000. The
HazMAP and this annex identify hazards and mechanisms to minimize damage associated with these
hazards.
Organizing the Planning Effort
A comprehensive approach was taken in developing the HazMAP. An open involvement process was
established for the public and all stakeholders, which provided an opportunity for everyone to be involved
in the planning process and to make their views known. The public meeting was advertised with notices in
the local newsletter and on social media.
Two teams worked simultaneously on this Tarrant County HazMAP:
1. Hazard Mitigation Planning Team (HMPT): This team consisted of points of contact from each
participating jurisdiction. The HMPT met to discuss county -wide topics, including hazards and
mitigation strategies. The points of contact were the leads of their LPT.
2. Local Planning Team (LPT): Each jurisdiction had an LPT that consisted of the Emergency
Management Coordinator for that jurisdiction and designated representatives from that jurisdiction.
This team met to assess capabilities, hazards, and mitigation strategies in the jurisdiction.
Local Planning Team
This annex to the Tarrant County HazMAP was developed by the Town of Westlake’s LPT. The efforts of
the LPT were led by the city’s Emergency Management Coordinator. The LPT was assembled in 2017
with representatives from the Town of Westlake.
Page 54 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
8 Town of Westlake
Table 1: Town of Westlake Local Planning Team Members for the 2025 HazMAP
Jurisdiction Agency/Organization Position Role in the Local
Planning Team
Town of
Westlake
Fire/Emergency Medical
Services (EMS) Department
Fire Chief/ Emergency
Management
Coordinator
General oversight, hazard
identification, and plan
development
Town of
Westlake
Fire/EMS Department Deputy Fire Chief Hazard identification and
plan development
Town of
Westlake
Public Works Department Public Works Director Hazard identification and
plan development
Town of
Westlake
Economic Development Assistant to Town
Manager
Hazard identification and
plan development
Page 55 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
Town of Westlake 9
Chapter 3: Hazard Identification and Risk
Assessment
(In compliance with 201.6(c)(2)(i), 201.6(c)(2)(ii), 201.6(c)(2)(ii)(A), 201.6(c)(2)(ii)(B), 201.6(c)(2)(ii)(C),
201.6(c)(2)(iii), and 201.6(c)(3)(ii))
The following information helped the Town of Westlake determine and prioritize mitigation action items to
reduce losses from identified hazards.
Changes in Development since 2020
(In compliance with 201.6(d)(3))
Increasing Vulnerability
New development in hazard-prone areas:
• There has been no development in hazard-prone areas since 2020.
Decreasing Vulnerability
Mitigation actions implemented to reduce risk or adopted codes to protect future development:
• There has been no changes in the mitigation actions completed since 2020.
• All 2021 ICC codes have been adopted in the last 5 years.
Community Profile
The following sections present the community profile, vulnerable facilities in the jurisdiction, and the
critical facilities and infrastructure that are exposed to the identified hazards and can be impacted. This
information was gathered from the United States Census and the Town of Westlake.
Table 2: Town of Westlake Community Profile1
Metric Information
Population 1,623
Persons 65 years and over 9.7%
Median Household Income $250,000+
Persons in Poverty 9.9%
Disabled Population 4.3%
Persons without health insurance coverage 4.6%
1 Quick Facts from the U.S. Census Bureau
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TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
10 Town of Westlake
Critical Infrastructure
Critical infrastructure is the assets that a community considers vital to public health and safety. Due to the
sensitivity of these assets in the Town of Westlake, certain assets are restricted from public viewing. The
Town of Westlake currently has 6 assets identified. Some of the critical and vulnerable facilities listed in
Table 3: Critical Assets in the Town of Westlake are in the hazard area for all or some of the hazards
identified in the Town of Westlake.
Table 3: Critical Assets in the Town of Westlake
Facility/Asset Name
or Description and
Address
Type of
Assets
Capacity Square
Feet
Structure
Value
Content Value
Solana Business
Complex
Government/
Commercial
1,100 people 2,128,001 $259,959,403 $129,979,500
Westlake Water
Pump/Storage
Station
Utility 2 people N/A $4,000,000 $4,800,000
Fidelity Investments Commercial 4,500 people 3,054,288 $141,135,543 $70,567,500
Deloitte University Commercial 3,000 people 765,000 $139,130,626 $68,000,000
Westlake Fire
Station
Fire Rescue 20 people 4,500 $300,000 $4,500,000
Westlake Academy Primary/
Secondary
Charter
School
660 people 55,704 $8,132,000 $3,750,000
Profiles of Natural Hazards
The Town of Westlake’s LPT ranked potential hazards in order of risk, with Thunderstorm being the
highest (see Table 4). Risk, for the purposes of hazard mitigation planning, is the potential for damage or
loss created by the interaction of natural hazards with community assets. If a natural hazard could not
impact the Town of Westlake, not applicable (N/A) is used as its rank and its reasoning is noted in the
hazard profile section of this chapter.
Table 4: Ranking of Hazards for the Town of Westlake
Rank of Risk Score Geographic
Area Affected
Probability of
Future
Occurrence
Maximum
Probable Extent
Thunderstorm 1 Extensive Likely Major
Tornado 2 Limited Occasional Major
Wildfire 3 Significant Occasional Medium
Winter Storm 4 Extensive Occasional Minor
Page 57 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
Town of Westlake 11
Rank of Risk Score Geographic
Area Affected
Probability of
Future
Occurrence
Maximum
Probable Extent
Flooding 5 Negligible Unlikely Minor
Extreme Heat 6 Extensive Highly Likely Minor
Drought 7 Negligible Occasional Minor
Earthquake 8 Negligible Unlikely Minor
Expansive Soils 9 Negligible Unlikely Minor
The following terms are used to describe the geographic area affected, the probability of occurrence, and
the maximum probable extent.
Geographic Area Affected
• Negligible: Less than 10 percent of the planning area.
• Limited: 10 to 25 percent of the planning area.
• Significant: 25 to 75 percent of the planning area.
• Extensive: 75 to 100 percent of the planning area.
Probability of Future Occurrence
• Unlikely: Event possible in the next 10 years.
• Occasional: Event possible in the next 5 years.
• Likely: Event probable in the next 3 years.
• Highly Likely: Event probable in the next year.
MAXIMUM PROBABLE EXTENT
(Magnitude/Strength of Hazard using the extent scale in Table 5)
• Minor: Limited classification on scientific scale, slow speed of onset, or short duration of event.
• Medium: Moderate classification on scientific scale, moderate speed of onset, or moderate duration
of event.
• Major: Severe classification on scientific scale, fast speed of/immediate onset or long duration of
event.
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TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
12 Town of Westlake
Table 5: Extent Scale for Natural Hazards
Hazard Minor Medium Major
Drought Presence-Sensing Device
Initiation (PDSI) -1.99 to
1.99+
PDSI -2.00 to -2.99 PDSI -3.00 to -5.00
Earthquake Mercalli Scale: I–V;
Richter Scale: 0–4.8
Mercalli Scale: VI–VII;
Richter Scale: 4.9–6.1
Mercalli Scale: VIII–XII;
Richter Scale: 6.2–8.1+
Expansive
Soils
EI Expansion Potential:
21–50 (Low);
0–21(Very Low)
EI Expansion Potential:
51–90 (Medium)
EI Expansion Potential:
91–130 (High)
>130 (Very High)
Flooding Outside of 100-yr and
500-yr flood zones, Zone
A, AE, X
500-yr flood zone, Zone X 100-yr flood zone, Zone AE
Extreme Heat Heat Index: 80°F–105°F Heat Index: 105°F–129°F Heat Index: >130°F
Thunderstorm Hail: H0–H4, 5–40mm;
Wind Force: 0–3;
Knots: <1–10
lightning activity level
(LAL): 1–2
Hail: H5–H6, 30–60mm;
Wind Force: 4–6;
Knots: 11–27;
LAL: 3–4
Hail: H7–H10, 50–>100mm;
Wind Force: 8–12;
Knots: 28–64+
LAL: 5–6;
Tornado EF0 EF1–EF2 EF3–EF5
Wildfire Keetch-Byram Drought
Index (KBDI): 0–200
KBDI: 200–400 KBDI: 600–800
Winter
Storms
Temperature: 40°F to
35°F
Wind chill 36°F to 17°F
Temperature: 30°F to
45°F;
Wind chill 25°F to -4°F
Temperature: 15°F to
-20°F;
Wind chill 7°F to -98°F
The full description of each of these hazards is in Section 3 of this HazMAP.
LOCATION
Drought, earthquakes, expansive soils, extreme heat, thunderstorms, tornadoes, and winter storms do
not have geographic boundaries and can impact the entire county, including all participating jurisdictions.
Wildfires can threaten rural and urban jurisdictions with undeveloped land. Flooding is a severe threat to
jurisdictions containing 100-year floodplains or bodies of water.
The following hazards are listed in alphabetical order and describe the location and extent of each
hazard, details of previous occurrences, probability data on future events, and vulnerability to each
hazard.
Page 59 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
Town of Westlake 13
Drought
Overview
The Town of Westlake receives its water supply from the City of Fort Worth and supplies it to homes and
businesses. There is a voluntary compliance in conjunction with the “Eye on Water” software.
Table 6: Drought Hazard Profile for the Town of Westlake
Category Response
Risk Ranking 7
Geographic Area Affected Negligible
Probability of Future Occurrence Occasional
Maximum Probable Extent Minor
Potential Impact • Property damage Loss of water supply
• Increase in grassfire potential and intensity
• Negative impact on citizens, including water restrictions and
lack of drinkable water supply
• Impact on car washes, parks, and pools
Vulnerabilities There are no historical data for drought damage in the city. All
populations, economy, structures, improved property, critical
facilities and infrastructure, and the natural environment are
exposed to this hazard. Rises in water costs would affect the
population living below the poverty line.
Summary
The entire Town of Westlake is vulnerable to drought. Considering its historical frequency, there is a
significant chance of droughts occurring each year. Drought can affect people’s health and safety.
Examples of drought impacts on society include anxiety or depression about economic losses, conflicts
when there is not enough water, reduced incomes, fewer recreational activities, higher incidents of heat
stroke, and even loss of human life. Drought conditions can also provide a substantial increase in wildfire
risk. As plants and trees wither and die from a lack of precipitation, increased insect infestations, and
diseases—all associated with drought—they become fuel for wildfires.
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14 Town of Westlake
Earthquake
Overview
The Town of Westlake has experienced zero earthquakes in the past 20 years. However, there is still a
risk, and it would be catastrophic for all populations and assets in the community.
Table 7: Earthquake Hazard Profile for the Town of Westlake
Category Response
Risk Ranking 8
Geographic Area Affected Negligible
Probability of Future Occurrence Unlikely
Maximum Probable Extent Minor
Potential Impact • Injury or death
• Property and infrastructure damage
• Water contamination or loss from broken pipes
• Transportation and communication disruption or damage
• Increase in traffic accidents
• Building collapse
• Natural gas leak Displaced residents
• Power outages
• Damage to the natural environment, including protected
species and critical habitats
Vulnerabilities The citizens of Westlake, property-commercial and residential,
critical facilities and infrastructure are all at risk in the event of a
large earthquake. Since earthquakes have not occurred in the
area, studies are needed to advise staff on the proper way to
protect the Town of Westlake.
Summary
The Town of Westlake could be subject to an earthquake, but none has been reported. A significant
earthquake event would cause a substantial loss of life and billions of dollars in damage to critical
infrastructure.
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Expansive Soils
Overview
Not much damage occurs to roadways in the Town of Westlake, so the Town does not spend much on
road repairs. Most road damage is due to breakdown over time.
Table 8: Expansive Soils Hazard Profile for the Town of Westlake
Category Response
Risk Ranking 9
Geographic Area Affected Negligible
Probability of Future Occurrence Unlikely
Maximum Probable Extent Minor
Potential Impact • Property damage from foundation damage
• Water contamination or loss from broken pipes
• Building and infrastructure damage
• Road damage
• Transportation delays due to road condition
• Damage to utility lines
Vulnerabilities Because of the manner in which data for expansive soils are
collected, the exact amount of damage in the town was
unavailable, as only road data are available. Expansive soils are
a major consideration for all existing and future structures. All
populations, economy, structures, improved property, critical
facilities and infrastructure, and the natural environment are
exposed to this hazard.
Summary
The nature of expansive soils makes it difficult to predict the locations and the impacts that they might
have. The town has seen impacts on critical assets in the public infrastructure.
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16 Town of Westlake
Extreme Heat
Overview
Approximately 9.7% of the population of the Town of Westlake is 65 years old or older, and approximately
9.9% live below the poverty line. Individuals in vulnerable or underserved populations are not only more
likely to experience the effects of extreme temperatures , but they also are likely to be impacted to a
higher degree than their counterparts. In addition, various Town facilities have experienced heat-related
power failure, making critical facilities vulnerable.
Table 9: Extreme Heat Hazard Profile for the Town of Westlake
Category Response
Risk Ranking 6
Geographic Area Affected Extensive
Probability of Future Occurrence Highly Likely
Maximum Probable Extent Minor
Potential Impact • Heatstroke or death.
› People should stay indoors to prevent heatstroke; elderly
people who cannot afford air-conditioning are at greatest
risk.
• Property damage
• Loss of water supply
• Increases grassfire potential and intensity
• Impact on logistics
• Power outages
• Road buckling
• Disruption in critical infrastructure operations
• Vehicle engine failure
Vulnerabilities While extreme heat pose a serious threat to any population,
issues with housing and mobility could make it difficult for the
elderly to seek shelter in response to such a threat. The elderly,
homeless, and outdoor laborers should take proper precautions.
People should stay indoors to prevent heatstroke; elderly people
who cannot afford air-conditioning are at greatest risk. Westlake
is an affluent community and does not have resident populations
who are vulnerable to extreme heat. The vulnerable populations
would include only daytime outdoor laborers (e.g., construction
and landscape laborers).
Summary
The Town of Westlake is vulnerable to extreme temperatures, affecting people ’s health and safety.
Therefore, it is essential to have proper measures in place to prevent critical structures from being
vulnerable to utility failure during extreme temperatures.
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Flooding
Overview
Since 2019, there have been no flash flooding events recorded by NOAA. However, flooding events still
cause public safety and transportation issues. The Town of West Lake has been undergoing a highway
expansion, and there have been two major flooding issues caused by construction debris blocking
culverts. As a result, Highway 170 (Alliance Gateway), which is six lanes across, was closed for 3 hours.
Table 10: Flooding Hazard Profile for the Town of Westlake
Category Response
Risk Ranking 5
Geographic Area Affected Negligible
Probability of Future Occurrence Unlikely
Maximum Probable Extent Minor
Potential Impact • Loss of electricity
• Loss of, or contamination of, water supply Loss of property
• Structure and infrastructure damage – flooded structures and
eroded roads
• Displaced residents
• Snakes migrate and mosquitoes increase
• Fire – as a result of loss of water supply
• Debris in transportation paths
• Emergency response delays
• Disruption of traffic can lead to impacts on the economy.
• Damage to the natural environment, including protected
species and critical habitats
Vulnerabilities Based on historical data, flooding has caused zero injuries and
fatalities per year and is expected to have the same results in the
future. Commuters and any buildings in a floodplain are the most
at risk. All future development in the floodplain may be at risk. An
increase in population will likely increase the number of buildings
and infrastructure. New development in unincorporated areas
could occur in areas prone to flooding and increase vulnerabilities
and potential losses. However, most land use regulations require
the consideration of flooding during the development process.
• Names of creeks or rivers that flood: Marshall Branch, Higgins Branch, and Kirkwood Branch.
• Intersections or traffic routes impacted by flooding: Roanoke Road at Marshall Branch, J.T.
Ottinger Road at Marshall Branch, and Dove Road at Kirkwood Branch and Higgins Branch. See low-
water crossings below. These roads can flood.
• Low-Water Crossings: A low-water crossing provides a type of bridge when water flow is low. Under
high-flow conditions, water runs over the roadway and precludes vehicular and pedestrian traffic.
These crossings can be dangerous when flooded. Crossings are identified with a yellow dot.
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18 Town of Westlake
LOW -WATER CROSSING TYPES DEFINED
• Bridges are open-bottomed structures with elevated decks. They may be designed with one or
several piers. Low-water bridges generally have greater capacity and are able to pass higher flows
underneath the driving surface than most vented and unvented fords.
• Vented fords have a driving surface elevated above the streambed, with culverts (vents) that enable
low flows to pass beneath the roadbed. The vents can be one or more pipes, box culverts, or open -
bottomed arches. In streams carrying large amounts of debris, the driving surface over the vent may
be removable, permitting the debris to be cleared after a large flow event.
Figure 6: Location of Commonly Flooded Roads in the Town of Westlake
Table 11: Possible Flooding Areas in the Town of Westlake
Road Flooding Source Low-Water Crossing Type
2200 Highway 377 Marshall Branch Vented Ford
2000 Highway 377 Marshall Branch Vented Ford
1800 Highway 377 Marshall Branch Vented Ford
2400 Roanoke Road Marshall Branch Vented Ford
3600 Highway 170 Marshall Branch Vented Ford
2200 Roanoke Road Marshall Branch Vented Ford
2000 Roanoke Road Marshall Branch Vented Ford
1800 Roanoke Road Marshall Branch Vented Ford
3700 Thornton Drive Marshall Branch Non-vented Ford
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Road Flooding Source Low-Water Crossing Type
3200 J. T. Ottinger Road Marshall Branch Vented Ford
3100 J. T. Ottinger Road Marshall Branch Vented Ford
2300 J. T. Ottinger Road Marshall Branch Vented Ford
2800 Highway 114 Marshall Branch Bridge
2900 Dove Road Marshall Branch Vented Ford
2400 Dove Road Marshall Branch Vented Ford
2400 King Fisher Drive Marshall Branch Bridge
2100 Highway 114 Marshall Branch Vented Ford
2200 Capital Parkway Marshall Branch Vented Ford
2200 Destiny Way Marshall Branch Vented Ford
1300 Davis Boulevard Marshall Branch Vented Ford
1300 Post Oak Place Marshall Branch Bridge
1800 Placid Oaks Place Marshall Branch Vented Ford
1500 Meandering Drive Marshall Branch Vented Ford
1800 Lakeshore Drive Marshall Branch Bridge
1800 Dove Road Marshall Branch Vented Ford
1700 Dove Road Marshall Branch Vented Ford
1400 Solana Boulevard Kirkwood Branch Vented Ford
2000 Sam School Road Kirkwood Branch Vented Ford
1900 Sam School Road Kirkwood Branch Vented Ford
1400 Dove Road Higgins Branch Vented Ford
2000 Highway 114 Kirkwood Branch Vented Ford
Flooding Associated with Dam Failure
There are six dams monitored by the Texas Commission on Environmental Quality within the Town of
Westlake. Information related to flooding risk associated with these dams can be found in Appendix C of
the Base Plan, titled Dam Profile Information. For homeland security purposes, this profile data is being
profiled together in a separate section.
Compliance with the National Flood Insurance Program
Participation in the National Flood Insurance Program (NFIP) is based on a voluntary agreement between
a community and the Federal Emergency Management Agency (FEMA). For communities that adopt a
floodplain management ordinance to reduce flood risks to new construction, federally backed flood
insurance is made available to property owners in the community. Compliance with the NFIP , however,
extends beyond mere participation in the program. NFIP has three basic components: (1) floodplain
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TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
20 Town of Westlake
identification and mapping risk, (2) responsible floodplain management, and (3) flood insurance. The
Town of Westlake is a participant in the NFIP and provides details about the community and its
participation below. The following information was requested:
Table 12: Data for the Town of Westlake for the National Flood Insurance Program2
Category Response
Community Identification Number 480614#
Community Name Town of Westlake
County Tarrant and Denton Counties
Initial Flood Hazard Boundary Map Identified 12/10/76
Initial Flood Insurance Rate Map Identified 06/02/93
Current Effective Map Date 04/18/2011
Regular-Emergency Date 06/02/93
The National Flood Insurance Program (NFIP) questions in Table 13 were answered to the best of the
Town of Westlake’s ability.
Table 13: NFIP Floodplain Management Capabilities and Compliance
Floodplain Management
Who is the floodplain manager? Is this their
primary or secondary role?
Fire Chief/ Emergency Management Coordinator
Does the floodplain manager have adequate
training and capacity or their role? If not, what
else is needed?
No
How does the community enforce its
floodplain rules? Does enforcement include
monitoring compliance and acting to correct
violations?
Ordinance
When was the community’s most recent
Community Assistance Visit (CAV)?
None
Were any violations noted on the community’s
most recent CAV?
NA
Is there an upcoming CAV? If no, is one
needed?
Unknown
When was the most recent floodplain
management ordinance adopted?
Unknown
Does your community participate in the
Community Rating System (CRS)? If so,
describe the steps the community has taken
to achieve the CRS goals.
No
2 http://www.fema.gov/cis/TX.html
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Floodplain Management
Does the community’s floodplain management
ordinance include any higher standards? If so,
please list.
No
Who is responsible for permitting? Planning Department
How does the community issue development
permits in the special flood hazard area
(SFHA)?
Floodplain Development Permit, they need to do
some mitigation actions first.
Does the community maintain elevation
certificates?
Yes
Does the community track the number of
buildings in the special flood hazard area
(SFHA)? If yes, are there any trends?
Yes, and no identified trends
How many repetitive loss (RL) structures does
the community have? (List number and type of
structure)
0/Residential
How many severe repetitive loss (SRL)
structures does the community have? (List
number and type of structure)
0
Have any RL/SRL properties been mitigated
since the last plan update?
None
Who is responsible for making substantial
damage/substantial improvement
determinations?
Emergency Management Coordinator
How does the substantial damage/substantial
improvement process work in your
community?
Substantial damage: cost of restoring the structure
to its before damaged condition would equal or
exceed 50 percent of the market value of the
structure before damage occurred.
Substantial improvement: reconstruction,
rehabilitation, addition, or other improvement of a
structure, the cost of which equals or exceeds 50
percent of the market value of the structure before
“start of construction of the improvement.
Is there sufficient staff and training to make
substantial damage/substantial improvement
determinations?
No
How are substantial damage/substantial
improvement requirements messaged to the
public before and after an event?
When a building permit involves the floodplain, a
summary of the permit request is reviewed to
determine SD/SI. If applicable, we discuss this
with the applicant.
Have any substantially damaged/substantially
improved structures been mitigated since the
last plan update?
Not that we are aware.
How will the community remain in compliance
with the NFIP moving forward? (Simply stating
“the community will continue to comply with
the NFIP” will not meet FEMA’s planning
requirements.)
By maintaining the Town ordinances, continuing to
inform the public, maintaining and analyze
records, etc.
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22 Town of Westlake
Floodplain Mapping
How does the community support map change
requests? This could be requests during the
Risk MAP process or through Letters of Map
Amendment or Revision.
For developments: we play an active role in
reviewing flood studies and ultimately sign the
Community Acknowledgement Form before it is
sent to FEMA.
When did the latest Flood Insurance Rate Map
(FIRM) become effective?
For a resident inquiring, we help educate on the
process they would need to take and forms they
need to fill out.
When was the latest FIRM adopted? For Town Projects: We contract with consultants
and are actively involved in reviewing plans/flood
studies.
Is the FIRM and Flood Insurance Study (FIS)
report in an accessible location? How would
the public get access to their flood map
information?
4/18/2011
Does the community use any Risk MAP
products? If so, describe.
04/18/2011
Does the community collect updated
floodplain data or modeling? Is this shared
with partners and with FEMA?
Not used yet
Flood Insurance and Outreach
How does the community educate the public
on floodplain management and the availability
of flood insurance, in and out of the
floodplain?
No
How does the community engage with
insurance agents on flood insurance?
Community engages directly with insurance
agents on flood insurance
Does the community (or state) have flood
hazard disclosure laws?
Texas has a number of laws that require flood
hazard disclosures for sellers, landlords, and
renters
How familiar is the public with their flood
insurance options?
Somewhat familiar
Are there any areas where flood insurance is
lacking?
Unknown
How many NFIP policies are in the
community? What is the total premium and
coverage?
Policies in force: 13
Insurance in force: $5,002,000
Written premium in force: $2,030
Summary
Residential, commercial, and public buildings and critical infrastructure, such as transportation, water,
energy, and communication systems, may be damaged or destroyed by flood waters. During a flood
event, chemicals and other hazardous substances may contaminate local bodies of water. Flooding kills
animals and, in general, disrupts the ecosystem.
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Thunderstorm
Overview
In the Town of Westlake, damage from thunderstorms, and specifically hail, has caused thousands of
dollars’ worth of damage. Lightning is a challenge for residential homes. House fires caused by lightning
destroy about 1–3 homes a year.
Table 14: Thunderstorm Hazard Profile for the Town of Westlake
Category Response
Risk Ranking 1
Geographic Area Affected Extensive
Probability of Future Occurrence Likely
Maximum Probable Extent Major
Potential Impact • Property damage to fences, vehicles, equipment, and roofs
• Transportation delays
• Injuries and deaths
• Debris from trees and damaged property
• Electrical grid problems
• Communication problems – phone and internet lines down
• Damage to the natural environment, including protected
species and critical habitats
Vulnerabilities Given the dynamic nature of thunderstorms, all populations,
economy, structures, improved property, critical facilities and
infrastructure, and the natural environment are exposed to this
hazard. While thunderstorms pose a serious threat to any
population, issues with mobility could make it difficult for the
elderly to evacuate ahead of such a threat or relocate after a
damaging hailstorm has occurred. In addition, power failures
could affect medical equipment needed by the elderly or
populations with functional and access needs.
Summary
The Town of Westlake is subject to severe weather hazards, including thunderstorms, wind, lightning, and
hail. Associated damage includes impacts on utilities, residential and commercial buildings/property, and
agricultural losses. High wind can cause trees to fall and cause injuries or death; lightning can lead to
house fires and serious injuries. Hail can cause injury and severe damage to homes and automobiles.
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24 Town of Westlake
Tornado
Overview
There has been no reports of a tornado since 2020. There is limited vulnerability to Town facilities from
tornadoes.
Table 15 Tornado Hazard Profile for the Town of Westlake
Category Response
Risk Ranking 2
Geographic Area Affected Limited
Probability of Future Occurrence Occasional
Maximum Probable Extent Major
Potential Impact • Injury or death
• Power outages
• Blocked roadways from trees
• Rerouting traffic
• Damaged or destroyed property and infrastructure
• Natural gas pipeline breaks – fire injuries, possible deaths
• Transportation disruption
• Displaced residents
• Damage to the natural environment, including protected
species and critical habitats
Vulnerabilities Tornadoes can impact the entire Town of Westlake. All existing
and future buildings, emergency facilities, critical facilities, critical
infrastructure, improved property, and the entire population of the
Town is exposed to this hazard. However, the Town of Westlake
has had no reported damage from tornadoes since 2020.
Summary
The entire population, all critical facilities, buildings (commercial and residential), and infrastructure are
vulnerable to tornadoes. While all assets are considered at risk from this hazard, a tornado would only
cause damage along its specific track. The weakest tornadoes, EF0, can cause minor roof damage, and
stronger tornadoes can destroy frame buildings and badly damage steel-reinforced concrete structures.
Given the strength of the wind impact and construction techniques, buildings are vulnerable to direct
impact, including potential destruction, from tornadoes and wind debris that tornadoes turn into missiles.
Structures constructed of light materials, such as mobile homes, are most susceptible to damage.
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Wildfire
Overview
The most vulnerable locations are green space in the town and properties in the wildland–urban interface
are the most vulnerable to wildfires. Approximately 70% of Westlake is undeveloped land—primarily
grazing pasture. The areas of most concern are the fields along the roadways that have the greatest
chance of being in contact with an ignition source.
Table 16: Wildfire Hazard Profile for the Town of Westlake
Category Response
Risk Ranking 3
Geographic Area Affected Significant
Probability of Future Occurrence Occasional
Maximum Probable Extent Medium
Potential Impact • Injury or death
• Property and fence damage
• Road closure
• Traffic accidents
• Loss of power – burning utility poles
• Loss of property
• Structure and infrastructure damage
• Displaced residents
• Loss of resources
• Damage to the natural environment, including protected
species and critical habitats
Vulnerabilities Given the dynamic nature of wildfires, all populations, economy,
structures, improved property, critical facilities and infrastructure,
and the natural environment in the town are exposed to this
hazard.
Approximately 70% of Westlake is undeveloped land, and there is
concern about areas that have the greatest chance of being in
contact with an ignition source.
Summary
The areas of most concern for wildfire are along Ash Creek, Walnut Creek, and around Eagle Mountain
Lake. These areas have rural–urban interfaces. Access to fight wildfires is often difficult because of thick
trees and undergrowth, semi-swampy terrain, and lack of roads.
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26 Town of Westlake
Winter Storm
Overview
Bridges and overpasses can be impacted by a winter storm. Westlake has identified overpasses on
Highways 114,170, and 377 as areas of concern. Vehicle crashes are possible and there might be traffic
issues because drivers must slow down to navigate iced-over bridges. There would be a delay in
emergency response and an increase in life-safety concerns.
Table 17: Winter Storm Hazard Profile for the Town of Westlake
Category Response
Risk Ranking 4
Geographic Area Affected Extensive
Probability of Future Occurrence Occasional
Maximum Probable Extent Minor
Potential Impact • Structural damage Injuries or death
• Power outages
• Loss of ability to use roads for driving Increased traffic
accidents
• Loss of heat
• Stranded travelers/motels at full capacity
• Tree debris creates fuel load for fire hazard
• Delayed emergency response time
• Frozen/burst pipes leading to loss of water
• Disruption of traffic
• Impacts on the economy
• Reduced communications capabilities
Vulnerabilities Given the dynamic nature of winter storms, all populations,
economy, structures, improved property, critical facilities and
infrastructure, and the natural environment in the town are
exposed to this hazard.
Summary
The Town of Westlake is subject to extreme winter weather which can cause traffic issues due to having
to slow down to navigate iced over roads causing potential traffic accidents. Travel can be delayed and
cause longer response times for first responders.
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Historical Events
According to the National Centers for Environmental Information, no natural hazards have occurred in the
Town of Westlake since 2019, although the neighboring cities of Keller and Southlake have experienced
various events, including thunderstorms, flash flooding, and tornadoes.
Overall Vulnerability
The Town of Westlake identified the following as its greatest vulnerability and concern:
• Commuters and outside laborers are the most vulnerable to the damaging effects of all the identified
hazards. Westlake has current building standards; therefore, existing or future structures experience
minimal risk of thunderstorms, severe weather, and other natural hazards. In addition, most current
homes and facilities have installed lightning rods .
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28 Town of Westlake
Chapter 4: Capabilities Assessment
(In compliance with 201.6(c)(3))
This capability assessment examines the city’s ability to implement and manage a comprehensive
mitigation strategy. The strengths, weaknesses, and resources of the jurisdiction are identified as a
means to develop an effective HazMAP. The capabilities identified in this assessment were evaluated
collectively to develop feasible recommendations to support the implementation of effective mitigation
activities.
To initiate this assessment, a questionnaire was distributed to the Town of Westlake’s LPT. It included
questions regarding existing plans, policies, and regulations that contribute to or hinder the ability to
implement hazard mitigation activities, including the following: planning and regulatory capabilities,
administrative and technical capabilities, financial capabilities, and education and outreach capabilities.
Planning and Regulatory
Planning and regulatory capabilities are the plans, policies, codes, and ordinances that prevent and
reduce the impacts of hazards.
Table 18: Assessment of Planning and Regulatory Capabilities of the Town of Westlake
Plan Does it address
hazards? (Y/N)
How can the plan be used to
implement mitigation actions?
When was it last
updated? When will
it be updated next?
Capital
Improvement Plan
Y Can help reduce risk and build
community resilience by
incorporating hazard mitigation
principles into the CIP projects.
Economic
Development Plan
Y Communication with local
businesses, providing them
resources and guidance.
Local Emergency
Operations Plan
Y Identifies capabilities and resources
available to implement actions.
Table 19: Assessment of the Regulations and Ordinances Capabilities of the Town of Westlake
Regulations and
Ordinances
Does this regulation/
ordinance effectively
reduce hazard impacts?
Is it adequately
administered
and enforced?
When was it last
updated? When will it be
updated next?
Building Code Y Y 2021
Flood Insurance Rate
Maps
Y Y 2011
Floodplain Ordinance Y Y
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Regulations and
Ordinances
Does this regulation/
ordinance effectively
reduce hazard impacts?
Is it adequately
administered
and enforced?
When was it last
updated? When will it be
updated next?
Subdivision Ordinance Y Y
Zoning Ordinance Y Y Revised annually
Fire Department ISO Rating – 2 Y
Site Plan Review
Requirements
Y Y With all new development
Administrative and Technical
Administrative and technical capabilities include staff and their skills. They include tools that can help you
carry out mitigation actions. If you do not have local staff, consider how state and regional partners can
help.
Table 20: Assessment of the Administrative Capabilities of the Town of Westlake
Administrative Capability In Place?
(Y/N)
Is staffing
adequate?
Is staff trained
on hazards and
mitigation?
Is coordination
between
agencies and
staff effective?
Chief Building Official Y Y Y Y
Civil Engineer Y Y Y Y
Community Planner Y Y Y Y
Emergency Manager Y Y Y Y
Floodplain Administrator Y Y Y Y
Geographic Information System
(GIS) Coordinator
Y Y Y Y
Planning Commission Y Y Y Y
CERT (Community Emergency
Response Team)
N N N N
Active VOAD (Voluntary
Agencies Active in Disasters)
N N N N
Table 21: Assessment of the Technical Capabilities of the Town of Westlake
Technical Capability In Place?
(Y/N)
How has the capability
been used to assess/
mitigate risk in the past?
(Answer or N/A)
How can the capability
be used to assess/
mitigate risk in the
future?
Mitigation Grant Writing Y Funding source Funding source
Hazard Data and
Information
Y Hazard priority
determination
Hazard priority
determination
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30 Town of Westlake
Technical Capability In Place?
(Y/N)
How has the capability
been used to assess/
mitigate risk in the past?
(Answer or N/A)
How can the capability
be used to assess/
mitigate risk in the
future?
GIS Y Hazard priority
determination
Hazard priority
determination
Warning Systems/ Services
(e.g., Reverse 911, outdoor
warning signals)
Y Y Outdoor warning system,
Reverse 911
Financial
Financial capabilities are the resources to fund mitigation actions. Talking about funding and financial
capabilities is important to determine what kinds of projects are feasible given their cost. Mitigation
actions, such as outreach programs have lower costs and often use staff time and existing budgets. Other
actions, such as earthquake retrofits, could require substantial funding from local, state, and federal
partners. Partnerships, including those willing to donate land, supplies, cash, or in-kind matches, can be
included.
Table 22: Assessment of the Financial Capabilities of the Town of Westlake
Funding Resource In Place? (Y/N) Has this funding
resource been
used in the past
and for what types
of activities?
Could this
resource be
used to fund
future mitigation
actions?
Can this be
used as the
local cost
match for a
federal grant?
Capital Improvement
Project (CIP)
Funding
Y Y – CIP projects
across departments
Y Y
General Funds Y Y Y Y
Hazard Mitigation
Grant Program
(HMGP/404)
Y Y Y N
Building Resilient
Infrastructure &
Communities (BRIC)
This is available
through the state
N Y N
Flood Mitigation
Assistance (FMA)
This is available
through the state
N Y N
Public Assistance
Mitigation (PA
Mitigation/406)
Available only
after federally
declared
disaster in our
county
N Y N
Community
Development Block
Grant (CDBG)
Y N Y N
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Funding Resource In Place? (Y/N) Has this funding
resource been
used in the past
and for what types
of activities?
Could this
resource be
used to fund
future mitigation
actions?
Can this be
used as the
local cost
match for a
federal grant?
U.S. Army Corps
(USACE) Programs
N N N N
Property, Sales,
Income, or Special
Purpose Taxes
Y N Y Y
Stormwater Utility
Fee
Y N Y N
Fees for Water,
Sewer, Gas, or
Electric Services
Y N Y N
Impact Fees from
New Development
and Redevelopment
Y N Y N
General Obligation
or Special Purpose
Bonds
Y Y Tax Increment
Reinvestment
Zones
Y N
State-funded
Programs (Please
describe)
Y N Y N
Education and Outreach
Education and outreach capabilities are programs and methods that could communicate about and
encourage risk reduction. These programs may be run by a participant or a community -based partner.
Partners, especially those who work with underserved communities, can help identify additional education
and outreach capabilities.
Table 23: Assessment of the Education and Outreach Capabilities of the Town of Westlake
Education and Outreach Capability In Place?
(Y/N)
Does this resource
currently incorporate
hazard mitigation?
Notes
Hazard Awareness Campaigns (such
as Firewise, Storm Ready, Severe
Weather Awareness Week, School
Programs)
Y Y
Public Meetings/Events (Please
Describe)
Y Y
Emergency Management Listserv N N
Local News Y Y Website
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TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
32 Town of Westlake
Education and Outreach Capability In Place?
(Y/N)
Does this resource
currently incorporate
hazard mitigation?
Notes
Distributing Hard Copies of Notices Y Y Public libraries, door-
to-door outreach
Insurance Disclosures/Outreach Y Y Flood insurance
Organizations that Represent,
Advocate for, or Interact with
Underserved and Vulnerable
Communities
N N
Social Media (Please Describe) Y Y
Opportunities to Expand and/or Improve Capabilities
Actions that can expand and improve existing authorities, plans, policies, and resources for mitigation
include budgeting for mitigation actions, passing policies and procedures for mitigation actions, adopting
and implementing stricter mitigation regulations, approving mitigation updates, and making additions to
existing plans as new needs are recognized.
Table 24: Capabilities that the Town of Westlake Could Expand or Improve
Capability Opportunity to Expand and/or Improve
Planning and
Regulations
Continue to identify areas for improvement in ordinances
Administrative and
Technical
The ability to achieve our capabilities would be enhanced with additional staff,
more training, and additional equipment.
Full-time emergency manager to train and educate the responders and the
public would be beneficial.
Financial Additional capacity-building would require additional revenue, grant funding, or
free training.
Education and
Outreach
Increase awareness of the flood insurance program and ensure that we are
using all the tools we have to reach all populations (such as social media,
newsletters, water bills, handouts at Town facilities, public speaking events) on
all hazards, and create consistency in messaging by holding ourselves
accountable; increase accountability through regular monthly meetings of EM
and Communications to touch base.
Page 79 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
Town of Westlake 33
Chapter 5: Mitigation Strategy
(In compliance with 201.6(c)(3)(i), 201.6(c)(3)(i), 201.6(c)(3)(ii), 201.6(c)(3)(iv), 201.6(c)(3)(iii), and
201.6(c)(4)(ii))
The mitigation strategy serves as the long-term blueprint for reducing the potential losses identified in the
risk assessment. The Stafford Act directs local mitigation plans to describe hazard mitigation action s and
establish a strategy to implement those actions.1 Therefore, all other requirements for a local mitigation
plan (or hazard mitigation action plan) lead to and support the mitigation strategy.
Mitigation Goals
The Tarrant County HMPT collectively reviewed the extensive list of mitigation goals of the 2020 HazMAP
and unanimously chose to streamline the mitigation goals for this update. Therefore, the new goals are to
protect life and reduce bodily harm from natural hazards, and to lessen the impacts of natural hazards on
property and the community through hazard mitigation.
2020 Action Items
The Town of Westlake’s action items in the 2020 Tarrant County HazMAP were determined by the 2020
LPT. Table 25 lists the action items from the 2020 plan and the status of each action.
Table 25: Status of Actions in the 2020 Plan of the Town of Westlake
Hazard(s) Addressed Earthquake, Thunderstorm, Tornadoes
Ensure the structure to serve as Fire Department/Training Facility/Emergency Operations
Center in the Town of Westlake is tornado-resistant and hail-resistant, to include but not
limited to, the installation of a safe room.
Participating Jurisdiction Town of Westlake
Priority: 1
Estimated Cost: $9,000,000
Estimated Benefit: $54,000,000
Potential Funding Source(s): Town funds, hazard mitigation grants
Lead Agency/Department Responsible: Fire Department
Implementation Schedule: 24 months
Status: Completed
Page 80 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
34 Town of Westlake
Hazard(s) Addressed Drought, Earthquakes, Expansive Soils,
Extreme Heat, Flooding, Thunderstorms,
Tornadoes, Wildfire, Winter Storms
Provide the Public Works Department with a hardened facility/workshop for housing critical
equipment to mitigate the damage from the identified hazards.
Participating Jurisdiction Town of Westlake
Priority: 2
Estimated Cost: $2,000,000
Estimated Benefit: $12,000,000
Potential Funding Source(s): Town funds, hazard mitigation grants
Lead Agency/Department Responsible: Public Works Department
Implementation Schedule: 24 months
Status: Carry forward to new plan.
Hazard(s) Addressed Winter Storms
Enhance sanding and de-icing capabilities with more equipment to mitigate the impact of winter
storms.
Participating Jurisdiction Town of Westlake
Priority: 3
Estimated Cost: $6,000
Estimated Benefit: $36,000
Potential Funding Source(s): Town funds, hazard mitigation grants
Lead Agency/Department Responsible: Public Works Department
Implementation Schedule: 6 months
Status: Delete, not eligible.
Hazard(s) Addressed Thunderstorms
Implement lightning protection device standards (e.g., lightning rods) in building
codes/standards.
Participating Jurisdiction Town of Westlake
Priority: 4
Estimated Cost: $5,000
Estimated Benefit: $30,000
Potential Funding Source(s): Property owners, hazard mitigation grants
Lead Agency/Department Responsible: Building Department
Implementation Schedule: 24 months
Status: Delete, only for residential not public
infrastructure.
Page 81 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
Town of Westlake 35
Hazard(s) Addressed Earthquakes, Thunderstorms, Tornadoes
Implement standards for storm hardened construction or safe rooms into building
codes/standards for new and existing critical and vulnerable facilities.
Participating Jurisdiction Town of Westlake
Priority: 5
Estimated Cost: $6,000
Estimated Benefit: $36,000
Potential Funding Source(s): Town funds, hazard mitigation grants
Lead Agency/Department Responsible: Building Department
Implementation Schedule: 24 months
Status: Delete; required for all new buildings
Hazard(s) Addressed Flooding
Review and enhance the Town of Westlake’s floodplain mitigation ordinances and policies as
needed.
Participating Jurisdiction Town of Westlake
Priority: 6
Estimated Cost: $4,500
Estimated Benefit: $27,000
Potential Funding Source(s): Town funds, hazard mitigation grants
Lead Agency/Department Responsible: Public Works Department
Implementation Schedule: 24 months
Status: Carry forward
Hazard(s) Addressed Drought
Review Town of Westlake’s water conservation/drought contingency plan and update as
necessary to mitigate the effects of drought.
Participating Jurisdiction Town of Westlake
Priority: 7
Estimated Cost: $1,500
Estimated Benefit: $9,000
Potential Funding Source(s): Town funds, hazard mitigation grants
Lead Agency/Department Responsible: Public Works Department
Implementation Schedule: 24 months
Status: Carry forward
Page 82 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
36 Town of Westlake
Hazard(s) Addressed Extreme Heat
Conduct a study to determine the feasibility of expanding monitoring of populations at risk of
extreme heat.
Participating Jurisdiction Town of Westlake
Priority: 8
Estimated Cost: $1,5000
Estimated Benefit: $9,000
Potential Funding Source(s): Town funds, hazard mitigation grants
Lead Agency/Department Responsible: Office of Emergency Management
Implementation Schedule: 12 months
Status: Delete
Hazard(s) Addressed Flooding
Replace existing bridge at Ottinger Road, located between Westlake Cemetery and State
Highway 170. This bridge lies below historic flood levels and is regularly inundated.
Participating Jurisdiction Town of Westlake
Priority: 9
Estimated Cost: $350,000
Estimated Benefit: $2,100,000
Potential Funding Source(s): Town funds, hazard mitigation grants
Lead Agency/Department Responsible: Public Works Department
Implementation Schedule: 12 months
Status: In progress, move forward.
Hazard(s) Addressed Drought, Earthquakes, Expansive Soils, Extreme
Heat, Flooding, Thunderstorms, Tornadoes, Wildfire,
Winter Storms
Enforce latest edition of buildings codes.
Participating Jurisdiction Town of Westlake
Priority: 10
Estimated Cost: $1,500
Estimated Benefit: $9,000
Potential Funding Source(s): Town funds, hazard mitigation grants
Lead Agency/Department Responsible: Building Department, Office of Emergency Management
Implementation Schedule: 36 months
Status: Completed
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TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
Town of Westlake 37
Hazard(s) Addressed Earthquakes
Conduct an earthquake risk assessment in the community using Hazus data and geographic
information system (GIS) mapping.
Participating Jurisdiction Town of Westlake
Priority: 11
Estimated Cost: $3,000
Estimated Benefit: $18,000
Potential Funding Source(s): Town funds, hazard mitigation grants
Lead Agency/Department Responsible: Office of Emergency Management
Implementation Schedule: 12 months
Status: Delete; no longer needed.
Hazard(s) Addressed Drought, Earthquakes, Expansive Soils, Extreme
Heat, Flooding, Thunderstorms, Tornadoes, Wildfire,
Winter Storms
Enhance existing public integrated outreach program, informing residents on hazard mitigation
measures related to the identified hazards.
Participating Jurisdiction Town of Westlake
Priority: 12
Estimated Cost: $1,500
Estimated Benefit: $9,000
Potential Funding Source(s): Town funds, hazard mitigation grants
Lead Agency/Department Responsible: Office of Emergency Management
Implementation Schedule: 12 months
Status: Carry Forward
Hazard(s) Addressed Drought, Earthquakes, Expansive Soils, Extreme
Heat, Flooding, Thunderstorms, Tornadoes, Wildfire,
Winter Storms
Implement an education program, separate from the public education for residents, to educate
construction contractors, homeowners, and business owners about mitigation techniques.
Participating Jurisdiction Town of Westlake
Priority: 13
Estimated Cost: $3,000
Estimated Benefit: $18,000
Potential Funding Source(s): Town funds, hazard mitigation grants
Lead Agency/Department Responsible: Building Department, Office of Emergency Management
Implementation Schedule: 12 months
Status: Delete; no longer needed
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TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
38 Town of Westlake
Hazard(s) Addressed Wildfire
Identify wildfire hazard areas, assess overall community vulnerability, and regulate development
in wildfire hazard areas.
Participating Jurisdiction Town of Westlake
Priority: 14
Estimated Cost: $3,000
Estimated Benefit: $18,000
Potential Funding Source(s): Town funds, hazard mitigation grants
Lead Agency/Department Responsible: Fire Department, Office of Emergency Management
Implementation Schedule: 12 months
Status: Carry forward; change from “identify” to “monitor.”
Hazard(s) Addressed Drought, Earthquakes, Expansive Soils, Extreme Heat,
Flooding, Thunderstorms, Tornadoes, Wildfire, Winter
Storms
Provide alternative power solutions to new and existing critical facilities and infrastructure, to
include the purchase and installation of generators.
Participating Jurisdiction Town of Westlake
Priority: 15
Estimated Cost: $20,000
Estimated Benefit: $120,000
Potential Funding Source(s): Town funds, hazard mitigation grants
Lead Agency/Department Responsible: Office of Emergency Management
Implementation Schedule: 24 months
Status: Carry forward
Hazard(s) Addressed Flooding
Schedule a Community Assistance Visit (CAV) by FEMA or a state agency on behalf of FEMA to
ensure that the city is adequately enforcing its floodplain management regulations.
Participating Jurisdiction: Town of Westlake
Priority: 16
Estimated Cost: $1,000
Estimated Benefit: $6,000
Potential Funding Source(s): City general fund, hazard mitigation grants
Lead Agency/Department Responsible: Office of Emergency Management
Implementation Schedule: 24 months
Status: Delete; no longer needed
Page 85 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
Town of Westlake 39
Hazard(s) Addressed Flooding
Require that the floodplain administrator be certified.
Participating Jurisdiction: Town of Westlake
Priority: 17
Estimated Cost: $2,000
Estimated Benefit: $12,000
Potential Funding Source(s): City general fund, hazard mitigation grants
Lead Agency/Department Responsible: Public Works Department
Implementation Schedule: 24 months
Status: Delete; no longer needed
Hazard(s) Addressed Flooding
Conduct NFIP community workshops to provide information and incentives for property owners
to acquire flood insurance.
Participating Jurisdiction: Town of Westlake
Priority: 18
Estimated Cost: $500
Estimated Benefit: $3,000
Potential Funding Source(s): City general fund, hazard mitigation grants
Lead Agency/Department Responsible: Office of Emergency Management
Implementation Schedule: 24 months
Status: Delete; no longer needed
Hazard(s) Addressed Flooding
Remove existing structures from flood-prone areas to minimize future flood losses by acquiring
and demolishing or relocating structures from voluntary property owners and preserving land
subject to repetitive flooding.
Participating Jurisdiction: Town of Westlake
Priority: 19
Estimated Cost: $1,000,000
Estimated Benefit: $6,000,000
Potential Funding Source(s): City general fund, hazard mitigation grants
Lead Agency/Department Responsible: Office of Emergency Management
Implementation Schedule: 24 months
Status: Delete; no longer needed
Page 86 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
40 Town of Westlake
Hazard(s) Addressed Flooding
Use bioengineered bank stabilization techniques and revetments to protect against flooding.
Participating Jurisdiction: Town of Westlake
Priority: 20
Estimated Cost: $1,000,000
Estimated Benefit: $6,000,000
Potential Funding Source(s): City general fund, hazard mitigation grants
Lead Agency/Department Responsible: Office of Emergency Management
Implementation Schedule: 24 months
Status: Delete; no longer needed
Hazard(s) Addressed Earthquakes, Thunderstorms, Tornadoes
Require construction of safe rooms in new schools, daycares, and nursing homes.
Participating Jurisdiction: Town of Westlake
Priority: 21
Estimated Cost: $1,000,000
Estimated Benefit: $6,000,000
Potential Funding Source(s): City general fund, hazard mitigation grants
Lead Agency/Department Responsible: Office of Emergency Management
Implementation Schedule: 24 months
Status: Delete; no longer needed
Hazard(s) Addressed Wildfire
Promote conservation of open space or wildland–urban interface zones to separate developed
areas from high-hazard areas.
Participating Jurisdiction: Town of Westlake
Priority: 22
Estimated Cost: $100
Estimated Benefit: $600
Potential Funding Source(s): City general fund, hazard mitigation grants
Lead Agency/Department Responsible: Office of Emergency Management
Implementation Schedule: 24 months
Status: Delete; no longer needed
Page 87 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
Town of Westlake 41
Hazard(s) Addressed Flooding, Thunderstorms, Tornadoes, Wildfire, Winter
Storms
To protect power lines, bury overhead power lines, ensure ordinances for proper vegetation
management practices, replace wood poles with steel or composite ones, and/or reinforce utility
poles with guy wires.
Participating Jurisdiction: Town of Westlake
Priority: 23
Estimated Cost: $300,000,000
Estimated Benefit: $1,200,000,000
Potential Funding Source(s): City general fund, hazard mitigation grants
Lead Agency/Department Responsible: Office of Emergency Management
Implementation Schedule: 24 months
Status: Delete; no longer needed
New Mitigation Action Items
The Town of Westlake’s action items were determined by the LPT for the 2025 HazMAP. These include
mitigation actions that qualify for mitigation funding and enforcement, maintenance, and response actions
that the Town has identified as opportunities to increase its resilience to hazards.
During the capabilities assessment and hazard analysis, previously impacted assets and populations
were analyzed to determine the highest probability of damage and potential loss of life per hazard. As $1
spent in mitigation saves a community an average of $6 in recovery,2 the LPT used these data to develop
a cost–benefit analysis: Estimated Cost × 6 = Estimated Benefit.
Priority will be assigned to projects with the greatest positive impact on community resilience, including
life safety and property protection. Table 26 lists the action items for this HazMAP.
Page 88 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
42 Town of Westlake
Table 26: 2025 Mitigation Actions for the Town of Westlake
2025 Mitigation Action Hazard
Addressed
Priority Timeline Agency or
Dept
Responsible
Estimated
Cost
Estimated
Benefit
Funding Source
Provide the Public Works
Department with a hardened
facility/workshop for housing
critical equipment to mitigate
the damage from the
identified hazards.
All Hazards 1 24 months Public Works
Department
$2.0 Mil $12.0 mil Town funds, Hazard
Mitigation Grant
Program (HMGP)
Review and enhance the
Town of Westlake’s
floodplain mitigation
ordinances and policies as
needed.
Flooding 2 24 months Public Works
Department
$4,500 $27,000 Town funds, HMGP
Review Town of Westlake’s
water conservation/drought
contingency plan and
update as necessary to
mitigate the effects of
drought.
Drought 3 24 months Public Works
Department
$1,500 $9,000 Town funds, HMGP
Replace existing bridge at
Ottinger Road, located
between Westlake
Cemetery and State
Highway 170.
This bridge lies below
historic flood levels and is
regularly inundated.
Flooding 4 12 months Public Works
Department
$350,000 $2,100,000 Town funds, HMGP
Enhance existing public
integrated outreach
program, informing
residents on hazard
mitigation measures related
to the identified hazards.
All hazards 5 12 months Office of
Emergency
Management
$1,500 $9,000 Town funds, HMGP
Page 89 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
Town of Westlake 43
2025 Mitigation Action Hazard
Addressed
Priority Timeline Agency or
Dept
Responsible
Estimated
Cost
Estimated
Benefit
Funding Source
Monitor wildfire hazard
areas, assess overall
community vulnerability, and
regulate development in
wildfire hazard areas.
Wildfire 6 12 months Fire
Department,
Office of
Emergency
Management
$3,000 $18,000 Town funds, HMGP
Provide alternative power
solutions to new and
existing critical facilities and
infrastructure, including the
purchase and installation of
generators.
All hazards 7 24 months Office of
Emergency
Management
$20,000 $120,000 Town funds, HMGP
Page 90 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
44 Town of Westlake
Incorporating the Plan into Existing Planning Mechanisms
Based on Requirement 201.6(c)(4(ii) and the State of Texas Mitigation Plan, the vulnerability and
capabilities assessments for the town were carefully reviewed and considered when developing the
mitigation actions for this plan. The LPT will establish a process in which the mitigation strategy, goals,
objectives, and actions outlined in this plan will be incorporated into the existing local planning strategies.
Once the plan is adopted, the LPT will coordinate implementation with the responsible parties in the town
and external stakeholders as needed.
Steps for Implementing This HazMAP into Local Plans
• Change is proposed by an elected official or other interested party.
• The proposal is placed on the local agenda of the governing body.
• The agenda is published at least 10 days in advance of the meeting at which it will be discussed, so
members of the public have an opportunity to attend the discussion meeting. Publication may be
made by posting the agenda on the city’s website, in the Town newsletter, or on a public bulletin
board.
• The proposal is discussed at the public meeting, including any comments by members of the public
attendance.
• The proposal is voted on by the governing body.
• If the proposal is passed, the change is implemented by the appropriate local authority.
Integration into Local Planning Mechanisms
Incorporating the underlying principles of the HazMAP and its recommendations into other plans is a
highly effective and low-cost way to expand their influence. All plan participants will use existing methods
and programs to implement hazard mitigation actions where possible. As previously stated, mitigation is
most successful when it is incorporated into the day-to-day functions and priorities of government and
public service. This plan builds on the momentum developed through previous and related planning
efforts and mitigation programs, and it recommends implementing actions, where possible, through these
other program mechanisms. These existing mechanisms include:
• Regularity Capabilities
• Administrative Capabilities
• Fiscal Capabilities
Implementation and incorporation into existing planning mechanisms will be conducted by respective
planning authorities and will be done through the routine actions of:
• Monitoring other planning/program agendas;
• Attending other planning/program meetings;
Page 91 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
Town of Westlake 45
• Participating in other planning processes; and
• Monitoring community budget meetings for other community program opportunities.
The successful implementation of this mitigation strategy will require constant and vigilant review of
existing plans and programs for coordination and multi -objective opportunities that promote a safe,
sustainable community. Regular efforts should be made to monitor the progress of mitigation actions
implemented through other planning mechanisms. Where appropriate, priority actions should be
incorporated into HazMAP updates. Existing planning mechanisms in which the HazMAP will be
integrated are listed in Table 27.
Table 27: Types of Plans That the Town of Westlake Can Use for Mitigation Actions
Type of Plan Department Responsible Integration Method
Capital
Improvement
Plan
Public Works Department When reviewing the Capital Improvement Plan, the
leadership team will review this HazMAP to see
which action items can be addressed in the fiscal
and administrative capabilities of the town.
Comprehensive
Plan
Town Administration The town staff will review development plans for
alignment with the Comprehensive Plan.
Although there are many possible benefits to integrating components of this HazMAP into other planning
mechanisms, the LPT considers this HazMAP, including development and maintenance, to be the
primary vehicle to ensure the implementation of local hazard mitigation actions. The successful
implementation of this mitigation strategy will require constant and vigilant review of existing plans and
programs for coordination and multi-objective opportunities that promote a safe, sustainable community.
Efforts should continuously be made to monitor the progress of mitigation actions implemented through
other planning mechanisms. Where appropriate, priority actions should be incorporated into Hazard
Mitigation Plan updates.
Continued Public Involvement
Continued public involvement is imperative to the overall success of the plan’s implementation. The
update process provides an opportunity to solicit participation from new and existing stakeholders,
publicize mitigation success stories, and seek additional public comment. The plan maintenance and
update process will include continued public and stakeholder involvement and input through attendance
at designated committee meetings, web postings, press releases to local media, and public hearings.
PUBLIC INVOLVEMENT PROCESS FOR ANNUAL REVIEWS
The public will be notified through the Town website or any other publicly accessible social platform (e.g.,
local newspaper, Facebook, Twitter) well in advance of any public meetings or comment periods.
Page 92 of 213
TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
46 Town of Westlake
PUBLIC INVOLVEMENT IN FIVE -YEAR UPDATE S
When the LPT reconvenes for the five-year update, it will coordinate with all stakeholders participating in
the planning process—including those who joined the committee since the planning process began—to
update and revise the plan. In reconvening, the LPT will develop a plan for public involvement and will be
responsible for disseminating information through various media channels detailing the plan update
process. As part of this effort, public meetings will be held, and public comments will be solicited on the
plan update draft.
This completes the annex for the Town of Westlake. For additional information, see Appendices A and B.
Page 93 of 213
RESOLUTION XX-2025
A RESOLUTION OF THE __________________ (jurisdiction name), TEXAS, ADOPTING
THE 2025 TARRANT COUNTY HAZARD MITIGATION ACTION PLAN
WHEREAS the _________________________ (jurisdiction name) recognizes the threat that
natural hazards pose to people and property within our community; and
WHEREAS, undertaking hazard mitigation actions before disasters occur reduces the potential
for harm to people and property and saves taxpayer dollars; and
WHEREAS an adopted hazard mitigation plan is required as a condition of future funding for
mitigation projects under multiple Federal Emergency Management Agency (FEMA) pre- and
post-disaster mitigation grant programs; and
WHEREAS __________________________ (jurisdiction name) has fully participated in the
update process of the 2025 Tarrant County Hazard Mitigation Action Plan in coordination with
Tarrant County and other participating jurisdictions; and
WHEREAS the 2025 Tarrant County Hazard Mitigation Action Plan identifies natural hazards
and mitigation strategies specific to ______________________ (jurisdiction name) and being
adopted by the Tarrant County Commissioners’ Court for submission to the Texas Division of
Emergency Management and FEMA.
NOW, THEREFORE, BE IT RESOLVED BY THE ________________________ OF
___________________ (jurisdiction name) , Texas.
1. Adoption: _____________ (jurisdiction name) hereby adopts the 2025 Tarrant
County Hazard Mitigation Action Plan as the official hazard mitigation plan for
________________ (jurisdiction name/type).
2. Implementation: The Emergency Manager and all appropriate departments are
encouraged to pursue implementation of the recommended mitigation actions, as
feasible and appropriate.
3. Continued Participation: The _________________ (jurisdiction type) will continue to
actively participate in future updates and implementation efforts of the countywide
hazard mitigation plan.
4. Effective Date: This resolution shall take effect immediately upon adoption.
PASSED and ADOPTED this _______ day of ___________ 2025.
Page 94 of 213
Aye Nay
Council Member
Council Member
Council Member
Council Member
Council Member
(In event of a tie vote of the Council):
Signature of Mayor/Tie Breaking Official
_______________________
ATTEST:
(Signature)
(Type Name Here)
City Recorder
Page 95 of 213
DATE: February 17, 2026 AGENDA ITEM NO: F.3.
FROM: John Ard, Fire Chief, Fire Dept.
SUBJECT: Discuss, consider and act to approve Resoluton 26-02 ratifying the approval by the
Town Manager to purchase one new ambulance Ford Chassis F-550 Diesel 4X4 from
Sterling McCall Ford through Houston-Galveston Area Council (HGAC) Cooperative
Purchasing Program for an amount not to exceed $89,250 as part of the originally
approved Resolution 25-44; and authorizing the expenditure for completion of said
acquisition. (Fire Chief John Ard)
ATTACHMENTS:
1. Resolution 26-02 Ratifying Purchase of Ambulance Ford Chassis
2. Town of Westlake FireEMS E-4896 Sterling McCall Customer Chassis Invoice
3. Town of Westlake Fire_EMS 2025 Purchase Agreement Q4989-1 092425
4. Ambulance PO 2025
5. PO 260033 McCall Ford
SUMMARY :
No new funding is being requested. The original purchase order for the ambulance is being
administratively split into two separate purchase orders: one for the chassis and one for the
remainder of the ambulance.
BACKGROUND AND DISCUSSION:
The purchase of the complete ambulance was previously approved by the Town Council on October
21, 2025, through Resolution 25-44.
The original approved purchase order totaled $382,075.00. We will now issue two separate purchase
orders: one in the amount of $89,250.00 and a second for the remaining balance of $292,825.00, to
be paid upon delivery of the ambulance. The combined total of these purchase orders remains
$382,075.00.
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 96 of 213
FISCAL IMPACT:
No new funding is being requested.
LEGAL REVIEW:
None
RECOMMENDATION:
Recommendation to approve ratification of the purchase of one new ambulance, Ford Chassis F-550.
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Page 97 of 213
Resolution 26-02
Page 1
TOWN OF WESTLAKE
RESOLUTION NO. 26-02
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
RATIFYING THE APPROVAL BY THE TOWN MANAGER TO PURCHASE ONE NEW
AMBULANCE FORD CHASSIS F-550 DIESEL 4X4 FROM STERLING MCCALL FORD
THROUGH THE HOUSTON-GALVESTON AREA COUNCIL (HGAC) COOPERATIVE
PURCHASING PROGRAM FOR AN AMOUNT NOT TO EXCEED $89,250.00; AND
AUTHORIZING THE EXPENDITURE FOR COMPLETION OF SAID ACQUISITION.
WHEREAS, t the Town of Westlake Fire/EMS Department provides essential
emergency medical and transport services to the residents and visitors of the Town; and
WHEREAS, the Town of Westlake Fire/EMS Department must maintain reliable and
properly equipped ambulance vehicles in order to ensure timely response, safe patient transport,
and the continued delivery of high-quality emergency medical care; and
WHEREAS, the Town Council finds and concludes that the replacement and acquisition
of a new ambulance chassis is necessary to support Fire/EMS operations and to maintain readiness
for emergency response; and
WHEREAS, the Town Manager acted to purchase one new ambulance Ford Chassis F-
550 Diesel 4x4 from Sterling McCall Ford in order to meet operational needs and maintain
dependable service capabilities; and
WHEREAS, the purchase is being made through the Houston-Galveston Area Council
(HGAC) Cooperative Purchasing Program, which satisfies applicable procurement and
competitive bidding requirements; and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town Council of Westlake, Texas, does hereby approve and ratify
the purchase of one new ambulance Ford Chassis F-550 Diesel 4x4 from Sterling McCall Ford
through the HGAC Cooperative Purchasing Program, as described herein.
Page 98 of 213
Resolution 26-02
Page 2
SECTION 3: That the Town Manager, or designee, is authorized and directed to enter
into all necessary agreements and documents for the acquisition of said ambulance chassis, in an
amount not to exceed Eighty-Nine Thousand Two Hundred Fifty Dollars ($89,250.00), and to
authorize the expenditure of funds for completion of said purchase. Any actions previously taken
by the Town Manager for this acquisition are hereby ratified and approved.
SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 5: That this resolution shall become effective from and after its date of passage.
PASSED AND APPROVED ON THIS 17th DAY OF FEBRUARY 2026.
___________________________________
Kim Greaves, Mayor
ATTEST:
________________________________
Dianna Buchanan, Town Secretary
APPROVED AS TO FORM:
________________________________
Matthew C.G. Boyle, Town Attorney
Page 99 of 213
E
Invoice
Bill To: Invoice #Invoice Date
Town of Westlake Fire / EMS Department TDA08384-2026 1/7/2026
P.O. #Terms Ship Via Frazer Unit #
Purchase Agreement Due upon receipt E-4896
Item Description Qty Unit Price Total Price
2026 Ford F-550 Diesel 1 $89,250.00 $89,250.00
Notes:Subtotal $89,250.00
Estimate #:Q4989-0001 Tax $0.00
VIN: 1FDUF5HTXTDA08384 Payments/Credits $0.00
Amount to be invoiced separately $0.00
Balance Due $89,250.00
Please contact us for ACH or wire transfer instructions.
**If paying by ACH/Wire Transfer, please have a remittance advice sent to remit@frazerbilt.com**
If paying by mail, remit to:
Sterling McCall Ford
Attn: Amanda Myers or Priscilla Cortez
6445 Southwest Freeway
Houston, TX 77074
Page 100 of 213
Town of Westlake Fire/EMS
Purchase Agreement
This PURCHASE AGREEMENT made this 24th day of September, 2025 between (“Vendor”)
and Town of Westlake Fire/EMS Sterling McCall Ford located at 6445 Southwest Freeway Houston, TX 77074
located at 2000 W Dove Road, Westlake, TX 76262 (“Customer”). WHEREAS, Vendor desires to sell and
Customer desires to purchase certain products, and/or services more specifically described in Q4989-1 dated
9/24/2025 for the total amount of $382,075.00 (hereafter “Products”),
Chassis details
● Chassis Make: Ford
● Chassis Model: F-550 4x4 Diesel
● Qty ordered: 1
● Quoted chassis price (each): $89,250.00
NOW THEREFORE, the parties hereto, for good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, do hereby agree as follows:
1. Vendor agrees to sell and schedule pickup/delivery as described in Q4989-1 dated 9/24/2025 and
Customer shall purchase from Vendor, the Products for the prices as set forth in detail on Q4989-1 dated
9/24/2025.
2. The sale of the Products is governed by the terms and conditions set forth on Exhibit A, which is attached
hereto and made a part hereof.
3. The Term of this Agreement shall commence on 9/24/2025 and expire 1 year from execution date or upon
unit completion and acceptance, whichever is later.
4. If the parties have entered into any additional covenants, promises, terms and conditions not otherwise
specified herein or in any schedule or Exhibit hereto, said special provisions shall be set forth in Exhibit A.
If there shall be any conflict within the provisions of this Agreement, the following order of priority shall
apply: this PURCHASE AGREEMENT, Exhibit A, Customer ’s purchase order, Vendor’s invoice.
IN WITNESS WHEREOF, the undersigned have executed and delivered this Agreement as of the day and year
first above written.
Title Information
Enter Exactly as it needs to appear
Owner Lien Holder (If Applicable)
Name: Name:
Address: Address:
Page 1 of 6 Page 101 of 213
Town of Westlake Fire/EMS
Purchase Agreement Signature Page
Town of Westlake Fire/EMS
Sign:
Print:
Title:
Date:
Sterling McCall Ford
Sign:
Print:
Title:
Date:
Frazer, Ltd.
Sign:
Print: Adam Fischer
Title: Vice President, Sales & Marketing
Date:
Page 2 of 6 Page 102 of 213
Town of Westlake Fire/EMS
LIST OF EXHIBITS:
EXHIBIT A: Standard Terms and Conditions
EXHIBIT A
Standard Terms and Conditions
INVOICING AND PAYMENT TERMS: Vendor shall submit one (1) original invoice per payment due. The
invoice(s) shall include the items listed in accordance with the quote mentioned in the Sale Agreement with
reference to the Customer’s Purchase Order Number.
If the Sale Agreement provides for any progress (or advance) payments based on specific milestones or
activities, Vendor ’s invoice shall certify to the accomplishment or performance by Vendor of said milestone or
activity, and that Customer has obtained a security interest in such Products to the extent of such payment.
Payment shall be due upon receipt of the invoice and delivery of the unit to the Customer unless previously
negotiated.
CANCELLATION POLICY: Cancellation of orders must be submitted in writing to at least sales@frazerbilt.com
180 days before the projected production completion date. Failure to adhere to this timeline may result in the
application of a cancellation fee amounting to 25% of the total purchase order price.
CHASSIS PAYMENT CONSIDERATION: Please note that payment for the chassis may have been issued prior
to the 180-day cancellation window. Therefore, cancellation requests or refunds pertaining to the chassis will be
at the discretion of the respective dealerships.
DELIVERY TERMS: The products listed in the estimate are to be delivered Free On Board (FOB) Destination to
Houston,TX. Customer representative(s) will pick up the unit at upfitter location, 7219 Rampart St., Houston, TX
77081 and transport it to their final destination at customer expense unless otherwise specified in the Vendor
quote.
TERMINATION FOR CAUSE: Customer may terminate this Sale Agreement and any corresponding Purchase
Order, or any part thereof, for cause including, but not limited to the following Vendor actions: (1) any default or
breach of any of the terms and conditions of the Sale Agreement, (2) failure to provide Customer, upon request, a
reasonable assurance of future performance, or (3) bankruptcy, dissolution, or suspension of payments by judicial
decree. If Vendor does not cure such failure within a period of five (5) days or such a longer period as Customer
may authorize in writing after the date such notice is sent to Vendor, then termination may proceed.
Vendor may also terminate this Sale Agreement and any corresponding Purchase Order for cause, and Vendor
will not be in breach of same, in the event any supplier to Vendor fails to deliver Products and/or component parts
in a timely fashion and Vendor cannot make alternate accommodations in order to comply with the Parties’
agreed upon completion and delivery dates.
CHANGE ORDERS: Vendor has the right to modify the Purchase Order requirements and conditions as needed
and will advise Customer in writing of such requested changes. Vendor shall not proceed with any changes
without Customer ’s written authorization. Any request by Customer to change the terms or conditions of the
Purchase Order, including product specifications, options, and price, must be made in advance of the production
Page 3 of 6 Page 103 of 213
Town of Westlake Fire/EMS
job order release. Any changes made after the release of the production job order will incur a $350 fee per
change order made in a 24 hour period and will be included on a secondary invoice. Vendor reserves the right to
refuse changes requested by the Customer.
MARKET VOLATILITY AND FEATURE AVAILABILITY: Frazer strives to maintain transparency and proactive
communication with its customers. Due to market volatility, supply chain disruptions, or other unforeseen
circumstances, certain options, brand names, materials, or features may become unavailable during the
production process. In such instances, Frazer will notify the customer promptly and work collaboratively to identify
and implement suitable alternatives that uphold the functionality, quality, and design standards of the product.
Frazer appreciates the customer ’s understanding as it navigates these challenges and remains committed to
delivering products that meet or exceed customer expectations.
IMPORT DUTIES AND TARIFF DISCLAIMER:
The pricing provided in this estimate is based on current market conditions as of the date of issuance and does
not account for potential import duties, tariffs, or other fees that may be imposed on goods imported from
non-U.S. countries. Should such charges come into effect prior to the fulfillment of the order, these additional
costs may be reflected in the final pricing. Frazer will provide timely notice of any such changes, including a
detailed explanation of the impact, and will work in good faith with the customer to minimize any adverse effects.
Frazer values its relationship with the customer and encourages open communication to address any questions
or concerns that may arise.
PROPRIETARY INFORMATION, CONFIDENTIALITY AND ADVERTISING: All commercial, financial or technical
information in any form that Vendor provides to Customer shall be deemed proprietary and confidential and
Customer shall not disclose such information to third parties without Vendor ’s written consent. Termination of the
Sale Agreement shall not relieve the Customer of this confidentiality obligation. Upon Vendor’s request, Customer
shall return all confidential information to Vendor along with any reproductions, in whole or in part. The
confidentiality obligation does not apply to information that is in the public domain through no fault of Customer or
to information lawfully within Customer ’s possession prior to the date of the Purchase Order, as evidenced by
Customer ’s written records.
INDEMNIFICATION: Customer shall fully release, indemnify, defend and hold harmless Vendor, its
co-venturers, its contractors, and their respective affiliates, and Vendor ’s and their respective directors,
officers and employees (including agency personnel) (“Vendor Group”) from and against any and all
claims arising out of the Customer’s purchase, use, sale or incorporation of any Products purchased
from Vendor into Customer ’s products or equipment wherein it is claimed or alleged that Vendor ’s
Products are defective or violate any warranty, standard of care, industry standard or governmental
regulation or term or condition of any Purchase Order without regard to any allegation of negligence on
the part of the Vendor Group as it pertains to Vendor ’s Products.
Vendor shall fully release, indemnify, defend and hold harmless Customer, its co-venturers, its
contractors, and their respective affiliates, and the Customer ’s and their respective directors, officers and
employees (including agency personnel) (“Customer Group”) from and against any and all claims arising
out of the Customer ’s purchase, use, sale or incorporation of any Products purchased from Vendor into
Customer ’s products or equipment wherein it is claimed or alleged that Vendor’s Products are defective
or violate any warranty, standard of care, industry standard or governmental regulation or term or
condition of any Purchase Order without regard to any allegation of negligence on the part of the
Customer Group as it pertains to Vendor’s Products.
Customer Initials: _________
Page 4 of 6 Page 104 of 213
Town of Westlake Fire/EMS
LIMITATIONS ON DAMAGES: In the event of any dispute, disagreement or breach alleged by Customer on the
part of Vendor, Customer ’s exclusive and sole remedy shall be repair or replacement, if practical, of the module,
or component part, by Vendor. If Vendor is not able to effectuate a repair, replacement, or cure that brings the
module, or component part, into compliance with the Parties’ agreement, then Vendor shall refund the sale price
to Customer. In no event shall Vendor be liable to Customer, or to any third-party acting through Customer, for
any additional, consequential or punitive damages, or damages for lost sales, revenue or profits claimed by
Customer or any third-party acting through Customer.
FORCE MAJEURE: A force majeure delay shall mean any delay or other unforeseeable causes beyond the
reasonable control of the party affected, provided that any such delay is not caused, in whole or in part, by the
acts or omissions of the party so delayed and further provided that such party is unable to make up for such delay
with reasonable diligence and speed. If any such cause delays Vendor ’s performance, the delivery date or time
for completion may be extended by a period of time reasonably necessary to overcome the effect of such delay;
however, Vendor shall take all reasonable measures to mitigate the effects of the force majeure event and to
minimize such delay. A party affected by a force majeure event shall notify the other party of such force majeure
event within forty-eight (48) hours of its knowledge of such event for the event to be considered a bona fide force
majeure event.
TITLE AND RISK OF LOSS: Title to the Products shall transfer to Customer upon receipt of Products by
Customer or its agent unless otherwise stated in the Sale Agreement. Notwithstanding the above, risk of loss of
the Products shall remain with Vendor until delivered to Customer.
WAIVER: Vendor’s failure to exercise or enforce any right in the Purchase Order, or any other right or privilege
under law, or Vendor’s waiver of any breach by Customer shall not constitute a waiver or modification of any
terms, conditions, privileges or rights whether of the same or similar type, unless Vendor gives such waiver in
writing.
LIENS: Vendor waives and relinquishes all existing and future liens and claims (statutory or otherwise) for the
Products specified in the Purchase Order, and warrants that the Products will be free and clear of all liens, claims
or encumbrances of any kind.
INSPECTION, REVIEW AND WITNESSING: Customer and/or the ultimate owner of the Products have the right
to inspect and attend testing of the Products at Vendor ’s premises (or its supplier ’s or subcontractor ’s premises)
with reasonable advance notice. If any inspection is made on the premises of Vendor or its supplier, Vendor,
without additional charge, shall provide all reasonable facilities and assistance for the safety and convenience of
the inspectors in the performance of their duties.
APPLICABLE LAW AND VENUE: The Sale Agreement shall be governed and interpreted in accordance with the
laws of the State of Texas, without reference to any principle of conflict of laws. Customer and Vendor expressly
exclude the application of the Convention on International Sale of Goods to the Sale Agreement. Venue for all
judicial, administrative, or regulatory proceedings shall be Houston, Harris County, Texas.
OWNERSHIP OF DOCUMENTS: Title to all drawings, specifications, calculations, technical data and other
documents that Customer submits in accordance with the Purchase Order shall vest with Vendor. Vendor shall
have the right to use such documents for any purpose pertaining to the manufacture, assembly, and delivery of
the Products.
Title to all drawings, specifications, calculations, technical data, and other documents that Vendor submits to the
Customer shall vest with the Customer. Customer shall have the right to use such documents for any purpose
pertaining to the installation, operation, and maintenance of the Products.
Page 5 of 6 Page 105 of 213
Town of Westlake Fire/EMS
INSURANCE: Vendor shall comply with the project insurance requirements for which the Products are being
provided. Customer shall provide specific reasonable levels required as soon as such levels are available, which
shall not exceed $1,000,000 for any non-statutory category other than excess liability umbrella, which shall not
exceed $4,000,000. When requested by Customer, Vendor shall provide certificates of insurance as proof of
same.
SURVIVAL: The provisions of the following Paragraphs of these Terms and Conditions shall survive any
cancellation or termination of the Purchase Order: (Proprietary Information, Confidentiality and Advertising),
(Indemnification), (Liens), and (Applicable Law and Venue).
Page 6 of 6 Page 106 of 213
Page 107 of 213
BUDGETED ITEM? ____ Yes ____ No
PURCHASE ORDER
(817) 430-0941
Westlake, TX 76262
1500 Solana Blvd., Bldg. 7, Ste. 7200
TOWN OF WESTLAKE
accountspayable@westlaketx.gov
PURCHASE ORDER NUMBER: 260033
WESTLAKE TX 76262
BLDG 7 STE 7200
1500 SOLANA BLVD.
TOWN OF WESTLAKE
HOUSTON TX 77074
6445 SOUTHWEST FREEWAY
MCCALL F INC
Ship to:To:
3379
TCole02/02/2026
Created ByP. O. Date
https://westlaketx.gov
Department Terms
AP - Fire
Quantity Description GL Acct
89,250.00
0.00
89,250.0089,250.00150-30-10-575001.00
TotalUnit Price
2026 Ford F-550 Diesel Chassis
SHIPPING & HANDLING
TOTAL PO AMOUNT
Authorized Signature
Page 108 of 213
DATE: February 17, 2026 AGENDA ITEM NO: I.1.
FROM: Marlene Rutledge, Academic Finance Manager, Cayce Lay Lamas, Finance Director,
Finance
SUBJECT: Conduct Public Hearing & Discuss Westlake Academy's Charter FIRST 2025 Rating
ATTACHMENTS:
1. Westlake Academy FY 2025 Charter FIRST Management Report
2. FIRST Rating required disclosures
3. 2025 FIRST Rating Indicator_details
SUMMARY :
The Financial Integrity Rating System of Texas (FIRST) is the State of Texas’ financial accountability
system developed by the Texas Education Agency (TEA) to evaluate the financial management
practices of public schools. FIRST was established in 1999 and expanded in 2009 to include open-
enrollment charter schools under Charter FIRST. The system is designed to promote sound financial
management and accountability.
BACKGROUND AND DISCUSSION:
Charter FIRST ratings are determined using a worksheet consisting of 21 financial indicators, each
measuring a specific aspect of financial health and management. Ratings are based on financial,
staff, and student data for the applicable fiscal year and are calculated using information reported
through audited financial statements, required TEA financial submissions, and the Public Education
Information Management System (PEIMS).
Failure of any critical indicator (Indicators 1–5) results in an automatic Substandard Achievement
rating, regardless of total points earned. Failure of any ceiling indicator results in an automatic Above
Standard Achievement rating, with the score capped at 89 points.
Fiscal Year 2025 Charter FIRST Results
For Fiscal Year 2025, based on Fiscal Year 2024 data (September 2023 – June 2024), Westlake
Academy received a Superior Achievement Rating, earning 92 out of 100 points.
The point deductions were attributable to the following indicators:
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 109 of 213
• Indicator 7 – Days of Cash on Hand:
Scored 4 out of 10 points based on the sufficiency of cash and current investments to cover
operating expenses.
• Indicator 14 – Administrative Cost Ratio:
Scored 8 out of 10 points based on the comparison of administrative costs to the TEA-
established threshold.
No critical or ceiling indicators failed.
Required Financial Management Disclosures
In addition to the annual Charter FIRST rating, Title 19 Texas Administrative Code (TAC), Chapter
109, Subchapter AA requires the submission of a Financial Management Report to the Board of
Trustees. This report includes the following disclosures:
• The Head of School’s (Superintendent’s) current employment contract and any addenda;
• Reimbursements received and/or payments made on behalf of the Head of School and
members of the Board of Trustees;
• Outside compensation or professional consulting fees received by the Head of School;
• Gifts received by the Head of School, executive officers, and Board members (including first-
degree relatives, if applicable); and
• Business transactions between the charter school and members of the Board of Trustees.
FISCAL IMPACT:
There is no financial impact.
LEGAL REVIEW:
N/A
RECOMMENDATION:
Conduct a public hearing and hold discussion regarding Westlake Academy’s FIRST rating as
necessary.
ACTION OPTIONS:
Conduct public hearing and hold discussion.
Page 110 of 213
Charter FIRST
Financial Integrity Rating
System of Texas
2025 Charter FIRST Annual Financial Management Report
(Reviewing Data for Fiscal Year Ended June 30, 2024)
Page 111 of 213
2
WESTLAKE ACADEMY
2025 Charter FIRST Annual Financial Management Report
Reviewing Data for the Year Ended June 30, 2024
INTRODUCTION
FIRST is the acronym for Financial Integrity Rating System of Texas, as developed for the Texas school districts by the
Texas Education Agency in response to Senate Bill 875 of the 76th Legislature in 1999. The primary goal of the rating is to
achieve quality performance in the management of school district’s financial resources. Open-enrollment charter
schools were included in this rating system in 2009.
FINANCIAL ACCOUNTIBILITY RATINGS
Under the FIRST system, the Texas Education Agency (TEA) assigns each school district and open-enrollment charter
school a financial accountability rating based on a district’s overall performance on certain financial measurements,
ratios, and other indicators established by the Commissioner of Education.
Preliminary ratings are released by the Texas Education Agency every year in August. The Commissioner’s Rules for
Charter FIRST are contained in Title 19, Texas Administrative Code, Chapter 109, Subchapter AA, Commissioner's Rules
Concerning Financial Accountability Rating System. There were changes in the Commissioner’s Rule for Charter FIRST
that were finalized in August 2018. The most substantive changes in August 2018 were implemented by the Texas
Education Agency beginning with ratings year 2020-2021 based primarily on data from fiscal year 2020. During the
phase-in period, the new Charter FIRST system has separate worksheets for rating years 2017-2018 through 2020-2021
as compared to subsequent years.
Going forward, the Commissioner of Education evaluates the rating system every three years and may modify the
system to improve its effectiveness. Any changes made to the rating system are communicated to school
districts/open-enrollment charter schools by TEA along with the effective dates of the changes.
REPORTING REQUIREMENTS
Reporting the FIRST rating to the public is a key component of the system. Under FIRST, each school district/open-
enrollment charter school is required to prepare and make available an annual financial management report that
includes the following:
The district’s financial management performance rating provided by the Texas Education Agency (TEA) based on its
comparison with indicators established by the Commissioner of Education for the state’s new Financial
Accountability System.
The district’s financial management performance under each indicator for the current and previous years’ financial
accountability ratings; and
Additional information required by the Commissioner of Education.
The financial management report being issued at the Charter FIRST hearing must contain certain required disclosures,
in accordance with Title 19 Texas Administrative Code Chapter 109, Budgeting, Accounting, and Auditing Subchapter
AA, Commissioner’s Rules Concerning Financial Accountability Rating Systems. Under Chapter 109, the Commissioner
required certain disclosures, as follows:
A copy of the Head of School’s (Superintendent’s) current employment contract. The school district/open-
enrollment charter school may publish the superintendent’s employment contract on the district’s internet site in
lieu of publication in the annual financial management report. This must disclose all compensation and benefits
paid to the superintendent.
Page 112 of 213
3
The Head of School’s employment contract is located on the Academy’s website:
https://resources.finalsite.net/images/v1731608861/westlakeacademyorg/hdcba5vu2y0hwos4vqhy/HeadofSchoolC
ontract_05202024.pdf
A summary schedule for the fiscal year (12-month period) of total reimbursements received by the Head of School
(Superintendent) and each board member, including transactions resulting from use of the school district's credit
card(s), debit card(s), store-value card(s), and any other instruments to cover expenses incurred by the Head of
School (Superintendent) and each board member. The summary schedule shall separately report reimbursements
for meals, lodging, transportation, motor fuel, and other items (the summary schedule of total reimbursements is
not to include reimbursements for supplies and materials that were purchased for the operation of the district).
A summary schedule for the fiscal year of the dollar amount of compensation and/or fees received by the
superintendent from another school district or any other outside entity in exchange for professional consulting
and/or other personal services. The schedule shall separately report the amount received from each entity.
A summary schedule for the fiscal year of the total dollar amount by the executive officers and board members of
gifts that had an economic value of $250 or more in the aggregate in the fiscal year Code, Chapter 573, Subchapter
B, as a person related to another person within the first degree by consanguinity or affinity) from an outside entity
that received payments from the school district in the prior fiscal year, and gifts from competing vendors that were
not awarded contracts in the prior fiscal year. This reporting requirement does not apply to reimbursement of
travel-related expenses by an outside entity when the purpose of the travel is to investigate or explore matters
directly related to the duties of an executive officer or board member duties, or matters related to attendance at
education-related conferences and seminars whose primary purpose is to provide continuing education (this
exclusion does not apply to trips for entertainment related purposes or pleasure trips). This reporting requirement
excludes an individual gift or a series of gifts from a single outside entity that had an aggregate economic value of
less than $250 per executive officer or board member.
A summary schedule for the fiscal year of the dollar amount by board members for the aggregate amount of
business transactions with the district. This reporting requirement is not to duplicate the items disclosed in the
summary schedule of reimbursements received by board members.
A public hearing must be held on the annual financial management report to afford interested parties the
opportunity to comment on the report. The public hearing must be held within two months after receipt of the
final financial accountability rating. The official notification from TEA was dated November 13, 2025.
The 2025 Charter FIRST rating was based on an analysis of financial data submitted to the Texas Education Agency for
the 2023-2024 fiscal year. Twenty-one indicators were evaluated to determine the overall rating (please note that
indicator 10 was not rated for this time period).
Westlake Academy received a Superior Achievement Rating for FY 2025 (FY24 data). The rating worksheet detailing
the Academy’s performance on each of the indicators as well as the explanations/calculations of the indicators is
reflected on the remaining pages of this report. Information on the FIRST rating can be found on TEA’s website at
https://tea.texas.gov/finance-and-grants/financial-accountability/financial-integrity-rating-system-of-texas-
first/financial-integrity-rating-system-of-texas.
Page 113 of 213
4
Charter FIRST - Financial Integrity Rating System of Texas
2024-2025 Ratings Based on Fiscal Year 2024 Data
An Excel version of the table below is available upon request
Indicator
Number Indicator Description
Calculations Score
Critical Indicators: +1 (if any fail, the school's rating is an automatic Substandard Achievement Rating,
regardless of other points earned.)
Ceiling Indicators: +2
1 +1 Was the complete annual financial report (AFR) and charter school financial
data submitted to TEA within 30 days of the November 27 or January 28
deadline depending on the school district’s fiscal year end date of June 30 or
August 31, respectively?
Audit Report Received Date: 11/15/2024
yes/no yes
2 +1 Was there an unmodified opinion in the AFR on the financial statements as a
whole? (The American Institute of Certified Public Accountants (AICPA)
defines unmodified opinion. The external independent auditor determines if
there was an unmodified opinion.)
Clean Audit:
yes/no yes
3 +1 Was the charter school in compliance with the payment terms of all debt
agreements at fiscal-year end? (If the charter school was in default in a prior
fiscal year, an exemption applies in following years if the charter school is
current on its forbearance or payment plan with the lender and the payments
are made on schedule for the fiscal year being rated. Also exempted are
technical defaults that are not related to monetary defaults. A technical
default is a failure to uphold the terms of a debt covenant, contract, or master
promissory note even though payments to the lender, trust, or sinking fund
are current. A debt agreement is a legal agreement between a debtor (person,
company, etc. that owes money) and their creditors, which includes a plan for
paying back the debt.)
No Debt Defaults:
yes/no yes
4 +1
+2
Did the charter school make timely payments to the Teachers Retirement
System (TRS), Texas Workforce Commission (TWC), Internal Revenue Service
(IRS), and other government agencies?
Warrant Hold:
Cleared in 30 days:
Timely Payments:
yes/no yes
Was the total net asset balance in the Statement of Financial Position for the
charter school greater than zero? (If the charter school's change of students in
membership over 5 years was 7 percent or more, then the charter school
passes this indicator.) (New charter schools that have a negative net asset
balance will pass this indicator if they have an average of 7 percent growth in
students year over year until it completes its fifth year of operations. After the
fifth year of operations, the calculation changes to the 7 percent increase in 5
years.)
yes
A. Total net asset balance in the statement of financial position in the AFR:
(3,142,655)
B1. Pension Expense:
0
5 +1
+2
B2. Other Post Employment Benefits (OPEB):
1,484,624
Page 114 of 213
5
B3. Net Pension Liability (NPL):
4,390,064
B. Pension Expense, OPEB, and NPL, as applicable:
5,874,688
C. Net Assets Threshold:
0
~ OR ~
D. Number of students in membership in year 5 from base year:
888
E. Number of students in membership in base year:
901
F. Threshold for percent change in students in membership:
7
G. Percent change of students in membership over 5 years: -1.4428%
H. New charter school (open for less than 5 years from base year): no
Was the average change in total net assets over 3 years less than a 25 percent
decrease or did the current year total net asset balance exceed 75 days of
operational expenses [(total expenses less depreciation) / 365] *75
pass/fail pass
A. Total Net Assets for Year 1 (three years prior to current year under
review-FY20):
(3,025,239)
B. Total Net Assets for Year 2 (two years prior to current year under review-
FY21):
(329,152)
C. Total Net Assets for Year 3 (one year prior to current year under review-
FY22):
(3,450,477)
D. Total Net Assets for Year 4 (current year under review-FY23):
(3,142,655)
E. Total Expenditures (all funds)
10,865,191
F. Depreciation Expense 161,589
G. Average Change in Total Net Assets Over 3 years: 283.4167%
H. 75 Days of Operational Expenditures:
2,199,370
6 +2
I. Current Year Total Net Assets > 75 Days of Operational Expenses:
Error in B: Amt s/b (3,071,158), G would equal 1.6492% change in net assets over 3 years
Was the number of days of cash on hand and current investments for the
charter school sufficient to cover operating expenses? The calculation will use
expenses, excluding depreciation.
max points:
10
4
A. Cash & Equivalents (all funds):
1,090,272
B. Current Investments:
0
C. Total Expenditures (all funds):
10,865,191
D. Depreciation Expense:
161,589
E. Pension Expense:
0
7
F. Days of Cash on Hand & Current Investments:
37.1790
Page 115 of 213
6
Was the measure of current assets to current liabilities ratio for the charter
school sufficient to cover short-term debt?
max points:
10
10
A. Current Assets:
2,534,650
B. Current Liabilities:
600,134
C. Current Assets to Current Liabilities Ratio:
4.2235
8
D. Threshold for Current Assets to Current Liabilities Ratio:
1
Did the charter school's revenues equal or exceed expenses, excluding
depreciation? If not, was the charter school's number of days of cash on hand
greater than or equal to 40 days? The calculation will use expenses, excluding
depreciation.
max points:
5
5
A. Total Revenue (all funds/sources):
11,851,636
B. Total Expenses (all funds):
10,865,191
C. Depreciation:
161,589
D. Pension Expense, OPEB, and NPL, as applicable
0
E. Net Total Expenses
10,703,602
F. Total Revenue (A) >/= Net Total Expenses (E) yes
9
G. Days of Cash on Hand & Current Investments
37.1790
This indicator is not being evaluated.
max points:
10
10 10
All charter schools will continue to receive 10 points on this indicator.
Was the ratio of long-term liabilities to total assets for the charter school
sufficient to support long-term solvency? (If the charter school's change of
students in membership over 5 years was 7 percent or more, then the charter
school passes this indicator.) (New charter schools that have a negative net
asset balance will pass this indicator if they have an average of 7 percent
growth in students year over year until it completes its 5thyear of operations.
After the 5th year of operations, the calculation changes to the 7 percent
increase in 5 years.)
max points:
10
10
A. Long-Term Liabilities:
5,874,688
B1. Pension Expense:
0
B2. Other Post Employment Benefits (OPEB):
1,484,624
B3. Net Pension Liability (NPL):
4,390,064
B. Pension Expense, OPEB, and NPL, as applicable:
5,874,688
C. Total Assets:
2,728,555
11
D. Long-term Liabilities to Total Assets Ratio: 0
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7
~ OR ~
E. Number of students in membership in year 5 from base year:
888
F. Number of students in membership in base year:
901
G. Threshold for percent change in students in membership:
7
H. Percent change of students in membership over 5 years: -1.4428%
I. New charter school (Open for less than 5 years from base year) no
12 Was the debt service coverage ratio sufficient to meet the required debt
service?
max points:
10
10
A. Total Revenue (all funds/sources):
11,851,636
B. Total Expenses (all funds):
10,865,191
C. Depreciation:
161,589
D. Interest Amount: 0
E. Principal Amount: 0
F. Pension Expense: 0
G. Debt Service Coverage Ratio:
Did the charter school have a debt-to-capitalization percentage that was
reasonable for the charter school to continue operating?
max points:
5
5
A. Long-Term Liabilities:
5,874,688
B. Total Net Assets
(3,142,655)
13
C. Debt to Capitalization Ratio:
215.0299%
Was the charter school's administrative cost ratio equal to or less than the
threshold ratio?
max points:
10
8
Average Daily Attendance:
842.583
A. Admin Costs:
966,462
B. Other Costs:
5,955,154
14
C. Administrative Cost Ratio:
0.1623
Did the charter school not have a 15 percent decline in the students to staff
ratio over 3 years (total enrollment to total staff)? (If the student enrollment
did not decrease, the charter school will automatically pass this indicator.)
max points:
10
10
A1. Number of currently enrolled students:
888
A2. Number of current FTE Staff:
108.0014
15
B1. Number of students enrolled 3 years prior to the year under review:
877
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8
B2. Number of FTE Staff 3 years prior to the year under review:
99.9570
C. Number of currently enrolled students:
888
D. Number of students enrolled 3 years prior to the year under review
877
E. Change in Ratio: -6.2876%
Was the charter school’s actual average daily attendance (ADA) within 10
percent of the charter school’s annual estimated ADA?
max points:
5
5
A. Actual ADA:
842.583
B. Estimated ADA:
827.0230
16
C. Variance (%):
1.8814
Did the comparison of Public Education Information Management System
(PEIMS) data to like information in the charter school's AFR result in a total
variance of less than 3 percent of all expenses by function?
pass/fail pass
A. Data Variance (Sum of Differences):
1,111,895
B. Total Expenses (all funds):
10,865,191
C. Total Variance
10.2336%
17 +2
D. Threshold for percentage of Data Variance:
3
18 +2 Did the external independent auditor report that the AFR was free from any
instance(s) of material weaknesses in internal controls over financial reporting
and compliance for local, state, or federal funds and free from substantial
doubt about the charter school's ability to continue as a going concern? (The
AICPA defines material weakness.)
(Not) Material Weakness or Going Concern:
pass/fail pass
19
Did the external independent auditor indicate the AFR was free of any
instance(s) of material noncompliance for grants, contracts, and laws related
to local, state, or federal funds? (The AICPA defines material noncompliance.)
yes (10)/no
(0)
10
20
Did the charter school post the required financial information on its website in
accordance with Government Code, Local Government Code, Texas Education
Code, Texas Administrative Code and other statues, laws and rules that were
in effect at the charter school's fiscal-year end?
(Not) Material Non-Compliance:
max points:
5
5
21 +2 Did the charter school receive an adjusted repayment schedule for more than
one fiscal year for an over-allocation of Foundation School Program (FSP)
funds because of a financial hardship?
No adjusted repayment plan required
pass/fail pass
Weighted Sum 92
Max Points (critical indicator 1) yes
FINAL RATING
A Superior
Achievement
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9
FIRST RATING CRITERIA
Did the charter school fail any of the critical indicators 1, 2, 3, 4, or 5 (parts 1 and
2)? If so, the charter school's rating is F = Substandard Achievement rating
regardless of total points earned.
Determine the rating by the applicable number of points. Points
A = Superior Achievement 90-100
B = Above Standard Achievement 80-89
C = Meets Standard Achievement 0-69
(The charter school receives an F if it scores below the minimum passing score, if it failed any
critical indicator 1, 2, 3, 4, or 5, in the AFR or the data were not both complete, or if either the AFR
or the data were not submitted on time for FIRST analysis.)
Ceiling Indicators
Did the charter school meet the criteria for any of the
following ceiling indicators 4, 5, 6, 17, 18, or 21? If so, the
charter school's applicable maximum points and rating are
disclosed below.
Determination of rating based on meeting ceiling criteria. Maximum
Points Maximum Rating
Indicator 4 (Timely Payments): Was the charter school issued
a warrant hold? 95 A = Superior
Achievement
Indicator 5 (Total Net Assets): Negative total net assets and
pass indicator based only on 7% or
more increase in students in membership over 5 years
79 C = Meets Standard
Achievement
Indicator 6 (Average Change in Total Net Assets): Response
to indicator is No. 89 B = Above Standard
Achievement
Indicator 17 (PEIMS to AFR): Response to indicator is No. 89 B = Above Standard
Achievement
Indicator 18 (Material Weaknesses): Response to indicator is
No. 79 C = Meets Standard
Achievement
Indicator 21 (Adjusted repayment schedule for over-
allocated FSP funds): Response to indicator is No. 70 C = Meets Standard
Achievement
If the charter school's overall points earned is less than the maximum points allowed by the applicable
ceiling indicator, the charter school will receive a rating based on the lesser points earned. If the charter
school fails a critical indicator or the charter school's total number of points is equal to or less than 69
points, the charter school will receive an F = Substandard Achievement rating, regardless of any ceiling
indicator criteria met.
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10
DISCLOSURES
Per Title 19 Administrative Code Chapter 109, Budgeting, Accounting, and Auditing, Subchapter AA, Commissioner’s
Rules Concerning Financial Accountability Rating System, Section 109.1001(o), the five (5) disclosures listed below are
required for the financial management report that is to be distributed at the Charter FIRST public hearing. All financial
information related to the Head of School, the Board of Trustees, or the Academy Executive Staff are from the most
current fiscal year ending June 30, 2024.
1. Head of School’s (Superintendent’s) current employment contract:
A copy of the Head of School’s (Superintendent’s) current employment contract at the time of the School FIRST
hearing is to be provided.
The current Head of School assumes the responsibilities as per the contract, which is approved by the Board
of Trustees. All salary/benefits and other forms of compensation are paid by Westlake Academy through the
General Fund budget. No salary is paid through the Town of Westlake. The contract can be viewed on the
Academy’s website at:
https://resources.finalsite.net/images/v1731608861/westlakeacademyorg/hdcba5vu2y0hwos4vqhy/
HeadofSchoolContract_05202024.pdf
2. Reimbursement received by the Head of School (Superintendent) and Board Members:
All “reimbursement” expenses, regardless of the manner of payment, including direct pay, credit card, cash, and
purchase order are to be reported. Items to be reported per category include:
• Meals – Meals consumed out of town, and in geographic-boundary meals at area restaurants (outside of
board meetings, excludes catered board meeting meals).
• Lodging – Hotel charges
• Transportation – Airfare, car rental (can include fuel on rental, taxis, mileage reimbursements, leased cars,
parking and tolls.)
• Motor fuel – gasoline
• Other – Registration fees, telephone/cell phone, internet service, fax machine, and other reimbursements
(or on-behalf of) to the superintendent and board member not defined above.
o Reimbursements and/or payments made on behalf of Dr. Kelly Ritchie during fiscal year 2025
totaled $5,563.
o Payments made on behalf of the Board of Trustees included the online governance training
access provided by ESC Region 10 to meet the annual Charter Board Governance training
requirement, totaled $2,820.
o Refer to the FIRST Rating Required Disclosures schedule for details.
3. Outside compensation and/or fees received by the Superintendent for Professional consulting and/or other
personal services.
Compensation does not include business revenues generated from a family business (farming, ranching, etc.)
that has no relation to charter school business.
There were no compensation and/or fees received by the Head of School for Professional Consulting and/or
other personal services during the fiscal year 2024-2025.
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11
4. Gifts received by Executive Officers and Board Members (and first-degree relatives, if any) gifts that had an
economic value of $250 or more in the aggregate in the fiscal year)
An executive officer is defined as “the superintendent” unless the board of trustees or the charter school
administration names additional staff under the classification for local officials.
There were no gifts received by Executive Officers and Board Members (and first-degree relatives) during the
fiscal year 2024-2025.
5. Business transactions between Charter School and Board Members
The summary amounts reported under this disclosure are not to duplicate the items disclosed in the summary
schedule of reimbursements received by board members.
There were no business transactions between Westlake Academy and Board Members during the fiscal year
2024-2025.
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12
GLOSSARY1
: A standard school fiscal accounting system must be adopted and installed by the board of trustees of
each school. The accounting system must conform to generally accepted accounting principles. This accounting system
must also meet at least the minimum requirements prescribed by the state board of education, subject to review and
comment by the state auditor.
: A school’s accounting system is organized and operated on a fund basis where each fund is a separate fiscal
entity in the school much the same as various corporate subsidiaries are fiscally separate in private enterprise. All
Funds refers to the combined tot al of all the funds listed below:
• The General Fund
• Special Revenue Funds (Federal Programs, Federally Funded Shared Services, State
Programs, Shared State/Local Services, Local Programs)
• Debt Service Funds
• Capital Projects Funds
: The assigned fund balance represents tentative plans for the future use of financial resources.
Assignments require executive management (if approved per board policy to assign this responsibility to executive
management) action to earmark fund balance for bona fide purposes that will be fulfilled within a reasonable period
of time. The assignment and dollar amount for the assignment may be determined after the end of the fiscal year
when final fund balance is known.
: Accounting documents and records must be audited annually by an independent auditor. TEA is charged
with review of the independent audit of the local education agencies.
: The fund balance on the first day of a new fiscal year. For most schools this is equivalent
to the fund balance at the end of the previous fiscal year.
: The projected financial data for the current school year. Budget data are collected for the General Fund,
Food Service Fund, and Debt Service Fund.
Not later than August 20 th of each year, the superintendent (or designee) must prepare a budget for the
school if the fiscal year begins on September 1st. (For those schools with fiscal years beginning July 1, this date would be
June 19.) The legal requirements for funds to be budgeted are included in the Budgeting module of the TEA Resource
Guide. The budget must be adopted before expenditures can be made, and this adoption must be prior to the setting of
the tax rate for the budget year. The budget must be itemized in detail according to classification and purpose of
expenditures and must be prepared according to the rules and regulations established by the state board of education.
The adopted budget, as necessarily amended, shall be filed with TEA through the Public Education Information
Management System (PEIMS) as of the date prescribed by TEA.
This term is used as both a Function and an Object. Expenditures for land, buildings, and
equipment are covered under the object, Capital Outlay. The amount spent on acquisitions, construction, or major
renovation of school facilities are reported under the function, Capital Outlay.
1Glossary is provided by the Texas Education Agency (TEA) for independent school districts. Some of the
information may not pertain to Westlake Academy.
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13
Cash: The term, as used in connection with cash flows reporting, includes not only currency on hand, but also demand
deposits with banks or other financial institutions. Cash also includes deposits in other kinds of accounts or cash
management pools that have the general characteristics of demand deposit accounts in that the governmental
enterprise may deposit additional cash at any time and also effectively may withdraw cash at any time without prior
notice or penalty.
Committed Fund Balance: The committed fund balance represents constraints made by the board of trustees for
planned future use of financial resources through a resolution by the board, for various specified purposes including
commitments of fund balance earned through campus activity fund activities. Commitments are to be made as to
purpose prior to the end of the fiscal year. The dollar amount for the commitment may be determined after the
end of the fiscal year when final fund balance is known.
Debt Service: The function, Debt Service, is a major functional area that is used for expenditures that are used for
the payment of debt principal and interest. Expenditures that are for the retirement of general obligation bonds,
capital lease principal, and other debt, related debt service fees, and for all debt interest fall under this function.
The object, Debt Service, covers all expenditures for debt service.
Deferred Revenue: Resource inflows that do not yet meet the criteria for revenue recognition. Unearned amounts are
always reported as deferred revenue. In governmental funds, earned amounts also are reported as deferred revenue
until they are available to liquidate liabilities of the current period.
Ending Fund Balance: The amount of unencumbered surplus fund balance reported by the School at the end of the
specified fiscal year. For most schools, this will be equivalent to the fund balance at the beginning of the next fiscal
year.
Excess (Deficiency): Represents receivables due (excess) or owed (deficiency) at the end of the school year.
Federal Revenues: Revenues paid either directly to the district or indirectly through a local or state government entity
for federally subsidized programs including the School Breakfast Program, National School Lunch Program, and School
Health and Related Services Program. This amount is recorded as Revenue Object 5900.
Fiscal Year: A period of 12 consecutive months legislatively selected as a basis for annual financial reporting, planning,
and budgeting. The fiscal year may run September 1 through August 31 or July 1 through June 30.
Foundation School Program (FSP) Status: Is the shared financial arrangement between the state and the school,
where property taxes are blended with revenues from the state to cover the cost of basic and mandated programs.
The nature of this arrangement falls in one of the following status categories: Regular, Special Statutory, State
Administered, Education Service Center, or Open Enrollment Charter School.
FTE: Full-Time Equivalent (FTE) measures the extent to which one individual or student occupies a fulltime position or
provides instruction, e.g., a person who works four hours a day or a student that attends a half of a day represents a
.5 FTE.
Function: Function codes identify the expenditures of an operational area or a group of related activities. For
example, in order to provide the appropriate atmosphere for learning, schools transport students to school, teach
students, feed students, and provide health services. Each of these activities is a function. The major functional areas
are:
• Instruction and Instructional-Related Services
• Instructional and School Leadership
• Support Services – Student
• Administrative Support Services
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14
• Support Services - Non-Student Based
• Ancillary Services
• Debt Service
• Capital Outlay
• Intergovernmental Charges
Fund Balance: The difference between assets and liabilities reported in a governmental fund.
General Administration: The amount spent on managing or governing the school as an overall entity.
General Fund: This fund finances the fundamental operations of the School in partnership with the community. All
revenues and expenditures not accounted for by other funds are included. This is a budgeted fund, and any fund
balances are considered resources available for current operations.
Instruction: The amount spent on direct classroom instruction and other activities that deliver enhance or direct the
delivery of learning situations to students regardless of location or medium.
Local & Intermediate Revenues: All revenues from local taxes and other local and intermediate revenues. For
specifics, see the definitions for Local Tax and Other Local & Intermediate Revenues. This amount is recorded under
Object 5700.
Modified Opinion: Term used in connection with financial auditing. A modification of the
independent auditor's report means there exists one or more specific exceptions to the auditor's
general assertion that the district’s financial statements present fairly the financial information contained therein
according to generally accepted accounting principles.
Non-Spendable Fund Balance: The portion of fund balance that is in non-liquid form, including inventories, prepaid
items, deferred expenditures, long-term receivables, and encumbrances (if significant). Non-spendable fund balance
may also be in the form of an endowment fund balance that is required to remain intact.
Object: An object is the highest level of accounting classification used to identify either the transaction posted or the
source to which the associated monies are related. Each object is assigned a code that identifies in which of the
following major object groupings it belongs:
• Assets
• Liabilities
• Fund Balances
• Revenue
• Expenditures/Expenses
• Other Resources/Non-Operating Revenue/Residual Equity Transfers In
• Other Uses/Non-Operating Revenue/Residual Equity Transfers Out
Operating Expenditures: A wide variety of expenditures necessary to a school’s operations fall into this category with
the largest portion going to payroll and related employee benefits and the purchase of goods and services.
Operating Expenditures/Student: Total operating expenditures divided by the total number of enrolled students.
Operating Revenues and Expenses: Term used in connection with the proprietary fund statement of revenues,
expenses, and changes in net assets. The term is not defined as such in the authoritative accounting and financial
reporting standards, although financial statement preparers are advised to consider the definition of operating
activities for cash flows reporting in establishing their own definition.
Other Local & Intermediate Revenues: All local and intermediate revenues NOT from local real and personal property
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15
taxes including:
• Revenues Realized as a result of services rendered to other schools
• Tuition and Fees
• Rental payments, interest, investment income
• Sale of food and revenues from athletic and extra/co-curricular activities
• Revenues from counties, municipalities, utility districts, etc.
Other Operating Costs: Expenditures necessary for the operation of the school that are NOT covered by Payroll Costs,
Professional and Contracted Services, Supplies and Materials, Debt Services, and Capital Outlay fall into this category
and include travel, insurance and bonding costs, election costs, and depreciation. This amount is recorded as
Expenditure/Expense Object 6400.
Other Resources: This amount is credited to total actual other resources or non-operating revenues received or
residual equity transfers in. This amount is recorded under Object 7020.
Payroll: Payroll costs include the gross salaries or wages and benefit costs for services or tasks performed by
employees at the general direction of the school. (NOTE: Payroll amounts do not include salaries for contract
workers employed by outsource companies, e.g., for child nutrition and maintenance. Therefore, this figure will vary
significantly between schools that use contract workers and those that do not.)
PEIMS: Public Education Information Management System, a state-wide data management system for public
education information in the State of Texas. One of the basic goals of PEIMS, as adopted by the State Board of
Education in 1986, is to improve education practices of local schools. PEIMS is a major improvement over previous
information sources gathered from aggregated data available on paper reports. Schools submit their data via
standardized computer files. These are defined in a yearly publication, the PEIMS Data Standards.
Plant Maintenance & Operations: The amount spent on the maintenance and operation of the physical plant and
grounds and for warehousing.
Refined ADA: Refined Average Daily Attendance (also called RADA) is based on the number of days of instruction in
the school year. The aggregate eligible day’s attendance is divided by the number of days of instruction to compute
the refined average daily attendance.
Restricted Fund Balance: This is the portion of fund balance that has externally enforceable constraints made by
outside parties
Revenues: Any increase in a school’s financial resources from property taxes, foundation fund entitlements, user
charges, grants, and other sources. Revenues fall into the three broad sources of revenues: Local & Intermediate,
State, and Federal.
School Year: The twelve months beginning July 1 of one year and ending June 30 of the following year or beginning
September 1 and ending August 31. Schools now have two options.
Special Revenue Fund: A governmental fund type used to account for the proceeds of specific revenue sources (other
than for major capital projects) that are legally restricted to expenditures for specified purposes.
State Revenues: Revenues realized from the TEA, other state agencies, shared services arrangements, or
allocated on the basis of state laws relating to the Foundation School Program Act. This amount is recorded as
Revenue Object 5800.
Unassigned Fund Balances: Available expendable financial resources in a governmental fund that are not the object of
tentative management plans (i.e., committed or assigned). One primary criterion of rating agencies for school bonds is
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16
the relative amount of unassigned fund balance. Bond rating agencies view unassigned fund balances as a reflection
of the financial strength of school and show concern when school fund balances decrease.
Unmodified Opinion: Term used in connection with financial auditing. An unmodified independent auditor’s
opinion means there are no stated exceptions to the auditor’s general assertion that the district’s financial
statements present fairly the financial information contained according to generally accepted accounting
principles.
Unrestricted Net Asset Balance: Unrestricted net asset balance refers to the portion of total net assets that is
neither invested in capital assets nor restricted.
WADA: Weighted Average Daily Attendance (WADA) is used to measure the extent students are participating in
special programs. The concept of WADA in effect converts all of a school’s students with their different weights to a
calculated number of regular students required to raise the same amount of revenue. The greater the number of
students eligible for special entitlements, the greater a school’s WADA will be.
Page 126 of 213
• The Superintendent's contract, effective May 28th, 2024 is located on the Academy's web site:
Mayor
Mayor Pro‐
Tem Board Mbr Board Mbr Board Mbr Board Mbr
Greaves Reeves Yackira Duane Smith Gautier
Prof Training/Events $2,135 $470 $470 $470 $470 $470 $470
Lodging $2,413 $0 $0 $0 $0 $0 $0
Transportation $402 $0 $0 $0 $0 $0 $0
Meals $0 $0 $0 $0 $0 $0 $0
Motor Fuel $135 $0 $0 $0 $0 $0 $0
Other $478 $0 $0 $0 $0 $0 $0
Total $5,563 $470 $470 $470 $470 $470 $470
Title 19 Texas Administrative Code Chapter 109, Budgeting, Accounting, and Auditing Subchapter AA,
Commissioner's Rules Concerning Financial Accountability Rating System, Section 109.1001(q) effective
8/1/2018. The template has been established to help the charter schools in gatering their data and presenting it
at their School FIRST hearing. The template may not be all inclusive.
Transportation: Airfare, car rental (can include fuel on rental, taxis, mileage reimbursements, leased cars,
parking, and tolls.
Pro essiona deve opment: Mem ers ips to pro essiona organizations, registrations for con erences, we inars,
and in‐person training. Online governance training access is provided to each board member through ESC Region
10 to meet the annual Charter Board Governance training requirements.
Meals: Meals consumed out of town, and in geographic‐boundary meals at area restaurants (outside of board
meetings, excludes catered board meeting meals).
Lodging: Hotel accommodations.
Charter FIRST Annual Financial Management Report
WESTLAKE ACADEMY CHARTER SCHOOL
Head of School's (Superintendent’s) Current Employment Contract
Description of
Reimbursements
All reimbursement expenses or payments on‐behalf, regardless of the manner of payment, including direct pay,
credit card, cash, and purchase orders are to be reported. This does not include salary and benefits. Items to be
reported per category include:
https://resources.finalsite.net/images/v1731608861/westlakeacademyorg/hdcba5vu2y0hwos4vqhy/HeadofSchool
Contract_05202024.pdf
Reimbursements Received by the Head of School (Superintendent) and Board of Trustee Members
For the Twelve‐Month Period Ending August 31, 2025
HOS
Ritchie
A copy of the Head of School's (Superintendent's) current employment contract: The school district/open
enrollment charter school may publish the superintendent's employment contract on the district's internet site
in lieu of publication in the annual financial management report. This must disclose all compensation and
benefits paid to the superintendent. If published on the Internet, the contract is to remain accessible for twelve
1
Page 127 of 213
Charter FIRST Annual Financial Management Report
WESTLAKE ACADEMY CHARTER SCHOOL
Name(s) of Entity(ies)
none
Mayor
Mayor Pro‐
Tem Board Mbr Board Mbr Board Mbr Board Mbr
Greaves Reeves Yackira Duane Smith Gautier
Total $0 $0 $0 $0 $0 $0 $0
Mayor
Mayor Pro‐
Tem Board Mbr Board Mbr Board Mbr Board Mbr
Greaves Reeves Yackira Duane Smith Gautier
Amounts $0 $0 $0 $0 $0 $0 $0
HOS
Ritchie
Note – An executive officer is defined as the Superintendent, unless the Board of Trustees or the charter school
administration names additional staff under this classification for local officials.
Note – The summary amounts reported under this disclosure are not to duplicate the items disclosed in the
summary schedule of reimbursements received by board members.
Motor fuel: Gasoline, specifically for rental vehicles.
Other: Registration fees, telephone/cell phone, internet service, fax machine, and other reimbursements (or on‐
behalf) of the Head of School (Superintendent) and board members not defined above.
Business Transactions Between Charter School and Board Members
For the Twelve‐Month Period Ending August 31, 2025
Gifts Received by Executive Officers and Board Members (and First Degree Relatives, if any) and/or gifts that
had an economic value of $250 or more in the aggregate in the fiscal year
For the Twelve‐Month Period Ending August 31, 2025
Outside Compensation and/or Fees Received by the Head of School (Superintendent) for Professional
Consulting and/or Other Personal Services
For the Twelve‐Month Period Ending August 31, 2025
Compensation does not include business revenues generated from a family business (farming, ranching, etc.)
that has no relation to charter school business.
HOS
Ritchie
2
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Indicator
5
10
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Ceiling indicator not activated
Continues to be on hold
Page 130 of 213
School FIRST Template for rating year 2024-2025
This template is for ratings year 2024-2025 and is based on data for fiscal year 2024 (school year 2023-2024).
This template is based upon current understanding and interpretations on School FIRST indicators
TEA School FIRST Web Page
Indicator
Number Indicator Description Calculations Score
Critical Indicators: +1 (if any fail, the school's rating is an automatic Substandard Achievement Rating, regardless of other points earned.)
Ceiling Indicators: +2
1 +1 Was the complete annual financial report (AFR) and charter school financial data submitted to TEA within 30 days
of the November 27 or January 28 deadline depending on the school district’s fiscal year end date of June 30 or
August 31, respectively?
yes/no yes
2 +1 Was there an unmodified opinion in the AFR on the financial statements as a whole? (The American Institute of
Certified Public Accountants (AICPA) defines unmodified opinion. The external independent auditor determines if
there was an unmodified opinion.)
yes/no yes
3 +1
Was the charter school in compliance with the payment terms of all debt agreements at fiscal year end? (If the
charter school was in default in a prior fiscal year, an exemption applies in following years if the charter school is
current on its forbearance or payment plan with the lender and the payments are made on schedule for the fiscal
year being rated. Also exempted are technical defaults that are not related to monetary defaults. A technical
default is a failure to uphold the terms of a debt covenant, contract, or master promissory note even though
payments to the lender, trust, or sinking fund are current. A debt agreement is a legal agreement between a
debtor (person, company, etc. that owes money) and their creditors, which includes a plan for paying back the
debt.)
yes/no yes
4 +1
+2
Did the charter school make timely payments to the Teachers Retirement System (TRS), Texas Workforce
Commission (TWC), Internal Revenue Service (IRS), and other government agencies?
yes/no yes
5 +1
+2
Was the total net asset balance in the Statement of Financial Position for the charter school greater than zero? (If
the charter school's change of students in membership over 5 years was 7 percent or more, then the charter
school passes this indicator.) (New charter schools that have a negative net asset balance will pass this indicator if
they have an average of 7 percent growth in students year over year until it completes its fifth year of operations.
After the fifth year of operations, the calculation changes to the 7 percent increase in 5 years.) Ceiling not
activated
pass
A. Total net asset balance in the statement of financial position in the AFR:(3,142,655)
B1. Pension Expense:-
B2. Other Post Employment Benefits (OPEB):1,484,624
B3. Net Pension Liability (NPL):4,390,064
B. Pension Expense, OPEB, and NPL, as applicable:5,874,688
C. Net Assets Threshold:-
~ OR ~
D. Number of students in membership in year 5 from base year:888
E. Number of students in membership in base year:901
F. Threshold for percent change in students in membership:7
G. Percent change of students in membership over 5 years:-1.4428%
H. New charter school (open for less than 5 years from base year):no
6 +2
Was the average change in total net assets over 3 years less than a 25 percent decrease or did the current year
total net asset balance exceed 75 days of operational expenses [(total expenses less depreciation) / 365] *75
pass/fail pass
A. Total Net Assets for Year 1 (three years prior to current year under review-FY20):(3,025,239)
B. Total Net Assets for Year 2 (two years prior to current year under review-FY21):(329,152)*
C. Total Net Assets for Year 3 (one years prior to current year under review-FY22):(3,450,477)
D. Total Net Assets for Year 4 (current year under review-FY23):(3,142,655)
E. Total Expenditures (all funds)10,865,191
F. Depreciation Expense 161,589
G. Average Change in Total Net Assets Over 3 years:283.42%
H. 75 Days of Operational Expenditures:2,199,370
I. Current Year Total Net Assets > 75 Days of Operational Expenses:
7 Was the number of days of cash on hand and current investments for the charter school sufficient to cover
operating expenses? The calculation will use expenses, excluding depreciation.
max points: 10 4
A. Cash & Equivalents (all funds):1,090,272
B. Current Investments:-
C. Total Expenditures (all funds):10,865,191
D. Depreciation Expense:161,589
E. Pension Expense:-
F. Days of Cash on Hand & Current Investments:37.1790
8 Was the measure of current assets to current liabilities ratio for the charter school sufficient to cover short-term
debt?
max points: 10 10
A. Current Assets:2,534,650
B. Current Liabilities:600,134
C. Current Assets to Current Liabilities Ratio:4.2235
Page 131 of 213
D. Threshold for Current Assets to Current Liabilities Ratio:1
9 Did the charter school's revenues equal or exceed expenses, excluding depreciation? If not, was the charter
school's number of days of cash on hand greater than or equal to 40 days? The calculation will use expenses,
excluding depreciation.
max points: 5 5
A. Total Revenue (all funds/sources):11,851,636
B. Total Expenses (all funds):10,865,191
C. Depreciation:161,589
D. Pension Expense, OPEB, and NPL, as applicable -
E. Net Total Expenses 10,703,602
F. Total Revenue (A) >/= Net Total Expenses (E)yes
G. Days of Cash on Hand & Current Investments 37.1790
10 This indicator is not being evaluated.max points: 10 10
All charter schools will continue to receive 10 points on this indicator.
11
Was the ratio of long-term liabilities to total assets for the charter school sufficient to support long-term solvency?
(If the charter school's change of students in membership over 5 years was 7 percent or more, then the charter
school passes this indicator.) (New charter schools that have a negative net asset balance will pass this indicator if
they have an average of 7 percent growth in students year over year until it completes its 5thyear of operations.
After the 5th year of operations, the calculation changes to the 7 percent increase in 5 years.)
max points: 10 10
A. Long-Term Liabilities:5,874,688
B1. Pension Expense:-
B2. Other Post Employment Benefits (OPEB):1,484,624
B3. Net Pension Liability (NPL):4,390,064
B. Pension Expense, OPEB, and NPL, as applicable:5,874,688
C. Total Assets:2,728,555
D. Long-term Liabilities to Total Assets Ratio:-
~ OR ~
E. Number of students in membership in year 5 from base year:888
F. Number of students in membership in base year:901
G. Threshold for percent change in students in membership:7
H. Percent change of students in membership over 5 years:-1.4428%
I. New charter school (Open for less than 5 years from base year)no
12 Was the debt service coverage ratio sufficient to meet the required debt service?max points: 10 10
A. Total Revenue:11,851,636
B. Total Expenses:10,865,191
C. Depreciation:161,589
D. Interest Amount:-
E. Principal Amount:-
F. Pension Expense:-
G. Debt Service Coverage Ratio:#DIV/0!
13 Did the charter school have a debt-to-capitalization percentage that was reasonable for the charter school to
continue operating?
max points: 5 5
A. Long-Term Liabilities:5,874,688
B. Total Net Assets (3,142,655)
C. Debt to Capitalization Ratio:215.0299
14 Was the charter school's administrative cost ratio equal to or less than the threshold ratio?max points: 10 8
Average Daily Attendance:842.583
A. Admin Costs:966,462
B. Other Costs:5,955,154
C. Administrative Cost Ratio:0.1623
15
Did the charter school not have a 15 percent decline in the students to staff ratio over 3 years (total enrollment to
total staff)? (If the student enrollment did not decrease, the charter school will automatically pass this indicator.)
max points: 10 10
A1. Number of currently enrolled students:888
A2. Number of current FTE Staff:108.0014
B1. Number of students enrolled 3 years prior to the year under review:877
B2. Number of FTE Staff 3 years prior to the year under review:99.9570
C. Number of currently enrolled students:888
D. Number of students enrolled 3 years prior to the year under review 877
E. Change in Ratio:-6.2876%
16 Was the charter school's actual average daily attendance (ADA) within 10 percent of the charter school's annual
estimated ADA?
max points: 5 5
A. Actual ADA:842.583
B. Estimated ADA:827.023
C. Variance (%):1.8814%
8
Page 132 of 213
17 +2
Did the comparison of Public Education Information Management System (PEIMS) data to like information in the
charter school's AFR result in a total variance of less than 3 percent of all expenses by function?
pass/fail pass
A. Data Variance (Sum of Differences):1,111,895
B. Total Expenses (all funds):10,865,191
C. Total Variance 10.2336%
D. Threshold for percentage of Data Variance:3
18 +2
Did the external independent auditor report that the AFR was free from any instance(s) of material weaknesses in
internal controls over financial reporting and compliance for local, state, or federal funds and free from substantial
doubt about the charter school's ability to continue as a going concern? (The AICPA defines material weakness.)
pass/fail pass
19
Did the external independent auditor indicate the AFR was free of any instance(s) of material noncompliance for
grants, contracts, and laws related to local, state, or federal funds? (The AICPA defines material noncompliance.)
yes (10)/no (0)10
20 Did the charter school post the required financial information on its website in accordance with Government Code,
Local Government Code, Texas Education Code, Texas Administrative Code and other statues, laws and rules that
were in effect at the charter school's fiscal year end?
max points: 5 5
21 +2 Did the charter school receive an adjusted repayment schedule for more than one fiscal year for an over-allocation
of Foundation School Program (FSP) funds because of a financial hardship?
pass/fail pass
Total Points 92
Ceiling Indicators (a district may not receive more than the points indicated)
Ceiling Points for indicator 7 4
Ceiling Points for indicator 8 10
Ceiling Points for indicator 9 5
Ceiling Points for indicator 10 10
Ceiling Points for indicator 11 10
Ceiling Points for indicator 12 10
Ceiling Points for indicator 13 5
Ceiling Points for indicator 14 8
Ceiling Points for indicator 15 10
Ceiling Points for indicator 16 (not evaluated)5
Ceiling Points for indicator 19 10
Ceiling Points for indicator 20 5
Were all critical indicators passed?Yes
Grade A
Superior Achievement
Page 133 of 213
DATE: February 17, 2026 AGENDA ITEM NO: J.1.
FROM: Kelly Ritchie, Head of School, Westlake Academy
SUBJECT: Discuss, consider and act regarding WA Resolution 26-01 adopting the Westlake
Academy Academic Calendar for School Year 2026-2027. (Dr. Kelly Ritchie, Head of
School)
ATTACHMENTS:
1. WA Res 26-01 WA ACADEMIC CALENDAR SY 2026-2027
2. 2026-2027 School Calendar Final Version - Final Polished 2026-2027 Late Start Wedn (1)
SUMMARY :
The Westlake Academy Administrative Team has reviewed and is proposing the approval of the
2026-2027 Academic Calendar.
BACKGROUND AND DISCUSSION:
Each year the Westlake Academy Administative team prepares the Academic Calendar for the
upcoming school year. The proposed Academic Calendar for the 2026-2027 School Year is attached
for consideration of approval and adoption by the Board of Trustees.
FISCAL IMPACT:
N/A
LEGAL REVIEW:
N/A
RECOMMENDATION:
Staff recommends that the Board approve WA Resolution 26-01 as presented to adopt the Westlake
Academy Academic Calendar for School Year 2026-2027.
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 134 of 213
WESTLAKE ACADEMY
WA RESOLUTION NO. 26-01
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
ADOPTING THE WESTLAKE ACADEMY ACADEMIC CALENDAR FOR SCHOOL
YEAR 2026-2027
WHEREAS, Westlake Academy's mission is to provide students with an internationally
minded education of the highest quality, so they are well- balanced life-long learners; and
WHEREAS, The Academy's Academic Calendar is one of the tools that the Academy
utilizes to fulfill this mission; and
WHEREAS, Approving the Westlake Academy Academic Calendar for School Year
2026-2027 is necessary in order for the Academy to be in compliance with State attendance
requirements; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the students, their parents, and the faculty of Westlake Academy.
NOW, THEREFORE, BE IT RESOLVED BY T HE BOARD OF T RUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Board of Trustees of Westlake Academy hereby approves and
adopts the Westlake Academy Academic Calendar for School Year 2026-2027 attached to
this resolution as Exhibit "A".
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision
Page 135 of 213
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 17th DAY OF FEBRUARY 2026.
__________________________________
Kim Greaves, Board President
ATTEST:
__________________________________ __________________________________
Dianna Buchanan, Board Secretary Dr. Kelly Ritchie, Head of School
APPROVED AS TO FORM:
_________________________________
Janet Bubert, School Attorney
Page 136 of 213
2026-2027 School Calendar Final Versions Final Polished 2026-2027 Late Start Wednesday
2/9/2026
Westlake Academy
Academic Calendar 2026-2027
August
August 3: August 4 New Hire Days
August 2026 September 2026 October 2026 August 4: Returning Teachers Classroom Day
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa August 5 -12: Teachers PD
1 1 2 3 4 5 1 2 3 August 13: First Day of School
2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10 September
9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17 September 7: Labor Day (No School)
16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24 October
23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31 October 12: Columbus day (No School)
20 31 20 21 21 October 13: Teacher PD Day (No School)
October 14: PYP Conference Day (No School -PYP Only)
November 2026 December 2026 January 2027 November
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa November 9: Teacher PD Day (No School)
1 2 3 4 5 6 7 1 2 3 4 5 1 2 November 20 Grandparents Day (PYP) - HALF DAY All School
8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 November 23-27: Thanksgivng Break
15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 December
22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 December 16-17: Students Half Day/PM Teacher Work Day - MYP/DP Only
29 30 27 28 29 30 31 24 25 26 27 28 29 30 December 18: Teacher PD Day (No School)
16 14 31 19 December 21-31: Winter Break
January
February 2027 March 2027 April 2027 January 1: Winter Break
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa January 4: Teacher PD Day (No School)
1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 January 5: First Day of Semeser 2 for Students
7 8 9 10 11 12 13 7 8 9 10 11 12 13 4 5 6 7 8 9 10 January 18: Martin Luther King Day (No School)
14 15 16 17 18 19 20 14 15 16 17 18 19 20 11 12 13 14 15 16 17 February
21 22 23 24 25 26 27 21 22 23 24 25 26 27 18 19 20 21 22 23 24 February 15: President's day (No School)
28 19 28 29 30 31 18 25 26 27 28 29 30 22 March
March 12: Teacher PD Day (No School) or Bad Weather Day if Necessary
May 2027 June 2027 July 2027 March 15 -19: Spring Break
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa March 26: Teacher PD (No School) or Bad Weather Day if Necessary
1 1 2 3 4 5 1 2 3 April
2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10 April 19: Teacher PD Day (No School)
9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17 May
16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 14 May 3-19: EOY Testing window
23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 May 21: Last Day of School - Half Day for PYP only
30 31 17 May 31: Memorial Day
June
June 1 - 2: Teacher PD/Work Day
First / Last Day of School Bad Weather Day
Holiday/No School Senior Commencement TBC
Professional Day - Student Holiday Late Start Wednesdays
Teacher Work Day PYP Conference - No School PYP Only
Half Day - All School Semester Exams / Assessments
Student Half Days/Teacher Work Days MYP/DP ONlY187# of teacher contract days in the month
Page 137 of 213
DATE: February 17, 2026 AGENDA ITEM NO: J.2.
FROM: Kelly Ritchie, Head of School, Darcy McFarlane, Director of Accountability, Westlake
Academy
SUBJECT: Discuss, consider and act regarding WA Resolution 26-02 to approve submission of a
Missed School Day Waiver Application to the Texas Education Agency (TEA). (Dr.
Kelly Ritchie, Head of School)
ATTACHMENTS:
1. WA Res 26-02 for Bad Weather Waiver Days
SUMMARY :
Westlake Academy is requesting Board approval to submit an application to the Texas Education
Agency for a Missed School Day Waiver for two of the four missed school days from 1/26/26 through
1/29/26. This waiver will allow the school to meet the required number of student educational
minutes without having to add additional days to the approved school calendar. Westlake Academy
has enough minutes built into 2025-2026 school year calendar to cover the first two missed days of
school. (Dr. Kelly Ritchie, Head of School)
BACKGROUND AND DISCUSSION:
During the 2025–2026 school year, the Academy missed a total of four instructional days due to
inclement weather from January 26 through January 29. As required by TEA, the Academy’s 2025–
2026 academic calendar was developed with additional instructional time built in to accommodate two
missed days.
According to TEA guidance, districts and open-enrollment charter schools may request a waiver for
instructional days missed beyond the first two days. Westlake Academy is seeking approval to apply
for a waiver for the additional two days missed due to inclement weather on January 28 and January
29.
Prior to submitting a waiver request, TEA requires approval from the Board of Trustees. Approval of
this agenda item will authorize the Academy to submit the waiver application.
Charter schools must provide a minimum of 75,600 instructional minutes to receive full funding from
TEA. With the requested waiver, the Academy will meet the required instructional minutes without the
need to make up the additional two missed instructional days.
FISCAL IMPACT:
There is no financial impact.
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 138 of 213
LEGAL REVIEW:
N/A.
RECOMMENDATION:
Staff recommends approval
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Page 139 of 213
WESTLAKE ACADEMY
WA RESOLUTION 26-02
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING AN APPLICATION TO THE TEXAS EDUCATION AGENCY (TEA) FOR
A WAIVER FOR MISSED SCHOOL DAYS FOR THE 2025-2026 SCHOOL YEAR.
WHEREAS, Westlake Academy’s mission is to support students as they become
compassionate, life-long learners through an internationally-minded, balanced education that
empowers students to contribute to our interconnected world; and
WHEREAS, The Texas Education Agency (TEA) permits school districts and
open-enrollment charter schools to request a Missed School Day Waiver for instructional
days missed due to inclement weather, health, safety-related, or other qualifying events; and
WHEREAS, Westlake Academy experienced four missed instructional days due to
inclement weather from January 26, 2026, through January 29, 2026 and TEA requires that
the first two missed instructional days be made up through designated makeup days or additional
instructional minutes; and
WHEREAS, Westlake Academy’s academic calendar includes sufficient instructional
minutes to cover the first two missed instructional days in compliance with TEA requirements;
and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the
best interest of the citizens of Westlake as well as the students, their parents, and faculty of
Westlake Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals herein above are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees of Westlake Academy hereby approves the
application for Bad Weather Day Waivers for the 2025-2026 school year.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Page 140 of 213
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 17TH DAY OF FEBRUARY, 2026.
___________________________________
Kim Greaves, Board President
___________________________________
Dr. Kelly Ritchie, Head of School
ATTEST:
________________________________
Dianna Buchanan, Board Secretary
APPROVED AS TO FORM:
_____________________________
Janet S. Bubert, School Attorney
WA Resolution 26-02 Page 2
Page 141 of 213
DATE: February 17, 2026 AGENDA ITEM NO: J.3.
FROM: Kelly Ritchie, Head of School, Westlake Academy
SUBJECT: Discuss, consider and act regarding WA Resolution 26-03 to approve contracting with
Technology Lab to provide Information Technology services to Westlake Academy and
authorizing the Head of School to execute the agreement for same. (Dr. Kelly Ritchie,
Head of School)
ATTACHMENTS:
1. WA Res 26-03 Technology Lab Agreement Approval
2. Quote 6257 v8 Westlake Academy Charter School
SUMMARY :
Westlake Academy’s technology environment has grown significantly in complexity as the Academy
has expanded academically, operationally, and technologically. The current structure presents
challenges related to network reliability, security, scalability, and the need for a long-term strategic
technology partner with education-specific expertise.
To address these challenges, Academy leadership engaged Technology Lab to conduct an
assessment and propose a comprehensive managed IT services model tailored specifically for K–12
educational environments. Technology Lab specializes in school-focused IT support and brings
extensive experience working with charter schools, including network design, cybersecurity, device
management, and E-Rate strategy.
BACKGROUND AND DISCUSSION:
Contracting with Technology Lab will allow Westlake Academy to transition from a reactive IT model
to a proactive, strategic approach that aligns technology infrastructure with instructional and
operational priorities. Key benefits of the proposed partnership include:
• Education-Focused IT Expertise: Deep understanding of K–12 school operations, instructional
technology needs, and compliance considerations.
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 142 of 213
• Improved Network Reliability and Security: 24/7 monitoring, proactive maintenance,
cybersecurity best practices, and recommendations to eliminate single points of failure through
cloud-based solutions.
• Dedicated Support and Leadership Visibility: A school-focused help desk, dedicated client
relations manager, and regular technology business reviews to provide transparency,
accountability, and strategic planning.
• Operational Efficiency: Streamlined onboarding and offboarding, device management for
faculty and students, vendor management, and standardized support protocols.
• Strategic Planning and Financial Stewardship: Development of a long-term technology
roadmap, procurement strategy, and guidance in leveraging the E-Rate program to offset
infrastructure costs.
This partnership will allow campus leadership to focus on teaching, learning, and student experience
while ensuring the Academy’s technology systems are secure, scalable, and aligned with best
practices.
FISCAL IMPACT:
The financial terms of the agreement, including managed service fees and projected infrastructure
investments, are outlined in the attached proposal. Costs will be incorporated into the Academy’s
operating budget and offset, where applicable, through E-Rate reimbursements and improved
financial clarity related to IT services.
LEGAL REVIEW:
RECOMMENDATION:
Administration recommends approval of this item to establish a strategic, education-
focused IT partnership that strengthens Westlake Academy’s technology infrastructure,
improves security and reliability, and supports the Academy’s long-term operational and
instructional goals.
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Page 143 of 213
WESTLAKE ACADEMY
RESOLUTION NO. 26-03
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE WESTLAKE
ACADEMY APPROVING A CONTRACT WITH TECHNOLOGY LAB TO
PROVIDE MANAGED INFORMATION TECHNOLOGY SERVICES TO
WESTLAKE ACADEMY AND AUTHORIZING THE HEAD OF SCHOOL
TO EXECUTE THE AGREEMENT FOR SAME.
WHEREAS, Westlake Academy is an open-enrollment public charter school committed
to providing a high-quality educational environment supported by secure, reliable, and modern
technology systems; and,
WHEREAS, Westlake Academy’s technology environment has grown significantly in
complexity as the Academy has expanded academically, operationally, and technologically and,
WHEREAS, the Academy has identified ongoing challenges related to network reliability,
cybersecurity, scalability, and the need for a long-term strategic technology partner with education-
specific expertise; and
WHEREAS, Academy leadership engaged Technology Lab to conduct an assessment and
propose a comprehensive managed IT services model tailored specifically for K–12 educational
environments; and
WHEREAS, Technology Lab specializes in school-focused IT support, including network
design, cybersecurity, device management, and E-Rate strategy; and
WHEREAS, contracting with Technology Lab will allow Westlake Academy to transition
from a reactive IT support model to a proactive, strategic approach aligned with instructional and
operational priorities; and
WHEREAS, the proposed partnership is expected to provide benefits including improved
network reliability and security, dedicated support services, operational efficiency, and long-term
technology planning and financial stewardship; and
WHEREAS, the financial terms of the agreement are outlined in Quote #6257 v8,
including a one-time onboarding fee and monthly managed service fees, and such costs will be
incorporated into the Academy’s operating budget and offset where applicable through E-Rate
reimbursements; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of Westlake Academy and supports the Academy’s long-term operational and instructional
goals.
Page 144 of 213
WA Res. 26-03
Page 2
NOW, THEREFORE, BE IT RESOLVED BY THE WESTLAKE ACADEMY BOARD OF
TRUSTEES:
SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Westlake Academy Board of Trustees does hereby approve
contracting with Technology Lab to provide managed Information Technology services to
Westlake Academy, as described in the attached proposal.
SECTION 3: That the Head of School, Dr. Kelly Ritchie is hereby authorized and directed
to execute all necessary agreements and related documents for these services, including:
• A one-time onboarding fee in the amount of $11,000.00, and
• Ongoing monthly managed service fees in an amount of $22,175.90,
consistent with Quote #6257 v8, attached hereto as Exhibit “A.”
SECTION 4: Any actions previously taken by the Head of School or administration to
negotiate or initiate this agreement are hereby ratified and approved.
SECTION 5: If any portion of this Resolution shall, for any reason, be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Board hereby determines that it would have adopted this Resolution without the invalid
provision.
SECTION 6: That this Resolution shall become immediately effective from and after its
date of passage.
PASSED AND APPROVED ON THIS 7TH DAY OF FEBRUARY 2026.
___________________________________
Kim Greaves, Board President
ATTEST:
________________________________
Dianna Buchanan, Board Secretary
APPROVED AS TO FORM:
________________________________
Janet S. Bubert, School Attorney
Page 145 of 213
01/08/2026
Westlake Academy - Managed Services Quote
Prepared by:
Connor O'Neill
Prepared for:
Westlake Academy Charter School
Contact number: 615.784.8000
Address: 21 Cleveland Avenue, Nashville 37210
Email: connor.oneill@technologylab.com
Website: www.technologylab.com
EXHIBIT A WA RES 26-03
Page 146 of 213
TechnologyLab
21 Cleveland Avenue
Nashville, TN 37210
United States
T: 615.784.8000
Quote #6257 v8
Date 01/08/2026
Expires 02/28/2026
Contact Connor O'Neill
Prepared for Westlake Academy Charter School
Kelly Ritchie
1400 Creek Crest
McKinney, TX 75071
United States
T: +19724674113
E: kritchie@westlakeacademy.org
Westlake Academy - Managed Services Quote
Managed Services
Monthly Fees
Item Qty Price Total
Managed User - EDU
Support:
- Unlimited Remote Control Support
- Unlimited Onsite Support
- Microsoft / Apple Application Support
- Zero Touch Deployment for New Machines
- Management of Device Imaging and Enrollment
- G-Suite & O365 Management
- Vendor Management
- Network Support & Troubleshooting
Maintenance
- Online Trouble Ticket Management
- Online License Management
-Desktop Optimization & Management
- Spyware and Adware Removal
- VPN Client Management
Security:
- Patch & MacOS Management
- Antivirus Software Management & Update
- Malwarebytes Enterprise Included
- Mobile Device Management
- Implement Recommended Best Security Practices
110 $85.00 $9,350.00
Network Management - Leased
Managed Wireless Network / Network Equipment Leased
110 $30.00 $3,300.00
ACCEPT QUOTE
Quote
TechnologyLab - Quote # 6257 v8 2 / 4Page 147 of 213
Monthly Subtotal $16,506.00
One-Time Subtotal $11,000.00
Managed Server
Server Management Support Plan:
-Unlimited Phone Support
-Unlimited Remote Control Support
-Service Availability Monitoring
Maintenance
-Microsoft Patch Management
-Event Log Monitoring
-Log File Maintenance
-Drive Space Monitoring
-Printer Setting Management
-Quarterly On-Site Maintenance
Security
-User Account Administration
-File Sharing Permission Administration
-Security Administration
-Virus Definition & Prevention
-Online Asset Management
-Online Trouble Ticket Management
-Online License Management
-Desktop Optimization & Management
-Spyware and Adware Removal
-VPN Client Management
6 $100.00 $600.00
LabVault (SaaS)
Managed Backup per GB - SaaS Based File Storage
15760 $0.10 $1,576.00
TL Guardian
- Detection and remediation of SaaS security threats
- Independent Third-Party Monitoring
- Eliminate unnecessary guest user accounts on a monthly basis
- Access to 365 days of event data to help diagnose issues and conduct forensics
- Real-time monitoring and remediation of events as they occur
110 $3.00 $330.00
Dark Web Monitoring + Email Phishing Simulation 51-150 Users
Dark Web Monitoring + Email Phishing Simulation 51-150 Users
1 $250.00 $250.00
iPad Management
Monthly Fee for Mobile Device Management for iOS Devices
1100 $1.00 $1,100.00
Item Qty Price Total
* Recurring fees billed monthly with 0 upfront payment(s).
Professional Services
One-Time Fees
Item Qty Price Total
Onboarding Fee - Managed Services
New Client Onboarding & Implementation
1 $11,000.00 $11,000.00
Quote
TechnologyLab - Quote # 6257 v8 3 / 4Page 148 of 213
Monthly Subtotal $669.90
Monthly Subtotal $5,000.00
Please contact us if you have any questions.Total One-Time $11,000.00 USD
Total Monthly $22,175.90 USD
Software
Monthly Fees
Item Qty Price Total
Microsoft 365 A3 Faculty (Annual/Monthly)
Office 365 A3, Enterprise Mobility + Security E3, Windows 10/11 Education E3, and Minecraft:
Education Edition. This per-user licensed suite of Education products offers users best-in-class
productivity across devices while providing IT security and control.
Annual subscription/billed monthly
110 $6.09 $669.90
* Recurring fees billed monthly with 0 upfront payment(s).
Financed Network
Monthly Fees
Item Qty Price Total
Network Finance - Lease
Managed Wireless Network / Network Equipment Leased
1 $5,000.00 $5,000.00
* Recurring fees billed monthly with 0 upfront payment(s).
Summary
Cost Breakdown
Category One-Time Fees Monthly Fees
Managed Services —$21,176.00
Service $11,000.00 $330.00
Software —$669.90
Total $11,000.00 USD $22,175.90 USD
ACCEPT QUOTE
Quote
TechnologyLab - Quote # 6257 v8 4 / 4Page 149 of 213
DATE: February 17, 2026 AGENDA ITEM NO: J.4.
FROM: Kelly Ritchie, Head of School, Westlake Academy
SUBJECT: Discuss, consider and act regarding WA Resolution 26-04 to approve a contract with
Charter Impact to provide services to Westlake Academy and to authorize execution of
the agreement by the Head of School. (Dr. Kelly Ritchie, Head of School)
ATTACHMENTS:
1. WA Res 26-04 Charter Impact Agreement Approval
2. CI Contract FY26-29 - Westlake Academy - 021827 (1)
SUMMARY :
As Westlake Academy continues to grow in enrollment, programming, staffing complexity, and
regulatory requirements, the demands on the Academy’s financial, payroll, compliance, and reporting
systems have increased significantly. To support this growth and ensure best-in-class charter school
operations, the Administration has evaluated external service providers with deep charter-specific
expertise.
Charter Impact is a national charter school services organization that provides comprehensive
business management, payroll and retirement, student data, and compliance support to charter
schools nationwide. Under the proposed agreement, Charter Impact would provide a comprehensive
suite of services, including but not limited to:
• Business and financial management, budgeting, forecasting, and monthly financial reporting
• Payroll, retirement reporting, and related compliance support
• Student data services, including attendance tracking and state reporting support
• Audit preparation, internal controls support, and TEA compliance assistance
• Access to charter-specific, secure, integrated financial and reporting platforms
These services are designed to provide increased transparency, real-time access to financial
information, improved internal controls, and scalable systems aligned to charter school operations.
Town Council/Board of Trustees
AGENDA ITEM REPORT
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BACKGROUND AND DISCUSSION:
Approval of this contract supports the Academy’s strategic priorities by:
• Providing charter-specific expertise and dedicated support aligned to Westlake Academy’s
operational needs
• Strengthening financial controls, audit readiness, and regulatory compliance
• Improving responsiveness, reporting clarity, and decision-making at the administrative and
Board levels
• Allowing Academy leadership to focus more fully on instructional leadership, strategic
planning, and student outcomes
The proposed engagement model includes regular executive check-ins, monthly reporting, and
Board-level financial insights to support ongoing governance and oversight.
FISCAL IMPACT:
The attached materials outline the proposed pricing structure and anticipated costs associated with
the Charter Impact engagement, as well as potential efficiencies and financial benefits associated
with outsourcing these services. The Administration has reviewed these costs in the context of the
Academy’s operating budget and long-term financial planning. Specific contract costs will be
incorporated into the appropriate budget cycle consistent with Board approval and implementation
timelines.
LEGAL REVIEW:
RECOMMENDATION:
Administration recommends that the Board of Trustees approve the contract with Charter Impact to
provide financial, payroll, student data, and related services to Westlake Academy and authorize the
Head of School to execute the agreement and any related documents necessary to implement the
services.
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
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WESTLAKE ACADEMY
RESOLUTION NO. 26-04
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE WESTLAKE
ACADEMY APPROVING A CONTRACT WITH CHARTER IMPACT, LLC
TO PROVIDE BUSINESS MANAGEMENT, PAYROLL, STUDENT DATA,
AND COMPLIANCE SUPPORT SERVICES AND AUTHORIZING THE
HEAD OF SCHOOL TO EXECUTE THE AGREEMENT.
WHEREAS, Westlake Academy is an open-enrollment public charter school governed by
the Board of Trustees and committed to maintaining effective operational, financial, and
compliance systems in support of student learning and organizational sustainability; and
WHEREAS, as Westlake Academy continues to grow in enrollment, programming,
staffing complexity, and regulatory requirements, the demands on the Academy’s financial
management, payroll, reporting, and compliance systems have increased significantly; and
WHEREAS, the Administration has evaluated external service providers with charter
school-specific expertise to support best-in-class operational practices and scalable systems; and
WHEREAS, Charter Impact, LLC (“Charter Impact”) is a national charter school services
organization that provides comprehensive business management, payroll and retirement reporting,
student data support, and compliance services to charter schools nationwide; and
WHEREAS, under the proposed agreement, Charter Impact would provide a
comprehensive suite of services to Westlake Academy, including but not limited to:
• Business and financial management, budgeting, forecasting, and monthly financial
reporting;
• Payroll processing, retirement reporting, and related compliance support;
• Student data services, including attendance tracking and state reporting assistance;
• Audit preparation support, internal controls assistance, and TEA compliance support; and
• Access to secure, charter-specific integrated financial and reporting platforms; and
WHEREAS, these services are intended to strengthen financial controls, improve audit
readiness, enhance regulatory compliance, and provide greater transparency and reporting clarity
to Academy leadership and the Board of Trustees; and
WHEREAS, Charter Impact has agreed to provide such services pursuant to an Independent
Consultant Services Agreement with a term beginning July 1, 2026 and ending June 30, 2029,
with automatic renewal provisions thereafter unless timely notice is provided; and
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WA Res. 26-04
Page 2
WHEREAS, the Westlake Academy Board of Trustees finds that approval of this contract
is in the best interest of Westlake Academy and supports the Academy’s long-term operational and
instructional goals.
NOW, THEREFORE, BE IT RESOLVED BY THE WESTLAKE ACADEMY
BOARD OF TRUSTEES:
SECTION 1: The Westlake Academy Board of Trustees finds that all statements in the
above recitals are true and correct and incorporates them herein by reference as if fully set forth.
SECTION 2: The Westlake Academy Board of Trustees hereby approves entering into a
contract with Charter Impact, LLC to provide business management, payroll, student data,
compliance, and related charter school operational support services, as described in the
Independent Consultant Services Agreement and associated Exhibits.
SECTION 3: The Westlake Academy Board of Trustees authorizes the Head of School,
Dr. Kelly Ritchie to execute the Agreement and any related documents necessary to implement the
services on behalf of Westlake Academy.
SECTION 4: The Westlake Academy Board of Trustees approves payment for services in
accordance with the fee structure outlined in Article 3 of the Agreement, including:
• Business Management Services fees equal to 2.00% of revenue;
• Payroll Processing fees of $25 per employee per month;
• Student Data Services fees of $30 per pupil per year;
• Additional optional or hourly services as requested and approved;
with the one-time implementation fee waived as stated in the Agreement.
SECTION 5. Charter Impact shall operate under applicable Texas Education Agency
guidelines, and Westlake Academy shall maintain governance oversight consistent with Westlake
Academy Board of Trustees policies and charter school compliance requirements.
SECTION 5: If any portion of this Resolution shall, for any reason, be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Board hereby determines that it would have adopted this Resolution without the invalid
provision.
SECTION 6: That this Resolution shall become immediately effective from and after its
date of passage.
PASSED AND APPROVED ON THIS 7TH DAY OF FEBRUARY 2026.
___________________________________
Kim Greaves, Board Presidenet
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WA Res. 26-04
Page 3
ATTEST:
________________________________
Dianna Buchanan, Board Secretary
APPROVED AS TO FORM:
________________________________
Janet S. Bubert, School Attorney
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Charter Impact Independent Consultant Services Agreement
CHARTER IMPACT, LLC
INDEPENDENT CONSULTANT SERVICES AGREEMENT
This agreement (the “Agreement”) is entered into as of February 18, 2025 (the “Effective
Date”) by and between Charter Impact, LLC (“CI”), and Westlake Academy. (“Client”).
ARTICLE 1. DUTIES AND RESPONSIBILITIES
Section 1.01. CI, a provider of business management and accounting services, will
provide accounting, budgeting, compliance, strategic planning, documentation,
deliverables, and other related services necessary to fulfill Client's business management
and accounting requirements, as more particularly described in Exhibit A, B and C
attached hereto and incorporated herein by this reference (the “Services”).
Section 1.02. Client will provide CI with the compensation and business expense
reimbursement specified in Article 3 of this Agreement.
Section 1.03. CI acknowledges and agrees to operate under the guidelines outlined by the
Texas Education Agency. As outlined in Section 1.01, CI is a provider of business
management and accounting services and shall act in accordance with the direction of the
Board and the Client's designee(s). CI shall perform its duties under this Agreement with
the utmost care.
ARTICLE 2. TERM OF AGREEMENT
Section 2.01. Client will retain CI to work as a consultant for Client in the field of
business management, accounting and consulting, beginning July 1, 2026, and ending
June 30, 2029. CI accepts this engagement. CI will use CI's best efforts to accomplish
the technical and commercial goals identified by Client during the term of this
Agreement. Client acknowledges that CI may have other confidentiality commitments.
Client will not require CI to perform tasks which might reasonably result in CI's breach
of any confidentiality commitment.
Section 2.02. This Agreement will be renewed automatically for succeeding terms of one
year each, unless either party gives notice to the other at least 90 days before the
expiration of any term of his or her or its intention not to renew.
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Charter Impact Independent Consultant Services Agreement
ARTICLE 3. COMPENSATION AND EXPENSES
th of the Client’s projected annual revenue
pursuant to the percentage based fee in Section 3.01. Other Services and expenses
pursuant to sections 3.01 and 3.02 above will be billed monthly based on the actual time
and expenses incurred during the preceding month. CI will automatically prepare a check
from Client on the invoice date for payment from Client. Payment for all services and
expenses is due upon presentation of invoices.
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Charter Impact Independent Consultant Services Agreement
Expenses are paid in full. In the event Client disputes all or any portion of an invoice,
Client shall notify CI within 15 days of receipt of the invoice; and initiate the dispute
resolution process under Section 15 hereof, but shall pay the invoice in full, pending the
outcome of such process.
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Charter Impact Independent Consultant Services Agreement
Section 4.02. No Breach. Each party hereto warrants and represents that neither the
execution and delivery of this Agreement, nor the consummation of the transactions
contemplated hereby, will (i) violate any, statute, regulation, rule, injunction, judgment,
order, decree, ruling, charge, or other restriction of any government, governmental
agency, or court to which it is subject, or any provision of its Articles of Incorporation,
Bylaws or Charter, nor (ii) conflict with, result in a breach of, constitute a default under,
result in the acceleration of, create in any party the right to accelerate, terminate, modify,
or cancel, or require any notice under any agreement, contract, lease, license, instrument
or other arrangement to which it is a party or by which it is bound or to which any of its
assets is subject.
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Charter Impact Independent Consultant Services Agreement
REMEDIES FAIL IN THEIR ESSENTIAL PURPOSE. Client acknowledges that the
pricing of the Services and the other terms of this Agreement have been set based on the
foregoing sections of this Agreement providing for an agreed allocation of the risk for
any defective Services between the parties. Client further acknowledges that the pricing
and terms would have been different if there had been a different allocation of the risk.
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Charter Impact Independent Consultant Services Agreement
ARTICLE 8. OBLIGATIONS OF CLIENT
(i) The Client will maintain customary and reasonably correct,
complete and accurate books and records of account as required by
the United States government, the State of Texas (and any other
funding authority). The Client will deliver all supporting
documentation in accordance with the monthly close timeline
developed by CI. Unless otherwise stated, this deadline will be 5
calendar days following the end of the month.
(ii) The Client will obtain a timely annual audit of its books and
records from an independent certified public accounting firm
(reasonably acceptable to CI) and immediately provide CI with a
copy of any annual audit and related reports, notes or statements.
Client authorizes and instructs its independent accountants to speak
and work directly with CI on any matter or issue pertinent to the
Services.
(iii) Client covenants that it will respond promptly and professionally
to any and all questions or investigations from any investigating or
funding authority or Client’s accountants, including exceptions
noted in any independent accountant’s report.
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Charter Impact Independent Consultant Services Agreement
Section 8.05. Payroll. Client will provide all necessary and proper data to CI for payroll
processing.
(i) All original documents as it relates to personnel files or payroll
logs will be maintained at the Client site.
(ii) Client will use, and purchase if necessary to use, commercially
reasonable time clocks for hourly personnel if CI systems are not
used.
(i) Client is responsible for taking daily attendance records compliant
with the Texas Education Code Statutes. Client must maintain
phone logs, tardy logs and other pertinent information related to
appropriate attendance tracking.
(ii) If applicable, Client is responsible for summarizing daily
attendance into 20 day attendance reports to be submitted to CI
within 2 business days of the last day in the 20 day period.
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Charter Impact Independent Consultant Services Agreement
or any other personnel of CI within one year of their termination from CI, Client agrees
to pay CI a fee equal to 100% of the annual starting salary, payment of which is due upon
the acceptance of employment.
CI will have full control and discretion as
to the ways and means of performing any and all services to be provided under this
Agreement. It is understood that in the performance of this Agreement CI is not in any
way acting as an employee of Client, and CI will be responsible for all taxes, social
security payments, and other similar payments or contributions due as a result of any
payments made to CI pursuant to the terms of this Agreement.
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Charter Impact Independent Consultant Services Agreement
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Charter Impact Independent Consultant Services Agreement
If Client has compliance needs that stretch beyond the term of this
Agreement into the next fiscal year, it is common for a closing agreement to be created
upon termination or expiration to clearly define a term and scope of services falling
outside this Agreement. The fee for such services is determined at that time based upon
the scope of work to be completed past the Agreement term.
b. Resolution Sequence. If the Dispute cannot be settled by good faith
negotiation between the Chief Executive Officers of the parties – which
must take place within thirty days of receipt by one party of a claim of a
Dispute – CI and Client will submit the Dispute to non-binding mediation in
Dallas County. If complete agreement cannot be reached within thirty days
of submission to mediation, any remaining issues will be resolved by
binding arbitration in accordance with Sections (c) and (d) below.
Arbitration will comply with and be governed by the provisions of the Texas
Arbitration Act
c. Arbitrator. A single Arbitrator who is a retired judge and knowledgeable in
commercial matters will conduct the arbitration. The Arbitrator’s decision
and award will be final, must be made in writing with findings of fact and
conclusions of law, will be binding and may be entered in any court with
jurisdiction. The Arbitrator will not have authority to make errors of law or
legal reasoning, nor to modify or expand any of the provisions of this
Agreement. The Arbitrator will not have the authority to award damages
not permitted by this Agreement.
d. Rules and Expenses. Any mediation or arbitration commenced pursuant to
this Agreement will be conducted under the then current rules of the
alternate dispute resolution (“ADR”) firm in the site selected by the parties.
If the parties are unable to agree on an ADR firm, the parties will conduct
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Charter Impact Independent Consultant Services Agreement
the mediation and, if necessary, the arbitration, under the then current rules
and supervision of the American Arbitration Association. CI and Client will
each bear its own attorneys’ fees associated with the mediation and, if
necessary, the arbitration. CI and Client will pay all other costs and
expenses of the mediation/arbitration as the rules of the selected ADR firm
provide.
e. Limitation on Actions. Any dispute Client may have against CI with respect
to this Agreement must be brought within two years after the cause of action
arises.
ARTICLE 16. GENERAL PROVISIONS
Section 16.01. Any notices to be given under the Agreement by either party to the other
will be in writing and may be transmitted by personal delivery or by e-mail, mail,
registered or certified, postage prepaid with return receipt requested. Mailed notices will
be addressed to the parties at their known place of business, but each party may change
that address by written notice in accordance with this section. Notices delivered
personally will be deemed communicated as of the date of actual receipt; mailed notices
will be deemed communicated as of two days after the date of mailing.
Section 16.02. This instrument contains the entire Agreement of the parties with respect
to the subject matter hereof and there are no other promised representations or warranties
affecting it. This Agreement supersedes any and all other agreements, either oral or in
writing, between CI and Client with respect to the engagement of CI by Client and
contains all of the covenants and agreements between the parties with respect to that
engagement in any manner whatsoever. Each party to this Agreement acknowledges that
no representation, inducements, promises, or agreements, orally or otherwise, have been
made by any party, or anyone acting on behalf of any party that are not embodied in the
Agreement, and that no other agreement, statement, or promise not contained in this
Agreement will be valid or binding on either party.
Section 16.03. Any modification of this Agreement will be effective only if it is in
writing and signed by the party to be charged.
Section 16.04. The failure of either party to insist on strict compliance with any of the
terms, covenants, or conditions of this Agreement by the other party will not be deemed a
waiver of that term, covenant, or condition, nor will any waiver or relinquishment of any
right or power at any one time or times be deemed a waiver or relinquishment of that
right or power for all or any other times.
Section 16.05. If any provision in this Agreement is held by a court or arbitrator of
competent jurisdiction to be unreasonable, invalid, void, or unenforceable, then this
Agreement will be deemed amended to provide for the modification of the unreasonable,
invalid, void, or unenforceable provision to the extent that the court or arbitrator finds
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Charter Impact Independent Consultant Services Agreement
reasonable, and the remaining provisions of this Agreement will continue in full force
without being impaired or invalidated in any way.
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[signature page to follow]
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Charter Impact Independent Consultant Services Agreement
Accepted and Agreed, as of the Effective Date first written above:
WESTLAKE ACADEMY
CHARTER IMPACT, LLC
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Charter Impact Independent Consultant Services Agreement
EXHIBIT A
1. IMPLEMENTATION AND TRAINING
a. Create a customized accounting database based specifically on the school’s
reporting needs (both internal and external)
b. Import historical data to the extent possible (typically monthly balances as far
back as data is available) to allow for maximum comparability of financial
information
c. Review existing contracts for terms, requirements and school responsibilities
d. Create, refine or replace existing processes and procedures to increase
efficiency and improve the strength of internal controls
e. Provide training in specific processes and procedures including to school site
staff including: accounts payable, accounts receivable/deposits, petty cash
accounts, student stores, payroll, etc.
2. ACCOUNTS PAYABLE PROCESSING
a. Review all invoices sent to Charter Impact for proper approval and coding
i. Any discrepancies will be reported to the Client within three business
days of CI becoming aware of the discrepancy. CI is not responsible for
communicating any information to Client vendors. The fees described in
Section 3.01 are based upon Client cooperation and compliance with CI
processes and procedures. Time incurred to process payments outside of
the pre-established timeline is subject to additional fees as described in
Section 8.04 above.
b. Enter invoices for each reporting entity, process check payments, and send
checks directly to vendors to reduce turn-around time
c. Provide weekly check registers, accounts payable aging reports, vendor
payment history or other ad hoc reports on a recurring or as needed basis
d. On an emergency basis, same day payments can be processed in addition to the
weekly cycle (*additional processing fees apply).
e. Complete 1099s for all independent contractors.
i. It is the Client’s sole responsibility to obtain and submit to CI the IRS
Form W-9 for all vendors. Client acknowledges that CI is not
responsible for processing of Form 1099 for any vendor for which CI
has not received a Form W-9 or for any vendor that has not been paid
through CI’s vendor payment process.
3. ACCOUNTS RECEIVABLE PROCESSING
a. Monitor the receipt of State approved funding amounts and verify balances
paid are correct
b. Work directly with governmental agencies to resolve any issues or
discrepancies identified
c. Review all donor letters and grant agreements for proper coding and revenue
recognition in accordance with GAAP
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Charter Impact Independent Consultant Services Agreement
d. Maintain independent records, as necessary, for both public and private sources
to ensure accurate reporting and compliance
4. BANK RECONCILIATION AND GENERAL LEDGER MAINTENANCE
a. Reconcile all bank accounts on a weekly basis for a heightened level of
security and monitoring
b. Maintain general ledger in accordance with GAAP on an ongoing basis,
ensuring all revenues and expenses are recorded and reported accurately
c. Maintain an inventory of fixed assets over the school-designated capitalization
threshold and calculate depreciation on a monthly basis
5. CASH MANAGEMENT
a. On a weekly basis, use reconciled bank balance to project daily cash balances
for 30 days (for analysis of cash for any period of time over 30 days, the
monthly forecast will be utilized)
b. On a weekly basis, provide schools with amount of cash available for accounts
payable or other discretionary spending while ensuring sufficient funds for
regularly recurring transactions such as payroll, taxes, rent, insurance, etc.
c. Plan and manage payment of outstanding debt as needed
d. Prepare all financial reporting necessary for renewal of loans or lines of credit
e. Monitor compliance with all debt covenants as a part of the ongoing budgeting
and forecasting process
f. Analyze future cash flow and determine whether schools need to make
adjustments to spending or seek other funding options.
6. MONTHLY FINANCIAL REPORTING
a. Provide a monthly reporting package by the 20th day of the following month,
assuming all necessary data is received from the school site on a timely basis,
to ensure management has the necessary information to make sound business
decisions
b. Create financial reporting package based on customized business segments.
This includes budgets and forecasts as well.
c. Offer a menu of report options for the monthly financial reports including, but
not limited to:
i. Monthly summary by financial section with bulleted highlights for
presentation purposes
ii. Monthly Cash Flow Forecast and comparison to approved budget
iii. Budget vs. Actual Report (both current month and year-to-date)
iv. Schedule of Revenue and Expenses by Period
v. Comparative Statement of Financial Position
vi. Combining/Consolidating Statements of Activities and Financial
Position
vii. Statement of Cash Flows (both current month and year-to-date)
viii. Accounts Payable/Receivable Aging
ix. Check Register(s)
x. General Ledger Detail
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Charter Impact Independent Consultant Services Agreement
xi. Other customized reports as requested by the school, executive team or
board
d. On a monthly basis, review and present the financial package with the school
staff to assess the current fiscal condition of the school
e. Provide access to the accounting database via a VPN connection allowing
school staff to run reports and see real-time data as it exists in the system
7. COMPLIANCE AND GRANT REPORTING
a. Assist the school with grant applications including the development of grant-
specific budgets as well as school long-term projections
b. In the event that new funding programs become available, funding program
elements and pricing will be revised if the Client wishes CI to pursue such
funding. These applications will be subject to the timelines and conditions of
the funding programs and will be the primary responsibility of the Client.
c. Track all restricted revenues (both public and private) to ensure compliance
with governmental and donor-required restrictions
d. Provide financial information and reporting to governmental entities, donors,
and other supporting organizations for grant compliance
e. Prepare actual, audited financial data and staff records for submission via
Texas Student Data System Public Education Information Management System
(“TSDS PEIMS”) by the First Submission and Resubmission due dates and in
conformance with TEDS.
f. Maintain electronic and physical records for all data TSDS PEIMS
submissions and source information, including any revisions of original data.
g. Ensure that all data submissions conform with the Ed-Fi standards and are
submitted via transactional, near-real-time, automated loads using an
Application Programming Interface in accordance with TEDS.
h. Consult with Client to facilitate TSDS PEIMS reporting.
8. CHARTER AUTHORIZER SUPPORT
a. Support the school with all financial and business communications with the
charter authorizer. This includes, but is not limited to:
i. Prepare regular financial reporting (budget and interims)
ii. Provide ad hoc financial documents and reports as requested
b. Partner with school leaders to meet with authorizer staff to discuss fiscal health
and outlook of the school
c. Assist in the renewal process by preparing and/or reviewing fiscal narratives,
preparing the required forecasts and cash flow projections, and calculating the
funding formulas with assumptions.
9. ANNUAL BUDGET CREATION AND REVISIONS
a. Work with school staff on an annual basis to create a 5-year budget and cash
flow projection on an annual basis to ensure proper future planning
b. Provide a monthly budget and cash flow report to monitor the cash balance and
protect against the gap caused by revenue and expenditure seasonality
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c. Revise the annual forecasts on an as-needed basis (but at least monthly) to
provide school staff and board members with accurate year-end projections and
the information necessary in a constantly changing environment
10. AUDIT PREPARATION AND OVERSIGHT WITH AUTHORIZERS
a. Maintain electronic records of all transaction support
b. Work directly with the independent auditors to provide information, thereby
reducing client time commitment and audit fees
c. Participate in, and support all oversight reviews from charter authorizers and
governmental agencies to improve outcomes
11. TAX PREPARATION AND SUPPORT
a. Prepare and electronically submit Form 1096 (summary of all 1099 forms) to
the IRS for all required vendors and service providers
b. Prepare and report sales and use tax returns
c. Provide any and all information necessary for the preparation and submission
of Form 990. Payroll tax reporting is included in the payroll processing
Exhibit B below.
12. STRATEGIC PLANNING
a. Work with school management to develop long-term strategies to ensure the
school’s prosperity
b. Provide second opinions and act as sounding board for school management on
business and financial matters
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EXHIBIT B
1. TIME AND ATTENDANCE
a. Create customized time and attendance rules through a variety of options:
i. Time entry
ii. Mobile and/or online time punches
iii. Physical time clocks (equipment charge applies)
iv. Electronic sick, vacation, and PTO requests
b. Accurately track and calculate requirements for Texas labor law (e.g. meal
break penalties)
c. Establish employee & manager self-service online portal for easy access to edit
and track demographics, pay (e.g., stipend), certification, and other changes
d. Pre-program holiday and vacation breaks
e. Provide leave management support
f. Utilize single database to house Time and HR systems
Track and report sick, vacation, and PTO balances
2. PAYROLL PROCESSING
a. Provide support and assistance with the creation of internal processes and
procedures, forms, and tracking systems
b. Provide minimum wage guidance and support for compliance with state labor
laws
c. Assist in the development of a payroll schedule that is compliant with state
labor laws and consistent with employee contracts
d. Research staff with retirement authorities to ensure proper membership is
established based on retirement regulations
e. Ensure proper retirement authorities’ forms are provided to staff when
applicable
f. Complete the new hire setup and existing staff setup in the payroll system
g. Create and assign employee earning, deduction, and benefit codes to be in
compliance with retirement and tax regulations
h. Ensure all timesheets within the payroll system have been approved by
managers for processing
i. Assist with paid time off audits and make corrections in the payroll system
j. Assist with Benefit audits to ensure correct medical deductions are being taken
k. Assist with Verification of Employment paperwork
l. Process payroll, and supplemental payroll runs as needed for:
(1) Involuntary terminations
(2) Voluntary termination without notice
(3) Scheduled bonuses/stipends
(4) Additional unscheduled/emergency payroll runs
m. Oversee garnishments are handled and paid by the payroll system
n. Ensure that all other retirement deductions such as 403b, 457, 401a, etc. are
processed and submitted to the third-party administrator in compliance with
state and federal laws
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o. Review payroll taxes processed and paid by the payroll system
p. Review quarterly tax returns for all agencies
i. Federal 941
ii. Applicable state forms
q. Oversee year end W-2 and W-3 process
r. Provide payroll processing reports as needed
s. Assist with general payroll related questions
t. Work with the payroll provider to setup the coding to track expenses related to
restricted grants, compliance requirements, multiple school sites, etc.
u. Work directly with the payroll provider to create a payroll journal entry to
record detailed payroll expenses
3. RETIREMENT REPORTING
a. Process and submit monthly retirement authority reports to the third-party
administrator or directly to retirement authority.
b. Submit payment via ACH or live check within the timeframe as requested
c. Work directly with the state/county offices and retirement authority related to
questions and required supplemental reporting such as:
i. F496 files to SEW (if applicable)
ii. Newly elected or mandatory qualified members into the retirement
authority websites
iii. Ensuring the proper forms are completed and distributed such as
the Permissive Election ES350 form
iv. Entering corrections from payroll to retirement authority and
sending corrections to payroll as needed
d. Provide ongoing updates to Client administrative staff regarding:
i. Processes and procedures related to retirement programs
ii. Changes to eligibility and classification
iii. Compensation limits
iv. Rate changes
e. Monitor and manage retirement authority audits
*Additional support for audit findings or historical corrections prior to
current fiscal year would be billed separately on an hourly basis.
f. Manage internal retirement audits, corrections, and reconciliations
Page 175 of 213
Charter Impact Independent Consultant Services Agreement
EXHIBIT C
Charter Impact will deliver relevant scope of work aligned with the guidelines set forth
by TSDS (Texas Student Data System).
a. Maintain regular (weekly, bi-weekly, or monthly) enrollment synchronization
with state student data systems.
b. Prepare, reconcile, and submit required attendance and membership data to
local, district, and state agencies as required.
c. Provide reports of updates and actions needed, including student ID requests,
potential SIS errors, data discrepancies, and anomalies.
d. Submit required statewide student data in accordance with state collection
timelines.
e. Hold initial meetings and final review calls with school teams for each key data
collection window.
f. Notify the school-level Special Education Contact of SPED errors impacting
statewide submissions (note that Charter Impact does not interact directly with
SPED systems).
g. Provide Civil Rights Data Collection (CRDC) Support (upon request)
h. Support additional student data compliance submissions or revisions (upon
request).
a. Conduct trainings for various school staff as needed, including:
i. Enrollment/membership functions such as student demographic data
entry, student programs maintenance, parent/emergency contact data
entry, course information, and student enrollment management.
ii. Attendance functions such as setup and procedures for entering
attendance, running reports, and other compliance related features.
iii. SIS-related guidance including data and reports, student scheduling,
transcript management, historical grades management, and graduation
progress.
iv. Beginning and End-of-Year rollover support, including:
b. Importing student records, demographic, and program data
c. Creating years, terms, bell schedules, and calendars
d. Configuring attendance, enrollment, and special codes
e. Reviewing school calendars to ensure alignment with state reporting
requirements
f. Confirming that the SIS environment is aligned to the calendar and bell
schedules.
a. Generate descriptive analyses (upon request) for:
Page 176 of 213
Charter Impact Independent Consultant Services Agreement
i. Statewide accountability data, including statewide testing, graduation
rates, English Learner Progress, attendance, and discipline data.
ii. Grade distribution reports
iii. Benchmark data analysis
b. Perform ongoing data validation to find and flag missing or incorrect data for
correction purposes.
Page 177 of 213
Charter Impact Independent Consultant Services Agreement
EXHIBIT D
Page 178 of 213
DATE: February 17, 2026 AGENDA ITEM NO: J.5.
FROM: Kelly Ritchie, Head of School, Westlake Academy
SUBJECT: Discuss, consider and act to approve all library materials proposed to be purchased or
donated to the Westlake Academy school library in an open meeting in compliance
with SB 13. (Dr. Kelly Ritchie, Head of School)
ATTACHMENTS:
1. Statement and Weblinks to Items for Review PYP and Secondary Library Sites
SUMMARY :
This item is a compliance item related to SB 13 whereby the Board of Trustees must approve the
purchases and/or donations of library materials after a 30-day waiting period following public posting
of the materials.
BACKGROUND AND DISCUSSION:
The Westlake Academy primary and secondary libraries are seeking approval to purchase the titles
listed in the attached documents. Per the Westlake Academy Collection Development policy and in
accordance with SB 13, the Board of Trustees must approve all library materials proposed to be
purchased or donated to the school library in an open meeting, after the lists have been posted for
public comment for at least 30 days. The lists are current on the library website as part of a WA
process established in November 2025 and in response to SB 13 requirements.
FISCAL IMPACT:
None. Purchases for this year have already been allowed for in the budget.
LEGAL REVIEW:
RECOMMENDATION:
Staff recommends that the Westlake Academy Board of Trustees approve the proposed purchase of
library materials for the Primary and Secondary Libraries.
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 179 of 213
Page 180 of 213
Items for review and consideration are updated regularly on the PYP and Secondary Library
sites. Please see links below.
Page 181 of 213
DATE: February 17, 2026 AGENDA ITEM NO: J.6.
FROM: Kelly Ritchie, Head of School, Westlake Academy
SUBJECT: Discuss, consider and act to approve WA Resolution 26-06 adopting amendments to
the Westlake Academy Admissions Policy. (Dr. Kelly Ritchie, Head of School)
ATTACHMENTS:
1. WA Admission Policy (redline)
2. WA Res 26-06 - Revisions to Admission Policy with Exhibit
SUMMARY :
Periodic updates to board policy are necessary to ensure that Westlake Academy’s admissions
framework accurately reflects adherence to TEA and federal requirements and provides clear
direction to families and staff.
The proposed revisions do not change the Academy’s admissions philosophy or lottery structure.
Instead, they clarify and formally codify required practices already in place, aligning policy language
with current legal expectations and audit standards.
BACKGROUND AND DISCUSSION:
Our charter renewal application requires that our admissions policy fully align with TEA and federal
standards.
FISCAL IMPACT:
None
LEGAL REVIEW:
Yes.
RECOMMENDATION:
Administration recommends that the Board of Trustees approve WA Resolution 26-06 adopting the
updated Admissions Policy (Policy No. 1.02) as presented, ensuring continued compliance with TEA
guidance and applicable state and federal law.
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 182 of 213
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Page 183 of 213
TOWN OF WESTLAKE
Communication/Transparency of student and parent requirements for admission into
Westlake Academy; Engagement of stakeholders and fiscal Stewardship.
Applications for enrollment for the following academic year are accepted from prospective
students from December 1 through January 31 of each school year. After January 31, applications
for enrollment will be considered only for students that reside in the Primary Boundary or students
applying for enrollment in grades 9-11 that live in a Secondary Boundary. Applications received
after January 31 will be considered for enrollment after the completion of the lottery process based
on the applicant's status as a Primary or Secondary boundary applicant and will be placed on the
appropriate wait list for the applicable grade based on the date of the application.
Currently enrolled students, who continue to reside within an approved geographical boundary and
submit timely registration forms by May 31, are automatically enrolled for the next school year,
subject to the following conditions:
1. Beginning with the 2025-2026 school year, a student who was admitted as a Primary
Boundary resident, but who no longer resides within the Primary Boundary, may enroll in
the Academy the following school year only if the student has attended Westlake Academy
for five (5) consecutive years as a Primary Boundary resident and the student's current
residence is within the Secondary Boundary;
2. A currently enrolled student who obtained admission as the child of a full-time Town of
Westlake employee retains the right to re-enrollment only if the student’s parent continues
to be employed by the Town of Westlake on a full-time basis;
Page 184 of 213
3. Neither of these conditions on continued enrollment prevent a student from applying for
admission as a Secondary Boundary resident.
The number of vacancies in each grade level is then determined.
Primary Boundary Student Applicants
Primary Boundary applicants are defined as students who reside within the boundaries of the Town
of Westlake as described in Board Policy No. 1.01. Primary Boundary applicants receive priority
consideration for enrollment at Westlake Academy. If the number of eligible Primary Boundary
applicants does not exceed the number of vacancies, then all eligible applicants who timely applied
will be offered admission. If there are more Primary Boundary applicants than spaces available, a
lottery will be held for all Primary Boundary applicants to establish the order that enrollment will
be offered.
Secondary Boundary Student Applicants
Secondary Boundary applicants, also identified as transfer students, are defined as students who
reside within the geographical boundaries of one of the approved school districts identified in
Westlake Academy's charter. After all Primary Boundary applicants have been considered,
Secondary Boundary applicants will be considered 'for enrollment.
If the number of eligible Secondary Boundary applicants exceeds the number of vacancies, a
lottery will be held for all Secondary Boundary applicants to establish the order that enrollment
will be offered.
McKinney-Vento Homeless Assistance Act
In addition to the admission eligibility identified above, Westlake Academy shall comply with the
provisions of the McKinney-Vento Homeless Assistance Act to admit a child who is homeless to
the extent required by law. In compliance with the Act, the following definitions shall apply:
“Homeless children” under the McKinney-Vento Homeless Assistance Act, means
children or youths who lack a fixed, regular, and adequate nighttime residence; and
includes:
(1) Children who are sharing the housing of other persons due to loss of
housing, economic hardship, or a similar reason; are living in motels, hotels,
trailer parks, or camping grounds due to the lack of alternative adequate
accommodations; are living in emergency or transitional shelters; or are
abandoned in hospitals;
Page 185 of 213
(2) Children who have a primary nighttime residence that is a public or private
place not designed for or ordinarily used as a regular sleeping
accommodation for human beings;
(3) Children who are living in cars, parks, public spaces, abandoned buildings,
substandard housing, bus or train stations, or similar settings; and
(4) Migratory children living in circumstances described above. “Migratory
child’’ means a child who made a qualifying move in the preceding 36
months:
(1) As a migratory agricultural worker or a migratory fisher; or
(2) With, or to join, a parent or spouse who is a migratory agricultural
worker or a migratory fisher.
20 U.S.C. § 6399; 42 U.S.C. § 11434a(2).
Military Dependent
A person whose parent or guardian is an active-duty member of the armed forces of the United
States, including the state military forces or a reserve component of the armed forces, may establish
residency for purposes of eligibility of admission by providing to Westlake Academy a copy of a
military order requiring the parent’s or guardian’s transfer to a military installation in or adjacent
to the Academy’s enrollment boundaries. Education Code 25.001(c-1).
A person who establishes residency under Education Code 25.001(c-1) shall provide Westlake
Academy proof of residence within the Academy’s enrollment boundaries not later than the 90th
day after the arrival date specified in the military order. For purposes of this provision, "residence"
includes residence in a military temporary lodging facility. Education Code 25.001(c-2).
Exemptions from the Lottery
The following categories of applicants are exempt from the lottery process and are given priority
in admission in the order identified below:
1. Children of the Founders of Westlake Academy (as long as the total number of students
admitted under this exception constitutes only a small percentage of the total school
enrollment);
2. Children of Town of Westlake full-time employees (as long as the total number of students
admitted under exception constitutes only a small percentage of the total school
enrollment); and
3. Siblings of admitted and returning students.
Page 186 of 213
Applicants participating in a lottery that are not offered enrollment prior to the beginning of the
school year are placed on a waitlist by grade level according to the lottery results.
Enrollment Process
Food Allergy Information
Dates
Page 187 of 213
Amended Resolution Number:
Page 188 of 213
WA Res 26-06 Page 1
WESTLAKE ACADEMY
WA RESOLUTION 26-06
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING AN AMENDMENT TO THE WESTLAKE ACADEMY ADMISSION
POLICY
WHEREAS, Westlake Academy’s mission is to support students as they become
compassionate, life-long learners through an internationally-minded, balanced education that
empowers students to contribute to our interconnected world; and
WHEREAS, the proposed resolution supports updating the Admissions Policy; and
WHEREAS, these updates incorporate changes to the Texas Education Code as a result of
the 89th Texas Legislative Session; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the students, their parents, and faculty of Westlake Academy as well as the citizens of
Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals herein above are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees of Westlake Academy, hereby approves the
Westlake Academy Admissions Policy attached to this resolution as Exhibit “A”.
SECTION 3: That, the Westlake Academy Board of Trustees authorizes the Head of
School to submit the amended Admissions Policy to the Texas Education Agency for approval as
an amendment to the Charter to operate Westlake Academy as an open -enrollment charter school
and to make any non-substantitive revisions to the Admissions Policy if necessary to obtain
approval by the Texas Education Agency.
SECTION 4: If any portion of this resolution shall, for any reason, be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Council hereby determines that it would have adopted this Resolution without the invalid
provision.
SECTION 5: That this resolution shall become effective from and after its date of
passage.
Page 189 of 213
WA Res 26-06 Page 2
PASSED AND APPROVED ON THIS 17th DAY OF FEBRUARY, 2026.
______________________________
Kim Greaves, President
_______________________________
Tammy Reeves
_______________________________
Michael Yackira
_______________________________
T.J. Duane
_______________________________
Kevin Smith
_______________________________
Todd Gautier
_______________________________
Dr. Kelly Ritchie, Head of School
ATTEST:
_______________________________
Dianna Buchanan, Board Secretary
APPROVED AS TO FORM:
_______________________________
Janet S. Bubert, School Attorney
Page 190 of 213
EXHIBIT A
WA Res 26-06 Page 1
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 1.02:
Date Board Adopted: May 4,2009
Date Board Amended: May 20, 2025
Effective Date: May 20, 2025
Policy Category: Admissions
Policy Name: Westlake Academy Admissions Policy
Policy Goal: Communication/Transparency of student and parent requirements for admission into
Westlake Academy; Engagement of stakeholders and fiscal Stewardship.
Policy Description:
Applications for enrollment for the following academic year are accepted from prospective
students from December 1 through January 31 of each school year. After January 31, applications
for enrollment will be considered only for students that reside in the Primary Boundary or students
applying for enrollment in grades 9-11 that live in a Secondary Boundary. Applications received
after January 31 will be considered for enrollment after the completion of the lottery process based
on the applicant's status as a Primary or Secondary boundary applicant and will be placed on the
appropriate wait list for the applicable grade based on the date of the application.
Re-enrollment for Current Students
Currently enrolled students, who continue to reside within an approved geographical boundary and
submit timely registration forms by May 31, are automatically enrolled for the next school year,
subject to the following conditions:
1. Beginning with the 2025-2026 school year, a student who was admitted as a Primary
Boundary resident, but who no longer resides within the Primary Boundary, may enroll in
the Academy the following school year only if the student has attended Westlake Academy
for five (5) consecutive years as a Primary Boundary resident and the student's
current residence is within the Secondary Boundary;
2. A currently enrolled student who obtained admission as the child of a full-time Town of
Westlake employee retains the right to re-enrollment only if the student’s parent continues
to be employed by the Town of Westlake on a full-time basis;
Page 191 of 213
EXHIBIT A
WA Res 26-06 Page 2
3. Neither of these conditions on continued enrollment prevent a student from applying for
admission as a Secondary Boundary resident.
The number of vacancies in each grade level is then determined.
Primary Boundary Student Applicants
Primary Boundary applicants are defined as students who reside within the boundaries of the Town
of Westlake as described in Board Policy No. 1.01. Primary Boundary applicants receive priority
consideration for enrollment at Westlake Academy. If the number of eligible Primary Boundary
applicants does not exceed the number of vacancies, then all eligible applicants who timely applied
will be offered admission. If there are more Primary Boundary applicants than spaces available, a
lottery will be held for all Primary Boundary applicants to establish the order that enrollment will
be offered.
Secondary Boundary Student Applicants
Secondary Boundary applicants, also identified as transfer students, are defined as students who
reside within the geographical boundaries of one of the approved school districts identified in
Westlake Academy's charter. After all Primary Boundary applicants have been considered,
Secondary Boundary applicants will be considered 'for enrollment.
If the number of eligible Secondary Boundary applicants exceeds the number of vacancies, a
lottery will be held for all Secondary Boundary applicants to establish the order that enrollment
will be offered.
McKinney-Vento Homeless Assistance Act
In addition to the admission eligibility identified above, Westlake Academy shall comply with the
provisions of the McKinney-Vento Homeless Assistance Act to admit a child who is homeless to
the extent required by law. In compliance with the Act, the following definitions shall apply:
“Homeless children” under the McKinney-Vento Homeless Assistance Act, means
children or youths who lack a fixed, regular, and adequate nighttime residence; and
includes:
(1) Children who are sharing the housing of other persons due to loss of
housing, economic hardship, or a similar reason; are living in motels, hotels,
trailer parks, or camping grounds due to the lack of alternative adequate
accommodations; are living in emergency or transitional shelters; or are
abandoned in hospitals;
Page 192 of 213
EXHIBIT A
WA Res 26-06 Page 3
(2) Children who have a primary nighttime residence that is a public or private
place not designed for or ordinarily used as a regular sleeping
accommodation for human beings;
(3) Children who are living in cars, parks, public spaces, abandoned buildings,
substandard housing, bus or train stations, or similar settings; and
(4) Migratory children living in circumstances described above. “Migratory
child’’ means a child who made a qualifying move in the preceding 36
months:
(1) As a migratory agricultural worker or a migratory fisher; or
(2) With, or to join, a parent or spouse who is a migratory agricultural
worker or a migratory fisher.
20 U.S.C. § 6399; 42 U.S.C. § 11434a(2).
Military Dependent
A person whose parent or guardian is an active-duty member of the armed forces of the United
States, including the state military forces or a reserve component of the armed forces, may establish
residency for purposes of eligibility of admission by providing to Westlake Academy a copy of a
military order requiring the parent’s or guardian’s transfer to a military installation in or adjacent
to the Academy’s enrollment boundaries. Education Code 25.001(c-1).
A person who establishes residency under Education Code 25.001(c-1) shall provide Westlake
Academy proof of residence within the Academy’s enrollment boundaries not later than the 90th
day after the arrival date specified in the military order. For purposes of this provision, "residence"
includes residence in a military temporary lodging facility. Education Code 25.001(c-2).
Exemptions from the Lottery
The following categories of applicants are exempt from the lottery process and are given priority
in admission in the order identified below:
1. Children of the Founders of Westlake Academy (as long as the total number of students
admitted under this exception constitutes only a small percentage of the total school
enrollment);
2. Children of Town of Westlake full-time employees (as long as the total number of students
admitted under exception constitutes only a small percentage of the total school
enrollment); and
3. Siblings of admitted and returning students.
Applicants participating in a lottery that are not offered enrollment prior to the beginning of the
school year are placed on a waitlist by grade level according to the lottery results.
Page 193 of 213
EXHIBIT A
WA Res 26-06 Page 4
Enrollment Process
Upon receiving an offer of enrollment, a student must provide records consistent with the
Academy's enrollment procedures demonstrating the student has met the standards for entry into
the grade for which the student applied. Should there be a discrepancy in the application grade
level of the student and his/her educational records or performance level, the student's enrollment
may be revoked.
Westlake Academy Charter School does not discriminate in admissions based on gender, national
origin, ethnicity, religion, disability, academic, artistic, or athletic ability or the district the child
would otherwise attend.
Westlake Academy will not enroll a student who: (1) has engaged in conduct outlined in Texas
Education Code Section 37.006 related to placement in a disciplinary alternative education
program or a juvenile justice alternative education program; (2) has eng aged in conduct outlined
in Section 37.007 related to expulsion; or (3) has been convicted of a criminal offense or has a
juvenile court adjudication. If an applicant misrepresents or fails to disclose information about the
student's discipline history during the enrollment process, the Academy reserves the right to revoke
the student's offer of enrollment or unenroll the student from the Academy.
Food Allergy Information
Upon enrollment at Westlake Academy, a child’s parent or legal guardian will be asked to provide
information regarding whether the child has a food allergy or a severe food allergy that, in the
judgment of the parent or legal guardian, should be disclosed to Westlake Academy to enable the
Academy to take any necessary precautions regarding the child’s safety; and specify the food to
which the child is allergic and the nature of the allergic reaction. “Severe food allergy” means a
dangerous or life-threatening reaction of the human body to a food-borne allergen introduced by
inhalation, ingestion, or skin contact that requires immediate medical attention.
The Academy shall maintain the confidentiality of the provided information, and may disclose the
information to teachers, school counselors, school nurses, and other appropriate school personnel
only to the extent consistent permissible under the Family Educational Rights and Privacy Act of
1974, 20 U.S.C. Section 1232g.
Page 194 of 213
EXHIBIT A
WA Res 26-06 Page 5
Dates
Amended Resolution Number:
08/03/09
01/10/11
08/15/11
09/12/11
08/13/12
06/03/13
06/02/14
02/05/24 WA Resolution 24-06
12/09/24 WA Resolution 24-42
05/20/25 WA Resolution 25-12
Page 195 of 213
DATE: February 17, 2026 AGENDA ITEM NO: J.7.
FROM: Kelly Ritchie, Head of School, Westlake Academy
SUBJECT: Discuss, consider, and act on the allocation of one additional fifth grade teaching
position for the 2026-2027 school year. (Dr. Kelly Ritchie, Head of School)
ATTACHMENTS:
None
SUMMARY :
For the 2025–2026 school year, Westlake Academy added an additional fourth grade class section in
response to instructional considerations which allow us to maximize the specializations offered by our
teachers and in response to attrition that organically occurs as students transition to MYP. This cohort
will advance to fifth grade in the 2026–2027 school year, creating a corresponding staffing
requirement to ensure appropriate class sizes and continuity of instruction.
As this enrollment represents a structural change rather than a temporary fluctuation, staffing must be
adjusted to align with the progression of students through the grade levels.
BACKGROUND AND DISCUSSION:
Approval of an additional fifth grade teaching position at this time allows the Academy to proactively
plan for the instructional needs of this cohort. Early authorization enables the Administration to begin
recruitment during the optimal hiring window, ensuring access to a qualified and competitive pool of
certified upper-elementary candidates.
Taking action now supports thoughtful placement decisions and avoids compressed hiring timelines
that can limit candidate availability and instructional alignment.
FISCAL IMPACT:
The financial implications of this position have been reviewed in relation to projected enrollment and
the Academy’s long-range staffing plan. Funding for the additional fifth grade position will be
incorporated into the 2026–2027 budget development process. No immediate budget amendment is
required.
LEGAL REVIEW:
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 196 of 213
N/A
RECOMMENDATION:
Administration recommends that the Board of Trustees approve the allocation of one additional fifth
grade teaching position for the 2026–2027 school year to support the progression of the current
fourth grade cohort and to allow for timely recruitment of a highly qualified educator.
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Page 197 of 213
DATE: February 17, 2026 AGENDA ITEM NO: K.1.
FROM: Kelly Ritchie, Head of School, Westlake Academy
SUBJECT: Discuss, consider and act regarding WA Resolution 26-05 Affirming the Constitutional
and Legal Right to Choose to Pray in School and Opposing a resolution to adopt a
state-organized prayer policy for our district, as contemplated by S.B. 11, 89th
Legislature, codified at Texas Education Code § 25.0823. (Dr. Kelly Ritchie, Head of
School)
ATTACHMENTS:
1. SB11 Texas Faith Leaders Sign-on Letter (1.7.2026)
2. Senate Bill 11 on Daily Prayer Time
3. WA Res 26-05 Against SB 11 Prayer Policy FINAL
SUMMARY :
During the 89th Texas Legislative Session, Senate Bill 11 (SB 11) added Texas Education Code
§25.0823, which requires each public school board to take a recorded vote on whether to adopt a
statutory resolution establishing a daily period for prayer and the reading of the Bible or other
religious texts at every campus. Boards must either adopt the statutory resolution or formally decline
to do so by March 1, 2026.
SB 11 does not require districts to establish a prayer period; rather, it mandates that boards consider
the resolution and take formal action. If adopted, the resolution would require the implementation of
local policies governing a designated daily prayer period and associated administrative procedures.
BACKGROUND AND DISCUSSION:
Westlake Academy already operates within a comprehensive legal framework that protects students’
and employees’ rights to religious expression without government organization or endorsement.
Existing law affirms that:
• Students have an absolute right to pray or read religious texts individually and voluntarily at
school, provided such activity is non-disruptive.
• Students may not be required or coerced to participate in prayer or religious activity.
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 198 of 213
• Schools may already provide a moment of silence during which students may reflect, pray, or
meditate according to their personal beliefs. (Westlake Academy does this during the morning
announcements.)
These protections exist independently of SB 11 and have long safeguarded religious liberty while
maintaining constitutional neutrality in public schools.
FISCAL IMPACT:
There is no direct fiscal impact associated with declining to adopt the SB 11 resolution. Adoption,
however, could result in indirect staffing and compliance costs associated with implementation and
monitoring.
LEGAL REVIEW:
Yes.
RECOMMENDATION:
Staff recommends that the Board of Trustees formally vote not to adopt the statutory resolution
establishing a daily period of prayer and reading of religious texts as contemplated by Senate Bill 11,
and instead reaffirm Westlake Academy’s commitment to protecting individual religious freedom
under existing state and federal law.
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Page 199 of 213
Faith Leaders Say “No” to state-organized prayer in schools
To: Texas School Board Members
From: Texas Faith Leaders
Re: State-Organized Prayer in Texas Schools (SB11)
Date: January 8, 2026
Dear Superintendents and School Board Trustees,
We, the undersigned faith leaders, support religious liberty and the right of students to pray at school
without government interference. Public education is both a place where students of all faiths come
together to learn and a vital institution that prepares students to live in a society of many religions.
We believe in the value of religious instruction. We also understand that the responsibility for religious
instruction lies with students, their families, and their local faith communities—not with public schools,
and not organized or directed by the state.
By requiring school boards to vote on a state-designated time for prayer and religious text study, Texas'
state-organized prayer in school law, SB11, threatens to drive a wedge into public school communities
and create unnecessary administrative burdens. Existing laws protect Texas public school students' right
to pray and read religious texts at school without government interference—and without the
administrative burden that SB11 places on schools and parents.
If SB11's prayer policy is approved, schools will be required to track consent forms, designate non -
instructional time for prayer, identify private prayer spaces, and ensure non-participating students are not
coerced to pray. Requiring families to opt into a system that already protects their children's religious
rights at school distracts from a school's mission of educating children. Students who do not opt in might
be bullied and ostracized, and students may feel pressure to opt in to gain favor and time with teachers or
coaches. State-sponsored prayer time will also cause division among students based on their religious
beliefs.
Instead of approving SB11's misguided state-organized prayer policy, we urge you to pass the attached
resolution as an alternative for approval by the School Board. It affirms students' right to prayer and
religious study under existing law and respects the religious diversity within public schools. We ask you
to support religious freedom in our schools and reject SB11's state -organized prayer policy.
We are available for questions and testimony if we can be helpful in these efforts.
Thank you,
Undersigned Texas Faith Leaders
Page 200 of 213
Faith Leaders Say “No” to state-organized prayer in schools
DRAFT RESOLUTION
BOARD OF TRUSTEES
__________ INDEPENDENT SCHOOL DISTRICT
RESOLUTION
Resolution Affirming Our Constitutional and Legal Right to Choose to Pray in School
WHEREAS, the First Amendment to the U.S. Constitution protects students' religious freedom in
public school. Specifically, the Establishment Clause ensures that the government cannot favor any
particular religious belief or religion over non-belief, and the Free Exercise Clause ensures that
individuals have the right to practice their religious beliefs, free from government interference; and
WHEREAS, Article I, § 6 of the Texas Constitution guarantees the “separation of church and state” and
embodies the principle that “religion is a matter of private conscience with which the state . . . is
forbidden to interfere.” Watts v. Watts, 563 S.W.2d 314, 317 (Tex. Civ. App. 1978), writ refused NRE
(July 5, 1978), disapp'd on other grounds by Jones v. Cable, 626 S.W.2d 734 (Tex. 1981); and
WHEREAS, the Texas Religious Freedom Restoration Act, Tex. Civ. Prac. & Rem. Code § 110.003,
prohibits school districts and other government entities from “substantially burden[ing] a person's free
exercise of religion”; and
WHEREAS, the Texas Education Code § 25.901 affirms that “[a] public school student has an absolute
right to individually, voluntarily, and silently pray or meditate in school in a manner that does not disrupt
the instructional or other activities of the school. A person may not require or coerce a student to engage
in or refrain from such prayer or meditation during any school activity”; and
WHEREAS, the Texas Education Code § 25.082(d) establishes a school district's ability to institute a
period of silence during which students may choose to “reflect, pray, meditate, or engage in any other
silent activity that is not likely to interfere with or distract another student”;
NOW, LET IT BE HEREBY RESOLVED
THAT the _____ ISD Board of Trustees is committed to cultivating and maintaining a respectful school
environment for students and teachers of any or no religious background; and
THAT the ____ ISD Board of Trustees, in consideration of the laws and policies recited above, votes
against a resolution to adopt a state-organized prayer policy for our district, as contemplated by S.B. 11,
89th Legislature, codified at Texas Education Code § 25.0823.
PRESENTED AND APPROVED _____________________________________
Page 201 of 213
Faith Leaders Say “No” to state-organized prayer in schools
Rabbi Mara Nathan
Alamo Heights ISD
Judaism
Rabbi Samuel Stahl
Alamo Heights ISD
Reform Judaism
Rabbi Gideon Estes
Alief ISD
Conservative Judaism
James Dickey
Arlington ISD
Baptist
Rev. Stephen Goss
Arlington ISD
Christian Church (Disciples of Christ)
Dan Malone
Arlington ISD
Baptist
Rev. Samuel Voth Schrag
Arlington ISD
Mennonite Church USA
Rev. Kristin Warthen
Arlington ISD
United Methodist Church
Rev. Allison Angell
Austin ISD
United Methodist Church
Kate Bremer
Austin ISD
Evangelical Lutheran Church in America
Christopher Bunch
Austin ISD
Not Affiliated
Elizabeth Dunning
Austin ISD
Presbyterian (PCUSA)
Rabbi Will Hall
Austin ISD
Reform Judaism
Shelly Hargrove
Austin ISD
Baptist
Dr. Bill Hirt
Austin ISD
Roman Catholic
Rabbi Brian Leiken
Austin ISD
Reform Judaism
Rabbi Kelly Levy
Austin ISD
Reform Judaism
Dr. Al Lindsey
Austin ISD
United Methodist Church
Susan Lippe
Austin ISD
Judaism
Dr. Janet Love
Austin ISD
Interfaith
Dr. Griff Martin
Austin ISD
Baptist
Janet Maykus
Austin ISD
Christian Church (Disciples of Christ)
Page 202 of 213
Faith Leaders Say “No” to state-organized prayer in schools
Pastor Katie Rode
Austin ISD
Evangelical Lutheran Church in America
Rev. Carrie Schoenert Houston
Austin ISD
Cooperative Baptist
Rev. Cathy Stone
Austin ISD
United Methodist Church
Paul Alexander
Beaumont ISD
Presbyterian (PCUSA)
Catherine Allen
Beaumont ISD
Cooperative Baptist
Rev. Michael Dunson
Belton ISD
Christian Church (Disciples of Christ)
Rev. Barry Sharp
Belton ISD
United Methodist Church
Katherine Langford
Birdville ISD
United Methodist Church
Rev. Andrew Thompson
Buffalo ISD
United Methodist Church
Dr. Robert Thrift
China Spring ISD
Cooperative Baptist
LaRinda Horan
Clear Creek ISD
Cooperative Baptist
Rabbi Edwin Goldberg
Conroe ISD
Reform Judaism
Dr. Mike Hall
Conroe ISD
Evangelical Lutheran Church in America
Rabbi Gabrielle Cohn
Corpus Christi ISD
Reform Judaism
Dr. James Klein
Corpus Christi ISD
Not Affiliated
Kris Redus
Corpus Christi ISD
Baptist
Shirley Hanna
Crowley ISD
Baptist
Dr. Ernest Brooks
Dallas ISD
Baptist
Rabbi Holly Cohn
Dallas ISD
Judaism
Rev. Dr. Kendrick Crawford
Dallas ISD
Christian Church (Disciples of Christ)
Dale Dietert
Dallas ISD
North American Lutheran Church
Chaplain R.Mark Grace
Dallas ISD
Baptist
Page 203 of 213
Faith Leaders Say “No” to state-organized prayer in schools
Dr. Daniel Kanter
Dallas ISD
Unitarian Universalism
Rabbi Nancy Kasten
Dallas ISD
Judaism
Rabbi Michael Lewis
Dallas ISD
Reform Judaism
Dr. George Mason
Dallas ISD
Baptist
Rev. Georgia McKee
Dallas ISD
Baptist
Mike McWilliams
Dallas ISD
Cooperative Baptist
Rabbi Debra Robbins
Dallas ISD
Judaism
Margaret Rounseville
Dallas ISD
Presbyterian (PCUSA)
Rev. James Rowe
Dallas ISD
Evangelical Lutheran Church in America
Casey Shobe
Dallas ISD
Episcopal Church
Rabbi David Stern
Dallas ISD
Judaism
Elaine Stillman
Dallas ISD
Judaism
Rev. Dr. Neil Thomas
Dallas ISD
United Church of Christ
David Tuthill
Dallas ISD
Episcopal Church
Ian Campbell
Denton ISD
Non Denominational
Stephen Reeves
Dripping Springs ISD
Cooperative Baptist
Lynda Blevins
Duncanville ISD
Southern Baptist Church
Mayor Todd Flippo
Eagle Mountain-Saginaw ISD
United Methodist Church
Rabbi Benjamin Zeidman
El Paso ISD
Judaism
Edward Morris
Forney ISD
Non Denominational
Cantor Renee Waghalter
Fort Bend ISD
Judaism
Cantor Sheri Allen
Fort Worth ISD
Judaism
Page 204 of 213
Faith Leaders Say “No” to state-organized prayer in schools
Rev. Karen Calafat
Fort Worth ISD
Episcopal Church
Rev. Dr. Natalya Cherry
Fort Worth ISD
United Methodist Church
Rev. Susan Feurzeig
Fort Worth ISD
Evangelical Lutheran Church in America
puck glass
Fort Worth ISD
Judaism
Rev. Suzanne Halbert
Fort Worth ISD
Christian Church (Disciples of Christ)
Rev. Kristin Klade
Fort Worth ISD
Evangelical Lutheran Church in America
Gloria Long
Fort Worth ISD
Episcopal Church
Tiffany McClain
Fort Worth ISD
Baptist
Rabbi Ralph Mecklenburger
Fort Worth ISD
Reform Judaism
Dr. Wayne Menking
Fort Worth ISD
Evangelical Lutheran Church in America
Caryl Sherman-Gonzalez
Fort Worth ISD
Non Denominational
Rev. Ginger Watson
Fort Worth ISD
United Methodist Church
Rabbi Brian Zimmerman
Fort Worth ISD
Judaism
Alyssa Dequeant
Garland ISD
Episcopal Church
Rev. Diane Pennington
Garland ISD
Presbyterian (PCUSA)
Rev. John Zeigler
Georgetown ISD
Presbyterian (PCUSA)
Mary Lou Felch
Granbury ISD
Christian Church (Disciples of Christ)
Leslie Todd
Greenville ISD
Unitarian Universalism
Fr. Dennis Schafer
Harlandale ISD
Catholic
Pam Gonzalez
Hays CISD
United Methodist Church
Rabbi Joshua Fixler
Houston ISD
Reform Judaism
Friedrich Gartner
Houston ISD
Catholic
Page 205 of 213
Faith Leaders Say “No” to state-organized prayer in schools
Sydney Greenblatt
Houston ISD
Judaism
Rabbi Steve Gross
Houston ISD
Judaism
Dr. Bill Kerley
Houston ISD
United Methodist Church
Rev. Dr. Dan King
Houston ISD
Unitarian Universalism
Rabbi David Lipper
Houston ISD
Reform Judaism
Rev. Laura Mayo
Houston ISD
American Baptist
Rev. Cindy Mood
Houston ISD
Presbyterian (PCUSA)
Keith Rosen
Houston ISD
Reform Judaism
Rev. Omar Rouchon
Houston ISD
Presbyterian (PCUSA)
Rabbi Adrienne Scott
Houston ISD
Judaism
Cantor Rollin Simmons
Houston ISD
Judaism
Lisa Stone
Houston ISD
Judaism
Ann Sullivan
Houston ISD
Baptist
Rev. Deborah Whisnand
Houston ISD
United Church of Christ
Rabbi Dan Gordon
Humble ISD
Judaism
Cori Tucker
Hurst-Euless-Bedford ISD
Not Affiliated
Amanda Wertz
Hurst-Euless-Bedford ISD
Baptist
Rabbi Marina Yergin
Judson ISD
Reform Judaism
Mark Walker
Katy ISD
United Methodist Church
Tana Weiss
Katy ISD
United Methodist Church
Dr. Dan Stiver
Keller ISD
Baptist
Kathleen Bryson
Kerrville ISD
Episcopal Church
Page 206 of 213
Faith Leaders Say “No” to state-organized prayer in schools
Janet Crawford
Killeen ISD
Baptist
Matthew Wesson
Klein ISD
United Church of Christ
Lynnette Beavers
Lewisville ISD
United Methodist Church
Rabbi Geoffrey Dennis
Lewisville ISD
Judaism
Rev. Chris Rothbauer
Lewisville ISD
Unitarian Universalism
Emma Martinez
Lubbock ISD
Baptist
Rev. Katie Hays
Mansfield ISD
Christian Church (Disciples of Christ)
Rabbi Nathan Farb
McAllen ISD
Reform Judaism
Jeannette Keton
McKinney ISD
United Methodist Church
Rabbi Lisa Goldstein
North East ISD
Reform Judaism
Roger Lance Mayes
North East ISD
Cooperative Baptist
Dr. Paul Ziese
North East ISD
Episcopal Church
Diana Bridges
Northside ISD
Cooperative Baptist
Robin Diamond
Northside ISD
Judaism
Rev. Jacqueline Freeman
Northside ISD
United Methodist Church
The Rev. Dr. Edward Kern
Northside ISD
Evangelical Lutheran Church in America
Rev. Sandra Leifeste
Northside ISD
Evangelical Lutheran Church in America
Dr. Richard Pressman
Northside ISD
Judaism
Carissa Vega
Northside ISD
Non Denominational
Meredith Bewley
Pflugerville ISD
Christian Church (Disciples of Christ)
Rev. Dr. Donald Kuntz
Pharr-San Juan-Alamo ISD
United Methodist Church
Rev. Mara Bim
Plano ISD
Baptist
Page 207 of 213
Faith Leaders Say “No” to state-organized prayer in schools
Rev. Daniel Gowan
Plano ISD
Presbyterian (PCUSA)
Almas Muscatwalla
Plano ISD
Islam
Rabbi Andrew Paley
Plano ISD
Reform Judaism
Rabbi Seymour Rossel
Plano ISD
Judaism
Wendy Campbell
Richardson ISD
United Women in Faith
Rabbi Michael Tevya Cohen
Richardson ISD
Judaism
Rev. Beth Dana
Richardson ISD
Unitarian Universalism
Rabbi Kimberly Herzog Cohen
Richardson ISD
Reform Judaism
Rick Hibbs
Richardson ISD
Baptist
Alice Nunns
Richardson ISD
United Methodist Church
Rabbi Amy Rossel
Richardson ISD
Reform Judaism
Rev. Kerry Smith
Richardson ISD
United Methodist Church
Thad Soles
Richardson ISD
Not Religious
Janis Townsend
Richardson ISD
Baptist
Sharon Vickrey
Richardson ISD
Baptist
Hallie Weiner
Richardson ISD
Judaism
Rev. James Bridges
Rockwall ISD
Unitarian Universalism
Rev. Dr. Sarah Henseler
Round Rock ISD
United Church of Christ
Rev. Lawrence Gipson
San Antonio ISD
Christian Church (Disciples of Christ)
Lisa Johnson
San Antonio ISD
Unity
Rabbi David Kaplinsky
San Antonio ISD
Judaism
Rev. Edwina Baethge
San Marcos ISD
Evangelical Lutheran Church in America
Page 208 of 213
Faith Leaders Say “No” to state-organized prayer in schools
Carrie DeLeon
Spring ISD
United Methodist Church
Emily Prevost
Temple ISD
Baptist
Rabbi Neal Katz
Tyler ISD
Judaism
Bill Routon
Tyler ISD
United Methodist Church
Dr. Jerry Faught
Wichita Falls ISD
Baptist
Dr. Michael Maness
Woodville ISD
Baptist
Rev. Michael Davis
Wylie ISD
Buddhism
Page 209 of 213
Senate Bill 11 on Daily Prayer Time
To: District Superintendent, Superintendent’s Administrative Assistant,
and Policy Contact
Administrative Action: Yes
• Review the included information.
• Contact your policy consultant for recommended local policy lan-
guage if your board is likely to adopt the SB 11 resolution.
Board Action: Yes
• Review the included information.
• Consider the statutory resolution relating to SB 11.
• If the resolution is adopted, also adopt local policy relating to a
daily period of prayer and reading of the Bible or other religious
texts.
Deadline: • Review the information included as soon as possible.
• Vote on the SB 11 resolution on or before March 1, 2026.
Background
SB 11 from the 89th Legislative Session adds Texas Education Code section 25.0823, which al-
lows school boards to designate time each school day at every campus for students and em-
ployees to pray and read the Bible or other religious text s. The bill requires that within six
months of the effective date (by March 1, 2026), each district’s board must take a record vote
either to establish the daily prayer time and reading of religious texts by adopting the resolu-
tion set out in the new statute or to decline to establish the daily prayer time.
A board wishing to establish a daily period for prayer and reading of religious texts must do so
by adopting the statutory resolution. A resolution complying with the statutory requirements is
available to download here.
Action Needed
On or before March 1, 2026, each district’s board must take a record vote on whether to adopt
the statutory resolution. If your board adopts the resolution, contact your policy consultant for
recommended policy language at DGA(LOCAL) and FNA(LOCAL) to implement the daily period
of prayer and reading of the Bible or other religious text.
Need help?
If you have questions, please contact your policy consultant for assistance.
This information is provided for educational purposes only to facilitate a general understanding of the law or other
regulatory matter. This information is neither an exhaustive treatment on the subject nor is this intended to substi-
tute for the advice of an attorney or other professional adviser. Consult with your attorney or professional adviser
to apply these principles to specific fact situations.
Page 210 of 213
WA Res. 26-05 Page 1
WESTLAKE ACADEMY
RESOLUTION NO. 26-05
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES TO
REAFFIRM WESTLAKE ACADEMY’S COMMITMENT TO PROTECTING
INDIVIDUAL RELIGIOUS FREEDOM UNDER EXISTING STATE AND FEDERAL
LAWS AND TO FORMALLY OPPOSE A RESOLUTION TO ADOPT A STATE-
ORGANIZED PRAYER POLICY FOR THE DISTRICT, AS CONTEMPLATED BY
TEXAS SENATE BILL 11 TO ESTABLISH A DAILY PERIOD OF PRAYER AND
READING OF RELIGIOUS TEXTS.
WHEREAS, the First Amendment to the U.S. Constitution protects students' religious
freedom in public school. Specifically, the Establishment Clause ensures that the government
cannot favor any particular religious belief or religion over non-belief, and the Free Exercise
Clause ensures that individuals have the right to practice their religious beliefs, free from
government interference; and
WHEREAS, Article I, § 6 of the Texas Constitution guarantees the “separation of church
and state” and embodies the principle that “religion is a matter of private conscience with which
the state . . . is forbidden to interfere.” Watts v. Watts, 563 S.W.2d 314, 317 (Tex. Civ. App. 1978),
writ refused NRE (July 5, 1978), disapp'd on other grounds by Jones v. Cable, 626 S.W.2d 734
(Tex. 1981); and
WHEREAS, the Texas Religious Freedom Restoration Act, Tex. Civ. Prac. & Rem. Code
§ 110.003, prohibits school districts and other government entities from “substantially burden[ing]
a person's free exercise of religion”; and
WHEREAS, the Texas Education Code § 25.901 affirms that “[a] public school student
has an absolute right to individually, voluntarily, and silently pray or meditate in school in a
manner that does not disrupt the instructional or other activities of the school. A person may not
require or coerce a student to engage in or refrain from such prayer or meditation during any school
activity”; and
WHEREAS, the Texas Education Code § 25.082(d) establishes a school district's ability
to institute a period of silence during which students may choose to “reflect, pray, meditate, or
engage in any other silent activity that is not likely to interfere with or distract another student”;
and
Page 211 of 213
WA Res. 26-05 Page 2
WHEREAS, Westlake Academy already operates within a comprehensive legal
framework that protects students’ and employees’ rights to religious expression without
government organization or endorsement; and
WHEREAS, Westlake Academy students have an absolute right to pray or read religious
texts individually and voluntarily at school, provided such activity is non-disruptive; and
WHEREAS, Westlake Academy Students may not be required or coerced to participate in
prayer or religious activity; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the students, their parents, and faculty of Westlake Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Board of Trustees of Westlake Academy is committed to
cultivating and maintaining a respectful school environment for students and teachers of any or no
religious background.
SECTION 3: That the Board of Trustees of Westlake Academy reaffirms Westlake
Academy’s commitment to protect individual religious freedom under existing State and Federal
Law.in
SECTION 4: That the Westlake Academy Board of Trustees, in consideration of the laws
and policies recited above, formally opposes a resolution to adopt a state-organized prayer policy
for our district, as contemplated by S.B. 11, 89th Legislature, codified at Texas Education Code §
25.0823.
SECTION 5: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 6: That this resolution shall become effective from and after its date of
passage.
Page 212 of 213
WA Res. 26-05 Page 3
PASSED AND APPROVED ON THIS 17th DAY OF FEBRUARY, 2026.
___________________________________
Kim Greaves, President
ATTEST:
________________________________ ___________________________________
Dianna Buchanan, Board Secretary Dr. Kelly Ritchie, Head of School
APPROVED AS TO FORM:
________________________________
Janet S. Bubert
School Attorney
Page 213 of 213