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10.21.2025 FINAL TC BOT AGENDA PACKET
vailable for viewing online -stream or on-demand at https://www.westlake-tx.org/787/Watch-Meetings-Live. In an effort A.CALL REGULAR MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT B.INVOCATION AND PLEDGES OF ALLEGIANCE C.CITIZEN/PARENT COMMENTS This is an opportunity for citizens to address the Town Council/Board of Trustees on any matter, whether or not it is posted on the agenda. Any residents wishing to speak on action items must submit a speaker request form to the Town Secretary prior to the the meeting. Individual citizen comments are normally limited to three (3) minutes. The posted as a Public Hearing. The Town Council/Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council/Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a D.ITEMS OF COMMUNITY INTEREST Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday Town Council/Board of Trustees Town of Westlake Council Chamber, 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Tuesday, October 21, 2025, 5:00 PM REGULAR MEETING AGENDA Page 1 of 492 events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. D.1. Items of Community Interest E. PRESENTATIONS E.1. Receive presentation from Methodist Southlake Medical Center. E.2. Receive Utility Rate Study. F. CONSENT AGENDA All items listed below are considered routine by the Town Council and/or Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Council/Board Member or citizen so requests, in which event the item will Minutes for the September 16, 2025 Regular Meeting and the October 2, 2025 funds for the purchase of water meters and utility parts from Atlas Utility Supply olution 25-38 authorizing the e funds for Town- funds for the purchase of a Compact Excavator from the RDO Equipment Company submittal by the Town Manager or his designee of an application to the Public Utility Commission to amend Certificates of Convenience and Necessity (CCN) to Change Boundaries for the Water Service Area and Wastewater Service Area within the Town Manager to purchase one new ambulance from Frazer, Sterling McCall Ford/Frazer Ltd. through HGAC (Houston-Galveston Area Council) Cooperative Purchasing Program for an amount not to exceed $400,000.00; and authorizing the expenditure of funds for the purchase and upfit of one 2026 Tahoe emergency command vehicle from Lake Country Chevrolet through the TIPS Cooperative Purchasing Program for an amount not to exceed $85,000.00; and authorizing Page 2 of 492 F.8. Discuss, consider, and act to approve Resolution 25-46 to ratify the purchase of one cardiac monitor/defibrillator (LifePak 35) from Stryker through the Sourcewell of funds for purchasing two Chevrolet Colorado Trucks from the Silsbee Fleet Group through the Academy Compensation Plan by revising both the Administrative Schedule and the Charter Renewal Application with the Texas Education Agency to continue to own G.REGULAR AGENDA ITEMS (TABLED 09.16.2025) (TABLED 09.16.2025) the Texas Enterprise Zone Program pursuant to the Texas Enterprise Zone Act, Chapter 2303 of the Texas Local Government Code, as amended; nominating Goosehead to the Governor’s Office for Economic Development and Tourism as an Enterprise Project through the Economic Development Bank; and authorizing execution by the Town Manager or for the Fiscal Year Ending September 30, 2026 by increasing expenditures in an amount not to exceed $35,000.00 and to approve a Professional Services Contract between the WDC and Lew Oliver Inc. for conceptual site plan services for the Solutions for replacement of a 250 horsepower motor and starter for pump #4 at the Town's water pump station in an amount not to exceed $78,000 utilizing Buy Board Council/Board of Trustees and authorize amendment of the FY 25-26 Meeting Calendar accordingly. Page 3 of 492 H. EXECUTIVE SESSION The Town Council/Board of Trustees will conduct a closed session pursuant to Section 551.071 (2) of the Texas Government Code, for the purpose of seeking confidential legal regarding Westlake Academy Affiliate Group: Westlake Academy Athletic Club I.TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS J.FUTURE AGENDA ITEMS K.STAFF RECAP OF COUNCIL DIRECTION L.ADJOURNMENT -490- Page 4 of 492 DATE: October 21, 2025 AGENDA ITEM NO: D.1. FROM: Jon Sasser, Director of Communications, Communications SUBJECT: Items of Community Interest SUMMARY/BACKGROUND: Updates on events and news around Westlake and Westlake Academy. Pursuant to Texas Government Code Section 551.0415 the Town Council (and or designee) may report on the following items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. NOTABLE ITEMS AND UPCOMING EVENTS: Monster Mash Saturday, October 25, 2025; 5-8 pm Westlake Academy Campus/Fieldhouse Planning & Zoning Meeting Tuesday, November 4, 2025; 5 pm 1500 Solana Blvd, Westlake Town Council Meeting Tuesday, November 18, 2025; 5 pm 1500 Solana Blvd, Westlake Town Hall/Municipal Court Closed Thanksgiving Holiday November 27-28, 2025 Westlake Together Tree Lighting Wednesday, December 3, 2025; 6-9 pm 1500 Solana Blvd, Westlake Additional Notes: • Fall Cleanup: 30 people total • Trash Survey: Vote in November, new dates start in January • Mayor’s Volunteer Service Program: Starts Oct 26, Nov 2, Nov 16 Town Council/Board of Trustees AGENDA ITEM REPORT Page 5 of 492 DATE: October 21, 2025 AGENDA ITEM NO: E.2. FROM: Cayce Lay Lamas, Finance Director, Finance SUBJECT: Receive Utility Rate Study. ATTACHMENTS: 1. Westlake 2025 Utility Rate Study Report SUMMARY : The Town engaged a third-party expert, NewGen Strategies, to perform a utility rate study that includes the newly approved capital improvement plan and recent changes to service delivery. The rate study includes a thorough analysis of customer and usage trends, comparison against other municipalities, and incorporates the Town's desire to minimize the impact on its users' costs while remaining financially sustainable. Council will hear the details of the study, discuss a proposal to restructure volumetric rates and keep base service fees flat, and provide staff direction on any adjustments to the current rate structure. No action will be taken at this meeting to change utility rates. BACKGROUND AND DISCUSSION: The Town's Utility Fund is its second-largest operating fund and accounts for all water, sewer, and refuse activities. The Utility Fund is an enterprise-type fund, which means that fees must be set at levels that ensure the continued sustainability of providing municipal utility service to all users. Best practices direct the Town to conduct a rate study every 3-5 years, depending on changing circumstances and direction, as a way to ensure fees being charged are sufficient to provide all services. The Town last engaged NewGen Strategies to conduct a study in 2022. In the three years since the prior study, the Town has undergone significant changes impacting its Utility Fund. Costs to provide water and sewer services have continued to climb in recent years across the board. The Public Works Department has experienced significant turnover, added positions to aid in proactive service delivery, began an audit of meters and records, and worked with consultants to develop both a water master plan and impact fee study. The Town developed a capital improvement plan, which includes utility projects, as a result of the strategic plan approved by Council last winter. Additionally, the Town has shifted its strategic focus to improved technologies, alignment with best practices, and future development. The rate study conducted factors in these changes while adhering to three primary objectives: ensure revenues keep pace with costs; maintain sufficient working capital and debt service coverage ratios; and smooth the impact on customers' bills over time. The proposed rate structure change includes keeping base fees flat for both water and wastewater through 2031, the last year of the model. Town Council/Board of Trustees AGENDA ITEM REPORT Page 6 of 492 Volumetric rates are proposed to be restructured for water to be more in line with industry-standard differentials between the tiers and to lower the top usage tier to better reflect natural breaks in actual usage trends. The majority of residential users will see their monthly bills remain effectively flat. Less than 10% of all residential users will see increases in their bills for usage over the 100,000 gallon demarcation. Commercial volumetric tiers will slightly decrease between the tiers to reflect the inherent operational requirements of our largest economic contributors. Staff will request feedback on the proposed restructuring and present an ordinance at the November meeting with any desired changes to utility rates. Any proposed rate changes would not go into effect until January 1, 2026. This rate model will be reviewed annually to ensure the assumptions are still valid and support future sustainability. FISCAL IMPACT: There is no fiscal impact from the presentation. LEGAL REVIEW: N/A. RECOMMENDATION: Receive the Utility Rate Study. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 7 of 492 Final Report | October 2025 Water and Wastewater Rate Update Town of Westlake, Texas Prepared by: © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC Page 8 of 492 Page 9 of 492 Economics | Strategy | Stakeholders | Sustainability Table of Contents Section 1 Introduction .................................................................................................... 1-1 1.1 Background .............................................................................................................. 1-1 1.2 Current Rates ........................................................................................................... 1-1 Section 2 Revenue Requirement and Current Rate Sufficiency ......................................... 2-1 2.1 Revenue Requirement ............................................................................................. 2-1 2.2 Inflation Factors ....................................................................................................... 2-2 2.3 Capital Improvement Plan ....................................................................................... 2-2 2.4 Total Projected Expenses......................................................................................... 2-3 2.5 Financial Performance with Current Rates .............................................................. 2-3 Section 3 Rate Plan ........................................................................................................ 3-1 3.1 Proposed Rate Plan ................................................................................................. 3-1 3.2 Financial Performance with Proposed Water Rates ................................................ 3-2 Section 4 Recommendations .......................................................................................... 4-1 List of Tables Table 1-1 Current Water Minimum Charges by Meter Size..................................................... 1-2 Table 1-2 Current Water Volumetric Rates ............................................................................. 1-2 Table 1-3 Current Wastewater Minimum Charges by Meter Size ........................................... 1-3 Table 1-4 Current Wastewater Volumetric Rates .................................................................... 1-3 Table 2-1 Net Revenue Requirement....................................................................................... 2-1 Table 3-1 Recommended Rate Increases ................................................................................. 3-1 List of Figures Figure 2-1. Capital Improvement Plan ..................................................................................... 2-2 Figure 2-2. Cost Summary ........................................................................................................ 2-3 Page 10 of 492 Table of Contents ii List of Appendices A Financial Schedules Summary Dashboard with Key Performance Indicators General Assumptions Wholesale CIP Existing Debt Projected Debt Water Rate Plan Wastewater Rate Plan Water Billing Inputs Wastewater Billing Inputs Water Projected Revenue Detail Wastewater Projected Revenue Detail Water Financial Summary Wastewater Financial Summary Combined Utility Financial Summary B Water & Wastewater Rate Study Presentation © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC Page 11 of 492 Economics | Strategy | Stakeholders | Sustainability Section 1 INTRODUCTION The Town of Westlake (Town) retained NewGen Strategies and Solutions, LLC (NewGen) to perform the Town’s Water and Wastewater Rate Study (Study). The purpose of the update was to determine the total cost of providing water and wastewater services, review performance under the current rates and propose rate changes (if required) to safeguard the financial integrity of the Town for the five-year forecast period from Fiscal Year (FY) 2026 through FY 2031. The resulting rate recommendations were predicated on three primary objectives, which were to: ◼ Ensure revenues keep pace with rising costs ◼ Maintain sufficient working capital and debt service coverage ratios ◼ Smooth impact on customers’ bills over time This report describes the analysis conducted for the Town and makes recommendations with respect to rates to be charged to the Town’s water and wastewater customers. This report consists of four sections, the last of which details NewGen’s recommendations. The Appendix includes schedules supplementing the findings in this report and the presentation of results provided with the Study. 1.1 Background The Town, located in Tarrant and Denton Counties within the Dallas–Fort Worth metropolitan area, serves approximately 950 water customers and 700 wastewater connections. The utility is in a strong financial position with over 900 days cash on hand and a strong debt service coverage of 2.22. Wholesale treated water and wastewater treatment are provided through Fort Worth Water and the Trinity River Authority (TRA) respectively. Additionally, a smaller portion of the Town’s wastewater flows to Southlake. Wholesale costs from Fort Worth Water and TRA make up over half of the utility’s costs and are one of the drivers for rate increases in the forecast, representing a 7.6% year-over-year increase on average. Additionally, the expected issuance of $19.1M in new debt for utility related capital projects alongside existing debt contributes to 26% of costs by FY 2031. Failure by the Town to pass along these wholesale rate adjustments to its retail customers can negatively impact the financial integrity of the Town’s water and wastewater utility, limiting its ability to fund operations, maintenance, and critical infrastructure projects necessary to support continued growth. 1.2 Current Rates The current retail water rates are shown in Tables 1-1 and 1-2 below. The minimum charges increase in relation to the meter size, which is consistent with industry best management practices. Larger water meters can place greater demands on the water system and should therefore pay a greater fixed charge to compensate the utility for the infrastructure put into service to accommodate this increased demand. For volumetric charges, the Town utilizes a four-tiered volumetric rate structure for all water accounts and a two-tiered structure for wastewater accounts. Page 12 of 492 Section 1 1-2 Table 1-1 Current Water Minimum Charges by Meter Size Meter Size (inches) Minimum Residential Bill Minimum Commercial Bill 3/4 $ 52.92 $ 57.33 1 88.38 95.74 1 ½ 176.22 190.91 2 282.06 305.57 3 617.58 669.04 4 1,111.32 1,203.93 6 1,822.43 4,247.93 Rates above apply to both Residential and Commercial Irrigation accounts. Table 1-2 Current Water Volumetric Rates Volumetric Charges (per 1,000 gallons) Residential Commercial 0–20,000 $ 4.32 $ 4.76 20,001–40,000 5.66 6.23 40,001–400,000 6.98 7.69 400,001+ 9.03 9.93 Current government accounts (excluding The Academy) are charged according to the residential class rate structure. The Town currently employs differentials on volumetric block rates, meaning there is a price increase between the consumption tiers. Currently, the differentials are 31%, 23%, and 29% between the second, third, and fourth blocks. It is more common to see residential rate structure differentials to increase or at least stay consistent in higher tiers to send price signals for highly fluctuating and seasonal discretionary usage. That said, commercial high-volume users are generally using large volumes as part of a business process such as manufacturing or for cooling, which is typically more uniform throughout the year. The current retail wastewater rates are shown in Tables 1-3 and 1-4 below. Like water, the minimum charges vary by meter size and are slightly higher for commercial wastewater service than residential accounts. Unlike water, wastewater volumetric rates have no charge for the first 2,000 gallons for residential accounts, which are included with the minimum charge. The volumetric charges for residential customers are based on a winter average using water consumption in December, January, and February. Customers without an established winter average are billed a maximum of 15,000 gallons. The volumetric charges for non-residential (i.e., commercial) customers are based on actual consumption. Page 13 of 492 Introduction 1-3 Table 1-3 Current Wastewater Minimum Charges by Meter Size Meter Size (inches) Minimum Residential Bill Minimum Commercial Bill 3/4 $ 44.77 $ 52.80 1 82.65 98.73 1 ½ 151.53 181.38 2 239.92 288.14 3 517.72 621.04 4 883.92 1,060.70 6 1,830.98 2,033.01 Table 1-4 Current Wastewater Volumetric Rates Volumetric Charges (per 1,000 gallons) Residential Commercial 0-2,000 $0.00 2,001+ 8.36 All Volumes $ 10.06 Similarly, as with water, government accounts are charged according to the residential rate structure. Page 14 of 492 Page 15 of 492 Economics | Strategy | Stakeholders | Sustainability Section 2 REVENUE REQUIREMENT AND CURRENT RATE SUFFICIENCY 2.1 Revenue Requirement NewGen developed a “Test Year” for the Study based on the FY 2026 Preliminary Budget. A Test Year is a common term in rate studies that refers to an adjusted budget that is used as a basis for setting rates. The Test Year should be representative of “typical” conditions, with adjustments for unusual or one-time expenses. The Test Year separates costs and allocates them specifically to the water and wastewater functions. The development of the Test Year was completed in coordination with Town staff and reflects all known and measurable changes as of this report. The Test Year was used to develop a five-year revenue requirement forecast for FY 2026 through FY 2031. The net revenue requirement identifies the amount that should be recovered from rates in order to fully recover the cost of providing service; total expenses less other (non-rate) revenues. In addition to the Test Year, the revenue requirement incorporates inflation factors, a capital improvement plan, and debt service. Table 2-1 shows the net five-year revenue requirement forecast for the utility. Table 2-1 Net Revenue Requirement FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 Total Expenses $ 7,662.981 $ 7,992,614 $ 9,164,850 $ 10,236,823 $ 10,962,279 $ 11,151,249 Other Revenues 586,500 336,500 336,500 336,500 336,500 336,500 Net Revenue Requirement $ 7,076,481 $ 7,656,114 $ 8,828,350 $ 9,900,323 $ 10,625,779 $ 10,814,749 The following sections within this report summarize the key factors affecting the projected revenue requirement. Page 16 of 492 Section 2 2-2 2.2 Inflation Factors The Test Year revenue requirement was used as the basis for the five-year financial forecast. Certain expenses were projected based on fixed costs such as debt service payments. However, the majority of expenses were Operations and Maintenance (O&M) related costs, which were inflated based on historical averages or industry standards as follows: ◼ General inflation based on the historical Municipal Cost Index (MCI) • 2.96% in FY 2026 through FY 2031 ◼ Salaries and Benefits increase at 5.00% per year ◼ Construction cost index increases at 3.36% per year ◼ An average annual growth in customer connections of 67 per year from FY 2026 through FY 2031 2.3 Capital Improvement Plan One of the major costs for the Town will result from the $47.9M capital plan with new debt issuance s totaling $19.1M driving debt service cost increases. As seen below, water projects in FY 2027 and FY 2028 drive the majority of the cost, which are comprised of two major projects: the Elevated Storage Tank and Pump Station #2. In addition to debt, the Town plans to fund its capital plans with the following other sources: $22.3M from the General Fund, $1.0M from Utility Cash, and $5.6M from existing bond proceeds. Figure 2-1. Capital Improvement Plan Page 17 of 492 RATE PLAN 2-3 2.4 Total Projected Expenses Factoring expected inflation and capital, total expenses increase from $7.7M in FY 2026 to $11.2M in FY 2031, which is an average annual rate of growth of 7.8%. This growth in expenses and impact of wholesale cost increases to the utility are illustrated in Figure 2-2. Figure 2-2. Cost Summary 2.5 Financial Performance with Current Rates In evaluating the performance of utility rates, some estimation of billed water consumption and billed wastewater flow is required. Revenue forecasts were extrapolated from utility billing data provided by the Town. Analysts at NewGen worked with Town staff to extract the necessary detailed historical account and usage data from the Town’s utility billing system. This raw data enabled the Project Team to perform a revenue check, as well as historical consumption analysis utilized in forecasting. The number of water and sewer connections, and average water use by customer class and month, provided the basis for the revenue projections. The Project Team reviewed the consumption data provided and projected consumption using average consumption for each class each month from October 2022 to June 2025. Based on our review, projected revenues with current rates are insufficient to meet the Town’s stated debt service coverage objectives starting in FY 2029. Details related to the expected revenue performance without any rate changes are outlined in the Fund Summary Under Current Rates in the Appendix. Page 18 of 492 Page 19 of 492 Economics | Strategy | Stakeholders | Sustainability Section 3 RATE PLAN 3.1 Proposed Rate Plan As discussed in the introduction, this rate study seeks to satisfy the objectives below: ◼ Ensure revenues keep pace with rising costs ◼ Maintain sufficient working capital and debt service coverage ratios ◼ Smooth the impact on customers’ bills over time NewGen is recommending three structural rate design changes be adopted in FY 2026. 1. The first recommendation is to revise rate tiers by reducing the top tier from 400,001 plus to 100,0001 plus. 2. The second is to modify the volumetric rate tier differentials for each class. a. Residential rates increase by 30% between each successive step. b. Commercial rates only increase the first step from tier one to tier two at 30%, with all higher tiers set to 20%. 3. Third, and following discussion with Town staff, it is proposed that Town and Academy accounts pay for water volumes at cost instead of following a tiered rate system, updated annually following wholesale rates from Fort Worth Water. Lastly, after the rate design changes are implemented in FY 2026 and subject to all other assumptions, NewGen anticipates only one future year with a volumetric rate increase as follows: Table 3-1 Recommended Rate Increases Service and Charge Type FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Water Rates Minimum Charges 0.00% 0.00% 0.00% 0.00% 0.00% Volumetric Charges 0.00% 0.00% 0.00% 2.00% 0.00% Wastewater Rates Minimum Charges 0.00% 0.00% 0.00% 0.00% 0.00% Volumetric Charges 0.00% 0.00% 0.00% 2.00% 0.00% Detailed schedules for water and wastewater rates projected for FY 2026 through FY 2031 are included in the Appendix of this report. Page 20 of 492 Section 3 3-2 3.2 Financial Performance with Proposed Water Rates The Town’s combined utility performance with proposed rates meets both minimum and target financial objectives for the utility, exceeding the operating reserve target of no less than 360 days cash on hand and a debt service coverage ratio of 1.12 or higher. In addition to meeting financial policies, the recommended changes will likely reduce the typical residential and commercial bill slightly. While the expected savings are less than $1 per month, this is a much better outcome than continual increases. Another benefit to the proposed rate design is holding minimum charges at the current rates, leaving any additional revenue needs to be made up through actual water consumption and billed wastewater flow. Lastly, the tier rate differentials send price signals consistent with our understanding of Town objectives. Specifically, the adjustment to residential rates with a consistent premium on each rate tier and lowering the top tier threshold to 100,000 gallons suggests the Town discourages excessive, discretionary water use. The reduced differential for commercial signals the Town’s commitment to ensuring high volume water users for business purposes are not penalized. Page 21 of 492 Economics | Strategy | Stakeholders | Sustainability Section 4 RECOMMENDATIONS Listed below are the findings and recommendations from the water and wastewater rate study update. ◼ Recommended Rates: NewGen recommends the Town make changes to the water rate structures and tiered volumetric rates with the suggested differentials for FY 2026, as proposed. No change is proposed for wastewater rates in FY 2026. ◼ Closely Monitor Assumptions: The assumptions in this Study have all been vetted by Town staff and are reasonable given current market conditions. That said, the proposed revenue performance is critically linked to historical consumption and projected connection growth. NewGen recommends Town staff continuously monitor wholesale providers’ expected costs and compare revenues and expenses to the anticipated outcomes in this five-year forecast. ◼ Ensure Financial Stability: The Town has internal financial policies requiring a Days Cash on Hand at a minimum amount of 90 days of annual operating expenses, with a target of 360 days. As proposed, the revenues produced by the rate plan satisfy the minimum each year. Debt service coverage minimum is projected to be met each year as proposed, and the target of 1.12 is satisfied by FY 2031. To the extent future rates do not generate sufficient revenue to meet minimum policies, then action should be taken to amend the Town’s rate plan. Failure to abide by the Town’s own financial policies could result in a reduced bond rating which, consequentially, can result in a higher, long-term borrowing cost for the Town and ultimately, higher rates for ratepayers. Page 22 of 492 Page 23 of 492 Economics | Strategy | Stakeholders | Sustainability Appendix A FINANCIAL SCHEDULES Page 24 of 492 Page 25 of 492 Dashboard Financial Performance - Current Rates Financial Performance - Proposed Rates Baseline Rate Increases FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 Water - Minimum 0.00%0.00%0.00%0.00%0.00%0.00% Water - Volumetric 0.00%0.00%0.00%2.00%0.00%0.00% Wastewater - Minimum 0.00%0.00%0.00%0.00%0.00%0.00% Wastewater - Volumetric 0.00%0.00%0.00%2.00%0.00%0.00% Combined 2026 2027 2028 2029 2030 2031 Expenses 7.7 8.0 9.2 10.2 11.0 11.2 Revenue 9.2 9.3 9.7 10.3 10.7 11.1 $0M $2M $4M $6M $8M $10M $12M Expenses vs Revenue ($ Millions) 2.19 2.06 1.42 1.04 1.10 1.14 1.00 1.12 0.0 0.5 1.0 1.5 2.0 2.5 2026 2027 2028 2029 2030 2031 Debt Service Coverage Ratio Minimum Target 899.6 928.4 912.6 876.3 831.2 798.6 90 360 0 100 200 300 400 500 600 700 800 900 1000 2026 2027 2028 2029 2030 2031 Da y s Days Cash on Hand Minimum Target 2.22 2.09 1.42 1.00 1.05 1.09 1.00 1.12 0.0 0.5 1.0 1.5 2.0 2.5 2026 2027 2028 2029 2030 2031 Debt Service Coverage Ratio Minimum Target 901.7 932.0 916.7 874.2 822.4 782.6 90 360 0 100 200 300 400 500 600 700 800 900 1000 2026 2027 2028 2029 2030 2031 Da y s Days Cash on Hand Minimum Target 2026 2027 2028 2029 2030 2031 Expenses 7.7 8.0 9.2 10.2 11.0 11.2 Revenue 9.2 9.3 9.7 10.1 10.5 10.9 $0M $2M $4M $6M $8M $10M $12M Expenses vs Revenue ($ Millions) A-1 Page 26 of 492 General Assumptions Projection Period Year 0 Year 1 Year 2 Year 3 Year 4 Year 5 Projection Period (Fiscal Year)2026 2027 2028 2029 2030 2031 Basis for projections Budget Projected Projected Projected Projected Projected Beginning Fund Balances Unrestricted Reserves 13,842,815$ Financial Policies Days Cash on Hand Requirement 90 Debt Service Coverage Target 1.00 Allocation Factors Factors that are used to allocate costs between different utilities / services Allocation Factor Water Wastewater Other Water 100.0%0.0%0.0%Assumed 100% water Wastewater 0.0%100.0%0.0%Assumed 100% sewer Other 0.0%0.0%100.0%Assumed 100% other 50/50 50.0%50.0%0.0%1/2 Water, 1/2 Wastewater Revenues (W/WW)67.3%32.7%0.0%Allocations based on historical revenue for water and sewer Customers (W/WW)61.2%38.8%0.0%Customer count Direct Costs 79.8%20.2%0.0%Direct cost shares, used to allocate overheads and other indirect costs TBD 50.0%40.0%10.0%To be determined None 0.0%0.0%0.0%No allocations used A-2 Page 27 of 492 General Assumptions Inflation Factors Factors that are used to project expenses and revenues into future years 2026 2027 2028 2029 2030 2031 Inflation Factor Year 0 Year 1 Year 2 Year 3 Year 4 Year 5 General 2.96%2.96%2.96%2.96%2.96%Municipal Cost Index, 20 year average (to April 2025) Construction 3.36%3.36%3.36%3.36%3.36%Construction Cost Index, 20 year average (to April 2025) Customer Growth 6.81%6.38%5.99%5.66%5.35%Modeled growth in water connections Water Volumes 4.72%4.50%4.31%4.13%3.97%Modeled water volumes (excluding effects of prices on demand) General + Customer Growth 9.97%9.53%9.13%8.78%8.47%Composite of general inflation and customer growth Salaries 5.00%5.00%5.00%5.00%5.00%Confirmed by client to be 3-5% per year, as per email 8/5/2025 Benefits 5.00%5.00%5.00%5.00%5.00%Confirmed by client to be 3-5% per year, as per email 8/5/2025 Fuel 1.56%1.56%1.56%1.56%1.56%US Energy Information Administration, Annual Energy Outlook 2025 Electricity 1.02%1.02%1.02%1.02%1.02%US Energy Information Administration, Annual Energy Outlook 2025 Chemicals 1.77%1.77%1.77%1.77%1.77%BLS price index for water treating compounds, 20 year average (to April 2025) Chemicals + Water Volumes 6.57%6.35%6.16%5.97%5.81%Composite of chemical price inflation and water volumes General + Water Volumes 7.82%7.60%7.40%7.21%7.04%Composite of general price inflation and water volumes Electricity + Water Volumes 5.78%5.57%5.37%5.19%5.03%Composite of electricity price inflation and water volumes None 0.00%0.00%0.00%0.00%0.00%Budget items that are fixed in cash terms Non-Recurring -100.00%-100.00%-100.00%-100.00%-100.00%Budget items that do not recur Schedule 0.00%0.00%0.00%0.00%0.00% TBD 0.00%0.00%0.00%0.00%0.00% Growth Assumptions Assumed growth in customers connections over the projection period Annual Growth in Connections 2026 2027 2028 2029 2030 2031 Residential 67 67 67 67 67 67 Total 67 67 67 67 67 67 A-3 Page 28 of 492 Wholesale Water & Sewer • Wholesale water and wastewater treatment services from Fort Worth and TRA FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 WATER Modeled change in water volumes 0.0%4.7%4.5%4.3%4.1%4.0% Assumed Annual Rate Changes 4.0%4.0%4.0%4.0%4.0% Wholesale Volumetric Charges Volumetric Rate ($ / kgal)2.32030$ 2.36120$ 2.4876$ 2.587$ 2.691$ 2.798$ 2.910$ 3.027$ Wholesale Volumes (kgal) Total Annual Volume 636,448 636,448 636,448 666,462 696,475 726,488 756,501 786,514 Wholesale Fixed Charges Maximum Day (MG, Excess)2.70830 2.82088 2.82088 2.82088 2.82088 2.82088 2.82088 2.82088 Maximum Day Rate 128,609$ 100,828$ 123,319$ 128,252$ 133,382$ 138,717$ 144,266$ 150,036$ Maximum Hour (MG, Excess)4.99400 4.99400 4.99400 4.99400 4.99400 4.99400 4.99400 4.99400 Maximum Day Rate 45,949$ 34,377$ 21,546$ 22,408$ 23,304$ 24,236$ 25,206$ 26,214$ Annual Rate of Use Charge 577,781$ 456,101$ 455,469$ 473,687$ 492,635$ 512,340$ 532,834$ 554,147$ Other Charges Service Charge ($ / year)600$ 600$ 600$ 624$ 649$ 675$ 702$ 730$ Wholesale Water Costs 2,055,133$ 1,959,483$ 2,039,298$ 2,198,517$ 2,367,210$ 2,545,882$ 2,735,060$ 2,935,298$ Annual Change in Wholesale Water -4.7%4.1%7.8%7.7%7.5%7.4%7.3% Effective Rate per Kgal 3.08$ 3.20$ 3.30$ 3.40$ 3.50$ 3.62$ 3.73$ A-4 Page 29 of 492 Wholesale Water & Sewer SEWER Projected MGD 0.230 0.241 0.241 0.241 0.241 0.241 0.241 0.241 Volumes TRA (1,000 Gallons)83,950 87,965 87,965 87,965 87,965 87,965 87,965 87,965 Volumes Southake (1,000 Gallons)137,199 137,199 137,199 137,199 137,199 137,199 137,199 137,199 Projected Rate / 1,000 Gallons 11.034$ 10.134$ 10.996$ 11.446$ 11.893$ 12.089$ 12.089$ 12.089$ Total Charges 2,440,154$ 2,281,808$ 2,475,899$ 2,577,223$ 2,677,871$ 2,722,003$ 2,722,003$ 2,722,003$ Wholesale Sewer Costs 2,440,154$ 2,281,808$ 2,475,899$ 2,577,223$ 2,677,871$ 2,722,003$ 2,722,003$ 2,722,003$ Annual Change in Wholesale Sewer -6.5%8.5%4.1%3.9%1.6%0.0%0.0% A-5 Page 30 of 492 Capital Improvement Plan Base Year for Current Cost Estimate 2025 Inflation Index Cost Escalation Factor 3.36%1.034 1.068 1.104 1.141 1.180 1.219 Allocations Projected Cost Estimate Project Description Escalate Costs Funding Method Water Wastewater Other 2026 2027 2028 2029 2030 2031 Total Water Tower Engineering Yes Existing Debt 100%0%0%775,200$ -$ -$ -$ -$ -$ 775,200$ Land Acquisition Water Tower Yes Existing Debt 100%0%0%775,200 - - - - - 775,200 EST No. 2 Yes New Debt 100%0%0%- 8,012,467 - - - - 8,012,467 Pump Station 2 Engineering Yes General Fund 100%0%0%- 1,068,329 - - - - 1,068,329 Land Acquisition Pump Station 2 Yes General Fund 100%0%0%- 2,136,658 - - - - 2,136,658 Pump Station No.2 Yes New Debt 100%0%0%- -11,042,248 - - - 11,042,248 Pump Station Recommendations F&N Yes Existing Debt 100%0%0%3,700,288 - - - - - 3,700,288 Pump Station Generator Install Package Yes Existing Debt 100%0%0%310,080 - - - - - 310,080 PS - Refurbish pumps #2 and #3 Yes Existing Debt 100%0%0%62,016 - - - - - 62,016 Add PRVs to SCADA System - control remotely Yes Cash 100%0%0%- - 165,634 - - - 165,634 Tank Painting Yes Cash 100%0%0%- - - - 353,903 365,794 719,696 N-1 Rehab Yes Cash 0%100%0%- - - - 94,374 - 94,374 N-1 ROW/Easement Acquisition Yes Cash 0%100%0%- - - - 11,797 - 11,797 EST No. 2 Yes General Fund 100%0%0%- 8,012,467 - - - - 8,012,467 Pump Station No.2 Yes General Fund 100%0%0%- -11,042,248 - - - 11,042,248 5,622,784$ 19,229,921$ 22,250,130$ -$ 460,073$ 365,794$ 47,928,702$ Total by Utility Water $ 5,622,784 $ 19,229,921 $ 22,250,130 $ -$ 353,903 $ 365,794 $ 47,822,532 Wastewater - - - - 106,171 - 106,171 Other - - - - - - - Total $ 5,622,784 $ 19,229,921 $ 22,250,130 $ -$ 460,073 $ 365,794 $ 47,928,702 Total by Funding Source Cash -$ -$ 165,634$ -$ 460,073$ 365,794$ 991,501$ New Debt - 8,012,467 11,042,248 - - - 19,054,715 General Fund - 11,217,454 11,042,248 - - - 22,259,702 Existing Debt 5,622,784 - - - - - 5,622,784 5,622,784$ 19,229,921$ 22,250,130$ -$ 460,073$ 365,794$ 47,928,702$ A-6 Page 31 of 492 Existing Debt Service Allocations Debt Issuance P&I Water Wastewater Other 2026 2027 2028 2029 2030 2031 Series 2013 CO (UF Portion)P&I 100.0%0.0%0.0%55,954$ 55,618$ 55,771$ 67,737$ 67,857$ 67,378$ Series 2018 CO P&I 100.0%0.0%0.0%143,638 145,932 143,118 145,160 142,080 143,884 Series 2022 GORB P&I 100.0%0.0%0.0%868,900 866,800 864,100 865,700 866,500 866,500 Series 2025 (UF Portion)P&I 100.0%0.0%0.0%270,848 270,848 270,848 270,848 270,848 270,848 Total Existing Debt 1,339,340$ 1,339,198$ 1,333,837$ 1,349,445$ 1,347,285$ 1,348,610$ Summary Total Water (P&I)1,339,340$ 1,339,198$ 1,333,837$ 1,349,445$ 1,347,285$ 1,348,610$ Total Wastewater (P&I)- - - - - - Total Other (P&I)- - - - - - Total Existing Debt Service 1,339,340$ 1,339,198$ 1,333,837$ 1,349,445$ 1,347,285$ 1,348,610$ Total for Projection Period 1,339,340$ 1,339,198$ 1,333,837$ 1,349,445$ 1,347,285$ 1,348,610$ A-7 Page 32 of 492 Projected Debt Service 1 2 3 4 5 2026 2027 2028 2029 2030 2031 Debt Funding Needs Water -$ 8,012,467$ 11,042,248$ -$ -$ -$ Wastewater - - - - - - Other - - - - - - Total Debt Funding Needs -$ 8,012,467$ 11,042,248$ -$ -$ -$ Debt to be Issued Water -$ 8,012,467$ 11,042,248$ -$ -$ -$ Wastewater - - - - - - Other - - - - - - New Debt to be Issued -$ 8,012,467$ 11,042,248$ -$ -$ -$ Financing Terms Interest Rate (%)5.500%5.500%5.500%5.500%5.500%5.500% Term of Issue (Years)20 20 20 20 20 20 Modeled Debt Service Series 2026 Series 2027 Series 2028 Series 2029 Series 2030 Series 2031 Projected P&I Payments -$ 670,478$ 924,008$ -$ -$ -$ Cumulative Annual P&I Water -$ 670,478$ 1,594,486$ 1,594,486$ 1,594,486$ Wastewater - - - - - Other - - - - - Total Projected Debt -$ -$ 670,478$ 1,594,486$ 1,594,486$ 1,594,486$ A-8 Page 33 of 492 Projected Debt Service 1 2 3 4 5 2026 2027 2028 2029 2030 2031 Debt Service Summary Projected Debt Water ($)-$ -$ 670,478$ 1,594,486$ 1,594,486$ 1,594,486$ Wastewater ($)- - - - - - Other ($)- - - - - - Total Projected Debt -$ -$ 670,478$ 1,594,486$ 1,594,486$ 1,594,486$ Existing Debt Water ($)1,339,340$ 1,339,198$ 1,333,837$ 1,349,445$ 1,347,285$ 1,348,610$ Wastewater ($)- - - - - - Other ($)- - - - - - Total Existing Debt 1,339,340$ 1,339,198$ 1,333,837$ 1,349,445$ 1,347,285$ 1,348,610$ Total Debt Service Water ($)1,339,340$ 1,339,198$ 2,004,315$ 2,943,931$ 2,941,771$ 2,943,096$ Wastewater ($)- - - - - - Other ($)- - - - - - Total Debt Servce 1,339,340$ 1,339,198$ 2,004,315$ 2,943,931$ 2,941,771$ 2,943,096$ A-9 Page 34 of 492 Proposed Rates - Water RATES ANNUAL CHANGE Current 2026 2027 2028 2029 2030 2031 2026 2027 2028 2029 2030 2031 Residential Water Minimum Charges ($ / month) All -$ -$ -$ -$ -$ -$ -$ 0.00%0.00%0.00%0.00%0.00%0.00% 3/4"52.92 52.92 52.92 52.92 52.92 52.92 52.92 0.00%0.00%0.00%0.00%0.00%0.00% 1"88.38 88.38 88.38 88.38 88.38 88.38 88.38 0.00%0.00%0.00%0.00%0.00%0.00% 1 1/2"176.22 176.22 176.22 176.22 176.22 176.22 176.22 0.00%0.00%0.00%0.00%0.00%0.00% 2"282.06 282.06 282.06 282.06 282.06 282.06 282.06 0.00%0.00%0.00%0.00%0.00%0.00% 3"617.58 617.58 617.58 617.58 617.58 617.58 617.58 0.00%0.00%0.00%0.00%0.00%0.00% 4"1,111.32 1,111.32 1,111.32 1,111.32 1,111.32 1,111.32 1,111.32 0.00%0.00%0.00%0.00%0.00%0.00% 6"1,822.43 1,822.43 1,822.43 1,822.43 1,822.43 1,822.43 1,822.43 0.00%0.00%0.00%0.00%0.00%0.00% Volumetric Charges ($ / kgal) 0 - 2,000 gal 4.32$ 4.32$ 4.32$ 4.32$ 4.41$ 4.41$ 4.41$ 0.00%0.00%0.00%2.08%0.00%0.00% 2,001 - 20,000 gal 4.32 4.32 4.32 4.32 4.41 4.41 4.41 0.00%0.00%0.00%2.08%0.00%0.00% 20,001 - 40,000 gal 5.66 5.62 5.62 5.62 5.73 5.73 5.73 -0.71%0.00%0.00%1.96%0.00%0.00% 40,001 - 100,000 gal 6.98 7.31 7.31 7.31 7.45 7.45 7.45 4.73%0.00%0.00%1.92%0.00%0.00% 100,001 - 400,000 gal 6.98 9.50 9.50 9.50 9.69 9.69 9.69 36.10%0.00%0.00%2.00%0.00%0.00% 400,001+ gal 9.03 9.50 9.50 9.50 9.69 9.69 9.69 5.20%0.00%0.00%2.00%0.00%0.00% Commercial Water Minimum Charges ($ / month) All -$ -$ -$ -$ -$ -$ -$ 0.00%0.00%0.00%0.00%0.00%0.00% 3/4"57.33 57.33 57.33 57.33 57.33 57.33 57.33 0.00%0.00%0.00%0.00%0.00%0.00% 1"95.74 95.74 95.74 95.74 95.74 95.74 95.74 0.00%0.00%0.00%0.00%0.00%0.00% 1 1/2"190.91 190.91 190.91 190.91 190.91 190.91 190.91 0.00%0.00%0.00%0.00%0.00%0.00% 2"305.57 305.57 305.57 305.57 305.57 305.57 305.57 0.00%0.00%0.00%0.00%0.00%0.00% 3"669.04 669.04 669.04 669.04 669.04 669.04 669.04 0.00%0.00%0.00%0.00%0.00%0.00% 4"1,203.93 1,203.93 1,203.93 1,203.93 1,203.93 1,203.93 1,203.93 0.00%0.00%0.00%0.00%0.00%0.00% 6"4,247.93 4,247.93 4,247.93 4,247.93 4,247.93 4,247.93 4,247.93 0.00%0.00%0.00%0.00%0.00%0.00% Volumetric Charges ($ / kgal) 0 - 2,000 gal 4.76$ 4.76$ 4.76$ 4.76$ 4.86$ 4.86$ 4.86$ 0.00%0.00%0.00%2.10%0.00%0.00% 2,001 - 20,000 gal 4.76 4.76 4.76 4.76 4.86 4.86 4.86 0.00%0.00%0.00%2.10%0.00%0.00% 20,001 - 40,000 gal 6.23 6.19 6.19 6.19 6.32 6.32 6.32 -0.64%0.00%0.00%2.10%0.00%0.00% 40,001 - 100,000 gal 7.69 7.43 7.43 7.43 7.58 7.58 7.58 -3.38%0.00%0.00%2.02%0.00%0.00% 100,001 - 400,000 gal 7.69 8.92 8.92 8.92 9.10 9.10 9.10 15.99%0.00%0.00%2.02%0.00%0.00% 400,001+ gal 9.93 8.92 8.92 8.92 9.10 9.10 9.10 -10.17%0.00%0.00%2.02%0.00%0.00% A-10 Page 35 of 492 Proposed Rates - Water RATES ANNUAL CHANGE Current 2026 2027 2028 2029 2030 2031 2026 2027 2028 2029 2030 2031 Government Water Minimum Charges ($ / month) All -$ -$ -$ -$ -$ -$ -$ 0.00%0.00%0.00%0.00%0.00%0.00% 3/4"52.92 52.92 52.92 52.92 52.92 52.92 52.92 0.00%0.00%0.00%0.00%0.00%0.00% 1"88.38 88.38 88.38 88.38 88.38 88.38 88.38 0.00%0.00%0.00%0.00%0.00%0.00% 1 1/2"176.22 176.22 176.22 176.22 176.22 176.22 176.22 0.00%0.00%0.00%0.00%0.00%0.00% 2"282.06 282.06 282.06 282.06 282.06 282.06 282.06 0.00%0.00%0.00%0.00%0.00%0.00% 3"617.58 617.58 617.58 617.58 617.58 617.58 617.58 0.00%0.00%0.00%0.00%0.00%0.00% 4"1,111.32 1,111.32 1,111.32 1,111.32 1,111.32 1,111.32 1,111.32 0.00%0.00%0.00%0.00%0.00%0.00% 6"1,822.43 1,822.43 1,822.43 1,822.43 1,822.43 1,822.43 1,822.43 0.00%0.00%0.00%0.00%0.00%0.00% Volumetric Charges ($ / kgal) 0 - 2,000 gal 4.32$ 3.20$ 3.30$ 3.40$ 3.50$ 3.62$ 3.73$ -25.93%3.13%3.03%2.94%3.43%3.04% 2,001 - 20,000 gal 4.32 3.20 3.30 3.40 3.50 3.62 3.73 -25.93%3.13%3.03%2.94%3.43%3.04% 20,001 - 40,000 gal 5.66 3.20 3.30 3.40 3.50 3.62 3.73 -43.46%3.13%3.03%2.94%3.43%3.04% 40,001 - 100,000 gal 6.98 3.20 3.30 3.40 3.50 3.62 3.73 -54.15%3.13%3.03%2.94%3.43%3.04% 100,001 - 400,000 gal 6.98 3.20 3.30 3.40 3.50 3.62 3.73 -54.15%3.13%3.03%2.94%3.43%3.04% 400,001+ gal 9.03 3.20 3.30 3.40 3.50 3.62 3.73 -64.56%3.13%3.03%2.94%3.43%3.04% Residential Irrigation Minimum Charges ($ / month) All -$ -$ -$ -$ -$ -$ -$ 0.00%0.00%0.00%0.00%0.00%0.00% 3/4"52.92 52.92 52.92 52.92 52.92 52.92 52.92 0.00%0.00%0.00%0.00%0.00%0.00% 1"88.38 88.38 88.38 88.38 88.38 88.38 88.38 0.00%0.00%0.00%0.00%0.00%0.00% 1 1/2"176.22 176.22 176.22 176.22 176.22 176.22 176.22 0.00%0.00%0.00%0.00%0.00%0.00% 2"282.06 282.06 282.06 282.06 282.06 282.06 282.06 0.00%0.00%0.00%0.00%0.00%0.00% 3"617.58 617.58 617.58 617.58 617.58 617.58 617.58 0.00%0.00%0.00%0.00%0.00%0.00% 4"1,111.32 1,111.32 1,111.32 1,111.32 1,111.32 1,111.32 1,111.32 0.00%0.00%0.00%0.00%0.00%0.00% 6"1,822.43 1,822.43 1,822.43 1,822.43 1,822.43 1,822.43 1,822.43 0.00%0.00%0.00%0.00%0.00%0.00% Volumetric Charges ($ / kgal) 0 - 2,000 gal 4.32$ 4.32$ 4.32$ 4.32$ 4.41$ 4.41$ 4.41$ 0.00%0.00%0.00%2.08%0.00%0.00% 2,001 - 20,000 gal 4.32 4.32 4.32 4.32 4.41 4.41 4.41 0.00%0.00%0.00%2.08%0.00%0.00% 20,001 - 40,000 gal 5.66 5.62 5.62 5.62 5.73 5.73 5.73 -0.71%0.00%0.00%1.96%0.00%0.00% 40,001 - 100,000 gal 6.98 7.31 7.31 7.31 7.45 7.45 7.45 4.73%0.00%0.00%1.92%0.00%0.00% 100,001 - 400,000 gal 6.98 9.50 9.50 9.50 9.69 9.69 9.69 36.10%0.00%0.00%2.00%0.00%0.00% 400,001+ gal 9.03 9.50 9.50 9.50 9.69 9.69 9.69 5.20%0.00%0.00%2.00%0.00%0.00% A-11 Page 36 of 492 Proposed Rates - Water RATES ANNUAL CHANGE Current 2026 2027 2028 2029 2030 2031 2026 2027 2028 2029 2030 2031 Commercial Irrigation Minimum Charges ($ / month) All -$ -$ -$ -$ -$ -$ -$ 0.00%0.00%0.00%0.00%0.00%0.00% 3/4"57.33 57.33 57.33 57.33 57.33 57.33 57.33 0.00%0.00%0.00%0.00%0.00%0.00% 1"95.74 95.74 95.74 95.74 95.74 95.74 95.74 0.00%0.00%0.00%0.00%0.00%0.00% 1 1/2"190.91 190.91 190.91 190.91 190.91 190.91 190.91 0.00%0.00%0.00%0.00%0.00%0.00% 2"305.57 305.57 305.57 305.57 305.57 305.57 305.57 0.00%0.00%0.00%0.00%0.00%0.00% 3"669.04 669.04 669.04 669.04 669.04 669.04 669.04 0.00%0.00%0.00%0.00%0.00%0.00% 4"1,203.93 1,203.93 1,203.93 1,203.93 1,203.93 1,203.93 1,203.93 0.00%0.00%0.00%0.00%0.00%0.00% 6"4,247.93 4,247.93 4,247.93 4,247.93 4,247.93 4,247.93 4,247.93 0.00%0.00%0.00%0.00%0.00%0.00% Volumetric Charges ($ / kgal) 0 - 2,000 gal 4.76$ 4.76$ 4.76$ 4.76$ 4.86$ 4.86$ 4.86$ 0.00%0.00%0.00%2.10%0.00%0.00% 2,001 - 20,000 gal 4.76 4.76 4.76 4.76 4.86 4.86 4.86 0.00%0.00%0.00%2.10%0.00%0.00% 20,001 - 40,000 gal 6.23 6.19 6.19 6.19 6.32 6.32 6.32 -0.64%0.00%0.00%2.10%0.00%0.00% 40,001 - 100,000 gal 7.69 7.43 7.43 7.43 7.58 7.58 7.58 -3.38%0.00%0.00%2.02%0.00%0.00% 100,001 - 400,000 gal 7.69 8.92 8.92 8.92 9.10 9.10 9.10 15.99%0.00%0.00%2.02%0.00%0.00% 400,001+ gal 9.93 8.92 8.92 8.92 9.10 9.10 9.10 -10.17%0.00%0.00%2.02%0.00%0.00% Government Irrigation Minimum Charges ($ / month) All -$ -$ -$ -$ -$ -$ -$ 0.00%0.00%0.00%0.00%0.00%0.00% 3/4"52.92 52.92 52.92 52.92 52.92 52.92 52.92 0.00%0.00%0.00%0.00%0.00%0.00% 1"88.38 88.38 88.38 88.38 88.38 88.38 88.38 0.00%0.00%0.00%0.00%0.00%0.00% 1 1/2"176.22 176.22 176.22 176.22 176.22 176.22 176.22 0.00%0.00%0.00%0.00%0.00%0.00% 2"282.06 282.06 282.06 282.06 282.06 282.06 282.06 0.00%0.00%0.00%0.00%0.00%0.00% 3"617.58 617.58 617.58 617.58 617.58 617.58 617.58 0.00%0.00%0.00%0.00%0.00%0.00% 4"1,111.32 1,111.32 1,111.32 1,111.32 1,111.32 1,111.32 1,111.32 0.00%0.00%0.00%0.00%0.00%0.00% 6"1,822.43 1,822.43 1,822.43 1,822.43 1,822.43 1,822.43 1,822.43 0.00%0.00%0.00%0.00%0.00%0.00% Volumetric Charges ($ / kgal) 0 - 2,000 gal 4.32$ 3.20$ 3.30$ 3.40$ 3.50$ 3.62$ 3.73$ -25.93%3.13%3.03%2.94%3.43%3.04% 2,001 - 20,000 gal 4.32 3.20 3.30 3.40 3.50 3.62 3.73 -25.93%3.13%3.03%2.94%3.43%3.04% 20,001 - 40,000 gal 5.66 3.20 3.30 3.40 3.50 3.62 3.73 -43.46%3.13%3.03%2.94%3.43%3.04% 40,001 - 100,000 gal 6.98 3.20 3.30 3.40 3.50 3.62 3.73 -54.15%3.13%3.03%2.94%3.43%3.04% 100,001 - 400,000 gal 6.98 3.20 3.30 3.40 3.50 3.62 3.73 -54.15%3.13%3.03%2.94%3.43%3.04% 400,001+ gal 9.03 3.20 3.30 3.40 3.50 3.62 3.73 -64.56%3.13%3.03%2.94%3.43%3.04% A-12 Page 37 of 492 Proposed Rates - Water RATES ANNUAL CHANGE Current 2026 2027 2028 2029 2030 2031 2026 2027 2028 2029 2030 2031 Fire Line Water Minimum Charges ($ / month) All -$ -$ -$ -$ -$ -$ -$ 0.00%0.00%0.00%0.00%0.00%0.00% 3/4"- - - - - - - 0.00%0.00%0.00%0.00%0.00%0.00% 1"88.38 88.38 88.38 88.38 88.38 88.38 88.38 0.00%0.00%0.00%0.00%0.00%0.00% 1 1/2"- - - - - - - 0.00%0.00%0.00%0.00%0.00%0.00% 2"- - - - - - - 0.00%0.00%0.00%0.00%0.00%0.00% 3"- - - - - - - 0.00%0.00%0.00%0.00%0.00%0.00% 4"- - - - - - - 0.00%0.00%0.00%0.00%0.00%0.00% 6"- - - - - - - 0.00%0.00%0.00%0.00%0.00%0.00% Volumetric Charges ($ / kgal) 0 - 2,000 gal 4.32$ 4.32$ 4.32$ 4.32$ 4.41$ 4.41$ 4.41$ 0.00%0.00%0.00%2.08%0.00%0.00% 2,001 - 20,000 gal 4.32 4.32 4.32 4.32 4.41 4.41 4.41 0.00%0.00%0.00%2.08%0.00%0.00% 20,001 - 40,000 gal 5.66 5.62 5.62 5.62 5.73 5.73 5.73 -0.71%0.00%0.00%1.96%0.00%0.00% 40,001 - 100,000 gal 6.98 7.31 7.31 7.31 7.45 7.45 7.45 4.73%0.00%0.00%1.92%0.00%0.00% 100,001 - 400,000 gal 6.98 9.50 9.50 9.50 9.69 9.69 9.69 36.10%0.00%0.00%2.00%0.00%0.00% 400,001+ gal 9.03 9.50 9.50 9.50 9.69 9.69 9.69 5.20%0.00%0.00%2.00%0.00%0.00% A-13 Page 38 of 492 Proposed Rates - Wastewater RATES ANNUAL CHANGE Current 2026 2027 2028 2029 2030 2031 2026 2027 2028 2029 2030 2031 Residential Winter Average Sewer Minimum Charges ($ / month) All -$ -$ -$ -$ -$ -$ -$ 0.00%0.00%0.00%0.00%0.00%0.00% 3/4"44.77 44.77 44.77 44.77 44.77 44.77 44.77 0.00%0.00%0.00%0.00%0.00%0.00% 1"82.65 82.65 82.65 82.65 82.65 82.65 82.65 0.00%0.00%0.00%0.00%0.00%0.00% 1 1/2"151.53 151.53 151.53 151.53 151.53 151.53 151.53 0.00%0.00%0.00%0.00%0.00%0.00% 2"239.92 239.92 239.92 239.92 239.92 239.92 239.92 0.00%0.00%0.00%0.00%0.00%0.00% 3"517.72 517.72 517.72 517.72 517.72 517.72 517.72 0.00%0.00%0.00%0.00%0.00%0.00% 4"883.92 883.92 883.92 883.92 883.92 883.92 883.92 0.00%0.00%0.00%0.00%0.00%0.00% 6"1,830.98 1,830.98 1,830.98 1,830.98 1,830.98 1,830.98 1,830.98 0.00%0.00%0.00%0.00%0.00%0.00% Volumetric Charges ($ / kgal) 0 - 2,000 gal -$ -$ -$ -$ -$ -$ -$ 0.00%0.00%0.00%0.00%0.00%0.00% 2,001+ gal 8.36 8.36 8.36 8.36 8.53 8.53 8.53 0.00%0.00%0.00%2.03%0.00%0.00% Residential Actual Volume Sewer Minimum Charges ($ / month) All -$ -$ -$ -$ -$ -$ -$ 0.00%0.00%0.00%0.00%0.00%0.00% 3/4"44.77 44.77 44.77 44.77 44.77 44.77 44.77 0.00%0.00%0.00%0.00%0.00%0.00% 1"82.65 82.65 82.65 82.65 82.65 82.65 82.65 0.00%0.00%0.00%0.00%0.00%0.00% 1 1/2"151.53 151.53 151.53 151.53 151.53 151.53 151.53 0.00%0.00%0.00%0.00%0.00%0.00% 2"239.92 239.92 239.92 239.92 239.92 239.92 239.92 0.00%0.00%0.00%0.00%0.00%0.00% 3"517.72 517.72 517.72 517.72 517.72 517.72 517.72 0.00%0.00%0.00%0.00%0.00%0.00% 4"883.92 883.92 883.92 883.92 883.92 883.92 883.92 0.00%0.00%0.00%0.00%0.00%0.00% 6"1,830.98 1,830.98 1,830.98 1,830.98 1,830.98 1,830.98 1,830.98 0.00%0.00%0.00%0.00%0.00%0.00% Volumetric Charges ($ / kgal) 0 - 2,000 gal -$ -$ -$ -$ -$ -$ -$ 0.00%0.00%0.00%0.00%0.00%0.00% 2,001 - 15,000 gal 8.36 8.36 8.36 8.36 8.53 8.53 8.53 0.00%0.00%0.00%2.03%0.00%0.00% 15,001+ gal - - - - - - - 0.00%0.00%0.00%0.00%0.00%0.00% A-14 Page 39 of 492 Proposed Rates - Wastewater RATES ANNUAL CHANGE Current 2026 2027 2028 2029 2030 2031 2026 2027 2028 2029 2030 2031 Commercial Sewer Minimum Charges ($ / month) All -$ -$ -$ -$ -$ -$ -$ 0.00%0.00%0.00%0.00%0.00%0.00% 3/4"52.80 52.80 52.80 52.80 52.80 52.80 52.80 0.00%0.00%0.00%0.00%0.00%0.00% 1"98.73 98.73 98.73 98.73 98.73 98.73 98.73 0.00%0.00%0.00%0.00%0.00%0.00% 1 1/2"181.38 181.38 181.38 181.38 181.38 181.38 181.38 0.00%0.00%0.00%0.00%0.00%0.00% 2"288.14 288.14 288.14 288.14 288.14 288.14 288.14 0.00%0.00%0.00%0.00%0.00%0.00% 3"621.04 621.04 621.04 621.04 621.04 621.04 621.04 0.00%0.00%0.00%0.00%0.00%0.00% 4"1,060.70 1,060.70 1,060.70 1,060.70 1,060.70 1,060.70 1,060.70 0.00%0.00%0.00%0.00%0.00%0.00% 6"2,033.01 2,033.01 2,033.01 2,033.01 2,033.01 2,033.01 2,033.01 0.00%0.00%0.00%0.00%0.00%0.00% Volumetric Charges ($ / kgal) All Volumes 10.06$ 10.06$ 10.06$ 10.06$ 10.26$ 10.26$ 10.26$ 0.00%0.00%0.00%1.99%0.00%0.00% Commercial Sewer Deduct Minimum Charges ($ / month) All -$ -$ -$ -$ -$ -$ -$ 0.00%0.00%0.00%0.00%0.00%0.00% 3/4"52.80 52.80 52.80 52.80 52.80 52.80 52.80 0.00%0.00%0.00%0.00%0.00%0.00% 1"98.73 98.73 98.73 98.73 98.73 98.73 98.73 0.00%0.00%0.00%0.00%0.00%0.00% 1 1/2"181.38 181.38 181.38 181.38 181.38 181.38 181.38 0.00%0.00%0.00%0.00%0.00%0.00% 2"288.14 288.14 288.14 288.14 288.14 288.14 288.14 0.00%0.00%0.00%0.00%0.00%0.00% 3"621.04 621.04 621.04 621.04 621.04 621.04 621.04 0.00%0.00%0.00%0.00%0.00%0.00% 4"1,060.70 1,060.70 1,060.70 1,060.70 1,060.70 1,060.70 1,060.70 0.00%0.00%0.00%0.00%0.00%0.00% 6"2,033.01 2,033.01 2,033.01 2,033.01 2,033.01 2,033.01 2,033.01 0.00%0.00%0.00%0.00%0.00%0.00% Volumetric Charges ($ / kgal) All Volumes 10.06$ 10.06$ 10.06$ 10.06$ 10.26$ 10.26$ 10.26$ 0.00%0.00%0.00%1.99%0.00%0.00% A-15 Page 40 of 492 Proposed Rates - Wastewater RATES ANNUAL CHANGE Current 2026 2027 2028 2029 2030 2031 2026 2027 2028 2029 2030 2031 Government Sewer Minimum Charges ($ / month) All -$ -$ -$ -$ -$ -$ -$ 0.00%0.00%0.00%0.00%0.00%0.00% 3/4"44.77 44.77 44.77 44.77 44.77 44.77 44.77 0.00%0.00%0.00%0.00%0.00%0.00% 1"82.65 82.65 82.65 82.65 82.65 82.65 82.65 0.00%0.00%0.00%0.00%0.00%0.00% 1 1/2"151.53 151.53 151.53 151.53 151.53 151.53 151.53 0.00%0.00%0.00%0.00%0.00%0.00% 2"239.92 239.92 239.92 239.92 239.92 239.92 239.92 0.00%0.00%0.00%0.00%0.00%0.00% 3"132.00 132.00 132.00 132.00 132.00 132.00 132.00 0.00%0.00%0.00%0.00%0.00%0.00% 4"- - - - - - - 0.00%0.00%0.00%0.00%0.00%0.00% 6"- - - - - - - 0.00%0.00%0.00%0.00%0.00%0.00% Volumetric Charges ($ / kgal) 0 - 2,000 gal -$ -$ -$ -$ -$ -$ -$ 0.00%0.00%0.00%0.00%0.00%0.00% 2,001 - 15,000 gal 8.36 8.36 8.36 8.36 8.53 8.53 8.53 0.00%0.00%0.00%2.03%0.00%0.00% 15,001+ gal - - - - - - - 0.00%0.00%0.00%0.00%0.00%0.00% Keller Inside Sewer Minimum Charges ($ / month) All -$ -$ -$ -$ -$ -$ -$ 0.00%0.00%0.00%0.00%0.00%0.00% 3/4"17.43 17.43 17.43 17.43 17.43 17.43 17.43 0.00%0.00%0.00%0.00%0.00%0.00% 1"- - - - - - - 0.00%0.00%0.00%0.00%0.00%0.00% 1 1/2"- - - - - - - 0.00%0.00%0.00%0.00%0.00%0.00% 2"- - - - - - - 0.00%0.00%0.00%0.00%0.00%0.00% 3"- - - - - - - 0.00%0.00%0.00%0.00%0.00%0.00% 4"- - - - - - - 0.00%0.00%0.00%0.00%0.00%0.00% 6"- - - - - - - 0.00%0.00%0.00%0.00%0.00%0.00% Volumetric Charges ($ / kgal) 0 - 2,000 gal 4.88$ 4.88$ 4.88$ 4.88$ 4.98$ 4.98$ 4.98$ 0.00%0.00%0.00%2.05%0.00%0.00% 2,001 - 20,000 gal 4.88 4.88 4.88 4.88 4.98 4.98 4.98 0.00%0.00%0.00%2.05%0.00%0.00% 20,001+ gal - - - - - - - 0.00%0.00%0.00%0.00%0.00%0.00% A-16 Page 41 of 492 Billing Determinants Summary - Water Proposed Rates 2026 2027 2028 2029 2030 2031 Residential Water Annual Connections All 0 0 0 0 0 0 3/4"1,668 1,668 1,668 1,668 1,668 1,668 1"6,549 7,353 8,157 8,961 9,765 10,569 1 1/2"540 540 540 540 540 540 2"132 132 132 132 132 132 3"0 0 0 0 0 0 4"0 0 0 0 0 0 6"0 0 0 0 0 0 Total Annual Connections 8,889 9,693 10,497 11,301 12,105 12,909 Volumes (kgal) 0 - 2,000 gal 16,320 17,796 19,272 20,748 22,224 23,700 2,001 - 20,000 gal 107,566 117,270 126,975 136,679 146,383 156,087 20,001 - 40,000 gal 77,033 83,976 90,895 97,431 104,323 111,214 40,001 - 100,000 gal 106,713 116,046 125,558 134,554 144,030 153,506 100,001 - 400,000 gal 49,009 52,820 57,128 61,190 65,481 69,772 400,001+ gal 1,005 1,095 1,185 1,275 1,365 1,455 Total Volumes (kgal)357,647 389,004 421,013 451,877 483,806 515,735 Commercial Water Annual Connections All 0 0 0 0 0 0 3/4"36 36 36 36 36 36 1"120 120 120 120 120 120 1 1/2"48 48 48 48 48 48 2"108 108 108 108 108 108 3"12 12 12 12 12 12 4"108 108 108 108 108 108 6"36 36 36 36 36 36 Total Annual Connections 468 468 468 468 468 468 Volumes (kgal) 0 - 2,000 gal 775 775 775 775 775 775 2,001 - 20,000 gal 4,959 4,959 4,959 4,959 4,959 4,959 20,001 - 40,000 gal 4,241 4,243 4,243 4,225 4,225 4,225 40,001 - 100,000 gal 9,193 9,209 9,209 9,171 9,171 9,171 100,001 - 400,000 gal 24,053 23,850 23,850 23,754 23,754 23,754 400,001+ gal 39,876 39,876 39,876 39,876 39,876 39,876 Total Volumes (kgal)83,098 82,912 82,912 82,761 82,761 82,761 A-17 Page 42 of 492 Billing Determinants Summary - Water Proposed Rates 2026 2027 2028 2029 2030 2031 Government Water Annual Connections All 0 0 0 0 0 0 3/4"48 48 48 48 48 48 1"48 48 48 48 48 48 1 1/2"12 12 12 12 12 12 2"12 12 12 12 12 12 3"0 0 0 0 0 0 4"0 0 0 0 0 0 6"0 0 0 0 0 0 Total Annual Connections 120 120 120 120 120 120 Volumes (kgal) 0 - 2,000 gal 154 154 154 154 154 154 2,001 - 20,000 gal 695 695 695 695 695 695 20,001 - 40,000 gal 384 390 388 385 383 380 40,001 - 100,000 gal 529 534 531 528 524 521 100,001 - 400,000 gal 124 123 123 122 121 120 400,001+ gal 0 0 0 0 0 0 Total Volumes (kgal)1,886 1,896 1,890 1,884 1,877 1,871 Residential Irrigation Annual Connections All 0 0 0 0 0 0 3/4"84 84 84 84 84 84 1"360 360 360 360 360 360 1 1/2"132 132 132 132 132 132 2"24 24 24 24 24 24 3"0 0 0 0 0 0 4"0 0 0 0 0 0 6"0 0 0 0 0 0 Total Annual Connections 600 600 600 600 600 600 Volumes (kgal) 0 - 2,000 gal 1,112 1,112 1,112 1,112 1,112 1,112 2,001 - 20,000 gal 8,131 8,131 8,131 8,131 8,131 8,131 20,001 - 40,000 gal 6,858 6,861 6,861 6,834 6,834 6,834 40,001 - 100,000 gal 11,934 11,913 11,913 11,867 11,867 11,867 100,001 - 400,000 gal 8,356 8,284 8,284 8,251 8,251 8,251 400,001+ gal 1,003 1,003 1,003 1,003 1,003 1,003 Total Volumes (kgal)37,394 37,303 37,303 37,197 37,197 37,197 A-18 Page 43 of 492 Billing Determinants Summary - Water Proposed Rates 2026 2027 2028 2029 2030 2031 Commercial Irrigation Annual Connections All 0 0 0 0 0 0 3/4"276 276 276 276 276 276 1"312 312 312 312 312 312 1 1/2"60 60 60 60 60 60 2"612 612 612 612 612 612 3"180 180 180 180 180 180 4"12 12 12 12 12 12 6"12 12 12 12 12 12 Total Annual Connections 1,464 1,464 1,464 1,464 1,464 1,464 Volumes (kgal) 0 - 2,000 gal 2,038 2,038 2,038 2,038 2,038 2,038 2,001 - 20,000 gal 12,447 12,447 12,447 12,447 12,447 12,447 20,001 - 40,000 gal 10,870 10,873 10,873 10,828 10,828 10,828 40,001 - 100,000 gal 24,827 24,866 24,866 24,766 24,766 24,766 100,001 - 400,000 gal 56,373 55,960 55,960 55,734 55,734 55,734 400,001+ gal 50,936 50,936 50,936 50,936 50,936 50,936 Total Volumes (kgal)157,491 157,121 157,121 156,749 156,749 156,749 Government Irrigation Annual Connections All 0 0 0 0 0 0 3/4"24 24 24 24 24 24 1"36 36 36 36 36 36 1 1/2"36 36 36 36 36 36 2"132 132 132 132 132 132 3"0 0 0 0 0 0 4"0 0 0 0 0 0 6"0 0 0 0 0 0 Total Annual Connections 228 228 228 228 228 228 Volumes (kgal) 0 - 2,000 gal 377 377 377 377 377 377 2,001 - 20,000 gal 2,920 2,920 2,920 2,920 2,920 2,920 20,001 - 40,000 gal 2,977 3,019 3,000 2,983 2,962 2,944 40,001 - 100,000 gal 6,981 7,092 7,049 7,007 6,959 6,917 100,001 - 400,000 gal 19,095 19,272 19,155 19,043 18,912 18,797 400,001+ gal 11,775 11,775 11,775 11,775 11,775 11,775 Total Volumes (kgal)44,126 44,455 44,276 44,105 43,906 43,730 A-19 Page 44 of 492 Billing Determinants Summary - Water Proposed Rates 2026 2027 2028 2029 2030 2031 Fire Line Water Annual Connections All 0 0 0 0 0 0 3/4"0 0 0 0 0 0 1"36 36 36 36 36 36 1 1/2"0 0 0 0 0 0 2"0 0 0 0 0 0 3"0 0 0 0 0 0 4"0 0 0 0 0 0 6"0 0 0 0 0 0 Total Annual Connections 36 36 36 36 36 36 Volumes (kgal) 0 - 2,000 gal 72 72 72 72 72 72 2,001 - 20,000 gal 561 561 561 561 561 561 20,001 - 40,000 gal 444 444 444 442 442 442 40,001 - 100,000 gal 596 595 595 593 593 593 100,001 - 400,000 gal 165 165 165 164 164 164 400,001+ gal 0 0 0 0 0 0 Total Volumes (kgal)1,838 1,837 1,837 1,832 1,832 1,832 Total Annual Connections 11,805 12,609 13,413 14,217 15,021 15,825 Total Volumes (kgal)683,479 714,528 746,353 776,405 808,128 839,876 Statistics Average Monthly Connections 984 1,051 1,118 1,185 1,252 1,319 Annual Growth in Connections 6.8%6.4%6.0%5.7%5.4% Annual Growth in Volumes 4.5%4.5%4.0%4.1%3.9% A-20 Page 45 of 492 Billing Determinants Summary - Wastewater Proposed Rates 2026 2027 2028 2029 2030 2031 Residential Winter Average Sewer Annual Connections All 0 0 0 0 0 0 3/4"1,044 1,044 1,044 1,044 1,044 1,044 1"6,381 7,185 7,989 8,793 9,597 10,401 1 1/2"672 672 672 672 672 672 2"192 192 192 192 192 192 3"0 0 0 0 0 0 4"0 0 0 0 0 0 6"0 0 0 0 0 0 Total Annual Connections 8,289 9,093 9,897 10,701 11,505 12,309 Volumes (kgal) 0 - 2,000 gal 15,023 16,480 17,937 19,394 20,851 22,308 2,001+ gal 90,166 98,896 107,627 116,358 125,089 133,819 Total Volumes (kgal)105,189 115,376 125,564 135,752 145,939 156,127 Residential Actual Volume Sewer Annual Connections All 0 0 0 0 0 0 3/4"12 12 12 12 12 12 1"108 108 108 108 108 108 1 1/2"12 12 12 12 12 12 2"0 0 0 0 0 0 3"0 0 0 0 0 0 4"0 0 0 0 0 0 6"0 0 0 0 0 0 Total Annual Connections 132 132 132 132 132 132 Volumes (kgal) 0 - 2,000 gal 89 89 89 89 89 89 2,001 - 15,000 gal 283 283 283 283 283 283 15,001+ gal 346 346 346 346 346 346 Total Volumes (kgal)718 718 718 718 718 718 Commercial Sewer Annual Connections All 0 0 0 0 0 0 3/4"24 24 24 24 24 24 1"84 84 84 84 84 84 1 1/2"48 48 48 48 48 48 2"48 48 48 48 48 48 3"0 0 0 0 0 0 4"72 72 72 72 72 72 6"24 24 24 24 24 24 Total Annual Connections 300 300 300 300 300 300 Volumes (kgal) All Volumes 42,045 42,045 42,045 42,045 42,045 42,045 Total Volumes (kgal)42,045 42,045 42,045 42,045 42,045 42,045 A-21 Page 46 of 492 Billing Determinants Summary - Wastewater Proposed Rates 2026 2027 2028 2029 2030 2031 Commercial Sewer Deduct Annual Connections All 0 0 0 0 0 0 3/4"0 0 0 0 0 0 1"0 0 0 0 0 0 1 1/2"0 0 0 0 0 0 2"0 0 0 0 0 0 3"12 12 12 12 12 12 4"36 36 36 36 36 36 6"12 12 12 12 12 12 Total Annual Connections 60 60 60 60 60 60 Volumes (kgal) All Volumes 11,863 11,863 11,863 11,863 11,863 11,863 Total Volumes (kgal)11,863 11,863 11,863 11,863 11,863 11,863 Government Sewer Annual Connections All 0 0 0 0 0 0 3/4"12 12 12 12 12 12 1"0 0 0 0 0 0 1 1/2"0 0 0 0 0 0 2"0 0 0 0 0 0 3"12 12 12 12 12 12 4"0 0 0 0 0 0 6"0 0 0 0 0 0 Total Annual Connections 24 24 24 24 24 24 Volumes (kgal) 0 - 2,000 gal 35 35 35 35 35 35 2,001 - 15,000 gal 181 181 181 181 181 181 15,001+ gal 395 395 395 395 395 395 Total Volumes (kgal)611 611 611 611 611 611 A-22 Page 47 of 492 Billing Determinants Summary - Wastewater Proposed Rates 2026 2027 2028 2029 2030 2031 Keller Inside Sewer Annual Connections All 0 0 0 0 0 0 3/4"12 12 12 12 12 12 1"0 0 0 0 0 0 1 1/2"0 0 0 0 0 0 2"0 0 0 0 0 0 3"0 0 0 0 0 0 4"0 0 0 0 0 0 6"0 0 0 0 0 0 Total Annual Connections 12 12 12 12 12 12 Volumes (kgal) 0 - 2,000 gal 8 8 8 8 8 8 2,001 - 20,000 gal 36 36 36 36 36 36 20,001+ gal 0 0 0 0 0 0 Total Volumes (kgal)44 44 44 44 44 44 Total Annual Connections 8,817 9,621 10,425 11,229 12,033 12,837 Total Volumes (kgal)160,470 170,657 180,845 191,033 201,220 211,408 Statistics Average Monthly Connections 735 802 869 936 1,003 1,070 Annual Growth in Connections 9.1%8.4%7.7%7.2%6.7% Annual Growth in Volumes 6.3%6.0%5.6%5.3%5.1% A-23 Page 48 of 492 Revenue Summary - Water Proposed Rates 2026 2027 2028 2029 2030 2031 Residential Water Minimum Charge Revenue All -$ -$ -$ -$ -$ -$ 3/4"88,271 88,271 88,271 88,271 88,271 88,271 1"578,756 649,814 720,871 791,929 862,987 934,044 1 1/2"95,159 95,159 95,159 95,159 95,159 95,159 2"37,232 37,232 37,232 37,232 37,232 37,232 3"- - - - - - 4"- - - - - - 6"- - - - - - Total Minimum Charge Revenue 799,418$ 870,475$ 941,533$ 1,012,590$ 1,083,648$ 1,154,705$ Volumetric Charge Revenue 0 - 2,000 gal 70,503$ 76,879$ 83,256$ 91,499$ 98,008$ 104,518$ 2,001 - 20,000 gal 464,686 506,608 548,531 602,754 645,550 688,345 20,001 - 40,000 gal 433,586 471,943 510,828 558,278 597,768 637,259 40,001 - 100,000 gal 773,794 848,295 917,833 1,002,426 1,073,024 1,143,622 100,001 - 400,000 gal 448,238 501,791 542,717 592,934 634,511 676,088 400,001+ gal 9,513 10,407 11,261 12,358 13,230 14,102 Total Volumetric Charge Revenue 2,200,320$ 2,415,923$ 2,614,424$ 2,860,249$ 3,062,091$ 3,263,934$ Commercial Water Minimum Charge Revenue All -$ -$ -$ -$ -$ -$ 3/4"2,064 2,064 2,064 2,064 2,064 2,064 1"11,489 11,489 11,489 11,489 11,489 11,489 1 1/2"9,164 9,164 9,164 9,164 9,164 9,164 2"33,002 33,002 33,002 33,002 33,002 33,002 3"8,028 8,028 8,028 8,028 8,028 8,028 4"130,024 130,024 130,024 130,024 130,024 130,024 6"152,925 152,925 152,925 152,925 152,925 152,925 Total Minimum Charge Revenue 346,696$ 346,696$ 346,696$ 346,696$ 346,696$ 346,696$ Volumetric Charge Revenue 0 - 2,000 gal 3,689$ 3,689$ 3,689$ 3,766$ 3,766$ 3,766$ 2,001 - 20,000 gal 23,604 23,604 23,604 24,100 24,100 24,100 20,001 - 40,000 gal 26,298 26,263 26,263 26,702 26,702 26,702 40,001 - 100,000 gal 68,909 68,420 68,420 69,519 69,519 69,519 100,001 - 400,000 gal 206,748 212,744 212,744 216,161 216,161 216,161 400,001+ gal 363,883 355,697 355,697 362,875 362,875 362,875 Total Volumetric Charge Revenue 693,131$ 690,417$ 690,417$ 703,124$ 703,124$ 703,124$ A-24 Page 49 of 492 Revenue Summary - Water Proposed Rates 2026 2027 2028 2029 2030 2031 Government Water Minimum Charge Revenue All -$ -$ -$ -$ -$ -$ 3/4"2,540 2,540 2,540 2,540 2,540 2,540 1"4,242 4,242 4,242 4,242 4,242 4,242 1 1/2"2,115 2,115 2,115 2,115 2,115 2,115 2"3,385 3,385 3,385 3,385 3,385 3,385 3"- - - - - - 4"- - - - - - 6"- - - - - - Total Minimum Charge Revenue 12,282$ 12,282$ 12,282$ 12,282$ 12,282$ 12,282$ Volumetric Charge Revenue 0 - 2,000 gal 540$ 508$ 524$ 539$ 557$ 574$ 2,001 - 20,000 gal 2,449 2,294 2,363 2,433 2,516 2,592 20,001 - 40,000 gal 1,474 1,287 1,318 1,348 1,385 1,419 40,001 - 100,000 gal 1,984 1,763 1,805 1,847 1,898 1,943 100,001 - 400,000 gal 397 407 417 427 438 449 400,001+ gal - - - - - - Total Volumetric Charge Revenue 6,844$ 6,258$ 6,426$ 6,594$ 6,794$ 6,977$ Residential Irrigation Minimum Charge Revenue All -$ -$ -$ -$ -$ -$ 3/4"4,445 4,445 4,445 4,445 4,445 4,445 1"31,817 31,817 31,817 31,817 31,817 31,817 1 1/2"23,261 23,261 23,261 23,261 23,261 23,261 2"6,769 6,769 6,769 6,769 6,769 6,769 3"- - - - - - 4"- - - - - - 6"- - - - - - Total Minimum Charge Revenue 66,293$ 66,293$ 66,293$ 66,293$ 66,293$ 66,293$ Volumetric Charge Revenue 0 - 2,000 gal 4,804$ 4,804$ 4,804$ 4,904$ 4,904$ 4,904$ 2,001 - 20,000 gal 35,125 35,125 35,125 35,857 35,857 35,857 20,001 - 40,000 gal 38,606 38,556 38,556 39,157 39,157 39,157 40,001 - 100,000 gal 86,504 87,083 87,083 88,410 88,410 88,410 100,001 - 400,000 gal 76,870 78,696 78,696 79,949 79,949 79,949 400,001+ gal 9,529 9,529 9,529 9,719 9,719 9,719 Total Volumetric Charge Revenue 251,438$ 253,792$ 253,792$ 257,996$ 257,996$ 257,996$ A-25 Page 50 of 492 Revenue Summary - Water Proposed Rates 2026 2027 2028 2029 2030 2031 Commercial Irrigation Minimum Charge Revenue All -$ -$ -$ -$ -$ -$ 3/4"15,823 15,823 15,823 15,823 15,823 15,823 1"29,871 29,871 29,871 29,871 29,871 29,871 1 1/2"11,455 11,455 11,455 11,455 11,455 11,455 2"187,009 187,009 187,009 187,009 187,009 187,009 3"120,427 120,427 120,427 120,427 120,427 120,427 4"14,447 14,447 14,447 14,447 14,447 14,447 6"50,975 50,975 50,975 50,975 50,975 50,975 Total Minimum Charge Revenue 430,007$ 430,007$ 430,007$ 430,007$ 430,007$ 430,007$ Volumetric Charge Revenue 0 - 2,000 gal 9,700$ 9,700$ 9,700$ 9,904$ 9,904$ 9,904$ 2,001 - 20,000 gal 59,249 59,249 59,249 60,493 60,493 60,493 20,001 - 40,000 gal 67,389 67,306 67,306 68,431 68,431 68,431 40,001 - 100,000 gal 185,989 184,758 184,758 187,727 187,727 187,727 100,001 - 400,000 gal 486,976 499,163 499,163 507,181 507,181 507,181 400,001+ gal 463,044 454,353 454,353 463,522 463,522 463,522 Total Volumetric Charge Revenue 1,272,346$ 1,274,530$ 1,274,530$ 1,297,258$ 1,297,258$ 1,297,258$ Government Irrigation Minimum Charge Revenue All -$ -$ -$ -$ -$ -$ 3/4"1,270 1,270 1,270 1,270 1,270 1,270 1"3,182 3,182 3,182 3,182 3,182 3,182 1 1/2"6,344 6,344 6,344 6,344 6,344 6,344 2"37,232 37,232 37,232 37,232 37,232 37,232 3"- - - - - - 4"- - - - - - 6"- - - - - - Total Minimum Charge Revenue 48,028$ 48,028$ 48,028$ 48,028$ 48,028$ 48,028$ Volumetric Charge Revenue 0 - 2,000 gal 1,313$ 1,245$ 1,283$ 1,321$ 1,366$ 1,408$ 2,001 - 20,000 gal 10,221 9,635 9,927 10,219 10,569 10,890 20,001 - 40,000 gal 11,242 9,961 10,201 10,439 10,723 10,982 40,001 - 100,000 gal 27,756 23,403 23,966 24,526 25,192 25,800 100,001 - 400,000 gal 71,503 63,598 65,128 66,649 68,462 70,114 400,001+ gal 47,836 38,857 40,035 41,212 42,625 43,921 Total Volumetric Charge Revenue 169,871$ 146,700$ 150,540$ 154,366$ 158,938$ 163,114$ A-26 Page 51 of 492 Revenue Summary - Water Proposed Rates 2026 2027 2028 2029 2030 2031 Fire Line Water Minimum Charge Revenue All -$ -$ -$ -$ -$ -$ 3/4"- - - - - - 1"3,182 3,182 3,182 3,182 3,182 3,182 1 1/2"- - - - - - 2"- - - - - - 3"- - - - - - 4"- - - - - - 6"- - - - - - Total Minimum Charge Revenue 3,182$ 3,182$ 3,182$ 3,182$ 3,182$ 3,182$ Volumetric Charge Revenue 0 - 2,000 gal 311$ 311$ 311$ 318$ 318$ 318$ 2,001 - 20,000 gal 2,424 2,424 2,424 2,474 2,474 2,474 20,001 - 40,000 gal 2,496 2,493 2,493 2,532 2,532 2,532 40,001 - 100,000 gal 4,326 4,352 4,352 4,418 4,418 4,418 100,001 - 400,000 gal 1,569 1,569 1,569 1,594 1,594 1,594 400,001+ gal - - - - - - Total Volumetric Charge Revenue 11,126$ 11,148$ 11,148$ 11,336$ 11,336$ 11,336$ Total Minimum Charge Revenue 1,705,905$ 1,776,962$ 1,848,020$ 1,919,077$ 1,990,135$ 2,061,192$ Total Volumetric Charge Revenue 4,605,076 4,798,769 5,001,278 5,290,923 5,497,537 5,703,739 Gross Total Revenue 6,310,981$ 6,575,731$ 6,849,297$ 7,210,000$ 7,487,672$ 7,764,931$ Non-Collectable Revenue -$ -$ -$ -$ -$ -$ Adjustment for Actuals -$ Net Total Revenue 6,310,981$ 6,575,731$ 6,849,297$ 7,210,000$ 7,487,672$ 7,764,931$ Statistics Minimum Charge Share 27.0%27.0%27.0%26.6%26.6%26.5% A-27 Page 52 of 492 Revenue Summary - Wastewater Proposed Rates 2026 2027 2028 2029 2030 2031 Residential Winter Average Sewer Minimum Charge Revenue All -$ -$ -$ -$ -$ -$ 3/4"46,740 46,740 46,740 46,740 46,740 46,740 1"527,348 593,799 660,250 726,700 793,151 859,601 1 1/2"101,828 101,828 101,828 101,828 101,828 101,828 2"46,065 46,065 46,065 46,065 46,065 46,065 3"- - - - - - 4"- - - - - - 6"- - - - - - Total Minimum Charge Revenue 721,981$ 788,432$ 854,882$ 921,333$ 987,783$ 1,054,234$ Volumetric Charge Revenue 0 - 2,000 gal -$ -$ -$ -$ -$ -$ 2,001+ gal 753,786 826,774 899,763 992,532 1,067,005 1,141,478 Total Volumetric Charge Revenue 753,786$ 826,774$ 899,763$ 992,532$ 1,067,005$ 1,141,478$ Residential Actual Volume Sewer Minimum Charge Revenue All -$ -$ -$ -$ -$ -$ 3/4"537 537 537 537 537 537 1"8,926 8,926 8,926 8,926 8,926 8,926 1 1/2"1,818 1,818 1,818 1,818 1,818 1,818 2"- - - - - - 3"- - - - - - 4"- - - - - - 6"- - - - - - Total Minimum Charge Revenue 11,282$ 11,282$ 11,282$ 11,282$ 11,282$ 11,282$ Volumetric Charge Revenue 0 - 2,000 gal -$ -$ -$ -$ -$ -$ 2,001 - 15,000 gal 2,370 2,370 2,370 2,418 2,418 2,418 15,001+ gal - - - - - - Total Volumetric Charge Revenue 2,370$ 2,370$ 2,370$ 2,418$ 2,418$ 2,418$ Commercial Sewer Minimum Charge Revenue All -$ -$ -$ -$ -$ -$ 3/4"1,267 1,267 1,267 1,267 1,267 1,267 1"8,293 8,293 8,293 8,293 8,293 8,293 1 1/2"8,706 8,706 8,706 8,706 8,706 8,706 2"13,831 13,831 13,831 13,831 13,831 13,831 3"- - - - - - 4"76,370 76,370 76,370 76,370 76,370 76,370 6"48,792 48,792 48,792 48,792 48,792 48,792 Total Minimum Charge Revenue 157,260$ 157,260$ 157,260$ 157,260$ 157,260$ 157,260$ Volumetric Charge Revenue All Volumes 422,971$ 422,971$ 422,971$ 431,380$ 431,380$ 431,380$ Total Volumetric Charge Revenue 422,971$ 422,971$ 422,971$ 431,380$ 431,380$ 431,380$ A-28 Page 53 of 492 Revenue Summary - Wastewater Proposed Rates 2026 2027 2028 2029 2030 2031 Commercial Sewer Deduct Minimum Charge Revenue All -$ -$ -$ -$ -$ -$ 3/4"- - - - - - 1"- - - - - - 1 1/2"- - - - - - 2"- - - - - - 3"7,452 7,452 7,452 7,452 7,452 7,452 4"38,185 38,185 38,185 38,185 38,185 38,185 6"24,396 24,396 24,396 24,396 24,396 24,396 Total Minimum Charge Revenue 70,034$ 70,034$ 70,034$ 70,034$ 70,034$ 70,034$ Volumetric Charge Revenue All Volumes 119,339$ 119,339$ 119,339$ 121,712$ 121,712$ 121,712$ Total Volumetric Charge Revenue 119,339$ 119,339$ 119,339$ 121,712$ 121,712$ 121,712$ Government Sewer Minimum Charge Revenue All -$ -$ -$ -$ -$ -$ 3/4"537 537 537 537 537 537 1"- - - - - - 1 1/2"- - - - - - 2"- - - - - - 3"1,584 1,584 1,584 1,584 1,584 1,584 4"- - - - - - 6"- - - - - - Total Minimum Charge Revenue 2,121$ 2,121$ 2,121$ 2,121$ 2,121$ 2,121$ Volumetric Charge Revenue 0 - 2,000 gal -$ -$ -$ -$ -$ -$ 2,001 - 15,000 gal 1,513 1,513 1,513 1,544 1,544 1,544 15,001+ gal - - - - - - Total Volumetric Charge Revenue 1,513$ 1,513$ 1,513$ 1,544$ 1,544$ 1,544$ A-29 Page 54 of 492 Revenue Summary - Wastewater Proposed Rates 2026 2027 2028 2029 2030 2031 Keller Inside Sewer Minimum Charge Revenue All -$ -$ -$ -$ -$ -$ 3/4"209 209 209 209 209 209 1"- - - - - - 1 1/2"- - - - - - 2"- - - - - - 3"- - - - - - 4"- - - - - - 6"- - - - - - Total Minimum Charge Revenue 209$ 209$ 209$ 209$ 209$ 209$ Volumetric Charge Revenue 0 - 2,000 gal 39$ 39$ 39$ 40$ 40$ 40$ 2,001 - 20,000 gal 176 176 176 179 179 179 20,001+ gal - - - - - - Total Volumetric Charge Revenue 215$ 215$ 215$ 219$ 219$ 219$ Total Minimum Charge Revenue 962,887$ 1,029,338$ 1,095,788$ 1,162,239$ 1,228,690$ 1,295,140$ Total Volumetric Charge Revenue 1,300,194 1,373,182 1,446,171 1,549,805 1,624,278 1,698,751 Gross Total Revenue 2,263,081$ 2,402,520$ 2,541,959$ 2,712,044$ 2,852,967$ 2,993,891$ Non-Collectable Revenue -$ -$ -$ -$ -$ -$ Adjustment for Actuals -$ Net Total Revenue 2,263,081$ 2,402,520$ 2,541,959$ 2,712,044$ 2,852,967$ 2,993,891$ Statistics Minimum Charge Share 42.5%42.8%43.1%42.9%43.1%43.3% A-30 Page 55 of 492 Water Summary Under Current Rates Inputs: Beginning Fund Balance 6,921,408$ Debt Service Coverage Target 1.00 Days Cash on Hand Requirement 90 FINANCIAL SUMMARY 2026 2027 2028 2029 2030 2031 Revenues Water Sales 6,345,787$ 6,604,504$ 6,863,220$ 7,121,937$ 7,380,654$ 7,639,371$ Wastewater Sales Other Revenue 299,000 174,000 174,000 174,000 174,000 174,000 Total Revenues 6,644,787$ 6,778,504$ 7,037,220$ 7,295,937$ 7,554,654$ 7,813,371$ Expenses O&M 1,364,222$ 1,420,012$ 1,478,241$ 1,539,020$ 1,602,466$ 1,668,701$ Water Purchases 2,039,298 2,198,517 2,367,210 2,545,882 2,735,060 2,935,298 Sewer Purchases - - - - - - Transfers 49,862 51,337 52,857 54,422 56,032 57,691 Capital Outlays - - 165,634 - 353,903 365,794 Existing Debt Service 1,339,340 1,339,198 1,333,837 1,349,445 1,347,285 1,348,610 Projected Debt Service - - 670,478 1,594,486 1,594,486 1,594,486 Total Expenses 4,792,721$ 5,009,064$ 6,068,257$ 7,083,254$ 7,689,231$ 7,970,579$ Change in Net Position 1,852,066$ 1,769,439$ 968,963$ 212,683$ (134,577)$ (157,209)$ Fund Balance Beginning Fund Balance 6,921,408$ 8,773,474$ 10,542,913$ 11,511,876$ 11,724,559$ 11,589,982$ Change in Fund Balance 1,852,066 1,769,439 968,963 212,683 (134,577) (157,209) Ending Fund Balance 8,773,474$ 10,542,913$ 11,511,876$ 11,724,559$ 11,589,982$ 11,432,773$ KEY FINANCIAL STATISTICS 2026 2027 2028 2029 2030 2031 Debt Service Coverage Total Revenues 6,644,787$ 6,778,504$ 7,037,220$ 7,295,937$ 7,554,654$ 7,813,371$ Less Operating Expenses 3,403,519 3,618,529 3,845,452 4,084,902 4,337,525 4,603,999 Available for Debt Service Requirements 3,241,268$ 3,159,975$ 3,191,769$ 3,211,035$ 3,217,129$ 3,209,372$ Total Debt Service Requirements 1,339,340 1,339,198 2,004,315 2,943,931 2,941,771 2,943,096 Actual Debt Service Coverage 2.42 2.36 1.59 1.09 1.09 1.09 DSC Target 1.00 1.00 1.00 1.00 1.00 1.00 Additional Funds to Meet Target -$ -$ -$ -$ -$ -$ Days Cash on Hand Operating Expenses 3,403,519$ 3,618,529$ 3,845,452$ 4,084,902$ 4,337,525$ 4,603,999$ Daily Expenses Requirement 9,325 9,914 10,535 11,192 11,884 12,614 Ending Fund Balance 8,773,474$ 10,542,913$ 11,511,876$ 11,724,559$ 11,589,982$ 11,432,773$ Days of Operating Expenses 941 1,063 1,093 1,048 975 906 Fund Balance Requirement ($)839,224$ 892,240$ 948,194$ 1,007,236$ 1,069,527$ 1,135,233$ Over (Short of) Requirement 7,934,250 9,650,673 10,563,683 10,717,323 10,520,455 10,297,540 A-31 Page 56 of 492 Water Summary Under Projected Rates Inputs: Beginning Fund Balance 6,921,408$ Debt Service Coverage Target 1.00 Days Cash on Hand Requirement 90 FINANCIAL SUMMARY 2026 2027 2028 2029 2030 2031 Revenues Water Sales 6,310,981$ 6,575,731$ 6,849,297$ 7,210,000$ 7,487,672$ 7,764,931$ Wastewater Sales Other Revenue 299,000 174,000 174,000 174,000 174,000 174,000 Total Revenues 6,609,981$ 6,749,731$ 7,023,297$ 7,384,000$ 7,661,672$ 7,938,931$ Expenses O&M 1,364,222$ 1,420,012$ 1,478,241$ 1,539,020$ 1,602,466$ 1,668,701$ Water Purchases 2,039,298 2,198,517 2,367,210 2,545,882 2,735,060 2,935,298 Sewer Purchases - - - - - - Transfers 49,862 51,337 52,857 54,422 56,032 57,691 Capital Outlays - - 165,634 - 353,903 365,794 Existing Debt Service 1,339,340 1,339,198 1,333,837 1,349,445 1,347,285 1,348,610 Projected Debt Service - - 670,478 1,594,486 1,594,486 1,594,486 Total Expenses 4,792,721$ 5,009,064$ 6,068,257$ 7,083,254$ 7,689,231$ 7,970,579$ Change in Net Position 1,817,260 1,740,666 955,040 300,745 (27,559) (31,648) Fund Balance Beginning Fund Balance 6,921,408$ 8,738,668$ 10,479,334$ 11,434,375$ 11,735,120$ 11,707,561$ Change in Fund Balance 1,817,260 1,740,666 955,040 300,745 (27,559) (31,648) Ending Fund Balance 8,738,668$ 10,479,334$ 11,434,375$ 11,735,120$ 11,707,561$ 11,675,912$ KEY FINANCIAL STATISTICS 2026 2027 2028 2029 2030 2031 Debt Service Coverage Total Revenues 6,609,981$ 6,749,731$ 7,023,297$ 7,384,000$ 7,661,672$ 7,938,931$ Less Operating Expenses 3,403,519 3,618,529 3,845,452 4,084,902 4,337,525 4,603,999 Available for Debt Service Requirements 3,206,462$ 3,131,202$ 3,177,846$ 3,299,098$ 3,324,147$ 3,334,932$ Total Debt Service Requirements 1,339,340 1,339,198 2,004,315 2,943,931 2,941,771 2,943,096 Actual Debt Service Coverage 2.39 2.34 1.59 1.12 1.13 1.13 DSC Target 1.00 1.00 1.00 1.00 1.00 1.00 Additional Funds to Meet Target -$ -$ -$ -$ -$ -$ Days Cash on Hand Operating Expenses 3,403,519$ 3,618,529$ 3,845,452$ 4,084,902$ 4,337,525$ 4,603,999$ Daily Expenses Requirement 9,325 9,914 10,535 11,192 11,884 12,614 Ending Fund Balance 8,738,668$ 10,479,334$ 11,434,375$ 11,735,120$ 11,707,561$ 11,675,912$ Days of Operating Expenses 937 1,057 1,085 1,049 985 926 Fund Balance Requirement ($)839,224$ 892,240$ 948,194$ 1,007,236$ 1,069,527$ 1,135,233$ Over (Short of) Requirement 7,899,444 9,587,094 10,486,181 10,727,884 10,638,034 10,540,680 A-32 Page 57 of 492 Wastewater Summary Under Current Rates Inputs: Beginning Fund Balance 6,921,408$ Debt Service Coverage Target 1.00 Days Cash on Hand Requirement 90 FINANCIAL SUMMARY 2026 2027 2028 2029 2030 2031 Revenues Water Sales Wastewater Sales 2,263,081$ 2,402,520$ 2,541,959$ 2,681,398$ 2,820,838$ 2,960,277$ Other Revenue 287,500 162,500 162,500 162,500 162,500 162,500 Total Revenues 2,550,581$ 2,565,020$ 2,704,459$ 2,843,898$ 2,983,338$ 3,122,777$ Expenses O&M 344,501$ 354,990$ 365,866$ 377,144$ 388,842$ 400,976$ Water Purchases - - - - - - Sewer Purchases 2,475,899 2,577,223 2,677,871 2,722,003 2,722,003 2,722,003 Transfers 49,862 51,337 52,857 54,422 56,032 57,691 Capital Outlays - - - - 106,171 - Existing Debt Service - - - - - - Projected Debt Service - - - - - - Total Expenses 2,870,261$ 2,983,550$ 3,096,593$ 3,153,568$ 3,273,048$ 3,180,669$ Change in Net Position (319,680)$ (418,529)$ (392,134)$ (309,670)$ (289,710)$ (57,893)$ Fund Balance Beginning Fund Balance 6,921,408$ 6,601,728$ 6,183,198$ 5,791,064$ 5,481,394$ 5,191,684$ Change in Fund Balance (319,680) (418,529) (392,134) (309,670) (289,710) (57,893) Ending Fund Balance 6,601,728$ 6,183,198$ 5,791,064$ 5,481,394$ 5,191,684$ 5,133,791$ KEY FINANCIAL STATISTICS 2026 2027 2028 2029 2030 2031 Debt Service Coverage Total Revenues 2,550,581$ 2,565,020$ 2,704,459$ 2,843,898$ 2,983,338$ 3,122,777$ Less Operating Expenses 2,820,399 2,932,212 3,043,736 3,099,147 3,110,844 3,122,978 Available for Debt Service Requirements (269,818)$ (367,192)$ (339,277)$ (255,248)$ (127,507)$ (202)$ Total Debt Service Requirements - - - - - - Actual Debt Service Coverage 0.00 0.00 0.00 0.00 0.00 0.00 DSC Target 1.00 1.00 1.00 1.00 1.00 1.00 Additional Funds to Meet Target 269,818$ 367,192$ 339,277$ 255,248$ 127,507$ 202$ Days Cash on Hand Operating Expenses 2,820,399$ 2,932,212$ 3,043,736$ 3,099,147$ 3,110,844$ 3,122,978$ Daily Expenses Requirement 7,727 8,033 8,339 8,491 8,523 8,556 Ending Fund Balance 6,601,728$ 6,183,198$ 5,791,064$ 5,481,394$ 5,191,684$ 5,133,791$ Days of Operating Expenses 854 770 694 646 609 600 Fund Balance Requirement ($)695,441$ 723,011$ 750,510$ 764,173$ 767,058$ 770,049$ Over (Short of) Requirement 5,906,287 5,460,187 5,040,554 4,717,221 4,424,627 4,363,742 A-33 Page 58 of 492 Wastewater Summary Under Projected Rates Inputs: Beginning Fund Balance 6,921,408$ Debt Service Coverage Target 1.00 Days Cash on Hand Requirement 90 FINANCIAL SUMMARY 2026 2027 2028 2029 2030 2031 Revenues Water Sales Wastewater Sales 2,263,081$ 2,402,520$ 2,541,959$ 2,712,044$ 2,852,967$ 2,993,891$ Other Revenue 287,500 162,500 162,500 162,500 162,500 162,500 Total Revenues 2,550,581$ 2,565,020$ 2,704,459$ 2,874,544$ 3,015,467$ 3,156,391$ Expenses O&M 344,501$ 354,990$ 365,866$ 377,144$ 388,842$ 400,976$ Water Purchases - - - - - - Sewer Purchases 2,475,899 2,577,223 2,677,871 2,722,003 2,722,003 2,722,003 Transfers 49,862 51,337 52,857 54,422 56,032 57,691 Capital Outlays - - - - 106,171 - Existing Debt Service - - - - - - Projected Debt Service - - - - - - Total Expenses 2,870,261$ 2,983,550$ 3,096,593$ 3,153,568$ 3,273,048$ 3,180,669$ Change in Net Position (319,680) (418,529) (392,134) (279,024) (257,580) (24,279) Fund Balance Beginning Fund Balance 6,921,408$ 6,601,728$ 6,183,198$ 5,791,064$ 5,512,040$ 5,254,460$ Change in Fund Balance (319,680) (418,529) (392,134) (279,024) (257,580) (24,279) Ending Fund Balance 6,601,728$ 6,183,198$ 5,791,064$ 5,512,040$ 5,254,460$ 5,230,181$ KEY FINANCIAL STATISTICS 2026 2027 2028 2029 2030 2031 Debt Service Coverage Total Revenues 2,550,581$ 2,565,020$ 2,704,459$ 2,874,544$ 3,015,467$ 3,156,391$ Less Operating Expenses 2,820,399 2,932,212 3,043,736 3,099,147 3,110,844 3,122,978 Available for Debt Service Requirements (269,818)$ (367,192)$ (339,277)$ (224,603)$ (95,377)$ 33,412$ Total Debt Service Requirements - - - - - - Actual Debt Service Coverage 0.00 0.00 0.00 0.00 0.00 0.00 DSC Target 1.00 1.00 1.00 1.00 1.00 1.00 Additional Funds to Meet Target 269,818$ 367,192$ 339,277$ 224,603$ 95,377$ -$ Days Cash on Hand Operating Expenses 2,820,399$ 2,932,212$ 3,043,736$ 3,099,147$ 3,110,844$ 3,122,978$ Daily Expenses Requirement 7,727 8,033 8,339 8,491 8,523 8,556 Ending Fund Balance 6,601,728$ 6,183,198$ 5,791,064$ 5,512,040$ 5,254,460$ 5,230,181$ Days of Operating Expenses 854 770 694 649 617 611 Fund Balance Requirement ($)695,441$ 723,011$ 750,510$ 764,173$ 767,058$ 770,049$ Over (Short of) Requirement 5,906,287 5,460,187 5,040,554 4,747,867 4,487,402 4,460,132 A-34 Page 59 of 492 Combined Fund Summary Under Current Rates Water and Wastewater Combined Inputs: Beginning Fund Balance 13,842,815$ Debt Service Coverage Target 1.00 Days Cash on Hand Requirement 90 FINANCIAL SUMMARY 2026 2027 2028 2029 2030 2031 Revenues Water Sales 6,345,787$ 6,604,504$ 6,863,220$ 7,121,937$ 7,380,654$ 7,639,371$ Wastewater Sales 2,263,081 2,402,520 2,541,959 2,681,398 2,820,838 2,960,277 Other Revenue 586,500 336,500 336,500 336,500 336,500 336,500 Total Revenues 9,195,368$ 9,343,524$ 9,741,680$ 10,139,835$ 10,537,991$ 10,936,147$ Expenses O&M 1,708,722$ 1,775,002$ 1,844,107$ 1,916,164$ 1,991,307$ 2,069,676$ Water Purchases 2,039,298 2,198,517 2,367,210 2,545,882 2,735,060 2,935,298 Sewer Purchases 2,475,899 2,577,223 2,677,871 2,722,003 2,722,003 2,722,003 Transfers 99,723 102,675 105,714 108,843 112,065 115,382 Capital Outlays - - 165,634 - 460,073 365,794 Existing Debt Service 1,339,340 1,339,198 1,333,837 1,349,445 1,347,285 1,348,610 Projected Debt Service - - 670,478 1,594,486 1,594,486 1,594,486 Total Expenses 7,662,981$ 7,992,614$ 9,164,850$ 10,236,823$ 10,962,279$ 11,151,249$ Change in Net Position 1,532,386$ 1,350,910$ 576,829$ (96,987)$ (424,287)$ (215,101)$ Fund Balance Beginning Fund Balance 13,842,815$ 15,375,201$ 16,726,111$ 17,302,940$ 17,205,953$ 16,781,666$ Change in Fund Balance 1,532,386 1,350,910 576,829 (96,987) (424,287) (215,101) Ending Fund Balance 15,375,201$ 16,726,111$ 17,302,940$ 17,205,953$ 16,781,666$ 16,566,564$ KEY FINANCIAL STATISTICS 2026 2027 2028 2029 2030 2031 Debt Service Coverage Total Revenues 9,195,368$ 9,343,524$ 9,741,680$ 10,139,835$ 10,537,991$ 10,936,147$ Less Operating Expenses 6,223,918 6,550,741 6,889,188 7,184,049 7,448,370 7,726,977 Available for Debt Service Requirements 2,971,449$ 2,792,783$ 2,852,492$ 2,955,787$ 3,089,622$ 3,209,170$ Total Debt Service Requirements 1,339,340 1,339,198 2,004,315 2,943,931 2,941,771 2,943,096 Actual Debt Service Coverage 2.22 2.09 1.42 1.00 1.05 1.09 DSC Target 1.00 1.00 1.00 1.00 1.00 1.00 Additional Funds to Meet Target -$ -$ -$ -$ -$ -$ Days Cash on Hand Operating Expenses 6,223,918$ 6,550,741$ 6,889,188$ 7,184,049$ 7,448,370$ 7,726,977$ Daily Expenses Requirement 17,052 17,947 18,874 19,682 20,406 21,170 Ending Fund Balance 15,375,201$ 16,726,111$ 17,302,940$ 17,205,953$ 16,781,666$ 16,566,564$ Days of Operating Expenses 902 932 917 874 822 783 Fund Balance Requirement ($)1,534,665$ 1,615,251$ 1,698,704$ 1,771,409$ 1,836,584$ 1,905,282$ Over (Short of) Requirement 13,840,537 15,110,860 15,604,236 15,434,544 14,945,082 14,661,282 A-35 Page 60 of 492 Combined Fund Summary Under Projected Rates Water and Wastewater Combined Inputs: Beginning Fund Balance 13,842,815$ Debt Service Coverage Target 1.00 Days Cash on Hand Requirement 90 FINANCIAL SUMMARY 2026 2027 2028 2029 2030 2031 Revenues Water Sales 6,310,981$ 6,575,731$ 6,849,297$ 7,210,000$ 7,487,672$ 7,764,931$ Wastewater Sales 2,263,081 2,402,520 2,541,959 2,712,044 2,852,967 2,993,891 Other Revenue 586,500 336,500 336,500 336,500 336,500 336,500 Total Revenues 9,160,562$ 9,314,751$ 9,727,757$ 10,258,544$ 10,677,139$ 11,095,322$ Expenses O&M 1,708,722$ 1,775,002$ 1,844,107$ 1,916,164$ 1,991,307$ 2,069,676$ Water Purchases 2,039,298 2,198,517 2,367,210 2,545,882 2,735,060 2,935,298 Sewer Purchases 2,475,899 2,577,223 2,677,871 2,722,003 2,722,003 2,722,003 Transfers 99,723 102,675 105,714 108,843 112,065 115,382 Capital Outlays - - 165,634 - 460,073 365,794 Existing Debt Service 1,339,340 1,339,198 1,333,837 1,349,445 1,347,285 1,348,610 Projected Debt Service - - 670,478 1,594,486 1,594,486 1,594,486 Total Expenses 7,662,981$ 7,992,614$ 9,164,850$ 10,236,823$ 10,962,279$ 11,151,249$ Change in Net Position 1,497,581 1,322,137 562,906 21,721 (285,139) (55,927) Fund Balance Beginning Fund Balance 13,842,815$ 15,340,396$ 16,662,532$ 17,225,439$ 17,247,160$ 16,962,021$ Change in Fund Balance 1,497,581 1,322,137 562,906 21,721 (285,139) (55,927) Ending Fund Balance 15,340,396$ 16,662,532$ 17,225,439$ 17,247,160$ 16,962,021$ 16,906,093$ KEY FINANCIAL STATISTICS 2026 2027 2028 2029 2030 2031 Debt Service Coverage Total Revenues 9,160,562$ 9,314,751$ 9,727,757$ 10,258,544$ 10,677,139$ 11,095,322$ Less Operating Expenses 6,223,918 6,550,741 6,889,188 7,184,049 7,448,370 7,726,977 Available for Debt Service Requirements 2,936,644$ 2,764,010$ 2,838,569$ 3,074,495$ 3,228,770$ 3,368,344$ Total Debt Service Requirements 1,339,340 1,339,198 2,004,315 2,943,931 2,941,771 2,943,096 Actual Debt Service Coverage 2.19 2.06 1.42 1.04 1.10 1.14 DSC Target 1.00 1.00 1.00 1.00 1.00 1.00 Additional Funds to Meet Target -$ -$ -$ -$ -$ -$ Days Cash on Hand Operating Expenses 6,223,918$ 6,550,741$ 6,889,188$ 7,184,049$ 7,448,370$ 7,726,977$ Daily Expenses Requirement 17,052 17,947 18,874 19,682 20,406 21,170 Ending Fund Balance 15,340,396$ 16,662,532$ 17,225,439$ 17,247,160$ 16,962,021$ 16,906,093$ Days of Operating Expenses 900 928 913 876 831 799 Fund Balance Requirement ($)1,534,665$ 1,615,251$ 1,698,704$ 1,771,409$ 1,836,584$ 1,905,282$ Over (Short of) Requirement 13,805,731 15,047,281 15,526,735 15,475,751 15,125,436 15,000,811 A-36 Page 61 of 492 Economics | Strategy | Stakeholders | Sustainability Appendix B WATER & WASTEWATER RATE STUDY PRESENTATION Page 62 of 492 Page 63 of 492 © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC TOWN OF WESTLAKE, TEXAS WATER & WASTEWATER RATE STUDY October 21st, 2025 Page 64 of 492 © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC SUMMARY OF RATE STUDY RESULTS •Typical customer bills will have slight reduction compared to current rates through FY 2028 ̶Propose lowering the top tier volume threshold ̶Volumetric tier rate differentials with purpose for discretionary and business uses ̶No increases are recommended to minimum charges through FY 2031 ̶Volumetric rate increase of only 2% expected in FY 2029 •Establishes a government rate for Town and Academy accounts paying for water volumes at cost instead of the current tiered rates matching commercial accounts •Able to minimize bill impacts and meet or exceed financial targets Page 65 of 492 3© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC KEY POINTS •The Town is in a very strong financial position for its utility. •Town of Westlake’s wholesale water purchase expenses are projected to increase at an average annual rate of 7.6% over the next five years, while wholesale wastewater treatment remains slower at 1.9% on average annually. •Cost increases primarily reflect: ̶New bonds and associated debt service ̶Rising wholesale water costs from Fort Worth Water ̶Cash capital project expenditures ̶General inflation (2.96% per year) ̶Construction cost inflation (3.36% per year) 3 Findings and Primary Inputs Page 66 of 492 4© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC •Most of the rising costs are due to increasing debt service and wholesale water (each is approximately 26% of total expenses) •O&M only increasing 3.9% per year on average MAIN COST DRIVERS 4 $7.7 M $8.0 M $9.2 M $10.2 M $11.0 M $11.2 M $0M $2M $4M $6M $8M $10M $12M 2026 2027 2028 2029 2030 2031 Projected Debt Service Existing Debt Service Capital Outlays Transfers Sewer Purchases Water Purchases O&M Page 67 of 492 5© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC CAPITAL COSTS 5 •The Town plans to continue investment in water and sewer infrastructure •Planned capital projects totaling $47.9 million by FY 2031 ̶$47.8 million relates to water infrastructure 2026 2027 2028 2029 2030 2031 Water $5.62 $19.23 $22.25 $-$0.35 $0.37 Wastewater $-$-$-$-$0.11 $- Total $5.62 $19.23 $22.25 $-$0.46 $0.37 $0M $5M $10M $15M $20M $25M $ M i l l i o n Capital Improvement Plan Page 68 of 492 6© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC CURRENT WATER RATE STRUCTURE 6 Water Rates Residential Commercial Minimum Rates ($ per month) 3/4" 1” 1 1/2” 2” 3” 4” 6” Volumetric Rates ($ per kgal) 0–20,000 gal 20,001–40,000 gal 40,001–100,000 gal 400,001+ gal Page 69 of 492 7© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC CURRENT WASTEWATER RATE STRUCTURE 7 Wastewater Rates Residential Commercial Minimum Rates ($ per month) 3/4" 1” 1 1/2” 2” 3” 4” 6” Volumetric Rates ($ per kgal) 0–2,000 gal 2,001+ gal All Volumes Page 70 of 492 © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC FINANCIAL PERFORMANCE UNDER CURRENT RATES 8 •Current water and sewer rates would be insufficient to meet debt service coverage targets from FY 2029 onward 360.01.12 Page 71 of 492 9© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC FREQUENCY DISTRIBUTION 9 9.5% of bills 0.1% of bills Page 72 of 492 10© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC FREQUENCY DISTRIBUTION 10 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 0 - 1 0 k g a l 40 0 + k g a l Pr o p o r t i o n o f B i l l s Monthly Water Consumption Commercial Water Consumption (Oct 2022 to June 2025) 26.1% of bills 12.7% of bills Page 73 of 492 11© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC RATE DESIGN ADJUSTMENTS Reducing the top tier from 400,001+ to 100,001+ This adjustment is more of a price signal to discourage wasteful water consumption and may or may not generate additional revenues. 11 Current Differential Proposed Differential Current W/ Differential Change 0-20,000 N/A N/A 20,001-40,000 31%30% 40,001-100,000 23%30% 100,001-400,000 N/A 30% 400,001+29%N/A Page 74 of 492 12© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC RATE DESIGN ADJUSTMENTS Reducing the top tier from 400,001+ to 100,001+ This rate design adjustment serves to encourage commercial development while ensuring revenue sufficiency. 12 Current Differential Proposed Differential Current W/ Differential Change 0-20,000 N/A N/A 20,001-40,000 31%30% 40,001-100,000 23%20% 100,001-400,000 N/A 20% 400,001+29%N/A Page 75 of 492 13© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC PROJECTED RATE CHANGES 13 •Under current assumptions, the Town should anticipate a 2% rate increase in FY 2029 for water and wastewater •No rate change on minimum charges Page 76 of 492 14© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC RESIDENTIAL BILL IMPACT 14 Current 2026 2027 2028 2029 2030 2031 Wastewater $174.61 $174.61 $174.61 $174.61 $176.48 $176.48 $176.48 Water $203.08 $202.88 $202.88 $202.88 $205.23 $205.23 $205.23 Total Bill $377.69 $377.49 $377.49 $377.49 $381.71 $381.71 $381.71 Change in Bill ($)$377.49 $-$-$4.22 $-$- Change in Bill (%)-0.05%0.00%0.00%1.12%0.00%0.00% $377.69 $377.49 $377.49 $377.49 $381.71 $381.71 $381.71 -$50 $50 $150 $250 $350 $450 $550 $650 Residential Bill Wastewater Water Page 77 of 492 15© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC COMMERCIAL BILL IMPACT 15 Current 2026 2027 2028 2029 2030 2031 Wastewater $539.64 $539.64 $539.64 $539.64 $544.64 $544.64 $544.64 Water $431.92 $431.72 $431.72 $431.72 $434.37 $434.37 $434.37 Total Bill $971.56 $971.36 $971.36 $971.36 $979.01 $979.01 $979.01 Change in Bill ($)$(0.20)$-$-$7.65 $-$- Change in Bill (%)-0.02%0.00%0.00%0.79%0.00%0.00% $971.56 $971.36 $971.36 $971.36 $979.01 $979.01 $979.01 -$200 $0 $200 $400 $600 $800 $1,000 $1,200 Commercial Bill Wastewater Water Page 78 of 492 © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC FINANCIAL PERFORMANCE UNDER PROJECTED RATES 16 •Key financial targets would be met under projected rates: 1.12 360.0 Page 79 of 492 17© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC BILL COMPARISON 17 Bill comparisons are based on publicly available data and NewGen’s understanding and interpretation of this data (compiled in October 2025). Page 80 of 492 18© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC BILL COMPARISON 18 Bill comparisons are based on publicly available data and NewGen’s understanding and interpretation of this data (compiled in October 2025). Page 81 of 492 19© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC BILL COMPARISON 19 Bill comparisons are based on publicly available data and NewGen’s understanding and interpretation of this data (compiled in October 2025). 330.24 369.50 342.19 414.87 440.61 438.82 360.34 506.97 230.99 301.97 361.69 301.00 310.58 361.47 450.65 563.50 389.04 392.44 581.61 601.73 $561.23 $671.47 $703.88 $715.87 $751.19 $800.29 $810.99 $970.65 $994.17 $1,070.47 Colleyville* Keller Southlake University Park Flower Mound Highland Park Trophy Club Westlake (FY 2026)* Westlake Roanoke Commercial Monthly Bill for 25,000 Gallons Water and Wastewater Water Wastewater Page 82 of 492 20© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC BILL COMPARISON 20 Bill comparisons are based on publicly available data and NewGen’s understanding and interpretation of this data (compiled in October 2025). Page 83 of 492 © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC SUMMARY OF RATE STUDY RESULTS •Typical customer bills will have slight reduction through FY 2028 ̶Lowered top tier volume threshold from 400,000 gallons to 100,000 gallons ̶Residential volumetric tier rate differentials set at 30% for residential discretionary use ̶Commercial tier differential set at 30% for Tier 1 to Tier 2 and 20% for higher business uses ̶No increases are recommended to minimum charges through FY 2031 ̶General volumetric rate increase of only 2% expected in FY 2029 •Establishes government rate for Town and Academy accounts paying for water volumes at cost instead of the current tiered rates matching commercial accounts •Able to slightly reduce typical customer bills and meet or exceed financial targets Page 84 of 492 © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC •Council consideration and direction tonight •Possible action on FY 2026 rates in November •New rates would be implemented January 1st •Longer term: continue to review water and sewer rate plan and update as necessary, particularly following changes to wholesale water and sewer costs, and debt NEXT STEPS 22Page 85 of 492 QUESTIONS AND DISCUSSION MATTHEW GARRETT, PARTNER (972) 675-7699 MGARRETT@NEWGENSTRATEGIES.NET Page 86 of 492 24© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC TIER STRUCTURE 24 Comparisons are based on publicly available data and NewGen’s understanding and interpretation of this data (compiled in May 2025). Page 87 of 492 25© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC TIER STRUCTURE 25 Comparisons are based on publicly available data and NewGen’s understanding and interpretation of this data (compiled in May 2025). Page 88 of 492 26© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC TIER STRUCTURE 26 Comparisons are based on publicly available data and NewGen’s understanding and interpretation of this data (compiled in May 2025). Page 89 of 492 27© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC TIER STRUCTURE 27 Comparisons are based on publicly available data and NewGen’s understanding and interpretation of this data (compiled in May 2025). Page 90 of 492 28© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC TIER STRUCTURE 28 Comparisons are based on publicly available data and NewGen’s understanding and interpretation of this data (compiled in May 2025). Page 91 of 492 DATE: October 21, 2025 AGENDA ITEM NO: F.1. FROM: Dianna Buchanan, Town Secretary, Town Secretary's Office SUBJECT: Discuss, consider and act to approve the Town Council/Board of Trustees Meeting Minutes for the September 16, 2025 Regular Meeting and the October 2, 2025 Special Meeting. ATTACHMENTS: 1. 09.16.2025 TC BOT Meeting Minutes Draft 2. 10.02.2025 TC BOT Special Meeting Minutes Draft SUMMARY : The Town Council/Board of Trustees Meeting Minutes are attached for the September 16, 2025 Regular Meeting and the October 2, 2025 Special Meeting for review and consideration of approval. BACKGROUND AND DISCUSSION: Approval of meeting minutes is a formal process ensuring accuracy, transparency, and compliance with the Texas Open Meetings Act. Meeting minutes must document a quorum being present, accurately reflect the meeting's proceedings, and record specific actions taken. Upon approval and execution, the minutes become the official transcript and permanent record of the meeting. Minutes of open meetings are considered public records and are available upon approval for inspection as outlined by the Texas Public Information Act upon request. FISCAL IMPACT: N/A LEGAL REVIEW: N/A RECOMMENDATION: Approve the meeting minutes as presented. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Town Council/Board of Trustees AGENDA ITEM REPORT Page 92 of 492 � TH£ TOWN OF WESTLAKE WESTLAKE ACADEMY OISTINCIIY[ BV O[SIGN Town Council/Board of Trustees Town of Westlake Council Chamber, 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Tuesday, September 16, 2025, 5:00 PM Meeting Minutes - Draft The Town Council of the Town of Westlake also serves as the governing Board of Trustees for Westlake Academy. This agenda may contain both municipal and Westlake Academy items, which will be clearly identified. Town Council/Board of Trustees meetings are available for viewing online via live-stream or on-demand at https://www.westlake-tx.org/787/Watch-Meetings-Live. In an effort of meeting efficiency, any residents wishing to speak must submit a speaker request form to the Town Secretary prior to the start of the meeting. Pursuant to Texas Government Code Section 551.127, one or more members of the Town Council may participate in this meeting by videoconference call. A quorum of the Town Council and the presiding officer will be present at the physical location of the meeting. NOTE: As authorized by Section 551.071 of the Texas Government Code, Town Council may enter into closed Executive Session for the purpose of seeking confidential legal advice from the Town/School Attorney on any agenda item listed herein. A.CALL REGULAR MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT Mayor Greaves called the meeting to order at 5 p.m. and announced a quorum present. COUNCIL PRESENT: Mayor Kim Greaves Council Member Michael Yackira Council Member Todd Gautier STAFF PRESENT: Town Manager Wade Carroll Deputy Town Manager Jason Alexander Town Secretary Dianna Buchanan Finance Director Cayce Lay Lamas Communications Director Jon Sasser School Attorney Janet Bubert Academy Finance Manager Marlene Rutledge WA Dir of Secondary Education Maxwell ltuah WA PYP Principal Beth Hughes WA Diploma Coordinator Jennifer Stoclkton Mayor Pro Tern Tammy Reeves Council Member Kevin Smith Council Member T.J. Duane Head of School Dr. Kelly Ritchie WA Dir of Innovation & Dev. Michelle Briggs IT Director Jason Power Assistant Public Works Director Kyle Flanagan Town Attorney Matthew Boyle Fire Chief John Ard Human Resources Director Sandy Garza WA High School Principal Dr. James Owen WA Middle School Principal Serena McMillan Page 93 of 492 B.INVOCATION AND PLEDGES OF ALLEGIANCE Pastor Mike Banas, Milestone Church, Keller, provided the invocation. Mayor Greaves and Dr. Ritchie led the Pledges of Allegiance assisted by Westlake Academy students Noah Higgins-5th grade, Wyatt Higgins-5th grade and Emmie Higgins-3rd grade. At this time, Mayor Greaves recognized Council Member Gautier with a proposed change to the agenda. Motion by Council Member Gautier to Table H.5. Discuss, consider and act to approve the Westlake Academy Parent-Student Handbook; and to Table H.6. Discuss, consider and act regarding a technology plan for Westlake Academy Class of 2026 to allow more time for parent and community review of the proposed handbook and plan. Motion Second by Mayor Pro Tern Reeves. Mayor Greaves called for the vote. Motion approved unanimously to Table items H.5. and H6. Mayor Greaves noted that items H.5. and H.6. will be tabled until the meeting next month. C.CITIZEN/PARENT COMMENTS This is an opportunity for citizens to address the Town Council/Board of Trustees on any matter, whether or not it is posted on the agenda. Any residents wishing to speak on action items must submit a speaker request form to the Town Secretary prior to the start of the meeting. Individual citizen comments are normally limited to three (3) minutes. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council/Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council/Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Mayor Greaves asked if there was anyone to speak. No one spoke at this time. D.ITEMS OF COMMUNITY INTEREST Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1)expression of thanks, congratulations, or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. 0.1. Items of Community Interest Council Member Yackira gave remarks about his first year as a member of Town Council. Jon Sasser, Director of Communications, provided an overview of items of community interest and upcoming events, including the Blacksmith Giving Day campaign and the Fall Cleanup Event coming up on October 4th. He also reported on the first Run to Remember 5K and the results of the recent Trash and Recycling Survey. Mayor Greaves mentioned that Westlake will celebrate the 70th anniversary of the Town in December 2026 and wants to start planning for that. He also mentioned the Mayor's Volunteer Service Program will soon announce an event. E.PRESENTATIONS E.1. Presentation and discussion concerning the 2025 Westlake Academy student performance for the ST AAR and EOG assessments. Dr. Ritchie introduced Beth Hughes, PYP Principal; Dr. James Owen, High School Principal; Serena McMillan, Middle School Principal; Jennifer Stockton, new Diploma Program Coordinator; and Page 94 of 492 Maxwell ltuah, Director of Secondary Education. Dr. Ritchie expressed her appreciation for the team of staff and teachers of Westlake Academy and their level of excellence. The introduced group of school leadership and principals presented results from STAAR, EOC, IB, AND AP assessments, highlighting the strong academic performance of students. The Elementary Program had significant gains in language arts, mathematics and especially science; and outperformed neighboring and peer IB charter schools. The Middle School program remained strong in passing and mastery rates, particularly in Algebra. Teachers focused on target intervention and shifted to formative assessment/data-driven instruction. E.2. Presentation and discussion concerning the 2025 Westlake Academy student performance on the 18 and AP Exams. Dr. Owen presented information about the High School program's student performance on the EOC, IB and AP exams. Nearly 100% passed EOC exams and there were strong IB and AP test results. The passing rate was 84% for IB Diplomas which is above the global average, and there were 98 AP Scholars which is a record for the program. The programs academy-wide can attribute much of the improved student performances to robust use of root cause analysis and targeted interventions. Vertical and horizontal collaboration is emphasized, particularly for progress tracking and assessment. There is an emphasis on continuous improvement and leveraging longitudinal data. Mayor Greaves and the Board expressed appreciation for the academy staffs commitment and improved results. F.CONSENT AGENDA All items listed below are considered routine by the Town Council and/or Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Council/Board Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. F.1. Consider and act to approve the Town Council/Board of Trustees Meeting Minutes for the following meetings: August 19, 2025 Regular Meeting; August 25, 2025 Special Meeting and Au gust 28, 2025 Special Meeting. F.2. Consider and act to approve Resolution 25-29 adopting the Fiscal Year 2025-2026 Town Council I Board of Trustees Meeting Calendar. F.3. Consider and act to approve Resolution 25-33 appointing representatives for the Town of Westlake as the Voting Member and Alternate for the City of Fort Worth Water and/or Wastewater System Advisory Committee for October 1, 2025 thru September 30, 2026. F.4. Consider and act to adopt Ordinance 1035 approving and updating the 2025 Solana Public Improvement District Service and Assessment Plan and Assessment Roll. F.5. Consider and act to adopt Ordinance 1032 amending the Master Fee Schedule Effective October 1, 2025. Motion by Council Member Yackira and Motion Second by Council Member Duane to approve the consent agenda. Mayor Greaves called for the vote. Motion approved unanimously. G.PUBLIC HEARINGS AND CORRESPONDING ACTION ITEMS G.1. Hold public hearing, discuss, consider and act to adopt Ordinance 1029 approving the Annual Operating and Capital Budget for Fiscal Year 2025-2026, including a taxpayer impact statement. Page 95 of 492 Page 96 of 492 Page 97 of 492 Page 98 of 492 K. FUTURE AGENDA ITEMS Town Manager Carroll noted future agenda items as follows: Discuss the traffic plan for drop-off and pick-up times at the academy; discuss a possible stipend for the Mayor's position; the two tabled items from this evening-the WA Parent-Student Handbook and Technology Plan; and a work session is to be scheduled prior to the October regular Town Council/Board of Trustees meeting regarding the WA Arts and Science Building expansion project. L. STAFF RECAP OF COUNCIL DIRECTION Nothing was discussed. M. ADJOURNMENT Mayor Greaves adjourned the Regular Meeting at 8:02 p.m. ATTEST: Kim Greaves, Mayor Town Secretary Dianna Buchanan Page 99 of 492 The Town Council of the Town of Westlake also serves as the governing Board of Trustees for Westlake Academy. This agenda may contain both municipal and Westlake Academy items, which will be clearly identified. Town Council/Board of Trustees meetings are available for viewing online via live-stream or on-demand at https://www.westlake-tx.org/787/Watch-Meetings-Live. In an effort of meeting efficiency, any residents wishing to speak must submit a speaker request form to the Town Secretary prior to the start of the meeting. Pursuant to Texas Government Code Section 551.127, one or more members of the Town Council may participate in this meeting by videoconference call. A quorum of the Town Council and the presiding officer will be present at the physical location of the meeting. NOTE: As authorized by Section 551.071 of the Texas Government Code, Town Council may enter into closed Executive Session for the purpose of seeking confidential legal advice from the Town/School Attorney on any agenda item listed herein. A.CALL SPECIAL MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT Mayor Greaves called the meeting to order at 5:02 p.m. and announced a quorum present. COUNCIL PRESENT: Mayor Kim Greaves Council Member Michael Yackira Council Member Todd Gautier STAFF PRESENT: Town Manager Wade Carroll Town Secretary Dianna Buchanan Finance Director Cayce Lay Lamas School Attorney Janet Bubert OTHERS PRESENT: Bond Counsel Ted Christensen, President, Government Capital Securities Mayor Pro Tem Tammy Reeves Council Member Kevin Smith Council Member T.J. Duane Head of School Dr. Kelly Ritchie WA Dir of Innovation & Dev. Michelle Briggs IT Director Jason Power Academy Finance Manager Marlene Rutledge Anne Hildenbrand, AIA, Principal, BRW Architects Town Council/Board of Trustees Town of Westlake Council Chamber, 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Thursday, October 2, 2025, 5:00 PM Meeting Minutes - Draft Page 1 of 34 Chris Sano, AIA, Principal, BRW Architects Page 100 of 492 B.WORK SESSION Discussion of Westlake Academy future facility needs, project timing, and possible funding sources. The Town Council | Board of Trustees will hold a discussion regarding the long-term facility needs of Westlake Academy. Topics will include projected enrollment growth, classroom and campus space requirements, the potential timing of future construction or expansion projects, and the identification of possible funding sources (e.g., bonds, partnerships, grants, or other financing mechanisms). This item is intended for discussion purposes only; no action will be taken at this time. The Work Session was announced by Mayor Greaves and the purpose is to address the need for a new storm shelter at Westlake Academy due to updated code requirements and how to integrate this with future campus facility needs. Town Manager Wade Carroll introduced Ted Christensen, Bond Counsel, to provide an overview of the Town/Academy debt in general and the possible funding options for future construction or expansion projects for the Academy. The accompanying presentations for the Work Session "Long-Range Planning Discussion" is attached and made a part of these minutes. Finance Director Cayce Lay Lamas provided planning analysis scenarios and answered questions. BRW Architect Principals Anne Hildenbrand and Chris Sano provided the presentation "Storm Shelter Study for Westlake Academy" which is attached and made a part of these minutes. Head of School Dr. Kelly Ritchie provided input regarding the primary facility needs of the academy to be considered as part of the planning for the storm shelter solution. A multi-functional building such as a competition gym (1,200-1,500 seats) or an auditorium was discussed as it would address both storm shelter requirements and provide much-needed full-school assembly, athletic, and flexible space. Alternatives discussed included a standalone storm shelter, a storm shelter integrated with a new gym, and a storm shelter integrated with a new cafeteria. A major functional concern is the current overuse of the multipurpose hall for both PE and student meals. The Board emphasized the desire for any building to serve more than a single purpose, taking into consideration both the cost and the utility. The Board also discussed the importance of maintaining strong fund balances to protect credit ratings and allow flexibility for funding unforeseen needs. The Board and staff will continue to review and update financing assumptions to ensure projected and proposed numbers align. Ongoing communication with State Legislators is also needed to advocate for continued teacher pay support and funding that was approved in the latest legislative session. Staff will ensure that the upcoming Arts and Sciences facility expansion will remain compliant with current codes as the construction proceeds. The Board directed Dr. Ritchey to formally engage BRW Architects to prepare a study and analyze an ICC 500-compliant cafeteria (1,200 capacity), a competition gym (1,200 capacity), and a standalone storm shelter, with detailed cost and program comparisons with the timeline for the return of options to be clarified at a later date. C. ADJOURNMENT Mayor Greaves adjourned the meeting at 7:02 p.m. Page 2 of 34 _________________________ Kim Greaves, Mayor Page 101 of 492 ATTEST: ____________________ Town Secretary Dianna Buchanan Page 3 of 34Page 102 of 492 LONG-RANGE PLANNINGDISCUSSION OCTOBER 2, 2025 Page 4 of 34Page 103 of 492 DISCUSSION OVERVIEW •Current state of debt •Debt purpose and process •Options & impacts of facilities Page 5 of 34Page 104 of 492 CURRENT STATE •11 debt issuances currently outstanding at 51.9m •Annual P&I of $4.75m •No significant payoff until early 2030s Page 6 of 34Page 105 of 492 OUTSTANDING DEBT PROFILE Academy 20,031,150 38% Town 11,236,250 22% Utilities 20,589,600 40% PURPOSE Sales Tax 18,955,400 36% Property Tax 12,312,000 24% Utility Revenue 20,589,600 40% FUNDING Page 7 of 34Page 106 of 492 FY2026 PAYMENT REQUIREMENTS Academy 2,403,273 51% Town 996,663 21% Utilities 1,346,864 28% PURPOSE Sales Tax 1,945,378 41% Property Tax 1,454,558 31% Utility Revenue 1,346,863 28% FUNDING Page 8 of 34Page 107 of 492 FY2026 TAX RATE COMPARISON Total RateI&SM&OEntity 0.1850000.0550000.130000Westlake 0.2005370.0000000.200537Highland Park 0.2185650.0000000.218565University Park 0.2870000.0419800.245020Keller 0.3050000.0550000.250000Southlake 0.3119310.0176990.294232Colleyville 0.3261820.1391840.186998Roanoke 0.3872770.0529830.334294Flower Mound 0.4128640.1031000.309764Trophy Club 0.4174000.1138000.303600Bellaire 0.5009840.0785870.422397Highland Village Page 9 of 34Page 108 of 492 COMMON DEBT TYPES •Tax & Revenue •General Obligation Bonds – Voter-approved and taxes pledged •Certificates of Obligation – Town Council approved after public notice; tax and/or revenue pledge; two votes by Council (post Notice of Intent to Issue and the Vote to Issue) must be 45+ days apart •Limited Tax Notes – Town Council approved with one vote; taxes pledged; max term 7 years •Revenue Bonds •Water & Sewer System – Town Council approved after one vote; no taxes pledged •Sales Tax – Town Council approved with one vote; only sales tax pledged; typically used for Economic Development projects Page 10 of 34Page 109 of 492 COUNCIL DECISIONS/INPUT NEEDED •Project size and amount of cash reserves to commit to project •Method of repayment (taxes, revenue, or a combination) •Term of repayment desired (will determine annual debt service required) •Structure of debt (wrap around current debt or level debt service on new debt) •Timing of issue Page 11 of 34Page 110 of 492 ASSUMPTIONS •Water Tower increased to 15m construction; 50% to come out of Town General Fund •Pump Station increased to 20m construction; land, engineering/ design, & 50% construction to come out of Town General Fund •Gym issuance to be funded during FY2026 •Current CIP list funds all items •State discontinues teacher pay pass thru in FY2028 •New development adding value in FY2030 Page 12 of 34Page 111 of 492 SCENARIO A – 22M •Competition Gym total cost 22m, with 11m from Town General Fund unassigned fund balance •Projected maximum annual payment of $670k Page 13 of 34Page 112 of 492 SCENARIO B – 17M •Competition Gym total cost 17m, with 8.5m from Town General Fund unassigned fund balance •Projected maximum annual payment of $520k Page 14 of 34Page 113 of 492 SCENARIO C – 12M •Competition Gym total cost 12m, with 6m from Town General Fund unassigned fund balance •Projected maximum annual payment of $366k Page 15 of 34Page 114 of 492 NEXT STEPS •Determine maximum project budget, scale, & timing •Work with Staff on next steps to pursue Page 16 of 34Page 115 of 492 LONG-RANGE PLANNINGDISCUSSION OCTOBER 2, 2025 Page 17 of 34Page 116 of 492 Storm Shelter Study for Westlake Academy ICC 500 2020 Page 18 of 34Page 117 of 492 OBJECTIVES Summarize August Committee Discussion Review ICC 500 Tornado Shelter Impact Review the Westlake Campus Plan for a Storm Shelter. Page 19 of 34Page 118 of 492 AUGUST 2025 Executive Committee Westlake Academy Campus Arts and Science Addition will not serve as a Tornado Shelter, as it will not accommodate the entire student population and staff The area under the gym is currently used during storm events NEXT STEPS Determine timing for building a campus Tornado Shelter that will accommodate the entire student population and staff BRW to prepare a concept site plan for the Tornado Shelter building that will house entire campus located within 1,000 feet of buildings Page 20 of 34Page 119 of 492 Major Building Elements of a Tornado Shelter STORM SHELTER ICC 500 Page 21 of 34Page 120 of 492 2-hour wall construction of separation wall Building EJ at separation wall Additional SF to for back-up power generation and possible control room Additional SF for toilet facilities Premium for missile impact door and window assemblies ARCHITECTURAL IMPLICATIONS Page 22 of 34Page 121 of 492 Thicker/heavier structural walls 12” fully grouted CMU or Concrete walls Thicker/heavier roof systems Concrete over metal deck Increased rebar in walls and roofs Increased structural steel tonnage at roofs More robust foundations Additional structural testing and inspections STRUCTURAL IMPLICATIONS Page 23 of 34Page 122 of 492 Protection of mechanical equipment openings Emergency ventilation Emergency lighting Back-up power MEP IMPLICATIONS Page 24 of 34Page 123 of 492 ICC 500 Tornado Shelter | Competition Gym WESTLAKE ACADEMY CAMPUS Page 25 of 34Page 124 of 492 COMPETITION GYM TORNADO SHELTER •Competition Basketball Court | Volleyball •1,500 Seats •Lobby and Concessions •Restrooms •Electrical / Mechanical Additional Program Outside the Tornado Shelter •Locker rooms •Training Room •Weight Room •Laundry •Coaches Offices Page 26 of 34Page 125 of 492 Page 27 of 34Page 126 of 492 Page 28 of 34Page 127 of 492 Page 29 of 34Page 128 of 492 EXISTING Page 30 of 34Page 129 of 492 EXISTING Page 31 of 34Page 130 of 492 EXISTING PARKING 33 SPACES 155 SPACES 4 SPACES 56 SPACES 35 SPACES PARKING EXISTING: 283 SPACES Page 32 of 34Page 131 of 492 PROPOSED BUILDINGS A&S GYM CR D Page 33 of 34Page 132 of 492 PARKING OPPORTUNITIES 25 SPACES PARKING EXISTING: 283 SPACES DEMO: 37 SPACES ADDITIONAL: 50 SPACES TOTAL: 296 SPACES 25 SPACES Page 34 of 34Page 133 of 492 DATE: October 21, 2025 AGENDA ITEM NO: F.2. FROM: Cheryl Taylor, Public Works Director, Public Works SUBJECT: Discuss, consider and act to approve Resolution 25-37 authorizing the expenditure of funds for the purchase of water meters and utility parts from Atlas Utility Supply Company for an amount not to exceed $125,000. ATTACHMENTS: 1. Resolution 25-37 Atlas Purchase Water Meters and Parts 2. Res 16-03 Coop Purchasing NRH Signed 3. Sole Source Letter - Badger Beacon SUMMARY : This item requests council's approval allowing staff to purchase water meters and associated parts, as well as other miscellaneous water and wastewater utility parts from Atlas Utility Supply Company for maintenance of the water and wastewater systems. The requested purchase was included and approved as part of the FY 25-26 budget in the Town's Utility Fund. BACKGROUND AND DISCUSSION: Thriving development throughout the Town of Westlake requires new water meters for domestic services and irrigation systems for each new structure. The Ventanas residential development will require over 50 water meters for new homes, as construction of the subdivision is anticipated to be complete in the coming months. As Entrada continues to develop, numerous meters will be required for each of those structures as well. With Public Works staff inspecting and reading existing meters, many will need to be replaced if they are found to be aging or non-functioning meters and end points. A water meter change-out program is necessary to maintain the Town’s billing system and mitigate water loss. Atlas Utility Company is the sole authorized distributor of Badger Meters, endpoints, and associated parts for the Town of Westlake. Customary maintenance and repairs on the water and wastewater systems require a level of inventory of typical parts for efficient management by Public Works staff. An interlocal agreement with North Richland Hills allows the Town of Westlake to purchase utility parts from Atlas Utility Supply Company at prices that have been bid and meets State procurement requirements. Approval of this item will allow for the purchase of water meters and utility parts for new development and routine maintenance in an amount not to exceed $125,000 which was included in the FY exceeds the Town Manager’s signatory approval and requires Town Council approval. Town Council/Board of Trustees AGENDA ITEM REPORT Page 134 of 492 FISCAL IMPACT: Funding for this agreement in an amount not to exceed $125,000 will be from the Public Works approved operating budget for fiscal year 2025-2026. LEGAL REVIEW: N/A RECOMMENDATION: Staff recommends approval of Resolution 25-37 authorizing the expenditure of funds by the Town Manager for the purchase of water meters and utility parts from Atlas Utility Supply Company in an amount not to exceed $125,000. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 135 of 492 Resolution 25-37 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 25-37 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF WATER METERS AND UTILITY PARTS FROM ATLAS SUPPLY COMPANY IN AN AMOUNT NOT TO EXCEED $125,000. WHEREAS, the Town Council of the Town of Westlake recognizes the need to maintain and protect public infrastructure to serve its residents; and, WHEREAS, the leaders of the Town of Westlake desire to improve quality of life in the town; and, WHEREAS, the Town Council recognizes that the purchase of water meters and water and wastewater utility parts are necessary to perform daily operational maintenance of public infrastructure; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council for the Town of Westlake does hereby approve the expenditure of funds with Atlas Supply Company for the purchase of water meters and water and wastewater utility parts to perform maintenance on the water and wastewater systems. SECTION 3: That the funding for the water meters and various utility parts in an amount not to exceed $125,000 will be paid from the fiscal year 2025-2026 Public Works Utility Operating Budget, as approved by the Town Council on September 16, 2025. SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 5: That this Resolution shall become effective from and after its date of passage. Page 136 of 492 Resolution 25-37 Page 2 of 2 PASSED AND APPROVED ON THIS 21st DAY OF OCTOBER 2025. ___________________________________ Kim Greaves, Mayor ATTEST: ________________________________ Dianna Buchanan, Town Secretary APPROVED AS TO FORM: ________________________________ Matthew C.G. Boyle, Town Attorney Page 137 of 492 Page 138 of 492 Page 139 of 492 Page 140 of 492 Page 141 of 492 Page 1 of 1 BEACON® SaaS September 30, 2024 Ms. Cheryl Taylor Town of Westlake 1500 Solana Boulevard, Bldg. 7, Ste. 7200 Westlake, TX 76262 RE: Sole Source Letter Dear Ms. Taylor: This letter will confirm that Badger Meter is the sole source provider of BEACON® SaaS for Town of Westlake. In the event you have any questions regarding this correspondence, we can be reached by telephone at 800-876-3837 or by email at proposals@badgermeter.com. Sincerely, BADGER METER, INC. Matthew B. Gieseke Assistant Secretary and Proposal Lead Page 142 of 492 Page 1 of 1 E-Series® Ultrasonic Meters, Recordall® Disc Meters, Recordall Compound Series/Combo Meters, Recordall Turbo Series Meters, HR-E® Encoders, HR-E LCD Encoders, BEACON® Mobile Reading Solutions and ORION® Endpoints September 30, 2024 Ms. Cheryl Taylor Town of Westlake 1500 Solana Boulevard, Bldg. 7, Ste. 7200 Westlake, TX 76262 RE: Sole Source Letter Dear Ms. Taylor: This correspondence confirms that Atlas Utility Supply Company is the sole authorized distributor of E-Series® Ultrasonic Meters, Recordall® Disc Meters, Recordall Compound Series/Combo Meters, Recordall Turbo Series Meters, HR-E® Encoders, HR-E LCD Encoders, BEACON® Mobile Reading Solutions and ORION® Endpoints for the Town of Westlake. In the event you have any questions regarding this correspondence, we can be reached by telephone at 800-876-3837 or by email at proposals@badgermeter.com. Sincerely, BADGER METER, INC. Matthew B. Gieseke Assistant Secretary and Proposal Lead Page 143 of 492 DATE: October 21, 2025 AGENDA ITEM NO: F.3. FROM: Cheryl Taylor, Public Works Director, Public Works SUBJECT: Discuss, consider and act to approve Resolution 25-38 authorizing the expenditure of funds for Town-wide landscaping and tree trimming services by Smith Lawn and Tree in an amount not to exceed $613,000. ATTACHMENTS: 1. Res 25-38 Landscape Expenditure 2. Resolution 24-82 Master Interlocal Purchasing Agreement Southlake 3. Resolution 16-03 Master Interlocal Purchasing Agreement NRH SUMMARY : This authorization will allow the Town Manager to pay for Town-wide landscaping services by Smith Lawn for the Fiscal Year 2025-2026 as submitted and approved in our Town of Westlake FY25-26 budget. BACKGROUND AND DISCUSSION: Smith Lawn and Tree has been providing landscaping services to the Town of Westlake since 2020 by performing routine ground maintenance and tree trimming services at Town-owned facilities as well as beautification of Davis Boulevard, within public parks and along the public rights-of-way and trail system. Smith Lawn and Tree has an existing contract with the City of North Richland Hills for miscellaneous mowing and landscaping services, as well as an existing contract with the City of Southlake for tree trimming services. Council has recently approved interlocal agreements with the Cities of North Richland Hills and Southlake that allow the Town of Westlake to continue its relationship with Smith Lawn who has provided several years of exceptional customer service to the Town and continues to respond quickly and efficiently to clear storm debris, provide porter service along the public trail system, and perform staff directed special projects throughout the Town. Master interlocal agreements allow the Town of Westlake to work with Smith Lawn and Tree at prices that have been bid which meets State procurement requirements. FISCAL IMPACT: Funding for this agreement in an amount not to exceed $613,000 which includes an approximately 10% contingency, will be from the Public Works, Facilities and Parks approved operating budgets for fiscal year 2025-2026. Town Council/Board of Trustees AGENDA ITEM REPORT Page 144 of 492 LEGAL REVIEW: N/A RECOMMENDATION: Staff recommends approval of Resolution 25-38 authorizing the Town Manager to expend funds for Town-wide landscaping and tree trimming services with Smith Lawn in an amount not to exceed $613,000. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 145 of 492 Resolution 25-38 Page 1 TOWN OF WESTLAKE RESOLUTION NO. 25-38 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE EXPENDITURE OFFUNDS FOR TOWN-WIDE LANDSCAPING, IRRIGATION AND TREE TRIMMING SERVICES BY SMITH LAWN AND TREE IN AN AMOUNT NOT TO EXCEED $613,000 WHEREAS, the Town Council of the Town of Westlake recognizes the need to maintain the landscaping along rights-of-way, town-owned facilities, and in the public parks; and, WHEREAS, the leaders of the Town of Westlake desire to improve quality of life in the town; and, WHEREAS, the Town Council recognizes the importance of adhering to procurement policies and requirements as outlined in the Local Government Code; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the Recitals herein above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council for the Town of Westlake does hereby authorize the Town Manager to expend funds for Town-wide landscaping, irrigation and tree trimming services by Smith Lawn and Tree. SECTION 3: That the funding for these services in an amount not to exceed $613,000 which includes an approximate 10% contingency utilizing interlocal agreements with the Cities of North Richland Hills and Southlake, requires Council approval and will be funded from the Public Works and Facilities and Parks approved operating budgets for Fiscal Year 2025-2026. SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Page 146 of 492 Resolution 25-38 Page 2 SECTION 5: That this Resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 21st DAY OF OCTOBER 2025. ___________________________________ Kim Greaves, Mayor ATTEST: ________________________________ Dianna Buchanan, Town Secretary APPROVED AS TO FORM: ________________________________ Matthew C.G. Boyle, Town Attorney Page 147 of 492 Page 148 of 492 Page 149 of 492 Page 150 of 492 Page 151 of 492 Page 152 of 492 Page 153 of 492 Page 154 of 492 Page 155 of 492 Page 156 of 492 Page 157 of 492 Page 158 of 492 Page 159 of 492 Page 160 of 492 Page 161 of 492 DATE: October 21, 2025 AGENDA ITEM NO: F.4. FROM: Cheryl Taylor, Public Works Director, Public Works SUBJECT: Discuss, consider and act to approve Resolution 25-39 authorizing the expenditure of funds for the purchase of a Compact Excavator from the RDO Equipment Company in the amount of $78,997. ATTACHMENTS: 1. Resolution 25-39 RDO Compact Excavator 2. RDO Equipment Co. Quotation through Sourcewell SUMMARY : This agreement is for the purchase of a compact excavator to perform daily maintenance of public water and wastewater infrastructure. The excavator was a part of the Coucnil approved list of service level adjustments within the FY25-26 budget. The excavator will improve our Public Works crews' ability to work more efficiently and quickly to replace and repair water and sewer issues within the town without the need to rent equipment each time an event occurs. BACKGROUND AND DISCUSSION: Public Works is responsible for the maintenance of the Town’s public water, sanitary sewer, storm drain and roadway systems. A compact excavator outfitted with the grapple thumb and 3 style interchangeable buckets is a multi-faceted piece of equipment that can be used for water leak repairs on main lines, service lines, fire hydrants, and valve repairs, water tap installations and repairs, sanitary sewer repairs, cleaning drainage channels, and the cleaning of barrow ditches. The purchase includes a 60-month, 3000-hour, $0 deductible warranty. And PM services are included in the first 1,500 hours. A cooperative agreement with Sourcewell (Member No. 183219, Contract No. 011723-JDC) allows the Town of Westlake to contract with the RDO Equipment Company for purchasing equipment at prices that have been bid and meet State procurement requirements. Approval will allow staff to purchase the compact excavator from the RDO Equipment Company in the amount of $79,927, which includes a 27% discount and was included in the approved Public Works operating budget for fiscal year 2025-2026. The total amount is less than the approved budget but does exceed the Town Manager’s signatory approval and requires Town Council approval. FISCAL IMPACT: Town Council/Board of Trustees AGENDA ITEM REPORT Page 162 of 492 Funding for this agreement in the amount of $78,997 will be paid from the Public Works approved Utility Fund operating budget for fiscal year 2025-2026. LEGAL REVIEW: N/A RECOMMENDATION: Staff recommends approval of Resolution 25-39 authorizing the expenditure of funds by the Town Manager for the purchase of a Compact Excavator from the RDO Equipment Company in the amount of $78,997. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 163 of 492 Resolution 25-39 Page 1 TOWN OF WESTLAKE RESOLUTION NO. 25-39 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF A COMPACT EXCAVATOR FROM THE RDO EQUIPMENT COMPANY IN THE AMOUNT OF $78,997.50 WHEREAS, the Town Council of the Town of Westlake recognizes the need to maintain and protect public infrastructure to serve its residents; and, WHEREAS, the leaders of the Town of Westlake desire to improve quality of life in the town; and, WHEREAS, the Town Council recognizes that a compact excavator is a necessary piece of equipment required to perform daily operational maintenance of public infrastructure; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the Recitals herein above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council of the Town of Westlake does hereby approve the expenditure of funds to RDO Equipment Company for the purchase of a compact excavator to perform maintenance on the water, wastewater, and storm sewer systems. SECTION 3: That the funding for the compact excavator in the amount of $78.997.50 will be paid from the fiscal year 2 025-2026 Public Works Utility Fund Operating Budget as approved by the Town Council on September 16, 2025. SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 5 That this Resolution shall become effective from and after its date of passage. Page 164 of 492 Resolution 25-39 Page 2 PASSED AND APPROVED ON THIS 21st DAY OF OCTOBER 2025. ___________________________________ Kim Greaves, Mayor ATTEST: ________________________________ Dianna Buchanan, Town Secretary APPROVED AS TO FORM: ________________________________ Matthew C. G. Boyle, Town Attorney Page 165 of 492 Resolution 25-39 Page 3 Exhibit “A” RDO Equipment Company Investment Proposal (Quote) for Purchase of Compact Excavator Page 166 of 492 Investment Proposal (Quote) RDO Equipment Co. 5301 Mark IV Parkway Fort Worth TX, 76131 Phone: (817) 232-8094 - Fax: (817) 847-0398 Proposal for: TOWN OF WESTLAKE 3 VILLAGE CIR STE WESTLAKE, TX, 76262 DENTON Investment Proposal Date: Pricing Valid Until: Deal Number: Customer Account#: Sales Professional: Phone: Fax: Email: 9/11/2025 11/14/2025 1942453 0941029 Austin Walker 1 (817) 566-1541 awalker@rdoequipment.com Equipment Information Quantity Serial Number Stock Number Hours (approx.) Status / Year / Make / Model Additional Items Cash Price 1 TBD TBD 0 New 2025 JOHN DEERE 35P $79,927.00 0150FF 35 P-Tier Compact Excavator 0408 Configuration 8 - Cab, Rubber, Susp, Long Arm + EX C/W, Angle Blade Customer Discount Sourcewell Discount | #011723-JDC | 27%($21,580.29) Customer Discount RDO DISCOUNT ($1,000.00) Freight in FREIGHT TO STORE $2,000.00 Freight Out FREIGHT TO CUSTOMER $750.00 Prep / Reconditioning PDI + THUMB INSTALL $2,000.00 PM Elite Final Tier 4 Cab - 0 - 1500 Hours $9,721.84 Warranty -John Deere Power Train & Hyd.-60 Months, 3000 Hours,Deductible: 0 $1,250.00 Item Subtotal:$73,068.55 1 TBD TBD 0 Attachment - New 2025 JOHN DEERE 35THUMB $2,451.00 BYT11548 THUMB 35G Item Subtotal:$2,451.00 1 TBD TBD 0 New 2025 JOHN DEERE 35HD12 $904.40 BYT10962 12"HEAVY DUTY 1.5 CU.FT. BKT Item Subtotal:$904.40 1 TBD TBD 0 New 2025 JOHN DEERE 35HD18 $1,041.20 BYT10966 18"HEAVY DUTY 2.8 CU.FT. BKT Item Subtotal:$1,041.20 1 TBD TBD 0 New 2025 JOHN DEERE 35D34 $1,532.35 BYT10970 34" DITCH BUCKET Item Subtotal:$1,532.35 Equipment Subtotal:$78,997.50 D1942453 Page 1 of 2 Page 167 of 492 Purchase Order Totals Balance:$78,997.50 Total Taxable Amount:$0.00 TX STATE TAX:$0.00 TX CITY TAX:$0.00 TX SPECIAL TAX:$0.00 Sales Tax Total:$0.00 Sub Total:$78,997.50 Cash with Order:$0.00 Balance Due:$78,997.50 D1942453 Page 2 of 2 Page 168 of 492 Page 1 of 1 Manufacturer’s Suggested List Price shown. Retail prices may vary by dealer. Unless stated otherwise, taxes, freight, setup, delivery and other dealer specific charges not included in the pricing. Options/items noted with anything other than price will have additional costs. Pricing, availability, and specifications subject to change without notice. Special program pricing may be available on certain models. See dealer for details. Prices are shown in USD unless otherwise noted. 35 P-Tier Compact Excavator 11-Sep-2025 Code Description Qty List Price 0150FF 35 P-Tier Compact Excavator 1 $68,240.00 USD 0150FF (Gen-A) Option Codes 0202 Destination Code - United States 1 No Added Cost 0259 English Customer Delivery Packet 1 No Added Cost 0408 Configuration 8 - Cab, Rubber, Susp, Long Arm + EX C/W, Angle Blade 1 $11,687.00 USD Includes: - 300 mm (12 in.) Rubber Track - 1.69 m (5 ft. 7 in.) Long Arm - Extra Counterweight - Extra Counterweight extends beyond width of tracks when upper structure is rotated to the side - Angle Blade - Cloth Seat - Heater & Air Conditioner Total $79,927.00 USD Page 169 of 492 Compact Excavator Page 170 of 492 2 When you need more from your compact excavator, the John Deere 35 P-Tier might be your “one and done.” This small-but-mighty muscle specializes in making work in close quarters seem like no big deal. Loaded with customer-inspired ideas like significant lift and reach, precise control, and an amazingly comfortable cab, digging, excavating, and loading tasks become big possibilities. Plus it runs quiet, too. Jobsite-proven standard and optional advantages including your choice of tracks and John Deere attachments push the 35 P-Tier to make a sizable impact on the potential — and profitability — of your operation. Page 171 of 492 F E AT U R E S Quiet comfort and control Spacious operator station has a wide entryway and backhoe- to excavator-style controls. Swing boom and foldable travel pedals are positioned for efficient operation and comfortable foot room. Noise-reducing muffler and isochronous high-idle speed help keep things noticeably quiet. Rubber cab mounts isolate the operator from noise and vibration. Start from zero Zero-tail-swing design maximizes maneuverability and performance in tight places such as urban and residential areas. Compact stature permits easy transport between jobsites, perfect for “dig-and-go” projects. Resource management Auto-idle automatically reduces engine speed when hydraulics aren’t in use. Auto shutdown conserves precious fuel. Power/ economy modes optimize power for digging applications, further improving fuel efficiency. Get back to it Standard backfill blade enables the 35 P-Tier to grade and fill, boosting machine versatility and stability when using attachments or working on uneven terrain. Swing for the fences Put the 35 P-Tier’s independent-swing boom and 360-degree rotation to work taming difficult tasks. Impressive lift height and reach ease truck loading. RUBBER CAB MOUNTS HELP ISOLATE OPERATOR FROM NOISE & VIBRATION 3 5 P -T I E R C O M P A C T E X C AVAT O R Page 172 of 492 Handy hydraulics Standard quick-coupler-equipped, boom-mounted auxiliary hydraulic lines simplify attachment hookup. Return-flow selector valve accommodates hydraulic-driven attachments that operate either one or two ways. Wedge-style coupler enables swift changes of a wide range of buckets and attachments, such as hydraulic hammers, plate compactors, and augers. Safe travels No operator activation is required for high-speed travel. Track speeds automatically slow to low whenever a heavier load is encountered, then return to high when the load normalizes. Designed for durability Heavy-duty side shields deflect material and impacts, protecting boom/blade cylinders and drive motors. Single-pin swing-post increases boom rigidity. Rein- forced D-channel side frames and heavy-duty X-frame help extend wear life. Maintenance made easy Hinged door provides wide-open access to the side-by-side oil cooler and radiator. Operator station tilts forward 50 degrees to reach the swing motor, hydraulic control valve, engine starter motor, and alternator. Extended service intervals allow the machine to work longer before maintenance is needed. Make the most of your investment Already own some John Deere attachments? Many models including buckets, hydraulic hammers, and augers also work on other compact machines so you can redefine fleet utilization — and your bottom line. 4 Page 173 of 492 3 5 P -T I E R C O M PA C T E X C AVAT O R The choice is yours Rubber tracks traverse virtually any terrain, including paved surfaces. Optional rubber grousers combine work-anywhere flexibility with steel-track serviceability. Steel tracks and steel tracks with rubber pads are also available. Connected machines John Deere construction equipment comes with in-base connectivity — free from subscriptions or annual renewals. Analyze critical machine data, track utilization, review diagnostic alerts, and more from the John Deere Operations Center™. The Operations Center also enables John Deere Connected Support™, which uses data from thousands of connected machines to proactively address issues before they arise. Your dealer can also remotely monitor machine health, diagnose problems, and even update machine software without a trip to the jobsite.* *Availability varies by region and product. Options not available in every country. MATCH YOUR TRACK TO THE APPLICATION Page 174 of 492 6 While general information, pictures, and descriptions are provided, some illustrations and text may include product options and accessories NOT AVAILABLE in all regions, and in some countries products and accessories may require modifications or additions to ensure compliance with the local regulations of those countries. 35 P-TIER COMPACT EXCAVATOR SPECIFICATIONS Engine 35 P-TIER Manufacturer and Model Yanmar 3TNV88F Displacement 1.642 L (100.2 cu. in.) Non-Road Emission Standard EPA Final Tier 4/EU Stage IV Net Power (ISO 9249)17.4 kW (23.3 hp) at 2,400 rpm Powertrain Each track independently driven by hydrostatic axial-piston motor connected to 2-stage planetary gear-reduction box Maximum Travel Speed Low: 2.8 km/h (1.7 mph) / High: 4.3 km/h (2.7 mph) Hydraulics Open center with 2 variable-displacement pumps and 1 fixed-gear pump Auxiliary Flow 61.2 L/m (16.2 gpm) Pump Flow Controls 2 hydraulic pilot-operated controls for Piston 2 x 38.4 L/m (2 x 10.1 gpm)boom, arm, bucket, swing, boom swing, Gear 22.8 L/m (6.0 gpm)travel, and auxiliary functions Electrical Alternator Rating 55 amp Work Lights 2 halogen: 1 mounted on operator’s station and 1 mounted on boom L M N O P Q R G H I J K E A B F D C Operating Dimensions 1315-mm (4 ft. 4 in.) Standard Arm and Canopy 1315-mm (4 ft. 4 in.) Standard Arm and Cab 1715-mm (5 ft. 8 in.) Long Arm and Canopy 1715-mm (5 ft. 8 in.) Long Arm and Cab A Maximum Cutting Height 4.87 m (16 ft. 0 in.)4.70 m (15 ft. 5 in.)4.95 m (16 ft. 3 in.)4.74 m (15 ft. 7 in.) B Maximum Dumping Height 3.46 m (11 ft. 4 in.)3.31 m (10 ft. 10 in.)3.57 m (11 ft. 9 in.)3.39 m (11 ft. 1 in.) C Maximum Digging Depth 3.06 m (10 ft. 0 in.)3.06 m (10 ft. 0 in.)3.46 m (11 ft. 4 in.)3.46 m (11 ft. 4 in.) D Maximum Digging Reach 5.21 m (17 ft. 1 in.)5.21 m (17 ft. 1 in.)5.52 m (18 ft. 1 in.)5.52 m (18 ft. 1 in.) E Minimum Front Swing Radius 2.08 m (6 ft. 10 in.)2.24 m (7 ft. 4 in.)2.19 m (7 ft. 2 in.)2.30 m (7 ft. 7 in.) F Transport Length 4.64 m (15 ft. 3 in.)4.64 m (15 ft. 3 in.)4.75 m (15 ft. 7 in.)4.75 m (15 ft. 7 in.) Digging Force (ISO) Arm 19.0 kN (4,277 lb.)19.0 kN (4,277 lb.)16.9 kN (3,792 lb.)16.9 kN (3,792 lb.) Bucket 27.1 kN (6,085 lb.)27.1 kN (6,085 lb.)27.1 kN (6,085 lb.)27.1 kN (6,085 lb.) Undercarriage Track, Rubber 300 mm (12 in.) Ground Pressure 1315-mm (4 ft. 4 in.) Standard Arm and Standard Counterweight 1715-mm (5 ft. 8 in.) Long Arm and Extra Counterweight With Canopy With Cab With Canopy With Cab With Rubber Track 32.0 kPa (4.6 psi)33.0 kPa (4.8 psi)33.7 kPa (4.9 psi)35.2 kPa (5.1 psi) Upperstructure Swing Speed 9.0 rpm Independent Swing Boom Canopy Cab Left 72 deg.62 deg. Right 62 deg.62 deg. Swing Brake Spring applied, hydraulically released, automatic, disc type Serviceability Refill Capacities Refill Capacities (continued) Fuel Tank 42 L (11.1 gal.) Engine Oil With Filter 7.2 L (7.6 qt.) Cooling System 5.0 L (5.3 qt.) Hydraulic Tank 32 L (8.5 gal.) Operating Weights 1315-mm (4 ft. 4 in.) Standard Arm and Standard Counterweight 1715-mm (5 ft. 8 in.) Long Arm and Extra Counterweight With Canopy With Cab With Canopy With Cab With Full Fuel Tank and 79-kg (175 lb.) Operator 3520 kg (7,760 lb.)3690 kg (8,135 lb.)3783 kg (8,340 lb.)3953 kg (8,715 lb.) Optional Angle Blade 296 kg (653 lb.)296 kg (653 lb.)296 kg (653 lb.)296 kg (653 lb.) Counterweight Standard 540 kg (1,190 lb.)540 kg (1,190 lb.)540 kg (1,190 lb.)540 kg (1,190 lb.) Additional 240 kg (529 lb.)240 kg (529 lb.)240 kg (529 lb.)240 kg (529 lb.) Page 175 of 492 35 P Engine l Meets EPA Final Tier 4/EU Stage IV emissions l Auto shutdown l Engine coolant to –37 deg. C (–34 deg. F) l Engine preheater l Fan guard l Fuel/water separator l Full-flow oil filter l Isolation mounted l Key start switch with electric fuel shutoff l Single dry-type air filter Hydraulic System l Auto-idle l Auxiliary function right-hand pilot-lever control l Auxiliary hydraulic lines with quick-couplers to end of boom l Auxiliary return-flow selector valve l Axial-piston swing motor l Boom-swing foot control l Excavator-to-backhoe control pattern change valve l Open center with 2 variable-displacement pumps and 1 fixed-gear pump l Hydraulic pilot-operated controls for boom, arm, bucket, swing, boom swing, blade, travel, and auxiliary functions l Wet-disc swing brake Undercarriage l Planetary final drive l Propel motor shield l 2-speed axial-piston propel motors 35 P Undercarriage (continued) l Rubber track, 300 mm (12 in.) s Steel track, 300 mm (12 in.) with triple semi-grousers s Rubber crawler pad, 300 mm (12 in.) Upperstructure l 360-deg. rotation l Counterweight, 540 kg (1,190 lb.) l Hinged service-access doors l ROPS/TOPS/FOPS (canopy) s ROPS/TOPS/FOPS (cab) with air conditioning and heater l Vandal protection for service doors, fuel cap, and toolbox l Zero-tail-swing configuration Front Attachments l Arm, 1315 mm (4 ft. 4 in.) s Long arm, 1715 mm (5 ft. 8 in.), includes additional 240-kg (529 lb.) counterweight l Articulation hose shield l Backfill blade, 1.74 m (5 ft. 9 in.) s Hydraulic angle backfill blade l Boom, 2.465 m (8 ft. 1 in.) l Mechanical quick-coupler s Augers: Planetary / Chain drive / Bits / Bit adapters s Clamp s Hammers: Points / Tools s Quick-coupler buckets: Bucket teeth / Ditching / Heavy-duty Operator’s Station l Horn l Hour meter 35 P Operator’s Station (continued) l Instrumentation lights l Mode selectors (illuminated): Power mode (1) / Economy mode (1) l Monitor system: Preheat indicator / Engine oil pressure indicator with alarm / Alternator voltage indicator / Fuel gauge and low-fuel-level indicator / Engine coolant temperature gauge and engine coolant temperature indicator with alarm / Hour meter / Work lights indicator l Motion alarm with cancel switch l Work lights switch l Propel levers and foldable pedals l 2 travel speeds with automatic shifting l Seat belt, 51 mm (2 in.), retractable s Seat belt, 76 mm (3 in.), retractable l Vinyl seat with fore/aft adjustment s Suspension seat (cloth) s Front screen s Rear secondary exit kit Electrical l 12-volt accessory outlet l Alternator, 55 amp l Low-maintenance battery l Blade-type multi-fused circuits l Positive-terminal battery covers s JDLink™ connectivity hardware and John Deere Operations Center™ account Lights l Work lights: Halogen / 1 mounted on operator’s station / 1 mounted on boom While general information, pictures, and descriptions are provided, some illustrations and text may include product options and accessories NOT AVAILABLE in all regions, and in some countries products and accessories may require modifications or additions to ensure compliance with the local regulations of those countries. 35 P-TIER COMPACT EXCAVATOR SPECIFICATIONS Machine Dimensions (see line art at bottom right of page 6)35 P-TIER G Upperstructure Width 1.55 m (5 ft. 1 in.)M Engine Cover Height 1.53 m (5 ft. 0 in.) H Overall Height N Maximum Blade Lift Above Ground 360 mm (14.2 in.) Canopy 2.48 m (8 ft. 2 in.)O Maximum Blade Drop Below Ground 400 mm (15.7 in.) Cab 2.48 m (8 ft. 2 in.)Blade I Track Width 300 mm (12 in.) Width 1.74 m (5 ft. 9 in.) J Undercarriage Width 1.74 m (5 ft. 9 in.) Height 373 mm (14.7 in.) K Ground Clearance 280 mm (11 in.)P Sprocket Center to Idler Center 1.66 m (5 ft. 5 in.) L Tail Swing Radius Q Undercarriage Length 2.11 m (6 ft. 11 in.) With Standard Arm 870 mm (34 in.)R Counterweight Clearance 550 mm (22 in.) With Long Arm and Extra Counterweight 980 mm (39 in.) Lift Capacities Boldface type indicates hydraulically limited capacity; lightface type indicates stability-limited capacities, in kg (lb.). All lift capacities are based on ISO 10567 (with power boost). Lifting measurement from center of arm to bucket pin; with 400-mm (16 in.) track shoe and blade on ground; and situated on firm, level, uniform supporting surface. Total load includes weight of cables, hook, etc. Figures do not exceed 87 percent of hydraulic capacities or 75 percent of weight needed to tip machine. Canopy and Standard Counterweight Cab and Standard Counterweight Canopy and Extra Counterweight Cab and Extra Counterweight Ground Level at 3.05-m (10 ft.) Radius Over Front Over Side Over Front Over Side Over Front Over Side Over Front Over Side 1315-mm (4 ft. 4 in.) Standard Arm 1568 kg (3,453 lb.) 641 kg (1,412 lb.) 1568 kg (3,453 lb.) 684 kg (1,506 lb.) 1568 kg (3,453 lb.) 765 kg (1,686 lb.) 1568 kg (3,453 lb.) 808 kg (1,780 lb.) 1715-mm (5 ft. 8 in.) Long Arm 1501 kg (3,307 lb.) 630 kg (1,388 lb.) 1501 kg (3,307 lb.) 672 kg (1,481 lb.) 1501 kg (3,307 lb.) 755 kg (1,662 lb.) 1501 kg (3,307 lb.) 797 kg (1,756 lb.) Net engine power is with standard equipment including air cleaner, exhaust system, alternator, and cooling fan at test conditions per ISO 9249. These machines are not equipped with spark-arrestor mufflers. Usage in forestry applications is not recommended. Specifications and design subject to change without notice. Wherever applicable, specifications are in accordance with SAE standards. Except where otherwise noted, these specifications are based on a canopy unit with standard arm; 610-mm (24 in.), 0.11-m3 (4.0 cu. ft.) bucket; 300-mm (12 in.) rubber track; and 540-kg (1,190 lb.) counterweight; full fuel tank; and 79-kg (175 lb.) operator. Additional equipment Key: l Standard s Optional or special See your John Deere dealer for further information. Page 176 of 492 ME35PAU (23-07) Page 177 of 492 DATE: October 21, 2025 AGENDA ITEM NO: F.5. FROM: Cheryl Taylor, Public Works Director, Public Works SUBJECT: Discuss, consider and act to approve Resolution 25-41 authorizing the execution and submittal by the Town Manager or his designee of an application to the Public Utility Commission to amend Certificates of Convenience and Necessity (CCN) to Change Boundaries for the Water Service Area and Wastewater Service Area within the Town of Westlake, Texas matching the Town Limits. ATTACHMENTS: 1. Resolution 25-41 CCN Boundary Amendments 2. CCN Agreement - Amend 12986 and 20901 3. CCN Agreement - Amend 12986 Decertify 10101 SUMMARY : This item allows the Town Manager to submit an application to the Public Utility Commission (PUC) to extend the boundaries for water and wastewater service area to all properties within and up to the Town limits. Currently there is an overlap of Southlake's CCN into the Town of Westlake. The City of Southlake has agreed to retract their CCN boundary and are taking this retraction to their Council for approval this month as well. BACKGROUND AND DISCUSSION: A Certificate of Convenience and Necessity (CCN) grants a retail public utility the exclusive right to provide water or wastewater service within a defined geographic area. The current Public Utility Commission (PUC) maps show the Certificates of Convenience and Necessity (CCN) boundary for the Town’s water service areas does not extend to the Town limit lines. The City of Southlake’s wastewater service area extends into the Town of Westlake. The purpose of this item is to allow the Town Manager or his designee to submit an application to the PUC to amend the water and wastewater bounded service areas to extend to the Town Limit lines and remove Southlake’s overlapping bounded service area within the Town of Westlake for wastewater. Westlake is adding water and wastewater service areas and Southlake is decertifying a portion of their existing CCN within the Town of Westlake and allowing Westlake to serve developments with water and wastewater within the Town limits, specifically the future Solana Hills residential development located near Sam School Road. There is also a water service area within the Town that overlaps with Southlake’s CCN that will need to be amended in the future with a separate application to the PUC. Town Council/Board of Trustees AGENDA ITEM REPORT Page 178 of 492 Approval of this item and submittal to the PUC will formalize the Town of Westlake’s rights to serve water and wastewater to all new development within the Town Limits. FISCAL IMPACT: N/A LEGAL REVIEW: Yes RECOMMENDATION: Staff recommends approval of Resolution 25-41 authorizing the execution and submittal by the Town Manager or his designee of an application to the Public Utility Commission for the CCN Boundary Changes for Water Service Area and Wastewater Service Area to match the Town Limits. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 179 of 492 Resolution 25-41 Page 1 TOWN OF WESTLAKE RESOLUTION NO. 25-41 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE EXECUTION AND SUBMITTAL BY THE TOWN MANAGER OR HIS DESIGNEE OF AN APPLICATION TO THE PUBLIC UTILITY COMMISSION TO AMEND CERTIFICATES OF CONVENIENCE AND NECESSITY TO CHANGE BOUNDARIES FOR THE WATER SERVICE AREA AND WASTEWATER SERVICE AREA WITHIN THE TOWN OF WESTLAKE, TEXAS TO MATCH THE TOWN LIMITS. WHEREAS, the Town Council of the Town of Westlake recognizes the need to maintain and protect public infrastructure to serve its residents; and, WHEREAS, the leaders of the Town of Westlake desire to improve quality of life in the town; and, WHEREAS, the Town Council recognizes that the Town wishes to formalize the Town’s rights with the Public Utility Commission to provide water and wastewater services to all developments within the Town limits; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the Recitals herein above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council for the Town of Westlake acknowledges that the Public Utility Commission boundaries for the water service area and wastewater service area for the Town of Westlake, Texas do not currently match the Town limits and need to be amended. SECTION 3: That the Town Council for the Town of Westlake does hereby authorize the Town Manager or his designee to submit an application to the Public Utility Commission to amend Certificates of Convenience and Necessity to change boundaries for the water service area and wastewater service area within the Town of Westlake, Texas to match the Town limits. SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 5: That this Resolution shall become effective from and after its date of passage. Page 180 of 492 Resolution 25-41 Page 2 PASSED AND APPROVED ON THIS 21st DAY OF OCTOBER 2025. ___________________________________ Kim Greaves, Mayor ATTEST: ________________________________ Dianna Buchanan, Town Secretary APPROVED AS TO FORM: ________________________________ Matthew C. G. Boyle, Town Attorney Page 181 of 492 PUBLIC UTILITY COMMISSION REQUIRED CCN BOUNDARY CHANGE DESCRIPTION Town of Westlake Addition of Water and Sewer Service Areas CCN No. 12986 (Water), 20901 (Sewer) Application of the Town of Westlake to Amend Certificates of Convenience and Necessity in Tarrant County, Texas Pursuant to Texas Water Code §13.248, the Town of Westlake (“Westlake”), holder of Certificates of Convenience and Necessity (CCN) No. 12986 and 20901, hereby files this Boundary Description for the water service territory that was added to Westlake’s CCN No. 12986 and sewer service territory that was added to Westlake’s CCN No. 20901 by the Public Utility Commission of Texas (PUC). The area added to Westlake’s water CCN No. 12986 is approximately 424.6 acres and the area added to Westlake’s sewer CCN No. 20901 is approximately 502.9 acres, which property is more particularly described as Lot 1R-1, Block 2, Minor Plat of Lots 1R-1, 3 & 4, Block 2 of Westlake/Southlake Park Addition No. 1, according to the Map recorded in Instrument No. D216001903, Plat Records, Tarrant County, Texas. In accordance with Texas Water Code §13.248, attached hereto is a copy of the PUC maps amending CCN No. 12986 and CCN No. 20901. This Boundary Description is being filed on behalf of Westlake to comply with Texas Water Code §13.248 and PUC’s associated rules. TOWN OF WESTLAKE BY: NAME: TITLE: ACKNOWLEDGEMENT STATE OF TEXAS § COUNTY OF TARRANT § This instrument was acknowledged before me on the __ day of _______________, 2025, by Cheryl Taylor, Director of Public Works of the Town of Westlake, on behalf of said municipality. Notary Public, State of Texas [SEAL] Page 182 of 492 Page 183 of 492 Page 184 of 492 Page 185 of 492 Page 186 of 492 PUBLIC UTILITY COMMISSION REQUIRED CCN BOUNDARY CHANGE DESCRIPTION Town of Westlake Addition of Water Service Area CCN No. 12986 (Water) Application of the Town of Westlake to Amend Certificates of Convenience and Necessity in Tarrant County, Texas Pursuant to Texas Water Code §13.248, the Town of Westlake (“Westlake”), holder of Certificates of Convenience and Necessity (CCN) No. 12986, hereby files this Boundary Description for the water service territory that was added to Westlake’s CCN No. 12986 by the Public Utility Commission of Texas (PUC). The area added to Westlake’s water CCN No. 12986 is approximately 78.3 acres, which property is more particularly described as Lot 1R-1, Block 2, Minor Plat of Lots 1R-1, 3 & 4, Block 2 of Westlake/Southlake Park Addition No. 1, according to the Map recorded in Instrument No. D216001903, Plat Records, Tarrant County, Texas. In accordance with Texas Water Code §13.248, attached hereto is a copy of the PUC maps amending CCN No. 12986. This Boundary Description is being filed on behalf of Westlake to comply with Texas Water Code §13.248 and PUC’s associated rules. TOWN OF WESTLAKE BY: NAME: TITLE: ACKNOWLEDGEMENT STATE OF TEXAS § COUNTY OF TARRANT § This instrument was acknowledged before me on the __ day of _______________, 2025, by Cheryl Taylor, Director of Public Works of the Town of Westlake, on behalf of said municipality. Notary Public, State of Texas [SEAL] Page 187 of 492 PUBLIC UTILITY COMMISSION REQUIRED CCN BOUNDARY CHANGE DESCRIPTION City of Southlake Removal of Water Service Area CCN No. 10101 (Water) Application of the City of Southlake to Decertify a Portion of Certificates of Convenience and Necessity in Tarrant County, Texas Pursuant to Texas Water Code §13.248, the City of Southlake (“Southlake”), holder of Certificate of Convenience and Necessity (CCN) No. 10101, hereby files this Boundary Description for the water service territory that was removed from Southlake’s CCN No. 10101 by the Public Utility Commission of Texas (PUC). The area removed from Southlake’s water CCN No. 10101 is approximately 78.3 acres, which property is more particularly described as Lot 1R-1, Block 2, Minor Plat of Lots 1R-1, 3 & 4, Block 2 of Westlake/Southlake Park Addition No. 1, according to the Map recorded in Instrument No. D216001903, Plat Records, Tarrant County, Texas. In accordance with Texas Water Code §13.248, attached hereto is a copy of the PUC maps amending CCN No. 10101. This Boundary Description is being filed on behalf of Southlake to comply with Texas Water Code §13.248 and PUC’s associated rules. CITY OF SOUTHLAKE BY: NAME: TITLE: ACKNOWLEDGEMENT STATE OF TEXAS § COUNTY OF TARRANT § This instrument was acknowledged before me on the __ day of _______________, 2025, by Lauren LaNeave, Interim Director of Public Works of the City of Southlake, on behalf of said municipality. Notary Public, State of Texas [SEAL] Page 188 of 492 Page 189 of 492 Page 190 of 492 DATE: October 21, 2025 AGENDA ITEM NO: F.6. FROM: John Ard, Fire Chief, Planning and Dev SUBJECT: Discuss, consider, and act to approve Resolution 25-44 ratifying the approval by the Town Manager to purchase one new ambulance from Frazer, Sterling McCall Ford/Frazer Ltd. through HGAC (Houston-Galveston Area Council) Cooperative Purchasing Program for an amount not to exceed $400,000.00; and authorizing expenditure for completion of said acquisition. ATTACHMENTS: 1. Resolution 25-44 Ratifying Purchase of Ambulance 2. Exhibit A Frazer Ambulance Quote 3. Frazer Ambulance Purchase Agreement SUMMARY : The Town of Westlake Fire-EMS Department seeks to replace its 2012 ambulance with a new unit to ensure reliable advanced life support, maintain best-practice replacement standards, and meet the growing community’s emergency medical needs. BACKGROUND AND DISCUSSION: The ratification of the ambulance purchase is necessary to secure the Town's place in the production queue. Lead times for new ambulances currently range from 16 to 20 months. Placing the order as soon as possible allows us to get ahead of the large volume of orders typically submitted following annual budget approvals and avoids potential price increases. The Town of Westlake Fire-EMS Department provides the highest licensed level of pre-hospital emergency medical care and relies on two ambulances to meet community needs. Following best practices, ambulances serve seven years frontline and seven years reserve before replacement. The new purchase will replace the department’s 2012 ambulance, which has reached the end of its service life and is no longer cost-effective or reliable to operate. A new unit will ensure safe, dependable operations, support advanced life support capabilities, and provide a reserve vehicle for continuity of service. With Westlake’s continued growth and increasing call volume, timely replacement is essential to maintain service quality, operational efficiency, and community safety. FISCAL IMPACT: The purchase is included in the approved budget and will not exceed the allocated $400,000.00. Town Council/Board of Trustees AGENDA ITEM REPORT Page 191 of 492 LEGAL REVIEW: N/A. RECOMMENDATION: Staff recommends approval of Resolution 25-44 ratifying the expenditure of funds for the purchase of an ambulance from Frazer as presented. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 192 of 492 Resolution 25-44 Page 1 TOWN OF WESTLAKE RESOLUTION NO. 25-44 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, RATIFYING THE APPROVAL BY THE TOWN MANAGER TO PURCHASE ONE NEW AMBULANCE FROM FRAZER, STERLING McCALL FORD/FRAZER LTD THROUGH HGAC (HOUSTON-GALVESTON AREA COUNCIL) COOPERATIVE PURCHASING PROGRAM FOR AN AMOUNT NOT TO EXCEED $400,000.00; AND AUTHORIZING EXPENDITURE FOR COMPLETION OF SAID ACQUISITION. WHEREAS, the Town of Westlake commenced the operation of the Town of Westlake- EMS Fire Department during May 2002; and WHEREAS, based on the scope of services provided and the geographic limits of the Town of Westlake service area, the Town of Westlake Fire-EMS Department must maintain emergency response vehicles and all associated equipment to provide said services, and WHEREAS, the Town Council finds and concludes that maintaining reliable emergency response vehicles is necessary to protect and preserve the public health, safety, and property of the Town limits; and WHEREAS, by entering into an agreement with Frazer, Sterling McCall Ford/Frazer LTD through HGAC, a cooperative purchasing program, the formal bid process requirements are satisfied; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council of Westlake, Texas, does hereby approve the proposed quote from Frazer, Sterling McCall Ford/Frazer LTD, attached as Exhibit “A”. SECTION 3: That the Town Manager, or designee, is authorized and directed to enter into an agreement for the acquisition of an ambulance, and all associated equipment, in an amount not to exceed $400,000.00. Any actions previously taken by the Town Manager in the undertaking of this project are hereby ratified and approved. Page 193 of 492 Resolution 25-44 Page 2 SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 5: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 21st DAY OF OCTOBER 2025. ___________________________________ Kim Greaves, Mayor ATTEST: ________________________________ Dianna Buchanan, Town Secretary APPROVED AS TO FORM: ________________________________ Matthew C.G. Boyle, Town Attorney Page 194 of 492 Customer Quote 9/24/2025 11:40:33 AM Estimate No:Q4989-0001 Quote Date:9/24/2025 Expiration Date:12/31/2025 Salesperson:LL Payment Terms:Net 30 Invoice To: 11028 Deliver To: Town of Westlake Fire / EMS Department Town of Westlake 2000 W Dove Rd Westlake TX 76262 US Town of Westlake Fire / EMS Department Town of Westlake 2000 W Dove Rd Westlake TX 76262 US Order Instructions: TERMS: The unit will be invoiced approximately 30 days prior to vehicle completion and is due upon acceptance of the completed unit, unless alternate terms have been approved in writing. All ownership documentation—including the Manufacturer’s Statement of Origin (MSO), Buyer’s Order, and delivery paperwork—will be held until full payment of all open invoices has been received. This won’t delay you from inspecting or taking delivery—but you won’t receive the paperwork until payment is complete. A progress payment for the chassis portion will be invoiced upon arrival at the dealership and is due within 30 days of the invoice date. The remaining balance will be invoiced approximately 30 days prior to vehicle completion and is due upon delivery of the completed unit, unless alternate terms have been approved in writing. No.Item Qty U/M:Unit Price Net Amount 1 MODULE 1.00 EA $ 281,825.00 $ 281,825.00 Type I 14' Module 2 CHASSIS 1.00 EA $89,250.00 $89,250.00 2026 Ford F-550 Diesel 4x4 This chassis price is derived from the latest information provided by Ford. The exact pricing details will not be available until the chassis physically arrives at the dealership, at which juncture adjustments to this price may be made. In the event of any price adjustment, you will receive written notification detailing the changes. 3 DELIVERY 1.00 M $0.00 $0.00 Customer Pick Up - FOB Houston Customer must pick up in Houston at Frazer or additional delivery charges will apply 4 HGAC-NEW 1.00 EA $1,000.00 $1,000.00 Contract No. AM10-23 6 SpecDoc 1.00 EA $0.00 $0.00 Configurable item to create the SpecDoc Frazer will accept returns on parts up to 180 days after shipment. No restocking fee will be charged if the item is returned within 90 days of the original invoice date. All parts returns should be shipped back freight prepaid and require prior approval with a “Returns Material Authorization” (RMA) clearly displayed on the exterior of the shipping package. A credit will be issued towards the customer's account within approximately 7 business days of receipt of the item. If a part is returned after 90 days of the original invoice date a 15% restocking fee will be applied. Frazer Ltd reserves the right to accept returned items at its sole discretion based upon the condition of the item to be placed back into stock. : Prod lhooker Frazer, Ltd.Page of 1 2 EXHIBIT "A" Page 195 of 492 Customer Quote 9/24/2025 11:40:33 AM Estimate No:Q4989-0001 Quote Date:9/24/2025 Expiration Date:12/31/2025 Salesperson:LL Payment Terms:Net 30 Order Instructions: No.Item Qty U/M:Unit Price Net Amount 7 CONTINGENCY 1.00 EA $10,000.00 $10,000.00 Customer Contingency Fund Remit To: Frazer, Ltd. 7219 Rampart Street Houston TX 77081 Sale Amount: Order Disc( 0.0000%): Surcharge: Sales Tax: Misc Charges: Total Amount: 382,075.00 0.00 N/A 0.00 0.00 382,075.00 Frazer will accept returns on parts up to 180 days after shipment. No restocking fee will be charged if the item is returned within 90 days of the original invoice date. All parts returns should be shipped back freight prepaid and require prior approval with a “Returns Material Authorization” (RMA) clearly displayed on the exterior of the shipping package. A credit will be issued towards the customer's account within approximately 7 business days of receipt of the item. If a part is returned after 90 days of the original invoice date a 15% restocking fee will be applied. Frazer Ltd reserves the right to accept returned items at its sole discretion based upon the condition of the item to be placed back into stock. : Prod lhooker Frazer, Ltd.Page of 2 2 Page 196 of 492 Page 1 of 11 For your convenience, all pricing has been itemized below per quote Q4989-0001 for Town of Westlake Fire / EMS Department Total $281,825.00 Items included in above totals: Chassis Exterior: Page 197 of 492 Page 2 of 11 23.Driver's side Intersect Light: Whelen M4 Clear/Red Light $175.00 Chassis Exterior Subtotal $39,750.00 Module Exterior: 24.Power Source: Onan 5.5kW Generator $14,475.00 25.Non-Locking Gas Cap $incl 26.LizardSkin Thermal Coating on Module Roof - Roof Will be White $incl 27.Module Paint Layout: Two Tone - Red (FLNA 3626) and Frazer Black (FLNA 4123)$5,400.00 28.Anti-Corrosion/Weatherproof Package $incl 29.Treadbrite Option: Black-Out Package, with all diamond plating (treadbrite) powder- coated black and rear bumper coated with black bedliner $2,200.00 30.No Design Package $incl 31.Frazer Provided Tier 2 - Standard Graphics $6,500.00 32.Solid Color Conspicuity Squares on Entry Doors $525.00 33.Conspicuity Strips with Chevrons on Compartment Doors $450.00 34.Body Drop on the Passenger's Side Forward of Rear Wheels $incl 35.Dri-Deck in Applicable Exterior Compartments $450.00 36.GTT Opticom (Infrared)$2,850.00 37. Opticom Switching: On with Primary and Cut-off with park $incl 38.Shore Power: Single 30 Amp on Front Wall $incl 39.Pigtail/Plug Option: Pigtail $incl 40.Install Ignition Kill Switch $450.00 41.Coax 1: Run coax from location 1 to Chassis $incl 42.Coax 2: Run coax from location 2 to Chassis $incl 43.Coax 3: Run coax from location 3 to Electrical Compartment $incl 44.Coax 4: Run coax from location 4 to Electrical Compartment $incl 45.Front Wall Light Layout: M Pattern Light $incl 46.Front Wall Light #1: Whelen M6 Clear Light $incl 47.Front Wall Light #2: Whelen M6 Red Light $incl 48.Front Wall Light #3: Whelen M6 Clear Light $incl 49.Front Wall Light #4: Whelen M6 Red Light $incl 50.Front Wall Light #5: Whelen M6 Clear Light $incl 51.Front Wall Driver Side Box Light: Whelen M9 Red Light $225.00 52.Front Wall Passenger Box Light: Whelen M9 Red Light $225.00 Page 198 of 492 Page 3 of 11 53.Driver Wall Front Box Light: Whelen M9 Red Light $225.00 54.Driver Wall Rear Box Light: Whelen M9 Red Light $225.00 55.Driver Wheel Well Light: Whelen M6 Clear/Red Light $175.00 56.Side Scene Lights: Spectra SPA900 $incl 57.O2 Compartment Style: 76" O2 Standup $incl 58.O2 Cylinder Bracket Type: Ratchet Straps for H Cylinder $incl 59.Intermediate Compartment Style: Intermediate Storage with Flatbars for SCBA Brackets $375.00 60.(1) SC-50-H-6-SF SCBA brackets raised 10" off the Floor of the Compartment $825.00 61.Coat Hooks: Four Hooks - 1 on Front Wall, 1 on Rear Wall, and 2 on an angle on the Ceiling $375.00 62.Electrical Compartment Style: Taller Electrical Compartment $incl 63.Dometic Self-Contained A/C: Includes Exhaust Fan, Air Deflectors and Supplemental Condenser Fan $incl 64.Rear Storage Compartment Style: Rear Storage with Flatbars for SCBA Brackets $375.00 65.(1) SC-50-H-6-SF SCBA brackets raised 10" off the Floor of the Compartment $825.00 66.Coat Hooks: Four Hooks - 1 on Front Wall, 1 on Rear Wall, and 2 on an angle on the Ceiling $375.00 67.*Note to Engineering: SCBA to be installed in forward corner in Intermediate and D/S Rear compartments $incl 68.Module Window Option: Sliding Window $incl 69.Ceramic Window Tint on Rear and Side Entry Doors $550.00 70.Upper Rear Wall Light Layout: 3 Across $incl 71.Upper Light #1: Whelen M6 Load Light $incl 72.Upper Light #2: Whelen M6 Amber Light $incl 73.Upper Light #3: Whelen M6 Load Light $incl 74.Lower Light #1: Whelen M6 Brake/Tail/Turn Red Light with Clear Lens $incl 75.Lower Light #2: Whelen M6 Brake/Tail/Turn Red Light with Clear Lens $incl 76.Lower Light #3: Whelen M6 Amber Light $incl 77.Lower Light #4: Whelen M6 Amber Light $incl 78.Rear Wall Driver Box Light: Whelen M9 Red Light $225.00 79.Rear Wall Passenger Box Light: Whelen M9 Red Light $225.00 80.Rear Backboard Options: 5" Compartment Shelf $375.00 81.Lower BTTs: 2 Grote Lights on each side $incl Page 199 of 492 Page 4 of 11 82.Rear Bumper $incl 83.Door Grabbers $incl 84.License Plate Light $incl 85.Passenger Wall Front Box Light: Whelen M9 Red Light $225.00 86.Passenger Wall Rear Box Light: Whelen M9 Red Light $225.00 87.Passenger Wheel Well Light: Whelen M6 Red/Clear Light $175.00 88.Passenger Scene Light Activated with Side Entry Door $500.00 89.Interior Step Option: Double Step Well $incl 90.Passenger Rear Compartment Style: Onan Genset Compartment $incl Module Exterior Subtotal $40,025.00 Chassis Interior: 91.Siren Speakers: Whelen SA 315 Speakers $incl 92.Tap-2 on Primary Siren $incl 93.Siren Option: Whelen C9 Siren in Console $incl 94.Mic 1 on passenger's side slot 1 $incl 95.HAAS Alert System: HAAS Alert Responder to Vehicle - 3 Year Sub $incl 96.Slot 1: Double Slot Switch Panel $incl 97.Slot 2: Joined with 1 $incl 98.Slot 3: Siren 1 $incl 99.Slot 4: Radio Plate: 7.5 L X 2.5 W opening dims Item ID 2398 $incl 100.Console Switch Layout : Primary - Secondary - Blank - Blank - Blank - Blank - Air Horn - Rear Load - Interior Lights - Side Scene (Driver's Side) - Side Scene (Passenger's Side) - Start/Stop Genset - $incl 101.New Armrest $375.00 102.Console Layout: 4-Slot Console $incl 103.Floor in Front of Console: (2) Survivor Flashlights wired Failsafe $1,050.00 104.Rear of Console: Single Mapholder with Cup Holder $525.00 105.Chassis Rear Wall: 3 High Glove Box Holder $375.00 Chassis Interior Subtotal $2,325.00 Module Interior: 106.Protek Cushions $incl 107.Gunmetal Grey Interior $incl 108.Stainless Steel Countertops $incl 109.Yellow Grab Rails $375.00 Page 200 of 492 Page 5 of 11 110.Stacked Cabinet with Medvault Opening $1,925.00 111.Medvault w/ Wifi $4,175.00 112.(2) Glove Box Holders on the Front Wall $525.00 113.Location 1: 8 Switch panel $incl 114.Location 2: Double O2 Outlet $incl 115.Location 3: Electric O2 panel with monitor $2,650.00 116.Location 4: Dual USB receptacles $375.00 117.Location 6: Thermostat $incl 118.Location 7: Blank $incl 119.Location 8: Quad 120 VAC $incl 120.Location 9: Suction $incl 121.Genset Start/Stop Switch at Action Wall $incl 122.Action Wall Switch Layout : Interior Lights; Dimmer; Ventilation Fan; Electric O2; Module Heater - Hi/Low; Start/Stop Genset; Blank; Blank; $incl 123.Technimount LP-15 Monitor Mount (Heavy Duty) on the Action Wall Countertop $2,525.00 124.Sharps Container at Action Wall $incl 125.New Action Wall Acrylic Holder $incl 126.Double CPR Seat $incl 127.New 6pt Harness at the CPR Seat $825.00 128.Cabinet Aft CPR Seat $1,425.00 129.Genset Start/Stop Switch at Rear Doors $incl 130.Rear Door Switch Layout : Acknowledge; Start/Stop Genset; Dump/Bypass (Suspension); Rear Load; $incl 131.Two Seating Positions at the Squad Bench - 1 and 3 $incl 132.Harness Type for Seat Position 1: New 6pt Harness $825.00 133.Harness Type for Seat Position 3: New 6pt Harness $825.00 134.Acrylic Holder and Sharps at Squad Bench $1,275.00 135.Triple Squad Bench Cabinet $1,425.00 136.Trashcan With Lid at the Head of the Squad Bench $incl 137.O2 Outlet Above the Front I/O $incl 138.Door Forward Front I/O with Hospital Grade Power Strip with Lexan Doors $incl 139.Duplex Outlet Above the Front I/O $incl 140.Single O2 Outlet in Ceiling Raceway $525.00 141.IV Hanger on Ceiling Raceway $incl Page 201 of 492 Page 6 of 11 142.Driver and Passenger Side Yellow Powdercoated Ceiling Grab Rails for 14' Unit $775.00 143.IV Hanger on Squad Bench Ceiling $incl 144.In-Module Camera at the Rear Position $900.00 145.Rear Headknocker Options: No Clocks or Speakers $incl 146.Stryker cot tower only ( no antler and bar ) $incl 147.Frazer Provided Stryker Floor Track and Power Harness Only (for Power-LOAD) - Gen 2 $3,850.00 148.Loncoin II Onyx Floor $incl 149.Captain's Chair Type: Captain's Chair with Child Safety Seat and 4pt. Harness $1,100.00 150.Module Heater : New $incl Module Interior Subtotal $26,300.00 Page 202 of 492 Page 7 of 11 Last edited by lhooker on September 23 2025 Remit To: Standard Terms and Conditions INVOICING AND PAYMENT TERMS: Vendor shall submit one (1) original invoice per payment due. The invoice(s) shall include the items listed in accordance with the quote mentioned in the Sale Agreement with reference to the Customer’s Purchase Order Number. CANCELLATION POLICY: Cancellation of orders must be submitted in writing to sales@frazerbilt.com at least 180 days before the projected production completion date. Failure to adhere to this timeline may result in the application of a cancellation fee amounting to 25% of the total purchase order price. CHASSIS PAYMENT CONSIDERATION: Please note that payment for the chassis may have been issued prior to the 180-day cancellation window. Therefore, cancellation requests or refunds pertaining to the chassis will be at the discretion of the respective dealerships. Page 203 of 492 Page 8 of 11 DELIVERY TERMS: The products listed in the estimate are to be delivered Free On Board (FOB) Destination to Houston,TX. Customer representative(s) will pick up the unit at upfitter location, 7219 Rampart St., Houston, TX 77081 and transport it to their final destination at customer expense unless otherwise specified in the Vendor quote. TERMINATION FOR CAUSE: Customer may terminate this Sale Agreement and any corresponding Purchase Order, or any part thereof, for cause including, but not limited to the following Vendor actions: (1) any default or breach of any of the terms and conditions of the Sale Agreement, (2) failure to provide Customer, upon request, a reasonable assurance of future performance, or (3) bankruptcy, dissolution, or suspension of payments by judicial decree. If Vendor does not cure such failure within a period of five (5) days or such a longer period as Customer may authorize in writing after the date such notice is sent to Vendor, then termination may proceed. Vendor may also terminate this Sale Agreement and any corresponding Purchase Order for cause, and Vendor will not be in breach of same, in the event any supplier to Vendor fails to deliver Products and/or component parts in a timely fashion and Vendor cannot make alternate accommodations in order to comply with the Parties’ agreed upon completion and delivery dates. CHANGE ORDERS: Vendor has the right to modify the Purchase Order requirements and conditions as needed and will advise Customer in writing of such requested changes. Vendor shall not proceed with any changes without Customer’s written authorization. Any request by Customer to change the terms or conditions of the Purchase Order, including product specifications, options, and price, must be made in advance of the production job order release. Any changes made after the release of the production job order will incur a $350 fee per change order made in a 24 hour period and will be included on a secondary invoice. Vendor reserves the right to refuse changes requested by the Customer. MARKET VOLATILITY AND FEATURE AVAILABILITY: Frazer strives to maintain transparency and proactive communication with its customers. Due to market volatility, supply chain disruptions, or other unforeseen circumstances, certain options, brand names, materials, or features may become unavailable during the production process. In such instances, Frazer will notify the customer promptly and work collaboratively to identify and implement suitable alternatives that uphold the functionality, quality, and design standards of the product. Frazer appreciates the customer’s understanding as it navigates these challenges and remains committed to delivering products that meet or exceed customer expectations. Page 204 of 492 Page 9 of 11 IMPORT DUTIES AND TARIFF DISCLAIMER: The pricing provided in this estimate is based on current market conditions as of the date of issuance and does not account for potential import duties, tariffs, or other fees that may be imposed on goods imported from non-U.S. countries. Should such charges come into effect prior to the fulfillment of the order, these additional costs may be reflected in the final pricing. Frazer will provide timely notice of any such changes, including a detailed explanation of the impact, and will work in good faith with the customer to minimize any adverse effects. Frazer values its relationship with the customer and encourages open communication to address any questions or concerns that may arise. PROPRIETARY INFORMATION, CONFIDENTIALITY AND ADVERTISING: All commercial, financial or technical information in any form that Vendor provides to Customer shall be deemed proprietary and confidential and Customer shall not disclose such information to third parties without Vendor’s written consent. Termination of the Sale Agreement shall not relieve Customer of this confidentiality obligation. Upon Vendor’s request, Customer shall return all confidential information to Vendor along with any reproductions, in whole or in part. The confidentiality obligation does not apply to information that is in the public domain through no fault of Customer or to information lawfully within Customer’s possession prior to the date of the Purchase Order, as evidenced by Customer’s written records. INDEMNIFICATION: Customer shall fully release, indemnify, defend and hold harmless Vendor, its co- venturers, its contractors, and their respective affiliates, and Vendor’s and their respective directors, officers and employees (including agency personnel) (“Vendor Group”) from and against any and all claims arising out of the Customer’s purchase, use, sale or incorporation of any Products purchased from Vendor into Customer’s products or equipment wherein it is claimed or alleged that Vendor’s Products are defective or violate any warranty, standard of care, industry standard or governmental regulation or term or condition of any Purchase Order without regard to any allegation of negligence on the part of the Vendor Group as it pertains to Vendor’s Products. Customer Initials: _________ Page 205 of 492 Page 10 of 11 LIMITATIONS ON DAMAGES: In the event of any dispute, disagreement or breach alleged by Customer on the part of Vendor, Customer’s exclusive and sole remedy shall be repair or replacement, if practical, of the module, or component part, by Vendor. If Vendor is not able to effectuate a repair, replacement, or cure that brings the module, or component part, into compliance with the Parties’ agreement, then Vendor shall refund the sale price to Customer. In no event shall Vendor be liable to Customer, or to any third-party acting through Customer, for any additional, consequential or punitive damages, or damages for lost sales, revenue or profits claimed by Customer or any third-party acting through Customer. FORCE MAJEURE: A force majeure delay shall mean any delay or other unforeseeable causes beyond the reasonable control of the party affected, provided that any such delay is not caused, in whole or in part, by the acts or omissions of the party so delayed and further provided that such party is unable to make up for such delay with reasonable diligence and speed. If any such cause delays Vendor’s performance, the delivery date or time for completion may be extended by a period of time reasonably necessary to overcome the effect of such delay; however, Vendor shall take all reasonable measures to mitigate the effects of the force majeure event and to minimize such delay. A party affected by a force majeure event shall notify the other party of such force majeure event within forty-eight (48) hours of its knowledge of such event for the event to be considered a bona fide force majeure event. TITLE AND RISK OF LOSS: Title to the Products shall transfer to Customer upon receipt of Products by Customer or its agent unless otherwise stated in the Sale Agreement. Notwithstanding the above, risk of loss of the Products shall remain with Vendor until delivered to Customer. WAIVER: Vendor’s failure to exercise or enforce any right in the Purchase Order, or any other right or privilege under law, or Vendor’s waiver of any breach by Customer shall not constitute a waiver or modification of any terms, conditions, privileges or rights whether of the same or similar type, unless Vendor gives such waiver in writing. LIENS: Vendor waives and relinquishes all existing and future liens and claims (statutory or otherwise) for the Products specified in the Purchase Order, and warrants that the Products will be free and clear of all liens, claims or encumbrances of any kind. INSPECTION, REVIEW AND WITNESSING: Customer and/or the ultimate owner of the Products have the right to inspect and attend testing of the Products at Vendor’s premises (or its supplier’s or subcontractor’s premises) with reasonable advance notice. If any inspection is made on the premises of Vendor or its supplier, Vendor, without additional charge, shall provide all reasonable facilities and assistance for the safety and convenience of the inspectors in the performance of their duties. Page 206 of 492 Page 11 of 11 APPLICABLE LAW AND VENUE: The Sale Agreement shall be governed and interpreted in accordance with the laws of the State of Texas, without reference to any principle of conflict of laws. Customer and Vendor expressly exclude the application of the Convention on International Sale of Goods to the Sale Agreement. Venue for all judicial, administrative, or regulatory proceedings shall be Houston, Harris County, Texas. OWNERSHIP OF DOCUMENTS: Title to all drawings, specifications, calculations, technical data and other documents that Customer submits in accordance with the Purchase Order shall vest with Vendor. Vendor shall have the right to use such documents for any purpose pertaining to the manufacture, assembly, and delivery of the Products. Title to all drawings, specifications, calculations, technical data, and other documents that Vendor submits to the Customer shall vest with the Customer. Customer shall have the right to use such documents for any purpose pertaining to the installation, operation, and maintenance of the Products. INSURANCE: Vendor shall comply with the project insurance requirements for which the Products are being provided. Customer shall provide specific reasonable levels required as soon as such levels are available, which shall not exceed $1,000,000 for any non-statutory category other than excess liability umbrella, which shall not exceed $4,000,000. When requested by Customer, Vendor shall provide certificates of insurance as proof of same. SURVIVAL: The provisions of the following Paragraphs of these Terms and Conditions shall survive any cancellation or termination of the Purchase Order: (Proprietary Information, Confidentiality and Advertising), (Indemnification), (Liens), and (Applicable Law and Venue). Page 207 of 492 Town of Westlake Fire/EMS Purchase Agreement This PURCHASE AGREEMENT made this 24th day of September, 2025 between (“Vendor”) and Town of Westlake Fire/EMS Sterling McCall Ford located at 6445 Southwest Freeway Houston, TX 77074 located at 2000 W Dove Road, Westlake, TX 76262 (“Customer”). WHEREAS, Vendor desires to sell and Customer desires to purchase certain products, and/or services more specifically described in Q4989-1 dated 9/24/2025 for the total amount of $382,075.00 (hereafter “Products”), Chassis details ● Chassis Make: Ford ● Chassis Model: F-550 4x4 Diesel ● Qty ordered: 1 ● Quoted chassis price (each): $89,250.00 NOW THEREFORE, the parties hereto, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, do hereby agree as follows: 1. Vendor agrees to sell and schedule pickup/delivery as described in Q4989-1 dated 9/24/2025 and Customer shall purchase from Vendor, the Products for the prices as set forth in detail on Q4989-1 dated 9/24/2025. 2. The sale of the Products is governed by the terms and conditions set forth on Exhibit A, which is attached hereto and made a part hereof. 3. The Term of this Agreement shall commence on 9/24/2025 and expire 1 year from execution date or upon unit completion and acceptance, whichever is later. 4. If the parties have entered into any additional covenants, promises, terms and conditions not otherwise specified herein or in any schedule or Exhibit hereto, said special provisions shall be set forth in Exhibit A. If there shall be any conflict within the provisions of this Agreement, the following order of priority shall apply: this PURCHASE AGREEMENT, Exhibit A, Customer ’s purchase order, Vendor’s invoice. IN WITNESS WHEREOF, the undersigned have executed and delivered this Agreement as of the day and year first above written. Title Information Enter Exactly as it needs to appear Owner Lien Holder (If Applicable) Name: Name: Address: Address: Page 1 of 6 Page 208 of 492 Town of Westlake Fire/EMS Purchase Agreement Signature Page Town of Westlake Fire/EMS Sign: Print: Title: Date: Sterling McCall Ford Sign: Print: Title: Date: Frazer, Ltd. Sign: Print: Adam Fischer Title: Vice President, Sales & Marketing Date: Page 2 of 6 Page 209 of 492 Town of Westlake Fire/EMS LIST OF EXHIBITS: EXHIBIT A: Standard Terms and Conditions EXHIBIT A Standard Terms and Conditions INVOICING AND PAYMENT TERMS: Vendor shall submit one (1) original invoice per payment due. The invoice(s) shall include the items listed in accordance with the quote mentioned in the Sale Agreement with reference to the Customer’s Purchase Order Number. If the Sale Agreement provides for any progress (or advance) payments based on specific milestones or activities, Vendor ’s invoice shall certify to the accomplishment or performance by Vendor of said milestone or activity, and that Customer has obtained a security interest in such Products to the extent of such payment. Payment shall be due upon receipt of the invoice and delivery of the unit to the Customer unless previously negotiated. CANCELLATION POLICY: Cancellation of orders must be submitted in writing to at least sales@frazerbilt.com 180 days before the projected production completion date. Failure to adhere to this timeline may result in the application of a cancellation fee amounting to 25% of the total purchase order price. CHASSIS PAYMENT CONSIDERATION: Please note that payment for the chassis may have been issued prior to the 180-day cancellation window. Therefore, cancellation requests or refunds pertaining to the chassis will be at the discretion of the respective dealerships. DELIVERY TERMS: The products listed in the estimate are to be delivered Free On Board (FOB) Destination to Houston,TX. Customer representative(s) will pick up the unit at upfitter location, 7219 Rampart St., Houston, TX 77081 and transport it to their final destination at customer expense unless otherwise specified in the Vendor quote. TERMINATION FOR CAUSE: Customer may terminate this Sale Agreement and any corresponding Purchase Order, or any part thereof, for cause including, but not limited to the following Vendor actions: (1) any default or breach of any of the terms and conditions of the Sale Agreement, (2) failure to provide Customer, upon request, a reasonable assurance of future performance, or (3) bankruptcy, dissolution, or suspension of payments by judicial decree. If Vendor does not cure such failure within a period of five (5) days or such a longer period as Customer may authorize in writing after the date such notice is sent to Vendor, then termination may proceed. Vendor may also terminate this Sale Agreement and any corresponding Purchase Order for cause, and Vendor will not be in breach of same, in the event any supplier to Vendor fails to deliver Products and/or component parts in a timely fashion and Vendor cannot make alternate accommodations in order to comply with the Parties’ agreed upon completion and delivery dates. CHANGE ORDERS: Vendor has the right to modify the Purchase Order requirements and conditions as needed and will advise Customer in writing of such requested changes. Vendor shall not proceed with any changes without Customer ’s written authorization. Any request by Customer to change the terms or conditions of the Purchase Order, including product specifications, options, and price, must be made in advance of the production Page 3 of 6 Page 210 of 492 Town of Westlake Fire/EMS job order release. Any changes made after the release of the production job order will incur a $350 fee per change order made in a 24 hour period and will be included on a secondary invoice. Vendor reserves the right to refuse changes requested by the Customer. MARKET VOLATILITY AND FEATURE AVAILABILITY: Frazer strives to maintain transparency and proactive communication with its customers. Due to market volatility, supply chain disruptions, or other unforeseen circumstances, certain options, brand names, materials, or features may become unavailable during the production process. In such instances, Frazer will notify the customer promptly and work collaboratively to identify and implement suitable alternatives that uphold the functionality, quality, and design standards of the product. Frazer appreciates the customer ’s understanding as it navigates these challenges and remains committed to delivering products that meet or exceed customer expectations. IMPORT DUTIES AND TARIFF DISCLAIMER: The pricing provided in this estimate is based on current market conditions as of the date of issuance and does not account for potential import duties, tariffs, or other fees that may be imposed on goods imported from non-U.S. countries. Should such charges come into effect prior to the fulfillment of the order, these additional costs may be reflected in the final pricing. Frazer will provide timely notice of any such changes, including a detailed explanation of the impact, and will work in good faith with the customer to minimize any adverse effects. Frazer values its relationship with the customer and encourages open communication to address any questions or concerns that may arise. PROPRIETARY INFORMATION, CONFIDENTIALITY AND ADVERTISING: All commercial, financial or technical information in any form that Vendor provides to Customer shall be deemed proprietary and confidential and Customer shall not disclose such information to third parties without Vendor ’s written consent. Termination of the Sale Agreement shall not relieve the Customer of this confidentiality obligation. Upon Vendor’s request, Customer shall return all confidential information to Vendor along with any reproductions, in whole or in part. The confidentiality obligation does not apply to information that is in the public domain through no fault of Customer or to information lawfully within Customer ’s possession prior to the date of the Purchase Order, as evidenced by Customer ’s written records. INDEMNIFICATION: Customer shall fully release, indemnify, defend and hold harmless Vendor, its co-venturers, its contractors, and their respective affiliates, and Vendor ’s and their respective directors, officers and employees (including agency personnel) (“Vendor Group”) from and against any and all claims arising out of the Customer’s purchase, use, sale or incorporation of any Products purchased from Vendor into Customer ’s products or equipment wherein it is claimed or alleged that Vendor ’s Products are defective or violate any warranty, standard of care, industry standard or governmental regulation or term or condition of any Purchase Order without regard to any allegation of negligence on the part of the Vendor Group as it pertains to Vendor ’s Products. Vendor shall fully release, indemnify, defend and hold harmless Customer, its co-venturers, its contractors, and their respective affiliates, and the Customer ’s and their respective directors, officers and employees (including agency personnel) (“Customer Group”) from and against any and all claims arising out of the Customer ’s purchase, use, sale or incorporation of any Products purchased from Vendor into Customer ’s products or equipment wherein it is claimed or alleged that Vendor’s Products are defective or violate any warranty, standard of care, industry standard or governmental regulation or term or condition of any Purchase Order without regard to any allegation of negligence on the part of the Customer Group as it pertains to Vendor’s Products. Customer Initials: _________ Page 4 of 6 Page 211 of 492 Town of Westlake Fire/EMS LIMITATIONS ON DAMAGES: In the event of any dispute, disagreement or breach alleged by Customer on the part of Vendor, Customer ’s exclusive and sole remedy shall be repair or replacement, if practical, of the module, or component part, by Vendor. If Vendor is not able to effectuate a repair, replacement, or cure that brings the module, or component part, into compliance with the Parties’ agreement, then Vendor shall refund the sale price to Customer. In no event shall Vendor be liable to Customer, or to any third-party acting through Customer, for any additional, consequential or punitive damages, or damages for lost sales, revenue or profits claimed by Customer or any third-party acting through Customer. FORCE MAJEURE: A force majeure delay shall mean any delay or other unforeseeable causes beyond the reasonable control of the party affected, provided that any such delay is not caused, in whole or in part, by the acts or omissions of the party so delayed and further provided that such party is unable to make up for such delay with reasonable diligence and speed. If any such cause delays Vendor ’s performance, the delivery date or time for completion may be extended by a period of time reasonably necessary to overcome the effect of such delay; however, Vendor shall take all reasonable measures to mitigate the effects of the force majeure event and to minimize such delay. A party affected by a force majeure event shall notify the other party of such force majeure event within forty-eight (48) hours of its knowledge of such event for the event to be considered a bona fide force majeure event. TITLE AND RISK OF LOSS: Title to the Products shall transfer to Customer upon receipt of Products by Customer or its agent unless otherwise stated in the Sale Agreement. Notwithstanding the above, risk of loss of the Products shall remain with Vendor until delivered to Customer. WAIVER: Vendor’s failure to exercise or enforce any right in the Purchase Order, or any other right or privilege under law, or Vendor’s waiver of any breach by Customer shall not constitute a waiver or modification of any terms, conditions, privileges or rights whether of the same or similar type, unless Vendor gives such waiver in writing. LIENS: Vendor waives and relinquishes all existing and future liens and claims (statutory or otherwise) for the Products specified in the Purchase Order, and warrants that the Products will be free and clear of all liens, claims or encumbrances of any kind. INSPECTION, REVIEW AND WITNESSING: Customer and/or the ultimate owner of the Products have the right to inspect and attend testing of the Products at Vendor ’s premises (or its supplier ’s or subcontractor ’s premises) with reasonable advance notice. If any inspection is made on the premises of Vendor or its supplier, Vendor, without additional charge, shall provide all reasonable facilities and assistance for the safety and convenience of the inspectors in the performance of their duties. APPLICABLE LAW AND VENUE: The Sale Agreement shall be governed and interpreted in accordance with the laws of the State of Texas, without reference to any principle of conflict of laws. Customer and Vendor expressly exclude the application of the Convention on International Sale of Goods to the Sale Agreement. Venue for all judicial, administrative, or regulatory proceedings shall be Houston, Harris County, Texas. OWNERSHIP OF DOCUMENTS: Title to all drawings, specifications, calculations, technical data and other documents that Customer submits in accordance with the Purchase Order shall vest with Vendor. Vendor shall have the right to use such documents for any purpose pertaining to the manufacture, assembly, and delivery of the Products. Title to all drawings, specifications, calculations, technical data, and other documents that Vendor submits to the Customer shall vest with the Customer. Customer shall have the right to use such documents for any purpose pertaining to the installation, operation, and maintenance of the Products. Page 5 of 6 Page 212 of 492 Town of Westlake Fire/EMS INSURANCE: Vendor shall comply with the project insurance requirements for which the Products are being provided. Customer shall provide specific reasonable levels required as soon as such levels are available, which shall not exceed $1,000,000 for any non-statutory category other than excess liability umbrella, which shall not exceed $4,000,000. When requested by Customer, Vendor shall provide certificates of insurance as proof of same. SURVIVAL: The provisions of the following Paragraphs of these Terms and Conditions shall survive any cancellation or termination of the Purchase Order: (Proprietary Information, Confidentiality and Advertising), (Indemnification), (Liens), and (Applicable Law and Venue). Page 6 of 6 Page 213 of 492 DATE: October 21, 2025 AGENDA ITEM NO: F.7. FROM: John Ard, Fire Chief, Fire Dept. SUBJECT: Discuss, consider, and act to approve Resolution 25-45 approving and authorizing the expenditure of funds for the purchase and upfit of one 2026 Tahoe emergency command vehicle from Lake Country Chevrolet through the TIPS Cooperative Purchasing Program for an amount not to exceed $85,000.00; and authorizing expenditure for completion of said acquisition. ATTACHMENTS: 1. Res 25-45 Purchase Fire EMS Command Vehicle 2. Exhibit A Lake Country Quote Command Vehicle SUMMARY : The 2026 Tahoe will replace the 2017 command vehicle, ensuring safe, reliable emergency response with reduced breakdown risks and improved technology for coordination. BACKGROUND AND DISCUSSION: The 2026 Tahoe will replace the 2017 command vehicle, ensuring safe and reliable emergency response with reduced breakdown risks and improved technology for coordinating emergency responses. Upon approval and placement of the order, the Department is not expected to receive the fully outfitted emergency command vehicle until approximately April or May 2026. Once replaced, the current command vehicle will remain in service as a reserve unit. Maintaining a reserve command vehicle ensures operational continuity during maintenance or mechanical failures of the frontline unit, supports large-scale or multi-agency incidents requiring additional command posts, and provides flexibility for training, special events, or unexpected surges in demand. Additionally, the vehicle can be utilized by the part-time Fire Inspector for inspections, public education events, and other prevention activities, maximizing departmental resources and enhancing community safety. FISCAL IMPACT: Funding for the command vehicle, for $84,973, will be provided through the approved Fiscal Year 2025–2026 budget. LEGAL REVIEW: N/A. Town Council/Board of Trustees AGENDA ITEM REPORT Page 214 of 492 RECOMMENDATION: Staff recommends approval of Resolution 25-45 approving and authorizing the expenditure of funds for the purchase and unfit of one 2026 Tahoe emergency command vehicle as presented. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 215 of 492 Resolution 25-45 Page 1 TOWN OF WESTLAKE RESOLUTION NO. 25-45 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, APPROVING AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PURCHASE AND UPFIT OF ONE 2026 TAHOE EMERGENCY COMMAND VEHICLE FROM LAKE COUNTRY CHEVROLET THROUGH TIPS COOPERATIVE PURCHASING PROGRAM FOR AN AMOUNT NOT TO EXCEED $85,000.00; AND AUTHORIZING EXPENDITURE FOR COMPLETION OF SAID ACQUISITION. WHEREAS, the Town of Westlake commenced the operation of the Town of Westlake- EMS Fire Department during May 2002; and WHEREAS, based on the scope of services provided and the geographic limits of the Town of Westlake service area, the Town of Westlake Fire-EMS Department must maintain emergency response vehicles and all associated equipment to provide said services, and WHEREAS, the Town Council finds and concludes that maintaining reliable emergency response vehicles is necessary to protect and preserve the public health, safety, and property of the Town limits; and WHEREAS, by entering into an agreement with Lake Country Chevrolet through TIPS Cooperative Purchasing Program, the formal bid process requirements are satisfied; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council of Westlake, Texas, does hereby approve the proposed quote from Lake Country Chevrolet, attached as Exhibit “A”. SECTION 3: That the Town Manager or designee, is authorized and directed to enter into an agreement for the acquisition of a command vehicle, and all associated equipment, in an amount not to exceed $85,000.00. Page 216 of 492 Resolution 25-45 Page 2 . SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 5: That this Resolution shall become immediately effective from and after its date of passage. PASSED AND APPROVED ON THIS 21ST DAY OF OCTOBER 2025. ___________________________________ Kim Greaves, Mayor ATTEST: ________________________________ Dianna Buchanan, Town Secretary APPROVED AS TO FORM: ________________________________ Matthew C. G. Boyle, Town Attorney Page 217 of 492 Prepared by: Phone: Email: Date: A.51,909.00$ B. Factory Options Code Bid Price Code Bid Price CK10706 5T5 -$ L84 6,995.00$ -$ MQC -$ PQA 875.00$ 6J7 -$ AMF INC BTV INC 7,870.00$ (217.00)$ C. Unpublished Options $=40.7 % Bid Price Bid Price 695.00$ 23,616.00$ 24,311.00$ D. Floor Plan Interest (for in-stock and/or equipped vehicles):500.00$ E. Lot Insurance (for in-stock and/or equipped vehicles):-$ F. Contract Price Adjustment: G. Additional Delivery Charge:300 miles 600.00$ H. Subtotal:84,973.00$ I. Quantity Ordered 1 x H =84,973.00$ J. Trade in:-$ K. L. Total Purchase Price 84,973.00$ 512.436.1313 Description Bid Item: CHEVY TAHOE PPV Contact: Description Total of B. Published Options: Published Option Discount (5%) 91C 2026 TAHOE PPV 4WD FLASHER SYSTEM, HEAD &TAIL LAMP Email:SGAMBLIN.SILSBEEFLEET@GMAIL.COM SETH GAMBLIN September 23, 2025 SAFTEY PACKAGE Product Description: 10 SPEED TRANS VINYL BACK SEAT Description PRODUCT PRICING SUMMARY A. Base Price: SEATS, FRONT 40/20/40 SPLIT BENCH SEATS 2ND ROW 60/40 SPLIT-FOLDING REAR PARK ASSIST / REAR CAMERA TIPS 240901 Transportation Vehicles VENDOR- 5426 LAKE COUNTRY CHEVROLET, 2152 N. WHEELER STREET JASPER, TX 75951 WESTLAKE FIRE End User: 5.3L V8 W/AUTOMATIC DEFENDER INSTALL 43306 BLACK RUBBERIZED VINYL FLOOR Total of C. Unpublished Options: EXTERIOR -VICTORY RED INTERIOR - JET BLACK CLOTH H1T ESTIMATE ONLY *** REMOTE START WHEELS 20"X9" STEEL KEY FOB 4 EXTRA ASSIST STEPS Options EXHIBIT "A" Page 218 of 492 Date 9/22/2025 Estimate #43306 Bill To Westlake Fire Department 2900 Dove Rd Westlake, TX 76262 845 FM 407 W Argyle, TX 76226 alex@defendersupply.com 817-996-8499 Alex Chasteen Admin FD Tahoe We look forward to working with you! Signature Vehicle & Emergency Equipment Total Customer Contact Customer Phone 940-205-6125 Customer E-mail jard@westlaketx.gov Final sale amount may be subject to state and local sales tax. PLEASE NOTE: Once this estimate has been approved, either by signature on this form, written approval referencing the estimate number or the issuance of purchase order, any changes or cancellations of parts made by the customer are subject to a 25% restocking fee. Any addtional customer-requested parts/services will be added to the total amount of the sale. Estimate By Description Qty Tahoe Upfit Defender Supply TAHOE Unmarked Slicktop Base Package - Full Function Tri Color LED Low Profile Visor Light Bar with Full Across Take Down, Progressing Flash Patterns with Slide Switch, Cruise, Low Power (R/B/W). - Core Controller, SYNC Module, Output Expansion Module, 100 Watt Speaker and Bracket. Wired and Programmed to Defender Supply Standard. - 4 Tri Color Super LED Light Heads (R/B/W) Mounted in Grill. Take Down, Progressing Flash Patterns with Slide Switch, Cruise and Low Power Capabilities. - 2 Tri Color Super LED Light Heads (R/B/W) Mounted in Rear Side Windows. Alley, Progressing Flash Patterns with Slide Switch, Cruise and Low Power Capabilities. - 2 Tri Color Super LED Light Heads (R/B/W) Mounted on Rear License Plate Bracket. Reverse / Brake Lighting, Progressing Flash Patterns with Slide Switch, Cruise and Low Power Capabilities. - 1 Front Cabin and 2 Hatch Dome Lights. - Contoured Police Console With Dual Cup Holder, Arm Rest, 12V Power Outlets and 2 Magnetic Mic Clips. - Defender Supply Wiring Harnesses and Power Distribution Block. - Includes Installation. 1 Defender Supply TAHOE Rear Liftgate Window Traffic Advisor Package - 1 Eight Dual Color Module Super LED Full Function Light Stick (R/A, B/A) with Progressing Flash Patterns with Slide Switch, Cruise, Low Power Functions Mounted on Rear Hatch Behind Glass with Vehicle Specific Shroud and Brackets. ... - 2, Dual Color Super LED Light Heads (R/B), Mounted Horizontally Under The Hatch on Each Corner, Rear Facing When Open. Includes Installation. 1 Defender Supply TAHOE Mirror Lighting - Includes Two Tri Color Super LED Light Heads (R/B/W), Mounted on Front of Mirror with Plastic Shroud firing to the front of the vehicle. Includes Defender Supply Mirror Wire Harness and Installation. 1 Page 1 Page 219 of 492 Date 9/22/2025 Estimate #43306 Bill To Westlake Fire Department 2900 Dove Rd Westlake, TX 76262 845 FM 407 W Argyle, TX 76226 alex@defendersupply.com 817-996-8499 Alex Chasteen Admin FD Tahoe We look forward to working with you! Signature Vehicle & Emergency Equipment Total Customer Contact Customer Phone 940-205-6125 Customer E-mail jard@westlaketx.gov Final sale amount may be subject to state and local sales tax. PLEASE NOTE: Once this estimate has been approved, either by signature on this form, written approval referencing the estimate number or the issuance of purchase order, any changes or cancellations of parts made by the customer are subject to a 25% restocking fee. Any addtional customer-requested parts/services will be added to the total amount of the sale. Estimate By Description Qty Defender Supply TAHOE Running Board Light Stick Package - Includes Two Tri Color Super LED Light Sticks (R/B/W), 1 on Each Running Board and an expansion module. Progressing Flash Patterns with Slide Switch, Alley, Low Power and Cruise Functions Available (Core/Carbide Only). Includes Installation. SPECIFY FOR SPECIAL COLORS 1 DSP-TAH-CARGOBARRIER - Defender Supply TAHOE Cargo Barrier with Mesh Window. Includes Shipping Installation.1 Defender Supply custom installation for the following: Command Storage Rear Console Part: PP-TAH-CMD- PP-RADIO BOX-2 uantity:1 1 Placement: Rear Cargo Area 1 DSP-CSP-RADIO2PC - Installation of Customer Supplied 2 Piece Radio and 1 Antenna. (Additional Antennas and/or GPS are Extra) All customer supplied equipment is assumed to be either brand new in box or bench tested and fully functional with all necessary vehicle specific cables and brackets troubleshooting and/or repairing inoperable or incomplete customer supplied equipment will be subject to our normal labor rate of 140/hour Sales information What brand - How many antennas are we installing (includes used and new) - Is there a wireless mic - 2 Professional cleaning, detailing, make-ready and document preparation by Defender Supply.1 Texas Government or Municipality - No Sales Tax Page 2 _____________________________________ 2,6600 * *included in quote from Lake Country Chevrolet Page 220 of 492 DATE: October 21, 2025 AGENDA ITEM NO: F.8. FROM: John Ard, Fire Chief, Fire Dept. SUBJECT: Discuss, consider, and act regarding Resolution 25-46 to ratify the purchase of one cardiac monitor/defibrillator (LifePak 35) from Stryker through the Sourcewell Purchasing Cooperative Agreement for an amount not to exceed $75,000.00. ATTACHMENTS: 1. Resolution 25-46 Ratifying Purchase of Cardiac Monitor Defibrillator 2. Exhibit A Stryker Quote Cardiac Monitor SUMMARY : The Fire/EMS Department must replace its unsupported 2011 LifePak 15 cardiac monitor to maintain TxDSHS MICU licensure and ensure reliable delivery of Advanced Life Support (ALS) emergency medical care. BACKGROUND AND DISCUSSION: The ratification of the cardiac monitor/defibrillator (LifePak 35) purchase is necessary to avoid the scheduled price increase effective October 15, 2025. Additionally, placing the order at this time will expedite delivery and ensure the department receives this critical life-saving equipment as soon as possible. The department’s 2011 LifePak 15 cardiac monitor/defibrillator has reached end-of-life and is no longer supported by the manufacturer. As EMS is a core service, this equipment is essential for delivering Advanced Life Support (ALS) critical care to sick and injured patients. Additionally, a current cardiac monitor is required to maintain the department’s Mobile Intensive Care Unit (MICU) license through the Texas Department of State Health Services (TxDSHS). Replacing this unit is critical to ensure reliability, compliance, and the continued delivery of high-quality emergency medical care. FISCAL IMPACT: This purchase is in the approved budget and will not exceed the allocated $75,000.00. LEGAL REVIEW: N/A. Town Council/Board of Trustees AGENDA ITEM REPORT Page 221 of 492 RECOMMENDATION: Staff recommends approval of Resolution 25-46 ratifying the purchase of a LifePak 35 from Stryker in an amount not to exceed $75,000.00. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 222 of 492 Resolution 25-46 Page 1 TOWN OF WESTLAKE RESOLUTION NO. 25-46 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, RATIFYING THE APPROVAL BY THE TOWN MANAGER TO PURCHASE ONE NEW CARDIAC MONITOR/DEFIBRILLATOR (LIFEPAK 35) FROM STRYKER THROUGH THE SOURCEWELL PURCHASING COOPERATIVE AGREEMENT FOR AN AMOUNT NOT TO EXCEED $75,000.00; AND AUTHORIZING EXPENDITURE FOR COMPLETION OF SAID ACQUISITION. WHEREAS, the Town of Westlake Fire/EMS Department provides core services delivering Advanced Life Support (ALS) critical care to sick and injured patients utilizing a cardiac monitor/defibrillator; and WHEREAS, the Town of Westlake Fire/EMS Department must maintain essential equipment for delivering ALS critical care that is current to maintain the department’s Mobile Intensive Care Unit (MICU) license through the Texas Department of State Health Services (TxDSHS); and WHEREAS, the Town Council finds and concludes that maintaining a reliable and up-to- date cardiac monitor/defibrillator is critical to ensure reliability, compliance, and the continued delivery of high-quality emergency medical care; and WHEREAS, the Town Manager, acted to replace the Fire/EMS Department’s 2011 LifePak 15 cardiac monitor/defibrillator that is at the product’s end-of-life and no longer supported by the manufacturer, by entering into an agreement with Stryker to purchase a LifePak 35 cardiac monitor/defibrillator, and avoided a scheduled price increase effective October 15, 2025; and WHEREAS, by entering into an agreement with Stryker through the Sourcewell Purchasing Cooperative Program, the formal bid process requirements are satisfied; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council of Westlake, Texas, does hereby approve the proposed quote from Stryker, attached as Exhibit “A”. Page 223 of 492 Resolution 25-46 Page 2 SECTION 3: That the Town Manager, or designee, is authorized and directed to enter into an agreement for the acquisition of one cardiac monitor/defibrillator (LifePak 35), in an amount not to exceed $75,000.00. Any actions previously taken by the Town Manager for the acquisition and purchase of this equipment are hereby ratified and approved. SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 5: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 21st DAY OF OCTOBER 2025. ___________________________________ Kim Greaves, Mayor ATTEST: ________________________________ Dianna Buchanan, Town Secretary APPROVED AS TO FORM: ________________________________ Matthew C.G. Boyle, Town Attorney Page 224 of 492 Page 225 of 492 Page 226 of 492 Page 227 of 492 DATE: October 21, 2025 AGENDA ITEM NO: F.9. FROM: Jason Alexander, Deputy Town Manager, Planning and Dev SUBJECT: Discuss, consider and act to approve Resolution 25-43 approving and authorizing the expenditure of funds for purchasing two Chevrolet Colorado Trucks from the Silsbee Fleet Group through the TIPS Cooperative Purchasing Program for an amount not to exceed $76,095.50. ATTACHMENTS: 1. Res 25-43 Purchase 2 Trucks from Silsbee for Planning & Dev 2. Exhibit A Silsbee Quote 2 Chev Colorado Trucks SUMMARY : The Town Council reviewed, approved, and adopted the Fiscal Year 2025-2026 Budget for the Town of Westlake (the “Town”) on September 16, 2025. Included in the adopted budget for Fiscal Year 2025-2026, among other programs and services, was funding to purchase two trucks for the Department of Planning and Development. The purchase of these two trucks will allow the Building Official and the Senior Building Inspector to perform inspections to ensure all construction within the Town is in accordance with approved plans and adopted codes, ordinances, and regulations. BACKGROUND AND DISCUSSION: The funding for purchasing the two trucks will be from the budget approved for the Department of Planning and Development. However, the Department of Planning and Development estimated that the total costs for purchasing the two trucks would be $70,000.00. Due to changes in economic and market conditions, the purchase price for the two trucks is $76,095.50. However, the substantial cost savings incurred from the purchase of another vehicle (the Office of the Town Manager budgeted $50,000.00 and saved more than $12,000.00 on the purchase) will ensure that the Town does not exceed the total amount budgeted for new vehicles in the General Fund. It is estimated that the purchase of the two trucks --- and the additional vehicle --- will still allow for a surplus of approximately $4,900.00 for the purchase of vehicles. FISCAL IMPACT: The source of funding, if approved, is the General Fund, with a fiscal impact of $76,095.50. LEGAL REVIEW: N/A. RECOMMENDATION: The Office of the Town Manager recommends approval of the Resolution as presented. Town Council/Board of Trustees AGENDA ITEM REPORT Page 228 of 492 ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 229 of 492 Resolution 25-43 Page 1 TOWN OF WESTLAKE RESOLUTION NO. 25-43 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, APPROVING AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR PURCHASING TWO CHEVROLET COLORADO TRUCKS FROM LAKE COUNTRY CHEVROLET THROUGH THE TIPS COOPERATIVE PURCHSING PROGRAM FOR AN AMOUNT NOT TO EXCEED $76,095.50. WHEREAS, the Town Council of the Town of Westlake, Texas (the “Town”) recognizes the importance of conducting timely inspections to ensure the safety and the quality of construction within the community; and, WHEREAS, the costs for purchasing two trucks was included within the Fiscal Year 2025- 2026 Budget as adopted on September 16, 2025; and, WHEREAS, the Town Council of the Town has determined that the purchase of two trucks is in alignment with adopted policies for purchasing and replacing vehicles; and, WHEREAS, by entering into an agreement with Lake Country Chevrolet through the TIPS Cooperative Purchasing Program, the formal bid process requirements are satisfied; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council of Westlake, Texas, does hereby approve the proposed quote from Lake Country Chevrolet, attached as “Exhibit A”. SECTION 3: That the Town Council of Westlake, Texas, authorizes the expenditure of funds for the purchase of two pick-up trucks. SECTION 4: That the funding for purchasing the two trucks is from the General Fund for a total amount of $76,095.50 from the Silsbee Fleet Group. Page 230 of 492 Resolution 25-43 Page 2 SECTION 5: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 6: That this Resolution shall become immediately effective from and after its date of passage. PASSED AND APPROVED ON THIS 21ST DAY OF OCTOBER 2025. ___________________________________ Kim Greaves, Mayor ATTEST: ________________________________ Dianna Buchanan, Town Secretary APPROVED AS TO FORM: ________________________________ Matthew C. G. Boyle, Town Attorney Page 231 of 492 Prepared by: Phone: Email: Date: 12M43 39,909.00$ Factory Options Code Bid Price Code Bid Price 14C43 -$ -$ -$ -$ -$ -$ -$ -$ 3,695.00$ 3,695.00$ (184.75)$ Unpublished Options [not to exceed 25%]$=1.0 % Bid Price Bid Price 449.00$ -$ 449.00$ Floor Plan Interest (for in-stock and/or equipped vehicles):-$ Lot Insurance (for in-stock and/or equipped vehicles):-$ Contract Price Adjustment:(6,212.00)$ Additional Delivery Charge:308 miles 616.00$ Subtotal:38,272.25$ Quantity Ordered 1 x H =38,272.25$ Trade in:-$ Total Purchase Price 38,272.25$ Prepared by: Phone: Email: Date: 12M43 39,909.00$ Factory Options Code Bid Price Code Bid Price 14C43 -$ -$ -$ -$ -$ -$ -$ -$ 3,695.00$ 3,695.00$ (184.75)$ Unpublished Options [not to exceed 25%]$=0.0 % Bid Price Bid Price -$ -$ Floor Plan Interest (for in-stock and/or equipped vehicles):-$ Lot Insurance (for in-stock and/or equipped vehicles):-$ Contract Price Adjustment:(6,212.00)$ Additional Delivery Charge:308 miles 616.00$ Subtotal:37,823.25$ Quantity Ordered 1 x H =37,823.25$ Trade in:-$ Total Purchase Price 37,823.25$ MY DISCOUNT LGL WINDOW TINT POWER MIRRORS 4WD UPGRADE BLUETOOTH REAR VIEW CAMERA CARPET FLOORING 26 COLORADO CREW CAB EXTERIOR -WHITE 4 CYL ENGINE W/ AUTOMATIC INTERIOR - BLACK CLOTH POWER WINDOWS / LOCKS CHEVROLET COLORADO September 29, 2025 WADE CARROLL 409.659.1555 wcarroll@westlaketx.gov RBROWN.SILSBEEFLEET@GMAIL.COM TOWN OF WESTLAKE RICK BROWN MY DISCOUNT 4 CYL ENGINE W/ AUTOMATIC POWER MIRRORS LGL WINDOW TINT 26 COLORADO CREW CAB CARPET FLOORING RICK BROWN CHEVROLET COLORADO 4WD UPGRADE INTERIOR - BLACK CLOTH RUNNING BOARDS POWER WINDOWS / LOCKS WADE CARROLL wcarroll@westlaketx.gov September 29, 2025 REAR VIEW CAMERA EXTERIOR -WHITE BLUETOOTH TOWN OF WESTLAKE RBROWN.SILSBEEFLEET@GMAIL.COM 409.659.1555 EXHIBIT "A" Page 232 of 492 DATE: October 21, 2025 AGENDA ITEM NO: F.10. FROM: Sandy Garza, Human Resources Director, Westlake Academy SUBJECT: Discuss, consider and act to approve WA Resolution 25-25 to update the Westlake Academy Compensation Plan by revising both the Administrative Schedule and the Supplemental & Summer Schedule. ATTACHMENTS: 1. WA Res Approving FY 25-26 Amended Employee Compensation Plan 2. Attachment A - 2025-2026 Supplemental and Summer Schedule - 10-21-2025 3. Attachment B - 2025-2026 Administration Schedule - 10-21-2025 SUMMARY : The purpose of this agenda item is to request approval of amendments to the 2025–2026 Employee Compensation Plan. These updates reflect adjustments to two salary schedules to maintain consistency and alignment with program needs. BACKGROUND AND DISCUSSION: The Board of Trustees originally adopted the Employee Compensation Plan for the 2025–2026 school year in August 2025. After further review of staffing and program requirements, two revisions are recommended: 1. Administrative Salary Schedule: A reclassification of one of the Administrative Assistant positions (currently on the Paraprofessional Schedule) to the Administrative Schedule with a new title of Campus Engagement Coordinator to accurately reflect job duties and market alignment. 2. Supplemental and Summer Programs Schedule: An adjustment to the rate for the After- School Enrichment Program, ensuring competitive compensation and support for program sustainability. FISCAL IMPACT: Town Council/Board of Trustees AGENDA ITEM REPORT Page 233 of 492 These updates do not affect the overall approved budget for the fiscal year. The difference in budgeted salary—approximately $31,000— for the Campus Engagement Coordinator will be funded through the After-School Activity Fund. The long-term goal is for this position to become fully sustained by revenues generated through the After-School Enrichment Program. Additionally, the adjusted rate for employees working in the After-School Program from $35.00 an hour to 60% of revenue generated will also be supported by the After-School Activity Fund, ensuring the program remains self-sustaining without impact to the general operating budget. LEGAL REVIEW: N/A RECOMMENDATION: It is recommended that the Board of Trustees approve WA Resolution 25-25, amending the 2025– 2026 Employee Compensation Plan to incorporate the above revisions, as presented in Exhibit A and Exhibit B. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 234 of 492 WA Resolution 25-25 WESTLAKE ACADEMY the Board of Trustees is vested with the authority under Texas Education Code §§ 12.105, 12.121, and 45.105 to adopt and amend the school’s employee compensation plan; and , the Board of Trustees annually adopts a compensation plan as part of the school’s budget to ensure competitive and equitable salaries for all employees; and , the Board of Trustees previously adopted the Employee Compensation Plan for the 2025–2026 school year; and , it has been determined that amendments to the 2025–2026 compensation plan are necessary to: - Reclassify a position to the Administrative Salary Schedule, and - Adjust the rate for the After-School Enrichment Program under the Supplemental and Summer Programs Schedule; and the Head of School has reviewed and recommended the proposed amendments, which have been presented to the Board of Trustees for consideration; and the Board of Trustees finds that approval of these amendments supports the continued recruitment and retention of high-quality staff and is in the best interest of the students, parents, and community of Westlake Academy. BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: That all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. That the Board of Trustees of Westlake Academy hereby adopts the amended Westlake Academy Employee Compensation Plan for the fiscal year 2025-2026 and appropriates the funds contained therein, attached to this resolution as Exhibit A. That the Board of Trustees of Westlake Academy authorizes the Head of Page 235 of 492 WA Resolution 25-25 School or designee to implement these amendments and make any necessary administrative adjustments to ensure compliance with applicable laws and regulations. SECTION 4: That a copy of the official adopted 2025-2026 Employee Compensation Plan shall be kept on file in the office of the Town Secretary and posted on the Westlake Academy website. SECTION 5: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof, and the Board of Trustees hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 6: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 21st DAY OF OCTOBER 2025. Page 236 of 492 Hourly Rate School Year Positions After School Detention $35.00 After School Enrichment Programs 60% of Enrollment Revenue Athletics Bus Driving $25.00 Extra Duty - (test proctor or other duties)$25.00 Field Trip Bus Driving $25.00 Homebound Teacher (not in current Teaching Position)$35.00 Homebound Teacher (in current Teaching Position)Daily Rate/8 hours Internal Coverage - Secondary (per class period)$25.00 Internal Coverage - Primary (per class period)$12.50 Saturday School Monitor $35.00 Front Office (Current Admin. Assistant)Regular Hourly Rate Front Office (Any other Employee)$17.50 Jump Start (rising G6 students)$35.00 • Hiring officials must complete a Personnel Action Form (PAF) and submit it to Human Resources for both current • All seasonal/summer applicants who are not current Westlake Academy employees must complete an online applic • All seasonal/summer applicants must complete all required new hire paperwork before beginning work. • Human Resources will notify both the applicant and the hiring official once the applicant has been cleared to begin Please contact Human Resources with any questions. This salary schedule is for the 2025-2026 school year only. This schedule is not a predictor of future compensation. Rates are approved by the Board of Trustees each year. HR 10/21/2025 Hiring Summer/Seasonal Employees All assignments must be requested through the Principals and approved by the Head of School in writing prior to work commencing. Page 237 of 492 Pay Grade Job Title Calendars Minimum Midpoint Maximum 1 Daily $274.40 $336.14 $397.88 Campus Engagement Coordinator 207 207 Days 56,801 69,581 82,361 Administrator of Facility Operations 260 260 Days 71,344 87,396 103,449 2 Daily $364.77 $437.11 $509.00 Special Programs Coordinator 202 College Counselor 207 202 Days 73,684 88,296 102,818 Assistant Principal 212 207 Days 75,507 90,482 105,363 Director of Accountability 226 212 Days 77,331 92,667 107,908 226 Days 82,438 98,787 115,034 3 Daily $425.43 $495.43 $565.43 Athletic Director 217 Director of Innovation 217 217 Days 92,318 107,508 122,698 Primary School Principal 217 4 Daily $475.43 $545.43 $615.43 Middle School Principal 217 217 Days 103,168 118,358 133,548 5 Daily $500.43 $570.43 $640.43 High School Principal 217 217 Days 108,593 123,783 138,973 6 Daily $518.67 $606.12 $693.57 Director of Secondary Education 217 217 Days 112,551 131,528 150,505 7 Daily Executive Director of WA Foundation 226 226 Days 8 Daily Head of School 226 226 Days HR 10/21/2025 2025-2026 ADMINISTRATION SALARY SCHEDULE Determined by WA Foundation Board Determined by the Board of Trustees This schedule is for the 2025-2026 school year only. This schedule is not a predictor of future compensation. Salary placement is based on annual pay raise budget approved by the Board of Trustees each year. Page 238 of 492 DATE: October 21, 2025 AGENDA ITEM NO: F.10. FROM: Dr. Kelly Ritchie, Head of School, Westlake Academy SUBJECT: Discuss, consider and act to approve WA Resolution 25-26 to approve the Westlake Academy Student Code of Conduct for School Year 2025-2026. ATTACHMENTS: 1.WA Res 25-26 Approving the WA Student Code of Conduct 2.WA Student Code of Conduct SY 25-26 SUMMARY : The 2025–2026 Student Code of Conduct (SCOC) outlines the behavioral expectations, disciplinary respectful, and academically focused learning –2026 SCOC will be the Academy website, and incorporated into student FISCAL IMPACT LEGAL REVIEW RECOMMENDATION: Requested Board Action: ACTION OPTIONS: Town Council/Board of Trustees AGENDA ITEM REPORT Page 239 of 492 Resolution WA 25-26 Page 1 WESTLAKE ACADEMY RESOLUTION NO. 25-26 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES APPROVING THE WESTLAKE ACADEMY STUDENT CODE OF CONDUCT. WHEREAS, Westlake Academy is an International Baccalaureate (IB) Continuum School where students become compassionate, life-long learners through an internationally-minded, balanced education that empowers them to contribute meaningfully to our interconnected world; and WHEREAS, the leaders of Westlake Academy seek to inspire students to achieve their highest individual potential within a nurturing environment that fosters the traits of the IB Learner Profile: Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-minded, Caring, Risk-Takers, Balanced, and Reflective; and WHEREAS, the Board of Trustees recognizes that students and parents who are well- informed about school expectations and responsibilities are better equipped to support a positive learning environment and promote student success; and WHEREAS, the Westlake Academy Student Code of Conduct has been updated clearly outline student rights and responsibilities, behavioral expectations, consequences of misconduct, and the procedures for administering student discipline; and WHEREAS, the Board of Trustees finds that the adoption of the updated Student Code of Conduct is in the best interest of the students, parents, staff, and community of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Board of Trustees of Westlake Academy hereby approves the Westlake Academy Student Code of Conduct attached hereto as Exhibit “A”. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Page 240 of 492 Resolution WA 25-26 Page 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 21ST DAY OF OCTOBER 2025. ___________________________________ Kim Greaves, President ATTEST: ________________________________ ___________________________________ Dianna Buchanan, Board Secretary Dr. Kelly Ritchie, Superintendent APPROVED AS TO FORM: ________________________________ Janet S. Bubert School Attorney Page 241 of 492 Westlake Academy Student Co de of Conduct 2025-2026 1 Page 242 of 492 Westlake Academy Code of Conduct MISSION Westlake Academy is an IB Continuum School where students become compassionate, life-long learners through an internationally-minded, balanced education that empowers students to contribute to our interconnected world. VISION Westlake Academy inspires college-bound students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile: Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-minded, Caring, Risk-takers, Balanced, and Reflective. DEVELOPMENT OF THE STUDENT HANDBOOK AND CODE OF CONDUCT Westlake Academy’s Parent Student Handbook and Code of Conduct have been revised as necessary to serve our parents and students best and adopted by the Westlake Academy Board of Trustees. This handbook informs parents and students about school-related issues, standards of conduct, consequences of misconduct, and procedures for administering discipline. Following state law, this handbook will be posted on Westlake Academy’s website and available for review at the campus principal's office. Parents will be notified of any conduct violation that may result in a student being suspended or expelled from Westlake Academy. Because Westlake Academy’s Board of Trustees adopts the Student Handbook and Code of Conduct, it has the force of policy. The law shall control if there is a conflict between the Code of Conduct and state or federal law. If there is a conflict between the Code of Conduct and Westlake Academy Board Policy, the most recently adopted item will control. DISCIPLINE MANAGEMENT PLAN Westlake Academy’s discipline management plan, known as the Code of Conduct, contains information on the rights and responsibilities of students and outlines student behavior expectations and disciplinary consequences for violations of those expectations. The Student Handbook and Code of Conduct shall be posted on Westlake Academy’s website for all students, parents, teachers, and administrators to review. Copies of these documents may also be obtained at the campus upon request. Students and parents must be familiar with the standards in the Code of Conduct and campus and classroom rules that teachers or campus administrators may communicate. Annually, each student and parent shall sign a statement that they have received and read the Student Handbook and Code of Conduct and acknowledge the responsibilities outlined therein. Each parent and student should also be familiar with procedures outlined in campus student handbooks/folders. DISCIPLINE MANAGEMENT TECHNIQUES Updated Aug-2025 2 Page 243 of 492 In general, discipline will be designed to improve conduct and encourage students to adhere to their responsibilities as school community members. Disciplinary action will draw on the professional judgment of teachers and administrators and a range of discipline management techniques, including restorative discipline practices. Still, it will not include the aversive techniques prohibited by law. Discipline management techniques used when students violate the Code of Conduct may consist of the following: ● Verbal correction; ● Cooling-off time or “time-out” that does not constitute an aversive technique; ● Seating changes within the classroom; ● Rewards or demerits; ● Counseling by teachers, counselors, or administrative personnel; ● Restitution of damages; ● Temporary removal from class; ● Parent-teacher conferences; ● Temporary confiscation of items; ● Behavioral contracts; ● Detention, including lunch and before and after school; ● Saturday school; ● Special assignments or duties; ● Loss of privileges; ● Exclusion from extra-curricular activities, such as participation in extracurricular activities, eligibility for seeking and holding honorary offices, or membership in school-sponsored clubs and organizations; ● Penalties identified in individual student organizations’ extracurricular standards of behavior; ● Grade penalties as permitted by Board policy; ● Required Parent Meeting; ● Transfer to a different classroom; ● In-school suspension; ● Out-of-school suspension; ● Expulsion; ● Referral to law enforcement; ● Restorative justice; ● Peer mentoring; or ● Training in conflict management. An aversive technique is an intervention intended to reduce the likelihood of a behavior reoccurring by intentionally inflicting significant physical or emotional discomfort or pain on a student. The Texas Education Code prohibits the use of such techniques for discipline management. A Westlake Academy employee, volunteer, or an independent contractor of Westlake Academy may not apply an aversive technique or authorize, order, consent to, or cause an aversive technique to be used by a student. The term includes a technique or intervention that: ● Is designed to or likely to cause physical pain other than corporal punishment; ● Is designed to or likely to cause physical pain through the use of electric shock or any procedure that involves the use of pressure points or joint locks; ● Involves the directed release of a harmful, toxic, or otherwise unpleasant spray, mist, or substance near the student’s face; Updated Aug-2025 3 Page 244 of 492 ● Denies adequate sleep, air, food, water, shelter, bedding, physical comfort, supervision, or access to a restroom facility; ● Ridicules or demeans the student in a manner that adversely affects or endangers the learning or mental health of the student or constitutes verbal abuse; ● Employs a device, material, or object that simultaneously immobilizes all four extremities, including any procedure that results in such immobilization known as prone or supine floor restraint; ● Impairs the student’s breathing, including any procedure that involves applying pressure to the student’s torso or neck or obstructing the student’s airway, including placing an object in, on, or over the student’s mouth or nose or placing a bag, cover, or mask over the student’s face; ● Restricts the student’s circulation; ● Secures the student to a stationary object while the student is in a sitting or standing position; ● Inhibits, reduces, or hinders the student’s ability to communicate; ● Involves the use of a chemical restraint; ● Constitutes a use of timeout that precludes the student from being able to be involved in and progressing appropriately in the required curriculum and, if applicable, toward the annual goals included in the student’s individualized education program, including isolating the student by the use of physical barriers; or ● Deprives the student of using one or more of the student’s senses, except this technique may be used if it is executed in a manner that does not cause the student pain or discomfort or complies with the student’s individualized education program or behavior intervention plan. The prohibition on using aversive techniques does not prohibit a teacher from sending a student to a campus administrator’s office to maintain effective discipline in the classroom. Texas Education Code Section 37.0023 Westlake Academy’s discipline management plan utilizes all discipline management techniques allowed under Texas law, except corporal punishment. Appropriate positive behavior interventions may be included in an Individualized Education Program (IEP) or accommodation plan for a student with an IEP or accommodation plan. Unless expressly stated otherwise, the behavior interventions in an IEP or accommodation plan supplement the Student Handbook and Code of Conduct. DISCIPLINE AUTHORITY Campus leadership is designated primarily responsible for overseeing discipline concerns on the campus. Per Westlake Academy Board Policy, Principals and Assistant Principals shall establish school rules and regulations to ensure a safe, educational program free from disruption for all students and consistently and fairly enforce all discipline policies, school rules, and regulations. DISCIPLINE MANAGEMENT TRAINING All campus leadership must remain current on TEA mandates, laws, and regulations. Updated Aug-2025 4 Page 245 of 492 Each Principal shall provide discipline management professional development training for campus staff, including the Assistant Principal. The training must include a review of Westlake Academy’s Student Handbook and Code of Conduct and any campus-based discipline strategies or techniques. DISCIPLINE RECORDS Campus administrators will maintain discipline records for each student separately from the student's permanent record file. Discipline records remain active for the current school year. At the end of the school year, these records are stored for the period specified by the Texas Education Agency’s record retention schedule before being destroyed. Students start each year with a clean discipline record, except for those assigned disciplinary consequences extending beyond the end of the previous school year. However, a student’s disciplinary history remains available to campus administrators to review and consider in certain circumstances, such as assessing disciplinary consequences for a new violation of the Code of Conduct. ManageBac is utilized for behavior notification purposes in all programs. GUIDELINES FOR ASSESSING DISCIPLINARY CONSEQUENCES Students who violate Westlake Academy’s Code of Conduct shall be subject to disciplinary action. Westlake Academy’s disciplinary options include using one or more discipline management techniques identified in the Code of Conduct. When imposing discipline, Westlake Academy personnel shall adhere to the following general guidelines: 1. Discipline consequences shall be administered, when necessary, to protect students, school employees, or property and to maintain essential order and discipline. 2. Students shall be treated fairly and equitably. Teachers and administrators have a variety of discipline consequences available. Consequences shall be based on a careful assessment of the circumstances of each incident. Factors to consider shall include the following: a. The seriousness of the offense; b. Student’s age and grade level; c. Frequency of misconduct; d. Intent or lack of intent at the time the student engaged in the conduct; e. Self-Defense, although depending on all of the relevant circumstances, a student who acts in self-defense may still be subject to an appropriate disciplinary consequence; f. Potential effect of the misconduct on the school environment; g. Degree of severity and risk of danger; h. Student’s disciplinary history; i. A disability that substantially impairs the student’s capacity to appreciate the wrongfulness of the student’s conduct to the extent required by state and federal law; j. Student’s status in the conservatorship of the Department of Family and Protective Services; k. Student’s status as a student who is homeless; and l. Any other considerations required by law, including any applicable requirements of Texas Education Code Chapter 37 and Westlake Academy’s Student Handbook and Code of Conduct. Updated Aug-2025 5 Page 246 of 492 **Factors identified above under items e, f, i, j, k, and l must be considered for any discipline decision involving suspension or expulsion. LEVEL SYSTEM Disciplinary offenses in the Code of Conduct are categorized into four levels that identify offenses and possible disciplinary options available to the teacher or administrator. Discipline should be progressively administered so that each level has an increasing degree of intervention designed to promote student self-discipline unless Board policy, state law, or the Code of Conduct specifies otherwise. The teacher or administrator responsible for the discipline of a student shall apply the Guidelines for Assessing Disciplinary Consequences set forth above. In a given situation, the teacher or administrator may use discretion in determining the action(s) most appropriate to the setting and the infraction, except for inevitable mandatory consequences that may be specified in state or federal law. Campus administrators have the authority to discipline students for violations of the Code of Conduct on campus, on a school bus, or at school-related or school-sponsored activities, as well as certain types of off-campus conduct as specified by law. RESPONSIBILITIES/STANDARDS All key stakeholders must fulfill specific responsibilities if a positive learning environment is to be achieved. Both experience and research show that a child’s education succeeds best when there is a strong partnership between home and school – a partnership that thrives on communication. Therefore, a cooperative relationship among students, parents, and educators is encouraged. The following responsibilities relate to each stakeholder ’s role in maintaining a positive learning environment: RESPONSIBILITIES OF SCHOOL BOARD MEMBERS ● Enact and enforce policies that facilitate the establishment and maintenance of a positive and safe learning environment; ● Approve and support Westlake Academy’s Student Handbook and Code of Conduct, and ● Fulfill designated roles in due process and hearing procedures as applicable. RESPONSIBILITIES OF HEAD OF SCHOOL ● Develop, with input from the Westlake Academy planning and decision-making committee, a draft of a Student Handbook and Code of Conduct for the Board’s review and approval; ● Assure Westlake Academy’s compliance with state and federal laws; ● Publish on Westlake Academy’s website the Board-approved Student Handbook and Code of Conduct; ● Provide training for campus administrators on the Board-approved Student Handbook and Code of Conduct; ● Fulfill designated roles in due process and hearing procedures, as applicable; Updated Aug-2025 6 Page 247 of 492 ● Report certain disciplinary infractions to the Texas Education Agency (TEA) as required by the Texas Education Code; and ● Ensure each employee can access a copy of Westlake Academy discipline policies and procedures. RESPONSIBILITIES OF PRINCIPALS ● Assume responsibility for the distribution of the Board-approved Student Handbook and Code of Conduct; ● Provide campus-based in-service to students and staff on the Board-approved Student Handbook and Code of Conduct; ● Ensure fair and impartial treatment of students in assigning consequences for disciplinary infractions; ● Maintain an atmosphere conducive to good behavior; ● Exhibit an attitude of respect toward individuals and property and responsibly conduct themselves; ● Facilitate the resolution of school-related conflicts promptly; ● Promote open communications between parents/guardians and school personnel; ● Ensure compliance with appropriate timeframes and procedures for disciplinary due process rights; ● Notify the proper law enforcement agency if there are reasonable grounds to believe that a crime has been committed; ● Provide required notices regarding disciplinary action to parents/guardians where the Assistant Principal is unavailable or unable to provide the required notices. RESPONSIBILITIES OF ASSISTANT PRINCIPALS ● Primarily responsible for maintaining student discipline; ● Exhibit an attitude of respect toward individuals and property and responsibly conduct themselves; ● Promptly notify parent/guardian by phone, in person, or writing on the day a student is assigned in-school suspension, out-of-school suspension, recommended for expulsion, or is taken into custody by a law enforcement officer; ● Enter behavior notices in the school’s discipline management system (ManageBac) with appropriate incident details and actions taken. ● Respond to removals of students from the classroom with appropriate discipline management techniques; ● Ensure compliance with appropriate timeframes and procedures for disciplinary due process rights; ● Notify the appropriate law enforcement agency if there are reasonable grounds to believe a crime has been committed. RESPONSIBILITIES OF TEACHERS ● Maintain an atmosphere conducive to good behavior; ● Develop, maintain, and communicate classroom guidelines and clear expectations for students; ● Exhibit an attitude of respect toward individuals and property and responsibly conduct themselves; ● Notify parents about significant changes in student behavior; Updated Aug-2025 7 Page 248 of 492 ● Notify the appropriate campus administrator about violations of the Code of Conduct; ● Notify the proper law enforcement agency and campus administrators if there are reasonable grounds to believe that a crime has been committed; ● Adhere to Westlake Academy and campus policies and procedures; ● Establish and maintain open communication with parents. RESPONSIBILITIES OF STUDENTS ● Read and comply with all provisions of the Student Handbook and Code of Conduct as well as upholding the IB Learner Profile, campus and classroom rules; ● Exhibit an attitude of respect toward individuals and property, even when others do not; ● Behave responsibly, consistently exercising self-management; ● Attend all classes regularly and on time; ● Prepare for each class; take appropriate materials and assignments to class; ● Adhere to Westlake Academy and campus standards of grooming and dress; ● Respect the rights and privileges of students, teachers, and other Westlake Academy staff and volunteers; ● Respect the property of others, including Westlake Academy property and facilities; ● Cooperate with and assist the school staff in maintaining safety, order, and discipline; ● Express opinions and ideas respectfully and courteously; ● Refrain from making profane, insulting, threatening, or inflammatory remarks; ● Establish an effective working relationship with parents, peers, and school personnel; ● Cooperate with all lawful and reasonable directives issued by school personnel; ● Seek changes in school policies and regulations through approved channels in an orderly and responsible manner; ● Cooperate with Westlake Academy staff in investigations and all school-related matters; ● Give parent/guardian a copy of all notices, including discipline notices, promptly; RESPONSIBILITIES OF PARENTS/GUARDIANS ● Review the Student Handbook and Code of Conduct and discuss the contents with their child; ● Acknowledge receipt of the Student Handbook and Code of Conduct as requested; ● Participate in meaningful conferences with school personnel regarding their child's academic progress, including behavior or general welfare; ● Ensure their child's compliance with school attendance requirements and promptly report and explain absences and tardies to appropriate campus personnel; ● Please report concerns in a timely manner using the anonymous reporting system or by contacting the grade-level administrator or counselor. ● Assist their child in selecting appropriate attire for school and school-related activities; Updated Aug-2025 8 Page 249 of 492 ● Communicate courteously and respectfully with campus personnel regarding concerns about their child's educational progress or conduct. STUDENTS WITH DISABILITIES Disciplinary actions involving students with disabilities shall follow all applicable state and federal statutes, rules, and regulations. School personnel must consider any unique circumstances on a case-by-case basis when determining whether a change in placement is appropriate for a student with a disability who violates the Code of Conduct. Assignment of a discipline consequence that results in a significant change in placement for a student with a disability must comply with the manifestation determination review framework described in Westlake Academy’s policies and procedures for students with disabilities. Additionally, per the Texas Education Code, a student who is receiving special education services may not be disciplined for conduct meeting the definition of bullying, harassment, or making a hit list until an ARD committee meeting has been held to review the conduct. BEHAVIOR EXPECTATIONS - PRIMARY YEARS (GK-G5) Westlake Academy behavior expectations are predominantly based on the IB Learner Profile traits. The Learner Profile helps us develop responsible, respectful, life-long learners who possess the necessary skills to succeed in life choices. The Learner Profiles are used for guidance and restorative practices. All students are guided through practice that prevents misbehavior and supports good decisions and choices. The IB Learner Profiles help create a supportive and positive culture. As such, we expect all Westlake Academy members to value, demonstrate and appreciate the attributes of the IB Learner Profiles. The PYP Learner Expectations and Behaviors illustrate our caring, knowledgeable, and conscientious behaviors. We emphasize the power of student self-reflection in identifying the attributes they struggle with and need support in developing. Updated Aug-2025 9 Area on Campus Be Principled by Be Caring by Be Knowledgeable by Arrival/Entering Classroom ● Waiting quietly without pushing at the front landing area. ● Entering the buildings after 7:25 am without running. ● Walking any time you are in the building ● Entering the classroom quietly. ● Following classroom agreements and helping others. ● Continuing with morning work and activities until 7:45 am. ● Arriving at school between 7:25-7:45 am ● Being prepared for class and eager to learn. ● Placing work from home in trays and buckets for the teacher. Hallways ● Walking quietly and in an orderly manner. ● Keeping hands, feet, and other objects to yourself. ● Not walking by if you see trash or someone not being kind to others ● Using inside voices ● Staying quiet so that others can learn. ● Getting permission before leaving the classroom. ● Walking quickly is okay, but do not run. ● Follow the rules without adult reminders. Classrooms ● Using classroom essential agreements ● Always show respect for your possessions, the possessions of others, and school property. ● Taking turns. Page 250 of 492 BEHAVIOR EXPECTATIONS – SECONDARY (G6-G12) Secondary Social Contract The social contract is established to serve the greater good of the Academy, ensuring sustainability and protecting all parties. Additionally, the social contract helps create emotional and social safety in the classroom and throughout the campus. At Westlake Academy, the social contract helps guide the actions of students, teachers, contractors, parents, and visitors to our campus. Updated Aug-2025 10 ● Keeping hands, feet, and other objects to yourself. ● Walking at all times. ● Accepting the consequences of your behavior and actions. ● Sharing materials, classroom resources, and equipment. ● Showing understanding and open-mindedness. ● Respecting teachers, substitutes, and campus staff. ● Completing activities or work to the best of my ability and on time. ● Being self-motivated. ● Being respectful. ● Being honest. Restrooms ● Placing paper towels in the trash can. ● Walking at all times. ● Washing hands before leaving. ● Giving others privacy and not playing in bathrooms. ● Using inside voices. ● Take turns at the sink. ● Getting permission to leave class. ● Return to class promptly. ● Help keep restrooms clean. Dining Hall ● Walking at all times. ● Using a quiet voice. ● Following your teacher's directions. ● Cleaning up after yourself. ● Talking with an “indoor voice ● Using good table manners. ● Not putting your hand on others’ food/trays. ● Including others at your table and conversations across and beside you. ● Not bringing toys. ● Getting all utensils, milk, etc., when you first go through the line. ● Not sharing food. Outdoors/Break Times ● Keeping your hands, feet, and other objects to yourself. ● Sharing equipment. ● Being respectful of each other. ● Being mindful of others' personal space. ● Not hitting, pulling, or kicking others ● Placing all litter/trash in garbage cans. ● Placing recycling items in the recycling bin. ● Placing all equipment in the appropriate ball cart or bins. Dismissal ● Listening for your name and walking quietly and quickly to the pick-up area. ● Looking for your vehicle and paying attention to your name. ● Waiting for the teacher to dismiss you from your classroom. ● Walking straight to dismissal/pick up area. ● Listen for your name if you do not see your car ● Getting all materials before leaving the classroom. ● Watching for your car. School Sponsored Events, Trips, and Travel ● Following directions (seated on the bus and listening to teachers). ● Being respectful with all people you meet or encounter. ● Supporting your peers with appropriate language and interactions. ● Representing Westlake Academy using the Learner Profile Attributes. ● Following all school rules (Student Code of Conduct). Area on Campus Be Principled Be Caring Be Knowledgeable Arrival ● Wait in the dining hall or sports court. ● Enter the buildings after 7:45 a.m. ● Leave cars quickly and carefully. ● Enter the classroom quietly. ● Follow classroom procedures. ● For G6-10, there are no cell phones inside buildings after 7:50 am. Visible phones will be confiscated. (Please see our Parent student handbook) ● Be punctual! ● Be prepared for class with your supplies and a charged device. ● Know when classes begin and end! Page 251 of 492 DISCIPLINE PROCEDURES FOR WESTLAKE ACADEMY Teacher Directed Intervention Level I The classroom teacher can successfully manage many behaviors and is expected to respond to all Level I offenses as necessary and appropriate. Any behavior that impedes orderly classroom procedures or Updated Aug-2025 11 Page 252 of 492 interferes with the school's orderly operation should be intervened immediately and consistently. More than one disciplinary option may be assigned. Procedures: 1. Intervention should occur by the teacher supervising the student or observing misbehavior. 2. The teacher and the Assistant Principal shall maintain a record of offenses and disciplinary actions. 3. As appropriate, the teacher may discuss the conduct violation with the parent/guardian, campus administrator, and involved personnel. 4. In the case of informal classroom removal (office referral), the teacher will refer the student to the Assistant Principal, who will respond by employing appropriate discipline management techniques before returning the student to the classroom. If the student’s behavior does not improve, the Assistant Principal will use alternative discipline management techniques, including progressive discipline interventions. Administrator Directed Intervention Level II-IV Infractions identified in Levels II-IV will result in a referral to the Assistant Principal or other appropriate campus administrator. The disciplinary action(s) will depend on the offense, previous disciplinary actions, and the seriousness of the misbehavior. More than one disciplinary option may be assigned. Procedures: 1. A written referral is sent to the Assistant Principal or other campus administrator. 2. The Assistant Principal or other campus administrator will confer with the student and investigate as appropriate. 3. The Assistant Principal will determine the appropriate disciplinary action(s), and oral or written notice will be provided to the student and parent/guardian identifying the misconduct and action(s) taken. 4. The Assistant Principal will send notice of disciplinary actions to the teacher and staff as necessary and appropriate. Within these guidelines and consistent with state law, each Assistant Principal has the authority to establish appropriate disciplinary consequences based on campus needs. The Assistant Principal will be consistent in administering disciplinary options on campus. However, two students committing the same offense on the same campus may receive different disciplinary consequences based on consideration of the factors identified in the Guidelines for Assessing Discipline Consequences and the circumstances surrounding the offenses. The Assistant Principal will notify the parent/guardian of any conduct violation by their student that results in suspension. Before being suspended, a student will be allowed to respond to the alleged conduct violation. In deciding whether to order out-of-school suspension, the Assistant Principal shall consider factors identified in the Guidelines for Assessing Discipline Consequences. The number of days of a student’s out-of-school suspension shall not exceed three school days for each conduct violation Updated Aug-2025 12 Page 253 of 492 Additional Considerations ● “Persistent” offenses shall be defined as two or more violations of the code in general or repeated occurrences of the same violation. ● Prohibited retaliation includes engaging in harmful conduct toward another person because that person initiated or cooperated in a report or investigation of misconduct. Retaliation against a person who makes a good faith report is prohibited at Westlake Academy. Retaliation against a person participating in an investigation or serving as a witness is also prohibited. However, a person who makes a false claim, offers false statements or refuses to cooperate with a Westlake Academy investigation may be subject to appropriate discipline. Examples of retaliation may include, but are not limited to, threats, rumor spreading, ostracism, assault, destruction of or theft of property, hazing, taunting, and name-calling. ● School officials shall notify a local law enforcement authority if they suspect that criminal acts have occurred on school or Westlake Academy property or at a school-sponsored or school-related event. These individuals also have the authority to involve law enforcement in any discipline or campus situation deemed necessary. Suppose a student is charged with a felony on campus or at a school-related event for any offenses listed at Level III. In that case, the student is automatically disciplined at Level IV, as appropriate. ● Sponsors and coaches of extracurricular activities, such as athletics and theatre, may develop and enforce standards of behavior higher than those in Westlake Academy’s Student Handbook and Code of Conduct and may condition membership or participation in the activity on adherence to those standards. The sponsors and coaches will develop those standards in conjunction with Westlake Academy’s Extracurricular Activities Student Handbook to help ensure consistency in standards and enforcement across all activities. ● Depending on the circumstances, persistent misconduct at Level III may result in expulsion from the student’s home school district. ● School officials shall notify a local law enforcement authority if they suspect that criminal acts have occurred on school or Westlake Academy property or at a school-sponsored or school-related event. ● Suppose a student is charged with a felony on campus or at a school-related event for any offenses listed at Level III. In that case, the student is automatically disciplined at Level IV, as appropriate. Depending on the circumstances, misconduct at Level III may result in expulsion to the student’s home school district Leveled Behaviors & Suggested Consequences Behavior(s) Consequence(s) Level I Tardies Student Conference Updated Aug-2025 13 Page 254 of 492 Lowest level of intervention Disrupting Class Failing to follow the rules/ directives Neglecting to bring required materials/completed assignments to class Failing to participate Eating, drinking, chewing gum in undesignated area Throwing objects Arguing Name-Calling Scuffling Violating Campus cell-phone policy Lying/ telling a falsehood Violating dress code Loitering after school/late parent pick-up Cooling off time or time out Counselor conference Change of seat Parent conference Restitution of damages Exclusion from extracurricular activities Temporary confiscation of the item Administrator conference Shortened recess Reflection task to be signed by the parent Peer mediation Loss of privileges Detention Please reference the following links for tiered consequences: ● PYP Level I Matrix ● Secondary Level I Matrix Level II Committing persistent offenses from Level I Using food inappropriately Insubordination Using inappropriate language or gestures Repeated Tardies On-Campus truancy Failing to serve a detention/ Saturday School Possessing Lighter/ Matches Physical altercation with another student Harassment Inappropriate peer interaction/peer conflict Inappropriate use of technology Possessing prescription (student’s own), nonprescription drug, dietary supplement, or homeopathic medication Defacing/ damaging property Academic dishonesty Posting or distributing unauthorized publication Detention Stay Away Agreement Saturday School Parent Meeting In-school suspension Loss of technology privileges Restitution of damages Loss of privileges Updated Aug-2025 14 Page 255 of 492 Level III Committing persistent offenses from Level II Bullying Threatening language or behavior Harassment Retaliation Fighting Off-campus truancy Selling unauthorized merchandise Engaging in conduct that disrupts the learning environment Hit Lists Using slurs Possessing or using tobacco or electronic/ digital nicotine delivery device Possessing ammunition Possessing, distributing, or creating pornographic material Possessing, distributing, and/or concealing a weapon Possessing drug paraphernalia Selling or giving another person a non-prescription drug Stealing/burglary Forging or altering school records or communications Forging or altering non-school records or communications that are submitted to the school Assault Vandalism Failing to disclose information (concealing information or evidence, lying as a witness during a school investigation) Engaging in a behavior that is illegal and does not constitute a mandatory removable or expellable offense Engaging in sexual conduct or sexual harassment (including dating violence and stalking) Hazing Gambling Hacking (breach of computer security) Extortion, coercion, or blackmail Required parent meeting In-school suspension Out-of-school suspension Restitution of damages Loss of technology privileges Level IV Level IV offenses are primarily misconduct that results in expulsion from the student’s home school district. They include the following categories: weapons use, violence, sexual misconduct, substance misconduct, substance abuse, retaliation, mistreatment of others, and other misconduct. To view a detailed list of the Chapter 37 Offenses, click here. Level IV offenses can include repeated offenses from any lower level. Considerations Behaviors and consequences listed in the table above are not limited to the examples provided above. All behaviors and consequences will be determined based on the considerations listed in the Westlake Academy Student Code of Conduct, adherence to State and local policy and law, and providing restorative ways of managing discipline. Consequences are determined and assigned and may include one or more listed options. Updated Aug-2025 15 Page 256 of 492 PROCEDURES AND RESTRICTIONS FOR THE USE OF CERTAIN DISCIPLINE CONSEQUENCES DETENTIONS/ Saturday School Students may be assigned campus detention before, during, or after school (including a Saturday School assignment) for infractions of the Code of Conduct or previously communicated school or classroom rules and expectations. Before assigning a student to campus detention or Saturday School, the student shall be informed of the conduct that allegedly constitutes the violation. The student shall be allowed to explain his/her version of the incident. Failure to serve a campus detention or Saturday School will result in a more severe consequence. Notice to Parents When a student is assigned detention, a copy of the discipline notice shall be given to the student and parent. Conference A student assigned campus detention may be given an informal conference with the teacher, principal, or appropriate administrator advising the student of the conduct with which the student is charged and allowing the student to explain his or her version of the incident. Restrictions A student assigned to a campus detention is prohibited from attending or participating in school-sponsored or school-related activities on or off school property during the day of the detention. In addition, penalties may be imposed by sponsors of extracurricular groups/organizations by established guidelines. REMOVAL BY BUS DRIVER A school bus driver transporting students to or from a school-sponsored or school-related activity may send a student to an administrator ’s office to maintain effective discipline on the school bus or when a student engages in behavior that violates the Code of Conduct. The administrator shall respond by employing appropriate discipline management techniques consistent with the Code of Conduct, including temporarily suspending or permanently revoking bus transportation privileges. IN-SCHOOL SUSPENSION Updated Aug-2025 16 Page 257 of 492 In-school suspension (ISS) is an in-house disciplinary setting where a student may be assigned for infractions as appropriate. Students may be placed in ISS for misconduct as outlined in the Code of Conduct. ISS is provided in an on-campus classroom other than the student's regular classroom. The student's regular classroom teachers offer daily coursework for the students to complete in a structured, non-social setting. The Assistant Principal, principal, or principal’s designee shall notify a student’s parent/guardian when a student has been assigned to ISS. A school's principal or other appropriate administrator shall review the in-school suspension of a student at least once every 10 school days after the date the ISS placement begins in order to evaluate the educational progress of the student and to determine if continued ISS is appropriate. If the principal or other appropriate administrator determines that continued ISS is appropriate, he or she shall document the determination. Notice to Parents A good faith effort shall be made on the day the action was taken to provide the student with written notification of the disciplinary action for delivery to the student’s parent/guardian. Conference A student who is assigned ISS will be given an informal conference with the Assistant Principal or other campus administrator, who will advise the student of the conduct with which the student is charged and give the student the opportunity to explain his or her version of the incident. Restrictions A student assigned to ISS is prohibited from attending or participating in school-sponsored or school-related activities on or off school property except by special permission for certain educational-type events only (i.e. PSAT/SAT/ACT testing and College Night). The student will be allowed to attend and participate in school-sponsored or school-related activities, including practice, on the day following the last day of the ISS assignment. If the student receives additional assignments while serving an ISS placement, this prohibition is extended until the day after completing all consecutive assignments. Sponsors of extracurricular groups/organizations may impose further penalties by established guidelines. Transfer Students Westlake Academy will require a student enrolling in Westlake Academy to complete an ISS assignment ordered by the previous school upon receipt of the written notice. OUT-OF-SCHOOL SUSPENSION Except as provided below, an elementary or secondary student may be assigned out-of-school suspension for up to three (3) school days, with no limit on the number of times a student may be suspended in a semester or school year. Students may be assigned to out-of-school suspension for conduct violations as outlined in the Code of Conduct. During the student’s suspension period, the campus will provide the student with an alternative means of receiving all coursework provided in the student’s foundation curriculum classes that the student misses due to the suspension. The student shall be responsible for all assignments missed during suspension. If the student satisfactorily completes assignments for the period of the out-of-school suspension within a reasonable time determined by Westlake Academy, no grade Updated Aug-2025 17 Page 258 of 492 penalty will be imposed. The parent is responsible for adequately supervising the student during out-of-school suspension. Exception for Students Grade 2 and Below: A student who is in second grade or below shall not receive an out-of-school suspension unless, while on school property or at a school-sponsored or school-related activity on or off school property, the student engages in (1) conduct that contains the elements of an offense related to weapons; (2) conduct that contains the elements of assault, sexual assault, aggravated assault or aggravated sexual assault; or (3) selling, giving, or delivering to another person or possessing using or being under the influence of marijuana or a controlled substance, a dangerous drug, or an alcoholic beverage; (4) engages in repeated and significant classroom disruptions, even when related to developmental or emotional factors (new in 2025 with HB 6). Exception for Students who are Homeless: A school Westlake Academy may not place a student who is homeless in out-of-school suspension unless, while on school property or at a school-sponsored or school-related activity on or off school property, the student engages in (1) conduct that contains the elements of an offense related to weapons; (2) conduct that contains the elements of assault, sexual assault, aggravated assault or aggravated sexual assault; or (3) selling, giving, or delivering to another person or possessing using or being under the influence of marijuana or a controlled substance, a dangerous drug, or an alcoholic beverage; or (4) engages in repeated and significant classroom disruptions, even when related to developmental or emotional factors. The administrator may coordinate with the school Westlake Academy’s homeless education liaison to identify appropriate alternatives to out-of-school suspension for a student who is homeless. Notice to Parents The administrator will notify a parent/guardian by phone, in person, or writing on the day a student is placed in out-of-school or in-school suspension. The notice will specify the offense's nature and the length of the out-of-school suspension. Conference A student assigned an out-of-school suspension will first have an informal conference with the administrator or other campus administrator, who will advise the student of the conduct with which the student is charged and allow the student to explain his or her version of the incident. In deciding whether to order out-of-school suspension, the administrator shall consider the factors identified in the Guidelines for Assessing Disciplinary Consequences. Updated Aug-2025 18 Page 259 of 492 Restrictions A student assigned an out-of-school suspension is prohibited from attending or participating in school-sponsored or school-related activities on or off school property except by special permission for educational-type events only (i.e., PSAT/SAT/ACT testing and College Night). The student will be allowed to return to the campus and attend or participate in school-sponsored or school-related activities, including practice, following the last day of the out-of-school suspension. Sponsors of extracurricular groups/organizations may impose additional penalties following established guidelines. Transfer Students Westlake Academy will require a student enrolling in Westlake Academy to complete an out-of-school suspension ordered by the previous school upon receipt of the written notice. This is repeated above. COMPLAINTS & APPEALS Once a disciplinary consequence is assigned, the student is expected to serve the result to avoid additional penalties. Complaints regarding issues ancillary to the discipline consequence (such as an allegation that the appropriate procedure was not followed before assigning a result) should be addressed informally with the teacher, Assistant Principal, or Principal, as applicable. Parents may initiate the formal complaint process for a consequence that results in an out-of-school suspension or higher. All lesser discipline consequences are final and may not be appealed. EXPULSION PROCEDURES Students who engage in conduct identified as a Level IV offense or persistent conduct identified as a Level II Level III offense may be subject to expulsion from Westlake Academy. Students are expelled to their school district of residence. Special Considerations For conduct violations that require a determination of whether there is a reasonable belief that a student has engaged in conduct defined as a felony offense by the Penal Code, the Head of School or designee may consider all available information, including the information furnished under Article 15.27, Code of Criminal Procedures. The Head of School shall consider an Article 15.27 notice received by Westlake Academy in making that determination. Updated Aug-2025 19 Page 260 of 492 Hearing Rights Before a student is expelled, Westlake Academy must provide the student with a hearing at which the student is afforded appropriate due process as required by the federal constitution. The student and the student's parent/guardian shall be provided notice of the hearing, which shall include a description of the conduct that supports the proposed expulsion and general notice of the evidence relied upon by the campus administrator to recommend expulsion. The expulsion hearing officer must be an administrator or designee who was not involved in investigating the incident or conduct that resulted in the expulsion recommendation. At the hearing, the student is entitled to be represented by the student's parent/guardian or another adult who can guide the student and is not an employee of Westlake Academy. Suppose Westlake Academy makes a good-faith effort to inform the student and the student's parent/guardian of the time and place of the hearing. In that case, Westlake Academy may hold the hearing regardless of whether the student, the student's parent/guardian, or another adult representing the student attends. However, a hearing must be held unless the student’s parent/guardian signs a waiver forfeiting the student’s rights to a hearing. At the hearing, the student or the student's representative will be allowed to testify, present evidence or witnesses in their defense, examine the evidence presented by the school, and question the school's evidence. The expulsion hearing officer may rely on the hearsay evidence of school administrators investigating disciplinary infractions. The expulsion hearing officer ’s decision shall be based exclusively on the evidence presented at the hearing and communicated promptly to the student and parent. An expulsion decision shall consider all required factors identified in the Guidelines for Assessing Disciplinary Consequences. Appeal An adult student or parent/guardian may appeal a decision for expulsion. A written request must be made within three (3) school days of receiving written notification of the expulsion decision. A parent or adult student will send the written appeal to the Section Principal via email or mail to 2600 J T Ottinger Road, Westlake, TX 76262. The Section Principal shall contact the adult student or parent/guardian within five (5) school days of receipt of a timely written request for appeal to schedule a conference. At the meeting, the adult student or parent/guardian can present information regarding why they believe the expulsion decision is improper. No new evidence may be introduced at the appeal conference that was not previously presented at the expulsion hearing. The Head of School (or designee) shall provide written notice of his/her decision regarding the appeal within ten (10) school days of the date of the appeal conference. The decision of the Head of School (or designee) shall be based exclusively on the evidence presented at the expulsion hearing and appeal conference. The expulsion decision may be enforced, and the student may be denied campus privileges pending the outcome of an appeal of an expulsion decision. Appeal to the Board of Trustees An adult student or parent/guardian who is not satisfied with the outcome of the initial expulsion appeal to the Head of School may appeal to the Board of Trustees. Request for a Board review of a decision to expel a student shall be made in writing to the Head of School within three (3) school days after receipt of the Head of School’s written decision on the expulsion appeal. The Head of School shall provide the parent written notice of the meeting date, time, and place within five (5) school days of receipt of the appeal request. The hearing will be held in a closed session unless a written request from the parent is made to keep it in an open session. The granting of such a request will depend on the extent to which the Updated Aug-2025 20 Page 261 of 492 rights of other students or staff are implicated. The Board shall review the record of the expulsion proceedings and appeal to the Head of School, and its decision shall be based on that record. No new evidence will be presented to the Board. Notice to School District of Residence The Board or its designee shall deliver a copy of the order expelling the student to the student and the student's parent/guardian. The Board or its designee shall also mail a copy of the order to the student’s school district of residence within three (3) business days after issuing the Order of Expulsion. Withdrawal During Expulsion Proceedings When a student recommended for expulsion withdraws from Westlake Academy before the placement order is completed, Westlake Academy may complete the proceedings and issue an order of expulsion. EMERGENCY EXPULSION A campus administrator may also order the immediate expulsion of a student if the administrator reasonably believes that the action is necessary to protect persons or property from imminent harm. The reason for emergency expulsion must also be a reason for which expulsion could be ordered on a non-emergency basis. Notice The student will be given oral notice of the reasons for expulsion at the time of the emergency expulsion. In addition, Westlake Academy will provide any required notices per state law to a student’s parents/guardians regarding emergency placement. Hearing Rights Within a reasonable amount of time after the emergency expulsion but not later than the 10th day after the expulsion, the student will be given appropriate hearing rights required for a student facing expulsion. The campus administrator shall not be liable for civil damages for an emergency expulsion. If an emergency expulsion involves a student with disabilities who receives special education services, the term of the student’s emergency expulsion is subject to the requirements of appropriate federal law. The student who is removed under an emergency expulsion will be released to the student’s parent, guardian, parent’s representative, medical providers, or law enforcement authorities. The conditions of an emergency expulsion may restrict the student's extracurricular activities according to the Student Handbook and Code of Conduct. Updated Aug-2025 21 Page 262 of 492 DATE: October 21, 2025 AGENDA ITEM NO: F.12. FROM: Kelly Ritchie, Head of School, Westlake Academy SUBJECT: Discuss, consider and act to approve WA Resolution 25-27 Authorizing the Filing of a Charter Renewal Application with the Texas Education Agency to continue to own and operate Westlake Academy. ATTACHMENTS: 1. WA Res 25-27 Authorizing filing Charter Renewal Application for WA 2. Exhibit A Westlake Academy 2026 Charter Renewal App 3. TEA Info Charter Renewals SUMMARY : Westlake Academy's charter expires in 2026. In order to continue to operate, our charter application must be submitted by November 14, 2025, for consideration and approval by TEA. BACKGROUND AND DISCUSSION: Westlake Academy’s charter with the Texas Education Agency (TEA) is approaching its renewal window. As part of the renewal process, the TEA requires all open-enrollment charter schools to demonstrate ongoing compliance, academic and financial performance, and organizational capacity to sustain operations consistent with state and federal requirements. Because Westlake Academy received a failing status for the state’s financial accountability standards in the 2023–2024 Financial Integrity Rating System of Texas (FIRST), the school is required to complete a discretionary charter renewal rather than the standard expedited renewal process. This discretionary renewal involves a comprehensive application and documentation review, including detailed submissions related to governance, instructional performance, fiscal management, and long- term sustainability. Administration recommends that the Board of Trustees formally initiate the charter renewal process with TEA. This action will authorize the superintendent and administrative team to begin assembling the necessary documentation, timelines, and narrative components for submission to TEA in accordance with state deadlines. FISCAL IMPACT: N/A. Town Council/Board of Trustees AGENDA ITEM REPORT Page 263 of 492 LEGAL REVIEW: N/A. RECOMMENDATION: Authorize administration to initiate the charter renewal process with the Texas Education Agency, including preparation and submission of all required materials for discretionary renewal. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 264 of 492 Resolution WA 25-27 Page 1 WESTLAKE ACADEMY RESOLUTION NO. 25-27 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES AUTHORIZING THE FILING OF A CHARTER RENEWAL APPLICATION WITH THE TEXAS EDUCATION AGENCY. WHEREAS, the Town of Westlake was awarded a Charter by the Texas Education Agency to own and operate Westlake Academy; and, WHEREAS, Charter will expire in 2026 thereby necessitating the submission of the Charter Renewal Application; and, WHEREAS, the Board of Trustees have reviewed the renewal application and finds that it appropriately reflects the information required by the Texas Education Agency; and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Board of Trustees of Westlake Academy does hereby approve the Charter Renewal Application for Westlake Academy, attached to this resolution as Exhibit “A. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Page 265 of 492 Resolution WA 25-27 Page 2 SECTION 4: That this resolution shall become effective from and after its date of passage and furthermore authorizes the submittal of the Charter Application to the Texas Education Agency. PASSED AND APPROVED ON THIS 21st DAY OF OCTOBER 2025. ___________________________________ Kim Greaves, President ATTEST: ________________________________ ___________________________________ Dianna Buchanan, Board Secretary Dr. Kelly Ritchie, Superintendent APPROVED AS TO FORM: ________________________________ Janet S. Bubert School Attorney Page 266 of 492 DRA F T Open-Enrollment Charter Renewal Application Westlake Academy Charter School (CDN 220810) Due dates: November 14, 2025 (Discretionary Renewal) February 27, 2026 (Expedited Renewal) 2026 Charter Renewal Application 1 EXHIBIT "A" Page 267 of 492 DRA F T Section 1 - Application Instructions This renewal application is designed for charter schools whose contracts end on July 31, 2026. Completion of all sections of the application is required. Table 1 – Renewal Process Timeline Action Date Renewing charter schools attend renewal orientation meeting September 16, 2025 Renewing charter school receives renewal application, sent to Board Chair and Superintendent September 16, 2025 Discretionary renewal application and all attachments due to the agency submitted using this link: https://tea.sharefile.com/r-re72c6a559b8e4ab28aa9b86fd0c63282 By November 14, 2025 Notice of expiration sent to schools within one week after academic accountability and FIRST appeals are made final December 2025 Discretionary schools receive renewal notifications and any conditions By January 30, 2026 Expedited renewal application and all attachments due to the agency submitted using this link: https://tea.sharefile.com/r-re72c6a559b8e4ab28aa9b86fd0c63282 By February 27, 2026 All renewed schools receive contracts to be signed by board chairs and superintendents By April 1, 2026 All contracts are finalized and fully executed by agency and board chairs and superintendents By June 5, 2026 A Completed Renewal Application Includes the Following Documents: ☐ Section III: Charter School Information ☐ Attachment A: Current Organizational Chart ☐ Attachment B1: Admission and Enrollment Policy ☐ Attachment B2: Admission and Enrollment Application 2026 Charter Renewal Application 2 Page 268 of 492 DRA F T ☐ Attachment C: Student Code of Conduct and Student Discipline Policies ☐ Attachment D: Fee Collection Policies ☐ Attachment E: Charter School Information to be Verified ☐ Attachment F1-F4: Renewal Assurances and Policies for Special Populations ☐ Attachment G: Multi-hazard Emergency Operations Plan and Safety and Security Policies ☐ Attachment H: Certificate of Acknowledgement Directions for Submission ● Respond as prompted in this application. ● Place each required attachment behind the cover page for that attachment. ● Ensure that all documents have been correctly ordered and that – whenever possible -- a page number and the name of the charter appear in the footer of every page of the completed application package. ● Ensure that initials and signatures are entered on the assurances page. Electronic or manual signatures are acceptable. ● Save the document with the following naming convention: <Charter school name>_renewal application_<Date>. ● Documents can be submitted in Word or PDF format. ● Submit the completed application by November 14, 2025 (discretionary) or February 27, 2026 (expedited) via the following link: https://tea.sharefile.com/r-re72c6a559b8e4ab28aa9b86fd0c63282 2026 Charter Renewal Application 3 Page 269 of 492 DRA F T Section II - Determining Renewal Status Texas charter schools fall into one of three pathways at the time of their contract renewal: expedited renewal, discretionary renewal, expiration.1 Summary of Charter Performance and Designation Determination 1 Statutory and rule authority for renewals is found in TEC §12.1141 , §12.116 , §12.1161 , and TAC §100.1031, 100.1032 2026 Charter Renewal Application 4 Page 270 of 492 DRA F T Table 2 – Renewal Decision-Making Rubric School Year Academic Rating Financial Rating Campuses with 3 unacceptable ratings in the 3 preceding years 2024-2025 A A NONE 2023-2024 A F NONE 2022-2023 A B NONE 2021-2022 A A NONE 2020-2021 No Rating Issued A No Rating Issued • Criteria Status Determination Expedited Renewal The charter school is rated under standard accountability. MET The charter school was assigned highest or second highest performance rating for the 3 preceding school years. MET The charter school’s financial performance rating is satisfactory or better for the 3 preceding school years. NOT MET The charter school has no campuses with unacceptable academic ratings for the 3 preceding school years or such a campus has been closed. MET Expiration The charter school received an unacceptable academic performance rating for any three of the five preceding school years. NOT MET 2026 Charter Renewal Application 5 Page 271 of 492 DRA F T The charter school received a financial rating lower than satisfactory for any three of the five preceding school years. NOT MET The charter school received any combination of unacceptable academic performance ratings or financial ratings lower than satisfactory for any three of the preceding five years. NOT MET The charter school has campuses that have received an unacceptable academic rating for the three preceding school years and such campuses have not been closed. NOT MET Discretionar y Renewal The charter school does not qualify for expedited renewal. MET QUALIFIES FOR DISCRETIONARY The charter school is not subject to expiration. MET Westlake Academy Charter School qualifies for discretionary renewal. Section III: Charter School Information Review the data below to confirm that it is accurate. If you detect any errors, please describe the error or errors on Attachment E. Charter/District Name WESTLAKE ACADEMY CHARTER SCHOOL Charter Holder TOWN OF WESTLAKE CDN 220810 Campus/Site Data See Attachment E Generation 7 Date Charter Was First Approved July 13, 2001 Proposed Contract Start Date July 1, 2026 Proposed Contract End Date June 30, 2036 Approved Grade Levels K-12 Maximum Enrollment 450 2026 Charter Renewal Application 6 Page 272 of 492 DRA F T Section IV - Renewal Performance Report Charter School: WESTLAKE ACADEMY CHARTER SCHOOL Superintendent: Dr. Kelly Ritchie Charter Holder: TOWN OF WESTLAKE Board President: Kim Greaves Website: https://www.westlakeacademy.org/ Table 3 – Enrollment 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 Enrollment 865 877 875 888 877 Data source: PEIMS Table 4 - Academic Accountability Data 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2026 Charter Renewal Application 7 Page 273 of 492 DRA F T Overall A A A A Student Achievement A A A A School Progress A A B A Closing Gaps A A A A *Note: Ratings were not issued for the year 2020-21. Data sources: Annual data from Texas school report cards, the Texas Accountability Rating System, and the Texas Consolidated School Rating Report Table 5 - Campus Academic Performance 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 Academic Accountability Rating A A A A *Note: Ratings were not issued for the year 2020-21. Data sources: Annual data from Texas school report cards, the Texas Accountability Rating System, and the Texas Consolidated School Rating Report Table 6 – Accreditation Status 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 Accreditation Status Accredited Accredited Accredited *Note: Ratings were not issued for the years 2019-20 and 2020-21 and last updated in 2023. 2026 Charter Renewal Application 8 Page 274 of 492 DRA F T Data source: TEA Accreditation Status webpage Table 7 – Financial Accountability 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 Charter FIRST A A B F A Data source: Charter FIRST ratings Table 8 - Charter School Performance Frameworks 2021 CSPF 2022 CSPF 2023 CSPF 2024 CSPF 2025 CSPF Overall 98 Academic Standard 99 Financial Standard 97 Operational Standard 92 Data source: Charter School Performance Framework reports Table 9 – Operational Data 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 Texas Workforce Commission No Concerns No Concerns No Concerns No Concerns No Concerns Teacher Retirement System No Concerns No Concerns No Concerns No Concerns No Concerns Texas Department of Agriculture No Concerns No Concerns No Concerns No Concerns No Concerns Results Driven Accountability No Concerns No Concerns No Concerns No Concerns No Concerns Data Sources: Texas Workforce Commission, Teacher Retirement System, Texas Department of Agriculture, and TEA Results Driven Accountability Reports and Data 2026 Charter Renewal Application 9 Page 275 of 492 DRA F T Section V - Response to Renewal Performance Report Please respond to the following three prompts (Academic, Financial, Operational Performance), carefully addressing the criteria in the evaluation rubric. Any response classified as Approaches Expectations or Does Not Meet Expectations will require clarification from the school. Table 10 – Evaluation Rubric Meets Expectations Approaches Expectations Does Not Meet Expectations The response: The response: The response: ● demonstrates a thorough, organization-wide understanding of all concerns; ● demonstrates a basic understanding of a majority of concerns; ● does not demonstrate an understanding of the concern; ● details specific actions the charter school will ● details some actions the charter school will ● does not include actions the charter school will take to 2026 Charter Renewal Application 10 Page 276 of 492 DRA F T take to achieve and maintain high quality; take to achieve and maintain high quality; achieve and maintain high quality; ● describes how data is being used to improve performance; ● attempts to use data to improve performance; ● does not use data to improve performance; ● presents a comprehensive plan for future short-term and long-term success; ● presents a basic plan for future short-term and long-term success; ● does not present a plan for future short-term and long-term success; ● evaluates the school’s resources and capacity for meeting goals; ● considers the school’s resources and capacity for meeting goals; ● does not consider the school’s resources and capacity for meeting goals; ● includes specific, detailed strategies for achieving performance goals; ● includes strategies for achieving performance goals; ● does not include strategies for achieving performance goals; ● uses metrics to determine whether the performance goals have been met; and/or ● uses metrics to determine whether the performance goals have been met; and/or ● does not use metrics to determine whether the performance goals have been met; and/or ● establishes target dates by which interim and long-term goals will be met. ● establishes target dates by which interim and long-term goals will be met. ● does not establish target dates by which interim and long-term goals will be met. Academic Performance Summary ● In 2024-2025, the charter school’s overall academic accountability was an A ● In its 2022 CSPF, the charter school’s overall score was 98 ● In its 2022 CSPF, the charter school’s Academic Performance Score was 99 Academic Performance Response (Please limit the response to the academic performance prompt to no more than 5 pages) ● Provide a detailed response that considers the school’s academic performance and explains how the school will achieve and/or maintain an A or B rating over the next ten years. 2026 Charter Renewal Application 11 Page 277 of 492 DRA F T ● As part of your response, explain how the school will meet the academic needs of all students at the school, including students with disabilities, emergent bilingual students, economically disadvantaged students, and other traditionally educationally disadvantaged populations so that the performance of students in these groups meets or exceeds the performance of all students. ● The response should contain clear, measurable program goals and student learning objectives, describing in detail the involvement of staff, students, and community stakeholders in student learning and should include a plan that contains: o Specific, detailed strategies for achieving performance goals o Metrics used to determine whether the performance goals have been met o Target dates by which interim and long-term goals will be met Click or tap here to enter text. Financial Performance Summary ● In its 2025 Charter FIRST report, the charter school’s rating was an A. ● In its 2022 CSPF, the charter school’s Financial Performance score was 97. Financial Performance Response (Please limit the response to the financial performance prompt to no more than 5 pages) ● Provide a detailed response that considers the school’s financial performance and explains how the school will achieve and maintain Superior (A) or Above Standard Achievement (B) 2026 Charter Renewal Application 12 Page 278 of 492 DRA F T financial performance over the next ten years. The response should include a plan that contains: o Specific, detailed strategies for achieving performance goals o Metrics used to determine whether the performance goals have been met o Target dates by which interim and long-term goals will be met Click or tap here to enter text. Operational Performance Summary ● In its 2022 CSPF, the school’s Operational Performance score was 92. Operational Performance Response (Please limit the response to the operational performance prompt to no more than 5 pages) 2026 Charter Renewal Application 13 Page 279 of 492 DRA F T ● Provide a detailed response that considers the school’s operational performance and explains how the school will achieve and maintain high quality operational performance over the next ten years. The response should include a plan that contains: o Specific, detailed strategies for achieving performance goals o Metrics used to determine whether the performance goals have been met o Target dates by which interim and long-term goals will be met Click or tap here to enter text. 2026 Charter Renewal Application 14 Page 280 of 492 DRA F T Section VI – Attachments Attachment A - Organizational Chart Submit the most recent organizational chart that shows the governance, management, and staffing structures for the charter school. The organizational chart must clearly delineate the roles and responsibilities of—and lines of authority and reporting among: ● the governing board ● staff ● any related bodies (such as advisory bodies) ● any external organizations that play a role in managing the charter holder and the charter school. The organizational chart must also document clear lines of authority and reporting within the charter holder and the charter school. 2026 Charter Renewal Application 15 Page 281 of 492 DRA F T Attachment B1 - Admissions and Enrollment Policy Provide a copy of the charter school’s most recently adopted Admissions and Enrollment Policy. 2026 Charter Renewal Application 16 Page 282 of 492 DRA F T Attachment B2 - Admissions and Enrollment Applications Part A: Admissions application. Please verify the following: ☐ The charter school uses the admissions application form exactly as it appears on the TEA website. ☐ The charter school application includes all the components of the common application but in the school’s own format. If this is the case, please attach a copy of that application. Part B: Enrollment application Please provide a copy of the enrollment application the charter school uses to enroll students in the school once they have been accepted through the admissions process. 2026 Charter Renewal Application 17 Page 283 of 492 DRA F T Attachment C - Student Code of Conduct and Student Discipline Policies ● Please provide a copy of the school’s student code of conduct. ● Please provide a copy of the school’s discipline policies. Note, if your school uses the student code of conduct as the school’s discipline policy, no additional policy submission is required. Select one choice from the two options below: Option 1: School discipline policy is attached because the school has a separate discipline policy in addition to the student code of conduct. ___ (superintendent initial) Option 2: The student code of conduct serves as the school’s discipline policy and no discipline policy is attached. ___ (superintendent initial) 2026 Charter Renewal Application 18 Page 284 of 492 DRA F T Attachment D - Fee Collection Policies and Procedures Provide a copy of the charter’s policy related to the collection of fees, including fees as established in statute as approved by the governing board of the charter school as found in TEC §12.108 and aligned with the authority to collect fees as outlined in TEC §11.158. The policy should address allowable and unallowable fees. 2026 Charter Renewal Application 19 Page 285 of 492 DRA F T Attachment E – Verification of Charter School Information Below is a list of campuses and sites that your school is approved to operate. Each facility listing includes the following details: - County District Campus Number (CDCN) associated with facility (if assigned) - Name - Address - Status – Active, Approved (Campus number not yet assigned), Under Construction, or Dormant Please review each listing. - If you detect any errors on this list or the table in Section III: Charter School Information, please describe the error or errors on this attachment. - Please initial and complete the statement below. CDCN Campus or Site Name Address Status 101840 Campus Westlake Academy Charter School 2600 JT Ottinger, Westlake, Texas 76262 Active The charter holder certifies that the information in Section III and Attachment E has been reviewed. _____ (Superintendent initial) Any errors that were detected are described below: 2026 Charter Renewal Application 20 Page 286 of 492 DRA F T Attachments F1-F4: Renewal Assurances and Policies for Special Populations Superintendent must initial each section 1-4 below: 1. Special Education Assurances (superintendent initial) _____ The charter holder certifies it has policies and procedures in place that ensure implementation of all federal laws and regulations, Texas laws, State Board of Education (SBOE) and commissioner of education rules related to students with disabilities and further certifies any future amendments to the laws, regulations, and rules will be incorporated and implemented. Attachment F1- Please provide a copy of all currently adopted special education policies. 2. Bilingual/ESL Assurances (superintendent initial) _____ The charter holder certifies it has policies and procedures in place to ensure it complies with the legal and regulatory requirements concerning identifying and providing appropriate educational services to Emergent Bilingual students. The charter holder further certifies that any future amendments to the laws, regulations, and rules will be incorporated and implemented. Attachment F2: Please provide a copy of all currently adopted Bilingual/ESL policies. 3. Section 504 Assurances (superintendent initial) _____ The charter holder certifies it has policies and procedures in place to ensure it complies with the legal and regulatory requirements concerning identifying and providing appropriate educational services to students protected by Section 504. The charter holder further certifies that any future amendments to the laws, regulations, and rules will be incorporated and implemented. Attachment F3: Please provide a copy of all currently adopted Section 504 policies. 4. Dyslexia Assurances (superintendent initial) _____The charter holder certifies it has policies and procedures in place to ensure it complies with the legal and regulatory requirements concerning identifying and providing appropriate educational services to students with dyslexia or related disorders. The charter holder further certifies that any future amendments to the laws, regulations, and rules will be incorporated and implemented. 2026 Charter Renewal Application 21 Page 287 of 492 DRA F T Attachment F4: Please provide a copy of all currently adopted dyslexia policies. 2026 Charter Renewal Application 22 Page 288 of 492 DRA F T Attachment G - Safety and Security Policies and Multi-hazard Emergency Operations Plan Provide a copy of all policies related to school safety and security and provide a copy of the school’s most recent multi-hazard emergency operations plan, as required under TEC §37.108. 2026 Charter Renewal Application 23 Page 289 of 492 DRA F T Attachment H – Certificate of Acknowledgement The undersigned superintendent and members of the governing body of the charter holder hereby acknowledge that they have reviewed the completed renewal application and have authorized its submission, during an open meeting, to the commissioner of education for consideration of the renewal of the charter. For each member of the governing body, please provide the board member title as appropriate. For board officers, please indicate the title for the office held. Each governing board must have a president and a secretary; governing boards can also have optional offices such as treasurer, vice-president, parliamentarian, etc. The title of board members who are not officers of the board should be listed as “Board Member”. Please add additional rows as necessary. The signatures may be electronic or manual. Documents can be submitted in Word or PDF format. Typed Name Title Signature Date Superintendent 2026 Charter Renewal Application 24 Page 290 of 492 Page 291 of 492 Page 292 of 492 Page 293 of 492 DATE: October 21, 2025 AGENDA ITEM NO: G.1. FROM: Kelly Ritchie, Head of School, Westlake Academy SUBJECT: (TABLED 09.16.2025) Discuss, consider and act to approve the Westlake Academy Parent-Student Handbook. ATTACHMENTS: 1. Supplemental Item H.5. 9.16.25 WA Parent Student Handbook SUMMARY : Consideration of this item was Tabled by approved action of the Board at the September 16, 2025 Regular Meeting to allow ore time for parent and community review of the proposed handbook. BACKGROUND AND DISCUSSION: At the September Board meeting, the approval of the 2025–2026 Parent–Student Handbook was tabled pending time for additional review. Board approval is needed specifically for the Code of Conduct, which is a small section of the entire parent-student handbook. The Student Code of Conduct establishes behavioral expectations, disciplinary procedures, and due process protections for all students in accordance with the Texas Education Code and Board policy. Annual Board approval of the SCOC is required to ensure compliance with state law and alignment with the Academy’s International Baccalaureate philosophy and local campus culture. Accordingly, administration recommends removing the tabled item related to the Parent–Student Handbook from the agenda and replacing it with a consent agenda item requesting approval of the 2025–2026 Student Code of Conduct as presented. The full Parent–Student Handbook, inclusive of general operational and communication updates, has been updated and reviewed by campus administration. FISCAL IMPACT: N/A LEGAL REVIEW: N/A Town Council/Board of Trustees AGENDA ITEM REPORT Page 294 of 492 RECOMMENDATION: Staff recommends that the Board approve the 2025–2026 Student Code of Conduct as presented and remove the previously tabled Parent–Student Handbook item from Board consideration. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 295 of 492 SUPPLEMENTAL ITEM H. 5. TOWN COUNCIL/BOT AGENDA 9.16.2025 DRAFT Page 296 of 492 Page 297 of 492 Page 298 of 492 Page 299 of 492 Page 300 of 492 Page 301 of 492 Page 302 of 492 Page 303 of 492 Page 304 of 492 Page 305 of 492 Page 306 of 492 Page 307 of 492 Page 308 of 492 Page 309 of 492 Page 310 of 492 Page 311 of 492 Page 312 of 492 Page 313 of 492 Page 314 of 492 Page 315 of 492 Page 316 of 492 Page 317 of 492 Page 318 of 492 Page 319 of 492 Page 320 of 492 Page 321 of 492 Page 322 of 492 Page 323 of 492 Page 324 of 492 Page 325 of 492 Page 326 of 492 Page 327 of 492 Page 328 of 492 Page 329 of 492 Page 330 of 492 Page 331 of 492 Page 332 of 492 Page 333 of 492 Page 334 of 492 Page 335 of 492 Page 336 of 492 Page 337 of 492 Page 338 of 492 Page 339 of 492 Page 340 of 492 Page 341 of 492 Page 342 of 492 Page 343 of 492 Page 344 of 492 Page 345 of 492 Page 346 of 492 Page 347 of 492 Page 348 of 492 Page 349 of 492 Page 350 of 492 Page 351 of 492 Page 352 of 492 Page 353 of 492 Page 354 of 492 Page 355 of 492 Page 356 of 492 Page 357 of 492 Page 358 of 492 Page 359 of 492 Page 360 of 492 Page 361 of 492 Page 362 of 492 Page 363 of 492 Page 364 of 492 Page 365 of 492 Page 366 of 492 Page 367 of 492 Page 368 of 492 Page 369 of 492 Page 370 of 492 Page 371 of 492 Page 372 of 492 Page 373 of 492 Page 374 of 492 Page 375 of 492 Page 376 of 492 Page 377 of 492 Page 378 of 492 Page 379 of 492 Page 380 of 492 Page 381 of 492 Page 382 of 492 Page 383 of 492 Page 384 of 492 Page 385 of 492 Page 386 of 492 Page 387 of 492 Page 388 of 492 Page 389 of 492 Page 390 of 492 Page 391 of 492 Page 392 of 492 Page 393 of 492 Page 394 of 492 Page 395 of 492 Page 396 of 492 Page 397 of 492 Page 398 of 492 Page 399 of 492 Page 400 of 492 Page 401 of 492 Page 402 of 492 Page 403 of 492 Page 404 of 492 Page 405 of 492 Page 406 of 492 Page 407 of 492 Page 408 of 492 Page 409 of 492 Page 410 of 492 Page 411 of 492 Page 412 of 492 Page 413 of 492 Page 414 of 492 Page 415 of 492 Page 416 of 492 Page 417 of 492 Page 418 of 492 Page 419 of 492 Page 420 of 492 Page 421 of 492 Page 422 of 492 Page 423 of 492 Page 424 of 492 Page 425 of 492 Page 426 of 492 Page 427 of 492 Page 428 of 492 Page 429 of 492 Page 430 of 492 Page 431 of 492 Page 432 of 492 Page 433 of 492 Page 434 of 492 Page 435 of 492 Page 436 of 492 Page 437 of 492 Page 438 of 492 Page 439 of 492 Page 440 of 492 DATE: October 21, 2025 AGENDA ITEM NO: G.2. FROM: Kelly Ritchie, Head of School, Westlake Academy SUBJECT: (TABLED 09.16.2025) Discuss, consider, and act regarding a technology plan for Westlake Academy Class of 2026. ATTACHMENTS: 1. WA Tech Plan for Class of 26 SUMMARY : Consideration of this item was Tabled by approved action of the Board at the September 16, 2025 Regular Meeting to allow more time for parent and community review of the proposed technology plan for Westlake Academy Class of 2026. BACKGROUND AND DISCUSSION: At a previous meeting, the Board tabled discussion regarding campus plans to address technology needs for the senior class in light of House Bill 1481, which establishes new parameters for student possession and use of personal electronic devices. Upon review, administration has determined that this matter falls within the scope of campus-level operational decision-making rather than Board policy action. HB 1481 requires schools to adopt and enforce appropriate use policies that comply with state law; however, the implementation of device management and instructional technology supports for specific grade levels is a campus administrative function. These action steps have been developed and executed by the section level administrators under existing Board-approved policies and within the superintendent’s delegated authority. Accordingly, administration recommends that the previously tabled item regarding senior class technology provisions be removed from the Board agenda, with no action required by the Board of Trustees. This adjustment ensures alignment with proper governance roles—maintaining the Board’s focus on policy and oversight while allowing administration to manage day-to-day operational matters. FISCAL IMPACT: N/A Town Council/Board of Trustees AGENDA ITEM REPORT Page 441 of 492 LEGAL REVIEW: N/A. RECOMMENDATION: Remove the tabled item concerning senior class technology planning from the agenda; no Board action is required. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 442 of 492 SUPPLEMENTAL ITEM H.6. TOWN COUNCIL/BOT AGENDA 9.16.2025 Page 443 of 492 SUPPLEMENTAL ITEM H.6. TOWN COUNCIL/BOT AGENDA 9.16.2025 Page 444 of 492 SUPPLEMENTAL ITEM H.6. TOWN COUNCIL/BOT AGENDA 9.16.2025 Page 445 of 492 SUPPLEMENTAL ITEM H.6. TOWN COUNCIL/BOT AGENDA 9.16.2025 Page 446 of 492 RESOLUTION NO. 25-__________ A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, APPROVING THE PARTICIPATION OF THE TOWN IN THE TEXAS ENTERPRISE ZONE PROGRAM PURSUANT TO THE TEXAS ENTERPRISE ZONE ACT, CHAPTER 2303 OF THE TEXAS LOCAL GOVERNMENT CODE, AS AMENDED; NOMINATING GOOSEHEAD INSURANCE AGENCY, LLC TO THE GOVERNOR’S OFFICE FOR ECONOMIC DEVELOPMENT AND TOURISM AS AN ENTERPRISE PROJECT THROUGH THE ECONOMIC DEVELOMPENT BANK; AND AUTHORIZING THE TOWN MANAGER OR THEIR DESIGNEE TO EXECUTE ANY RELATED DOCUMENTS IN SUPPORT OF THAT NOMINATION. WHEREAS, The Town of Westlake (the “Town”) has previously passed Ordinance No. 946, on April 25, 2022 electing to participate in the Texas Enterprise Zone Program, and that the local economic development incentives offered under this Resolution are the same on this date as outlined in Ordinance No. 946; and WHEREAS, the Office of the Governor Economic Development and Tourism through the Economic Development Bank (the “Bank”) will consider Goosehead Insurance Agency, LLC as an enterprise project pursuant to a nomination and an application made by the Town; and WHEREAS, the Town desires to pursue and to sustain the creation of a proper economic and social environment in order to induce the investment of private resources in productive business enterprises located within the Town and to provide employment to residents of enterprise zones, veterans and to other economically disadvantaged individuals; and WHEREAS, pursuant to Chapter 2303, Subchapter F of the Texas Enterprise Zone Act, Texas Government Code (the “Act”), consider Goosehead Insurance Agency, LLC has applied to the Town for designation as an enterprise project; and Page 447 of 492 RESOLUTION 25-__________ 2 of 4 WHEREAS, the Town finds that Goosehead Insurance Agency, LLC meets the criteria for designation as an enterprise project under Chapter 2303, Subchapter F of the Act on the following grounds: 1. Consider Goosehead Insurance Agency, LLC is a “qualified business” under Section 2303.402 of the Act since it will be engaged in the active conduct of a trade or business at a qualified business site within the governing body’s jurisdiction located outside an enterprise zone and at least thirty-five (35) percent of the business’ new employees will be residents of an enterprise zone, veterans, or economically disadvantaged individuals; and 2. There has been and will continue to be a high level of cooperation between public, private, and neighborhood entities within the area; and 3. The designation of consider Goosehead Insurance Agency, LLC as an enterprise project will contribute significantly to the achievement of the plans of the town for development and revitalization of the area. WHEREAS, the Town finds that Goosehead Insurance Agency, LLC meets the criteria for tax relief and other incentives adopted by the Town and nominates Goosehead Insurance Agency, LLC for enterprise project status on the grounds that it will be located at the qualified business site, will create a higher level of employment, economic activity, and stability; and WHEREAS, the Town finds that it is in the best interest of the Town to nominate Goosehead Insurance Agency, LLC as an enterprise project pursuant to the Act. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN THAT: SECTION 1: That the findings of the Town and its actions approving this resolution taken at the council meeting are hereby approved and adopted. Page 448 of 492 RESOLUTION 25-__________ 3 of 4 SECTION 2: That Goosehead Insurance Agency, LLC is considered a “qualified business”, as defined in Section 2303.402 of the Act, and meets the criteria for designation as an enterprise project, as set forth in Section 2303, Subchapter F of the Act. SECTION 3: That the enterprise project shall take effect on the date of designation of the enterprise project by the Office of the Governor for Economic Development and Tourism and terminate five (5) years from the date of designation. SECTION 4: That the Town Council of the Town hereby nominates Goosehead Insurance Agency, LLC to the Office of the Governor for Economic Development and Tourism and further authorizes the Town Manager or their designee to execute any related documents and pursue any necessary procedures on behalf of the Town. SECTION 5: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Town Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 6: That this Resolution shall become immediately effective from and after its date of passage. PASSED, APPROVED AND ADOPTED ON THIS _________ DAY OF OCTOBER 2025. [TOWN SEAL] APPROVED: _________________________________ Kim Greaves, Mayor Page 449 of 492 RESOLUTION 25-__________ 4 of 4 Town Secretary Town Attorney Page 450 of 492 Page 451 of 492 Page 452 of 492 Page 453 of 492 DATE: October 21, 2025 AGENDA ITEM NO: G.4. FROM: Jason Alexander, Deputy Town Manager, Town Manager's Office SUBJECT: Discuss, consider and act to approve Resolution 25-48 ratifying actions approved by the Westlake Development Corporation (WDC) to amend the WDC Operating Budget for the Fiscal Year Ending September 30, 2026 by increasing expenditures in an amount not to exceed $35,000.00 and to approve a Professional Services Contract between the WDC and Lew Oliver Inc. for conceptual site plan services for the Entrada Development. ATTACHMENTS: 1. Res 25-48 WDC Budget Amendment and PSA Ratification 2. Exhibit A PSA Lew Oliver SUMMARY : This is a request for budget amendment to allow the Westlake Development Corporation (the “WDC”) to expend funds in an amount not to exceed $35,000.00 for a professional services agreement to be entered into between the WDC and Lew Oliver Inc. The budget approved and adopted by the Town Council on September 16, 2025 for Fiscal Year 2025-2026 for the WDC did not include an item for professional services specifically for Lew Oliver Inc. to complete master planning and other architectural work in connection with developing Entrada that will assist with expanding the tax base, generating meaningful employment opportunities, and improving the quality of life for residents, businesses, and visitors alike within the Town of Westlake (the “Town”). The WDC met on October 15, 2025, and recommended approval of the Resolution for the budget amendment and approved the contracted services agreement with Lew Oliver for architectural services. The Office of the Town Manager recommends approval of the Resolution as presented. BACKGROUND AND DISCUSSION: The WDC is tasked with advancing and furthering the distinct economic interests of the Town. To accomplish this purpose, the WDC may expend lawfully approved and appropriated funds to provide business owners, developers, and other community stakeholders with economic development incentives and other assistance in accordance with the Development Corporation Act (the “Act”) and other applicable State Laws. The Town Council approved and adopted the budget for the WDC on September 16, 2025 for Fiscal Year 2025-2026. The approved and adopted budget for the WDC did not include an item for professional services with Lew Oliver Inc. Town Council/Board of Trustees AGENDA ITEM REPORT Page 454 of 492 Receiving permission from MRW Investors, LLC to engage Lew Oliver, Inc., the funds requested to complete the master plan and related visuals for Entrada is for an amount not to exceed $35,000.00. Prior to the execution of any agreement with Lew Oliver Inc. --- funds must be lawfully appropriated and approved by the Town Council. This budget amendment request is for $35,000.00, and such expenditure is commensurate with the agreement shown in Exhibit “A” with Lew Oliver Inc. FISCAL IMPACT: If the request to ratify to amend the budget and approve the contract for the WDC is approved, then it will reduce the fund surplus budgeted for FY 25-26 of $1,157,222 by $35,000.00 resulting in an approved surplus budget for the WDC of $1,122,222. LEGAL REVIEW: N/A. RECOMMENDATION: The Westlake Development Corporation is funded through voter-approved half-cent (0.5) portion of the sales and use tax revenues collected by the Town and the earned interest. The proposed expenditure of funds --- the budget --- is in complete alignment with the Development Corporation Act, the applicable policies of the Town, and the Strategic Plan, with an emphasis on key priorities, initiatives, and activities that will accelerate and achieve the distinct economic interests of the Town. The Office of the Town Manager recommends approval of the Resolution as presented. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 455 of 492 Resolution 25-48 Page 1 TOWN OF WESTLAKE RESOLUTION NO. 25-48 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, RATIFYING ACTIONS APPROVED BY THE WESTLAKE DEVELOPMENT CORPORATION (WDC) TO AMEND THE WESTLAKE DEVELOPMENT CORPORATION OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2026, BY INCREASING EXPENDITURES IN AN AMOUNT NOT TO EXCEED 35,000.00; AND TO APPROVE THE PROFESSIONAL SERVICES CONTRACT BETWEEN THE WESTLAKE DEVELOPMENT CORPORATION AND LEW OLIVER INC. FOR CONCEPTUAL SITE PLAN DESIGN SERVICES FOR THE ENTRADA DEVELOPMENT. WHEREAS, both the Town Council of the Town of Westlake, Texas (the “Town”) and the Board of Directors of the Westlake Development Corporation, Inc. (the “WDC”), recognize that the Town is experiencing significant economic development and economic growth because of the presence of globally recognized corporations, a highly talented workforce, and an elevated quality of life that is afforded to residents, businesses, and visitors alike; and WHEREAS, the Town Council recognizes that the Town and the WDC are most desirous of assisting businesses, developers, and other community stakeholders in advancing the economic development interests of the Town in accordance with the statutes as set forth in Chapters 501-505 of the TEXAS LOCAL GOVERNMENT CODE, as amended, to induce such businesses, developers, and other community stakeholders to invest in Westlake through economic development incentives and other assistance; and WHEREAS, the WDC convened on October 15, 2025, and approved a budget amendment request to increase the WDC FYE 26 budget expenditures in an amount not to exceed $35,000.00 for provision of professional services; and approved a professional services contract with Lew Oliver Inc. for conceptual site plan design services for the Entrada development, and recommend ratification of these approvals by the Town Council; and WHEREAS, the Town Council, in agreement with the WDC, finds the request to ratify the approval to increase the WDC FYE 26 budget expenditures in an amount not to exceed $35,000.00 and to ratify the approval of the professional services agreement with Lew Oliver Inc. to be consistent with achieving the distinct economic development objectives and goals of the Town; and WHEREAS, the Town Council finds that the passage of this Resolution to ratifying these WDC approved and recommended actions is in the best interest of the citizens of Westlake. Page 456 of 492 Resolution 25-48 Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council does hereby approve and ratify approval of the actions by the WDC to increase WDC budget expenditures for the fiscal year ending on September 30, 2026 in an amount not to exceed $35,000.00, and to approve a professional services contract with Lew Oliver Inc. for conceptual site plan design services for the Entrada development. SECTION 3: That, if any portion of this Resolution shall, for any reason, be declared to be invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Town Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this Resolution shall become immediately effective from and after its date of passage. PASSED AND APPROVED ON THIS 21ST DAY OF OCTOBER 2025. ___________________________________ Kim Greaves, Mayor ATTEST: ________________________________ Dianna Buchanan, Town Secretary APPROVED AS TO FORM: ________________________________ Matthew C. G. Boyle, Town Attorney Page 457 of 492 Page 458 of 492 Page 459 of 492 Page 460 of 492 Page 461 of 492 DATE: October 21, 2025 AGENDA ITEM NO: G.5. FROM: Kyle Flanagan, Assist Director Public Works, Public Works SUBJECT: Discuss, consider and act to approve Resolution 25-47 Ratifying the Authorization by the Town Manager for the Emergency Repair of Water Infrastructure by Global Pump Solutions for replacement of a 250 horsepower motor and starter for pump #4 at the Town's water pump station in an amount not to exceed $78,000 utilizing Buy Board Contract #770-25. ATTACHMENTS: 1. Res 25-47 GPS Emergency Repair 2. LG.252 Exemption 3. Global Pump Solutions Quote SUMMARY : This agenda item is a request for the emergency procurement under Local Government Code 252.022 of a new 250 HP motor and VFD starter compact to provide reliable domestic water and fire protection to the residents of Westlake. The current starter and motor will not operate reliably and may continue to fail upon the pump start-up. Upon assessment of the motor and starter, it was determined the equipment has met end of life and is not repairable. BACKGROUND AND DISCUSSION: Public Works is responsible for the maintenance of the Town’s public water system. A new motor and starting equipment will allow staff to reliably pump water to customers and provide adequate system pressure and control of the Town’s drinking water and fire protection system. Current equipment is approximately 26 years old and has met end of life. Funding for this agreement in the amount of $78,000, which includes a 10% (approx.) contingency, will be paid from the Public Works approved Utility Fund operating budget for fiscal year 2025-2026. A cooperative agreement with BuyBoard (Contract No. 770-25) allows the Town of Westlake to contract with Global Pump Solutions for purchasing equipment at prices that have been bid and meet State procurement requirements. Approval will allow staff to purchase the motor and motor starter compact excavator from Global Pump Solutions in the amount of $71,533 and was included in the approved Public Works operating budget for fiscal year 2025-2026. The total amount is less than the approved budget but does exceed the Town Manager’s signatory approval and requires Town Council approval. Town Council/Board of Trustees AGENDA ITEM REPORT Page 462 of 492 FISCAL IMPACT: Funding for this repair in the amount of $78,000 which includes a 10% (approx.) contingency will be paid from the Public Works approved Utility Fund operating budget for fiscal year 2025-2026. LEGAL REVIEW: N/A RECOMMENDATION: Staff recommends approval of Resolution 25-47 Ratifying the Authorization by the Town Manager for the Emergency Repair of Water Infrastructure with Global Pump Solutions for replacement of a 250 horsepower motor and starter for pump #4 at the Town's water pump station in an amount not to exceed $78,000 utilizing Buy Board Contract #770-25. ACTION OPTIONS: Motion to Approve as Presented Motion to Deny Motion to Approve with Changes/Conditions Motion to Continue or Table Page 463 of 492 Resolution 25-47 Page 1 TOWN OF WESTLAKE RESOLUTION NO. 25-47 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, RATIFYING THE AUTHORIZATION BY THE TOWN MANAGER FOR THE EMERGENCY REPAIR OF WATER INFRASTRUCTURE WITH GLOBAL PUMP SOLUTIONS FOR REPLACEMENT OF A 250 HORSEPOWER MOTOR AND STARTER FOR PUMP #4 AT THE TOWN’S WATER PUMP STATION IN AN AMOUNT NOT TO EXCEED $78,000 UTILIZING BUYBOARD COOPERATIVE PURCHASING CONTRACT #770-25 WHEREAS, the Town Council of the Town of Westlake recognizes the need to maintain and protect public infrastructure to serve its residents; and, WHEREAS, the leaders of the Town of Westlake desires to improve quality of life in the town; and, WHEREAS, the Town Council recognizes the importance of replacing aging infrastructure to ensure proper and reliable delivery of drinking water to the residents, schools, and commercial properties and campuses within the Town; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council for the Town of Westlake does hereby approve the contract with Global Pump Solutions for emergency repair and installation services. SECTION 3: That the emergency purchase of the failed 250 hp motor and starter meets Local Government Code 252.022 General Exemptions for water and utility services, procurement requirements. SECTION 4: That the funding for the emergency repair in an amount not to exceed $78,000 utilizing BuyBoard Cooperative Purchasing Contract #770-25 requires Council approval and will be funded from the fiscal year 2025-2026 approved Public Works Utility Fund operating budget. SECTION 5: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions Page 464 of 492 Resolution 25-47 Page 2 hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 6: That this Resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 21ST DAY OF OCTOBER 2025. ___________________________________ Kim Greaves, Mayor ATTEST: ________________________________ Dianna Buchanan, Town Secretary APPROVED AS TO FORM: ________________________________ Matthew C. G. Boyle, Town Attorney Page 465 of 492 LOCAL GOVERNMENT CODE TITLE 8. ACQUISITION, SALE, OR LEASE OF PROPERTY SUBTITLE A. MUNICIPAL ACQUISITION, SALE, OR LEASE OF PROPERTY CHAPTER 252. PURCHASING AND CONTRACTING AUTHORITY OF MUNICIPALITIES SUBCHAPTER A. GENERAL PROVISIONS Sec.A252.001.AADEFINITIONS. In this chapter: (1)AA"Bond funds" includes money in the treasury received from the sale of bonds and includes the proceeds of bonds that have been voted but have not been issued and delivered. (2)AA"Component purchases" means purchases of the component parts of an item that in normal purchasing practices would be purchased in one purchase. (3)AA"Current funds" includes money in the treasury, taxes in the process of being collected in the current tax year, and all other revenue that may be anticipated with reasonable certainty in the current tax year. (4)AA"High technology procurement" means the procurement of equipment, goods, or services of a highly technical nature, including: (A)AAdata processing equipment and software and firmware used in conjunction with data processing equipment; (B)AAtelecommunications equipment and radio and microwave systems; (C)AAelectronic distributed control systems, including building energy management systems; and (D)AAtechnical services related to those items. (5)AA"Planning services" means services primarily intended to guide governmental policy to ensure the orderly and coordinated development of the state or of municipal, county, metropolitan, or regional land areas. (6)AA"Separate purchases" means purchases, made separately, of items that in normal purchasing practices would be purchased in one purchase. (7)AA"Sequential purchases" means purchases, made over 1 Page 466 of 492 a period, of items that in normal purchasing practices would be purchased in one purchase. (8)AA"Time warrant" includes any warrant issued by a municipality that is not payable from current funds. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended by Acts 1989, 71st Leg., ch. 1250, Sec. 2, eff. Sept. 1, 1989; Acts 1995, 74th Leg., ch. 207, Sec. 1, eff. May 23, 1995. Sec.A252.002.AAMUNICIPAL CHARTER CONTROLS IN CASE OF CONFLICT. Any provision in the charter of a home-rule municipality that relates to the notice of contracts, advertisement of the notice, requirements for the taking of sealed bids based on specifications for public improvements or purchases, the manner of publicly opening bids or reading them aloud, or the manner of letting contracts and that is in conflict with this chapter controls over this chapter unless the governing body of the municipality elects to have this chapter supersede the charter. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended by Acts 1993, 73rd Leg., ch. 749, Sec. 5, eff. Sept. 1, 1993; Acts 1993, 73rd Leg., ch. 757, Sec. 7, eff. Sept. 1, 1993. Sec.A252.003.AAAPPLICATION OF OTHER LAW. The purchasing requirements of Section 361.426, Health and Safety Code, apply to municipal purchases made under this chapter. Added by Acts 1991, 72nd Leg., ch. 303, Sec. 17, eff. Sept. 1, 1991. SUBCHAPTER B. COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED Sec. 252.021.AACOMPETITIVE REQUIREMENTS FOR PURCHASES. (a)AABefore a municipality may enter into a contract that requires an expenditure of more than $50,000 from one or more municipal funds, the municipality must: (1)AAcomply with the procedure prescribed by this subchapter and Subchapter C for competitive sealed bidding or competitive sealed proposals; (2)AAuse the reverse auction procedure, as defined by 2 Page 467 of 492 Section 2155.062(d), Government Code, for purchasing; or (3)AAcomply with a method described by Chapter 2267, Government Code. (b)AA A municipality may use the competitive sealed proposal procedure for the purchase of goods or services, including high technology items and insurance. (c)AAThe governing body of a municipality that is considering using a method other than competitive sealed bidding must determine before notice is given the method of purchase that provides the best value for the municipality.AAThe governing body may delegate, as appropriate, its authority under this subsection to a designated representative.AAIf the competitive sealed proposals requirement applies to the contract, the municipality shall consider the criteria described by Section 252.043(b) and the discussions conducted under Section 252.042 to determine the best value for the municipality. (d)AAThis chapter does not apply to the expenditure of municipal funds that are derived from an appropriation, loan, or grant received by a municipality from the federal or state government for conducting a community development program established under Chapter 373 if under the program items are purchased under the request-for-proposal process described by Section 252.042. A municipality using a request-for-proposal process under this subsection shall also comply with the requirements of Section 252.0215. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended by Acts 1989, 71st Leg., ch. 1, Sec. 56(b), eff. Aug. 28, 1989; Acts 1993, 73rd Leg., ch. 749, Sec. 1, eff. Sept. 1, 1993; Acts 1993, 73rd Leg., ch. 757, Sec. 11, eff. Sept. 1, 1993; Acts 1995, 74th Leg., ch. 45, Sec. 1, eff. May 5, 1995; Acts 1997, 75th Leg., ch. 790, Sec. 1, eff. June 17, 1997; Acts 1999, 76th Leg., ch. 571, Sec. 1, eff. June 18, 1999; Acts 2001, 77th Leg., ch. 115, Sec. 1, eff. Sept. 1, 2001; Acts 2001, 77th Leg., ch. 436, Sec. 2, eff. May 28, 2001; Acts 2001, 77th Leg., ch. 436, Sec. 3, eff. May 28, 2001; Acts 2001, 77th Leg., ch. 1409, Sec. 1, eff. Sept. 1, 2001; Acts 2003, 78th Leg., ch. 217, Sec. 1, eff. June 18, 2003; Acts 2003, 78th Leg., ch. 1276, Sec. 12.003, eff. Sept. 1, 2003. 3 Page 468 of 492 Amended by: Acts 2007, 80th Leg., R.S., Ch.434, Sec. 1, eff. September 1, 2007. Acts 2007, 80th Leg., R.S., Ch.1213, Sec. 1, eff. September 1, 2007. Acts 2007, 80th Leg., R.S., Ch.1272, Sec. 1, eff. September 1, 2007. Acts 2007, 80th Leg., R.S., Ch.1272, Sec. 2, eff. September 1, 2007. Acts 2011, 82nd Leg., R.S., Ch.1129, Sec. 4.01, eff. September 1, 2011. Sec. 252.0215.AACOMPETITIVE BIDDING IN RELATION TO HISTORICALLY UNDERUTILIZED BUSINESS. A municipality, in making an expenditure of more than $3,000 but less than $50,000, shall contact at least two historically underutilized businesses on a rotating basis, based on information provided by the comptroller pursuant to Chapter 2161, Government Code.AAIf the list fails to identify a historically underutilized business in the county in which the municipality is situated, the municipality is exempt from this section. Added by Acts 1993, 73rd Leg., ch. 749, Sec. 3, eff. Sept. 1, 1993. Amended by Acts 1997, 75th Leg., ch. 165, Sec. 17.18, eff. Sept. 1, 1997; Acts 2001, 77th Leg., ch. 115, Sec. 2, eff. Sept. 1, 2001. Amended by: Acts 2007, 80th Leg., R.S., Ch.434, Sec. 2, eff. September 1, 2007. Acts 2007, 80th Leg., R.S., Ch.937, Sec. 1.100, eff. September 1, 2007. Sec.A252.022.AAGENERAL EXEMPTIONS. (a) This chapter does not apply to an expenditure for: (1)AAa procurement made because of a public calamity that requires the immediate appropriation of money to relieve the necessity of the municipality’s residents or to preserve the property of the municipality; (2)AAa procurement necessary to preserve or protect the 4 Page 469 of 492 public health or safety of the municipality’s residents; (3)AAa procurement necessary because of unforeseen damage to public machinery, equipment, or other property; (4)AAa procurement for personal, professional, or planning services; (5)AAa procurement for work that is performed and paid for by the day as the work progresses; (6)AAa purchase of land or a right-of-way; (7)AAa procurement of items that are available from only one source, including: (A)AAitems that are available from only one source because of patents, copyrights, secret processes, or natural monopolies; (B)AAfilms, manuscripts, or books; (C)AAgas, water, and other utility services; (D)AAcaptive replacement parts or components for equipment; (E)AAbooks, papers, and other library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; and (F)AAmanagement services provided by a nonprofit organization to a municipal museum, park, zoo, or other facility to which the organization has provided significant financial or other benefits; (8)AAa purchase of rare books, papers, and other library materials for a public library; (9)AApaving drainage, street widening, and other public improvements, or related matters, if at least one-third of the cost is to be paid by or through special assessments levied on property that will benefit from the improvements; (10)AAa public improvement project, already in progress, authorized by the voters of the municipality, for which there is a deficiency of funds for completing the project in accordance with the plans and purposes authorized by the voters; (11)AAa payment under a contract by which a developer participates in the construction of a public improvement as provided by Subchapter C, Chapter 212; 5 Page 470 of 492 (12)AApersonal property sold: (A)AAat an auction by a state licensed auctioneer; (B)AAat a going out of business sale held in compliance with Subchapter F, Chapter 17, Business & Commerce Code; (C)AAby a political subdivision of this state, a state agency of this state, or an entity of the federal government; or (D)AAunder an interlocal contract for cooperative purchasing administered by a regional planning commission established under Chapter 391; (13)AAservices performed by blind or severely disabled persons; (14)AAgoods purchased by a municipality for subsequent retail sale by the municipality; (15)AAelectricity; or (16)AAadvertising, other than legal notices. (b)AAThis chapter does not apply to bonds or warrants issued under Subchapter A, Chapter 571. (c)AAThis chapter does not apply to expenditures by a municipally owned electric or gas utility or unbundled divisions of a municipally owned electric or gas utility in connection with any purchases by the municipally owned utility or divisions of a municipally owned utility made in accordance with procurement procedures adopted by a resolution of the body vested with authority for management and operation of the municipally owned utility or its divisions that sets out the public purpose to be achieved by those procedures. This subsection may not be deemed to exempt a municipally owned utility from any other applicable statute, charter provision, or ordinance. (d)AAThis chapter does not apply to an expenditure described by Section 252.021(a) if the governing body of a municipality determines that a method described by Chapter 2267, Government Code, provides a better value for the municipality with respect to that expenditure than the procedures described in this chapter and the municipality adopts and uses a method described in that subchapter with respect to that expenditure. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended 6 Page 471 of 492 by Acts 1989, 71st Leg., ch. 1, Sec. 47(c), eff. Aug. 28, 1989; Acts 1989, 71st Leg., ch. 1001, Sec. 1, eff. Aug. 28, 1989; Acts 1991, 72nd Leg., ch. 42, Sec. 1, eff. April 25, 1991; Acts 1993, 73rd Leg., ch. 749, Sec. 7, eff. Sept. 1, 1993; Acts 1993, 73rd Leg., ch. 757, Sec. 9, eff. Sept. 1, 1993; Acts 1995, 74th Leg., ch. 207, Sec. 2, eff. May 23, 1995; Acts 1995, 74th Leg., ch. 746, Sec. 1, eff. Aug. 28, 1995; Acts 1997, 75th Leg., ch. 125, Sec. 1, eff. May 19, 1997; Acts 1997, 75th Leg., ch. 1370, Sec. 3, eff. Sept. 1, 1997; Acts 1999, 76th Leg., ch. 405, Sec. 41, eff. Sept. 1, 1999; Acts 2001, 77th Leg., ch. 1409, Sec. 2, eff. Sept. 1, 2001; Acts 2001, 77th Leg., ch. 1420, Sec. 8.290, eff. Sept. 1, 2001. Amended by: Acts 2007, 80th Leg., R.S., Ch.434, Sec. 3, eff. September 1, 2007. Acts 2007, 80th Leg., R.S., Ch.885, Sec. 3.77(3), eff. April 1, 2009. Acts 2011, 82nd Leg., R.S., Ch.1129, Sec. 4.02, eff. September 1, 2011. Sec.A252.023.AAEXEMPTIONS FROM REFERENDUM PROVISIONS. The referendum provisions prescribed by Section 252.045 do not apply to expenditures that are payable: (1)AAfrom current funds; (2)AAfrom bond funds; or (3)AAby time warrants unless the amount of the time warrants issued by the municipality for all purposes during the current calendar year exceeds: (A)AA$7,500 if the municipality’s population is 5,000 or less; (B)AA$10,000 if the municipality’s population is 5,001 to 24,999; (C)AA$25,000 if the municipality’s population is 25,001 to 49,999; or (D)AA$100,000 if the municipality’s population is more than 50,000. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended by Acts 1991, 72nd Leg., ch. 109, Sec. 1, eff. Aug. 26, 1991. 7 Page 472 of 492 Sec.A252.024.AASELECTION OF INSURANCE BROKER. This chapter does not prevent a municipality from selecting a licensed insurance broker as the sole broker of record to obtain proposals and coverages for excess or surplus insurance that provides necessary coverage and adequate limits of coverage in structuring layered excess coverages in all areas of risk requiring special consideration, including public official liability, police professional liability, and airport liability. The broker may be retained only on a fee basis and may not receive any other remuneration from any other source. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. SUBCHAPTER C. PROCEDURES Sec.A252.041.AANOTICE REQUIREMENT. (a) If the competitive sealed bidding requirement applies to the contract, notice of the time and place at which the bids will be publicly opened and read aloud must be published at least once a week for two consecutive weeks in a newspaper published in the municipality. The date of the first publication must be before the 14th day before the date set to publicly open the bids and read them aloud. If no newspaper is published in the municipality, the notice must be posted at the city hall for 14 days before the date set to publicly open the bids and read them aloud. (b)AAIf the competitive sealed proposals requirement applies to the contract, notice of the request for proposals must be given in the same manner as that prescribed by Subsection (a) for the notice for competitive sealed bids. (c)AAIf the contract is for the purchase of machinery for the construction or maintenance of roads or streets, the notice for bids and the order for purchase must include a general specification of the machinery desired. (d)AAIf the governing body of the municipality intends to issue time warrants for the payment of any part of the contract, the notice must include a statement of: (1)AAthe governing body’s intention; 8 Page 473 of 492 (2)AAthe maximum amount of the proposed time warrant indebtedness; (3)AAthe rate of interest the time warrants will bear; and (4)AAthe maximum maturity date of the time warrants. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended by Acts 1991, 72nd Leg., ch. 109, Sec. 2, eff. Aug. 26, 1991; Acts 1993, 73rd Leg., ch. 749, Sec. 4, eff. Sept. 1, 1993; Acts 1993, 73rd Leg., ch. 757, Sec. 6, eff. Sept. 1, 1993. Sec.A252.0415.AAPROCEDURES FOR ELECTRONIC BIDS OR PROPOSALS. (a) A municipality may receive bids or proposals under this chapter through electronic transmission if the governing body of the municipality adopts rules to ensure the identification, security, and confidentiality of electronic bids or proposals and to ensure that the electronic bids or proposals remain effectively unopened until the proper time. (b)AANotwithstanding any other provision of this chapter, an electronic bid or proposal is not required to be sealed. A provision of this chapter that applies to a sealed bid or proposal applies to a bid or proposal received through electronic transmission in accordance with the rules adopted under Subsection (a). Added by Acts 2001, 77th Leg., ch. 1063, Sec. 6, eff. Sept. 1, 2001. Sec.A252.042.AAREQUESTS FOR PROPOSALS FOR CERTAIN PROCUREMENTS. (a) Requests for proposals made under Section 252.021 must solicit quotations and must specify the relative importance of price and other evaluation factors. (b)AADiscussions in accordance with the terms of a request for proposals and with regulations adopted by the governing body of the municipality may be conducted with offerors who submit proposals and who are determined to be reasonably qualified for the award of the contract. Offerors shall be treated fairly and equally with respect to any opportunity for discussion and revision of proposals. To obtain the best final offers, revisions may be permitted after submissions and before the award of the contract. 9 Page 474 of 492 Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended by Acts 1989, 71st Leg., ch. 1, Sec. 56(c), eff. Aug. 28, 1989; Acts 1995, 74th Leg., ch. 45, Sec. 2, eff. May 5, 1995. Sec.A252.043.AAAWARD OF CONTRACT. (a) If the competitive sealed bidding requirement applies to the contract for goods or services, the contract must be awarded to the lowest responsible bidder or to the bidder who provides goods or services at the best value for the municipality. (b)AAIn determining the best value for the municipality, the municipality may consider: (1)AAthe purchase price; (2)AAthe reputation of the bidder and of the bidder’s goods or services; (3)AAthe quality of the bidder’s goods or services; (4)AAthe extent to which the goods or services meet the municipality’s needs; (5)AAthe bidder’s past relationship with the municipality; (6)AAthe impact on the ability of the municipality to comply with laws and rules relating to contracting with historically underutilized businesses and nonprofit organizations employing persons with disabilities; (7)AAthe total long-term cost to the municipality to acquire the bidder’s goods or services; and (8)AAany relevant criteria specifically listed in the request for bids or proposals. (b-1)AAIn addition to the considerations provided by Subsection (b), a joint board described by Section 22.074(d), Transportation Code, that awards contracts in the manner provided by this chapter may consider, in determining the best value for the board, the impact on the ability of the board to comply with laws, rules, and programs relating to contracting with small businesses, as defined by 13 C.F.R. Section 121.201. (c)AABefore awarding a contract under this section, a municipality must indicate in the bid specifications and requirements that the contract may be awarded either to the lowest 10 Page 475 of 492 responsible bidder or to the bidder who provides goods or services at the best value for the municipality. (d)AAExcept as provided by Subsection (d-1), the contract must be awarded to the lowest responsible bidder if the competitive sealed bidding requirement applies to the contract for construction of: (1)AAhighways, roads, streets, bridges, utilities, water supply projects, water plants, wastewater plants, water and wastewater distribution or conveyance facilities, wharves, docks, airport runways and taxiways, drainage projects, or related types of projects associated with civil engineering construction; or (2)AAbuildings or structures that are incidental to projects that are primarily civil engineering construction projects. (d-1)AAA contract for construction of a project described by Subsection (d) that requires an expenditure of $1.5 million or less may be awarded using the competitive sealed proposal procedure prescribed by Subchapter D, Chapter 2267, Government Code. (e)AAIf the competitive sealed bidding requirement applies to the contract for construction of a facility, as that term is defined by Section 2267.001, Government Code, the contract must be awarded to the lowest responsible bidder or awarded under the method described by Chapter 2267, Government Code. (f)AAThe governing body may reject any and all bids. (g)AAA bid that has been opened may not be changed for the purpose of correcting an error in the bid price. This chapter does not change the common law right of a bidder to withdraw a bid due to a material mistake in the bid. (h)AA If the competitive sealed proposals requirement applies to the contract, the contract must be awarded to the responsible offeror whose proposal is determined to be the most advantageous to the municipality considering the relative importance of price and the other evaluation factors included in the request for proposals. (i)AAThis section does not apply to a contract for professional services, as that term is defined by Section 2254.002, Government Code. 11 Page 476 of 492 Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended by Acts 1997, 75th Leg., ch. 1370, Sec. 4, eff. Sept. 1, 1997; Acts 2001, 77th Leg., ch. 1409, Sec. 3, eff. Sept. 1, 2001. Amended by: Acts 2005, 79th Leg., Ch.739, Sec. 1, eff. September 1, 2005. Acts 2007, 80th Leg., R.S., Ch.428, Sec. 1, eff. June 15, 2007. Acts 2011, 82nd Leg., R.S., Ch.1129, Sec. 4.03, eff. September 1, 2011. Sec.A252.0435.AASAFETY RECORD OF BIDDER CONSIDERED. In determining who is a responsible bidder, the governing body may take into account the safety record of the bidder, of the firm, corporation, partnership, or institution represented by the bidder, or of anyone acting for such a firm, corporation, partnership, or institution if: (1)AAthe governing body has adopted a written definition and criteria for accurately determining the safety record of a bidder; (2)AAthe governing body has given notice to prospective bidders in the bid specifications that the safety record of a bidder may be considered in determining the responsibility of the bidder; and (3)AAthe determinations are not arbitrary and capricious. Added by Acts 1989, 71st Leg., ch. 1, Sec. 58(b), eff. Aug. 28, 1989. Sec.A252.0436.AACONTRACT WITH PERSON INDEBTED TO MUNICIPALITY. (a) A municipality by ordinance may establish regulations permitting the municipality to refuse to enter into a contract or other transaction with a person indebted to the municipality. (b)AAIt is not a violation of this chapter for a municipality, under regulations adopted under Subsection (a), to refuse to award a contract to or enter into a transaction with an apparent low bidder or successful proposer that is indebted to the 12 Page 477 of 492 municipality. (c)AAIn this section, "person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the municipality requiring approval by the governing body of the municipality. Added by Acts 2003, 78th Leg., ch. 156, Sec. 1, eff. Sept. 1, 2003. Sec.A252.044.AACONTRACTOR’S BOND. (a) If the contract is for the construction of public works, the bidder to whom the contract is awarded must execute a good and sufficient bond. The bond must be: (1)AAin the full amount of the contract price; (2)AAconditioned that the contractor will faithfully perform the contract; and (3)AAexecuted, in accordance with Chapter 2253, Government Code, by a surety company authorized to do business in the state. (b)AARepealed by Acts 1993, 73rd Leg., ch. 865, Sec. 2, eff. Sept. 1, 1993. (c)AAThe governing body of a home-rule municipality by ordinance may adopt the provisions of this section and Chapter 2253, Government Code, relating to contractors’surety bonds, regardless of a conflicting provision in the municipality’s charter. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended by Acts 1993, 73rd Leg., ch. 865, Sec. 2, eff. Sept. 1, 1993; Acts 1995, 74th Leg., ch. 76, Sec. 5.95(17), eff. Sept. 1, 1995. Sec.A252.045.AAREFERENDUM ON ISSUANCE OF TIME WARRANTS. (a) If, by the time set for letting a contract under this chapter, a written petition with the required signatures is filed with the municipal secretary or clerk requesting the governing body of the municipality to order a referendum on the question of whether time warrants should be issued for an expenditure under the contract, the governing body may not authorize the expenditure or finally 13 Page 478 of 492 award the contract unless the question is approved by a majority of the votes received in the referendum. The petition must be signed by at least 10 percent of the qualified voters of the municipality whose names appear as property taxpayers on the municipality’s most recently approved tax rolls. (b)AAIf a petition is not filed, the governing body may finally award the contract and issue the time warrants. In the absence of a petition, the governing body may, at its discretion, order the referendum. (c)AAThe provisions of Subtitles A and C, Title 9, Government Code, relating to elections for the issuance of municipal bonds and to the issuance, approval, registration, and sale of bonds govern the referendum and the time warrants to the extent those provisions are consistent with this chapter. However, the time warrants may mature over a term exceeding 40 years only if the governing body finds that the financial condition of the municipality will not permit payment of warrants issued for a term of 40 years or less from taxes that are imposed substantially uniformly during the term of the warrants. (d)AAThis section does not supersede any additional rights provided by the charter of a special-law municipality and relating to a referendum. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended by Acts 1999, 76th Leg., ch. 1064, Sec. 38, eff. Sept. 1, 1999. Sec.A252.046.AACIRCUMSTANCES IN WHICH CURRENT FUNDS TO BE SET ASIDE. If an expenditure under the contract is payable by warrants on current funds, the governing body of the municipality by order shall set aside an amount of current funds that will discharge the principal and interest of the warrants. Those funds may not be used for any other purpose, and the warrants must be discharged from those funds and may not be refunded. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Sec.A252.047.AAPAYMENT METHOD FOR CERTAIN CONTRACTS. If the contract is for the construction of public works or for the purchase of materials, equipment, and supplies, the municipality may let the 14 Page 479 of 492 contract on a lump-sum basis or unit price basis as the governing body of the municipality determines. If the contract is let on a unit price basis, the information furnished to bidders must specify the approximate quantity needed, based on the best available information, but payment to the contractor must be based on the actual quantity constructed or supplied. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Sec.A252.048.AACHANGE ORDERS. (a) If changes in plans or specifications are necessary after the performance of the contract is begun or if it is necessary to decrease or increase the quantity of work to be performed or of materials, equipment, or supplies to be furnished, the governing body of the municipality may approve change orders making the changes. (b)AAThe total contract price may not be increased because of the changes unless additional money for increased costs is appropriated for that purpose from available funds or is provided for by the authorization of the issuance of time warrants. (c)AAIf a change order involves a decrease or an increase of $50,000 or less, the governing body may grant general authority to an administrative official of the municipality to approve the change orders. (c-1)AAIf a change order for a public works contract in a municipality with a population of 500,000 or more involves a decrease or an increase of $100,000 or less, or a lesser amount as provided by ordinance, the governing body of the municipality may grant general authority to an administrative official of the municipality to approve the change order. (d)AAThe original contract price may not be increased under this section by more than 25 percent. The original contract price may not be decreased under this section by more than 25 percent without the consent of the contractor. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended by Acts 1995, 74th Leg., ch. 706, Sec. 1, eff. Sept. 1, 1995; Acts 1995, 74th Leg., ch. 746, Sec. 2, eff. Aug. 28, 1995. Amended by: Acts 2011, 82nd Leg., R.S., Ch.479, Sec. 1, eff. June 17, 15 Page 480 of 492 2011. Acts 2011, 82nd Leg., R.S., Ch.1129, Sec. 2.09, eff. September 1, 2011. Sec.A252.049.AACONFIDENTIALITY OF INFORMATION IN BIDS OR PROPOSALS. (a) Trade secrets and confidential information in competitive sealed bids are not open for public inspection. (b)AAIf provided in a request for proposals, proposals shall be opened in a manner that avoids disclosure of the contents to competing offerors and keeps the proposals secret during negotiations. All proposals are open for public inspection after the contract is awarded, but trade secrets and confidential information in the proposals are not open for public inspection. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Sec.A252.050.AALEASE-PURCHASE OR INSTALLMENT PURCHASE OF REAL PROPERTY. (a) This section applies only to a lease-purchase or installment purchase of real property financed by the issuance of certificates of participation. (b)AAThe governing body of a municipality may not make an agreement under which the municipality is a lessee in a lease-purchase of real property or is a purchaser in an installment purchase of real property unless the governing body first obtains an appraisal by a qualified appraiser who is not an employee of the municipality. The purchase price may not exceed the fair market value of the real property, as shown by the appraisal. Added by Acts 1989, 71st Leg., 1st C.S., ch. 10, Sec. 2, eff. Oct. 18, 1989. Sec. 252.051.AAAPPRAISAL REQUIRED BEFORE PURCHASE OF PROPERTY WITH BOND PROCEEDS.AAA municipality may not purchase property wholly or partly with bond proceeds until the municipality obtains an independent appraisal of the property’s market value. Added by Acts 2011, 82nd Leg., R.S., Ch.719, Sec. 1, eff. September 1, 2011. SUBCHAPTER D. ENFORCEMENT 16 Page 481 of 492 Sec. 252.061.AAINJUNCTION. If the contract is made without compliance with this chapter, it is void and the performance of the contract, including the payment of any money under the contract, may be enjoined by: (1)AAany property tax paying resident of the municipality; or (2)AAa person who submitted a bid for a contract for which the competitive sealed bidding requirement applies, regardless of residency, if the contract is for the construction of public works. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended by: Acts 2009, 81st Leg., R.S., Ch.979, Sec. 1, eff. September 1, 2009. Sec.A252.062.AACRIMINAL PENALTIES. (a) A municipal officer or employee commits an offense if the officer or employee intentionally or knowingly makes or authorizes separate, sequential, or component purchases to avoid the competitive bidding requirements of Section 252.021. An offense under this subsection is a Class B misdemeanor. (b)AAA municipal officer or employee commits an offense if the officer or employee intentionally or knowingly violates Section 252.021, other than by conduct described by Subsection (a). An offense under this subsection is a Class B misdemeanor. (c)AAA municipal officer or employee commits an offense if the officer or employee intentionally or knowingly violates this chapter, other than by conduct described by Subsection (a) or (b). An offense under this subsection is a Class C misdemeanor. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended by Acts 1989, 71st Leg., ch. 1250, Sec. 3, eff. Sept. 1, 1989. Sec.A252.063.AAREMOVAL; INELIGIBILITY. (a) The final conviction of a municipal officer or employee for an offense under Section 252.062(a) or (b) results in the immediate removal from office or employment of that person. 17 Page 482 of 492 (b)AAFor four years after the date of the final conviction, the removed officer or employee is ineligible: (1)AAto be a candidate for or to be appointed or elected to a public office in this state; (2)AAto be employed by the municipality with which the person served when the offense occurred; and (3)AAto receive any compensation through a contract with that municipality. (c)AAThis section does not prohibit the payment of retirement or workers’compensation benefits to the removed officer or employee. Added by Acts 1989, 71st Leg., ch. 1250, Sec. 4, eff. Sept. 1, 1989. 18 Page 483 of 492 Global Pump Solutions LLC WWW.GLOBALPUMPSOLUTIONS.NET 4541 JD Mouser Pkwy Alvarado, TX 76009 972-449-5770 From: Dalton Samek Cell Phone: (972) 757-0054 E-mail direct: dalton@gpspumps.com Document: Westlake HSP#4 Motor and Motor Controller Date: 10/2/2025 Westlake HSP#4 Motor and Motor Controller To whom it may concern, This letter is in regard to the high service pump #4 motor and motor starter. Global Pump Solutions coordinated start up of the new #4 Cla-Val on September 23, 2025 with Prime Controls and Cla-Val. Upon the startup sequence, the motor continuously shut off in sporadic fashion. After evaluating the motor control cabinet, it was identified that the motor starter had begun to weld itself shut causing insufficient power to the motor. In addition, GPS electrically tested the motor at that time to verify if any electrical damage had occurred. With the results of the electrical check coming back lower than recommended but still acceptable, GPS is recommending replacing the 26 year old motor and starter to regain reliable performance for the cities pump station. Thank you, Dalton Samek Dalton Samek Operations Manager Global Pump Solutions (972)757-0054 Cell Page 484 of 492 E S T I M AT E Global Pump Soluti ons LLC 4 541 J D Mouser Pkwy Alvarado, TX 76 009 accountin g@gpspumps.com +1 (97 2 ) 44 9 -5 7 70 www.gpspumps.com Westlake, Town of Bill t o Town of Westlake 2901 W Dove Rd. Westlake, TX 76262 Shi p to Town of Westlake 2901 W Dove Rd. Westlake, TX 76262 Estimate details Estimate no.: 5581 Estimate date: 09/29/2025 Expiration date: 10/15/2025 Project N ame: Pump station Pump #4 #Product or service Description Qty Rate Amount 1.F ield L abo r Ins tall and align motor 1 $2,000.00 $2,000.00 2.25018ET3G447TS-W22 W22 NEM A Premium Efficiency 250 HP 4P 445/7TS 3Ph 460 V 60 Hz IC411 - TE FC - Foot-mounted 1 $23,776.05 $23,776.05 Note to cus to mer Pricing d oes not includ e s hip p ing unles s exp licitly s tated . Terms ar e NE T 15 unles s otherwis e negotiated . Note: Unfores een p rob lems not lis ted in s cop e of wor k will b e ad d res s ed at the time of p r oject. Ad d itional charges may b e ad d ed if p roject goes b ey ond time fr ame or s cop e of work. Glob al Pump Solutions B uy b oard #770-25 Total $25,776.05 E xp iry d ate 10/15/2025 A ccepted date A ccep ted by token =dc7f1070 7 e 1e40d0 b a 87b907 e 5 37b677 2 c 0a706e a 1 a54064 8 9 1908af1 8 c e56bed 6 8 41cd69 1 b44ebfa6 a 7 b04afaa 4 b88b Page 485 of 492 E S T I M AT E Global Pump Soluti ons LLC 4 541 J D Mouser Pkwy Alvarado, TX 76 009 accountin g@gpspumps.com +1 (97 2 ) 44 9 -5 7 70 www.gpspumps.com Westlake, Town of Bill t o Town of Westlake 2901 W Dove Rd. Westlake, TX 76262 Shi p to Town of Westlake 2901 W Dove Rd. Westlake, TX 76262 Estimate details Estimate no.: 5595 Estimate date: 10/01/2025 Expiration date: 10/15/2025 Project N ame: Pump station Pump #4 VFD #Product or service Description Qty Rate Amount 1.F ield L abo r Demo old s tar ter contactor as s emb ly. Ins tall new fus e b lock und er b reaker. Ins tall new WEG VFD 1 $10,500.00 $10,500.00 2.WEG VFD : CFW 11 R efer ence: NACFW110370T4SZ Pr od uct cod e: 11411164 Pr od uct line: CFW11 1week lead time 1 $25,056.33 $25,056.33 3.Misc M is cellaneous wire, contactors , electrical comp onents , etc. 1 $10,200.00 $10,200.00 Note to cus to mer Pricing d oes not includ e s hip p ing unles s exp licitly s tated . Terms ar e NE T 15 unles s otherwis e negotiated . Note: Unfores een p rob lems not lis ted in s cop e of wor k will b e ad d res s ed at the time of p r oject. Ad d itional charges may b e ad d ed if p roject goes b ey ond time fr ame or s cop e of work. Glob al Pump Solutions B uy b oard #770-25 Total $45,756.33 E xp iry d ate 10/15/2025 A ccepted date A ccep ted by Page 486 of 492 The Town Council of the Town of Westlake also serves as the governing Board of Trustees for Westlake Academy. This agenda may contain both municipal and Westlake Academy items, which will be clearly identified. NOTE: To comply with Senate Bill 12, Westlake Academy items will begin no earlier than 5 p.m. but may start later depending on the progression of posted agenda items. Town Council/Board of Trustees meetings are available for viewing online via live- stream or on-demand at https://www.westlake-tx.org/787/Watch-Meetings-Live. In an effort of meeting efficiency, any residents wishing to speak must submit a speaker request form to the Town Secretary prior to the start of the meeting. Pursuant to Texas Government Code Section 551.127, one or more members of the Town Council may participate in this meeting by videoconference call. A quorum of the Town Council and the presiding officer will be present at the physical location of the meeting. NOTE: As authorized by Section 551.071 of the Texas Government Code, Town Council may enter into closed Executive Session for the purpose of seeking confidential legal advice from the Town/School Attorney on any agenda item listed herein. I.CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT II.INVOCATION AND PLEDGES OF ALLEGIANCE III.ITEMS OF COMMUNITY INTEREST Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. IV.TOWN COUNCIL AGENDA ITEMS CITIZEN COMMENTS This is an opportunity for citizens to address the Town Council on any matter, MEETING NOTICE Tuesday, September 15, 2026 TOWN OF WESTLAKE TOWN HALL COUNCIL CHAMBER 1500 SOLANA BLVD., SUITE 7100, BUILDING 7, WESTLAKE, TX 76262 TOWN OF WESTLAKE TOWN COUNCIL MEETING 4 PM WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING 5 PM REGULAR MEETING AGENDA Page 487 of 492 whether or not it is posted on the agenda. Any residents wishing to speak on action items must submit a speaker request form to the Town Secretary prior to the start of the meeting. Individual citizen comments are normally limited to three (3) minutes. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. IV.B. PRESENTATIONS AND PROCLAMATIONS IV.C. CONSENT AGENDA All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. IV.C.1. Consider and act to approve the August XX, 2025 Town Council/Board of Trustees Regular Meeting Minutes. IV.D. PUBLIC HEARINGS AND CORRESPONDING ACTION ITEMS IV.E. REGULAR AGENDA ITEMS IV.E.1. Discuss, consider and act to approve Resolution 25-XX to approving the new V.WESTLAKE ACADEMY BOARD OF TRUSTEES AGENDA ITEMS V.A. PARENT COMMENTS This is an opportunity for parents to address the Board of Trustees on any matter, whether or not it is posted on the agenda. Any parent wishing to speak on action items must submit a speaker request form to the Town Secretary prior to the start of the meeting. Individual parent comments are normally limited to three (3) minutes. The presiding officer may ask the parent to hold their comment on an agenda item if the item is posted as a Public Hearing. The Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. V.B. WESTLAKE ACADEMY ITEMS OF INTEREST V.C. PRESENTATIONS V.D. CONSENT AGENDA All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board Member or parent so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. investment policy. Page 488 of 492 V.E. REGULAR AGENDA ITEMS VI.EXECUTIVE SESSION The Town Council/Board of Trustees will conduct a closed session pursuant to Section 551.071 (2) of the Texas Government Code, for the purpose of seeking confidential legal advice from the Town Attorney/Westlake Academy Attorney for the following: VI.A. Section 551.071: Consultation with legal advice from Academy Attorney regarding Westlake Academy Affiliate Groups. VI.B. Section 551.071: Consultation with and legal advice from the Town Attorney regarding pending litigation: Vertical Bridge v. Town of Westlake. TAKE ACTION, IF NEEDED, FROM EXCUTIVE SESSION VIII.FUTURE AGENDA ITEMS IX.STAFF RECAP OF COUNCIL/BOARD DIRECTION X.ADJOURNMENT I certify that the above notice was posted on the bulletin board at Town of Westlake, Town Hall, located at 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, and Westlake Academy Administration Building, 2600 JT Ottinger Rd., Westlake, TX 76262 in compliance with the Texas Open Meetings Act, Chapter 551 of the Texas Government Code. ________________________________ Town/Board Secretary Dianna Buchanan Disabilities Notice: If you plan to attend the meeting and have a disability that requires special needs, please contact the Town Secretary's Office 48 hours in advance at Ph. 817-490-5711 and reasonable accommodations will be made to assist you. VII. Page 489 of 492 The Town Council of the Town of Westlake also serves as the governing Board of Trustees for Westlake Academy. This agenda may contain both municipal and Westlake Academy items, which will be clearly identified. To comply with SB 12, Westlake Academy items will begin no earlier than 5 p.m. but may begin later depending on the progression of posted agenda items. Town Council/Board of Trustees meetings are available for viewing online via live-stream or on- demand at https://www.westlake-tx.org/787/Watch-Meetings-Live. In an effort of meeting efficiency, any residents wishing to speak must submit a speaker request form to the Town Secretary prior to the start of the meeting. Pursuant to Texas Government Code Section 551.127, one or more members of the Town Council may participate in this meeting by videoconference call. A quorum of the Town Council and the presiding officer will be present at the physical location of the meeting. NOTE: As authorized by Section 551.071 of the Texas Government Code, Town Council may enter into closed Executive Session for the purpose of seeking confidential legal advice from the Town/School Attorney on any agenda item listed herein. I.CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT II.INVOCATION AND PLEDGES OF ALLEGIANCE III.ITEMS OF COMMUNITY INTEREST Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. IV.TOWN COUNCIL AGENDA ITEMS CITIZEN COMMENTS This is an opportunity for citizens to address the Town Council on any matter, whether or not it is posted on the agenda. Anyone wishing to speak on action items must submit a speaker request form to the Town Secretary prior to the start of the TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING 4 PM WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING 5 PM Town of Westlake Council Chamber, 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Tuesday, September 15, 2026 REGULAR MEETING AGENDA Page 490 of 492 meeting. Individual comments are normally limited to three (3) minutes. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. IV.B. PRESENTATIONS AND PROCLAMATIONS IV.C. CONSENT AGENDA All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. IV.C.1. Consider and act to approve the August XX, 2025 Town Council/Board of Trustees Regular Meeting Minutes. IV.D. PUBLIC HEARINGS AND CORRESPONDING ACTION ITEMS IV.E. REGULAR AGENDA ITEMS IV.E.1. Discuss, consider and act to approve Resolution 25-XX to approving the new Investment Policy V.EXECUTIVE SESSION The Town Council/Board of Trustees will conduct a closed session pursuant to Section 551.071 (2) of the Texas Government Code, for the purpose of seeking confidential legal advice from the Town Attorney/Westlake Academy Attorney for the following: V.A. Section 551.071: Consultation with legal advice from Academy Attorney regarding Westlake Academy Affiliate Groups. V.B. Section 551.071: Consultation with and legal advice from the Town Attorney regarding pending litigation: Vertical Bridge v. Town of Westlake. V RECONVENE REGULAR MEETING FROM EXECUTIVE SESSION VII.WESTLAKE ACADEMY BOARD OF TRUSTEES AGENDA ITEMS VII.A. PARENT COMMENTS This is an opportunity for parents to address the Board of Trustees on any matter, whether or not it is posted on the agenda. Any parent wishing to speak on action items must submit a speaker request form to the Town Secretary prior to the start of the meeting. Individual parent comments are normally limited to three (3) minutes. The presiding officer may ask the parent to hold their comment on an agenda item if the item is posted as a Public Hearing. The Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. VI. Page 491 of 492 VII.B. WESTLAKE ACADEMY ITEMS OF INTEREST VII.C. WESTLAKE ACADEMY PRESENTATIONS VII.D. WESTLAKE ACADEMY CONSENT AGENDA All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board Member or parent so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. VII.E. WESTLAKE ACADEMY REGULAR AGENDA ITEMS VIII. TAKE ACTION, IF NEEDED, FROM EXECUTIVE SESSION IX.FUTURE AGENDA ITEMS X.STAFF RECAP OF COUNCIL/BOARD DIRECTION XI.ADJOURNMENT I certify that the above notice was posted on the bulletin board at Town of Westlake, Town Hall, located at 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, and the Westlake Academy Administration Office, 2600 JT Ottinger Road, Westlake, TX 76262, in compliance with the Texas Open Meetings Act, Chapter 551 of the Texas Government Code. ________________________________ Town / Board Secretary Dianna Buchanan Disabilities Notice: If you plan to attend the meeting and have a disability that requires special needs, please contact the Town Secretary's Office 48 hours in advance at Ph. 817-490-5711 and reasonable accommodations will be made to assist you. VIII. Page 492 of 492