HomeMy WebLinkAbout10.15.2025 WDC 4B AGENDA PACKET FINAL
Pursuant to Texas Government Code Section 551.127, one or more members of the Westlake
Development Corporation Board of Directors may participate in this meeting by videoconference
call. A quorum of the Board and the presiding officer wil be present at the physical location of the
meeting.
NOTE: As authorized by Section 551.071 of the Texas Government Code, the Westlake
Development Corporation Board of Directors may enter into closed Executive Session for the purpose
of seeking confidential legal advice from their Attorney on any agenda item listed herein.
A. CALL REGULAR MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT
B. APPROVAL OF MINUTES
B.1. Discuss, consider and act to approve the July 7, 2025 Westlake Development Corporation
Meeting Minutes.
C. NEW BUSINESS
C.1. Discuss, consider and act to approve and recommend ratification by the Town Council of an
amendment to the Westlake Development Corporation Operating Budget for the Fiscal Year
ending September 30, 2026, increasing expenditures in an amount not to exceed $35,000.00.
D. REVIEW MEETING CALENDAR TO ADD, AMEND OR CANCEL MEETINGS AS NEEDED
E. EXECUTIVE SESSION
The Westlake Development Corporation Board of Directors will conduct a closed session pursuant to
Texas Government Code, annotated, Chapter 551 for the following:
E.1. Section 551.072: Deliberation regarding the Purchase, Exchange, Lease or Value of Real
Property: ED Project 25-06.
E.2. Section 551.087: Deliberation regarding Economic Development Negotiations - to Deliberate the
Offer of a Financial or Other Incentive to Business Prospects: ED Project 25-08.
F. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS
G. ADJOURNMENT
Westlake Development
Corporation, Inc. (EDC 4B)
Town of Westlake
Council Chamber, 1500 Solana Blvd
Building 7, Suite 7100 Westlake, TX 76262
Wednesday, October 15, 2025, 5:00 PM
Agenda
Page 1 of 15
I certify that the above notice was posted on the bulletin board at Town of Westlake, Town Hall,
located at 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, in compliance with the
Texas Open Meetings Act, Chapter 551 of the Texas Government Code.
/s/Dianna Buchanan
Town Secretary
Disabilities Notice: If you plan to attend the meeting and have a disability that requires special needs,
please contact the Town Secretary's Office 48 hours in advance at Ph. 817-490-5711 and reasonable
accommodations will be made to assist you.
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Date: October 15, 2025
AGENDA ITEM NO: D.1.
From: Dianna Buchanan, Town Secretary, Town Secretary's Office
Item Name: Discuss, consider and act to approve the July 7, 2025 Westlake Development
Corporation Meeting Minutes.
Attachments:
1. 07.07.2025 WDC 4B Meeting Minutes FINAL DRAFT
Summary:
The July 7, 2025 Westlake Development Corporation Meeting Minutes are attached for review and
consideration of approval.
Background:
Approval of meeting minutes is a formal process ensuring accuracy, transparency, and compliance
with the Texas Open Meetings Act. Meeting minutes must document a quorum being present,
ns taken. Upon approval and
Minutes
Fiscal Impact:
N/A
Legal Review:
N/A
WDC Action Options:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Westlake Development
Corporation, Inc. (EDC 4B)
AGENDA ITEM REPORT
Page 3 of 15
Town of Westlake
1500 Solana Blvd
Building 7, Suite 7100
Westlake, TX 76262
Westlake Development Corporation, Inc.
Meeting Minutes - Draft
5:00 PM Council ChamberMonday, July 7, 2025
Pursuant to Texas Government Code Section 551.127, one or more members of the Board of
Directors may participate in this meeting by videoconference call. A quorum of the Board of
Directors and the presiding officer will be present at the physical location of the meeting.
NOTE: As authorized by Section 551.071 of the Texas Government Code, the Board of Directors
may enter into closed Executive Session for the purpose of seeking confidential legal advice from
the Town Attorney on any agenda item listed herein.
A. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT
Chairman Kim Greaves called the meeting to order at 5:00 p.m. and announced a quorum
present.
BOARD PRESENT: BOARD ABSENT:Kim Greaves, Chair Matt RoseTammy Reeves
Todd Gautier
John Nestor
Mike Asselta
Jim Lentz (via remote connection)
STAFF PRESENT:
Town Manager Wade Carroll
Deputy Town Manager Jason Alexander
Town Attorney Alex Crowley
Town Secretary Dianna Buchanan
B. CITIZEN COMMENTS
There was no one to speak at this time.
Page 1
Page 4 of 15
Westlake Development Corporation, Inc. Meeting Minutes - Draft July 7, 2025
C. NOMINATE AND ELECT OFFICERS-VICE PRESIDENT AND SECRETARY
Nomination and Motion by Chair Greaves and Motion Second by Director Reeves to elect Tammy
Reeves as Vice Chair and Todd Gautier as Secretary of the Westlake Development Corporation,
Inc. Chairman Greaves called for the vote. MOTION APPROVED UNANIMOUSLY BY ALL
PRESENT.
D. EXECUTIVE SESSION
Chair Greaves announced the Executive Session Items and adjourned the Regular Meeting to
Executive Session at 5:00:30 p.m.
D.1.Section 551.072: Deliberation regarding the Purchase, Exchange, Lease or
Value of Real Property:
a) 48 and 52 Girona and 34 Cortez, Westlake Entrada
25-184
D.2.Section 551.087: Deliberation Regarding Economic Development
Negotiations - to deliberate the offer of a financial or other incentive to
business prospects:
a. 2025-02
b. 2025-03
c. 2025-04
d. 2025-05
25-185
E. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION
Chair Greaves reconvened the Regular Meeting from Executive Session at 6:42 p.m. There was
no action as a result of Executive Session.
F.DISCUSSION ITEMS
F.1.Roles and Responsibilities of the Westlake Development Corporation, Inc.
Board of Directors.
25-186
Deputy Town Manager Jason Alexander provided an overview of the roles
and responsibilities of the Board which includes assisting the Town with the
attraction, retention and expansion of primary jobs in addition to recreational
or community facilities, affordable housing, water supply facilities, and
business enterprise that create or retain primary jobs. The Board may also
make project recommendations to the Town Council as required.
F.2.Economic Development Incentive Policy of the Westlake Development
Corporation, Inc.
25-187
Deputy Town Manager Jason Alexander detailed Board considerations when
establishing the Economic Development Incentive Policy. Considerations
include the timing for receipt of incentive requests, minimum job creation and
value creation project requirements, recapture, and phasing of economic
development incentives. A workshop will be scheduled at a future meeting to
further discuss a proposed policy for approval.
G.PRESENTATION
Page 2
G.1.Receive Update regarding Current and Future Development Projects25-188
An update regarding current and future development projects was provided
by Deputy Town Manager Jason Alexander that included updates for the
Front 44, Entrada, Hilton Garden Inn, B1 Bank, La Cima De Entrada
(Townhomes), Ventanas Westlake, Solana Hills, and Villagio.
Page 5 of 15
W estlake Development Corporation, Inc. Meeting Minutes - Draft July 7, 2025
H. NEW BUSINESS
H.1.Discuss, consider and act to ratify and adopt the Westlake Development
Corporation, Inc. Bylaws approved by Westlake Town Council Resolution
25-21 on June 17, 2025.
25-175
The Bylaws for the Westlake Development Corporation, Inc. have been
updated, approved by the Town Council at their June 17, 2025 meeting and
provided for the Board's consideration to ratify approval of the same as
presented. Motion by Vice Chair Reeves and Motion Second by Director
Asselta to approve the Bylaws as presented. Chair Greaves called for the
vote. MOTION APPROVED UNANIMOUSLY BY ALL PRESENT.
H.2.Discuss, consider and act regarding Chapter 380 Economic Development
Agreement with Pluralsight.
25-182
Pluralsight requested economic development incentives to assist with their
relocation and expansion of headquarter offices from Utah to the Town of
Westlake. The Chapter 380 Economic Development Incentive Agreement will
provide a sales and use tax rebate. Motion by Director Reeves and Motion
Second by Director Nestor to approve the Chapter 380 Economic
Development Agreement with Pluralsight as presented. Chair Greaves called
for the vote. MOTION APPROVED UNANIMOUSLY BY ALL PRESENT.
H.3.Discuss, consider and act to approve and recommend approval to Town
Council for the Westlake Development Corporation, Inc. Fiscal Year
2025-2026 Budget.
25-183
Deputy Town Manager Alexander provided an overview of the proposed
budget. Motion by Director Asselta and Motion Second by Vice Chair
Reeves to approve and recommend approval of the Fiscal Year 2025-2026
Budget for the Westlake Development Corporation, Inc. to Town Council.
Chair Greaves called for the vote.
MOTION APPROVED UNANIMOUSLY BY ALL PRESENT.
I. REVIEW MEETING CALENDAR TO ADD, AMEND OR CANCEL MEETINGS AS
NEEDED
The date of the next meeting is to be determined. The Bylaws require a meeting be held quarterly.
J.ADJOURNMENT
Chair Greaves adjourned the meeting at 7:03 p.m.
Page 3
__________________________
Kim Greaves, Chair
ATTEST:
_________________________________
Town Secretary Dianna Buchanan
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AGENDA ITEM NO: C.1.
Date: October 15, 2025
From: Jason Alexander, Deputy Town Manager Town Manager's Office
Item Name: Discuss, consider and act to approve and recommend ratification by the Town Council
of an amendment to the Westlake Development Corporation Operating Budget for the Fiscal Year
ending September 30, 2026, increasing expenditures in an amount not to exceed $35,000.00.
Attachments:
1.Draft WDC Budget Amendment Resolution for Town Council Ratification (October 21, 2025)
Summary:
This is a request for budget amendment to allow the Westlake Development Corporation (the “WDC”)
to expend funds in an amount not to exceed $35,000.00 for professional services to be completed by
Lew Oliver Inc. The budget approved and adopted by the Town Council on September 16, 2025 for
Fiscal Year 2025-2026 for the WDC did not include an item for professional services specifically for
Lew Oliver Inc. to complete master planning and other architectural work in connection with
developing Entrada that will assist with expanding the tax base, generating meaningful employment
opportunities, and improving the quality of life for residents, businesses, and visitors alike within the
Town of Westlake (the “Town”). The Office of the Town Manager recommends approval of the
request as presented.
Background:
The WDC is tasked with advancing and furthering the distinct economic interests of the Town. To
accomplish this purpose, the WDC may expend lawfully approved and appropriated funds to provide
business owners, developers, and other community stakeholders with economic development
incentives and other assistance in accordance with the Development Corporation Act (the “Act”) and
other applicable State Laws.
The Town Council approved and adopted the budget for the WDC on September 16, 2025 for Fiscal
Year 2025-2026. The approved and adopted budget for the WDC did not include an item for
professional services with Lew Oliver Inc.
Receiving permission from MRW Investors, LLC to engage Lew Oliver, Inc., the funds requested to
complete the master plan and related visuals for Entrada is for an amount not to exceed $35,000.00.
Prior to the execution of any agreement with Lew Oliver Inc. --- funds must be lawfully appropriated
and approved by the Town Council. This budget amendment request is for $35,000.00, and such
expenditure is commensurate with the agreement shown in Exhibit “A” with Lew Oliver Inc.
Westlake Development
Corporation, Inc. (EDC 4B)
AGENDA ITEM REPORT
2. WDC Westlake Entrada Proposal
Page 7 of 15
Fiscal Impact:
If the request to amend the budget for the WDC is approved, then it will reduce the fund balance by
an amount of up to $35,000.00.
Legal Review:
N/A.
Westlake Development Corp. Action Options:
Motion to Approve and Recommend Town Council Ratification of Approval as Presented
Motion to Approve with Changes/Conditions Motion to Approve and Recommend Town Council
Ratification of Approval as Presented and Recommend Town Council Ratification of ApprovalMotion to Deny
Motion to Continue or Table
Staff Recommendation:
Staff Staff recommends approval and recommendation to Town Council for ratification of approval.
and Recommend Town Council Ratification
Page 8 of 15
TOWN OF WESTLAKE
RESOLUTION NO. 25-48
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
APPROVING RATIFICATION BY THE TOWN COUNCIL OF AN AMENDMENT TO
THE WESTLAKE DEVELOPMENT CORPORATION OPERATING BUDGET FOR THE
FISCAL YEAR ENDING SEPTEMBER 30, 2026, INCREASING EXPENDITURES IN AN
AMOUNT NOT TO EXCEED 35,000.00; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, both the Town Council of the Town of Westlake, Texas (the “Town”) and the
Board of Directors of the Westlake Development Corporation, Inc. (the “WDC”), recognize that
the Town is experiencing significant economic development and economic growth because of the
presence of globally recognized corporations, a highly talented workforce, and an elevated quality
of life that is afforded to residents, businesses, and visitors alike; and
WHEREAS, the Town Council recognizes that the Town and the WDC are most desirous
of assisting businesses, developers, and other community stakeholders in advancing the economic
development interests of the Town in accordance with the statutes as set forth in Chapters 501-505
of the TEXAS LOCAL GOVERNMENT CODE, as amended, to induce such businesses, developers, and
other community stakeholders to invest in Westlake through economic development incentives and
other assistance; and
WHEREAS, the WDC convened on October 15, 2025 and recommended approval of the
budget amendment request to increase WDC FYE 26 budget expenditures in an amount not to
exceed $35,000.00 for provision of professional services; and
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Resolution 25-48
Page 2 of 3
WHEREAS, the Town Council, in agreement with the WDC, finds the request to increase
WDC FYE 26 budget expenditures in an amount not to exceed $35,000.00 to be consistent with
achieving the distinct economic development objectives and goals of the Town; and
WHEREAS, the Town Council finds that the passage of this Resolution ratifying the WDC
recommendation to increase WDC FYE 26 budget expenditures in an amount not to exceed
$35,000.00 is in the best interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town Council does hereby ratify the request made by the WDC to
increase WDC budget expenditures for the fiscal year ending on September 30, 2026 in an amount
not to exceed $35,000.00.
SECTION 3: That, if any portion of this Resolution shall, for any reason, be declared to
be invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining
provisions hereof and the Town Council hereby determines that it would have adopted this
Resolution without the invalid provision.
SECTION 4: That this Resolution shall become immediately effective from and after its
date of passage.
PASSED AND APPROVED ON THIS 21ST DAY OF OCTOBER 2025.
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Resolution 25-48
Page 3 of 3
___________________________________
Kim Greaves, Mayor
ATTEST:
________________________________
Dianna Buchanan, Town Secretary
APPROVED AS TO FORM:
________________________________
Matthew C. G. Boyle, Town Attorney
Page 11 of 15
___________ _______
Date: Initials
1
1386 Washington St | Clarkesville, GA 30523 | Lewoliverinc.com | 706.754.7667
Proposal: Conceptual Design Services – Entrada
Contact name: Jason Alexander
Phone number: 817.490.5739
Contact email: jalexander@westlaketx.gov
Address: Westlake Development Corporation
c/o Jason Alexander
1500 Solana Blvd, Bldg 7, Ste 7200
Westlake, TX 76262
Re: Agreement (this “Agreement”) for conceptual site plan design services for the development
currently known as Entrada in Westlake, TX (the “Project”) between Lew Oliver, Inc. (the
“Company”) and Westlake Development Corporation (the “Client”) of 1500 Solana Blvd, Bldg 7,
Ste 7200, Westlake, TX 76262.
Date: October 9, 2025
Mr. Alexander:
Thank you for considering us to provide site plan design services in the form of a design charrette
for the development currently known as Entrada in Westlake, TX (the Project). We offer the
following as the scope of work to be completed by Lew Oliver, Inc. with a proposed start date of
October 16, 2025 in Clarkesville and a delivery date of November 1, 2025 (if proposal is executed
and returned with retainer within 10 days of the date of this proposal):
Refine Entrada site plan (completed on September 11, 2025): • Further refine the street layout and building footprints of the residential and
commercial spaces to the south and west of the proposed hotel site; • Incorporate the civic space to the west of the canal and across the bridge (initially
proposed by Lew) and programming the space for community events of up to 2,000
people; • Replace proposed residential units along the eastern part of the canal and adjacent
to the stacked flats with an amenity facility and pool; and • Incorporate a vision for the remaining 11.16 acres of undeveloped land to the east
of Cortes Drive and along Texas Highway 114.
Material Palette (Catalonia inspired), to include: • Stone (including mortar joint and stone color choice); • Stucco colors; • Hardwoods;
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___________ _______
Date: Initials
2
1386 Washington St | Clarkesville, GA 30523 | Lewoliverinc.com | 706.754.7667
• Roof; and • Window sashes.
Post charrette:
A digital version of the concept will be provided to the client in PDF format.
Lew Oliver Inc. requests the following be provided by the developer:
• Access to the site for the duration of the charrette • Transportation and lodging (if applicable) • Site information (as available). All drawings to be at 1:100 scale:
Aerial Photograph, printed and digital (recent color aerial photograph to be inserted as a
background)
Buffers (delineation of non-build zones, typically associated with areas of
conservation/preservation)
Easements (existing and proposed easements within and adjacent to the property)
Property Lines (boundary of subject property)
Project Boundary
Topography at 5’ contours minimum
All concepts, designs, floor plans, and elevations are the intellectual property of Lew Oliver Inc
and are licensed for use by the client. Floor plan and elevation concepts are not licensed to be built
or reused without a separate license for use by Lew Oliver Inc. Lew Oliver Inc concepts cannot be
sold or transferred to a third party or different project without written consent from Lew Oliver
Inc.
1. Design Approval: Whenever the Client exercises any right to approve or disapprove
conceptual drawings or modifications (the “Approved Concepts”), the Client’s decision to approve
or disapprove will be in its discretion with structural and design expertise consultation from the
Company. In the event that the Client does not approve the conceptual drawings or modifications,
then the Client may give notice to the Company either (i) to terminate this Agreement, whereupon
neither party will have any further rights or obligations hereunder (other than any obligations of
either party that expressly survive termination) or (ii) to extend the time for the Company to
propose new designs, drawings, and applicable modifications. If the Client does not approve of
proposed designs, drawings, or applicable modifications within a reasonable time, the Company
may terminate this Agreement in its sole discretion.
2. Conceptual Design: The design process shall not commence until the retainer has been
accepted by the Company.
The Company will create conceptual plans (the “Plans”). The Company will incorporate
requests gathered from the Client into the Plans. The Company will submit electronically for the
Client’s review, conceptual drawings of the Plans (the “Conceptual Drawings”). The Company
and the Client will mutually agree on a time and place to review the Conceptual Drawings. After
such review, the Client may approve the Conceptual Drawings, or request modifications or
alternate option(s). Fees for requested modifications will apply.
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___________ _______
Date: Initials
3
1386 Washington St | Clarkesville, GA 30523 | Lewoliverinc.com | 706.754.7667
Should the Client require minor revisions, the Company will revise the Conceptual Drawings and
submit such revised Conceptual Drawings for the Client’s review. The Company and the Client will
mutually agree on a time and place to review the revised Conceptual Drawings. The term “minor revisions”
shall be assessed and defined by The Company on a situational basis. Anything deemed by The Company
to be more than “minor revisions”, would be subject to an additional base plan fee.
3. Proprietary Information: All designs, concepts, drawings, and plans, whether or not
approved by the Client, are the intellectual property of the Company and are hereby licensed for
the single purpose use by the Client as described herein. The release of any of the Company’s
designs, concepts, drawings or plans to an outside entity for completion is strictly prohibited.
4. Fee Structure:
Site plan revisions: $25,000.00
Material Palette: $10,000.00
Travel expenses for LOI charrette team (if applicable): additional
Invoicing schedule
Down payment (due with signed proposal): $25,000.00
Invoiced upon submission of Material Palette to Client: $10,000.00
Balance due prior to release of documents: Balance
Additional time or services (anything requested and performed outside of above listed
scope) will be invoiced bi-weekly
Coordination with and/or review of 3rd party services is not included in the scope of work to be
provided within this contract.
The Company will send all invoices to the Client electronically unless otherwise requested.
The Client will render payment of the invoice to the Company immediately upon receipt of
the invoice. In the event that the Client’s outstanding balance exceeds $1,000, the Company
will halt transmittal of any designs, concepts, drawings, or plans until the Client has paid the
balance.
All drawings transmitted to the Client prior to receipt of final payment will include the
watermark “PROPERTY OF LEW OLIVER INC”.
5. Governing Law: This Agreement will be construed under and in accordance with the laws
of the State of Georgia. The parties irrevocably agree that any legal proceedings in respect of this
Agreement will be brought in the state or federal courts setting in Georgia.
6. Assignment: The obligations of the parties and benefits conferred hereunder are personal
as to the parties and will not be transferable or assigned without the prior written consent of the
other party.
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Date: Initials
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1386 Washington St | Clarkesville, GA 30523 | Lewoliverinc.com | 706.754.7667
7. Severability: In case any one or more of the provisions contained in this Agreement will
for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability will not affect any other provision hereof or of that provision under
other circumstances, and this Agreement will be construed as if such invalid, illegal, or
unenforceable provision had never been contained herein. Any provision that is partially invalid,
illegal, or unenforceable will be enforced to the maximum extent permitted by law.
8. Entire Agreement: This Agreement contains the complete agreement of the parties and
cannot be varied except by a written agreement signed by the parties. The parties agree that there
are no oral agreements, representations, or warranties that are not expressly set forth in this
Agreement.
9. Counterparts: This Agreement may be executed in any number of counterparts (including
by means of facsimile or electronically scanned copies) with the same effect as if all parties had
signed the same document. All counterparts will be construed together and will constitute one and
the same instrument and the binding agreement of each party to the terms herein. A facsimile or
electronic image or transmission counterpart or counterparts of this Agreement with the parties’
signatures will be deemed an original signed Agreement without the necessity of delivery of a
counterpart or counterparts of this Agreement with the parties’ original signatures.
10. Confidentiality: The Company and the Client agree that they and their agents and
representatives will hold the terms of this Agreement including the fee structure in confidence and
will not disclose its content to others, except the Company’s or the Client’s respective investors or
owners, lawyers, accountants or lenders, or such other persons as may be reasonably required to
know in order to assist in the performance of the Agreement described herein, or as may be
required by applicable law. The provisions of this Section will survive any such termination of
this Agreement for one (1) year after the date of such termination.
11. Disclaimer of Architectural Work: THE COMPANY IS A DESIGN FIRM AND NOT
AN ARCHITECTURAL FIRM. THERE IS NO REGISTERED ARCHITECT ON STAFF.
CERTAIN STATES REQUIRE THAT DESIGN WORK BE CARRIED OUT UNDER THE
AUSPICES OF AN ARCHITECT REGISTERED WITHIN THAT STATE. CONCEPT
DESIGNS THAT WOULD BE TAKEN INTO CONSTRUCTION DOCUMENTATION MAY
REQUIRE AN ARCHITECT OF RECORD.
12. Should you find this Agreement acceptable, please initial and date each page, scan and
email the signed copy. No work will be conducted without a signed Agreement.
Prices on proposals are valid for thirty (30) days from the listed at the top of the proposal.
LEW OLIVER, INC.
By: ______________________________
Name: Jennifer McClure
Title: Manager
WESTLAKE DEVELOPMENT CORP.
By: ______________________________
Name: ____________________________
Title:
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