HomeMy WebLinkAbout08.19.2025 FINAL TC BOT AGENDA PACKET
The Town Council of the Town of Westlake also serves as the governing Board of Trustees for
Westlake Academy. This agenda may contain both municipal and Westlake Academy items, which
will be clearly identified. Town Council/Board of Trustees meetings are available for viewing online
via live-stream or on-demand at https://www.westlake-tx.org/787/Watch-Meetings-Live. In an effort
of meeting efficiency, any residents wishing to speak must submit a speaker request form to the
Town Secretary prior to the start of the meeting.
Pursuant to Texas Government Code Section 551.127, one or more members of the Town Council
may participate in this meeting by videoconference call. A quorum of the Town Council and the
presiding officer will be present at the physical location of the meeti ng.
NOTE: As authorized by Section 551.071 of the Texas Government Code, Town Council may enter
into closed Executive Session for the purpose of seeking confidential legal advice from the
Town/School Attorney on any agenda item listed herein.
A. CALL REGULAR MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT
B. INVOCATION AND PLEDGES OF ALLEGIANCE
C. CITIZEN/PARENT COMMENTS
This is an opportunity for citizens to address the Town Council/Board of Trustees on any
matter, whether or not it is posted on the agenda. Any residents wishing to speak on
action items must submit a speaker request form to the Town Secretary prior to the start of
the meeting. Individual citizen comments are normally limited to three (3) minutes. The
presiding officer may ask the citizen to hold their comment on an agenda item if the item is
posted as a Public Hearing. The Town Council/Board of Trustees cannot by law take
action nor have any discussion or deliberations on any presentation made at this time
concerning an item not listed on the agenda. The Town Council/Board of Trustees will
receive the information, ask staff to review the matter, or an item may be noticed on a
future agenda for deliberation or action.
D. ITEMS OF COMMUNITY INTEREST
Mayor and Council Reports on Items of Community Interest pursuant to Texas
Government Code Section 551.0415 the Town Council may report on the following items:
(1) expression of thanks, congratulations, or condolences; (2) information about holiday
schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council
Town Council/Board of Trustees
Town of Westlake
Council Chamber, 1500 Solana Blvd
Building 7, Suite 7100 Westlake, TX 76262
Tuesday, August 19, 2025, 4:00 PM
REGULAR MEETING AGENDA
Page 1 of 172
events; (5) information about community events; and (6) announcements involving
imminent threat to public health and safety.
D.1. Items of Community Interest
E. WORK SESSION ITEM
E.1. Town of Westlake FY 25-26 Budget Work Session
F. PRESENTATION WITH DISCUSSION
F.1. Presentation with discussion regarding the Town of Westlake’s Stormwater
Management Program (SWMP) and opportunity for public comments regarding the
same.
G. CONSENT AGENDA
All items listed below are considered routine by the Town Council and/or Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Council/Board Member or citizen so requests, in which event the item will
be removed from the general order of business and considered in its normal sequence.
G.1. Act to approve the July 15, 2025 Town Council/Board of Trustees Regular Meeting
Minutes.
H. REGULAR AGENDA ITEMS
H.1. Discuss, consider and act to approve a Maximum Tax Rate to consider and
advertise.
H.2. Discuss, consider, and act regarding Resolution 25-28 approving the First Amended
Interlocal Agreement with the Northeast Fire Department Association (NEFDA) for
mutual aid for fire and emergency medical services and authorizing execution by the
Town Manager.
H.3. Discuss, consider and act to approve Resolution 25-30 authorizing contract with
Driven Security to update Municipal Court Security.
H.4. Discuss, consider and act regarding WA Resolution 25-20 to approve an application
for waiver for Staff Development Days for the 2025-2026 and 2026-2027 School
Years.
H.5. Discuss, consider and act regarding WA Resolution 25-21 to approve the amended
Westlake Academy Employee Compensation Plan for the 2025-2026 School Year.
H.6. Discuss, consider, and act regarding WA Resolution 25-22 to approve the Westlake
Academy Personal Communications Devices Policy and to include the policy
as "Section 7 Student Behavior: Policy 7.03 Personal Communications Devices
Policy" in the WA Board of Trustees Policy Manual.
H.7. Discuss, consider, and act regarding WA Resolution 25-23 to amend Westlake
Academy Board of Trustees Policy 6.07: Student Athletic/Extracurricular Program
Eligibility in response to SB 401.
Page 2 of 172
H.8. Discuss, consider and act to approve WA Resolution 25-24 revising the Westlake
Academy (WA) Board of Trustees Policy 5.09: Westlake Academy Affiliate Groups to
officially name the current recognized affiliate groups and to define the established
guidelines for the relationship between WA and nonprofit organizations that work with
WA.
H.9. Discuss, consider and act to authorize legal counsel to take necessary action to
depose Westlake Academy Athletic Club (WAAC) representatives and/or to report
noncompliance by the WAAC in an effort to obtain financial information related to
funds collected on the behalf of Westlake Academy.
H.10. Discuss, consider and act to excuse Mayor and Council absences, if any.
I. EXECUTIVE SESSION
The Town Council/Board of Trustees will conduct a closed session pursuant to Section
551.071 (2) of the Texas Government Code, for the purpose of seeking confidential legal
advice from the City Attorney/Westlake Academy Attorney for the following:
I.1. Section 551.071: Consultation with and legal advice from Town Attorney regarding
the expansion of Westlake Academy Arts and Science building.
I.2. Section 551.071: Consultation with and legal advice from Academy Attorney
regarding Westlake Academy Affiliate Group: Westlake Academy Athletic Club
(WAAC).
I.3. Section 551.071(2): Consultation with Attorney: To receive legal advice from bond
counsel regarding review of recent bond issuance.
I.4. Section 551.074(1): Deliberation regarding Personnel Matters - to deliberate the
appointment, employment, evaluation, reassignment, duties, of a public officer or
employee: Head of School Annual Evaluation.
J. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS
K. FUTURE AGENDA ITEMS
L. STAFF RECAP OF COUNCIL DIRECTION
M. ADJOURNMENT
I certify that the above notice was posted on the bulletin board at Town of Westlake, Town Hall,
located at 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, in compliance with the
Texas Open Meetings Act, Chapter 551 of the Texas Government C ode.
________________________________
Town Secretary Dianna Buchanan
Disabilities Notice: If you plan to attend the meeting and have a disability that requires special needs,
please contact the Town Secretary's Office 48 hours in advance at Ph. 817-490-5711 and reasonable
accommodations will be made to assist you.
Page 3 of 172
DATE: August 19, 2025 AGENDA ITEM NO: D.1.
FROM: Jon Sasser, Director of Communications, Communications
SUBJECT: Items of Community Interest
SUMMARY/BACKGROUND:
Updates on events and news around Westlake and Westlake Academy.
Pursuant to Texas Government Code Section 551.0415 the Town Council (and or designee) may
report on the following items: (1) expression of thanks, congratulations, or condolences; (2)
information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming
Town Council events; (5) information about community events; and (6) announcements involving
imminent threat to public health and safety.
NOTABLE ITEMS AND UPCOMING EVENTS:
Town Hall/Municipal Court Closed
Monday, September 1, 2025
In observance of Labor Day
Planning & Zoning Meeting
Tuesday, September 2, 2025; 5 pm
1500 Solana Blvd, Westlake
9-11 5k Run
Saturday, September 6, 2025; 9 am
2000 Dove Rd, Westlake
Lone Star Legislative Report
Friday, September 12, 2025; 11-1
Delta Hotels Dallas Southlake
251 East State Hwy 114
Town Council Meeting
Tuesday, September 16, 2025; 4 pm
1500 Solana Blvd, Westlake
Blacksmith Giving Day
Thursday, September 18, 2025
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 4 of 172
Additional Notes:
• Military Heroes Run:
• B1 Bank: Groundbreaking on July 31st. At least 50 people from the Chamber, developers, bank
reps, fellow businesses in Entrada, and Mayor Tiffany from Trophy Club. It’ll be the first bank in
Westlake and the first b1 branch in Tarrant County. The two-story, 6,000-square-foot building should
be completed around this time next year.
• New Water Bills: Big changes are coming soon to your water bills. Beginning October 7, you will
see a more detailed bill in your mail. This will allow you to better understand the breakdown of your
usage and how you're charged. We encourage you all to visit your profile page starting on October 1
to ensure all your information, including your payment info, is up to date. As always, we recommend
you use your bank's auto draft method to avoid any late fees if your card is lost, stolen, or expires.
• Trash Survey: Went out on August 11 and will be up for a few weeks. Get a sense from residents
how often they want service, what days, and if they’re willing to pay for it? You can find the link for
the survey in your email (Westlake Wire)
• 4-day workweek: Beginning the week of August 25th. Public hours will still be 8-5 M-Th, but we’ll
be working behind the scenes longer to make up for out of the office on Fridays. Our Municipal Court
staff will now be available Monday through Thursday from 8:00 am to 5:00 pm. On court days, the
court office will close at 3:30 PM to allow for proceedings scheduled to begin at 3:45 PM. Court staff
will be available to assist the public following the adjournment of court. Public works, fire, and police
will remain on the same schedules as they are now. So why the change? It’s expected to save the
Town an estimated $25,000 annually in utility costs by reducing energy usage and operating
expenses on Fridays. But rest assured, you will continue to get all the services you’ve come to
expect and at the same level.
• Scenic City: the town of Westlake has been awarded Platinum Scenic City Certification by the
Scenic City Standards Review Commission. This prestigious recognition is a testament to Westlake’s
unwavering commitment to excellence in planning, design, and the enhancement of the public realm.
Your city has distinguished itself among municipalities across Texas by demonstrating the highest
standards for fostering a visually appealing, well-planned, and sustainable community. Following a
comprehensive and rigorous review process by the Scenic City Standards Review Commission, your
application stood out as a model of best practices in municipal development and long-range vision.
The Platinum certification level represents a significant civic achievement and reflects Westlake’s
leadership in shaping a community where residents and visitors alike benefit from enhanced quality
of life, economic vitality, and enduring scenic character. NEXT STEPS: We’ll receive special markers
for the Town and there will be a special ceremony in FW to celebrate. That’s on Oct 30. More details
to come on that later.
Page 5 of 172
DATE: August 19, 2025 AGENDA ITEM NO: E.1.
FROM: Cayce Lay Lamas, Finance Director, Finance
SUBJECT: Town of Westlake FY 25-26 Budget Work Session
ATTACHMENTS:
1. FY2026 Proposed Budget Summary
2. FY2026 Proposed Capital Improvement Plan
3. FY2026 Service Level Adjustments_250801
4. Master Debt Schedule_FY26
SUMMARY :
The Town Council will receive an update on the FY2026 municipal budget, including assumptions,
projected revenues and expenditures, a discussion on a proposed tax rate, and review of next steps.
This is the last work session before the public hearing and scheduled adoption of the FY2026
budget.
BACKGROUND AND DISCUSSION:
The Town Council is legally required to adopt an annual budget prior to each fiscal beginning; failure
to adopt a budget will result in an automatic adoption of the FY2025 budget. As part of the Town's
budget process, budget work sessions are held ahead of publishing the proposed budget, holding
public hearings, and Council vote. Work sessions are designed to offer transparency and clarity
around the budget for Council and the public, provide staff direction on budgetary policy and changes,
and ask questions. No action is taken during the work session.
The proposed budget for fiscal year 2026 is $34,973,808 in revenue across all funds. This represents
an increase of $1,793,501 or 5%. Proposed expenditures across all funds total $31,002,720, which is
a $1,375,152 or a 5% increase. The proposed budget includes a contribution of fund balance of
$3,971,088 across all funds.
Key drivers in formulating the proposed budget include:
• Sales tax projections increasing 1.6m to align with sustained activities
• Property tax revenue increasing 625k with tax rate of 18.5 cents per $100; this includes an
increase to fund newly issued debt
• Decrease of 525k in development fees due to conclusion of one-time large projects
• Increase utility service revenues by 1.7m to recognize sustained activities
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 6 of 172
• Increased staff count by net three to 55.5 employees (cut 1 paramedic on campus, add 2
planning positions, add 1 project manager)
• Included staff raises of 3.5% totaling 175k
• Change in pension plan totaling 244k
• Implementation of industry-standard benefits totaling 103k
• Reduced base operating costs by 3% across all departments, prior to SLAs & CIP
• Includes 1.2m in service level adjustment requests
• Includes 273k in capital projects/equipment
• Includes 506k in additional principal & interest requirements for 2025 issuance
Enclosed is a summary schedule consolidating all funds. Revenues, expenditures by both
classification and department, along with drivers for each, are presented. For reference, the service
level adjustment requests for FY2026, the debt summary schedule, and the capital improvement plan
are also included in the agenda packet. The SLAs, debt obligations, and CIP items funded by General
Fund or utility revenues are embedded within the proposed budget.
FISCAL IMPACT:
The FY2026 Proposed Budget includes $34,973,808 in revenues and $31,002,720 in expenditures,
resulting in $3,971,088 contribution to fund balance across all funds.
LEGAL REVIEW:
RECOMMENDATION:
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Page 7 of 172
FISCAL YEAR 2025-2026 PROPOSED BUDGET
FY2022 FY2023 FY2024 FY2025 FY2026 Drivers for
ALL FUNDS Actuals Actuals Actuals Adopted Proposed FY25-FY26 Changes
Revenue $48,448,135 $49,239,260 $39,578,958 $33,180,307 $34,973,808
Property Taxes $2,872,459 $3,507,970 $4,008,191 $4,071,694 $4,696,742 Rate increase 1.7 cents
Sales Tax $11,517,245 $16,704,002 $13,498,114 $12,942,000 $14,542,000 Reflect sustained highs
Other Taxes $10,127,588 $5,037,566 $1,530,831 $1,020,600 $1,110,800 Uptick in hotel occupancy
Licenses & Permits $3,978,297 $2,298,583 $6,096,852 $1,725,825 $1,082,600 Large projects finished
Charges for Service $7,187,768 $8,147,418 $8,405,668 $6,229,800 $7,694,300 Reflect sustained highs
Fines & Forfeitures $524,621 $441,549 $413,336 $437,185 $313,625 Reflect sustained decreases
Miscellaneous Revenue $295,924 $2,225,458 $3,681,492 $1,527,800 $1,542,100 Interest rates unchanged
Other Financing Sources $11,944,232 $10,876,715 $1,944,475 $5,225,403 $3,991,641 Interfund transfers recorded at year end
Expenditures by Classification $39,311,610 $35,401,305 $25,199,226 $29,627,568 $31,002,720
Personnel $6,511,668 $6,400,937 $6,002,912 $7,413,704 $8,251,914 Add 3 FTEs, 3.5% raises, benefit changes
Supplies $456,091 $453,027 $564,292 $346,451 $362,906 A/V equipment upgrades (approx. 30k)
Services $6,898,513 $7,787,519 $8,514,719 $6,666,171 $8,233,486 Police & economic development contracts
Repairs & Maintenance $1,490,357 $1,224,647 $1,656,640 $1,202,819 $1,590,203 SLAs & grounds maint. contract
Utilities $555,887 $642,983 $1,120,412 $1,175,839 $1,112,820 Operational cuts
Debt Service $10,873,421 $7,726,500 $4,551,649 $4,324,097 $4,753,850 New issuance in 2025
Capital Outlay $4,422,824 $9,829,541 $1,026,664 $1,636,600 $1,205,900 SLAs & CIP items
Transfers Out $8,102,849 $1,336,150 $1,761,938 $6,861,887 $5,491,641 Includes WA subsidy
Expenditures by Department $39,311,610 $35,401,305 $25,199,226 $29,627,568 $31,002,720
General Services $23,923,061 $15,651,409 $9,314,799 $14,223,046 $11,495,137 Reallocation of shared services
Council $0 $652 $22,797 $41,450 $15,600 Reallocation of shared services
Town Manager $562,779 $577,430 $422,105 $399,935 $720,302 Add'l position; reallocation of shared services
Town Secretary $266,752 $160,562 $174,643 $178,592 $188,773 Increase in advertising costs
Human Resources $215,785 $254,890 $243,745 $321,131 $336,400 Reallocation of shared services
Finance $567,856 $604,766 $716,846 $696,072 $847,838 Reallocation of shared services
Information Technology $942,531 $1,015,437 $921,702 $1,265,587 $955,802 Operational cuts
Communications $177,669 $223,783 $370,410 $300,344 $488,063 Reallocation of shared services
Fire $2,988,309 $3,081,763 $2,934,795 $4,981,025 $4,294,798 Operational cuts, less CIP
Police $993,553 $1,240,621 $1,335,937 $1,261,969 $1,315,246 Contractual increase
Municipal Court $520,233 $429,345 $335,855 $420,334 $399,954 Operational cuts
Planning & Development $737,320 $920,907 $807,024 $666,277 $956,787 Two add'l positions
Public Works $6,341,289 $10,057,904 $6,587,524 $4,347,656 $7,852,243 SLAs & CIP for utility maintenance
Facilities $722,453 $440,503 $406,306 $155,750 $357,750 CIP for campus improvements
Parks & Recreation $352,020 $173,999 $419,869 $368,400 $778,027 Add'l position
Contribution to (Use of) Fund Balance $9,136,525 $13,837,955 $14,379,732 $3,552,739 $3,971,088
Page 8 of 172
ALL FUNDS
Revenue
Property Taxes
Sales Tax
Other Taxes
Licenses & Permits
Charges for Service
Fines & Forfeitures
Miscellaneous Revenue
Other Financing Sources
Expenditures by Classification
Personnel
Supplies
Services
Repairs & Maintenance
Utilities
Debt Service
Capital Outlay
Transfers Out
Expenditures by Department
General Services
Council
Town Manager
Town Secretary
Human Resources
Finance
Information Technology
Communications
Fire
Police
Municipal Court
Planning & Development
Public Works
Facilities
Parks & Recreation
Contribution to (Use of) Fund Balance
FY2026 FY2027 FY2028 FY2029 FY2030 Assumptions
Proposed Projected Projected Projected Projected for Projections
$34,973,808 $35,948,488 $36,967,049 $38,031,480 $39,143,873
$4,696,742 $4,861,127 $5,031,266 $5,207,360 $5,389,617 3.5% maximum per SB2
$14,542,000 $15,269,100 $16,032,555 $16,834,182 $17,675,891 5% based on historic growth
$1,110,800 $1,121,908 $1,133,127 $1,144,458 $1,155,902 1% for offsetting franchise & hotel activity
$1,082,600 $1,093,426 $1,104,360 $1,115,403 $1,126,557 1% for conservative growth
$7,694,300 $7,771,243 $7,848,955 $7,927,444 $8,006,718 1% for conservative growth
$313,625 $297,943 $283,045 $268,892 $255,447 5% decrease based on trends
$1,542,100 $1,542,100 $1,542,100 $1,542,100 $1,542,100 Flat pending market activity
$3,991,641 $3,991,641 $3,991,641 $3,991,641 $3,991,641 No change
$31,002,720 $31,351,123 $32,912,583 $34,557,960 $36,034,466
$8,251,914 $8,664,509 $9,097,734 $9,552,620 $10,030,251 5% for salary & healthcare costs
$362,906 $366,535 $370,200 $373,902 $377,641 1% for inflation
$8,228,486 $8,398,155 $8,566,118 $8,737,440 $8,912,188 2% for contracts/inflation
$1,590,203 $1,622,007 $1,654,447 $1,687,535 $1,721,285 2% for contracts/inflation
$1,112,820 $1,135,076 $1,157,777 $1,180,932 $1,204,550 2% for contracts/inflation
$4,758,850 $5,503,850 $6,223,316 $6,266,540 $6,257,560 Add'l debt per CIP
$1,205,900 $169,350 $351,350 $1,267,350 $2,039,350 CIP non-debt funded items
$5,491,641 $5,491,641 $5,491,641 $5,491,641 $5,491,641 No change
$31,002,720
$11,495,137
$15,600
$720,302
$188,773
$336,400
$847,838
$955,802
$488,063
$4,294,798
$1,315,246
$399,954
$956,787
$7,852,243
$357,750
$778,027
$3,971,088 $4,597,365 $4,054,466 $3,473,520 $3,109,407
FISCAL YEAR 2025-2026 PROPOSED BUDGET
Page 9 of 172
Capital Improvement Program
FY2026
Project Type 2026 Budget 2027 Projected 2028 Projected 2029 Projected 2030 Projected 2031+Total
Streets $0 $400,000 $150,000 $800,000 $800,000 $2,680,000 $4,830,000
Facilities $7,487,850 $59,850 $49,850 $124,850 $791,350 $5,049,850 $13,563,600
Parks/Trails $0 $50,000 $75,000 $75,000 $50,000 $0 $250,000
Drainage $0 $0 $300,000 $0 $0 $1,000,000 $1,300,000
Water $5,440,000 $13,000,000 $15,150,000 $0 $300,000 $300,000 $34,190,000
Sewer $0 $0 $0 $0 $90,000 $0 $90,000
Vehicles/Equipment $5,500 $2,459,500 $76,500 $267,500 $8,000 $2,007,908 $4,824,908
Information Technology $0 $0 $0 $0 $0 $0 $0
$12,933,350 $15,969,350 $15,801,350 $1,267,350 $2,039,350 $11,037,758 $59,048,508
Expenditure Type 2026 Budget 2027 Projected 2028 Projected 2029 Projected 2030 Projected 2031+Total
Capital $12,600,000 $15,822,000 $15,625,000 $980,000 $1,881,500 $10,975,908 $57,884,408
O&M $333,350 $147,350 $176,350 $287,350 $157,850 $61,850 $1,164,100
$12,933,350 $15,969,350 $15,801,350 $1,267,350 $2,039,350 $11,037,758 $59,048,508
Funding Source 2026 Budget 2027 Projected 2028 Projected 2029 Projected 2030 Projected 2031+Total
General Fund $212,500 $109,500 $151,500 $342,500 $799,500 $7,487,000 $9,102,500
Academy Budget $280,850 $59,850 $49,850 $124,850 $49,850 $49,850 $615,100
Utility Revenues $60,000 $0 $150,000 $0 $390,000 $450,000 $1,050,000
General/Utilities $0 $0 $0 $0 $0 $370,908 $370,908
Lee Donation $3,000,000 $0 $0 $0 $0 $0 $3,000,000
Certificates of Obligation $9,380,000 $15,800,000 $15,450,000 $800,000 $800,000 $2,680,000 $44,910,000
$12,933,350 $15,969,350 $15,801,350 $1,267,350 $2,039,350 $11,037,758 $59,048,508
Expenditure Type 2026 Budget 2027 Projected 2028 Projected 2029 Projected 2030 Projected 2031+Total
Academy $7,487,850 $59,850 $49,850 $124,850 $791,350 $49,850 $8,563,600
Town $5,445,500 $15,909,500 $15,751,500 $1,142,500 $1,248,000 $10,987,908 $50,484,908
$12,933,350 $15,969,350 $15,801,350 $1,267,350 $2,039,350 $11,037,758 $59,048,508
Page 10 of 172
Capital Improvement Program
FY2026
as of 8/1/2025
Classification Project Type Westlake Description 2026 Budget 2027 Projected 2028 Projected 2029 Projected 2030 Projected 2031+Total Funding Source
Capital Water Town
Capital Water Town
Capital Water Town
Capital Water Town
Capital Water Town
Capital Water Town
Capital Water Town
Capital Water Town
Capital Water Town
Capital Water Town
Capital Water Town
Capital Sewer Town N-1 Rehab 80,000 80,000 Utility Revenues
Capital Sewer Town N-1 ROW/Easement Acquisition 10,000 10,000 Utility Revenues
Capital Streets Town Carlyle Court - panel replacement 350,000 350,000 Certificates of Obligation
O&M Streets Town FM1938 Street Enhancement Replacement (Cross-walks)50,000 50,000 50,000 50,000 200,000 Certificates of Obligation
Capital Streets Town Dove Road Culvert/Street Improvement 100,000 750,000 750,000 1,500,000 3,100,000 Certificates of Obligation
Capital Streets Town Sam School Road Widening at Southlake City Limit (Concrete/HMAC, curb and gutter)180,000 180,000 Certificates of Obligation
Capital Streets Town Roanoke Road Widenening at Roanoke City Limit 1,000,000 1,000,000 Certificates of Obligation
Capital Drainage Town 300,000 300,000 Certificates of Obligation
Capital Drainage Town
Capital Facilities Town
Capital Facilities Town
Capital Parks/Trails Town South Davis Medians 50,000 50,000 General Fund
O&M Parks/Trails Town Vaquero Greenspace Improvements (TOW taking over Davis Blvd. parkway maintenance)50,000 50,000 General Fund
O&M Parks/Trails Town Quail Hollow ROW Improvements 25,000 25,000 50,000 General Fund
O&M Parks/Trails Town Quail Hollow Greenspace Improvements (TOW taking over Davis Blvd. parkway maintenance)50,000 50,000 General Fund
O&M Parks/Trails Town Granada Greenspace Improvements (TOW taking over Davis Blvd. parkway maintenance)50,000 50,000 General Fund
Capital Vehicles/Equipment Town Godwin dry pump for emergency lift station failures 75,000 75,000 General Fund
Capital Vehicles/Equipment Town F-550 4x4 crew cab utility truck with crane, generator, air compressor 230,000 230,000 General Fund
Capital Vehicles/Equipment Town Emergency Mobile Generator for Lift Stations 150,000 150,000 Utility Revenues
Capital Vehicles/Equipment Town 2020 Ford F-350 4X4, 100k+ miles 120,000 120,000 General/Utilities
Capital Vehicles/Equipment Town 2022 Ford F-350 4X4, 100k+ miles 123,600 123,600 General/Utilities
Capital Vehicles/Equipment Town 2022 Ford F-150 4X4, 100k+ miles 127,308 127,308 General/Utilities
Capital Vehicles/Equipment Town Fire Attack (Brush Truck)350,000 350,000 General Fund
Capital Vehicles/Equipment Town Fire Engine 15,000 15,000 General Fund
Capital Vehicles/Equipment Town Ambulance 600,000 600,000 General Fund
Capital Vehicles/Equipment Town Deputy Chief F150 85,000 85,000 General Fund
Capital Vehicles/Equipment Town Ladder Truck 2,400,000 2,400,000 Certificates of Obligation
Capital Vehicles/Equipment Town Portable Radios/Mobile Radios 200,000 200,000 General Fund
Capital Vehicles/Equipment Town Heart Monitor - 2022 95,000 95,000 General Fund
Capital Vehicles/Equipment Town Stryker Cot - 2012 22,000 22,000 General Fund
Capital Vehicles/Equipment Town Stryker Cot - 2019 25,000 25,000 General Fund
Capital Vehicles/Equipment Town Lucas Device 30,000 30,000 General Fund
Page 11 of 172
Capital Improvement Program
FY2026
as of 8/1/2025
Classification Project Type Westlake Description 2026 Budget 2027 Projected 2028 Projected 2029 Projected 2030 Projected 2031+Total Funding Source
O&M Vehicles/Equipment Town Washer and Dryer Machines x2 6,000 6,000 General Fund
O&M Vehicles/Equipment Town Washer and Dryer Machines x1 3,000 3,000 General Fund
O&M Vehicles/Equipment Town Air Compressor 0 General Fund
O&M Vehicles/Equipment Town SCBA Fill Station and Compressor 0 General Fund
O&M Vehicles/Equipment Town Thermal Imager (OIC)5,500 5,500 General Fund
O&M Vehicles/Equipment Town Mattresses x7 10,000 10,000 General Fund
O&M Vehicles/Equipment Town Recliners x8 10,000 10,000 General Fund
O&M Vehicles/Equipment Town Tread Mills x2 6,000 6,000 General Fund
O&M Vehicles/Equipment Town Row Machines x2 2,500 2,500 General Fund
O&M Vehicles/Equipment Town Computer Replacement Schedule - Toughbooks 27,500 27,500 General Fund
O&M Vehicles/Equipment Town Mutli-gas monitor 10,000 10,000 General Fund
O&M Vehicles/Equipment Town Sensit Monitor 1,500 1,500 General Fund
O&M Vehicles/Equipment Town Ballistic Vest/Equipment (Ambulance and Admin)8,000 8,000 General Fund
O&M Vehicles/Equipment Town Self-Contained Breathing Apparatus (16)0 General Fund
Capital Facilities Academy Gym HVAC 160,000 160,000 General Fund
Capital Facilities Academy MPH, Secondary, & FH HVACs 500,000 500,000 General Fund
Capital Facilities Academy Arts & Sciences HVAC 241,500 241,500 General Fund
O&M Facilities Academy Modulars Web Control (Hardware)32,000 32,000 General Fund
O&M Facilities Academy Update to Controllers (PYP 1 & 2, Gym)19,000 19,000 Academy budget
O&M Facilities Academy Web Control (Software/HVAC maintenance)9,850 9,850 9,850 9,850 9,850 9,850 59,100 Academy budget
O&M Facilities Academy Landscape (Project Proposal)50,000 50,000 Academy budget
O&M Facilities Academy Replacement of broken open/door sensors 5,000 5,000 Academy budget
O&M Facilities Academy Building refreshes every year (paint, small updates 1-2/year)40,000 40,000 40,000 40,000 40,000 40,000 240,000 Academy budget
O&M Facilities Academy Powerwashing and replacing wood outside 50,000 50,000 100,000 Academy budget
O&M Facilities Academy Concrete lifting 15,000 15,000 30,000 Academy budget
O&M Facilities Academy New furniture for modulars 10,000 10,000 20,000 Academy budget
O&M Facilities Academy Floor in the fieldhouse (boys' locker room)20,000 20,000 Academy budget
O&M Facilities Academy Parking lot painting 10,000 10,000 20,000 Academy budget
O&M Facilities Academy Water pressure in the modulars 15,000 15,000 General Fund
O&M Facilities Academy Upgrade lights (sensor lights)0 TBD
O&M Facilities Academy Perimeter fencing 0 Academy budget
Capital Facilities Academy Expansion to the Arts and Science building 3,000,000 3,000,000 Lee Donation
Capital Facilities Academy Expansion to the Arts and Science building 4,000,000 4,000,000 Certificates of Obligation
O&M Facilities Academy Replace 8 wood support beams for roof at the gym building 23,000 23,000 Academy budget
O&M Facilities Academy Roof repairs 15,000 15,000 Academy budget
O&M Facilities Academy PYP 1 Commons wood floors need sanding/refinishing 14,000 14,000 Academy budget
Page 12 of 172
Town of Westlake
Budget 2025-2026
Service Level Adjustment Requests
as of 8/1/2025
Priority Type Category Department Account Title Amount
1 Maintain Service Level Capital Outlay Fire 150-30-10-57500 (Motor Vehicles)Replace Ambulance 400,000
2 Maintain Service Level Capital Outlay Fire 100-30-10-57800 (Other Equipment)Replace LifePak 75,000
3 Maintain Service Level Capital Outlay Fire 100-30-10-57800 (Other Equipment)Retrofit SCBA Fill Station 29,000
4 Maintain Service Level Capital Outlay Public Works 500-51-51-57300 (Water Meters)Meter Replacement Program 50,000
5 Expanded Service Personnel Public Works 100-70-10 (personnel accounts)PW/Parks Technician 78,000
6 Expanded Service Capital Outlay Planning 150-50-10-57500 (Motor Vehicles)Building Inspector Vehicle 70,000
7 Maintain Service Level Capital Outlay Fire 150-30-10-57500 (Motor Vehicles)Replace Tahoe 85,000
8 Expanded Service Capital Outlay Public Works 550-51-10-57500 (Motor Vehicles)Mini Excavator 90,000
9 Maintain Service Level Services Public Works 100-51-50-53080 (Misc. Consultant)Street & Trail Assessment 25,000
10 Maintain Service Level Maintenance Information Technology 100-16-10-54140 (Network/Server Maint.)Replace Network/UPS at TOW Facilities 50,000
11 Maintain Service Level Maintenance Information Technology 100-16-10-54060 (Security/Gate Access Maint.)Replace Access Control & Cameras at Fire & PW 37,000
12 Maintain Service Level Maintenance Public Works 100-51-10-54010 (Interior Bldg. Maint.)Maint. Bldg. Improvements 15,000
13 Expanded Service Services Parks 100-70-10-53080 (Misc. Consultant)Parks Master Plan 100,000
14 Maintain Service Level Maintenance Parks 100-70-10-54220 (Parks/Open Space Maint.)Remove Chemical Tank 10,000
15 Expanded Service Capital Outlay General 150-10-10-57500 (Motor Vehicles)Pool Vehicle 50,000
Total Service Level Adjustment Requests 1,164,000
Page 13 of 172
Debt Issuance Name Type Fund Funding Source Purpose Entity Rating Issue Date Call Date
Term Outstanding FY2026 P&I Agency
SERIES 2013 CO Certificate of Obligation 510 Utility Fund UF - Ground Storage Tank Town AAA April 2013 Feb 2023 30 2043 2.00-4.00%1,025,020 754,600 55,954 550
SERIES 2013 CO Certificate of Obligation 300 Sales Tax WA Expansion Academy AAA April 2013 Feb 2023 30 2043 2.00-4.00%8,294,800 6,105,400 452,715 550
SERIES 2013 GORB General Obligation-Refunding 300 Sales Tax WA - Refunding 2008 Academy AAA April 2013 Feb 2023 15 2028 2.00-2.50%2,200,000 485,000 175,063 550
SERIES 2014 GORB General Obligation-Refunding 310 Property Tax WA - Refunding 2003 (2nd phase WA)Academy AAA January 2014 Feb 2024 18 2032 2.00-5.00%8,500,000 1,495,000 68,600 550
SERIES 2016 CO Certificate of Obligation 300 Sales Tax Fire Station Complex Town AAA December 2016 Feb 2026 30 2046 3.00-4.00%9,180,000 7,415,000 507,100 550
SERIES 2017 GORB General Obligation-Refunding 300 Sales Tax WA - Refunding 2007 (OG 2002)Academy AAA February 2007 Feb 2027 30 2032 2.00-4.00%5,795,000 4,950,000 810,500 550
SERIES 2018 CO Certificate of Obligation (Taxable)510 Utility Fund UF - TWDN Water Main Ft Worth Town N/A October, 2018 Aug 2028 20 2038 1.98-3.06%2,100,000 1,545,000 143,638 550
SERIES 2021 CO Certificate of Obligation 310 Property Tax Capital Improvements Town AAA September 2021 Feb 2030 20 2041 2.00-4.00%3,215,000 2,715,000 204,300 500
SERIES 2021 GORB General Obligation-Refunding 310 Property Tax WA 25% Muni 75% - Refunding 2011 CO-GO WA 25%/Town 75%AAA September 2021 Feb 2030 10 2031
TOTAL 72,591,820 51,857,000 4,746,800 7,050
TOTAL BUDGETED FY2026 4,753,850
DEBT SERVICE LISTING
Page 14 of 172
DATE: August 19, 2025 AGENDA ITEM NO: F.1.
FROM: Kyle Flanagan, Assist Director Public Works, Public Works
SUBJECT: Presentation with discussion regarding the Town of Westlake’s Stormwater
Management Program (SWMP) and opportunity for public comments regarding the
same.
ATTACHMENTS:
1. Westlake SWMP Council Presentation
SUMMARY :
Receive and discuss the annual presentation regarding the Town of Westlake's Stormwater
Management Program (SWMP) as required by the Texas Commission on Environmental Quality
(TCEQ) and provide opportunity for public comment regarding the same.
BACKGROUND AND DISCUSSION:
Background:
Receive and discuss a presentation regarding the Town of Westlake’s Stormwater Management
Program (SWMP). One of the requirements included in the SWMP is an annual presentation to the
Town Council on the activities included in the SWMP with opportunity for public comment.
Discussion:
Prior to 2025, the Town of Westlake was not required to have a Stormwater Management Program
(SWMP). Recent changes to Texas Commission on Environmental Quality (TCEQ) rules required the
Town of Westlake to prepare and submit a SWMP earlier this year and provide annual reports on its
implementation.
The SWMP specifies activities that the Town must perform and report to TCEQ annually related to
protecting water quality to be in compliance with the TCEQ permit.
These activities are associated with:
Public education and outreach
Public involvement
Identifying and eliminating sources of water pollution
Construction site erosion control
Stormwater detention pond management
Pollution prevention on Town-owned property
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 15 of 172
FISCAL IMPACT:
N/A
LEGAL REVIEW:
N/A
RECOMMENDATION:
Staff recommends Town Council receive the presentation and provide the opportunity for public
comments.
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Page 16 of 172
Stormwater Management Program
August 19, 2025
City Council Presentation
Presented By:
Mandy Clark, PE, CFM, AICP
TNP Director of Water Resources Page 17 of 172
Program History
What is it?
Program to Minimize/Eliminate Pollution to Water Sources.
Who Regulates it?
TCEQ
Why does Westlake have to participate?
Cities within urban areas with population >50,000.
Westlake is now within the Dallas–Arlington–Fort Worth Urban Area.
What’s Involved?
Development of a Stormwater Management Program (SWMP)
Annual Reporting on implementation of the SWMP
Westlake has 5 years to fully implement the Program.
Page 18 of 172
ENFORCEMENT
DEVELOPMENT &
IMPLEMENTATION
NPDES TPDES SWMP
History of Stormwater Management
Program (SWMP)
Page 19 of 172
A 5-year,self-governed program that is developed
(and implemented) by an MS4 and aimed at
reducing pollution in streams, lakes, and rivers.
MS4
=
Municipal Separate Storm Sewer System
=
Storm Drain System
=
Roads, pipes, inlets, channels, creeks, etc
What is a Stormwater Management
Program (SWMP)?
Page 20 of 172
5
YEAR
PROGRAM
The SWMP Cycle
Permit Development – SWMP
Year 1 (2025)
Year 2 (2026)
Year 3 (2027)
Year 4 (2028)
Year 5 (2029)
Permit Renewal – Update SWMP
Reporting Cycle: Calendar year. Reports are due by March 30.
Page 21 of 172
Westlake’s SWMP
Developed with City Staff Guidance
Submitted to TCEQ in February
Notice of Intent Filed
Waiting on Formal Approval
Assume approval and implement
plan
Page 22 of 172
1: Public Education & Outreach
5: Post-Construction Stormwater Management for Development
3: Illicit Discharge Detection & Elimination
4: Construction Site Stormwater Run-Off Control
6: Pollution Prevention & Good Housekeeping for Municipal Operations
2: Public Involvement/Participation
Minimum Control Measures (MCM)
Page 23 of 172
Minimum Control Measures (MCM)
A. BMP
B. BMP
C. BMP
D. BMP
BMPs are activities that support
the goals of the MCM
Best Management Practices (BMP)
Page 24 of 172
Page 25 of 172
Public Education & Outreach
A. SWMP/Reports on Website
B. Social Media Posts
C. Newsletter Articles
MCM 1 – Public Education & Outreach
Page 26 of 172
Public Education & Outreach
A. SWMP/Reports on Website
MCM 1 – Public Education & Outreach
Page 27 of 172
Public Education & Outreach
B. Social Media Posts
MCM 1 – Public Education & Outreach
Page 28 of 172
Public Education & Outreach
C. Newsletter Articles
MCM 1 – Public Education & Outreach
Page 29 of 172
Page 30 of 172
MCM 2 – Public Involvement & Participation
A. Educational display/booth
B. Public Meeting for Input
Public Involvement & Participation
Page 31 of 172
MCM 2 – Public Involvement & Participation
A. Educational display/booth
Public Involvement & Participation
Develop in Year 3.
Page 32 of 172
MCM 2 – Public Involvement & Participation
A. Educational display/booth
B. Public Meeting for Input
Public Involvement & Participation Tonight!
Page 33 of 172
Page 34 of 172
What is an Illicit Discharge?Dumping Into Creeks or Storm Drains
Illegal Cross-Connections to Storm Drain Systems
Sewage & Septic Overflows
Washwater (power washing, fleet washing, gray water, etc.)
Oils, Paints, Chemicals, etc.
Page 35 of 172
What not to do…
Page 36 of 172
Illicit Discharge Detection & Elimination
A. Storm Drain Map
B. Staff Training
C. Public Reporting Method
D. Response Procedures
E. Investigation Procedures
F. Corrective Action Procedures
G. Inspection Procedures
H. Complaint Response Procedures
MCM 3 – Illicit Discharge Detection & Elimination
Page 37 of 172
BMP Year to Implement Notes
A. Storm Drain Map Year 2 Fully dev. by Year 5
B. Staff Training Year 1 Done!
C. Public Reporting Method Year 2 Evaluate
D. Response Procedures Year 2
Develop a
Standard
Operating
Procedure.
E. Investigation Procedures Year 2
F. Corrective Action Procedures Year 2
G. Inspection Procedures Year 2
H. Complaint Response Procedures Year 2
MCM 3 – Illicit Discharge Detection & Elimination
Page 38 of 172
Page 39 of 172
Page 40 of 172
Construction Site Stormwater Runoff Control
A. Ordinance
B. Prohibited Discharges
C. Site Plan Review Procedures
D. Inspection Procedures
E. Complaint Response Procedures
F. Staff Training
MCM 4 – Construction Site Stormwater Runoff Control
Page 41 of 172
MCM 4 – Construction Site Stormwater Runoff Control
BMP Year to Implement Notes
A. Ordinance Year 3 Review and edit
existing ordinance.B. Prohibited Discharges Year 3
C. Site Plan Review Procedures Year 1 Currently
implemented
D. Inspection Procedures Year 1 Currently
implemented
E. Complaint Response
Procedures Year 2 Evaluate current
process.
F. Staff Training Year 1 Done!
Page 42 of 172
Page 43 of 172
A. Ordinance or Agreement
B. Enforcement Records
C. Inspection and Maintenance Records
Post-Construction Stormwater in New Development & Redevelopment
MCM 5 – Post-Construction Stormwater in New
Development & Redevelopment
Page 44 of 172
Private Detention Ponds
should be privately
maintained.
Important to have mechanism
for inspection and
maintenance.
MCM 5 – Post-Construction
Stormwater in New
Development &
Redevelopment
Page 45 of 172
Page 46 of 172
Pollution Prevention & Good Housekeeping
A. Facility Inventory
B. Staff Training
C. Waste Collections
D. Contractor Requirements
E. Facility Assessment
F. Identification of Pollutants of Concern
G. Pollution Prevention Measures
H. Inspection of Measures
H. Structural Control Maintenance
MCM 6 – Pollution Prevention & Good Housekeeping
Page 47 of 172
MCM 6 – Pollution Prevention & Good Housekeeping
BMP Year to Implement Notes
A. Facility Inventory Year 2 City-owned property
B. Staff Training Year 1 Done
C. Waste Collections Year 1 Done
D. Contractor Requirements Year 3 Identify routine
contractors
E. Facility Assessment Year 2
Develop list of high-
priority facilities and an
SOP for inspection and
maintenance.
F. Identification of Pollutants of Concern Year 2
G. Pollution Prevention Measures Year 3
H. Inspection of Measures Year 3
H. Structural Control Maintenance Year 3
Page 48 of 172
What’s Next?
Town Staff Implements the BMPs according to the
schedule.
Year 1 Annual Report due by March 2026
Page 49 of 172
Questions/Discussion
Page 50 of 172
DATE: AGENDA ITEM NO:
FROM:
SUBJECT:
ATTACHMENTS:
SUMMARY :
BACKGROUND AND DISCUSSION:
Meeting minutes must document a quorum being present, accurately reflect the meeting's
ns taken. Upon approval and execution, the minutes become the official
Minutes of open meetings are considered public records and are
FISCAL IMPACT
LEGAL REVIEW:
RECOMMENDATION:
ACTION OPTIONS:
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 51 of 172
Town of Westlake
1500 Solana Blvd
Building 7, Suite 7100
Westlake, TX 76262
Town Council/Board of Trustees
Meeting Minutes - Draft
3:30 PM Council ChamberTuesday, July 15, 2025
The Town Council of the Town of Westlake serves as the governing board for Westlake Academy.
This agenda may contain both municipal and Westlake Academy items, which will be clearly
identified. In an effort of transparency, this meeting will be viewable to the public via Live Stream
and also available for viewing after the meeting. In an effort of meeting efficiency, any residents
wishing to speak on action items must submit a speaker request form to the Town Secretary prior
to the start of the meeting.
Pursuant to Texas Government Code Section 551.127, one or more members of the Town
Council may participate in this meeting by videoconference call. A quorum of the Town Council
and the presiding officer will be present at the physical location of the meeting.
NOTE: As authorized by Section 551.071 of the Texas Government Code, Town Council may
enter into closed Executive Session for the purpose of seeking confidential legal advice from the
Town/School Attorney on any agenda item listed herein.
A.CALL REGULAR MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT
Mayor Greaves called the meeting to order at 3:33 p.m. and announced a quorum present.
PRESENT:
Mayor Kim Greaves
Mayor Pro Tem Tammy Reeves
Council Member Michael Yackira
Council Member Kevin Smith
Council Member T. J. Duane (virtually present)
ABSENT:
Council Member Todd Gautier
STAFF PRESENT:
Town Manager Wade Carroll Head of School Dr. Kelly Ritchie
Deputy Town Manager Jason Alexander WA Dir Innovation & Dev. Michelle Briggs
Town Secretary Dianna Buchanan IT Director Jason Power
Finance Director Cayce Lay Lamas Public Works Director Cheryl Taylor
Communications Director Jon Sasser Town Attorney Matthew Boyle
School Attorney Janet Bubert Human Resources Director Sandy Garza
Academy Finance Manager Marlene Rutledge Deputy Fire Chief Kelly Clements
Assist. Public Works Director Kyle Flanagan Town Planner Christopher Pham
Page 1 of 7
Page 52 of 172
Town Council/Board of Trustees Meeting Minutes - Draft July 15, 2025
B.INVOCATION AND PLEDGES OF ALLEGIANCE
Pastor Mike Banas, Milestone Church, Keller, provided the invocation. Mayor Greaves led the
Pledges assisted by students from the Primrose School at Entrada.
C.CITIZEN/PARENT COMMENTS
There was no one to speak at this time.
D.ITEMS OF COMMUNITY INTEREST
D.1.Items of Community Interest (Communications Director Jon Sasser)25-192
Director of Communications Jon Sasser provided an overview of items of
community interest and upcoming events. Mayor Greaves thanked
volunteers that assisted with planting flags for July 4th and also
announced there will be a new Mayor's Volunteer Program soon with
details forthcoming. Mayor Greaves also expressed condolences to the
Wheat family for the loss of Mr. Wheat.
E.PRESENTATION
E.1.Receive Metroport Chamber of Commerce Annual Update Presentation
(Sally A. Aldridge, IOM, President & CEO)
25-171
Metroport Chamber President Sally Aldridge provided an annual update
presentation to Town Council.
F.WORK SESSION
F.1.Town of Westlake FY 25-26 Budget Work Session (Cayce Lay Lamas,
Finance Director)
25-195
Town Manager Wade Carroll provided opening comments about the FY
2025-2026 budget and the goals for the budget to advance the Town
towards best practices, prepare for future development and keep the tax
rate as low as possible. Staff began the process with the goal to cut
department expenditures by at least 3%, ensure a budget surplus for
capital improvement projects and equipment replacement, and to adjust
the employee benefits package to industry standards. Finance Director
Cayce Lay Lamas presented other relevant information including a
comparison of the proposed budget and last year's budget, projecting that
expenses are expected to decrease and revenues to increase. She also
covered needs not yet included in the budget including Capital
Improvement Plan items and Service Level Adjustment requests. The
Fund Balance Policy was discussed and the policy will be updated,
reviewed by the Finance Subcommittee, and presented for approval to
Town Council in September. The current property tax rate is $0.16788,
the lowest in the area. Next month Town Council will set the tax rate. The
maximum increase allowed without voter approval is up to 3.5%. Another
budget work session will be held at the Town Council regular meeting on
August 19th and Town Council will also vote on the maximum tax rate.
G.CONSENT AGENDA
G.1.Approve the June 17, 2025 Town Council/Board of Trustees Regular
Meeting Minutes (Town Secretary Dianna Buchanan)
25-170
Page 2 of 7
Page 53 of 172
Town Council/Board of Trustees Meeting Minutes - Draft July 15, 2025
G.2.Discuss, consider and act to approve Resolution 25-24 authorizing the
expenditure of funds for a three-year agreement with Esri Small Municipal
and County Government Enterprise for the total amount of $61,800.00
and declaring an effective date
RES 25-24
G.3.Consider and act to approve WA Resolution 25-19 authorizing the Head
of School to enter into a contract with the Education Service Center
(ESC) Region 11 for various business and student support services for
the operation of Westlake Academy.
WA Res
25-19
G.4.Discuss, consider and act regarding Ordinance 1023 amending Chapter
94 titled “Utilities”, to establish Article VI. entitled “Industrial Wastewater”
adopting and establishing uniform requirements for users of the Publicly
Owned Treatment Works for the Town of Westlake and enabling the
Town of Westlake to comply with all applicable State and Federal laws,
including the Clean Water Act (33 United States Code § 1251 et seq.)
and the General Pretreatment Regulations (40 Code of Federal
Regulations Part 403). (Cheryl Taylor, P.E., Director of Public Works).
ORD-1023
G.5.Discuss, Consider and Act regarding Resolution 25-22 Endorsing the
Implementation of a Continuing Pretreatment Program as Required by 40
CFR 403 for the Denton Creek Regional Wastewater System (Cheryl
Taylor, P.E., Director of Public Works)
RES 25-22
G.6.Discuss, consider and act regarding Resolution 25-23 to adopt an
Enforcement Response Plan (ERP) as part of the Town of Westlake
Approved Pretreatment Program for the publicly owned treatment works
to comply with and as required by the United States Environmental
Protection Agency in Title 40 of the Code of Federal Regulations (CFR)
§403.8(f)(5) (Cheryl Taylor, P.E., Director of Public Works)
RES 25-23
Motion by Council Member Yackira and Motion Second by Mayor Pro
Tem Reeves to approve the consent agenda. Mayor Greaves called for
the vote. MOTION APPROVED UNANIMOUSLY. Council Member
Gautier was absent.
H.PUBLIC HEARING AND ASSOCIATED ACTION ITEM
H.1.Hold a Public Hearing and Discuss, Consider and Act Regarding
Ordinance 1026 to Adopt Land Use Assumptions and Capital
Improvement Plans for the Potential Implementation of Impact Fees for
Water, Wastewater, and Roadway Impact Fee Program (Cheryl Taylor,
P.E., Director of Public Works)
ORD-1026
Public Works Director Cheryl Taylor noted that this is the first public
hearing required for potential adoption of impact fees for water,
wastewater and roadways. Town Council will consider adopting Land Use
Assumptions and an Impact Fee Eligible Capital Improvements Plan.
Consulting firm Freese & Nichols provided a presentation covering the
basics of impact fees, the process to develop Land Use Assumptions and
Eligible Capital Improvement Plans and conducting Impact Fee
Calculations. Projects identified as Eligible Capital Improvement Plan
projects for water, wastewater and roadways were reviewed. The next
steps in the process will include receiving a recommendation from the
Page 3 of 7
Page 54 of 172
Town Council/Board of Trustees Meeting Minutes - Draft July 15, 2025
Capital Improvements Advisory Committee on water, wastewater, and
roadway impact fee rates at the August 19th regular meeting, and a
second public hearing will be held at a special meeting on August 25th.
Mayor Greaves opened the public hearing:4:56 p.m. and asked if there
was anyone to speak regarding the item. There was no one to speak.
Mayor Greaves closed the public hearing 4:56:30 p.m.
Motion by Council Member Smith and Motion Second by Council Member
Yackira to approve and adopt Ordinance 1026 as presented. Mayor
Greaves called for the vote. MOTION APPROVED UNANIMOUSLY.
Council Member Gautier was absent.
I.REGULAR AGENDA ITEMS
I.1.Discuss and take action to adopt Ordinance 1027 Authorizing the
Issuance of up to $9,540,000 Town of Westlake, Combination Tax and
Revenue Certificates of Obligation, Series 2025, to fund water projects,
including pump stations and a water tower, and the Sam & Margaret Lee
Arts & Science Center; Levying an Annual Ad Valorem Tax and Providing
for the Security for and Payment of said Certificates of Obligation;
Approving an Official Statement; and Enacting other Provisions relating to
the Subject (Cayce Lay Lamas, Finance Director)
ORD-1027
Finance Director Cayce Lay Lamas provided an overview of the item. The
debt issuance of $9,540,000 will be used to pay for the Westlake
Academy Arts & Sciences Building expansion and for utility
improvements.
Ted Christensen, President, Government Capital Securities Corporation,
provided details of the bond sale that was held earlier in the day and
mentioned the Town's bond rating is AAA. Motion by Mayor Pro Reeves
and Motion Second by Council Member Yackira to approve and adopt
Ordinance 1027 as presented. Mayor Greaves called for the vote.
MOTION APPROVED UNANIMOUSLY. Council Member Gautier was
absent.
I.2.Consider and act to approve WA Resolution 25-16 approving the
Westlake Academy Amended Operating Budget for Fiscal Year Ending
June 30, 2025 (Cayce Lay Lamas, Finance Director)
WA RES
25-16
Finance Director Cayce Lay Lamas provided an overview.of the Westlake
Academy budget amendments for the fiscal year ending June 30, 2025.
The final amended budget will be $11,949,914 and will contribute the
surplus of $147,287 to fund balance. Motion by Council Member Yackira
and Motion Second by Council Member Smith to approve WA Resolution
25-16 as presented. MOTION APPROVED UNANIMOUSLY. Council
Member Gautier was absent.
I.3.Discuss, consider and act to approve Resolution 25-25 calling for and
setting a public hearing to discuss and receive public testimony on the
adoption of an ordinance imposing roadway, water and wastewater
impact fees in the Town of Westlake, Texas; and providing an effective
date (Cheryl Taylor, P.E., Director of Public Works).
RES 25-25
Page 4 of 7
Page 55 of 172
Town Council/Board of Trustees Meeting Minutes - Draft July 15, 2025
Town Manager Wade Carroll detailed that the resolution is calling a public
hearing for August 25th at 4 pm and is required as part of the impact fee
adoption process. Motion by Mayor Pro Tem Reeves and Motion Second
by Council Member Smith to approve Resolution 25-25 as presented.
Mayor Greaves called for the vote. MOTION APPROVED
UNANIMOUSLY. Council Member Gautier was absent.
I.4.Discuss, consider and act regarding Resolution 25-26 to approve an
economic incentive agreement with Pluralsight as recommended by the
Westlake Development Corporation, Inc (EDC 4B).
RES 25-26
Deputy Town Manager Jason Alexander provided an overview of the item
to provide economic development incentives to Pluralsight to assist with
expanding their operations into the North Texas market. The agreement
provides a cash grant from the Westlake Development Corporation in the
amount of $50,000.00, waiving fees and costs associated with
development review and building permits, and provides for expedited
development review. the agreement also requires Pluralsight to finish out
18,000 square feet of space in August, expend $240,000 on information
technology, and attract and retain a minimum of 75 full-time employees.
The Westlake Development Corporation considered the agreement at
their last meeting and approved recommending approval by Town
Council. The Office of the Town Manager also recomends approval.
Motion by Council Member Yackira and Motion Second by Mayor Pro
Tem Reeves to approve Resolution 25-26 as presented. Mayor Greaves
called for the vote. MOTION APPROVED UNANIMOUSLY. Council
Member Gautier was absent.
Mayor Greaves recognized Daniel Rudd, Principal of Pluralsight, to speak
and he addressed the Town Council to express thanks and remark on the
process Pluralsight went through to select Westlake as their location in
North Texas.
I.5.Discuss, consider and act regarding Resolution 25-27 to award the bid for
audit services and authorize the Director of Finance to execute the
engagement letters under the terms (Cayce Lay Lamas, Director of
Finance)
RES 25-27
Finance Director Cayce Lay Lamas provided an overview of the process
followed to advertise and provide the request for proposals to auditing
firms. Staff contacted references and other entities that use MGO and
received positive feedback regarding MGO's performance. Staff
recommends awarding the contract to MGO as the firm has experience in
providing audit services for municipalities, school districts and housing
authorities. Motion by Mayor Pro Tem Reeves and Motion Second by
Council Member Smith to approve Resolution 25-27 to award the audit
services agreement to MGO as presented. Mayor Greaves called for the
vote. MOTION APPROVED UNANIMOUSLY. Council Member Gautier
was absent.
I.6.Discuss and act to schedule any special meeting(s) as needed.25-199
Town Manager Wade Carroll explained the necessity to schedule a
Special Town Council Meeting on August 25, 2025 at 4 p.m. to hold the
public hearing (approved earlier in the meeting) required as part of the
Page 5 of 7
Page 56 of 172
Town Council/Board of Trustees Meeting Minutes - Draft July 15, 2025
process to adopt impact fees. Motion by Mayor Pro Tem Reeves and
Motion Second by Council Member Yackira to approve scheduling the
meeting as presented. Mayor Greaves called for the vote. MOTION
APPROVED UNANIMOUSLY. Council Member Gautier was absent.
J.EXECUTIVE SESSION
Mayor Greaves called Executive Session Items J.1. and J.2.and adjourned the Regular
Meeting to Executive Session at 5:23 p.m.
J.1.Section 551.087: Deliberation Regarding Economic Development
Negotiations - to deliberate the offer of a financial or other incentive to
business prospects:
a. Project 2025-06
25-191
J.2.Section 551.072: Deliberation regarding the Purchase, Exchange, Lease
or Value of Real Property:
a) 48 and 52 Girona and 34 Cortez, Westlake Entrada
25-200
Mayor Greaves reconvened the Regular Meeting from Executive Session at 6:18 p.m.
K.TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS
There was no action taken as a result of Executive Session.
L.FUTURE AGENDA ITEMS
Mayor Greaves requested an action item regarding the Westlake Academy Athletic Club
(WAAC) to consider pursuing legal action as no response has been received from written
correspondence sent out to them.
M.STAFF RECAP OF COUNCIL DIRECTION
Town Manager Wade Carroll said staff will inspect signs throughout Town to assess their
condition and will replace signs as needed; provide the debt schedule as a slide for Council
and the public; confirm how long the current ad valorem tax rate has been in place; provide
information about how many units have been permitted and issued certificates of occupancy in
Entrada; and provide information about the status of development and permitting throughout
the Town.
N.ADJOURNMENT
Mayor Greaves adjourned the Regular Meeting at 6:21 p.m.
Page 6 of 7
Page 57 of 172
Town Council/Board of Trustees Meeting Minutes - Draft July 15, 2025
__________________________
Kim Greaves, Mayor
ATTEST:
_________________________
Town Secretary Dianna Buchanan
Page 7 of 7
Page 58 of 172
DATE: August 19, 2025 AGENDA ITEM NO: H.1.
FROM: Cayce Lay Lamas, Finance Director, Finance
SUBJECT: Discuss, consider and act to approve a Maximum Tax Rate to consider and advertise.
ATTACHMENTS:
1. 2025 Town of Westlake - Notice of Public Hearing on Tax Rate DRAFT
2. 2025 Tax Rate Calculation Worksheet-Town of Westlake
SUMMARY :
Prior to levying an ad valorem (property tax) rate, the Town Council must advertise and hold a public
hearing. The legally-mandated notice of public hearing must include a record vote on the tax rate.
Today's vote is on a maximum property tax rate to consider by Council and include in the notice. The
ad valorem rate will be voted on at the September 16, 2025, meeting, after the public hearing.
BACKGROUND AND DISCUSSION:
The Town Council has the authority to levy an ad valorem tax rate on all real property within its
jurisdiction as a funding mechanism to provide municipal services. Texas Tax Code Section 26.06
requires the Town to advertise for and hold a public hearing. The published notice prescribed in State
law includes a record vote of the governing body. In order to meet the legal criteria of the notice, the
Council will vote on a maximum tax rate to be considered.
The Town Council will vote to advertise $0.185000 per $100 of value as its maximum rate to
consider. The maximum rate would be an increase of $0.017120 (1.712 cents) from the prior year's
rate and be the first rate increase since 2020. Approval of the maximum tax rate would result in the
average homeowner's tax bill increasing $65.64 annually (based on Tarrant Appraisal District's
average taxable home value of $2,491,057). The required notice also includes the no-new-revenue
rate, which is the rate that would raise the same amount of property tax revenue from the same
properties in 2024 and 2025, and the voter approval rate, which is the highest rate that could be
adopted without holding an election. The Town of Westlake elected to have Tarrant County perform
the certified rate calculation, which is where the no-new-revenue and voter approval tax rates are
sourced. The maximum rate is higher than the no-new-revenue rate of $0.179030 per $100 of value,
but lower than the voter approval rate of $0.205756 per $100 of value.
The vote taken today is not adopting a tax rate nor imposing a tax levy. A public hearing will be held
during the regularly scheduled Town Council/Board of Trustees meeting on Tuesday, September 16,
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 59 of 172
2025. Following the public hearing next month, Town Council will vote on the ad valorem tax rate it
will levy. That rate will not exceed $0.185000 per $100 of value.
FISCAL IMPACT:
There is no fiscal impact from this item; the fiscal impact will be included with the vote to adopt a
property tax rate.
LEGAL REVIEW:
N/A
RECOMMENDATION:
Staff recommends approval of the maximum tax rate, as presented, to be included in the public
hearing notice.
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Page 60 of 172
NOTICE OF MEETING TO VOTE
A tax rate of $0.185000 per $100 valuation has been proposed by the governing body of the Town of
Westlake.
PROPOSED TAX RATE $0.185000 per $100
NO-NEW-REVENUE TAX RATE $0.179030 per $100
VOTER-APPROVAL TAX RATE $0.205756 per $100
The no-new-revenue tax rate is the tax rate for the 2025 tax year that will raise the same amount of
property tax revenue for the Town of Westlake from the same properties in both the 2024 tax year and the
2025 tax year.
The voter-approval rate is the highest tax rate that the Town of Westlake may adopt without holding an
election to seek voter approval of the rate.
The proposed tax rate is greater than the no-new-revenue tax rate. This means that the Town of Westlake
is proposing to increase property taxes for the 2025 tax year.
A PUBLIC HEARING ON THE PROPOSED TAX RATE WILL BE HELD ON SEPTEMBER 16, 2025, AT 4:00 PM AT
1500 SOLANA BLVD., BLDG. 7, STE. 7100, WESTLAKE, TX 76262.
The proposed tax rate is not greater than the voter-approval tax rate. As a result, the Town of Westlake is
not required to hold an election at which voters may accept or reject the proposed tax rate. However, you
may express your support for or opposition to the proposed tax rate by contacting the members of the
Town Council of the Town of Westlake at their offices or by attending the public hearing mentioned above.
YOUR TAXES OWED UNDER ANY OF THE RATES MENTIONED ABOVE CAN BE CALCULATED AS FOLLOWS:
Property tax amount= (tax rate) x (taxable value of your property)/100
FOR the proposal:
AGAINST the proposal:
PRESENT and not voting:
ABSENT:
Visit Texas.gov/PropertyTaxes to find a link to your local property tax database on which you can easily
access information regarding your property taxes, including information about proposed tax rates and
scheduled public hearings of each entity that taxes your property.
Page 61 of 172
The 86th Texas Legislature modified the manner in which the voter-approval tax rate is calculated to limit
the rate of growth of property taxes in the state.
The following table compares the taxes imposed on the average residence homestead by the Town of
Westlake last year to the taxes proposed to be imposed on the average residence homestead by the Town
of Westlake this year.
2024 2025 Change
Total tax rate (per
$100 of value)
Average homestead
taxable value
Tax on average
homestead
Total tax levy on all
properties
Page 62 of 172
Form developed by: Texas Comptroller of Public Accounts, Property Tax Assistance Division For additional copies, visit: comptroller.texas.gov/taxes/property-tax
50-856 • 6-25/13
Form 50-856
____________________________________________________________________________ ________________________________
____________________________________________________________________________ ________________________________
2025 Tax Rate Calculation Worksheet Taxing Units Other Than School Districts or Water Districts
Taxing Unit Name Phone (area code and number)
Taxing Unit’s Address, City, State, ZIP Code Taxing Unit’s Website Address
GENERAL INFORMATION: Tax Code Section 26.04(c) requires an officer or employee designated by the governing body to calculate the no-new-revenue (NNR) tax rate and
voter-approval tax rate for the taxing unit. These tax rates are expressed in dollars per $100 of taxable value calculated. The calculation process starts after the chief appraiser
delivers to the taxing unit the certified appraisal roll and the estimated values of properties under protest. The designated officer or employee shall certify that the officer or
employee has accurately calculated the tax rates and used values shown for the certified appraisal roll or certified estimate. The officer or employee submits the rates to the
governing body by Aug. 7 or as soon thereafter as practicable.
School districts do not use this form, but instead use Comptroller Form 50-859 Tax Rate Calculation Worksheet, School District without Chapter 313 Agreements or Comptroller Form
50-884 Tax Rate Calculation Worksheet, School District with Chapter 313 Agreements.
Water districts as defined under Water Code Section 49.001(1) do not use this form, but instead use Comptroller Form 50-858 Water District Voter-Approval Tax Rate Worksheet for
Low Tax Rate and Developing Districts or Comptroller Form 50-860 Developed Water District Voter-Approval Tax Rate Worksheet.
The Comptroller’s office provides this worksheet to assist taxing units in determining tax rates. The information provided in this worksheet is offered as technical assistance and not
legal advice. Taxing units should consult legal counsel for interpretations of law regarding tax rate preparation and adoption.
SECTION 1: No-New-Revenue Tax Rate
The NNR tax rate enables the public to evaluate the relationship between taxes for the prior year and for the current year based on a tax rate that would produce the same amount
of taxes (no new taxes) if applied to the same properties that are taxed in both years. When appraisal values increase, the NNR tax rate should decrease.
The NNR tax rate for a county is the sum of the NNR tax rates calculated for each type of tax the county levies.
While uncommon, it is possible for a taxing unit to provide an exemption for only maintenance and operations taxes. In this case, the taxing unit will need to calculate the NNR tax
rate separately for the maintenance and operations tax and the debt tax, then add the two components together.
Line No-New-Revenue Tax Rate Worksheet Amount/Rate
1. Prior year total taxable value. Enter the amount of the prior year taxable value on the prior year tax roll today. Include any adjustments since last
year’s certification; exclude Tax Code Section 25.25(d) one-fourth and one-third over-appraisal corrections from these adjustments. Exclude any
property value subject to an appeal under Chapter 42 as of July 25 (will add undisputed value in Line 6). This total includes the taxable value of
homesteads with tax ceilings (will deduct in Line 2) and the captured value for tax increment financing (adjustment is made by deducting TIF taxes,
as reflected in Line 17).1 $ _____________
2. Prior year tax ceilings. Counties, cities and junior college districts. Enter the prior year total taxable value of homesteads with tax ceilings.
These include the homesteads of homeowners age 65 or older or disabled. Other taxing units enter 0. If your taxing unit adopted the tax ceiling
provision last year or a prior year for homeowners age 65 or older or disabled, use this step.2 $ _____________
3. Preliminary prior year adjusted taxable value. Subtract Line 2 from Line 1. $ _____________
4. Prior year total adopted tax rate. $ __________/$100
5. Prior year taxable value lost because court appeals of ARB decisions reduced the prior year’s appraised value.
A. Original prior year ARB values:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________
B. Prior year values resulting from final court decisions:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -$ _____________
C. Prior year value loss. Subtract B from A.3 $ _____________
6. Prior year taxable value subject to an appeal under Chapter 42, as of July 25.
A. Prior year ARB certified value: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________
B. Prior year disputed value:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -$ _____________
C. Prior year undisputed value. Subtract B from A. 4 $ _____________
7. Prior year Chapter 42 related adjusted values. Add Line 5C and Line 6C. $ _____________
1 Tex. Tax Code §26.012(14)
2 Tex. Tax Code §26.012(14)
3 Tex. Tax Code §26.012(13)
4 Tex. Tax Code §26.012(13)
Town of Westlake
1500 Solana Boulevard, Bldg. 7, Ste 7200, Westlake, TX 76262 westlake-tx.org
2,578,554,290
287,672,806
2,290,881,484
0.167880
653,756,198
571,201,039
82,555,159
94,128,113
13,792,385
80,335,728
162,890,887
Page 63 of 172
2025 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 2
Line No-New-Revenue Tax Rate Worksheet Amount/Rate
8. Prior year taxable value, adjusted for actual and potential court-ordered adjustments. Add Line 3 and Line 7. $ _____________
9. Prior year taxable value of property in territory the taxing unit deannexed after Jan. 1, 2024. Enter the prior year value of property in
5deannexed territory. $ _____________
10. Prior year taxable value lost because property first qualified for an exemption in the current year. If the taxing unit increased an original
exemption, use the difference between the original exempted amount and the increased exempted amount. Do not include value lost due to
freeport, goods-in-transit, temporary disaster exemptions. Note that lowering the amount or percentage of an existing exemption in the current
year does not create a new exemption or reduce taxable value.
A. Absolute exemptions. Use prior year market value: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________
B. Partial exemptions. Current year exemption amount or current year percentage exemption
times prior year value: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . + $ _____________
C. Value loss. Add A and B. 6 $ _____________
11. Prior year taxable value lost because property first qualified for agricultural appraisal (1-d or 1-d-1), timber appraisal, recreational/
scenic appraisal or public access airport special appraisal in the current year. Use only properties that qualified for the first time in the cur-
rent year; do not use properties that qualified in the prior year.
A. Prior year market value:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________
B. Current year productivity or special appraised value: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -$ _____________
C. Value loss. Subtract B from A. 7 $ _____________
12. Total adjustments for lost value. Add Lines 9, 10C and 11C. $ _____________
13. Prior year captured value of property in a TIF. Enter the total value of the prior year captured appraised value of property taxable by a tax-
ing unit in a tax increment financing zone for which the prior year taxes were deposited into the tax increment fund. 8 If the taxing unit has no
captured appraised value in line 18D, enter 0. $ _____________
14. Prior year total value. Subtract Line 12 and Line 13 from Line 8. $ _____________
15. Adjusted prior year total levy. Multiply Line 4 by Line 14 and divide by $100. $ _____________
16. Taxes refunded for years preceding the prior tax year. Enter the amount of taxes refunded by the taxing unit for tax years preceding the
prior tax year. Types of refunds include court decisions, Tax Code Section 25.25(b) and (c) corrections and Tax Code Section 31.11 payment
errors. Do not include refunds for the prior tax year. This line applies only to tax years preceding the prior tax year. 9 $ _____________
17. Adjusted prior year levy with refunds and TIF adjustment. Add Lines 15 and 16. 10 $ _____________
18. Total current year taxable value on the current year certified appraisal roll today. This value includes only certified values or certified esti-
mate of values and includes the total taxable value of homesteads with tax ceilings (will deduct in Line 20). These homesteads include home-
owners age 65 or older or disabled. 11
A. Certified values:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________
B. Counties: Include railroad rolling stock values certified by the Comptroller’s office: . . . . . . . . . . . . . . . . . . . . . . . + $ _____________
C. Pollution control and energy storage system exemption: Deduct the value of property exempted
for the current tax year for the first time as pollution control or energy storage system property: . . . . . . . . . . . -$ _____________
D. Tax increment financing: Deduct the current year captured appraised value of property taxable by a taxing
unit in a tax increment financing zone for which the current year taxes will be deposited into the tax increment
fund. Do not include any new property value that will be included in Line 24 below. 12 . . . . . . . . . . . . . . . . . . . . -$ _____________
E. Total current year value. Add A and B, then subtract C and D. $ _____________
5 Tex. Tax Code §26.012(15)
6 Tex. Tax Code §26.012(15)
7 Tex. Tax Code §26.012(15)
8 Tex. Tax Code §26.03(c)
9 Tex. Tax Code §26.012(13)
10 Tex. Tax Code §26.012(13)
11 Tex. Tax Code §26.012, 26.04(c-2)
12 Tex. Tax Code §26.03(c)
2,453,772,371
0
0
5,330,425
5,330,425
0
0
0
5,330,425
0
2,448,441,946
4,110,444
77,361
4,187,805
2,786,717,925
0
0
2,786,717,925
Page 64 of 172
2025 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 3
-
Line No-New-Revenue Tax Rate Worksheet Amount/Rate
19. Total value of properties under protest or not included on certified appraisal roll. 13
A. Current year taxable value of properties under protest. The chief appraiser certifies a list of properties still
under ARB protest. The list shows the appraisal district’s value and the taxpayer’s claimed value, if any,
or an estimate of the value if the taxpayer wins. For each of the properties under protest, use the lowest
of these values. Enter the total value under protest. 14 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________
B. Current year value of properties not under protest or included on certified appraisal roll. The chief
appraiser gives taxing units a list of those taxable properties that the chief appraiser knows about but
are not included in the appraisal roll certification. These properties also are not on the list of properties
that are still under protest. On this list of properties, the chief appraiser includes the market value,
appraised value and exemptions for the preceding year and a reasonable estimate of the market value,
appraised value and exemptions for the current year. Use the lower market, appraised or taxable value
(as appropriate). Enter the total value of property not on the certified roll. 15 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . + $ _____________
C. Total value under protest or not certified. Add A and B. $ _____________
20. Current year tax ceilings. Counties, cities and junior colleges enter current year total taxable value of homesteads with tax ceilings. These
include the homesteads of homeowners age 65 or older or disabled. Other taxing units enter 0. If your taxing unit adopted the tax ceiling provi-
sion in the prior year or a previous year for homeowners age 65 or older or disabled, use this step.16 $ _____________
21. Anticipated contested value. Affected taxing units enter the contested taxable value for all property that is subject to anticipated substantial
litigation. 17 An affected taxing unit is wholly or partly located in a county that has a population of less than 500,000 and is located on the Gulf
of Mexico.18 If completing this section, the taxing unit must include supporting documentation in Section 9.19 Taxing units that are not affected,
enter 0. $ _____________
22. Current year total taxable value. Add Lines 18E and 19C, then subtract Lines 20 and 21.20 $ _____________
23. Total current year taxable value of properties in territory annexed after Jan. 1, of the prior year. Include both real and personal property.
Enter the current year value of property in territory annexed. 21 $ _____________
24. Total current year taxable value of new improvements and new personal property located in new improvements. New means the
item was not on the appraisal roll in the prior year. An improvement is a building, structure, fixture or fence erected on or affixed to land. New
additions to existing improvements may be included if the appraised value can be determined. New personal property in a new improvement
must have been brought into the taxing unit after Jan. 1, of the prior year and be located in a new improvement. New improvements do include
property on which a tax abatement agreement has expired for the current year. 22 $ _____________
25. Total adjustments to the current year taxable value. Add Lines 23 and 24. $ _____________
26. Adjusted current year taxable value. Subtract Line 25 from Line 22. $ _____________
27. Current year NNR tax rate. Divide Line 17 by Line 26 and multiply by $100. 23 $ __________/$100
28. COUNTIES ONLY. Add together the NNR tax rates for each type of tax the county levies. The total is the current year county NNR tax rate. 24 $ __________/$100
SECTION 2: Voter Approval Tax Rate
The voter-approval tax rate is the highest tax rate that a taxing unit may adopt without holding an election to seek voter approval of the rate. The voter-approval tax rate is split
into two separate rates:
1. Maintenance and Operations (M&O) Tax Rate: The M&O portion is the tax rate that is needed to raise the same amount of taxes that the taxing unit levied in the prior year
plus the applicable percentage allowed by law. This rate accounts for such things as salaries, utilities and day-to-day operations.
2. Debt Rate: The debt rate includes the debt service necessary to pay the taxing unit’s debt payments in the coming year. This rate accounts for principal and interest on bonds
and other debt secured by property tax revenue.
The voter-approval tax rate for a county is the sum of the voter-approval tax rates calculated for each type of tax the county levies. In most cases the voter-approval tax rate
exceeds the no-new-revenue tax rate, but occasionally decreases in a taxing unit’s debt service will cause the NNR tax rate to be higher than the voter-approval tax rate.
13 Tex. Tax Code §26.01(c) and (d)
14 Tex. Tax Code §26.01(c)
15 Tex. Tax Code §26.01(d)
16 Tex. Tax Code §26.012(6)(B)
17 Tex. Tax Code §§26.012(6)(C) and 26.012(1-b)
18 Tex. Tax Code §26.012(1-a)
19 Tex. Tax Code §26.04(d-3)
20 Tex. Tax Code §26.012(6)
21 Tex. Tax Code §26.012(17)
22 Tex. Tax Code §26.012(17)
23 Tex. Tax Code §26.04(c)
24 Tex. Tax Code §26.04(d)
49,244,024
22,562,352
71,806,376
319,744,782
0
2,538,779,519
0
199,618,719
199,618,719
2,339,160,800
0.179030
Page 65 of 172
2025 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 4
Line Voter-Approval Tax Rate Worksheet Amount/Rate
29. Prior year M&O tax rate. Enter the prior year M&O tax rate. $ __________/$100
30. Prior year taxable value, adjusted for actual and potential court-ordered adjustments. Enter the amount in Line 8 of the No-New-Revenue
Tax Rate Worksheet. $ _____________
31. Total prior year M&O levy. Multiply Line 29 by Line 30 and divide by $100. $ _____________
32. Adjusted prior year levy for calculating NNR M&O rate.
A. M&O taxes refunded for years preceding the prior tax year. Enter the amount of M&O taxes
refunded in the preceding year for taxes before that year. Types of refunds include court decisions,
Tax Code Section 25.25(b) and (c) corrections and Tax Code Section 31.11 payment errors. Do not
include refunds for tax year 2024. This line applies only to tax years preceding the prior tax year.. . . . . . . . . . . + $ _____________
B. Prior year taxes in TIF. Enter the amount of taxes paid into the tax increment fund for a reinvestment
zone as agreed by the taxing unit. If the taxing unit has no current year captured appraised value in
Line 18D, enter 0. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . – $ _____________
C. Prior year transferred function. If discontinuing all of a department, function or activity and
transferring it to another taxing unit by written contract, enter the amount spent by the taxing
unit discontinuing the function in the 12 months preceding the month of this calculation. If the
taxing unit did not operate this function for this 12-month period, use the amount spent in the last
full fiscal year in which the taxing unit operated the function. The taxing unit discontinuing the function
will subtract this amount in D below. The taxing unit receiving the function will add this amount in
D below. Other taxing units enter 0. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . +/-$ _____________
D. Prior year M&O levy adjustments. Subtract B from A. For taxing unit with C, subtract if
discontinuing function and add if receiving function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________
E. Add Line 31 to 32D. $ _____________
33. Adjusted current year taxable value. Enter the amount in Line 26 of the No-New-Revenue Tax Rate Worksheet. $ _____________
34. Current year NNR M&O rate (unadjusted). Divide Line 32E by Line 33 and multiply by $100. $ __________/$100
35. Rate adjustment for state criminal justice mandate. 26
A. Current year state criminal justice mandate. Enter the amount spent by a county in the previous 12 months
providing for the maintenance and operation cost of keeping inmates in county-paid facilities after they
have been sentenced. Do not include any state reimbursement received by the county for the same purpose. $ _____________
B. Prior year state criminal justice mandate. Enter the amount spent by a county in the 12 months prior to
the previous 12 months providing for the maintenance and operation cost of keeping inmates in
county-paid facilities after they have been sentenced. Do not include any state reimbursement received
by the county for the same purpose. Enter zero if this is the first time the mandate applies. . . . . . . . . . . . . . . . . – $ _____________
C. Subtract B from A and divide by Line 33 and multiply by $100. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ __________/$100
D. Enter the rate calculated in C. If not applicable, enter 0. $ __________/$100
36. Rate adjustment for indigent health care expenditures. 27
A. Current year indigent health care expenditures. Enter the amount paid by a taxing unit providing for the
maintenance and operation cost of providing indigent health care for the period beginning on
July 1, of the prior tax year and ending on June 30, of the current tax year, less any state assistance received
for the same purpose.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________
B. Prior year indigent health care expenditures. Enter the amount paid by a taxing unit providing for
the maintenance and operation cost of providing indigent health care for the period beginning
on July 1, 2023 and ending on June 30, 2024, less any state assistance received
for the same purpose.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . – $ _____________
C. Subtract B from A and divide by Line 33 and multiply by $100. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ __________/$100
D. Enter the rate calculated in C. If not applicable, enter 0. $ __________/$100
25 [Reserved for expansion]
26 Tex. Tax Code §26.044
27 Tex. Tax Code §26.0441
0.117880
2,453,772,371
2,892,506
43,224
0
0
43,224
2,935,730
2,339,160,800
0.125503
0
0
0.000000
0.000000
0
0
0.000000
0.000000
Page 66 of 172
2025 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 5
Line Voter-Approval Tax Rate Worksheet Amount/Rate
37. Rate adjustment for county indigent defense compensation. 28
A. Current year indigent defense compensation expenditures. Enter the amount paid by a county to provide
appointed counsel for indigent individuals and fund the operations of a public defender’s office under
Article 26.044, Code of Criminal Procedure for the period beginning on July 1, of the prior tax year and ending on
June 30,of the current tax year, less any state grants received by the county for the same purpose. . . . . . . . . . $ _____________
B. Prior year indigent defense compensation expenditures. Enter the amount paid by a county to provide
appointed counsel for indigent individuals and fund the operations of a public defender’s office under
Article 26.044, Code of Criminal Procedure for the period beginning on July 1, 2023 and ending on
June 30, 2024, less any state grants received by the county for the same purpose. . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________
C. Subtract B from A and divide by Line 33 and multiply by $100. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ __________/$100
D. Multiply B by 0.05 and divide by Line 33 and multiply by $100.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ __________/$100
E. Enter the lesser of C and D. If not applicable, enter 0. $ __________/$100
38. Rate adjustment for county hospital expenditures. 29
A. Current year eligible county hospital expenditures. Enter the amount paid by the county or municipality
to maintain and operate an eligible county hospital for the period beginning on July 1, of the prior tax year and
ending on June 30, of the current tax year. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________
B. Prior year eligible county hospital expenditures. Enter the amount paid by the county or municipality
to maintain and operate an eligible county hospital for the period beginning on July 1, 2023 and
ending on June 30, 2024. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________
C. Subtract B from A and divide by Line 33 and multiply by $100. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ __________/$100
D. Multiply B by 0.08 and divide by Line 33 and multiply by $100.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ __________/$100
E. Enter the lesser of C and D, if applicable. If not applicable, enter 0. $ __________/$100
39. Rate adjustment for defunding municipality. This adjustment only applies to a municipality that is considered to be a defunding municipal-
ity for the current tax year under Chapter 109, Local Government Code. Chapter 109, Local Government Code only applies to municipalities with
a population of more than 250,000 and includes a written determination by the Office of the Governor. See Tax Code Section 26.0444 for more
information.
A. Amount appropriated for public safety in the prior year. Enter the amount of money appropriated for
public safety in the budget adopted by the municipality for the preceding fiscal year. . . . . . . . . . . . . . . . . . . . . . $ _____________
B. Expenditures for public safety in the prior year. Enter the amount of money spent by the municipality
for public safety during the preceding fiscal year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________
C. Subtract B from A and divide by Line 33 and multiply by $100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ __________/$100
D. Enter the rate calculated in C. If not applicable, enter 0. $ __________/$100
40. Adjusted current year NNR M&O rate. Add Lines 34, 35D, 36D, 37E, and 38E. Subtract Line 39D. $ __________/$100
41. Adjustment for prior year sales tax specifically to reduce property taxes. Cities, counties and hospital districts that collected and spent
additional sales tax on M&O expenses in the prior year should complete this line. These entities will deduct the sales tax gain rate for the current
year in Section 3. Other taxing units, enter zero.
A. Enter the amount of additional sales tax collected and spent on M&O expenses in the prior year, if any.
Counties must exclude any amount that was spent for economic development grants from the amount
of sales tax spent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________
B. Divide Line 41A by Line 33 and multiply by $100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ __________/$100
C. Add Line 41B to Line 40. $ __________/$100
42. Current year voter-approval M&O rate. Enter the rate as calculated by the appropriate scenario below.
Special Taxing Unit. If the taxing unit qualifies as a special taxing unit, multiply Line 41C by 1.08.
- or -
Other Taxing Unit. If the taxing unit does not qualify as a special taxing unit, multiply Line 41C by 1.035. $ __________/$100
28 Tex. Tax Code §26.0442
29 Tex. Tax Code §26.0443
0
0
0.000000
0.000000
0.000000
0
0
0.000000
0.000000
0.000000
0
0
0.000000
0.000000
0.125503
3,358,231
0.143565
0.269068
0.278485
Page 67 of 172
2025 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 6
Line Voter-Approval Tax Rate Worksheet Amount/Rate
D42. Disaster Line 42 (D42): Current year voter-approval M&O rate for taxing unit affected by disaster declaration. If the taxing unit is
located in an area declared a disaster area and at least one person is granted an exemption under Tax Code Section 11.35 for property located
in the taxing unit, the governing body may direct the person calculating the voter-approval tax rate to calculate in the manner provided for a
special taxing unit. The taxing unit shall continue to calculate the voter-approval tax rate in this manner until the earlier of:
1) the first year in which total taxable value on the certified appraisal roll exceeds the total taxable value of
the tax year in which the disaster occurred; or
2) the third tax year after the tax year in which the disaster occurred.
If the taxing unit qualifies under this scenario, multiply Line 41C by 1.08. 30 If the taxing unit does not qualify, do not complete
Disaster Line 42 (Line D42). $ __________/$100
43. Total current year debt to be paid with property taxes and additional sales tax revenue. Debt means the interest and principal that will
be paid on debts that:
(1) are paid by property taxes;
(2) are secured by property taxes;
(3) are scheduled for payment over a period longer than one year; and
(4) are not classified in the taxing unit’s budget as M&O expenses.
A. Debt also includes contractual payments to other taxing units that have incurred debts on behalf of this taxing unit, if those debts
meet the four conditions above. Include only amounts that will be paid from property tax revenue. Do not include appraisal district
budget payments. If the governing body of a taxing unit authorized or agreed to authorize a bond, warrant, certificate of obligation, or
other evidence of indebtedness on or after Sept. 1, 2021, verify if it meets the amended definition of debt before including it here. 31
Enter debt amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________
B. Subtract unencumbered fund amount used to reduce total debt. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . – $ _____________
C. Subtract certified amount spent from sales tax to reduce debt (enter zero if none) . . . . . . . . . . . . . . . . . . . . – $ _____________
D. Subtract amount paid from other resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . – $ _____________
E. Adjusted debt. Subtract B, C and D from A. $ _____________
44. Certified prior year excess debt collections. Enter the amount certified by the collector. 32 $ _____________
45. Adjusted current year debt. Subtract Line 44 from Line 43E. $ _____________
46. Current year anticipated collection rate.
A. Enter the current year anticipated collection rate certified by the collector. 33 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ____________%
B. Enter the prior year actual collection rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ____________%
C. Enter the 2023 actual collection rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ____________%
D. Enter the 2022 actual collection rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ____________%
E. If the anticipated collection rate in A is lower than actual collection rates in B, C and D, enter the lowest
collection rate from B, C and D. If the anticipated rate in A is higher than at least one of the rates in the
prior three years, enter the rate from A. Note that the rate can be greater than 100%. 34 ____________%
47. Current year debt adjusted for collections. Divide Line 45 by Line 46E. $ _____________
48. Current year total taxable value. Enter the amount on Line 22 of the No-New-Revenue Tax Rate Worksheet. $ _____________
49. Current year debt rate. Divide Line 47 by Line 48 and multiply by $100. $ __________/$100
50. Current year voter-approval M&O rate plus current year debt rate. Add Lines 42 and 49. $ __________/$100
D50. Disaster Line 50 (D50): Current year voter-approval tax rate for taxing unit affected by disaster declaration. Complete this line if the
taxing unit calculated the voter-approval tax rate in the manner provided for a special taxing unit on Line D42.
Add Line D42 and 49. $ __________/$100
30 Tex. Tax Code §26.042(a)
31 Tex. Tax Code §26.012(7)
32 Tex. Tax Code §26.012(10) and 26.04(b)
33 Tex. Tax Code §26.04(b)
34 Tex. Tax Code §§26.04(h), (h-1) and (h-2)
0.000000
4,746,799
0
0
3,292,241
1,454,558
155,597
1,298,961
100.00
97.53
99.29
101.01
100.00
1,298,961
2,538,779,519
0.051164
0.329649
0.000000
Page 68 of 172
2025 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 7
-
-
Line Voter-Approval Tax Rate Worksheet Amount/Rate
51. COUNTIES ONLY. Add together the voter-approval tax rates for each type of tax the county levies. The total is the current year county voter-approv-
al tax rate. $ __________/$100
SECTION 3: NNR Tax Rate and Voter Approval Tax Rate Adjustments for Additional Sales Tax to Reduce Property Taxes
Cities, counties and hospital districts may levy a sales tax specifically to reduce property taxes. Local voters by election must approve imposing or abolishing the additional sales
tax. If approved, the taxing unit must reduce its NNR and voter-approval tax rates to offset the expected sales tax revenue.
This section should only be completed by a county, city or hospital district that is required to adjust its NNR tax rate and/or voter-approval tax rate because it adopted the
additional sales tax.
Line Additional Sales and Use Tax Worksheet Amount/Rate
52. Taxable Sales. For taxing units that adopted the sales tax in November of the prior tax year or May of the current tax year, enter the
Comptroller’s estimate of taxable sales for the previous four quarters. 35 Estimates of taxable sales may be obtained through the Comptroller’s
Allocation Historical Summary webpage.
Taxing units that adopted the sales tax before November of the prior year, enter 0. $ _____________
53. Estimated sales tax revenue. Counties exclude any amount that is or will be spent for economic development grants from the amount of esti-
mated sales tax revenue. 36
Taxing units that adopted the sales tax in November of the prior tax year or in May of the current tax year. Multiply the amount on
Line 52 by the sales tax rate (.01, .005 or .0025, as applicable) and multiply the result by .95. 37
- or -
Taxing units that adopted the sales tax before November of the prior year. Enter the sales tax revenue for the previous four quarters.
Do not multiply by .95. $ _____________
54. Current year total taxable value. Enter the amount from Line 22 of the No-New-Revenue Tax Rate Worksheet. $ _____________
55. Sales tax adjustment rate. Divide Line 53 by Line 54 and multiply by $100. $ __________/$100
56. Current year NNR tax rate, unadjusted for sales tax.38 Enter the rate from Line 27 or 28, as applicable, on the No-New-Revenue Tax Rate
Worksheet. $ __________/$100
57. Current year NNR tax rate, adjusted for sales tax.
Taxing units that adopted the sales tax in November the prior tax year or in May of the current tax year. Subtract Line 55 from Line
56. Skip to Line 58 if you adopted the additional sales tax before November of the prior tax year. $ __________/$100
58. Current year voter-approval tax rate, unadjusted for sales tax.39 Enter the rate from Line 50, Line D50 (disaster) or Line 51 (counties) as
applicable, of the Voter-Approval Tax Rate Worksheet. $ __________/$100
59. Current year voter-approval tax rate, adjusted for sales tax. Subtract Line 55 from Line 58. $ __________/$100
SECTION 4: Voter Approval Tax Rate Adjustment for Pollution Control
A taxing unit may raise its rate for M&O funds used to pay for a facility, device or method for the control of air, water or land pollution. This includes any land, structure, building,
installation, excavation, machinery, equipment or device that is used, constructed, acquired or installed wholly or partly to meet or exceed pollution control requirements. The
taxing unit’s expenses are those necessary to meet the requirements of a permit issued by the Texas Commission on Environmental Quality (TCEQ). The taxing unit must provide
the tax assessor with a copy of the TCEQ letter of determination that states the portion of the cost of the installation for pollution control.
This section should only be completed by a taxing unit that uses M&O funds to pay for a facility, device or method for the control of air, water or land pollution.
Line Voter-Approval Rate Adjustment for Pollution Control Requirements Worksheet Amount/Rate
60. Certified expenses from the Texas Commission on Environmental Quality (TCEQ). Enter the amount certified in the determination letter
from TCEQ. 40 The taxing unit shall provide its tax assessor-collector with a copy of the letter. 41 $ _____________
61. Current year total taxable value. Enter the amount from Line 22 of the No-New-Revenue Tax Rate Worksheet. $ _____________
62. Additional rate for pollution control. Divide Line 60 by Line 61 and multiply by $100. $ __________/$100
35 Tex. Tax Code §26.041(d)
36 Tex. Tax Code §26.041(i)
37 Tex. Tax Code §26.041(d)
38 Tex. Tax Code §26.04(c)
39 Tex. Tax Code §26.04(c)
40 Tex. Tax Code §26.045(d)
41 Tex. Tax Code §26.045(i)
0.000000
0
3,612,558
2,538,779,519
0.142295
0.179030
0.179030
0.329649
0.187354
0
2,538,779,519
0.000000
Page 69 of 172
2025 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 8
-
Line Voter-Approval Rate Adjustment for Pollution Control Requirements Worksheet Amount/Rate
63. Current year voter-approval tax rate, adjusted for pollution control. Add Line 62 to one of the following lines (as applicable): Line 50, Line
D50 (disaster), Line 51 (counties) or Line 59 (taxing units with the additional sales tax). $ __________/$100
SECTION 5: Voter Approval Tax Rate Adjustment for Unused Increment Rate
The unused increment rate is the rate equal to the sum of the prior 3 years Foregone Revenue Amounts divided by the current taxable value. 42 The Foregone Revenue Amount for each
year is equal to that year’s adopted tax rate subtracted from that year’s voter-approval tax rate adjusted to remove the unused increment rate multiplied by that year’s current total
value. 43
The difference between the adopted tax rate and adjusted voter-approval tax rate is considered zero in the following scenarios:
• a tax year in which a taxing unit affected by a disaster declaration calculates the tax rate under Tax Code Section 26.042; 44
• a tax year in which the municipality is a defunding municipality, as defined by Tax Code Section 26.0501(a); 45 or
• after Jan. 1, 2022, a tax year in which the comptroller determines that the county implemented a budget reduction or reallocation described by Local Government Code
Section 120.002(a) without the required voter approval. 46
This section should only be completed by a taxing unit that does not meet the definition of a special taxing unit. 47
Line Unused Increment Rate Worksheet Amount/Rate
64. Year 3 Foregone Revenue Amount. Subtract the 2024 unused increment rate and 2024 actual tax rate from the 2024 voter-approval
tax rate. Multiply the result by the 2024 current total value
A. Voter-approval tax rate (Line 68) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
B. Unused increment rate (Line 67) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
C. Subtract B from A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
D. Adopted Tax Rate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
E. Subtract D from C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
F. 2024 Total Taxable Value (Line 60) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
G. Multiply E by F and divide the results by $100. If the number is less than zero, enter zero. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$ __________/$100
$ __________/$100
$ __________/$100
$ __________/$100
$ __________/$100
$ _____________
$ _____________
65. Year 2 Foregone Revenue Amount. Subtract the 2023 unused increment rate and 2023 actual tax rate from the 2023 voter-approval
tax rate. Multiply the result by the 2023 current total value
A. Voter-approval tax rate (Line 67) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
B. Unused increment rate (Line 66) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
C. Subtract B from A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
D. Adopted Tax Rate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
E. Subtract D from C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
F. 2023 Total Taxable Value (Line 60) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
G. Multiply E by F and divide the results by $100. If the number is less than zero, enter zero. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$ __________/$100
$ __________/$100
$ __________/$100
$ __________/$100
$ __________/$100
$ _____________
$ _____________
66. Year 1 Foregone Revenue Amount. Subtract the 2022 unused increment rate and 2022 actual tax rate from the 2022 voter-approval
tax rate. Multiply the result by the 2022 current total value
A. Voter-approval tax rate (Line 67) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
B. Unused increment rate (Line 66) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
C. Subtract B from A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
D. Adopted Tax Rate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
E. Subtract D from C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
F. 2022 Total Taxable Value (Line 60) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
G. Multiply E by F and divide the results by $100. If the number is less than zero, enter zero. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$ __________/$100
$ __________/$100
$ __________/$100
$ __________/$100
$ __________/$100
$ _____________
$ _____________
67. Total Foregone Revenue Amount. Add Lines 64G, 65G and 66G $ __________/$100
68. 2025 Unused Increment Rate. Divide Line 67 by Line 22 of the No-New-Revenue Rate Worksheet. Multiply the result by 100 $ __________/$100
69. Total 2025 voter-approval tax rate, including the unused increment rate. Add Line 68 to one of the following lines (as applicable): Line 50,
Line 51 (counties), Line 59 (taxing units with additional sales tax) or Line 63 (taxing units with pollution) $ __________/$100
42 Tex. Tax Code §26.013(b)
43 Tex. Tax Code §§26.013(a)(1-a), (1-b), and (2)
44 Tex. Tax Code §§26.04(c)(2)(A) and 26.042(a)
45 Tex. Tax Code §§26.0501(a) and (c)
46 Tex. Local Gov’t Code §120.007(d)
47 Tex. Local Gov’t Code §26.04(c)(2)(B)
0.187354
0.210692
0.042031
0.168661
0.167880
0.000781
2,435,517,403
19,021
0.187860
0.000000
0.187860
0.167880
0.019980
2,243,124,027
448,176
0.150980
0.053940
0.097040
0.167880
-0.070840
1,910,303,777
0
467,197
0.018402
0.205756
Page 70 of 172
2025 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 9
-
SECTION 6: De Minimis Rate
The de minimis rate is the rate equal to the sum of the no-new-revenue maintenance and operations rate, the rate that will raise $500,000, and the current debt rate for a taxing unit. 48
This section should only be completed by a taxing unit that is a municipality of less than 30,000 or a taxing unit that does not meet the definition of a special taxing unit. 49
Line De Minimis Rate Worksheet Amount/Rate
70. Adjusted current year NNR M&O tax rate. Enter the rate from Line 40 of the Voter-Approval Tax Rate Worksheet. $ __________/$100
71. Current year total taxable value. Enter the amount on Line 22 of the No-New-Revenue Tax Rate Worksheet. $ _____________
72. Rate necessary to impose $500,000 in taxes. Divide $500,000 by Line 71 and multiply by $100. $ __________/$100
73. Current year debt rate. Enter the rate from Line 49 of the Voter-Approval Tax Rate Worksheet. $ __________/$100
74. De minimis rate. Add Lines 70, 72 and 73. $ __________/$100
SECTION 7: Voter Approval Tax Rate Adjustment for Emergency Revenue Rate
In the tax year after the end of the disaster calculation time period detailed in Tax Code Section 26.042(a), a taxing unit that calculated its voter-approval tax rate in the manner
provided for a special taxing unit due to a disaster must calculate its emergency revenue rate and reduce its voter-approval tax rate for that year.50
Similarly, if a taxing unit adopted a tax rate that exceeded its voter-approval tax rate, calculated normally, without holding an election to respond to a disaster, as allowed by Tax
Code Section 26.042(d), in the prior year, it must also reduce its voter-approval tax rate for the current tax year. 51
This section will apply to a taxing unit other than a special taxing unit that:
• directed the designated officer or employee to calculate the voter-approval tax rate of the taxing unit in the manner provided for a special taxing unit in the prior year; and
• the current year is the first tax year in which the total taxable value of property taxable by the taxing unit as shown on the appraisal roll for the taxing unit submitted by the
assessor for the taxing unit to the governing body exceeds the total taxable value of property taxable by the taxing unit on January 1 of the tax year in which the disaster
occurred or the disaster occurred four years ago.This section will apply to a taxing unit in a disaster area that adopted a tax rate greater than its voter-approval tax rate
without holding an election in the prior year.
Note: This section does not apply if a taxing unit is continuing to calculate its voter-approval tax rate in the manner provided for a special taxing unit because it is still within the
disaster calculation time period detailed in Tax Code Section 26.042(a) because it has not met the conditions in Tax Code Section 26.042(a)(1) or (2).
Line Emergency Revenue Rate Worksheet Amount/Rate
75. 2024 adopted tax rate. Enter the rate in Line 4 of the No-New-Revenue Tax Rate Worksheet. $ __________/$100
76. Adjusted 2024 voter-approval tax rate. Use the taxing unit’s Tax Rate Calculation Worksheets from the prior year(s) to complete this line. 52
If a disaster occurred in 2024 and the taxing unit calculated its 2024 voter-approval tax rate using a multiplier of 1.08 on Disaster Line 41 (D41)
of the 2024 worksheet due to a disaster, complete the applicable sections or lines of Form 50-856-a, Adjusted Voter-Approval Tax Rate for Taxing
Units in Disaster Area Calculation Worksheet.
- or -
If a disaster occurred prior to 2024 for which the taxing unit continued to calculate its voter-approval tax rate using a multiplier of 1.08 on
Disaster Line 41 (D41) in 2024, complete form 50-856-a, Adjusted Voter-Approval Tax Rate for Taxing Units in Disaster Area Calculation Worksheet to
recalculate the voter-approval tax rate the taxing unit would have calculated in 2024 if it had generated revenue based on an adopted tax rate
using a multiplier of 1.035 in the years following the disaster. 53 Enter the final adjusted 2024 voter-approval tax rate from the worksheet.
- or -
If the taxing unit adopted a tax rate above the 2024 voter-approval tax rate without calculating a disaster tax rate or holding an election due to
a disaster, no recalculation is necessary. Enter the voter-approval tax rate from the prior year’s worksheet. $ __________/$100
77. Increase in 2024 tax rate due to disaster. Subtract Line 76 from Line 75. $ __________/$100
78. Adjusted 2024 taxable value. Enter the amount in Line 14 of the No-New-Revenue Tax Rate Worksheet. $ _____________
79. Emergency revenue. Multiply Line 77 by Line 78 and divide by $100. $ _____________
80. Adjusted 2024 taxable value. Enter the amount in Line 26 of the No-New-Revenue Tax Rate Worksheet. $ _____________
81. Emergency revenue rate. Divide Line 79 by Line 80 and multiply by $100. 53 $ __________/$100
48 Tex. Tax Code §26.012(8-a)
49 Tex. Tax Code §26.063(a)(1)
50 Tex. Tax Code §26.042(b)
51 Tex. Tax Code §26.042(f )
52 Tex. Tax Code §26.042(c)
53 Tex. Tax Code §26.042(b)
0.125503
2,538,779,519
0.019694
0.051164
0.196361
0.167880
0.000000
0.000000
2,448,441,946
0
2,339,160,800
0.000000
Page 71 of 172
2025 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856
For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 10
Line Emergency Revenue Rate Worksheet Amount/Rate
82. Current year voter-approval tax rate, adjusted for emergency revenue. Subtract Line 81 from one of the following lines (as applicable):
Line 50, Line D50 (disaster), Line 51 (counties), Line 59 (taxing units with the additional sales tax), Line 63 (taxing units with pollution control) or
Line 69 (taxing units with the unused increment rate). $ __________/$100
SECTION 8: Total Tax Rate
Indicate the applicable total tax rates as calculated above.
No-new-revenue tax rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
As applicable, enter the current year NNR tax rate from: Line 27, Line 28 (counties), or Line 57 (adjusted for sales tax).
Indicate the line number used: ______
Voter-approval tax rate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
As applicable, enter the current year voter-approval tax rate from: Line 50, Line D50 (disaster), Line 51 (counties), Line 59 (adjusted for sales tax),
Line 63 (adjusted for pollution control), Line 69 (adjusted for unused increment), or Line 82 (adjusted for emergency revenue).
Indicate the line number used: ______
De minimis rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
If applicable, enter the current year de minimis rate from Line 74.
$ __________/$100
$ __________/$100
$ __________/$100
SECTION 9: Addendum
An affected taxing unit that enters an amount described by Tax Code Section 26.012(6)(C) in line 21 must include the following as an addendum:
1. Documentation that supports the exclusion of value under Tax Code Section 26.012(6)(C); and
2. Each statement submitted to the designated officer or employee by the property owner or entity as required by Tax Code Section 41.48(c)(2) for that tax year.
Insert hyperlinks to supporting documentation:
SECTION 10: Taxing Unit Representative Name and Signature
Enter the name of the person preparing the tax rate as authorized by the governing body of the taxing unit. By signing below, you certify that you are the designated officer or
employee of the taxing unit and have accurately calculated the tax rates using values that are the same as the values shown in the taxing unit’s certified appraisal roll or certified
estimate of taxable value, in accordance with requirements in the Tax Code. 54
____________________________________________________________
Printed Name of Taxing Unit Representative
____________________________________________________________ ________________________________________
Taxing Unit Representative Date
54 Tex. Tax Code §§26.04(c-2) and (d-2)
0.205756
0.179030
27
0.205756
27
0.196361
Andy Nguyen for Rick Barnes, Tarrant County Tax Assessor-Collector
Andy Nguyen (Aug 6, 2025 09:32:23 CDT)
Andy Nguyen 08/06/2025
Page 72 of 172
DATE: August 19, 2025 AGENDA ITEM NO: H.2.
FROM: John Ard, Fire Chief, Fire Dept.
SUBJECT: Discuss, consider, and act regarding Resolution 25-28 approving the First Amended
Interlocal Agreement with the Northeast Fire Department Association (NEFDA) for
mutual aid for fire and emergency medical services and authorizing execution by the
Town Manager.
ATTACHMENTS:
1. Res 25-28 NEFDA ILA
2. First Amended Northeast Fire Department Association 061325
3. NEFDA Presentation v2
SUMMARY :
The Northeast Fire Department Association (NEFDA), which comprises 14 member cities, including
the Town of Westlake, has approved the addition of the DFW Airport Fire Department, bringing the
total membership to 15 agencies.
This addition requires an amendment to the existing Interlocal Agreement governing NEFDA.
BACKGROUND AND DISCUSSION:
The Westlake Fire-EMS Department has been a proud member of the Northeast Fire Department
Association (NEFDA) for over 20 years and has relied on its specialized operations numerous times.
NEFDA provides critical services, including hazardous materials' response, vehicle extrication, swift
water rescue, rapid intervention teams, structural collapse response, bomb disposal and more. In
recent weeks alone, NEFDA resources have been deployed in Westlake to support a heavy rescue
vehicle extrication and to provide a rapid intervention team during a structure fire. These capabilities
are essential to our emergency response efforts—and there is no local substitute for them.
NEFDA, which includes 14 member cities such as the Town of Westlake, has approved the addition
of the DFW Airport Fire Department, bringing total membership to 15 agencies. The NEFDA Board—
comprised of fire chiefs from each member jurisdiction—voted to include DFW Airport FD, which will
focus on training, coordination, and enhancing regional capabilities centered around the airport.
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 73 of 172
DFW Airport FD's involvement is expected to strengthen NEFDA’s overall capacity and service
delivery. While all member cities contribute dues covering both operations and capital equipment
replacement—calculated using a base rate and population—DFW Airport FD will participate only in
the operations funding portion and will not take part in the capital replacement program.
The DFW Airport Fire Department will not contribute to capital replacement due to their extensive
inventory of specialized equipment and operational capabilities. Instead, they have committed to
making these resources available for emergency response support and replace them within their own
budget when needed. Their assets include a large industrial ventilation fan, a Mass Casualty Incident
(MCI) unit, a mobile incident command center, and additional specialized tools. They also bring highly
trained teams for hazardous materials response, technical rescue, and bomb disposal, all of which
are available to respond outside the airport’s boundaries. Under the Interlocal Agreement, DFW
Airport Fire Department will contribute to operational dues, enabling their participation in NEFDA’s
semi-annual training and providing special operations support as needed within the region.
This addition requires an amendment to the existing Interlocal Agreement governing NEFDA.
FISCAL IMPACT:
Without membership in NEFDA the Town of Westlake would be forced to purchase more specialized
equipment, personnel and training to meet the response capabilities necessary for our
Town. Although there is no fiscal impact to approving the additional member entity, the annual dues
for NEFDA, totaling $20,839.04 are included in our proposed budget.
LEGAL REVIEW:
RECOMMENDATION:
The Town of Westlake Fire-EMS Department recommends approval of the amended NEFDA ILA.
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Page 74 of 172
TOWN OF WESTLAKE
RESOLUTION NO. 25-28
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS, APPROVING THE FIRST AMENDED
NORTHEAST FIRE DEPARTMENT ASSOCIATION INTERLOCAL
AGREEMENT (ILA) FOR MUTUAL AID FOR FIRE AND EMERGENCY
MEDICAL SERVICES; ADDING THE DALLAS FORT WORTH
INTERNATIONAL AIRPORT BOARD (DFW AIRPORT FIRE
DEPARTMENT) AS A PARTICIPATING AGENCY BRINGING
MEMBERSHP TO A TOTAL OF 15 AGENCIES; AND AUTHORIZING
EXECUTION OF THE ILA BY THE TOWN MANAGER.
WHEREAS, the Town Council of the Town of Westlake previously entered into the
Northeast Fire Department Association (NEFDA) Interlocal Agreement with the Cities of Bedford,
Colleyville, Euless, Grapevine, Haltom City, Hurst, Keller, North Richland Hills, Richland Hills,
Roanoke, Southlake, Trophy Club, and Watauga, the “Parties”, for a total of 14 participating
agencies providing mutual aid for fire and emergency medical services; and
WHEREAS, the Dallas Fort Worth International Airport Board (DFW Airport Fire
Department) is being added as a Party to the Group of participating agencies known as the
Northeast Fire Department Association (NEFDA) bringing the total number of participating
agencies to 15; and
WHEREAS, the Parties desire to enter into the First Amended Northeast Fire Department
Association (NEFDA) Interlocal Agreement to supersede and take the place of the Original
Agreement; and
WHEREAS, the Town Council of the Town of Westlake does hereby recognize and agree
that assistance and cooperation is amongst all signature parties of this mutual aid agreement is
beneficial.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
Page 75 of 172
Resolution 25-28
Page 2 of 2
SECTION 2: That the Town does hereby authorize the Town Manager to execute the First
Amended Northeast Fire Department Association Interlocal Agreement for mutual aid for fire
protection and emergency medical services wherein the equipment, facilities and trained personnel
of each Parties city are available to the Parties in this mutual aid agreement on a requested basis.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Council hereby determines that it would have adopted this Resolution without the invalid
provision.
SECTION 4: That this Resolution shall become immediately effective from and after its
date of passage.
PASSED AND APPROVED ON THIS 19TH DAY OF AUGUST 2025.
___________________________________
Kim Greaves, Mayor
ATTEST:
________________________________
Dianna Buchanan, Town Secretary
APPROVED AS TO FORM:
________________________________
Matthew C. G. Boyle, Town Attorney
Page 76 of 172
First Amended Northeast Fire Department Association (NEFDA) lnterlocal Agreement
This First Amended Northeast Fire Department Association (NEFDA) Interlocal Agreement
(this “Agreement”) is made and entered into by and between the Cities of Bedford,
Colleyville, Euless, Grapevine, Haltom City, Hurst, Keller, North Richland Hills, Richland
Hills, Roanoke, Southlake, Trophy Club , Watauga, Westlake, and Dallas Fort Worth
International Airport Board (“DFW Airport”), herein referred to collectively as “Parties” and
individually as a “Party”. The Parties to this Agreement are also known as the Northeast
Fire Department Association (“NEFDA”).
, the Parties previously entered into that Northeast Fire Department Association
(NEFDA) Interlocal Agreement dated August 14, 2014, setting forth the duties and
obligations of the Parties with respect to the use and replacement of jointly-used
emergency response equipment (the “Original Agreement”); and
, the Original Agreement was amended by the Amendments to the Interlocal
Agreement Between the Northeast Fire Department Association (NEFDA) and the Cities of
Bedford, Colleyville, Euless, Grapevine, Haltom City, Hurst, Keller, North Richland Hills,
Richland Hills, Roanoke, Southlake, Trophy Club MUD #1, Watauga, and Westlake for the
Efficient Use of Fire Equipment Which was entered into on August 14, 2014, these
amendments being approved on July 11, 2019; and
, the Parties now desire to enter into this First Amended Northeast Fire
Department Association (NEFDA) Interlocal Agreement to supersede and take the place of
the Original Agreement; and
Page 77 of 172
WHEREAS, the Parties desire to continue to contribute and particular in a capital
replacement program for the use and replacement of jointly-used emergency response
equipment and to provide other operational and training resources; and
WHEREAS, Dallas Fort Worth International Airport Board intends to participate as a full
member in the operations and training resources without participate in the capital
replacement program in any manner; and
WHEREAS, the Fire Chief for each of the Parties shall be a member for purposes of the
operation of NEFDA (the “Members”); and
NOW, THEREFORE, in consideration of the mutual covenants, agreements, and benefits to
all Parties under the terms of this Agreement, it is hereby agreed as follows:
I.
Capital Replacement Funding Procedures
Page 78 of 172
March, prior to the budget year to approve the Capital Replacement Program and to
determine the Capital Replacement funding schedule. The Capital Replacement Schedule
may be adjusted as new equipment is received or as old equipment is retired. The
replacement and funding schedules will be reviewed by the Members at an annual meeting
that will be held in April, prior to the plan’s implementation of the new fiscal year on
October 1st. All operational funds will be governed by the NEFDA Board. At any time if a
Federal Audit is required of Grant Funds designated for NEFDA assets, NEFDA will
reimburse the Parties for any audit expenses.
II.
Training Activities
Page 79 of 172
(1) In accordance with a training agreement as deemed necessary by the host
department and executed by each participating Party;
(2) Training costs will be billed in accordance with the executed agreement;
(3) Each individual participating in training will be required to sign a waiver of liability
document, as deemed necessary by the host department;
(4) These requirements do not apply to mutual aid training under this Agreement.
III.
Term of Agreement / Consideration
2.01 Term. The terms of this Agreement shall become effective upon approval by the
governing body for each respective Party hereto and shall remain in effect for an
initial term of one (1) year commencing upon the date of each Party's signature
below, which term shall renew automatically annually upon the anniversary date
of this Agreement unless earlier terminated by a Party as provided herein. If a Party
desires to opt out, the Party must give a 90-day written notice of such intent to the
NEFDA Board. If a Party opts out, this Agreement remains intact for the remaining
Parties. Adding Parties to this Agreement will not affect the terms of this
Agreement.
2.02 Consideration. The Parties agree that sufficient consideration for this Agreement
exists and is found in the cross promises set forth above and other good and
valuable consideration. Each Party hereto paying for the performance of
governmental functions or services shall make such payments from current
revenues legally available to the paying Party. Each Party further agrees that it is
fairly compensated for the services or functions performed under the terms of this
Agreement. Each Party’s payment is identified in Exhibit A of this Agreement as of
the effective date of this Agreement. Payment schedules may be amended by the
NEFDA Board with notification of changes to annual capital and operations dues
provided to the Members by March 15th of each year.
Page 80 of 172
IV.
This Agreement can be amended or replaced by a majority of the Parties. All of the Parties
must be notified in writing within thirty (30) days and an open forum must be held in which
all of the Parties have been invited to attend. Any amendment to this Agreement will not be
effective as to any Party that does not agree to the amendment.
The Parties shall observe and comply with all Federal, State, local laws, rules, ordinances,
and regulations affecting the conduct or services provided and their performance of all
obligations undertaken by this Agreement.
All local, State, and Federal Laws shall supersede any provisions made in this Agreement.
Any provision so effected will not negate the rest of this Agreement. In case any one or
more of the provisions contained in this Agreement shall be held to be invalid, illegal, or
unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect
any other provision thereof and this Agreement shall be construed as if such invalid, illegal,
or unenforceable provision had never been contained herein. This Agreement is
performable in Tarrant County, Texas, and venue for any proceeding under this Agreement
shall be in Tarrant County, Texas. This Agreement shall become binding and effective as to
each individual Party upon signature by an authorized representative of such individual
Party.
Page 81 of 172
VII.
Liability / Governmental Immunity
VIII.
Insurance
Page 82 of 172
IX.
Non-Waiver
X.
Signature Authority
XI.
No Third-Party Beneficiaries
Page 83 of 172
________________________________ _____________
Wade Carroll, Town Manager Date
ATTEST:
________________________
Dianna Buchanan, Town Secretary
APPROVED AS TO FORM:
__________________________
Matthew C. G. Boyle, Town Attorney
Page 84 of 172
CITY OF BEDFORD
Page 85 of 172
CITY OF COLLEYVILLE
Page 86 of 172
________________________ ________________
CEO Date
ATTEST:
_________________________
City Secretary
APPROVED AS TO FORM:
__________________________
Attorney
Page 87 of 172
CITY OF EULESS
________________________ _______________
City Manager Date
ATTEST:
________________________
City Secretary
APPROVED AS TO FORM:
__________________________
City Attorney
Page 88 of 172
CITY OF GRAPEVINE
________________________ _______________
City Manager Date
ATTEST:
________________________
City Secretary
APPROVED AS TO FORM:
__________________________
City Attorney
Page 89 of 172
CITY OF HALTOM CITY
________________________ _______________
City Manager Date
ATTEST:
________________________
City Secretary
APPROVED AS TO FORM:
__________________________
City Attorney
Page 90 of 172
CITY OF HURST
________________________ _____________
City Manager Date
ATTEST:
________________________
City Secretary
APPROVED AS TO FORM:
__________________________
City Attorney
Page 91 of 172
CITY OF KELLER
________________________ _______________
City Manager Date
ATTEST:
________________________
City Secretary
APPROVED AS TO FORM:
__________________________
City Attorney
Page 92 of 172
CITY OF NORTH RICHLAND HILLS
________________________ _______________
City Manager Date
ATTEST:
________________________
City Secretary
APPROVED AS TO FORM:
__________________________
City Attorney
Page 93 of 172
CITY OF RICHLAND HILLS
________________________ _________________
City Manager Date
ATTEST:
________________________
City Secretary
APPROVED AS TO FORM:
__________________________
City Attorney
Page 94 of 172
CITY OF ROANOKE
________________________ __________________
City Manager Date
ATTEST:
________________________
City Secretary
APPROVED AS TO FORM:
__________________________
City Attorney
Page 95 of 172
CITY OF SOUTHLAKE
________________________ _______________
City Manager Date
ATTEST:
________________________
City Secretary
APPROVED AS TO FORM:
__________________________
City Attorney
Page 96 of 172
TOWN OF TROPHY CLUB
________________________ ______________
Town Manager Date
ATTEST:
________________________
Town Secretary
APPROVED AS TO FORM:
__________________________
Town Attorney
Page 97 of 172
CITY OF WATAUGA
________________________ ______________
City Manager Date
ATTEST:
________________________
City Secretary
APPROVED AS TO FORM:
__________________________
City Attorney
Page 98 of 172
Exhibit A – Effective 5/28/2025
Membership Dues – Operations
City Population Base Dues
Additional
Dues Total Dues
(COG 2024
(Based on
1.097
estimates)
per capita)
Membership Dues – Capital
Page 99 of 172
City Population Base Dues
Additional
Dues Total Dues
(COG 2024
(Based on
.4297
estimates)
per capita)
Bedford 49,941 $10,398.00 $21,459.65 31,857.65
Colleyville 26,639 $10,398.00 $11,446.78 21,844.78
Euless 61,555 $10,398.00 $26,450.18 36,848.18
Grapevine 52,283 $10,398.00 $22,466.01 32,864.01
Haltom City 46,505 $10,398.00 $19,983.20 30,381.20
Hurst 40,454 $10,398.00 $17,383.08 27,781.08
Keller 47,476 $10,398.00 $20,400.44 30,798.44
North Richland
Hills 73,062 $10,398.00 $31,394.74 41,792.74
Richland Hills 8,678 $10,398.00 $3,728.94 14,126.94
Roanoke 10,127 $10,398.00 $4,351.57 14,749.57
Southlake 32,195 $10,398.00 $13,834.19 24,232.19
Trophy Club 14,401 $10,398.00 $6,188.11 16,586.11
Watauga 23,775 $10,398.00 $10,216.12 20,614.12
Westlake 2,006 $10,398.00 $861.98 11,259.98
489,097 $145,572 $210,164.98 355,736.98
Page 100 of 172
TOWN OF WESTLAKE
Fire-EMS Department
August 19, 2025
Page 101 of 172
Northeast Fire Department Association (NEFDA) Interlocal Agreement
Page 102 of 172
Member Cities Established in 1967
205 Square Miles
Over 65,000 Calls For Service
More than $5 million in fleet and Inventory
Page 103 of 172
NEFDA Mission
Consolidate the strengths and
resources of all member
departments for the purpose of
enhancing the service delivery to all
of our respective customers across
all jurisdictional boundaries.
Page 104 of 172
NEFDA Services
Page 105 of 172
NEFDA Coverage Area
Page 106 of 172
Current Conditions
•NEFDA has voted in DFW Airport Fire Department (FD)
•NEFDA has agreed to allow membership without DFW Airport FD
participating in capital replacement dues
•DFW Airport will focus on training, coordination, and enhancing capabilities
at DFW and regionally
•New Interlocal Agreement
Page 107 of 172
DFW Airport Fire Department
Will not participate in capital dues
•Why – they have agreed to share
•Rich resource pool of equipment and specialized operations
•Equipment Examples: large industrial fan, MCI apparatus, incident command center, etc.
•Specialized Operations Examples: Hazardous materials technician team, technical rescue team, and bomb team
Will participate in operations dues
•Why – participate in regional training and emergency response
•Enhance training and service capabilities internally and regionally
Page 108 of 172
Westlake Fire-EMS Department Commitment
•Remains the same
•No change in due structure
•Continue to offer hazardous materials response capabilities
Page 109 of 172
NEFDA Annual Membership Due Structure
2025 OPERATIONS DUES
Page 110 of 172
NEFDA Annual Membership Due Structure
2025 CAPITAL DUES
Page 111 of 172
Recommendation
Approve resolution for updated NEFDA Interlocal
Agreement
Page 112 of 172
QUESTIONS
Page 113 of 172
DATE: August 19, 2025 AGENDA ITEM NO: H.3.
FROM: Jason Power, Director of Information Technology, Information Technology
SUBJECT: Discuss, consider and act to approve Resolution 25-30 authorizing contract with Driven
Security to update Municipal Court Security.
ATTACHMENTS:
1. Res 25-30 Authorizing updating Municipal Court Security
2. Westlake Town Hall Proposal_6.25.25
3. Westlake Town Hall Estimate 2529
SUMMARY :
Approval of Resolution 25-30 would authorize a contract with Driven Security to update the Municipal
Court’s aging security systems, including cameras and access control, in the Council / Court
Chambers, Town Hall, and Municipal Court offices. The new system will match the one recently
installed at Westlake Academy, improving reliability, enhancing safety for staff, the judges, and the
public, and allowing efficient, unified management by IT and emergency services. The project will be
fully funded by the Municipal Court Building and Security funds, specifically allocated for this purpose,
with no impact to the General Fund.
BACKGROUND AND DISCUSSION:
Approval of Resolution 25-30 would authorize a contract with Driven Security to update the security
systems, including cameras and access control, for all areas utilized by Municipal Court staff, the
judges, and the public. The Municipal Court Building and Security Fund, established under Texas
Local Government Code § 134.103 and § 134.156, may only be used for financing security-related
equipment and personnel, including cameras, metal detectors, surveillance systems, locks, and
trained bailiffs. This upgrade will cover the Council / Court Chambers as well as the Town Hall and
Municipal Court office spaces. The current security equipment, ranging in age from 8 to over 10
years, has experienced multiple failures in the past year, reducing reliability, coverage, and overall
effectiveness.
The proposed system matches the modern platform recently installed at Westlake Academy, creating
consistency across Town facilities and allowing the IT department and emergency services to
manage and monitor both systems more efficiently. This unified approach improves operational
efficiency, reduces training requirements, and allows for a coordinated security response in the event
of an incident.
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 114 of 172
Upgrading to a modern, integrated camera and access control system will significantly enhance our
security by providing high-resolution video monitoring, secure and auditable entry management, and
real-time alerts for suspicious activity or unauthorized access. These capabilities will enable staff to
quickly verify and control entry to restricted areas, monitor proceedings and public spaces
continuously, and respond promptly and effectively to potential threats. The system’s cloud-based
management platform will provide secure remote access for authorized personnel, ensuring that
security oversight can continue even when staff are offsite.
This project will be fully funded using Court Security funds specifically allocated for this purpose, with
no impact to the General Fund. Revenues in this fund are obtained through fees within the citations
paid. Investing in this upgrade will provide a safer, more secure environment for staff, elected and
appointed officials, the judiciary, and the public while supporting the integrity and orderly operation of
municipal and court business.
FISCAL IMPACT:
The cost of the project is estimated to be $106,708.00, and will be fully funded through Municipal
Court Building and Security funds. Revenues in this fund are obtained or replenished through fees
within the citations paid.
LEGAL REVIEW:
N/A
RECOMMENDATION:
Staff recommend approval of Resolution 25-30, authorizing contract for updating Municipal Court
Security
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Page 115 of 172
TOWN OF WESTLAKE
RESOLUTION NO. 25-30
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS, APPROVING A CONTRACT WITH DRIVEN
SECURITY FOR UPDATING THE MUNICIPAL COURT SECURITY
SYSTEM; AND AUTHORIZING EXECUTION OF THE CONTRACT BY
THE TOWN MANAGER USING MUNICIPAL COURT BUILDING AND
SECURITY FUNDS IN AN AMOUNT NOT TO EXCEED $110,000.
WHEREAS, the Municipal Court Building and Security Fund, established under Texas
Local Government Code § 134.103 and § 134.156, may only be used for financing security-related
equipment and personnel, including cameras, metal detectors, surveillance systems, locks, and
trained bailiffs; and
WHEREAS, the Town has determined that the current security infrastructure—such as
monitoring and surveillance systems, and access control at the Municipal Court—is outdated and
requires modernization to ensure the safety of judges, staff, and the public; and
WHEREAS, budgetary funds are available in the Municipal Court Building and Security
Fund to finance such upgrades; and
WHEREAS, the Town Council of the Town of Westlake does hereby recognize and agree
that updating the Municipal Court security system is beneficial and necessary.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town does hereby authorize the Town Manager to execute the
contract with Driven Security for updating the Municipal Court security system utilizing the
Municipal Court Building and Security Fund in an amount not to exceed $110,000.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
Page 116 of 172
Resolution 25-28
Page 2 of 2
and the Council hereby determines that it would have adopted this Resolution without the invalid
provision.
SECTION 4: That this Resolution shall become immediately effective from and after its
date of passage.
PASSED AND APPROVED ON THIS 19TH DAY OF AUGUST 2025.
___________________________________
Kim Greaves, Mayor
ATTEST:
________________________________
Dianna Buchanan, Town Secretary
APPROVED AS TO FORM:
________________________________
Matthew C. G. Boyle, Town Attorney
Page 117 of 172
Proposal for:
Town of Westlake
6/25/2025
City Hall Cameras and Access Control
Driven Security
Nashville | Austin | Huntsville | Tampa | Phoenix
1Page 118 of 172
Hardware & Licenses
Verkada Camera Hardware & Licenses:
•qty 10
•qty 3
•qty 4
•qty 1
•qty 17
•qty 1
Links to Product Information
▪Verkada Dome Series
Verkada Access Control Hardware & Licenses:
•qty 4
•qty 14
•qty 4
•qty 14
Links to Product Information
▪Verkada Access Control
1 Year License Option:
3 Year License Option:
5 Year License Option:
10 Year License Option:
CD43-256-HW
CD53-256-HW
CD63-512-HW
Scope of Work
City Hall - 17 total cameras, 1 viewing stations (monitors and mounts by others), and 14 doors of
access control with a 10-year manufacturer’s hardware warranty on Verkada devices and a 90 day labor
warranty. 30 days of onboard storage is provided on interior and exterior cameras. 30 days of camera
cloud storage is included (pricing available upon request for additional cloud storage). Unlimited
backups for camera archives. 5 new camera installations include new cabling. All other locations are
assumed to have existing cameras with cabling in good working order that will be reused. There will be
additional cost if new cabling is required. All doors of access control will be at locations that have
exisitng hardware that is assumed to be functioning properly. We will remove the existing cardreader
and controller and replace them with the new Verkada hardware only. No new access control cabling or
locks/PTE/motions are included.
Indoor Dome
Indoor Dome
Indoor Dome
Viewing Station
Camera License
Viewing Station License
VX52-HW
Door License
Four Door Controller
Card Reader
4AH Backup Battery
AC42-HW
AD34-HW
ACC-BAT-4AH
Pricing Breakdown
(Pricing includes software licensing for all provided devices per the term selected below. Recurring license pricing is
60,413.00$
longest term that your current budget can support to lock in your pricing is recommended.)
subject to change and the renewal amount would be based upon the current pricing at the time of the renewal. The
or
106,708.00$
70,316.00$
or
or
80,728.00$
Driven Security
Nashville | Austin | Huntsville | Tampa | Phoenix
2Page 119 of 172
Qualifications & Exclusions:
•
•
•
•One mobilization is included in this price.
•
•
•Mast or Boom lifts to be provided by the facility if required unless noted above.
•
•
•
•
•It is recommended that the customer's IT team create a VLAN for the new camera system.
•
•
•
•
•Door operators and gate motors/controllers by others.
•
•If Verkada hardware is provided by others, it shall be delivered to the site and inventoried prior to our arrival.
•No integration into existing systems or camera call ups are included unless noted above.
•
•
•
Pricing is valid for 30 days from the date of this proposal and per the lump sum provided above. Any unit
pricing provided is for reference only and shall not be used to revise the total.
Pricing is without bond and assuming that your organization is exempt from sales tax. If your organization
is not tax exempt, please add applicable local sales tax to these prices.
Device counts and locations are per the floor plans provided. We are assuming that all existing cabling and
hardware is in good working order and will be reused. Any new run locations must be finalized before
mobilization to the site.
expense.
Pricing is not through a purchasing co-op organization. Should the use of a purchasing co-op be required, a
revised proposal can be provided.
our installation and to provide the necessary wiring in the elevator cab and equipment room at their
Any additional work not described above that is requested by the owner shall be performed on a time and
Driven's lead technician will be granted org admin access to the customer's existing Verkada Command
motion, strikes, etc.) is in good working order and will be reused with the new Verkada door controllers. It
is also assumed that all existing hardware and power supplies terminate at the same location (no new
wiring required).
account. If a customer does not have a Command account, Driven will set up the account and provide
material basis and a change order shall be issued for that work. This additional work shall include any
rework, relocating of cameras, or adjusting camera shots after the initial installation.
No electrical or demo work is included in our scope. A power outlet will be required at each location of door
controllers and external power supplies. Outlet to be provided and installed by a licensed electrician or the
they shall be coordinated and paid for by the owner.
facilities maintenance team. If any additional fees or permits are required other than those included above,
If there are existing access-controlled doors, it is assumed that all existing door hardware (mags, PTE,
It is assumed that POE+ ports are available and configured for all new required network connections (one
If a device is to be installed in an elevator, owner to coordinate with their elevator vendor to be onsite for
to point device.
It is assumed that the facility has an adequate network infrastructure with sufficient internet bandwidth
to support this installation to include fiber internet connections at switch locations (provided by the
facility).
per device).
If existing coax cabling is encountered, a coax to POE converter will be provided and installed at an
additional cost unless noted above.
It is assumed that cable pathways already exist and will be used for this installation. Additional Cable
supports will not be installed unless noted above. No new conduit is included.
New CAT6 riser rated cabling will be provided at all new camera/sensor/alarm panel locations & door
controllers unless noted above. One new composite access control cable will be provided to each new
door location unless noted above.
No wireless bridges or access points are included unless noted above. If included, it is the responsibility of
the owner to ensure that an adequate mounting location is provided with a clear line of site to each point
system is required.
Upon acceptance of the proposal, the initial invoice will be submitted for the value of all hardware,
materials, and mobilization. The remainder of the project will be billed monthly based on the percentage of
training as required.
coordination with the fire marshal and their existing fire alarm vendor for compliance with all applicable
codes. A fire alarm interface (FAI) is available on the door controllers if integration into the fire alarm system
This system is being installed per the direction of the owner. The owner shall be responsible for all
the project that is complete at that time.
Driven Security
Nashville | Austin | Huntsville | Tampa | Phoenix
3Page 120 of 172
• •
•◦ OPENGATE , Walk-Through, Hand Held
• •
• •
• •
• •
• •
• •
Regional Sales Manager of Driven Security max@drivenlocks.com
(823) 257-2286
Operations Manager of Driven Security zac@drivenlocks.com
(731) 333-4499
Owner of Driven Security adam@drivenlocks.com
(615) 533-4503
Signature:
Adam Birdwell, PE
Acceptance of Proposal:
This quote has been approved by Westlake per the signature below. This signature from its authorized
representative releases us to proceed with the above described scope of work. It shall serve as a binding
Thank you for the opportunity to provide this proposal to your organization.
Sincerely,
Driven Security
Zac Clement
Max Conway
In addition to the items quoted above, below is a full list of our products & services:
additional information on any of the items noted above.
Ceia Metal Detectors:
ZeroEyes AI Weapons Detection
All-in-One Mobile Surveillance Units
Window Security Films
Perimeter & Specialty Fencing
Structured Cabling & Low Voltage
Barricades
Access Control
Video Intercoms
agreement with Westlake and Driven Security for the above proposal.
Name / Title:
Please let us know if you have any questions on this proposal or would like
Alarms
Air Quality Sensors
Workplace Management (Visitor & Mailroom)
Locking Control Systems / PLC's
Security Assesments / Consulting / Training
Video Security (Cameras)
Driven Security
Nashville | Austin | Huntsville | Tampa | Phoenix
4Page 121 of 172
E S T I M AT E
Dri ven Security
1 064 5 N Tatu m Blvd Ste 2 0 0-4 10
Phoenix, AZ 8 5028
customerservice@drivenlocks.com
+1 (84 4 ) 23 7 -4 8 36
www.driven locks.com
Town of Westla ke :Tow n of We stlake City Ha ll
Bill t o
Town of Westlake
1500 Solana Blvd
Bldg 7, Suite 7200
Westlake, TX 76262
Shi p to
Town of Westlake
2600 J T Ottinger Rd
Westlake, TX 76262
Estimate details
Estimate no.: 2529
Estimate date: 08/01/2025
#Product or service SKU Description Qty Rate Amount
1.Verkada CD43-256-HW CD 43-256-HW CD43 Ind oor Dome Camer a, 256GB ,
30 Day s M ax
10 $849.15 $8,491.50
2.Verkada CD53 In d oor Dome Camera,
256GB, 30 Days Max
CD 53-256-HW Verkad a CD 53 Ind oor Dome Camera,
256GB , 30 Day s M ax
3 $1,019.15 $3,057.45
3.Verkada CD63 In d oor Dome Camera,
4K, Zoom L en s, 512GB of Storage,
Maximu m
CD 63-512-HW Verkad a CD 63 Ind oor Dome Camera,
4K, Zoom Lens , 512GB of Stor age,
M ax imum 30 Day s of R etention
4 $1,274.15 $5,096.60
4.Verkada VX52 Viewin g Statio n V X 52-HW Verkad a V X 52 Viewing Station 1 $424.15 $424.15
5.Verkada A n gle Mo u n t ACC-M NT-
ANGLE-1
Verkad a Angle M ount 4 $126.65 $506.60
6.Verkada 10-Year Camera L icen se,
Cap acity In crease
LIC-CAM -10Y-
CAP
Verkad a 10-Year Camera Licens e,
Cap acity Increas e
17 $1,511.16 $25,689.72
7.Verkada 10-Year Viewin g Station
L icen se
LIC-VX-10Y Verkad a 10-Year V iewing Station
Licens e
1 $3,359.16 $3,359.16
8.Verkada A C42 4 Door Con tro ller AC42-HW Verkad a AC42 4 D oor Controller 4 $1,529.15 $6,116.60
9.Verkada A D34 Mu lti-F ormat Card
Reader
AD 34-HW Verkad a AD 34 M ulti-For mat Car d
R ead er
14 $296.65 $4,153.10
10.Verkada 4A H B attery for A C41, A X11,
B P41
ACC-B AT-4AH Verkad a 4AH B atter y for AC41, AX 11,
B P41
4 $109.65 $438.60
Page 122 of 172
11.Verkada 10-year Do or L icen se,
Cap acity In crease
LIC-AC-10Y-
CAP
Verkad a 10-y ear D oor Licens e,
Cap acity Increas e
14 $1,679.16 $23,508.24
12.Sh ip p in g Ship p ing 1 $1,173.00 $1,173.00
13.Co mmercial In stallatio n serv ices Ins tall-B iz Ins tallation Serv ices to b e p erformed 1$24,693.5995715 $24,693.60
Note to cus to mer
10 Year Town Hall
Total $106,708.32
A ccepted date A ccep ted by
Page 123 of 172
DATE: August 19, 2025 AGENDA ITEM NO: H.4.
FROM: Kelly Ritchie, Head of School, Westlake Academy
SUBJECT: Discuss, consider and act regarding WA Resolution 25-20 to approve an application for
waiver for Staff Development Days for the 2025-2026 and 2026-2027 School Years.
ATTACHMENTS:
1. WA Resolution 25-20 for Staff Development Waiver Days
SUMMARY :
The Academy is seeking a Texas Education Agency (TEA) waiver for the allowed 2,100 minutes of
professional development for the 2025-2026 and the 2026-2027 academic calendar years. This is a
standard process that requires Board approval to submit the waiver request from TEA.
BACKGROUND AND DISCUSSION:
Districts and open-enrollment charter schools may request a waiver for excused absences of
instructional days for staff and professional development. This waiver allows district and charter
schools to train staff on various educational strategies designed to improve student performance in
lieu of student instruction during the school year.
The Academy believes in the power of effective staff and professional development. As such, our
teachers are well-trained in IB philosophy, IB theory and IB standards and practices along with other
staff development requirements of the State. These training opportunities foster teacher efficacy and
furnish data to inspire meaningful change that transforms our classroom instruction.
The Staff Development Minutes Waiver provides for a maximum of 2,100 total waiver minutes to use
for professional development throughout a school year. These days must fall within the academic
calendar and can not fall before the first day of school or exceed the last day of the academic school
calendar. It is important to note that the total waiver minutes for staff development cannot exceed
2,100 minutes per year.
FISCAL IMPACT:
N/A
LEGAL REVIEW:
N/A
RECOMMENDATION:
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 124 of 172
Staff Recommends Approval of WA Resolution 25-20 as presented.
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Page 125 of 172
WESTLAKE ACADEMY
, Westlake Academy’s mission is to support students as they become
compassionate, life-long learners through an internationally-minded, balanced education that
empowers students to contribute to our interconnected world; and
staff and professional development are defined as the set of tools, resources
and training for educators to improve their teaching quality and effectiveness; and
staff and professional development experiences create an environment for
teachers and staff to hone their craft, knowledge and thereby increase their impact of student
learning; and
the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
That, all matters stated in the recitals herein above are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
That, the Board of Trustees of Westlake Academy, hereby approves the
application for Professional Development Waivers for the 2025-2026 and the 2026-2027 school
years.
If any portion of this resolution shall, for any reason, be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Council hereby determines that it would have adopted this Resolution without the invalid
provision.
That this resolution shall become effective from and after its date of
passage.
Page 126 of 172
WA Resolution 25-20 Page 2
___________________________________
Kim Greaves, President
ATTEST:
________________________________ ___________________________________
Dianna Buchanan, Board Secretary Dr. Kelly Ritchie, Head of School
APPROVED AS TO FORM:
___________________________
Janet S. Bubert, School Attorney
Page 127 of 172
DATE: August 19, 2025 AGENDA ITEM NO: H.5.
FROM: Sandy Garza, Human Resources Director, Human Resources
SUBJECT: Discuss, consider and act regarding WA Resolution 25-21 to approve the amended
Westlake Academy Employee Compensation Plan for the 2025-2026 School Year.
ATTACHMENTS:
1. WA Resolution 25-21 Approving Amended WA SY 25-26 Employee Compensation Plan
2. 2025-2026 WA Compensation Plan- amended 08-19-2025
SUMMARY :
To maintain compliance with the new statutory provisions enacted during the 2025 Legislative
Session, modifications to the previously adopted 2025-2026 Employee Compensation Plan are
necessary.
BACKGROUND AND DISCUSSION:
Each year, the Westlake Academy Board of Trustees adopts an employee compensation plan as part
of the annual budget. The plan is designed to ensure that the Academy offers competitive and
equitable salaries for all employee classifications, supporting the recruitment and retention of high-
quality staff in alignment with the school’s mission and educational goals.
During the 2025 Legislative Session, the Texas Legislature enacted House Bill 2, which amended
requirements for educator compensation, including additional salary allotments and distribution
mandates for certain instructional staff. To maintain compliance with these new statutory provisions,
modifications to the previously adopted 2025–2026 Employee Compensation Plan are necessary.
1. Updated Salary Schedule: Adjustments to the salary schedule for Classroom Teachers to meet
the minimum requirements under House Bill 2 and to remain competitive within the area
market.
2. Distribution of HB 2 Funds: Allocation of state-provided compensation increases in accordance
with legislative requirements.
3. Two percent (2%) increase of mid, plus step for other professional staff (Librarians, Nurses,
Coordinators, Instructional Coaches) – new separate salary schedule.
4. Two percent (2%) increase of mid, plus step for Counselors, Diagnosticians, and Speech
Language Pathologists.
5. Two percent (2%) increase for all other qualified employees.
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 128 of 172
6. Updates to Athletic Stipend list - Addition of Swim Head & Assistant Coach stipends, removed
Softball stipend and moved Assistant JH Football Coach to HS Assistant Coach.
FISCAL IMPACT:
The amended compensation plan has been incorporated into the adopted 2025–2026 budget.
Funding for all salary increases and associated benefits will be provided through a combination of
state allotments authorized under House Bill 2 and existing budget allocations. Adjustments to
athletic stipends will likewise be funded through the previously adopted 2025–2026 budget.
LEGAL REVIEW:
N/A
RECOMMENDATION:
Staff recommends approval Resolution WA 25-21 amending the Employee Compensation Plan for
the 2025–2026 School Year, as presented.
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Page 129 of 172
WA Resolution 25-21
WESTLAKE ACADEMY
, the Board of Trustees is vested with the authority under Texas Education
Code §§ 12.105, 12.121, and 45.105 to adopt and amend the school’s employee compensation
plan; and
, the Board of Trustees annually adopts a compensation plan as part of the
school’s budget to ensure competitive and equitable salaries for all employees; and
it has been determined that amendments to the 2025–2026 Employee
Compensation Plan are necessary in order to comply with legislative changes enacted under
House Bill 2; and
WHEREAS, the Academy is amending its previously adopted salary schedule to
authorize payments to employees consistent with the requirements of House Bill 2, and the
newly adopted schedule; and
, the Head of School has reviewed and recommends the proposed
amendments, which have been presented to the Board of Trustees for consideration; and
the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
That all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
That the Board of Trustees of Westlake Academy hereby adopts the
amended Westlake Academy Employee Compensation Plan for the school year 2025-2026 and
appropriates the funds contained therein, attached to this resolution as “Exhibit A”.
That the Board of Trustees of Westlake Academy authorizes the Head of
School or designee to implement these amendments and make any necessary administrative
adjustments to ensure compliance with applicable laws and regulations.
Page 130 of 172
WA Resolution 25-21
SECTION 4: That a copy of the official adopted 2025-2026 Employee Compensation
Plan shall be kept on file in the office of the Town Secretary and posted on the Westlake
Academy website.
SECTION 5: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof, and the Board of Trustees hereby determines that it would have adopted this Resolution
without the invalid provision.
SECTION 6: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 19th DAY OF AUGUST 2025.
___________________________________
Kim Greaves, President
ATTEST:
_________________________________ ___________________________________
Dianna Buchanan, Board Secretary Dr. Kelly Ritchie, Head of School
APPROVED AS TO FORM:
________________________________
Janet S. Bubert, School Attorney
Page 131 of 172
WESTLAKE ACADEMY
EMPLOYEE
COMPENSATION PLAN
2025-2026
Page 132 of 172
Human Resources – August 2025
P a g e | 1
Table of Contents
Section 1: Pay Structure ..................................................................................................................................... 2
New Hire Schedule for Classroom Teachers ........................................................................................ 2
New Hire Schedule for Non-Teaching Professionals ........................................................................... 3
New Hire Schedule for Counselors, Diagnostician and Speech Language Pathologists ...................... 4
Administrative Professional Pay Plan .................................................................................................. 5
Paraprofessional and Operations Pay Plan ......................................................................................... 6
Section 2: Substitute Pay Schedule .................................................................................................................... 7
Section 3: Stipends and Extracurricular Duty Pay .............................................................................................. 8
Athletic Stipends .................................................................................................................................. 8
Academic / Co-Curricular Stipends ....................................................................................................10
Section 4: Summer School and Supplemental Pay ........................................................................................... 11
Section 5: Retiree Information – Teacher Retirement System of Texas ......................................................... 12
Employment After Retirement (EAR) ................................................................................................12
Instructional Calendar .......................................................................................................................16
Employee Work Calendar ..................................................................................................................17
Payroll Biweekly Pay Distribution Schedule ......................................................................................18
Contact Information: .........................................................................................................................19
Texas Constitution, Article III, Sections 44, 51, 53 – State agencies and institutions of higher education are not
allowed to grant extra or additional compensation to a state officer or employee for services that have
already been rendered.
Page 133 of 172
Human Resources – August 2025
P a g e | 2
Section 1: Pay Structure New Hire Schedule for Classroom Teachers
Page 134 of 172
Human Resources – August 2025
P a g e | 3
New Hire Schedule for Non-Teaching Professionals
Page 135 of 172
Human Resources – August 2025
P a g e | 4
New Hire Schedule for Counselors, Diagnostician and Speech Language Pathologists
Page 136 of 172
Human Resources – August 2025
P a g e | 5
Pay
Grade Job Title Calendars Minimum Midpoint Maximum
1 Daily $274.40 $336.14 $397.88
Administrator of Facility Operations 260
260 Days 71,344 87,396 103,449
2 Daily $364.77 $437.11 $509.00
Special Programs Coordinator 202
College Counselor 207 202 Days 73,684 88,296 102,818
Assistant Principal 212 207 Days 75,507 90,482 105,363
Director of Accountability 226 212 Days 77,331 92,667 107,908
226 Days 82,438 98,787 115,034
3 Daily $425.43 $495.43 $565.43
Athletic Director 217
Director of Innovation 217 217 Days 92,318 107,508 122,698
Primary School Principal 217
4 Daily $475.43 $545.43 $615.43
Middle School Principal 217
217 Days 103,168 118,358 133,548
5 Daily $500.43 $570.43 $640.43
High School Principal 217
217 Days 108,593 123,783 138,973
6 Daily
Executive Director of WA Foundation 226 226 Days
7 Daily
Head of School 226 226 Days
HR 06/17/2025
2025-2026
ADMINISTRATION SALARY SCHEDULE
Determined by WA Foundation Board
Determined by the Board of Trustees
This schedule is for the 2025-2026 school year only. This schedule is not a predictor of future compensation. Salary placement is based on annual pay raise
budget approved by the Board of Trustees each year.
Administrative Professional Pay Plan
Page 137 of 172
Human Resources – August 2025
P a g e | 6
Pay
Grade Job Title Calendars Minimum Midpoint Maximum
1 Daily $125.63 $151.88 $178.13
Classroom Paraprofessional 187 Hourly 7.5 $16.75 $20.25 $23.75
(Special Education, P.E., Primary)187 Days 23,492 28,401 33,309
2 Daily $140.00 $167.60 $195.20
Administrative Assistant 190 Hourly 8 $17.50 $20.95 $24.40
190 Days 26,600 31,844 37,088
3 Daily $154.00 $185.60 $217.20
Foundation Development Associate 197 Hourly 8 $19.25 $23.20 $27.15
Assistant Registrar 221 197 Days 30,338 36,563 42,788
221 Days 34,034 41,018 48,001
Job Title Calendars Minimum Midpoint Maximum
Daily $148.00 $181.30 $214.60
Facilities Technician 260 Hourly 8 $18.50 $22.66 $26.83
260 Days 38,480 47,138 55,796
Job Title Calendars Minimum Midpoint Maximum
Daily $228.00 $275.88 $323.76
IT Coordinator 260
260 Days 59,280 71,729 84,178
HR 06/17/2025
This schedule is for the 2025-2026 school year only. This schedule is not a predictor of future compensation. Non-Exempt
employees are paid at an hourly rate for actual hours worked. Salary placement is based on annual pay raise budget approved
by the Board of Trustees each year.
CLERICAL / PARAPROFESSIONAL SALARY SCHEDULE
2025-2026
2025-2026
FACILITIES SALARY SCHEDULE
2025-2026
INFORMATION TECHNOLOGY SALARY SCHEDULE
Paraprofessional and Operations Pay Plan
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Long-Term
Rate
(Teaching
Positions
Only)
High School Diploma/Equivalent $100.00 $110.00 N/A N/A
30+ College Hours $100.00 $110.00 N/A N/A
College Degree (Bachelors or
higher)$100.00 $110.00 $125 N/A
Texas Certified $100.00 $110.00 $125 *$326.20
Consecutive Work Status
Long-Term Assignments
Education
Regular
Rate Days
1-10
Consecutive
Day Rate
Front Office $100.00 $110.00
Classroom Aide $100.00 $110.00
This salary schedule is for the 2025-2026 school year only. This schedule is not a predictor of future compensation.
Rates are approved by the Board of Trustees each year.
HR 06/17/25
Consecutive work status begins on the 11th consecutive day and is established by fulfilling half or full day
assignments for teachers, paraprofessionals, and some Academy positions. The daily rate of pay will
increase by $10 and continue until there is a break in service, at which time the daily rate returns to the
Regular Rate and the daily count reverts to Day 1.
A long-term assignment is defined as any teaching assignment extending over 10 consecutive days for the
same teacher. If the long-term assignment is scheduled in advance for longer than 10 consecutive days,
then the long-term rate will begin on day 1 of each long-term assignment. If a teaching assignment starts as
a regular assignment (less than 10 days) and is extended past ten days, then the long-term rate will begin
on consecutive day 11 of the assignment. Paraprofessional (Aide) assignments do not qualify for Long-term
Pay, but do qualify for the Consecutive Day Rate in a long-term position.
2025-2026 Paraprofessional Pay Rates
Paraprofessional (Aide) assignments do not qualify for Long-term Pay, but do qualify for the Consecutive
Day Rate in a long-term position.
2025-2026
SUBSTITUTE PAY SCHEDULE
Education Regular
Rate
Consecutive
Day Rate
Long-Term Rate -
Day 45+
(Teaching
Positions Only)
*If the long-term assignment is fulfilling a vacant teaching position, then the daily rate of pay may increase
to first-year teacher daily rate on day 45.
Section 2: Substitute Pay Schedule
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Section 3: Stipends and Extracurricular Duty Pay
A stipend is a fixed amount added to base pay to compensate employees for extra duties or special credentials. A
stipend is typically paid out in equal payroll installments. Stipends are used to compensate for something above and
beyond the standard job requirements, such as a special work assignment, supplemental duties, or special job
credentials. Stipends are used to differentiate pay among employees who are paid on fixed pay scales such as
teacher salary schedules.
A stipend can only be paid to an exempt employee. A stipend cannot be paid to a non-exempt employee. A non-
exempt employee must be paid for actual hours worked. Hours worked in excess of 40 hours a week must be paid
at time and one-half.
The maximum number of stipends that a Professional employee may receive is three (3) stipends per school year.
Any exception to this policy will be at the discretion of the Head of School.
Athletic Stipends
Sport Position Stipend Amount
Football - HS Head Coach / HS 6,000.00$
Assistant / HS 3,000.00$
Assistant / HS 3,000.00$
Assistant / HS 3,000.00$
Assistant / HS 3,000.00$
Football - JH Assistant/JH-Coord.3,000.00$
Assistant / JH 2,400.00$
Assistant / JH 2,400.00$
Basketball - Boys Head Coach / HS 5,000.00$
Assistant/JV 3,000.00$
Assistant/HS 9 3,000.00$
Basketball - Boys - JH Assistant/JH 8 2,400.00$
Assistant/ JH 7 2,400.00$
Basketball - Girls Head Coach / HS 5,000.00$
Assistant/JV 3,000.00$
Assistant/HS 9 3,000.00$
Basketball - Girls - JH Assistant/JH 8 2,400.00$
Assistant/JH 7 2,400.00$
Volleyball Head Coach / HS 5,000.00$
Assistant/JV 3,000.00$
Assistant/HS 9 3,000.00$
Volleyball - JH Assistant /JH 8 2,400.00$
Assistant/JH 7 2,400.00$
2025-2026 Athletic Stipend Schedule
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Sport Position Stipend Amount
2025-2026 Athletic Stipend Schedule
Track - Boys Head Coach / HS 5,000.00$
Assistant/JV 3,000.00$
Track - Boys - JH Assistant/JH 8 2,400.00$
Assistant/JH 7 2,400.00$
Track - Girls Head Coach / HS 5,000.00$
Assistant/JV 3,000.00$
Track - Girls - JH Assistant/JH 8 2,400.00$
Assistant/JH 7 2,400.00$
Soccer - Boys Head Coach / HS 5,000.00$
Assistant/JV 3,000.00$
Soccer - Boys - JH Assistant/JH 8 2,400.00$
Assistant/JH 7 2,400.00$
Soccer - Girls Head Coach / HS 5,000.00$
Assistant/JV 3,000.00$
Soccer - Girls - JH Assistant/JH 8 2,400.00$
Assistant/JH 7 2,400.00$
Baseball Head Coach / HS 5,000.00$
Assistant/JV 3,000.00$
Swimming Head Coach / HS 4,000.00$
Assistant/JV 2,400.00$
Cross Country Head Coach / HS 4,000.00$
Assistant/JH 2,400.00$
Golf Head Coach / HS 4,000.00$
Assistant/JH 2,400.00$
Tennis Head Coach / HS 4,000.00$
Assistant/JH 2,400.00$
Cheer / Dance Head Coach / HS - Fall 4,000.00$
Head Coach / HS - Winter 4,000.00$
Assistant/JV 3,000.00$
Assistant/JH 2,400.00$
This salary schedule is for the 2025-2026 school year only and is not a predictor of future compensation.
Rates are approved by the Board of Trustees each year.
HR 08/19/2025
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Stipend Amount
Certification Dyslexia - Scottish Rite 2,000.00$
Co-Curricular International Student Leadership 500.00$
Personal Project 1,500.00$
Communication Yearbook 2,000.00$
Coordinator DP 6,000.00$
MYP 6,000.00$
PYP 6,000.00$
Service As Action - Coordinator 1,500.00$
Service As Action - Supervisor 1,000.00$
Creativity/Activity/Service (CAS) - Coordinator 1,500.00$
Creativity/Activity/Service (CAS) - Supervisor 750.00$
AP Exam 2,000.00$
Department Head Arts and Wellness (Fine Arts & PE)1,500.00$
Humanities (Eng/I&S)1,500.00$
Foreign Lang (Lang B)1,500.00$
STEM (Science, Math, Design)1,500.00$
Director Assistant Athletic 2,500.00$
Fine Arts Musicals, Talent Show, Concerts 1,500.00$
Theatre 3,000.00$
National Honor Society French 500.00$
French 500.00$
Spanish 1,000.00$
NJHS 1,500.00$
NHS 1,500.00$
Mu Alpha Theta 1,000.00$
Student Council Stipend #1 2,000.00$
Stipend #2 2,000.00$
Team Lead Grade 6 500.00$
Grade 11 (Junior Class Sponsor)1,000.00$
Grade 12 (Senior Class Sponsor)3,000.00$
Other Vehicle Allowance 2,500.00$
International 9,000.00$
This stipend schedule is for the 2025-2026 school year only and is not a predictor of future compensation.
Rates are approved by the Board of Trustees each year.
2025-2026 Academic/Co-Curricular Stipend Schedule
HR 06/17/2025
Academic / Co-Curricular Stipends
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Hourly Rate
School Year Positions After School Detention $35.00
After School Programs $35.00
Athletics Bus Driving $25.00
Extra Duty - (test proctor or other duties)$25.00
Field Trip Bus Driving $25.00
Homebound Teacher (not in current Teaching Position)$35.00
Homebound Teacher (in current Teaching Position)Daily Rate/8 hours
Internal Coverage - Secondary (per class period)$25.00
Internal Coverage - Primary (per class period)$12.50
Saturday School Monitor $35.00
Summer Positions Front Office (Current Admin. Assistant)Regular Hourly Rate
Front Office (Any other Employee)$17.50
Jump Start (rising G6 students)$35.00
This salary schedule is for the 2025-2026 school year only. This schedule is not a predictor of future compensation.
Rates are approved by the Board of Trustees each year.
HR 06/17/2025
The following steps must occur before seasonal/summer employees begin work:
• Hiring officials must complete a Personnel Action Form (PAF) and submit it to Human Resources for both current
Westlake Academy employees and non-Westlake Academy employees.
• All seasonal/summer applicants who are not current Westlake Academy employees must complete an online application.
• All seasonal/summer applicants must complete all required new hire paperwork before beginning work.
• Human Resources will notify both the applicant and the hiring official once the applicant has been cleared to begin.
Westlake Academy complies with Senate Bill 9 (SB9), also known as the “Fingerprinting Bill.”
Please contact Human Resources with any questions.
Hiring Summer/Seasonal Employees
Funding for the above assignments must have been previously budgeted and approved, including summer positions.
2025-2026 Supplemental and Summer Pay Rates
All assignments must be requested through the Principals and approved by the Head of School
in writing prior to work commencing.
Section 4: Summer School and Supplemental Pay
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Section 5: Retiree Information – Teacher Retirement System of Texas Employment After Retirement (EAR)
Please visit the TRS website for complete information regarding Employment after Retirement.
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Substitute (Retirement)
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Section 6: Calendars Instructional Calendar
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Teacher / Speech Language Pathologist 187 August 4, 2025 - May 27, 2026
Classroom paraprofessional 187 August 4, 2025 - May 27, 2026
Administrative Assistant – Front Office 190 July 31, 2025 – May 27, 2026
Administrative Assistant – Attendance 190 August 4, 2025 – May 29, 2026
Foundation Development Associate 197 July 31, 2025 – June 5, 2026
Reading Specialist (Primary) 197 July 24, 2025 – May 29, 2026
Librarian 197 July 24, 2025 – May 29, 2026
Diagnostician 197 July 24, 2025 – May 29, 2026
Coordinator - PYP/MYP/DP 202 July 21, 2025 – June 2, 2026
Coordinator - Special Programs 202 July 21, 2025 – June 2, 2026
Counselor – Primary / Secondary/College 207 July 16, 2025 – June 4, 2026
Assistant Principal 212 July 16, 2025 – June 11, 2026
Principal 217 July 14, 2025 – June 16, 2026
Director of Innovation and Development 217 July 14, 2025 – June 16, 2026
Athletic Director 217 July 14, 2025 – June 16, 2026
Assistant Registrar 221 July 14, 2025 – June 22, 2026
Head of School 226 July 14, 2025 – June 29, 2026
WAF Executive Director 226 July 14, 2025 – June 29, 2026
Director of Accountability 226 July 14, 2025 – June 29, 2026
Facilities / Technology 260 July 1, 2025 – June 30, 2026 Municipal Holiday Schedule
Communications (Municipal)260 July 1, 2025 – June 30, 2026 Municipal Holiday Schedule
rev. 6/17/2025
2025-2026 Contract / Calendar Days Schedule
Number of DaysPosition/Title Start & End Dates Notes
Employee Work Calendar
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Payroll Biweekly Pay Distribution Schedule
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Contact Information:
Sandy M. Garza Director of Human Resources 817-490-5734 sgarza@westlakeacademy.org
Marina Baskin Human Resources Generalist 817-490-5740 mbaskin@westlakeacademy.org
Page 151 of 172
DATE: August 19, 2025 AGENDA ITEM NO: H.6.
FROM: Kelly Ritchie, Head of School, Westlake Academy
SUBJECT: Discuss, consider, and act regarding WA Resolution 25-22 to approve the Westlake
Academy Board of Trustees Policy 7.03 Personal Communications Devices Policy in
compliance with Texas House Bill 1481.
ATTACHMENTS:
1. WA Res 25-22 Resolution
2. Exhibit A WA BOT Policy 7.03 Personal Communications Devices Policy
SUMMARY :
Texas House Bill 1481 (effective June 20, 2025) requires all public school districts and open-
enrollment charter schools to adopt a written policy prohibiting student use of personal
communication devices (such as cell phones, tablets, laptops, and smartwatches) during the
instructional day on school property. The law allows exceptions for educational accommodations
(IEP/504 plans), documented medical needs, and legal or safety requirements. Compliance is
required by September 18, 2025.
BACKGROUND AND DISCUSSION:
Westlake Academy’s revised Personal Communication Devices Policy aligns with Texas House Bill
1481, which mandates a statewide prohibition on student use of such devices during the instructional
day, with limited exceptions for educational, medical, or safety needs. The policy requires all devices
to be stored securely per campus regulations, authorizes staff to confiscate devices used in violation,
and outlines retrieval and notification procedures. By adopting the updated policy before the
September 18, 2025 compliance deadline, Westlake Academy ensures adherence to state law,
supports a distraction-free learning environment, and reinforces the IB Learner Profile values of being
principled, respectful, and balanced.
FISCAL IMPACT:
Fiscal impact will be minimal as it relates to record-keeping and administrative work. Distributing
school-issued laptops to our oldest students will be a goal for future budgeting sessions. Currently,
we are working to utilize retired staff laptops to meet student needs.
LEGAL REVIEW:
Yes
RECOMMENDATION:
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 152 of 172
Approve WA Resolution 25-22 approving the updated Westlake Academy Board of Trustees Policy
7.03 Personal Communication Devices Policy incorporating HB 1481 requirements to foster a
distraction-free learning environment while meeting state law mandates.
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Page 153 of 172
WA Res. 25-22
Page 1
WESTLAKE ACADEMY
RESOLUTION NO. 25-22
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING THE WESTLAKE ACADEMY PERSONAL COMMUNICATIONS
DEVICES POLICY AND AMENDING THE WESTLAKE ACADEMY BOARD OF
TRUSTEES POLICY MANUAL TO INCLUDE THE POLICY AS “SECTION 7
STUDENT BEHAVIOR: POLICY 7.03 PERSONAL COMMUNICATIONS DEVICES
POLICY”
WHEREAS, Westlake Academy is obligated to create board policies in alignment with
State and Federal mandates; and,
WHEREAS, Texas House Bill 1481 (effective June 20, 2025) requires all public-school
districts and open-enrollment charter schools to adopt a written policy no later than September 18,
2025, prohibiting student use of personal communication devices (such as cell phones, tablets,
laptops, and smartwatches) during the instructional day on school property; and,
WHEREAS, Westlake Academy supports a distraction-free learning environment, and
reinforces the IB Learner Profile values of being principled, respectful, and balanced; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Westlake Academy Board of Trustees hereby approves the
Westlake Academy Personal Communications Devices Policy attached to this resolution as
“Exhibit A” and the addition of the policy to the Westlake Academy Board of Trustees Policy
Manual as “SECTION 7 STUDENT BEHAVIOR: POLICY 7.03 PERSONAL
COMMUNICATIONS DEVICES POLICY” in compliance with the requirements of House
Bill 1481.
SECTION 3: That if any portion of this resolution shall, for any reason, be declared
invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining
provisions hereof and the Council hereby determines that it would have adopted this Resolution
without the invalid provision.
Page 154 of 172
WA Res. 25-22
Page 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 19TH DAY OF AUGUST 2025.
________________________________
Kim Greaves, Board President
________________________________
Dr. Kelly Ritchie, Head of School
ATTEST:
_______________________________
Dianna Buchanan, Board Secretary
APPROVED AS TO FORM:
_______________________________
Janet S. Bubert, School Attorney
Page 155 of 172
Westlake Academy Board of Trustees Policy Manual
Policy No. 7.03:
Date Board Adopted:
Date Board Amended: August 19, 2025
Effective Date: August 19, 2025
Policy Category: Student Conduct
Policy Name: Personal Communications Devices Policy
Policy Goal: Communication/Transparency of student and parent requirements for
the use of Personal Communications Devices on the campus of
Westlake1Academy; a distraction-free learning environment, and reinforcement of
IB Learner Profile values of being principled, respectful and balanced.
Policy Description:
A student shall not use a personal communication device on school property
during the instructional day. While on school property, the student shall store any
personal communication device in accordance with campus administrative
regulations.
A student who violates this policy or any related regulations shall be subject to
discipline in alignment with the Board-adopted Student Code of Conduct and the
principles of the IB Learner Profile, particularly being principled, respectful, and
balanced.
An authorized Academy employee may confiscate a student’s personal
communication device that is used in violation of this policy or any applicable
regulations.
The Academy shall not dispose of a confiscated device. The Academy shall
provide appropriate notice to parents/guardians, and devices not retrieved within
the designated time frame shall be stored according to administrative regulations.
Exceptions:
A student shall be authorized to use a personal communication device on school
property during the instructional day only under the following circumstances:
1. The student’s use is necessary for implementation of the student’s
Individualized Education Program (IEP), 504 Plan, or a similar program or
plan;
Page 156 of 172
Westlake Academy Board of Trustees Policy Manual
2. The student’s use is required due to a documented medical need
supported by a directive from a licensed physician; or
3. The student’s use is necessary to comply with a health or safety
requirement imposed by law or as part of the Academy or campus safety
protocols.
Implementation
The Superintendent shall develop administrative regulations to implement this
policy. Regulations shall include clear guidelines for device storage, retrieval
procedures, and communication with families.
Compliance
Annually, the Superintendent shall report to the Board on the implementation and
compliance of this policy, including any recommendations for adjustment based on
student conduct data, parent feedback, and alignment with Westlake Academy’s
mission and values.
Resolution Number: Date:
WA Res. 25-22 08/19/2025
Page 157 of 172
DATE: August 19, 2025 AGENDA ITEM NO: H.7.
FROM: Kelly Ritchie, Head of School, Westlake Academy
SUBJECT: Discuss, consider, and act regarding WA Resolution 25-23 to amend Westlake Academy Board of
Trustees Policy 6.07: Student Athletic/Extracurricular Program Eligibility in response to SB 401.
ATTACHMENTS:
1. WA Res 25-23 Resolution Student Athletic Extracurricular Program Academic Eligibility
2. Exhibit A Policy 6.07 Student Athletic Extracurricular Program Academic Eligibility
SUMMARY :
Texas Senate Bill 401 (SB 401), enacted during the 2025 legislative session, introduced provisions
impacting student eligibility for participation in extracurricular activities across Texas public schools.
The legislation addresses participation rights for students enrolled in private schools and homeschool
programs, aiming to expand their access to certain public school extracurricular offerings.
Westlake Academy’s existing policy—originally adopted on December 7, 2009—established uniform
guidelines for determining student participation in athletic and extracurricular programs.
BACKGROUND AND DISCUSSION:
In alignment with SB 401 and following Board review, the Student Athletic/Extracurricular Program
Eligibility Policy has been amended with an effective date of August 19, 2025, to clearly define
eligibility restrictions. The amended policy states:
"A student enrolled in a private school, including a homeschool, shall not be eligible for
participation in curricular or extracurricular activities managed or offered by Westlake
Academy."
This amendment preserves the Academy’s operational and academic integrity by ensuring that
extracurricular opportunities are reserved for students enrolled full-time in Westlake Academy’s IB
curriculum, while remaining in compliance with state law where applicable to open-enrollment charter
schools.
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 158 of 172
FISCAL IMPACT:
None
LEGAL REVIEW:
Yes
RECOMMENDATION:
The Board is asked to approve WA Resolution 25-23 approving the updated Policy 6.07 Student
Athletic/Extracurricular Program Eligibility Policy, effective August 19, 2025.
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Page 159 of 172
WA Res. 25-23
Page 1
WESTLAKE ACADEMY
RESOLUTION NO. 25-23
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING A REVISION TO THE WESTLAKE ACADEMY BOARD OF TRUSTEES
POLICY 6.07: STUDENT ATHLETIC/EXTRACURRICULAR PROGRAM
ELIGIBILITY IN ALIGNMENT WITH TEXAS SENATE BILL 401.
WHEREAS, Westlake Academy is obligated to create board policies in alignment with
State and Federal mandates; and,
WHEREAS, Texas Senate Bill 401, enacted during the 2025 Legislative Session,
introduced provisions impacting student eligibility for participation in extracurricular activities
across Texas public schools in particular addressing participation rights for students enrolled in
private schools and homeschool programs, aiming to expand their access to certain public school
extracurricular offerings; and,
WHEREAS, Westlake Academy’s existing policy was originally adopted December 7,
2009, and has revised to preserve Westlake Academy’s operation and academic integrity by
ensuring that extracurricular opportunities are reserved for students enrolled full-time in Westlake
Academy’s IB curriculum, while remaining in compliance with state law where applicable to open-
enrollment charter schools; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Westlake Academy Board of Trustees hereby approves the
revision of the Westlake Academy Board of Trustees Policy 6.07: Student Athletic/Extracurricular
Program Eligibility attached to this resolution as “Exhibit A” in compliance with the requirements
of Senate Bill 401.
SECTION 3: That if any portion of this resolution shall, for any reason, be declared
invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining
provisions hereof and the Council hereby determines that it would have adopted this Resolution
without the invalid provision.
Page 160 of 172
WA Res. 25-23
Page 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 19TH DAY OF AUGUST 2025.
________________________________
Kim Greaves, Board President
________________________________
Dr. Kelly Ritchie, Head of School
ATTEST:
_______________________________
Dianna Buchanan, Board Secretary
APPROVED AS TO FORM:
_______________________________
Janet S. Bubert, School Attorney
Page 161 of 172
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Westlake Academy Board of Trustees Policy Manual
EXHIBIT A
Policy No. 6.07:
Date Board Adopted: December 7, 2009
Date Board Amended: August 19, 2025
Effective Date: August 19, 2025
Policy Category: Student Achievement
Policy Name: Student Athletic/Extracurricular Program
Academic Eligibility
Policy Goal: To establish uniform guidelines for determining student participation in
Westlake Academy' s athletic/extracurricular programs.
Policy Description:
Westlake Academy offers the rigorous International Baccalaureate Organization
(IBO) course work as the standard curriculum for students in grades K - 12 and values
the traits found in the IB Learner profile. In particular, the traits of being Principled
and Balanced will be emphasized in our sports and extracurricular programs. The
Academy will offer the students the opportunity to participate in these types of
activities in an environment that fosters fairness, justice and respect for the dignity of
the individual, groups and communities, and also promotes a greater understanding
of the importance of intellectual, physical and emotional balance.
A student enrolled in a private school, including a homeschool, shall not be eligible
for participation in curricular or extracurricular activities managed or offered by
Westlake Academy.
Dates Amended: Resolution No.
12/01/2010
08/13/2013
08/19/2025 WA Res. 25-23
Page 162 of 172
DATE: August 19, 2025 AGENDA ITEM NO: H.8.
FROM: Kelly Ritchie, Head of School, Westlake Academy
SUBJECT: Discuss, consider and act to approve WA Resolution 25-24 revising the Westlake
Academy (WA) Board of Trustees Policy 5.09: Westlake Academy Affiliate Groups to
officially name the current recognized affiliate groups and to define the established
guidelines for the relationship between WA and nonprofit organizations that work with
WA.
ATTACHMENTS:
1. WA Res 25-24 Revise BoT Policy 5.09 Governance WA Affiliate Groups
2. Exhibit A WA Affiliate Group Policy Rev. 082025
3. WA Affiliate Group Policy Redlined rev. Aug. 2025
SUMMARY :
For consideration is a resolution to amend Westlake Academy (WA) Board of Trustees Policy 5.09
Westlake Academy Affiliate Groups to officially name the current recognized affiliate groups and
define the established guidelines for the relationship between WA and nonprofit organizations that
work with WA.
BACKGROUND AND DISCUSSION:
Affiliate Groups of Westlake Academy must be identified as such by the Board of Trustees and agree
to comply with the expectations identified in this policy and the Memorandum of Understanding
(MOU) between the affiliate group and the Academy. The Board of Trustees shall determine, in its
sole discretion, whether an organization will be recognized as an affiliate group of the Academy and
may revoke such status at any time. To be considered as an affiliate group, an organization must
have a formal organizational structure and the organization’s purpose must further the Academy’s
official mission, vision and values.
The proposed revision to Policy 5.09 identifies current Recognized Affiliate Groups as:
1. The House of Commons;
2. The Westlake Academy Foundation; and
3. The Westlake Academy Booster Club.
In addition, the proposed revision defines the guidelines for the relationship and expectations
between Westlake Academy and nonprofit organizations that work with Westlake Academy and its
Town Council/Board of Trustees
AGENDA ITEM REPORT
Page 163 of 172
stakeholders within the community to support financial sustainability and enhance student
opportunities.
FISCAL IMPACT:
N/A
LEGAL REVIEW:
Yes
RECOMMENDATION:
Staff recommends approving WA Resolution 25-24 as presented to revise Westlake Academy (WA)
Board of Trustees Policy 5.09 Westlake Academy Affiliate Groups to officially name the current
recognized affiliate groups and to define the established guidelines for the relationship between WA
and nonprofit organizations that work with WA.
ACTION OPTIONS:
Motion to Approve as Presented Motion to Deny
Motion to Approve with Changes/Conditions Motion to Continue or Table
Page 164 of 172
Resolution WA 25-24
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION NO. 25-24
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF
TRUSTEES APPROVING AN AMENDMENT TO BOARD POLICY 5.09
TO RECOGNIZE THE APPROVED AFFILIATE GROUPS OF
WESTLAKE ACADEMY AND TO IDENTIFY RESPONSIBILIITES AND
OPERATING GUIDELINES FOR AFFILIATE GROUPS.
WHEREAS, the Board of Trustees finds it important to recognize the Affiliate Groups
for Westlake Academy; and
WHEREAS, the Board finds it necessary to promote financial stability, support
student engagement in the Academy and provide for extracurricular opportunities through
partnerships with Westlake Academy Affiliate Groups, and
WHEREAS, the Westlake Academy Board of Trustees finds that the passage of this
Resolution is in the best interests of the Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: The Board hereby adopts the amendments to Board of Trustees Policy
5.09, attached to this resolution as Exhibit A, which shall be known as Westlake Academy
Affiliate Groups.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining
provisions hereof and the Board hereby determines that it would have adopted this Resolution
without the invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
Page 165 of 172
Resolution WA 25-24
Page 2 of 2
PASSED AND APPROVED ON THIS 19th DAY OF AUGUST 2025.
___________________________________
Kim Greaves, President
ATTEST:
________________________________ ___________________________________
Dianna Buchanan, Board Secretary Dr. Kelly Ritchie, Head of School
APPROVED AS TO FORM:
________________________________
Janet S. Bubert
School Attorney
Page 166 of 172
EXHIBIT A
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 5.09:
Date Board Adopted: May 7, 2012
Date Board Amended:
Effective Date: __________
Policy Category: Governance
Policy Name: Westlake Academy Affiliate Groups
Policy Goal: To establish guidelines for the relationship between Westlake
Academy and nonprofit organizations identified as Westlake Academy Affiliate Groups,
which are organizations that work with Westlake Academy and its stakeholders within the
community to support financial sustainability and enhance student opportunities by
operating an efficient affiliate organization with well-managed resources designed to
further the Academy’s mission and vision statements.
Policy Description:
Affiliate groups of Westlake Academy must be identified as such by the Board of Trustees
and agree to comply with the expectations identified in this policy and the Memorandum
of Understanding (MOU) between the affiliate group and the Academy. The Board of
Trustees shall determine, in its sole discretion, whether an organization will be recognized
as an affiliate group of the Academy and may revoke such status at any time. To be
considered as an affiliate group, an organization must have a formal organizational
structure and the organization’s purpose must further the Academy’s official mission,
vision and values.
Recognized Affiliate Groups
As of the effective date of this policy, which may be amended from time to time, Westlake
Academy recognizes the following affiliate groups:
• House of Commons:
The House of Commons is the Academy’s Parent/Teacher Organization, created
to support the Westlake Academy community, through sponsoring social and
educational events, assisting with filling the volunteer needs of the school,
Page 167 of 172
Westlake Academy Board of Trustees Policy Manual
managing and operating the Academy’s Spirit Shop, and contributing financially for
the benefit of Westlake Academy.
• Westlake Academy Foundation
The Westlake Academy Foundation exists to raise funds for the operational needs
of the Academy, manage capital campaigns and solicit funding for other special
projects, and build an endowment fund for the benefit of Westlake Academy.
• Westlake Academy Booster Club
The Westlake Academy Booster Club supports the Academy’s athletic program by
encouraging parent and community participation to enhance the athletic
experience at the Academy, which includes organizing volunteers and managing
and operating concessions at extra-curricular events, as well as fundraising
activities consistent with the organization's governing documents.
Affiliate Group Benefits
Westlake Academy affiliate groups will receive special consideration for requests to use
Academy and/or Town facilities for events or programs of the organization.
As further described in the MOU with each affiliate group, Westlake Academy agrees to
work collaboratively with the affiliate groups to promote and support programs and events
benefiting the Academy.
Subject to any limitations in Westlake Academy policy or required by law, the Academy
agrees to facilitate access to Westlake Academy email lists and other directory
information for students and parents upon request of an affiliate group.
Affiliate Group Responsibilities
Westlake Academy affiliate groups agree to operate in a way that is consistent with the
Academy’s philosophy and objectives and adopted Board policies. To the extent
applicable, affiliate groups agree to ensure all operations and organizational activities
comply with any guidelines or requirements established by Westlake Academy or the
governing body of any athletic or extra-curricular association to which the Academy
belongs. Affiliate groups further agree to comply with all applicable local, state and federal
laws, rules and regulations.
Affiliate groups agree to comply with all applicable fiscal obligations, including but not
limited to, required IRS filings, collecting and reporting any applicable sales tax, obtaining
all necessary permits related to sales/use taxes or food handling.
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Westlake Academy Board of Trustees Policy Manual
Each affiliate group will enter into an MOU with Westlake Academy, which will further
describe the benefits and obligations related to the organization’s affiliate group status.
Such obligations may include, but will not be limited to, the following:
• Providing Westlake Academy copies of the organization's governing documents,
such as the Certificate of Formation, bylaws, and any amendments to such
documents;
• Providing proof annually of liability insurance coverage maintained by the
organization in the amount of at least $500,000 for each person and $1,000,000
for each single occurrence for death or bodily injury and $100,000 for each single
occurrence for injury to or destruction of property;
• Presenting a quarterly report to the Academy’s Board of Trustees on the affiliate
group’s activities and events and describing the organization’s contributions,
financial and otherwise, to Westlake Academy;
• Providing Westlake Academy a completed annual audit report or other financial
report as agreed upon in the MOU;
• Participating in an annual meeting with Academy and/or Town staff to discuss the
organization’s priorities for the coming fiscal year, including any special projects,
fundraising events or campaigns that may impact the budget planning process or
the expenditures of Westlake Academy and/or the Town of Westlake;
• Ensuring all volunteers participating in the affiliate group’s operations or programs
comply with all provisions of the Academy’s Volunteer Policy, including the
procedures for criminal history background checks to the extent required by
Academy policy or state law;
• Obtaining prior approval for the use of logos or other marks established for use by
the Town of Westlake, Westlake Academy, or Westlake Academy athletic teams,
as well as complying with any other policies or procedures adopted by the
Academy related to the use of same;
• Complying with procedures identified in the MOU related to conducting fundraising
events or other events or programs that use Academy or Town facilities or
resources;
• Complying with applicable access and check-in procedures adopted by the
Academy related to access to Academy and/or Town facilities;
• Complying with any restrictions communicated by the Academy related to the use
of parent email lists or other Academy resources used to communicate with
Academy students or parents.
Dates Amended: Resolution Number:
July 15, 2024 WA Resolution 24-23
Page 169 of 172
1
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 5.09:
Date Board Adopted: May 7, 2012
Date Board Amended: __________
Effective Date: __________
Policy Category: Governance
Policy Name: Westlake Academy Affiliate Groups
Policy Goal: To establish guidelines for the relationship between Westlake Academy and
nonprofit organizations identified as Westlake Academy Affiliate Groups, which are organizations
that work with Westlake Academy and its stakeholders within the community to support financial
sustainability and enhance student opportunities by operating an efficient affiliate organization
with well-managed resources designed to further the Academy’s mission and vision statements.
Policy Description:
Affiliate groups of Westlake Academy must be identified as such by the Board of Trustees and
agree to comply with the expectations identified in this policy and the Memorandum of
Understanding (MOU) between the affiliate group and the Academy. The Board of Trustees shall
determine, in its sole discretion, whether an organization will be recognized as an affiliate group
of the Academy and may revoke such status at any time. To be considered as an affiliate group, an
organization must have a formal organizational structure and the organization’s purpose must
further the Academy’s official mission, vision and values.
Recognized Affiliate Groups
As of the effective date of this policy, which may be amended from time to time, Westlake
Academy recognizes the following affiliate groups:
•House of Commons:
The House of Commons is the Academy’s Parent/Teacher Organization, created to support
the Westlake Academy community, through sponsoring social and educational events,
assisting with filling the volunteer needs of the school, managing and operating the
Academy’s Spirit Shop, and contributing financially for the benefit of Westlake Academy.
EXHIBIT A
Page 170 of 172
2
• Westlake Academy Foundation
The Westlake Academy Foundation exists to raise funds for the operational needs of the
Academy, manage capital campaigns and solicit funding for other special projects, and
build an endowment fund for the benefit of Westlake Academy.
• Westlake Academy Athletic Club
The Westlake Academy Athletic Club serves and supports the Academy’s athletic program
through fundraising events, hosting the athletic banquet, and making financial
contributions directly to or for the benefit of Westlake Academy athletics.
• Westlake Academy Booster Club
The Westlake Academy Booster Club supports the Academy’s athletic program by
encouraging parent and community participation to enhance the athletic experience at the
Academy, which includes organizing volunteers and managing and operating concessions
at extra-curricular events, as well as fundraising activities consistent with the organization's
governing documents.
Affiliate Group Benefits
Westlake Academy affiliate groups will receive special consideration for requests to use Academy
and/or Town facilities for events or programs of the organization.
As further described in the MOU with each affiliate group, Westlake Academy agrees to work
collaboratively with the affiliate groups to promote and support programs and events benefiting
the Academy.
Subject to any limitations in Westlake Academy policy or required by law, the Academy agrees to
facilitate access to Westlake Academy email lists and other directory information for students and
parents upon request of an affiliate group.
Affiliate Group Responsibilities
Westlake Academy affiliate groups agree to operate in a way that is consistent with the Academy’s
philosophy and objectives and adopted Board policies. To the extent applicable, affiliate groups
agree to ensure all operations and organizational activities comply with any guidelines or
requirements established by Westlake Academy or the governing body of any athletic or extra-
curricular association to which the Academy belongs. Affiliate groups further agree to comply with
all applicable local, state and federal laws, rules and regulations.
Affiliate groups agree to comply with all applicable fiscal obligations, including but not limited
to, required IRS filings, collecting and reporting any applicable sales tax, obtaining all necessary
permits related to sales/use taxes or food handling.
Page 171 of 172
3
Each affiliate group will enter into an MOU with Westlake Academy, which will further describe
the benefits and obligations related to the organization’s affiliate group status. Such obligations
may include, but will not be limited to, the following:
• Providing Westlake Academy copies of the organization's governing documents, such as
the Certificate of Formation, bylaws, and any amendments to such documents;
• Providing proof annually of liability insurance coverage maintained by the organization in
the amount of at least $500,000 for each person and $1,000,000 for each single occurrence
for death or bodily injury and $100,000 for each single occurrence for injury to or
destruction of property;
• Presenting a quarterly report to the Academy’s Board of Trustees on the affiliate group’s
activities and events and describing the organization’s contributions, financial and
otherwise, to Westlake Academy;
• Providing Westlake Academy a completed annual audit report or other financial report as
agreed upon in the MOU;
• Participating in an annual meeting with Academy and/or Town staff to discuss the
organization’s priorities for the coming fiscal year, including any special projects,
fundraising events or campaigns that may impact the budget planning process or the
expenditures of Westlake Academy and/or the Town of Westlake;
• Ensuring all volunteers participating in the affiliate group’s operations or programs comply
with all provisions of the Academy’s Volunteer Policy, including the procedures for
criminal history background checks to the extent required by Academy policy or state law;
• Obtaining prior approval for the use of logos or other marks established for use by the
Town of Westlake, Westlake Academy, or Westlake Academy athletic teams, as well as
complying with any other policies or procedures adopted by the Academy related to the
use of same;
• Complying with procedures identified in the MOU related to conducting fundraising events
or other events or programs that use Academy or Town facilities or resources;
• Complying with applicable access and check-in procedures adopted by the Academy
related to access to Academy and/or Town facilities;
• Complying with any restrictions communicated by the Academy related to the use of parent
email lists or other Academy resources used to communicate with Academy students or
parents.
Page 172 of 172