HomeMy WebLinkAbout07.15.2025 TC BOT Final MinutesTown of Westlake
1500 Solana Blvd
Building 7, Suite 7100
Westlake, TX 76262
Town Council/Board of Trustees
Meeting Minutes - Final
3:30 PM Council ChamberTuesday, July 15, 2025
The Town Council of the Town of Westlake serves as the governing board for Westlake Academy.
This agenda may contain both municipal and Westlake Academy items, which will be clearly
identified. In an effort of transparency, this meeting will be viewable to the public via Live Stream
and also available for viewing after the meeting. In an effort of meeting efficiency, any residents
wishing to speak on action items must submit a speaker request form to the Town Secretary prior
to the start of the meeting.
Pursuant to Texas Government Code Section 551.127, one or more members of the Town
Council may participate in this meeting by videoconference call. A quorum of the Town Council
and the presiding officer will be present at the physical location of the meeting.
NOTE: As authorized by Section 551.071 of the Texas Government Code, Town Council may
enter into closed Executive Session for the purpose of seeking confidential legal advice from the
Town/School Attorney on any agenda item listed herein.
A. CALL REGULAR MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT
Mayor Greaves called the meeting to order at 3:33 p.m. and announced a quorum present.
PRESENT:
Mayor Kim Greaves
Mayor Pro Tem Tammy Reeves
Council Member Michael Yackira
Council Member Kevin Smith
Council Member T. J. Duane (virtually present)
ABSENT:
Council Member Todd Gautier
STAFF PRESENT:
Town Manager Wade Carroll Head of School Dr. Kelly Ritchie
Deputy Town Manager Jason Alexander WA Dir Innovation & Dev. Michelle Briggs
Town Secretary Dianna Buchanan IT Director Jason Power
Finance Director Cayce Lay Lamas Public Works Director Cheryl Taylor
Communications Director Jon Sasser Town Attorney Matthew Boyle
School Attorney Janet Bubert Human Resources Director Sandy Garza
Academy Finance Manager Marlene Rutledge Deputy Fire Chief Kelly Clements
Assist. Public Works Director Kyle Flanagan Town Planner Christopher Pham
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Town Council/Board of Trustees Meeting Minutes - Final July 15, 2025
B. INVOCATION AND PLEDGES OF ALLEGIANCE
Pastor Mike Banas, Milestone Church, Keller, provided the invocation. Mayor Greaves led the
Pledges assisted by students from the Primrose School at Entrada.
C. CITIZEN/PARENT COMMENTS
There was no one to speak at this time.
D. ITEMS OF COMMUNITY INTEREST
D.1.Items of Community Interest (Communications Director Jon Sasser)25-192
Director of Communications Jon Sasser provided an overview of items of
community interest and upcoming events. Mayor Greaves thanked
volunteers that assisted with planting flags for July 4th and also
announced there will be a new Mayor's Volunteer Program soon with
details forthcoming. Mayor Greaves also expressed condolences to the
Wheat family for the loss of Mr. Wheat.
E. PRESENTATION
E.1.Receive Metroport Chamber of Commerce Annual Update Presentation
(Sally A. Aldridge, IOM, President & CEO)
25-171
Metroport Chamber President Sally Aldridge provided an annual update
presentation to Town Council.
F. WORK SESSION
F.1.Town of Westlake FY 25-26 Budget Work Session (Cayce Lay Lamas,
Finance Director)
25-195
Town Manager Wade Carroll provided opening comments about the FY
2025-2026 budget and the goals for the budget to advance the Town
towards best practices, prepare for future development and keep the tax
rate as low as possible. Staff began the process with the goal to cut
department expenditures by at least 3%, ensure a budget surplus for
capital improvement projects and equipment replacement, and to adjust
the employee benefits package to industry standards. Finance Director
Cayce Lay Lamas presented other relevant information including a
comparison of the proposed budget and last year's budget, projecting that
expenses are expected to decrease and revenues to increase. She also
covered needs not yet included in the budget including Capital
Improvement Plan items and Service Level Adjustment requests. The
Fund Balance Policy was discussed and the policy will be updated,
reviewed by the Finance Subcommittee, and presented for approval to
Town Council in September. The current property tax rate is $0.16788,
the lowest in the area. Next month Town Council will set the tax rate. The
maximum increase allowed without voter approval is up to 3.5%. Another
budget work session will be held at the Town Council regular meeting on
August 19th and Town Council will also vote on the maximum tax rate.
G. CONSENT AGENDA
G.1.Approve the June 17, 2025 Town Council/Board of Trustees Regular
Meeting Minutes (Town Secretary Dianna Buchanan)
25-170
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Town Council/Board of Trustees Meeting Minutes - Final July 15, 2025
G.2.Discuss, consider and act to approve Resolution 25-24 authorizing the
expenditure of funds for a three-year agreement with Esri Small Municipal
and County Government Enterprise for the total amount of $61,800.00
and declaring an effective date
RES 25-24
G.3.Consider and act to approve WA Resolution 25-19 authorizing the Head
of School to enter into a contract with the Education Service Center
(ESC) Region 11 for various business and student support services for
the operation of Westlake Academy.
WA Res
25-19
G.4.Discuss, consider and act regarding Ordinance 1023 amending Chapter
94 titled “Utilities”, to establish Article VI. entitled “Industrial Wastewater”
adopting and establishing uniform requirements for users of the Publicly
Owned Treatment Works for the Town of Westlake and enabling the
Town of Westlake to comply with all applicable State and Federal laws,
including the Clean Water Act (33 United States Code § 1251 et seq.)
and the General Pretreatment Regulations (40 Code of Federal
Regulations Part 403). (Cheryl Taylor, P.E., Director of Public Works).
ORD-1023
G.5.Discuss, Consider and Act regarding Resolution 25-22 Endorsing the
Implementation of a Continuing Pretreatment Program as Required by 40
CFR 403 for the Denton Creek Regional Wastewater System (Cheryl
Taylor, P.E., Director of Public Works)
RES 25-22
G.6.Discuss, consider and act regarding Resolution 25-23 to adopt an
Enforcement Response Plan (ERP) as part of the Town of Westlake
Approved Pretreatment Program for the publicly owned treatment works
to comply with and as required by the United States Environmental
Protection Agency in Title 40 of the Code of Federal Regulations (CFR)
§403.8(f)(5) (Cheryl Taylor, P.E., Director of Public Works)
RES 25-23
Motion by Council Member Yackira and Motion Second by Mayor Pro
Tem Reeves to approve the consent agenda. Mayor Greaves called for
the vote. MOTION APPROVED UNANIMOUSLY. Council Member
Gautier was absent.
H. PUBLIC HEARING AND ASSOCIATED ACTION ITEM
H.1.Hold a Public Hearing and Discuss, Consider and Act Regarding
Ordinance 1026 to Adopt Land Use Assumptions and Capital
Improvement Plans for the Potential Implementation of Impact Fees for
Water, Wastewater, and Roadway Impact Fee Program (Cheryl Taylor,
P.E., Director of Public Works)
ORD-1026
Public Works Director Cheryl Taylor noted that this is the first public
hearing required for potential adoption of impact fees for water,
wastewater and roadways. Town Council will consider adopting Land Use
Assumptions and an Impact Fee Eligible Capital Improvements Plan.
Consulting firm Freese & Nichols provided a presentation covering the
basics of impact fees, the process to develop Land Use Assumptions and
Eligible Capital Improvement Plans and conducting Impact Fee
Calculations. Projects identified as Eligible Capital Improvement Plan
projects for water, wastewater and roadways were reviewed. The next
steps in the process will include receiving a recommendation from the
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Town Council/Board of Trustees Meeting Minutes - Final July 15, 2025
Capital Improvements Advisory Committee on water, wastewater, and
roadway impact fee rates at the August 19th regular meeting, and a
second public hearing will be held at a special meeting on August 25th.
Mayor Greaves opened the public hearing:4:56 p.m. and asked if there
was anyone to speak regarding the item. There was no one to speak.
Mayor Greaves closed the public hearing 4:56:30 p.m.
Motion by Council Member Smith and Motion Second by Council Member
Yackira to approve and adopt Ordinance 1026 as presented. Mayor
Greaves called for the vote. MOTION APPROVED UNANIMOUSLY.
Council Member Gautier was absent.
I. REGULAR AGENDA ITEMS
I.1.Discuss and take action to adopt Ordinance 1027 Authorizing the
Issuance of up to $9,540,000 Town of Westlake, Combination Tax and
Revenue Certificates of Obligation, Series 2025, to fund water projects,
including pump stations and a water tower, and the Sam & Margaret Lee
Arts & Science Center; Levying an Annual Ad Valorem Tax and Providing
for the Security for and Payment of said Certificates of Obligation;
Approving an Official Statement; and Enacting other Provisions relating to
the Subject (Cayce Lay Lamas, Finance Director)
ORD-1027
Finance Director Cayce Lay Lamas provided an overview of the item. The
debt issuance of $9,540,000 will be used to pay for the Westlake
Academy Arts & Sciences Building expansion and for utility
improvements.
Ted Christensen, President, Government Capital Securities Corporation,
provided details of the bond sale that was held earlier in the day and
mentioned the Town's bond rating is AAA. Motion by Mayor Pro Reeves
and Motion Second by Council Member Yackira to approve and adopt
Ordinance 1027 as presented. Mayor Greaves called for the vote.
MOTION APPROVED UNANIMOUSLY. Council Member Gautier was
absent.
I.2.Consider and act to approve WA Resolution 25-16 approving the
Westlake Academy Amended Operating Budget for Fiscal Year Ending
June 30, 2025 (Cayce Lay Lamas, Finance Director)
WA RES
25-16
Finance Director Cayce Lay Lamas provided an overview.of the Westlake
Academy budget amendments for the fiscal year ending June 30, 2025.
The final amended budget will be $11,949,914 and will contribute the
surplus of $147,287 to fund balance. Motion by Council Member Yackira
and Motion Second by Council Member Smith to approve WA Resolution
25-16 as presented. MOTION APPROVED UNANIMOUSLY. Council
Member Gautier was absent.
I.3.Discuss, consider and act to approve Resolution 25-25 calling for and
setting a public hearing to discuss and receive public testimony on the
adoption of an ordinance imposing roadway, water and wastewater
impact fees in the Town of Westlake, Texas; and providing an effective
date (Cheryl Taylor, P.E., Director of Public Works).
RES 25-25
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Town Council/Board of Trustees Meeting Minutes - Final July 15, 2025
Town Manager Wade Carroll detailed that the resolution is calling a public
hearing for August 25th at 4 pm and is required as part of the impact fee
adoption process. Motion by Mayor Pro Tem Reeves and Motion Second
by Council Member Smith to approve Resolution 25-25 as presented.
Mayor Greaves called for the vote. MOTION APPROVED
UNANIMOUSLY. Council Member Gautier was absent.
I.4.Discuss, consider and act regarding Resolution 25-26 to approve an
economic incentive agreement with Pluralsight as recommended by the
Westlake Development Corporation, Inc (EDC 4B).
RES 25-26
Deputy Town Manager Jason Alexander provided an overview of the item
to provide economic development incentives to Pluralsight to assist with
expanding their operations into the North Texas market. The agreement
provides a cash grant from the Westlake Development Corporation in the
amount of $50,000.00, waiving fees and costs associated with
development review and building permits, and provides for expedited
development review. the agreement also requires Pluralsight to finish out
18,000 square feet of space in August, expend $240,000 on information
technology, and attract and retain a minimum of 75 full-time employees.
The Westlake Development Corporation considered the agreement at
their last meeting and approved recommending approval by Town
Council. The Office of the Town Manager also recomends approval.
Motion by Council Member Yackira and Motion Second by Mayor Pro
Tem Reeves to approve Resolution 25-26 as presented. Mayor Greaves
called for the vote. MOTION APPROVED UNANIMOUSLY. Council
Member Gautier was absent.
Mayor Greaves recognized Daniel Rudd, Principal of Pluralsight, to speak
and he addressed the Town Council to express thanks and remark on the
process Pluralsight went through to select Westlake as their location in
North Texas.
I.5.Discuss, consider and act regarding Resolution 25-27 to award the bid for
audit services and authorize the Director of Finance to execute the
engagement letters under the terms (Cayce Lay Lamas, Director of
Finance)
RES 25-27
Finance Director Cayce Lay Lamas provided an overview of the process
followed to advertise and provide the request for proposals to auditing
firms. Staff contacted references and other entities that use MGO and
received positive feedback regarding MGO's performance. Staff
recommends awarding the contract to MGO as the firm has experience in
providing audit services for municipalities, school districts and housing
authorities. Motion by Mayor Pro Tem Reeves and Motion Second by
Council Member Smith to approve Resolution 25-27 to award the audit
services agreement to MGO as presented. Mayor Greaves called for the
vote. MOTION APPROVED UNANIMOUSLY. Council Member Gautier
was absent.
I.6.Discuss and act to schedule any special meeting(s) as needed.25-199
Town Manager Wade Carroll explained the necessity to schedule a
Special Town Council Meeting on August 25, 2025 at 4 p.m. to hold the
public hearing (approved earlier in the meeting) required as part of the
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