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06.17.2025 FINAL TC BOT AGENDA PACKET
Town of Westlake 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Town Council/Board of Trustees Agenda - Final Council Chamber4:00 PMTuesday, June 17, 2025 The Town Council of the Town of Westlake serves as the governing board for Westlake Academy. This agenda may contain both municipal and Westlake Academy items, which will be clearly identified. In an effort of transparency, this meeting will be viewable to the public via Live Stream and also available for viewing after the meeting. In an effort of meeting efficiency, any residents wishing to speak on action items must submit a speaker request form to the Town Secretary prior to the start of the meeting. Pursuant to Texas Government Code Section 551.127, one or more members of the Town Council may participate in this meeting by videoconference call. A quorum of the Town Council and the presiding officer will be present at the physical location of the meeting. NOTE: As authorized by Section 551.071 of the Texas Government Code, Town Council may enter into closed Executive Session for the purpose of seeking confidential legal advice from the Town/School Attorney on any agenda item listed herein. A.CALL REGULAR MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT B.INVOCATION AND PLEDGES OF ALLEGIANCE C.CITIZEN/PARENT COMMENTS This is an opportunity for citizens to address the Town Council /Board of Trustees on any matter, whether or not it is posted on the agenda. Any residents wishing to speak on action items must submit a speaker request form to the Town Secretary prior to the start of the meeting. Individual citizen comments are normally limited to three (3) minutes The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council/Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council /Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. D.ITEMS OF COMMUNITY INTEREST D.1.Items of Community Interest (Communications Director Jon Sasser)25-168 Page 1 of 5 1 Town Council/Board of Trustees Agenda - Final June 17, 2025 E.PRESENTATIONS WITH DISCUSSION E.1.Westlake Academy Branding Update, Community Partner RSW (Dr. Kelly Ritchie, Head of School) WA 25-127 E.2.Presentation regarding the results and recommendations of the Town of Westlake Water Master Plan study, including population and water demand projections, hydraulic modeling analyses, and the Capital Improvement Plan (Cheryl Taylor, P .E., Director of Public Works) 25-167 F.CONSENT AGENDA All items listed below are considered routine by the Town Council and /or Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Council/Board Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence . F.1.Approve the May 20, 2025 Town Council/Board of Trustees Regular Meeting Minutes (Town Secretary Dianna Buchanan) 25-138 F.2.Discuss, consider and act to approve Resolution 25-18 authorizing the purchase of a John Deere 325G Compact Track Loader from RDO Equipment Company through a Sourcewell Cooperative Purchasing Agreement in the amount of $88,358.67. (Cheryl Taylor, P.E., Director of Public Works). RES 25-18 F.3.Approve Agreement for Collection of Taxes with the Tarrant County Tax Assessor Collector and Tarrant County for the assessment of and collection services for ad valorem taxes levied by the Town of Westlake for tax years 2025, 2026, and 2027 (Cayce Lay Lamas, Finance Director) 25-136 F.4.Consider and act to approve Resolution 25-19 to Designate an Official to Calculate the Tax Rate (Finance Director Cayce Lay Lamas) RES 25-19 F.5.Discuss, consider and act regarding Resolution 25-21 to repeal, replace and approve the Bylaws of the Westlake Development Corporation, Inc . (EDC 4B) and to resolve related matters. (Town Manager Wade Carroll) RES 25-21 G.PUBLIC HEARINGS AND ASSOCIATED ACTION ITEMS G.1.Conduct Public Hearing to receive public input regarding the Westlake Academy FY 2025-2026 School Budget (Cayce Lay Lamas, Finance Director) 25-148 Page 2 of 5 2 Town Council/Board of Trustees Agenda - Final June 17, 2025 G.2.Hold public hearing, discuss, consider and act to recommend to the Town Council to adopt Ordinance 1024 amending Chapter 102, entitled “Zoning”, and establishing Article IX, entitled “TC, Town Center Form-Based Development District”, providing new regulations and rules for development within the Town of Westlake, Texas; providing a penalty; providing a cumulative clause; providing a severability clause; providing a savings clause; authorizing publication; and establishing an effective date (Jason Alexander, AICP, CEcD, Deputy Town Manager). ORD-1024 H.REGULAR AGENDA ITEMS H.1.Consider and act to approve WA Resolution 25-15 adopting the Proposed Budget for Fiscal Year Ending June 30, 2026, including Committed and Assigned Fund Balances (Cayce Lay Lamas, Finance Director) WA RES 25-15 H.2.Consider approving WA Resolution 25-17 adopting the Employee Compensation Plan for the 2025-2026 Fiscal Year; and take appropriate action (Sandy Garza, Human Resources Director) WA RES 25-17 H.3.Discuss, consider and act to adopt Ordinance 1025 approving architectural standards for the Solana Hills Residential Development; providing a penalty; providing a cumulative clause; providing a severability clause; providing a savings clause; authorizing publication; and establishing an effective date (Jason Alexander, AICP, CEcD, Deputy Town Manager). ORD-1025 H.4.Consider approving WA Resolution 25-18 for Westlake Academy Building Property Casualty Insurance Products and Services to Box Insurance Agency for the period of July 1, 2025 to June 30, 2026; and take appropriate action. WA RES 25-18 H.5.Discuss, consider and act regarding Resolution 25-20 to continue and expand the Town’s partnership with OneDigital for employee benefits consulting, wellness strategies, analytics support, and administrative services (Sandy Garza, Director of Human Resources). RES 25-20 I.EXECUTIVE SESSION The Town Council/Board of Trustees will conduct a closed session pursuant to Section 551.071 (2) of the Texas Government Code, for the purpose of seeking confidential legal advice from the Town Attorney/Westlake Academy Attorney for the following: I.1.Section 551.071(2): Consultation with Attorney: To receive legal advice from bond counsel regarding contemplated issuance of municipal bonds and related legal matters . 25-161 Page 3 of 5 3 Town Council/Board of Trustees Agenda - Final June 17, 2025 I.2.Section 551.071: Consultation with and legal advice from Academy Attorney regarding Westlake Academy Affiliate Groups . 25-152 I.3.Section 551.071: Consultation with and legal advice from the Town Attorney regarding pending litigation - Vertical Bridge v. Town of Westlake. 25-154 I.4.Section 551.072: Deliberation regarding the Purchase, Exchange, Lease or Value of Real Property: 1) 48 and 52 Girona and 34 Cortez, Westlake Entrada and 2) Town Hall Lease. 25-158 I.5.Section 551.074(1): Deliberation regarding Personnel Matters - to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee : Board and Commission Appointments and Reappointments 25-166 J.TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS K.BOARDS AND COMMISSIONS K.1.Discuss, consider and act to approve Resolution 25-17 to appoint and reappoint applicants to serve as members on the Town of Westlake Planning and Zoning Commission and the Westlake Development Corporation, Inc. RES 25-17 K.2.Appoint Planning and Zoning Commission Chair and Vice-Chair25-137 K.3.Discuss, consider and act to make appointments to the Finance Subcommittee of Town Council 25-159 L.FUTURE AGENDA ITEMS M.STAFF RECAP OF COUNCIL DIRECTION N.ADJOURNMENT Page 4 of 5 4 Town Council/Board of Trustees Agenda - Final June 17, 2025 I certify that the above notice was posted on the bulletin board at Town of Westlake, Town Hall, located at 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, in compliance with the Texas Open Meetings Act, Chapter 551 of the Texas Government Code. __________________________ Town Secretary Disabilities Notice: If you plan to attend the meeting and have a disability that requires special needs, please contact the Town Secretary's Office 48 hours in advance at Ph. 817-490-5711 and reasonable accommodations will be made to assist you. Page 5 of 5 5 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:25-168 Agenda Date:6/17/2025 Agenda #:D.1. TOWN STAFF REPORT RECOMMENDATIONS Items of Community Interest (Communications Director Jon Sasser) STAFF:Communications Director Jon Sasser BACKGROUND: Pursuant to Texas Government Code Section 551.0415 the Town Council (and or designee)may report on the following items:(1)expression of thanks,congratulations,or condolences;(2)information about holiday schedules;(3)recognition of individuals;(4)reminders about upcoming Town Council events;(5)information about community events; and (6) announcements involving imminent threat to public health and safety. NOTABLE ITEMS AND UPCOMING EVENTS: Town Hall/Municipal Court Closed In observance of Juneteenth June 19, 2025 Planning & Zoning Meeting Tuesday, July 1, 2025; 5 pm 1500 Solana Blvd, Westlake Town Hall/Municipal Court Closed In observance of Independence Day July 4, 2025 Town Council Meeting Tuesday, July 15, 2025; 4 pm 1500 Solana Blvd, Westlake Additional Notes: ·Westlake residents enrolling at WA for the first time: Link on website and Westlake Wire ·Water Quality Report is out: We are proud to share that Westlake’s water continues to meet or exceed all safety and quality standards, reflecting our ongoing commitment to providing residents with clean, reliable drinking water. You can see the full report online and in your mailboxes. ·Vacation Watch: Keller PD watches your home while you’re away Town of Westlake Printed on 6/12/2025Page 1 of 1 powered by Legistar™6 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:WA 25-127 Agenda Date:6/17/2025 Agenda #:E.1. ACADEMY STAFF REPORT RECOMMENDATION Westlake Academy Branding Update, Community Partner RSW (Dr. Kelly Ritchie, Head of School) STAFF: Dr. Kelly Ritchie, Head of School Town of Westlake Printed on 6/12/2025Page 1 of 1 powered by Legistar™7 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:25-167 Agenda Date:6/17/2025 Agenda #:E.2. TOWN STAFF REPORT RECOMMENDATIONS Presentation regarding the results and recommendations of the Town of Westlake Water Master Plan study, including population and water demand projections, hydraulic modeling analyses, and the Capital Improvement Plan (Cheryl Taylor, P.E., Director of Public Works) STAFF:Cheryl Taylor, P.E., Director of Public Works Town of Westlake Printed on 6/12/2025Page 1 of 1 powered by Legistar™8 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:25-138 Agenda Date:6/17/2025 Agenda #:F.1. TOWN STAFF REPORT RECOMMENDATION Approve the May 20,2025 Town Council/Board of Trustees Regular Meeting Minutes (Town Secretary Dianna Buchanan) STAFF:Dianna Buchanan, Town Secretary BACKGROUND: The May 20,2025 Town Council/Board of Trustees Regular Meeting Minutes are attached for review and consideration of approval. Once approved, all meeting minutes will be executed and uploaded to the Town of Westlake website for transparency and Laserfiche software for state retention compliance. RECOMMENDATION: Staff recommends approval of the minutes. ATTACHMENT(S): 05.20.2025 TC/BOT Regular Meeting Minutes TOWN COUNCIL ACTION/OPTIONS: 1.Motion to approve minutes, as presented. 2.Motion to approve the minutes with the following corrections/changes (please state corrections/changes in motion) 3.Motion to table 4.Motion to deny Town of Westlake Printed on 6/12/2025Page 1 of 1 powered by Legistar™9 Town of Westlake 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Town Council/Board of Trustees Meeting Minutes - Draft 3:00 PM Council ChamberTuesday, May 20, 2025 The Town Council of the Town of Westlake also serves as the governing Board of Trustees for Westlake Academy. This agenda may contain both municipal and Westlake Academy items, which will be clearly identified. Town Council/Board of Trustees meetings are available for viewing online via live-stream or on-demand at https://www.westlake-tx.org/787/Watch-Meetings-Live. In an effort of meeting efficiency, any residents wishing to speak must submit a speaker request form to the Town Secretary prior to the start of the meeting. Pursuant to Texas Government Code Section 551.127, one or more members of the Town Council may participate in this meeting by videoconference call. A quorum of the Town Council and the presiding officer will be present at the physical location of the meeting. NOTE: As authorized by Section 551.071 of the Texas Government Code, Town Council may enter into closed Executive Session for the purpose of seeking confidential legal advice from the Town/School Attorney on any agenda item listed herein. WORK SESSION 3 PM I.CALL WORK SESSION TO ORDER Mayor Greaves called the Work Session to order at 3:01 p.m. All of Town Council was present with Council Member Smith being present virtually. II.WORK SESSION ITEMS II.A.Westlake Academy Budget Workshop (Cayce Lay Lamas, Finance Director)25-67 Finance Director Cayce Lay Lamas presented an overview of the Westlake Academy Fiscal Year 2026 proposed budget. The Shared Services model that was created to identify costs associated with the Academy was discussed as well as Academy funding requests and additional needs. The State Legislature is considering approval of an increase to school funding so the final proposed budget will be modified accordingly. The Board will take actions at the June 17th meeting after a public hearing is held to consider approval of the compensation plan for the Academy and the budget. A calendar showing the schedule for budget approval was presented and staff will be sure that information is made available to the public via the website. II.B.Discussion regarding Proposed Text Amendments to Various Land Development Regulations to Encourage Mixed-use Development (Jason Alexander, AICP, CEcD, Deputy Town Manager) 25-117 Page 1 of 8 10 Town Council/Board of Trustees Meeting Minutes - Draft May 20, 2025 Presentation by Deputy Town Manager Jason Alexander regarding upcoming proposed text amendments to PD, Planned Development District 1-2 (Entrada) and text amendments for a TC, Town Center Form -based Development District. The proposed text amendments for Entrada are intended to increase the number of rooftops and commercial spaces that are constructed and occupied. The proposed TC District is intended to establish predictable building regulations and rules creating attractive, walkable, and mixed-use environments capable of supporting local and regional needs. The proposed amendments will promote flexibility and nurture and sustain mixed-use development. The ordinance for Town Council's consideration to adopt the amendments appears on the agenda as item H.2. II.C.Presentation regarding proposal from Brown Reynolds Waterford Architects for the Westlake Academy Arts and Science Building Addition and Renovations (Dr. Kelly Ritchie, Head of School) WA 25-118 Dr. Kelly Ritchie, Head of School, addressed the Board regarding the Westlake Academy Arts and Science Building Addition and Renovations project and detailed that the funds for the project are through a gift from the Lee Family received over five years ago for this specific purpose to be matched by Town funds. Dr. Ritchie introduced Anne Hildenbrand with Brown Reynolds Waterford (BRW) Architects. Ms. Hildenbrand and her associate Chris Sano presented several renderings that have been prepared while visioning the project with academy staff. The project proposal includes schematic design, design development, construction documents, permitting, procurement, construction administration, closeout and post-occupancy services. The Board will consider approval of the professional services agreement with BRW Architects for this project as listed in Item H.4. of the agenda. III.ADJOURN WORK SESSION Mayor Greaves adjourned the Work Session at 4:14 p.m. REGULAR MEETING 4 PM A.CALL REGULAR MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT Mayor Greaves called the meeting to order at 4:20 p.m., and announced a quorum present. PRESENT: Mayor Kim Greaves Mayor Pro Tem Tammy Reeves Council Member Todd Gautier Council Member Michael Yackira Council Member T. J. Duane Council Member Kevin Smith (virtually present) STAFF PRESENT: Town Manager Wade Carroll Head of School Dr. Kelly Ritchie Deputy Town Manager Jason Alexander Dir Innovation & Dev. Michelle Briggs Town Secretary Dianna Buchanan IT Director Jason Power Finance Director Cayce Lay Lamas Public Works Director Cheryl Taylor Communications Director Jon Sasser Town Attorney Matthew Boyle Page 2 of 8 11 Town Council/Board of Trustees Meeting Minutes - Draft May 20, 2025 Keller Chief of Police Bradley Fortune School Attorney Janet Bubert Academy Finance Manager Marlene Rutledge Fire Chief John Ard Dir of Accountability Darcy McFarlane Academic Accountant II Stacie Wrehe B.INVOCATION AND PLEDGES OF ALLEGIANCE The invocation was given by Pastor Randy Cox, Milestone Church, Keller, Texas. Mayor Greaves and Dr. Kelly Ritchie, Head of School, introduced Westlake Academy students--Malini Duane, 4th grade, Mira Duane, Kindergarten and Ivani Sharma, 3rd grade--who led the Pledges of Allegiance. C.CITIZEN/PARENT COMMENTS There was no one to speak at this time. D.ITEMS OF COMMUNITY INTEREST D.1.Items of Community Interest (Communications Director Jon Sasser)25-129 Communications Director Jon Sasser provided a briefing of upcoming events including the closure of Town Hall and the Municipal Court on May 26th in observance of Memorial Day. He also went over several upcoming end-of-year events for Westlake Academy including graduation on May 24th and summarized recent events held including the Fire Station Open House, Spring Concert and Westlake Academy Foundation Gala. E.PROCLAMATION AND RECOGNITION E.1.National Public Works Week May 18-24, 2025 Proclamation (Mayor Kim Greaves) 25-120 Mayor Greaves proclaimed May 18-24, 2025 as National Public Works Week and presented the proclamation to Public Works Director Cheryl Taylor, P.E. and other members of the department's staff that were present at the meeting. E.2.Recognition of the 2024-2025 Westlake Academy Safety Squad Members (Dr. Kelly Ritchie, Head of School) WA Gen Item 25-15 Certificates of recognition were presented to students by Dr. Kelly Ritchie acknowledging their service as members of the Safety Squad and a video about the Safety Squad was viewed. F.PRESENTATION F.1.Westlake Academy IB Programme Five Year Evaluation Report (Dr. Kelly Ritchie, Head of School) WA 25-123 Dr. Ritchie introduced Alison Schneider and Sarah Stack, IB Coordinators, to present an overview of the International Baccalaureate 5-Year Evaluation Report of Westlake Academy. Report received. G.CONSENT AGENDA G.1.Discuss, consider and act to approve the May 7, 2025 Town Council/Board of Trustees Special Meeting Minutes (Town Secretary Dianna Buchanan) 25-115 Page 3 of 8 12 Town Council/Board of Trustees Meeting Minutes - Draft May 20, 2025 G.2.Discuss, consider and act to approve Resolution 25-15 authorizing the Town Manager to expend funds for Town-wide landscaping and tree trimming services by Smith Lawn and Tree in the amount not to exceed $600,000.00 (Cheryl Taylor, P.E., Director of Public Works) RES 25-15 G.3.Discuss, consider and act to approve WA Resolution 25-11, amending the Westlake Academy Employee Facilities Salary Schedule for the 2024-2025 Fiscal Year previously approved by WA Resolution 24-22; and take appropriate action (Sandy Garza, Human Resources Director) WA RES 25-11 Motion by Council Member Yackira and Motion Second by Council Member Duane to approve the consent agenda. Mayor Greaves called for the vote. MOTION APPROVED UNANIMOUSLY. H.REGULAR AGENDA ITEMS H.1.Discuss, consider and act to Nominate and Elect the Mayor Pro Tem for May 2025- May 2026 25-116 Motion by Council Member Yackira and Motion Second by Council Member Todd Gautier to elect Council Member Tammy Reeves as Mayor Pro Tem for May 2025 thru May 2026. Mayor Greaves called for the vote. MOTION APPROVED UNANIMOUSLY. H.2.Discuss, consider and act to adopt Ordinance 1022 amending certain provisions within PD, Planned Development Zoning District 1-2 (PD 1-2) regulating the development of approximately 85.9 acres of land generally located between State Highway 114, Davis Boulevard, and Solana Boulevard, and commonly known as “Entrada” to include adding a definition and certain standards for stacked flats; removing the residential to non-residential development ratios; updating the schedule of permitted of uses; and updating the standards for building height. ORD-1022 Deputy Town Manager Jason Alexander addressed Town Council regarding this item which was discussed during the Work Session under Item II.B.The proposed TC District is intended to establish predictable building regulations and rules creating attractive, walkable, and mixed-use environments capable of supporting local and regional needs. The proposed amendments will promote flexibility and nurture and sustain mixed-use development. The Planning and Zoning Commission considered the item at their May 6, 2025 meeting, and recommended approval to Town Council with two conditions: (1) That the ratio for residential to non-residential development shall not apply to stacked flats and (2) That EXHIBIT "A-2", which depicts the Building Height Waiver Sub-Area, be revised to remove the surface parking lot adjacent to the Ventanas development. Motion by Mayor Pro Tem Reeves and Motion Second by Council Member Gautier to Adopt Ordinance 1022 including the conditions recommended by the Planning And Zoning Commission, with the Amendment that the last sentence in Section 6 of Ordinance 1022 read as follows: "In addition, the minimum height for the first story shall be 16 feet as measured from the finished floor to the finished ceiling for all principal structures designed and construction to have stacked flats and the minimum height for all upper stories shall be 10 feet as measured Page 4 of 8 13 Town Council/Board of Trustees Meeting Minutes - Draft May 20, 2025 from the finished floor to the finished ceiling". Mayor Greaves called for the vote. MOTION TO ADOPT ORDINANCE 1022 AS AMENDED APPROVED UNANIMOUSLY. H.3.Discuss, consider and act to approve Resolution 25-14 Scheduling a Public Hearing to be held on July 15, 2025 at 4 p.m. to consider adoption of Land Use Assumptions and a Capital Improvements Plan under which an Impact Fee may be imposed for water, wastewater, and roadway facilities within the town; directing the town secretary to publish notice of said Public Hearing; And directing the Capital Improvements Advisory Committee to consider and make recommendations on the Land Use Assumptions and Capital Improvements Plan (Cheryl Taylor, P.E., Director of Public Works). RES 25-14 Motion by Council Member Yackira and Motion Second by Mayor Pro Tem Reeves to approve Resolution 25-14 to schedule a public hearing on July 15, 2025 at 4 p.m. to consider adoption of Land Use AssumptIons and a Capital Improvements Plan under which an Impact Fee may be imposed for water, wastewater and roadway facilities within the Town as presented. Mayor Greaves called for the vote. MOTION APPROVED UNANIMOUSLY. H.4.Discuss, consider and act to approve WA Resolution 25-10 approving a Professional Services Agreement with Brown Reynolds Watford Architects (BRW) for additions and renovations to the Westlake Academy Arts and Science Building (Dr. Kelly Ritchie, Head of School) WA RES 25-10 This item was discussed during the Work Session earlier in the meeting. The project proposal from Brown Reynolds Watford Architects includes schematic design, design development, construction documents, permitting, procurement, construction administration, closeout and post-occupancy services for additions and renovations to Westlake Academy. Motion by Council Member Duane and Motion Second by Council Member Yackira to approve WA Resolution 25-10 approving a Professional Services Agreement with Brown Reynolds Watford Architects as presented. Mayor Greaves called for the vote. MOTION APPROVED UNANIMOUSLY. H.5.Discuss, consider and act regarding WA Resolution 25-08 approving updates to and adopting the Westlake Academy Attendance Policy (Dr. Kelly Ritchie, Head of School) WA RES 25-08 Dr. Kelly Ritchie, Head of School, provided an overview of the proposed updates to the Westlake Academy Attendance Policy. The revised policy outlines specific consequences for pervasive attendance issues which may include a fee for students who are not picked up on time, a court referral for truancy, and administrative withdrawal for persistent late arrivals or pick-ups within any consecutive 30-day period. Registration by May 31 is required for all returning students for the subsequent school year. Darcy McFarlane, Director of Accountability, also addressed the Board regarding the current contact efforts by staff to complete the registration of returning students. Motion by Council Member Duane and Motion Second by Council Member Yackira to approve WA Resolution 25-08 as presented. Mayor Greaves called for the vote. MOTION Page 5 of 8 14 Town Council/Board of Trustees Meeting Minutes - Draft May 20, 2025 APPROVED UNANIMOUSLY. H.6.Discuss, consider and act regarding WA Resolution 25-12 approving an amendment to the Westlake Academy Admissions Policy (Dr. Kelly Ritchie, Head of School) WA RES 25-12 Dr. Kelly Ritchie, Head of School, presented an overview of the item. The purpose of the policy amendment is to ensure that primary boundary students continue to have access to priority enrollment at the Academy and is in response to population growth in the area. Beginning next school year, a student who was admitted as a primary boundary resident but no longer resides within same, may enroll un the Academy the following school year only if the student has attended Westlake Academy for (5) consecutive years as a Primary Boundary resident and the student's current residence is located within the Secondary Boundary. The policy will also be updated to reflect that a student that obtain admission to the Academy as the child of a full-time Town of Westlake employee retains the right to re-enrollment only if the parent continues to be a full-time town of Westlake employee and lastly that neither of these conditions on continued enrollment prevent a student from applying for admission as a Secondary Boundary resident. Darcy McFarlane, Director of Accountability, also answered questions from the Board Motion by Council Member Duane and Motion Second by Mayor Pro Tem Reeves to approve WA Resolution 25-12 as presented. Mayor Greaves called for the vote. MOTION APPROVED UNANIMOUSLY. H.7.Discussion and consideration of all matters incident and related to approving and authorizing publication of notice of intention to issue certificates of obligation, including the adoption of Resolution 25-16 pertaining thereto (Wade Carroll, Town Manager) RES 25-16 Mayor Greaves announced H.7. and deferred consideration of the item until after Executive Session. H.8.Discuss, consider and act to approve WA Resolution 25-13, authorizing the Head of School to enter into a 3-year $1 buy-out lease agreement with Apple Financial Services for the acquisition of hardware, software licensing, and services to support the Westlake Academy One-to-One technology device initiative (Jason Power, Director of Information Technology) WA RES 25-13 Mayor Greaves announced items H.8. and H.9. at the same time so they could be presented together. Jason Power, Director of Information Technology provided a presentation for the items which will approve leases to provide hardware including laptops and iPads, Apple TVs, software licensing, and support services for the Westlake Academy One-to-One technology device initiative for students and staff. Item H.8. is to consider approving and authorizing a lease with Apple FInancial for electronic devices including iPads, servers, and networking equipment for $788,541.45 over 3-years with a cost savings of approximately $50,000 per year over the lease term providing 0% interest and offering a $1 purchase option of the equipment at the end of the lease or the ability to trade the equipment in for credit or cash through Apple's Trade -In Program for education. Page 6 of 8 15 Town Council/Board of Trustees Meeting Minutes - Draft May 20, 2025 Item H.9. is to consider approving and authorizing a 3-year lease with CSI Leasing to retain 125 MacBook Air laptops to use as replacements for aging devices currently used in student carts and retaining 75 Apple TVs used on the campus. Staff recommends renewing the lease with CSI Leasing for these items which will be an expense of $55,702.80 over three years. Motion by Mayor Pro Tem Reeves and Motion Second by Council Member Duane to approve WA Resolution 25-13 as presented. Mayor Greaves called for the vote on Item H.8.MOTION APPROVED UNANIMOUSLY. H.9.Discuss, consider and act to approve WA Resolution 25-14, authorizing the Head of School to enter into a 3-year lease agreement with CSI Leasing for the acquisition of hardware to support the Westlake Academy One-to-One technology device initiative (Jason Power, Director of Information Technology) WA RES 25-14 This item was presented together with Item H.8. by Information Technology Director Jason Power and discussed. Motion by Council Member Yackira and Motion Second by Mayor Pro Tem Reeves to approve WA Resolution 25-14 as presented. Mayor Greaves called for the vote. MOTION APPROVED UNANIMOUSLY. H.10.Discuss, review and acknowledge receipt of the Intruder Detection Audit Report submitted by the Texas School Safety Center and approve related corrective actions to enhance safety and security measures at Westlake Academy (Head of School Dr. Kelly Ritchie) WA 25-124 Mayor Greaves announced H.10. and deferred consideration of the item until after Executive Session. I.EXECUTIVE SESSION Mayor Greaves announced Items I.1., I.2., and I.3. and Items H.7. and H.10. to be discussed during Executive Session. Mayor Greaves recessed the Regular Meeting to Executive Session at 5:36 p.m. I.1.Section 551.076 Deliberation Regarding Security Devices or Security Audits Related to Summary of Findings of an Intruder Detection Audit for Westlake Academy 25-128 I.2.Section 551.071: Consultation with and legal advice from the Town Attorney regarding pending litigation - Vertical Bridge v. Town of Westlake 25-114 I.3.Section 551.071: Consultation with and legal advice from Academy Attorney regarding Westlake Academy Attendance Policy and Admissions Policy. 25-131 Mayor Greaves reconvened the Regular Meeting from Executive Session at 6:26 p.m. J.TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS Mayor Greaves announced Item H.7. "Discussion and consideration of all matters incident and related to approving an authorizing publication of notice of intention to issue certificates of obligation, including the adoption of Resolution 25-16 pertaining thereto". Finance Director Page 7 of 8 16 Town Council/Board of Trustees Meeting Minutes - Draft May 20, 2025 Cayce Lay Lamas gave a brief overview of the item which will approve publishing the Notice of Intent to issue Certificates of Obligation (COs). At the June meeting staff will update Town Council on any legislative actions that affect the issuance, any updates to Capital Improvement Projects to be funded by the issuance, and final approval to issue the COs will be considered at the July meeting. Motion by Council Member Gautier and Motion Second by Mayor Pro Tem Reeves to Approve Resolution 25-16 as presented. Mayor Greaves called for the vote. MOTION APPROVED UNANIMOUSLY. Mayor Greaves announced Item H.10. "Discuss, review and acknowledge receipt of the Intruder Detection Audit Report submitted by the Texas School Safety Center and approve related corrective actions to enhance safety and security measurers at Westlake Academy". MAYOR GREAVES ANNOUNCED THAT THE BOARD RECEIVED THE INTRUDER DETECTION AUDIT REPORT FROM WESTLAKE ACADEMY HEAD OF SCHOOL DR. KELLY RITCHIE AND DISCUSSED THE FINDINGS OF THE REPORT DURING EXECUTIVE SESSION AND DIRECTED STAFF ACCORDINGLY. K. FUTURE AGENDA ITEMS Mayor Greaves noted that future meetings of the Town Council/Board of Trustees should not be scheduled during the last week of school. L. STAFF RECAP OF COUNCIL DIRECTION Town Manager Wade Carroll noted that staff received direction from Council regarding several items including the direction of Shared Services in the budget,; ensuring the schedule for budget approval is published so everyone can be a part of the process; assuring that adequate parking and sidewalk widths are properly worded in the TC - Town Center zoning designation; and that the Communications Department include a notice in tonight's meeting recap to remind parents of the re-enrollment deadline for Westlake Academy returning students which is May 31st. M. ADJOURNMENT Mayor Greaves adjourned the meeting at 6:30 p.m. __________________________ Kim Greaves, Mayor ATTEST: __________________________ Town Secretary Dianna Buchanan Page 8 of 8 17 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:RES 25-18 Agenda Date:6/17/2025 Agenda #:F.2. TOWN STAFF REPORT RECOMMENDATIONS Discuss, consider and act to approve Resolution 25-18 authorizing the purchase of a John Deere 325G Compact Track Loader from RDO Equipment Company through a Sourcewell Cooperative Purchasing Agreement in the amount of $88,358.67. (Cheryl Taylor, P.E., Director of Public Works). STAFF:Cheryl Taylor, P.E., Director of Public Works BACKGROUND: This Sourcewell Cooperative vehicle purchasing agreement with RDO Equipment Company will allow the Town to purchase a much-needed skid steer for their day-to-day responsibilities. DISCUSSION: Public Works staff are responsible for the maintenance of the Town’s public water,sanitary sewer,streets and storm drainage systems.The skid steer will be utilized by Public Works staff for their day to day tasks such as loading and unloading heavy deliveries,hauling heavy items such as fire hydrants and materials,filling winter weather sand spreaders with sand for winter weather operations,loading dirt for backfilling excavations onto the flatbed truck, cleaning creeks and moving downed trees due to inclement weather. A cooperative agreement with Sourcewell allows the Town of Westlake to contract with RDO Equipment Company for the purchase of a skid steer in the amount of $88,358.67 which exceeds the Town Manager’s signatory approval and requires Town Council approval. FISCAL IMPACT: This item was planned to be included as a Service Level Adjustment in the FY2025-2026 budget.The beginning net position of the Utility Fund for FY 2024-2025 was $4,815,000.Due to higher-than-expected revenues -97%of budgeted revenue has been collected as of May 31,2025,and with four (4)months of collections remaining in the fiscal year,monies are available for the purchase of the skid steer.Purchasing the equipment sooner than later will remove the item from the FY26 Service Level Adjustment list and will also reduce the total cost of rentals of a skid steer for the remainder of the fiscal year. STAFF RECOMMENDATION: Staff recommend approval of purchase of a John Deere 325G Compact Track Loader from RDO Equipment Company through a Sourcewell Cooperative Purchasing Agreement in the amount of $88,358.67 ATTACHMENT(S): 1.Resolution 25-18 2.RDO Equipment Company contract with Sourcewell Town of Westlake Printed on 6/12/2025Page 1 of 2 powered by Legistar™18 File #:RES 25-18 Agenda Date:6/17/2025 Agenda #:F.2. TOWN COUNCIL ACTION/OPTIONS: 1)Motion to approve 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 6/12/2025Page 2 of 2 powered by Legistar™19 Resolution 24-70 Page 1 TOWN OF WESTLAKE RESOLUTION NO. 25-18 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF A JOHN DEERE 325G COMPACT TRACK LOADER FROM RDO EQUIPMENT COMPANY IN THE AMOUNT OF $88,358.67 WHEREAS, the Town Council of the Town of Westlake recognizes the need to maintain and protect public infrastructure to serve its residents; and, WHEREAS, the leaders of the Town of Westlake desires to improve quality of life in the town; and, WHEREAS, the Town Council recognizes that the purchase of necessary equipment such as a skid steer would save on rentals and allow staff to efficiently and effectively perform daily operations maintenance or public infrastructure within the Town rights of way and parks; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council for the Town of Westlake does hereby approve the expenditure of funds through the Sourcewell Cooperative Program for the purchase of a John Deere 325G compact track loader to perform daily maintenance on the water, wastewater, streets, drainage and park systems. SECTION 2: That the funding for the skid steer in the amount of $88,358.67 will be paid from the Public Works approved Utility Fund operating budget for fiscal year 2024-2025. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this Resolution shall become effective from and after its date of passage. 20 Resolution 24-70 Page 2 PASSED AND APPROVED ON THIS 17TH DAY OF JUNE 2025. ___________________________________ Kim Greaves, Mayor ATTEST: ________________________________ Dianna Buchanan, Town Secretary APPROVED AS TO FORM: ________________________________ L. Stanton Lowry, Town Attorney 21 Resolution 24-70 Page 3 EXHIBIT A 22 Investment Proposal (Quote) RDO Equipment Co. 5301 Mark IV Parkway Fort Worth TX, 76131 Phone: (817) 232-8094 - Fax: (817) 847-0398 Proposal for: TOWN OF WESTLAKE 3 VILLAGE CIR STE WESTLAKE, TX, 76262 DENTON Investment Proposal Date: Pricing Valid Until: Deal Number: Customer Account#: Sales Professional: Phone: Fax: Email: 5/23/2025 7/25/2025 1903356 0941029 Austin Walker (817) 566-1541 awalker@rdoequipment.com Equipment Information Quantity Serial Number Stock Number Hours (approx.) Status / Year / Make / Model Additional Items Cash Price 1 1T0325GKTSJ475815 Z150884 0 New 2025 JOHN DEERE 325G $98,503.00 8342 RADIO, AM/FM WITH BLUETOOTH 4003 3-INCH SEAT BELT WITH SHOULDER HARNESS 8060 ENGINE AIR PRECLEANER 8380 FOOTREST WITH FLOORMAT 8042 REAR VIEW CAMERA 0953 ISO-H SWITCHABLE CONTROLS AND EH JOYSTICK PERFORMA 1501 ENGLISH OPERATOR'S MANUAL AND DECALS 2645 ZIG-ZAG BAR TREAD PATTERN - 15.8 IN. (400MM) TRACK 0750 CAB/HEAT/AC, POWER QT, SL, 2SPD 1301 ENGINE - TURBOCHARGED - FT4 170K JDLINK 6006 AIR SUSPENSION SEAT (CLOTH WITH HEAT) 8305 COUNTERWEIGHT, (DOUBLE SET) Customer Discount Sourcewell Discount | #011723-JDC | 30%($29,550.90) Customer Discount RDO Discount ($1,000.00) Freight in FREIGHT TO STORE $1,250.00 Freight Out FREIGHT TO CUSTOMER $750.00 Prep / Reconditioning PDI $1,750.00 PM Elite Base-Final Tier 4 - 0 - 1500 Hours $10,072.31 Warranty -John Deere Power Train & Hyd.-60 Months, 3000 Hours,Deductible: 0 $3,000.00 Item Subtotal:$84,774.41 1 PXBUC72E11998 Z177302 0 Attachment - New 2025 JOHN DEERE CE72 $2,134.26 1 T0EHP45018778 Z172048 0 New 2025 JOHN DEERE FORKS48 $1,450.00 1008 48" TINE KIT 4000LB Item Subtotal:$1,450.00 Equipment Subtotal:$88,358.67 D1903356 Page 1 of 2 23 Purchase Order Totals Balance:$88,358.67 Total Taxable Amount:$0.00 TX STATE TAX:$0.00 TX CITY TAX:$0.00 TX SPECIAL TAX:$0.00 Sales Tax Total:$0.00 Sub Total:$88,358.67 Cash with Order:$0.00 Balance Due:$88,358.67 D1903356 Page 2 of 2 24 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:25-136 Agenda Date:6/17/2025 Agenda #:F.3. TOWN STAFF REPORT RECOMMENDATION Approve Agreement for Collection of Taxes with the Tarrant County Tax Assessor Collector and Tarrant County for the assessment of and collection services for ad valorem taxes levied by the Town of Westlake for tax years 2025, 2026, and 2027 (Cayce Lay Lamas, Finance Director) STAFF:Cayce Lay Lamas, Finance Director BACKGROUND/SUMMARY: The Town of Westlake outsources the ad valorem tax assessment and collection function to Tarrant County. The Tax Assessor-Collector submits the property tax bills on behalf of the Town and collects the revenue throughout the fiscal year. In addition, they report delinquent taxes to a third party and assess penalties and interest. The Town usually receives its collected tax dollars, including penalties and interest, as they are collected. The Assessor Collector also provides multiple reports that accurately account for the changes in property values, the total amount collected and attributed to the appropriate year. The fee charged for this service for this current year (tax year 2024) was $0.98 per in county account and $2.00 per out of county accounts. The fees for this renewal will be $1.07 per in-county account, $2.00 per out-of- county account, and per PID, MUD, BID, and MMD account. The fees will remain the same for the entire three-year contract period. It is estimated the total cost for the new contract will be approximately $2,000.00 annually. This is far less than what it would cost the Town to bring this function in-house. FISCAL IMPACT: Budgeted Expense STAFF RECOMMENDATION: Staff recommends that Town Council approve the agreement as presented. ATTACHMENT(S): Agreement for Collection of Taxes TOWN COUNCIL ACTION/OPTIONS: 1)Motion to approve 2)Motion to amend with the following stipulations (please state stipulations in motion) Town of Westlake Printed on 6/12/2025Page 1 of 2 powered by Legistar™25 File #:25-136 Agenda Date:6/17/2025 Agenda #:F.3. 3)Motion to table 4)Motion to deny Town of Westlake Printed on 6/12/2025Page 2 of 2 powered by Legistar™26 27 28 29 30 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:RES 25-19 Agenda Date:6/17/2025 Agenda #:F.4. TOWN STAFF REPORT RECOMMENDATIONS Consider and act to approve Resolution 25-19 to Designate an Official to Calculate the Tax Rate (Finance Director Cayce Lay Lamas) STAFF:Cayce Lay Lamas, Finance Director BACKGROUND: Texas Tax Code 26.04 (c)and 26.17 (e)requires an officer or employee designated by the governing body to calculate the no-new-revenue tax rate and the voter-approval tax rate for the taxing unit after submission of the certified appraisal rolls.Due to the specialized expertise required,the Town elects to designate Rick Barnes, Tarrant County Tax Assessor/Collector, as its primary official for this purpose. DISCUSSION: Texas Tax Code specifies that the governing body with property tax authority must designate someone as the party responsible for certifying the no-new-revenue and voter-approval tax rate calculations annually.Due to the complexity of the calculation,the Town of Westlake prefers to engage a property tax professional to certify the calculation and form mandated by the Texas State Comptroller.Staff will remain responsible for the independent calculation and review to ensure accuracy. FISCAL IMPACT: While there is no budgetary impact,the calculation of the rate itself is a legally-mandated task that directly impacts the current ad valorem revenue the Town levies. STAFF RECOMMENDATION: Staff recommends the approval of the resolution designating an official to calculate the tax rates. ATTACHMENT(S): Resolution 25-19 TOWN COUNCIL ACTION/OPTIONS: 1)Motion to approve 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 6/12/2025Page 1 of 1 powered by Legistar™31 Resolution 25-19 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 25-19 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, DESIGNATING AN OFFICIAL TO CALCULATE THE NO-NEW-REVENUE TAX RATE AND THE VOTER-APPROVAL TAX RATE. WHEREAS, Texas Tax Code 26.04(c)and 26.17(e) requires an officer or employee designated by the governing body to calculate the no-new-revenue tax rate and the voter-approval tax rate for the taxing unit after submission of the certified appraisal rolls; and, WHEREAS, the calculation of the ad valorem no -new-revenue tax rate and voter - approval tax rate in the format prescribed by the Texas State Comptroller requires specialized expertise; and WHEREAS, the Town Council contracts with the Tarrant County Tax Office for the assessment and collection of the ad valorem levy in accordance with the Texas Tax Code; and WHEREAS, Rick Barnes, the Tarrant County Tax Assessor/Collector has the expertise required to calculate the rates prescribed in the Texas Tax Code as an elected property tax professional; and WHEREAS, all legal prerequisites for the adoption of this resolution have been met, including but not limited to the Local Government Code, the Open Meetings Act, and the Texas Tax Code; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town of Westlake Council hereby designates Rick Barnes, Tarrant County Tax Assessor/Collector, as the primary officer to calculate the no -new-revenue tax rate and the voter-approval tax rate for the Town of Westlake in accordance with the Texas Tax Code . 32 Resolution 25-19 Page 2 of 2 SECTION 3: That the Town of Westlake Council hereby designates Cayce Lay Lamas, Director of Finance, as the secondary officer to calculate the no -new-revenue tax rate and the voter- approval tax rate for the Town of Westlake in accordance with the Texas Tax Code in case the primary officer is unavailable. SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 5: That this Resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 17TH DAY OF JUNE 2025. ATTEST: Kim Greaves, Mayor Dianna Buchanan, Town Secretary APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney 33 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:RES 25-21 Agenda Date:6/17/2025 Agenda #:F.5. TOWN STAFF REPORT RECOMMENDATIONS Discuss, consider and act regarding Resolution 25-21 to repeal, replace and approve the Bylaws of the Westlake Development Corporation, Inc. (EDC 4B) and to resolve related matters. (Town Manager Wade Carroll) STAFF:Town Manager Wade Carroll SUMMARY: The Westlake Development Corporation, Inc. (EDC 4B) and the ½ cent sales tax designated for qualified EDC 4B projects was approved by voters in an election held in 1995. A Certificate of Incorporation was approved by the Secretary of State on July 7, 1995. In anticipation of the Westlake Development Corporation, Inc. resuming activity, a review of the records for the Board was conducted. Minutes for the EDC 4B indicate that the Board was active between 1996 and 2003 and that they approved bylaws on January 8, 1996. After an extensive search by staff, it has been determined that the Town does not have a copy of the approved bylaws. Therefore, the resolution before you is for consideration to repeal and replace any existing EDC 4B bylaws with the attached bylaws that have been prepared by staff and reviewed by legal counsel. The bylaws will also be presented to the Westlake Development Corporation, Inc. Board for ratification of approval at their next meeting (schedule pending). STAFF RECOMMENDATION: The Town Attorney has reviewed and approved the EDC bylaws. Staff recommends Town Council approve Resolution 25-21 as presented. ATTACHMENT(S): Resolution 25-21 Proposed Westlake Development Corporation, Inc.(EDC 4B) Bylaws TOWN COUNCIL ACTION/OPTIONS: 1)Motion to approve 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 6/12/2025Page 1 of 2 powered by Legistar™34 File #:RES 25-21 Agenda Date:6/17/2025 Agenda #:F.5. Town of Westlake Printed on 6/12/2025Page 2 of 2 powered by Legistar™35 Resolution 25-21 Page 1 TOWN OF WESTLAKE RESOLUTION NO. 25-21 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, TO REPEAL, REPLACE AND APPROVE THE BYLAWS OF THE WESTLAKE DEVELOPMENT CORPORATION, INC. (EDC 4B), AND TO RESOLVE RELATED MATTERS. WHEREAS, the Bylaws of the Westlake Development Corporation, Inc. (EDC 4B) cannot be amended unless and until the Town Council, as the governing body of the Town of Westlake, Texas approves such amendments; and WHEREAS, the meeting at which this Resolution has been considered was open to the public as required by law, and public notice of the time, place and subject of the meeting has been given in accordance with Chapter 551, Government Code; and NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: The Town Council hereby finds and determines that it is in the best interest of the Town and its inhabitants that the Bylaws of the Westlake Development Corporation, Inc. be repealed, replaced and approved. SECTION 3: The Bylaws, as having been amended from time to time, is hereby ratified and confirmed in the form attached to this Resolution as Exhibit “A”-- Bylaws of the Westlake Development Corporation, Inc. and the Bylaws, as reflected on the exhibit, shall become effective upon the adoption by the Westlake Development Corporation, Inc. Board of Directors. SECTION 4: The Town Council directs the Town Manager to file an amendment to the Westlake Development Corporation, Inc. Articles of Incorporation with the Secretary of State to bring the Articles in agreement with these approved Bylaws. SECTION 5: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Town Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 6: That this resolution shall become effective from and after its date of passage. 36 Resolution 25-21 Page 1 PASSED AND APPROVED ON THIS 17TH DAY OF JUNE 2025. _____________________________ ATTEST: Kim Greaves, Mayor _____________________________________ Dianna Buchanan, Town Secretary APPROVED AS TO FORM: ____________________________ Matthew C.G. Boyle, Town Attorney 37 “EXHIBIT A” BYLAWS of the WESTLAKE DEVELOPMENT CORPORATION, INC. (EDC 4B) ARTICLE I PURPOSE AND POWERS Section 1.01. Purpose. The Westlake Development Corporation, Inc. (EDC 4B) is incorporated for the purposes set forth in Article Four of its Articles of Incorporation, these purposes to be accomplished on behalf of the Town of Westlake, Texas ("Town") as its duly constituted authority and instrumentality in accordance with Chapter 505 of the Texas Local Government Code, and other applicable laws. Section 1.02. Powers. In the fulfillment of its corporate purpose, the Corporation shall be governed by Section 4B of the Act and shall have all of the powers set forth and conferred in its Articles of Incorporation, in the Act, and in other applicable law. ARTICLE II BOARD OF DIRECTORS Section 2.01. Number of Directors; Appointment; Powers. The affairs of the Corporation shall be managed by a Board of Directors ("Board") which shall be composed of seven persons appointed by the Town Council, who are residents of the Town. Three (3) members of the Board of Directors shall be the Mayor and two members of the Town Council and four (4) members of the Board of Directors shall be persons who are not members of the Town Council and who are not employees of the Town of Westlake. Each director shall be appointed for two-year terms of odd numbered years (Ex. 2025) and shall be eligible for reappointment up to three terms. Terms begin in June of each odd numbered year upon the approval of annual appointments and reappointments by Town Council. Directors are removable by the Town Council at will. Subject to the restrictions imposed by law, by the Articles of Incorporation, and by these Bylaws, the Board shall exercise all the powers of the Corporation. Section 2.02. Vacancy. Any vacancy occurring on the board of directors through resignation or otherwise shall be filled by appointment by the Town Council to hold office until the expiration of the term of the retiring member. If a director that is a Town Council member ceases to be a member of the Town Council, such event shall constitute an automatic resignation as a director and such vacancy shall be filled by Town Council appointment of another Town Council member for the remainder of the term. 38 Westlake Development Corporation, Inc. (EDC 4B) Bylaws Page 2 Section 2.03. Meetings of Directors. The Board shall hold a regular public meeting at least once each quarter on the first Monday each month or a day specified by the Board. The meetings shall be held at the principal office of the Corporation as specified in Article V of these Bylaws. Section 2.04. Notice of Meetings to Board Members. Special meetings of the Board shall be held whenever called by the president, a majority of the directors or the Town Manager of the Town of Westlake. Except in the case of an emergency, directors must be given 72 hours notice of a meeting, either personally or by e-mail. Emergency meetings shall be held in accordance with the Open Meetings Act. Section 2.05. Open Meetings Act. All meetings and deliberations of the Board shall be called, convened, held, and conducted, and notice shall be given to the public in accordance with the Texas Open Meetings Act, Chapter 551, Texas Government Code, as amended. Section 2.06. Quorum. Four directors constitute a quorum for the conduct of the official business of the Corporation. The act of a majority of the directors present at a meeting at which a quorum is in attendance shall constitute the act of the Board and of the Corporation, unless the act of a greater number is required by law. Section 2.07. Conduct of Business. At the meetings of the Board, matters pertaining to the business of the Corporation shall be considered in accordance with rules of procedure as from time to time prescribed by the Board. At all meetings of the Board, the president shall preside, and in the absence of the president, the vice president shall exercise the powers of the president. The secretary of the Corporation or their designee shall act as secretary of all meetings of the Board. Section 2.08. Committees of the Board. The Board may designate two or more directors to constitute an official committee of the Board to exercise such authority of the Board as may be specified in the resolution. It is provided, however, that all final, official actions of the Corporation may be exercised only by the Board. Each committee so designated shall keep regular minutes of the transactions of its meetings and shall cause the minutes to be recorded in books kept for that purpose in the principal office of the Corporation. Section 2.09. Compensation of Directors. Directors shall not receive compensation for their services. However, they shall be reimbursed for their actual expenses incurred in the performance of their duties according to Town of Westlake policies, including but not limited to the cost of travel, lodging and incidental expenses reasonably related to the corporate duties of the Board. Travel expenses incurred by directors for both regular and special meetings are not eligible for reimbursement. 39 Westlake Development Corporation, Inc. (EDC 4B) Bylaws Page 3 ARTICLE III OFFICERS Section 3.01. Officers and Terms Established. The officers of the Corporation shall be a president, vice president, and secretary, and such other officers as the Board may from time to time elect or appoint. The President, Vice President, and Secretary will be elected by the Board at the July Board meeting following appointment of Directors. Term of office shall be two years with the right to be reelected up to three times. The Secretary will be functionally supported by the Town of Westlake Town Secretary. Section 3.02. Removal. All officers elected by the Board shall be subject to removal from office at any time by a vote of a majority of the Board. Section 3.03. Vacancy. A vacancy in office shall be filled by a vote of a majority of the Board. Section 3.04. Powers and Duties of the President. The president shall be the chief executive officer of the Corporation, shall preside at all meetings of the Board, and may sign and execute all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, notes and other instruments in the name of the Corporation. Section 3.05. Vice President. The vice president shall have such powers and duties as may be prescribed by the Board and shall exercise the powers of the president during that officer's absence or inability to act. Any action taken by the vice president in the performance of the duties of the president shall be conclusive evidence of the absence or inability to act of the president at the time such action was taken. Section 3.06. Secretary. The Secretary of the Board will be functionally supported by the Town of Westlake Town Secretary. The secretary shall keep the minutes of all meetings of the Board, shall give and serve all notices to the Town of Westlake, may sign with the president in the name of the Corporation, and/or attest the signature of the president, on all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, notes, and other instruments of the Corporation. Section 3.07. Compensation. Officers who are members of the Board shall not receive any salary or compensation for their services, except that they shall be reimbursed for their actual expenses incurred in the performance of their official duties as officers. 40 Westlake Development Corporation, Inc. (EDC 4B) Bylaws Page 4 ARTICLE IV FUNCTIONAL CORPORATE DUTIES AND REQUIREMENTS Section 4.01. Contracts For Service. The Corporation may, with approval of Town Council, contract with any qualified and appropriate person, association, corporation, or governmental entity to perform and discharge designated tasks which will aid or assist the Board in the performance of its duties. However, no such contract shall ever be approved or entered into which seeks or attempts to divest the Board of its discretion and policy-making functions in discharging the duties. Section 4.02. Annual Corporate Budget. The Board shall cause to be prepared, and shall submit to the Town Council, a budget for the forthcoming fiscal year, no later than the end of August each year. The budget shall be submitted to the Town Manager for inclusion in the annual budget presentation to the Town Council. The budget proposed for adoption shall include the projected operating expenses, and such other budgetary information as shall be useful to or appropriate for the Board and the Town Council. The budget or any amendments to the same shall not be effective until approved by the Town Council. Section 4.03. Books, Records, and Audits. (a) The Corporation shall keep and properly maintain, using generally accepted accounting principles, complete books, records, accounts, and financial statements pertaining to its corporate funds, activities, and affairs. At the direction of the Board, the books, records, accounts, and financial statements of the Corporation may be maintained for the Corporation by the Finance Director, accountants, and staff of the Town. (b) The Corporation shall cause its books, records, accounts, and financial statements to be audited at least once each fiscal year by an outside, independent, auditing and accounting firm approved by the Town Council. The audit shall be at the expense of the Corporation. (c) Town Secretary. The Town Secretary shall have charge of the corporate books, records, documents and instruments and such other books and papers as the Board may direct, all of which shall at reasonable times be open to public inspection upon application at the office of the Town Secretary during regular business hours and shall in general perform all duties incident to the office of Town Secretary subject to the control of the Board. 41 Westlake Development Corporation, Inc. (EDC 4B) Bylaws Page 5 Section 4.04. Deposit and Investment of Corporate Funds. (a) All proceeds from loans or from the issuance of bonds, notes, or other debt instruments ("Obligations") issued by the Corporation shall be deposited and invested as provided in the resolution, order, indenture, or other documents authorizing or relating to their execution or issuance. (b) Subject to the requirements of contracts, loan agreements, indentures or other agreements securing Obligations, all other monies of the Corporation, if any, shall be deposited, secured, and/or invested in the manner provided for the deposit, security, and/or investment of the public funds of the Town. The Board shall designate the accounts and depositories to be created and designated for these purposes, and the methods of withdrawal of funds for use by and for the purposes of the Corporation upon the signature of its treasurer and such other persons as the Board shall designate. The accounts, reconciliation, and investment of funds and accounts shall be performed by the Town. Section 4.05. Expenditures of Corporate Money. The monies of the Corporation, including sales and use taxes collected pursuant to Section 4B of the Act, monies derived from rents received from the lease or use of property, the proceeds from the investment of funds of the Corporation, the proceeds from the sale of property, and the proceeds derived from the sale of Obligations, may be expended by the Corporation for any of the purposes authorized by the Act, subject to the following limitations: (a) Expenditures from the proceeds of Obligations shall be identified and described in the orders, resolutions, indentures, or other agreements submitted to and approved by the Town Council prior to the execution of loan or financing agreements or the sale and delivery of Obligations to the purchasers provided by Section 4.04 of this Article. (b) Expenditures that may be made from a fund created with the proceeds of Obligations, and expenditures of monies derived from sources other than the proceeds of Obligations may be used for the purposes of financing or otherwise providing one or more "Projects," as defined in Section 4B and other Sections of the Act. The specific expenditures shall be described in a resolution or order of the Board and shall be made only after approval by the Town Council, in accordance with Article 5 of the Articles of Incorporation. (c) All other proposed expenditures shall be made in accordance with and shall be set forth in the annual budget required by Section 4.02 of this Article or in contracts meeting the requirements of this Article, in accordance with Article 5 of the Articles of Incorporation. (d) The Corporation may not assume a debt or make any expenditures to any principal or interest on a debt if the debt existed before the date the Town created the Corporation. (e) The Corporation will adopt and comply with the Town of Westlake Financial Policies for finance and payment policies in accordance with State Law. 42 Westlake Development Corporation, Inc. (EDC 4B) Bylaws Page 6 Section 4.06. Issuance of Obligations. No Obligations, including refunding Obligations, shall be authorized or sold and delivered by the Corporation unless the Town Council shall approve such Obligations by action taken prior to the date of sale of the Obligations. ARTICLE V MISCELLANEOUS PROVISIONS Section 5.01. Principal Office. The principal office and the registered office of the Corporation shall be 1500 Solana Blvd., Suite 7200, Westlake, Texas 76262. Section 5.02. Registered Agent. The Corporation shall have and shall continually designate a registered agent at its registered office, as required by the Act. Section 5.03. Fiscal Year. The fiscal year of the Corporation shall be the same as the fiscal year of the Town which is October 1 to September 30. Section 5.04. Seal. The seal of the Corporation shall be as determined by the Board. Section 5.05. Resignations. Any director or officer may resign at any time. Such resignation shall be made in writing and shall take effect at the time specified therein, or, if no time is specified, at the time of its receipt by the president or secretary. The acceptance of a resignation shall not be necessary to make it effective unless expressly so provided in the resignation. Section 5.06. Approval or Advice and Consent of the Town Council. To the extent that these bylaws refer to any approval by the Town or by the Town Council, that approval shall be evidenced by a certified copy of an ordinance, resolution, order, or motion duly adopted by the Town Council. Section 5.07. Indemnification of Directors, Officers and Employees. As provided in the Act and in the Articles of Incorporation, the Corporation is, for the purposes of the Texas Tort Claims Act (Subchapter A. Chapter 101, Texas Civil Practices and Remedies Code), a governmental unit and its actions are governmental functions. The Corporation shall indemnify each and every member of the Board, its officers, and its employees, and each member of the Town Council and each employee of the Town, to the fullest extent permitted by law, against any and all liability or expense, including attorney’s fees, incurred by any of such persons by reason of any actions or omissions that may arise out of the functions and activities of the Corporation. 43 Westlake Development Corporation, Inc. (EDC 4B) Bylaws Page 7 ARTICLE VI EFFECTIVE DATE, AMENDMENTS Section 6.01. Effective Date. These Bylaws shall become effective upon the occurrence of the following events: (a) the approval of these Bylaws by the Board; and (b) the adoption of these Bylaws by the Town Council. Section 6.02. Amendments to Articles of Incorporation and Bylaws. The Articles of Incorporation of the Corporation and these Bylaws may be amended only in the manner provided by the Act after having given the Town Council 30 days written notice. The Board may not change the method of appointing and removing of members as provided herein nor the method of selection of officers without the approval of the Town Council. 44 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:25-148 Agenda Date:6/17/2025 Agenda #:G.1. ACADEMY STAFF REPORT RECOMMENDATIONS Conduct Public Hearing to receive public input regarding the Westlake Academy FY 2025-2026 School Budget (Cayce Lay Lamas, Finance Director) STAFF:Cayce Lay Lamas, Finance Director) BACKGROUND: The Board of Trustees/Town Council holds a public hearing on the Westlake Academy proposed annual operating budget each year prior to adoption. Public hearings provide an open forum to receive feedback from citizens and parents on the initiatives, service levels, and appropriation of funds proposed. The Board will hold a public hearing to receive public input on the proposed FY 2025-2026 annual operating budget, in the amount of $12,310,696, prior to considering adoption. The public notice advertising the public hearing was published in the Fort Worth Star Telegram on Friday, June 6, 2025. The FY 2025-2026 Proposed Budget was made available on the Academy’s website for public inspection on the same day. BOARD OF TRUSTEES ACTION/OPTIONS: 1)Open the public hearing 2)Receive Parent/Citizen Comments 3)Close the Public Hearing Town of Westlake Printed on 6/12/2025Page 1 of 1 powered by Legistar™45 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:ORD-1024 Agenda Date:6/17/2025 Agenda #:G.2. TOWN STAFF REPORT RECOMMENDATIONS Hold public hearing, discuss, consider and act to recommend to the Town Council to adopt Ordinance 1024 amending Chapter 102, entitled “Zoning”, and establishing Article IX, entitled “TC, Town Center Form-Based Development District”, providing new regulations and rules for development within the Town of Westlake, Texas; providing a penalty; providing a cumulative clause; providing a severability clause; providing a savings clause; authorizing publication; and establishing an effective date (Jason Alexander, AICP, CEcD, Deputy Town Manager). STAFF:Jason Alexander, AICP, CEcD, Deputy Town Manager BACKGROUND: The recently adopted Strategic Plan identifies the creation of a mixed-use zoning district as a priority to accelerate and to sustain the economic development efforts within the Town of Westlake. The recently adopted Strategic Plan also stresses that, as the Town of Westlake “considers future land use and development, it must balance economic ambitions and the need for increased revenue with preserving its distinctive character, all while considering growth that is strategically located and of high quality.” Accordingly, the proposed TC, Town Cetner Form-Based Development District intends to “provide predictable building regulations and building rules that support the development and the redevelopment of urban space in the Town of Westlake that is attractive; that is walkable; and that provides an appropriate mix of residential experiences, commercial experiences, and civic experiences all in close proximity to each other leading to comfortable and pedestrian-friendly neighborhoods.” The proposed building regulations and building rules that are contained within the TC, Town Center Form- Based Development District intend to deliver market-driven and market-responsive development patterns that Town of Westlake Printed on 6/12/2025Page 1 of 6 powered by Legistar™46 File #:ORD-1024 Agenda Date:6/17/2025 Agenda #:G.2. are consistent with the values and expectations for growth within the Town of Westlake while achieving the economic development goals that are articulated in the Strategic Plan. DISCUSSION: A mixed-use zoning district, the TC, Town Center Form-Based Development District is further divided into three town center zones --- to encourage residential experiences, commercial experiences, and civic experiences that are not only in adjacency to each other --- but that may also co-exist in proximity to existing development patterns: ·Town center edge zones (i.e., primarily detached single-family residential). ·Town center core zones (i.e., mixed-use activity). ·Town center civic zones (i.e., institutional and public activity) In addition to the three town center zones --- a building height waiver overlay district --- is also proposed and it may only be applied to property mapped to the town center core zones that are located within 660 feet of State Highway 114 and / or State Highway 170. Within the building height waiver overlay district, all principal buildings are required to be a minimum of four stories in building height, with no limitation on height, and multi-family residential units are allowed as an additional permitted use. The only principal buildings within the building height waiver overlay district that may be less than four stories in building height are those principal buildings accommodating a food service establishment or retail business. Concerning multi-family residential units --- too --- the total allocation allowance for the entire form-based development district is 400. This limitation may not be increased or decreased without a public hearing (i.e., text amendment) in accordance with the provisions found in the Unified Development Code. Furthermore, multi-family residential units are only allowed within the building height waiver overlay district, they may not be located anywhere else within the town center core zones and multi-family residential units are not allowed within the town center edge zones and within the town center civic zones. It should also be noted, too, that multi-family residential units are not permitted on the first floors of any principal buildings --- and are only permitted in mixed-use buildings. The required parking for multi-family residential buildings must be in a dedicated parking structure. Town of Westlake Printed on 6/12/2025Page 2 of 6 powered by Legistar™47 File #:ORD-1024 Agenda Date:6/17/2025 Agenda #:G.2. As a form-based development district --- the TC, Town Center Form-Based Development District --- primarily directs development (and redevelopment in the future) by regulating building frontages and building functions. The building frontages are the elements of the front setback and along the front building façade that regulate how buildings engage and interact with the public realm and the semi-public realm to “support walkability, safe streets, and safe public spaces”. The building functions --- or land use --- are then influenced by the building frontages based on their design. The five building frontages (and their usual locations) are as follows: ·Dooryard (residential). ·Stoop (residential). ·Forecourt (residential, commercial, and mixed-use). ·Shopfront (commercial) and mixed-use). ·Arcade (commercial and mixed-use). The building frontages are further regulated by the provisions for building materials and building configurations and those for landscaping (e.g., architecture and landscape architecture). The provisions for building materials and building configurations and those for landscaping are primarily derived from practices and techniques that are local to the Town of Westlake. In addition to the general provisions for building materials and building configurations for all buildings --- there are additional requirements for shopfront building frontages along the first floor. Those specific provisions may only be modified with approval by the Town Council. These specific requirements are intended to establish a distinct design aesthetic and architecture for commercial and mixed-use development within the TC, Town Center Form-Based Development District. Parking requirements are determined by the use of the building and its lot --- and valet parking programs and shared parking studies subject to review and approval by the Town Planner may be prepared and submitted. As parking requirements are determined by the use of the building and its lot, there are no limitations on residential density or non-residential intensity. Town of Westlake Printed on 6/12/2025Page 3 of 6 powered by Legistar™48 File #:ORD-1024 Agenda Date:6/17/2025 Agenda #:G.2. However, though, residential uses require a minimum habitable space (e.g., 4,000 square feet for single-family residential attached and detached units and 1,500 square feet for multi-family residential units). Each single- family residential attached and detached unit must be on an individual lot. Outside of the requirements for the building height waiver overlay district, the maximum building height is as follows: ·Principal buildings within the town center edge zones are limited to two stories in height. ·Principal buildings within the town center core zones and within the town center civic zones are limited to four stories height. ·Outbuildings are limited to two stories in height, and outbuildings may not be taller than the principal building located on the same lot. However, there are considerations included for allowing the Town Planner to require proposed buildings to match the building setbacks and / or the building heights of the adjacent buildings rather than the provisions of the TC, Town Center Form-Based Development District in order to ensure compatibility with existing development patterns. There are also specific standards for signage --- and those have been provided to minimize the potential for clutter and to ensure that signs are visually compatible with other signs and businesses in the Town of Westlake. With regulating the form of buildings as the greatest priority for the TC, Town Center Form-Based Development District, the form-based development district guides development at both the neighborhood scale and the building scale. Projects proposed on three or more acres of land require a master plan --- a regulating plan --- in addition to the site plans and civil plans required for the individual buildings. The regulating plan --- requires review and recommendation from the Planning and Zoning Commission --- and approval by the Town Council. A development agreement is required for all development projects pursuant to the proposed TC, Town Center Form-Based Development District. Excluding the regulating plan, all site plan and civil plan submittals are reviewed and approved administratively. This is due in large to the building regulations and building rules intentionally articulating the Town of Westlake Printed on 6/12/2025Page 4 of 6 powered by Legistar™49 File #:ORD-1024 Agenda Date:6/17/2025 Agenda #:G.2. requirements for development (and redevelopment in the future) within the boundaries of the proposed TC, Town Center Form-Based Development District. The building regulations and building rules range from deterministic (i.e., “shall”) to permissive (i.e., “may”). Finally, a property owner or a developer may request to deviate from specific standards of the TC, Town Center Form-Based Development District upon making a request to the Town Planner and a property owner or a developer may appeal any decision of the Town Planner to the Town Council. The Town Planner does not have the administrative authority “to modify, or to make adjustments to the numerical metrics of this form-based development district in the following ways”: ·To increase maximum density ratios. ·To increase maximum building height. ·To increase maximum building setbacks. ·To decrease the minimum habitable area for residential uses. ·To specify new uses or to restrict listed uses. ·To modify the maximum allocation allowances for multi-family residential units. The proposed text amendment establishing the TC, Town Center Form-Based Development District supports and reinforces the vision and the goals of the Strategic Plan. FISCAL IMPACT: N/A. PLANNING AND ZONING COMMISSION RECOMMENDATION: The Planning and Zoning Commission met on June 11, 2025, and reviewed, considered, and provided a recommendation on the proposed text amendment establishing the TC, Town Center Form-Based Development District (i.e., Ordinance 1024). The Planning and Zoning Commission recommended approval with the following revisions by a vote of 6-0 (with one absence): 1.That “Town Planner” be replaced with “Town Manager or their designee” throughout the text; AND 2.That Section 102-412(G)(7)(ii) be revised to reflect the following language and to read as follows: “Multi-family residential units are expressly restricted to those mixed-use buildings that are at locations Town of Westlake Printed on 6/12/2025Page 5 of 6 powered by Legistar™50 File #:ORD-1024 Agenda Date:6/17/2025 Agenda #:G.2. within the building height waiver overlay district. The first floor shall be confined to a commercial building function or to commercial building functions for a minimum depth of 40 feet. Parking may be located behind the building area allocated to the commercial building function or to the commercial building functions. DEPARTMENT OF PLANNING AND DEVELOPMENT RECOMMENDATION: The Department of Planning and Development recommends approval of the text amendment establishing the TC, Town Center Form-Based Development District as presented. PLANNING AND ZONING COMMISSION ACTION / OPTIONS: 1)Motion to approve; 2)Motion to approve with additional conditions (please state additional conditions in motion); 3)Motion to deny; OR 4)Motion to table (must table to a specific date). ATTACHMENT(S): 1.Ordinance No. 1024 2.EXHIBIT “A” - TC, Town Center Form-Based Development District Town of Westlake Printed on 6/12/2025Page 6 of 6 powered by Legistar™51 TOWN OF WESTLAKE, TEXAS ORDINANCE 1024 AN ORDINANCE OF THE TOWN OF WESTLAKE, TEXAS, AMENDING CHAPTER 102, “ZONING”, TO ESTABLISH ARTICLE IX ENTITLED “TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT” PROVIDING NEW REGULATIONS AND RULES FOR DEVELOPMENT WITHIN THE TOWN OF WESTLAKE, TEXAS; PROVIDING A PENALTY; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Town of Westlake, Texas, is a Type A General Law Municipality located in Denton County and Tarrant County, Texas, incorporated in accordance with the provisions of the Texas Local Government Code, as amended, and operating pursuant to the enabling legislation of the State of Texas; and WHEREAS, the Town of Westlake, Texas is a Type A General Municipality empowered under the provisions of Section 51.012 of the Texas Local Government Code, as amended, to adopt an ordinance or rule that is in the interest, welfare, and good order of the Town of Westlake, Texas; and WHEREAS, the Town Council of the Town of Westlake, Texas finds that the creation of the TC, Town Center Form-Based Development District will introduce contemporary land use and land development regulations that will assist residents and businesses in having the kind of visually harmonious and economically productive community that they desire; and WHEREAS, the Town Council of the Town of Westlake, Texas finds that the passage of this Ordinance is advantageous and beneficial to the Town of Westlake and in the interest of good governance. NOW, THEREFORE, BE IT ORDAINED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS THAT: SECTION 1: That the findings and recitations set out in the Preamble of this Ordinance are found to be true and correct and hereby adopted by the Town Council of the Town of Westlake, Texas and made a part hereof for all purposes. SECTION 2: That the Town of Westlake, Texas hereby amends Chapter 102, “Zoning”, to establish Article XI, “TC, Town Center Form-Based Development District”, a copy of which is attached hereto as Exhibit “A”. 52 Ordinance 1024 TC -Town Center Form-Based Development District PAGE 2 SECTION 3: That all ordinances of the Town of Westlake, Texas in conflict with the provisions of this Ordinance be, and the same are hereby, repealed and all other ordinances of the Town of Westlake, Texas not in conflict with the provisions of this Ordinance shall remain in full force and effect. SECTION 4: Should any section, paragraph, sentence, clause, or phrase of this Ordinance be adjudged or held to be unconstitutional, illegal, or invalid by a court of competent jurisdiction, the same shall not affect the validity of this Ordinance as a whole or any part or provision thereof, other than the part so declared to be unconstitutional, illegal, or invalid, and shall not affect the validity of the Unified Development Code as a whole. SECTION 5: That any person, firm, or corporation violating any of the provisions or terms of this Ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of the Town of Westlake, Texas and, upon conviction, shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation occurs shall constitute a separate offense. SECTION 6: It is hereby officially found and determined that the meeting at which this Ordinance was passed was open to the public as required by law and the public notice of the time, the place, and the purpose of said meeting was given as required. SECTION 7: This Ordinance shall take effect immediately from and after its passage upon reading and the publication of the caption, as provided by law. DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS ON THIS 17TH DAY OF JUNE 2025. ______________________________ Kim Greaves, Mayor ATTEST: ______________________________ Dianna Buchanan, Town Secretary APPROVED AS TO FORM: ______________________________ Matthew C. G. Boyle, Town Attorney 53 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 1 OF 47 Sec. 102-400. - PURPOSE. The purpose of this TC, town center form-based development district is to provide predictable building regulations and building rules that support the development and the redevelopment of urban space in the Town of Westlake that is attractive; that is walkable; and that provides an appropriate mix of residential experiences, commercial experiences, and civic experiences all in close proximity to each other leading to comfortable and pedestrian-friendly neighborhoods. A critical mass of residential experiences, commercial experiences, and civic experiences combined with architecture and landscape architecture practices that individually and that collectively contribute to a visually harmonious whole will respond to the growing market demand for mixed- use and will establish a marketable destination which meets the daily needs of residents and businesses in the Town of Westlake, while attracting regional customers. The following policies provide further clarification on the purpose of the TC, town center form-based development district: A. That the natural infrastructure and the visual character of the Town of Westlake should be retained; AND B. That architecture and landscape architecture should grow from local climate, topography, history, and building practice; AND C. That buildings and landscaping should be disciplined to contribute to the spatial definition of thoroughfares and civic spaces; AND D. That compact and mixed-use development should be encouraged as a pattern of development; AND E. That the configurations of buildings should support walkability, safe streets, and safe public spaces, creating pedestrian-friendly neighborhoods; AND F. That the form of buildings should individually and collectively define and support the public realm; AND G. That the building regulations and the building rules should balance the rights of the individual and the interests of the community as a whole; AND H. That the harmonious and orderly evolution of the built environment should be secured through regulating the form of buildings. Sec. 102-401. - APPLICABILITY. 54 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 2 OF 47 A. This TC, town center form-based development district may be known as this “FORM-BASED DEVELOPMENT DISTRICT”. B. Provisions of this form-based development district shall be activated by “SHALL” or “ARE” when required and by “MAY” when optional. C. Provisions of this form-based development district shall be expressly applied to the development and to the redevelopment of property within approved boundaries as shown on the zoning map for the Town of Westlake. D. Provisions of this form-based development district, where in conflict, shall take precedence over those of all other codes, ordinances, regulations, and standards in the Town of Westlake, Texas Code of Ordinances, except for: 1. Chapter 18, Buildings and Building Regulations; AND 2. Chapter 36, Engineering Standards; AND 3. Chapter 38, Fire Prevention and Protection. E. Provisions found in the Town of Westlake, Texas Code of Ordinances shall continue to be applicable to all those issues not covered by this form-based development district, except where such provisions would be in conflict. F. Provisions of this form-based development district or any numerical metrics set forth herein, when in conflict with diagrams, figures, or illustrations, shall take precedence. G. Unless otherwise provided in below, the Town Manager, or their designee, shall have the authority to administratively approve or to administratively disapprove a request to deviate from the provisions of this form-based development district. A request to deviate from the provisions found in this form-based development district shall not be used as a reason to establish the existence of a non-conformity or to create rights in the continuation of non-conformity; to add new building functions that are not allowed by the regulations and the rules of the town center zone in which it is located; and to add site improvements that are not allowed by the regulations and the rules of the town center zone in which it is located. All deviation decisions that are made pursuant to the provisions of this form-based development district may be appealed to the Town Council within 30 days of a deviation decision from the Town Manager or their designee. For the purposes of the regulations and the rules of this form-based development district, appeals requests shall only be heard as per the rules that are set forth for consideration of Regular Agenda Items. All appeals requests shall be filed with the Town Manager or their designee. 55 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 3 OF 47 H. The Town Manager, or their designee, shall not have administrative authority to modify, or to make adjustments to the numerical metrics of this form-based development district in the following ways: 1. To increase the maximum density ratios. 2. To increase the maximum building height. 3. To increase the maximum building setbacks. 4. To reduce the minimum habitable area for residential building functions. 5. To specify new building functions and uses or to restrict listed building functions and uses. 6. To modify the maximum allocation allowances for multi-family residential units. Sec. 102-402. - DISTRICT BOUNDARIES. The boundaries of this form-based development district shall be as shown on the zoning map for the Town of Westlake. Sec. 102-403. - ALLOCATION OF TOWN CENTER ZONES. This form-based development district allocates the following sub-districts, which are referred to herein as town center zones: the town center edge zones; the town center core zones; and the town center civic zones. A. TOWN CENTER EDGE ZONES. This town center zone is established to enable and to encourage the development of low-density residential areas that have detached houses. B. TOWN CENTER CORE ZONES. This town center zone is established to enable and to encourage the development of mixed-use areas characterized by buildings that integrate residential uses with a broad variety of office, restaurant, and retail of regional importance. 1. Any part of the town center core zones located within 660 feet of the public right-of-way of State Highway 114 and / or State Highway 170 shall be mapped as a building height waiver overlay district, and the provisions of this form-based development district shall be modified as follows: i. All principal buildings within the town center core zones shall be exempted from the maximum building height restrictions. ii. All principal buildings within the town center core zones shall have a minimum building height of four stories, with the exception of those principal buildings 56 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 4 OF 47 accommodating a food service establishment or a retail sales establishment. A food service establishment and a retail sales establishment may have a building height that is less than four stories. C. TOWN CENTER CIVIC ZONES. This town center zone is established to guide the location of civic buildings and civic spaces that are intended to stand out from the surrounding neighborhoods and thoroughfares and to reinforce the distinct architectural character, cultural character, and social character defining the Town of Westlake. D. All the town center zones are zoning districts and may be applied for through a process of public hearing, in accordance with the applicable standards and applicable procedures as established in Sec. 26-64 — Sec. 26-66 of the Town of Westlake, Texas Code of Ordinances. E. All town center zone boundaries shall be mapped along thoroughfare centerlines and along the rear lot lines and the side lot lines. F. All town center zones shall be shown on the zoning map for the Town of Westlake. Sec. 102-404. - DEVELOPMENT AGREEMENT. All development and redevelopment projects within this form-based development district shall be pursuant to a recorded development agreement. All development agreements shall demonstrate compliance with all the regulations and the rules of this form-based development district and the requirements established in Sec. 102-316 of the Town of Westlake, Texas Code of Ordinances. All applicants shall prepare or have prepared on their behalf a development agreement. Development agreements are subject to review and recommendation by the To wn Manager, or their designee, and approval by the Town Council. Sec. 102-405. - REGULATING PLAN. All development and redevelopment projects within this form-based development district for a parcel of land or for multiple parcels of land greater than three acres in area s hall require a regulating plan. All regulating plans shall depict the parcel of land or the multiple parcels of land that are subject to regulation by this form-based development district and shall guide the infrastructure strategies, the civic space allocation, the land use allocation, and the aesthetic character of the built environment and the natural environment in order to support implementation of this form-based development district. A. REGULATING PLAN REVIEW AND APPROVAL. 57 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 5 OF 47 1. Site plans and civil plans may not be submitted for review and approval as provided in below without an approved regulating plan. An applicant shall prepare or shall have prepared on their behalf a regulating plan. Regulating plans shall require a review and recommendation from the Planning and Zoning Commission and approval by the Town Council. B. MINIMUM INFORMATION REQUIRED. All the following information shall be required for review and approval of a regulating plan: 1. the proposed order (sequence) for development or modification of buildings and other elements of the built environment within the private lots; 2. the proposed layout of development; 3. the proposed thoroughfare assemblies and their locations; 4. the proposed civic space types and their locations; 5. the proposed allocation of town center zones; 6. the proposed density calculations; AND 7. the additional guidelines for architecture and / or landscape architecture, if any. C. THOROUGHFARE ASSEMBLY. 1. All public thoroughfares and all private thoroughfares shall be assembled and shall be built as specified in Sec. 36-43 of the Town of Westlake, Texas Code of Ordinances, and the provisions as found in Sec. 36-43 of the Town of Westlake, Texas Code of Ordinances are modified as follows: i. Sidewalks shall be a minimum of six feet in width within all town center edge zones. ii. Sidewalks shall be a minimum of 12 feet in width within all town center core zones and within all town center civic zones, except for those sidewalks providing access to lots dedicated principally to attached single-family residential units and to detached single-family residential units only, which shall be a minimum of six feet in width. iii. Sidewalks shall have a planter at least five feet in width, that is adjacent to the roadway lanes of the thoroughfare. Trees shall be planted within the planter on center and spaced at intervals of 30 feet. 2. All thoroughfares shall terminate at other thoroughfares, and in intersections, forming a network. 58 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 6 OF 47 3. All thoroughfare networks shall define pedestrian-friendly and walkable blocks not exceeding the following perimeter lengths that are measured as the sum of frontage lines: i. 3,000 feet within the town center edge zones; AND ii. 2,400 feet within the town center core zones and within the town center civic zones. 4. All rear alleys shall terminate at thoroughfares or at other rear alleys in intersections. i. Rear alleys shall have a minimum easement width of 24 feet and a minimum pavement width of 12 feet within the town center edge zones; AND ii. Rear alleys shall have a minimum easement width of 24 feet and a minimum pavement width of 24 feet within the town center core zones and within the town center civic zones. 5. All rear alleys shall be in easements and shall be privately held and maintained by the developer and / or the property owners’ association. D. CIVIC SPACE. 1. All regulating plans shall assign at least five percent of its total land area to civic space. i. A civic building may be either located within or adjacent to the civic space or located at the axial termination of a thoroughfare. 2. All civic spaces servicing this form-based development district shall detail their functions and their programming (e.g., a green, a park, a pocket park, and a square) as provided in below: i. a green (the minimum size shall be 0.5 acres); ii. a park (the minimum size shall be 1.0 acres); iii. a pocket park (the minimum size shall be 1,000 square feet and the maximum size shall be 0.25 acres); AND iv. a square (the minimum size shall be 0.25 acres and the maximum size shall be 3.0 acres). 59 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 7 OF 47 3. All civic spaces servicing this form-based development district shall be coordinated with and connect with existing and future trails, residential neighborhoods, and surrounding civic assets in the Town of Westlake. 4. All civic spaces servicing this form-based development district shall be programmed and shall be designed in accordance with all the applicable provisions of the development agreement. 5. The developer and / or the property owners’ association shall be responsible for the construction and the maintenance of the civic space made available to the public. E. ADDITIONAL GUIDELINES FOR ARCHITECTURE AND LANDSCAPE ARCHITECTURE. All proposed development and redevelopment projects subject to this form- based development district are encouraged to incorporate additional regulations for building materials and building configurations as appropriate to enhance and to complement the built environment and the natural environment. All additional regulations for building materials and building configurations shall result in higher levels of creativity and design for architecture and for landscape architecture to the satisfaction of the Town Manager or their designee. 1. The guidelines for architecture and for landscape architecture may include basic design aesthetic for ground-based, monument signs, provided that ground-based, monument signs: i. all ground-based, monument signs shall only be located along arterial thoroughfares; AND ii. all ground-based, monument signs shall be restricted to a maximum height of six feet; AND iii. all ground-based, monument signs shall be constructed of a metal material, and the ground-based, monument signs bases and supports shall be made of a brick material, a stone material, or a stucco material matching the design aesthetic for architecture and landscape architecture for the proposed project. F. AMENDMENTS. All amendments to approved regulating plans shall require a review and recommendation from the Planning and Zoning Commission and approval by the Town Council. Amendments may be approved, provided that they are consistent with the intent of this form-based development district. Sec. 102-406. - INSTRUCTIONS. 60 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 8 OF 47 This Section sets forth the standards that are applicable to the development and to the modification of buildings and other elements of the built environment that are within private lots. A. The administration of this form-based development district shall be carried out by multiple Town of Westlake departments that have jurisdiction over the permitting of a project, with each department administering the regulations and the rules that are appropriate to their department. B. All applications for development and redevelopment pursuant to this form-based development district shall require a pre-development meeting. A pre-development meeting shall be scheduled at the request of the applicant and shall include the applicant, the applicant’s design professionals, and all the associated departments of the Town of Westlake. C. All applications for development and redevelopment pursuant to this form-based development district shall be processed administratively. D. All applications for development and redevelopment pursuant to this form-based development district shall require two types of submittals for review and approval: site plans and civil plans. The applicant shall submit the site plans and the civil plans together. E. All applications for development and redevelopment pursuant to this form-based development district shall, in addition to complying with the site plan requirements found existing in Sec. 102-314 of the Town of Westlake, Texas Code of Ordinances, demonstrate compliance with: 1. Density calculations. 2. Lot standards. 3. Building disposition. 4. Building configuration. 5. Building frontage standards. 6. Building function. 7. Parking standards. 8. Landscape standards. 9. Signage standards. 10. Building materials and building configurations. F. All approved applications and approved plans shall then go through the routinely applied development process. 61 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 9 OF 47 1. Any request to deviate from the provisions found in this form-based development district shall require approval, prior to receiving any building permit and / or undertaking any work. 2. Any request to deviate from the provisions found in this form-based development district shall be documented by the Town Manager, or their designee, and shall be included on the site plan. Sec. 102-407. - DENSITY CALCULATIONS. In the town center edge zones, the maximum residential density for each lot shall be one unit (housing in outbuildings shall not count towards residential density). In the town center core zones, the maximum residential density for each lot shall be one unit (housing in outbuildings shall not count towards residential density), except for multi-family residential units located within the building height waiver overlay district. For land mapped as and assigned to the building height waiver overlay district, the allocation allowance for constructing multi-family residential units shall not exceed 400. For other building functions, the buildable intensity shall be determined on a per lot basis and by the total number of parking spaces needed to accommodate a building function or the building functions on a single lot. Sec. 102-408. - LOT STANDARDS. A. GENERAL. All newly platted lots shall either front on a thoroughfare, or on a civic space. B. LOT WIDTH. There shall be no minimum lot width nor maximum lot width in this form-based development district. C. LOT COVERAGE. The maximum lot coverage by buildings and other roofed structures shall not exceed the percentages provided in below: 1. 60 percent maximum within the town center edge zones; AND 2. 80 percent maximum within the town center core zones; AND 3. 80 percent maximum within the town center civic zones. D. UTILITIES. All utilities within the town center core zones and within the town center civic zones shall be placed underground only, and within the public right-of-way, including the roadway lanes and the sidewalks. Sec. 102-409. - BUILDING DISPOSITION. A. GENERAL. 62 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 10 OF 47 1. The front building façade shall be built parallel to the front lot line or shall be built parallel to the tangent of a curved front lot line. B. BUILDING SETBACKS. All buildings in this form-based development district (i.e., all town center zones) shall be setback from the boundaries of their lots as provided in below: 1. Principal buildings: i. Front: 0 feet minimum and 30 feet maximum, except all attached single-family residential units and all detached single-family residential units shall require a minimum front setback of 10 feet. All corner lots shall have designated their front setback along the thoroughfare or the cross-block passage of higher pedestrian importance. ii. Side: 0 feet minimum for attached buildings. iii. Side: 5 feet minimum for detached buildings. iv. Rear: 20 feet minimum. 2. Outbuildings and accessory buildings: i. The front setback shall be 20 feet minimum, in addition to the front setback for the principal building, and the side setbacks and the rear setback shall be five feet minimum. C. SPECIFIC TO THE TOWN CENTER CORE ZONES: 1. The principal entrance shall be on the front lot line except that recessed stoops and shopfront doors that recess the principal entrance from the front lot line are allowed. Sec. 102-410. - BUILDING CONFIGURATION. A. BUILDING HEIGHT. Building height shall be measured in stories for each habitable level above-ground. 1. All stories are measured from finished floor to finished ceiling. 2. All stories shall not exceed 14 feet in height except as provided in below. i. For residential building functions on the first floor only, minimum story height shall be 10 feet and a maximum of 18 feet. ii. For other building functions on the first floor, minimum story height shall be 16 feet and a maximum of 25 feet. iii. A single floor level exceeding 18 feet at ground level shall be counted as two stories. 63 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 11 OF 47 3. All principal buildings within the town center edge zones shall be limited to two stories in building height, and all principal buildings within the town center core zones and within the town center civic zones shall be limited to four stories in building height. With the exception of all those principal buildings accommodating a food service establishment or a retail sales establishment only, all principal buildings located within the town center core zones that are mapped and that are assigned to the building height waiver overlay district are exempted from the maximum building height restrictions, and shall be a minimum of four stories in building height. 4. All outbuildings shall be limited to two stories in height, and no outbuilding shall be higher than the principal building that is located on the same lot. 5. For all free-standing parking structures, building height shall be measured in feet. i. Free-standing parking structure height shall be limited to a maximum height of 60 feet. 6. For all parking structures attached to a building or buildings for at least 50 percent of their perimeter, stories may exceed the limit for parking structure height, provided that they do not exceed the eave height of the attached building or attached buildings. i. In the absence of a liner building, all parking structures shall be visually screened from all building frontages and from all lot lines which border a thoroughfare or a civic space either by parapet walls constructed of an exterior finish material matching the adjacent building façade or by other similar architectural screening to the satisfaction of the Town Manager or their designee. 7. All the following are not included in measurement for building height: i. an attic; ii. a belfry; iii. a chimney flue; iv. a clock tower; v. an elevator bulkhead; vi. a mast; AND vii. a water tank. B. HABITABLE SPACE. 64 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 12 OF 47 1. The habitable space of each attached single-family residential unit and the habitable space of each detached single-family residential unit shall be no less than 4,000 square feet. 2. The habitable space of each multi-family residential unit shall be no less than 1,500 square feet. Sec. 102-411. - BUILDING FRONTAGE STANDARDS. All applications and plans for proposed development projects and redevelopment projects pursuant to the provisions of this form-based development district shall require a building frontage. The building frontage is defined as the privately held area that is located between the front lot line and the front building façade of the principal building. A. BUILDING FRONTAGE BUILD-OUT. The front building façade of the principal building that is located on each lot shall occupy a minimum percentage of the width within the front setback as the building frontage build-out. Building frontage build-out requirements shall be as follows: 1. 60 percent minimum within the town center edge zones; AND 2. 90 percent minimum within the town center core zones; AND 3. None within the town center civic zones. B. BUILDING FRONTAGES GENERAL. 1. The front setback shall contain the building frontage. Building frontages shall be configured according to the architecture requirements and the landscape architect ure requirements as set forth in this Section. For corner lots, the front setback shall be designated along the thoroughfare or along the cross-block passage of higher pedestrian importance. For corner lots only, a shopfront building frontage may be required along each thoroughfare and / or cross-block passage. 2. The building frontages are divided into the following five types for the purposes of the regulations and the rules of this form-based development district: i. a dooryard building frontage; ii. a stoop building frontage; iii. a forecourt building frontage; iv. a shopfront building frontage; AND v. an arcade building frontage. 65 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 13 OF 47 3. Awnings may encroach into a front setback up to 100 percent of its depth within all town center core zones. 4. Balconies and bay windows may encroach into a front setback up to 50 percent of its depth within all town center edge zones and balconies and bay windows may encroach up to 100 percent of its depth within all town center core zones. 5. Porches shall be no less than eight feet deep, and porches may encroach into a front setback up to 50 percent of its depth within the town center edge zones and within the town center core zones. 6. In the absence of a building façade along any part of a frontage line within the town center core zones, a streetscreen shall be built coplanar with the building façade. All streetscreens shall be between four and six feet in height, and shall have openings that are no larger than necessary to allow for automobile access and for pedestrian access. i. Streetscreens are not considered fencing or walls for the purposes of this form-based development district. 7. All forecourt building frontages, shopfront building frontages, and arcade building frontages shall meet the following standards: i. Ramps and stairs are not allowed. 8. All entrances to residential building functions on upper floors in mixed-use buildings shall be at sidewalk grade. 9. All first floor commercial building functions at locations along an arterial thoroughfare, a collector thoroughfare, and a civic space shall provide a shopfront building frontage at a minimum. 10. All first floor entrances to commercial building functions shall be illuminated. 11. All first floor commercial building functions may encroach into the adjacent sidewalk and / or may use the building frontage for outdoor seating, for outdoor serving, for outdoor displays of merchandise, and for other business-related activities provided that a minimum contiguous clear path of six feet shall be maintained within the adjacent sidewalk, within the building frontage, or any combination of both. i. Outdoor serving areas shall be separated from adjacent sidewalks using any combination of wrought-iron fencing, railings, planters, and landscape. 66 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 14 OF 47 C. DOORYARD BUILDING FRONTAGES (SEE FIGURE NO. 2 — A). 1. All dooryards may encroach into the front setback up to 100 percent of its depth. 2. All dooryards shall be enclosed on three sides by a wall located on the front lot line and on the side lot lines. D. FORECOURT BUILDING FRONTAGES (SEE FIGURE NO. 2 — B). 1. All forecourt building frontages shall be combined with arcade building frontages. 2. All forecourt building frontages shall recess from front lot lines a maximum of 15 feet for all pedestrian forecourts and a maximum of 30 feet for all vehicular forecourts. 3. Driveways within forecourt building frontages shall be limited to 24 feet in width, and driveways may be paved in brick, in cobble, in concrete, or in stone, subject to approval by the Town Manager or their designee. E. STOOP BUILDING FRONTAGES (SEE FIGURE NO. 2 — C). 1. A stoop may encroach into the front setback up to 100 percent of its depth. 2. A stoop shall be at least five feet in width and five feet in depth. F. SHOPFRONT BUILDING FRONTAGES (SEE FIGURE NO. 2 — D). 1. All shopfront building frontages may either be freestanding or combined with an arcade building frontage. 2. All building façades at shopfront building frontages shall have no less than 70 percent of the total building wall area glazed with clear glass. All shopfront building frontages at corner lots shall have no less than 70 percent of the total building wall area of one building façade glazed with clear glass and no less than 50 percent of the total building wall area of the second building façade glazed with clear glass. 3. All awnings shall project horizontally from the building façade a minimum of six feet where provided. G. ARCADE BUILDING FRONTAGES (SEE FIGURE NO. 2 — E). 1. All arcade building frontages may encroach to within two feet of the curb. 2. All arcade building frontages shall provide a minimum vertical clearance of 10 feet, and shall project horizontally from the building façade for a minimum of 10 feet. 67 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 15 OF 47 3. Public lighting and public planting may only be omitted where an arcade building frontage encroaches into the public right-of-way. 4. All arcade building frontages may be combined with shopfront building frontages. Sec. 102-412. - BUILDING FUNCTION. A. BUILDING FUNCTIONS GENERAL. 1. The buildings and the lots that are within the town center core zones and that are within the town center civic zones may have multiple building functions. 2. The allowable building functions within each town center zone shall be expressly limited to those that are identified in this Section. Any building function that is not identified in this Section shall be prohibited. i. The allowable commercial building functions other than lodging and office shall be restricted to the first floors and to the second floors of principal buildings. B. ALLOWABLE BUILDING FUNCTIONS IN TOWN CENTER EDGE. The allowable building functions in the town center edge zones shall be limited to the following: 1. Community Garden. 2. Home Occupation. 3. Private Garden (located within the building frontage). 4. Single-Family Residential (detached). C. ALLOWABLE BUILDING FUNCTIONS IN TOWN CENTER CORE. The allowable building functions in the town center core zones shall be limited to the following: 1. Amphitheater. 2. Bank. 3. Bar. 4. Barber Shop. 5. Bistro. 6. Café. 7. Childcare Center. 8. Coffee Shop. 9. Community Garden. 10. Conference Center. 68 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 16 OF 47 11. Day Spa. 12. Dry Cleaner. 13. Electric Vehicle Charging Station. 14. Entertainment Establishment. 15. Food Truck Park. 16. Fountain. 17. Funeral Home. 18. Home Occupation. 19. Hotel (no room limit). 20. Light Manufacturing Facility (no noxious noise, odor, or traffic generation). 21. Live-Work Building. 22. Medical Clinic. 23. Mixed-Use Building. 24. Multi-Family Residential (allowed only in mixed-use buildings located within the building height waiver overlay district). 25. Office Building. 26. Open-Market Building. 27. Parking Structure. 28. Private Garden (located within the building frontage). 29. Public Art. 30. Research Facility. 31. Restaurant. 32. Retail Building, provided that the specific building function be further limited to the following: i. an apparel store; ii. an appliance store; iii. a bicycle shop; iv. a book store; v. a corner market (provided that a minimum of 50 percent of the total building area of the retail sales establishment is exclusively dedicated to the display and the sale of fresh fish, fresh meat, fresh produce, seasonal fruit, and other perishable agricultural products); 69 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 17 OF 47 vi. a dairy goods store; vii. a department store; viii. an electronics store; ix. a farmers market; x. a fitness center; xi. a florist; xii. a furniture store; xiii. a grocery store; xiv. a hardware store; xv. a home furnishings store; xvi. a jewelry store; xvii. a liquor store; xviii. a mail center; xix. an optical goods store; xx. a paint store; xxi. a pet store; xxii. a pharmacy; AND xxiii. a sporting goods store. 33. Salon. 34. Single-Family Residential (attached and detached). 35. Veterinary (no outdoor kennel). 36. Winery. D. ALLOWABLE BUILDING FUNCTIONS IN TOWN CENTER CIVIC. The allowable building functions in the town center civic zones shall be limited to the following: 1. Amphitheater. 2. Cemetery. 3. Civic Building. 4. College. 5. Fire Station. 6. Fountain. 7. Hospital. 70 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 18 OF 47 8. Parking Structure. 9. Public Art. 10. Religious Assembly. E. ALLOWABLE OUTBUILDINGS AND ACCESSORY BUILDINGS. In all the town center zones, the allowable outbuildings and accessory buildings shall be limited to only the following: 1. Accessory Dwelling. 2. Greenhouse. 3. Storage Shed. 4. Swimming Pool. F. SPECIFIC USE PERMITS. The following building functions require a specific use permit that is subject to review and recommendation by the Planning and Zoning Commission and approval from the Town Council in accordance with the provisions found existing in Sec. 102-63 of the Town of Westlake, Texas Code of Ordinances within the town center edge zones and within the town center core zones: 1. Bed and Breakfast (up to five rooms). 2. Electric Sub-station. 3. Kennel (outdoor). 4. Sports Field. 5. Stable. G. ADDITIONAL RESTRICTIONS. The following building functions shall be further restricted as provided in below: 1. Bed and Breakfast (up to five rooms): i. The lodging shall be owner-occupied. ii. Food service may be provided in the morning. iii. The maximum length of stay shall not exceed 14 days. 2. Civic Building: i. The civic building may be allowed a commercial building function or commercial building functions on the first floor and the second floor, provided that the specific building function shall be restricted to food service and retail sales establishments. The specific 71 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 19 OF 47 occupancy of retail sales establishments shall be further restricted to a book store, a corner market, a fitness center, a florist, a mail center, and a pharmacy. 3. Home Occupation: i. The business owner shall reside at the property. ii. The maximum number of employees and the maximum number of occupants shall not exceed two. 4. Hotel: i. Food service may be provided at all times. 5. Light Manufacturing Facility: i. The building area available for retail activity is restricted to the first floors and to the second floors of principal buildings at locations along an arterial thoroughfare. ii. A minimum of 30 percent of the total building area shall be allocated to retail activity. 6. Live-Work Building: i. The commercial component is restricted to the first floor and the residential component is restricted to the upper floor, or the upper floors of the principal building. The residential component shall be a minimum of 1,500 square feet and shall meet basic habitability requirements. ii. The lot for each live-work building shall be restricted to the locations along a collector thoroughfare. iii. The business owner shall reside at the property. iv. The maximum number of employees and the maximum number of occupants shall not exceed four. 7. Multi-Family Residential: i. Multi-family residential units are prohibited on the first floor of mixed-use buildings. ii. Multi-family residential units are expressly restricted to those mixed-use buildings that are at locations within the building height waiver overlay district. The first floor shall be confined to a commercial building function or to commercial building functions for a minimum depth of 40 feet. Parking may be located behind the building area allocated to the commercial building function or to the commercial building functions. 72 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 20 OF 47 8. Retail Building: i. The building area available for retail activity is restricted to the first floors and to the second floors of principal buildings at locations along an arterial thoroughfare or a collector thoroughfare. H. PROHIBITED USES. The following uses are additionally not allowed within this form-based development district: 1. [RESERVED]. 2. Automotive repair facility and automotive service facility. 3. Card room and gambling facility. 4. Drive-through facility. 5. Pawn shop, secondhand shop, and thrift store. 6. Retail sales of guns and weapons as a primary use. 7. Tattoo parlor and body piercing parlor. Sec. 102-413. - PARKING STANDARDS. A. GENERAL. 1. The parking requirements shall be determined by the building function as provided in below. i. Liner buildings that are less than 30 feet deep and that are no more than two stories in building height shall be exempt from the parking requirements. 2. The required parking provided for the other building functions may include the actual parking spaces that are provided within the lot and along the parking lane that corresponds to the lot. i. All on-street parking shall remain available to the public and cannot be restricted to use by the fronting lots. 3. The required parking provided for the other building functions within the town center core zones and within the town center civic zones may be adjusted downward according to a completed shared parking study submitted to the Town Manager or their designee for review and approval. 4. The required parking provided for the other building functions within the town center core zones and within the town center civic zones may be provided by purchase or by lease from a parking lot or a parking structure within 800 feet of the lot. 73 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 21 OF 47 B. PARKING ACCESS. 1. All required parking on single-family residential lots 60 feet or larger in width may be accessed from the building frontage. 2. All required parking for detached single-family residential lots less than 60 feet wide shall be accessed from a rear alley. 3. All required parking for attached single-family residential lots shall be accessed from a rear alley. 4. Vehicular entrances to parking lots and to parking structures shall not exceed 24 feet in width at the building frontage. 5. All pedestrian access to parking lots and to parking structures shall be directly to a lot line bordering a thoroughfare or a civic space, not directl y into a building, except for underground parking levels. C. PARKING LOCATION. 1. All garages for attached single-family residential units and all garages for detached single-family residential units on lots less than 60 feet wide shall be located at the rear of the lot. 2. All parking lots and all parking structures may only be located at the side of the lot and at the rear of lot. i. Parking lots are prohibited within the town center edge zones. D. SPECIFIC TO RESIDENTIAL BUILDING FUNCTIONS. 1. Town center edge zones. The number of dwelling units on each lot is limited to one within a principal building and to one within an outbuilding, with 2.0 assigned parking spaces for each dwelling unit provided at a minimum. 2. Town center core zones. The number of dwelling units on each lot is limited by the requirement of 1.5 assigned parking spaces for each dwelling unit provided at a minimum. i. Required parking for multi-family residential units shall be provided within a parking structure. E. SPECIFIC TO LODGING BUILDING FUNCTIONS. 1. Bed and Breakfast (up to five rooms). The number of bedrooms available for lodging is limited by the requirement of 1.0 assigned parking spaces for each bedroom, up to five, in addition to the required parking for the dwelling unit. 74 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 22 OF 47 2. Hotel (no room limit). The total number of bedrooms available for lodging is limited by the parking requirement of 1.0 assigned parking spaces for each bedroom. The building area allocated for food service shall be calculated and provided with parking according to the retail building function. F. SPECIFIC TO OFFICE BUILDING FUNCTIONS. The building area on each lot made available for office use is limited by the requirement of 3.0 assigned parking spaces per 1,000 square feet of net office space. G. SPECIFIC TO RETAIL BUILDING FUNCTIONS. The building area on each lot made available for retail use is limited by the requirement of 4.0 assigned parking spaces per 1,000 square feet of net retail space, except that retail spaces under 3,000 net square feet may obtain approval from the Town Manager or their designee in order to reduce parking requirements. H. SPECIFIC TO OTHER ALLOWABLE BUILDING FUNCTIONS. For the other allowable building functions, the buildable density and the intensity of the building function shall be determined by the provisions set forth in Sec. 102-155 of the Town of Westlake, Texas Code of Ordinances. I. VALET PARKING PROGRAMS. 1. Developers may provide valet parking program for commercial projects and for mixed-use projects in accordance with the parking requirements set forth in this form-based development district in order to offset a maximum of 50 percent of the required parking for the project. Valet parking programs shall be subject to review and approval by the Town Manager or their designee. J. SHARED PARKING STUDIES. 1. Developers may commission a shared parking study providing evidence that the parking requirements set forth in this form-based development district are above or are below the parking needed for the project. Sec. 102-414. - LANDSCAPE STANDARDS. A. GENERAL. 1. All planting in the building frontage and in the private lot shall consist of non-invasive species. 75 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 23 OF 47 2. All planting in the building frontage and in the private lot shall only be permitted as specified in Appendix D in Sec. 102 of the Town of Westlake, Texas Code of Ordinances. B. SPECIFIC TO DOORYARD BUILDING FRONTAGES. 1. One walkway that is no wider than five feet and that provides access to the principal entrance shall be allowed at the building frontage. i. The walkway may consist of pervious materials, subject to review and approval by the Town Manager or their designee. 2. Trees and shrubs are required in the building frontage. i. A minimum of one tree shall be planted for every 30 feet of building frontage length. C. SPECIFIC TO STOOP BUILDING FRONTAGES . 1. One walkway that is no wider than five feet and that provides access to the principal entrance shall be allowed at the building frontage. i. The walkway may consist of pervious materials, subject to review and approval by the Town Manager or their designee. 2. Trees and shrubs are required in the building frontage. i. A minimum of one tree shall be planted for every 30 feet of building frontage length. D. SPECIFIC TO FORECOURT BUILDING FRONTAGES. 1. Trees and shrubs are not required in the building frontage. 2. Trees planted in the building frontage may match the required trees planted in the public right-of-way. 3. Driveways are allowed in the building frontage. i. All driveways shall be paved in a brick material, a cobble material, a concrete material, or a stone material. E. SPECIFIC TO SHOPFRONT BUILDING FRONTAGES AND ARCADE BUILDING FRONTAGES. 1. Trees and shrubs are not required in the building frontage. 2. The building frontage may be paved. 76 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 24 OF 47 i. All paving materials in the building frontage are subject to review and approval by the Town Manager or their designee. F. SPECIFIC TO PARKING LOTS. 1. All parking lots consisting of 20 or less spaces shall be exempt from landscaping requirements. 2. All parking lots exceeding 20 spaces shall require that one tree be planted for every 10 spaces. 3. All parking lots shall be visually screened from thoroughfares and from civic spaces either by a streetscreen or a hedge. i. Screening shall not be required either where the parking lot is bordered by a rear alley or is bordered by a building. 4. All parking lots shall be paved in brick, in cobble, in concrete, or in stone. Sec. 102-415. - SIGNAGE STANDARDS. Unless otherwise noted below, all applicable regulations and all applicable rules as found in Chapter 70 of the Town of Westlake, Texas Code of Ordinances shall apply to properties that are developed or that are redeveloped in accordance with the provisions of this form-based development district. A. SIGNAGE SPECIFIC TO RESIDENTIAL BUILDING FUNCTIONS. For residential building functions, signage shall be limited to the following only: 1. Address number signs. One address number, that is not more than six inches measured vertically, may be attached to the building in proximity to the principal entrance or at a mailbox. B. SIGNAGE SPECIFIC TO COMMERCIAL BUILDING FUNCTIONS AND TO CIVIC BUILDING FUNCTIONS. For all commercial building functions and for all civic building functions, signage shall be limited to the following only: 1. Wall signs. One wall sign, and that is not more than three feet in height, may be applied to the building façade at the building frontage. 2. Awning signs. Awnings may include signage in the form of text along the flap, no taller than six inches measured vertically, and text or graphics applied to the sloping plane of the awning. 77 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 25 OF 47 3. Blade signs. One blade sign for each first floor business, either made of a metal material or a wood material and that is no larger than six square feet each, may be permanently installed perpendicular to the building façade. All blade signs shall be supported by metal brackets. i. Blade signs shall clear 10 feet above the sidewalk. 4. Window signs. One window sign for each business on the first floor, and that is not more than nine square feet in area, may be installed directly within the store interior in neon tubing or may be applied directly to the glazing at the building frontage. Businesses on corner lots may install one window sign at the building frontage and one window sign on the building façade that is along a lot line bordering a thoroughfare or a civic space. i. Opaque signboards shall not be allowed. 5. Wall murals. One wall mural that integrates art as the primary focus may be applied to one building façade that is either at the building frontage or that is along a lot line bordering a thoroughfare or a civic space. i. Wall murals shall not include sign elements advertising any business or any product. C. SPECIFIC TO THE TOWN CENTER EDGE ZONES. 1. Signage may be externally illuminated. Sec. 102-416. - BUILDING MATERIALS AND BUILDING CONFIGURATIONS. A. GENERAL. 1. The building materials and building configurations shall apply only to the construction and / or to the modification of buildings within the town center edge zones and within the town center core zones. 2. The buildings within the town center civic zones are exempted from the building materials and building configuration requirements as set forth in this Section. The architecture and the landscape architecture for construction and / or for modification of all buildings within the town center civic zones shall be prepared in coordination with the Town Manager, or their designee, and shall be approved by the Town Council. 3. The exterior finish materials used on all building façades shall be consistent in their details and their applications around the building and shall be consistent in construction 78 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 26 OF 47 quality around the building within the town center edge zones and within the town center core zones. 4. The building façades of mixed-use buildings shall differentiate the first floor commercial activities from the upper floor residential activities with distinguishing elements and expression lines, architectural projections, changes in windows, or changes in materials within the town center core zones. 5. The building façades at all residential building frontages shall require openings for doors and openings for windows between 15 percent and 40 percent of the total building wall area. 6. The finished floor elevation at the building frontage, and along all lot lines which border a thoroughfare or a civic space for a residential building function shall be 24 inches minimum from the average sidewalk grade. 7. The entrances to multi-family residential units on upper floors of mixed-use buildings shall be at sidewalk grade. 8. Fences, walls, and other suitable visual screens in accordance with the provisions found existing in Sec. 102-121 of the Town of Westlake, Texas Code of Ordinances, may be provided along side lot lines and along rear lot lines, except as modified as follows: i. All gates in fences, in walls, and in other visual screens shall either be made of a metal material or a wood material. ii. Barbed wire fencing and chain-link fencing shall not be allowed. B. BUILDING WALLS. 1. No more than two exterior finish materials shall be present on any building façade, excluding the basement, the allowed building attachments, and the allowed building projections. 2. The heavier of the exterior finish materials on a single building façade shall be located below the lighter material (e.g., stone located below brick; brick located below stucco; and stucco located below metal and wood). Transition in the exterior finish materials shall only run horizontally across the entire length of the building façade. 3. Where used on a single building, it is recommended that brick exterior finish material not be painted and be of an integral color. 79 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 27 OF 47 4. Where used on a single building, it is recommended that stone exterior finish material: i. be natural rock and sourced from the region; AND ii. be laid dry-stack or mortared; AND iii. be weight-bearing and not applied; AND iv. be uniform in style, and ranging from coursed ashlar to uncoursed rubble. 5. Where used on a single building, it is recommended that wood exterior finish material either be painted or be sealed and stained. 6. Where used on a single building, it is recommended that trim be of the highest-grade lumber. 7. Fences and walls that are located at all building frontages and along all lot lines which border a thoroughfare or a civic space, shall be between three feet and six feet in height. i. Streetscreens are not considered fencing or walls for the purposes of this form-based development district. 8. Streetscreens shall be constructed of a material matching the adjacent building façade. 9. Arches and piers shall be constructed of a material and a color matching the adjacent building façade. 10. Columns shall either be made of a concrete material or a stone material. 11. Posts shall be made of a wood material. 12. All arches, columns, piers, and posts shall be no less than 12 inches in width and 12 inches in depth. 13. At all building frontages and along all lot lines which border a thoroughfare or a civic space, intercolumniation shall be vertically proportioned to the satisfaction of the Town Manager or their designee. 14. Outbuildings and accessory buildings shall be constructed of exterior finish materials matching the principal building façades, and shall have the same building roof style and building colors as the principal building. C. BUILDING OPENINGS. 80 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 28 OF 47 1. At all building frontages and along all lot lines which border a thoroughfare or a civic space, openings for doors and openings for windows shall be vertical in proportion and rectangular in shape, with the exception of transom windows and shopfront windows. All the openings for doors and all the openings for windows in shopfront building frontages shall be in accordance with all of the regulations and all of the rules for shopfronts as provided for in this form-based development district. 2. At all building frontages and along all lot lines which border a thoroughfare or a civic space, openings for doors and openings for windows shall be evenly spaced along the building façade to create a harmonious architectural composition to the satisfaction of the Town Manager or their designee. 3. At all building frontages and along all lot lines which border a thoroughfare or a civic space, no building façade shall extend for over 20 feet in length without an opening for a door or an opening for a window. 4. At all building frontages and along all lot lines which border a thoroughfare or a civic space, the header heights for doors and windows shall be consistent in height to the satisfaction of the Town Manager or their designee. 5. Sliding doors and sliding windows are not allowed at building frontages and along lot lines which border a thoroughfare or a civic space. Sliding doors and sliding windows at shopfront building frontages may only be approved by the Town Manager or their designee. 6. Doors and windows shall be recessed from the building façade and shall not be attached. 7. Bay windows shall extend to the floor inside and to the ground outside or shall be supported by visible brackets. 8. Operable windows shall be single-hung, shall be double-hung, or shall be triple-hung casements. 9. Muntins either shall be true divided panes or shall be fixed on the interior surfaces and the exterior surfaces. 10. A minimum four-inch post shall separate multiple windows in the same rough opening to the satisfaction of the Town Manager or their designee. 11. Where used on a single building, exterior shutters either shall be louvered or shall be paneled only, and they shall be sized and shaped to match the associated openings. 81 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 29 OF 47 12. Garage doors shall not exceed 12 feet in width and either shall be made of a wood material or a composite wood material. D. BUILDING ATTACHMENTS. 1. Awnings shall be sloping rectangles and shall be without side soffit panels and bottom soffit panels. 2. All chimneys shall extend to the ground, have a projecting cap on top, and be made of the exterior finish materials and the exterior colors of the building walls. 3. All decks shall be made of a wood material and shall be located within the side yard or within the rear yard. 4. All balconies and all bay windows shall be supported by visible brackets to the satisfaction of the Town Manager or their designee. Bay windows that extend to the floor inside and to the ground outside are allowed. 5. All balconies shall be made of a metal material that is finished to match the other metal material of the building, including doors and windows, or shall be finished in a wood material that is either painted or that is sealed and is stained to match the exterior finish materials on the building walls. 6. All balcony railings shall require top and bottom rails centered on the balusters and the bottom rails shall not be flush with the floor. i. Balcony railings shall be made of a metal material. 7. It is recommended that porch floors at building frontages and alon g lot lines which border a thoroughfare or a civic space be constructed either of a stone material or a wood material. 8. It is recommended that stoops be constructed of either a brick material or a stone material. E. ROOFS. 1. Principal roofs shall be symmetrically pitched with slopes that are no less than 8:12; except that principal roofs with low-slopes (i.e., flat) shall only be allowed within the town center core zones. 2. Principal roofs, where flat, shall be surrounded on all sides by a horizontal parapet wall no less than 42 inches high where the roof deck meets the parapet wall. 82 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 30 OF 47 3. Secondary roofs (i.e., roofs attached to the building façades of the principal building) shall be pitched with slopes between 3:12 and 8:12. 4. It is recommended that sloped roofs be clad in asphalt shingle, concrete tile, slate, or terra cotta tile. i. Sloped roofing material may include metal provided that it complements an architectural style while minimizing glare. 5. All roof penetrations, including vent stacks, shall be placed on the roof slope that does not face a building frontage and roof penetrations shall be finished to match the color of the roof. Sec. 102-417. - SHOPFRONTS. A. SHOPFRONT DESIGN. Shopfront windows, doors, signage, awnings, details, and lighting shall be designed as a unified composition. 1. [RESERVED]. B. SHOPFRONT HEIGHT. All first floors of commercial buildings and of mixed-use buildings shall require a minimum of 16-foot tall ceilings as measured between the finished floor and the finished ceiling. C. SHOPFRONT KNEE WALLS. All shopfronts shall require a minimum 18-inch high knee wall or kick plate along all frontage lines. Shopfront knee walls or kick plates shall be a maximum of 36 inches high above the adjacent sidewalk. All knee walls and all kick plates shall also be designed as an integral component of the overall shopfront. D. SHOPFRONT DOORS. All shopfront doors shall be recessed from the building façade to allow the door (or the doors) to swing out, without obstructing pedestrian flow on the sidewalk. Each tenant space shall have at least one three-foot wide door at the main entry. Shopfront doors are also encouraged at building corners. Where appropriate, sliding doors and / or sliding windows that will allow the activity of the business to open adjacent to and onto the public sidewalk may be installed for cafés, restaurants, and other food service establishments , subject to approval by the Town Manager or their designee. Rear doors and side doors, and windows facing rear alleys and / or parking lots shall be encouraged but are not required. E. SHOPFRONT WINDOWS. Shopfronts shall be glazed with clear glass for no less than 70 percent of the first floor building façade as measured between the finished floor and the finished ceiling including the mandatory knee wall and the glass area of the front door. Shopfront 83 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 31 OF 47 glass shall be no more than 10 percent tinted. Mirrored glass and reflective glass shall not be permitted along shopfront building frontages. i. Shopfront windows may also include transom windows; and transom windows shall have dividing muntins. ii. Shopfront windows may encroach into the front setback up to five feet in depth. iii. Shopfront windows may include awnings, but awnings shall not be internally backlit. F. SECURITY GATES AND SECURITY SHUTTERS. Solid metal security gates and solid roll-down shutters are not permitted. Interior link or grill security devices shall only be permitted if they can be completely enclosed or hidden from view when not in use, and shall be subject to approval by the Town Manager or their designee. G. DESIGN FOR TENANT FLEXIBILITY. The design for all first floor and for all second floor commercial spaces shall anticipate restaurant requirements. Accommodation for restaurant venting and sewage utilities such as grease traps and interceptors shall be designed into the building. Designs shall also anticipate potential commercial power and gas load needs. In addition, buildings shall also provide maximum clear space between interior columns for first floor retail and activity spaces. H. DESIGN ALTERNATIVE FOR SHOPFRONT BUILDING FRONTAGES. The design alternative for shopfront building frontages is a procedure that allows for development and redevelopment to occur where the intent of a design related provision for shopfronts is met through an alternative design. Design alternatives for shopfront building frontages are not a general waiver of specific requirements for architecture and landscape architecture; rather, it permits a site- specific plan that is equal to or better than the strict application of a requirement for shopfront building frontage architecture and / or landscape architecture that will result in a furtherance of the goals for safe thoroughfares and safe civic spaces. The design alternative for shopfront building frontages shall demonstrate conformance with the intent for shopfront building frontages, and shall be reviewed and acted upon only by the Town Council. The Town Council shall find that the following criteria are met: 84 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 32 OF 47 1. That the proposed design alternative achieves the intent of the subject standard for architecture or landscape architecture to the same or better degree than the subject standard for shopfront building frontages; AND 2. That the proposed design alternative results in benefits to the community that are equivalent to or better than compliance with the architecture or landscape architecture standard. Sec. 102-418. - SCREENING. A. Building mechanical equipment shall be visually screened, and shall not be located along lot lines bordering a thoroughfare or a civic space. B. Building mechanical equipment located on roof tops shall be visually screened from all sides by either an opaque screen enclosure or by parapet walls, either of which shall be at least 12 inches greater in height than the equipment. C. Building mechanical equipment located in the rear yard and the side yard shall be visually screened from frontage lines by either a screening structure constructed of a principal exterior finish material matching the adjacent building façade or by landscape either of which shall be equal to or greater than the height of the equipment. D. Outdoor refuse / recycling collection receptacles shall not be located along a frontage line and shall only be located in the rear yard and the side yard. All outdoor refuse / recycling receptacles shall be screened from view on all sides by an opaque wall with the exception of the access doors only, that is constructed of a principal exterior finish material matching the adjacent building façade and that is equal to or greater than the height of the receptable. All access doors into outdoor refuse / recycling receptacles shall be constructed of opaque metal that matches the height of the wall. Lids are required on all outdoor refuse / recycling receptacles that are not in a roofed enclosure. 1. Outdoor refuse / recycling receptacles shall only be located off a rear alley where available. Sec. 102-419. - NOISE RESTRICTION REGULATIONS AND RULES. The noise restriction regulations and rules found in Sec. 102-183 of the Town of Westlake, Texas Code of Ordinances shall apply to all properties throughout this form-based development district. The noise restriction regulations and rules that are found in Sec. 102-183 (b) of the Town of 85 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 33 OF 47 Westlake, Texas Code of Ordinances shall also apply within all town center edge zones and within all town center core zones where residential building functions are allowed by-right. Sec. 102-420. - EXISTING CONDITIONS. A. The Town Manager, or their designee, shall have the administrative authority to require proposed buildings match the building setbacks and / or the building heights of the adjacent buildings rather than the provisions of this form-based development district where buildings exist on adjacent lots. B. [RESERVED]. Sec. 102-421. - NON-CONFORMITIES. A. The temporary or the illegal use of property shall not be sufficient to establish the existence of a non-conformity or to create rights in the continuation of a non-conformity. Sec. 102-422. - DEFINITIONS AND SYNONYMS. This Section provides definitions for terms used in this Article that are technical in nature or that otherwise may not reflect a common usage of the term. If a term is not defined in this Section, then the Town Manager or their designee shall determine the correct definition. ACCESSORY BUILDING: A structure that is subordinate to a principal building on the same lot. ACCESSORY DWELLING: A residential unit sharing a lot and utility connections with a principal building; and it may or it may not be within an outbuilding (VARIANT: ACCESSORY DWELLING UNIT). ARCADE BUILDING FRONTAGE: A building frontage that is principally for retail use wherein the building façade is a colonnade supporting habitable space that overlaps the sidewalk, while the building façade at the sidewalk level remains at or behind the frontage line. ATTIC: The interior part of a building contained within a pitched roof structure. AWNING: A fixed shading structure constructed from metal or wood, cantilevered or otherwise entirely supported from a building, and that is used to protect outdoor spaces from sun, rain, and other natural conditions. Awnings are typically used to cover outdoor seating for cafés and restaurants. BACKBUILDING: A single-story structure that extends to the rear of a principal building and that is often connected to an outbuilding. 86 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 34 OF 47 BED AND BREAKFAST: An owner-occupied lodging offering up to five bedrooms, that is permitted to serve breakfast in the mornings to guests. BLADE SIGN: A sign made from a rigid material, and mounted perpendicular to a building façade with one side that is attached to or supported by a device extending from a building façade. BLOCK: The aggregate of private lots, cross-block passages, and rear alleys that are circumscribed by the public right-of-way. BUILDING DISPOSITION: The placement of a building on its lot. BUILDING FAÇADE: An exterior wall of a building. BUILDING FRONTAGE BUILD-OUT: The percentage of the lot width required to be occupied by the building façade within the front setback. BUILDING FUNCTION: The use or the uses accommodated by a building and its lot. BUILDING HEIGHT: The vertical extent of a building measured in stories. CIVIC BUILDING: A building operated by not-for-profit organizations dedicated to arts, culture, education, and municipal government. CIVIC SPACE: An outdoor area that is permanently dedicated for public use. COMMERCIAL: The term collectively defining lodging, office, and retail activities. CORNER LOT: A lot or a parcel of land abutting two or more thoroughfares and / or cross-block passages at their intersection. CROSS-BLOCK PASSAGE: A publicly accessible way restricted to pedestrian use and limited vehicular access, that provides access through a block. DENSITY: The number of housing units within a standard measure of land area. DOORYARD BUILDING FRONTAGE: A building frontage with a shallow setback, and either a front garden or a patio, usually with a low wall at the frontage line (VARIANT: LIGHTWELL, LIGHT COURT). DRIVEWAY: A vehicular lane within a property, often leading to a garage. ENCROACH: To break the plane of either a vertical or horizontal regulatory limit with a structural element, so that it extends into a setback, into a building frontage, or above a building height limit. ENTERTAINMENT ESTABLISHMENT: Characterizing premises made available for the amusement and the recreational needs of the community including, but not limited to, a bowling lane, an interactive golf driving range, a laser tag offering, and a video arcade. An 87 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 35 OF 47 entertainment establishment may also provide food service and performance but it shall remain open to the public and shall not restrict or exclude any person that is under 18 years of age. FLAT: See MULTI-FAMILY RESIDENTIAL UNIT. FOOD TRUCK PARK: A site for permanent location of three or more food trucks. Such locations shall include the required infrastructure and public seating for all food trucks serving in the park. FORECOURT BUILDING FRONTAGE: A building frontage wherein a portion of the building façade is close to the front lot line, and the central portion is set back. FRONT SETBACK: The distance as measured from the front lot line to the point where a building may be constructed. This area shall be maintained clear of permanent structures with the exception of encroachments. GREEN: A civic space for unstructured recreation, spatially defined by planting rather than building frontages. HOME OCCUPATION: A non-retail commercial enterprise. INTENSITY: The magnitude of development allowed. INTERCOLUMNIATION: The distance between two columns. LIGHT MANUFACTURING FACILITY: Premises that is available for the creation, the assemblage, and / or the repair of artifacts, using only table-mounted electrical machinery or artisanal equipment and including their retail sale. LINER BUILDING: A building that is specifically designed to mask a parking lot or a parking structure from a building frontage or a lot line which borders a thoroughfare or a civic space. LIVE-WORK BUILDING: A mixed-use unit consisting of a residential component and a commercial component. The commercial component is restricted to the first floor of the unit. The residential component functions as a multi-family residential unit that is restricted to the upper floors of the unit. The unit is only intended to be occupied by a business operator who also lives in the same unit that contains the commercial activity. LODGING: Characterizing a type of building function available for daily and for weekly renting of bedrooms. LOT: A parcel of land accommodating a building or buildings. 88 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 36 OF 47 LOT COVERAGE: The percentage of a lot that is covered by buildings and other roofed structures. LOT LINE: The boundary that legally and that geometrically demarcates a lot. MEETING HALL: A building made available for gatherings. MULTI-FAMILY RESIDENTIAL UNIT: A residential unit sharing a building and a lot with first floor commercial activity; and it may or it may not share the same building and the same lot with other units (SYNONYM: FLAT). MURAL: Any piece of artwork that is painted, that is tiled, or that is otherwise applied directly on a building façade. OFFICE: Characterizing premises available for transaction of general business, but excluding artisanal uses, manufacturing uses, and retail uses. OPEN-MARKET BUILDING: A building that is operated by a farmers’ market for the sale of fresh fish, fresh meat, fresh produce, seasonal fruit, and other perishable agricultural products. OTHER BUILDING FUNCTION: Any building function other than residential. OUTBUILDING: An accessory building, that is usually located toward the rear of the same lot as a principal building, and that is sometimes connected to a principal building by a backbuilding. PARK: A civic space designed as a natural preserve available for unstructured recreation. PARKING STRUCTURE: A building containing one or more stories of vehicular parking above or below grade. POCKET PARK: See PARK. PORCH: An open-air room that is appended to a building, with floor and roof but no walls on the sides facing lot lines along a thoroughfare or a civic space. PRINCIPAL BUILDING: The main building on a lot. PRINCIPAL ENTRANCE: The main point of pedestrian access into a building. PUBLIC RIGHT-OF-WAY: The land that is used for pedestrians, for vehicles, and for utilities to provide access to lots and to civic space. REAR ALLEY: A private thoroughfare that is designated to be a secondary means of vehicular access to the rear or to the side of properties; a rear alley may connect to a vehicular 89 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 37 OF 47 driveway located to the rear of lots providing access to outbuildings, parking and service areas. A rear alley may contain utility easements. REGULATING PLAN: A map or a set of maps that shows the town center zones, the civic spaces, and the thoroughfare assignments of all areas subject to, or potentially subject to, regulation by the provisions set forth in this form-based development district. REQUIRED PARKING: The number of parking spaces required to accommodate a building function or multiple building functions on a single lot. RESEARCH FACILITY: Premises made available for research and development, and that does not involve the use of testing on humans, testing on animals, incinerators, manufacturing, fabrication, assembly, distribution, disposal, warehousing or bulk storage, equipment facilities, or the retail sale of any products. RESIDENTIAL: Premises made available for long-term human dwelling. RETAIL: Premises made available for the sale of merchandise and food service. SETBACK: The area of a lot measured from the lot line to a building façade, that is maintained clear of permanent structures, with the exception of allowed encroachments (VARIANT: BUILD-TO LINE). SHOPFRONT BUILDING FRONTAGE: A building frontage conventional for retail with substantial glazing wherein the building façade is aligned close to the frontage line with the building entrance at sidewalk grade. SIDEWALK: The paved section of the building frontage dedicated exclusively to pedestrian activity (SYNONYM: WALKWAY). SQUARE: A civic space designed for unstructured recreation and civic purposes, spatially defined by building frontages and consisting of paths, lawns, and trees, all formally disposed. STOOP BUILDING FRONTAGE: A building frontage wherein the building façade is aligned close to the frontage line with the first story elevated sufficiently from the adjacent sidewalk for privacy, with an exterior stair and a landing at the building entrance. STREETSCREEN: A freestanding wall built along the frontage line, or coplanar with a building façade. WINDOW SIGN: A logo inscribed on the shopfront glass. 90 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 38 OF 47 FIGURE NO. 1 — A. TOWN CENTER EDGE ZONES (CHARACTER). 91 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 39 OF 47 FIGURE NO. 1 — B. TOWN CENTER CORE ZONES (CHARACTER). 92 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 40 OF 47 FIGURE NO. 1 — C. TOWN CENTER CORE ZONES (CHARACTER). 93 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 41 OF 47 FIGURE NO. 1 — D. BUILDING HEIGHT WAIVER OVERLAY (CHARACTER). 94 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 42 OF 47 FIGURE NO. 2 — A. DOORYARD BUILDING FRONTAGE. FIGURE NO. 2 — B. STOOP BUILDING FRONTAGE. FIGURE NO. 2 — C. FORECOURT BUILDING FRONTAGE. FIGURE NO. 2 — D. SHOPFRONT BUILDING FRONTAGE. FIGURE NO. 2 — E. ARCADE BUILDING FRONTAGE. 95 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 43 OF 47 FIGURE NO. 3. OUTDOOR SERVING AREA. 96 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 44 OF 47 FIGURE NO. 4 — A. CIVIC SPACE. GREEN PARK POCKET PARK SQUARE FIGURE NO. 4 — B. CIVIC SPACE CHARACTER (POCKET PARK). 97 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 45 OF 47 FIGURE NO. 5 — A. WALL SIGN. 98 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 46 OF 47 FIGURE NO. 5 — B. BLADE SIGN. FIGURE NO. 5 — C. WINDOW SIGN 99 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 47 OF 47 FIGURE NO. 5 — D. ADDRESS NUMBER SIGN. 100 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 1 OF 47 Sec. 102-400. - PURPOSE. The purpose of this TC, town center form-based development district is to provide predictable building regulations and building rules that support the development and the redevelopment of urban space in the Town of Westlake that is attractive; that is walkable; and that provides an appropriate mix of residential experiences, commercial experiences, and civic experiences all in close proximity to each other leading to comfortable and pedestrian-friendly neighborhoods. A critical mass of residential experiences, commercial experiences, and civic experiences combined with architecture and landscape architecture practices that individually and that collectively contribute to a visually harmonious whole will respond to the growing market demand for mixed- use and will establish a marketable destination which meets the daily needs of residents and businesses in the Town of Westlake, while attracting regional customers. The following policies provide further clarification on the purpose of the TC, town center form-based development district: A. That the natural infrastructure and the visual character of the Town of Westlake should be retained; AND B. That architecture and landscape architecture should grow from local climate, topography, history, and building practice; AND C. That buildings and landscaping should be disciplined to contribute to the spatial definition of thoroughfares and civic spaces; AND D. That compact and mixed-use development should be encouraged as a pattern of development; AND E. That the configurations of buildings should support walkability, safe streets, and safe public spaces, creating pedestrian-friendly neighborhoods; AND F. That the form of buildings should individually and collectively define and support the public realm; AND G. That the building regulations and the building rules should balance the rights of the individual and the interests of the community as a whole; AND H. That the harmonious and orderly evolution of the built environment should be secured through regulating the form of buildings. Sec. 102-401. - APPLICABILITY. 101 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 2 OF 47 A. This TC, town center form-based development district may be known as this “FORM-BASED DEVELOPMENT DISTRICT”. B. Provisions of this form-based development district shall be activated by “SHALL” or “ARE” when required and by “MAY” when optional. C. Provisions of this form-based development district shall be expressly applied to the development and to the redevelopment of property within approved boundaries as shown on the zoning map for the Town of Westlake. D. Provisions of this form-based development district, where in conflict, shall take precedence over those of all other codes, ordinances, regulations, and standards in the Town of Westlake, Texas Code of Ordinances, except for: 1. Chapter 18, Buildings and Building Regulations; AND 2. Chapter 36, Engineering Standards; AND 3. Chapter 38, Fire Prevention and Protection. E. Provisions found in the Town of Westlake, Texas Code of Ordinances shall continue to be applicable to all those issues not covered by this form-based development district, except where such provisions would be in conflict. F. Provisions of this form-based development district or any numerical metrics set forth herein, when in conflict with diagrams, figures, or illustrations, shall take precedence. G. Unless otherwise provided in below, the Town Manager, or their designee, shall have the authority to administratively approve or to administratively disapprove a request to deviate from the provisions of this form-based development district. A request to deviate from the provisions found in this form-based development district shall not be used as a reason to establish the existence of a non-conformity or to create rights in the continuation of non-conformity; to add new building functions that are not allowed by the regulations and the rules of the town center zone in which it is located; and to add site improvements that are not allowed by the regulations and the rules of the town center zone in which it is located. All deviation decisions that are made pursuant to the provisions of this form-based development district may be appealed to the Town Council within 30 days of a deviation decision from the Town Manager or their designee. For the purposes of the regulations and the rules of this form-based development district, appeals requests shall only be heard as per the rules that are set forth for consideration of Regular Agenda Items. All appeals requests shall be filed with the Town Manager or their designee. 102 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 3 OF 47 H. The Town Manager, or their designee, shall not have administrative authority to modify, or to make adjustments to the numerical metrics of this form-based development district in the following ways: 1. To increase the maximum density ratios. 2. To increase the maximum building height. 3. To increase the maximum building setbacks. 4. To reduce the minimum habitable area for residential building functions. 5. To specify new building functions and uses or to restrict listed building functions and uses. 6. To modify the maximum allocation allowances for multi-family residential units. Sec. 102-402. - DISTRICT BOUNDARIES. The boundaries of this form-based development district shall be as shown on the zoning map for the Town of Westlake. Sec. 102-403. - ALLOCATION OF TOWN CENTER ZONES. This form-based development district allocates the following sub-districts, which are referred to herein as town center zones: the town center edge zones; the town center core zones; and the town center civic zones. A. TOWN CENTER EDGE ZONES. This town center zone is established to enable and to encourage the development of low-density residential areas that have detached houses. B. TOWN CENTER CORE ZONES. This town center zone is established to enable and to encourage the development of mixed-use areas characterized by buildings that integrate residential uses with a broad variety of office, restaurant, and retail of regional importance. 1. Any part of the town center core zones located within 660 feet of the public right-of-way of State Highway 114 and / or State Highway 170 shall be mapped as a building height waiver overlay district, and the provisions of this form-based development district shall be modified as follows: i. All principal buildings within the town center core zones shall be exempted from the maximum building height restrictions. ii. All principal buildings within the town center core zones shall have a minimum building height of four stories, with the exception of those principal buildings 103 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 4 OF 47 accommodating a food service establishment or a retail sales establishment. A food service establishment and a retail sales establishment may have a building height that is less than four stories. C. TOWN CENTER CIVIC ZONES. This town center zone is established to guide the location of civic buildings and civic spaces that are intended to stand out from the surrounding neighborhoods and thoroughfares and to reinforce the distinct architectural character, cultural character, and social character defining the Town of Westlake. D. All the town center zones are zoning districts and may be applied for through a process of public hearing, in accordance with the applicable standards and applicable procedures as established in Sec. 26-64 — Sec. 26-66 of the Town of Westlake, Texas Code of Ordinances. E. All town center zone boundaries shall be mapped along thoroughfare centerlines and along the rear lot lines and the side lot lines. F. All town center zones shall be shown on the zoning map for the Town of Westlake. Sec. 102-404. - DEVELOPMENT AGREEMENT. All development and redevelopment projects within this form-based development district shall be pursuant to a recorded development agreement. All development agreements shall demonstrate compliance with all the regulations and the rules of this form-based development district and the requirements established in Sec. 102-316 of the Town of Westlake, Texas Code of Ordinances. All applicants shall prepare or have prepared on their behalf a development agreement. Development agreements are subject to review and recommendation by the Town Manager, or their designee, and approval by the Town Council. Sec. 102-405. - REGULATING PLAN. All development and redevelopment projects within this form-based development district for a parcel of land or for multiple parcels of land greater than three acres in area shall require a regulating plan. All regulating plans shall depict the parcel of land or the multiple parcels of land that are subject to regulation by this form-based development district and shall guide the infrastructure strategies, the civic space allocation, the land use allocation, and the aesthetic character of the built environment and the natural environment in order to support implementation of this form-based development district. A. REGULATING PLAN REVIEW AND APPROVAL. 104 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 5 OF 47 1. Site plans and civil plans may not be submitted for review and approval as provided in below without an approved regulating plan. An applicant shall prepare or shall have prepared on their behalf a regulating plan. Regulating plans shall require a review and recommendation from the Planning and Zoning Commission and approval by the Town Council. B. MINIMUM INFORMATION REQUIRED. All the following information shall be required for review and approval of a regulating plan: 1. the proposed order (sequence) for development or modification of buildings and other elements of the built environment within the private lots; 2. the proposed layout of development; 3. the proposed thoroughfare assemblies and their locations; 4. the proposed civic space types and their locations; 5. the proposed allocation of town center zones; 6. the proposed density calculations; AND 7. the additional guidelines for architecture and / or landscape architecture, if any. C. THOROUGHFARE ASSEMBLY. 1. All public thoroughfares and all private thoroughfares shall be assembled and shall be built as specified in Sec. 36-43 of the Town of Westlake, Texas Code of Ordinances, and the provisions as found in Sec. 36-43 of the Town of Westlake, Texas Code of Ordinances are modified as follows: i. Sidewalks shall be a minimum of six feet in width within all town center edge zones. ii. Sidewalks shall be a minimum of 12 feet in width within all town center core zones and within all town center civic zones, except for those sidewalks providing access to lots dedicated principally to attached single-family residential units and to detached single-family residential units only, which shall be a minimum of six feet in width. iii. Sidewalks shall have a planter at least five feet in width, that is adjacent to the roadway lanes of the thoroughfare. Trees shall be planted within the planter on center and spaced at intervals of 30 feet. 2. All thoroughfares shall terminate at other thoroughfares, and in intersections, forming a network. 105 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 6 OF 47 3. All thoroughfare networks shall define pedestrian-friendly and walkable blocks not exceeding the following perimeter lengths that are measured as the sum of frontage lines: i. 3,000 feet within the town center edge zones; AND ii. 2,400 feet within the town center core zones and within the town center civic zones. 4. All rear alleys shall terminate at thoroughfares or at other rear alleys in intersections. i. Rear alleys shall have a minimum easement width of 24 feet and a minimum pavement width of 12 feet within the town center edge zones; AND ii. Rear alleys shall have a minimum easement width of 24 feet and a minimum pavement width of 24 feet within the town center core zones and within the town center civic zones. 5. All rear alleys shall be in easements and shall be privately held and maintained by the developer and / or the property owners’ association. D. CIVIC SPACE. 1. All regulating plans shall assign at least five percent of its total land area to civic space. i. A civic building may be either located within or adjacent to the civic space or located at the axial termination of a thoroughfare. 2. All civic spaces servicing this form-based development district shall detail their functions and their programming (e.g., a green, a park, a pocket park, and a square) as provided in below: i. a green (the minimum size shall be 0.5 acres); ii. a park (the minimum size shall be 1.0 acres); iii. a pocket park (the minimum size shall be 1,000 square feet and the maximum size shall be 0.25 acres); AND iv. a square (the minimum size shall be 0.25 acres and the maximum size shall be 3.0 acres). 106 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 7 OF 47 3. All civic spaces servicing this form-based development district shall be coordinated with and connect with existing and future trails, residential neighborhoods, and surrounding civic assets in the Town of Westlake. 4. All civic spaces servicing this form-based development district shall be programmed and shall be designed in accordance with all the applicable provisions of the development agreement. 5. The developer and / or the property owners’ association shall be responsible for the construction and the maintenance of the civic space made available to the public. E. ADDITIONAL GUIDELINES FOR ARCHITECTURE AND LANDSCAPE ARCHITECTURE. All proposed development and redevelopment projects subject to this form- based development district are encouraged to incorporate additional regulations for building materials and building configurations as appropriate to enhance and to complement the built environment and the natural environment. All additional regulations for building materials and building configurations shall result in higher levels of creativity and design for architecture and for landscape architecture to the satisfaction of the Town Manager or their designee. 1. The guidelines for architecture and for landscape architecture may include basic design aesthetic for ground-based, monument signs, provided that ground-based, monument signs: i. all ground-based, monument signs shall only be located along arterial thoroughfares; AND ii. all ground-based, monument signs shall be restricted to a maximum height of six feet; AND iii. all ground-based, monument signs shall be constructed of a metal material, and the ground-based, monument signs bases and supports shall be made of a brick material, a stone material, or a stucco material matching the design aesthetic for architecture and landscape architecture for the proposed project. F. AMENDMENTS. All amendments to approved regulating plans shall require a review and recommendation from the Planning and Zoning Commission and approval by the Town Council. Amendments may be approved, provided that they are consistent with the intent of this form-based development district. Sec. 102-406. - INSTRUCTIONS. 107 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 8 OF 47 This Section sets forth the standards that are applicable to the development and to the modification of buildings and other elements of the built environment that are within private lots. A. The administration of this form-based development district shall be carried out by multiple Town of Westlake departments that have jurisdiction over the permitting of a project, with each department administering the regulations and the rules that are appropriate to their department. B. All applications for development and redevelopment pursuant to this form-based development district shall require a pre-development meeting. A pre-development meeting shall be scheduled at the request of the applicant and shall include the applicant, the applicant ’s design professionals, and all the associated departments of the Town of Westlake. C. All applications for development and redevelopment pursuant to this form-based development district shall be processed administratively. D. All applications for development and redevelopment pursuant to this form-based development district shall require two types of submittals for review and approval: site plans and civil plans. The applicant shall submit the site plans and the civil plans together. E. All applications for development and redevelopment pursuant to this form-based development district shall, in addition to complying with the site plan requirements found existing in Sec. 102-314 of the Town of Westlake, Texas Code of Ordinances, demonstrate compliance with: 1. Density calculations. 2. Lot standards. 3. Building disposition. 4. Building configuration. 5. Building frontage standards. 6. Building function. 7. Parking standards. 8. Landscape standards. 9. Signage standards. 10. Building materials and building configurations. F. All approved applications and approved plans shall then go through the routinely applied development process. 108 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 9 OF 47 1. Any request to deviate from the provisions found in this form-based development district shall require approval, prior to receiving any building permit and / or undertaking any work. 2. Any request to deviate from the provisions found in this form-based development district shall be documented by the Town Manager, or their designee, and shall be included on the site plan. Sec. 102-407. - DENSITY CALCULATIONS. In the town center edge zones, the maximum residential density for each lot shall be one unit (housing in outbuildings shall not count towards residential density). In the town center core zones, the maximum residential density for each lot shall be one unit (housing in outbuildings shall not count towards residential density), except for multi-family residential units located within the building height waiver overlay district. For land mapped as and assigned to the building height waiver overlay district, the allocation allowance for constructing multi-family residential units shall not exceed 400. For other building functions, the buildable intensity shall be determined on a per lot basis and by the total number of parking spaces needed to accommodate a building function or the building functions on a single lot. Sec. 102-408. - LOT STANDARDS. A. GENERAL. All newly platted lots shall either front on a thoroughfare, or on a civic space. B. LOT WIDTH. There shall be no minimum lot width nor maximum lot width in this form-based development district. C. LOT COVERAGE. The maximum lot coverage by buildings and other roofed structures shall not exceed the percentages provided in below: 1. 60 percent maximum within the town center edge zones; AND 2. 80 percent maximum within the town center core zones; AND 3. 80 percent maximum within the town center civic zones. D. UTILITIES. All utilities within the town center core zones and within the town center civic zones shall be placed underground only, and within the public right-of-way, including the roadway lanes and the sidewalks. Sec. 102-409. - BUILDING DISPOSITION. A. GENERAL. 109 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 10 OF 47 1. The front building façade shall be built parallel to the front lot line or shall be built parallel to the tangent of a curved front lot line. B. BUILDING SETBACKS. All buildings in this form-based development district (i.e., all town center zones) shall be setback from the boundaries of their lots as provided in below: 1. Principal buildings: i. Front: 0 feet minimum and 30 feet maximum, except all attached single-family residential units and all detached single-family residential units shall require a minimum front setback of 10 feet. All corner lots shall have designated their front setback along the thoroughfare or the cross-block passage of higher pedestrian importance. ii. Side: 0 feet minimum for attached buildings. iii. Side: 5 feet minimum for detached buildings. iv. Rear: 20 feet minimum. 2. Outbuildings and accessory buildings: i. The front setback shall be 20 feet minimum, in addition to the front setback for the principal building, and the side setbacks and the rear setback shall be five feet minimum. C. SPECIFIC TO THE TOWN CENTER CORE ZONES: 1. The principal entrance shall be on the front lot line except that recessed stoops and shopfront doors that recess the principal entrance from the front lot line are allowed. Sec. 102-410. - BUILDING CONFIGURATION. A. BUILDING HEIGHT. Building height shall be measured in stories for each habitable level above-ground. 1. All stories are measured from finished floor to finished ceiling. 2. All stories shall not exceed 14 feet in height except as provided in below. i. For residential building functions on the first floor only, minimum story height shall be 10 feet and a maximum of 18 feet. ii. For other building functions on the first floor, minimum story height shall be 16 feet and a maximum of 25 feet. iii. A single floor level exceeding 18 feet at ground level shall be counted as two stories. 110 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 11 OF 47 3. All principal buildings within the town center edge zones shall be limited to two stories in building height, and all principal buildings within the town center core zones and within the town center civic zones shall be limited to four stories in building height. With the exception of all those principal buildings accommodating a food service establishment or a retail sales establishment only, all principal buildings located within the town center core zones that are mapped and that are assigned to the building height waiver overlay district are exempted from the maximum building height restrictions, and shall be a minimum of four stories in building height. 4. All outbuildings shall be limited to two stories in height, and no outbuilding shall be higher than the principal building that is located on the same lot. 5. For all free-standing parking structures, building height shall be measured in feet. i. Free-standing parking structure height shall be limited to a maximum height of 60 feet. 6. For all parking structures attached to a building or buildings for at least 50 percent of their perimeter, stories may exceed the limit for parking structure height, provided that they do not exceed the eave height of the attached building or attached buildings. i. In the absence of a liner building, all parking structures shall be visually screened from all building frontages and from all lot lines which border a thoroughfare or a civic space either by parapet walls constructed of an exterior finish material matching the adjacent building façade or by other similar architectural screening to the satisfaction of the Town Manager or their designee. 7. All the following are not included in measurement for building height: i. an attic; ii. a belfry; iii. a chimney flue; iv. a clock tower; v. an elevator bulkhead; vi. a mast; AND vii. a water tank. B. HABITABLE SPACE. 111 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 12 OF 47 1. The habitable space of each attached single-family residential unit and the habitable space of each detached single-family residential unit shall be no less than 4,000 square feet. 2. The habitable space of each multi-family residential unit shall be no less than 1,500 square feet. Sec. 102-411. - BUILDING FRONTAGE STANDARDS. All applications and plans for proposed development projects and redevelopment projects pursuant to the provisions of this form-based development district shall require a building frontage. The building frontage is defined as the privately held area that is located between the front lot line and the front building façade of the principal building. A. BUILDING FRONTAGE BUILD-OUT. The front building façade of the principal building that is located on each lot shall occupy a minimum percentage of the width within the front setback as the building frontage build-out. Building frontage build-out requirements shall be as follows: 1. 60 percent minimum within the town center edge zones; AND 2. 90 percent minimum within the town center core zones; AND 3. None within the town center civic zones. B. BUILDING FRONTAGES GENERAL. 1. The front setback shall contain the building frontage. Building frontages shall be configured according to the architecture requirements and the landscape architecture requirements as set forth in this Section. For corner lots, the front setback shall be designated along the thoroughfare or along the cross-block passage of higher pedestrian importance. For corner lots only, a shopfront building frontage may be required along each thoroughfare and / or cross-block passage. 2. The building frontages are divided into the following five types for the purposes of the regulations and the rules of this form-based development district: i. a dooryard building frontage; ii. a stoop building frontage; iii. a forecourt building frontage; iv. a shopfront building frontage; AND v. an arcade building frontage. 112 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 13 OF 47 3. Awnings may encroach into a front setback up to 100 percent of its depth within all town center core zones. 4. Balconies and bay windows may encroach into a front setback up to 50 percent of its depth within all town center edge zones and balconies and bay windows may encroach up to 100 percent of its depth within all town center core zones. 5. Porches shall be no less than eight feet deep, and porches may encroach into a front setback up to 50 percent of its depth within the town center edge zones and within the town center core zones. 6. In the absence of a building façade along any part of a frontage line within the town center core zones, a streetscreen shall be built coplanar with the building façade. All streetscreens shall be between four and six feet in height, and shall have openings that are no larger than necessary to allow for automobile access and for pedestrian access. i. Streetscreens are not considered fencing or walls for the purposes of this form-based development district. 7. All forecourt building frontages, shopfront building frontages, and arcade building frontages shall meet the following standards: i. Ramps and stairs are not allowed. 8. All entrances to residential building functions on upper floors in mixed-use buildings shall be at sidewalk grade. 9. All first floor commercial building functions at locations along an arterial thoroughfare, a collector thoroughfare, and a civic space shall provide a shopfront building frontage at a minimum. 10. All first floor entrances to commercial building functions shall be illuminated. 11. All first floor commercial building functions may encroach into the adjacent sidewalk and / or may use the building frontage for outdoor seating, for outdoor serving, for outdoor displays of merchandise, and for other business-related activities provided that a minimum contiguous clear path of six feet shall be maintained within the adjacent sidewalk, within the building frontage, or any combination of both. i. Outdoor serving areas shall be separated from adjacent sidewalks using any combination of wrought-iron fencing, railings, planters, and landscape. 113 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 14 OF 47 C. DOORYARD BUILDING FRONTAGES (SEE FIGURE NO. 2 — A). 1. All dooryards may encroach into the front setback up to 100 percent of its depth. 2. All dooryards shall be enclosed on three sides by a wall located on the front lot line and on the side lot lines. D. FORECOURT BUILDING FRONTAGES (SEE FIGURE NO. 2 — B). 1. All forecourt building frontages shall be combined with arcade building frontages. 2. All forecourt building frontages shall recess from front lot lines a maximum of 15 feet for all pedestrian forecourts and a maximum of 30 feet for all vehicular forecourts. 3. Driveways within forecourt building frontages shall be limited to 24 feet in width, and driveways may be paved in brick, in cobble, in concrete, or in stone, subject to approval by the Town Manager or their designee. E. STOOP BUILDING FRONTAGES (SEE FIGURE NO. 2 — C). 1. A stoop may encroach into the front setback up to 100 percent of its depth. 2. A stoop shall be at least five feet in width and five feet in depth. F. SHOPFRONT BUILDING FRONTAGES (SEE FIGURE NO. 2 — D). 1. All shopfront building frontages may either be freestanding or combined with an arcade building frontage. 2. All building façades at shopfront building frontages shall have no less than 70 percent of the total building wall area glazed with clear glass. All shopfront building frontages at corner lots shall have no less than 70 percent of the total building wall area of one building façade glazed with clear glass and no less than 50 percent of the total building wall area of th e second building façade glazed with clear glass. 3. All awnings shall project horizontally from the building façade a minimum of six feet where provided. G. ARCADE BUILDING FRONTAGES (SEE FIGURE NO. 2 — E). 1. All arcade building frontages may encroach to within two feet of the curb. 2. All arcade building frontages shall provide a minimum vertical clearance of 10 feet, and shall project horizontally from the building façade for a minimum of 10 feet. 114 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 15 OF 47 3. Public lighting and public planting may only be omitted where an arcade building frontage encroaches into the public right-of-way. 4. All arcade building frontages may be combined with shopfront building frontages. Sec. 102-412. - BUILDING FUNCTION. A. BUILDING FUNCTIONS GENERAL. 1. The buildings and the lots that are within the town center core zones and that are within the town center civic zones may have multiple building functions. 2. The allowable building functions within each town center zone shall be expressly limited to those that are identified in this Section. Any building function that is not identified in this Section shall be prohibited. i. The allowable commercial building functions other than lodging and office shall be restricted to the first floors and to the second floors of principal buildings. B. ALLOWABLE BUILDING FUNCTIONS IN TOWN CENTER EDGE. The allowable building functions in the town center edge zones shall be limited to the following: 1. Community Garden. 2. Home Occupation. 3. Private Garden (located within the building frontage). 4. Single-Family Residential (detached). C. ALLOWABLE BUILDING FUNCTIONS IN TOWN CENTER CORE. The allowable building functions in the town center core zones shall be limited to the following: 1. Amphitheater. 2. Bank. 3. Bar. 4. Barber Shop. 5. Bistro. 6. Café. 7. Childcare Center. 8. Coffee Shop. 9. Community Garden. 10. Conference Center. 115 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 16 OF 47 11. Day Spa. 12. Dry Cleaner. 13. Electric Vehicle Charging Station. 14. Entertainment Establishment. 15. Food Truck Park. 16. Fountain. 17. Funeral Home. 18. Home Occupation. 19. Hotel (no room limit). 20. Light Manufacturing Facility (no noxious noise, odor, or traffic generation). 21. Live-Work Building. 22. Medical Clinic. 23. Mixed-Use Building. 24. Multi-Family Residential (allowed only in mixed-use buildings located within the building height waiver overlay district). 25. Office Building. 26. Open-Market Building. 27. Parking Structure. 28. Private Garden (located within the building frontage). 29. Public Art. 30. Research Facility. 31. Restaurant. 32. Retail Building, provided that the specific building function be further limited to the following: i. an apparel store; ii. an appliance store; iii. a bicycle shop; iv. a book store; v. a corner market (provided that a minimum of 50 percent of the total building area of the retail sales establishment is exclusively dedicated to the display and the sale of fresh fish, fresh meat, fresh produce, seasonal fruit, and other perishable agricultural products); 116 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 17 OF 47 vi. a dairy goods store; vii. a department store; viii. an electronics store; ix. a farmers market; x. a fitness center; xi. a florist; xii. a furniture store; xiii. a grocery store; xiv. a hardware store; xv. a home furnishings store; xvi. a jewelry store; xvii. a liquor store; xviii. a mail center; xix. an optical goods store; xx. a paint store; xxi. a pet store; xxii. a pharmacy; AND xxiii. a sporting goods store. 33. Salon. 34. Single-Family Residential (attached and detached). 35. Veterinary (no outdoor kennel). 36. Winery. D. ALLOWABLE BUILDING FUNCTIONS IN TOWN CENTER CIVIC. The allowable building functions in the town center civic zones shall be limited to the following: 1. Amphitheater. 2. Cemetery. 3. Civic Building. 4. College. 5. Fire Station. 6. Fountain. 7. Hospital. 117 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 18 OF 47 8. Parking Structure. 9. Public Art. 10. Religious Assembly. E. ALLOWABLE OUTBUILDINGS AND ACCESSORY BUILDINGS. In all the town center zones, the allowable outbuildings and accessory buildings shall be limited to only the following: 1. Accessory Dwelling. 2. Greenhouse. 3. Storage Shed. 4. Swimming Pool. F. SPECIFIC USE PERMITS. The following building functions require a specific use permit that is subject to review and recommendation by the Planning and Zoning Commission and approval from the Town Council in accordance with the provisions found existing in Sec. 102-63 of the Town of Westlake, Texas Code of Ordinances within the town center edge zones and within the town center core zones: 1. Bed and Breakfast (up to five rooms). 2. Electric Sub-station. 3. Kennel (outdoor). 4. Sports Field. 5. Stable. G. ADDITIONAL RESTRICTIONS. The following building functions shall be further restricted as provided in below: 1. Bed and Breakfast (up to five rooms): i. The lodging shall be owner-occupied. ii. Food service may be provided in the morning. iii. The maximum length of stay shall not exceed 14 days. 2. Civic Building: i. The civic building may be allowed a commercial building function or commercial building functions on the first floor and the second floor, provided that the specific building function shall be restricted to food service and retail sales establishments. The specific 118 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 19 OF 47 occupancy of retail sales establishments shall be further restricted to a book store, a corner market, a fitness center, a florist, a mail center, and a pharmacy. 3. Home Occupation: i. The business owner shall reside at the property. ii. The maximum number of employees and the maximum number of occupants shall not exceed two. 4. Hotel: i. Food service may be provided at all times. 5. Light Manufacturing Facility: i. The building area available for retail activity is restricted to the first floors and to the second floors of principal buildings at locations along an arterial thoroughfare. ii. A minimum of 30 percent of the total building area shall be allocated to retail activity. 6. Live-Work Building: i. The commercial component is restricted to the first floor and the residential component is restricted to the upper floor, or the upper floors of the principal building. The residential component shall be a minimum of 1,500 square feet and shall meet basic habitability requirements. ii. The lot for each live-work building shall be restricted to the locations along a collector thoroughfare. iii. The business owner shall reside at the property. iv. The maximum number of employees and the maximum number of occupants shall not exceed four. 7. Multi-Family Residential: i. Multi-family residential units are prohibited on the first floor of mixed-use buildings. ii. Multi-family residential units are expressly restricted to those mixed-use buildings that are at locations within the building height waiver overlay district. The first floor shall be confined to a commercial building function or to commercial building functions for a minimum depth of 40 feet. Parking may be located behind the building area allocated to the commercial building function or to the commercial building functions. 119 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 20 OF 47 8. Retail Building: i. The building area available for retail activity is restricted to the first floors and to the second floors of principal buildings at locations along an arterial thoroughfare or a collector thoroughfare. H. PROHIBITED USES. The following uses are additionally not allowed within this form-based development district: 1. [RESERVED]. 2. Automotive repair facility and automotive service facility. 3. Card room and gambling facility. 4. Drive-through facility. 5. Pawn shop, secondhand shop, and thrift store. 6. Retail sales of guns and weapons as a primary use. 7. Tattoo parlor and body piercing parlor. Sec. 102-413. - PARKING STANDARDS. A. GENERAL. 1. The parking requirements shall be determined by the building function as provided in below. i. Liner buildings that are less than 30 feet deep and that are no more than two stories in building height shall be exempt from the parking requirements. 2. The required parking provided for the other building functions may include the actual parking spaces that are provided within the lot and along the parking lane that corresponds to the lot. i. All on-street parking shall remain available to the public and cannot be restricted to use by the fronting lots. 3. The required parking provided for the other building functions within the town center core zones and within the town center civic zones may be adjusted downward according to a completed shared parking study submitted to the Town Manager or their designee for review and approval. 4. The required parking provided for the other building functions within the town center core zones and within the town center civic zones may be provided by purchase or by lease from a parking lot or a parking structure within 800 feet of the lot. 120 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 21 OF 47 B. PARKING ACCESS. 1. All required parking on single-family residential lots 60 feet or larger in width may be accessed from the building frontage. 2. All required parking for detached single-family residential lots less than 60 feet wide shall be accessed from a rear alley. 3. All required parking for attached single-family residential lots shall be accessed from a rear alley. 4. Vehicular entrances to parking lots and to parking structures shall not exceed 24 feet in width at the building frontage. 5. All pedestrian access to parking lots and to parking structures shall be directly to a lot line bordering a thoroughfare or a civic space, not directl y into a building, except for underground parking levels. C. PARKING LOCATION. 1. All garages for attached single-family residential units and all garages for detached single-family residential units on lots less than 60 feet wide shall be located at the rear of the lot. 2. All parking lots and all parking structures may only be located at the side of the lot and at the rear of lot. i. Parking lots are prohibited within the town center edge zones. D. SPECIFIC TO RESIDENTIAL BUILDING FUNCTIONS. 1. Town center edge zones. The number of dwelling units on each lot is limited to one within a principal building and to one within an outbuilding, with 2.0 assigned parking spaces for each dwelling unit provided at a minimum. 2. Town center core zones. The number of dwelling units on each lot is limited by the requirement of 1.5 assigned parking spaces for each dwelling unit provided at a minimum. i. Required parking for multi-family residential units shall be provided within a parking structure. E. SPECIFIC TO LODGING BUILDING FUNCTIONS. 1. Bed and Breakfast (up to five rooms). The number of bedrooms available for lodging is limited by the requirement of 1.0 assigned parking spaces for each bedroom, up to five, in addition to the required parking for the dwelling unit. 121 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 22 OF 47 2. Hotel (no room limit). The total number of bedrooms available for lodging is limited by the parking requirement of 1.0 assigned parking spaces for each bedroom. The building area allocated for food service shall be calculated and provided with parking according to the retail building function. F. SPECIFIC TO OFFICE BUILDING FUNCTIONS. The building area on each lot made available for office use is limited by the requirement of 3.0 assigned parking spaces per 1,000 square feet of net office space. G. SPECIFIC TO RETAIL BUILDING FUNCTIONS. The building area on each lot made available for retail use is limited by the requirement of 4.0 assigned parking spaces per 1,000 square feet of net retail space, except that retail spaces under 3,000 net square feet may obtain approval from the Town Manager or their designee in order to reduce parking requirements. H. SPECIFIC TO OTHER ALLOWABLE BUILDING FUNCTIONS. For the other allowable building functions, the buildable density and the intensity of the building function shall be determined by the provisions set forth in Sec. 102-155 of the Town of Westlake, Texas Code of Ordinances. I. VALET PARKING PROGRAMS. 1. Developers may provide valet parking program for commercial projects and for mixed-use projects in accordance with the parking requirements set forth in this form-based development district in order to offset a maximum of 50 percent of the required parking for the project. Valet parking programs shall be subject to review and approval by the Town Manager or their designee. J. SHARED PARKING STUDIES. 1. Developers may commission a shared parking study providing evidence that the parking requirements set forth in this form-based development district are above or are below the parking needed for the project. Sec. 102-414. - LANDSCAPE STANDARDS. A. GENERAL. 1. All planting in the building frontage and in the private lot shall consist of non-invasive species. 122 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 23 OF 47 2. All planting in the building frontage and in the private lot shall only be permitted as specified in Appendix D in Sec. 102 of the Town of Westlake, Texas Code of Ordinances. B. SPECIFIC TO DOORYARD BUILDING FRONTAGES. 1. One walkway that is no wider than five feet and that provides access to the principal entrance shall be allowed at the building frontage. i. The walkway may consist of pervious materials, subject to review and approval by the Town Manager or their designee. 2. Trees and shrubs are required in the building frontage. i. A minimum of one tree shall be planted for every 30 feet of building frontage length. C. SPECIFIC TO STOOP BUILDING FRONTAGES . 1. One walkway that is no wider than five feet and that provides access to the principal entrance shall be allowed at the building frontage. i. The walkway may consist of pervious materials, subject to review and approval by the Town Manager or their designee. 2. Trees and shrubs are required in the building frontage. i. A minimum of one tree shall be planted for every 30 feet of building frontage length. D. SPECIFIC TO FORECOURT BUILDING FRONTAGES. 1. Trees and shrubs are not required in the building frontage. 2. Trees planted in the building frontage may match the required trees planted in the public right-of-way. 3. Driveways are allowed in the building frontage. i. All driveways shall be paved in a brick material, a cobble material, a concrete material, or a stone material. E. SPECIFIC TO SHOPFRONT BUILDING FRONTAGES AND ARCADE BUILDING FRONTAGES. 1. Trees and shrubs are not required in the building frontage. 2. The building frontage may be paved. 123 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 24 OF 47 i. All paving materials in the building frontage are subject to review and approval by the Town Manager or their designee. F. SPECIFIC TO PARKING LOTS. 1. All parking lots consisting of 20 or less spaces shall be exempt from landscaping requirements. 2. All parking lots exceeding 20 spaces shall require that one tree be planted for every 10 spaces. 3. All parking lots shall be visually screened from thoroughfares and from civic spaces either by a streetscreen or a hedge. i. Screening shall not be required either where the parking lot is bordered by a rear alley or is bordered by a building. 4. All parking lots shall be paved in brick, in cobble, in concrete, or in stone. Sec. 102-415. - SIGNAGE STANDARDS. Unless otherwise noted below, all applicable regulations and all applicable rules as found in Chapter 70 of the Town of Westlake, Texas Code of Ordinances shall apply to properties that are developed or that are redeveloped in accordance with the provisions of this form-based development district. A. SIGNAGE SPECIFIC TO RESIDENTIAL BUILDING FUNCTIONS. For residential building functions, signage shall be limited to the following only: 1. Address number signs. One address number, that is not more than six inches measured vertically, may be attached to the building in proximity to the principal entrance or at a mailbox. B. SIGNAGE SPECIFIC TO COMMERCIAL BUILDING FUNCTIONS AND TO CIVIC BUILDING FUNCTIONS. For all commercial building functions and for all civic building functions, signage shall be limited to the following only: 1. Wall signs. One wall sign, and that is not more than three feet in height, may be applied to the building façade at the building frontage. 2. Awning signs. Awnings may include signage in the form of text along the flap, no taller than six inches measured vertically, and text or graphics applied to the sloping plane of the awning. 124 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 25 OF 47 3. Blade signs. One blade sign for each first floor business, either made of a metal material or a wood material and that is no larger than six square feet each, may be permanently installed perpendicular to the building façade. All blade signs shall be supported by metal brackets. i. Blade signs shall clear 10 feet above the sidewalk. 4. Window signs. One window sign for each business on the first floor, and that is not more than nine square feet in area, may be installed directly within the store interior in neon tubing or may be applied directly to the glazing at the building frontage. Businesses on corner lots may install one window sign at the building frontage and one window sign on the building façade that is along a lot line bordering a thoroughfare or a civic space. i. Opaque signboards shall not be allowed. 5. Wall murals. One wall mural that integrates art as the primary focus may be applied to one building façade that is either at the building frontage or that is along a lot line bordering a thoroughfare or a civic space. i. Wall murals shall not include sign elements advertising any business or any product. C. SPECIFIC TO THE TOWN CENTER EDGE ZONES. 1. Signage may be externally illuminated. Sec. 102-416. - BUILDING MATERIALS AND BUILDING CONFIGURATIONS. A. GENERAL. 1. The building materials and building configurations shall apply only to the construction and / or to the modification of buildings within the town center edge zones and within the town center core zones. 2. The buildings within the town center civic zones are exempted from the building materials and building configuration requirements as set forth in this Section. The architecture and the landscape architecture for construction and / or for modification of all buildings within the town center civic zones shall be prepared in coordination with the Town Manager, or their designee, and shall be approved by the Town Council. 3. The exterior finish materials used on all building façades shall be consistent in their details and their applications around the building and shall be consistent in construction 125 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 26 OF 47 quality around the building within the town center edge zones and within the town center core zones. 4. The building façades of mixed-use buildings shall differentiate the first floor commercial activities from the upper floor residential activities with distinguishing elements and expression lines, architectural projections, changes in windows, or changes in materials within the town center core zones. 5. The building façades at all residential building frontages shall require openings for doors and openings for windows between 15 percent and 40 percent of the total building wall area. 6. The finished floor elevation at the building frontage, and along all lot lines which border a thoroughfare or a civic space for a residential building function shall be 24 inches minimum from the average sidewalk grade. 7. The entrances to multi-family residential units on upper floors of mixed-use buildings shall be at sidewalk grade. 8. Fences, walls, and other suitable visual screens in accordance with the provisions found existing in Sec. 102-121 of the Town of Westlake, Texas Code of Ordinances, may be provided along side lot lines and along rear lot lines, except as modified as follows: i. All gates in fences, in walls, and in other visual screens shall either be made of a metal material or a wood material. ii. Barbed wire fencing and chain-link fencing shall not be allowed. B. BUILDING WALLS. 1. No more than two exterior finish materials shall be present on any building façade, excluding the basement, the allowed building attachments, and the allowed building projections. 2. The heavier of the exterior finish materials on a single building façade shall be located below the lighter material (e.g., stone located below brick; brick located below stucco; and stucco located below metal and wood). Transition in the exterior finish materials shall only run horizontally across the entire length of the building façade. 3. Where used on a single building, it is recommended that brick exterior finish material not be painted and be of an integral color. 126 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 27 OF 47 4. Where used on a single building, it is recommended that stone exterior finish material: i. be natural rock and sourced from the region; AND ii. be laid dry-stack or mortared; AND iii. be weight-bearing and not applied; AND iv. be uniform in style, and ranging from coursed ashlar to uncoursed rubble. 5. Where used on a single building, it is recommended that wood exterior finish material either be painted or be sealed and stained. 6. Where used on a single building, it is recommended that trim be of the highest-grade lumber. 7. Fences and walls that are located at all building frontages and along all lot lines which border a thoroughfare or a civic space, shall be between three feet and six feet in height. i. Streetscreens are not considered fencing or walls for the purposes of this form-based development district. 8. Streetscreens shall be constructed of a material matching the adjacent building façade. 9. Arches and piers shall be constructed of a material and a color matching the adjacent building façade. 10. Columns shall either be made of a concrete material or a stone material. 11. Posts shall be made of a wood material. 12. All arches, columns, piers, and posts shall be no less than 12 inches in width and 12 inches in depth. 13. At all building frontages and along all lot lines which border a thoroughfare or a civic space, intercolumniation shall be vertically proportioned to the satisfaction of the Town Manager or their designee. 14. Outbuildings and accessory buildings shall be constructed of exterior finish materials matching the principal building façades, and shall have the same building roof style and building colors as the principal building. C. BUILDING OPENINGS. 127 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 28 OF 47 1. At all building frontages and along all lot lines which border a thoroughfare or a civic space, openings for doors and openings for windows shall be vertical in proportion and rectangular in shape, with the exception of transom windows and shopfront windows. All the openings for doors and all the openings for windows in shopfront building frontages shall be in accordance with all of the regulations and all of the rules for shopfronts as provided for in this form-based development district. 2. At all building frontages and along all lot lines which border a thoroughfare or a civic space, openings for doors and openings for windows shall be evenly spaced along the building façade to create a harmonious architectural composition to the satisfaction of the Town Manager or their designee. 3. At all building frontages and along all lot lines which border a thoroughfare or a civic space, no building façade shall extend for over 20 feet in length without an opening for a door or an opening for a window. 4. At all building frontages and along all lot lines which border a thoroughfare or a civic space, the header heights for doors and windows shall be consistent in height to the satisfaction of the Town Manager or their designee. 5. Sliding doors and sliding windows are not allowed at building frontages and along lot lines which border a thoroughfare or a civic space. Sliding doors and sliding windows at shopfront building frontages may only be approved by the Town Manager or their designee. 6. Doors and windows shall be recessed from the building façade and shall not be attached. 7. Bay windows shall extend to the floor inside and to the ground outside or shall be supported by visible brackets. 8. Operable windows shall be single-hung, shall be double-hung, or shall be triple-hung casements. 9. Muntins either shall be true divided panes or shall be fixed on the interior surfaces and the exterior surfaces. 10. A minimum four-inch post shall separate multiple windows in the same rough opening to the satisfaction of the Town Manager or their designee. 11. Where used on a single building, exterior shutters either shall be louvered or shall be paneled only, and they shall be sized and shaped to match the associated openings. 128 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 29 OF 47 12. Garage doors shall not exceed 12 feet in width and either shall be made of a wood material or a composite wood material. D. BUILDING ATTACHMENTS. 1. Awnings shall be sloping rectangles and shall be without side soffit panels and bottom soffit panels. 2. All chimneys shall extend to the ground, have a projecting cap on top, and be made of the exterior finish materials and the exterior colors of the building walls. 3. All decks shall be made of a wood material and shall be located within the side yard or within the rear yard. 4. All balconies and all bay windows shall be supported by visible brackets to the satisfaction of the Town Manager or their designee. Bay windows that extend to the floor inside and to the ground outside are allowed. 5. All balconies shall be made of a metal material that is finished to match the other metal material of the building, including doors and windows, or shall be finished in a wood material that is either painted or that is sealed and is stained to match the exterior finish materials on the building walls. 6. All balcony railings shall require top and bottom rails centered on the balusters and the bottom rails shall not be flush with the floor. i. Balcony railings shall be made of a metal material. 7. It is recommended that porch floors at building frontages and along lot lines which border a thoroughfare or a civic space be constructed either of a stone material or a wood material. 8. It is recommended that stoops be constructed of either a brick material or a stone material. E. ROOFS. 1. Principal roofs shall be symmetrically pitched with slopes that are no less than 8:12; except that principal roofs with low-slopes (i.e., flat) shall only be allowed within the town center core zones. 2. Principal roofs, where flat, shall be surrounded on all sides by a horizontal parapet wall no less than 42 inches high where the roof deck meets the parapet wall. 129 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 30 OF 47 3. Secondary roofs (i.e., roofs attached to the building façades of the principal building) shall be pitched with slopes between 3:12 and 8:12. 4. It is recommended that sloped roofs be clad in asphalt shingle, concrete tile, slate, or terra cotta tile. i. Sloped roofing material may include metal provided that it complements an architectural style while minimizing glare. 5. All roof penetrations, including vent stacks, shall be placed on the roof slope that does not face a building frontage and roof penetrations shall be finished to match the color of the roof. Sec. 102-417. - SHOPFRONTS. A. SHOPFRONT DESIGN. Shopfront windows, doors, signage, awnings, details, and lighting shall be designed as a unified composition. 1. [RESERVED]. B. SHOPFRONT HEIGHT. All first floors of commercial buildings and of mixed-use buildings shall require a minimum of 16-foot tall ceilings as measured between the finished floor and the finished ceiling. C. SHOPFRONT KNEE WALLS. All shopfronts shall require a minimum 18-inch high knee wall or kick plate along all frontage lines. Shopfront knee walls or kick plates shall be a maximum of 36 inches high above the adjacent sidewalk. All knee walls and all kick plates shall also be designed as an integral component of the overall shopfront. D. SHOPFRONT DOORS. All shopfront doors shall be recessed from the building façade to allow the door (or the doors) to swing out, without obstructing pedestrian flow on the sidewalk. Each tenant space shall have at least one three-foot wide door at the main entry. Shopfront doors are also encouraged at building corners. Where appropriate, sliding doors and / or sliding windows that will allow the activity of the business to open adjacent to and onto the public sidewalk may be installed for cafés, restaurants, and other food service establi shments, subject to approval by the Town Manager or their designee. Rear doors and side doors, and windows facing rear alleys and / or parking lots shall be encouraged but are not required. E. SHOPFRONT WINDOWS. Shopfronts shall be glazed with clear glass for no less than 70 percent of the first floor building façade as measured between the finished floor and the finished ceiling including the mandatory knee wall and the glass area of the front door. Shopfront 130 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 31 OF 47 glass shall be no more than 10 percent tinted. Mirrored glass and reflective glass shall not be permitted along shopfront building frontages. i. Shopfront windows may also include transom windows; and transom windows shall have dividing muntins. ii. Shopfront windows may encroach into the front setback up to five feet in depth. iii. Shopfront windows may include awnings, but awnings shall not be internally backlit. F. SECURITY GATES AND SECURITY SHUTTERS. Solid metal security gates and solid roll-down shutters are not permitted. Interior link or grill security devices shall only be permitted if they can be completely enclosed or hidden from view when not in use, and shall be subject to approval by the Town Manager or their designee. G. DESIGN FOR TENANT FLEXIBILITY. The design for all first floor and for all second floor commercial spaces shall anticipate restaurant requirements. Accommodation for restaurant venting and sewage utilities such as grease traps and interceptors shall be designed into the building. Designs shall also anticipate potential commercial power and gas load needs. In addition, buildings shall also provide maximum clear space between interior columns for first floor retail and activity spaces. H. DESIGN ALTERNATIVE FOR SHOPFRONT BUILDING FRONTAGES. The design alternative for shopfront building frontages is a procedure that allows for development and redevelopment to occur where the intent of a design related provision for shopfronts is met through an alternative design. Design alternatives for shopfront building frontages are not a general waiver of specific requirements for architecture and landscape architecture; rather, it permits a site- specific plan that is equal to or better than the strict application of a requirement for shopfront building frontage architecture and / or landscape architecture that will result in a furtherance of the goals for safe thoroughfares and safe civic spaces. The design alternative for shopfront building frontages shall demonstrate conformance with the intent for shopfront building frontages, and shall be reviewed and acted upon only by the Town Council. The Town Council shall find that the following criteria are met: 131 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 32 OF 47 1. That the proposed design alternative achieves the intent of the subject standard for architecture or landscape architecture to the same or better degree than the subject standard for shopfront building frontages; AND 2. That the proposed design alternative results in benefits to the community that are equivalent to or better than compliance with the architecture or landscape architecture standard. Sec. 102-418. - SCREENING. A. Building mechanical equipment shall be visually screened, and shall not be located along lot lines bordering a thoroughfare or a civic space. B. Building mechanical equipment located on roof tops shall be visually screened from all sides by either an opaque screen enclosure or by parapet walls, either of which shall be at least 12 inches greater in height than the equipment. C. Building mechanical equipment located in the rear yard and the side yard shall be visually screened from frontage lines by either a screening structure constructed of a principal exterior finish material matching the adjacent building façade or by landscape either of which shall be equal to or greater than the height of the equipment. D. Outdoor refuse / recycling collection receptacles shall not be located along a frontage line and shall only be located in the rear yard and the side yard. All outdoor refuse / recycling receptacles shall be screened from view on all sides by an opaque wall with the exception of the access doors only, that is constructed of a principal exterior finish material matching the adjacent building façade and that is equal to or greater than the height of the receptable. All access doors into outdoor refuse / recycling receptacles shall be constructed of opaque metal that matches the height of the wall. Lids are required on all outdoor refuse / recycling receptacles that are not in a roofed enclosure. 1. Outdoor refuse / recycling receptacles shall only be located off a rear alley where available. Sec. 102-419. - NOISE RESTRICTION REGULATIONS AND RULES. The noise restriction regulations and rules found in Sec. 102-183 of the Town of Westlake, Texas Code of Ordinances shall apply to all properties throughout this form-based development district. The noise restriction regulations and rules that are found in Sec. 102-183 (b) of the Town of 132 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 33 OF 47 Westlake, Texas Code of Ordinances shall also apply within all town center edge zones and within all town center core zones where residential building functions are allowed by-right. Sec. 102-420. - EXISTING CONDITIONS. A. The Town Manager, or their designee, shall have the administrative authority to require proposed buildings match the building setbacks and / or the building heights of the adjacent buildings rather than the provisions of this form-based development district where buildings exist on adjacent lots. B. [RESERVED]. Sec. 102-421. - NON-CONFORMITIES. A. The temporary or the illegal use of property shall not be sufficient to establish the existence of a non-conformity or to create rights in the continuation of a non-conformity. Sec. 102-422. - DEFINITIONS AND SYNONYMS. This Section provides definitions for terms used in this Article that are technical in nature or that otherwise may not reflect a common usage of the term. If a term is not defined in this Section, then the Town Manager or their designee shall determine the correct definition. ACCESSORY BUILDING: A structure that is subordinate to a principal building on the same lot. ACCESSORY DWELLING: A residential unit sharing a lot and utility connections with a principal building; and it may or it may not be within an outbuilding (VARIANT: ACCESSORY DWELLING UNIT). ARCADE BUILDING FRONTAGE: A building frontage that is principally for retail use wherein the building façade is a colonnade supporting habitable space that overlaps the sidewalk, while the building façade at the sidewalk level remains at or behind the frontage line. ATTIC: The interior part of a building contained within a pitched roof structure. AWNING: A fixed shading structure constructed from metal or wood, cantilevered or otherwise entirely supported from a building, and that is used to protect outdoor spaces from sun, rain, and other natural conditions. Awnings are typically used to cover outdoor seating for cafés and restaurants. BACKBUILDING: A single-story structure that extends to the rear of a principal building and that is often connected to an outbuilding. 133 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 34 OF 47 BED AND BREAKFAST: An owner-occupied lodging offering up to five bedrooms, that is permitted to serve breakfast in the mornings to guests. BLADE SIGN: A sign made from a rigid material, and mounted perpendicular to a building façade with one side that is attached to or supported by a device extending from a building façade. BLOCK: The aggregate of private lots, cross-block passages, and rear alleys that are circumscribed by the public right-of-way. BUILDING DISPOSITION: The placement of a building on its lot. BUILDING FAÇADE: An exterior wall of a building. BUILDING FRONTAGE BUILD-OUT: The percentage of the lot width required to be occupied by the building façade within the front setback. BUILDING FUNCTION: The use or the uses accommodated by a building and its lot. BUILDING HEIGHT: The vertical extent of a building measured in stories. CIVIC BUILDING: A building operated by not-for-profit organizations dedicated to arts, culture, education, and municipal government. CIVIC SPACE: An outdoor area that is permanently dedicated for public use. COMMERCIAL: The term collectively defining lodging, office, and retail activities. CORNER LOT: A lot or a parcel of land abutting two or more thoroughfares and / or cross-block passages at their intersection. CROSS-BLOCK PASSAGE: A publicly accessible way restricted to pedestrian use and limited vehicular access, that provides access through a block. DENSITY: The number of housing units within a standard measure of land area. DOORYARD BUILDING FRONTAGE: A building frontage with a shallow setback, and either a front garden or a patio, usually with a low wall at the frontage line (VARIANT: LIGHTWELL, LIGHT COURT). DRIVEWAY: A vehicular lane within a property, often leading to a garage. ENCROACH: To break the plane of either a vertical or horizontal regulatory limit with a structural element, so that it extends into a setback, into a building frontage, or above a building height limit. ENTERTAINMENT ESTABLISHMENT: Characterizing premises made available for the amusement and the recreational needs of the community including, but not limited to, a bowling lane, an interactive golf driving range, a laser tag offering, and a video arcade. An 134 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 35 OF 47 entertainment establishment may also provide food service and performance but it shall remain open to the public and shall not restrict or exclude any person that is under 18 years of age. FLAT: See MULTI-FAMILY RESIDENTIAL UNIT. FOOD TRUCK PARK: A site for permanent location of three or more food trucks. Such locations shall include the required infrastructure and public seating for all food trucks serving in the park. FORECOURT BUILDING FRONTAGE: A building frontage wherein a portion of the building façade is close to the front lot line, and the central portion is set back. FRONT SETBACK: The distance as measured from the front lot line to the point where a building may be constructed. This area shall be maintained clear of permanent structures with the exception of encroachments. GREEN: A civic space for unstructured recreation, spatially defined by planting rather than building frontages. HOME OCCUPATION: A non-retail commercial enterprise. INTENSITY: The magnitude of development allowed. INTERCOLUMNIATION: The distance between two columns. LIGHT MANUFACTURING FACILITY: Premises that is available for the creation, the assemblage, and / or the repair of artifacts, using only table-mounted electrical machinery or artisanal equipment and including their retail sale. LINER BUILDING: A building that is specifically designed to mask a parking lot or a parking structure from a building frontage or a lot line which borders a thoroughfare or a civic space. LIVE-WORK BUILDING: A mixed-use unit consisting of a residential component and a commercial component. The commercial component is restricted to the first floor of the unit. The residential component functions as a multi-family residential unit that is restricted to the upper floors of the unit. The unit is only intended to be occupied by a business operator who also lives in the same unit that contains the commercial activity. LODGING: Characterizing a type of building function available for daily and for weekly renting of bedrooms. LOT: A parcel of land accommodating a building or buildings. 135 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 36 OF 47 LOT COVERAGE: The percentage of a lot that is covered by buildings and other roofed structures. LOT LINE: The boundary that legally and that geometrically demarcates a lot. MEETING HALL: A building made available for gatherings. MULTI-FAMILY RESIDENTIAL UNIT: A residential unit sharing a building and a lot with first floor commercial activity; and it may or it may not share the same building and the same lot with other units (SYNONYM: FLAT). MURAL: Any piece of artwork that is painted, that is tiled, or that is otherwise applied directly on a building façade. OFFICE: Characterizing premises available for transaction of general business, but excluding artisanal uses, manufacturing uses, and retail uses. OPEN-MARKET BUILDING: A building that is operated by a farmers’ market for the sale of fresh fish, fresh meat, fresh produce, seasonal fruit, and other perishable agricultural products. OTHER BUILDING FUNCTION: Any building function other than residential. OUTBUILDING: An accessory building, that is usually located toward the rear of the same lot as a principal building, and that is sometimes connected to a principal building by a backbuilding. PARK: A civic space designed as a natural preserve available for unstructured recreation. PARKING STRUCTURE: A building containing one or more stories of vehicular parking above or below grade. POCKET PARK: See PARK. PORCH: An open-air room that is appended to a building, with floor and roof but no walls on the sides facing lot lines along a thoroughfare or a civic space. PRINCIPAL BUILDING: The main building on a lot. PRINCIPAL ENTRANCE: The main point of pedestrian access into a building. PUBLIC RIGHT-OF-WAY: The land that is used for pedestrians, for vehicles, and for utilities to provide access to lots and to civic space. REAR ALLEY: A private thoroughfare that is designated to be a secondary means of vehicular access to the rear or to the side of properties; a rear alley may connect to a vehicular 136 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 37 OF 47 driveway located to the rear of lots providing access to outbuildings, parking and service areas. A rear alley may contain utility easements. REGULATING PLAN: A map or a set of maps that shows the town center zones, the civic spaces, and the thoroughfare assignments of all areas subject to, or potentially subject to, regulation by the provisions set forth in this form-based development district. REQUIRED PARKING: The number of parking spaces required to accommodate a building function or multiple building functions on a single lot. RESEARCH FACILITY: Premises made available for research and development, and that does not involve the use of testing on humans, testing on animals, incinerators, manufacturing, fabrication, assembly, distribution, disposal, warehousing or bulk storage, equipment facilities, or the retail sale of any products. RESIDENTIAL: Premises made available for long-term human dwelling. RETAIL: Premises made available for the sale of merchandise and food service. SETBACK: The area of a lot measured from the lot line to a building façade, that is maintained clear of permanent structures, with the exception of allowed encroachments (VARIANT: BUILD-TO LINE). SHOPFRONT BUILDING FRONTAGE: A building frontage conventional for retail with substantial glazing wherein the building façade is aligned close to the frontage line with the building entrance at sidewalk grade. SIDEWALK: The paved section of the building frontage dedicated exclusively to pedestrian activity (SYNONYM: WALKWAY). SQUARE: A civic space designed for unstructured recreation and civic purposes, spatially defined by building frontages and consisting of paths, lawns, and trees, all formally disposed. STOOP BUILDING FRONTAGE: A building frontage wherein the building façade is aligned close to the frontage line with the first story elevated sufficiently from the adjacent sidewalk for privacy, with an exterior stair and a landing at the building entrance. STREETSCREEN: A freestanding wall built along the frontage line, or coplanar with a building façade. WINDOW SIGN: A logo inscribed on the shopfront glass. 137 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 38 OF 47 FIGURE NO. 1 — A. TOWN CENTER EDGE ZONES (CHARACTER). 138 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 39 OF 47 FIGURE NO. 1 — B. TOWN CENTER CORE ZONES (CHARACTER). 139 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 40 OF 47 FIGURE NO. 1 — C. TOWN CENTER CORE ZONES (CHARACTER). 140 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 41 OF 47 FIGURE NO. 1 — D. BUILDING HEIGHT WAIVER OVERLAY (CHARACTER). 141 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 42 OF 47 FIGURE NO. 2 — A. DOORYARD BUILDING FRONTAGE. FIGURE NO. 2 — B. STOOP BUILDING FRONTAGE. FIGURE NO. 2 — C. FORECOURT BUILDING FRONTAGE. FIGURE NO. 2 — D. SHOPFRONT BUILDING FRONTAGE. FIGURE NO. 2 — E. ARCADE BUILDING FRONTAGE. 142 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 43 OF 47 FIGURE NO. 3. OUTDOOR SERVING AREA. 143 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 44 OF 47 FIGURE NO. 4 — A. CIVIC SPACE. GREEN PARK POCKET PARK SQUARE FIGURE NO. 4 — B. CIVIC SPACE CHARACTER (POCKET PARK). 144 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 45 OF 47 FIGURE NO. 5 — A. WALL SIGN. 145 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 46 OF 47 FIGURE NO. 5 — B. BLADE SIGN. FIGURE NO. 5 — C. WINDOW SIGN 146 EXHIBIT “A” - TC, TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT PAGE 47 OF 47 FIGURE NO. 5 — D. ADDRESS NUMBER SIGN. 147 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:WA RES 25-15 Agenda Date:6/17/2025 Agenda #:H.1. ACADEMY STAFF REPORT RECOMMENDATIONS Consider and act to approve WA Resolution 25-15 adopting the Proposed Budget for Fiscal Year Ending June 30, 2026, including Committed and Assigned Fund Balances (Cayce Lay Lamas, Finance Director) STAFF:Cayce Lay Lamas, Finance Director BACKGROUND: The final proposed annual operating budget for FY 2025-2026 for Westlake Academy is $12,310,696,including a contribution to fund balance of $655,360.Capital spending,debt service costs,and certain shared service costs are included in the Town’s annual operating budget. The proposed budget reflects Westlake Academy’s (WA)continuing initiatives that support the vision,mission, and values established by the governing Board of Trustees.The Academy’s International Baccalaureate (IB) curriculum is built to prepare students for post-secondary success in our fast-paced and knowledge-rich world. With the understanding that our graduates must compete on a global stage,we prepare our students with 21st century specific skills to be able to successfully navigate an ever-changing globally minded marketplace. Therefore,we remain a school focused on future readiness and providing students with an internationally minded education of the highest quality, so they are well-balanced and respectful life-long learners. DISCUSSION: The proposed budget is prepared each year with conservative revenue projections and expenditures that are targeted to create an exceptional learning environment designed for student success and a supportive culture for all WA students and staff members to continuously develop and thrive. The Board of Trustees discussed the budget objectives for FY 2025-2026 during a work session held on May 20,2025.During these discussions,staff presented a draft budget for the coming year including base revenues and potential expenditures related to the academic services of Westlake Academy.Staff received direction from the Board to revise the methodology of shared services expenditures and prepare an updated proposed budget for consideration,including an additional review of personnel and line item expenditures to further refine or reduce spending where possible. The Proposed FY 2025-2026 operating budget includes the following: ·Increase in Blacksmith funds pledged ($500,000 increase) ·Decrease in direct transfer from Town ($236,484 decrease) ·Slight increase in student enrollment vs.previous year (880 to 900 for additional fourth grade class approved) ·No teacher salary increases outside of required step raises based on the compensation plan Town of Westlake Printed on 6/12/2025Page 1 of 3 powered by Legistar™148 File #:WA RES 25-15 Agenda Date:6/17/2025 Agenda #:H.1. ·No teacher salary increases outside of required step raises based on the compensation plan (amendment anticipated pending direction from Texas Education Agency on recent legislation) ·Increase of 10% in health care costs to be passed on to enrollees (no budgetary impact) ·Reduction of 7.34 FTEs o Eliminate 11.5 FTEs §1.0 Information Technology Technician §1.0 Interventionist §1.0 Facilities Building Engineer §1.0 Primary Teacher (Elementary Spanish) §1.0 SPED Coordinator §1.0 504 Coordinator §1.0 Middle School Counselor §0.5 Secondary Teacher (Secondary CTE) §1.0 Student Information Systems Administrator (budget neutral;funds moved to operations) §1.0 Custodian (budget neutral; funds moved to operations) §1.0 Middle School Assistant Principal §1.0 Instructional Tech & Activity Coordinator o Add 4.16 FTEs §1.0 Primary Teacher (Grade 4) §1.16 Secondary Teacher (Part-Time Art & Math to Full-Time) §1.0 Special Programs Coordinator §1.0 Administrative Assistant ·Inclusion of operating expenditures directly supporting the Academy but previously budgeted in the Town’s operating budget ($275,524 in shared services expenditures) ·Inclusion of AP & IB tests, with offsetting revenue ·Increases for iPad lease, Apple device lease, property & liability insurance ·Reductions and reallocations of operating expenditures across all other areas The FY 2025-26 annual budget proposed for Board consideration totals $12,310,696 in revenues,which is a 4.3%increase over the prior year adopted budget.Proposed expenditures total $11,655,336,which is a decrease of 1.2%from the prior year.The surplus of projected revenues over expenditures would result in a contribution to fund balance of $655,360. Due to recent legislative activity,the Academy expects to bring forth a budget amendment during the Board’s July meeting to account for increases to the State-provided funding,legally-mandated spending (particularly relating to classroom teacher pay),and the potential for any service level adjustments.Guidance from the State is not currently available on exactly how the changes will impact the Academy,but staff will coordinate with the appropriate authoritative bodies and the Board on implementation. Legal requirements for charter school budgets are formulated by the State and the Texas Education Agency (TEA).A Board typically adopts an appropriated budget on a basis consistent with GAAP for the general fund, debt service fund,and child nutrition program (which is included in special revenue funds).However,the Town of Westlake Printed on 6/12/2025Page 2 of 3 powered by Legistar™149 File #:WA RES 25-15 Agenda Date:6/17/2025 Agenda #:H.1. debt service fund,and child nutrition program (which is included in special revenue funds).However,the Academy does not maintain a debt service fund nor a child nutrition program;therefore,only the General Fund is required to be adopted.Special Revenue Funds are not adopted by the governing body and are shown in the final budget document for informational purposes only. In accordance with State law, the staff has prepared and presents the FY 2025 -2026 operating budget for the Academy outlining the anticipated revenues and expenditures for the Board’s review and consideration. FISCAL IMPACT: The Westlake Academy proposed annual operating budget for FY 2025-2026 is $12,310,696, which includes a contribution to fund balance of $655,360. STAFF RECOMMENDATION: Staff recommends approval of the Westlake Academy Annual Operating Budget for FY 2025-2026, as proposed. ATTACHMENT(S): ·WA Resolution 25-15 ·WA Resolution 25-15 Exhibit A (5-Year Forecast) ·FY26 Line Item Detail ·FY26 Personnel Schedule ·Shared Services Costs Breakdown BOARD OF TRUSTEES ACTION/OPTIONS: 1)Motion to approve 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 6/12/2025Page 3 of 3 powered by Legistar™150 WA Resolution 25-15 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION NO. 25-15 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY ADOPTING THE PROPOSED BUDGET FOR FISCAL YEAR ENDING JUNE 30, 2026, INCLUDING FISCAL AND BUDGETARY POLICIES, COMMITTED AND ASSIGNED FUND BALANCES. BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: WHEREAS, Section 44.002 of the Education Code of the Texas Education Agency Texas School Law Bulletin states the budget must be prepared according to generally accepted accounting principles, and WHEREAS, the budget must be approved by the Board of Trustees prior to the end of the entity’s fiscal year, according to Texas Education Agency’s Financial Accountability S ystem Resource Guide, Section 2.6.2 – TEA Legal Requirements; and WHEREAS, the Board of Trustees held a Public Hearing on June 17, 2025; and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Board of Trustees of Westlake Academy hereby adopts the proposed Westlake Academy Annual Operating Budget for the fiscal year ending June 30, 2026, and appropriates the funds contained therein attached to this resolution as Exhibit “A”. SECTION 3: That the Board of Trustees hereby adopts the Fiscal and Budgetary Policies, and the Committed and Assigned Fund Balance designations that are also included in “Exhibit A”. SECTION 4: That a copy of the official adopted Fiscal Year 2025-2026 Budget shall be kept on file in the office of the Town Secretary. SECTION 5: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. 151 WA Resolution 25-15 Page 2 of 2 SECTION 6: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 17th DAY OF JUNE 2025. ATTEST: ________________________________ ___________________________________ Board Secretary Mayor APPROVED AS TO FORM: ________________________________ School Attorney 152 Updated 06/06/25 Audited Original Amended Proposed Projected Projected Projected Projected FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 1 REVENUE 2 Transportation 11,791$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 3 Parking 2,020 15,000 15,000 15,000 15,000 15,000 15,000 15,000 4 Athletic Activities 122,354 130,000 130,000 133,000 133,000 133,000 133,000 133,000 5 Athletic Donations - 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6 Interest Earned 40,620 35,000 35,000 35,000 35,000 35,000 35,000 35,350 7 WAF Blacksmith Donations 1,129,384 1,250,000 1,250,000 1,750,000 1,750,000 1,750,000 1,750,000 1,750,000 8 WAF Salary Reimbursement - - 37,364 37,364 37,364 37,364 37,364 37,364 9 Municipal Transfer: WA Operations 1,462,264 1,496,494 1,736,484 1,500,000 1,250,000 1,000,000 1,000,000 1,000,000 10 Municipal Transfer: Fac Operations - - 15,210 - - - - - 11 Technology Use Fees 13,150 33,000 33,000 35,000 35,000 35,000 35,000 35,000 12 AP/IB Exam Fees - - - 95,000 95,000 95,000 95,000 95,000 13 Other Local Revenue (sub, prnt, misc) 4,383 4,000 4,408 4,500 4,500 4,500 4,500 4,500 14 Food Services 8,168 8,576 8,168 8,413 8,539 8,667 8,797 8,929 15 Total Local Revenue 2,794,135 2,995,070 3,287,634 3,636,277 3,386,403 3,136,531 3,136,661 3,137,143 16 Percent of total revenue 26% 26% 28% 30% 28% 26% 25% 25% 17 TEA - Available School Funds 328,702 343,119 343,119 349,981 356,981 364,121 371,403 378,831 18 TEA - Foundation School Funds 6,602,963 6,846,021 6,846,021 6,982,941 7,122,600 7,265,052 7,410,353 7,558,560 19 CTE Funding (addt'l TEA-FSP Funds) 400,764 647,523 647,523 660,473 673,683 687,157 700,900 714,918 20 Facilities Allotment (addt'l TEA-FSP Funds) 138,840 134,696 134,696 137,390 138,764 140,151 141,553 142,969 21 TEA - Advanced Placement Training - - - - - - - - 22 TRS On-behalf/Medicare Part B 480,751 543,634 543,634 543,634 549,070 554,561 560,107 565,708 23 Total State Revenue 7,952,021 8,514,993 8,514,993 8,674,419 8,841,097 9,011,042 9,184,316 9,360,985 24 Percent of total revenue 74% 74% 72% 70% 72% 74% 75% 75% 25 TOTAL REVENUE 10,746,156$ 11,510,063$ 11,802,627$ 12,310,696$ 12,227,501$ 12,147,573$ 12,320,977$ 12,498,130$ 4.30% 26 EXPENDITURES by OBJECT 27 Object Code 61XX - Salaries 7,870,243$ 9,373,928 9,458,030 8,937,280 9,116,026$ 9,298,346$ 9,484,313$ 9,673,999$ 28 Object Code 62XX - Contracted Services 1,281,517 1,014,580 1,219,402 1,315,919 1,322,499 1,329,111 1,335,757 1,342,435 29 Object Code 63XX - Supplies & Materials 304,482 407,000 426,994 626,015 629,145 632,291 635,452 638,630 30 Object Code 64XX - Other Operating Costs 391,740 476,255 459,901 486,411 488,843 491,287 493,744 496,212 31 Object Code 65XX - Debt Service 181,878 238,300 238,300 289,711 289,711 289,711 341,859 341,859 32 TOTAL EXPENDITURES by OBJECT 10,029,860$ 11,510,063$ 11,802,627$ 11,655,336$ 11,846,223$ 12,040,746$ 12,291,125$ 12,493,136$ -1.2% WESTLAKE ACADEMY Consolidated General Fund 5-Year Forecast FY 2024/2025 through FY 2029/2030 Statement of Revenues, Expenditures, and Changes in Fund Balance 1 15 3 Updated 06/06/25 Audited Original Amended Proposed Projected Projected Projected Projected FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 WESTLAKE ACADEMY Consolidated General Fund 5-Year Forecast FY 2024/2025 through FY 2029/2030 Statement of Revenues, Expenditures, and Changes in Fund Balance 33 EXPENDITURES by FUNCTION 34 Function 11 - Instructional 5,015,099$ 5,886,294 6,004,546 5,953,463 35 Function 12 - Resources & Media 123,472 198,110 199,659 193,732 36 Function 13 - Curriculum & Staff Development 40,545 56,600 42,850 45,979 37 Function 21 - Instructional Leadership 252,002 329,620 310,567 259,773 38 Function 23 - School Leadership 1,085,587 1,394,610 1,433,313 1,074,147 39 Function 31 - Guidance & Counseling 640,771 597,066 619,058 595,935 40 Function 33 - Health Services 79,050 136,162 104,260 87,431 41 Function 36 - Athletics 262,963 323,051 297,471 351,739 42 Function 36 - Other Activities 92,611 150,316 144,925 124,345 43 Function 41 - General Admin 584,578 467,950 645,003 790,830 44 Function 51 - Maintenance & Operations 1,090,851 1,100,257 1,089,465 1,129,411 45 Function 52 - Security & Monitoring 16,461 32,500 43,800 44,100 46 Function 53 - Data Processing 404,735 438,374 424,393 495,889 47 Function 61 - Community Services 159,256 160,853 205,017 218,851 48 Function 71 - Debt Service 181,878 238,300 238,300 289,711 49 TOTAL EXPENDITURES by FUNCTION 10,029,860$ 11,510,063$ 11,802,627$ 11,655,336$ 50 Other Resources/Capital Lease Proceeds - - - 844,244 - - - 600,000 51 Other Uses/Capital Lease - - - (844,244) - - - (600,000) 52 Transfer in - Athletics (198) 90,000 90,000 90,000 90,000 90,000 90,000 90,000 90,000 53 Transfer out - Academy General Fund (199) (90,000) (90,000) (90,000) (90,000) (90,000) (90,000) (90,000) (90,000) 54 NET OTHER RESOURCES & USES - - - - - - - - 55 REVENUES OVER(UNDER) EXP 716,296$ -$ -$ 655,360$ 381,278$ 106,827$ 29,851$ 4,994$ 2 15 4 Updated 06/06/25 Audited Original Amended Proposed Projected Projected Projected Projected FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 WESTLAKE ACADEMY Consolidated General Fund 5-Year Forecast FY 2024/2025 through FY 2029/2030 Statement of Revenues, Expenditures, and Changes in Fund Balance 56 FUND BALANCE BEGINNING 1,291,695 2,007,991 2,007,991 2,007,991 2,663,351 3,044,629 3,151,456 3,181,307 57 FUND BALANCE ENDING 2,007,991 2,007,991 2,007,991 2,663,351 3,044,629 3,151,456 3,181,307 3,186,301 58 Less: Assigned for Bus Maintenance (16,150) (15,343) (15,343) (15,343) (14,576) (13,847) (13,155) (12,497) 59 Less: Assigned for Technology R & M (128,570) (128,570) (128,570) (128,570) (122,142) (116,034) (110,233) (104,721) 60 Less: Assigned for Ath Uniform/Equip Rplcmnt (15,000) (15,000) (15,000) (15,000) (15,000) (15,000) (15,000) (15,000) 61 FUND BALANCE ENDING (Unassigned) 1,848,271$ 1,849,078$ 1,849,078$ 2,504,438$ 2,892,912$ 3,006,574$ 3,042,920$ 3,054,084$ 62 Number of Operating Days 67 59 57 78 89 91 90 89 63 Dollars per Operating Day 27,479$ 31,534$ 32,336$ 31,932$ 32,455$ 32,988$ 33,674$ 34,228$ 64 Total Students Enrolled 882 880 880 900 900 900 900 900 65 TEA Basic Allotment 6,160 6,160 6,160 6,160 6,160 6,160 6,160 6,160 66 TEA Revenue from Basic Allotment (BA*enrollment) 5,433,120$ 5,420,800$ 5,420,800$ 5,544,000$ 5,544,000$ 5,544,000$ 5,544,000$ 5,544,000$ 67 TEA Funding per Student 8,471$ 9,058$ 9,058$ 9,034$ 9,213$ 9,396$ 9,582$ 9,773$ 68 Operating Cost per Student 11,372$ 13,080$ 13,412$ 12,950$ 13,162$ 13,379$ 13,657$ 13,881$ 69 Teachers (fnct 11) 70.43 74.43 72.34 73.50 73.50 73.50 73.50 73.50 70 Student/Teacher Ratio 12.52 11.82 12.16 12.24 12.24 12.24 12.24 12.24 71 ALL Faculty & Staff 106.26 117.76 114.34 107.00 107.00 107.00 107.00 107.00 72 700,000 (5 FTEs on Town payroll would be classified in Fn 41 & 53) 73 1,601,966 (would be classified in Fn 71) 74 2,301,966 75 13,957,302 76 12,310,696 77 (1,500,000) 78 (3,146,606) Total Estimated Academy Revenue Deficit (when considering all Shared Services costs) Shared Services Costs (contained within Town budget; not in above totals) Academy Debt (principal/interest FY26 - does not include potential 2025 issuance) Total Expenditures Including Shared Services Shared Services Personnel (paid out of Town payroll; will be finalized as part of Town budget) Total Estimated Expenditures to be Adopted with Town Budget Less the Town's Contributions 3 15 5 WESTLAKE ACADEMY FY25-26 PROPOSED BUDGET Budget reduction from original requested:46,909.00 Non-Payroll Line Item Detail TOTALS ---->>1,978,090.00 2,344,097.00 2,764,965.00 2,718,056.00 2,718,056.00 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1976 - PRKNG/TRNSP 11 - INSTR 00 001 99 000 6412 TRNSP INSTR FLD TRP STUDENT TRNG & TRVL 3,800.00 3,800.00 3,800.00 3,800.00 - 1976 - PRKNG/TRNSP 11 - INSTR 00 001 99 000 6412 TRNSP INSTR FLD TRP STUDENT TRNG & TRVL - - - - TRNSP COSTS FOR STDNT FIELD TRIPS WHEN WA BUSES/VANS - 1976 - PRKNG/TRNSP 11 - INSTR 00 001 99 000 6412 TRNSP INSTR FLD TRP STUDENT TRNG & TRVL - - - - ARE NOT AVAILABLE 3,800.00 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 91 000 6412 TRNSP INSTR ATH STUDENT TRNG & TRVL 15,200.00 12,000.00 12,000.00 12,000.00 - 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 91 000 6412 TRNSP INSTR ATH STUDENT TRNG & TRVL - - - - TRNSP FOR ATHLETIC AWAY-GAMES WHEN WA BUSES/VANS ARE 12,000.00 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 91 000 6412 TRNSP INSTR ATH STUDENT TRNG & TRVL - - - - NOT AVAILABLE DUE TO HAVING MULTIPLE GAMES - 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6249 TRNSP CO-CURR CONTR MAINT & REPAIR 17,340.00 20,000.00 20,000.00 20,000.00 - 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6249 TRNSP CO-CURR CONTR MAINT & REPAIR - - - - REPAIR AND MAINTENANCE ON BUSES AND VANS 20,000.00 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6249 TRNSP CO-CURR CONTR MAINT & REPAIR - - - - -PREVENTATIVE MAINTENANCE - 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6249 TRNSP CO-CURR CONTR MAINT & REPAIR - - - - -ANNUAL INSPECTIONS - 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6249 TRNSP CO-CURR CONTR MAINT & REPAIR - - - - -NON-SCHEDULED MAINTENANCE - 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6249 TRNSP CO-CURR CONTR MAINT & REPAIR - - - - -ROADSIDE ASSISTANCE AND TOWING, IF REQUIRED - 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6299 TRNSP CO-CURR CONTR SVCS 4,800.00 4,800.00 - - - 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6299 TRNSP CO-CURR CONTR SVCS - - - - ACCOUNT MOVED TO 1996-51-19-001-99- 000-6249 - 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6299 TRNSP CO-CURR CONTR SVCS - - - - GEN OP PARKING LOT R&M - 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6311 TRNSP CO-CURR FUEL 3,410.00 5,500.00 5,500.00 5,500.00 - 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6311 TRNSP CO-CURR FUEL - - - - FUEL FOR BUSES & VANS 5,500.00 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6399 TRNSP CO-CURR SUPPLIES 500.00 2,500.00 2,500.00 2,500.00 - 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6399 TRNSP CO-CURR SUPPLIES - - - - BUS/VAN SUPPLIES 2,500.00 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6399 TRNSP CO-CURR SUPPLIES - - - - -BATTERIES - 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6399 TRNSP CO-CURR SUPPLIES - - - - -WINDSHIELD WIPERS - 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6399 TRNSP CO-CURR SUPPLIES - - - - -GENERAL SUPPLIES FOR BUSES/VANS - 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6499 TRNSP CO-CURR MEALS & MISC EXP 2,750.00 4,000.00 4,000.00 4,000.00 - 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6499 TRNSP CO-CURR MEALS & MISC EXP - - - - MISC EXPENDITURES 4,000.00 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6499 TRNSP CO-CURR MEALS & MISC EXP - - - - -NTTA TOLL TAGS - 1976 - PRKNG/TRNSP 36 - CO-CURRICULAR ACTV 00 001 99 000 6499 TRNSP CO-CURR MEALS & MISC EXP - - - - -BUS/VAN STATE REGISTRATIONS - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 000 6398 ATH TECH SUPPLIES - 4,174.00 4,170.00 4,170.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 000 6398 ATH TECH SUPPLIES - - - - HUDL SILVER SVCS (FB, VB, SOC, BSKBL)3,595.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 000 6398 ATH TECH SUPPLIES - - - - SCHOOLSBUDDY 575.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 000 6399 ATH SUPPLIES - 400.00 400.00 400.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 000 6399 ATH SUPPLIES - - - - ATH TRAINER FIRST AID KITS, EPI PENS, AED DEFIBRILLATOR 400.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 000 6411 ATH TRVL & TRNG - 800.00 800.00 800.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 000 6411 ATH TRVL & TRNG - - - - TRVL & TRAINING FOR COACHES 100.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 000 6411 ATH TRVL & TRNG - - - - ONLINE COURSES OR ESC11 SPONSORED - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 000 6411 ATH TRVL & TRNG - - - - COACHES TRVL FOR STATE GAMES 700.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 100 6299 ATH BSBL CONTR SVCS 1,200.00 1,000.00 1,000.00 1,000.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 100 6299 ATH BSBL CONTR SVCS - - - - BSBL OFFICIALS & REFEREES FOR HOME GAMES 1,000.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 100 6399 ATH BSBL SUPPLIES 3,000.00 3,000.00 3,000.00 3,000.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 100 6399 ATH BSBL SUPPLIES - - - - BSBL EQPT & SUPPLIES, UNIFORMS FOR TEAMS 3,000.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 100 6499 ATH BSBL MEALS & MISC EXP 250.00 800.00 800.00 800.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 100 6499 ATH BSBL MEALS & MISC EXP - - - - BSBL TOURNAMENT FEES FOR AWAY GAMES 800.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 101 6299 ATH BSBL FIELD RNTL CONTR SVCS 500.00 200.00 200.00 200.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 101 6299 ATH BSBL FIELD RNTL CONTR SVCS - - - - BSBL FIELD RENTAL FOR PRACTICE 200.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 200 6299 ATH BSKBL CONTR SVCS 10,900.00 12,250.00 12,250.00 12,250.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 200 6299 ATH BSKBL CONTR SVCS - - - - BSKBL OFFICIALS FOR HOME GAMES 12,250.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 200 6399 ATH BSKBL SUPPLIES 800.00 2,056.00 2,056.00 2,056.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 200 6399 ATH BSKBL SUPPLIES - - - - BSKBL EQPT & SUPPLIES, UNIFORMS FOR TEAMS 2,056.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 200 6499 ATH BSKBL MEALS & MISC EXP 3,940.00 2,500.00 2,500.00 2,500.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 200 6499 ATH BSKBL MEALS & MISC EXP - - - - BSKBL TOURNAMENT FEES BOYS/GIRLS TEAMS AWAY GAMES 2,500.00 1156 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 300 6399 ATH CC SUPPLIES 600.00 300.00 300.00 300.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 300 6399 ATH CC SUPPLIES - - - - CC EQPT & SUPPLIES, UNIFORMS FOR TEAMS 300.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 300 6499 ATH CC MEALS & MISC EXP 3,200.00 4,200.00 4,200.00 4,200.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 300 6499 ATH CC MEALS & MISC EXP - - - - CC FEES FOR MEETS: JH, JV, VAR BOYS/GIRLS 4,200.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 400 6299 ATH FB CONTR SVCS 5,500.00 9,700.00 9,700.00 9,700.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 400 6299 ATH FB CONTR SVCS - - - - FB OFFICIALS & REFEREES FOR HOME GAMES 9,700.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 400 6399 ATH FB SUPPLIES 1,500.00 1,781.00 1,781.00 1,781.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 400 6399 ATH FB SUPPLIES - - - - FB EQPT & SUPPLIES, UNIFORMS FOR TEAMS 1,781.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 500 6399 ATH GOLF SUPPLIES 1,500.00 1,000.00 1,000.00 1,000.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 500 6399 ATH GOLF SUPPLIES - - - - GLF EQPT & SUPPLIES, UNIFORMS FOR TEAMS 1,000.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 500 6499 ATH GOLF MEALS & MISC EXP 2,560.00 2,800.00 2,800.00 2,800.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 500 6499 ATH GOLF MEALS & MISC EXP - - - - GOLF TOURN FEES 2 TEAMS HS BOYS/GIRLS 2,800.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 501 6299 ATH GOLF COURSE RNTL CONTR SVCS 1,200.00 2,000.00 2,000.00 2,000.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 501 6299 ATH GOLF COURSE RNTL CONTR SVCS - - - - GOLF COURSE RENTAL FOR PRACTICE 2,000.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 600 6299 ATH SB CONTR SVCS 100.00 100.00 100.00 100.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 600 6299 ATH SB CONTR SVCS - - - - SB OFFICIALS-HOLDING ACCT FOR FUTURE TEAM 100.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 600 6399 ATH SB SUPPLIES 100.00 100.00 100.00 100.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 600 6399 ATH SB SUPPLIES - - - - SB EQPT & SUPPLIES FOR TEAMS 100.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 600 6499 ATH SB MEALS & MISC EXP 100.00 100.00 100.00 100.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 600 6499 ATH SB MEALS & MISC EXP - - - - SB TOURNAMENTS, NO TEAMS AT THIS TIME 100.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 700 6299 ATH SOC CONTR SVCS 4,000.00 2,350.00 2,350.00 2,350.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 700 6299 ATH SOC CONTR SVCS - - - - SOC OFFICIALS FOR HOME GAMES 2,350.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 700 6399 ATH SOC SUPPLIES 2,000.00 1,015.00 1,015.00 1,015.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 700 6399 ATH SOC SUPPLIES - - - - SOC EQPT & SUPPLIES, UNIFORMS FOR TEAMS 1,015.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 800 6299 ATH TN CONTR SVCS - 500.00 - - - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 800 6299 ATH TN CONTR SVCS - - - - ACCT NOT NEEDED, MOVED FUNDS TO TN- 6399 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 800 6399 ATH TN SUPPLIES 1,300.00 1,000.00 1,500.00 1,500.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 800 6399 ATH TN SUPPLIES - - - - TN EQPT & SUPPLIES, UNIFORMS FOR TEAMS 1,000.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 800 6399 ATH TN SUPPLIES - - - - $500 MOVED FROM TN-6299 REF 500.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 800 6499 ATH TN MEALS & MISC EXP 500.00 750.00 750.00 750.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 800 6499 ATH TN MEALS & MISC EXP - - - - TN TOURNAMENT FEES HS BOYS/GIRLS 750.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 900 6299 ATH VB CONTR SVCS 5,420.00 6,400.00 6,400.00 6,400.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 900 6299 ATH VB CONTR SVCS - - - - VB OFFICIALS FOR HOME GAMES 6,400.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 900 6399 ATH VB SUPPLIES 3,780.00 919.00 919.00 919.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 900 6399 ATH VB SUPPLIES - - - - VB EQPT & SUPPLIES, UNIFORMS FOR TEAMS 919.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 900 6499 ATH VB MEALS & MISC EXP 900.00 400.00 400.00 400.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 900 6499 ATH VB MEALS & MISC EXP - - - - VB TOURNAMENTS 4 TEAMS 400.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 A00 6299 ATH CONTR SVCS 500.00 5,705.00 3,000.00 3,000.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 A00 6299 ATH CONTR SVCS - - - - CONTR SERVICES FOR - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 A00 6299 ATH CONTR SVCS - - - - HUDL CABLE/CAMERA INSTALL 2,000.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 A00 6299 ATH CONTR SVCS - - - - FIELD EQUIPMENT RENTAL 1,000.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 A00 6299 ATH CONTR SVCS - - - - GYM FLOOR RESURFACING $2,705 MOVE TO 1996-51-15-6299 BLDG R&M - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 A00 6399 ATH SUPPLIES 1,000.00 100.00 100.00 100.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 A00 6399 ATH SUPPLIES - - - - REPLACEMENT CC READERS 100.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 A00 6499 ATH MEALS & MISC EXP 4,930.00 8,196.00 3,500.00 3,500.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 A00 6499 ATH MEALS & MISC EXP - - - - MEALS: COACHES WHILE AT AWAY GAMES 2,000.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 A00 6499 ATH MEALS & MISC EXP - - - - STUDENT ATHLETE AWARDS & FOOD FOR CEREMONY 1,500.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 A00 6499 ATH MEALS & MISC EXP - - - - MOVING $3,000 FROM ATH MISC OP EXP - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 A00 6499 ATH MEALS & MISC EXP - - - - 1986-36-00-001-91-000-6499 TO A01, DECR BUDGET $1,696 - 2157 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 A01 6499 ATH MEALS & MISC EXP 5,800.00 6,650.00 6,650.00 6,650.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 A01 6499 ATH MEALS & MISC EXP - - - - TAIAO LEAGUE MEMBERSHIP FEES 3,650.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 A01 6499 ATH MEALS & MISC EXP - - - - ADD $3,000 FROM A00-6499 ATH MEALS & MISC EXP 3,000.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 C00 6299 ATH CHR CONTR SVCS 7,200.00 7,000.00 7,000.00 7,000.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 C00 6299 ATH CHR CONTR SVCS - - - - UTA CHEER CAMP 5,000.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 C00 6299 ATH CHR CONTR SVCS - - - - UCA CHEER CAMP (AT UNT)2,000.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 C00 6399 ATH CHR SUPPLIES 14,600.00 9,800.00 5,000.00 5,000.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 C00 6399 ATH CHR SUPPLIES - - - - CHEER UNIFORMS PURCHASED BY PARTICIPANTS - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 C00 6399 ATH CHR SUPPLIES - - - - TO DECREASE BUDGET TO $5,000 5,000.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 C00 6499 ATH CHR MEALS & MISC EXP 160.00 300.00 300.00 300.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 C00 6499 ATH CHR MEALS & MISC EXP - - - - CHEER EVENTS: BIG SIS LUNCH 300.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 D00 6399 ATH DRM LN SUPPLIES 100.00 100.00 100.00 100.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 D00 6399 ATH DRM LN SUPPLIES - - - - SUPPLIES FOR DRUMLINE 100.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 P00 6499 ATH POST SEASON MEALS & MISC EXP 1,500.00 8,500.00 8,500.00 8,500.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 P00 6499 ATH POST SEASON MEALS & MISC EXP - - - - POST SEASON FOR ALL SPORTS: REGIONAL & STATE 8,500.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 S00 6499 ATH SWIM MEALS & MISC EXP - 175.00 175.00 175.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 S00 6499 ATH SWIM MEALS & MISC EXP - - - - SWIM TEAM TOURNAMENT FEES 175.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 T00 6299 ATH TRK CONTR SVCS - 500.00 500.00 500.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 T00 6299 ATH TRK CONTR SVCS - - - - TRK RENTAL FOR PRACTICE 500.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 T00 6399 ATH TRK SUPPLIES 1,500.00 2,000.00 2,000.00 2,000.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 T00 6399 ATH TRK SUPPLIES - - - - TRK EQPT & SUPPLIES, UNIFORMS FOR TEAMS 2,000.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 T00 6499 ATH TRK MEALS & MISC EXP 3,000.00 3,000.00 3,000.00 3,000.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 T00 6499 ATH TRK MEALS & MISC EXP - - - - TRK MEET FEES, 4 TEAMS 3,000.00 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 T01 6299 ATH TRK FIELD RNTL CONTR SVCS 1,450.00 1,000.00 1,000.00 1,000.00 - 1986 - ATHLETIC FUND 36 - CO-CURRICULAR ACTV 00 001 91 T01 6299 ATH TRK FIELD RNTL CONTR SVCS - - - - TRACK FIELD RENTAL FOR PRACTICE 1,000.00 1986 - ATHLETIC FUND 52 - SEC & MONITORING 00 001 91 100 6299 ATH BSBL SECURITY CONTR SVCS 500.00 1,000.00 1,000.00 1,000.00 - 1986 - ATHLETIC FUND 52 - SEC & MONITORING 00 001 91 100 6299 ATH BSBL SECURITY CONTR SVCS - - - - BSBL SECURITY AT HOME GAMES 1,000.00 1986 - ATHLETIC FUND 52 - SEC & MONITORING 00 001 91 200 6299 ATH BSKBL SECURITY CONTR SVCS 2,000.00 5,200.00 5,200.00 5,200.00 - 1986 - ATHLETIC FUND 52 - SEC & MONITORING 00 001 91 200 6299 ATH BSKBL SECURITY CONTR SVCS - - - - BSKBL SECURITY AT HOME GAMES 5,200.00 1986 - ATHLETIC FUND 52 - SEC & MONITORING 00 001 91 400 6299 ATH FB SECURITY CONTR SVCS 3,000.00 7,000.00 7,000.00 7,000.00 - 1986 - ATHLETIC FUND 52 - SEC & MONITORING 00 001 91 400 6299 ATH FB SECURITY CONTR SVCS - - - - FB SECURITY AT HOME GAMES 7,000.00 1986 - ATHLETIC FUND 52 - SEC & MONITORING 00 001 91 600 6299 ATH SB SECURITY CONTR SVCS 100.00 100.00 100.00 100.00 - 1986 - ATHLETIC FUND 52 - SEC & MONITORING 00 001 91 600 6299 ATH SB SECURITY CONTR SVCS - - - - SB SECURITY AT HOME GAMES 100.00 1986 - ATHLETIC FUND 52 - SEC & MONITORING 00 001 91 600 6299 ATH SB SECURITY CONTR SVCS - - - - KEEPING ACCT ACTIVE SB INACTIVE AT THIS TIME - 1986 - ATHLETIC FUND 52 - SEC & MONITORING 00 001 91 700 6299 ATH SOC SECURITY CONTR SVCS 300.00 1,800.00 1,800.00 1,800.00 - 1986 - ATHLETIC FUND 52 - SEC & MONITORING 00 001 91 700 6299 ATH SOC SECURITY CONTR SVCS - - - - SOC SECURITY AT HOME GAMES 1,800.00 1986 - ATHLETIC FUND 52 - SEC & MONITORING 00 001 91 900 6299 ATH VB SECURITY CONTR SVCS 2,000.00 4,500.00 4,500.00 4,500.00 - 1986 - ATHLETIC FUND 52 - SEC & MONITORING 00 001 91 900 6299 ATH VB SECURITY CONTR SVCS - - - - VB SECURITY AT HOME GAMES 4,500.00 1996 - GEN OP 11 - INSTR 00 001 11 000 6339 GEN OP INSTR TESTING MATERIALS - - 43,463.00 43,463.00 - 1996 - GEN OP 11 - INSTR 00 001 11 000 6339 GEN OP INSTR TESTING MATERIALS - - - - AP EXAMS 43,463.00 1996 - GEN OP 11 - INSTR 00 001 11 000 6399 GEN OP INSTR SUPPLIES - - 5,680.00 5,680.00 - 1996 - GEN OP 11 - INSTR 00 001 11 000 6399 GEN OP INSTR SUPPLIES - - - - MV FR DEPT 40 (MFD TONER, PRNTR OVERAGES, MAINT)3,680.00 1996 - GEN OP 11 - INSTR 00 001 11 000 6399 GEN OP INSTR SUPPLIES - - - - MV FR INSTR ES SUPPLIES FOR PAPER 2,000.00 1996 - GEN OP 11 - INSTR 00 001 11 000 6499 GEN OP INSTR MEALS & MISC EXP - 3,092.00 1,135.00 1,135.00 - 1996 - GEN OP 11 - INSTR 00 001 11 000 6499 GEN OP INSTR MEALS & MISC EXP - - - - STDNT SNACKS, TCHR SNACKS/MEALS DURING AFT-SCH EVENTS, MEETINGS 1,135.00 1996 - GEN OP 11 - INSTR 00 001 11 054 6399 GEN OP INSTR 504 SUPPLIES 300.00 300.00 - - - 1996 - GEN OP 11 - INSTR 00 001 11 054 6399 GEN OP INSTR 504 SUPPLIES - - - - 504 POSITION ELIMINATED, LINE ITEM NOT NEEDED - 1996 - GEN OP 11 - INSTR 00 001 11 100 6399 GEN OP INSTR SEC LANG A SUPPLIES 750.00 - 1,500.00 1,500.00 - 1996 - GEN OP 11 - INSTR 00 001 11 100 6399 GEN OP INSTR SEC LANG A SUPPLIES - - - - CLASSROOM TEXTS 200.00 1996 - GEN OP 11 - INSTR 00 001 11 100 6399 GEN OP INSTR SEC LANG A SUPPLIES - - - - TEACHER GUIDES 100.00 1996 - GEN OP 11 - INSTR 00 001 11 100 6399 GEN OP INSTR SEC LANG A SUPPLIES - - - - SECONDARY CLASSROOM LIBRARY BOOKS 1,200.00 1996 - GEN OP 11 - INSTR 00 001 11 200 6399 GEN OP INSTR SEC LANG B SUPPLIES 4,400.00 4,400.00 4,400.00 4,400.00 - 1996 - GEN OP 11 - INSTR 00 001 11 200 6399 GEN OP INSTR SEC LANG B SUPPLIES - - - - INTHINKING SOLUTIONS 500.00 1996 - GEN OP 11 - INSTR 00 001 11 200 6399 GEN OP INSTR SEC LANG B SUPPLIES - - - - SPANISH NATIONAL EXAMS 1,500.00 1996 - GEN OP 11 - INSTR 00 001 11 200 6399 GEN OP INSTR SEC LANG B SUPPLIES - - - - FRENCH NATIONAL EXAMS 450.00 1996 - GEN OP 11 - INSTR 00 001 11 200 6399 GEN OP INSTR SEC LANG B SUPPLIES - - - - TEACHER MEMBERSHIP NATIONAL EXAMS 350.00 3158 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1996 - GEN OP 11 - INSTR 00 001 11 200 6399 GEN OP INSTR SEC LANG B SUPPLIES - - - - HEADPHONES 800.00 1996 - GEN OP 11 - INSTR 00 001 11 200 6399 GEN OP INSTR SEC LANG B SUPPLIES - - - - FRENCH CLASSROOM BOOKS 300.00 1996 - GEN OP 11 - INSTR 00 001 11 200 6399 GEN OP INSTR SEC LANG B SUPPLIES - - - - STATIONARY FOR LANGUAGE B CLASSROOMS 500.00 1996 - GEN OP 11 - INSTR 00 001 11 300 6399 GEN OP INSTR SEC HMNTY SUPPLIES 1,000.00 1,000.00 1,000.00 1,000.00 - 1996 - GEN OP 11 - INSTR 00 001 11 300 6399 GEN OP INSTR SEC HMNTY SUPPLIES - - - - INTHINKING HISTORY 270.00 1996 - GEN OP 11 - INSTR 00 001 11 300 6399 GEN OP INSTR SEC HMNTY SUPPLIES - - - - INTHIKING ECONOMICS 280.00 1996 - GEN OP 11 - INSTR 00 001 11 300 6399 GEN OP INSTR SEC HMNTY SUPPLIES - - - - TEACHER TEXTBOOKS HISTORY AMERICAS 100.00 1996 - GEN OP 11 - INSTR 00 001 11 300 6399 GEN OP INSTR SEC HMNTY SUPPLIES - - - - AP PREP BOOKS 150.00 1996 - GEN OP 11 - INSTR 00 001 11 300 6399 GEN OP INSTR SEC HMNTY SUPPLIES - - - - CLASSROOM CALCULATORS ECONOMICS 50.00 1996 - GEN OP 11 - INSTR 00 001 11 300 6399 GEN OP INSTR SEC HMNTY SUPPLIES - - - - MISECELLANEOUS CLASSROOM ITEMS 150.00 1996 - GEN OP 11 - INSTR 00 001 11 400 6399 GEN OP INSTR SEC SCI SUPPLIES 2,000.00 6,500.00 6,500.00 6,500.00 - 1996 - GEN OP 11 - INSTR 00 001 11 400 6399 GEN OP INSTR SEC SCI SUPPLIES - - - - SCIENCE SUPPLIES FOR LAB WORK 6,500.00 1996 - GEN OP 11 - INSTR 00 001 11 500 6399 GEN OP INSTR SEC MATH SUPPLIES 1,500.00 1,500.00 1,500.00 1,500.00 - 1996 - GEN OP 11 - INSTR 00 001 11 500 6399 GEN OP INSTR SEC MATH SUPPLIES - - - - WIPEBOOKS 500.00 1996 - GEN OP 11 - INSTR 00 001 11 500 6399 GEN OP INSTR SEC MATH SUPPLIES - - - - MATH STATIONARY 200.00 1996 - GEN OP 11 - INSTR 00 001 11 500 6399 GEN OP INSTR SEC MATH SUPPLIES - - - - DP MOCK EXAMS AND EBOOKS 300.00 1996 - GEN OP 11 - INSTR 00 001 11 500 6399 GEN OP INSTR SEC MATH SUPPLIES - - - - DP TESTBANKS 500.00 1996 - GEN OP 11 - INSTR 00 001 11 600 6399 GEN OP INSTR SEC ART SUPPLIES 2,500.00 3,200.00 3,500.00 3,200.00 - 1996 - GEN OP 11 - INSTR 00 001 11 600 6399 GEN OP INSTR SEC ART SUPPLIES - - - - G6-8 - BLICK: CANVAS PACK 100.00 1996 - GEN OP 11 - INSTR 00 001 11 600 6399 GEN OP INSTR SEC ART SUPPLIES - - - - G6-8 - NASCO (PAPER, PENS, PENCILS, PAINT, ETC)600.00 1996 - GEN OP 11 - INSTR 00 001 11 600 6399 GEN OP INSTR SEC ART SUPPLIES - - - - G9-12 - NASCO (PAINTS, PAPER, PIPETTES, CHARCOAL, ETC)2,200.00 1996 - GEN OP 11 - INSTR 00 001 11 600 6399 GEN OP INSTR SEC ART SUPPLIES - - - - MUSIC - DIGITAL PORTFOLIO SUBSCRIPTION AND SUPPLIES 200.00 1996 - GEN OP 11 - INSTR 00 001 11 600 6399 GEN OP INSTR SEC ART SUPPLIES - - - - ADDITIONAL MUSIC SUPPLIES 100.00 1996 - GEN OP 11 - INSTR 00 001 11 600 6399 GEN OP INSTR SEC ART SUPPLIES - - - - $300 SLA INCLUDED IN AMT, REMOVED 5/30/25 - 1996 - GEN OP 11 - INSTR 00 001 11 700 6399 GEN OP INSTR SEC THEATR SUPPLIES 1,020.00 1,500.00 1,500.00 1,500.00 - 1996 - GEN OP 11 - INSTR 00 001 11 700 6399 GEN OP INSTR SEC THEATR SUPPLIES - - - - THEATRE SUPPLIES FOR CLASS 500.00 1996 - GEN OP 11 - INSTR 00 001 11 700 6399 GEN OP INSTR SEC THEATR SUPPLIES - - - - THEATRE SUPPLIES FOR SET PRODUCTIONS (FALL AND SPRING)1,000.00 1996 - GEN OP 11 - INSTR 00 001 11 800 6399 GEN OP INSTR SEC PE SUPPLIES - 250.00 250.00 250.00 - 1996 - GEN OP 11 - INSTR 00 001 11 800 6399 GEN OP INSTR SEC PE SUPPLIES - - - - GENERAL SUPPLIES FOR SECONDARY PE CLASS 250.00 1996 - GEN OP 11 - INSTR 00 001 11 0HI 6219 GEN OP INSTR PROF SVCS OTHER 800.00 1,575.00 1,575.00 1,575.00 - 1996 - GEN OP 11 - INSTR 00 001 11 0HI 6219 GEN OP INSTR PROF SVCS OTHER - - - - AUDIOLOGY SERVICES PROVIDED DIRECTLY TO STUDENTS - 1996 - GEN OP 11 - INSTR 00 001 11 0HI 6219 GEN OP INSTR PROF SVCS OTHER - - - - -TESTING, EVALUATIONS, MONITORING 1,575.00 1996 - GEN OP 11 - INSTR 00 001 11 0HI 6399 GEN OP INSTR SUPPLIES 100.00 800.00 800.00 800.00 - 1996 - GEN OP 11 - INSTR 00 001 11 0HI 6399 GEN OP INSTR SUPPLIES - - - - HEARING SUPPLIES FOR STUDENTS 800.00 1996 - GEN OP 11 - INSTR 00 001 11 0HI 6399 GEN OP INSTR SUPPLIES - - - - -HEARING APPARATUS - 1996 - GEN OP 11 - INSTR 00 001 11 0HI 6399 GEN OP INSTR SUPPLIES - - - - -HEARING AID BATTERIES - 1996 - GEN OP 11 - INSTR 00 001 11 0HI 6399 GEN OP INSTR SUPPLIES - - - - -FM HEARING REPLACEMENT - 1996 - GEN OP 11 - INSTR 00 001 22 000 6399 GEN OP INSTR SEC CTE SUPPLIES 4,000.00 4,000.00 4,000.00 4,000.00 - 1996 - GEN OP 11 - INSTR 00 001 22 000 6399 GEN OP INSTR SEC CTE SUPPLIES - - - - TYPING CLUB 900.00 1996 - GEN OP 11 - INSTR 00 001 22 000 6399 GEN OP INSTR SEC CTE SUPPLIES - - - - DESIGN BOOKS 200.00 1996 - GEN OP 11 - INSTR 00 001 22 000 6399 GEN OP INSTR SEC CTE SUPPLIES - - - - KEYBOARD TRAINER 450.00 1996 - GEN OP 11 - INSTR 00 001 22 000 6399 GEN OP INSTR SEC CTE SUPPLIES - - - - CANVA FOR TEACHERS 400.00 1996 - GEN OP 11 - INSTR 00 001 22 000 6399 GEN OP INSTR SEC CTE SUPPLIES - - - - DIGITAL PLATFORMS 200.00 1996 - GEN OP 11 - INSTR 00 001 22 000 6399 GEN OP INSTR SEC CTE SUPPLIES - - - - OSHA TRAINING 200.00 1996 - GEN OP 11 - INSTR 00 001 22 000 6399 GEN OP INSTR SEC CTE SUPPLIES - - - - COMPUTER TOOL KITS 300.00 1996 - GEN OP 11 - INSTR 00 001 22 000 6399 GEN OP INSTR SEC CTE SUPPLIES - - - - MANIPULATIVES 1,000.00 1996 - GEN OP 11 - INSTR 00 001 22 000 6399 GEN OP INSTR SEC CTE SUPPLIES - - - - MARKERSPACE COMSUMABLES 200.00 1996 - GEN OP 11 - INSTR 00 001 22 000 6399 GEN OP INSTR SEC CTE SUPPLIES - - - - CHARGING ACCESSORIES 150.00 1996 - GEN OP 11 - INSTR 00 001 23 000 6219 GEN OP INSTR SPED PROF SVCS OTHER - - 24,800.00 24,800.00 - 1996 - GEN OP 11 - INSTR 00 001 23 000 6219 GEN OP INSTR SPED PROF SVCS OTHER - - - - SPED SERVICES PROVIDED DIRECTLY TO STUDENTS:- 1996 - GEN OP 11 - INSTR 00 001 23 000 6219 GEN OP INSTR SPED PROF SVCS OTHER - - - - AUDIOLOGY, PT, OT, LSSP, DIRECT SERVICES 24,800.00 1996 - GEN OP 11 - INSTR 00 001 23 000 6398 GEN OP INSTR SPED TECH SUPPLIES 4,250.00 3,500.00 3,500.00 3,500.00 - 1996 - GEN OP 11 - INSTR 00 001 23 000 6398 GEN OP INSTR SPED TECH SUPPLIES - - - - SPED TECHNOLOGY PERIPHERALS 3,500.00 4159 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1996 - GEN OP 11 - INSTR 00 001 23 000 6399 GEN OP INSTR SPED SUPPLIES 2,250.00 2,550.00 2,550.00 2,550.00 - 1996 - GEN OP 11 - INSTR 00 001 23 000 6399 GEN OP INSTR SPED SUPPLIES - - - - CAMPUS SPED SUPPLIES 2,550.00 1996 - GEN OP 11 - INSTR 00 001 23 0HI 6219 GEN OP INSTR SPED PROF SVCS OTHER 300.00 725.00 - - - 1996 - GEN OP 11 - INSTR 00 001 23 0HI 6219 GEN OP INSTR SPED PROF SVCS OTHER - - - - COMBINED UNDER SPED DIRECT SERVICES - 1996 - GEN OP 11 - INSTR 00 001 23 0HI 6399 GEN OP INSTR SPED SUPPLIES 2,300.00 300.00 300.00 300.00 - 1996 - GEN OP 11 - INSTR 00 001 23 0HI 6399 GEN OP INSTR SPED SUPPLIES - - - - HEARING SUPPLIES FOR SPED STUDENTS - 1996 - GEN OP 11 - INSTR 00 001 23 0HI 6399 GEN OP INSTR SPED SUPPLIES - - - - -HEARING APPARATUS - 1996 - GEN OP 11 - INSTR 00 001 23 0HI 6399 GEN OP INSTR SPED SUPPLIES - - - - -HEARING AID BATTERIES 300.00 1996 - GEN OP 11 - INSTR 00 001 25 000 6219 GEN OP INSTR BIL/ESL PROF SVCS OTHER 650.00 2,025.00 2,000.00 2,000.00 - 1996 - GEN OP 11 - INSTR 00 001 25 000 6219 GEN OP INSTR BIL/ESL PROF SVCS OTHER - - - - DIRECT SERVICES PROVIDED TO BIL/ESL STUDENTS 2,000.00 1996 - GEN OP 11 - INSTR 00 001 25 000 6399 GEN OP INSTR BIL/ESL SUPPLIES 100.00 175.00 100.00 100.00 - 1996 - GEN OP 11 - INSTR 00 001 25 000 6399 GEN OP INSTR BIL/ESL SUPPLIES - - - - GEN SUPPLIES (I.E. FOLDERS, FILING ORGANIZERS)100.00 1996 - GEN OP 11 - INSTR 00 001 37 000 6399 GEN OP INSTR DYSLEXIA SUPPLIES 450.00 - 650.00 650.00 - 1996 - GEN OP 11 - INSTR 00 001 37 000 6399 GEN OP INSTR DYSLEXIA SUPPLIES - - - - GEN SUPPLIES (I.E. FOLDERS, FILING CABINET)450.00 1996 - GEN OP 11 - INSTR 00 001 37 000 6399 GEN OP INSTR DYSLEXIA SUPPLIES - - - - REALLOCATE FUNDS FR 1996-31-00-001-37- 000-6411 200.00 1996 - GEN OP 11 - INSTR 01 001 23 000 6219 GEN OP INSTR SPED BCBA PROF SVCS OTHER 18,300.00 41,000.00 - 41,000.00 - 1996 - GEN OP 11 - INSTR 01 001 23 000 6219 GEN OP INSTR SPED BCBA PROF SVCS OTHER - - - - ACCOUNT LINE ELIMINATED, BRINGING BCBA IN-HOUSE 6/4/25 PER KR CHANGE BACK TO CONTRACTED SVCS 41,000.00 1996 - GEN OP 11 - INSTR 02 001 11 000 6339 GEN OP INSTR TESTING MATERIALS 2,750.00 3,300.00 3,300.00 3,300.00 - 1996 - GEN OP 11 - INSTR 02 001 11 000 6339 GEN OP INSTR TESTING MATERIALS - - - - SAT AND PSAT EXAM MATERIALS FOR GRADES 9-12 3,300.00 1996 - GEN OP 11 - INSTR 02 001 23 000 6219 GEN OP INSTR SPED OT PROF SVCS OTHER 10,300.00 13,500.00 - - - 1996 - GEN OP 11 - INSTR 02 001 23 000 6219 GEN OP INSTR SPED OT PROF SVCS OTHER - - - - COMBINED UNDER SPED DIRECT SERVICES - 1996 - GEN OP 11 - INSTR 03 001 23 000 6219 GEN OP INSTR SPED PT PROF SVCS OTHER 500.00 - - - - 1996 - GEN OP 11 - INSTR 03 001 23 000 6219 GEN OP INSTR SPED PT PROF SVCS OTHER - - - - COMBINED UNDER SPED DIRECT SERVICES - 1996 - GEN OP 11 - INSTR 04 001 23 000 6219 GEN OP INSTR SPED LSSP PROF SVCS OTHER - 12,000.00 - - - 1996 - GEN OP 11 - INSTR 04 001 23 000 6219 GEN OP INSTR SPED LSSP PROF SVCS OTHER - - - - COMBINED UNDER SPED DIRECT SERVICES - 1996 - GEN OP 11 - INSTR ES 001 11 000 6339 GEN OP INSTR ES TESTING MATERIALS 500.00 500.00 500.00 500.00 - 1996 - GEN OP 11 - INSTR ES 001 11 000 6339 GEN OP INSTR ES TESTING MATERIALS - - - - EXTRA MATH RESOURCE FOR FOUNDATIONAL ACTIVITIES 500.00 1996 - GEN OP 11 - INSTR ES 001 11 000 6398 GEN OP INSTR ES TECH SUPPLIES 30,850.00 31,471.00 31,000.00 31,000.00 - 1996 - GEN OP 11 - INSTR ES 001 11 000 6398 GEN OP INSTR ES TECH SUPPLIES - - - - CURRENT ES TECHNOLOGY 31,000.00 1996 - GEN OP 11 - INSTR ES 001 11 000 6398 GEN OP INSTR ES TECH SUPPLIES - - - - K-5 SPANISH LANGUAGE - 1996 - GEN OP 11 - INSTR ES 001 11 000 6398 GEN OP INSTR ES TECH SUPPLIES - - - - READING HORIZONS (PHONICS FOR 3 YRS) $22800 PRODUCT SU - 1996 - GEN OP 11 - INSTR ES 001 11 000 6398 GEN OP INSTR ES TECH SUPPLIES - - - - IREADY $9612 ASSESSMENT AND TEACHER TOOLBOX; NO PATHWAY - 1996 - GEN OP 11 - INSTR ES 001 11 000 6398 GEN OP INSTR ES TECH SUPPLIES - - - - TODDLE 6840 4200 DISC $11040 - 1996 - GEN OP 11 - INSTR ES 001 11 000 6398 GEN OP INSTR ES TECH SUPPLIES - - - - FRONTLINE PORTION 1500 - 1996 - GEN OP 11 - INSTR ES 001 11 000 6398 GEN OP INSTR ES TECH SUPPLIES - - - - SCHOOLSBUDDY $405 - 1996 - GEN OP 11 - INSTR ES 001 11 000 6399 GEN OP INSTR ES SUPPLIES 6,000.00 16,286.00 19,700.00 19,700.00 - 1996 - GEN OP 11 - INSTR ES 001 11 000 6399 GEN OP INSTR ES SUPPLIES - - - - COPY PAPER, MISC. AMAZON SUPPLIES, POSTER PAPER,- 1996 - GEN OP 11 - INSTR ES 001 11 000 6399 GEN OP INSTR ES SUPPLIES - - - - LARGE PAPER ROLLS, SCH SPEC. SUP - 1996 - GEN OP 11 - INSTR ES 001 11 000 6399 GEN OP INSTR ES SUPPLIES - - - - LAMINATOR MATERIALS, CRAFT SUPPLIES 7,600.00 1996 - GEN OP 11 - INSTR ES 001 11 000 6399 GEN OP INSTR ES SUPPLIES - - - - MUSIC, PHYSICAL EDUCATION, ART, AND SPANISH 4,200.00 1996 - GEN OP 11 - INSTR ES 001 11 000 6399 GEN OP INSTR ES SUPPLIES - - - - 6 GRADE LEVEL SUPPLIES 2,400.00 1996 - GEN OP 11 - INSTR ES 001 11 000 6399 GEN OP INSTR ES SUPPLIES - - - - READING INTERVENTION SUPPLIES AND CURRICULUM 2,000.00 1996 - GEN OP 11 - INSTR ES 001 11 000 6399 GEN OP INSTR ES SUPPLIES - - - - SCIENCE LAB AND MATH INTERVENTION SUPPLIES 5,500.00 1996 - GEN OP 11 - INSTR ES 001 11 000 6399 GEN OP INSTR ES SUPPLIES - - - - MV $ FOR COPY PAPER TO 1996-11-00-001- 11-000-6399 (2,000.00) 5160 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1996 - GEN OP 11 - INSTR ES 001 11 000 6399 GEN OP INSTR ES SUPPLIES - - - - STEMSCOPES MATH $4409 - 1996 - GEN OP 11 - INSTR ES 001 11 000 6399 GEN OP INSTR ES SUPPLIES - - - - READING HORIZONS PHONICS STUDENT TRANSFER NBKS $14500 - 1996 - GEN OP 11 - INSTR ES 001 11 000 6495 GEN OP INSTR ES PROF FEES & DUES 200.00 200.00 200.00 200.00 - 1996 - GEN OP 11 - INSTR ES 001 11 000 6495 GEN OP INSTR ES PROF FEES & DUES - - - - ES PROFESSIONAL MEMBERSHIPS 200.00 1996 - GEN OP 11 - INSTR ES 001 11 000 6499 GEN OP INSTR ES MEALS & MISC EXP 900.00 1,765.00 1,765.00 1,765.00 - 1996 - GEN OP 11 - INSTR ES 001 11 000 6499 GEN OP INSTR ES MEALS & MISC EXP - - - - FOOD AND SNACKS; CURRICULUM NIGHT MEAL, TEA 1,765.00 1996 - GEN OP 11 - INSTR ES 001 11 001 6399 GEN OP INSTR ES ART SUPPLIES 1,700.00 1,600.00 - - - 1996 - GEN OP 11 - INSTR ES 001 11 001 6399 GEN OP INSTR ES ART SUPPLIES - - - - ALL INSTRUCTIONAL ES SUPPLIES IN ONE 6399 - 1996 - GEN OP 11 - INSTR ES 001 11 002 6399 GEN OP INSTR ES MUSIC SUPPLIES 1,200.00 1,200.00 - - - 1996 - GEN OP 11 - INSTR ES 001 11 002 6399 GEN OP INSTR ES MUSIC SUPPLIES - - - - ALL INSTRUCTIONAL ES SUPPLIES IN ONE 6399 - 1996 - GEN OP 11 - INSTR ES 001 11 003 6399 GEN OP INSTR ES PE SUPPLIES 700.00 700.00 - - - 1996 - GEN OP 11 - INSTR ES 001 11 003 6399 GEN OP INSTR ES PE SUPPLIES - - - - ALL INSTRUCTIONAL ES SUPPLIES IN ONE 6399 - 1996 - GEN OP 11 - INSTR ES 001 11 004 6399 GEN OP INSTR ES SPANISH SUPPLIES 700.00 700.00 - - - 1996 - GEN OP 11 - INSTR ES 001 11 004 6399 GEN OP INSTR ES SPANISH SUPPLIES - - - - ALL INSTRUCTIONAL ES SUPPLIES IN ONE 6399 - 1996 - GEN OP 11 - INSTR ES 001 11 005 6399 GEN OP INSTR ES READING SUPPLIES 2,000.00 2,000.00 - - - 1996 - GEN OP 11 - INSTR ES 001 11 005 6399 GEN OP INSTR ES READING SUPPLIES - - - - ALL INSTRUCTIONAL ES SUPPLIES IN ONE 6399 - 1996 - GEN OP 11 - INSTR ES 001 11 006 6399 GEN OP INSTR ES STEM SUPPLIES 5,500.00 5,500.00 - - - 1996 - GEN OP 11 - INSTR ES 001 11 006 6399 GEN OP INSTR ES STEM SUPPLIES - - - - ALL INSTRUCTIONAL ES SUPPLIES IN ONE 6399 - 1996 - GEN OP 11 - INSTR ES 001 11 100 6399 GEN OP INSTR ES G1 SUPPLIES 450.00 392.00 - - - 1996 - GEN OP 11 - INSTR ES 001 11 100 6399 GEN OP INSTR ES G1 SUPPLIES - - - - ALL INSTRUCTIONAL ES SUPPLIES IN ONE 6399 - 1996 - GEN OP 11 - INSTR ES 001 11 200 6399 GEN OP INSTR ES G2 SUPPLIES 400.00 400.00 - - - 1996 - GEN OP 11 - INSTR ES 001 11 200 6399 GEN OP INSTR ES G2 SUPPLIES - - - - ALL INSTRUCTIONAL ES SUPPLIES IN ONE 6399 - 1996 - GEN OP 11 - INSTR ES 001 11 300 6399 GEN OP INSTR ES G3 SUPPLIES 400.00 400.00 - - - 1996 - GEN OP 11 - INSTR ES 001 11 300 6399 GEN OP INSTR ES G3 SUPPLIES - - - - ALL INSTRUCTIONAL ES SUPPLIES IN ONE 6399 - 1996 - GEN OP 11 - INSTR ES 001 11 400 6399 GEN OP INSTR ES G4 SUPPLIES 400.00 400.00 - - - 1996 - GEN OP 11 - INSTR ES 001 11 400 6399 GEN OP INSTR ES G4 SUPPLIES - - - - ALL INSTRUCTIONAL ES SUPPLIES IN ONE 6399 - 1996 - GEN OP 11 - INSTR ES 001 11 500 6399 GEN OP INSTR ES G5 SUPPLIES 500.00 400.00 - - - 1996 - GEN OP 11 - INSTR ES 001 11 500 6399 GEN OP INSTR ES G5 SUPPLIES - - - - ALL INSTRUCTIONAL ES SUPPLIES IN ONE 6399 - 1996 - GEN OP 11 - INSTR ES 001 11 K00 6399 GEN OP INSTR ES GK SUPPLIES 400.00 400.00 - - - 1996 - GEN OP 11 - INSTR ES 001 11 K00 6399 GEN OP INSTR ES GK SUPPLIES - - - - ALL INSTRUCTIONAL ES SUPPLIES IN ONE 6399 - 1996 - GEN OP 11 - INSTR ES 001 24 000 6399 GEN OP INSTR ES COMP ED SUPPLIES 100.00 - 100.00 100.00 - 1996 - GEN OP 11 - INSTR ES 001 24 000 6399 GEN OP INSTR ES COMP ED SUPPLIES - - - - MATERIALS FOR READING SPECIALIST- LINED PAPER, FOLDERS,- 1996 - GEN OP 11 - INSTR ES 001 24 000 6399 GEN OP INSTR ES COMP ED SUPPLIES - - - - PHONEMIC AWARENESS CHARTS 100.00 1996 - GEN OP 11 - INSTR ES 001 36 000 6398 GEN OP INSTR ES EARLY ED TECH SUPPLIES 500.00 500.00 500.00 500.00 - 1996 - GEN OP 11 - INSTR ES 001 36 000 6398 GEN OP INSTR ES EARLY ED TECH SUPPLIES - - - - EXTRA MATH PLATFORM 500.00 1996 - GEN OP 11 - INSTR ES 001 36 000 6399 GEN OP INSTR ES EARLY ED SUPPLIES 3,100.00 5,600.00 5,600.00 5,600.00 - 1996 - GEN OP 11 - INSTR ES 001 36 000 6399 GEN OP INSTR ES EARLY ED SUPPLIES - - - - STEMSCOPES ACCELERATED LEARNING SCIENCE READERS 3,000.00 1996 - GEN OP 11 - INSTR ES 001 36 000 6399 GEN OP INSTR ES EARLY ED SUPPLIES - - - - KINDER LITERACY PLAY INTERACTIVES 2,000.00 1996 - GEN OP 11 - INSTR ES 001 36 000 6399 GEN OP INSTR ES EARLY ED SUPPLIES - - - - HANDWRITING NOTEBOOKS 600.00 1996 - GEN OP 11 - INSTR HS 001 11 000 6299 GEN OP INSTR HS CONTR SVCS 7,000.00 8,500.00 7,500.00 7,500.00 - 1996 - GEN OP 11 - INSTR HS 001 11 000 6299 GEN OP INSTR HS CONTR SVCS - - - - RENT TO GLENSTAR FOR CONFERENCE ROOMS FOR IB EXAMS 7,500.00 1996 - GEN OP 11 - INSTR HS 001 11 000 6339 GEN OP INSTR HS TESTING MATERIALS 650.00 1,500.00 51,537.00 51,537.00 - 1996 - GEN OP 11 - INSTR HS 001 11 000 6339 GEN OP INSTR HS TESTING MATERIALS - - - - IB EXAMS 51,537.00 1996 - GEN OP 11 - INSTR HS 001 11 000 6398 GEN OP INSTR HS TECH SUPPLIES 17,416.00 15,500.00 15,500.00 15,500.00 - 1996 - GEN OP 11 - INSTR HS 001 11 000 6398 GEN OP INSTR HS TECH SUPPLIES - - - - TODDLE (TO BE CONFIRMED)8,000.00 1996 - GEN OP 11 - INSTR HS 001 11 000 6398 GEN OP INSTR HS TECH SUPPLIES - - - - CANVA 150.00 1996 - GEN OP 11 - INSTR HS 001 11 000 6398 GEN OP INSTR HS TECH SUPPLIES - - - - MAP (TO BE CONFIRMED)4,000.00 1996 - GEN OP 11 - INSTR HS 001 11 000 6398 GEN OP INSTR HS TECH SUPPLIES - - - - TURNITIN 2,500.00 1996 - GEN OP 11 - INSTR HS 001 11 000 6398 GEN OP INSTR HS TECH SUPPLIES - - - - IB QUESTIONBANKS 850.00 6161 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1996 - GEN OP 11 - INSTR HS 001 11 000 6399 GEN OP INSTR HS SUPPLIES 4,110.00 3,652.00 5,000.00 3,800.00 - 1996 - GEN OP 11 - INSTR HS 001 11 000 6399 GEN OP INSTR HS SUPPLIES - - - - IB PAST EXAM PAPERS 600.00 1996 - GEN OP 11 - INSTR HS 001 11 000 6399 GEN OP INSTR HS SUPPLIES - - - - RETURN OF DP STUDENT EXAM WORK 400.00 1996 - GEN OP 11 - INSTR HS 001 11 000 6399 GEN OP INSTR HS SUPPLIES - - - - IB QUESTION BANKS 1,500.00 1996 - GEN OP 11 - INSTR HS 001 11 000 6399 GEN OP INSTR HS SUPPLIES - - - - HS STATIONARY FOR INSTRUCTION 1,300.00 1996 - GEN OP 11 - INSTR HS 001 11 000 6399 GEN OP INSTR HS SUPPLIES - - - - RESOURCES/MBRSHP FOR FLEXIBLE INSTR TIME (SLA $1,200)- 1996 - GEN OP 11 - INSTR HS 001 11 000 6495 GEN OP INSTR HS PROF FEES & DUES 450.00 500.00 500.00 500.00 - 1996 - GEN OP 11 - INSTR HS 001 11 000 6495 GEN OP INSTR HS PROF FEES & DUES - - - - MISCELLANEOUS DUES & MEMBERSHIPS 500.00 1996 - GEN OP 11 - INSTR HS 001 11 001 6399 GEN OP INSTR HS SUPPLIES - - 1,000.00 - - 1996 - GEN OP 11 - INSTR HS 001 11 001 6399 GEN OP INSTR HS SUPPLIES - - - - SEE ACCT 1996-21-DP-001-11-000-6399 IB EXAM SHIPPING - 1996 - GEN OP 11 - INSTR HS 001 11 001 6499 GEN OP INSTR HS MEALS & MISC EXP 5,400.00 5,000.00 5,000.00 5,000.00 - 1996 - GEN OP 11 - INSTR HS 001 11 001 6499 GEN OP INSTR HS MEALS & MISC EXP - - - - JOSTENS HS DIPLOMA 1,800.00 1996 - GEN OP 11 - INSTR HS 001 11 001 6499 GEN OP INSTR HS MEALS & MISC EXP - - - - GRADUATION COVERS 2,000.00 1996 - GEN OP 11 - INSTR HS 001 11 001 6499 GEN OP INSTR HS MEALS & MISC EXP - - - - GRADUATION REGALIA (FACULTY AND STUDENT)400.00 1996 - GEN OP 11 - INSTR HS 001 11 001 6499 GEN OP INSTR HS MEALS & MISC EXP - - - - GRADUATION CORDS 800.00 1996 - GEN OP 11 - INSTR HS 001 11 002 6499 GEN OP INSTR HS MEALS & MISC EXP 36,500.00 30,000.00 30,000.00 30,000.00 - 1996 - GEN OP 11 - INSTR HS 001 11 002 6499 GEN OP INSTR HS MEALS & MISC EXP - - - - HURST CONFERENCE CENTER 13,000.00 1996 - GEN OP 11 - INSTR HS 001 11 002 6499 GEN OP INSTR HS MEALS & MISC EXP - - - - VGS GRADUATION COORDINATOR 5,000.00 1996 - GEN OP 11 - INSTR HS 001 11 002 6499 GEN OP INSTR HS MEALS & MISC EXP - - - - ZURIEL MEREK (MUSIC0 1,500.00 1996 - GEN OP 11 - INSTR HS 001 11 002 6499 GEN OP INSTR HS MEALS & MISC EXP - - - - PHOTOGRAPHER 1,500.00 1996 - GEN OP 11 - INSTR HS 001 11 002 6499 GEN OP INSTR HS MEALS & MISC EXP - - - - SIGNAGE 1,000.00 1996 - GEN OP 11 - INSTR HS 001 11 002 6499 GEN OP INSTR HS MEALS & MISC EXP - - - - PROGRAMS 6,000.00 1996 - GEN OP 11 - INSTR HS 001 11 002 6499 GEN OP INSTR HS MEALS & MISC EXP - - - - FLOWERS 2,000.00 1996 - GEN OP 11 - INSTR HS 001 11 003 6499 GEN OP INSTR HS MEALS & MISC EXP - - - - - 1996 - GEN OP 11 - INSTR HS 001 11 003 6499 GEN OP INSTR HS MEALS & MISC EXP - - - - NEW ACCOUNT SLA PENDING - 1996 - GEN OP 11 - INSTR HS 001 11 900 6399 GEN OP INSTR DP CORE SUPPLIES - - 2,000.00 2,000.00 - 1996 - GEN OP 11 - INSTR HS 001 11 900 6399 GEN OP INSTR DP CORE SUPPLIES - - - - TEACHING SUPPORT RESOURCES FOR TOK 1,000.00 1996 - GEN OP 11 - INSTR HS 001 11 900 6399 GEN OP INSTR DP CORE SUPPLIES - - - - CAS COORDINATOR RESOURCES 500.00 1996 - GEN OP 11 - INSTR HS 001 11 900 6399 GEN OP INSTR DP CORE SUPPLIES - - - - EE COORDINATOR RESOURCES 500.00 1996 - GEN OP 11 - INSTR MS 001 11 000 6398 GEN OP INSTR MS TECH SUPPLIES 22,106.00 22,000.00 22,000.00 22,000.00 - 1996 - GEN OP 11 - INSTR MS 001 11 000 6398 GEN OP INSTR MS TECH SUPPLIES - - - - I READY 12,000.00 1996 - GEN OP 11 - INSTR MS 001 11 000 6398 GEN OP INSTR MS TECH SUPPLIES - - - - MANAGEBAC 6,000.00 1996 - GEN OP 11 - INSTR MS 001 11 000 6398 GEN OP INSTR MS TECH SUPPLIES - - - - TURN IT IN 1,700.00 1996 - GEN OP 11 - INSTR MS 001 11 000 6398 GEN OP INSTR MS TECH SUPPLIES - - - - ED PUZZLE 1,300.00 1996 - GEN OP 11 - INSTR MS 001 11 000 6398 GEN OP INSTR MS TECH SUPPLIES - - - - POWERSCHOOL 1,000.00 1996 - GEN OP 11 - INSTR MS 001 11 000 6399 GEN OP INSTR MS SUPPLIES 2,690.00 2,856.00 4,000.00 3,000.00 - 1996 - GEN OP 11 - INSTR MS 001 11 000 6399 GEN OP INSTR MS SUPPLIES - - - - MISC. AMAZON SUPP (I.E.PENCILS, EXPOS, ERASERS, ETC)1,800.00 1996 - GEN OP 11 - INSTR MS 001 11 000 6399 GEN OP INSTR MS SUPPLIES - - - - STUDENT ID COLOR PRINTER CARTRIDGES 100.00 1996 - GEN OP 11 - INSTR MS 001 11 000 6399 GEN OP INSTR MS SUPPLIES - - - - OFFICE DEPOT SUPPLIES (COPY PAPER 1,000.00 1996 - GEN OP 11 - INSTR MS 001 11 000 6399 GEN OP INSTR MS SUPPLIES - - - - PADLET 100.00 1996 - GEN OP 11 - INSTR MS 001 11 000 6399 GEN OP INSTR MS SUPPLIES - - - - FIT (FLEXIBLE INSTRUCTION TEACHING) $1,000 SLA - 1996 - GEN OP 11 - INSTR MS 001 11 000 6495 GEN OP INSTR MS PROF FEES & DUES 500.00 500.00 500.00 500.00 - 1996 - GEN OP 11 - INSTR MS 001 11 000 6495 GEN OP INSTR MS PROF FEES & DUES - - - - VARIOUS PROFESSIONAL FEES & DUES 500.00 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6329 GEN OP LIB SEC READING MATERIALS 6,000.00 6,000.00 6,000.00 6,000.00 - 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6329 GEN OP LIB SEC READING MATERIALS - - - - LIBRARY BOOKS FOR SECONDARY LIBRARY 6,000.00 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6398 GEN OP LIB SEC TECH SUPPLIES 5,000.00 5,000.00 5,000.00 5,000.00 - 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6398 GEN OP LIB SEC TECH SUPPLIES - - - - LIBRARY TECHNOLOGY - 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6398 GEN OP LIB SEC TECH SUPPLIES - - - - -OVERDRIVE (ELECTRONIC BOOKS)- 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6398 GEN OP LIB SEC TECH SUPPLIES - - - - -JSTOR (ELECTRONIC LIBRARY)5,000.00 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6399 GEN OP LIB SEC SUPPLIES 626.00 1,200.00 1,200.00 1,200.00 - 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6399 GEN OP LIB SEC SUPPLIES - - - - GENERAL SUPPLIES FOR LIBRARIES - 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6399 GEN OP LIB SEC SUPPLIES - - - - -BOOK MARKS - 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6399 GEN OP LIB SEC SUPPLIES - - - - -BOOK COVERS - 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6399 GEN OP LIB SEC SUPPLIES - - - - -SHELVING MATERIALS 600.00 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6399 GEN OP LIB SEC SUPPLIES - - - - ONE TIME BOOK TRUCK 600.00 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6411 GEN OP LIB SEC TRVL & TRNG 3,000.00 2,100.00 2,100.00 2,100.00 - 7162 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6411 GEN OP LIB SEC TRVL & TRNG - - - - TEACHER LIBRARIAN PROFETRAININGSSIONAL DEVELOPMENT AND - 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6411 GEN OP LIB SEC TRVL & TRNG - - - - AND CONFERENCES 2,100.00 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6495 GEN OP LIB SEC PROF FEES & DUES 200.00 400.00 400.00 400.00 - 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6495 GEN OP LIB SEC PROF FEES & DUES - - - - TLA MEMBERSHIP 200.00 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6495 GEN OP LIB SEC PROF FEES & DUES - - - - ALA MEMBERSHIP 200.00 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6499 GEN OP LIB SEC MEALS & MISC EXP 102.00 100.00 100.00 100.00 - 1996 - GEN OP 12 - INSTR RESCS & MEDIA 00 001 11 000 6499 GEN OP LIB SEC MEALS & MISC EXP - - - - SMALL SNACKS/CANDY IN LIBRARY FOR STUDENTS 100.00 1996 - GEN OP 12 - INSTR RESCS & MEDIA ES 001 11 000 6329 GEN OP LIB ES READING MATERIALS 5,000.00 5,000.00 5,000.00 5,000.00 - 1996 - GEN OP 12 - INSTR RESCS & MEDIA ES 001 11 000 6329 GEN OP LIB ES READING MATERIALS - - - - LIBRARY BOOKS PSB, FICTION, NON- FICTION AND REFERENCE 5,000.00 1996 - GEN OP 12 - INSTR RESCS & MEDIA ES 001 11 000 6399 GEN OP LIB ES SUPPLIES 600.00 600.00 600.00 600.00 - 1996 - GEN OP 12 - INSTR RESCS & MEDIA ES 001 11 000 6399 GEN OP LIB ES SUPPLIES - - - - BOOK DIVIDERS, BOOK BUCKETS, BOOK STANDS, LEGO MAT,- 1996 - GEN OP 12 - INSTR RESCS & MEDIA ES 001 11 000 6399 GEN OP LIB ES SUPPLIES - - - - SETS OF MARKERS, SCISSORS, GLUE, WIRE SHELVING, GAMES - 1996 - GEN OP 12 - INSTR RESCS & MEDIA ES 001 11 000 6399 GEN OP LIB ES SUPPLIES - - - - AND PUZZLES 600.00 1996 - GEN OP 12 - INSTR RESCS & MEDIA ES 001 11 000 6411 GEN OP LIB ES TRVL & TRNG 4,200.00 2,000.00 2,000.00 2,000.00 - 1996 - GEN OP 12 - INSTR RESCS & MEDIA ES 001 11 000 6411 GEN OP LIB ES TRVL & TRNG - - - - TEACHER LIBRARIAN PROFESSIONAL DEVELOPMENT AND TRAINING - 1996 - GEN OP 12 - INSTR RESCS & MEDIA ES 001 11 000 6411 GEN OP LIB ES TRVL & TRNG - - - - AND CONFERENCES 2,000.00 1996 - GEN OP 12 - INSTR RESCS & MEDIA ES 001 11 000 6495 GEN OP LIB ES PROF FEES & DUES 200.00 200.00 200.00 200.00 - 1996 - GEN OP 12 - INSTR RESCS & MEDIA ES 001 11 000 6495 GEN OP LIB ES PROF FEES & DUES - - - - MEMBERSHIPS / ASCA AND LSSSCA (LONE STAR STATE SCHOOL 200.00 1996 - GEN OP 12 - INSTR RESCS & MEDIA ES 001 11 000 6495 GEN OP LIB ES PROF FEES & DUES - - - - COUNCIL ASSOC - 1996 - GEN OP 12 - INSTR RESCS & MEDIA ES 001 11 000 6499 GEN OP LIB ES MEALS & MISC EXP 100.00 100.00 100.00 100.00 - 1996 - GEN OP 12 - INSTR RESCS & MEDIA ES 001 11 000 6499 GEN OP LIB ES MEALS & MISC EXP - - - - ES LIBRARY SNACK FOR STUDENTS; AWARDS FOR CONTESTS 100.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV 00 001 23 000 6411 GEN OP STF DEV SPED TRVL & TRNG 1,500.00 529.00 529.00 529.00 - 1996 - GEN OP 13 - CURRICULUM & STAFF DEV 00 001 23 000 6411 GEN OP STF DEV SPED TRVL & TRNG - - - - PROF DEV TRAINING FOR SPED TEACHERS 529.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV 00 001 99 000 6219 GEN OP STF DEV PROF SVCS OTHER - - 150.00 150.00 - 1996 - GEN OP 13 - CURRICULUM & STAFF DEV 00 001 99 000 6219 GEN OP STF DEV PROF SVCS OTHER - - - - AUDIOLOGY TRAINING TO STAFF - 1996 - GEN OP 13 - CURRICULUM & STAFF DEV 00 001 99 000 6219 GEN OP STF DEV PROF SVCS OTHER - - - - COMBINED MS/HS ACCOUNTS 150.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV ES 001 36 0RD 6411 GEN OP READING ACADEMY TRVL & TRNG 6,000.00 400.00 3,000.00 3,000.00 - 1996 - GEN OP 13 - CURRICULUM & STAFF DEV ES 001 36 0RD 6411 GEN OP READING ACADEMY TRVL & TRNG - - - - REQUIRED BY TEA FOR GK-G3 TEACHERS 3,000.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV ES 001 36 0RD 6411 GEN OP READING ACADEMY TRVL & TRNG - - - - HB3 READING ACADEMY - 1996 - GEN OP 13 - CURRICULUM & STAFF DEV ES 001 99 000 6219 GEN OP STF DEV ES PROF SVCS OTHER 150.00 - - - - 1996 - GEN OP 13 - CURRICULUM & STAFF DEV ES 001 99 000 6399 GEN OP STF DEV ES SUPPLIES 500.00 500.00 500.00 500.00 - 1996 - GEN OP 13 - CURRICULUM & STAFF DEV ES 001 99 000 6399 GEN OP STF DEV ES SUPPLIES - - - - PROFESSIONAL DEV READ MATERIALS AND SUPPLIES 500.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV ES 001 99 000 6411 GEN OP STF DEV ES TRVL & TRNG 20,200.00 12,000.00 12,000.00 12,000.00 - 1996 - GEN OP 13 - CURRICULUM & STAFF DEV ES 001 99 000 6411 GEN OP STF DEV ES TRVL & TRNG - - - - 6 TEACHERS IB TRAINING (MEALS, TRAVEL, REGISTRATION)12,000.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV ES 001 99 000 6499 GEN OP STF DEV ES MEALS & MISC EXP 700.00 300.00 1,450.00 300.00 - 1996 - GEN OP 13 - CURRICULUM & STAFF DEV ES 001 99 000 6499 GEN OP STF DEV ES MEALS & MISC EXP - - - - PROFESSIONAL DEV MATERIALS FOR TRAINING - 1996 - GEN OP 13 - CURRICULUM & STAFF DEV ES 001 99 000 6499 GEN OP STF DEV ES MEALS & MISC EXP - - - - REQUESTED BUDGET $1,450 - 1996 - GEN OP 13 - CURRICULUM & STAFF DEV ES 001 99 000 6499 GEN OP STF DEV ES MEALS & MISC EXP - - - - 06/03/25 PER KR: DECR TO $300 (ORIG F25 BUDGET)300.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV HS 001 99 000 6219 GEN OP STF DEV HS PROF SVCS OTHER 85.00 85.00 - - - 1996 - GEN OP 13 - CURRICULUM & STAFF DEV HS 001 99 000 6219 GEN OP STF DEV HS PROF SVCS OTHER - - - - ACCOUNT LINE ELIMINATED. MS/HS COMBINED TO SECONDARY - 1996 - GEN OP 13 - CURRICULUM & STAFF DEV HS 001 99 000 6411 GEN OP STF DEV HS TRVL & TRNG 17,000.00 17,000.00 17,000.00 17,000.00 - 1996 - GEN OP 13 - CURRICULUM & STAFF DEV HS 001 99 000 6411 GEN OP STF DEV HS TRVL & TRNG - - - - BUSINESS MANAGEMENT CAT 2 2,250.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV HS 001 99 000 6411 GEN OP STF DEV HS TRVL & TRNG - - - - SPANISH AB CAT 2 2,250.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV HS 001 99 000 6411 GEN OP STF DEV HS TRVL & TRNG - - - - ESS CAT 2 2,250.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV HS 001 99 000 6411 GEN OP STF DEV HS TRVL & TRNG - - - - MYP LANG CAT 2 2,250.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV HS 001 99 000 6411 GEN OP STF DEV HS TRVL & TRNG - - - - DP MATH AA/AI 2,250.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV HS 001 99 000 6411 GEN OP STF DEV HS TRVL & TRNG - - - - ENGLISH LIT CAT 2 2,250.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV HS 001 99 000 6411 GEN OP STF DEV HS TRVL & TRNG - - - - LOCAL CAT 2 1,250.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV HS 001 99 000 6411 GEN OP STF DEV HS TRVL & TRNG - - - - TOK CAT 2 2,250.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV MS 001 99 000 6219 GEN OP STF DEV MS PROF SVCS OTHER 65.00 65.00 - - - 8163 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1996 - GEN OP 13 - CURRICULUM & STAFF DEV MS 001 99 000 6219 GEN OP STF DEV MS PROF SVCS OTHER - - - - ACCOUNT LINE ELIMINATED. MS/HS COMBINED TO SECONDARY - 1996 - GEN OP 13 - CURRICULUM & STAFF DEV MS 001 99 000 6411 GEN OP STF DEV MS TRVL & TRNG 12,500.00 12,500.00 12,500.00 12,500.00 - 1996 - GEN OP 13 - CURRICULUM & STAFF DEV MS 001 99 000 6411 GEN OP STF DEV MS TRVL & TRNG - - - - MATHEMATICS CAT 2 TRAINING 2,000.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV MS 001 99 000 6411 GEN OP STF DEV MS TRVL & TRNG - - - - LANGUAGE AND LITERATURE CAT 2 TRAINING 2,000.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV MS 001 99 000 6411 GEN OP STF DEV MS TRVL & TRNG - - - - LANGUAGE ACQUISITION CAT 1 TRAINING 2,000.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV MS 001 99 000 6411 GEN OP STF DEV MS TRVL & TRNG - - - - DESIGN CAT 1 TRAINING 2,000.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV MS 001 99 000 6411 GEN OP STF DEV MS TRVL & TRNG - - - - SCIENCES CAT 2 TRAINING 2,000.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV MS 001 99 000 6411 GEN OP STF DEV MS TRVL & TRNG - - - - INDIVIDUALS AND SOCIETIES CAT 2 TRAINING 2,000.00 1996 - GEN OP 13 - CURRICULUM & STAFF DEV MS 001 99 000 6411 GEN OP STF DEV MS TRVL & TRNG - - - - PHE TAPHERD TRAINING 500.00 1996 - GEN OP 21 - INSTR LEADERSHIP DP 001 11 000 6399 GEN OP DP INSTR COORD SUPPLIES - 1,000.00 1,000.00 1,000.00 - 1996 - GEN OP 21 - INSTR LEADERSHIP DP 001 11 000 6399 GEN OP DP INSTR COORD SUPPLIES - - - - SHIPPING COSTS FOR IB EXAMS 1,000.00 1996 - GEN OP 21 - INSTR LEADERSHIP DP 001 11 000 6411 GEN OP DP INSTR COORD TRVL & TRNG 3,000.00 3,000.00 1,110.00 1,110.00 - 1996 - GEN OP 21 - INSTR LEADERSHIP DP 001 11 000 6411 GEN OP DP INSTR COORD TRVL & TRNG - - - - IB DP COORDINATOR TRAINING CAT 2 1,110.00 1996 - GEN OP 21 - INSTR LEADERSHIP DP 001 11 000 6495 GEN OP DP INSTR COORD PROF FEES & DUES 9,786.00 14,051.00 10,600.00 10,600.00 - 1996 - GEN OP 21 - INSTR LEADERSHIP DP 001 11 000 6495 GEN OP DP INSTR COORD PROF FEES & DUES - - - - ANNUAL IBO DUES - DP 10,300.00 1996 - GEN OP 21 - INSTR LEADERSHIP DP 001 11 000 6495 GEN OP DP INSTR COORD PROF FEES & DUES - - - - TIBS DUES 300.00 1996 - GEN OP 21 - INSTR LEADERSHIP MP 001 11 000 6411 GEN OP MYP STR COORD TRVL & TRNG 3,000.00 2,000.00 3,000.00 2,000.00 - 1996 - GEN OP 21 - INSTR LEADERSHIP MP 001 11 000 6411 GEN OP MYP STR COORD TRVL & TRNG - - - - IB MYP COORDINATOR TRAINING CAT 2 2,000.00 1996 - GEN OP 21 - INSTR LEADERSHIP MP 001 11 000 6411 GEN OP MYP STR COORD TRVL & TRNG - - - - INCL SLA FOR $1,000 - 1996 - GEN OP 21 - INSTR LEADERSHIP MP 001 11 000 6495 GEN OP MYP STR COORD PROF FEES & DUES 8,442.00 12,601.00 9,124.00 9,124.00 - 1996 - GEN OP 21 - INSTR LEADERSHIP MP 001 11 000 6495 GEN OP MYP STR COORD PROF FEES & DUES - - - - TIB FEES AND DUES 300.00 1996 - GEN OP 21 - INSTR LEADERSHIP MP 001 11 000 6495 GEN OP MYP STR COORD PROF FEES & DUES - - - - IBO ANNUAL DUES - MYP 8,824.00 1996 - GEN OP 21 - INSTR LEADERSHIP PP 001 11 000 6411 GEN OP PYP INSTR COORD TRVL & TRNG 3,500.00 2,200.00 3,000.00 2,200.00 - 1996 - GEN OP 21 - INSTR LEADERSHIP PP 001 11 000 6411 GEN OP PYP INSTR COORD TRVL & TRNG - - - - INSTRUCTIONAL COACHING TRAINING 2,200.00 1996 - GEN OP 21 - INSTR LEADERSHIP PP 001 11 000 6411 GEN OP PYP INSTR COORD TRVL & TRNG - - - - INCL SLA FOR $800 - 1996 - GEN OP 21 - INSTR LEADERSHIP PP 001 11 000 6495 GEN OP PYP INSTR COORD PROF FEES & DUES 7,157.00 11,273.00 7,900.00 7,900.00 - 1996 - GEN OP 21 - INSTR LEADERSHIP PP 001 11 000 6495 GEN OP PYP INSTR COORD PROF FEES & DUES - - - - IBO ANNUAL DUES - PYP 7,600.00 1996 - GEN OP 21 - INSTR LEADERSHIP PP 001 11 000 6495 GEN OP PYP INSTR COORD PROF FEES & DUES - - - - TIBS DUES 300.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP 00 001 23 000 6399 GEN OP CMPS LDR SUPPLIES - 1,000.00 1,000.00 1,000.00 - 1996 - GEN OP 23 - CAMPUS LEADERSHIP 00 001 23 000 6399 GEN OP CMPS LDR SUPPLIES - - - - SPED LEADERSHIP SUPPLIES 1,000.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP 00 001 99 000 6399 GEN OP CMPS LDR SUPPLIES 1,200.00 750.00 - - - 1996 - GEN OP 23 - CAMPUS LEADERSHIP 00 001 99 000 6399 GEN OP CMPS LDR SUPPLIES - - - - MV FUNDS TO 1996-23-HS-001-99-000- 6399 - 1996 - GEN OP 23 - CAMPUS LEADERSHIP 00 001 99 000 6499 GEN OP CMPS LDR MEALS & MISC EXP 3,000.00 1,700.00 2,500.00 1,700.00 - 1996 - GEN OP 23 - CAMPUS LEADERSHIP 00 001 99 000 6499 GEN OP CMPS LDR MEALS & MISC EXP - - - - SECONDARY STAFF MEALS/SNACKS DURING MEETINGS 1,700.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP 00 001 99 000 6499 GEN OP CMPS LDR MEALS & MISC EXP - - - - COFFEE/TEA FOR SECONDARY TCHR LOUNGE - 1996 - GEN OP 23 - CAMPUS LEADERSHIP 00 001 99 000 6499 GEN OP CMPS LDR MEALS & MISC EXP - - - - SLA $850 - 1996 - GEN OP 23 - CAMPUS LEADERSHIP ES 001 99 000 6399 GEN OP CMPS LDR ES SUPPLIES 150.00 900.00 1,000.00 1,000.00 - 1996 - GEN OP 23 - CAMPUS LEADERSHIP ES 001 99 000 6399 GEN OP CMPS LDR ES SUPPLIES - - - - ADMINISTRATIVE SUPPLIES 1,000.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP ES 001 99 000 6411 GEN OP CMPS LDR ES TRVL & TRNG 6,000.00 5,000.00 5,000.00 5,000.00 - 1996 - GEN OP 23 - CAMPUS LEADERSHIP ES 001 99 000 6411 GEN OP CMPS LDR ES TRVL & TRNG - - - - 1 LOCAL AND 1 ADMINISTRATOR TRAINING PER YEAR--BOTH ADM 5,000.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP ES 001 99 000 6495 GEN OP CMPS LDR ES PROF FEES & DUES 100.00 450.00 450.00 450.00 - 1996 - GEN OP 23 - CAMPUS LEADERSHIP ES 001 99 000 6495 GEN OP CMPS LDR ES PROF FEES & DUES - - - - MEMBERSHIP TX ASSOC OF SCHOOL ADMIN FOR HUGHES AND WOOD 450.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP ES 001 99 000 6499 GEN OP CMPS LDR ES MEALS & MISC EXP 500.00 80.00 80.00 80.00 - 1996 - GEN OP 23 - CAMPUS LEADERSHIP ES 001 99 000 6499 GEN OP CMPS LDR ES MEALS & MISC EXP - - - - NEW TEACHER MENTOR LUNCH 80.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP HS 001 99 000 6399 GEN OP CMPS LDR HS SUPPLIES 150.00 900.00 950.00 950.00 - 1996 - GEN OP 23 - CAMPUS LEADERSHIP HS 001 99 000 6399 GEN OP CMPS LDR HS SUPPLIES - - - - OFFICE SUPPLIES FOR HS PRINCIPAL AND AP 500.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP HS 001 99 000 6399 GEN OP CMPS LDR HS SUPPLIES - - - - REALLOCATE FUNDS FR 1996-23-00-001-99- 000-6399 450.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP HS 001 99 000 6411 GEN OP CMPS LDR HS TRVL & TRNG 6,000.00 6,000.00 6,000.00 6,000.00 - 1996 - GEN OP 23 - CAMPUS LEADERSHIP HS 001 99 000 6411 GEN OP CMPS LDR HS TRVL & TRNG - - - - PRINCIPAL AND AP TASSP CONFERENCE 2,000.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP HS 001 99 000 6411 GEN OP CMPS LDR HS TRVL & TRNG - - - - PRINCIPAL AND AP IB WORKSHOPS 4,000.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP HS 001 99 000 6495 GEN OP CMPS LDR HS PROF FEES & DUES 1,000.00 1,000.00 1,000.00 1,000.00 - 1996 - GEN OP 23 - CAMPUS LEADERSHIP HS 001 99 000 6495 GEN OP CMPS LDR HS PROF FEES & DUES - - - - TASSP MEMBERSHIP PRINCIPAL 330.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP HS 001 99 000 6495 GEN OP CMPS LDR HS PROF FEES & DUES - - - - TASSP MEMBERSHIP AP 330.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP HS 001 99 000 6495 GEN OP CMPS LDR HS PROF FEES & DUES - - - - TASA MEMBERSHIP 340.00 9164 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1996 - GEN OP 23 - CAMPUS LEADERSHIP MS 001 99 000 6399 GEN OP CMPS LDR MS SUPPLIES 400.00 900.00 1,000.00 1,000.00 - 1996 - GEN OP 23 - CAMPUS LEADERSHIP MS 001 99 000 6399 GEN OP CMPS LDR MS SUPPLIES - - - - MISC. AMAZON SUPP (I.E.PENCILS, EXPOS, ERASERS, ETC)1,000.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP MS 001 99 000 6411 GEN OP CMPS LDR MS TRVL & TRNG 6,000.00 6,000.00 6,000.00 6,000.00 - 1996 - GEN OP 23 - CAMPUS LEADERSHIP MS 001 99 000 6411 GEN OP CMPS LDR MS TRVL & TRNG - - - - PRINCIPAL AND AP TASSP CONFERENCE 2,000.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP MS 001 99 000 6411 GEN OP CMPS LDR MS TRVL & TRNG - - - - PRINCIPAL AND AP IB AMERICAS CONFERENCE 4,000.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP MS 001 99 000 6495 GEN OP CMPS LDR MS PROF FEES & DUES 750.00 700.00 850.00 850.00 - 1996 - GEN OP 23 - CAMPUS LEADERSHIP MS 001 99 000 6495 GEN OP CMPS LDR MS PROF FEES & DUES - - - - TASSP MEMBERSHIP 540.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP MS 001 99 000 6495 GEN OP CMPS LDR MS PROF FEES & DUES - - - - ATPE 310.00 1996 - GEN OP 23 - CAMPUS LEADERSHIP MS 001 99 054 6411 GEN OP SCH LDR 504 TRVL & TRNG - 1,471.00 - - - 1996 - GEN OP 23 - CAMPUS LEADERSHIP MS 001 99 054 6411 GEN OP SCH LDR 504 TRVL & TRNG - - - - POSITION ELIMINATED, LINE ITEM NOT NEEDED - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 23 000 6219 GEN OP CNSL SPED PROF SVCS OTHER - - 8,875.00 8,875.00 - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 23 000 6219 GEN OP CNSL SPED PROF SVCS OTHER - - - - SPED SERVICES PROVIDED ON-BEHALF OF STUDENT INCLUDES,- 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 23 000 6219 GEN OP CNSL SPED PROF SVCS OTHER - - - - COMPLIANCE REPORTING, ARD MEETINGS - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 23 000 6219 GEN OP CNSL SPED PROF SVCS OTHER - - - - AUDIOLOGY, OT, PT, LSSP 8,875.00 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 23 0HI 6219 GEN OP CNSL SPED PROF SVCS OTHER 300.00 2,875.00 - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 23 0HI 6219 GEN OP CNSL SPED PROF SVCS OTHER - - - - COMBINED UNDER SPED INDIRECT SERVICES - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 25 000 6219 GEN OP CNSL BIL/ESL PROF SVCS OTHER 500.00 2,500.00 2,500.00 500.00 - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 25 000 6219 GEN OP CNSL BIL/ESL PROF SVCS OTHER - - - - INDIRECT SERVICES PROVIDED TO BILINGUAL/ESL STUDENTS 500.00 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 25 000 6219 GEN OP CNSL BIL/ESL PROF SVCS OTHER - - - - MOVING FRONTLINE ELL/LPAC-ESTAR SOFTWARE TO - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 25 000 6219 GEN OP CNSL BIL/ESL PROF SVCS OTHER - - - - 1996-31-00-001-25-000-6398 ($2,000)- 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 25 000 6398 GEN OP CNSL BIL/ESL TECH SUPPLIES - - - 2,000.00 - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 25 000 6398 GEN OP CNSL BIL/ESL TECH SUPPLIES - - - - MOVED FROM 1996-31-00-001-25-000- 6219 - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 25 000 6398 GEN OP CNSL BIL/ESL TECH SUPPLIES - - - - FRONTLINE ELL/LPAC SOFTWARE 2,000.00 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 25 000 6398 GEN OP CNSL BIL/ESL TECH SUPPLIES - - - - IDENTIFYING, ASSESSING, TRACKING ELL STDNTS - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 37 000 6411 GEN OP CNSL DYSLEXIA TRVL & TRNG - 200.00 - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 99 000 6398 GEN OP CNSL TECH SUPPLIES 6,500.00 717.00 650.00 650.00 - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 99 000 6398 GEN OP CNSL TECH SUPPLIES - - - - TECHNOLOGY:650.00 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 99 000 6398 GEN OP CNSL TECH SUPPLIES - - - - -PARCHMENT - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 99 000 6398 GEN OP CNSL TECH SUPPLIES - - - - CALENDLY - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 99 000 6398 GEN OP CNSL TECH SUPPLIES - - - - QR CODE - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 99 000 6399 GEN OP CNSL SUPPLIES - - - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 99 000 6399 GEN OP CNSL SUPPLIES - - - - COMBINED ES/MS/HS ACCOUNTS - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 99 000 6411 GEN OP CNSL TRVL & TRNG - - - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 99 000 6495 GEN OP CNSL PROF FEES & DUES - - - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 99 000 6499 GEN OP CNSL MEALS & MISC EXP - - - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 99 0HI 6219 GEN OP CNSL PROF SVCS OTHER 1,630.00 1,125.00 - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 00 001 99 0HI 6219 GEN OP CNSL PROF SVCS OTHER - - - - COMBINED UNDER SPED INDIRECT SERVICES - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 01 001 23 000 6219 GEN OP INDIR SPED BCBA PROF SVCS OTHER 12,000.00 19,000.00 - 19,000.00 - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 01 001 23 000 6219 GEN OP INDIR SPED BCBA PROF SVCS OTHER - - - - ACCOUNT LINE ELIMINATED, BRINGING BCBA IN-HOUSE 6/4/25 PER KR CHANGE BACK TO CONTRACTED SVCS 19,000.00 1996 - GEN OP 31 - GUIDANCE & COUNSELING 01 001 99 000 6299 GEN OP CNSL CONTR SVCS 1,500.00 3,500.00 3,500.00 3,500.00 - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 01 001 99 000 6299 GEN OP CNSL CONTR SVCS - - - - COUNSELING EDUCATION SERVICES 3,500.00 1996 - GEN OP 31 - GUIDANCE & COUNSELING 01 001 99 000 6299 GEN OP CNSL CONTR SVCS - - - - -CHARACTER STRONG - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 01 001 99 000 6299 GEN OP CNSL CONTR SVCS - - - - -HOPE SQUAD - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 01 001 99 000 6495 GEN OP CNSL PROF FEES & DUES - 400.00 400.00 400.00 - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 01 001 99 000 6495 GEN OP CNSL PROF FEES & DUES - - - - PAYMENT OF ANNUAL COLLEGE BOARD FEES 400.00 1996 - GEN OP 31 - GUIDANCE & COUNSELING 02 001 23 000 6219 GEN OP INDIR SPED OT PROF SVCS OTHER 4,000.00 2,500.00 - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 02 001 23 000 6219 GEN OP INDIR SPED OT PROF SVCS OTHER - - - - COMBINED UNDER SPED INDIRECT SERVICES - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 03 001 23 000 6219 GEN OP INDIR SPED PT PROF SVCS OTHER 800.00 - - - - 10165 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1996 - GEN OP 31 - GUIDANCE & COUNSELING 03 001 23 000 6219 GEN OP INDIR SPED PT PROF SVCS OTHER - - - - COMBINED UNDER SPED INDIRECT SERVICES - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 04 001 23 000 6219 GEN OP INDIR SPED LSSP PROF SVCS OTHER - 3,500.00 - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING 04 001 23 000 6219 GEN OP INDIR SPED LSSP PROF SVCS OTHER - - - - COMBINED UNDER SPED INDIRECT SERVICES - 1996 - GEN OP 31 - GUIDANCE & COUNSELING ES 001 99 000 6399 GEN OP CNSL ES SUPPLIES 200.00 293.00 - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING ES 001 99 000 6399 GEN OP CNSL ES SUPPLIES - - - - ES ACCOUNT COMBINED FOR K-12 ONE - 1996 - GEN OP 31 - GUIDANCE & COUNSELING ES 001 99 000 6499 GEN OP CNSL ES MEALS & MISC EXP 450.00 300.00 - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING ES 001 99 000 6499 GEN OP CNSL ES MEALS & MISC EXP - - - - ALL ACCOUNT FOR K-12 COUNSELING TOGETHER - 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 38 000 6399 GEN OP CNSL HS CCMR SUPPLIES 300.00 200.00 100.00 100.00 - 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 38 000 6399 GEN OP CNSL HS CCMR SUPPLIES - - - - OFFICE SUPPLIES FOR GUIDANCE COUNSELOR 100.00 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 38 000 6411 GEN OP CNSL HS CCMR TRVL & TRNG 3,000.00 4,540.00 4,550.00 4,550.00 - 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 38 000 6411 GEN OP CNSL HS CCMR TRVL & TRNG - - - - NACAC CONFERENCE 2,600.00 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 38 000 6411 GEN OP CNSL HS CCMR TRVL & TRNG - - - - TACAC CONFERENCE 1,250.00 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 38 000 6411 GEN OP CNSL HS CCMR TRVL & TRNG - - - - COUNSELOR FLY IN UBER, FOOD, PARKING 500.00 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 38 000 6411 GEN OP CNSL HS CCMR TRVL & TRNG - - - - COUNSELOR BREAKFASTS 200.00 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 38 000 6495 GEN OP CNSL HS CCMR PROF FEES & DUES 500.00 685.00 500.00 500.00 - 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 38 000 6495 GEN OP CNSL HS CCMR PROF FEES & DUES - - - - NACAC MEMBERSHIP 300.00 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 38 000 6495 GEN OP CNSL HS CCMR PROF FEES & DUES - - - - TCCA MEMBERSHIP 200.00 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 38 000 6499 GEN OP CNSL HS CCMR MEALS & MISC EXP - - - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 38 000 6499 GEN OP CNSL HS CCMR MEALS & MISC EXP - - - - FOOD FOR COLLEGE APPLICATIONS LAUNCH (SLA $200)- 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 38 000 6499 GEN OP CNSL HS CCMR MEALS & MISC EXP - - - - FOOD FOR COLLEGE FAIR REPS (SLA $800)- 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 99 000 6399 GEN OP CNSL HS SUPPLIES 500.00 500.00 - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 99 000 6399 GEN OP CNSL HS SUPPLIES - - - - A/C COMBINED UNDER K-12 - 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 99 000 6411 GEN OP CNSL HS TRVL & TRNG 2,000.00 2,450.00 2,950.00 2,450.00 - 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 99 000 6411 GEN OP CNSL HS TRVL & TRNG - - - - CONFERENCES AND PROFESSIONAL DEVELOPMENT 2,450.00 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 99 000 6411 GEN OP CNSL HS TRVL & TRNG - - - - LONE STAR COUNSELOR CONVENTION - 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 99 000 6411 GEN OP CNSL HS TRVL & TRNG - - - - ASCA CONFERENCE - 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 99 000 6495 GEN OP CNSL HS PROF FEES & DUES 750.00 350.00 350.00 350.00 - 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 99 000 6495 GEN OP CNSL HS PROF FEES & DUES - - - - MISCELLANEOUS MEMBERSHIP 350.00 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 99 000 6499 GEN OP CNSL HS MEALS & MISC EXP 850.00 1,050.00 - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING HS 001 99 000 6499 GEN OP CNSL HS MEALS & MISC EXP - - - - MV COLLEGE FAIR FOOD TO CCMR - 1996 - GEN OP 31 - GUIDANCE & COUNSELING MS 001 99 000 6399 GEN OP CNSL MS SUPPLIES 1,075.00 500.00 - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING MS 001 99 000 6399 GEN OP CNSL MS SUPPLIES - - - - MOVED TO 1996-31-00-001-00-000-6399 - 1996 - GEN OP 31 - GUIDANCE & COUNSELING MS 001 99 000 6411 GEN OP CNSL MS TRVL & TRNG 2,000.00 2,000.00 - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING MS 001 99 000 6411 GEN OP CNSL MS TRVL & TRNG - - - - MOVE TO 1996-31-00-001-99-000-6411 - 1996 - GEN OP 31 - GUIDANCE & COUNSELING MS 001 99 000 6495 GEN OP CNSL MS PROF FEES & DUES 300.00 300.00 - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING MS 001 99 000 6495 GEN OP CNSL MS PROF FEES & DUES - - - - MOVED TO 1996-31-00-001-99-000-6499 - 1996 - GEN OP 31 - GUIDANCE & COUNSELING MS 001 99 000 6499 GEN OP CNSL MS MEALS & MISC EXP 250.00 300.00 - - - 1996 - GEN OP 31 - GUIDANCE & COUNSELING MS 001 99 000 6499 GEN OP CNSL MS MEALS & MISC EXP - - - - MOVED TO 1996-31-00-001-99-000-6499 - 1996 - GEN OP 33 - HEALTH SVCS 00 001 99 000 6219 GEN OP HLTH PROF SVCS OTHER 5,100.00 4,145.00 - - - 1996 - GEN OP 33 - HEALTH SVCS 00 001 99 000 6219 GEN OP HLTH PROF SVCS OTHER - - - - HEALTH SCREENINGS--WE ARE PURCHASING EQUIPMENT - 1996 - GEN OP 33 - HEALTH SVCS 00 001 99 000 6219 GEN OP HLTH PROF SVCS OTHER - - - - AND TRAINING OUR NURSE TO DO THE SCREENINGS INTERNALLY - 1996 - GEN OP 33 - HEALTH SVCS 00 001 99 000 6399 GEN OP HLTH SUPPLIES 1,500.00 2,705.00 6,950.00 6,950.00 - 1996 - GEN OP 33 - HEALTH SVCS 00 001 99 000 6399 GEN OP HLTH SUPPLIES - - - - MEDICAL SUPPLIES FOR NURSE OFFICES; AED UPDATES 6,950.00 1996 - GEN OP 33 - HEALTH SVCS 00 001 99 000 6399 GEN OP HLTH SUPPLIES - - - - PURCHASE HEARING MACHINE TO TEST IN HOUSE - 1996 - GEN OP 33 - HEALTH SVCS 00 001 99 000 6499 GEN OP HLTH MEALS & MISC EXP 250.00 200.00 100.00 100.00 - 1996 - GEN OP 33 - HEALTH SVCS 00 001 99 000 6499 GEN OP HLTH MEALS & MISC EXP - - - - STUDENT SNACKS--CRACKERS 100.00 1996 - GEN OP 36 - CO-CURRICULAR ACTV 00 001 99 0HR 6429 GEN OP STDNT ACCIDENT INSURANCE - 6,525.00 5,451.00 5,451.00 - 1996 - GEN OP 36 - CO-CURRICULAR ACTV 00 001 99 0HR 6429 GEN OP STDNT ACCIDENT INSURANCE - - - - STDNT ACCIDENT LIABILITY (AS OF 5/28/25)5,451.00 1996 - GEN OP 36 - CO-CURRICULAR ACTV 01 001 99 0HR 6429 GEN OP STDNT ACCIDENT INSURANCE - 2,250.00 2,000.00 2,000.00 - 11166 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1996 - GEN OP 36 - CO-CURRICULAR ACTV 01 001 99 0HR 6429 GEN OP STDNT ACCIDENT INSURANCE - - - - STDNT ACCIDENT/HEALTH (INT'L TRIPS) (AS OF 5/28/25)2,000.00 1996 - GEN OP 41 - GEN ADMIN 00 701 23 000 6211 GEN OP SUPT SPED LEGAL SVCS 4,300.00 15,200.00 15,200.00 15,200.00 - 1996 - GEN OP 41 - GEN ADMIN 00 701 23 000 6211 GEN OP SUPT SPED LEGAL SVCS - - - - SPED LEGAL SERVICES 15,200.00 1996 - GEN OP 41 - GEN ADMIN 00 701 99 000 6211 GEN OP SUPT LEGAL SVCS 70,000.00 40,000.00 40,000.00 40,000.00 - 1996 - GEN OP 41 - GEN ADMIN 00 701 99 000 6211 GEN OP SUPT LEGAL SVCS - - - - CAMPUS LEGAL SERVICES 40,000.00 1996 - GEN OP 41 - GEN ADMIN 00 701 99 000 6214 GEN OP SUPT LOBBYING SVCS 300.00 300.00 300.00 300.00 - 1996 - GEN OP 41 - GEN ADMIN 00 701 99 000 6214 GEN OP SUPT LOBBYING SVCS - - - - STATE REQUIRED LOBBY SVCS 300.00 1996 - GEN OP 41 - GEN ADMIN 00 701 99 000 6329 GEN OP SUPT READING MATERIALS 500.00 500.00 500.00 500.00 - 1996 - GEN OP 41 - GEN ADMIN 00 701 99 000 6329 GEN OP SUPT READING MATERIALS - - - - SUPT READING MATERIALS 500.00 1996 - GEN OP 41 - GEN ADMIN 00 701 99 000 6411 GEN OP SUPT TRVL & TRNG 3,000.00 3,650.00 3,650.00 3,650.00 - 1996 - GEN OP 41 - GEN ADMIN 00 701 99 000 6411 GEN OP SUPT TRVL & TRNG - - - - SUPT EE TRVL & TRNG 3,650.00 1996 - GEN OP 41 - GEN ADMIN 00 701 99 000 6495 GEN OP SUPT PROF FEES & DUES 500.00 2,000.00 2,000.00 2,000.00 - 1996 - GEN OP 41 - GEN ADMIN 00 701 99 000 6495 GEN OP SUPT PROF FEES & DUES - - - - DUES AND MEMBERSHIPS 2,000.00 1996 - GEN OP 41 - GEN ADMIN 00 701 99 000 6499 GEN OP SUPT MEALS & MISC EXP 200.00 1,800.00 1,800.00 1,800.00 - 1996 - GEN OP 41 - GEN ADMIN 00 701 99 000 6499 GEN OP SUPT MEALS & MISC EXP - - - - STAFF HOLIDAY CELEBRATION DINNER 1,800.00 1996 - GEN OP 41 - GEN ADMIN 00 702 99 000 6299 GEN OP ADM BOT CONTR SVCS 1,500.00 3,000.00 3,000.00 3,000.00 - 1996 - GEN OP 41 - GEN ADMIN 00 702 99 000 6299 GEN OP ADM BOT CONTR SVCS - - - - BOT TRAINING (ESC REGION 10)3,000.00 1996 - GEN OP 41 - GEN ADMIN 00 702 99 000 6499 GEN OP ADM BOT MEALS & MISC EXP 4,000.00 100.00 100.00 100.00 - 1996 - GEN OP 41 - GEN ADMIN 00 702 99 000 6499 GEN OP ADM BOT MEALS & MISC EXP - - - - BOT MEALS 100.00 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6299 GEN OP ADM CONTR SVCS 100.00 60,661.00 60,105.00 60,105.00 - 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6299 GEN OP ADM CONTR SVCS - - - - P/S ADMIN ALERT CREATOR PLUGIN 750.00 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6299 GEN OP ADM CONTR SVCS - - - - DICKSON EDUC SERVICES (PEIMS/ED-FI BACK OFFICE)49,355.00 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6299 GEN OP ADM CONTR SVCS - - - - POWERSCHOOL CONSULTANT/TRAINING 10,000.00 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6398 GEN OP ADM TECH SUPPLIES 14,000.00 11,744.00 11,744.00 11,744.00 - 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6398 GEN OP ADM TECH SUPPLIES - - - - STUIDENT RECORDS SYSTEM 6,000.00 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6398 GEN OP ADM TECH SUPPLIES - - - - -MBA REPORT CREATOR 900.00 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6398 GEN OP ADM TECH SUPPLIES - - - - -MBA ATTENDANCE MONITOR 800.00 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6398 GEN OP ADM TECH SUPPLIES - - - - -PSCB SUBSCRIPTION 300.00 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6398 GEN OP ADM TECH SUPPLIES - - - - -BRIGHT ARROW 2,700.00 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6398 GEN OP ADM TECH SUPPLIES - - - - -MBA ALERT CREATOR 1,044.00 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6399 GEN OP ADM SUPPLIES 1,300.00 500.00 500.00 500.00 - 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6399 GEN OP ADM SUPPLIES - - - - STORAGE BOXES, OFFICE CHAIR, STORAGE SUPPLIES, MISC - 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6399 GEN OP ADM SUPPLIES - - - - GENERAL OFFICE SUPPLIES 500.00 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6411 GEN OP ADM TRVL & TRNG 3,000.00 760.00 760.00 760.00 - 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6411 GEN OP ADM TRVL & TRNG - - - - GEN OP ADM EE TRVL & TRNG (DARCY, AMANDA):760.00 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6495 GEN OP ADM PROF FEES & DUES 300.00 305.00 305.00 305.00 - 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6495 GEN OP ADM PROF FEES & DUES - - - - PROF FEES & DUES WA ADM (DARCY, AMANDA):305.00 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6495 GEN OP ADM PROF FEES & DUES - - - - -TASBO MEMBERSHIPS - 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6499 GEN OP ADM MEALS & MISC EXP 1,350.00 400.00 400.00 400.00 - 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6499 GEN OP ADM MEALS & MISC EXP - - - - STAFF HOLIDAY DEC CELEBRATION (MOVED TO ORGN 701)- 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6499 GEN OP ADM MEALS & MISC EXP - - - - MEALS & MISC EXP:400.00 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6499 GEN OP ADM MEALS & MISC EXP - - - - -CHICK-FIL-A LUNCH TRAINING - 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6499 GEN OP ADM MEALS & MISC EXP - - - - -DEPT BREAKFAST - 1996 - GEN OP 41 - GEN ADMIN 00 720 99 000 6499 GEN OP ADM MEALS & MISC EXP - - - - -BACK TO SCHOOL BREAKFAST & MEETINGS - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0CM 6398 GEN OP COM TECH SUPPLIES - 550.00 6,050.00 6,050.00 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0CM 6398 GEN OP COM TECH SUPPLIES - - - - TECH SUPPLIES 550.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0CM 6398 GEN OP COM TECH SUPPLIES - - - - MV FR DEPT 40 (CONSTANT CONTACT)750.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0CM 6398 GEN OP COM TECH SUPPLIES - - - - MV FR DEPT 40 (SITE IMPROVE)4,750.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0CM 6411 GEN OP COM TRVL & TRNG - - 1,320.00 1,320.00 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0CM 6411 GEN OP COM TRVL & TRNG - - - - PROF DEV TRAINING (TSPRA FOR J DURDIN)- 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0CM 6411 GEN OP COM TRVL & TRNG - - - - MV FR DEPT 40 1,320.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0CM 6495 GEN OP COM PROF FEES & DUES - 250.00 297.00 297.00 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0CM 6495 GEN OP COM PROF FEES & DUES - - - - PROF FEES (TSPRA-J DURDIN)- 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0CM 6495 GEN OP COM PROF FEES & DUES - - - - MV FR DEPT 40 297.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6212 GEN OP FN ADM AUDIT SVCS 18,540.00 19,135.00 20,290.00 19,135.00 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6212 GEN OP FN ADM AUDIT SVCS - - - - ANNUAL AUDIT 19,135.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6239 GEN OP FN ADM EDUCATION SERVICE CTR - 20,150.00 20,150.00 16,634.00 - 12167 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6239 GEN OP FN ADM EDUCATION SERVICE CTR - - - - COMPREHENSIVE SERVICES BASIC CONTRACT 650.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6239 GEN OP FN ADM EDUCATION SERVICE CTR - - - - HR SYSTEMS (RECRUITING/EMPL APP)1,858.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6239 GEN OP FN ADM EDUCATION SERVICE CTR - - - - INSTRUCTIONAL SOLUTIONS/SUPPORT 9,494.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6239 GEN OP FN ADM EDUCATION SERVICE CTR - - - - TREC (LIBRARY & RESOURCE MGMT SERVICE)1,687.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6239 GEN OP FN ADM EDUCATION SERVICE CTR - - - - TSDS (PEIMS)2,945.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6299 GEN OP FN ADM CONTR SVCS - - 4,032.00 32.00 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6299 GEN OP FN ADM CONTR SVCS - - - - MV FR DEPT 40 (FIN CNSLTNT/ADVSR) ORIG AMT $4,000 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6299 GEN OP FN ADM CONTR SVCS - - - - REMOVED 5/30/25 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6299 GEN OP FN ADM CONTR SVCS - - - - MV FR DEPT 40 (POSTAGE METER RENTAL)32.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6398 GEN OP FN ADM TECH SUPPLIES 500.00 1,055.00 31,063.00 28,710.00 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6398 GEN OP FN ADM TECH SUPPLIES - - - - MISCELLANEOUS SOFTWARE 1,000.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6398 GEN OP FN ADM TECH SUPPLIES - - - - MV FR DEPT 40 (LASERFICHE) ORIG REQUESTED AMT $11,763 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6398 GEN OP FN ADM TECH SUPPLIES - - - - MV FR DEPT 40 (LASERFICHE) UPDATED AMT 5/30/25 9,410.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6398 GEN OP FN ADM TECH SUPPLIES - - - - MV FR DEPT 40 (JUST FOIA)3,300.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6398 GEN OP FN ADM TECH SUPPLIES - - - - MV FR DEPT 40 (GRANICUS)1,500.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6398 GEN OP FN ADM TECH SUPPLIES - - - - MV FR DEPT 40 (SWAGIT/GRANICUS MTNG STREAMING SVC)6,500.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6398 GEN OP FN ADM TECH SUPPLIES - - - - MV FR DEPT 40 (DEBT BOOK)7,000.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6399 GEN OP FN ADM SUPPLIES - 700.00 2,000.00 2,000.00 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6399 GEN OP FN ADM SUPPLIES - - - - W-2 & 1099 FORMS 700.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6399 GEN OP FN ADM SUPPLIES - - - - MV FR DEPT 40 (GAAFR)100.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6399 GEN OP FN ADM SUPPLIES - - - - MV FR DEPT 40 (POSTAGE TOWN HALL METER)200.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6399 GEN OP FN ADM SUPPLIES - - - - MV FR DEPT 40 (SS USE OF OFFICE SUPPLIES)1,000.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6411 GEN OP FN ADM TRVL & TRNG 1,200.00 6,700.00 5,600.00 5,600.00 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6411 GEN OP FN ADM TRVL & TRNG - - - - LOCAL TRAINING MEETINGS 500.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6411 GEN OP FN ADM TRVL & TRNG - - - - TASBO CERTIFICATION CE 1,500.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6411 GEN OP FN ADM TRVL & TRNG - - - - ASBO (3 EMPLOYEES)1,800.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6411 GEN OP FN ADM TRVL & TRNG - - - - TASBO ACCT/FN ACADEMY (3 EMPLOYEES)1,800.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6491 GEN OP FN ADM STAT REQ PUBLIC NOTICE - 3,000.00 3,000.00 3,000.00 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6491 GEN OP FN ADM STAT REQ PUBLIC NOTICE - - - - STATUTORILY REQUIRED PUBLIC NOTICES:- 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6491 GEN OP FN ADM STAT REQ PUBLIC NOTICE - - - - -GENERAL LIABILITY/BLDG/AUTO/STUDENT INSURANCE 1,465.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6491 GEN OP FN ADM STAT REQ PUBLIC NOTICE - - - - -ANNUAL BUDGET PUBLIC HEARING 500.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6491 GEN OP FN ADM STAT REQ PUBLIC NOTICE - - - - -CHARTER FIRST RATING PUBLIC HEARING 335.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6491 GEN OP FN ADM STAT REQ PUBLIC NOTICE - - - - -TEXAS ACADEMIC PERFORMANCE REPORT (TAPR)700.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6495 GEN OP FN ADM PROF FEES & DUES 3,700.00 4,170.00 4,170.00 4,170.00 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6495 GEN OP FN ADM PROF FEES & DUES - - - - ASBO (ACADEMY)500.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6495 GEN OP FN ADM PROF FEES & DUES - - - - TASBO (3 EMPLOYEES)435.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6495 GEN OP FN ADM PROF FEES & DUES - - - - GFOA MEMBERSHIP (1 EMPLOYEE)150.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6495 GEN OP FN ADM PROF FEES & DUES - - - - TSBPA CPA RENEWAL (1 EMPLOYEE)85.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6495 GEN OP FN ADM PROF FEES & DUES - - - - TASB (ACADEMY)3,000.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6499 GEN OP FN ADM MEALS & MISC EXP 600.00 600.00 720.00 720.00 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6499 GEN OP FN ADM MEALS & MISC EXP - - - - MISC EXPENSES 600.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6499 GEN OP FN ADM MEALS & MISC EXP - - - - -LATE FEES (PCARD)- 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6499 GEN OP FN ADM MEALS & MISC EXP - - - - -ACH FEES - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6499 GEN OP FN ADM MEALS & MISC EXP - - - - -CANDY (WA TRUNK-OR-TREAT EVENT)- 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6499 GEN OP FN ADM MEALS & MISC EXP - - - - MV FR DEPT 40 (AMAZON PRIME SUBSCRIPTION)100.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0FN 6499 GEN OP FN ADM MEALS & MISC EXP - - - - MV FR DEPT 40 (SAM'S CLUB MEMBERSHIP)20.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6299 GEN OP HR ADM CONTR SVCS 4,500.00 2,175.00 2,175.00 2,175.00 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6299 GEN OP HR ADM CONTR SVCS - - - - RECRUITING & BACKGROUND SERVICES:2,175.00 13168 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6299 GEN OP HR ADM CONTR SVCS - - - - -ZIP RECRUITER - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6299 GEN OP HR ADM CONTR SVCS - - - - -NCTASPA JOB FAIR - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6299 GEN OP HR ADM CONTR SVCS - - - - -DPS BACKGROUND CHECKS - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6299 GEN OP HR ADM CONTR SVCS - - - - -REIMBURSEMENT FOR EMPLOYEE FINGERPRINTING - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6398 GEN OP HR ADM TECH SUPPLIES 13,300.00 12,000.00 12,000.00 10,500.00 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6398 GEN OP HR ADM TECH SUPPLIES - - - - HR ADMIN TECHNOLOGY:- 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6398 GEN OP HR ADM TECH SUPPLIES - - - - -FRONTLINE TIME & ATTENDANCE 10,400.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6398 GEN OP HR ADM TECH SUPPLIES - - - - -TCG ADMINISTRATORS (JEM 403(B))100.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6398 GEN OP HR ADM TECH SUPPLIES - - - - NOTE: VECTOR SOLUTIONS COMPLIANCE TRAINING IS INCLUDED - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6398 GEN OP HR ADM TECH SUPPLIES - - - - IN GEN LIABILITY INS POLICY - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6399 GEN OP HR ADM SUPPLIES 1,000.00 - - - - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6411 GEN OP HR ADM TRVL & TRNG 1,000.00 3,000.00 3,000.00 3,000.00 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6411 GEN OP HR ADM TRVL & TRNG - - - - HR TRAVEL & TRAINING (DIRECTOR & HR GENERALIST):3,000.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6411 GEN OP HR ADM TRVL & TRNG - - - - -TASPA CONFERENCE - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6411 GEN OP HR ADM TRVL & TRNG - - - - -TASBO CONFERENCE - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6411 GEN OP HR ADM TRVL & TRNG - - - - -TASB HR ACADEMY - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6429 GEN OP HR ADM INSURANCE - 28,892.00 42,531.00 42,531.00 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6429 GEN OP HR ADM INSURANCE - - - - GENERAL LIABILITY (AS OF 5/28/25)32,323.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6429 GEN OP HR ADM INSURANCE - - - - UMBRELLA POLICY (AS OF 5/28/25)10,208.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6429 GEN OP HR ADM INSURANCE - - - - NOTE: PER SG 6/4/25, VECTOR/SAFE SCHOOLS COMPLIANCE - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6429 GEN OP HR ADM INSURANCE - - - - TRAINING INCLUDED W/GEN LIABILITY POLICY - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6495 GEN OP HR ADM PROF FEES & DUES 2,000.00 2,725.00 2,725.00 2,725.00 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6495 GEN OP HR ADM PROF FEES & DUES - - - - HR ADM PROF FEES & DUES:2,725.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6495 GEN OP HR ADM PROF FEES & DUES - - - - -TEXAS ASSN OF SCHOOL PERSONNEL ADMINISTRATORS (TASPA)- 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6495 GEN OP HR ADM PROF FEES & DUES - - - - -TEXAS ASSN OF SCHOOL BUSINESS OFFICIALS (TASBO)- 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6495 GEN OP HR ADM PROF FEES & DUES - - - - -TEXAS ASSN OF SCHOOL BOARDS (TASB)- HR SERVICES - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6495 GEN OP HR ADM PROF FEES & DUES - - - - -TEXAS ASSN OF SCHOOL BOARDS (TASB)- POLICY SVC LIBRARY - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6495 GEN OP HR ADM PROF FEES & DUES - - - - -TCG ADMINISTRATORS (JEM 403(B)- 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6499 GEN OP HR ADM MEALS & MISC EXP 500.00 500.00 500.00 500.00 - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6499 GEN OP HR ADM MEALS & MISC EXP - - - - MEALS & MISC EXPENSES:500.00 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6499 GEN OP HR ADM MEALS & MISC EXP - - - - -BREAKFAST - NEW HIRE ORIENTATION - 1996 - GEN OP 41 - GEN ADMIN 00 750 99 0HR 6499 GEN OP HR ADM MEALS & MISC EXP - - - - -PASTRIES - OPEN ENROLLMENT MEETINGS - 1996 - GEN OP 41 - GEN ADMIN 01 750 99 0CM 6299 GEN OP COM MRKTNG CONTR SVCS 3,020.00 3,878.00 5,000.00 5,000.00 - 1996 - GEN OP 41 - GEN ADMIN 01 750 99 0CM 6299 GEN OP COM MRKTNG CONTR SVCS - - - - PROMOTIONAL SUPPLIES, BOOKS, EVENT PROGRAMS 3,878.00 1996 - GEN OP 41 - GEN ADMIN 01 750 99 0CM 6299 GEN OP COM MRKTNG CONTR SVCS - - - - MV $1,122 FROM DEPT 40 1,122.00 1996 - GEN OP 41 - GEN ADMIN 01 750 99 0FN 6212 GEN OP FN AUDIT AUDIT SVCS 700.00 700.00 700.00 700.00 - 1996 - GEN OP 41 - GEN ADMIN 01 750 99 0FN 6212 GEN OP FN AUDIT AUDIT SVCS - - - - GASB 68/75 WORKSHEETS 700.00 1996 - GEN OP 41 - GEN ADMIN 01 750 99 0HR 6429 GEN OP CRIME POLICY INSURANCE - 3,300.00 3,300.00 3,300.00 - 1996 - GEN OP 41 - GEN ADMIN 01 750 99 0HR 6429 GEN OP CRIME POLICY INSURANCE - - - - CRIME POLICY (AS OF 5/28/25)3,300.00 1996 - GEN OP 41 - GEN ADMIN 02 750 99 0CM 6299 GEN OP WEB HOSTING CONTR SVCS 14,500.00 14,772.00 10,000.00 10,000.00 - 1996 - GEN OP 41 - GEN ADMIN 02 750 99 0CM 6299 GEN OP WEB HOSTING CONTR SVCS - - - - WEB HOSTING (FINAL SITE)- 1996 - GEN OP 41 - GEN ADMIN 02 750 99 0CM 6299 GEN OP WEB HOSTING CONTR SVCS - - - - OPTIMIZES THE CONTENT ON THE SITE - 1996 - GEN OP 41 - GEN ADMIN 02 750 99 0CM 6299 GEN OP WEB HOSTING CONTR SVCS - - - - PINPOINTS OUT MISSPELLINGS, BROKEN LINKS, AND ANY OTHER - 1996 - GEN OP 41 - GEN ADMIN 02 750 99 0CM 6299 GEN OP WEB HOSTING CONTR SVCS - - - - INFORMATION THAT HELPS TO IMPROVE THE WEB SITE 10,000.00 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6255 GEN OP MAINT & OPS UTILITIES GAS 36,600.00 22,337.00 22,337.00 22,337.00 - 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6255 GEN OP MAINT & OPS UTILITIES GAS - - - - 4 GAS METERS ON CAMPUS 22,337.00 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6256 GEN OP MAINT & OPS UTILITIES ELECTRIC 170,000.00 140,000.00 140,000.00 140,000.00 - 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6256 GEN OP MAINT & OPS UTILITIES ELECTRIC - - - - ELECTRICITY FOR 4 METERS 140,000.00 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6258 GEN OP MAINT & OPS UTILITIES WATER 60,000.00 66,509.00 66,509.00 66,509.00 - 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6258 GEN OP MAINT & OPS UTILITIES WATER - - - - 9 WATER METERS ON CAMPUS 66,509.00 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6398 GEN OP MAINT & OPS TECH SUPPLIES 3,000.00 3,000.00 3,000.00 1,000.00 - 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6398 GEN OP MAINT & OPS TECH SUPPLIES - - - - TECHNOLOGY SUPPLIES/EQUIPMENT 1,000.00 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6398 GEN OP MAINT & OPS TECH SUPPLIES - - - - 6/3/25 PER KR: REDUCE TO $1K - 14169 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6398 GEN OP MAINT & OPS TECH SUPPLIES - - - - REDUCING 1-TIME LAPTOP PURCHASE - 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6411 GEN OP MAINT & OPS TRVL & TRNG 1,500.00 1,500.00 1,500.00 1,500.00 - 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6411 GEN OP MAINT & OPS TRVL & TRNG - - - - TRVL & TRNG TO WORKSHOPS/CONFERENCES (TASBO, LSI,)- 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6411 GEN OP MAINT & OPS TRVL & TRNG - - - - PEST CONTROL/GROUNDS)- 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6411 GEN OP MAINT & OPS TRVL & TRNG - - - - FOR R MILLER 1,500.00 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6495 GEN OP MAINT & OPS PROF FEES & DUES 500.00 500.00 150.00 150.00 - 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6495 GEN OP MAINT & OPS PROF FEES & DUES - - - - PROF MBRSHPS: TASBO R MILLER 150.00 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6499 GEN OP MAINT & OPS MEALS & MISC EXP 100.00 135.00 135.00 135.00 - 1996 - GEN OP 51 - MAINT & OPS 00 001 99 000 6499 GEN OP MAINT & OPS MEALS & MISC EXP - - - - MEALS FOR STAFF MEETINGS, MISC EXP 135.00 1996 - GEN OP 51 - MAINT & OPS 00 001 99 0HR 6429 GEN OP COMMERCIAL POLICY INSURANCE - 125,869.00 167,169.00 167,169.00 - 1996 - GEN OP 51 - MAINT & OPS 00 001 99 0HR 6429 GEN OP COMMERCIAL POLICY INSURANCE - - - - BUSINESS AUTO (AS OF 5/28/25)13,383.00 1996 - GEN OP 51 - MAINT & OPS 00 001 99 0HR 6429 GEN OP COMMERCIAL POLICY INSURANCE - - - - PROPERTY LIABILITY (AS OF 5/28/25)153,786.00 1996 - GEN OP 51 - MAINT & OPS 01 001 99 000 6257 GEN OP UTIL UTILITIES PHONE/INTERNET 19,100.00 21,100.00 44,426.00 18,226.00 - 1996 - GEN OP 51 - MAINT & OPS 01 001 99 000 6257 GEN OP UTIL UTILITIES PHONE/INTERNET - - - - AT&T 3,900.00 1996 - GEN OP 51 - MAINT & OPS 01 001 99 000 6257 GEN OP UTIL UTILITIES PHONE/INTERNET - - - - MV FR DEPT 40 (FIRSTNET CELLULAR FIRE ALARM/ELEVATORS)1,680.00 1996 - GEN OP 51 - MAINT & OPS 01 001 99 000 6257 GEN OP UTIL UTILITIES PHONE/INTERNET - - - - MV FR DEPT 40 (FIBERLIGHT INTERNET SERVICE)8,433.00 1996 - GEN OP 51 - MAINT & OPS 01 001 99 000 6257 GEN OP UTIL UTILITIES PHONE/INTERNET - - - - MV FR DEPT 40 (FIBERLIGHT R&M)4,213.00 1996 - GEN OP 51 - MAINT & OPS 01 001 99 000 6257 GEN OP UTIL UTILITIES PHONE/INTERNET - - - - MV FR DEPT 40 (SPECTRUM BACKUP INTERNET SERVICE)- 1996 - GEN OP 51 - MAINT & OPS 01 001 99 000 6257 GEN OP UTIL UTILITIES PHONE/INTERNET - - - - 6/4/25 PER WC, TOWN WILL COVER COST THRU END OF CONTR - 1996 - GEN OP 51 - MAINT & OPS 01 001 99 000 6257 GEN OP UTIL UTILITIES PHONE/INTERNET - - - - PERIOD. ACADEMY DECLINED BACK-UP SERVICE.- 1996 - GEN OP 51 - MAINT & OPS 02 001 99 000 6249 GEN OP JANITORIAL CONTR MAINT & REPAIR 184,750.00 182,750.00 182,750.00 182,750.00 - 1996 - GEN OP 51 - MAINT & OPS 02 001 99 000 6249 GEN OP JANITORIAL CONTR MAINT & REPAIR - - - - JANITORIAL SERVICES THRU BFS TEXAS HOLDINGS - 1996 - GEN OP 51 - MAINT & OPS 02 001 99 000 6249 GEN OP JANITORIAL CONTR MAINT & REPAIR - - - - GENERAL CLEANING, PORTER SERVICES 182,750.00 1996 - GEN OP 51 - MAINT & OPS 04 001 99 000 6249 GEN OP HVAC/WEB CNTRL R&M CONTR MAINT & REPAIR 74,100.00 53,500.00 53,500.00 53,500.00 - 1996 - GEN OP 51 - MAINT & OPS 04 001 99 000 6249 GEN OP HVAC/WEB CNTRL R&M CONTR MAINT & REPAIR - - - - HVAC/WEB CONTROLLER SYSTEM 53,500.00 1996 - GEN OP 51 - MAINT & OPS 04 001 99 000 6249 GEN OP HVAC/WEB CNTRL R&M CONTR MAINT & REPAIR - - - - -HVAC & AIR HANDLERS R&M - 1996 - GEN OP 51 - MAINT & OPS 04 001 99 000 6249 GEN OP HVAC/WEB CNTRL R&M CONTR MAINT & REPAIR - - - - -INDOOR SPLIT SYSTEMS R&M (5 SYSTEMS)- 1996 - GEN OP 51 - MAINT & OPS 04 001 99 000 6249 GEN OP HVAC/WEB CNTRL R&M CONTR MAINT & REPAIR - - - - -INDOOR EMS CONTROLLER (COMMUNICATES WITH UNIT) R&M - 1996 - GEN OP 51 - MAINT & OPS 04 001 99 000 6249 GEN OP HVAC/WEB CNTRL R&M CONTR MAINT & REPAIR - - - - -CONTROL PANEL R&M, VAV BOXES (EACH CLSRM)- 1996 - GEN OP 51 - MAINT & OPS 05 001 99 000 6249 GEN OP LANDSCAPE & GRNDS CONTR MAINT & REPAIR 75,500.00 97,500.00 97,500.00 97,500.00 - 1996 - GEN OP 51 - MAINT & OPS 05 001 99 000 6249 GEN OP LANDSCAPE & GRNDS CONTR MAINT & REPAIR - - - - LANDSCAPE & GROUNDS 97,500.00 1996 - GEN OP 51 - MAINT & OPS 05 001 99 000 6249 GEN OP LANDSCAPE & GRNDS CONTR MAINT & REPAIR - - - - -GROUND MAINTENANCE - 1996 - GEN OP 51 - MAINT & OPS 05 001 99 000 6249 GEN OP LANDSCAPE & GRNDS CONTR MAINT & REPAIR - - - - -TREE TRIMMING - 1996 - GEN OP 51 - MAINT & OPS 05 001 99 000 6249 GEN OP LANDSCAPE & GRNDS CONTR MAINT & REPAIR - - - - -IRRIGATION R&M - 1996 - GEN OP 51 - MAINT & OPS 05 001 99 000 6249 GEN OP LANDSCAPE & GRNDS CONTR MAINT & REPAIR - - - - -FERTILIZE/MULCH GROUNDS - 1996 - GEN OP 51 - MAINT & OPS 05 001 99 000 6319 GEN OP LANDSCAPE & GRNDS M&O SUPPLIES 27,150.00 42,115.00 42,115.00 42,115.00 - 1996 - GEN OP 51 - MAINT & OPS 05 001 99 000 6319 GEN OP LANDSCAPE & GRNDS M&O SUPPLIES - - - - BUILDING SUPPLIES 42,115.00 1996 - GEN OP 51 - MAINT & OPS 05 001 99 000 6319 GEN OP LANDSCAPE & GRNDS M&O SUPPLIES - - - - -TOOLS - 1996 - GEN OP 51 - MAINT & OPS 05 001 99 000 6319 GEN OP LANDSCAPE & GRNDS M&O SUPPLIES - - - - -PLUMBING/PAINTING SUPPLIES - 1996 - GEN OP 51 - MAINT & OPS 05 001 99 000 6319 GEN OP LANDSCAPE & GRNDS M&O SUPPLIES - - - - -KITCHEN EQUIPMENT MATERIALS FOR MINOR REPAIRS - 1996 - GEN OP 51 - MAINT & OPS 05 001 99 000 6319 GEN OP LANDSCAPE & GRNDS M&O SUPPLIES - - - - -DOOR LOCKS - 1996 - GEN OP 51 - MAINT & OPS 05 001 99 000 6319 GEN OP LANDSCAPE & GRNDS M&O SUPPLIES - - - - -PEST CONTROL (SPRAYS, GRANULES)- 1996 - GEN OP 51 - MAINT & OPS 06 001 99 000 6249 GEN OP ELECTRICAL & LIGHT CONTR MAINT & REPAIR 23,037.00 17,000.00 17,000.00 17,000.00 - 1996 - GEN OP 51 - MAINT & OPS 06 001 99 000 6249 GEN OP ELECTRICAL & LIGHT CONTR MAINT & REPAIR - - - - LIGHTING PREVENTATIVE MAINTENANCE CONTRACT 17,000.00 1996 - GEN OP 51 - MAINT & OPS 06 001 99 000 6249 GEN OP ELECTRICAL & LIGHT CONTR MAINT & REPAIR - - - - -ELECTRICAL MAINTENANCE (PLUGS)- 1996 - GEN OP 51 - MAINT & OPS 06 001 99 000 6249 GEN OP ELECTRICAL & LIGHT CONTR MAINT & REPAIR - - - - -LIGHTING R&M (BALLISTS, FIXTURES)- 1996 - GEN OP 51 - MAINT & OPS 07 001 99 000 6319 GEN OP GRND M&O SUPPLIES 7,800.00 7,800.00 7,800.00 7,800.00 - 1996 - GEN OP 51 - MAINT & OPS 07 001 99 000 6319 GEN OP GRND M&O SUPPLIES - - - - GROUND SUPPLIES 7,800.00 1996 - GEN OP 51 - MAINT & OPS 07 001 99 000 6319 GEN OP GRND M&O SUPPLIES - - - - -MULCH FOR PLAYGROUNDS - 1996 - GEN OP 51 - MAINT & OPS 07 001 99 000 6319 GEN OP GRND M&O SUPPLIES - - - - -CRUSHED GRANITE TO PUT AROUND BUILDINGS - 1996 - GEN OP 51 - MAINT & OPS 07 001 99 000 6319 GEN OP GRND M&O SUPPLIES - - - - -ROCKS - 1996 - GEN OP 51 - MAINT & OPS 08 001 99 000 6319 GEN OP UNIFRMS M&O SUPPLIES 1,000.00 1,000.00 1,000.00 500.00 - 15170 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1996 - GEN OP 51 - MAINT & OPS 08 001 99 000 6319 GEN OP UNIFRMS M&O SUPPLIES - - - - UNIFORMS: SHIRTS, JACKETS, BOOTS R MILLER 500.00 1996 - GEN OP 51 - MAINT & OPS 08 001 99 000 6319 GEN OP UNIFRMS M&O SUPPLIES - - - - 6/3/25 PER KR: REDUCE TO $500 - 1996 - GEN OP 51 - MAINT & OPS 09 001 99 000 6249 GEN OP EQPT R&M CONTR MAINT & REPAIR - - - - - 1996 - GEN OP 51 - MAINT & OPS 09 001 99 000 6399 GEN OP EQPT R&M SUPPLIES - - - - - 1996 - GEN OP 51 - MAINT & OPS 10 001 99 000 6249 GEN OP ELEVATOR R&M CONTR MAINT & REPAIR 10,500.00 19,748.00 19,748.00 9,000.00 - 1996 - GEN OP 51 - MAINT & OPS 10 001 99 000 6249 GEN OP ELEVATOR R&M CONTR MAINT & REPAIR - - - - ELEVATOR R&M 9,000.00 1996 - GEN OP 51 - MAINT & OPS 10 001 99 000 6249 GEN OP ELEVATOR R&M CONTR MAINT & REPAIR - - - - -REGULATORY CERTIFICATIONS - 1996 - GEN OP 51 - MAINT & OPS 10 001 99 000 6249 GEN OP ELEVATOR R&M CONTR MAINT & REPAIR - - - - -ELEVATOR INSPECTIONS - 1996 - GEN OP 51 - MAINT & OPS 10 001 99 000 6249 GEN OP ELEVATOR R&M CONTR MAINT & REPAIR - - - - 6/3/25 PER KR: REDUCE TO $9,000 (ORIG BUDGET)- 1996 - GEN OP 51 - MAINT & OPS 10 001 99 000 6249 GEN OP ELEVATOR R&M CONTR MAINT & REPAIR - - - - REDUCING 1-TIME EXP FOR ELEVATOR DOOR UPGRADE - 1996 - GEN OP 51 - MAINT & OPS 12 001 99 000 6249 GEN OP FIRE SPRINKLER R&M CONTR MAINT & REPAIR 41,200.00 29,082.00 29,082.00 26,200.00 - 1996 - GEN OP 51 - MAINT & OPS 12 001 99 000 6249 GEN OP FIRE SPRINKLER R&M CONTR MAINT & REPAIR - - - - SPRINKLER HEAD/FIRE SYSTEM R&M 26,200.00 1996 - GEN OP 51 - MAINT & OPS 12 001 99 000 6249 GEN OP FIRE SPRINKLER R&M CONTR MAINT & REPAIR - - - - -FIRE SUPPRESSION R&M - 1996 - GEN OP 51 - MAINT & OPS 12 001 99 000 6249 GEN OP FIRE SPRINKLER R&M CONTR MAINT & REPAIR - - - - -INSPECTIONS - 1996 - GEN OP 51 - MAINT & OPS 12 001 99 000 6249 GEN OP FIRE SPRINKLER R&M CONTR MAINT & REPAIR - - - - -FIRE PANEL R&M - 1996 - GEN OP 51 - MAINT & OPS 12 001 99 000 6249 GEN OP FIRE SPRINKLER R&M CONTR MAINT & REPAIR - - - - 06/03/25 PER KR: REDUCE TO $26,200 (ORIG BUD)- 1996 - GEN OP 51 - MAINT & OPS 12 001 99 000 6249 GEN OP FIRE SPRINKLER R&M CONTR MAINT & REPAIR - - - - REDUCING 1-TIME EXPENSE FOR SYSTEM BATTERY REPAIRS - 1996 - GEN OP 51 - MAINT & OPS 15 001 99 000 6249 GEN OP BLDG R&M CONTR MAINT & REPAIR 74,163.00 67,200.00 69,905.00 69,905.00 - 1996 - GEN OP 51 - MAINT & OPS 15 001 99 000 6249 GEN OP BLDG R&M CONTR MAINT & REPAIR - - - - BLDG R&M 67,200.00 1996 - GEN OP 51 - MAINT & OPS 15 001 99 000 6249 GEN OP BLDG R&M CONTR MAINT & REPAIR - - - - -PAINTERS - 1996 - GEN OP 51 - MAINT & OPS 15 001 99 000 6249 GEN OP BLDG R&M CONTR MAINT & REPAIR - - - - -DRYWALL R&M - 1996 - GEN OP 51 - MAINT & OPS 15 001 99 000 6249 GEN OP BLDG R&M CONTR MAINT & REPAIR - - - - -OUTSIDE BRICK/STONE REPAIRS - 1996 - GEN OP 51 - MAINT & OPS 15 001 99 000 6249 GEN OP BLDG R&M CONTR MAINT & REPAIR - - - - -FLOOR R&M - 1996 - GEN OP 51 - MAINT & OPS 15 001 99 000 6249 GEN OP BLDG R&M CONTR MAINT & REPAIR - - - - -DOORS R&M - 1996 - GEN OP 51 - MAINT & OPS 15 001 99 000 6249 GEN OP BLDG R&M CONTR MAINT & REPAIR - - - - ADD $2,705 FR ATH CONTR SVCS FOR GYM FLOOR RESURFACING 2,705.00 1996 - GEN OP 51 - MAINT & OPS 16 001 99 000 6319 GEN OP MECHANICAL EQPT M&O SUPPLIES 4,500.00 6,500.00 6,500.00 6,500.00 - 1996 - GEN OP 51 - MAINT & OPS 16 001 99 000 6319 GEN OP MECHANICAL EQPT M&O SUPPLIES - - - - MECHANICAL EQUIPMENT & SUPPLIES 6,500.00 1996 - GEN OP 51 - MAINT & OPS 16 001 99 000 6319 GEN OP MECHANICAL EQPT M&O SUPPLIES - - - - -HVAC SUPPLIES - 1996 - GEN OP 51 - MAINT & OPS 16 001 99 000 6319 GEN OP MECHANICAL EQPT M&O SUPPLIES - - - - -FILTER REPLACEMENTS - 1996 - GEN OP 51 - MAINT & OPS 17 001 99 000 6249 GEN OP WATER TRTMT CONTR MAINT & REPAIR 1,000.00 800.00 800.00 800.00 - 1996 - GEN OP 51 - MAINT & OPS 17 001 99 000 6249 GEN OP WATER TRTMT CONTR MAINT & REPAIR - - - - QUARTERLY WATER TESTING 800.00 1996 - GEN OP 51 - MAINT & OPS 18 001 99 000 6249 GEN OP PEST CONTROL CONTR MAINT & REPAIR 4,000.00 6,200.00 6,200.00 6,200.00 - 1996 - GEN OP 51 - MAINT & OPS 18 001 99 000 6249 GEN OP PEST CONTROL CONTR MAINT & REPAIR - - - - MONTHLY PEST CONTROL SERVICES 6,200.00 1996 - GEN OP 51 - MAINT & OPS 18 001 99 000 6249 GEN OP PEST CONTROL CONTR MAINT & REPAIR - - - - -OUTDOOR BOXES FOR RODENT CONTROL - 1996 - GEN OP 51 - MAINT & OPS 19 001 99 000 6249 GEN OP PARKING LOT R&M CONTR MAINT & REPAIR - - 4,800.00 4,800.00 - 1996 - GEN OP 51 - MAINT & OPS 19 001 99 000 6249 GEN OP PARKING LOT R&M CONTR MAINT & REPAIR - - - - ACCOUNT MOVED FROM 1975-36-00-001- 99-000-6299 4,800.00 1996 - GEN OP 51 - MAINT & OPS 19 001 99 000 6249 GEN OP PARKING LOT R&M CONTR MAINT & REPAIR - - - - TRNSP PARKING LOT R&M - 1996 - GEN OP 51 - MAINT & OPS 19 001 99 000 6249 GEN OP PARKING LOT R&M CONTR MAINT & REPAIR - - - - REPAIR & MAINTENANCE OF PARKING LOTS AROUND CAMPUS - 1996 - GEN OP 51 - MAINT & OPS 19 001 99 000 6249 GEN OP PARKING LOT R&M CONTR MAINT & REPAIR - - - - -POWER WASHING - 1996 - GEN OP 51 - MAINT & OPS 19 001 99 000 6249 GEN OP PARKING LOT R&M CONTR MAINT & REPAIR - - - - -PARKING SPOT PAINT REMOVAL - 1996 - GEN OP 51 - MAINT & OPS 19 001 99 000 6249 GEN OP PARKING LOT R&M CONTR MAINT & REPAIR - - - - -RESTRIPING - 1996 - GEN OP 51 - MAINT & OPS 20 001 99 000 6319 GEN OP PAPER & CLEANING M&O SUPPLIES 25,500.00 25,500.00 25,500.00 25,500.00 - 1996 - GEN OP 51 - MAINT & OPS 20 001 99 000 6319 GEN OP PAPER & CLEANING M&O SUPPLIES - - - - CLEANING SUPPLIES 25,500.00 1996 - GEN OP 51 - MAINT & OPS 20 001 99 000 6319 GEN OP PAPER & CLEANING M&O SUPPLIES - - - - -PAPER PRODUCTS: KITCHEN, BATHROOMS, CLASSROOMS - 1996 - GEN OP 52 - SEC & MONITORING 00 001 99 000 6249 GEN OP CONTR MAINT & REPAIR 19,000.00 16,000.00 16,000.00 16,000.00 - 1996 - GEN OP 52 - SEC & MONITORING 00 001 99 000 6249 GEN OP CONTR MAINT & REPAIR - - - - SECURITY & MONITORING R&M:16,000.00 1996 - GEN OP 52 - SEC & MONITORING 00 001 99 000 6249 GEN OP CONTR MAINT & REPAIR - - - - -SECURITY SYSTEMS AMAG TRAINING - 1996 - GEN OP 52 - SEC & MONITORING 00 001 99 000 6249 GEN OP CONTR MAINT & REPAIR - - - - -R&M FOR CAMERAS - 1996 - GEN OP 52 - SEC & MONITORING 00 001 99 000 6249 GEN OP CONTR MAINT & REPAIR - - - - -CAMERA RELOCATION SERVICES - 1996 - GEN OP 52 - SEC & MONITORING 00 001 99 000 6249 GEN OP CONTR MAINT & REPAIR - - - - -24-HR MONITORING SERVICES - 1996 - GEN OP 52 - SEC & MONITORING 00 001 99 000 6398 GEN OP TECH SUPPLIES 2,000.00 4,000.00 4,000.00 4,000.00 - 1996 - GEN OP 52 - SEC & MONITORING 00 001 99 000 6398 GEN OP TECH SUPPLIES - - - - ID CARD PRINTERS, SECURITY CAMERAS 4,000.00 1996 - GEN OP 52 - SEC & MONITORING 00 001 99 000 6399 GEN OP SUPPLIES 1,500.00 2,700.00 3,000.00 3,000.00 - 1996 - GEN OP 52 - SEC & MONITORING 00 001 99 000 6399 GEN OP SUPPLIES - - - - CARD READER PAPER, ID BADGES 3,000.00 1996 - GEN OP 52 - SEC & MONITORING 00 001 99 000 6411 GEN OP TRVL & TRNG 500.00 1,500.00 1,500.00 1,500.00 - 16 171 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1996 - GEN OP 52 - SEC & MONITORING 00 001 99 000 6411 GEN OP TRVL & TRNG - - - - CAMPUS ADMINISTRATOR/EOP MEMBERS SECURITY TRAINING 1,500.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6219 GEN OP TECH PROF SVCS OTHER 3,000.00 10,000.00 10,000.00 10,000.00 - 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6219 GEN OP TECH PROF SVCS OTHER - - - - IT CONTRACTOR WORK - CABLING REPAIR & NEW CABLE RUNS;10,000.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6219 GEN OP TECH PROF SVCS OTHER - - - - TECHNICAL CONSULTATION RELATED TO SOFTWARE/SERVICES NOT - 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6219 GEN OP TECH PROF SVCS OTHER - - - - COVERED BY EXISTING AGREEMENTS;- 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6219 GEN OP TECH PROF SVCS OTHER - - - - NO SET COSTS FOR THIS BUDGET ITEM, USED WHEN NEEDED FOR - 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6219 GEN OP TECH PROF SVCS OTHER - - - - EMERGENCIES OR REPAIRS - 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6269 GEN OP TECH RENTALS & OP LEASES 30,000.00 30,000.00 159,911.00 159,911.00 - 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6269 GEN OP TECH RENTALS & OP LEASES - - - - PRINTER COPY OVERAGES & MAINT/SUPPLIES 30,000.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6269 GEN OP TECH RENTALS & OP LEASES - - - - MV FR DEPT 40 (MACQUERIE 4 PRINTERS)16,061.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6269 GEN OP TECH RENTALS & OP LEASES - - - - MV FR DEPT 40 (SW/HW R&M FIREWALL LEASE)72,250.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6269 GEN OP TECH RENTALS & OP LEASES - - - - MV FR DEPT 40 (CSI LSNG NETWORK SWITCHES/ACCESS PTS)41,600.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS 32,000.00 32,000.00 118,080.00 114,775.00 - 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - SECURLY - WEB FILTERING FOR STUDENT DEVICES 3,700.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - DMARC EMAIL SECURITY 500.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - DATTO BACKUPIFY - GOOGLE BACKUP 3,900.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - MICROSOFT LICENSING - CDWG 3,500.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - ADOBE LICENSING - REG XI 2,000.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - CROSSOVER - IT SOFTWARE 400.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - GRAMMARLY 150.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - SETAPP 300.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - PADDLE AND IT SOFTWARE PURCHASES 500.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - SLACK 150.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - 1PASSWORD 300.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - GOOGLE STORAGE 120.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - GOOGLE EDU ENTERPRISE SUBSCRIPTION 4,450.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - SANDBOX - EMAIL 400.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - CAROUSEL - TIGHTROPE MEDIA SYSTEMS - DIGITAL SIGNAGE 2,700.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - RAPTOR 1,500.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - MV FR DEPT 40 (CYBERFORCEQ MANAGED SECURITY)37,500.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - MV FR DEPT 40 (NOMIC NETWORK INTRUSION PREV/DETECTION)18,000.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - MV FR DEPT 40 (DATTO SERVER CLOUD BACKUP)14,000.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - MV FR DEPT 40 (ZOOM)17,255.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - MV FR DEPT 40 (DATACOVE EMAIL ARCHIVE)2,250.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - MV FR DEPT 40 (NINJAONE HELP DESK)- 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6398 GEN OP TECH SW AGREEMENTS - - - - 6/4/25 PER WC, REDUCE NINJAONE TO $1,200 FOR HELP DESK 1,200.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6399 GEN OP TECH SUPPLIES 20,500.00 20,500.00 20,500.00 12,000.00 - 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6399 GEN OP TECH SUPPLIES - - - - IT DEPARTMENT SUPPLIES, INCLUDES:12,000.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6399 GEN OP TECH SUPPLIES - - - - APPLE DIRECT R&M, SUPPLIES FOR R&M ON ALL DEVICES &- 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6399 GEN OP TECH SUPPLIES - - - - PERIPHERALS THROUGHOUT CAMPUS (SMARTBOARDS, PROJECTORS,- 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6399 GEN OP TECH SUPPLIES - - - - CABLES, SURGE PROTECTORS, APPS USED BY IT TEAM/TCHRS)- 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6399 GEN OP TECH SUPPLIES - - - - USING VENDORS: AMAZON, OWC, KEYCH, APPLE, B&H PHOTO,- 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6399 GEN OP TECH SUPPLIES - - - - SAMSUNG, PASSWORD, ETC.- 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6411 GEN OP TECH TRVL & TRNG 1,500.00 8,000.00 3,000.00 3,000.00 - 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6411 GEN OP TECH TRVL & TRNG - - - - LOCAL TRAINING OPPORTUNITIES - MILEAGE AND REG FEES 2,500.00 17 172 FUND FUNCTION SUB OBJECT ORGN PIC PROJ DETAIL ACCOUNT TITLE FY 24 BUDGET FY 25 BUDGET FY26 REQUESTED BASE FY26 RECOMMENDED BASE NOTE DESCRIPTION NOTE AMOUNT 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6411 GEN OP TECH TRVL & TRNG - - - - IT DEPARTMENT MEETINGS 500.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6495 GEN OP TECH PROF FEES & DUES 700.00 1,200.00 1,360.00 1,360.00 - 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6495 GEN OP TECH PROF FEES & DUES - - - - RELAYFM DUES 300.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6495 GEN OP TECH PROF FEES & DUES - - - - MACSPARK DUES 200.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6495 GEN OP TECH PROF FEES & DUES - - - - ISTE DUES 270.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6495 GEN OP TECH PROF FEES & DUES - - - - MACSTOR DUES 250.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6495 GEN OP TECH PROF FEES & DUES - - - - COSN DUES 340.00 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6499 GEN OP TECH MEALS & MISC EXP 500.00 1,000.00 1,000.00 - - 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6499 GEN OP TECH MEALS & MISC EXP - - - - TECH TEAM MEALS/SHIRTS - 1996 - GEN OP 53 - DATA PROCESSING 00 001 99 000 6499 GEN OP TECH MEALS & MISC EXP - - - - 6/3/25 PER KR: BUDGET NOT APPROVED - 1996 - GEN OP 53 - DATA PROCESSING 01 001 99 000 6299 GEN OP TECH CONTR SVCS 44,263.00 41,500.00 44,000.00 44,000.00 - 1996 - GEN OP 53 - DATA PROCESSING 01 001 99 000 6299 GEN OP TECH CONTR SVCS - - - - POWERSCHOOL ANNUAL CONTRACT - INCLUDES SIS AND EFINANCE 44,000.00 1996 - GEN OP 53 - DATA PROCESSING 01 001 99 000 6398 GEN OP TECH TECH SUPPLIES - 43,238.00 45,000.00 45,000.00 - 1996 - GEN OP 53 - DATA PROCESSING 01 001 99 000 6398 GEN OP TECH TECH SUPPLIES - - - - REPLACE SMARTBOARDS/PROJECTORS - YEAR 2 OF 3 45,000.00 1996 - GEN OP 53 - DATA PROCESSING 01 001 99 000 6429 GEN OP TECH INSURANCE 10,000.00 20,762.00 22,000.00 22,000.00 - 1996 - GEN OP 53 - DATA PROCESSING 01 001 99 000 6429 GEN OP TECH INSURANCE - - - - EXPENSES RELATED TO STUDENT IPAD R&M AND APPS 22,000.00 1996 - GEN OP 53 - DATA PROCESSING 02 001 99 000 6299 GEN OP P/S CNSLTNG & TRNG CONTR SVCS 6,800.00 6,480.00 5,000.00 5,000.00 - 1996 - GEN OP 53 - DATA PROCESSING 02 001 99 000 6299 GEN OP P/S CNSLTNG & TRNG CONTR SVCS - - - - POWERSCHOOL MISC CONSULTING AND TRAINING NOT COVERED 5,000.00 1996 - GEN OP 53 - DATA PROCESSING 02 001 99 000 6299 GEN OP P/S CNSLTNG & TRNG CONTR SVCS - - - - BY CONTRACT - 1996 - GEN OP 53 - DATA PROCESSING 03 001 99 000 6299 GEN OP TECH R&M CONTR SVCS - - 31,500.00 - - 1996 - GEN OP 53 - DATA PROCESSING 03 001 99 000 6299 GEN OP TECH R&M CONTR SVCS - - - - MV FR DEPT 40 (R&M NETWORK STORAGE)- 1996 - GEN OP 53 - DATA PROCESSING 03 001 99 000 6299 GEN OP TECH R&M CONTR SVCS - - - - ORIG AMT $10,000 REMOVED - 1996 - GEN OP 53 - DATA PROCESSING 03 001 99 000 6299 GEN OP TECH R&M CONTR SVCS - - - - MV FR DEPT 40 (R&M NETWORK PRINTERS/PERIPHERALS)- 1996 - GEN OP 53 - DATA PROCESSING 03 001 99 000 6299 GEN OP TECH R&M CONTR SVCS - - - - ORIG AMT $2,500 REMOVED - 1996 - GEN OP 53 - DATA PROCESSING 03 001 99 000 6299 GEN OP TECH R&M CONTR SVCS - - - - MV FR DEPT 40 (R&M SERVERS)- 1996 - GEN OP 53 - DATA PROCESSING 03 001 99 000 6299 GEN OP TECH R&M CONTR SVCS - - - - ORIG AMT $10,000 REMOVED - 1996 - GEN OP 53 - DATA PROCESSING 03 001 99 000 6299 GEN OP TECH R&M CONTR SVCS - - - - MV FR DEPT 40 (R&M PHONE/PERIPHERAL EQPT)- 1996 - GEN OP 53 - DATA PROCESSING 03 001 99 000 6299 GEN OP TECH R&M CONTR SVCS - - - - ORIG AMT $5,000 REMOVED - 1996 - GEN OP 53 - DATA PROCESSING 03 001 99 000 6299 GEN OP TECH R&M CONTR SVCS - - - - MV FR DEPT 40 (R&M AV HARDWARE)- 1996 - GEN OP 53 - DATA PROCESSING 03 001 99 000 6299 GEN OP TECH R&M CONTR SVCS - - - - ORIG AMT $4,000 REMOVED - 1996 - GEN OP 71 - DEBT SERVICE 00 001 99 000 6512 GEN OP IPAD LEASE CAPITAL LEASE PRINCIPAL 226,667.00 230,000.00 281,411.00 281,411.00 - 1996 - GEN OP 71 - DEBT SERVICE 00 001 99 000 6512 GEN OP IPAD LEASE CAPITAL LEASE PRINCIPAL - - - - APPLE FINANCIAL SERVICES (STDNT IPADS) WA RES 25-13 262,847.00 1996 - GEN OP 71 - DEBT SERVICE 00 001 99 000 6512 GEN OP IPAD LEASE CAPITAL LEASE PRINCIPAL - - - - CSI LEASING (TCHR MACBKS FOR STDNT CARTS) WA RES 25-14 18,564.00 1996 - GEN OP 71 - DEBT SERVICE 00 001 99 000 6512 GEN OP IPAD LEASE CAPITAL LEASE PRINCIPAL - - - - APPROVED ON 5/20/25 BOT MTG - 1996 - GEN OP 71 - DEBT SERVICE 00 001 99 000 6523 GEN OP IPAD LEASE INTEREST ON DEBT - - - - - 1996 - GEN OP 71 - DEBT SERVICE 00 001 99 000 6523 GEN OP IPAD LEASE INTEREST ON DEBT - - - - INTEREST ON APPLE & CSI LEASES (TBD)- 1996 - GEN OP 71 - DEBT SERVICE 00 001 99 000 6599 GEN OP IPAD LEASE OTHER DEBT SVC EXP 8,500.00 8,300.00 8,300.00 8,300.00 - 1996 - GEN OP 71 - DEBT SERVICE 00 001 99 000 6599 GEN OP IPAD LEASE OTHER DEBT SVC EXP - - - - PROPERTY TAXES ON LEASED EQUIPMENT 8,300.00 18173 CALCULATING EMPLOYEE SALARIES LOG Data from Personnel Budgeting updated 6/6/25 Status FNCT J/C DESC POSITION CNTRL CALENDAR DAYS FY25 STEP FY26 STEP FY25 ORIG BASE ORIG FTE FY 26 NEW BASE (w/required step incr) NEW FTE BASE variance FTE variance TOTAL Employer-Paid Benefits TOTAL by Position NEW 11 PRIMARY TCHR TCHR-ES-GR04 187 - - 67,682.00 1.00 67,682.00 1.00 12,135.06 79,817.06 NEW 23 HRLY ADMIN ASST ADM-ASST-190 190 - - 35,000.00 1.00 35,000.00 1.00 7,837.30 42,837.30 pending 11 SECONDARY TCHR TCHR-SEC-TEC 187 5 18 63,032.00 1.00 76,360.00 1.00 13,328.00 - 13,242.11 89,602.11 pending 11 SECONDARY TCHR TCHR-SEC-ART 187 15 15 52,985.00 0.67 67,782.00 1.00 14,797.00 0.33 12,147.81 79,929.81 pending 23 SPECIAL PROGRAMS COORD-SP-PGRM 202 - - 90,000.00 1.00 90,000.00 1.00 14,982.17 104,982.17 pending 23 ATHLETIC DIRECTOR ADMN-DIR-ATH 212 83,000.00 1.00 97,381.00 1.00 14,381.00 - 15,923.76 113,304.76 pending 11 SECONDARY TCHR TCHR-SEC-SCI 187 6 11 32,566.00 0.50 32,941.00 0.50 375.00 - 11,905.43 77,787.43 pending 11 SECONDARY TCHR TCHR-SEC-MAT 187 32,566.00 0.50 32,941.00 0.50 375.00 - pending 11 SECONDARY TCHR TCHR-SEC-SPN 187 15 17 63,482.00 1.00 70,082.00 1.00 6,600.00 - 12,441.23 82,523.23 pending 11 PRIMARY TCHR TCHR-ES-GR05 187 15 5 71,282.00 1.00 64,532.00 1.00 (6,750.00) - 11,733.21 76,265.21 pending 11 SECONDARY TCHR TCHR-SEC-ENG 187 26 1 76,182.00 1.00 62,882.00 1.00 (13,300.00) - 11,522.72 74,404.72 pending 11 SECONDARY TCHR TCHR-SEC-MAT 187 15 16 36,461.00 0.50 68,182.00 1.00 31,721.00 0.50 12,198.84 80,380.84 VAC 11 SECONDARY TCHR TCHR-SEC-MAT 187 14 15 67,182.00 1.00 67,682.00 1.00 500.00 - 12,135.06 79,817.06 VAC 11 SECONDARY TCHR TCHR-SEC-SCI 187 8 15 64,682.00 1.00 67,682.00 1.00 3,000.00 - 12,135.06 79,817.06 VAC 11 SPED TCHR TCHR-SPED187 187 15 15 67,682.00 1.00 67,682.00 1.00 - - 12,135.06 79,817.06 VAC 21 DP IB COORDINATOR COORD-IB-DP 202 35,367.00 0.50 33,841.00 0.50 (1,526.00) - 6,067.03 39,908.03 VAC 11 SECONDARY TCHR TCHR-SEC-SCI 187 35,367.00 0.50 33,841.00 0.50 (1,526.00) - 6,068.03 39,909.03 VAC 31 PRIMARY COUNSELOR CNSLR-PRIM 207 15 15 83,829.00 1.00 83,829.00 1.00 - - 14,194.93 98,023.93 VAC 23 HRLY ADMIN ASST ADM-ASST-190 190 36,818.00 1.00 31,844.00 1.00 (4,974.00) - 7,702.11 39,546.11 VAC 51 HRLY FACILITIES TECH OPS-FAC-TECH 260 47,138.00 1.00 47,138.00 1.00 - - 9,057.86 56,195.86 Elim PRIMARY TCHR TCHR-ES-SPN 187 24,528.00 1.00 - - (24,528.00) (1.00) - - Elim SECONDARY TCHR TCHR-SEC-CTE 187 16,223.00 0.50 - - (16,223.00) (0.50) - - Elim INTERVENTIONIST TCHR-ES-INTV 197 71,748.00 1.00 - - (71,748.00) (1.00) - - Elim MS COUNSELOR CNSLR-MS 207 82,829.00 1.00 - - (82,829.00) (1.00) - - Elim MS ASST PRINCIPAL PRIN-MS-ASST 212 87,200.00 1.00 - - (87,200.00) (1.00) - - Elim SPED COORDINATOR COORD-SPED 202 90,062.00 1.00 - - (90,062.00) (1.00) - - Elim 504 COORDINATOR COORD-504 197 81,334.00 1.00 - - (81,334.00) (1.00) - - Elim INSTR TECH COORDINATOR COORD-INSTR 207 82,169.00 1.00 - - (82,169.00) (1.00) - - Elim SIS ADMINISTRATOR ADMN-IT-SIS 226 73,542.00 1.00 - - (73,542.00) (1.00) - - Elim HRLY IT TECHNICIAN TECHN-IT 260 53,306.00 1.00 - - (53,306.00) (1.00) - - Elim HRLY CUSTODIAN OPS-CUST 260 - 1.00 - - - (1.00) - - Elim FACILITIES BLDG ENG OPS-FAC-ENG 260 71,344.00 1.00 - - (71,344.00) (1.00) - - filled 11 SECONDARY TCHR TCHR-SEC-SPN 187 1 2 61,382.00 1.00 62,736.00 1.00 1,354.00 - 11,504.10 74,240.10 filled 11 SECONDARY TCHR TCHR-SEC-MAT 187 22 23 72,082.00 1.00 73,466.00 1.00 1,384.00 - 12,872.92 86,338.92 filled 11 PRIMARY TCHR TCHR-ES-GR01 187 6 7 63,632.00 1.00 64,986.00 1.00 1,354.00 - 11,791.13 76,777.13 filled 11 SECONDARY TCHR TCHR-SEC-HUM 187 4 5 62,482.00 1.00 63,836.00 1.00 1,354.00 - 11,644.42 75,480.42 filled 11 SECONDARY TCHR TCHR-SEC-ENG 0.5 187 0 1 60,674.00 1.00 62,028.00 1.00 1,354.00 - 11,413.78 73,441.78 filled 12 PRIMARY LIBRARIAN LIBR-ES 197 14 15 70,774.00 1.00 71,301.00 1.00 527.00 - 12,596.73 83,897.73 filled 11 SECONDARY TCHR TCHR-SEC-FRN 187 10 11 66,982.00 1.00 68,366.00 1.00 1,384.00 - 12,222.32 80,588.32 filled 41 DIR INNOV/DEVELOP ADMN-DIR-DEV 217 90,000.00 1.00 94,348.00 1.00 4,348.00 - 15,536.84 109,884.84 filled 11 PRIMARY TCHR TCHR-ES-GR00 187 6 7 63,632.00 1.00 64,986.00 1.00 1,354.00 - 11,791.13 76,777.13 filled 33 NURSE NURSE-187 187 15 16 67,682.00 1.00 68,182.00 1.00 500.00 - 12,198.84 80,380.84 filled 11 PRIMARY TCHR TCHR-ES-GR02 187 33 34 78,282.00 1.00 79,636.00 1.00 1,354.00 - 13,660.03 93,296.03 filled 11 PRIMARY TCHR TCHR-ES-GR04 187 9 10 65,082.00 1.00 66,436.00 1.00 1,354.00 - 11,976.11 78,412.11 filled 23 HRLY ADMIN ASST 190 ADM-ASST-190 190 28,800.00 1.00 28,500.00 1.00 (300.00) - 7,558.87 36,058.87 filled 11 SECONDARY TCHR TCHR-SEC-PE 187 10 11 65,482.00 1.00 66,836.00 1.00 1,354.00 - 12,027.13 78,863.13 filled 36 BUS DRIVER BUS-DRVR 187 20,000.00 0.50 20,000.00 0.50 - - 7,492.02 27,492.02 filled 36 BUS DRIVER BUS-DRVR 187 20,000.00 0.50 20,000.00 0.50 - - 7,492.02 27,492.02 filled 11 SECONDARY TCHR TCHR-SEC-MAT 187 34 35 52,784.00 0.67 80,136.00 1.00 27,352.00 0.33 13,723.81 93,859.81 filled 11 READING SPECIALIST SPLST-RDNG 197 16 17 72,635.00 1.00 74,019.00 1.00 1,384.00 - 12,943.47 86,962.47 filled 11 SECONDARY TCHR TCHR-SEC-MAT 187 3 4 63,482.00 1.00 64,866.00 1.00 1,384.00 - 11,775.82 76,641.82 1 17 4 Status FNCT J/C DESC POSITION CNTRL CALENDAR DAYS FY25 STEP FY26 STEP FY25 ORIG BASE ORIG FTE FY 26 NEW BASE (w/required step incr) NEW FTE BASE variance FTE variance TOTAL Employer-Paid Benefits TOTAL by Position filled 11 HRLY INSTR AIDE GEN ED AIDE-ES-INST 187 29,247.00 1.00 29,247.00 1.00 - - 7,656.20 36,903.20 filled 23 HRLY ASST REGISTRAR ADM-AST-REG 221 41,672.00 1.00 41,672.00 1.00 - - 8,216.20 49,888.20 filled 11 SECONDARY TCHR TCHR-SEC-HUM 187 5 6 66,032.00 1.00 67,446.00 1.00 1,414.00 - 12,104.95 79,550.95 filled 11 PRIMARY TCHR TCHR-ES-MUS 187 17 18 68,582.00 1.00 69,936.00 1.00 1,354.00 - 12,422.60 82,358.60 filled 12 SECONDARY LIBRARIAN LIBR-SEC 197 17 18 73,749.00 1.00 74,171.00 1.00 422.00 - 12,962.86 87,133.86 filled 11 HRLY INSTR AIDE SPED AIDE-00-SPED 187 29,770.00 1.00 29,770.00 1.00 - - 7,679.77 37,449.77 filled 11 HRLY INSTR AIDE SPED AIDE-00-SPED 187 29,770.00 1.00 29,770.00 1.00 - - 7,679.77 37,449.77 filled 11 PRIMARY TCHR TCHR-ES-PE 187 11 12 65,882.00 1.00 67,236.00 1.00 1,354.00 - 12,078.16 79,314.16 filled 11 HRLY INSTR AIDE SPED AIDE-00-SPED 187 26,105.00 1.00 26,105.00 1.00 - - 7,514.59 33,619.59 filled 11 SECONDARY TCHR TCHR-SEC-HUM 187 24 25 71,582.00 1.00 72,936.00 1.00 1,354.00 - 12,805.31 85,741.31 filled 11 SECONDARY TCHR TCHR-SEC-CTE 187 21 22 12,186.00 0.17 12,421.00 0.17 235.00 - 14,345.97 99,358.97 filled 11 SECONDARY TCHR TCHR-SEC-ENG 187 59,496.00 0.83 60,645.00 0.83 1,149.00 - filled 11 SEC TCHR ADDT'L CLASS n/a 187 - - 11,947.00 - 11,947.00 - filled 23 PRIMARY PRINCIPAL PRIN-ES-0000 217 107,052.00 1.00 107,052.00 1.00 - - 17,157.49 124,209.49 filled 23 MS PRINCIPAL PRIN-MS-0000 217 118,254.00 1.00 118,254.00 1.00 - - 18,586.53 136,840.53 filled 11 SECONDARY TCHR TCHR-SEC-CTE 187 5 6 21,791.00 0.33 22,258.00 0.33 467.00 - 12,104.95 79,550.95 filled 11 SECONDARY TCHR TCHR-SEC-SCI 187 44,241.00 0.67 45,188.00 0.67 947.00 - filled 61 HRLY ADMIN ASST 197 ADM-ASST-197 197 40,724.00 1.00 40,724.00 1.00 - - 8,082.49 48,806.49 filled 11 SPED TCHR TCHR-SPED187 187 0 1 56,107.00 1.00 57,461.00 1.00 1,354.00 - 10,831.16 68,292.16 filled 11 SPED TCHR TCHR-SPED187 187 9 10 66,582.00 1.00 67,966.00 1.00 1,384.00 - 12,171.29 80,137.29 filled 11 PRIMARY TCHR TCHR-ES-GR01 187 1 2 61,382.00 1.00 62,736.00 1.00 1,354.00 - 11,504.10 74,240.10 filled 11 PRIMARY TCHR TCHR-ES-GR00 187 6 7 63,632.00 1.00 64,986.00 1.00 1,354.00 - 11,791.13 76,777.13 filled 31 LICENSED PROF (Diag) LIC-PROF-197 197 19 20 63,243.00 1.00 71,282.00 1.00 8,039.00 - 12,594.31 83,876.31 filled 11 HRLY INSTR AIDE SPED AIDE-00-SPED 187 17,765.00 1.00 35,530.00 1.00 17,765.00 - 7,939.38 43,469.38 filled 11 PRIMARY TCHR TCHR-ES-GR04 187 16 17 68,182.00 1.00 69,536.00 1.00 1,354.00 - 12,371.57 81,907.57 filled 11 HRLY INSTR AIDE GEN ED AIDE-ES-INST 187 26,629.00 1.00 26,629.00 1.00 - - 7,538.21 34,167.21 filled 11 PRIMARY TCHR TCHR-ES-GR03 187 16 17 68,182.00 1.00 69,536.00 1.00 1,354.00 - 12,371.57 81,907.57 filled 11 SECONDARY TCHR TCHR-SEC-HUM 187 10 11 65,482.00 1.00 66,836.00 1.00 1,354.00 - 12,027.13 78,863.13 filled 11 SECONDARY TCHR TCHR-SEC-CTE 187 24 25 4,252.00 0.17 12,659.00 0.17 8,407.00 - 13,000.49 87,466.49 filled 11 SECONDARY TCHR TCHR-SEC-THR 187 20,760.00 0.83 61,807.00 0.83 41,047.00 - filled 41 DR ADM/ACCOUNTABILITY ADMN-DIR-ACC 226 89,649.00 1.00 94,131.00 1.00 4,482.00 - 15,509.16 109,640.16 filled 23 HS ASST PRINCIPAL PRIN-HS-ASST 212 71,223.00 1.00 71,223.00 1.00 - - 12,586.78 83,809.78 filled 51 ADMIN FACILITY OPERATIONS ADMN-FAC-OPS 260 90,000.00 1.00 90,000.00 1.00 - - 16,118.78 106,118.78 filled 11 SECONDARY TCHR TCHR-SEC-SPN 187 23 24 70,982.00 1.00 72,336.00 1.00 1,354.00 - 12,728.77 85,064.77 filled 11 PRIMARY TCHR TCHR-ES-GR02 187 7 8 64,182.00 1.00 65,536.00 1.00 1,354.00 - 11,861.29 77,397.29 filled 11 SECONDARY TCHR TCHR-SEC-MUS 187 10 11 32,741.00 0.50 33,418.00 0.50 677.00 - 12,027.13 78,863.13 filled 11 SECONDARY TCHR TCHR-SEC-PE 187 32,741.00 0.50 33,418.00 0.50 677.00 - filled 61 EXEC DIR FOUNDATION ADM-DIR-WAF 226 147,701.00 1.00 147,701.00 1.00 - - 22,343.08 170,044.08 filled 11 PRIMARY TCHR TCHR-ES-GR05 187 18 19 70,482.00 1.00 71,866.00 1.00 1,384.00 - 12,668.81 84,534.81 filled 11 SECONDARY TCHR TCHR-SEC-ART 187 26 27 73,182.00 1.00 74,536.00 1.00 1,354.00 - 13,009.42 87,545.42 filled 11 SECONDARY TCHR TCHR-SEC-PE 187 14 15 67,182.00 1.00 68,536.00 1.00 1,354.00 - 12,244.00 80,780.00 filled 11 SECONDARY TCHR TCHR-SEC-ENG 187 13 14 66,682.00 1.00 68,036.00 1.00 1,354.00 - 12,180.22 80,216.22 filled 11 PRIMARY TCHR TCHR-ES-GR02 187 17 18 70,082.00 1.00 71,466.00 1.00 1,384.00 - 12,617.78 84,083.78 filled 23 HS PRINCIPAL PRIN-HS-0000 217 120,819.00 1.00 120,819.00 1.00 - - 18,913.74 139,732.74 filled 11 SECONDARY TCHR TCHR-SEC-MAT 187 15 16 70,682.00 1.00 72,096.00 1.00 1,414.00 - 12,698.15 84,794.15 filled 31 HS COUNSELOR CNSLR-HS 207 82,009.00 1.00 - - (82,009.00) (1.00) filled 31 SEC COUNSELOR CNSLR-SEC 207 - - 82,009.00 1.00 82,009.00 1.00 13,962.75 95,971.75 filled 11 PRIMARY TCHR TCHR-ES-GR03 187 3 4 61,982.00 1.00 63,336.00 1.00 1,354.00 - 11,580.64 74,916.64 filled 11 SECONDARY TCHR TCHR-SEC-HUM 187 14 15 68,682.00 1.00 70,066.00 1.00 1,384.00 - 12,439.18 82,505.18 filled 11 PRIMARY TCHR TCHR-ES-GR01 187 0 14 60,674.00 1.00 69,566.00 1.00 8,892.00 - 12,375.40 81,941.40 filled 11 HRLY INSTR AIDE GEN ED AIDE-ES-INST 187 24,829.00 1.00 27,152.00 1.00 2,323.00 - 7,561.78 34,713.78 filled 23 HRLY ADMIN ASST 192 ADM-ASST-190 190 32,594.00 1.00 32,254.00 1.00 (340.00) - 7,719.67 39,973.67 filled 11 HRLY INSTR AIDE GEN ED AIDE-ES-INST 187 25,582.00 1.00 25,582.00 1.00 - - 7,491.02 33,073.02 filled 11 HRLY INSTR AIDE GEN ED AIDE-ES-INST 187 26,330.00 1.00 26,330.00 1.00 - - 7,524.73 33,854.73 filled 11 HRLY INSTR AIDE GEN ED AIDE-ES-INST 187 28,723.00 1.00 28,723.00 1.00 - - 7,632.59 36,355.59 filled 41 SUPERINTENDENT ADMN-HOS 226 230,000.00 1.00 230,000.00 1.00 - - 32,841.97 262,841.97 2 17 5 Status FNCT J/C DESC POSITION CNTRL CALENDAR DAYS FY25 STEP FY26 STEP FY25 ORIG BASE ORIG FTE FY 26 NEW BASE (w/required step incr) NEW FTE BASE variance FTE variance TOTAL Employer-Paid Benefits TOTAL by Position filled 31 LICENSED PROF 187 DAY LIC-PROF-187 187 10 11 71,941.00 1.00 72,655.00 1.00 714.00 - 12,769.46 85,424.46 filled 11 HRLY INSTR AIDE SPED AIDE-00-SPED 187 29,382.00 1.00 29,382.00 1.00 - - 7,662.29 37,044.29 filled 11 PRIMARY TCHR TCHR-ES-ART 187 6 7 52,063.00 1.00 64,986.00 1.00 12,923.00 - 11,791.13 76,777.13 filled 11 HRLY INSTR AIDE SPED AIDE-00-SPED 187 25,582.00 1.00 25,582.00 1.00 - - 7,491.02 33,073.02 filled 21 PYP IB COORDINATOR COORD-IB-PYP 202 22 23 77,743.00 1.00 79,127.00 1.00 1,384.00 - 13,595.10 92,722.10 filled 11 PRIMARY TCHR TCHR-ES-GR05 187 1 2 61,382.00 1.00 62,736.00 1.00 1,354.00 - 11,504.10 74,240.10 filled 23 HRLY ADMIN ASST 192 ADM-ASST-190 190 27,648.00 1.00 27,360.00 1.00 (288.00) - 7,510.03 34,870.03 filled 21 MYP IB COORDINATOR COORD-IB-MYP 202 23 24 78,175.00 1.00 79,559.00 1.00 1,384.00 - 13,650.21 93,209.21 filled 11 PRIMARY TCHR TCHR-ES-GR00 187 7 8 64,182.00 1.00 65,536.00 1.00 1,354.00 - 11,861.29 77,397.29 filled 11 SECONDARY TCHR TCHR-SEC-CTE 187 11 12 22,236.00 0.33 22,693.00 0.33 457.00 - 12,273.34 81,039.34 filled 11 SECONDARY TCHR TCHR-SEC-SCI 187 45,146.00 0.67 46,073.00 0.67 927.00 - filled 11 SECONDARY TCHR TCHR-SEC-FRN 187 6 7 32,566.00 0.50 33,258.00 0.50 692.00 - 11,986.31 78,502.31 filled 11 SECONDARY TCHR TCHR-SEC-SPN 187 32,566.00 0.50 33,258.00 0.50 692.00 - filled 11 PRIMARY TCHR TCHR-ES-GR04 187 31 32 78,282.00 1.00 79,666.00 1.00 1,384.00 - 13,663.86 93,329.86 filled 31 HS COLLEGE COUNSELOR CNSLR-CLG 207 90,803.00 1.00 90,803.00 1.00 - - 15,084.60 105,887.60 filled 31 DYSLEXIA SPECIALIST SPLST-DYSL 187 19 20 70,882.00 1.00 71,282.00 1.00 400.00 - 12,594.31 83,876.31 filled 11 SECONDARY TCHR TCHR-SEC-ENG 187 18 19 71,982.00 1.00 73,396.00 1.00 1,414.00 - 12,863.99 86,259.99 filled 53 IT COORDINATOR COORD-IT 260 66,818.00 1.00 66,818.00 1.00 - - 12,024.84 78,842.84 filled 11 PRIMARY TCHR TCHR-ES-GR03 187 11 12 65,882.00 1.00 67,236.00 1.00 1,354.00 - 12,078.16 79,314.16 filled 11 SECONDARY TCHR TCHR-SEC-SCI 187 17 18 68,582.00 1.00 69,936.00 1.00 1,354.00 - 12,422.60 82,358.60 filled 11 SECONDARY TCHR TCHR-SEC-SCI 187 22 23 72,082.00 1.00 73,466.00 1.00 1,384.00 - 12,872.92 86,338.92 filled 23 PRIMARY ASST PRINCIPAL PRIN-ES-ASST 212 77,886.00 1.00 88,298.00 1.00 10,412.00 - 14,765.04 103,063.04 filled 11 PRIMARY TCHR TCHR-ES-SPN 187 25 26 73,782.00 1.00 75,166.00 1.00 1,384.00 - 13,089.79 88,255.79 TOTAL: REGULAR POSITIONS 7,455,436.00 114.34 7,196,118.00 107.00 (259,318.00) (7.34) 1,305,515.71 8,501,633.68 36 athletic stipends 172,400.00 172,400.00 18,458.87 190,858.87 seasonal coach FICA 36 academic stipends 69,750.00 69,750.00 3,143.63 72,893.63 11 substitutes (91 active)incl intrnl coverage 126,259.00 126,259.00 20,693.43 146,952.43 sub FICA 36 bus drivers FICA 2,480.00 2,480.00 11 tutoring (off contract)7,635.00 7,635.00 344.11 7,979.11 11 Sat School/detention 10,495.00 10,495.00 473.01 10,968.01 11 MS Jump Start 3,360.00 3,360.00 151.44 3,511.44 389,899.00 - 389,899.00 - - - 45,744.48 435,643.49 TOTAL REPORT 7,845,335.00 114.34 7,586,017.00 107.00 (259,318.00) (7.34) 1,351,260.20 8,937,277.17 Total 8,937,277.17 11 Instruction 5,594,257 FY25 PR 9,458,030.00 12 Media Services & Resources 171,032 dif (520,752.83) 21 Instructional Leadership 225,839 23 Campus Leadership 1,049,117 31 Guidance & Counseling 553,060 33 Health Services 80,381 36-A Athletics 248,323 36-o Extra-/Co-Curricular 72,894 41 General Admin 482,367 51 Maintenance & Operations 162,315 53 Technology 78,843 61 Community Services (WAF) 218,851 8,937,279 Total by Function TOTAL: Substitutes, Extra Duty 3 17 6 Shared Services Allocation updated 6/6/25 Dept Expense Description Estimated FY26 Cost WA Town % WA Budget Amt WA Function WA Object Meeting Notes T/C Teacher Welcome Breakfast/Gift 5,000$ 0%0%-$ KR will put in an SLA for the amount of the breakfast. Amount will decr. General Svcs Records Management: LaserFiche 47,050$ 20%80%9,410$ 41 6398 WA moving to a new student records system. Finance uses LF for AP, JEs, audit General Svcs Records Management: Just FOIA 6,600$ 50%50%3,300$ 41 6398 General Svcs Records Management: Granicus 6,000$ 25%75%1,500$ 41 6398 Granicus being replaced by CivicPlus General Svcs Copier R&M & Supplies 4,600$ 80%20%3,680$ 11 6399 MFD Business Solutions: toner, printer overages, maintenance $3,800/mn (14,000 bw 0.03, 12,000 clr 0.06), 23-Town, 31-WA General Svcs Copier Rental (MFD Leasing)20,076$ 80%20%16,061$ 53 6269 MacQuerie (4 WA, 1 FS) $1,673/mnth (2-PYP, 1 sec, 1 A&S) (23 printers owned by WA, lease includes maintenance costs for these printers) General Svcs Application Software Maintenance 1,000$ 0%100%-$ STW/OpenGov General Svcs Town Hall Rent 624,000$ 0%100%-$ 51 6299 ** remove per WC General Svcs Mobile Phone (AT&T hot spots)1,680$ 100%0%1,680$ 53 6257 General Svcs Internet: Fiberlight (primary)11,244$ 75%25%8,433$ 53 6257 $937 internet svc (mnth) General Svcs Internet: Fiberlight R&M 12,768$ 33%67%4,213$ 53 6257 $1,064 (maint/mnth) General Svcs Internet: Spectrum (back-up)12,000$ 0%100%-$ 53 6257 Internet back-up for all locations per WC 6/4/25, Spectrum will be paid by the Town for the remaining contract period General Svcs Misc Rental (postage meter)160$ 20%100%32$ 41 6299 Postage meter in copy room, Finance uses it to post AP checks, 1099/W2 forms General Svcs Postage 1,000$ 20%80%200$ 41 6399 Cost for filling the meter General Svcs Special Events (EE Banquet)12,500$ 0%100%-$ Confirmed by KR, WA won't be participating, will be doing an SLA for their EOY party General Svcs Special Events (SR Banquet) Town Contrib 3,500$ 0%100%-$ Town will only contribute for SS and BOT who will attend. SLA needed for student plates. General Svcs Office Supplies 5,000$ 20%80%1,000$ 41 6399 SS use of office supplies in copy room General Svcs Dues & Subscriptions: Amazon Prime 500$ 20%80%100$ 41 6499 Fiscal Year 2026 WA Budget FY26 177 Dept Expense Description Estimated FY26 Cost WA Town % WA Budget Amt WA Function WA Object Meeting Notes Fiscal Year 2026 WA Budget FY26 General Svcs Dues & Subscriptions: Sam's Club 100$ 20%80%20$ 41 6499 General Svcs Meeting Expense (Swagit/Granicus meeting streaming service)26,000$ 25%75%6,500$ 41 6398 General Svcs Utilities Electric 96,000$ 0%100%-$ 51 6256 ** remove per WC Allocation of use by SS staff Finance Financial Consultant: Advisor 10,000$ 0%100%-$ 41 6299 Finance Financial Consultant: Allocation Study 10,000$ 0%100%-$ 41 6299 Finance Computer Eqpt & Software: DebtBook 10,000$ 70%30%7,000$ 41 6398 Used during audit for reporting subscriptions/iPad lease Finance Training: Regional/Board Meetings -$ 40%60%-$ 41 6411 Finance Books: GAAFR 100$ 100%0%100$ 41 6399 Audit resource Info Tech SW/HW Maint R&M: CyberForceQ Managed Security 50,000$ 75%25%37,500$ 53 6398 CyberForceQ (billed annually) Info Tech SW/HW Maint R&M: Nomic Networks Intrusion Prev and Detection 24,000$ 75%25%18,000$ 53 6398 Nomic (billed qtrly) Info Tech SW/HW Maint R&M: Cisco SmartNet Lic -$ 0%0%-$ Info Tech SW/HW Maint R&M: Datto cloud b/u 28,000$ 50%50%14,000$ 53 6398 ThinkGard (billed annually) Info Tech SW/HW Maint R&M: Firewall lease 85,000$ 85%15%72,250$ 53 6269 CSI Leasing: lease for firewall (billed mnthly) Info Tech System Admin & Supt: Zoom 24,650$ 70%30%17,255$ 53 6398 NWN (billed annuallly) Info Tech System Admin & Supt: Microsoft licensing 36,000$ 0%100%-$ 53 6398 ** remove per WC SHI Holdings (billed annually) Info Tech System Admin & Supt: Adobe licensing 2,000$ 0%100%-$ 53 6398 ** remove per WC SHI Holdings (billed annually) Info Tech System Admin & Supt: Datacove Email Archive 4,500$ 50%50%2,250$ 53 6398 Tangent (billed annually) Info Tech System Admin & Supt: NinjaOne Help Desk 5,300$ 22.65%77.35%1,200$ 53 6398 GDT (billed annually, replaces SchoolDude) 6/4/25 per WC, change to $1200 Info Tech Repair/Replace Network Storage if necessary 10,000$ 0%100%-$ 53 6299 R&M costs would be determined on location of item being serviced/replaced Info Tech Repair/Replace Network Printers/Peripherals if necessary 2,500$ 0%100%-$ 53 6299 R&M costs would be determined on location of item being serviced/replaced 178 Dept Expense Description Estimated FY26 Cost WA Town % WA Budget Amt WA Function WA Object Meeting Notes Fiscal Year 2026 WA Budget FY26 Info Tech Repair/Replace Servers if necessary 10,000$ 0%100%-$ 53 6299 B/u servers-WA, primary-FS Info Tech Repair/Replace Phone/Peripheral equipment if necessary 5,000$ 0%100%-$ 53 6299 R&M costs would be determined on location of item being serviced/replaced Info Tech Repair/Replace AV hardware if necessary 36,000$ 0%100%-$ 53 6299 Primary costs are council chambers Info Tech Repair/Replace Network Hardware (purchase or lease)64,000$ 65%35%41,600$ 53 6269 CSI Leasing: lease for network switches/access points (mnthly) Comm Marketing & Promotions (WA printing)1,122$ 100%0%1,122$ 41 6299 Comm Training/Seminars/Meetings (TSPRA)4,000$ 33%67%1,320$ 41 6411 PD for all Comm Dept Comm Dues & Subscriptions: TSPRA 900$ 33%67%297$ 41 6495 PD for all Comm Dept Comm Dues & Subscriptions: Constant Contact 1,500$ 50%50%750$ 41 6398 Comm Dues & Subscriptions: FinalSite -$ 100%0%-$ budgeted on Academy side Comm Dues & Subscriptions: Site Improve 9,500$ 50%50%4,750$ 41 6398 Total Supplies/Services 275,524$ included in the Academy's operating budget; down from $449,481 presented on 5/20 Payroll Allocation (fnct 41)560,000$ included in Town's operating budget; 4 positions estimated (2 Finance, 1 HR, 1 Comm) Payroll Allocation (fnct 53)140,000$ included in Town's operating budget; 1 position estimated (1 IT) Debt: Prin/Interest for FY26 1,601,966$ included in Town's operating budget; excludes new issuance costs Dept 40 Total 2,577,490$ Instruction 11 3,680$ General Adm 41 37,401$ SS General Adm-PR 41 560,000$ included in Town's operating budget; 4 positions estimated (2 Finance, 1 HR, 1 Comm) Technology 53 234,443$ SS Technology-PR 53 140,000$ included in Town's operating budget; 1 position estimated (1 IT) 975,524$ Payroll 61xx 700,000$ included in Town's operating budget; 5 positions estimated (2 Finance, 1 HR, 1 Comm, 1 IT) Contracted Services 62xx 145,391$ Materials & Supplies 63xx 128,395$ Misc Operating Costs 64xx 1,737$ 975,524$ Dept 40 Recap Dept 40 Exp by Function Dept 40 Exp by Object 179 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:WA RES 25-17 Agenda Date:6/17/2025 Agenda #:H.2. ACADEMY STAFF REPORT RECOMMENDATION VERSION 2 Consider approving WA Resolution 25-17 adopting the Employee Compensation Plan for the 2025-2026 Fiscal Year; and take appropriate action (Sandy Garza, Human Resources Director) STAFF: Sandy M. Garza, Director of Human Resources BACKGROUND: The proposed Employee Compensation Plan reflects Westlake Academy’s ongoing commitment to supporting the vision,mission,and values established by the Board of Trustees.Our International Baccalaureate (IB) curriculum is designed to prepare students for success in a fast-paced,knowledge-driven,and globally competitive environment.By emphasizing 21st-century skills and international mindedness,we remain dedicated to preparing students to be well-balanced, respectful, and lifelong learners. DISCUSSION: Salary Schedules: No changes; base salary schedules remain consistent with the 2024-2025 school year. Administration Schedule Revisions: Special Programs Coordinator - New Director of Secondary Education - New Special Education Coordinator - Title removed Director of Innovation - Contract increased from 207 to 217 days Athletic Director - Contract increased from 212 to 217 days; moved from Paygrade 2 to 3 Facilities Administrator - Moved from Facilities Schedule to Administration Schedule Instructional Technology & Activity Coordinator - Title removed Executive Director WA Foundation - Moved to a separate range Support Staff Schedule Revisions: Building Engineer - Title removed Town of Westlake Printed on 6/13/2025Page 1 of 3 powered by Legistar™180 File #:WA RES 25-17 Agenda Date:6/17/2025 Agenda #:H.2. Custodian - Title removed IT Coordinator - (existing position) Salary Range added. Academic Stipend Schedule Revisions: Total stipends reduced from 43 to 32. Summer School and Supplemental Pay Schedule Revisions: Updated verbiage: “All assignments must be requested through the principals and approved by the Head of School in writing prior to work commencing.” Inclusion of “Jump Start” (rising G6 students) rate. Contract/Calendar Days Schedule Revisions: Administrative Assistants’ days worked adjusted from 192 days to 190 days. Eliminated positions removed from the schedule. FISCAL IMPACT: Fiscal Impact to be presented by Director of Finance. STAFF RECOMMENDATION: Following presentation of the Proposed FY 2025-2026 Employee Compensation,and the holding of the required public hearing,staff recommends approval of this resolution and its attached Employee Compensation Plan. ATTACHMENTS: WA Resolution 25-17 2025-2026 WA Compensation Plan BOARD OF TRUSTEES ACTION/OPTIONS: 1)Motion to approve WA Resolution 25-17 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table Town of Westlake Printed on 6/13/2025Page 2 of 3 powered by Legistar™181 File #:WA RES 25-17 Agenda Date:6/17/2025 Agenda #:H.2. 4)Motion to deny Town of Westlake Printed on 6/13/2025Page 3 of 3 powered by Legistar™182 WA Resolution 25-17 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION NO. 25-17 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY ADOPTING THE PROPOSED EMPLOYEE COMPENSATION PLAN FOR FISCAL YEAR 2025-2026. BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: WHEREAS, Section 44.002 of the Education Code of the Texas Education Agency Texas School Law Bulletin states the budget must be prepared according to generally accepted accounting principles, and WHEREAS, the budget must be approved by the Board of Trustees prior to June 30th according to Texas Education Agency’s Financial Accountability System Resource Guide, Section 2.6.2 – TEA Legal Requirements; and WHEREAS, Article III, section 53, of the Texas Constitution prohibits the grant of extra compensation to a public employee or contractor after service has been rendered or performance has begun on a contract, and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Board of Trustees of Westlake Academy hereby adopts the proposed Westlake Academy Employee Compensation Plan for the fiscal year 2025-2026, and appropriates the funds contained therein attached to this resolution as Exhibit A. SECTION 4: That a copy of the official adopted 2025-2026 Employee Compensation Plan shall be kept on file in the office of the Town Secretary and posted on the Westlake Academy website. SECTION 5: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. 183 WA Resolution 25-17 Page 2 of 2 SECTION 6: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 17th DAY OF JUNE 2025. ___________________________________ Kim Greaves, President ATTEST: _________________________________ ___________________________________ Dianna Buchanan, Board Secretary Dr. Kelly Ritchie, Head of School APPROVED AS TO FORM: ________________________________ Janet S. Bubert or L. Stanton Lowry, School Attorney 184 WESTLAKE ACADEMY EMPLOYEE COMPENSATION PLAN 2025-2026 06-2025 185 Human Resources – June 2025 P a g e | 1 Table of Contents Section 1: Pay Structure ........................................................................................................................... 2 New Hire Schedule for Teachers, Librarians and Nurses ................................................................. 2 New Hire Schedule for Counselors, Diagnostician and Speech Language Pathologists..................... 3 Administrative Professional Pay Plan .............................................................................................. 4 Paraprofessional and Operations Pay Plan ..................................................................................... 5 Section 2: Substitute Pay Schedule ........................................................................................................... 6 Section 3: Stipends and Extracurricular Duty Pay ...................................................................................... 7 Athletics Stipends .......................................................................................................................... 7 Academic / Co-Curricular ............................................................................................................... 9 Section 4: Summer School and Supplemental Pay .................................................................................. 10 Section 5: Retiree Information – Teacher Retirement System of Texas ................................................... 11 Employment After Retirement (EAR) ............................................................................................ 11 Substitute (Retirement) ............................................................................................................... 14 Section 6: Calendars ............................................................................................................................... 15 Instructional Calendar .................................................................................................................. 15 Employee Work Calendar ............................................................................................................. 16 Payroll Biweekly Pay Distribution Schedule .................................................................................. 17 Texas Constitution, Article III, Sections 44, 51, 53 – State agencies and institutions of higher education are not allowed to grant extra or additional compensation to a state officer or employee for services that have already been rendered. 186 Human Resources – June 2025 P a g e | 2 Years of Experience 25-26 Daily Rate BA 187-Day Annual Salary MA 187-Day Annual Salary Doctorate 187-Day Annual Salary BA 197-Day Annual Salary MA 197-Day Annual Salary Doctorate 197-Day Annual Salary BA 202-Day Annual Salary MA 202-Day Annual Salary Doctorate 202-Day Annual Salary 0 326.20 $ 61,000 $ 62,500$ 64,000$ 64,261 $ 65,761$ 67,261$ 65,892 $ 67,392$ 68,892$ 1 328.24 $ 61,382 $ 62,882$ 64,382$ 64,664 $ 66,164$ 67,664$ 66,305 $ 67,805$ 69,305$ 2 329.85 $ 61,682 $ 63,182$ 64,682$ 64,980 $ 66,480$ 67,980$ 66,629 $ 68,129$ 69,629$ 3 331.45 $ 61,982 $ 63,482$ 64,982$ 65,296 $ 66,796$ 68,296$ 66,953 $ 68,453$ 69,953$ 4 334.13 $ 62,482 $ 63,982$ 65,482$ 65,823 $ 67,323$ 68,823$ 67,494 $ 68,994$ 70,494$ 5 337.07$ 63,032$ 64,532$ 66,032$ 66,402 $ 67,902$ 69,402$ 68,088 $ 69,588$ 71,088$ 6 340.28 $ 63,632 $ 65,132$ 66,632$ 67,034 $ 68,534$ 70,034$ 68,736 $ 70,236$ 71,736$ 7 343.22 $ 64,182 $ 65,682$ 67,182$ 67,614 $ 69,114$ 70,614$ 69,330 $ 70,830$ 72,330$ 8 345.89 $ 64,682 $ 66,182$ 67,682$ 68,141 $ 69,641$ 71,141$ 69,870 $ 71,370$ 72,870$ 9 348.03 $ 65,082 $ 66,582$ 68,082$ 68,562 $ 70,062$ 71,562$ 70,302 $ 71,802$ 73,302$ 10 350.17$ 65,482$ 66,982$ 68,482$ 68,983 $ 70,483$ 71,983$ 70,734 $ 72,234$ 73,734$ 11 352.31 $ 65,882 $ 67,382$ 68,882$ 69,405 $ 70,905$ 72,405$ 71,166 $ 72,666$ 74,166$ 12 354.45 $ 66,282 $ 67,782$ 69,282$ 69,826 $ 71,326$ 72,826$ 71,598 $ 73,098$ 74,598$ 13 356.59 $ 66,682 $ 68,182$ 69,682$ 70,248 $ 71,748$ 73,248$ 72,030 $ 73,530$ 75,030$ 14 359.26 $ 67,182 $ 68,682$ 70,182$ 70,774 $ 72,274$ 73,774$ 72,571 $ 74,071$ 75,571$ 15 361.93$ 67,682$ 69,182$ 70,682$ 71,301 $ 72,801$ 74,301$ 73,111 $ 74,611$ 76,111$ 16 364.61 $ 68,182 $ 69,682$ 71,182$ 71,828 $ 73,328$ 74,828$ 73,651 $ 75,151$ 76,651$ 17 366.75 $ 68,582 $ 70,082$ 71,582$ 72,249 $ 73,749$ 75,249$ 74,083 $ 75,583$ 77,083$ 18 368.89 $ 68,982 $ 70,482$ 71,982$ 72,671 $ 74,171$ 75,671$ 74,515 $ 76,015$ 77,515$ 19 371.03 $ 69,382 $ 70,882$ 72,382$ 73,092 $ 74,592$ 76,092$ 74,947 $ 76,447$ 77,947$ 20 373.16$ 69,782$ 71,282$ 72,782$ 73,513 $ 75,013$ 76,513$ 75,379 $ 76,879$ 78,379$ 21 375.30 $ 70,182 $ 71,682$ 73,182$ 73,935 $ 75,435$ 76,935$ 75,811 $ 77,311$ 78,811$ 22 377.44 $ 70,582 $ 72,082$ 73,582$ 74,356 $ 75,856$ 77,356$ 76,243 $ 77,743$ 79,243$ 23 379.58 $ 70,982 $ 72,482$ 73,982$ 74,778 $ 76,278$ 77,778$ 76,675 $ 78,175$ 79,675$ 24 382.79 $ 71,582 $ 73,082$ 74,582$ 75,410 $ 76,910$ 78,410$ 77,324 $ 78,824$ 80,324$ 25 386.53$ 72,282$ 73,782$ 75,282$ 76,147 $ 77,647$ 79,147$ 78,080 $ 79,580$ 81,080$ 26 391.35 $ 73,182 $ 74,682$ 76,182$ 77,095 $ 78,595$ 80,095$ 79,052 $ 80,552$ 82,052$ 27 395.62 $ 73,982 $ 75,482$ 76,982$ 77,938 $ 79,438$ 80,938$ 79,916 $ 81,416$ 82,916$ 28 400.44 $ 74,882 $ 76,382$ 77,882$ 78,886 $ 80,386$ 81,886$ 80,888 $ 82,388$ 83,888$ 29 405.25 $ 75,782 $ 77,282$ 78,782$ 79,834 $ 81,334$ 82,834$ 81,860 $ 83,360$ 84,860$ 30 407.39$ 76,182$ 77,682$ 79,182$ 80,256 $ 81,756$ 83,256$ 82,293 $ 83,793$ 85,293$ HR 06/17/2025 Salary based on conferred degree and TEA approved creditable years of service. This salary schedule is for the 2025-2026 school year only. This schedule is not a predictor of future compensation. Salary advancement is based on the annual pay raise budge approved by the Board of Trustees each year. Approved positions exceeding 202 days will be compensated based on a daily rate commensurate with years of experience, multiplied by the number of days to be worked in the school year. 2025-2026 Salary Schedule Teachers, Librarians and Nurses (RN) Section 1: Pay Structure New Hire Schedule for Teachers, Librarians and Nurses 187 Human Resources – June 2025 P a g e | 3 Years of Experience MA Daily Rate MA 187-Day Annual Salary MA 193-Day Annual Salary MA 197-Day Annual Salary MA 202-Day Annual Salary MA 207-Day Annual Salary 0 $343.88 $64,306 $66,369 $67,744 $69,464 $71,183 1 $347.42 $64,968 $67,052 $68,442 $70,179 $71,916 2 $350.96 $65,630 $67,735 $69,139 $70,894 $72,649 3 $354.50 $66,292 $68,419 $69,837 $71,609 $73,382 4 $358.04 $66,953 $69,102 $70,534 $72,324 $74,114 5 $361.76 $67,649 $69,820 $71,267 $73,076 $74,884 6 $366.79 $68,590 $70,790 $72,258 $74,092 $75,926 7 $371.82 $69,530 $71,761 $73,249 $75,108 $76,967 8 $376.85 $70,471 $72,732 $74,239 $76,124 $78,008 9 $380.88 $71,225 $73,510 $75,033 $76,938 $78,842 10 $384.71 $71,941 $74,249 $75,788 $77,711 $79,635 11 $388.53 $72,655 $74,986 $76,540 $78,483 $80,426 12 $392.36 $73,371 $75,725 $77,295 $79,257 $81,219 13 $396.18 $74,086 $76,463 $78,047 $80,028 $82,009 14 $400.14 $74,826 $77,227 $78,828 $80,828 $82,829 15 $404.97 $75,729 $78,159 $79,779 $81,804 $83,829 16 $409.79 $76,631 $79,089 $80,729 $82,778 $84,827 17 $414.61 $77,532 $80,020 $81,678 $83,751 $85,824 18 $418.12 $78,188 $80,697 $82,370 $84,460 $86,551 19 $421.62 $78,843 $81,373 $83,059 $85,167 $87,275 20 $425.12 $79,497 $82,048 $83,749 $85,874 $88,000 21 $428.62 $80,152 $82,724 $84,438 $86,581 $88,724 22 $432.12 $80,806 $83,399 $85,128 $87,288 $89,449 23 $435.62 $81,461 $84,075 $85,817 $87,995 $90,173 24 $439.12 $82,115 $84,750 $86,507 $88,702 $90,898 25 $442.62 $82,770 $85,426 $87,196 $89,409 $91,622 26 $446.12 $83,424 $86,101 $87,886 $90,116 $92,347 27 $449.62 $84,079 $86,777 $88,575 $90,823 $93,071 28 $453.12 $84,733 $87,452 $89,265 $91,530 $93,796 29 $456.62 $85,388 $88,128 $89,954 $92,237 $94,520 30+$460.12 $86,042 $88,803 $90,644 $92,944 $95,245 Counselor/Diagnostician/ SLP salary based on conferred degree and TEA approved creditable years of service. This salary schedule is for the 2025-2026 school year only. This schedule is not a predictor of future compensation. Salary advancement is based on the annual pay raise budget approved by the Board of Trustees each year. HR 06/17/2025 Counselors, Diagnosticians, and Speech Language Pathologists 2025-2026- Salary Schedule New Hire Schedule for Counselors, Diagnostician and Speech Language Pathologists 188 Pay Grade Job Title Calendars Minimum Midpoint Maximum 1 Daily $274.40 $336.14 $397.88 Administrator of Facility Operations 260 260 Days 71,344 87,396 103,449 2 Daily $364.77 $437.11 $509.00 Special Programs Coordinator 202 College Counselor 207 202 Days 73,684 88,296 102,818 Assistant Principal 212 207 Days 75,507 90,482 105,363 Director of Accountability 226 212 Days 77,331 92,667 107,908 226 Days 82,438 98,787 115,034 3 Daily $425.43 $495.43 $565.43 Athletic Director 217 Director of Innovation 217 217 Days 92,318 107,508 122,698 Primary School Principal 217 4 Daily $475.43 $545.43 $615.43 Middle School Principal 217 217 Days 103,168 118,358 133,548 5 Daily $500.43 $570.43 $640.43 High School Principal 217 217 Days 108,593 123,783 138,973 6 Daily $518.67 $606.12 $693.57 Director of Secondary Education 217 217 Days 112,551 131,528 150,505 7 Daily Executive Director of WA Foundation 226 226 Days 8 Daily Head of School 226 226 Days HR 06/17/2025 2025-2026 ADMINISTRATION SALARY SCHEDULE Determined by WA Foundation Board Determined by the Board of Trustees This schedule is for the 2025-2026 school year only. This schedule is not a predictor of future compensation. Salary placement is based on annual pay raise budget approved by the Board of Trustees each year. P a g e | 4 189 Human Resources – June 2025 P a g e | 5 Pay Grade Job Title Calendars Minimum Midpoint Maximum 1 Daily $125.63 $151.88 $178.13 Classroom Paraprofessional 187 Hourly 7.5 $16.75 $20.25 $23.75 (Special Education, P.E., Primary)187 Days 23,492 28,401 33,309 2 Daily $140.00 $167.60 $195.20 Administrative Assistant 190 Hourly 8 $17.50 $20.95 $24.40 190 Days 26,600 31,844 37,088 3 Daily $154.00 $185.60 $217.20 Foundation Development Associate 197 Hourly 8 $19.25 $23.20 $27.15 Assistant Registrar 221 197 Days 30,338 36,563 42,788 221 Days 34,034 41,018 48,001 Job Title Calendars Minimum Midpoint Maximum Daily $148.00 $181.30 $214.60 Facilities Technician 260 Hourly 8 $18.50 $22.66 $26.83 260 Days 38,480 47,138 55,796 Job Title Calendars Minimum Midpoint Maximum Daily $228.00 $275.88 $323.76 IT Coordinator 260 260 Days 59,280 71,729 84,178 HR 06/17/2025 This schedule is for the 2025-2026 school year only. This schedule is not a predictor of future compensation. Non-Exempt employees are paid at an hourly rate for actual hours worked. Salary placement is based on annual pay raise budget approved by the Board of Trustees each year. CLERICAL / PARAPROFESSIONAL SALARY SCHEDULE 2025-2026 2025-2026 FACILITIES SALARY SCHEDULE 2025-2026 INFORMATION TECHNOLOGY SALARY SCHEDULE Paraprofessional and Operations Pay Plan 190 Human Resources – June 2025 P a g e | 6 Long-Term Rate (Teaching Positions Only) High School Diploma/Equivalent $100.00 $110.00 N/A N/A 30+ College Hours $100.00 $110.00 N/A N/A College Degree (Bachelors or higher)$100.00 $110.00 $125 N/A Texas Certified $100.00 $110.00 $125 *$326.20 Consecutive Work Status Long-Term Assignments Education Regular Rate Days 1-10 Consecutive Day Rate Front Office $100.00 $110.00 Classroom Aide $100.00 $110.00 This salary schedule is for the 2025-2026 school year only. This schedule is not a predictor of future compensation. Rates are approved by the Board of Trustees each year. HR 06/17/25 Consecutive work status begins on the 11 th consecutive day and is established by fulfilling half or full day assignments for teachers, paraprofessionals, and some Academy positions. The daily rate of pay will increase by $10 and continue until there is a break in service, at which time the daily rate returns to the Regular Rate and the daily count reverts to Day 1. A long-term assignment is defined as any teaching assignment extending over 10 consecutive days for the same teacher. If the long-term assignment is scheduled in advance for longer than 10 consecutive days, then the long-term rate will begin on day 1 of each long-term assignment. If a teaching assignment starts as a regular assignment (less than 10 days) and is extended past ten days, then the long-term rate will begin on consecutive day 11 of the assignment. Paraprofessional (Aide) assignments do not qualify for Long-term Pay, but do qualify for the Consecutive Day Rate in a long-term position. 2025-2026 Paraprofessional Pay Rates Paraprofessional (Aide) assignments do not qualify for Long-term Pay, but do qualify for the Consecutive Day Rate in a long-term position. 2025-2026 SUBSTITUTE PAY SCHEDULE Education Regular Rate Consecutive Day Rate Long-Term Rate - Day 45+ (Teaching Positions Only) *If the long-term assignment is fulfilling a vacant teaching position, then the daily rate of pay may increase to first-year teacher daily rate on day 45. Section 2: Substitute Pay Schedule 191 Human Resources – June 2025 P a g e | 7 Sport Position Stipend Amount Football - HS Head Coach / HS 6,000.00$ Assistant / HS 3,000.00$ Assistant / HS 3,000.00$ Assistant / HS 3,000.00$ Football - JH Assistant/JH-Coord.3,000.00$ Assistant / JH 2,400.00$ Assistant / JH 2,400.00$ Assistant / JH 2,400.00$ Basketball - Boys Head Coach / HS 5,000.00$ Assistant/JV 3,000.00$ Assistant/HS 9 3,000.00$ Basketball - Boys - JH Assistant/JH 8 2,400.00$ Assistant/ JH 7 2,400.00$ Basketball - Girls Head Coach / HS 5,000.00$ Assistant/JV 3,000.00$ Assistant/HS 9 3,000.00$ Basketball - Girls - JH Assistant/JH 8 2,400.00$ Assistant/JH 7 2,400.00$ Volleyball Head Coach / HS 5,000.00$ Assistant/JV 3,000.00$ Assistant/HS 9 3,000.00$ Volleyball - JH Assistant /JH 8 2,400.00$ Assistant/JH 7 2,400.00$ 2025-2026 Athletic Stipend Schedule Section 3: Stipends and Extracurricular Duty Pay A stipend is a fixed amount added to base pay to compensate employees for extra duties or special credentials. A stipend is typically paid out in equal payroll installments. Stipends are used to compensate for something above and beyond the standard job requirements, such as a special work assignment, supplemental duties, or special job credentials. Stipends are used to differentiate pay among employees who are paid on fixed pay scales such as teacher salary schedules. A stipend can only be paid to an exempt employee. A stipend cannot be paid to a non-exempt employee. A non- exempt employee must be paid for actual hours worked. Hours worked in excess of 40 hours a week must be paid at time and one-half. The maximum number of stipends that a Professional employee may receive is three (3) stipends per school year. Any exception to this policy will be at the discretion of the Head of School. Athletics Stipends 192 Human Resources – June 2025 P a g e | 8 Track - Boys Head Coach / HS 5,000.00$ Assistant/JV 3,000.00$ Track - Boys - JH Assistant/JH 8 2,400.00$ Assistant/JH 7 2,400.00$ Track - Girls Head Coach / HS 5,000.00$ Assistant/JV 3,000.00$ Track - Girls - JH Assistant/JH 8 2,400.00$ Assistant/JH 7 2,400.00$ Soccer - Boys Head Coach / HS 5,000.00$ Assistant/JV 3,000.00$ Soccer - Boys - JH Assistant/JH 8 2,400.00$ Assistant/JH 7 2,400.00$ Soccer - Girls Head Coach / HS 5,000.00$ Assistant/JV 3,000.00$ Soccer - Girls - JH Assistant/JH 8 2,400.00$ Assistant/JH 7 2,400.00$ ` Baseball Head Coach / HS 5,000.00$ Assistant/JV 3,000.00$ Softball Head Coach / HS 5,000.00$ Assistant/JV 3,000.00$ Cross Country Head Coach / HS 4,000.00$ Assistant/JH 2,400.00$ Golf Head Coach / HS 4,000.00$ Assistant/JH 2,400.00$ Tennis Head Coach / HS 4,000.00$ Assistant/JH 2,400.00$ Cheer / Dance Head Coach / HS - Fall 4,000.00$ Head Coach / HS - Winter 4,000.00$ Assistant/JV 3,000.00$ Assistant/JH 2,400.00$ This salary schedule is for the 2025-2026 school year only and is not a predictor of future compensation. Rates are approved by the Board of Trustees each year. HR 06/17/2025 193 Human Resources – June 2025 P a g e | 9 Stipend Amount Certification Dyslexia - Scottish Rite 2,000.00$ ` Co-Curricular International Student Leadership 500.00$ Personal Project 1,500.00$ Communication Yearbook 2,000.00$ Coordinator DP 6,000.00$ MYP 6,000.00$ PYP 6,000.00$ Service As Action - Coordinator 1,500.00$ Service As Action - Supervisor 1,000.00$ Creativity/Activity/Service (CAS) - Coordinator 1,500.00$ Creativity/Activity/Service (CAS) - Supervisor 750.00$ AP Exam 2,000.00$ Department Head Arts and Wellness (Fine Arts & PE)1,500.00$ Humanities (Eng/I&S)1,500.00$ Foreign Lang (Lang B)1,500.00$ STEM (Science, Math, Design)1,500.00$ Director Assistant Athletic 2,500.00$ Fine Arts Musicals, Talent Show, Concerts 1,500.00$ Theatre 3,000.00$ National Honor Society French 500.00$ French 500.00$ Spanish 1,000.00$ NJHS 1,500.00$ NHS 1,500.00$ Mu Alpha Theta 1,000.00$ Student Council Stipend #1 2,000.00$ Stipend #2 2,000.00$ Team Lead Grade 6 500.00$ Grade 11 (Junior Class Sponsor)1,000.00$ Grade 12 (Senior Class Sponsor)3,000.00$ ` Other Vehicle Allowance 2,500.00$ International 9,000.00$ This stipend schedule is for the 2025-2026 school year only and is not a predictor of future compensation. Rates are approved by the Board of Trustees each year. 2025-2026 Academic/Co-Curricular Stipend Schedule HR 06/17/2025 Academic / Co-Curricular 194 Human Resources – June 2025 P a g e | 10 Hourly Rate School Year Positions After School Detention $35.00 After School Programs $35.00 Athletics Bus Driving $25.00 Extra Duty - (test proctor or other duties)$25.00 Field Trip Bus Driving $25.00 Homebound Teacher (not in current Teaching Position)$35.00 Homebound Teacher (in current Teaching Position)Daily Rate/8 hours Internal Coverage - Secondary (per class period)$25.00 Internal Coverage - Primary (per class period)$12.50 Saturday School Monitor $35.00 Summer Positions Front Office (Current Admin. Assistant)Regular Hourly Rate Front Office (Any other Employee)$17.50 Jump Start (rising G6 students)$35.00 This salary schedule is for the 2025-2026 school year only. This schedule is not a predictor of future compensation. Rates are approved by the Board of Trustees each year. HR 06/17/2025 The following steps must occur before seasonal/summer employees begin work: • Hiring officials must complete a Personnel Action Form (PAF) and submit it to Human Resources for both current Westlake Academy employees and non-Westlake Academy employees. • All seasonal/summer applicants who are not current Westlake Academy employees must complete an online application. • All seasonal/summer applicants must complete all required new hire paperwork before beginning work. • Human Resources will notify both the applicant and the hiring official once the applicant has been cleared to begin. Westlake Academy complies with Senate Bill 9 (SB9), also known as the “Fingerprinting Bill.” Please contact Human Resources with any questions. Hiring Summer/Seasonal Employees Funding for the above assignments must have been previously budgeted and approved, including summer positions. 2025-2026 Supplemental and Summer Pay Rates All assignments must be requested through the Principals and approved by the Head of School in writing prior to work commencing . Section 4: Summer School and Supplemental Pay 195 Human Resources – June 2025 P a g e | 11 Section 5: Retiree Information – Teacher Retirement System of Texas Employment After Retirement (EAR) Please visit the TRS website for complete information regarding Employment after Retirement. 196 Human Resources – June 2025 P a g e | 12 197 Human Resources – June 2025 P a g e | 13 198 Human Resources – June 2025 P a g e | 14 Substitute (Retirement) 199 Human Resources – June 2025 P a g e | 15 Section 6: Calendars Instructional Calendar 200 Human Resources – June 2025 P a g e | 16 Teacher / Speech Language Pathologist 187 August 4, 2025 - May 27, 2026 Classroom paraprofessional 187 August 4, 2025 - May 27, 2026 Administrative Assistant – Front Office 190 July 31, 2025 – May 27, 2026 Administrative Assistant – Attendance 190 August 4, 2025 – May 29, 2026 Foundation Development Associate 197 July 31, 2025 – June 5, 2026 Reading Specialist (Primary) 197 July 24, 2025 – May 29, 2026 Librarian 197 July 24, 2025 – May 29, 2026 Diagnostician 197 July 24, 2025 – May 29, 2026 Coordinator - PYP/MYP/DP 202 July 21, 2025 – June 2, 2026 Coordinator - Special Programs 202 July 21, 2025 – June 2, 2026 Counselor – Primary / Secondary/College 207 July 16, 2025 – June 4, 2026 Assistant Principal 212 July 16, 2025 – June 11, 2026 Principal 217 July 14, 2025 – June 16, 2026 Director of Innovation and Development 217 July 14, 2025 – June 16, 2026 Athletic Director 217 July 14, 2025 – June 16, 2026 Assistant Registrar 221 July 14, 2025 – June 22, 2026 Head of School 226 July 14, 2025 – June 29, 2026 WAF Executive Director 226 July 14, 2025 – June 29, 2026 Director of Accountability 226 July 14, 2025 – June 29, 2026 Facilities / Technology 260 July 1, 2025 – June 30, 2026 Municipal Holiday Schedule Communications (Municipal)260 July 1, 2025 – June 30, 2026 Municipal Holiday Schedule rev. 6/17/2025 2025-2026 Contract / Calendar Days Schedule Number of DaysPosition/Title Start & End Dates Notes Employee Work Calendar 201 Human Resources – June 2025 P a g e | 17 Payroll Biweekly Pay Distribution Schedule 202 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:ORD-1025 Agenda Date:6/17/2025 Agenda #:H.3. TOWN STAFF REPORT RECOMMENDATIONS Discuss, consider and act to adopt Ordinance 1025 approving architectural standards for the Solana Hills Residential Development; providing a penalty; providing a cumulative clause; providing a severability clause; providing a savings clause; authorizing publication; and establishing an effective date (Jason Alexander, AICP, CEcD, Deputy Town Manager). STAFF:Jason Alexander, AICP, CEcD, Deputy Town Manager BACKGROUND: The PD, Planned Development District standards for Solana Hillas --- as adopted by Ordinance No. 982 by the Town Council on October 9, 2023 --- requires that the architectural standards for the development be submitted to the Town Council for review and approval. The same provisions in Ordinance No. 982 also requires that the Design Guidelines “shall incorporate the recommendations contained in the Westlake Building Quality Manual”. As proposed --- and presented --- the Architectural Standards focus extensively on the materials, configurations, and techniques for building walls, roofs, openings (e.g., doors and windows), and attachments. These standards grow from --- and are inspired by --- similar architectural standards found within the Villaggio Architectural Standards and within other zoning districts presented to the Town Council (i.e., TC, Town Center Form-Based Development District). Further, there are additional specifications provided for landscaping, driveways, and address signs that are disparate in architectural style but visually harmonious. DISCUSSION: The Architectural Standards --- as presented --- ensure that the real estate developer and the future builders within Solana Hills deliver residential applications that will exceed the expectations for excellence in Town of Westlake Printed on 6/12/2025Page 1 of 2 powered by Legistar™203 File #:ORD-1025 Agenda Date:6/17/2025 Agenda #:H.3. architecture, landscape architecture, and site design. Moreover, the Architectural Standards reflects the collaboration between the Department of Planning and Development and the real estate developer. As Exhibit “A” depicts, the Architectural Standards have been condensed to provide a concise set of standards for architecture and landscape architecture and other elements of the private lot that will lead to more expedient and accurate reviews and approvals for new homes in Solana Hills. Furthermore, some of the provisions for aesthetics may be approved administratively, which will reduce the potential for delays in reviewing and approving plans for new homes in this development and increase opportunities for customization, but not at the expense of aesthetics and quality. FISCAL IMPACT: N/A. DEPARTMENT OF PLANNING AND DEVELOPMENT RECOMMENDATION: The Department of Planning and Development recommends adoption of Ordinance 1025 approving the Solana Hills Residential Development Architectural Standards as presented. PLANNING AND ZONING COMMISSION RECOMMENDATION: N/A. TOWN COUNCIL ACTION / OPTIONS: 1)Motion to approve; 2)Motion to approve with additional conditions (please state additional conditions in motion); 3)Motion to deny; OR 4)Motion to table (must table to a specific date). ATTACHMENT(S): 1)Ordinance Adopting Architectural Standards for Solana Hills 2)Exhibit “A” - Architectural Standards for Solana Hills Town of Westlake Printed on 6/12/2025Page 2 of 2 powered by Legistar™204 TOWN OF WESTLAKE ORDINANCE 1025 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, APPROVING ARCHITECTURAL STANDARDS FOR THE SOLANA HILLS RESIDENTIAL DEVELOPMENT; PROVIDING A PENALTY; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Town of Westlake previously passed and adopted Ordinance No. 982 on October 9, 2023, establishing the PD, Planned Development District standards for the Solana Hills Residential Development (the “PD, Planned Development District”); and WHEREAS, the adopted rules and regulations that are contained within the PD, Planned Development District for the Solana Hills Residential Development require the Town Council to approve the architectural standards prior to any building plans being submitted for review; and WHEREAS, the standards for architecture, landscape architecture, and other elements of the built environment within the private lot are provided in text, a copy of which is attached hereto as EXHIBIT “A”; and WHERAS, the Town Council finds it to be in the best interest of the community to approve the architectural standards as provided; NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That a copy of the architectural standards attached hereto as EXHIBIT “A”, are hereby approved. SECTION 3: That this Ordinance shall be cumulative of all other Town Ordinances and all other provisions of other Ordinances adopted by the Town which are inconsistent with the terms or provisions of this Ordinance are hereby repealed. SECTION 4: That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of the Town of Westlake, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. 205 ORDINANCE NO. 1025 SOLANA HILLS RESIDENTIAL DEVELOPMENT ARCHITECTURAL STANDARDS Page 2 SECTION 5: It is hereby declared to be the intention of the Town Council of the Town of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared legally invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same would have been enacted by the Town Council of the Town of Westlake without the incorporation in this Ordinance of any such legally invalid or unconstitutional, phrase, sentence, paragraph or section. SECTION 6: This Ordinance shall take effect immediately from and after its passage as the law in such case provides. PASSED AND APPROVED ON THIS 17TH DAY OF JUNE 2025. _____________________________ Kim Greaves, Mayor ATTEST: _______________________________ Dianna Buchanan, Town Secretary APPROVED AS TO FORM: _______________________________ Matthew C. G. Boyle, Town Attorney 206 Chapter 1: Architectural Standards – Solana Hills 1.1 OVERALL INTENT 1.1 General: The Architectural Standards for Solana Hills are intended to produce a visual identity for the community that emerges from the topography, the history, and the building practices of the Town of Westlake. These Architectural Standards specify the materials and the configurations permitted for all building walls, all roofs, all openings, and other building elements, in order to produce visual compatibility and promote a unique identity for the community. These Architectural Standards shall take precedence in case there is a conflict with any code, regulation, or standard for architecture and landscape architecture existing in the Town of Westlake, Texas Code of Ordinances. The Town Planner shall have administrative authority to resolve any conflicts in the codes, regulations, and standards to promote the shared objectives and goals for Solana Hills. Exceptions to these Architectural Standards shall require review and a recommendation from the Development Architect and approval from the Town Planner. Variances to any provisions for building use, building setbacks, building height, and other related land development regulations shall be processed in accordance with the applicable regulations and rules existing in the Town of Westlake, Texas Code of Ordinances. For the purposes of interpreting these Architectural Standards, the Development Architect shall mean “a person that is licensed as a professional architect and that is an employee or a representative of the developer, the homeowners’ association, or either of their successor assigns.” 1.2 Architectural Style: A single architectural style is not required for any construction, but the architectural style for all construction and all renovations shall be consistent throughout the project. All materials and their details and applications shall be consistent on all sides (e.g., the front façade, the side façade, and the rear façades). No floorplan or front façade shall be repeated in the Solana Hills development for any detached single-family residence, except that townhouses may have repeated floorplans. The front façade of townhouses shall be architecturally distinguished from adjacent units by changes in exterior finish material, exterior color, roof planes, et cetera to the satisfaction of the Town Planner. 2.FRONT FAÇADES 2.1 General: The front façade is the building façade facing the street and where the principal entrance (i.e., the main point of access for pedestrians into the home) is provided. A minimum of 15 percent and a maximum of 40 percent of the total building wall area of the front façade shall contain openings for doors and windows. 3.ROOFS 3.1 Roof Materials: All roofs shall be clad in clay tile, concrete tile, slate, or terra cotta tile. Metal may only be used as a roofing material provided that it complements an architectural style to the satisfaction of the Town Planner and the Development Architect. Synthetic roof materials shall only be permitted subject to review and approval by the Town Planner. 3.2 Massing: Roof massing shall be symmetrical or asymmetrically balanced. Roofs are generally required to be simple in form and appear logical to construct. Their design should relate logically to the design of the floorplan. Changes or articulation in roof planes must correspond to exterior architectural features of the house (e.g., porches, covered entries, balconies, bay windows). 3.3 Roof Forms: Roofs shall be symmetrically pitched with a minimum angle of 8:12, except that dormers and sheds may be pitched with an angle between 2:12 and 5:12. Low-slope (i.e., flat) roofs may only be permitted for townhouses. All flat roofs shall be surrounded on all sides by a horizontal parapet wall no less than 42 inches high where the roof deck meets the parapet wall. 3.4 Overhangs and Protrusions: Roof overhangs shall be a minimum of 18 inches and shall be consistent in depth across the primary mass of the roof. Secondary roof overhangs or protrusions shall correspond to architectural features of the façade and shall have consistent horizontal and vertical alignment to create a balanced order and rhythm to the roof massing to the satisfaction of the Town Planner. 3.5 Roof Penetrations: Roof penetrations such as flues, vents, pipes, skylights and chimneys shall not be visible from the street, the front façade or primary elevation, unless a chimney is provided. All roof penetrations shall be painted to match the roof if not enclosed in a concealing structure. 3.6 Roof Details: Roof details including, but not limited to, dormers, gables, and balcony overhangs shall be in keeping with the architectural style of the home and shall have consistent horizontal and vertical alignment to create a balanced rhythm across the home to the satisfaction of the Town Planner. Dormers shall be functional (i.e., habitable) to allow actual window openings and head heights for upper-level spaces. 4.GARAGES 4.1 Materiality: Garage doors shall be clad with wood or wood with glass panels. Metal-framed garage doors with glass panels shall only be permitted subject to review and approval by the Town Planner. Vinyl or metal panel garage doors shall be expressly prohibited. 4.2 Massing and Orientation: Garages shall be oriented to the side or to the rear of the lot where possible. Garage doors oriented to the front of the lot are only allowed in a motor vehicle forecourt or porte-cochere setting. 4.3 Garage Doors: Garage doors shall not exceed 12 feet in width and shall be inset a minimum of eight inches from the plane of the adjacent building wall. 4.4 Sloped Sites: Where a house is proposed to built on a sloped site, the garage may be constructed below or partially below grade to minimize visual impact of blank façades. ORDINANCE 1025 EXHIBIT A SOLANA HILLS RESIDENTIAL DEVELOPMENT ARCHITECTURAL STANDARDS 207 Chapter 1: Architectural Standards – Solana Hills 5. FENESTRATION – DOORS AND WINDOWS 5.1 General: Windows and doors shall be designed in scales and patterns that are complementary to the form of the home and expressive of the internal organization of the home. Window and door styles shall be consistent with the overall architectural style of the home to the satisfaction of the Town Planner. 5.2 Composition: Fenestration shall be arranged with consistent horizontal and vertical alignment. All façades shall have sufficient fenestration to create visual interest and to prevent the appearance of blank building wall areas. 5.3 Main Entrance: The principal entrance shall be clearly defined and easily identifiable from the street or the open space. Front doors shall be of a substantial scale and design, reflecting the architectural style of the home. Side light and transom windows may be provided to enhance the visual impact of the principal entrance and to provide natural light. Recessed or covered entryways may be provided to protect from the sun, the rain, and other climate conditions as well as to provide a sense of depth. 5.4 Door Materials: All exterior doors shall be made of wood, metal-clad, steel, aluminum, or fiberglass clad. Doors made of wood shall either be sealed and stained or shall be painted. Synthetic materials shall be expressly prohibited. Trim shall be consistent in material, color, and proportion on all sides of the home. 5.5 Door Dimensionality: Doors that are set in façades with exterior finish materials of stone, brick, or stucco shall be recessed a minimum of 12 inches in depth to present a visual thickness to the adjacent wall. All doors shall have a minimum height of eight feet. 5.6 Window Materials: Windows shall be wood, vinyl-clad wood, metal-clad, steel, aluminum, or fiberglass clad. Metallic finishes such as clear- anodized aluminum are not permitted. Glass may be coated or lightly tinted to control heat gain but reflective, mirrored, colored, or etched glass surfaces are prohibited. 5.7 Unique Door and Window Geometry: All openings for doors and windows shall be vertical in proportion and rectangular in shape, with the exception of transom windows and sidelights. Only one arched or circular window shall be permitted on each façade. 5.8 Window Dimensionality: Windows that are set in façades with exterior finish materials of stone, brick, or stucco walls must be recessed a minimum of six inches in depth to present a visual thickness to the adjacent wall. 6. EXTERIOR FINISH MATERIALS AND DETAILS 6.1 General: No more than two exterior finish materials shall be present on any façade, excluding bay windows, balconies, shutters, trim, and other similar architectural details and features. 6.2 Materials: A minimum of 85 percent of the total building wall area, excluding openings for doors and windows, shall be exterior finishes of brick, stone, or stucco (three-coat), with each façade being calculated independently. Wood, metal, or cementitious fiber board may only be used as accent exterior finish materials, excluding openings for doors and windows, and shall be limited to a maximum of 15 percent of the total building wall area, with each façade being calculated independently. All retaining walls, screening walls, and other similar building walls shall be constructed of brick or stone (or brick or stone veneer). Cementitious fiber board is restricted to use on townhome façades only. Cementitious fiber board shall not be used on any detached single-family façade. No other exterior finish materials, including synthetic materials, shall be permitted on any façade or wall of any residential unit, outbuilding, or other accessory structure. 6.3 Material Changes: The heavier of the exterior finish materials on a single façade shall be located below the lighter material (e.g., stone located below brick; brick located below stucco; and stucco located below metal and wood). Transition in the exterior finish materials shall only run horizontally across the entire length of the building façade, except that building attachments and projections may differ in material from the building volume, with the attachment or the projection being of a lighter material, except for chimneys, where the projection may be of a heavier material (e.g., brick, stone, and / or stucco). 6.4 Foundations: Foundation walls that are above grade by more than six inches shall only be clad with stone or brick. Faux stone and faux brick shall be expressly prohibited. Foundation vents or access points shall be concealed or made to be an appropriate decorative detail. Plastic or galvanized metal vents or covers shall be expressly prohibited. 6.5 Brick and Stone Cladding: All brick exterior finish material shall be fired-clay and shall be of integral color and unpainted. All stone exterior finish material shall be native to the region and shall be of integral color and unpainted. All painted brick and stone exterior finish materials shall be subject to review and approval by the Town Planner. All stucco exterior finish materials shall be masonry and may be of integral color or painted. All brick and stone exterior finish materials shall be laid in load-bearing configurations. Wainscotting shall be expressly prohibited. 7. GUTTERS, DOWNSPOUTS, TRIM, ORNAMENTATION 7.1 Gutters and Downspouts: Gutters and downspouts shall be integrated into the overall form of the house and must be in keeping with the architectural style. Downspouts shall occur at building corners unless the locations are part of a deliberate design intent. Gutters and downspouts shall match the color and materiality of other trim and decorative elements and shall be consistent across the architectural composition to the satisfaction of the Town Planner. Plastic or other non-metal gutters and downspouts shall be expressly prohibited. 208 Chapter 1: Architectural Standards – Solana Hills 7.2 Trim and Ornamentation: Trim elements and architectural ornamentation shall be provided in way that enhances the visual interest of the home, and be compatible with the overall architectural style. Details shall be applied consistently across all façades. Trim and ornamentation details shall be limited to exposed timber or steel beams and trusses; corbels, brackets and kickers; exposed rafter tails; lintels or headers over openings in masonry walls; architectural attic vents; highly crafted closure details; and other similar details subject to review and recommendation by the Development Architect and approval by the Town Planner. 8. PORCHES, BALCONIES, OUTDOOR SPACES 8.1 General Intent: Porches, balconies and other forms of private outdoor spaces must be in keeping with the architectural style of the home and contribute to a well-balanced and proportional façade. 8.2 Materials and Composition: Porch floors shall be made of brick, stone, or wood; and balcony floors shall be made of wood. Lattice screening shall not be permitted. Structural elements must be designed to appear appropriately massive to meet a structurally logical design; balconies shall provide visual support (i.e., metal or wood brackets) 209 Chapter 2: Site and Landscape Design 1. DRIVEWAYS 1.1 Materiality: Appropriate paving materials for driveways and vehicular forecourts include: colored, stamped, exposed aggregate, broom finish and/or patterned concrete; pre -cast concrete pavers that blend with the natural environment or complement adjacent paving types; native stone; decomposed granite or decorative gravel with a concrete apron; turf block. The following materials shall be expressly prohibited: untextured uncolored concrete; asphalt (unless banded or bordered with concrete); white angular gravel; faux stone. 1.2 Size and Compositions: Driveways shall not exceed 12 feet in width. Parking and turn- around areas must be screened from off-site views by plantings or landscape elements. A maximum of one driveway entry / cut is permitted for each home. 2. GRADING 2.1 General Guidelines: Where feasible, building foundations and main floors are to step with the existing topography to create split floor levels rather than one flat building pad. All cuts, fills, and retaining walls shall be designed to provide smooth transitions at the top and bottom of slopes that appear as extensions of the natural landform, protecting as many existing trees as possible. Natural appearing slopes are to be used instead of structures wherever feasible. Cut and fill slopes are to be re-vegetated with plantings compatible with the surrounding environment. Elevation changes are preferred to be accomplished with the home’s foundation in lieu of retaining walls, but due to significant grade changes inherent to the site, both techniques may be used in combination. 3. RETAINING WALLS 3.1 Materials: All retaining walls shall be constructed of brick or stone (or brick or stone veneer) and shall not exceed four feet in height. 4. SCREENING WALLS, FENCES, GATES 4.1 Wall Materials: Screening walls located in front yards or side yards abutting a street shall not exceed four feet in height; and screening walls located in side yards that do not abut a street or in the rear yard shall not exceed eight feet in height. All screening walls shall be constructed of brick or stone (or brick or stone veneer). 4.2 Fences: Fences shall not be allowed, unless otherwise approved by the Town Planner. All fences shall be decorative in nature and match the architectural style of the home to the satisfaction of the Town Planner. Fences shall have a maximum horizontal top rail height of six height brick or stone columns are allowed as part of a fence. No fence shall be placed in the front yard. 4.3 Gates: Gates shall be designed to be architecturally cohesive with the wall or fence on which they are placed, as well as the overall architecture of the home. Gates shall be made of decorative steel, iron or ferrous wrought iron, or wood. Gates made of wood must be stained and sealed. 5. WATER FEATURES, SPAS, POOLS 5.1 General Intent: Pools, spas, and plunge pools shall be located in the side yards and rear yards to minimize visibility from the street and/or adjacent lots. These elements should augment outdoor spaces and be in keeping with the architectural style of the house. Pools, spas, and similar water features shall be visually connected to the home and designed to be an integral part of the house’s exterior design. Water features such as small ponds, waterfalls and streams shall appear natural and not contrived to the satisfaction of the Development Architect. They shall be made of materials that appear indigenous to the site and be landscaped in such a way that they appear to have occurred naturally. 5.2 Pools and Spas: Swimming pools may not be located in the front or side yard unless enclosed in a courtyard. Pool safety measures must be taken in accordance with local government regulations. Pool and spa covers are to be dark and muted in color to recede from view. Pools and spas are to be set down into the ground, or within terraces or decks. Above grade pools or spas are not permitted. Equipment enclosures are to appear as extensions of the home and/or located below grade. 6. PLANTING DESIGN 6.1 General Guidelines: Each lot shall be landscaped, at a minimum, with two hardwood shade trees, or four per corner lot as set forth in the Town of Westlake Code of Ordinances. Ten five-gallon shrubs are required per lot. Manicured or groomed yards and non-native plantings are to be restricted to spaces confined by buildings, walls, native plantings, or other well-defined edges so as to be minimally visible from the street. Plant materials are to use a mix of sizes and be spaced in natural, informal patterns. All trees and plant materials shall be selected from those listed in the Town of Westlake, Texas Code of Ordinances. 7. EXTERIOR LIGHTING 7.1 General Requirements: All exterior light fixtures, either attached to the home or installed elsewhere on the site must be limited in their impact in order to preserve the night time dark sky by minimizing the visibility of the lamp or light source. Fixtures shall be low intensity with indirect light sources to the extent required for safety and subtle accenting. All exterior light fixtures shall be shielded such that no direct light is allowed to exit the light fixture horizontally. Light from one property shall not be allowed to spill onto an adjacent property, including security lighting and motion- activated lighting. Exterior lighting shall comply with the regulations and the rules existing in the Dark Sky Ordinance as adopted by the Town of Westlake. Pole-mounted lights shall not be more than eight feet tall and shall be subject to approval by the Town Planner. Up-lighting shall be expressly prohibited. 210 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:WA RES 25-18 Agenda Date:6/17/2025 Agenda #:H.4. ACADEMY STAFF REPORT RECOMMENDATION Consider approving WA Resolution 25-18 for Westlake Academy Building Property Casualty Insurance Products and Services to Box Insurance Agency for the period of July 1, 2025 to June 30, 2026; and take appropriate action. STAFF: Sandy Garza, Director of Human Resources BACKGROUND: Bids were solicited for Westlake Academy’s annual insurance renewal package,which includes the following lines of coverage:Property,General Liability,Umbrella Liability,Workers’Compensation,Auto,Crime, International Travel, Cyber Liability, and a Student Accident policy. Box Insurance Agency-Westlake Academy’s long-standing insurance provider-was the sole respondent by the bid deadline and submitted the only proposal that included all required lines of coverage.Box Insurance has supported the Academy since its inception and continues to adapt the program as institutional needs evolve.The proposed renewal reflects a total premium of $236,043,representing an 11%increase ($22,735)over FY 2024 -25. Liability coverages are provided either as stand-alone policies or as sub-policies under General Liability, including: ·Directors & Officers Liability ·Employers’ Legal Liability ·Employment Practices Liability ·Employee Benefits Liability ·Educators’ Legal Liability Key changes in policy premiums: ·Property: +11% - Industry-wide increases driven by wind/hail damage in Texas, inflation, and the rising cost of specialty building materials. ·Workers’ Compensation: +4% ·Auto: +7% - Reflects industry trends and inflation. ·General Liability & Cyber Liability: +28% - Due to inflation and market conditions. ·Umbrella: +7% ·Student Accident: -17% Town of Westlake Printed on 6/12/2025Page 1 of 2 powered by Legistar™211 File #:WA RES 25-18 Agenda Date:6/17/2025 Agenda #:H.4. ·International Travel: -2% ·Crime: -17% The aggregate increase across all lines is 11% compared to the prior fiscal year. STAFF RECOMMENDATION: Staff recommends approval of WA Resolution 25-18 as presented. The total cost for this recommendation is $236,043. ATTACHMENT(S): ·WA Resolution 25-18 ·Bid Presentation - Box Insurance Agency BOARD OF TRUSTEES ACTION/OPTIONS: 1)Motion to approve 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 6/12/2025Page 2 of 2 powered by Legistar™212 Resolution WA 25-18 Page 1 of 3 WESTLAKE ACADEMY RESOLUTION NO. 25-18 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES AWARDING THE BID FOR PROPERTY/CASUALTY INSURANCE PRODUCTS AND SERVICES TO BOX INSURANCE AGENCY FOR FY 25-26. WHEREAS, Westlake Academy desires to maintain a comprehensive risk management program for the protection of its property, students, employees, elected officials, and stakeholders; and, WHEREAS, the leaders of Westlake Academy desire to exercise exceptional levels of stewardship with all financial resources; and, WHEREAS, the Board of Trustees finds that the passage of this resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That the Board of Trustees of Westlake Academy does hereby award the recommended bid for property/casualty insurance products and services to Box Insurance Agency for FY 25-26, attached hereto as Exhibit “A”; and further authorize the Head of School or designee to execute this agreement. SECTION 2: That all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. 213 Resolution WA 25-18 Page 2 of 3 PASSED AND APPROVED ON THIS 5TH DAY OF AUGUST 2024. ___________________________________ Kim Greaves, President ATTEST: ________________________________ ___________________________________ Dianna Buchanan, Board Secretary Dr. Kelly Ritchie, Head of School APPROVED AS TO FORM: ________________________________ Janet S. Bubert or L. Stanton Lowry, School Attorney 214 Resolution WA 25-18 Page 3 of 3 Exhibit “A” Recommended Bid 215 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 1 of 39 PROPOSAL FOR: Property, Liability, Workers Compensation, Auto, and Student Accident Insurance EFFECTIVE DATES: July 1, 2025 through June 30, 2026 POSTED DATE: April 11, 2025 PROPOSAL DUE DATE: May 23, 2025 PROPOSAL DUE TIME: 12:00 PM CST CONTACT: Sandy M. Garza, Purchasing Agent E-mail: sgarza@westlaketx.gov Electronic proposals subject to the Terms and Conditions of this REQUEST FOR PROPOSAL and other provisions, must be received by the Purchasing Agent at sgarza@westlaketx.gov before the closing time and date shown above. The Town will retain late bids; however, they will not be opened nor considered in the evaluation of the bid. Bids may be withdrawn at any time prior to this deadline. Bids may not be altered, amended, or withdrawn after the official opening without the recommendation and approval of the Purchasing Agent. The undersigned agrees if the bid is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the terms and conditions contained in the specifications. The period for acceptance of this proposal shall be 60 calendar days. THE UNDERSIGNED, BY SIGNING BELOW, YOU SIGNIFY THAT YOU HAVE READ THE ENTIRE DOCUMENT AND AGREE TO THE TERMS AND CONDITIONS THEREIN. BY SIGNING BELOW, YOU ALSO CERTIFY THAT IF A TEXAS ADDRESS IS SHOWN AS THE ADDRESS OF THE PROPOSING VENDOR, THE VENDOR QUALIFIES AS A TEXAS “RESIDENT BIDDER” AS DEFINED IN RULE 1 TAC 111.2. Company Name and Address: Company’s Authorized Agent Name and Title (Typed or Printed): Signature Federal ID Number (TIN) or SSN and Name Telephone No. Date: Fax No.: Email address: REQUEST FOR PROPOSAL 216 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 2 of 39 TABLE OF CONTENTS Table of Contents .……………………………………………………………. 2 Acknowledgement of Receipt ......…………..………………………... .......... 3 Questionnaire .………………………………………………………….. ........ . 4 General Requirements and Instructions .……………………………. ........ 5 Policy Requirements and Limits ...……………………………………......... 8 Property Insurance, Fire and Extended Equipment Coverage ... ....... 8 General Liability, EPLI, EBLI, ELLI, D&O Insurance .…….…….. ....... 10 Automobile and Physical Damage Insurance ………………..….. ....... 13 Umbrella Liability Insurance ……………………………………….. ....... 15 Crime Insurance ………………..…………………………………… ....... 17 Workers Compensation Insurance.…..……………………………. ...... 19 International Travel Insurance ..…………..………………………......... 21 Student Accident Insurance....…...………..……………………….. ...... 23 Cyber Liability Insurance …………………………………………… ...... 25 Proposal Submittal Format.……………………………………………......... 27 Exhibit “A” - Property Schedule……………………………………….. ........ 28 Felony Conviction Notice Form.………………………………………. ........ 29 Non-Collusion Statement.………………………………………………........ 30 Conflict of Interest Questionnaire ….…………………………………......... 31 W-9 Form ..……………………………………………………………............ 33 Form 2270 ..…………………………………………………………….. ........ 39 217 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 3 of 39 ACKNOWLEDGEMENT OF RECEIPT THIS FORM MUST BE COMPLETED AND RETURNED PRIOR TO THE SUBMISSION OF ANY BID FOR THIS REQUEST FOR PROPOSAL. Please fill in the requested information below as acknowledgement that you have received the Request for Proposal noted above. If your firm is interested in participating, please complete pages three and four (3 and 4) and return by email by April 25, 2025 to: Sandy M. Garza Town of Westlake / Westlake Academy sgarza@westlaketx.gov Name of Firm: _________________________________________________ Address: ______________________________________________________ City/State/Zip: _________________________________________________ Phone: (_____) _______________________Fax: (_____)_______________ E-Mail: _______________________________________________________ Name: (Print) __________________________________________________ Title: _________________________________________________________ Signature: _________________________________________ Date: ________ _______Yes, our company does have an interest in responding. 218 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 4 of 39 QUESTIONNAIRE 1. Who will have primary responsibility for Westlake Academy’s account? __________________________________________________________________________ a. Number of years in the insurance business: ___________________________________ b. Insurance background: ____________________________________________________ _____________________________________________________________________ c. Number of schools or public entities serviced: __________________________________ 2. Who will be the back-up person for Westlake Academy’s account? _____________________________________________________________________ a. Number of years in the insurance business: ___________________________________ b. Insurance background: ___________________________________________________ __________________________________________________________________________ c. Number of schools or public entities serviced: __________________________________ 4. Westlake Academy will expect the following annual reports from its agents: a) Summary of premiums and losses by coverage. b) Forecast of insurance market status prior to renewal. c) Insurance policy abstracts (summaries). d) Prior to future renewals, report containing suggested coverage or rating enhancements for the upcoming year. e) Following future renewals, a report detailing all material policy changes. f) Risk management services. 5. Please attach a copy of the following documents: a) A copy of the current license. b) A certificate for agent’s error and omission coverage insured for at least $1 million limit. 219 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 5 of 39 GENERAL REQUIREMENTS AND INSTRUCTIONS A. INFORMATION 1. The information contained in these specifications is confidential and is to be used only in connection with preparing a proposal for the following insurance services or insurance coverages: Commercial Property – Fire & Extended Coverage Commercial General Liability School Professional Liability Auto Liability & Physical Damage Workers’ Compensation Commercial Umbrella Liability Crime International Travel Liability Student Accident Liability Cyber Liability 2. The effective dates of the policy period for all proposals will be from July 1, 2025 through June 30, 2026. 3. Westlake Academy reserves the right to accept or reject all or any part of the proposals, waive minor technicalities, and award the proposal to best serve the interest of the Academy. The Academy also reserves the right to waive or dispense with any of the formalities contained herein. 3. Proposals are to be submitted on the basis of the specifications contained herein. Alternate proposals will also be considered, provided the alternatives are clearly explained. All deviations from the specifications must be clearly identified and explained. 4. The information contained in these specifications is to be basis for proposal responses. After receipt of proposal, additional information needed may be requested via e-mail at: sgarza@westlaketx.gov. 5. The information contained herein is believed to be accurate and up to date but is not intended to be an express or implied warranty. 6. No telephone, or fax, or e-mailed proposals will be accepted. Proposals may only be accepted if delivered by email to sgarza@westlaketx.gov . 7. Vendors are cordially invited view the opening of received proposals but are not required to attend. A link will be posted on the Town of Westlake Bidding page no later than April 11, 2025. Advertisements will be posted for two (2) weeks in the Town’s newspaper of record (Fort Worth Star-Telegram) on April 13, 2025 and April 20, 2025. B. LEGAL 1. All parties submitting proposals are expected to comply with federal, state and local insurance laws and regulations relative to the preparation and submissions of insurance proposals. Specifically, the services to be provided are expected to be in compliance with the Americans with Disabilities Act (ADA), insurance laws and insurance regulations. All proposals that are submitted will be presumed to be in compliance with all applicable laws. C. COMMUNICATION 1. Proposals should reference “RFP 25-001 – Westlake Academy Property & Liability Insurance”. Proposer is required to provide an electronic copy of proposals to: Sandy M. Garza Westlake Academy sgarza@westlaketx.gov 220 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 6 of 39 2. Alternatively, Proposers may to provide a paper (printed) copy of proposals by the deadline to: Sandy M. Garza Westlake Academy 1500 Solana Boulevard, Bldg. 7, Ste. 7200 • Westlake, Texas 76262 D.COMMUNICATION WITH TOWN OF WESTLAKE/WESTLAKE ACADEMY MEMBERS Companies submitting proposals shall not discuss this RFP with employees of the Town of Westlake, Westlake Academy or members of the Town Council/Board of Trustees. If discussion is necessary, your company will be notified in writing. Failure to abide by this requirement may result in automatic disqualification. E.TIME FRAME 1.The RFP package will be available for download from our website at https://www.westlake- tx.org/256/Bids-Proposals. Vendors WILL NOT be notified of additional information/addenda postings. It is the vendor’s responsibility to view the web page regularly, or prior to submitting a proposal response, to ensure that no addenda or additional information have been issued for the solicitation. 2.Proposals: must be delivered electronically via email to sgarza@westlaketx.gov , or a printed copy of proposal to 1500 Solana Boulevard, Bldg. 7, Ste. 7200 • Westlake, Texas 76262 by the deadline no later than 12:00 p.m., Friday, May 23, 2025. 3.The parties submitting the selected proposals will be notified by June 2, 2025 of the Academy’s decision. 4.The effective date for proposals is July 1, 2025. 5.Policies or coverage documents are to be provided to the Academy by June 30, 2025. The Academy reserves the right to not pay any premium until valid policies or coverage documents are received. F.PROPOSALS 1.Proposals must be clearly explained and identified. All costs, including optional programs, must be clearly separated and summarized. Exceptions to or deviations from the specifications must be explicitly identified. 2.Each party submitting a proposal is asked to screen their designated proposals for correctness and compliance with the specifications. 3.The contents of the proposals shall be kept confidential during the process of review. G.DISQUALIFICATION AND REJECTION OF PROPOSALS 1.Failure to comply with the requirements or the procedures set forth herein, or to satisfy the insurance and servicing criteria as set forth in the specifications, may result in disqualification. It is not intended that these exceptions to the specifications will, in and of themselves, result in disqualification. H.SELECTION OF VENDOR 1.Westlake Academy reserves the right to reject any or all of the proposals, in whole or in part; to waive any informality in any proposal, and to accept the proposal which, in its discretion, is in the best interest of the Academy. An Academy insurance consultant may review proposals for completeness and for compliance with bid specifications. Proposals will be carefully evaluated for cost effectiveness, for coverage provisions, and for compliance with the coverage and servicing criteria contained in the specifications and in accordance with Texas Education Code 44.031 and any other pertinent laws. 221 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 7 of 39 2.The contract will be awarded to the responsible vendor who submits a superior but economical proposal based on the relative importance of the following selection criteria: Selection Criteria Maximum Points Coverage 35 Cost 35 Professional Qualifications 15 Service 15 Total 100 I. TERMS OF AGREEMENTS 1. Westlake Academy desires to receive proposals for a twelve (12) month period, beginning on July 1, 2025 through June 30, 2026. 2.Westlake Academy reserves the right to terminate the agreement at the expiration of the budget period, during the term of the agreement or at the end of the anniversary date with a sixty (60) day notice. The agreement will be for current revenues only in accordance with Local Government Code Section 271.903 to terminate the agreement. 3. The agreement is to contain a cancellation provision that provides for a sixty (60) day notice of cancellation (except for non-payment) and sixty (60) days e for non-renewal or material change. J.QUALIFICATION OF INSURERS 1. Insurance companies must have a general policyholder’s rating of A- VII or better as published by A.M. Best Company in the latest edition of its Key Rating Guide. Insurers shall be duly licensed and comply with all applicable insurance laws and requirements of the Texas State Board of Insurance. 2.Proposals will be accepted for intergovernmental risk sharing pools organized in accordance with article 4413(32c), Texas Interlocal Cooperation Act. Self-insured pools must include a current audited financial statement (Balance Sheet and Statement of Operations, including the auditor’s opinion, and Reinsurance Provisions.) K.AGENT MINIMUM QUALIFICATIONS All agents submitting proposals for this insurance must meet the following minimum qualifications: 1. The agency must be licensed in Texas. 2.The agency must have insurance for agent’s errors and omissions liability with a limit of at least $1 million per occurrence. A certificate of the agent’s E&O insurance must be included with the proposal. 3.The agency must have been in business for at least five (5) years. 4.The agency must assign a minimum of one qualified account representative. This representative must have a minimum of three (3) years of experience in commercial property and liability insurance lines or hold the C.P.C.U. or A.R.M. designation. L.AUT HORIZED SIGNATURE 1.All proposal forms must be signed by persons who have legal authority to bind the insurer and administrator to the services that are proposed. 222 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 8 of 39 POLICY REQUIREMENTS AND LIMITS All proposals must adhere to the specifications and limits as defined on the following pages for each insurance product. Any deviation or additional coverage(s) should be clearly explained. If the quote contains higher limits than specified, it should be listed separately as an alternate quote. PROPERTY, FIRE, AND EXTENDED EQUIPMENT INSURANCE A. BACKGROUND INFORMATION 1.Please contact Purchasing Agent at sgarza@westlaketx.gov for loss runs. 2. Schedule of Buildings and Contents limits are located on page 25 as Exhibit “A”. 3.Summarized property schedule with estimated replacement cost (limits), including desired deductibles and coinsurance as of July 1, 2025 is as follows: Description Limit Deductible Coinsurance Building Physical Property $ 54,853,515 $ 5,000 100% Building Personal Property $ 5,021,678 $ 5,000 100% Business Income and Extra Expense$ 444,000 Total Property Limits $ 60,319,193 Note: Blanket Coverage at full replacement cost is required for all property quotes. B.INSURANCE COVERAGE IS TO INCLUDE THE FOLLOWING: 1.Blanket coverage on all buildings, contents and auxiliary structures including on-site improvements. 2.Basis of Recovery is to be full replacement cost. 3.Automatic coverage on newly acquired property is to be included. 4.Coverage is to include extra expense and loss of revenue related to loss. 5.Coverage is to be for all risk, including theft of contents. 6.Quotes should include deductibles of $5,000 with 100% coinsurance. Deductibles for wind, hail, earthquake, and floods should be $50,000 or less with 100% coinsurance, if available. In the event a $50,000 wind/hail deductible (or lower) is not available, the lowest deductible available should be quoted as a percentage. 7.Wind and hail deductibles may be accompanied by a “buy-down” reinsurance policy. This policy should be shown separately from the primary policy, including premiums. 8.Include a listing of endorsements, extensions, and exclusions. C.QUOTED COVERAGE PROVISIONS 1.Description Limit Deductible Coinsurance Building Physical Property $ 54,853,515 __________ ___________ Building Personal Property $ 5,021,678 __________ ___________ Business Income and Extra Expense$ 444,000 __________ ___________ 2.Is automatic coverage for newly acquired property provided: Yes No If yes, please attach description. x $10,000 $10,000 72 hours Agreed Value Agreed Value Agreed Value 223 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 9 of 39 3.Does coverage include equipment breakdown? Yes No If yes, please attach description. 4.Is there additional deductible or exclusion for wind, hail or earthquake? Yes No If yes, please attach description and/or provide additional proposal to cover this risk. D.QUOTATION 1.Property, Fire, and Extended Equipment Quote (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026): $________________________________ 2.Alternate Property, Fire, and Extended Equipment Quote (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026): $________________________________ E. INSURANCE COMPANY/RISK POOL INFORMATION Name of Company: _________________________________________________________ A. M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No For Alternate Quote(s): Name of Company: _________________________________________________________ A. M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No F.LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: x x 153,786 3% wind hail Hartford AXV x 224 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 10 of 39 GENERAL LIABILITY INSURANCE A. BACKGROUND INFORMATION 1.All coverage in Section “B” must be included. Please contact Purchasing Agent at sgarza@westlaketx.gov for loss runs. 2. Estimated student count is 880. Grades K-8: 555 Grades 9-12: 325 3.Estimated number of full-time equivalent employees is 113. Total employees (including substitute teachers) is approximately 170. 4.Sports programs include: Football, basketball, volleyball, baseball, softball, track, cross country track, tennis, golf, softball, cheerleading, soccer and swimming. B. INSURANCE COVERAGE SHOULD INCLUDE THE FOLLOWING: 1.Incidental medical malpractice coverage for registered nurses administering first aid, dispensing prescribed medications, and maintaining students’ health immunization records. 2.Coverage for the negligent act, error or omission of the Academy and/or its employees relative to the administration of employment practices and employee benefit programs. 3.Coverage is to include premises liability. 4.Persons to be covered are to include the Academy, school board members, employees, student teachers, school volunteers, or any authorized agent as designated by the Academy. 5 If coinsurance is quoted as an alternative to deductible, please list this figure separately. 6.Include a listing of coverage extensions, endorsements and exclusions. 7. If EPLI, EBLI, ELLI, and D&O coverage is not automatically included, please provide separate quote(s). These are required components of the liability coverage policy. Per Occurrence Aggregate Deductible General Liability $ 1,000,000 $ 2,000,000 $0 Products/Completed Operations $ 1,000,000 $ 2,000,000 $0 Personal & Advertising Injury $ 1,000,000 $ 1,000,000 $0 Damage to Rented Premises $ 1,000,000 $ 1,000,000 $0 Medical Expenses $ 10,000 $0 Employee Benefits Liability $ 1,000,000 $ 3,000,000 $1,000 Abuse & Misconduct Liability** $ 1,000,000 $ 1,000,000 $0 Educators Legal Liability* ** $ 1,000,000 $ 2,000,000 $10,000 Professional Liability – D&O* ** $ 1,000,000 $ 2,000,000 $10,000 Employment Practices Liability* ** $ 1,000,000 $ 1,000,000 $10,000 * Retention shown as Deductible ** Retroactive Date 8/31/11 C.QUOTED COVERAGE PROVISIONS 1.Coverage Detail Per Occurrence Aggregate Deductible General Liability ______________ __________ __________ Products/Completed Operations ______________ __________ __________ Personal & Advertising Injury ______________ __________ __________ Damage to Rented Premises ______________ __________ __________ Medical Expenses ______________ __________ __________ $1,000,000 $1,000,000 $1,000,000 $1,000,000 $2,000,000 $2,000,000 $2,000,000 $10,000 225 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 11 of 39 Employee Benefits Liability ______________ __________ __________ Abuse & Misconduct Liability ______________ __________ __________ Professional Liability – D&O ______________ __________ __________ Educators Legal Liability ______________ __________ __________ Employment Practices Liability ______________ __________ __________ 2.Please respond to the following questions as they relate to the Professional Legal Liability coverage proposed. Please specify if there are any SUB-LIMITS, otherwise it will be assumed full policy limits are available: a.Who are the "covered persons" or "named insureds?" b.Is Prior Acts coverage provided? If so, what is the retroactive date? c.Is corporal punishment/student discipline covered? d.Describe the terms available for "Extended Reporting/Discovery Period" coverage available when either the insured or insurer cancels or non-renews? How long is the reporting period and what is the cost? e.Does the policy cover non-pecuniary relief? If so, are there any sub-limits for either defense costs or damages? If sub-limits apply, please stipulate. f.Are board members/employees covered as they serve on other boards within the course and scope of their employment (i.e., would coverage extend to a superintendent as he/she served on a Special Education Cooperative)? g.Are claims alleging discrimination covered (e.g., 1983 Civil Rights violation)? If so, what is the Limit of Liability? h.Is sexual misconduct (i.e., harassment), sexual abuse and molestation covered? If so, are there sub-limits? i.Does the coverage pay on behalf of or indemnify? j.Are defense costs within limits or in addition to? k.Please explain the notice of claim provision and what constitutes a "demand." D.QUOTATION (MUST INCLUDE ALL COVERAGES AND LIMITS FROM SECTION A) 1.General Liability, EPLI, EBLI, ELLI and D&O Quote – (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026): $________________________________ 2. Alternate General Liability, EPLI, EBLI, EELI, and D&O Quote (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026): $________________________________ E.INSURANCE COMPANY/RISK POOL INFORMATION Name of Company: _________________________________________________________ A.M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No For Alternate Quote(s): $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $3,000,000 $1,000,000 $2,000,000 $2,000,000 $1,000,000 $1,000 0 $10,000 $10,000 $10,000 $32,323 Graphic Arts Co - Utica National A 13 x x 226 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 12 of 39 Name of Company: _________________________________________________________ A.M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No F. LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: 227 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 13 of 39 AUTOMOBILE & PHYSICAL DAMAGE INSURANCE A. BACKGROUND INFORMATION 1.Please contact Purchasing Agent at sgarza@westlaketx.gov for loss runs. 2.Current list of vehicles: 2006 Chevrolet Girardin Bus – 18 passengers 2010 Chevrolet Spartans Bus – 20 passengers 2018 Blue Bird Bus – 77 passengers 2020 Blue Bird Bus – 77 passengers 2023 Chevrolet Express Van – 15 passengers 2023 Chevrolet Express Van – 15 passengers 2023 Chevrolet Express Van – 15 passengers 4.All drivers have proper class endorsements and driving histories are reviewed annually. B.INSURANCE COVERAGE IS TO INCLUDE THE FOLLOWING: 1.Liability Limits & Coverage Desired: Auto Liability must be as follows: Limit Per Deductible Bodily Injury & Property Damage $ 1,000,000 Accident $ 1,000 Personal Injury Protection $ 2,500 Person $ 0 Uninsured Motorist $ 1,000,000 Accident $ 0 Underinsured Motorist $ 1,000,000 Accident $ 0 Physical Damage Coverage Comprehensive ACV/Repair Loss $ 1,000 Vandalism ACV/Repair Loss $ 0 Collision $ 1,000,000 Accident $ 1,000 2.Basis of Recovery is to be full repair cost or actual cash value, where applicable. 3. Hired auto and non-owned auto is to be included. 4. Include a listing of additional coverages, extensions, and exclusions. C.QUOTED COVERAGE PROVISIONS 1.Coverage Detail Bodily Injury & Property Damage Personal Injury Protection Uninsured Motorist Underinsured Motorist Medical Expenses Physical Damage Coverage Comprehensive Physical Damage __________ Vandalism __________ Collision __________ 2.Does coverage include automatic coverage for substitute or newly acquired vehicles? Yes No If yes, please describe: x 228 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 14 of 39 D. QUOTATION 1. Automobile Insurance Quote (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026): $________________________________ 2.Alternate Automobile Insurance Quote (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026): $________________________________ E. INSURANCE COMPANY/RISK POOL INFORMATION Name of Company: _________________________________________________________ A.M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No For Alternate Quote(s): Name of Company: _________________________________________________________ A.M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No F. LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: 13,383 Utica Lloyds of texas A XIII x x 229 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 15 of 39 Umbrella/Excess Liability Insurance A. BACKGROUND INFORMATION 1.No claims since inception of coverage in 2003. 2.Coverage is to be in excess of all Liability limits. B.INSURANCE COVERAGE IS TO INCLUDE THE FOLLOWING: 1.Liability Limits & Coverage: Limit Per Aggregate General Liability $ 5,000,000 Occurrence $ 5,000,000 Personal & Advertising Injury $ 5,000,000 Person/Org. $ 5,000,000 Wrongful Acts – Claims Made Basis $1,000,000 Occurrence $ 1,000,000 Aggregate Limit $ 5,000,000 Self-Insured Retention - $10,000 2. Include a listing of additional coverages and coverage extensions. 3.Include a listing of exclusions. C.QUOTED COVERAGE PROVISIONS 1.Coverage Detail Limit Per Aggregate General Liability _________ _____________ __________ Personal & Advertising Injury _________ _____________ __________ Wrongful Acts – Claims Made Basis _________ _____________ __________ Aggregate Limit __________ Self-Insured Retention _________ 2.Is prior acts coverage provided? Yes No If yes, please give effective date(s) and explanation. D. QUOTATION 1.Umbrella Insurance Quote (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026): $________________________________ 2. Alternate Umbrella Insurance Quote (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026): $________________________________ x $10,208 230 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 16 of 39 E. INSURANCE COMPANY/RISK POOL INFORMATION Name of Company: _________________________________________________________ A.M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No For Alternate Quote(s): Name of Company: _________________________________________________________ A.M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No F. LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: Utica Mutual Insurance Co. A XIII x 231 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 17 of 39 CRIME INSURANCE A. BACKGROUND INFORMATION 1.No claims since inception of coverage in 2003. 2. Copy of current policy declaration schedule is attached. B.INSURANCE COVERAGE IS TO INCLUDE THE FOLLOWING: 1.Crime Limits & Coverage Desired: Single Loss Limit Retention Employee Theft $ 250,000 $ 2,500 ERISA Fidelity $ 250,000 $ 0 Forgery or Alteration $ 250,000 $ 2,500 On Premises $ 250,000 $ 2,500 In Transit $ 250,000 $ 2,500 Money Orders/Counterfeit $ 250,000 $ 2,500 Computer Fraud $ 250,000 $ 2,500 Program/Restoration Expense $ 100,000 $ 2,500 Funds Transfer Fraud $ 250,000 $ 2,500 Claim Expense $ 5,000 $ 0 2. Include a listing of additional coverages and coverage extensions. 3.Include a listing of exclusions. C.QUOTED COVERAGE PROVISIONS 1.Coverage Detail Single Loss Limit Retention Employee Theft ________________ _____________ ERISA Fidelity ________________ _____________ Forgery or Alteration ________________ _____________ On Premises ________________ _____________ In Transit ________________ _____________ Money Orders/Counterfeit ________________ _____________ Computer Fraud ________________ _____________ Program/Restoration Expense ________________ _____________ Funds Transfer Fraud ________________ _____________ Claim Expense ________________ _____________ 232 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 18 of 39 D. QUOTATION 1.Crime Insurance Quote (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026): $________________________________ 2. Alternate Crime Insurance Quote (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026): $________________________________ E. INSURANCE COMPANY/RISK POOL INFORMATION Name of Company: _________________________________________________________ A.M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No For Alternate Quote(s): Name of Company: _________________________________________________________ A.M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No F. LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: 3,299 Travelers Insurance Company A XV x 233 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 19 of 39 WORKERS COMPENSATION INSURANCE A. BACKGROUND INFORMATION 1.Please contact Purchasing Agent at sgarza@westlaketx.gov for loss runs. 2.Experience Modifier is currently 0.77. 3.Estimated FY 25-26 payroll schedule is below. 4.Estimated number of regular employees is 116 (excluding substitute teachers & part-time coaches.) B.INSURANCE COVERAGE IS TO INCLUDE THE FOLLOWING: 1.Workers Compensation Limits & Coverage Desired: Limit Per Bodily Injury by Accident $ 1,000,000 Accident Bodily Injury by Disease $ 1,000,000 Policy Limit Bodily Injury by Disease $ 1,000,000 Employee 2.Estimated FY 25-26 payroll is as follows: Payroll Code Annual Amount Employees 8868 $ 11,787,821 104 (does not include substitute teachers) 8810 $ 377,710 6 9101 $ 192,641 3 Total Estimated Payroll:$12,358,172.18 113 3.Please include “Others States Coverage” where applicable, as an additional endorsement. 4. Please include “Terrorism Risk” as an additional endorsement. 5.Include a listing of additional coverage, extensions, and exclusions. 6.Include a Blanket Waiver of Subrogation. C.QUOTED COVERAGE PROVISIONS 1.Does coverage utilize a specific provider network?Yes No If yes, please provide details. D.QUOTATION 1.Workers Compensation Insurance Quote (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026): $________________________________ 2. Alternate Workers Compensation Insurance Quote (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026): $________________________________ x 15,593 234 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 20 of 39 E. INSURANCE COMPANY/RISK POOL INFORMATION Name of Company: _________________________________________________________ A.M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No For Alternate Quote(s): Name of Company: _________________________________________________________ A.M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No F. LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: hartford A XV x 235 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 21 of 39 INTERNATIONAL TRAVEL LIABILITY INSURANCE A. BACKGROUND INFORMATION 1.No claims since inception of coverage in 2015. 2.Coverage is for employees engaged in overseas travel, and no countries excluded. 3.Coverage should include Medical Assistance, Personal Assistance, and Travel Assistance for employees and students, based on 50 participants per year. B. DESIRED INSURANCE COVERAGE IS TO INCLUDE THE FOLLOWING: 1. Benefits Limit Per Aggregate Medical Expense Limit $ 50,000 Person $ 50,000 Dental Treatment $ 250 Tooth $ 500 Room and Board Average semi-private room rate ICU Room and Board Charges Twice the semi-private room rate Treatment of Pregnancy Treated as any other medical condition Preexisting Conditions Treated as any other medical condition Chiropractic Care $ 35 Visit $ 350 Emergency Medical Evacuation 100% Expenses Repatriation of Remains 100% Expenses Chaperone Replacement $ 2,000 Accidental Death & Dismemberment $ 10,000 Student Accidental Death & Dismemberment $ 50,000 Faculty Kidnap/Ransom $ 100,000 Event $ 100,000 Aggregate Limit $ 250,000 Benefit Max 2.All coverage is $0 deductible with 100% coinsurance. 3.Include a listing of additional coverages, coverage extensions, and AD&D schedule. 4.Include a listing of exclusions. 236 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 22 of 39 2. Does coverage include evacuation/repatriation? Yes No D.QUOTATION 1.International Travel Insurance Quote (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026) 2. Alternate International Travel Insurance Quote (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026): $________________________________ E. INSURANCE COMPANY/RISK POOL INFORMATION Name of Company: _________________________________________________________ A.M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No For Alternate Quote(s): Name of Company: _________________________________________________________ A.M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No F. LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: x $2,000 Chubb A XV x 237 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 23 of 39 STUDENT ACCIDENT INSURANCE A. BACKGROUND INFORMATION 1.Coverage is for all K-12 students participating in school sponsored activities, including sports. Liability waivers are obtained on all participants in sports programs. 2.Estimated Student Enrollment Count: 885 Grades K-8: 560 Grades 9-12: 325 3.Estimated Sports Participation is as follows: Football (grades 9-10): 9 Football (grades 11-12): 12 All other sports (grades 9-10): 44 All other sports (grades 11-12): 87 4. Batting cages or trampolines are not within the scope of the program. B.INSURANCE COVERAGE IS TO INCLUDE THE FOLLOWING: 1.Liability Limits & Coverage: Limit Deductible Accident Medical Expense $ 25,000 $ 0 Accidental Death Benefit $ 15,000 $ 0 Accidental Dismemberment $ 50,000 $ 0 AD&D Aggregate Limit $ 500,000 2.Include a table of benefit amounts & percentages for covered medical expenses. 3.Include a listing of additional coverages, coverage extensions, exclusions, and AD&D schedule. C.QUOTED COVERAGE PROVISIONS 1.Coverage Detail: Limit Deductible Accident Medical Expense _________ _________ Accidental Death Benefit _________ _________ Accidental Dismemberment _________ _________ AD&D Aggregate Limit _________ 2.Is arranged transportation included, prior, during, and after sponsored events?: Yes No If yes, please give effective date(s) and explanation. D.QUOTATION 1.Student Accident Insurance Quote (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026): $________________________________ 2.Alternate Student Accident Insurance Quote (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026): $________________________________ $25,000 $15,000 $50,000 $500,000 $0 $0 $0 x $5,451 238 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 24 of 39 E.INSURANCE COMPANY/RISK POOL INFORMATION Name of Company: _________________________________________________________ A. M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No For Alternate Quote(s): Name of Company: _________________________________________________________ A. M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No F.LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: Philadelphia Insurance co. A XV x 239 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 25 of 39 CYBER RISK LIABILITY A. BACKGROUND INFORMATION 1.Coverage is intended to supplement Cyber Liability Coverage(s) that are contained within other policies quoted, or offer additional coverage excluded within those policies. 2.This should be offered as a stand-alone policy which may be accepted or rejected by Westlake Academy, without affecting the pricing of other policies. 3.Coverage should include the following or the most equivalent limits and deductible available: B.INSURANCE COVERAGE IS TO INCLUDE THE FOLLOWING: 1.Liability Limits & Coverage: Limit Deductible Liability Coverages Networks and information security $ 1,000,000 $10,000 Communications and media $ 1,000,000 $10,000 Regulatory defense expenses $ 500,000 $10,000 1st Party coverage Crisis Management event expenses $ 500,000 $10,000 Security Breach remediation and $ 500,000 $10,000 notification expenses E-commerce extortion $ 500,000 $10,000 Business interruption and additional $ 500,000 24 Hours Expenses 2.Include coverage descriptions of each insuring agreement 3.Include a listing of additional coverages, coverage extensions, and exclusions. 240 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 26 of 39 D. QUOTATION 1.Cyber liability Insurance Quote (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026): $________________________________ 2.Alternate Cyber liability Insurance Quote (Attach complete coverage information) Annual Premium (Period 07/01/2025 to 06/30/2026): $________________________________ E.INSURANCE COMPANY/RISK POOL INFORMATION Name of Company: _________________________________________________________ A. M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No For Alternate Quote(s): Name of Company: _________________________________________________________ A. M. Best Rating/Size: _________________________________ Insurance Company: Yes No Risk Pool: Yes No F.LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: Included In Gen Liab package 241 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 27 of 39 PROPOSAL SUBMITTAL FORMAT Quotations should be clearly labeled, using the format below. Proposals using an alternate format should have all quotes clearly labeled by policy type, and include policy limits, details, and cost. All submissions must include the completed forms below. 1 – Completed Questionnaire 2 - Property Insurance, Fire and Extended Equipment Coverage Quote 3 - General Liability Quote (including D&O, EPLI, EBLI and ELLI coverage) 4 - Automobile Liability & Physical Damage Quote 5 - Umbrella Liability Insurance Quote 6 - Crime Insurance Quote 7 – Workers Compensation Insurance Quote 8 – International Travel Insurance Quote 9 – Student Accident Insurance Quote 10 – Cyber Liability & Cyber Security Insurance Quote 11 - Agent’s Current License, Copy of E&O Insurance Certificate 12 - Completed and signed Felony Conviction Notice Form 13 - Completed and signed Non-Collusion Certification Form 14 - Completed and signed Conflict of Interest Questionnaire Form 15 - Completed and signed W-9 Form 16 - Completed and signed Form 2270 242 Westlake Academy – FY 25/26 Comprehensive Insurance RFP Page 28 of 39 EXHIBIT “A” - PROPERTY SCHEDULE 1.All buildings are located on 2600 JT Ottinger Road, Westlake TX, 76262. Blanket coverage is required for buildings and contents. Building Sq. Footage Valuation Roof Type #1 22,278 14,221,424 100% concrete tile #2: 20,260 10,152,372 100% concrete tile #3 10,492 5,198,895 100% concrete tile #4: 8,400 6,576,469 80% concrete tile, 20% flat membrane #5: 8,900 3,380,265 75% seam metal, 25% flat membrane #6: 8,900 4,089,890 25% concrete tile, 75% flat membrane #7: 19,820 6,824,200 75% seam metal, 25% flat membrane #8: 12,500 2,205,000 100% Shingle #9: 12,500 2,205,000 100% Shingle Property (Blanket) Limits: $54,853,515 2.Contents:$ 5,021,678 3.Business Income and Extra Expense:$ 444,000 4.Total Property Limits $60,319,193 243 6/23/23, 2:07 PM Sircon Platform General Lines Agency Property and Casualty, Life, Accident, Health & HMO BOX BONDING AGENCY, LLC NPN: 18427110 1200 S MAIN ST STE 1600 GRAPEVINE, TX 76051-7529 is authorized to transact business as described above License No: 2192228 Issue Date: 05-31-2017 Expiration Date: 05-31-2025 Generated by Sircon 298416875 TEXAS IS HEREBY AUTHORIZED TO TRANSACT BUSINESS IN ACCORDANCE TO THE LICENSE DESCRIPTION SHOWN BELOW: D.l!l'ARTMl!J,:T OF ]N,S.U!tANCE THIS IS TO CERTIFY THAT BOX BONDING AGENCY, LLC 1200 S MAIN ST STE 1600 GRAPEVINE, TX 76051-7529 LICENSE NUMBER: 2192228 https://platform.sircon.com/#/license-print NPN: 18427110 General Lines Agency Property and Casualty, Life, Accident, Health & HMO Issue Date: 05-31-2017 Expiration Date: 05-31-2025 Generated by Sircon 298416875 1/1 244 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 4/9/2024 Professional Insurance Agents of Texas c/o Cindy Cicack 16515 Pilgrims Circle Spring TX 77379 817-865-1806 817-424-1404 certificates@boxinsurance.com Utica National Insurance of TX 43478 BOXINSU-01 Box Bonding Agency LLC dba Box Insurance Agency Box Professional Insurance Agency, LLC; Box Home and Auto, LLC; Box Insurance Agency, Inc; Box Bonding Agency, LLC 1200 S. Main Street, Suite 1600 Grapevine TX 76051 1718999226 A Errors & Omissions 5330160 EO 2/18/2025 2/18/2026 Each Loss Aggregate $10,000,000 $11,000,000 Deductible: $25,000 each loss, $75,000 aggregate (loss and litigation) Named Insureds: Box Bonding Agency, LLC dba Box Insurance Agency; Box Professional Insurance Agency LLC; Box Home and Auto LLC, Box Insurance Agency Inc.; Box Bonding Agency LLC **For Informational Purposes Only** ----------------------------------- -------------------- -- ----- 245 Town of Westlake Westlake Academy Human Resources Department _________________________________________________________________________________________________________________________ _________________________________________________________________________________________ 6RODQD%OYG, %OGJSuite #20 Westlake, Texas 76262 Metro: 817-490-5711 Fax: 817-430-1812 www.westlakeacademy.org FELONY CONVICTION NOTICE State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony. Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for the services performed before the termination of contract.” THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION I, the undersigned agent for the firm named below, certify that the information concerning notification of felony has been reviewed by me and the following information furnished is true to the best of my knowledge. VENDOR’S NAME: ______________________________________________________________ AUTHORIZED COMPANY OFFICIAL’S NAME (PRINTED) _______________________________ Please check all that apply: My firm is publicly-held corporation, therefore, this reporting requirement is not applicable. My firm is neither owned nor operated by anyone who has been convicted of a felony: My firm is owned or operated by the following individual(s) who has/have been convicted of a felony: Name: ____________________________________________________________ Details of Conviction(s): _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________ Contractor/Company Official Signature Date Box Insurance Agency Adam Syswerda x 5/23/2025 __________________________ 246 Town of Westlake Westlake Academy Human Resources Department _________________________________________________________________________________________________________________________ _________________________________________________________________________________________ 6RODQD%OYG%OGJ, Suite #20 Westlake, Texas 76262 Metro: 817-490-5711 Fax: 817-430-1812 www.westlakeacademy.org NON-COLLUSION STATEMENT The undersigned Proposer, by signing and executing this proposal, certifies and represents to the Town of Westlake and Westlake Academy that Proposer has not offered, conferred or agreed to confer any pecuniary benefit, as defined by Section 1.07 (a)(6) of the Texas Penal Code, or any other thing of value, as consideration for the receipt of information or any special treatment or advantage relating to this proposal; the Proposer also certifies and represents that Proposer has not offered, conferred or agreed to confer any pecuniary benefit or other things of value as consideration for the recipient's decision, opinion, recommendation, vote or other exercise of discretion concerning this proposal; the Proposer certifies and represents that Proposer has neither coerced nor attempted to influence the exercise of discretion by any officer, trustee, agent or employee of the Town of Westlake and Westlake Academy concerning this proposal on the basis of any consideration not authorized by law; the Proposer also certifies and represents that Proposer has not received any information not available to other proposers so as to give the undersigned a preferential advantage with respect to this proposal; the Proposer further certifies and represents that Proposer has not violated any state, federal or local law, regulation or ordinance relating to bribery, improper influence, collusion or the like and that Proposer will not in the future, offer, confer, or agree to confer any pecuniary benefit or other thing of value of any officer, trustee, agent or employee of the Town of Westlake and Westlake Academy in return for the person having exercised the person's official discretion, power or duty with respect to this proposal; the Proposer certifies and represents that it has not now and will not in the future offer, confer, or agree to confer a pecuniary benefit or other thing of value to any office, trustee, agent or employee of the Town of Westlake and Westlake Academy in connection with information regarding this proposal, the submission of this proposal, the award of this proposal or the performance, delivery or sale pursuant to this proposal. Firm Name: ______________________________________________________ Address: ________________________________________________________ City/State/Zip: ____________________________________________________ Phone: _______________________________ Fax: ___________________ Name of Representative(s): _________________________________________ Signature of Representative(s): ______________________________________ Box Insurance Agency 1200, S Main St. Suite 1600 Grapevine, TX, 76951 817-865-1806 Adam Syswerda Date: 5/23/2025 247 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity FORM CIQ OFFICE USE ONLY Date Received This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information is being disclosed. Name of Officer 4 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes No 5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an 6 Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). 7 Signature of vendor doing business with the governmental entity Date ownership interest of one percent or more. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 x x 5/23/25 248 Revised 1/1/2021Form provided by Texas Ethics Commission www.ethics.state.tx.us CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code § 176.003(a)(2)(A) and (B): (a)A local government officer shall file a conflicts disclosure statement with respect to a vendor if: *** (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code § 176.006(a) and (a-1) (a)A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. 249 Form W-9 (Rev. March 2024) Request for Taxpayer Identification Number and Certification Department of the Treasury Internal Revenue Service Go to www.irs.gov/FormW9 for instructions and the latest information. Give form to the requester. Do not send to the IRS. Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below. Pr i n t o r t y p e . Se e Sp e c i f i c I n s t r u c t i o n s on p a g e 3 . 1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner’s name on line 1, and enter the business/disregarded entity’s name on line 2.) 2 Business name/disregarded entity name, if different from above. 3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check only one of the following seven boxes. Individual/sole proprietor C corporation S corporation Partnership Trust/estate LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) . . . . Note: Check the “LLC” box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate box for the tax classification of its owner. Other (see instructions) 3b If on line 3a you checked “Partnership” or “Trust/estate,” or checked “LLC” and entered “P” as its tax classification, and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check this box if you have any foreign partners, owners, or beneficiaries. See instructions . . . . . . . . . 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3): Exempt payee code (if any) Exemption from Foreign Account Tax Compliance Act (FATCA) reporting code (if any) (Applies to accounts maintained outside the United States.) 5 Address (number, street, and apt. or suite no.). See instructions. 6 City, state, and ZIP code Requester’s name and address (optional) 7 List account number(s) here (optional) Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. Note: If the account is in more than one name, see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter. Social security number –– or Employer identification number – Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. Sign Here Signature of U.S. person Date General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. What’s New Line 3a has been modified to clarify how a disregarded entity completes this line. An LLC that is a disregarded entity should check the appropriate box for the tax classification of its owner. Otherwise, it should check the “LLC” box and enter its appropriate tax classification. New line 3b has been added to this form. A flow-through entity is required to complete this line to indicate that it has direct or indirect foreign partners, owners, or beneficiaries when it provides the Form W-9 to another flow-through entity in which it has an ownership interest. This change is intended to provide a flow-through entity with information regarding the status of its indirect foreign partners, owners, or beneficiaries, so that it can satisfy any applicable reporting requirements. For example, a partnership that has any indirect foreign partners may be required to complete Schedules K-2 and K-3. See the Partnership Instructions for Schedules K-2 and K-3 (Form 1065). Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS is giving you this form because they Cat. No. 10231X Form W-9 (Rev. 3-2024) 4 5 3 8 1 7 5/23/2025 250 Form W-9 (Rev. 3-2024)Page 2 must obtain your correct taxpayer identification number (TIN), which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid). • Form 1099-DIV (dividends, including those from stocks or mutual funds). • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds). • Form 1099-NEC (nonemployee compensation). • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers). • Form 1099-S (proceeds from real estate transactions). • Form 1099-K (merchant card and third-party network transactions). • Form 1098 (home mortgage interest), 1098-E (student loan interest), and 1098-T (tuition). • Form 1099-C (canceled debt). • Form 1099-A (acquisition or abandonment of secured property). Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. Caution: If you don’t return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. By signing the filled-out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued); 2. Certify that you are not subject to backup withholding; or 3. Claim exemption from backup withholding if you are a U.S. exempt payee; and 4. Certify to your non-foreign status for purposes of withholding under chapter 3 or 4 of the Code (if applicable); and 5. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting is correct. See What Is FATCA Reporting, later, for further information. Note: If you are a U.S. person and a requester gives you a form other than Form W-9 to request your TIN, you must use the requester’s form if it is substantially similar to this Form W-9. Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: • An individual who is a U.S. citizen or U.S. resident alien; • A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States; • An estate (other than a foreign estate); or • A domestic trust (as defined in Regulations section 301.7701-7). Establishing U.S. status for purposes of chapter 3 and chapter 4 withholding. Payments made to foreign persons, including certain distributions, allocations of income, or transfers of sales proceeds, may be subject to withholding under chapter 3 or chapter 4 of the Code (sections 1441–1474). Under those rules, if a Form W-9 or other certification of non-foreign status has not been received, a withholding agent, transferee, or partnership (payor) generally applies presumption rules that may require the payor to withhold applicable tax from the recipient, owner, transferor, or partner (payee). See Pub. 515, Withholding of Tax on Nonresident Aliens and Foreign Entities. The following persons must provide Form W-9 to the payor for purposes of establishing its non-foreign status. • In the case of a disregarded entity with a U.S. owner, the U.S. owner of the disregarded entity and not the disregarded entity. • In the case of a grantor trust with a U.S. grantor or other U.S. owner, generally, the U.S. grantor or other U.S. owner of the grantor trust and not the grantor trust. • In the case of a U.S. trust (other than a grantor trust), the U.S. trust and not the beneficiaries of the trust. See Pub. 515 for more information on providing a Form W-9 or a certification of non-foreign status to avoid withholding. Foreign person. If you are a foreign person or the U.S. branch of a foreign bank that has elected to be treated as a U.S. person (under Regulations section 1.1441-1(b)(2)(iv) or other applicable section for chapter 3 or 4 purposes), do not use Form W-9. Instead, use the appropriate Form W-8 or Form 8233 (see Pub. 515). If you are a qualified foreign pension fund under Regulations section 1.897(l)-1(d), or a partnership that is wholly owned by qualified foreign pension funds, that is treated as a non-foreign person for purposes of section 1445 withholding, do not use Form W-9. Instead, use Form W-8EXP (or other certification of non-foreign status). Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a saving clause. Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes. If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W-9 that specifies the following five items. 1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien. 2. The treaty article addressing the income. 3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions. 4. The type and amount of income that qualifies for the exemption from tax. 5. Sufficient facts to justify the exemption from tax under the terms of the treaty article. Example. Article 20 of the U.S.-China income tax treaty allows an exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if their stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese student who qualifies for this exception (under paragraph 2 of the first Protocol) and is relying on this exception to claim an exemption from tax on their scholarship or fellowship income would attach to Form W-9 a statement that includes the information described above to support that exemption. If you are a nonresident alien or a foreign entity, give the requester the appropriate completed Form W-8 or Form 8233. Backup Withholding What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 24% of such payments. This is called “backup withholding.” Payments that may be subject to backup withholding include, but are not limited to, interest, tax-exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, payments made in settlement of payment card and third-party network transactions, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding. You will not be subject to backup withholding on payments you receive if you give the requester your correct TIN, make the proper certifications, and report all your taxable interest and dividends on your tax return. Payments you receive will be subject to backup withholding if: 1. You do not furnish your TIN to the requester; 2. You do not certify your TIN when required (see the instructions for Part II for details); 3. The IRS tells the requester that you furnished an incorrect TIN; 4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only); or 5. You do not certify to the requester that you are not subject to backup withholding, as described in item 4 under “By signing the filled- out form” above (for reportable interest and dividend accounts opened after 1983 only). 251 Form W-9 (Rev. 3-2024)Page 3 Certain payees and payments are exempt from backup withholding. See Exempt payee code, later, and the separate Instructions for the Requester of Form W-9 for more information. See also Establishing U.S. status for purposes of chapter 3 and chapter 4 withholding, earlier. What Is FATCA Reporting? The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign financial institution to report all U.S. account holders that are specified U.S. persons. Certain payees are exempt from FATCA reporting. See Exemption from FATCA reporting code, later, and the Instructions for the Requester of Form W-9 for more information. Updating Your Information You must provide updated information to any person to whom you claimed to be an exempt payee if you are no longer an exempt payee and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if you are a C corporation that elects to be an S corporation, or if you are no longer tax exempt. In addition, you must furnish a new Form W-9 if the name or TIN changes for the account, for example, if the grantor of a grantor trust dies. Penalties Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect. Civil penalty for false information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty. Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment. Misuse of TINs. If the requester discloses or uses TINs in violation of federal law, the requester may be subject to civil and criminal penalties. Specific Instructions Line 1 You must enter one of the following on this line; do not leave this line blank. The name should match the name on your tax return. If this Form W-9 is for a joint account (other than an account maintained by a foreign financial institution (FFI)), list first, and then circle, the name of the person or entity whose number you entered in Part I of Form W-9. If you are providing Form W-9 to an FFI to document a joint account, each holder of the account that is a U.S. person must provide a Form W-9. •Individual. Generally, enter the name shown on your tax return. If you have changed your last name without informing the Social Security Administration (SSA) of the name change, enter your first name, the last name as shown on your social security card, and your new last name. Note for ITIN applicant: Enter your individual name as it was entered on your Form W-7 application, line 1a. This should also be the same as the name you entered on the Form 1040 you filed with your application. •Sole proprietor. Enter your individual name as shown on your Form 1040 on line 1. Enter your business, trade, or “doing business as” (DBA) name on line 2. •Partnership, C corporation, S corporation, or LLC, other than a disregarded entity. Enter the entity’s name as shown on the entity’s tax return on line 1 and any business, trade, or DBA name on line 2. •Other entities. Enter your name as shown on required U.S. federal tax documents on line 1. This name should match the name shown on the charter or other legal document creating the entity. Enter any business, trade, or DBA name on line 2. •Disregarded entity. In general, a business entity that has a single owner, including an LLC, and is not a corporation, is disregarded as an entity separate from its owner (a disregarded entity). See Regulations section 301.7701-2(c)(2). A disregarded entity should check the appropriate box for the tax classification of its owner. Enter the owner’s name on line 1. The name of the owner entered on line 1 should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which the income should be reported. For example, if a foreign LLC that is treated as a disregarded entity for U.S. federal tax purposes has a single owner that is a U.S. person, the U.S. owner’s name is required to be provided on line 1. If the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes. Enter the disregarded entity’s name on line 2. If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form W-9. This is the case even if the foreign person has a U.S. TIN. Line 2 If you have a business name, trade name, DBA name, or disregarded entity name, enter it on line 2. Line 3a Check the appropriate box on line 3a for the U.S. federal tax classification of the person whose name is entered on line 1. Check only one box on line 3a. IF the entity/individual on line 1 is a(n) . . . THEN check the box for . . . • Corporation Corporation. • Individual or • Sole proprietorship Individual/sole proprietor. • LLC classified as a partnership for U.S. federal tax purposes or • LLC that has filed Form 8832 or 2553 electing to be taxed as a corporation Limited liability company and enter the appropriate tax classification: P = Partnership, C = C corporation, or S = S corporation. • Partnership Partnership. • Trust/estate Trust/estate. Line 3b Check this box if you are a partnership (including an LLC classified as a partnership for U.S. federal tax purposes), trust, or estate that has any foreign partners, owners, or beneficiaries, and you are providing this form to a partnership, trust, or estate, in which you have an ownership interest. You must check the box on line 3b if you receive a Form W-8 (or documentary evidence) from any partner, owner, or beneficiary establishing foreign status or if you receive a Form W-9 from any partner, owner, or beneficiary that has checked the box on line 3b. Note: A partnership that provides a Form W-9 and checks box 3b may be required to complete Schedules K-2 and K-3 (Form 1065). For more information, see the Partnership Instructions for Schedules K-2 and K-3 (Form 1065). If you are required to complete line 3b but fail to do so, you may not receive the information necessary to file a correct information return with the IRS or furnish a correct payee statement to your partners or beneficiaries. See, for example, sections 6698, 6722, and 6724 for penalties that may apply. Line 4 Exemptions If you are exempt from backup withholding and/or FATCA reporting, enter in the appropriate space on line 4 any code(s) that may apply to you. Exempt payee code. • Generally, individuals (including sole proprietors) are not exempt from backup withholding. • Except as provided below, corporations are exempt from backup withholding for certain payments, including interest and dividends. • Corporations are not exempt from backup withholding for payments made in settlement of payment card or third-party network transactions. • Corporations are not exempt from backup withholding with respect to attorneys’ fees or gross proceeds paid to attorneys, and corporations that provide medical or health care services are not exempt with respect to payments reportable on Form 1099-MISC. The following codes identify payees that are exempt from backup withholding. Enter the appropriate code in the space on line 4. 1—An organization exempt from tax under section 501(a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section 401(f)(2). 252 Form W-9 (Rev. 3-2024)Page 4 2—The United States or any of its agencies or instrumentalities. 3—A state, the District of Columbia, a U.S. commonwealth or territory, or any of their political subdivisions or instrumentalities. 4—A foreign government or any of its political subdivisions, agencies, or instrumentalities. 5—A corporation. 6—A dealer in securities or commodities required to register in the United States, the District of Columbia, or a U.S. commonwealth or territory. 7—A futures commission merchant registered with the Commodity Futures Trading Commission. 8—A real estate investment trust. 9—An entity registered at all times during the tax year under the Investment Company Act of 1940. 10—A common trust fund operated by a bank under section 584(a). 11—A financial institution as defined under section 581. 12—A middleman known in the investment community as a nominee or custodian. 13—A trust exempt from tax under section 664 or described in section 4947. The following chart shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 13. IF the payment is for . . .THEN the payment is exempt for . . . • Interest and dividend payments All exempt payees except for 7. • Broker transactions Exempt payees 1 through 4 and 6 through 11 and all C corporations. S corporations must not enter an exempt payee code because they are exempt only for sales of noncovered securities acquired prior to 2012. • Barter exchange transactions and patronage dividends Exempt payees 1 through 4. • Payments over $600 required to be reported and direct sales over $5,0001 Generally, exempt payees 1 through 5.2 • Payments made in settlement of payment card or third-party network transactions Exempt payees 1 through 4. 1 See Form 1099-MISC, Miscellaneous Information, and its instructions. 2 However, the following payments made to a corporation and reportable on Form 1099-MISC are not exempt from backup withholding: medical and health care payments, attorneys’ fees, gross proceeds paid to an attorney reportable under section 6045(f), and payments for services paid by a federal executive agency. Exemption from FATCA reporting code. The following codes identify payees that are exempt from reporting under FATCA. These codes apply to persons submitting this form for accounts maintained outside of the United States by certain foreign financial institutions. Therefore, if you are only submitting this form for an account you hold in the United States, you may leave this field blank. Consult with the person requesting this form if you are uncertain if the financial institution is subject to these requirements. A requester may indicate that a code is not required by providing you with a Form W-9 with “Not Applicable” (or any similar indication) entered on the line for a FATCA exemption code. A—An organization exempt from tax under section 501(a) or any individual retirement plan as defined in section 7701(a)(37). B—The United States or any of its agencies or instrumentalities. C—A state, the District of Columbia, a U.S. commonwealth or territory, or any of their political subdivisions or instrumentalities. D—A corporation the stock of which is regularly traded on one or more established securities markets, as described in Regulations section 1.1472-1(c)(1)(i). E—A corporation that is a member of the same expanded affiliated group as a corporation described in Regulations section 1.1472-1(c)(1)(i). F—A dealer in securities, commodities, or derivative financial instruments (including notional principal contracts, futures, forwards, and options) that is registered as such under the laws of the United States or any state. G—A real estate investment trust. H—A regulated investment company as defined in section 851 or an entity registered at all times during the tax year under the Investment Company Act of 1940. I—A common trust fund as defined in section 584(a). J—A bank as defined in section 581. K—A broker. L—A trust exempt from tax under section 664 or described in section 4947(a)(1). M—A tax-exempt trust under a section 403(b) plan or section 457(g) plan. Note: You may wish to consult with the financial institution requesting this form to determine whether the FATCA code and/or exempt payee code should be completed. Line 5 Enter your address (number, street, and apartment or suite number). This is where the requester of this Form W-9 will mail your information returns. If this address differs from the one the requester already has on file, enter “NEW” at the top. If a new address is provided, there is still a chance the old address will be used until the payor changes your address in their records. Line 6 Enter your city, state, and ZIP code. Part I. Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. If you are a resident alien and you do not have, and are not eligible to get, an SSN, your TIN is your IRS ITIN. Enter it in the entry space for the Social security number. If you do not have an ITIN, see How to get a TIN below. If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN. If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner’s SSN (or EIN, if the owner has one). If the LLC is classified as a corporation or partnership, enter the entity’s EIN. Note: See What Name and Number To Give the Requester, later, for further clarification of name and TIN combinations. How to get a TIN. If you do not have a TIN, apply for one immediately. To apply for an SSN, get Form SS-5, Application for a Social Security Card, from your local SSA office or get this form online at www.SSA.gov. You may also get this form by calling 800-772-1213. Use Form W-7, Application for IRS Individual Taxpayer Identification Number, to apply for an ITIN, or Form SS-4, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at www.irs.gov/EIN. Go to www.irs.gov/Forms to view, download, or print Form W-7 and/or Form SS-4. Or, you can go to www.irs.gov/OrderForms to place an order and have Form W-7 and/or Form SS-4 mailed to you within 15 business days. If you are asked to complete Form W-9 but do not have a TIN, apply for a TIN and enter “Applied For” in the space for the TIN, sign and date the form, and give it to the requester. For interest and dividend payments, and certain payments made with respect to readily tradable instruments, you will generally have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60-day rule does not apply to other types of payments. You will be subject to backup withholding on all such payments until you provide your TIN to the requester. Note: Entering “Applied For” means that you have already applied for a TIN or that you intend to apply for one soon. See also Establishing U.S. status for purposes of chapter 3 and chapter 4 withholding, earlier, for when you may instead be subject to withholding under chapter 3 or 4 of the Code. Caution: A disregarded U.S. entity that has a foreign owner must use the appropriate Form W-8. 253 Form W-9 (Rev. 3-2024)Page 5 Part II. Certification To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W-9. You may be requested to sign by the withholding agent even if item 1, 4, or 5 below indicates otherwise. For a joint account, only the person whose TIN is shown in Part I should sign (when required). In the case of a disregarded entity, the person identified on line 1 must sign. Exempt payees, see Exempt payee code, earlier. Signature requirements. Complete the certification as indicated in items 1 through 5 below. 1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts considered active during 1983. You must give your correct TIN, but you do not have to sign the certification. 2. Interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts considered inactive during 1983. You must sign the certification or backup withholding will apply. If you are subject to backup withholding and you are merely providing your correct TIN to the requester, you must cross out item 2 in the certification before signing the form. 3. Real estate transactions. You must sign the certification. You may cross out item 2 of the certification. 4. Other payments. You must give your correct TIN, but you do not have to sign the certification unless you have been notified that you have previously given an incorrect TIN. “Other payments” include payments made in the course of the requester’s trade or business for rents, royalties, goods (other than bills for merchandise), medical and health care services (including payments to corporations), payments to a nonemployee for services, payments made in settlement of payment card and third-party network transactions, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (including payments to corporations). 5. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of debt, qualified tuition program payments (under section 529), ABLE accounts (under section 529A), IRA, Coverdell ESA, Archer MSA or HSA contributions or distributions, and pension distributions. You must give your correct TIN, but you do not have to sign the certification. What Name and Number To Give the Requester For this type of account:Give name and SSN of: 1. Individual The individual 2. Two or more individuals (joint account) other than an account maintained by an FFI The actual owner of the account or, if combined funds, the first individual on the account1 3. Two or more U.S. persons (joint account maintained by an FFI) Each holder of the account 4. Custodial account of a minor (Uniform Gift to Minors Act) The minor2 5. a. The usual revocable savings trust (grantor is also trustee) The grantor-trustee1 b. So-called trust account that is not a legal or valid trust under state law The actual owner1 6. Sole proprietorship or disregarded entity owned by an individual The owner3 7. Grantor trust filing under Optional Filing Method 1 (see Regulations section 1.671-4(b)(2)(i)(A))** The grantor* For this type of account:Give name and EIN of: 8. Disregarded entity not owned by an individual The owner 9. A valid trust, estate, or pension trust Legal entity4 10. Corporation or LLC electing corporate status on Form 8832 or Form 2553 The corporation 11. Association, club, religious, charitable, educational, or other tax-exempt organization The organization 12. Partnership or multi-member LLC The partnership 13. A broker or registered nominee The broker or nominee 14. Account with the Department of Agriculture in the name of a public entity (such as a state or local government, school district, or prison) that receives agricultural program payments The public entity 15. Grantor trust filing Form 1041 or under the Optional Filing Method 2, requiring Form 1099 (see Regulations section 1.671-4(b)(2)(i)(B))** The trust 1 List first and circle the name of the person whose number you furnish. If only one person on a joint account has an SSN, that person’s number must be furnished. 2 Circle the minor’s name and furnish the minor’s SSN. 3 You must show your individual name on line 1, and enter your business or DBA name, if any, on line 2. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use your SSN. 4 List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal entity itself is not designated in the account title.) *Note: The grantor must also provide a Form W-9 to the trustee of the trust. ** For more information on optional filing methods for grantor trusts, see the Instructions for Form 1041. Note: If no name is circled when more than one name is listed, the number will be considered to be that of the first name listed. Secure Your Tax Records From Identity Theft Identity theft occurs when someone uses your personal information, such as your name, SSN, or other identifying information, without your permission to commit fraud or other crimes. An identity thief may use your SSN to get a job or may file a tax return using your SSN to receive a refund. To reduce your risk: • Protect your SSN, • Ensure your employer is protecting your SSN, and • Be careful when choosing a tax return preparer. If your tax records are affected by identity theft and you receive a notice from the IRS, respond right away to the name and phone number printed on the IRS notice or letter. If your tax records are not currently affected by identity theft but you think you are at risk due to a lost or stolen purse or wallet, questionable credit card activity, or a questionable credit report, contact the IRS Identity Theft Hotline at 800-908-4490 or submit Form 14039. For more information, see Pub. 5027, Identity Theft Information for Taxpayers. 254 Form W-9 (Rev. 3-2024)Page 6 Victims of identity theft who are experiencing economic harm or a systemic problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (TAS) assistance. You can reach TAS by calling the TAS toll-free case intake line at 877-777-4778 or TTY/TDD 800-829-4059. Protect yourself from suspicious emails or phishing schemes. Phishing is the creation and use of email and websites designed to mimic legitimate business emails and websites. The most common act is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft. The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts. If you receive an unsolicited email claiming to be from the IRS, forward this message to phishing@irs.gov. You may also report misuse of the IRS name, logo, or other IRS property to the Treasury Inspector General for Tax Administration (TIGTA) at 800-366-4484. You can forward suspicious emails to the Federal Trade Commission at spam@uce.gov or report them at www.ftc.gov/complaint. You can contact the FTC at www.ftc.gov/idtheft or 877-IDTHEFT (877-438-4338). If you have been the victim of identity theft, see www.IdentityTheft.gov and Pub. 5027. Go to www.irs.gov/IdentityTheft to learn more about identity theft and how to reduce your risk. Privacy Act Notice Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies) who are required to file information returns with the IRS to report interest, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. The person collecting this form uses the information on the form to file information returns with the IRS, reporting the above information. Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. commonwealths and territories for use in administering their laws. The information may also be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Under section 3406, payors must generally withhold a percentage of taxable interest, dividends, and certain other payments to a payee who does not give a TIN to the payor. Certain penalties may also apply for providing false or fraudulent information. 255 VERIFICATION REQUIRED BY TEXAS GOVERNMENT CODE CHAPTER 2270 By signing below, the signatory hereby verifies that the firm it represents: 1. 2. Does not boycott Israel; and, Will not boycott Israel during the term of the contract. SIGNED BY: Print Name & Title: Firm Name: Date Signed: THE STATE OF l�t.J COU NTY OF le-. v n 1\1 Adam Syswerda, President Box Insurance Agency 5/23/2025 ) ) ) NOTARIZATION BEFORE ME, the undersigned notary public on this day personally appeared flc,(4"' fyrwQ,rc-{t, , on behalf of &,x tN"<-t (<H'H"-Jq7 en:>: (Company), who, being duly sworn, stated under oath that he/she has read the foregoing verification required by Texas Government Code Section 2270.002 and said statements contained therein are true and correct. SWORN TO AND SUBSCRIBED before me on the day of �!fflr) , 2025. GARRETT W BONNETTE MY COMMISSION EXPIRES 05/27/2026 NOTARY ID: 12983018-3 NOTARY PUBLIC IN AND FOR THE STATE OF T-e-xe:.s ��----- The following definitions apply to Texas Government Code Section 2270.00 I: (I)"Boycott Israel" means refusing to deal with, terminating business activities with, orotherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and (2)"Company" means a for-profit sole proprietorship, organization, association, corporation,partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. State law requires any firm entering into an agreement or contract with the Authority to complete the foregoing verification. TEX. GOV'T CODE § 2270.002. 23 May 256 PREMIUM SUMMARY BOX INSURANCE AGENCY, LLC | WESTLAKE ACADEMY 2 | 4 Premium Summary LINES OF BUSINESS PREMIUM Cyber Liability – Utica Included in GL General Liability - Utica $32,323 Business Auto - Utica $13,383 Umbrella - Utica $10,208 Crime - Travelers $3,299 Worker’s Compensation - Hartford $15,593 International Travel - Chubb $2,000 Student Accident Liability - Philadelphia $5,451 Property- Hartford $153,786 Total Premium $236,043 257 BINDING AUTHORIZATION BOX INSURANCE AGENCY, LLC | WESTLAKE ACADEMY 3 | 4 Binding Authorization INSURED WESTLAKE ACADEMY As presented (all lines) With changes noted below 1. 2. 3. 4. 5. SUBJECTIVITIES •Signed ACORDS •Signed SOV •Signed TRIAs •Signed Supplementals PRINT NAME TITLE SIGNATURE DATE 258 1200 S Main Street, Suite 1600 Grapevine, TX 76051 Phone: (817) 865-1801 Fax: (817) 865-1804 www.boxinsurance.com 259 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:RES 25-20 Agenda Date:6/17/2025 Agenda #:H.5. TOWN STAFF REPORT RECOMMENDATIONS Discuss, consider and act regarding Resolution 25-20 to continue and expand the Town’s partnership with OneDigital for employee benefits consulting, wellness strategies, analytics support, and administrative services (Sandy Garza, Director of Human Resources). STAFF:Sandy Garza, Director of Human Resources BACKGROUND: The Town of Westlake recently initiated a competitive bidding process to evaluate firms for employee benefits consulting services. The Town opted to use a competitive process to promote transparency, ensure competition, and demonstrate due diligence. Three firms responded to the solicitation, and each was interviewed by staff. Following the interviews, OneDigital was selected based on their strong performance and alignment with the Town's strategic goals. The Town of Westlake has partnered with OneDigital for the past five years to support our employee benefits strategy and administration. Over this time, OneDigital has demonstrated a deep understanding of public sector needs and has consistently provided responsive, knowledgeable support. Recently, OneDigital has expanded its presence in Texas with the opening of a Dallas-based office, which enhances the level of service available to our organization. This local presence will allow for additional on-site employee trainings and more in-person support during Open Enrollment periods. OneDigital presented their current capabilities and strategic vision to staff on May 16, 2025. The presentation reinforced the value of continuing our relationship, particularly in light of increasing healthcare complexity and the importance of a proactive, data-informed approach to employee wellbeing. DISCUSSION: Summary of Services OneDigital proposes to deliver the following ongoing and enhanced services: ·Strategic Benefits Consulting: A proactive three-year roadmap (review, implement, measure/elevate) aimed at improving outcomes and cost efficiency. ·Analytics and Reporting: Easy-to-understand monthly claims reporting to identify trends and manage risk throughout the year. ·Wellbeing and Mental Health Initiatives: Focused support on whole-person care, including mental health, caregiver benefits, and financial wellness. Town of Westlake Printed on 6/12/2025Page 1 of 3 powered by Legistar™260 File #:RES 25-20 Agenda Date:6/17/2025 Agenda #:H.5. ·Administrative Support: Assistance with open enrollment processes, EDI error resolution, system testing, post-enrollment audits, and year-round employee inquiries. ·Client Advocacy: Direct support from a dedicated team familiar with our plans and culture, acting as an extension of HR. ·Compliance and Regulatory Guidance: Regular updates and support to ensure adherence to changing laws and regulations. ·Enhanced Local Engagement: Access to more frequent in-person trainings and extended on-site support during key enrollment periods, made possible by OneDigital’s new Dallas office. Public Sector Alignment ·Over 75 years of combined public sector experience among key team members. ·Trusted by over 3,000 public sector clients nationwide. ·Net Promoter Score of 74 - significantly above the industry average (43) and considered world class. ·Serves over 6 million individuals through 200+ offices nationwide. FISCAL IMPACT: OneDigital receives compensation through carrier-paid commissions for the placement of coverage, meaning there is no direct consulting fee charged to the Town. This compensation structure is built into the carrier’s premium when going out to market. Currently, the Aetna fee is $27 Per Employee Per Month (PEPM), which is below the average market rate for similar plans. Additionally, the enrollment platform, Employee Navigator, is provided at no extra cost. This platform enables seamless enrollment and provides employees with 24/7 access to their benefits information. Based on the bids received, OneDigital offered the most cost-effective proposal compared to other vendors with a similar scope of services. Their competitive pricing, combined with a track record of measurable cost containment and employee engagement outcomes, supports both the Town’s short-term budget and long-term strategic goals. STAFF RECOMMENDATION: Staff recommends approval of the continued partnership with OneDigital. Their expanded local presence, strategic capabilities, and proven commitment to employee support strongly align with the Town’s goals for long-term employee wellbeing and financial stewardship. In addition, after reviewing multiple bids from other benefits consulting firms, OneDigital emerged as the most cost-effective option. They offer comprehensive services at a competitive price point without sacrificing quality, accessibility, or responsiveness. Town of Westlake Printed on 6/12/2025Page 2 of 3 powered by Legistar™261 File #:RES 25-20 Agenda Date:6/17/2025 Agenda #:H.5. ATTACHMENT(S): OneDigital Company Presentation (May 16, 2025) Resolution 25-18 TOWN COUNCIL ACTION/OPTIONS: 1)Motion to approve 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 6/12/2025Page 3 of 3 powered by Legistar™262 R E Q U E S T F O R P R O P O S A L T O W N O F W E S T L A K E , T E X A S 263 OneDigital | TOWN OF WESTLAKE May 2, 2025 ATTN: Sandy M. Garza, Director of Human Resources Town of Westlake, Texas sgarza@westlaketx.gov 817-490-5734 Re: RFP 25-002 – The Town of Westlake Benefit Broker/Consultant Services Dear Sandy, On behalf of OneDigital, we are excited and honored by the opportunity to continue our mutual long-term partnership! Thank you for the opportunity to share the following benefits brokerage service proposal with you. As will be detailed further with this submission, we are confirming our understanding of the requested work as specified in your request for proposal (RFP). With over 25 years of experience, we have benefited from our ability to help employers excel. From day one, we have been an upstart, purposefully building a powerhouse in insurance, financial services, and HR. We lead clients to break boundaries they did not even know existed to obtain results they never knew were possible. By prioritizing people and blending human insight with technology, we: • Aggressively keep clients 3-4 steps ahead of rising costs and risk. • Give clients the visibility to know the investments in their people are working. • Meet people where they are in life with the solutions they need. As we help our clients successfully navigate these challenges, they have come to expect something different when engaging with OneDigital as their benefits broker: Experience: We currently service many public sector clients within our Mid-Atlantic region. With over 25 years of experience serving these clients, OneDigital has fine-tuned its ability to help these employers excel in the not-for-profit space. Fresh Thinking: We will bring a culture of creativity and innovation to the Town of Westlake as your needs change and as new solutions arise in the market. Innovation and Proactive Approach: We will provide meaningful insights using our various proprietary tools that will enable the Town of Westlake to make informed decisions based on data specific to your employees and benchmarked against your peers. Partnership: We operate as an extension of and at the direction of your skilled HR team to help you achieve your long-term goals. We will commit to providing support to make your HR team more efficient and assist your employees as they navigate the complex world of insurance. 264 OneDigital | TOWN OF WESTLAKE Performance Guarantee: We offer a performance guarantee that will return up to 50% of our first- year annual compensation should you be disappointed with our services for any reason during our first year of partnership. We have been proud to serve as the Town of Westlake’s broker and appreciate the opportunity to continue our partnership. We welcome the opportunity to discuss our proposal with you and review our proposal together in detail. Please let us know if we can assist you in any way as you work through your benefits broker selection process. You can learn more about OneDigital by visiting www.onedigital.com. Sincerely, Kelly Hubbard Senior Benefits Consultant khubbard@onedigital.com | 540-400-8800 Cammy Ferris Senior Benefits Consultant cferris@onedigital.com | 918-497-1157 265 OneDigital | TOWN OF WESTLAKE TABLE OF CONTENTS Scope of Work...................................................................................................................................................1 General Information …………………………………………………………...………….…………………………………………………….…….3 Plan Design and Financial Oversight.……………………………………….…………………………………..…………….………..………9 Employee Services…………………………………….……….………………………………………………………………………….……………17 Compliance…………………………………………………………………………………………………………………………………….…….…….23 Wellness.………………………………………………………………………………………………………………………………………….…………26 Other.…………………………………………………………………………………………………………………………………………….…….….…29 Cost of Services.................................................................................................................................................32 References........................................................................................................................................................33 Appendix…………………………………………………………………………………………………………………………………………………….34 266 S C O P E O F W O R K 267 1 | Page OneDigital | TOWN OF WESTLAKE SCOPE OF WORK With our extensive experience in the public sector, OneDigital offers exactly what Town of Westlake is looking for – a qualified employee benefits consulting firm that understands the public sector to strategically plan, market, implement and support your benefits program. Most importantly, we will be your complete benefits partner and will function as an extension of your team, focusing on long-term strategies and the short-term execution and achievement of your goals. As our proposal indicates, we have the capacity and expertise to perform all services included with your request for proposal. Our team of experts will partner with you to identify and create a benefits package that continues to be competitive in the marketplace and presents excellent value for Town of Westlake and your employees. We confirm that we can provide the following included in the required Eligibility and Scope of Services for your employees: Scope of Services Qualified to Execute Serve as management consultant on all health plans, retirement plans and ancillary benefits and other related employee benefit programs. Provide advice and assistance reviewing the Town’s Employee Benefits Program on a continuing basis to ensure that those plans are in compliance with federal, state and local requirements, and that there is adequacy of benefits with respect to other plans. Recommend alternative benefit designs or delivery systems as dictated by emerging plan costs or benefit practices. Notification, monitoring and providing information on pending or new legislation and changes in tax law, as well as benefit and funding trends that may affect the benefits program, applying assumptions to various scenarios. Advise the Town of market and business benefit trends in the North Texas area and specifically within local government agencies. Recommend appropriate action to be taken by the Town of Westlake. Negotiate for the Town’s favorable costs and services with vendors including semi-annual reports for budgeting and renewal purposes and quarterly reviews for plan management. Prepare and review contracts, plan documents including summary plan descriptions, contract, employee summaries, insurance policies and other documents for applicability, accuracy, understandability and legal compliance. Prepare funding/cost analysis including projecting funding needs for the upcoming fiscal year. Maintain records of the financial and claims experience, condition, and progress of the Town’s plans and provide quarterly reports. Set up strategic meetings, at least bi-annually, with the Town. Participate with the Town when requested in communications and actions with the insurance carriers and oversee the relationship between the Town and vendors/carriers to allow for greater flexibility in problem resolution and monitor their performance. Help prepare materials and assist Human Resources in conducting employee benefit meetings and open enrollment meetings. Educate Human Resources on new products, legislation and trends. 268 2 | Page OneDigital | TOWN OF WESTLAKE Conduct educational seminars for Human Resources on topics such as COBRA, HIPAA and HSA’s. Be available to attend meetings with Town representatives to include Management, Town Council and vendor meetings, as required. Provide consultation and guidance with respect to government mandates such as PPACA, FMLA, COBRA, HIPAA, ADA, USERRA, etc. Provide a backup service person that is knowledgeable about the Town’s programs. Assist with the adjudication of specific claims when requested by the Town. Provide comprehensive, objective review of received and processed claims to determine whether the claims are adjudicated according to contractual performance standards, appropriate benefits and industry standards. Provide liaison services between the Town of Westlake and other benefits contractors, including coordination of reporting and assistance resolving claims. Participate in appropriate audits of vendors, if requested by the Town. OTHER SERVICES Develop and assist in implementation of new employee benefit programs. Advise the Town in contract negotiations and renewals within the consultant’s field of expertise. Assist in developing the costs associated with various issues involving the benefit plans. Assist with special employee communication projects, which may result from legislative or regulatory changes. Prepare special reports showing claims experience, costs, fees, projections, etc. Provide an annual benchmark report comparing six to eight local government agencies, including basic benefits rates and contribution splits. Negotiate, monitor and define payment structure of performance guarantees. Be responsible for maintaining the confidentiality of the Town of Westlake’s health claims, records and related data which cannot be sold, shared or otherwise disclosed to other companies or individuals without written permission from the Town of Westlake’s officials. 269 G E N E R A L I N F O R M A T I O N 270 3 | Page OneDigital | TOWN OF WESTLAKE A. GENERAL INFORMATION 1. Please confirm that your firm is qualified to execute the services outlined in this RFP’s Scope of Services. We are qualified to execute all the services outlines in the Scope of Services. Please see the chart above confirming our ability to provide each of these services. 2. Provided the address and contact information for the office that will service our account, including the name of the individual responsible for responding to any questions we may have regarding your proposal. OneDigital Kelly Hubbard, Consultant 1215 Corporate Cir SW # 202 Roanoke, VA 24018 (540) 400-8800 Khubbard@onedigital.com 3. Briefly describe your firm’s background, culture, and mission statement. Include the number of employees in all offices and the local servicing office. Background OneDigital was founded in 2000, with the goal to simplify the insurance industry. Over the years, we expanded into advisory services, partnering with like-minded agencies nationwide. Our journey has included significant strategic expansions into human resources, workforce management, wealth and retirement services, property and casualty, PEO, and Medicare Advantage. Today, OneDigital has 5,000 employees and maintains over 200 offices across the nation, organized into four regions. All regions report to our Corporate Executive Team in Atlanta, Georgia. The Town of Westlake will be serviced out of our Roanoke, Virginia office (1215 Corporate Cir SW # 202 Roanoke, VA 24018). Please see detailed information about our team in our response to Question #7 in this section. Below, we have highlighted an overview of key company milestones (image is clickable for more OneDigital history): 271 4 | Page OneDigital | TOWN OF WESTLAKE Our Culture OneDigital's company culture is centered around being fierce advocates for health, success, and financial security. We emphasize a culture of caring, where our employees are encouraged to do their best work and live their best lives. OneDigital is committed to helping people, which is reflected in our dedication to making a difference in millions of lives every day. Our Mission At OneDigital, we make it personal. It is all about people, partnership, and delivery. We approach each day with optimism as we work to create hope and vision for our customers. Our mission is to provide you with deep expertise and resources that help effectively address your business concerns now and simultaneously provide peace of mind with each interaction. Each OneDigital employee upholds these ideals and values as it represents “the DIGITAL way.” 4. Are there any impending changes in your organization that could impact the delivery of services? There are no impending changes in our organization that could impact the delivery of services. 5. What is the employee turnover rate for the proposed servicing office for our account? Our service team proudly maintains a near 0% turnover rate. Consistency within our client service team is incredibly important, and we’ve intentionally designed our service model to ensure there are multiple benefits professionals assigned to each client account. Your managing consultant, senior consultant and account manager will all have deep knowledge of your benefit programs and will interface with you frequently throughout the year. We have multiple staff members in each role, so if a key member were to leave the firm, another team member would be familiar with you as a client and be ready to step in. OneDigital has received the Glassdoor Employees’ Choice Award for Best Places to Work. Awarded to 100 employers nationwide, this award is based solely on the input of employees who voluntarily and anonymously review their job, work environment and employer on Glassdoor, the worldwide leader on insights about jobs and companies. This shows that our account teams know they are doing important work and are dedicated to your needs, resulting in less turnover and greater consistency in your day-to-day contacts. 6. How is your client service team structured? Westlake’s dedicated consultant, Kelly Hubbard, will provide short- and long-term strategic planning and comprehensive program design consulting. Kelly will be complemented by an account manager who specializes in day-to-day client support. This team, along with our deep internal resources, will be responsible for helping the Town of Westlake execute its strategy. The team assigned to the Town of Westlake was chosen by the local OneDigital leadership based on the account team’s experience in the public sector. Some of the most common services provided to employees by the account team include: • One-on-one enrollment decision support/benefit interpretation • In-person or virtual employee benefit education • Eligibility and enrollment review • Questions regarding coverage provisions • Assistance with claims and appeals 272 5 | Page OneDigital | TOWN OF WESTLAKE Additional Support As needed, our benefits team can confer and involve additional OneDigital subject matter experts. Below is a diagram overviewing how Westlake’s dedicated benefits team extends beyond our consultant and supporting account managers. 7. Describe the proposed team that would work with our account and provide information about the qualification and expertise of each team member. Kelly Hubbard will serve as Westlake’s primary point of contact and will be the conduit through which all OneDigital services are coordinated and delivered. OneDigital’s regional and national staff will provide additional resources and support. Please see below for additional information about our team’s qualifications and expertise: KELLY HUBBARD | Senior Benefits Consultant Kelly oversees the Town of Westlake’s account. As a consultant with over 15 years of experience, she specializes in building relationships with clients and their employees and efficient problem resolution. Kelly coordinates internal and external resources to assist with client needs, such as enrollment support, billing, and claims issues. She facilitates and conducts open enrollment meetings through employee education presentations, and she also promotes client communication through the development and implementation of client websites, newsletters and webinars. Kelly joined OneDigital in 2010. Her diversified experience in the insurance, human resources and finance industries -- with a primary focus on account management and retention – has made her a valued asset for employers. MARY JONES | Managing Consultant Mary is the Managing Consultant on our Public Sector Team, overseeing strategic planning, analyzing plan performance, and ensuring quality service from the OneDigital team. Mary has over 25 years of experience working alongside employers, specifically helping large (100+ employees) companies, local governments, and public-school divisions to develop and deploy strategies which meet their financial objectives while engaging their employees. She has been with the OneDigital team since 2012. Mary is passionate about helping clients create an Employee Benefits Package that helps attract, retain and engage employees and control costs. She is known for her keen attention to detail, responsiveness to client issues and her ability to “think outside the box” to solve client issues. 273 6 | Page OneDigital | TOWN OF WESTLAKE CAMMY FERRIS | Senior Benefits Consultant A Senior Benefits Consultant in OneDigital’s Dallas, Texas office, Cammy has over two decades in the health insurance industry. Her tenure at OneDigital as a Client Retention Leader and Senior Benefits Consultant has been marked by a steadfast commitment to excellence in employee benefits design and Stop Loss strategies. At the core of her team's success lies a deep understanding of both fully insured and self-funded contracts, creating value for employers and empowering individuals as healthcare consumers. Cammy’s mission to foster robust client relationships and drive sustainable growth aligns with OneDigital's culture of innovation and client-centric service. ASHLEY REAMS | Account Manager Ashley will support Kelly Hubbard as your primary Account Manager. She is committed to providing high quality service to our clients and will assist you with routine administrative requests, claims and billing issues, and any matters that may arise in the service arena. With over 10 years in the health insurance and customer services industries, Ashley’s passion for helping others navigate the complexities of health insurance, ensuring they receive the best possible service and support, helps her establish strong client relationships and develop innovative solutions. NANCY GRASSO | Regional Vice President of Sales Nancy Grasso is a principal at OneDigital, with over 25 years of experience in the insurance industry. She leads the Municipality Team, having spearheaded the VACORP VLDP opt out program in Virginia for the Hybrid Disability Program, the largest Hybrid Disability Program in Virginia. She specializes in the group health market and possesses extensive knowledge of self- funded and other alternative funding methods. She served as president of both state and local chapters of the National Association of Health Underwriters. Nancy has earned a variety of accomplishments for leadership. In addition to your assigned account team, you will have access to extensive strategic resources within OneDigital. Town of Westlake will be supported by a team behind a team that rounds out the OneDigital client experience. Some of those individuals are highlighted below: Key Regional Resources CHRIS MULLINS | Senior Regional Managing Principal Chris is a senior healthcare executive with over 20 years of experience in management and operations. He is the Senior Managing Principal for OneDigital Health & Benefits’ Mid-Atlantic region, where he is responsible for the company's offices in Virginia, Maryland, and Washington, DC. Prior to joining OneDigital, Chris was the President and CEO for UnitedHealthcare's Mid-Atlantic region, where he was responsible for the fourth largest health plan at UnitedHealthcare. He is a graduate of the Massachusetts College of Liberal Arts and has completed executive education programs at Northwestern University's Kellogg School of Management and the Wharton School at the University of Pennsylvania. 274 7 | Page OneDigital | TOWN OF WESTLAKE NITI MODI | Regional Director, Member Engagement & Communications Niti Modi brings over 10 years of experience in creative communications, marketing, and account management. Niti leads a team responsible for identifying opportunities and implementing strategies for employee benefits communication, developing, and executing customized communication strategies and employee education plans, and researching employee communication best practices, vendors, tools, and solutions in the marketplace. She has consulted a wide variety of industries and employer sizes. Niti takes the time to understand the clients’ culture, making sure the materials presented to employees represent the company’s brand. VALERIE MCGEE | Regional Director of Compliance Valerie is based in our North Bethesda office and leads a team of four compliance analysts. She ensures the account teams and clients are updated on the latest legislation, and their health and welfare plans comply with federal and state benefit laws. Valerie has a bachelor’s degree from Truman State University and a master’s degree in human resources from Loyola University Chicago as well as the CEBS designation. She spent over 20 years in HR before transitioning to OneDigital in 2023. MONICA REEVES, ASA, FCA, MAAA | Director of Analytics Monica Reeves is a healthcare actuary with nearly 20 years of industry experience, having worked in both the carrier space and the consulting space. She currently serves as a Director of Analytics in the Mid-Atlantic region, specializing in using actuarial knowledge and technical expertise for OneDigital’s clients. Monica earned her B.S. in Mathematics from the University of Virginia at Wise. She is an Associate of the Society of Actuaries, a Fellow of the Conference of Consulting Actuaries, and a Member of the American Academy of Actuaries. 8. What size of employers (by the number of employees) does your firm generally support? OneDigital serves a wide range of employers, both in the public and private sectors, with employee counts ranging from as few as 2 to as many as 15,000. 9. What is your client retention rate? Retention rates for your OneDigital team stay in the 95-97% range. Customer satisfaction means everything to us. We encourage honest, direct and in-the-moment feedback, so our consulting teams are always aware if our strategies and day-to-day support are meeting the mark. We are comfortable asking for critical feedback, as it serves to enhance our services and value. To ensure customer satisfaction, OneDigital invests in ongoing “Voice of the Customer” surveys to capture customer feedback. This strategy enables us to better understand our customers’ perspectives as we strive to bring cutting-edge solutions. In addition, our online Pulse Survey asks customers for feedback twice a year. The survey asks customers to rate us on two metrics – Customer Effort Score and Net Promoter Score (NPS). These two questions tell us everything we need to know -- are we easy to do business with, and would you recommend us to others? If the answers to those questions are anything other than a resounding yes, we immediately focus on corrective action. Senior leadership and account team members closely review the results. 275 8 | Page OneDigital | TOWN OF WESTLAKE 10. Do you currently work with another employer in our industry? If so, describe your expertise in servicing this type of account. OneDigital has significant public sector experience. In fact, we work with over 2,000 public sector clients nationally. This gives us insight and understanding of your unique challenges in attracting and retaining colleagues, cost control, and working within a changing budget. Over the decades of serving many customers in the public sector, we have acquired deep knowledge about the needs specific to your industry and how to meet those needs best. Most importantly, we already work with you! We are proud to have served the Town of Westlake as your broker for the past 5 years. This experience is invaluable, as we already understand your goals and needs. With our extensive experience in the public sector, OneDigital offers a qualified employee benefits consulting firm that understands the public sector to strategically plan, market, implement and support your benefits program. Most importantly, we will be your complete benefits partner and will function as an extension of your team, focused on long-term strategies and the short-term execution and achievement of your goals. 11. Provide proof that your company carries Errors and Omissions insurance coverage. OneDigital maintains professional liability coverage in the amount of $10,000,000 which covers Errors & Omissions. Our general liability policy in the amount of $10,000,000 includes cybersecurity coverage. Please see copies of both policy certificates in the Appendix. 276 P L A N D E S I G N A N D F I N A N C I A L O V E R S I G H T 277 9 | PageOneDigital | TOWN OF WESTLAKE B.PLAN DESIGN AND FINANCIAL OVERSIGHT 1.Describe how your firm would help us develop employee benefits goals and strategies. OneDigital uses a multi-year strategy to define organizational and program goals and analyze each program component for opportunities in plan design, data analytics, network assessment, funding alternatives, cost containment, health improvement, employee engagement, technology, and compliance. As your incumbent broker, we have developed an excellent understanding of your philosophy, goals, culture, employee demographics, and risk tolerance. Our aim is to work closely with you to align your benefits with your short- and long-term goals and budget in mind. We will continue to craft and update your strategic plan as employee demographics, corporate objectives, and industry factors are adjusted. The strategic areas are outlined below: OneDigital will continue to work closely with Westlake to evaluate and revise as needed your multi-year benefits strategy, incorporating an annual action plan with detailed steps, priorities, and timelines for the service year. The time we have invested saves untold hours down the road, because we only bring ideas that we know make sense for your people, business goals, and culture. Our strategic, multi-year program strategy defines program goals and analyzes each program component for opportunities in: •Plan design •Data analytics •Network assessment •Funding alternatives •Cost containment •Health improvement 278 10 | Page OneDigital | TOWN OF WESTLAKE • Benchmarking • Survey Results • Employee engagement • Technology • Compliance Since we have served as your broker for many years, we can “hit the ground running” but it is also important for us to engage in ongoing dialogue to ensure we are addressing the right priorities at the right cadence. Discussions focus on understanding your budget process and cycle, organization objectives, employee satisfaction levels, and overall successes and challenges of your current programs. Collaboratively, we will continue to identify short-term priorities and goals and develop a strategy continually throughout the year, taking into consideration claims data, benchmarking, and your goals. 2. How will your firm determine our organization's appropriate health and welfare plan designs? We will explore innovative funding strategies, such as level-funding, which can provide more control and potential cost savings. Our proprietary FUNDING SELECT tool identifies the optimal funding arrangement for you based on your risk tolerance by assessing risks/rewards and probabilities associated with alternative funding arrangements such as level funding, enabling you to make a sound business decision on the feasibility of various funding arrangements. We would review various factors with you before providing definitive health plan recommendations, including: • Employee satisfaction and engagement • HR satisfaction with plan administration • If applicable to size segment, current claims experience and utilization • Your perspective on offering additional plans to provide employees with choice of network (i.e. PPO, HMO, etc.), cost, and coverage 3. Describe the competitive marketing process and our plans' placement. OneDigital employs a comprehensive and strategic approach to the marketing process and plan placement for our clients, ensuring the best possible benefits solutions. As your consulting partner, our goal will be to remove as much burden from your team as possible, including meeting all procurement requirements. OneDigital is your active partner in ensuring timely and comprehensive marketing planning to meet your goals and objectives. Our marketing and renewal process is described briefly below. Marketing Process Before sending out a Request for Proposal (RFP), we assess the geographic dispersion of employees to determine the best carrier and network fit. We send carriers relevant information for consideration and response and engage in discussions about the specific circumstances of the RFP, including reasons for marketing the plan and key items being sought, such as wellness benefits. This client-specific outreach differentiates our RFPs and leads to a more successful process. 279 11 | Page OneDigital | TOWN OF WESTLAKE Renewal Analysis Your Managing Consultant, Mary Jones, with support from our in-house data analytics team, will be overseeing the renewal process -- to include analysis, development of an RFP, marketing, evaluation, product and vendor selection, negotiations and implementation of selected plans and vendors. The analysis includes: • Financial Benchmarking: Evaluate benefit programs compared to other like employers. • Historical Review: Compare current financial performance with past historical patterns. This understanding provides us with a context to consider both past practices and current culture to develop recommendations. • Analysis of Cost Drivers: An in-depth evaluation of the following areas allows us to isolate the critical factors influencing the plan’s cost structure and its benchmarking position: o Demographics o Utilization o Administration, Risk Management and Provider Networks o Plan Design o Managed Care Platform o Identify Risk Tolerance o Fully- Insured o Minimum Premium o Self-Funded and Reinsurance Continuous Renewal Process OneDigital views the renewal process as ongoing, partnering with our clients throughout the year to explore unique solutions. This involves holding planning meetings well in advance of renewal, reviewing medical insurance increase projections, and discussing market trends and regulatory impacts. 4. How does your firm evaluate carriers/vendors during the marketing process? OneDigital excels in managing relationships with a wide array of vendors, including insurance carriers, pharmacy benefit managers (PBMs), and other service providers. Our vendor management strategy involves rigorous selection processes, ongoing performance evaluations, and strategic negotiations to secure the best possible terms and services for our clients. We prioritize transparency and accountability, ensuring that vendors deliver on their promises and align with our clients' goals. For you, this means leveraging our established relationships and negotiating power to secure competitive rates and high-quality services that meet your firm's needs. Vendor selection and management We maintain respectful working relationships with all carriers and vendors. Our role is to be an effective and forceful advocate for our clients. We analyze vendor quality through: • Ratings/ranking • Customer service • Claims adjudication 280 12 | Page OneDigital | TOWN OF WESTLAKE • Quality of contracts • Fit for each client • Consistency • Cost and renewal evaluation Negotiating the best rates By combining strong relationships, data-driven insights, comprehensive market analysis, customized solutions, and leveraging technology, OneDigital effectively negotiates favorable rates with carriers, ensuring cost efficiency and optimal coverage for our clients. Our strong relationships with various insurance carriers enable us to negotiate and strategize the best possible plans and rates for our clients. These relationships are based on mutual respect and our substantial regional and national book of business, which gives us more influence on negotiations and cost-saving opportunities. We maintain close relationships with carriers and vendors, regularly hosting them for company and market updates and educational events. Our data-driven approach allows us to understand carrier rate trends and market volatility, providing the foresight to negotiate resilient contracts. By analyzing data, we identify trends and make informed decisions during negotiations. We review and negotiate annual renewals, ensuring that the insurance carrier, third-party administrator, or pharmacy benefits manager is the most optimal partner for our clients, including reviewing financial and AM Best ratings. Our market and industry knowledge, combined with underwriting analytics, maximizes renewal and RFP negotiations. Additionally, we evaluate new and existing vendor partners, negotiating performance guarantees. 5. Please describe how you go to the market for voluntary benefits. Describe the process for vetting appropriate supplemental suites. How does this process ensure our employees have the most comprehensive and cost-effective benefits? Please disclose any obligations to work with specific carriers. We will secure proposals, evaluate benefits and costs and negotiate competitive costs and programs for voluntary products as desired by the Town of Westlake (e.g., life, short-term disability, long-term disability, dental, vision, etc.). Our comprehensive approach includes the following: OneDigital Ancillary Benefits Center of Excellence (COE) OneDigital’s Ancillary Benefits COE provides specialized advice and services related to non-medical employee benefits. This team specializes specifically in ancillary product lines to optimize benefits to employers and employees. Plan Design and Customization We work with employers to design and customize benefit plans, selecting the right mix of dental, vision, and wellness programs that align with employee preferences and organizational goals. Employee Education and Communication We provide educational resources and communication strategies to help employees understand the value and details of their supplemental benefits. This includes informational sessions, brochures, and online resources to ensure employees are well-informed about their options. 281 13 | Page OneDigital | TOWN OF WESTLAKE Enrollment Support We offer support during the enrollment process -- including online enrollment platforms, assistance with paperwork, and answering any questions employees may have -- making it easy for employees to sign up for voluntary benefits. Vendor Management We manage relationships with benefit providers to ensure high-quality service and competitive pricing. This includes negotiating contracts, monitoring performance, and addressing any issues that arise. Ongoing Support and Administration We provide ongoing support to both employers and employees, including claims assistance, benefit utilization reviews, and regular updates on benefit offerings. This ensures that the benefits remain relevant and valuable over time. 6. What data does your firm use for benchmarking? Benchmarking is a core function of our consulting process. We provide comprehensive benchmarking data to compare your benefits program with industry standards. This includes plan design, funding types, premiums, and contribution models, enabling informed decisions about plan adjustments and enhancements. We use both internal and national data for our benefits benchmarking. Internal Benchmarking Platform We have developed our own benchmarking platform based on our national client base. This platform is central to their consulting process, offering insights into plan design, funding types, premiums, and contribution models by industry, region, and employer size. National Benchmark Surveys We incorporate data from several large national benchmark surveys, including MEPS (Medical Expenditure Panel Survey), the Kaiser Family Foundation, Springbuk, Mercer, SHRM, Price Waterhouse Coopers, and Zywave. 7. Describe the servicing team’s experience with financial underwriting, claims analysis, and negotiating renewals. For fully insured plans of the Town of Westlake’s size, claims and utilization data provided by the carriers can be limited. Annually, OneDigital provides full plan design and contribution benchmarking using regional and national data sliced by group size and industry. OneDigital is also able to provide further analysis to include demographic analyses, large claimant reports, cost analyses, and other analytics reports throughout the lifecycle of the plan year. OneDigital leverages client data analytics in several keyways to provide insights into plan usage and employee satisfaction: • Identifying Cost Drivers: OneDigital uses data analytics tools to review claims information and identify the primary cost drivers within a benefits plan. This helps employers understand where their money is going and how to manage these costs more effectively. • Tailoring Benefits Plans: By analyzing employee demographics, age groups, and other distinctions, OneDigital can recommend benefits plans that are more likely to meet the needs of different employee segments. This personalized approach helps improve employee engagement and satisfaction. 282 14 | Page OneDigital | TOWN OF WESTLAKE • Improving Employee Engagement: OneDigital provides actionable insights that highlight how different benefits offerings impact employee engagement. By understanding which benefits are most valued by employees, employers can make informed decisions to enhance overall workforce health and satisfaction. • Holistic Data Management: OneDigital integrates financial solutions, employee communications, and regulatory elements into a cohesive strategy. This integrated approach ensures that all aspects of benefits administration are aligned with organizational goals. Although The Town of Westlake is currently fully-insured, should you move to an alternate funding model in the future, OneDigital could offer significant data reporting on a quarterly basis, including: Claims Utilization Reports We provide claim utilization analysis reports as part of the strategic planning process. These reports examine claim costs and utilization in detail and identify cost drivers and trends. Claim utilization reports enable us to make meaningful plan change recommendations and to identify opportunities to educate employees about plan features that are not being utilized. This report also identifies claim costs that are due to modifiable risk behaviors that can be mitigated through wellness initiatives. Monthly Reporting To keep you informed and empowered with the most up-to-date information possible, we provide a monthly reporting package that shows exactly how your health plan is running year-to-date in an easily digestible format. We are not merely re-skinning carrier reports; we synthesize reports provided by your carrier into the most important information, highlighting key opportunities and risks facing your plan. Budget Reporting Using our proprietary actuarial models, we produce a monthly budget on both a fiscal year and a policy year basis that shows your "expected" seasonally adjusted claims and compares this against your current claims trend. When the data is credible, we re-project your estimated deficit/surplus, given experience year to date and anticipated experience. Benchmarking Reports Our benchmarking reports offer valuable insights into a range of plans, including medical, dental, vision, term life, AD&D, disability, voluntary plans, and point solutions. This data is sorted by industry, region, and employer size. These reports are designed to help employers evaluate the competitiveness of their benefits offerings, ensuring they remain attractive and aligned with industry standards. OneDigital can benchmark via: • Cost (administrative and claims) • Benefit Levels/Employee Contribution • Managed Care Platform (HMO, ACO, PPO, POS, etc.) • Employer-Type (Industry and Market Segment) • Funding Arrangements: Alternative Funding, Level-Funding, Captive, etc. Please see response to Question B(4) above for information about how we negotiate the best rates with carriers. 283 15 | Page OneDigital | TOWN OF WESTLAKE 8. Does your firm have an in-house data analytics team and financial advisory group? Does your firm have programs to educate your employees on their financial health? OneDigital has an in-house data analytics team and a financial advisory group. Please see response to #7 above for additional information about our deep analytics capabilities. Retirement plans are an efficient way to encourage employees to save; however, when incorrectly managed on an outdated framework, they can be ineffective and a burden in terms of administration, liability and cost. OneDigital takes a comprehensive view of a company’s retirement plan and integrates it into a broader workforce strategy allowing employees to operate undistracted by financial stressors and at the highest level of their ability by developing a customized, modern retirement program that can help each employee meet their goals within their timeline. 9. Is your firm appointed with the Town of Westlake’s Medical Plan? As the Town of Westlake’s incumbent broker for the past 5 years, we are appointed with and involved in the management of your current medical plan. 10. Does your firm have access to the Town of Westlake’s plan through December 2025? As the Town of Westlake’s incumbent broker for the past 5 years, we have access to your plans. 11. Describe any unique tools the servicing team would employ to assist us in controlling our healthcare and prescription drug costs. The Town of Westlake, like many employers, is dedicated to controlling costs while maintaining competitive benefit programs. At OneDigital, we understand the importance of this balance and are committed to ensuring that you fully understand your expenses/risks and how your investment is performing. Our team of experts is continuously seeking innovative ways to design and manage health and benefit programs that work better for you and your employees. Balancing employee coverage needs with cost management is crucial, and we employ several strategies to achieve this goal. PHARMACY ANALYSIS Our Pharmacy Consulting team, RxConnections, is committed to evaluating and optimizing pharmacy programs. • Essential pharmacy concepts and their impact on cost management in healthcare plans • Current challenges in pharmacy management • Legislative and compliance issues • Innovative strategies to manage pharmacy costs and control benefit expenses effectively DATA-DRIVEN DECISION MAKING By utilizing historical data, we can design cost-effective and highly valued benefits packages that meet the needs of your employees while keeping costs under control. Additionally, we recommend offering flexible benefits plans that include a mix of core and voluntary benefits, allowing employees to choose additional coverage at their own expense. We will conduct a thorough plan design analysis to identify any deviations from current designs. Our network access analysis will review and summarize any immediate concerns regarding network disruptions. Additionally, a pricing analysis will consider plan designs and rates, ensuring we recommend the most suitable and cost-effective plan. 284 16 | Page OneDigital | TOWN OF WESTLAKE 12. How often will the servicing team advise on our claims experience during the plan year? For fully insured plans of your size, claims data provided by the carriers can be limited based on funding arrangement. However, we can provide data surrounding utilization and trends in the market. 285 E M P L O Y E E S E R V I C E S 286 17 | Page OneDigital | TOWN OF WESTLAKE C. EMPLOYEE SERVICES 1. How would your firm educate our employees on benefits and advocate? Please see response to #3 below for information about how we will support and educate your employees during Open Enrollment and beyond. The Town of Westlake will have access to our Advanced Resolution Team (ART) -- a complimentary team of OneDigital staff -- to answer all your employees’ benefits-related questions with direct solutions. We will provide you with information to distribute to your employees so they will know how to take advantage of this service. The local governments we serve tell us that the service ART provides helps their staff reduce claim payments and expedite services. This helps your HR department spend less time and get faster and accurate claim decisions. By directing employees to this resource, you will immediately reduce your liability under HIPAA. Representatives are available by phone during business hours to answer employees' and covered family members' questions about policies, procedures, and claims. Your employees get the personal service they deserve and the answers they need in a confidential, private conversation. In addition, they receive guidance about how to use their insurance properly. It is an enormous time-saver, a potential money-saver, and a winning solution for all OneDigital's customers. They can respond to all types of inquiries, such as: • What's the deductible for emergency room visits? • Does the policy have mental health coverage? • What percentage of the plan pays for out-of-network providers? • When will a claim be paid? • Is a provider in network? This team of client advocates is a key part of our service model, and unique to the market. Colleagues assigned to this high-touch group are 100% committed to supporting you and your individual employees, and function as a true extension of your HR team. We will provide claims assistance, including help drafting and filing appeals. We also have dedicated representatives from all carriers and vendors to help us research and close claim issues in a timely and satisfactory manner. The account team is expected to respond to all inquiries within 24 hours, and urgent matters immediately. 287 18 | Page OneDigital | TOWN OF WESTLAKE 2. Does your firm conduct employee surveys and focus groups? Yes, OneDigital conducts employee surveys as part of our benefits benchmarking process. In early 2024, OneDigital conducted the Employee Value Perception Study with over 2,000 U.S. employees (across various career and life stages) to understand the evolving benefit needs and perceptions of an increasingly diverse, multigenerational workforce. The goal was to gain improved insights into their values and perceptions regarding health, success, and financial security. What we found was that there is a value perception gap in workplace benefits, a disheartening development for employers who have had to grapple with soaring healthcare and employee benefits costs. We want to help employers understand how their employees’ needs, values, and priorities stack up in the marketplace amongst other employees, so we can help align benefits offerings with real employee needs and expectations. It is important to understand what your employees’ needs, values, and priorities are to help ensure you’re making the right investments and can reach your goals. This study is available complimentary for all OneDigital clients. We’d be more than happy to discuss this further with you and your team. 3. Describe your employee communications process and materials. Please provide samples. Your dedicated support team will design a custom engagement and communications strategy to capture the attention of your workforce using a multi-channel approach, designed to meet your employees where they are, maximizing your unique workforce's preferences. We are committed to assuring your employees make their best financial decisions as it relates to the many benefit offerings and plan options at hand. By incorporating a variety of digital solutions and interactive virtual programming, you can better engage your workforce with easy-to-understand, meaningful content that is intentionally crafted across: • New Hire Onboarding • Virtual and In-person 1:1 Concierge Enrollment Sessions • Ongoing engagement campaigns • Decision Support Tools 288 19 | Page OneDigital | TOWN OF WESTLAKE Through research on hundreds of our own clients, we have found that a layered approach – using on-site meetings, print and/or email messaging, technology solutions (such as a benefits administration system), employee videos, and recorded content – produces the best results and reaches employees no matter where they reside. At the end of each year, we will debrief and revamp your campaign to ensure we keep up with trends and reach your unique employee population. When employees become educated consumers, their satisfaction rate with their benefits package increases exponentially. Our employee communications include: On-site and Virtual Meetings We conduct on-site and virtual meetings to educate employees about their benefits and other relevant topics of interest, allowing employees the opportunity to ask questions and engage with others. These interactive forums include open enrollment meetings, lunch and learn events, and educational seminars. We often bring in our vendor and/or carrier partners to offer additional knowledge and expertise. We have seen remarkable success with live and recorded open enrollment webinars, which employees can watch when it is convenient for them. Online seminar recordings also allow employees to later reference materials and share with family members when making decisions. Webinars also provide you with tracking information on which individuals have participated. Benefit Guides Our benefits guides – offered both as printed booklets and digital interactive guides -- provide detailed summaries of all benefits available to employees. Mobile App OneDigital partners with Strive to provide a mobile engagement platform for clients and their employees. This platform includes access to plan IDs, employee reminders and alerts, nurse lines, telemedicine, and more. Fees may apply based on the capabilities that are selected. 289 20 | Page OneDigital | TOWN OF WESTLAKE Customized Communications We create custom employee communications, including animated videos, virtual benefits fairs, posters, direct mailers to employee home addresses, and benefit contact ID Cards. Throughout the year, we continue to communicate with employees through employee memos, benefit highlight sheets, and more. Brainshark Presentations These pre-recorded and indexed presentations allow employees or recruits to learn about their benefits at any time with consistent messaging. We may offer these presentations in addition to or as an alternative to in-person enrollment meetings. We can customize presentations for different classes of employees and can redirect associates to and from various resource pages. We also offer a video library of important benefit topics to share with your employees. 4. Describe how your firm supports the ongoing professional development of our HR and Benefits staff. OneDigital offers resources and educational content to help you understand obligations under various healthcare regulations, as well as emerging trends and best practices. This includes detailed reports, webinars, e-newsletters, blog updates, white papers, and direct outreach from your account team to ensure that you remain well-informed. See response to D(1) below for additional information. 5. Describe how your firm supports the ongoing professional development of our entire staff. Our HR Consulting team offers professional development training. Please see response to Question #6 below for more information. 6. Does your firm provide HR consulting services and/or support? If so, describe the scope and type of engagements. OneDigital HR Consulting Services provides a full range of consulting services that range from tactical to strategic support that can be customized to meet your unique organizational needs. Your team, powered by a group of fresh thinking OneDigital HR experts. OneDigital offers various ways to augment and act as an extension of an organization’s HR team — ranging from hotline support to full outsourcing. Our experienced and credentialed consultants help provide peace of mind to HR teams by helping address important decisions with confidence and enhanced objectivity. Services include: 290 21 | PageOneDigital | TOWN OF WESTLAKE •Outsourced HR An ongoing, proactive HR resource to manage and support the customer’s HR function, this includes everything from the transactional, day to day aspects of HR – benefits administration, new hire paperwork, compliance updates – to the more strategic aspects of the HR function – employee performance management, employee relations issues, recruiting strategy and organizational management. •Compensation and Total Rewards Operational success depends on the performance and motivation of the organization's employees. We provide the tools to evaluate and drive performance and results by aligning compensation and total rewards to strategic organizational needs. •Handbooks, Policies & Other HR Documents We can review, revise and/or develop and customize employee handbooks, policies, and programs that enable organizations to manage risk and outline clear expectations for employees. •Employee Relations Our HR professionals have seen it all and are able to efficiently handle a wide variety of employee relations issues to manage risk and implement proactive programs to retain and engage key employees. •Leave of Absence Policies & Administration With the myriad of different and overlapping regulations and obligations involved in leaves of absence, having reliable knowledge on hand is a major time and stress saver. OneDigital’s leave of absence professionals act as a resource for questions on how to deal with these complex policies, as well as leave administration. •Performance Management Effective performance management programs provide feedback to employees and align goals with the organization to drive employee retention and development. •Talent Optimization Training focuses on a variety of topics from compliance training (such as sensitivity, diversity, and harassment training) to leadership development, performance management and managing conflict. Training can be conducted live, onsite or virtual, pre-recorded and include reference materials, attendee certificates, group exercises and discussion segments. •Payroll Administration Services Payroll administration includes a software experience, dedicated payroll specialist, online benefits enrollment, electronic employee onboarding, and hiring module (applicant tracking system, performance management system and time and attendance tracking.) •Hiring & Terminations We can help the business transitioning staff from new hire orientation, termination best practices, federal and state guidelines, severance agreements and more. •Recruiting Recruiting services include streamlining the recruiting process to save time and money and attract the right talent. Assistance includes sourcing and interviewing candidates, applicant tracking and candidate assessment and recommendations. 291 22 | Page OneDigital | TOWN OF WESTLAKE • Leadership & Coaching We can help cultivate and coach talent to support growth and guide employees to reach their full potential. • HR Technology Consulting Our HR Technology Consulting (HRT) team partners at every step of the HR technology management cycle from assisting with building the strategy, selecting partners, to implementing new HCM technologies. We represent the customer’s needs by helping them move from technology strategy to execution in the most efficient, cost-effective way possible. 292 C O M P L I A N C E 293 23 | Page OneDigital | TOWN OF WESTLAKE D. COMPLIANCE 1. Describe how your firm informs clients about current and pending benefits legislation. We understand the challenges of ever-changing rules and regulations governing employee benefits. Interpreting, understanding, and taking the steps to become, and remain, compliant demands constant attention. We will give you peace of mind with our dedicated team of compliance attorneys and experts, who provide guidance and support to make sure your plans are fully compliant with ACA (Affordable Care Act) and related regulatory requirements to eliminate risk. Our compliance team issues timely summaries through e-newsletters, blog updates, and direct contact. We will proactively contact you with compliance updates, reminders, and action steps. In addition, our compliance team will work directly with you to explain implications of legislation, resolve issues, and collaborate on the formation of new policies. Examples of our compliance communications are: • Mid-Atlantic News & Updates – Legislative updates with reminders and action steps, specific to the Mid- Atlantic region. • Compliance Confidence – An e-publication to help organizations stay up to date and compliant on legislative topics. • Advisories, Info Briefs, and Tip Sheets – Monthly emails to update you on reforms and/or benefits topics. • Webinars and Brainshark Presentations – Information on timely topics and the ability to interact with OneDigital subject matter experts. Most of our webinars offer CE credits and are available on-demand. • Biweekly Customer Digest: Helps you stay compliant and efficient. • Health Care Reform Advisories and Info Briefs: Monthly updates on reforms and benefits. • Info Briefs and News Briefs: Regular updates on important topics. • Compliance Calendars and Quarterly Checklists: Tools for tracking compliance. • Compliance Webinar and Podcast Series: Updates on legislative changes. • Local Learning Events: In-person education and networking. • Ad Hoc Risk Assessments: Custom risk evaluations. • Scheduled Calls for Complex Issues: Regular discussions on complex issues. • Updated Blog Content: Up-to-date trends and developments in employee benefits. • HR Compliance Guide: Summary of changes in labor laws for compliance guidance. 294 24 | Page OneDigital | TOWN OF WESTLAKE 2. What specific resources does your firm provide to help clients comply with all federal and state laws? In addition to the resources detailed in our response to D(1) above, we offer these services to help you comply with federal and state laws: Compliance Audit and Review: OneDigital’s compliance audit examines various compliance areas, including the ACA, to identify gaps and potential areas of exposure. It provides a score for each section, highlighting areas that need attention, along with recommendations on best practices. This audit helps ensure continued compliance with regulations such as ERISA, COBRA, ACA, and more. Annual HR Compliance Guide and Checklists: You will receive an Annual HR Compliance Guide, along with annual and quarterly checklists, to ensure you stay up to date with all compliance requirements. Client Support and Advocacy: We provide client support for general compliance questions, analysis of employee benefits laws, and health insurance program reviews. We also carry the voice of our clients to Congress, IRS, HHS, and DOL as part of the National Association of Health Underwriters (NAHU) legislative council, which assists in notifying and tracking legislative and regulatory changes. The senior members of our compliance consulting team are also part of the Compliance Corner committee at NAHU where they work with compliance experts across the country on the implementation of compliance rules and regulations. Access to ERISA Attorneys: Clients have access to in-house ERISA attorneys who can assist with employee benefit questions and other employment issues that may arise. 3. Does your firm have in-house legal advisors or outside counsel to guide you and your clients? Yes. Our in-house compliance team includes attorney Adina Cohen and is complemented by OneDigital’s corporate compliance department staffed by ERISA and benefits attorneys. 4. Does your firm offer compliance training to our HR and Benefits staff? Our local and corporate offices conduct compliance training, including webinars, to keep your HR and Benefits staff informed and compliant. Please see response to D(1), above, for additional information. 5. Does your firm have in-house legal and HR Compliance teams? Yes, we have in-house legal and HR Compliance teams which provide the following services: • Recommend and implement procedures for ACA compliance, including Form 1095 reporting and PCORI fee filing • Recommend and implement procedures for other benefit legislation, including cafeteria plan regulations, COBRA, HIPAA, ERISA, Medicare, FMLA, CAA (RxDC/transparency rules) and nondiscrimination requirements • Review plan documents and Summary Plan Descriptions for technical accuracy and compliance • Assist with related tax codes, such as cafeteria plans, life insurance/domestic partner imputed income calculations, and disability premium taxation • Provide employee and retiree Medicare education 295 25 | Page OneDigital | TOWN OF WESTLAKE • Research special issues on your behalf not specifically addressed elsewhere in this proposal • Conduct an in-depth compliance assessment upon engagement with OneDigital • Provide timely compliance reminders and deadlines 6. How does your firm help us comply with Employee Retirement Income Security Act (ERISA) reporting and disclosure requirements? Our team can review relevant data for compliance with annual reporting requirements, including 1094/1095 and cafeteria plan nondiscrimination testing. We also assist with completing any required documentation for RxDC reporting. Please see response to D(5) for additional information. 7. Describe how your firm maintains client records in a secure Health Insurance Portability and Accountability Act (HIPAA) environment. OneDigital is committed to maintaining robust data protection standards and ensuring compliance with applicable laws to safeguard personal data. We have robust security measures in place to protect against the loss, misuse and unauthorized alteration of personal information under our control, including physical, electronic and procedural safeguards that meet or exceed applicable federal and state standards. This includes using secure servers, encryption, and other technological safeguards. OneDigital conducts Data Protection Impact Assessments (DPIAs) to identify and mitigate risks associated with our data processing activities. These assessments help in designing effective measures to protect personal data. We also provide required training and resources to our employees to ensure they understand data protection policies and practices, fostering a culture of data security within the organization. 8. Does your firm offer Medicare advisory services for our employees? Yes, we provide Medicare eligible/retiree counseling for your employees. Through our employee education on Medicare, our team is able to help your employees understand all of the factors to consider and remove the fear that is often associated with a switch from employer sponsored health insurance to Medicare. 296 W E L L N E S S 297 26 | Page OneDigital | TOWN OF WESTLAKE E. WELLNESS 1. What services/tools will be provided to implement and support a company wellness program? OneDigital offers dedicated employee well-being consulting services at no additional cost to you. Wellness has evolved into a key aspect of workforce strategy. Employers are also expanding their measurement of ROI from healthcare cost savings to overall impact on performance through increased productivity. We see it as our role to equip our clients with strategic insights and tactical guidance to develop effective, measurable health and wellbeing programs that align with your culture and budget. OneDigital’s Wellbeing Strategy team is available to support The Town of Westlake with the following services: • Build your wellbeing strategy • Provide ongoing program support and evaluation • Assess culture and review data to identify target initiatives • Assist in establishing program vision, objectives, and branding • Ensure you are maximizing all free services available through your carriers/vendors • Partner with vendors that have demonstrated excellence in customer service and innovation through our extensive evaluation process (examples of preferred wellbeing partners include Carrot, Ginger, First Stop Health, Maven, and Forma) • Manage vendor relationships • Monitor program compliance • Design employee communication materials RESOURCES AND TOOLS As your trusted consultants, we will help to create a successful program aligned with your organizational objectives. The same drivers of employee participation in wellness also impact employee engagement. The Health & Wellbeing National Practice provides a range of turnkey solutions, resources, and easy-to-use interactive materials to help guide your strategy. Some of the top utilized resources are listed below. Health and Wellbeing Toolkit Outlining best practices and a step-by-step process to creating a successful health and wellbeing strategy, our toolkit includes: • Employee interest survey • Health risk and cost analysis 298 27 | Page OneDigital | TOWN OF WESTLAKE • Goal-setting worksheet • Budgeting tool • Organizational assessment • Health and wellbeing toolkit • Policy, environment, and culture inventory • Strategy template • Implementation timeline • Communications checklist • Health and well-being scorecard Engagement & Wellbeing Calendar With monthly resources on various well-being topics, this calendar is designed to engage the workforce and enhance employee wellbeing. Each month has a health and wellbeing theme which includes both employer and employee resources. This calendar serves as the foundation for your annual engagement and wellbeing educational strategy. Further, your calendar can be customized by your OneDigital Account team and tailored directly to your employee population, complete with your own branded resources. Mental Health Resource Guide Our proprietary resources guide offers multiple tools to help address the spectrum of mental health and connect you to the right types of solutions for your employees. From evaluating your policies, environment, and culture, to selecting the right vendor partner, our team offers expert guidance to reach your goals. Stress management resources offer tools to address mental health issues and connect you to the right types of solutions for your employees. 2. How can your firm assist our organization with motivating our employees to develop healthy behaviors? A healthy workforce is 13% more productive and experiences 11% lower turnover per a recent McKinsey study. OneDigital offers a range of turnkey solutions and resources through its Health & Wellbeing National Practice to help our clients establish a strategy that supports employee health and wellbeing. The focus is on fostering engagement and alignment with organizational objectives, which in turn empowers employees to improve their performance and develop healthy behaviors. Promote Preventive Care OneDigital helps motivate employees engage in preventive care and healthy behaviors. We emphasize the importance of proactive health intervention and educate employees on the best ways to utilize health benefits – such as encouraging regular health screenings to catch health issues early, reducing the need for more expensive treatments later. Wellbeing Programs In addition to the Wellness Programs detailed in response to Question E(1), we can help you implement an app- based holistic wellness system that incentivizes movement, sleep, nutrition, water intake, healthy weight and more. Mental Health Support Because there is a relationship between poor mental health and higher medical costs, we can help you invest in mental health care by providing resiliency training, psychological safety, coaching, and digital apps to support employees wherever they are in their journey. 299 28 | Page OneDigital | TOWN OF WESTLAKE 3. What metrics do you utilize to measure the effectiveness of the Release of Information of a Wellness program? For any medical management program to succeed, employees must participate. The most successful programs appeal to what your employees want and value. Employees must perceive the program as a true benefit with organizational support to achieve optimal participation and, thereby, results. This is how we measure those results: • Employee Engagement and Productivity: OneDigital assesses the overall engagement of employees in wellness programs and tracks improvements in workforce productivity. Enhanced engagement often correlates with better participation in wellness initiatives, leading to improved productivity levels. • Healthcare Spend and Cost Management: OneDigital looks at the reduction in avoidable and unnecessary healthcare spend as a critical success metric. By implementing wellness programs, we aim to identify and reduce wasteful spending, which can then be reinvested into your workforce. • Employee Retention and Culture Enhancement: Improved employee retention rates and a more positive workplace culture are indicators of a successful wellness program. These metrics reflect the program's impact on employee satisfaction and the overall work environment. • Physical and Mental Wellbeing: Physical and mental wellbeing metrics help measure the success of wellness initiatives. By facilitating greater access to healthcare services and promoting health engagement, we will help you positively impact these areas. By leveraging data and analytics, OneDigital can identify gaps and recommend tailored solutions that align with your goals and objectives. This data-driven approach allows for targeted and effective recommendations that encourage employees to engage in healthy behaviors. 4. Identify any services that are subject to separate fees; specify the associated fees. List any fees not categorized that may be assessed. OneDigital’s health and wellbeing practice has several strategic vendor partners that have demonstrated excellence in customer service and innovation. Our team has completed an extensive evaluation process to identify these key vendor partners; however, we do not take commissions. Rest assured that our team has your best interest at heart when recommending the right partner for your culture and desired results. 300 O T H E R 301 29 | Page OneDigital | TOWN OF WESTLAKE F. OTHER 1. What other relevant services does your firm offer that has yet to be described in this proposal? Benefits Administration Implementation & Administration OneDigital provides HRIS expertise and support for all our clients. Each team provides dedicated service for outsourced benefits administration. OneDigital currently provides this service for The Town of Westlake and will continue to do so. In addition to the local team, for the more complex client needs, we have built an entire service team dedicated to outsourced benefits administration (OBA). OneDigital’s team of benefits administration professionals provide expert support for clients. In the past, OBA was only a viable solution for exceptionally large employers with 10,000-plus employees. Our service model has allowed us to scale these services to offer professional benefits administration support for organizations of all sizes, at a fraction of the cost. Outsourcing your benefits administration to OneDigital can be a smarter use of HR dollars that will provide you with higher-quality benefits administration support, and free up budget for more strategic initiatives. Services offered include, but are not limited to the following: • Manage notification and collection of QLE (Qualifying Life Event) documentation • Support open enrollment • Provide employees with Evidence of Insurability forms • Facilitate completion and enrollment • Handle monthly terminations of overage dependents • Coordinate carrier EDI file error reports • Assist with system testing at annual open enrollment • Communicate benefit deductions to payroll • Respond to and/or triage employee inquiries • Conduct bill audits Retirement & Wealth Saving adequately for retirement and healthcare costs are two of the most pressing financial issues facing Americans—regardless of income level—today. Financial stress hampers workplace productivity, so employers need to ensure their workforce has all the appropriate resources to feel safe and supported. By bringing retirement plan consulting and wealth management together with health benefits, OneDigital provides key services and takes an integrated approach to your employees’ overall wellbeing. Our Retirement & Wealth division can help with: • Retirement Plans – We help companies identify, build and implement retirement plans to address the needs of their organization and employees. Our dedicated team of professionals focus on due diligence, ERISA law, third-party administration and financial advice. • Wealth Management – Our financial professionals help individuals figure out how much to save and what types of accounts to invest in, as well as evaluate risk levels based on unique life situations. It’s never too early to build a holistic financial plan. • Employee Engagement – When employees are less stressed about their finances, they are healthier and more productive. Our engagement solution includes a series of tools to help employees increase financial literacy and reduce financial stress. 302 30 | Page OneDigital | TOWN OF WESTLAKE Property & Casualty We view each client as unique, and we develop, recommend, and coordinate individually tailored property & casualty insurance that minimizes risks and provides exceptional value. 2. What is your firm’s proposed timeline for the upcoming year, beginning with the assignment of the Broker of Record? Since OneDigital is the current broker for the Town of Westlake, we would continue with our current timeline. To keep your HR staff and management informed on an ongoing basis, we meet as frequently as necessary to set strategy, review plan performance, confirm pre-renewal expectations, discuss market trends, review legislation, collaborate on the renewal process, determine open enrollment timeframes, and establish a communications strategy. We encourage frequent communication throughout the year to strengthen our partnership with you. We provide monthly updates on plan performance and can conduct in-person meetings with your management and Town Council if desired. Your dedicated account team is actively involved in compiling these updates. In addition to reviewing plan performance, we establish a meeting cadence of at least once or twice per quarter for key annual milestones, such as: • Q1 – Review of the prior year and feedback; strategic planning sessions and vendor meetings. • Q2 – Initial renewal projections, refining goals, and ensuring client alignment detailed in writing. • Q2 and Q3 – Final renewal results, employee contribution setting and Open Enrollment planning • Q4 – Open enrollment debrief. Our account team is always available for additional meetings and inquiries as your needs arise. 3. Does your firm require a signed contractual agreement? If so, please attach it. OneDigital does not require but can execute a Service Level Agreement (SLA) at the request of the Town of Westlake. A sample OneDigital Service Level Agreement can be provided upon request. 4. Please specify the terms for terminating the relationship between your firm and the Town of Westlake. The Town of Westlake has the right to terminate our services at any time. However, as a professional courtesy, we would ask for at least 60 days’ advance notice prior to terminating our services. If we utilize a service contract, separate terms may apply as agreed upon by the Town of Westlake and OneDigital. 5. Who will have primary responsibility for the Town of Westlake’s account? Kelly Hubbard will serve as the Consultant. Please see response to A(7) for additional information about Kelly and her qualifications. a. Number of years in the insurance business: 13 for Kelly Hubbard; 25 for OneDigital as a company. b. Insurance background: Please see response to A(7) for additional information about Kelly Hubbard and to A(3) for information about OneDigital. c. Number municipalities serviced: Over 2,000 nationwide. 303 31 | Page OneDigital | TOWN OF WESTLAKE 6. Who will be the back-up person for the Town of Westlake’s account? a. Number of years in the insurance business: 25 for Mary Jones; 25 for OneDigital as a company. b. Insurance background: Please see response to A(7) for additional information about Mary Jones and to A(3) for information about OneDigital. c. Number municipalities serviced: Over 2,000 nationwide. 7. Please attach a copy of the following documents: a. A copy of a current license: Please see Appendix. b. A certificate for agent’s error and omission coverage insured for at least $1 million limit: Please see Appendix. 304 C O S T O F S E R V I C E S 305 32 | Page OneDigital | TOWN OF WESTLAKE COST OF SERVICES Provide a detailed cost proposal. Identify the total compensation package for services rendered and how it will be Derived. For employers under 100, compensation is normally dictated by the carriers -- typically ranging from a percentage of premium to a per-employee-per-month (PEPM) fee. OneDigital is authorized to transact business in the state of Texas. 306 R E F E R E N C E S 307 33 | Page OneDigital | TOWN OF WESTLAKE REFERENCES City of Crowley, Texas Lori Watson City Manager (817) 297-2201 x. 4900 lwatson@ci.crowley.tx.us Bath County, Virginia Janet Bryan (540) 839-7221 janet.bryan@bathcountyva.gov Prince Edward County, Virginia Doug Stanley County Administrator (434) 392-8837 dstanley@co.prince-edward.va.us 308 A P P E N D I X 309 31 0 31 1 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACTNAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 2/27/2024 (314) 746-4700 (314) 889-3700 24319 Digital Insurance LLC 200 Galleria Pkwy, Ste 1950 Atlanta, GA 30339 A Professional Liabili 03132759 2/26/2024 Ech Claim 10,000,000 A Professional Liabili 03132759 2/26/2024 2/26/2025 Aggregate 10,000,000 "Insured means the Named Insured, any Subsidiary, any Insured Person who was, is or becomes a principal, partner, managing member, officer, director,employee or Volunteer of the Named Insured or Subsidiary, but only while in the performance of Professional Services on behalf of the Named Insured or Subsidiary". Total E&O Limits including Excess: $15,000,000 Evidence of Insurance ONEDTOP-01 STABE1 Digital Insurance LLC-Clayton, MO 8235 Forsyth Blvd #1200 Clayton, MO 63105 Allied World Surplus Lines Ins Co 2/26/2025 312 FORM NUMBER: EFFECTIVE DATE: The ACORD name and logo are registered marks of ACORD ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE FORM TITLE: Page of THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, ACORD 101 (2008/01) AGENCY CUSTOMER ID: LOC #: AGENCY NAMED INSURED POLICY NUMBER CARRIER NAIC CODE © 2008 ACORD CORPORATION. All rights reserved. Digital Insurance LLC-Clayton, MO ONEDTOP-01 SEE PAGE 1 1 SEE PAGE 1 ACORD 25 Certificate of Liability Insurance SEE P 1 Digital Insurance LLC 200 Galleria Pkwy, Ste 1950 Atlanta, GA 30339 SEE PAGE 1 STABE1 1 1st Layer XS E&O Great American E&S Insurance Company 2/26/2024-2/26/2025 TER5325701 $5,000,000 Each Claim/Aggregate XS $10,000,000 313 314 315 316 317 19 Form W-9 (Rev. 3-2024) Page 2 must obtain your correct taxpayer identification number (TIN), which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid). • Form 1099-DIV (dividends, including those from stocks or mutual funds). • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds). • Form 1099-NEC (nonemployee compensation). • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers). • Form 1099-S (proceeds from real estate transactions). • Form 1099-K (merchant card and third-party network transactions). • Form 1098 (home mortgage interest), 1098-E (student loan interest), and 1098-T (tuition). • Form 1099-C (canceled debt). • Form 1099-A (acquisition or abandonment of secured property). Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. Caution: If you don’t return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. By signing the filled-out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued); 2. Certify that you are not subject to backup withholding; or 3. Claim exemption from backup withholding if you are a U.S. exempt payee; and 4. Certify to your non-foreign status for purposes of withholding under chapter 3 or 4 of the Code (if applicable); and 5. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting is correct. See What Is FATCA Reporting, later, for further information. Note: If you are a U.S. person and a requester gives you a form other than Form W-9 to request your TIN, you must use the requester’s form if it is substantially similar to this Form W-9. Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: • An individual who is a U.S. citizen or U.S. resident alien; • A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States; • An estate (other than a foreign estate); or • A domestic trust (as defined in Regulations section 301.7701-7). Establishing U.S. status for purposes of chapter 3 and chapter 4 withholding. Payments made to foreign persons, including certain distributions, allocations of income, or transfers of sales proceeds, may be subject to withholding under chapter 3 or chapter 4 of the Code (sections 1441–1474). Under those rules, if a Form W-9 or other certification of non-foreign status has not been received, a withholding agent, transferee, or partnership (payor) generally applies presumption rules that may require the payor to withhold applicable tax from the recipient, owner, transferor, or partner (payee). See Pub. 515, Withholding of Tax on Nonresident Aliens and Foreign Entities. The following persons must provide Form W-9 to the payor for purposes of establishing its non-foreign status. • In the case of a disregarded entity with a U.S. owner, the U.S. owner of the disregarded entity and not the disregarded entity. • In the case of a grantor trust with a U.S. grantor or other U.S. owner, generally, the U.S. grantor or other U.S. owner of the grantor trust and not the grantor trust. • In the case of a U.S. trust (other than a grantor trust), the U.S. trust and not the beneficiaries of the trust. See Pub. 515 for more information on providing a Form W-9 or a certification of non-foreign status to avoid withholding. Foreign person. If you are a foreign person or the U.S. branch of a foreign bank that has elected to be treated as a U.S. person (under Regulations section 1.1441-1(b)(2)(iv) or other applicable section for chapter 3 or 4 purposes), do not use Form W-9. Instead, use the appropriate Form W-8 or Form 8233 (see Pub. 515). If you are a qualified foreign pension fund under Regulations section 1.897(l)-1(d), or a partnership that is wholly owned by qualified foreign pension funds, that is treated as a non-foreign person for purposes of section 1445 withholding, do not use Form W-9. Instead, use Form W-8EXP (or other certification of non-foreign status). Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a saving clause. Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes. If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W-9 that specifies the following five items. 1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien. 2. The treaty article addressing the income. 3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions. 4. The type and amount of income that qualifies for the exemption from tax. 5. Sufficient facts to justify the exemption from tax under the terms of the treaty article. Example. Article 20 of the U.S.-China income tax treaty allows an exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if their stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese student who qualifies for this exception (under paragraph 2 of the first Protocol) and is relying on this exception to claim an exemption from tax on their scholarship or fellowship income would attach to Form W-9 a statement that includes the information described above to support that exemption. If you are a nonresident alien or a foreign entity, give the requester the appropriate completed Form W-8 or Form 8233. Backup Withholding What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 24% of such payments. This is called “backup withholding.” Payments that may be subject to backup withholding include, but are not limited to, interest, tax-exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, payments made in settlement of payment card and third-party network transactions, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding. You will not be subject to backup withholding on payments you receive if you give the requester your correct TIN, make the proper certifications, and report all your taxable interest and dividends on your tax return. Payments you receive will be subject to backup withholding if: 1. You do not furnish your TIN to the requester; 2. You do not certify your TIN when required (see the instructions for Part II for details); 3. The IRS tells the requester that you furnished an incorrect TIN; 4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only); or 5. You do not certify to the requester that you are not subject to backup withholding, as described in item 4 under “By signing the filled- out form” above (for reportable interest and dividend accounts opened after 1983 only). 318 20 Form W-9 (Rev. 3-2024) Page 3 Certain payees and payments are exempt from backup withholding. See Exempt payee code, later, and the separate Instructions for the Requester of Form W-9 for more information. See also Establishing U.S. status for purposes of chapter 3 and chapter 4 withholding, earlier. What Is FATCA Reporting? The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign financial institution to report all U.S. account holders that are specified U.S. persons. Certain payees are exempt from FATCA reporting. See Exemption from FATCA reporting code, later, and the Instructions for the Requester of Form W-9 for more information. Updating Your Information You must provide updated information to any person to whom you claimed to be an exempt payee if you are no longer an exempt payee and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if you are a C corporation that elects to be an S corporation, or if you are no longer tax exempt. In addition, you must furnish a new Form W-9 if the name or TIN changes for the account, for example, if the grantor of a grantor trust dies. Penalties Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect. Civil penalty for false information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty. Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment. Misuse of TINs. If the requester discloses or uses TINs in violation of federal law, the requester may be subject to civil and criminal penalties. Specific Instructions Line 1 You must enter one of the following on this line; do not leave this line blank. The name should match the name on your tax return. If this Form W-9 is for a joint account (other than an account maintained by a foreign financial institution (FFI)), list first, and then circle, the name of the person or entity whose number you entered in Part I of Form W-9. If you are providing Form W-9 to an FFI to document a joint account, each holder of the account that is a U.S. person must provide a Form W-9. • Individual. Generally, enter the name shown on your tax return. If you have changed your last name without informing the Social Security Administration (SSA) of the name change, enter your first name, the last name as shown on your social security card, and your new last name. Note for ITIN applicant: Enter your individual name as it was entered on your Form W-7 application, line 1a. This should also be the same as the name you entered on the Form 1040 you filed with your application. • Sole proprietor. Enter your individual name as shown on your Form 1040 on line 1. Enter your business, trade, or “doing business as” (DBA) name on line 2. • Partnership, C corporation, S corporation, or LLC, other than a disregarded entity. Enter the entity’s name as shown on the entity’s tax return on line 1 and any business, trade, or DBA name on line 2. • Other entities. Enter your name as shown on required U.S. federal tax documents on line 1. This name should match the name shown on the charter or other legal document creating the entity. Enter any business, trade, or DBA name on line 2. • Disregarded entity. In general, a business entity that has a single owner, including an LLC, and is not a corporation, is disregarded as an entity separate from its owner (a disregarded entity). See Regulations section 301.7701-2(c)(2). A disregarded entity should check the appropriate box for the tax classification of its owner. Enter the owner’s name on line 1. The name of the owner entered on line 1 should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which the income should be reported. For example, if a foreign LLC that is treated as a disregarded entity for U.S. federal tax purposes has a single owner that is a U.S. person, the U.S. owner’s name is required to be provided on line 1. If the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes. Enter the disregarded entity’s name on line 2. If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form W-9. This is the case even if the foreign person has a U.S. TIN. Line 2 If you have a business name, trade name, DBA name, or disregarded entity name, enter it on line 2. Line 3a Check the appropriate box on line 3a for the U.S. federal tax classification of the person whose name is entered on line 1. Check only one box on line 3a. IF the entity/individual on line 1 is a(n) . . . THEN check the box for . . . • Corporation Corporation. • Individual or • Sole proprietorship Individual/sole proprietor. • LLC classified as a partnership for U.S. federal tax purposes or • LLC that has filed Form 8832 or 2553 electing to be taxed as a corporation Limited liability company and enter the appropriate tax classification: P = Partnership, C = C corporation, or S = S corporation. • Partnership Partnership. • Trust/estate Trust/estate. Line 3b Check this box if you are a partnership (including an LLC classified as a partnership for U.S. federal tax purposes), trust, or estate that has any foreign partners, owners, or beneficiaries, and you are providing this form to a partnership, trust, or estate, in which you have an ownership interest. You must check the box on line 3b if you receive a Form W-8 (or documentary evidence) from any partner, owner, or beneficiary establishing foreign status or if you receive a Form W-9 from any partner, owner, or beneficiary that has checked the box on line 3b. Note: A partnership that provides a Form W-9 and checks box 3b may be required to complete Schedules K-2 and K-3 (Form 1065). For more information, see the Partnership Instructions for Schedules K-2 and K-3 (Form 1065). If you are required to complete line 3b but fail to do so, you may not receive the information necessary to file a correct information return with the IRS or furnish a correct payee statement to your partners or beneficiaries. See, for example, sections 6698, 6722, and 6724 for penalties that may apply. Line 4 Exemptions If you are exempt from backup withholding and/or FATCA reporting, enter in the appropriate space on line 4 any code(s) that may apply to you. Exempt payee code. • Generally, individuals (including sole proprietors) are not exempt from backup withholding. • Except as provided below, corporations are exempt from backup withholding for certain payments, including interest and dividends. • Corporations are not exempt from backup withholding for payments made in settlement of payment card or third-party network transactions. • Corporations are not exempt from backup withholding with respect to attorneys’ fees or gross proceeds paid to attorneys, and corporations that provide medical or health care services are not exempt with respect to payments reportable on Form 1099-MISC. The following codes identify payees that are exempt from backup withholding. Enter the appropriate code in the space on line 4. 1—An organization exempt from tax under section 501(a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section 401(f)(2). 319 21 Form W-9 (Rev. 3-2024) Page 4 2—The United States or any of its agencies or instrumentalities. 3—A state, the District of Columbia, a U.S. commonwealth or territory, or any of their political subdivisions or instrumentalities. 4—A foreign government or any of its political subdivisions, agencies, or instrumentalities. 5—A corporation. 6—A dealer in securities or commodities required to register in the United States, the District of Columbia, or a U.S. commonwealth or territory. 7—A futures commission merchant registered with the Commodity Futures Trading Commission. 8—A real estate investment trust. 9—An entity registered at all times during the tax year under the Investment Company Act of 1940. 10—A common trust fund operated by a bank under section 584(a). 11—A financial institution as defined under section 581. 12—A middleman known in the investment community as a nominee or custodian. 13—A trust exempt from tax under section 664 or described in section 4947. The following chart shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 13. IF the payment is for . . . THEN the payment is exempt for . . . • Interest and dividend payments All exempt payees except for 7. • Broker transactions Exempt payees 1 through 4 and 6 through 11 and all C corporations. S corporations must not enter an exempt payee code because they are exempt only for sales of noncovered securities acquired prior to 2012. • Barter exchange transactions and patronage dividends Exempt payees 1 through 4. • Payments over $600 required to be reported and direct sales over $5,0001 Generally, exempt payees 1 through 5.2 • Payments made in settlement of payment card or third-party network transactions Exempt payees 1 through 4. 1 See Form 1099-MISC, Miscellaneous Information, and its instructions. 2 However, the following payments made to a corporation and reportable on Form 1099-MISC are not exempt from backup withholding: medical and health care payments, attorneys’ fees, gross proceeds paid to an attorney reportable under section 6045(f), and payments for services paid by a federal executive agency. Exemption from FATCA reporting code. The following codes identify payees that are exempt from reporting under FATCA. These codes apply to persons submitting this form for accounts maintained outside of the United States by certain foreign financial institutions. Therefore, if you are only submitting this form for an account you hold in the United States, you may leave this field blank. Consult with the person requesting this form if you are uncertain if the financial institution is subject to these requirements. A requester may indicate that a code is not required by providing you with a Form W-9 with “Not Applicable” (or any similar indication) entered on the line for a FATCA exemption code. A—An organization exempt from tax under section 501(a) or any individual retirement plan as defined in section 7701(a)(37). B—The United States or any of its agencies or instrumentalities. C—A state, the District of Columbia, a U.S. commonwealth or territory, or any of their political subdivisions or instrumentalities. D—A corporation the stock of which is regularly traded on one or more established securities markets, as described in Regulations section 1.1472-1(c)(1)(i). E—A corporation that is a member of the same expanded affiliated group as a corporation described in Regulations section 1.1472-1(c)(1)(i). F—A dealer in securities, commodities, or derivative financial instruments (including notional principal contracts, futures, forwards, and options) that is registered as such under the laws of the United States or any state. G—A real estate investment trust. H—A regulated investment company as defined in section 851 or an entity registered at all times during the tax year under the Investment Company Act of 1940. I—A common trust fund as defined in section 584(a). J—A bank as defined in section 581. K—A broker. L—A trust exempt from tax under section 664 or described in section 4947(a)(1). M—A tax-exempt trust under a section 403(b) plan or section 457(g) plan. Note: You may wish to consult with the financial institution requesting this form to determine whether the FATCA code and/or exempt payee code should be completed. Line 5 Enter your address (number, street, and apartment or suite number). This is where the requester of this Form W-9 will mail your information returns. If this address differs from the one the requester already has on file, enter “NEW” at the top. If a new address is provided, there is still a chance the old address will be used until the payor changes your address in their records. Line 6 Enter your city, state, and ZIP code. Part I. Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. If you are a resident alien and you do not have, and are not eligible to get, an SSN, your TIN is your IRS ITIN. Enter it in the entry space for the Social security number. If you do not have an ITIN, see How to get a TIN below. If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN. If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner’s SSN (or EIN, if the owner has one). If the LLC is classified as a corporation or partnership, enter the entity’s EIN. Note: See What Name and Number To Give the Requester, later, for further clarification of name and TIN combinations. How to get a TIN. If you do not have a TIN, apply for one immediately. To apply for an SSN, get Form SS-5, Application for a Social Security Card, from your local SSA office or get this form online at www.SSA.gov. You may also get this form by calling 800-772-1213. Use Form W-7, Application for IRS Individual Taxpayer Identification Number, to apply for an ITIN, or Form SS-4, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at www.irs.gov/EIN. Go to www.irs.gov/Forms to view, download, or print Form W-7 and/or Form SS-4. Or, you can go to www.irs.gov/OrderForms to place an order and have Form W-7 and/or Form SS-4 mailed to you within 15 business days. If you are asked to complete Form W-9 but do not have a TIN, apply for a TIN and enter “Applied For” in the space for the TIN, sign and date the form, and give it to the requester. For interest and dividend payments, and certain payments made with respect to readily tradable instruments, you will generally have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60-day rule does not apply to other types of payments. You will be subject to backup withholding on all such payments until you provide your TIN to the requester. Note: Entering “Applied For” means that you have already applied for a TIN or that you intend to apply for one soon. See also Establishing U.S. status for purposes of chapter 3 and chapter 4 withholding, earlier, for when you may instead be subject to withholding under chapter 3 or 4 of the Code. Caution: A disregarded U.S. entity that has a foreign owner must use the appropriate Form W-8. 320 22 Form W-9 (Rev. 3-2024) Page 5 Part II. Certification To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W-9. You may be requested to sign by the withholding agent even if item 1, 4, or 5 below indicates otherwise. For a joint account, only the person whose TIN is shown in Part I should sign (when required). In the case of a disregarded entity, the person identified on line 1 must sign. Exempt payees, see Exempt payee code, earlier. Signature requirements. Complete the certification as indicated in items 1 through 5 below. 1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts considered active during 1983. You must give your correct TIN, but you do not have to sign the certification. 2. Interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts considered inactive during 1983. You must sign the certification or backup withholding will apply. If you are subject to backup withholding and you are merely providing your correct TIN to the requester, you must cross out item 2 in the certification before signing the form. 3. Real estate transactions. You must sign the certification. You may cross out item 2 of the certification. 4. Other payments. You must give your correct TIN, but you do not have to sign the certification unless you have been notified that you have previously given an incorrect TIN. “Other payments” include payments made in the course of the requester’s trade or business for rents, royalties, goods (other than bills for merchandise), medical and health care services (including payments to corporations), payments to a nonemployee for services, payments made in settlement of payment card and third-party network transactions, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (including payments to corporations). 5. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of debt, qualified tuition program payments (under section 529), ABLE accounts (under section 529A), IRA, Coverdell ESA, Archer MSA or HSA contributions or distributions, and pension distributions. You must give your correct TIN, but you do not have to sign the certification. What Name and Number To Give the Requester For this type of account: Give name and SSN of: 1. Individual The individual 2. Two or more individuals (joint account) other than an account maintained by an FFI The actual owner of the account or, if combined funds, the first individual on the account1 3. Two or more U.S. persons (joint account maintained by an FFI) Each holder of the account 4. Custodial account of a minor (Uniform Gift to Minors Act) The minor2 5. a. The usual revocable savings trust (grantor is also trustee) The grantor-trustee1 b. So-called trust account that is not a legal or valid trust under state law The actual owner1 6. Sole proprietorship or disregarded entity owned by an individual The owner3 7. Grantor trust filing under Optional Filing Method 1 (see Regulations section 1.671-4(b)(2)(i)(A))** The grantor* 1 List first and circle the name of the person whose number you furnish. If only one person on a joint account has an SSN, that person’s number must be furnished. 2 Circle the minor’s name and furnish the minor’s SSN. 3 You must show your individual name on line 1, and enter your business or DBA name, if any, on line 2. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use your SSN. 4 List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal entity itself is not designated in the account title.) * Note: The grantor must also provide a Form W-9 to the trustee of the trust. ** For more information on optional filing methods for grantor trusts, see the Instructions for Form 1041. Note: If no name is circled when more than one name is listed, the number will be considered to be that of the first name listed. Secure Your Tax Records From Identity Theft Identity theft occurs when someone uses your personal information, such as your name, SSN, or other identifying information, without your permission to commit fraud or other crimes. An identity thief may use your SSN to get a job or may file a tax return using your SSN to receive a refund. To reduce your risk: • Protect your SSN, • Ensure your employer is protecting your SSN, and • Be careful when choosing a tax return preparer. If your tax records are affected by identity theft and you receive a notice from the IRS, respond right away to the name and phone number printed on the IRS notice or letter. If your tax records are not currently affected by identity theft but you think you are at risk due to a lost or stolen purse or wallet, questionable credit card activity, or a questionable credit report, contact the IRS Identity Theft Hotline at 800-908-4490 or submit Form 14039. For more information, see Pub. 5027, Identity Theft Information for Taxpayers. For this type of account: Give name and EIN of: 8. Disregarded entity not owned by an individual The owner 9. A valid trust, estate, or pension trust Legal entity4 10. Corporation or LLC electing corporate status on Form 8832 or Form 2553 The corporation 11. Association, club, religious, charitable, educational, or other tax-exempt organization The organization 12. Partnership or multi-member LLC The partnership 13. A broker or registered nominee The broker or nominee 14. Account with the Department of Agriculture in the name of a public entity (such as a state or local government, school district, or prison) that receives agricultural program payments The public entity 15. Grantor trust filing Form 1041 or under the Optional Filing Method 2, requiring Form 1099 (see Regulations section 1.671-4(b)(2)(i)(B))** The trust 321 23 Form W-9 (Rev. 3-2024) Page 6 Victims of identity theft who are experiencing economic harm or a systemic problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (TAS) assistance. You can reach TAS by calling the TAS toll-free case intake line at 877-777-4778 or TTY/TDD 800-829-4059. Protect yourself from suspicious emails or phishing schemes. Phishing is the creation and use of email and websites designed to mimic legitimate business emails and websites. The most common act is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft. The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts. If you receive an unsolicited email claiming to be from the IRS, forward this message to phishing@irs.gov. You may also report misuse of the IRS name, logo, or other IRS property to the Treasury Inspector General for Tax Administration (TIGTA) at 800-366-4484. You can forward suspicious emails to the Federal Trade Commission at spam@uce.gov or report them at www.ftc.gov/complaint. You can contact the FTC at www.ftc.gov/idtheft or 877-IDTHEFT (877-438-4338). If you have been the victim of identity theft, see www.IdentityTheft.gov and Pub. 5027. Go to www.irs.gov/IdentityTheft to learn more about identity theft and how to reduce your risk. Privacy Act Notice Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies) who are required to file information returns with the IRS to report interest, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. The person collecting this form uses the information on the form to file information returns with the IRS, reporting the above information. Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. commonwealths and territories for use in administering their laws. The information may also be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Under section 3406, payors must generally withhold a percentage of taxable interest, dividends, and certain other payments to a payee who does not give a TIN to the payor. Certain penalties may also apply for providing false or fraudulent information. 322 32 3 32 4 Resolution 25-20 Page 1 of 3 TOWN OF WESTLAKE RESOLUTION NO. 25-20 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, APPROVING A CONTINUED PARTNERSHIP WITH ONEDIGITAL FOR EMPLOYEE BENEFITS CONSULTING, WELLNESS STRATEGIES, ANALYTICS SUPPORT, AND ADMINISTRATIVE SERVICES. WHEREAS, the Town of Westlake has partnered with OneDigital for the past five years to support the Town’s employee benefits strategy and administration; and WHEREAS, OneDigital has consistently demonstrated a strong understanding of the public sector, providing knowledgeable, responsive service, and has recently expanded its local presence with a Dallas-based office; and WHEREAS, OneDigital offers a comprehensive suite of services, including strategic benefits consulting, analytics and reporting, wellbeing initiatives, administrative support, client advocacy, and compliance guidance; and WHEREAS, OneDigital’s compensation structure is carrier-paid, incurring no direct consulting fees to the Town, and includes access to an enrollment platform at no additional cost; and WHEREAS, after evaluating multiple proposals, staff has determined that OneDigital offers the most cost-effective and strategic value for the Town’s employee benefits needs. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE: SECTION 1: That the Town Council does hereby award the recommended bid for Town Benefits Broker to OneDigital for the period of July 1, 2025-June 30, 2026, attached hereto as Exhibit “A”; and further authorize the Town Manager or designee to execute this agreement. SECTION 2: That all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this resolution without the invalid provision. 325 Resolution 25-20 Page 2 of 3 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 17th Day of June 2025. ___________________________________ Kim Greaves, Mayor ATTEST: ________________________________ ___________________________________ Dianna Buchanan, Board Secretary Wade Carroll, Town Manager APPROVED AS TO FORM: ________________________________ L. Stanton Lowry, Attorney 326 Resolution 25-20 Page 3 of 3 Exhibit “A” Recommended Bid 327 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:25-161 Agenda Date:6/17/2025 Agenda #:I.1. TOWN STAFF REPORT RECOMMENDATIONS Section 551.071(2): Consultation with Attorney: To receive legal advice from bond counsel regarding contemplated issuance of municipal bonds and related legal matters. Town of Westlake Printed on 6/12/2025Page 1 of 1 powered by Legistar™328 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:25-152 Agenda Date:6/17/2025 Agenda #:I.2. TOWN STAFF REPORT RECOMMENDATIONS Section 551.071: Consultation with and legal advice from Academy Attorney regarding Westlake Academy Affiliate Groups. Town of Westlake Printed on 6/12/2025Page 1 of 1 powered by Legistar™329 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:25-154 Agenda Date:6/17/2025 Agenda #:I.3. TOWN STAFF REPORT RECOMMENDATIONS Section 551.071: Consultation with and legal advice from the Town Attorney regarding pending litigation - Vertical Bridge v. Town of Westlake. Town of Westlake Printed on 6/12/2025Page 1 of 1 powered by Legistar™330 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:25-158 Agenda Date:6/17/2025 Agenda #:I.4. TOWN STAFF REPORT RECOMMENDATIONS Section 551.072: Deliberation regarding the Purchase, Exchange, Lease or Value of Real Property: 1) 48 and 52 Girona and 34 Cortez, Westlake Entrada and 2) Town Hall Lease. Town of Westlake Printed on 6/12/2025Page 1 of 1 powered by Legistar™331 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:25-166 Agenda Date:6/17/2025 Agenda #:I.5. TOWN STAFF REPORT RECOMMENDATIONS Section 551.074(1): Deliberation regarding Personnel Matters - to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Board and Commission Appointments and Reappointments Town of Westlake Printed on 6/12/2025Page 1 of 1 powered by Legistar™332 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:RES 25-17 Agenda Date:6/17/2025 Agenda #:K.1. TOWN STAFF REPORT RECOMMENDATION Discuss,consider and act to approve Resolution 25-17 to appoint and reappoint applicants to serve as members on the Town of Westlake Planning and Zoning Commission and the Westlake Development Corporation, Inc. STAFF:Dianna Buchanan, Town Secretary BACKGROUND The Town Council appoints and reappoints members to serve on Town of Westlake Boards and Commissions each year during the month of June, and periodically as vacancies occur. PLANNING AND ZONING COMMISSION Planning and Zoning Commission Places 2,4 and 6 are due for appointment/reappointment for two-year terms through June 2027.The current commissioners in these places--Terry Wilkinson,David Ricci,and Jennifer Konz-Alt--have indicated their willingness to serve another term if reappointed.Their applications are attached for consideration of reappointment. WESTLAKE DEVELOPMENT CORPORATION, INC. Westlake Development Corporation, Inc. Places 1, 3, 5 and 7 are due for appointment/reappointment for two- year terms through June 2027. It should be noted that Item F.5. on this evening’s agenda, Resolution 25-21 to approve updated bylaws for this board, changes the way the appointments should be made. If approved, the appointments for the Westlake Development Corporation, Inc. need to be for all seven of the board places. The places will no longer be numbered and the two-year term will be appointed/reappointed only in odd-numbered years. For Town Council Action/Options, for this Board’s appointments, OPTION A should be used as a reference for the appointments if F.5. was approved. OPTION B should be used as a reference for the appointments if F.5. was not approved. STAFF RECOMMENDATION: Staff recommends Town Council approve Resolution 25-17 making appointments and reappointments as desired. ATTACHMENT(S): Option A Resolution 25-17 Option B Resolution 25-17 Town of Westlake Printed on 6/12/2025Page 1 of 2 powered by Legistar™333 File #:RES 25-17 Agenda Date:6/17/2025 Agenda #:K.1. TOWN COUNCIL ACTION/OPTIONS: Motion to approve Resolution 25-17 to reappoint/appoint members to Boards and Commissions as follows: To appoint/reappoint to the Planning and Zoning Commission APPOINT Currently Terry Wilkinson Place 2 ____________June 2027 Currently David Ricci Place 4 ____________June 2027 Currently Jennifer Konz-Alt Place 6 ____________June 2027 And OPTION A (if Item F.5. was approved): To appoint/reappoint board members to the Westlake Development Corporation, Inc. for a two-year term being June 2025 thru June 2027 as follows: APPOINT/REAPPOINT Currently Kim Greaves ________________________________ Tammy Reeves ________________________________ Todd Gautier ________________________________ Michael Yackira ________________________________ Jim Lentz ________________________________ John Nestor ________________________________ Vacant ________________________________ OR OPTION B (if Item F.5. was not approved): To appoint/reappoint board members to the Westlake Development Corporation, Inc. as follows: APPOINT Currently Todd Gautier Place 1 ________________June 2027 Currently Michael Yackira Place 3 ________________June 2027 Currently John Nestor Place 5 ________________June 2027 Currently Vacant Place 7 ________________June 2027 Town of Westlake Printed on 6/12/2025Page 2 of 2 powered by Legistar™334 Resolution 25-17 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 25-17 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, REAPPOINTING AND APPOINTING MEMBERS TO THE PLANNING AND ZONING COMMISSION AND THE WESTLAKE DEVELOPMENT CORPORATION, INC. WHEREAS, the Town Council conducts board appointments and reappointments to Boards and Commissions annually; and, WHEREAS, Board and Commission positions must be filled to ensure that the Town’s business is uninterrupted; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: THAT all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: THAT the following individuals are hereby appointed or reappointed to the Planning and Zoning Commission and Capital Improvements Advisory Committee for two-year terms as defined below: CURRENTLY: APPOINTED/REAPPOINTED: Terry Wilkson Place 2 _________________ Thru June 2027 David Ricci Place 4 _________________ Thru June 2027 Jennifer Konz-Alt Place 6 _________________ Thru June 2027 SECTION 3: THAT the following individuals are hereby appointed or reappointed to the Westlake Development Corporation, Inc. Board of Directors for two-year terms as defined below: CURRENTLY: APPOINTED/REAPPOINTED: Kim Greaves ___________________ Thru June 2027 Tammy Reeves ___________________ Thru June 2027 Todd Gautier ___________________ Thru June 2027 Michael Yackira ___________________ Thru June 2027 Jim Lentz ___________________ Thru June 2027 John Nestor ___________________ Thru June 2027 Vacant ___________________ Thru June 2027 OPTION A 335 Resolution 25-17 Page 2 of 2 SECTION 5: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this resolution without the invalid provision. SECTION 6: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 17th DAY OF JUNE 2025 Kim Greaves, Mayor ATTEST: Dianna Buchanan, Town Secretary Wade Carroll, Town Manager APPROVED AS TO FORM: Matthew C.G. Boyle, Town Attorney 336 Resolution 25-17 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 25-17 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, REAPPOINTING AND APPOINTING MEMBERS TO THE PLANNING AND ZONING COMMISSION AND THE WESTLAKE DEVELOPMENT CORPORATION, INC. WHEREAS, the Town Council conducts board appointments and reappointments to Boards and Commissions annually; and, WHEREAS, Board and Commission positions must be filled to ensure that the Town’s business is uninterrupted; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: THAT all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: THAT the following individuals are hereby appointed or reappointed to the Planning and Zoning Commission and Capital Improvements Advisory Committee for two-year terms as defined below: CURRENTLY: APPOINTED/REAPPOINTED: Terry Wilkson Place 2 _________________ June 2027 David Ricci Place 4 _________________ June 2027 Jennifer Konz-Alt Place 6 _________________ June 2027 SECTION 3: THAT the following individuals are hereby appointed or reappointed to the Westlake Development Corporation, Inc. for two-year terms as defined below: CURRENTLY: APPOINTED/REAPPOINTED: Todd Gautier Place 1 ________________ June 2027 Michael Yackira Place 3 ________________ June 2027 John Nestor Place 5 ________________ June 2027 Vacant Place 7 ________________ June 2027 SECTION 5: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this resolution without the invalid provision. OPTION B 337 Resolution 25-17 Page 2 of 2 SECTION 6: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 17th DAY OF JUNE 2025 Kim Greaves, Mayor ATTEST: Dianna Buchanan, Town Secretary Wade Carroll, Town Manager APPROVED AS TO FORM: Matthew C.G. Boyle, Town Attorney 338 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:25-137 Agenda Date:6/17/2025 Agenda #:K.2. TOWN STAFF REPORT RECOMMENDATION Appoint Planning and Zoning Commission Chair and Vice-Chair STAFF:Dianna Buchanan, Town Secretary BACKGROUND: The Town of Westlake Code of Ordinances, Chapter 26 Community Development, Article II Unified Development Code, Division 2 Authority; Administrative Procedures, Section 26-67 Planning and Zoning Commission Sec. 26-67 (a) ordains …”The mayor shall name a chair and vice-chair of the commission.” DISCUSSION: The Chair and Vice-Chair of the Planning and Zoning Commission are both appointed on an annual basis by the Mayor of the Town of Westlake. The current Chair is Adam Coffey (term expiring June 2026) and the Vice- Chair is Terry Wilkinson (term expiring June 2025 and considered for reappointment during this meeting). FISCAL IMPACT: N/A STAFF RECOMMENDATION: Staff recommends that the Mayor appoint the Chair and Vice-Chair of the Planning and Zoning Commission. ATTACHMENT(S): Town of Westlake Code of Ordinances Chapter 26, Article II, Division 2, Section 26-67 Planning and Zoning Commission MAYOR ACTION: I appoint __________ as Chair of the Planning and Zoning Commission through June 16, 2026 or until the next Chair is appointed. And I appoint ___________ as Vice-Chair of the Planning and Zoning Commission through June 16, 2026 or until the next Vice-Chair is appointed. Town of Westlake Printed on 6/12/2025Page 1 of 1 powered by Legistar™339 34 0 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:25-159 Agenda Date:6/17/2025 Agenda #:K.3. TOWN STAFF REPORT RECOMMENDATIONS Discuss, consider and act to make appointments to the Finance Subcommittee of Town Council STAFF:Cayce Lay Lamas, Director of Finance BACKGROUND: Westlake appoints members of the Town Council/Board of Trustees, along with the Mayor, to its Finance Subcommittee, as needed, to allow for greater understanding of Westlake’s finances and act as a bridge between financial operations and the governing body. The Subcommittee is tasked with budgetary oversight, review of financial policies and reporting, and guiding financial planning. The Subcommittee is also responsible for conveying the needs and expectations of the governing body to the Director of Finance and providing insight into specific financial matters brought for consideration to the Council/Board. DISCUSSION: The most recently appointed Finance Subcommittee was appointed at the June 2, 2024, meeting. The appointed members are no longer Council/Board members so new members must be appointed to continue the Subcommittee. Appointed members will work with the Director of Finance to set a schedule of monthly meetings to discuss financial matters. Meetings may be cancelled when there is no business to discuss. STAFF RECOMMENDATION: Staff recommends the Council/Board nominate and appoint two (2) members to serve on the Subcommittee with the Mayor. TOWN COUNCIL ACTION/OPTIONS: 1)Motion to approve 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 6/12/2025Page 1 of 1 powered by Legistar™341