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HomeMy WebLinkAbout05.07.2025 FINAL TC BOT AGENDA PACKETTown of Westlake 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Town Council/Board of Trustees Agenda - Final Council Chamber4:00 PMWednesday, May 7, 2025 SPECIAL MEETING The Town Council of the Town of Westlake serves as the governing board for Westlake Academy. This agenda may contain both municipal and Westlake Academy items, which will be clearly identified. In an effort of transparency, this meeting will be viewable to the public via Live Stream and also available for viewing after the meeting. In an effort of meeting efficiency, any residents wishing to speak on action items must submit a speaker request form to the Town Secretary prior to the start of the meeting. Pursuant to Texas Government Code Section 551.127, one or more members of the Town Council may participate in this meeting by videoconference call. A quorum of the Town Council and the presiding officer will be present at the physical location of the meeting. NOTE: As authorized by Section 551.071 of the Texas Government Code, Town Council may enter into closed Executive Session for the purpose of seeking confidential legal advice from the Town/School Attorney on any agenda item listed herein . A.CALL SPECIAL MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT B.INVOCATION AND PLEDGES OF ALLEGIANCE C.CITIZEN/PARENT COMMENTS This is an opportunity for citizens to address the Town Council /Board of Trustees on any matter, whether or not it is posted on the agenda. Any residents wishing to speak on action items must submit a speaker request form to the Town Secretary prior to the start of the meeting. Individual citizen comments are normally limited to three (3) minutes The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing. The Town Council/Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council /Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Page 1 of 3 1 Town Council/Board of Trustees Agenda - Final May 7, 2025 D.CONSENT AGENDA All items listed below are considered routine by the Town Council and /or Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Council/Board Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence . D.1.Discuss, consider and act to approve the April 15, 2025 Town Council/Board of Trustees Regular Meeting Minutes (Town Secretary Dianna Buchanan) 25-105 D.2.Discuss, consider and act to approve Resolution 25-13 approving the terms and conditions of the extension of the Town Manager ’s Employment Contract as contained in the amended agreement. (Mayor Kim Greaves) RES 25-13 E.REGULAR AGENDA ITEM E.1.(TABLED 4/15/2025) Discuss, consider and act regarding WA Resolution 25-07 approving and adopting a policy requiring submittal of returning student registration forms within the designated time frame set by the school to guarantee continued enrollment at Westlake Academy WA RES 25-07-B F.RECOGNITION OF OUTGOING COUNCIL MEMBERS/TRUSTEES Council Member/Trustee Place 1 Dr. Anna White Council Member/Trustee Place 3 Mike Asselta G.PRESENT CERTIFICATES OF ELECTION AND ADMINISTER OATH OF OFFICE TO NEWLY ELECTED OFFICIALS Council Member Place 1 T.J. Duane Council Member Place 2 Michael Yackira Council Member Place 3 Kevin Smith Council Member Place 5 Todd Gautier H.EXECUTIVE SESSION The Town Council/Board of Trustees will conduct a closed session pursuant to Section 551.071 of the Texas Government Code, for the purpose of seeking confidential legal advice from the Town Attorney/Westlake Academy Attorney for the following : H.1.Section 551.071 (2): Consultation with Attorney: To receive legal advice from bond counsel regarding contemplated issuance of municipal bonds and related legal matters . 25-109 Page 2 of 3 2 Town Council/Board of Trustees Agenda - Final May 7, 2025 NOTE: EXECUTIVE SESSION WILL BE ANNOUNCED, THE REGULAR MEETING WILL BE RECESSED, AND PRIOR TO CONVENING EXECUTIVE SESSION, A BRIEF RECEPTION TO HONOR INCOMING AND OUTGOING COUNCIL MEMBERS WILL BE HELD. THE REGULAR SESSION WILL RECONVENE IMMEDIATELY AFTER EXECUTIVE SESSION ENDS. I.TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS J.ADJOURNMENT I certify that the above notice was posted on the bulletin board at Town of Westlake, Town Hall, located at 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, in compliance with the Texas Open Meetings Act, Chapter 551 of the Texas Government Code. __________________________ Town Secretary Disabilities Notice: If you plan to attend the meeting and have a disability that requires special needs, please contact the Town Secretary's Office 48 hours in advance at Ph. 817-490-5711 and reasonable accommodations will be made to assist you. Page 3 of 3 3 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:25-105 Agenda Date:5/7/2025 Agenda #:D.1. TOWN STAFF REPORT RECOMMENDATION Discuss,consider and act to approve the April 15,2025 Town Council/Board of Trustees Regular Meeting Minutes (Town Secretary Dianna Buchanan) STAFF:Dianna Buchanan, Town Secretary BACKGROUND: The April 15,2025 Town Council Regular Meeting Minutes are attached for review and consideration of approval. Once approved, all meeting minutes will be executed and uploaded to the Town of Westlake website for transparency and Laserfiche software for state retention compliance. RECOMMENDATION: Staff recommends approval of the minutes. ATTACHMENT(S): 04.15.2025 TC/BOT Regular Meeting Minutes TOWN COUNCIL ACTION/OPTIONS: 1.Motion to approve minutes, as presented. 2.Motion to approve the minutes with the following corrections/changes (please state corrections/changes in motion) 3.Motion to table 4.Motion to deny Town of Westlake Printed on 4/30/2025Page 1 of 1 powered by Legistar™4 Town of Westlake 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Town Council/Board of Trustees Meeting Minutes - Draft 4:00 PM Council Chamber Tuesday, April 15, 2025 The Town Council of the Town of Westlake also serves as the governing Board of Trustees for Westlake Academy. This agenda may contain both municipal and Westlake Academy items, which will be clearly identified. Town Council/Board of Trustees meetings are available for viewing online via live-stream or on-demand at https://www.westlake-tx.org/787/Watch-Meetings-Live. In an effort of meeting efficiency, any residents wishing to speak must submit a speaker request form to the Town Secretary prior to the start of the meeting. Pursuant to Texas Government Code Section 551.127, one or more members of the Town Council may participate in this meeting by videoconference call. A quorum of the Town Council and the presiding officer will be present at the physical location of the meeting. NOTE: As authorized by Section 551.071 of the Texas Government Code, Town Council may enter into closed Executive Session for the purpose of seeking confidential legal advice from the Town/School Attorney on any agenda item listed herein. A. CALL REGULAR MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT Mayor Greaves called the meeting to order at 4 p.m. and announced a quorum present. PRESENT: Mayor Kim Greaves Mayor Pro Tem Tammy Reeves Council Member Todd Gautier Council Member Michael Yackira Council Member Mike Asselta Council Member Anna White STAFF PRESENT: Town Manager Wade Carroll Head of School Dr. Kelly Ritchie Deputy Town Manager Jason Alexander Dir Innovation & Dev. Michelle Briggs Town Secretary Dianna Buchanan IT Director Jason Power Finance Director Cayce Lay Lamas Human Resources Director Sandy Garza Communications Director Jon Sasser Public Works Director Cheryl Taylor Town Attorney Matthew Boyle School Attorney Janet Bubert Academy Finance Manager Marlene Rutledge Fire Chief John Ard Dir of Accountability Darcy McFarlane Keller Police Chief Brad Fortune Page 1 of 5 5 Town Council/Board of Trustees Meeting Minutes - Draft April 15, 2025 B. INVOCATION AND PLEDGES OF ALLEGIANCE Reverend Alan Bentrup from St. Martin-in-the-Fields Episcopal Church, Southlake, provided the invocation. Mayor Greaves and Westlake Academy Head of School Dr. Kelly Ritchie introduced Westlake Academy students Victoria Sellers--Kindergarten; Spencer Yasar--11th grade; Darren Yasar-- 9th grade; and Ella Yasar--6th grade, to assist with leading the pledges to the U.S. Flag and the Texas Flag. Pledges recited. C. CITIZEN/PARENT COMMENTS There was no one to speak at this time. D. ITEMS OF COMMUNITY INTEREST D.1. Items of Community Interest (Communications Director Jon Sasser) 25-75 Director of Communications Jon Sasser provided an overview of items of community interest and upcoming events. A recent Channel 11 segment was viewed that spotlighted Westlake Academy students working on a project to study the recent outbreak of measles and, to promote vaccinations to slow the spread of measles. E. PROCLAMATION AND PRESENTATION E.1. National Day of Prayer May 1, 2025 Proclamation (Mayor Kim Greaves) 25-88 Mayor Greaves proclaimed the National Day of Prayer May 1, 2025. He presented the proclamation to Ms. Irma Thomas, and welcomed guests Jim Thomas, Darren Davis and Trophy Club Mayor Jeannette Tiffany. There will be a community-wide observance ceremony on May 1, 2025 at 12 noon at The Church at Trophy Lakes, 800 Trophy Club Drive, Trophy Club, with participation by the mayors from Westlake, Trophy Club and Roanoke. All are invited to attend. E.2. Westlake Academy International Baccalaureate (IB): How to get the IB Diploma? (Michelle Briggs, Westlake Academy Director of Innovation and Development) WA 25 -105 Westlake Academy Director of Innovation and Development Michelle Briggs provided an introduction for this the latest video in a series about the Westlake Academy. F. WORK SESSION F.1. Impact Fee 101 and Growth Rates (Cheryl Taylor, P.E , Director of Public Works) 25-96 Director of Public Works Cheryl Taylor provided an introduction to the work session "Impact Fee 101 and Growth Rates" noting that establishing impact fees is a multi-step process which will be ongoing through October 2025. She then introduced Andrew Franko with Freese and Nichols, third party consultant for this project, who gave a presentation to further explain impact fees and the process to consider approval of same. Page 2 of 5 6 Town Council/Board of Trustees Meeting Minutes - Draft April 15, 2025 G.1. Discuss, consider and act to approve the March 24, 2025 Town Council/Board of Trustees Regular Meeting Minutes (Town Secretary Dianna Buchanan) 25-87 Motion by Council Member Yackira and Motion Second by Council Member Asselta to approve the Consent Agenda. Mayor Greaves called for the vote. MOTION TO APPROVE THE CONSENT AGENDA APPROVED UNANIMOUSLY. H. REGULAR AGENDA ITEMS H.1. Discuss, consider and act regarding WA Resolution 25-07 approving and adopting a policy requiring submittal of returning student registration forms within the designated time frame set by the school to guarantee continued enrollment at Westlake Academy (Director of Accountability Darcy McFarlane) WA RES 25-07 Director of Accountability Darcy McFarlene provided an overview of the proposed policy to establish a deadline for the submittal of returning student registration forms. Notification to parents includes robo-calls, robo-emails, text messages, and reminders in the Academy's Communique'. Several Board members asked that the process of notification to parents of the deadline to return the form include a final mailed letter, and Council Member Gautier also suggested the final letter be sent via registered mail. Mayor Greaves asked that the Board receive a list before the deadline each year of those students that have not yet provided the returning registration form. Council Member Asselta suggested that the actual process that will be followed to notify parents of the deadline be included in the policy--this many email reminders, this many calls, this final letter, etc. Council Member Gautier reiterated that the deadline be May 31st each year. The resolution WA RES 25-07 will be revised by staff as discussed during the meeting to provide a date certain for the annual deadline for submittal of the returning student registration form. By Council consensus, the item is tabled to the May 7, 2025 Special Meeting when it will again be considered for approval. H.2. Discuss, consider and act to approve WA Resolution 25-09 ratifying the Certification of Provision of Instructional Materials Allotment Survey 2025-2026 (Dr. Kelly Ritchie, Head of School) WA RES 25-09 Dr. Kelly Ritchie, Head of School, provided an overview of the item which provides the State an idea of what instruction materials will be purchased with the State funds provided by this program. Motion by Council Member White and Motion Second by Council Member Yackira to approve WA Resolution 25-09 as presented. Mayor Greaves called for the vote. MOTION TO APPROVE WA RESOLUTION 25-09 TO RATIFY THE CERTIFICATION OF PROVISION OF INSTRUCTIONAL MATERIALS ALLOTMENT SURVEY 2025-2026 APPROVED UNANIMOUSLY. Page 3 of 5 CONSENT AGENDA G. 7 Town Council/Board of Trustees Meeting Minutes - Draft April 15, 2025 H.3. Discuss, consider and act regarding Town Council/Board of Trustees meeting schedule for installation of new members, orientation, and mandatory training (Town Manager Wade Carroll) 25-103 Town Manager Wade Carroll discussed scheduling needs for upcoming meetings and training sessions for Town Council including May 7th at 4 p.m. to swear in new council members and show appreciation for outgoing council members. There will be a reception immediately after the meeting. Another scheduling concern is New Council Member Orientation and part of the required training for the school board which would be two to four hours long. The Board asked that the Town Secretary reach out to the Board to determine availability for training dates. Dr. Ritchie said staff is working to determine the best way to conduct the mandatory school board training. No action was taken on this item. H.4. Consider and act to excuse Mayor and Council absence(s), if any. 25-102 Motion by Council Member Gautier and Motion second by Mayor Pro Tem Reeves to excuse Council Member White's absence from the March 24, 2025 Town Council/Board of Trustees meeting. Mayor Greaves called for the vote. MOTION TO EXCUSE COUNCIL MEMBER WHITE'S ABSENCE FROM THE MARCH 24, 2025 TOWN COUNCIL/BOARD OF TRUSTEES MEETING APPROVED UNANIMOUSLY. I. EXECUTIVE SESSION Mayor Greaves announced Items I.1., I.2., and I.3. to be considered and discussed during Executive Session and recessed the Regular Meeting to Executive Session at 5:29 p.m. I.1. Section 551.071: Consultation with and legal advice from Academy Attorney regarding Westlake Academy Affiliate Group: Westlake Academy Athletic Club (WAAC). 25-98 I.2. Section 551.071: Consultation with and legal advice from the Town Attorney regarding pending litigation - Vertical Bridge v. Town of Westlake 25-101 I.3. Section 551.074(1): Deliberation regarding Personnel Matters - to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager Annual Evaluation 25-97 Mayor Greaves reconvened the Regular Meeting from Executive Session at 6:47 p.m. Council Member Mike Asselta did not return to the Regular Meeting after Executive Session. J. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS There was no action as a result of Executive Session. K. FUTURE AGENDA ITEMS No future agenda items were mentioned. Page 4 of 5 8 Town Council/Board of Trustees Meeting Minutes - Draft April 15, 2025 L. STAFF RECAP OF COUNCIL DIRECTION Town Manager Wade Carroll recapped council direction as follows: 1) ensure that growth numbers for the population of Westlake are correct on the Town's website; 2) ensure the discussions surrounding our Water Master Plan and Impact Fees include our relevant Westlake averages; 3) bring back the resolution for student enrollment (WA RES 25-07) on May 7th and 4) the Town Secretary will send out an email to pinpoint dates to schedule upcoming trainings. M. ADJOURNMENT Mayor Greaves announced there is a Special Meeting on May 7th at 4 p.m. and the next Regular Meeting will be on May 20th at 4 p.m. Mayor Greaves adjourned the meeting at 6:48 p.m. __________________________ Kim Greaves, Mayor ATTEST: _____________________________ Town Secretary Dianna Buchanan Page 5 of 5 9 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:RES 25-13 Agenda Date:5/7/2025 Agenda #:D.2. TOWN STAFF REPORT RECOMMENDATIONS Discuss,consider and act to approve Resolution 25-13 approving the terms and conditions of the extension of the Town Manager’s Employment Contract as contained in the amended agreement. (Mayor Kim Greaves) STAFF:Mayor Kim Greaves BACKGROUND: This item is to consider for approval Resolution 25-13 approving the extension of Town Manager Wade Carroll’s employment contract concluding the annual review process conducted by the Town Council.The review has been held and the contract extension is outlined in the amended agreement as directed by Town Council. ATTACHMENT(S): Resolution 25-13 TOWN COUNCIL ACTION/OPTIONS: 1)Motion to approve 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 4/30/2025Page 1 of 1 powered by Legistar™10 Resolution 25-13) Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 25-13 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, APPROVING THE TERMS AND CONDITIONS OF THE EXTENSION OF THE TOWN MANAGER’S EMPLOYMENT CONTRACT AS CONTAINED IN THE AMENDED AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town Manager plays a critical role in the effective and efficient operation and management of the Town of Westlake; and WHEREAS, the Town Council has evaluated the performance of the Town Manager and finds it in the best interest of the Town to extend the employment agreement under revised terms and conditions; and WHEREAS, the amended agreement reflecting the extension of the Town Manager’s contract has been reviewed and is acceptable to the Town Council. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council of the Town of Westlake hereby approves the terms and conditions of the extension of the Town Manager’s employment contract, as set forth in the amended agreement, a copy of which is attached hereto as “Exhibit A” and incorporated herein for all purposes. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolu tion without the invalid provision. 11 Resolution 25-13) Page 2 of 2 SECTION 4: That this Resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 7th DAY OF MAY 2025 ___________________________________ Kim Greaves, Mayor ATTEST: ________________________________ Dianna Buchanan, Town Secretary APPROVED AS TO FORM: ________________________________ L. Stanton Lowry, Town Attorney 12 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:WA RES 25-07-B Agenda Date:5/7/2025 Agenda #:E.1. ACADEMY STAFF REPORT RECOMMENDATION (TABLED 4/15/2025)Discuss,consider and act regarding WA Resolution 25-07 approving and adopting a policy requiring submittal of returning student registration forms within the designated time frame set by the school to guarantee continued enrollment at Westlake Academy STAFF:Darcy McFarlane, Director of Accountability BACKGROUND: Parents of current students are required to complete and submit a school registration form each spring to confirm their child’s re-enrollment at Westlake Academy for the following school year.Westlake Academy relies on the information gathered during this enrollment period to anticipate student numbers,plan the budget, hire teachers and staff and determine and offer available spots for new students DISCUSSION: As requested by the Board at the April 14th meeting,the following has been revised to establish clear and specific parameters. Parents are given a minimum of one month to complete the registration process,with multiple reminders sent via email,texts,phone calls and the Communiqué.Despite these efforts,the Registrar’s Office must continue outreach throughout the summer to collect outstanding student registrations and verify enrollment numbers. Accurate registration data at the end of the school year is critical for Westlake Academy’s operational planning. Delays in receiving this information impact our ability to offer spaces to new students from the lottery,finalize the Master Schedule,balance class sizes,and confirm the budget for the upcoming school year.Additionally, postponements in offering enrollment to new students-due to holding spaces for students with uncertain re- enrollment-place unnecessary strain on our administration and counseling teams.Last-minute enrollments limit incoming families’ability to make informed decisions about whether Westlake Academy is the right fit for their student. The Administration and Counseling Team have found that student turnover,particularly in the MYP &DP Programmes,is often linked to a lack of understanding about the requirements and expectations of an International Baccalaureate education at Westlake Academy.Providing prospective students with as much time as possible to engage with school leadership,meet with counselors,and participate in onboarding sessions and Back-to-School activities enables families to make well-informed enrollment decisions.This proactive approach helps ensure students are prepared for success at Westlake Academy,reducing short-term enrollments and withdrawals. Town of Westlake Printed on 4/30/2025Page 1 of 2 powered by Legistar™13 File #:WA RES 25-07-B Agenda Date:5/7/2025 Agenda #:E.1. FISCAL IMPACT: There would be no fiscal impact. STAFF RECOMMENDATION: Staff recommends approving WA Resolution 25-07 approving and adopting the policy to set a yearly deadline of May 31st to submit returning student registration forms for the upcoming school year to guarantee continued enrollment at Westlake Academy. ATTACHMENT(S): WA Resolution 25-07 Exhibit A Proposed Policy BOARD OF TRUSTEES ACTION/OPTIONS: 1)Motion to approve 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 4/30/2025Page 2 of 2 powered by Legistar™14 WA Resolution 25-07 Page 1 WESTLAKE ACADEMY WA RESOLUTION 25-07 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES ADOPTING A DEADLINE OF MAY 31ST EACH YEAR FOR PARENTS OF RETURNING STUDENTS TO SUBMIT THEIR CHILD’S REGISTRATION FORM TO GUARANTEE CONTINUED ENROLLMENT AT WESTLAKE ACADEMY. WHEREAS, Westlake Academy’s mission is to support students as they become compassionate, life-long learners through an internationally minded, balanced education that empowers students to contribute to our interconnected world; and WHEREAS, accurate returning student enrollment numbers are essential to the Westlake Academy Administration (Administration) to plan for the upcoming school year; and WHEREAS, timely return of registration forms enables the Administration to offer available enrollment spots to new students on the lottery waitlist, giving families time to make informed decisions, which helps to minimize short-term enrollments and withdrawals; and WHEREAS, returning students who do not submit their registration forms by the deadline of May 31st will be disenrolled from Westlake Academy for the following school year; and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That, all matters stated in the recitals herein above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Board of Trustees of Westlake Academy, hereby approves the Policy attached as “Exhibit A” establishing May 31st each year as the deadline for parents of returning students to submit their child’s registration form to guarantee continued enrollment at Westlake Academy. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. 15 WA Resolution 25-07 Page 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 7th DAY OF MAY 2025. ___________________________________ Kim Greaves, President ATTEST: ________________________________ ___________________________________ Dianna Buchanan, Board Secretary Dr. Kelly Ritchie, Head of School APPROVED AS TO FORM: ___________________________ Janet S. Bubert, School Attorney 16 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. : Date Board Adopted: May 7, 2025 Date Board Amended: Effective Date: May 7, 2025 Policy Category: Admissions Policy Name: Deadline for Returning Student Registration Forms Policy Goal: This policy establishes a deadline of May 31st of each year for parents of returning students to submit annual registration forms, confirming their child’s continued enrollment at Westlake Academy for the upcoming school year. Timely submission of these forms is essential to support the school's planning and operational processes. Policy Description: All Westlake Academy students are required to complete annual registration, which provides the Administration with essential information regarding the number of students returning for the upcoming school year. Accurate enrollment data is critical to effectively manage new student admissions from the lottery, finalize the Master Schedule, balance class sizes, and confirm the school’s operating budget. Establishing a registration deadline of May 31st of the academic school year enables the Registrar’s Office to gather reliable enrollment figures. This returning enrollment information allows the Administration to make informed planning decisions during the summer in preparation for the new school year. Please note that returning students who do not submit their registration forms by the May 31st deadline will be considered withdrawn for the upcoming school year. EXHIBIT A WA RES 25-07 17 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:25-109 Agenda Date:5/7/2025 Agenda #:H.1. TOWN STAFF REPORT RECOMMENDATIONS Section 551.071 (2): Consultation with Attorney: To receive legal advice from bond counsel regarding contemplated issuance of municipal bonds and related legal matters. Town of Westlake Printed on 4/30/2025Page 1 of 1 powered by Legistar™18