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Home My WebLink AboutWA Res 25-10 PSA Brown Reynolds Watford Architects for WA Arts & Science Bldng RenoSECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. LA Dianna Buchanan, Board Secretary APPROVED AS TO FORM: ubert, School Attorney WA Resolution 25-10 Page 2 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:WA RES 25-10 Agenda Date:5/20/2025 Agenda #:H.4. ACADEMY STAFF REPORT RECOMMENDATION Discuss,consider and act to approve WA Resolution 25-10 approving a Professional Services Agreement with Brown Reynolds Watford Architects (BRW)for additions and renovations to the Westlake Academy Arts and Science Building (Dr. Kelly Ritchie, Head of School) STAFF:Dr. Kelly Ritchie, Head of School BACKGROUND: The Lee Family Estate gifted Westlake Academy $3,000,000 to be utilized to further promote arts and science instruction at the Academy.Through a series of studies that began over five years ago,Westlake Academy has identified a need to expand its academic infrastructure to better serve its high school students and enhance their educational experience.There is also a need to upgrade the Academy’s science labs to meet or exceed IB standards for higher level biology,chemistry,and physics courses.The planned improvements include the renovation of existing science classrooms and administrative spaces,along with the addition of new specialized learning environments. DISCUSSION: Scope of Work: The professional services provided by BRW Architects will include, but are not limited to: ·Architectural design of approximately 8,500 square feet of new educational facilities. ·Renovation of existing spaces to support a new Maker Space and reconfigured administrative areas. ·Integration of civil, structural, mechanical, electrical, plumbing, and landscape engineering services. ·Technology and accessibility compliance, including Texas Accessibility Standards (TAS) and TDLR plan review. ·Coordination of cost estimating, storm shelter planning (if required), and outdoor learning space design. Key Additions of the project: ·Three new High School Science Classrooms with support storage. ·One High School Art Classroom with Kiln Room. ·Flexible Collaboration Area. ·Outdoor Learning Environment. ·Storm Shelter (as required by the Authority Having Jurisdiction). ·Additional parking (if required). · BRW Architects brings a highly qualified and multidisciplinary team with a proven record of successful K-12 educational facility projects.Their collaborative and integrated approach is aligned with the Academy’s vision for progressive, high-performance learning environments. Town of Westlake Printed on 5/12/2025Page 1 of 2 powered by Legistar™1 File #:WA RES 25-10 Agenda Date:5/20/2025 Agenda #:H.4. FISCAL IMPACT: Estimated Construction Cost of Work: $6,000,000 (inclusive of Owner’s Controlled Contingency). BRW Lump Sum Fee for Basic Services: $540,000. Anticipated Reimbursable Expenses: Not to exceed $3,500. STAFF RECOMMENDATION: Staff recommends approving a professional services agreement with BRW Architects for additions and renovation to the Westlake Academy Arts and Science building. ATTACHMENT(S): WA Resolution 25-10 BRW Architects Westlake Academy Professional Services Proposal Westlake Academy Renderings BOARD OF TRUSTEES ACTION/OPTIONS: 1)Motion to approve 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 5/12/2025Page 2 of 2 powered by Legistar™2 WA Resolution 25-10 Page 1 WESTLAKE ACADEMY WA RESOLUTION 25-10 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH BROWN REYNOLDS WATFORD ARCHITECTS (BRW) FOR ADDITIONS AND RENOVATIONS TO THE WESTLAKE ACADEMY ARTS AND SCIENCE BUILDING. WHEREAS, Westlake Academy’s mission is to support students as they become compassionate, life-long learners through an internationally-minded, balanced education that empowers students to contribute to our interconnected world; and WHEREAS, the Lee Family Estate has generously gifted Westlake Academy $3 million to promote the development of arts and science education at the Academy; and WHEREAS, Westlake Academy has identified a critical need to expand its academic infrastructure and enhance science lab facilities to meet International Baccalaureate (IB) standards; and WHEREAS, the proposed renovations and additions will include the construction of new science and art classrooms, a Maker Space, a flexible collaboration area, and potentially a storm shelter and outdoor learning environments; and WHEREAS, BRW Architects has demonstrated expertise in the design and construction of innovative K-12 educational facilities and is aligned with Westlake Academy’s vision for high- performance learning environments; and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That, all matters stated in the recitals herein above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Board of Trustees of Westlake Academy hereby approves a professional services agreement with Brown Reynolds Watford Architects (BRW) for additions and renovations to the Westlake Academy Arts and Science Building, as outlined in the staff recommendation. 3 WA Resolution 25-10 Page 2 SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 20th DAY OF MAY 2025. ___________________________________ Kim Greaves, President ATTEST: ________________________________ ___________________________________ Dianna Buchanan, Board Secretary Dr. Kelly Ritchie, Head of School APPROVED AS TO FORM: ___________________________ Janet S. Bubert, School Attorney 4 March 7, 2025 Kelly Ritchie, PhD Head of School Westlake Academy 2600 J T Ottinger Rd, Westlake, TX 76262 PROFESSIONAL SERVICES PROPOSAL FOR ADDITION AND RENOVATIONS TO WESTLAKE ACADEMY Brown Reynolds Watford Architects are pleased to submit this professional services proposal for the Westlake Academy. Our proposed team, scope of services, project schedule, and compensation are described below. PROJECT SCOPE AND BUDGET We understand the scope of services involves renovation of the Westlake Academy and a Science and Art Addition. The project design will conform to all applicable city building codes, applicable Texas Education Agency requirements and the Texas Accessibility Standards. The project is anticipated to be constructed through a Competitive Sealed Proposal procurement process. Anticipated project program is as follows: • Demolition of and minor renovation to the existing Academy to repurpose the existing Science classrooms and reconfigure a portion of the Administration area to accommodate the Addition. The repurposed Science Classrooms to serve as a Maker Space as budget allows. • An approximate 8,500 sf Addition including the following spaces: o Three High School Science Classrooms and support storage. o One High School Art Classroom and Kiln space. o Collaboration Area o Storm Shelter to shelter the occupants of the Addition if required by the Authority Having Jurisdiction • Outdoor Learning Space • Additional parking if required by the Authority Having Jurisdiction Owner’s budget for Construction Cost of Work is $6,000,000 including Owner’s Controlled Contingency. PROJECT SCHEDULE We anticipate that the project design will begin in the Spring of 2025 and construction will begin in the Summer of 2026. PROJECT TEAM • BRW Architects Architect - Anne Hildenbrand, AIA, ALEP, LEED AP BD+C Principal-In-Charge - Lisa W. Lamkin, FAIA, LE Fellow, LEED AP BD+C Executive Principal - Chris Sano, AIA, LEED AP BD+C Design Principal • Urban Strategy Civil Engineering - John Blacker Principal 5 WESTLAKE ACADEMY SCIENCE AND ART ADDITION MARCH 7 , 2025 PAGE 2 • DRYTEC Moisture Protection Technology Roofing Consultant - Liz Caballero President • SMR Landscape Architects, Inc. Landscape Architecture - Brian Adams, RLA Principal • Hart Gaugler + Associates Structural Engineering - Brent Bartell, P.E. Principal • Salas O’Brien Mechanical, Electrical, and Plumbing Engineering and Technology Design - Keith Gassman, P.E. Principal • CCM Construction Services Cost Estimating - John Coakley, CPE Principal SCOPE OF SERVICES Basic Services shall include work by the following disciplines: • Architectural design. • Structural engineering including structural design criteria and structural framing design. Cold- formed framing shall be a performance specification. • Mechanical, electrical, and plumbing engineering, including mechanical HVAC and controls, electrical power and lighting, plumbing domestic water, sanitary, and gas. Fire sprinkler and fire alarm system shall be a performance specification. • Technology design including Security, AV, and Data. • Civil engineering including paving, grading, drainage, water and sanitary sewer plan, dimension control, erosion control, and storm water management / detention as approved by the owner and city. • Landscape design including irrigation performance system specification as required by Governing Authorities. • TDLR TAS (Texas Accessibility Standards) plan review and site inspection submittal and response to questions. The TDLR fees are a reimbursable expense. • Cost Estimating Exclusions from Architect's Basic Services The need for the below services is not anticipated at this time, however, the Architect could provide them as Supplemental Services if required to complete the project or desired by the Owner. • CHPS Verified Design or LEED Certification • WELL Certified or Well Compliant • Branding and Graphic Design • Traffic Impact Study and Traffic Management Plan • Traffic control/signal studies or implementation • Off-site utility engineering • Zoning modifications, including plats, easements, Special Use Permits, and Planned Districts • Furniture, office equipment, and classroom equipment selection and procurement • Preparation or assistance with multiple or fast track drawing/bid packages • Theater and Acoustical Design • Food Service Design 6 WESTLAKE ACADEMY SCIENCE AND ART ADDITION MARCH 7 , 2025 PAGE 3 Architect's Additional Services The Architect shall also not proceed to provide the following services until the Architect receives the Owner’s written authorization: • Services necessitated by a change in the Owner provided information, previous instructions or approvals given by the Owner, or a material change in the Project including, but not limited to, size, quality, complexity, the Owner’s schedule, or procurement or delivery method. • Services necessitated by a change of the Architect's contract budget for the Cost of the Work. • Changing or editing previously prepared Instruments of Service necessitated by the enactment or revision of codes, laws or regulations or official interpretations. • Preparation for, and attendance at a dispute resolution proceeding or legal proceeding, except where the Architect is party thereto. • Consultation concerning replacement of Work resulting from fire or other cause during construction. Owner Provided Services and Building Systems The Owner shall retain the following services when such services are required to complete the project. • Environmental or hazardous materials assessment • Laboratory construction materials testing/inspections (during construction) • Third-party Review and Commissioning • Geotechnical survey, including deep boring at the building corners for foundation design recommendations and shallow borings for the paving design recommendations as prescribed by the Structural engineer. • Partial Survey to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site as prescribed by the Civil engineer. • IT (voice and data), Security and AV (audio-visual) equipment selection. (Architect shall provide wiring design as per Owner's guide specifications) 7 WESTLAKE ACADEMY SCIENCE AND ART ADDITION MARCH 7 , 2025 PAGE 4 COMPENSATION For the Basic Services described above, Brown Reynolds Watford Architects proposes the following professional services fee: Lump Sum Fee $540,000.00 Reimbursable expenses are in addition to the fee and are not anticipated to exceed $3,500. Expenses shall be invoiced at the same cost billed the Architect and include, but are not limited to, out-of-house document reproduction and courier / overnight deliveries and travel expenses. Compensation shall be invoiced monthly based on the percent complete. Supplemental or Additional Services shall be authorized in writing by the Owner for a negotiated lump sum fee or compensated at the hourly rates listed below. BRW Architects • Executive Principal $350.00 per hour • Project Principal $310.00 per hour • Design Principal $310.00 per hour • Project Director $275.00 per hour • Lead Designer $275.00 per hour • Project Manager/Project Designer $240.00 per hour • Senior Interior Designer $220.00 per hour • Project Architect $210.00 per hour • Graphic Designer $195.00 per hour • Architect $175.00 per hour • Project Coordinator $165.00 per hour • Interior Designer $175.00 per hour • Architectural Intern $150.00 per hour • Administration Staff $130.00 per hour We hope this proposal meets your expectations. Please call us with any comments or questions. Upon your acceptance, we anticipate that the Town of Westlake will prepare an AIA B101-2017 Owner – Architect Agreement with Town of Westlake amendments. We look forward to working with the Westlake Academy. BROWN REYNOLDS WATFORD ARCHITECTS ANNE HILDENBRAND, AIA PRINCIPAL 8 Scheme A 9 Science Lab 10 Scheme B 11 Maker Space 12 Scheme C 13 Science Lab 14 Science Lab 15