HomeMy WebLinkAbout10.21.2024 FINAL TC BOT AGENDATown of Westlake
1500 Solana Blvd
Building 7, Suite 7100
Westlake, TX 76262
Town Council/Board of Trustees
Agenda - Final
Council Chamber4:00 PMMonday, October 21, 2024
The Town Council of the Town of Westlake serves as the governing Board for Westlake Academy.
This agenda may contain both municipal and Westlake Academy items, which will be clearly identified.
In an effort of transparency, this meeting will be viewable to the public via Live Stream and also
available for viewing after the meeting. In an effort of meeting efficiency, any residents wishing to
speak on action items must submit a speaker request form to the Town Secretary prior to the start of
the meeting.
A.CALL REGULAR MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT
B.INVOCATION AND PLEDGE OF ALLEGIANCE
C.CITIZEN/PARENT COMMENTS
This is an opportunity for citizens to address the Town Council or Board of Trustees on any
matter, whether or not it is posted on the agenda. Any resident wishing to speak on action
items must submit a speaker request form to the Town Secretary prior to the start of the
meeting. Individual citizen comments are normally limited to three (3) minutes. The presiding
officer may ask the citizen to hold their comment on an agenda item if the item is posted as a
Public Hearing.The Town Council and Board of Trustees cannot by law take action nor have
any discussion or deliberations on any presentation made at this time concerning an item not
listed on the agenda. The Town Council and Board of Trustees will receive the information,
ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or
action.
D.ITEMS OF COMMUNITY INTEREST
D.1.Items of Community Interest (Communications Director Jon Sasser)24-333
E.PRESENTATIONS WITH ACTION ITEMS
E.1.Exploring the International Baccalaureate (IB): Inquiry at Westlake
Academy (Michelle Briggs, Westlake Academy Director of Innovation and
Development)
24-349
E.2.Receive presentation, discuss, consider and act to approve WA
Resolution 24-39 adopting the Westlake Academy Library Materials
Collection Development Policy (Katie Estrada, Secondary Librarian)
WA RES
24-39
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Town Council/Board of Trustees Agenda - Final October 21, 2024
E.3.Receive presentation, discuss, consider and act to approve Resolution
24-71 approving a Professional Services Agreement with Freese and
Nichols for a Water, Wastewater, and Roadway Impact Fee Study in an
amount not to exceed $118,000 (Cheryl Taylor, P.E., Director of Public
Works)
RES 24-71
F.CONSENT AGENDA
All items listed below are considered routine by the Town Council and /or Board of Trustees
and will be enacted with one motion. There will be no separate discussion of items unless a
Council/Board Member or citizen so requests, in which event the item will be removed from
the general order of business and considered in its normal sequence .
F.1.Discuss, consider and act to approve the Town Council /Board of Trustees
Minutes for the October 7, 2024 Regular Meeting (Dianna Buchanan,
Town Secretary)
24-334
F.2.Discuss, consider and act to approve Resolution 24-70 authorizing
participation in the North Central Texas Council Governments’ (NCTCOG)
North Texas Share Program (Kyle Flanagan, Deputy Director of Public
Works)
RES 24-70
F.3.Discuss, consider and act to approve Resolution 24-72 authorizing the
purchase of a hydro excavation trailer from the Witch Equipment
Company, Inc. in the amount of $118,440.49 (Cheryl Taylor, P.E.,
Director of Public Works)
RES 24-72
F.4.Discuss, consider and act to approve WA Resolution 24-38 amending the
Westlake Academy Annual Operating Budget for fiscal year ending June
30, 2025, and take appropriate action (Cayce Lay Lamas, Director of
Finance)
WA RES
24-38
F.5.Discuss, consider and act to approve Resolution 24-75 authorizing the
Town Manager to utilize approved FY25 budgeted funds to lease network
security equipment, licensing, software, services, maintenance, and
support in an amount not to exceed $65,000 per year for 5 years;
purchase one-time installation and professional services in an amount not
to exceed $39,000; and take appropriate action. (Jason Power, Director of
Information Technology)
RES 24-75
F.6.Discuss, consider and act to adopt Ordinance 1013 amending the Town
of Westlake Municipal Budget for fiscal year 2024; and take appropriate
action (Cayce Lay Lamas, Director of Finance).
ORD-1013
F.7.Discuss, consider and act to approve Resolution 24-76 authorizing the
expenditure of funds for providing pavement markings and other
necessary traffic control devices from Stripe A Zone in an amount not to
exceed $85,000. (Cheryl Taylor, P.E., Director of Public Works).
RES 24-76
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Town Council/Board of Trustees Agenda - Final October 21, 2024
G.REGULAR AGENDA BUSINESS ITEMS
G.1.Discuss, consider and act to approve WA Resolution 24-35 to rescind WA
Resolution 24-33 regarding the contract with NWN Carousel and Single
Wire for a Mass Notification System at Westlake Academy (Jason Power,
IT Director)
WA RES
24-35
G.2.Discuss, consider and act to approve WA Resolution 24-36 approving the
purchase and installation of a security and mass notification system for
Westlake Academy utilizing Security System Grant funds from the State
of Texas and Westlake Academy general funds in an amount not to
exceed $100,000 (IT Director Jason Power)
WA RES
24-36
G.3.Discuss, consider and act to approve Resolution 24-73 authorizing the
expenditure of funds for the purchase of water meters and utility parts
from Atlas Utility Supply Company in an amount not to exceed $100,000.
(Cheryl Taylor, P.E., Director of Public Works).
RES 24-73
G.4.Discuss, consider, and act to regarding a request from Bernal Homes,
Inc. to deviate from certain building aesthetic, design, and material
standards contained within the Entrada Design Guidelines (Deputy Town
Manager Jason Alexander, AICP, CEcD)
24-351
G.5.Consider and act to excuse Mayor and Council absence(s), if any.24-352
H.PUBLIC HEARINGS WITH ACTION ITEMS
H.1.Hold public hearing, discuss, consider and act to adopt Ordinance 1010
Amending Chapter 102, "Zoning", Article VII "Planned Development
Regulations", Division 2, "Planned Development District Procedures"
Section 102-269, "Amendment of Plans", Modifying Provision for Minor
Modifications to PD Site Plans (Deputy Town Manager Jason Alexander,
AICP, CeCD)
ORD-1010
H.2.Hold public hearing, discuss, consider and act to adopt Ordinance 1011
Amending Chapter 102, "Zoning", Article V, "Parking and Loading",
Section 102-153, "General Provisions", Modifying Regulations relating to
Paving Materials and Providing New Regulations for Temporary Parking
(Deputy Town Manager Jason Alexander, AICP CEcD)
ORD-1011
I.EXECUTIVE SESSION
The Town Council/Board of Trustees reserves the right to adjourn into Executive Session
during the course of the meeting to seek legal advice from its attorney regarding any agenda
item listed herein as authorized by Section 551.071 of the Local Government Code .
J.TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS
K.FUTURE AGENDA ITEMS
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Town Council/Board of Trustees Agenda - Final October 21, 2024
L.STAFF RECAP OF COUNCIL DIRECTION
M.ADJOURNMENT
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Town of Westlake, Town Hall,
located at 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, in compliance with the
Texas Open Meetings Act, Chapter 551 of the Texas Government Code.
__________________________
Town Secretary
Disabilities Notice: If you plan to attend the meeting and have a disability that requires special
needs, please contact the Town Secretary's Office 48 hours in advance at Ph. 817-490-5711 and
reasonable accommodations will be made to assist you.
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