HomeMy WebLinkAbout03.04.2024 TC BOT Agenda - Spec Called MeetingTown of Westlake
1500 Solana Blvd
Building 7, Suite 7100
Westlake, TX 76262
Town Council/Board of Trustees
Agenda
Council Chamber4:00 PMMonday, March 4, 2024
The Town Council of the Town of Westlake serves as the governing Board for Westlake Academy.
This agenda may contain both municipal and Westlake Academy items, which will be clearly identified.
In an effort of transparency, this meeting will be viewable to the public via Live Stream and also
available for viewing after the meeting. In an effort of meeting efficiency, any residents wishing to
speak on action items must submit a speaker request form to the Town Secretary prior to the start of
the meeting. (Speaker request forms are available online)
A.CALL TO ORDER (4:00 P.M.)
B.PLEDGE OF ALLEGIANCE
C.CEREMONIAL ITEMS:
C.1.Presentation of a Proclamation to the Rotary Club (Jon Sasser, Director
of Communications)
24-040
C.2.Presentation of a Proclamation to Keller City Manager Mark Hafner in
honor of his upcoming retirement (Mayor Sean Kilbride)
24-043
C.3.Presentation of a proclamation recognizing the Westlake Academy
Athletics Club (WAAC) for fifteen years of service (Mayor Kilbride)
24-055
D.CITIZEN/PARENT COMMENTS:
This is an opportunity for citizens to address the Town Council or Board of Trustees on any
matter, whether or not it is posted on the agenda. Any residents wishing to speak on action
items must submit a speaker request form to the Town Secretary. (Best practice is to submit
the speaker form prior to the start of the meeting.) If your questions are satisfied, you may
choose not to speak. Individual citizen comments are normally limited to three (3) minutes
with a maximum of (15) minutes on the same topic item; however, time limits can be adjusted
by the presiding officer. The presiding officer may ask the citizen to hold their comment on an
agenda item if the item is posted as a Public Hearing .The Town Council and Board of
Trustees cannot by law take action nor have any discussion or deliberations on any
presentation made at this time concerning an item not listed on the agenda. The Town
Council and Board of Trustees will receive the information, ask staff to review the matter, or
an item may be noticed on a future agenda for deliberation or action .
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Town Council/Board of Trustees Agenda March 4, 2024
E.ITEMS OF COMMUNITY INTEREST:
Mayor and Council Reports on Items of Community Interest pursuant to Texas Government
Code Section 551.0415 the Town Council may report on the following items: (1) expression of
thanks, congratulations, or condolences; (2) information about holiday schedules; (3)
recognition of individuals; (4) reminders about upcoming Town Council events; (5) information
about community events; and (6) announcements involving imminent threat to public health
and safety
F.REPORTS:
Reports are prepared for informational purposes and will be accepted as presented. (There
will be no presentations associated with the report items.) There will be no separate
discussion unless a Town Council Member requests that report be removed and considered
separately.
F.1.Receive a Quarterly Report on Planning and Development Activity (Ron
Ruthven, Director of Planning and Development)
23-298
G.CONSENT AGENDA:
All items listed below are considered routine by the Town Council and /or Board of Trustees
and will be enacted with one motion. There will be no separate discussion of items unless a
Council/Board Member or citizen so requests, in which event the item will be removed from
the general order of business and considered in its normal sequence .
G.1.Consider approving Town Council Board of Trustees Meeting Minutes
from the following meeting(s): February 5, 2024 (Regular Meeting); and
take appropriate action (Amy Piukana, Town Secretary)
24-035
G.2.Consider approving Resolution 24-14 authorizing payment to Robert Half
& Associates for personnel services; and take appropriate action (Cayce
Lay Lamas, Director of Finance)
RES 24-14
G.3.Consider ratifying expenditure of FY 24 budgeted funds in the amount of
$21,588 to ITPartners+ for Datto backup, storage, and disaster recovery
services for Westlake Academy and the Municipality for 1 year (January
1, 2024 through December 31, 2024); and take appropriate action (Jason
Power, Director of Information Technology)
24-050
G.4.Consider approving WA Resolution 24-09 approving a budget
amendment for changes to compensation plan for special education
position(s); and take appropriate action (Carolyn Anderson, Director of
Finance)
WA RES
24-09
G.5.Consider approving Resolution 24-18 awarding bid to Pond Medics for
installation of a New Fountain, Panel and new Pump to fill top pond from
lower pond in Glenwyck Park; and take appropriate action (Kyle
Flanagan, Deputy Director of Public Works)
RES 24-18
G.6.Consider approving Resolution 24-21 amending the Organizational Chart; RES 24-21
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Town Council/Board of Trustees Agenda March 4, 2024
and take appropriate action (Mayor Kilbride)
G.7.Consider approving Resolution 24-22 authorizing Staff to submit
applications to the State and Local Cybersecurity Grant Program
(SLCGP); and take appropriate action (Jason Power, IT Director)
RES 24-22
G.8.Consider authorizing the Town Manager to negotiate and execute an
amendment to an Economic Development agreement with Granada
Residential Community for Park Maintenance and other agreements as
necessary; and take appropriate action (Sean Kilbride, Mayor)
24-052
G.9.Consider authorizing the Head of School to negotiate and execute an
agreement for up to two years for an Athletic Director at Westlake
Academy; and take appropriate action (Sean Kilbride, Mayor)
24-051
G.10.Consider creating an Economic Development Sub Committee made up of
the Mayor Kilbride and Council Member Tim Shiner; and take appropriate
action (Mayor Kilbride)
24-054
G.11.Consider approving WA Resolution 24-11 adopting the Westlake
Academy 2024-2025 Academic Calendar; and take appropriate action
(Carolyn Anderson, Interim Head of School)
WA RES
24-11
H.PUBLIC HEARING:
H.1.Conduct a public hearing and consider approving Ordinance 987 adopting
an amendment to Ordinance 315, Article Two, Section One - Land Use
Schedule, allowing the listed use of “Commercial Amusement (Inside)” as
a permitted use within the “Retail” and “Mixed-Use” sub-areas, as
described and depicted in Ordinance 315; and take appropriate action
(Ron Ruthven, Director Planning)
ORD-987
H.2.Conduct a public hearing and consider approving Ordinance 988 adopting
a PD Site Plan of an approximately 5.5-acre portion of Planned
Development District 3, Planning Area 9 (PD3-9), established by
Ordinance 315. The PD Site Plan is for “Pin Stack” to be located along
Parish Lane west of State Highway170; and take appropriate action (Ron
Ruthven, Director of Planning)
ORD-988
H.3.Conduct a public hearing and consider approval of Resolution 24-19
approving a preliminary site evaluation for the Circle T North Commercial
development, containing 51.32 acres, located north of Parish Lane and
west State Highway 170; and take appropriate action (Ron Ruthven,
Director of Development)
RES 24-19
H.4.Conduct a public hearing and consider approval of Resolution 24-20
approving a final plat for Lot 1, Block 1, Circle T North Commercial
Addition, located north of Parish Lane and west State Highway 170
RES 24-20
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Town Council/Board of Trustees Agenda March 4, 2024
i.REGULAR AGENDA ITEM(S)
I.1.Consider a request for proposal for Water Storage Tank Cleaning and
Inspections; and take appropriate action (Kyle Flanagan, Deputy Director
Public Works)
24-033
I.2.Discussion regarding Cell Town Coverage (Wade Carroll)24-036
I.3.Receive a presentation on a completed salary survey for the Town of
Westlake and consider making the recommended mid-year adjustments
to the pay scale, salaries, and the budget as presented; and take
appropriate action (Wade Carroll, Town Manager /Sandy Garza, Director
of Human Resources)
24-016
J.CLOSED EXECUTIVE SESSION
J.1.The Town Council will conduct a closed session pursuant to Texas
Government Code, annotated, Chapter 551, Subchapter D for the
following:
(a)Section 551.076 Deliberation regarding WA Security Audit Report
(Caroly Anderson, Interim Head of School)
24-034
K.TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS
L.COUNCIL RECAP/STAFF DIRECTION
M.FUTURE AGENDA ITEMS:
These items have been discussed by Town Council and scheduled to be placed on future
Council Agendas allowing for adequate time for staff preparation on the agenda item .
N.ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
TEXAS GOVERNMENT CODE.
CERTIFICATION
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Town Council/Board of Trustees Agenda March 4, 2024
I certify that the above notice was posted on the bulletin board at Town of Westlake, Town Hall,
located at 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, in compliance with the
Texas Open Meetings Act, Chapter 551 of the Texas Government Code.
__________________________
Amy M. Piukana, Town Secretary
Disabilities Notice: If you plan to attend the meeting and have a disability that requires special
needs, please contact the Town Secretary's Office 48 hours in advance at Ph. 817-490-5711 and
reasonable accommodations will be made to assist you.
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