HomeMy WebLinkAbout01.22.24 CANCELED TC BOT AgendaT O E T 0 W IN O IFWESTLAKE
DISTINCTIVE BY DESIGN
Town of Westlake
1500 Solana Blvd
Building 7, Suite 7100
Westlake. TX 76262
Town Council/Board of Trustees
Agenda
WESTLAKE
A C A D E M Y
Monday, January 22, 2024 4:00 PM Council Chamber
w
The Town Council oft o
This agenda may con/ both
In an effort of trans rency,
available for viewing fter th
speak on action item
the meeting. (Speaker request
'ow
Em
ffm
f Westlake serves as the governing Board for Westlake Academy.
nicipal and Westlake Academy items, which will be clearly identified.
this will be viewable to the public via Live Stream and also
e ne mg. an effort of meeting efficiency, any residents wishing to
ub a sp er request form to the Town Secretary prior to the start of
f e ailable online)
C. CITIZEN/PARENT COMMENTS:
This is an opportunity for citizens to addresirthe To Council
matter, whether or not it is posted on the a nda ny sidenl
items must submit a speaker request form to a &discss
the speaker form prior to the start of the meetin If
choose not to speak. Individual citizen comments are
with a maximum of (15) minutes on the same topic item;
by the presiding officer. The presiding officer may ask th
agenda item if the item is posted as a Public Heari
Trustees cannot by law take action nor have any
presentation made at this time concerning an item not listec
Council and Board of Trustees will receive the information, ask
an item may be noticed on a future agenda for deliberation or aci
D. ITEMS OF COMMUNITY INTEREST:
or Board of Trustees on any
swishing to speak on action
y. (Best practice is to submit
> ns are satisfied, you may
mited to three (3) minutes
r, time limits can be adjusted
to hold their comment on an
r ouncil and Board of
ffeliberation on any
agenda. a Town
revieh matter, or
Mayor and Council Reports on Items of Community Interest pursuant to Texasl'Government
Code Section 551.0415 the Town Council may report on the following items: (1) expression of
thanks, congratulations, or condolences; (2) information about holiday schedules; (3)
recognition of individuals; (4) reminders about upcoming Town Council events; (5) information
about community events; and (6) announcements involving imminent threat to public health
and safety
E. REPORTS:
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Town Council/Board of Trustees Agenda January 22, 2024
Reports are prepared for informational purposes and will be accepted as presented. (There
will be no presentations associated with the report items.) There will be no separate
discussion unless a Town Council Member requests that report be removed and considered
separately.
EA. 24-018 Receive an annual Fire Report (John Ard, Fire Chief)
E.2. 23-291 Receive an Information Technology Audit Report from Inspira Enterprises
(Jason Power, Director of Information Technology)
F. CONSENT AGENDA:
All items listed below are considered tine by the Town Council and/or Board of Trustees
and will be enacted with one motion. Th e will be no separate discussion of items unless a
Council/Board Member or citizen so requ ts, in which event the item will be removed from
the general order of business and considere "n its normal sequence.
F.1. 23-304 Consider approving Town ouncil Board of Trustees Meeting Minutes
from the following meeting( November 6, 2023 (Regular Meeting); and
take appropriate action (Amy ana, Town Secretary)
F.2. 23-295 Consider ratifying yearly contract payment for PowerSchool SIS and
eFinancePlus software for West e Academy in the amount of
$43,302.89; and take appropriate acti (Carolyn Anderson Interim Head
of School/Jason Power, Director of Infor tion Technology)
F.3. 23-315 Consider ratifying expenditure for the I am registration fees for the
Westlake Academy class of 2024; and take ppropriate action (Brandon
Llewellyn, Diploma Program Coordinator)
FA. RES 24-04 Consider approving Resolution 24-04 ratifying expenditures in an amount
of $28,339.45 to Wildstone Construction, Inc. for waterline relocation and
repairs on Cordona; and take appropriate action (Kyle Flanagan, Deputy
Director of Public Works)
F.S. RES 24-01 Consider approving Resolution 24-01 entering into a joint TexBuy
cooperative purchasing program (at no cost) for goods and services
(multifunction printers/copiers/scanners), authorizing the Town to enter
into an interlocal agreement with Region 16 Education Service Center;
and take appropriate action (Jason Power, Director of Information
Technology)
F.6. 23-309 Consider authorizing the Town Manager to sign a lease agreement with
MFD Business Solutions for four (4) multifunction
printers/copiers/scanners (3 for Westlake Academy, 1 for Fire EMS
stations), including service, support, maintenance, supplies, and
managed printing software, at the TexBuy Cooperative rate of $1574 per
month for 60 months, which is included and accounted for in the
approved FY24 budget; and take appropriate action (Jason Power,
Director of Information Technology)
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Town Council/Board of Trustees Agenda January 22, 2024
F.7. WA RES Consider adoptikg WA Resolution 24-01 accepting the Westlake
24-01 Academy Year En Budget Amendment for fiscal year ending August 31,
2023, including a 'gned fund balances; and take appropriate action
(Cayce Lay Lamas, ector of Finance)
F.B. ORD-991 Consider adopting O ' ance 991 amending the Town of Westlake
Municipal Budget for fisc year 2023 and appropriating related funds into
fiscal year 2024; and take propriate action (Cayce Lay Lamas, Director
of Finance).
F.9. RES 24-07 Consider approval of Resolu n 24-07 amending the I.O.O.F Westlake
Cemetery Rules and Regu ions and Sales Policies; and take
appropriate action (Wade Carro Town Manager)
F.10. ORD-985 Consider adopting Ordinance amending Ordinance 976 for the
Master Fee Schedule by updating stlake I.O.O.F. Cemetery Fees; and
take appropriate action (Wade Carrol Town Manager)
F.11. ORD-986 Consider adopting Ordinance 986 c 'ng and ordering the General
Election held in conjunction with a Sp lection for May 4, 2024 for the
purpose of electing a Mayor and two (2) T n Council Members/Board of
Trustees and filling one (1) Council Memb vacancy for an unexpired
term ending in May 2025, in accordance with the provisions of Section
23.023, Texas Local Government Code; and take appropriate action (Amy
Piukana, Town Secretary)
F.12. WA RES Consider approving WA Resolution 24-08 to amend the 2023-2024
24-08 budget for additional payment to English 1/11 teacher to teach a
one -semester class for 9th and 10th grade students who need additional
reading support; and take appropriate action; and take appropriate action
(Dr. James Owen, High School Principal)
F.13. RES 24-08 Consider approving Resolution 24-08 authorizing a purchase agreement
with Municipal Emergency Services (MES) of four Self -Contained
Breathing Apparatus (SCBA) previously approved in the FY23-24 budget
not to exceed $50,000.00 for the Fire Department; and take appropriate
action (Jon And, Fire Chief)
F.14. RES 24-10 Consider approving Resolution 24-10 entering into a master interlocal
purchasing agreement with City of Grand Prairie for the purpose of
providing pavement repair services; and take appropriate action (Kyle
Flanagan, Deputy Director of Public Works)
F.15. RES 24-12 Consider approving Resolution 24-12 authorizing the Town Manager to
enter into a Interlocal Agreement with Reynolds for Asphalt for road
repairs; and take appropriate action (Kyle Flanagan, Deputy Director
Public Works)
F.16. RES 24-11 Consider approving Resolution 24-11 authorizing the Town Manager to
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Town Council/Board of Trustees Agenda January 22, 2024
execute an agreement with Curtco Crack Repair; and take appropriate
action (Kyle Flanagan, Deputy Director of Public Works)
F.17. 23-292 Consider approving expenditure of approved FY24 budget funds for the
yearly subscription renewal Laserfiche Managed Cloud document
management, utilized by Westlake Academy and all Municipal
departments, in the amount of $37,375; and take appropriate action
(Jason Power, Director of Information Technology)
F.18. 23-293 Consider approving expenditure of FY24 budgeted funds for Microsoft
M365 12_rrQjth subscription, which is utilized by all municipal staff , Town
Council, an he Planning and Zoning Commission, in the amount of
$33,432; an take appropriate action (Jason Power, Director of
Information Tec loov)
F.19. 23-294 Consider approving enditure of FY24 budgeted funds in the amount of
$21,588 for Thin kGar ataGard backup, storage, and disaster recovery
services for Westlake A emy and the Municipality for 1 year; and take
appropriate action (Jason er, Director of Information Technology)
F.20. WA RES Consider approving WA Resol n 24-03 authorizing the expenditure of
24-03 funds to Flock Group, Inc. in an a unt not to exceed $116,000 for Flock
Security Cameras at all Town o estlake entrances and Westlake
Academy; and take appropriate action ade Carroll, Town Manager)
F.21. 23-299 Consider allowing Glenwyck Homeowne ' Association to access Town
owned power sources to operate two (2) alk-through gates at Glenwick
Park, and to have the Town pay for electricity needed to operate the
gates at an annual cost not to exceed $2400. All costs associated with
equipment installation and future repairs of the walkthrough gates,
motors, and electrical equipment to be paid for by the Glenwyck
Homeowners Association; and take appropriate action (Wade Carroll,
Town Manager)
G. PUBLIC HEARING:
G.1. 23-301 Conduct a Public Hearing and discuss the 2023 Charter FIRST rating for
Westlake Academy based on School Year 2021-2022 data, and the
Annual Financial Management Report. (Marlene Rutledge, Academic
Finance Manager)
G.2. ORD-987 Conduct a public hearing and consider approving Ordinance 987 adopting
an amendment to Ordinance 315, Article Two, Section One - Land Use
Schedule, allowing the listed use of "Commercial Amusement (Inside)" as
a permitted use within the "Retail" and "Mixed -Use" sub -areas, as
described and depicted in Ordinance 315; and take appropriate action
(Ron Ruthven, Director Planning)
G.3. ORD-988 Conduct a public hearing and consider approving Ordinance 988 adopting
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Town Council/Board of Trustees Agenda January 22, 2024
a PD Site Plan of an approximately 5.5-acre portion of Planned
Development District 3, Planning Area 9 (PD3-9), established by
Ordinance 315. The PD Site Plan is for "Pin Stack" to be located along
Parish Lane west of State Highway170; and take appropriate action (Ron
Ruthven, Director of Planning)
H. REGULAR AGENDA ITEM(S):
H.1. 24-016 Veceive a presentation on a completed salary survey for the Town of
stlake and consider making the recommended mid -year adjustments
to a pay scale, salaries, and the budget as presented; and take
app riate action (Wade Carroll, Town Manager/Sandy Garza, Director
of Hu n Resources)
H.2. RES 24-05 Consider roving Resolution 24-05 accepting the 2022 Audit Report;
and take ap riate action (Cayce Lay Lamas, Director of Finance)
H.3. WA RES Consider ap\uat
A Resolution 24-05 amending the Westlake
24-05 Academy Grolicy; and take appropriate action (Dr. James
Owen, High Sipal)
HA. WA RES Consider approving
24-06 Academy Admission
School Attorney)
1. CLOSED EXECUTIVE SESSION
Resolution 24-06 amending the Westlake
kand take appropriate action (Janet Bubert,
1.1. 23-300 The Town Council will conduct a closed session pursuant to Texas
Government Code, annotated, Chapter 551, Subchapter D for the
following:
(a) Section 551.074 (a)(1) Deliberation regarding personnel matters: To
deliberate regarding Westlake Academy (Head of School/Interim Head of
School), Town Secretary (Mayor Kilbride)
(b) Section 551.071(2) Consultation with Town Attorney to seek advice of
counsel: Westlake Academy Special Education procedures (Janet Bubert,
Westlake Academy Attorney)
J. TAKE ANY ACTION. IF NEEDED, FROM EXECUTIVE SESSION ITEMS
K. COUNCIL RECAP/STAFF DIRECTION
L. FUTURE AGENDA ITEMS:
These items have been discussed by Town Council and scheduled to be placed on future
Council Agendas allowing for adequate time for staff preparation on the agenda item.
M. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
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Town Council/Board of Trustees Agenda January 22, 2024
TEXAS GOVERNMENT CODE.
I certify that the above notice was
located at 1500 Solana Blvd., Build
Texas Open Meetings Act, Chapter..
Amy M. Piukana, Town Secretary
CERTIFICATION
ed on the bulletin board at Town of Westlake, Town Hall,
7, Suite 7100, Westlake, TX 76262, in compliance with the
of the Texas Government Code.
Disabilities Notice: If you plan to attend the meeting and have a disability that requires special
needs, please contact the Town Secretary's Office 48 hours in advance at Ph. 817-490-5711 and
reasonable accommodations will be made to assist you.
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