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HomeMy WebLinkAbout01.22.24 CANCELED TC BOT AgendaT O E T 0 W IN O IFWESTLAKE DISTINCTIVE BY DESIGN Town of Westlake 1500 Solana Blvd Building 7, Suite 7100 Westlake. TX 76262 Town Council/Board of Trustees Agenda WESTLAKE A C A D E M Y Monday, January 22, 2024 4:00 PM Council Chamber w The Town Council oft o This agenda may con/ both In an effort of trans rency, available for viewing fter th speak on action item the meeting. (Speaker request 'ow Em ffm f Westlake serves as the governing Board for Westlake Academy. nicipal and Westlake Academy items, which will be clearly identified. this will be viewable to the public via Live Stream and also e ne mg. an effort of meeting efficiency, any residents wishing to ub a sp er request form to the Town Secretary prior to the start of f e ailable online) C. CITIZEN/PARENT COMMENTS: This is an opportunity for citizens to addresirthe To Council matter, whether or not it is posted on the a nda ny sidenl items must submit a speaker request form to a &discss the speaker form prior to the start of the meetin If choose not to speak. Individual citizen comments are with a maximum of (15) minutes on the same topic item; by the presiding officer. The presiding officer may ask th agenda item if the item is posted as a Public Heari Trustees cannot by law take action nor have any presentation made at this time concerning an item not listec Council and Board of Trustees will receive the information, ask an item may be noticed on a future agenda for deliberation or aci D. ITEMS OF COMMUNITY INTEREST: or Board of Trustees on any swishing to speak on action y. (Best practice is to submit > ns are satisfied, you may mited to three (3) minutes r, time limits can be adjusted to hold their comment on an r ouncil and Board of ffeliberation on any agenda. a Town revieh matter, or Mayor and Council Reports on Items of Community Interest pursuant to Texasl'Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety E. REPORTS: Page 1 of 6 Town Council/Board of Trustees Agenda January 22, 2024 Reports are prepared for informational purposes and will be accepted as presented. (There will be no presentations associated with the report items.) There will be no separate discussion unless a Town Council Member requests that report be removed and considered separately. EA. 24-018 Receive an annual Fire Report (John Ard, Fire Chief) E.2. 23-291 Receive an Information Technology Audit Report from Inspira Enterprises (Jason Power, Director of Information Technology) F. CONSENT AGENDA: All items listed below are considered tine by the Town Council and/or Board of Trustees and will be enacted with one motion. Th e will be no separate discussion of items unless a Council/Board Member or citizen so requ ts, in which event the item will be removed from the general order of business and considere "n its normal sequence. F.1. 23-304 Consider approving Town ouncil Board of Trustees Meeting Minutes from the following meeting( November 6, 2023 (Regular Meeting); and take appropriate action (Amy ana, Town Secretary) F.2. 23-295 Consider ratifying yearly contract payment for PowerSchool SIS and eFinancePlus software for West e Academy in the amount of $43,302.89; and take appropriate acti (Carolyn Anderson Interim Head of School/Jason Power, Director of Infor tion Technology) F.3. 23-315 Consider ratifying expenditure for the I am registration fees for the Westlake Academy class of 2024; and take ppropriate action (Brandon Llewellyn, Diploma Program Coordinator) FA. RES 24-04 Consider approving Resolution 24-04 ratifying expenditures in an amount of $28,339.45 to Wildstone Construction, Inc. for waterline relocation and repairs on Cordona; and take appropriate action (Kyle Flanagan, Deputy Director of Public Works) F.S. RES 24-01 Consider approving Resolution 24-01 entering into a joint TexBuy cooperative purchasing program (at no cost) for goods and services (multifunction printers/copiers/scanners), authorizing the Town to enter into an interlocal agreement with Region 16 Education Service Center; and take appropriate action (Jason Power, Director of Information Technology) F.6. 23-309 Consider authorizing the Town Manager to sign a lease agreement with MFD Business Solutions for four (4) multifunction printers/copiers/scanners (3 for Westlake Academy, 1 for Fire EMS stations), including service, support, maintenance, supplies, and managed printing software, at the TexBuy Cooperative rate of $1574 per month for 60 months, which is included and accounted for in the approved FY24 budget; and take appropriate action (Jason Power, Director of Information Technology) Page 2 of 6 Town Council/Board of Trustees Agenda January 22, 2024 F.7. WA RES Consider adoptikg WA Resolution 24-01 accepting the Westlake 24-01 Academy Year En Budget Amendment for fiscal year ending August 31, 2023, including a 'gned fund balances; and take appropriate action (Cayce Lay Lamas, ector of Finance) F.B. ORD-991 Consider adopting O ' ance 991 amending the Town of Westlake Municipal Budget for fisc year 2023 and appropriating related funds into fiscal year 2024; and take propriate action (Cayce Lay Lamas, Director of Finance). F.9. RES 24-07 Consider approval of Resolu n 24-07 amending the I.O.O.F Westlake Cemetery Rules and Regu ions and Sales Policies; and take appropriate action (Wade Carro Town Manager) F.10. ORD-985 Consider adopting Ordinance amending Ordinance 976 for the Master Fee Schedule by updating stlake I.O.O.F. Cemetery Fees; and take appropriate action (Wade Carrol Town Manager) F.11. ORD-986 Consider adopting Ordinance 986 c 'ng and ordering the General Election held in conjunction with a Sp lection for May 4, 2024 for the purpose of electing a Mayor and two (2) T n Council Members/Board of Trustees and filling one (1) Council Memb vacancy for an unexpired term ending in May 2025, in accordance with the provisions of Section 23.023, Texas Local Government Code; and take appropriate action (Amy Piukana, Town Secretary) F.12. WA RES Consider approving WA Resolution 24-08 to amend the 2023-2024 24-08 budget for additional payment to English 1/11 teacher to teach a one -semester class for 9th and 10th grade students who need additional reading support; and take appropriate action; and take appropriate action (Dr. James Owen, High School Principal) F.13. RES 24-08 Consider approving Resolution 24-08 authorizing a purchase agreement with Municipal Emergency Services (MES) of four Self -Contained Breathing Apparatus (SCBA) previously approved in the FY23-24 budget not to exceed $50,000.00 for the Fire Department; and take appropriate action (Jon And, Fire Chief) F.14. RES 24-10 Consider approving Resolution 24-10 entering into a master interlocal purchasing agreement with City of Grand Prairie for the purpose of providing pavement repair services; and take appropriate action (Kyle Flanagan, Deputy Director of Public Works) F.15. RES 24-12 Consider approving Resolution 24-12 authorizing the Town Manager to enter into a Interlocal Agreement with Reynolds for Asphalt for road repairs; and take appropriate action (Kyle Flanagan, Deputy Director Public Works) F.16. RES 24-11 Consider approving Resolution 24-11 authorizing the Town Manager to Page 3 of 6 Town Council/Board of Trustees Agenda January 22, 2024 execute an agreement with Curtco Crack Repair; and take appropriate action (Kyle Flanagan, Deputy Director of Public Works) F.17. 23-292 Consider approving expenditure of approved FY24 budget funds for the yearly subscription renewal Laserfiche Managed Cloud document management, utilized by Westlake Academy and all Municipal departments, in the amount of $37,375; and take appropriate action (Jason Power, Director of Information Technology) F.18. 23-293 Consider approving expenditure of FY24 budgeted funds for Microsoft M365 12_rrQjth subscription, which is utilized by all municipal staff , Town Council, an he Planning and Zoning Commission, in the amount of $33,432; an take appropriate action (Jason Power, Director of Information Tec loov) F.19. 23-294 Consider approving enditure of FY24 budgeted funds in the amount of $21,588 for Thin kGar ataGard backup, storage, and disaster recovery services for Westlake A emy and the Municipality for 1 year; and take appropriate action (Jason er, Director of Information Technology) F.20. WA RES Consider approving WA Resol n 24-03 authorizing the expenditure of 24-03 funds to Flock Group, Inc. in an a unt not to exceed $116,000 for Flock Security Cameras at all Town o estlake entrances and Westlake Academy; and take appropriate action ade Carroll, Town Manager) F.21. 23-299 Consider allowing Glenwyck Homeowne ' Association to access Town owned power sources to operate two (2) alk-through gates at Glenwick Park, and to have the Town pay for electricity needed to operate the gates at an annual cost not to exceed $2400. All costs associated with equipment installation and future repairs of the walkthrough gates, motors, and electrical equipment to be paid for by the Glenwyck Homeowners Association; and take appropriate action (Wade Carroll, Town Manager) G. PUBLIC HEARING: G.1. 23-301 Conduct a Public Hearing and discuss the 2023 Charter FIRST rating for Westlake Academy based on School Year 2021-2022 data, and the Annual Financial Management Report. (Marlene Rutledge, Academic Finance Manager) G.2. ORD-987 Conduct a public hearing and consider approving Ordinance 987 adopting an amendment to Ordinance 315, Article Two, Section One - Land Use Schedule, allowing the listed use of "Commercial Amusement (Inside)" as a permitted use within the "Retail" and "Mixed -Use" sub -areas, as described and depicted in Ordinance 315; and take appropriate action (Ron Ruthven, Director Planning) G.3. ORD-988 Conduct a public hearing and consider approving Ordinance 988 adopting Page 4 of 6 Town Council/Board of Trustees Agenda January 22, 2024 a PD Site Plan of an approximately 5.5-acre portion of Planned Development District 3, Planning Area 9 (PD3-9), established by Ordinance 315. The PD Site Plan is for "Pin Stack" to be located along Parish Lane west of State Highway170; and take appropriate action (Ron Ruthven, Director of Planning) H. REGULAR AGENDA ITEM(S): H.1. 24-016 Veceive a presentation on a completed salary survey for the Town of stlake and consider making the recommended mid -year adjustments to a pay scale, salaries, and the budget as presented; and take app riate action (Wade Carroll, Town Manager/Sandy Garza, Director of Hu n Resources) H.2. RES 24-05 Consider roving Resolution 24-05 accepting the 2022 Audit Report; and take ap riate action (Cayce Lay Lamas, Director of Finance) H.3. WA RES Consider ap\uat A Resolution 24-05 amending the Westlake 24-05 Academy Grolicy; and take appropriate action (Dr. James Owen, High Sipal) HA. WA RES Consider approving 24-06 Academy Admission School Attorney) 1. CLOSED EXECUTIVE SESSION Resolution 24-06 amending the Westlake kand take appropriate action (Janet Bubert, 1.1. 23-300 The Town Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: (a) Section 551.074 (a)(1) Deliberation regarding personnel matters: To deliberate regarding Westlake Academy (Head of School/Interim Head of School), Town Secretary (Mayor Kilbride) (b) Section 551.071(2) Consultation with Town Attorney to seek advice of counsel: Westlake Academy Special Education procedures (Janet Bubert, Westlake Academy Attorney) J. TAKE ANY ACTION. IF NEEDED, FROM EXECUTIVE SESSION ITEMS K. COUNCIL RECAP/STAFF DIRECTION L. FUTURE AGENDA ITEMS: These items have been discussed by Town Council and scheduled to be placed on future Council Agendas allowing for adequate time for staff preparation on the agenda item. M. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER Page 5 of 6 Town Council/Board of Trustees Agenda January 22, 2024 TEXAS GOVERNMENT CODE. I certify that the above notice was located at 1500 Solana Blvd., Build Texas Open Meetings Act, Chapter.. Amy M. Piukana, Town Secretary CERTIFICATION ed on the bulletin board at Town of Westlake, Town Hall, 7, Suite 7100, Westlake, TX 76262, in compliance with the of the Texas Government Code. Disabilities Notice: If you plan to attend the meeting and have a disability that requires special needs, please contact the Town Secretary's Office 48 hours in advance at Ph. 817-490-5711 and reasonable accommodations will be made to assist you. Page 6 of 6