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HomeMy WebLinkAbout09.11.23 Joint TC BOT MinTown of Westlake 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Town Council/Board of Trustees Meeting Minutes 5:30 PM Council Chamber Monday, September 11, 2023 Present: Mayor Sean Kilbride, Mayor Pro Tem David Quint, Council Member Kim Greaves, Council Member Tim Shiner, Council Member Anna White, and Victor Sansone III (Via Zoom) A.REGULAR MEETING – Call to Order (5:30 P.M.) Mayor Kilbride called the meeting to order at 5:31 p.m. B.PLEDGE OF ALLEGIANCE Mayor Kilbride led the Pledge of Allegiance and Pledge to the Texas flag. C.CITIZEN/PARENT COMMENTS: •Mr. Andrew Kuster spoke in opposition of Ordinance 971 (on street parking Sam School Road). •Brooks Remaley spoke regarding his concerns with HOA fees in Entrada, maintenance of neighborhood, and CVS Store needing repairs. D.ITEMS OF COMMUNITY INTEREST: Communications Director Jon Sasser provided a report on items of community interest. E.REPORTS: E.1. 23-215 Receive a Quarterly Report from the Planning & Zoning Commission Planning Director Ron Ruthven provided an overview of development projects within the town. F.PUBLIC HEARING: F.1. ORD 979 Conduct a Public Hearing and consider approving Ordinance 979 adopting the FY 24 Town of Westlake Municipal Budget; and take appropriate action (Tabled from September 11, 2023 Town Council Meeting) Director of Finance Cayce Lay Llamas explained the Town provided a public notice to invite residents to the public hearing. Page 1 of 5 Town Council/Board of Trustees Meeting Minutes September 11, 2023 Mayor Kilbride opened the Public Hearing, there being no one present to speak, closed the public hearing. Council Member Shiner made a motion to table this item to the September 25, 2023, Town Council meeting. Motion seconded by Mayor Pro Tem Quint. Motion approved unanimously. F.2. ORD-975 Receive a Report on the Proposed Tax Rate; Conduct a Public Hearing; Consider Adopting Ordinance 975 Approving an Ad Valorem Tax Rate; and take appropriate action (Tabled from the September 11, 2023, Town Council Meeting) Mayor Kilbride opened the Public Hearing, there being no one present to speak, closed the public hearing. Council Member Shiner motioned to table this item to the September 25, 2023 Town Council meeting. Motion seconded by Mayor Pro Tem Quint. Motion approved unanimously. G.REGULAR AGENDA ITEM(S) G.1. RES 23-54 Consider a Resolution to Ratify the Property Tax Increase as Reflected in the FY 2024 Annual Operating and Capital Budget; and take appropriate action (Tabled from the September 11, 2023 Council Motion made by Council Member Shiner to table this item to the September 25, 2023 Town Council meeting. Motion seconded by Mayor Pro Tem Quint. Motion approved unanimously. G.2. 23-229 Consider and discuss executing an agreement with Diversified Search Group for recruitment of the Westlake Academy Head of School; and take appropriate action This item was tabled to the September 25, 2023, Town Council meeting. H.CONSENT AGENDA: Mayor Pro Tem Quint requested all Consent Items be pulled off Consent to allow for discussion. H.1. 23-223 Consider approval of Town Council Board of Trustees Meeting Minutes Page 2 of 5 from the following meeting(s): July 31, 2023 (Regular meeting), and August 7, 2023 (Regular meeting); and take appropriate action Mayor Pro Tem Quint requested staff provide deliverables requested by the Town Council and listed in the minutes. Consider amending Ordinance 938 amending the Master Fee Schedule by adopting Ordinance 976 and take appropriate action. ORD-976H.2. Mr. Ruthven provided an overview of this item. The Town Council discussed rezoning, site plan and case review fees. Town Council/Board of Trustees Meeting Minutes September 11, 2023 H.3. ORD-977 Consider adopting Ordinance 977 Adopting the 2021 International Construction Codes and 2020 National Electric Code by amending Chapter 18, Buildings and Building Regulations, Article II, Codes, Sections 18-31 through Sections 18-43 and Chapter 38, Fire Prevention and Protection Article II, Codes Sections 38-31 through Sections 38-34; and take appropriate action Building Inspector Pat Cooke briefed Town Council noting these updates occur every three years to ensure the city is meeting current code requirements. H.4. RES 23-52 Consider approving Resolution 23-52 authorizing an Interlocal Agreement between the Town of Westlake and the Purchasing Association of Cooperative Entities (PACE); and take appropriate action Information Technology Director Jason Power explained the interlocal agreement with PACE allows the city to have better pricing through Region 20 which is in Texas. H.5. ORD-971 Conduct a public hearing and consider adopting Ordinance 971 amending Chapter 90 Traffic and Vehicles, Westlake Code of Ordinances, allowing for on-street parking by vehicles along Sam School Road; and take appropriate action Mr. Ruthven provided an update regarding this item. The Town Council discussed number of parking spaces at Lifetime, easement location (could be additional parking), public safety and crime implications with utilizing this type of parking. After discussion, the consensus from Town Council was to table this item. Mayor Pro Tem Quint requested a copy of the traffic analysis. H.6. RES 23-50 Consider Approval of Resolution 23-50 Amending the Town of Westlake’s Investment Policy; and take appropriate action Ms. Lay Lamas briefed Town Council regarding this item. Page 3 of 5 The Town Council discussed percentage invested with TX Class, Delivery Verses Payment policy, request for proposals, financial policies (updates necessary), Westlake Academy Foundation requirements as a 501C3, Tax ID numbers for School and Town (Same Tax ID's). Mayor Pro Tem Quint requested a review of the Westlake Academy's Investment Policy. H.7. RES 23-48 Consider approving Resolution 23-48 authorizing an interlocal agreement with City of Keller for Police services to the Town of Westlake; and take appropriate action Town Council/Board of Trustees Meeting Minutes September 11, 2023 Keller Police Chief Brad Fortune briefed Town Council regarding this item. The Town Council discussed accidents at the Dove Road at the Glenwick intersection, yield and stop signs, accident history, contract obligations for ordinance conflicts, requirement to maintain a court system for five years. (Legal Counsel Stan Lowry noted the Court must be located in Westlake.) The Council discussed the Town Marshall requirement within contract, part time vacancy, security at events and how off duty Police Officers are recruited. H.8. WA RES 23-21 Consider approving WA Resolution 23-21 authorizing the Town Manager to purchase three (3) passenger vans for the Westlake Academy; and take appropriate action Town Manager Wade Carroll provided an overview regarding this item. H.9. ORD-978 Consider adopting Ordinance 978 amending Chapter 36 Engineering Standards, Westlake Code of Ordinances; and take appropriate action Director of Planning and Development Ron Ruthven explained the history of this item, noting the entire Ordinance was mistakenly repealed and replaced about a year ago. He noted the proposed Ordinance puts language back in the code and amends as necessary with updates. After discussion, a motion was made by Mayor Pro Tem Quint to approve Consent Items H.1, H.2, H.3, H.4, H.6, H.7, H.8 and H.9, as presented and to table Item H.5. Motion seconded by Council Member White. Motion approved unanimously. I.CLOSED EXECUTIVE SESSION I.1. 23-217 The Town Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a)Section 551.071(2): Consultation with Attorney to seek advice of counsel regarding the Entrada Public Improvement District (PID); Page 4 of 5 b)Section 551.074 (a)(1) Deliberation regarding personnel matters: To deliberate regarding Westlake Academy (Head of School) Mayor Kilbride recessed into closed executive session at 6:27 p.m. and reconvened at 7:52 p.m. into regular session. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS No action. J. FUTURE AGENDA ITEMS: None provided. K. ADJOURNMENTL. Mayor Kilbride adjourned the meeting at 7:55 p.m. Signed by: ___________________________ Mayor Sean C. Kilbride Attested by: ____________________________ Amy M. Piukana, Town Secretary Town Council/Board of Trustees Meeting Minutes September 11, 2023 Page 5 of 5