HomeMy WebLinkAbout09.11.23 Joint TC BOT MinTown of Westlake
1500 Solana Blvd
Building 7, Suite 7100
Westlake, TX 76262
Town Council/Board of Trustees
Meeting Minutes
5:30 PM Council Chamber Monday, September 11, 2023
Present:
Mayor Sean Kilbride, Mayor Pro Tem David Quint, Council Member Kim Greaves,
Council Member Tim Shiner, Council Member Anna White, and Victor Sansone III
(Via Zoom)
A.REGULAR MEETING – Call to Order (5:30 P.M.)
Mayor Kilbride called the meeting to order at 5:31 p.m.
B.PLEDGE OF ALLEGIANCE
Mayor Kilbride led the Pledge of Allegiance and Pledge to the Texas flag.
C.CITIZEN/PARENT COMMENTS:
•Mr. Andrew Kuster spoke in opposition of Ordinance 971 (on street parking Sam
School Road).
•Brooks Remaley spoke regarding his concerns with HOA fees in Entrada,
maintenance of neighborhood, and CVS Store needing repairs.
D.ITEMS OF COMMUNITY INTEREST:
Communications Director Jon Sasser provided a report on items of community interest.
E.REPORTS:
E.1. 23-215 Receive a Quarterly Report from the Planning & Zoning Commission
Planning Director Ron Ruthven provided an overview of development
projects within the town.
F.PUBLIC HEARING:
F.1. ORD 979 Conduct a Public Hearing and consider approving Ordinance 979
adopting the FY 24 Town of Westlake Municipal Budget; and take
appropriate action (Tabled from September 11, 2023 Town Council
Meeting)
Director of Finance Cayce Lay Llamas explained the Town provided a public
notice to invite residents to the public hearing.
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Town Council/Board of Trustees Meeting Minutes September 11, 2023
Mayor Kilbride opened the Public Hearing, there being no one present to
speak, closed the public hearing.
Council Member Shiner made a motion to table this item to the September
25, 2023, Town Council meeting. Motion seconded by Mayor Pro Tem Quint.
Motion approved unanimously.
F.2. ORD-975 Receive a Report on the Proposed Tax Rate; Conduct a Public Hearing;
Consider Adopting Ordinance 975 Approving an Ad Valorem Tax Rate;
and take appropriate action (Tabled from the September 11, 2023, Town
Council Meeting)
Mayor Kilbride opened the Public Hearing, there being no one present to
speak, closed the public hearing.
Council Member Shiner motioned to table this item to the September 25,
2023 Town Council meeting. Motion seconded by Mayor Pro Tem Quint.
Motion approved unanimously.
G.REGULAR AGENDA ITEM(S)
G.1. RES 23-54 Consider a Resolution to Ratify the Property Tax Increase as Reflected
in the FY 2024 Annual Operating and Capital Budget; and take
appropriate action (Tabled from the September 11, 2023 Council
Motion made by Council Member Shiner to table this item to the September
25, 2023 Town Council meeting. Motion seconded by Mayor Pro Tem Quint.
Motion approved unanimously.
G.2. 23-229 Consider and discuss executing an agreement with Diversified Search
Group for recruitment of the Westlake Academy Head of School; and
take appropriate action
This item was tabled to the September 25, 2023, Town Council meeting.
H.CONSENT AGENDA:
Mayor Pro Tem Quint requested all Consent Items be pulled off Consent to
allow for discussion.
H.1. 23-223 Consider approval of Town Council Board of Trustees Meeting Minutes
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from the following meeting(s): July 31, 2023 (Regular meeting), and
August 7, 2023 (Regular meeting); and take appropriate action
Mayor Pro Tem Quint requested staff provide deliverables requested by the
Town Council and listed in the minutes.
Consider amending Ordinance 938 amending the Master Fee Schedule
by adopting Ordinance 976 and take appropriate action.
ORD-976H.2.
Mr. Ruthven provided an overview of this item.
The Town Council discussed rezoning, site plan and case review fees.
Town Council/Board of Trustees Meeting Minutes September 11, 2023
H.3. ORD-977 Consider adopting Ordinance 977 Adopting the 2021 International
Construction Codes and 2020 National Electric Code by amending
Chapter 18, Buildings and Building Regulations, Article II, Codes,
Sections 18-31 through Sections 18-43 and Chapter 38, Fire Prevention
and Protection Article II, Codes Sections 38-31 through Sections 38-34;
and take appropriate action
Building Inspector Pat Cooke briefed Town Council noting these updates
occur every three years to ensure the city is meeting current code
requirements.
H.4. RES 23-52 Consider approving Resolution 23-52 authorizing an Interlocal
Agreement between the Town of Westlake and the Purchasing
Association of Cooperative Entities (PACE); and take appropriate action
Information Technology Director Jason Power explained the interlocal
agreement with PACE allows the city to have better pricing through Region
20 which is in Texas.
H.5. ORD-971 Conduct a public hearing and consider adopting Ordinance 971
amending Chapter 90 Traffic and Vehicles, Westlake Code of
Ordinances, allowing for on-street parking by vehicles along Sam
School Road; and take appropriate action
Mr. Ruthven provided an update regarding this item.
The Town Council discussed number of parking spaces at Lifetime,
easement location (could be additional parking), public safety and crime
implications with utilizing this type of parking.
After discussion, the consensus from Town Council was to table this item.
Mayor Pro Tem Quint requested a copy of the traffic analysis.
H.6. RES 23-50 Consider Approval of Resolution 23-50 Amending the Town of
Westlake’s Investment Policy; and take appropriate action
Ms. Lay Lamas briefed Town Council regarding this item.
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The Town Council discussed percentage invested with TX Class, Delivery
Verses Payment policy, request for proposals, financial policies (updates
necessary), Westlake Academy Foundation requirements as a 501C3, Tax ID
numbers for School and Town (Same Tax ID's).
Mayor Pro Tem Quint requested a review of the Westlake Academy's
Investment Policy.
H.7. RES 23-48 Consider approving Resolution 23-48 authorizing an interlocal
agreement with City of Keller for Police services to the Town of
Westlake; and take appropriate action
Town Council/Board of Trustees Meeting Minutes September 11, 2023
Keller Police Chief Brad Fortune briefed Town Council regarding this item.
The Town Council discussed accidents at the Dove Road at the Glenwick
intersection, yield and stop signs, accident history, contract obligations for
ordinance conflicts, requirement to maintain a court system for five years.
(Legal Counsel Stan Lowry noted the Court must be located in Westlake.)
The Council discussed the Town Marshall requirement within contract, part
time vacancy, security at events and how off duty Police Officers are
recruited.
H.8. WA RES
23-21
Consider approving WA Resolution 23-21 authorizing the Town Manager
to purchase three (3) passenger vans for the Westlake Academy; and
take appropriate action
Town Manager Wade Carroll provided an overview regarding this item.
H.9. ORD-978 Consider adopting Ordinance 978 amending Chapter 36 Engineering
Standards, Westlake Code of Ordinances; and take appropriate action
Director of Planning and Development Ron Ruthven explained the history of
this item, noting the entire Ordinance was mistakenly repealed and replaced
about a year ago. He noted the proposed Ordinance puts language back in
the code and amends as necessary with updates.
After discussion, a motion was made by Mayor Pro Tem Quint to approve
Consent Items H.1, H.2, H.3, H.4, H.6, H.7, H.8 and H.9, as presented and to
table Item H.5. Motion seconded by Council Member White. Motion approved
unanimously.
I.CLOSED EXECUTIVE SESSION
I.1. 23-217 The Town Council will conduct a closed session pursuant to Texas
Government Code, annotated, Chapter 551, Subchapter D for the
following:
a)Section 551.071(2): Consultation with Attorney to seek advice of
counsel regarding the Entrada Public Improvement District (PID);
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b)Section 551.074 (a)(1) Deliberation regarding personnel matters: To
deliberate regarding Westlake Academy (Head of School)
Mayor Kilbride recessed into closed executive session at 6:27 p.m. and
reconvened at 7:52 p.m. into regular session.
TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS
No action.
J.
FUTURE AGENDA ITEMS:
None provided. K.
ADJOURNMENTL.
Mayor Kilbride adjourned the meeting at 7:55 p.m.
Signed by: ___________________________
Mayor Sean C. Kilbride
Attested by: ____________________________
Amy M. Piukana, Town Secretary
Town Council/Board of Trustees Meeting Minutes September 11, 2023
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