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Home My WebLink AboutTC BOT Agenda Packet 9.25.23Town of Westlake 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Town Council/Board of Trustees Agenda Council Chamber4:00 PMMonday, September 25, 2023 The Town Council of the Town of Westlake serves as the governing Board for Westlake Academy. This agenda may contain both municipal and Westlake Academy items, which will be clearly identified. In an effort of transparency, this meeting will be viewable to the public via Live Stream and also available for viewing after the meeting. In an effort of meeting efficiency, any residents wishing to speak on action items must submit a speaker request form to the Town Secretary prior to the start of the meeting. (Speaker request forms are available online) A.REGULAR MEETING – Call to Order (4:00 P.M.) B.PLEDGE OF ALLEGIANCE C.CEREMONIAL ITEM(S): Reports are prepared for informational purposes and will be accepted as presented. (There will be no presentations associated with the report items.) There will be no separate discussion unless a Town Council Member requests that report be removed and considered separately. C.1.Presentation of a Proclamation recognizing October 5, 2023 as World Teachers’ Day in the Town of Westlake (Mayor Kilbride) 23-251 C.2.Presentation and recognition of Westlake Academy ’s 2023 AP scholars, 2023 recipients of the College Board National Recognition Program, and 2023-24 National Merit Semi-Finalists (Dr. Ownes/Carl Tippen) 23-228 C.3.Ceremonial item recognizing John Ard as the new Fire Chief (Wade Carroll) 23-230 D.CITIZEN/PARENT COMMENTS: This is an opportunity for citizens to address the Town Council or Board of Trustees on any matter, whether or not it is posted on the agenda. Any residents wishing to speak on action items must submit a speaker request form to the Town Secretary. (Best practice is to submit the speaker form prior to the start of the meeting.) If your questions are satisfied, you may choose not to speak. Individual citizen comments are normally limited to three (3) minutes with a maximum of (15) minutes on the same topic item; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an Page 1 of 4 1 Town Council/Board of Trustees Agenda September 25, 2023 agenda item if the item is posted as a Public Hearing .The Town Council and Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council and Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action . E.ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety F.REPORTS AND PRESENTATIONS: Reports are prepared for informational purposes and will be accepted as presented. (There will be no presentations associated with the report items.) There will be no separate discussion unless a Town Council Member requests that report be removed and considered separately. F.1.Receive a Quarterly Financial Update (Cayce Lay Lamas)23-202 F.2.Presentation and discussion of State Assessment Results for 2023 (Maxwell Ituah/Rod Harding) 23-240 F.3.Presentation and discussion regarding International Trips for High School Students (Beth Hughes) 23-232 F.4.Consider approving the Texas Teacher Evaluation Support System (TTESS) Appraisal Handbook; and take appropriate action (Jennifer Phillips) 23-244 G.CONSENT AGENDA: All items listed below are considered routine by the Town Council and /or Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Council/Board Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence . G.1.Consider approval of Town Council Board of Trustees Meeting Minutes from the following meeting(s): August 30, 2023 (Special Called Meeting), and September 11, 2023 (Regular Meeting); and take appropriate action (Amy Piukana) 23-242 G.2.Consider adopting Ordinance 980 approving a negotiated settlement between the Atmos Cities Steering Committee (“ACSC”) and Atmos Energy Corp., Mid-Tex Division regarding the company ’s 2023 Rate Review Mechanism filing, declaring existing rates to be unreasonable, adopting tariff’s that reflect rate adjustments consistent with the ORD-980 Page 2 of 4 2 Town Council/Board of Trustees Agenda September 25, 2023 negotiated settlement, finding the rates to be set by the attached settlement tariffs to be just and reasonable and in the public interest, approving an attachment establishing a benchmark for pensions and retiree medical benefits, requiring the company to reimburse ACSC ’s reasonable ratemaking expenses, determining that this ordinance was passed in accordance with the requirements of the Texas Open Meetings Act; and take appropriate action (Wade Carroll) G.3.Consider approval of Resolution 23-58 approving an economic development and development agreement for subdivision improvements with Westlake RE Development Partners, Inc. for the Villaggio residential development located at the southwest corner of Pearson Lane and Dove Road; and take appropriate action (Ron Ruthven) RES 23-58 H.PUBLIC HEARING: H.1.Conduct a Public Hearing and consider approving Ordinance 979 adopting the FY 24 Town of Westlake Municipal Budget; and take appropriate action (Tabled from September 11, 2023 Town Council Meeting) (Cayce Lay Lamas) ORD 979 H.2.Receive a Report on the Proposed Tax Rate; Conduct a Public Hearing; Consider Adopting Ordinance 975 Approving an Ad Valorem Tax Rate; and take appropriate action (Tabled from the September 11, 2023 Town Council Meeting) (Cayce Lay Lamas) ORD-975 I.REGULAR AGENDA ITEM(S) I.1.Consider a Resolution to Ratify the Property Tax Increase as Reflected in the FY 2024 Annual Operating and Capital Budget; and take appropriate action (Tabled from the September 11, 2023 Council Meeting) (Cayce Lay Lamas) RES 23-54 I.2.Discussion Regarding Town Financial Policies (Cayce Lay Lamas)23-234 I.3.Discussion regarding Cell Town Coverage (Wade Carroll)23-237 I.4.Consider approving repairs to Back Flow Preventor Devices; and take appropriate action (Wade Carroll) 23-248 I.5.Consider approving Resolution 23-55 authorizing the Town Manager to purchase network security equipment, licensing, software, services, maintenance, and support in an amount not to exceed $240,000; or lease the same in an amount not to exceed $85,000 per year for 3 years; and take appropriate action. RES 23-55 J.CLOSED EXECUTIVE SESSION J.1.The Town Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the 23-224 Page 3 of 4 3 Town Council/Board of Trustees Agenda September 25, 2023 following: (a) Section 551.074 (a)(1) Deliberation regarding personnel matters: To deliberate regarding Westlake Academy (Head of School) (Mayor Kilbride) (b) Section 551.071 (2) Consultation with Attorney to seek advice of council regarding Admissions Policy for Westlake Academy K.TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS K.1.Consider and discuss executing an agreement with Diversified Search Group for recruitment of the Westlake Academy Head of School; and take appropriate action (Mayor Kilbride) 23-241 L.FUTURE AGENDA ITEMS: These items have been discussed by Town Council and scheduled to be placed on future Council Agendas allowing for adequate time for staff preparation on the agenda item . M.COUNCIL RECAP/STAFF DIRECTION N.ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted on the bulletin board at Town of Westlake, Town Hall, located at 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, in compliance with the Texas Open Meetings Act, Chapter 551 of the Texas Government Code. __________________________ Amy M. Piukana, Town Secretary Disabilities Notice: If you plan to attend the meeting and have a disability that requires special needs, please contact the Town Secretary's Office 48 hours in advance at Ph. 817-490-5711 and reasonable accommodations will be made to assist you. Page 4 of 4 4 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:23-251 Agenda Date:9/25/2023 Agenda #:C.1. TOWN STAFF REPORT RECCOMENDATIONS Presentation of a Proclamation recognizing October 5, 2023 as World Teachers’ Day in the Town of Westlake (Mayor Kilbride) STAFF: Mayor Sean Kilbride BACKGROUND: The group #TeachersCan is a statewide movement supported by more than 150 partnering businesses and organizations committed to elevating the teaching profession and honoring the critical role teachers plan in the success of Texas. DISCUSSION: The Mayor will read a proclamation recognizing October 5, 2023 as World Teachers’ Day in the Town of Westlake ATTACHMENT(S): 1)Proclamation Town of Westlake Printed on 9/22/2023Page 1 of 1 powered by Legistar™5 Town of Westlake Proclamation WHEREAS, a strong, effective system of school education for all children is essential to our democratic system of government; and WHEREAS, much of this progress can be attributed to the qualified and dedicated teachers entrusted with the educational development of our children to their full potential; and, WHEREAS, our teachers are at their best when they hold students to high expectations, challenge them to think critically, push them to excel in the face of any obstacle, and guide their development into contributing exemplary citizens; and WHEREAS, excellent teaching is a labor of love, and our dedicated professionals often use their own resources and work evenings and weekends to enhance and enrich the daily learning experiences of their students with innovative and individualized lessons; and WHEREAS, teachers fill many roles, including listener, role models, motivator and mentor and continue to influence their students long into adulthood. NOW, THEREFORE, I, Sean Kilbride, Board President, and Mayor of Westlake proclaim October 5th, as WORLD TEACHERS DAY In Westlake, Texas and call upon the citizens to recognize and express their appreciation for the vital contributions made daily by Teachers, Support Staff and Volunteers. IN WITNESS THEREOF, I have hereunto set my hand and caused the official seal of the Town of Westlake, Texas to be affixed this 25th day of September, 2023. ______________________________________________ Sean C. Kilbride, Board President, and Mayor of Westlake 6 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:23-228 Agenda Date:9/11/2023 Agenda #:C.2. ACADEMY STAFF REPORT RECCOMENDATIONS Presentation and recognition of Westlake Academy’s 2023 AP scholars, 2023 recipients of the College Board National Recognition Program, and 2023-24 National Merit Semi-Finalists (Dr. Ownes/Carl Tippen) STAFF: Dr. James Owen, High School Principal and Carl Tippen, College Counselor BACKGROUND: In addition to following the IB continuum program,Westlake Academy students also have the opportunity to sit for College Board assessments.This agenda item is to recognize and present these students.Firstly,Westlake Academy students who in either their sophomore or junior year met the criteria for being either an AP scholar, AP scholar with honors,or AP scholar with distinction.Secondly,WA students who are 2023 College Board National Recognition Program awardees.Finally,WA students who have been recognized as National Merit Semi-Finalists. BOARD OF TRUSTEES ACTION/OPTIONS: No action/Ceremonial item Town of Westlake Printed on 9/22/2023Page 1 of 1 powered by Legistar™7 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:23-230 Agenda Date:9/25/2023 Agenda #:C.3. TOWN STAFF REPORT RECCOMENDATIONS Ceremonial item recognizing John Ard as the new Fire Chief (Wade Carroll) STAFF: Wade Carroll, Town Manager BACKGROUND: Chief John Ard has been serving the public for over 25 years in three different communities:City of Arlington, City of Southlake,and Town of Westlake.His fire service career began in 2002 with the City of Southlake as a Fire Inspector working in the fire marshal office.Since that time,he has served many roles and positions including fire investigator,peace officer,arson investigator,juvenile fire setter interventionist, firefighter/paramedic,driver/engineer,and fire marshal.His last seven years have been serving as the Deputy Chief of Operations and Fire Marshal for the Town of Westlake. Chief Ard earned a bachelor’s degree in Fire Service Administration from Columbia Southern University,and a master’s degree in Public Administration from Stephen F.Austin State University.His state certifications and licensing include Fire Service Chief Executive Officer (FSCEO)from Texas A&M Mays School of Business, Chief Fire Executive (CFE)from Texas Fire Chief Association,Master Firefighter,Master Fire Inspector, Master Arson Investigator,Hazardous Materials Technician,Apparatus Pump Operator,Fire Officer III,and Fire Instructor II,Peace Officer,and Licensed Paramedic.Additionally,Chief Ard is an adjunct instructor at Tarrant County College Fire Service Training Center.On a personal note,John has been married for over 31 years to Tammy and they have three adult children:Justin,Kayla,and Cameron.He enjoys spending time with family, exercising, cycling, and riding motorcycles. Please help us congratulate Chief Ard on his promotion to Fire Chief for the Town of Westlake! TOWN COUNCIL ACTION/OPTIONS: Ceremonial items conducted will be the Oath of Office provided by Mayor Kilbride,Badge Pining of new Fire Chief, and light refreshments at the back of the room. Town of Westlake Printed on 9/22/2023Page 1 of 1 powered by Legistar™8 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:23-202 Agenda Date:9/25/2023 Agenda #:F.1. TOWN STAFF REPORT RECCOMENDATIONS Receive a Quarterly Financial Update (Cayce Lay Lamas) STAFF: Cayce Lay Lamas, Director of Finance BACKGROUND: The Town Council requires regular updates on the financial conditions of the Town. DISCUSSION: The financial report is being provided for the third quarter of fiscal year 2022-2023, which covers the fiscal year through June of 2023. In addition to the investment information mandated by the Public Funds Investment Act, the report includes a high-level narrative summary of the budgetary performance of major funds and budgetary statements by fund. The Town Council/Board of Trustees may review the report and the Director of Finance will be available to answer any questions. ATTACHMENT(S): ·Quarterly Financial Report Q3 ·Quarterly Financial Report Addendum Q3 Town of Westlake Printed on 9/21/2023Page 1 of 1 powered by Legistar™9 TOWN OF WESTLAKE Analysis of Dashboard for Quarter Ending 6/30/2023 Town of Westlake Quarterly Financial Analysis Summary Overview The Town of Westlake adopted a total operating budget with $27m projected in revenue and $33m planned expenditures, intending to use $5m of available fund balance for fiscal year 2022-2023. This budget is separate from the Westlake Academy operating budget, although capital expenditures and shared services are included within the Town’s budget. The Town operates fund-based accounting, or separate self-balancing accounts for specific purposes. For the purposes of the quarterly report, only major funds are included in the narrative summary. Budgetary summaries for each operating fund are included as supplemental information. General Fund Overview The General Fund is the Town’s major operating fund and responsible for most of the daily operating activities, including administrative services, fire and emergency medical services, and shared support services for the Westlake Academy. The General Fund budget was adopted with a projected $5m in use of fund balance; as of the third quarter, the deficit is projected to be eliminated. Based on significantly higher than expected sales tax revenues, franchise fees, and interest income, along with reduced capital spending, the Town is currently projecting to end the year with a $2.8m contribution to fund balance. Staff will continue to monitor the performance of revenues and will present budget amendments for the Town Council’s consideration to formally revise the budget to reflect the revenues received. Projected $14,381,115 Projected $17,208,979 YTD Actual $8,561,049 (54%) YTD Actual $13,290,526 (124%) Adopted $15,736,919 Adopted $10,694,198 0 5,000,000 10,000,000 15,000,000 20,000,000 Expenditures Revenues General Fund 10 TOWN OF WESTLAKE Analysis of Dashboard for Quarter Ending 6/30/2023 Town of Westlake Quarterly Financial Analysis Revenue Summary The General Fund revenues include three major categories: sales and use tax, property tax, and development fees and permits. The Town dedicates 1-cent of its sales tax levy to support the General Fund; 0.5-cent is designated for property tax reduction and recorded within the General Fund; the remaining 0.5-cent is for the 4B Economic Development Corporation. For tax year 2022, the Town adopted a property tax rate of $0.16788 per $100 of value; roughly 62% of the total tax levy funds operations within the General Fund and the remaining is restricted for debt service. In total, 124% of budgeted revenues have been collected through the first half of the year: • 189% of budgeted sales tax has been collected; revenue projections include an additional $5,766,016 in anticipated collections and an estimated ending amount of $10,000,000. Staff will closely monitor this volatile revenue source. • 107% of the budgeted levy has been collected through the third quarter; the amount over 100% is from penalties and interest paid by property owners. • Permits and fines are trending under budget for FY 2023, but no adjustment to the year end projections is expected at this time. • 130% of budgeted franchise fees have been collected; revenue projections include an additional $202,865 and an estimated ending amount of $750,000. • 1,415% of budgeted interest income has been received; revenue projections include an additional $450,000 and an estimated ending amount of $475,000. Due to the many rate hikes by the Fed, the Town’s portfolio has experienced better than budgeted returns. • Council will be presented with a budget amendment to consider that will include the revised revenue projections. Expenditure Summary The General Fund expenditures account for the majority of Town operations, including general government, public safety, public works, and cultural and recreational functions. The Town budgets for 17 different departments within these functions, each with their own characteristics and annual spending spread. For example, IT spends more at the beginning of the fiscal year to renew subscriptions and order equipment, whereas Parks & Recreation activities largely occur during the summer months. In total, 54% of budgeted expenditures have been spent through the first three months of the year: • Public safety, which comprises fire, emergency medical service, and contracted police services, make up roughly 26% of budgeted expenditures. Police services are billed quarterly; the cost of contract was under-budgeted and invoiced incorrectly. An additional $144,196 is required to fulfill the Town’s obligations. • The General Administration cost center is trending higher than expected due to the Town’s agreement to supplement funds for training at Westlake Academy and some unexpected work relating to a planned software upgrade. The expenditures for this cost center are not expected to go over budget in total. • The Finance Department is overbudget due to the employee turnover and subsequent contracted staffing leveraged to backfill required functions. These services will be completely discontinued during Q4. • Information Technology shows higher than expected spending through the third quarter because budgeted equipment had to be purchased early due to supply chain delays. The expenditures for this department will normalize towards the end of the year and is not currently expected to go over budget. • The Transfers cost center show lower than expected activity, in large part due to the decision to limit or halt most capital expenditures. 11 TOWN OF WESTLAKE Analysis of Dashboard for Quarter Ending 6/30/2023 Town of Westlake Quarterly Financial Analysis Utility Fund Overview The Utility Fund is the Town’s second largest fund and responsible for the delivery of water and sewer services to all residences and businesses within the Town. It is an enterprise-type fund; fees are set annually with the intent to cover the full cost to provide services, similar to a business. The Utility Fund budget was adopted with a projected $734k in use of retained earnings. Activities within this fund occur largely within the summer months, at which point the projected deficit will be reevaluated. Revenue Summary The Utility Fund revenues are mainly comprised of water sales and sewer treatment revenues charged to users within the Town. In total, 82% of budgeted revenues have been collected through June: • 87% of budgeted water revenue has been collected; water revenue is generally contingent on rainfall and expected to be higher during the summer and dry months. • 74% of budgeted sewer revenue has been collected; the Town employs winter quarter averaging in order to stabilize rates and better reflect water actually treated. • Other revenues include interest income, which is up significantly due to higher interest rates. This increase will be included in the budget amendment. Expense Summary The Utility Fund expenses include the purchase of water from the City of Fort Worth, sewer treatment from Trinity River Authority, annual debt service payments, and transfers out. In total, 52% of budgeted expenses have been expended through the first nine months of the year: • 59% of water purchases and sewer treated have been expended. • The remaining unspent amount of debt service reflects the August interest only payment. • Operating transfers out occur as personnel expenditures in the General Fund are incurred; capital transfers out are recorded as needed. Projected $6,826,417 Projected $6,085,549 YTD Actual $3,534,208 (52%) YTD Actual $5,025,767 (82%) Adopted $6,826,417 Adopted $6,092,850 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 Expenses Revenues Utility Fund 12 TOWN OF WESTLAKE Analysis of Dashboard for Quarter Ending 6/30/2023 Town of Westlake Quarterly Financial Analysis Capital Project Funds Overview The Town of Westlake uses 3 capital project funds: Capital Projects, Arts & Sciences Center, and Westlake Academy Expansion. The budgets for these funds are based on known revenues and projects at the time of adoption for that fiscal year and reflected in the five-year Capital Improvements Plan. Due to projects authorized by Town Council during the first half of the year, budget amendments will be presented for approval. Revenue Summary The revenues for capital project funds include bond proceeds, donations, interest income, and transfers in from other operating funds. The Town issued a $3.5m tax note to fund modular buildings at the Academy and accepted $1.1m in donations for the gym renovation. In total, 281% of budgeted revenues have been collected through the first nine months of the year: • 1,330% of budgeted Capital Projects revenue has been collected, all of which is interest income. • 558% of budgeted Arts & Sciences revenue has been collected, all of which is interest income. • 1,000% of budgeted Academy Expansion revenue has been collected, due to the unbudgeted debt proceeds received and a donation. These revenues will be included in a budget amendment. Expenditure Summary Expenditures within the capital project funds are restricted to the costs required for capital improvements and the operating costs specifically required to support the projects. In total, 139% of budgeted expenses have been collected through the first six months of the year: • 9% of Capital Projects expenditures have occurred for Parish Lane and software upgrade projects. • 129% of Arts & Sciences expenditures have occurred, all of which is for design fees. • 313% of Academy Expansion expenditures have occurred, the majority of which is for the modular buildings. Projected $6,142,033 Projected $5,417,000 YTD Actual $3,487,268 (139%) YTD Actual $4,923,553 (281%) Adopted $2,515,033 Adopted $1,755,100 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 Expenditures Revenues Capital Fund 13 TOWN OF WESTLAKE Analysis of Dashboard for Quarter Ending 6/30/2023 Town of Westlake Quarterly Financial Analysis Debt Service Overview The Town of Westlake utilizes a mix of debt instruments to finance capital projects and the acquisition of major assets for the Town and Westlake Academy. The Town maintains a rating of AAA from Standard & Poor’s rating agency to ensure the lowest interest costs available. Total outstanding debt as of October 1, 2022, was $47,649,000 across 11 different issuances and 3 different funding sources (sales tax, property tax, and utilities). • Debt payments are made twice a year, in February and August; payments were made in February for all outstanding obligations. • Debt obligations for fiscal year 2023 are $3,922,949 ($2,327,000 in principal and $1,595,949 in interest). • The Town issued $3,500,000 in tax notes to fund modular buildings. These payments begin August 2023. Investment Holdings Overview The Town of Westlake leverages their depository for almost all the Town’s investment activities. The agreement stipulates that the interest earned will match the TexPool prior month average rate. The Council approved participation in Texas CLASS risk pool in June. The account was funded during Q4; earnings will start in the next report. The Town earned a total of $592,590 in interest from its investment activities during the third quarter. Economic Summary The Fed implemented additional increases to the interest rate through the first quarter of calendar year 2023, with the last occurring in March. The increases to the rate, continued economic resilience in the face of inflation, and the lowering bond yields contributed to a banking crisis that began in March. Despite the subsequent slowing activity, Texas continues to see employment growth and reports that only the energy sector is yet to recover all jobs lost in the pandemic. Overall, economic conditions in the state remain above the national levels. Sources: Your Texas Economy [Dallas Fed] Monthly Newsletter July 2023 [Federated Investors] Economic Summary – Q2 2023 [Hilltop Securities] The information herein represents Westlake's Municipal and Academic investment report for the period ended June 30, 2023. The undersigned acknowledges that the Town's investment portfolios are accurate and is actively working to ensure compliance with the policies and strategies contained in the Town's Investment Policy, as adopted by Ordinance 950, and is actively working to ensure compliance with the requirements of section 2256.023 of the Public Funds Investment Act of the State of Texas. Cayce Lay Lamas, CPA Director of Finance 14 Quarterly Investment Report Third Quarter Ended June 30, 2023 INVESTMENT ACTIVITY FINANCIAL INSTITUTION 6/30/23 3/31/23 12/31/22 09/30/22 First Financial Bank Muni General Operating - 6904 Beginning Balance 51,935,450$ 50,774,180$ 47,129,749$ 40,832,714$ Deposits 2,141,665 7,396,748 2,851,740 5,490,245 Withdrawals 1,518,676 5,493,223 1,480,844 1,546,132 Interest 230,442 145,604 122,356 83,460 Ending Balance 52,788,881 52,823,310 48,623,000 44,860,287 Westlake Academy - 6920 Beginning Balance 1,027,137 1,473,413 1,007,435 1,503,967 Deposits 689,873 1,064,206 1,638,012 951,666 Withdrawals 990,837 1,083,973 933,134 1,114,498 Interest 3,569 3,371 3,371 2,515 Ending Balance 729,743 1,457,018 1,715,684 1,343,650 Insurance Trust - 6946 Beginning Balance - - - - Deposits 92,110 47,660 111,264 55,139 Withdrawals 49,851 47,660 54,795 55,139 Interest - - - Ending Balance 42,259 - 56,469 - TexPool Muni Beginning Balance 108 107 106 105 Deposits - - - - Withdrawals - - - - Interest 0 0 0 - Ending Balance 109 108 107 105 Academy Beginning Balance 108 107 106 105 Deposits - - - - Withdrawals - - - - Interest 0 0 0 - Ending Balance 109 108 107 105 Quarterly Investment Report as of June 30, 2023 1 15 Quarterly Investment Report Third Quarter Ended June 30, 2023 INVESTMENT ACTIVITY Investment Activity Summary as of 3/31/23 Description Yield Yield Yield Book & Market Value First Financial Bank 5.0035% 3.0000% 3.0000% 54,280,327 TexPool 5.0543% 4.6108% 3.9799% 215 Total Investments 54,280,543 * All accounts have a Life of 1 day and a Market Price of $1. Investment Type 6/30/23 3/31/23 12/31/22 09/30/22 T-Bills 3 months 5.16 4.69 4.25 3.13 6 months 5.19 4.77 4.55 3.63 T-Notes 1 Yr 5.24 4.68 4.68 3.89 2 Yrs 4.64 4.30 4.29 3.86 3 Yrs 4.27 4.09 4.05 3.88 5 Yrs 3.95 3.82 3.76 3.70 Gov't Pools Texpool 5.0543 4.6108 3.9799 2.4126 Sources FRB H15: Data Download Program - Choose (federalreserve.gov) TexPool BENCHMARKS Quarterly Investment Report as of June 30, 2023 2 16 Town of Westlake Dashboard Fiscal Year Overview: FY23 Period Ending:75% of the fiscal year General Fund Revenue Summary Key Revenue Sources Budget Projected YTD % of Budget Budget Projected YTD % of Budget General Administrative 7,690,960 14,205,741 11,289,777 147% Sales Tax 4,233,984 10,000,000 8,004,007 189% Town Manager's Office - - - 0% Property Taxes 2,004,100 2,100,000 2,138,791 107% Planning & Development 2,255,328 2,255,328 1,561,495 69% Permits 1,126,968 1,126,968 827,070 73% Town Secretary's Office - - - 0% Fines 425,000 425,000 302,650 71% Fire/EMS Department 173,300 173,300 104,988 61% Franchise Fees 547,135 750,000 709,063 130% Municipal Court Office 507,385 507,385 356,466 70% Interest Income 25,000 475,000 353,850 1415% Public Works Office - - - 0% Facilities Maintenance - - 400 0% Finance Office - - - 0% Parks and Recreation - - (22,600) 0%Moving Average Comparisons to Collections Collections Information Technology - - - 0% 12 Month Moving Average 12-MA June 30, 2023 Human Resources Office - - - 0% Sales Tax 1,267,336 727,373 Community Engagement - - - 0% Transfers In 67,225 67,225 - 0% Total Revenue 10,694,198 17,208,979 13,290,526 124% Expenditure Summary Fund Balance Budget Projected YTD % of Budget Budget Projected Council 2,000 2,000 - 0% Beginning (Unaudited) 17,510,609 17,510,609 General Administrative 1,010,959 1,010,959 904,731 89% Revenues 10,694,198 17,208,979 Town Manager's Office 517,890 517,890 234,521 45% Expenditures 15,736,919 14,381,115 Planning & Development 765,138 765,138 511,266 67% Ending (Projected) 12,467,888 20,338,473 Town Secretary's Office 121,170 121,170 79,088 65% Fire/EMS Department 3,105,782 3,105,782 1,955,590 63% Restricted 1,011,684 1,002,958 Municipal Court Office 600,389 600,389 301,666 50% 180 Day Requirement 5,845,489 5,916,599 Public Works Office 683,076 683,076 333,186 49% Unassigned/Available 5,610,715 13,418,916 Facilities Maintenance 316,291 316,291 171,197 54% Finance Office 319,255 319,255 363,612 114% Parks and Recreation 413,437 413,437 123,919 30% Information Technology 394,240 394,240 358,446 91% Human Resources Office 137,990 137,990 100,612 73% Community Engagement 88,976 88,976 73,923 83% Police Services 1,032,869 1,177,065 853,243 83% Academy 2,343,891 2,343,891 1,113,250 47% Transfers 3,883,566 2,383,566 1,082,800 28% Total Expenditures 15,736,919 14,381,115 8,561,049 54% Net Surplus (deficit) (5,042,721) 2,827,864 4,729,477 June 30, 2023 17 Town of Westlake Dashboard Fiscal Year Overview: FY23 Period Ending:75% of the fiscal year EDC 4B Revenue Summary Fund Balance Budget Projected YTD % of Budget Budget Projected Sales Tax 1,784,481 3,250,000 2,668,002 150% Beginning (Unaudited) 661,525 661,525 Interest Income - - 16,614 Revenues 1,784,481 3,250,000 Total Revenues 1,784,481 3,250,000 2,668,002 150% Expenditures 1,622,790 1,622,790 Ending (Projected) 823,216 2,288,735 Expenditure Summary Budget Projected YTD % of Budget Transfer 1,622,790 1,622,790 1,496,944 92% Restricted 823,216 2,288,735 Total Expenditures 1,622,790 1,622,790 1,496,944 92% Unassigned/Available - - Net Surplus (deficit) 161,691 1,627,210 1,171,058 June 30, 2023 18 Town of Westlake Dashboard Fiscal Year Overview: FY23 Period Ending:75% of the fiscal year EDC 4B Revenue Summary Fund Balance Budget Projected YTD % of Budget Budget Projected Sales Tax/Hotel Tax 616,535 50,000 23,176 4% Beginning (Unaudited) - - Total Revenues 616,535 50,000 23,176 4% Revenues 616,535 50,000 Expenditures 616,535 616,535 Expenditure Summary Ending (Projected) - (566,535) Budget Projected YTD % of Budget Economic Development 141,535 - - 0% Unassigned/Available - (566,535) Transfer 475,000 - - 0% Total Expenditures 616,535 - - 0% Net Surplus (deficit) - 50,000 23,176 June 30, 2023 19 Town of Westlake Dashboard Fiscal Year Overview: FY23 Period Ending:75% of the fiscal year Public Improvement District Revenue Summary Fund Balance Budget Projected YTD % of Budget Budget Projected Reimbursement of Admin Fees 50,000 50,000 18,119 36% Beginning (Unaudited) 383,197 383,197 Total Revenues 50,000 50,000 18,119 36% Revenues 50,000 50,000 Expenditures 57,000 57,000 Expenditure Summary Ending (Projected) 376,197 376,197 Budget Projected YTD % of Budget Consultant Fees 7,000 7,000 - 0% Restricted 376,197 376,197 Admin Fees 50,000 50,000 18,119 36% Unassigned/Available - - Total Expenditures 57,000 57,000 18,119 32% Net Surplus (deficit) (7,000) (7,000) - June 30, 2023 20 Town of Westlake Dashboard Fiscal Year Overview: FY23 Period Ending:75% of the fiscal year Visitor Association Revenue Summary Fund Balance Budget Projected YTD % of Budget Budget Projected Hotel Taxes 446,075 446,075 419,630 94% Beginning (Unaudited) 166,438 166,438 Car Show 5,200 5,200 1,517 29% Revenues 701,275 701,275 Transfer In 250,000 250,000 - 0% Expenditures 949,150 949,150 Total Revenues 701,275 701,275 421,147 60% Ending (Projected) (81,437) (81,437) Expenditure Summary Restricted (81,437) (81,437) Budget Projected YTD % of Budget Unassigned/Available - - Transfers Out/Rent/Marketing 844,050 844,050 445,180 53% Advertising & Marketing 94,900 94,900 26,603 28% Car Show 10,200 10,200 4,872 48% Total Expenditures 949,150 949,150 476,654 50% Net Surplus (deficit) (247,875) (247,875) (55,507) June 30, 2023 21 Town of Westlake Dashboard Fiscal Year Overview: FY23 Period Ending:75% of the fiscal year Lonestar Public Fund Revenue Summary Fund Balance Budget Projected YTD % of Budget Budget Projected Interest Income 25 350 273 1093% Beginning (Unaudited) 14,764 14,764 Total Revenues 25 350 273 1093% Revenues 25 350 Expenditures - - Ending (Projected) 14,789 15,114 Net Surplus (deficit) 25 350 273 Restricted 14,789 15,114 Unassigned/Available - - June 30, 2023 22 Town of Westlake Dashboard Fiscal Year Overview: FY23 Period Ending:75% of the fiscal year Cemetery Fund Revenue Summary Fund Balance Budget Projected YTD % of Budget Budget Projected Lot Sales/Interest Income 14,925 47,500 45,260 303% Beginning (Unaudited) 323,051 323,051 Total Revenues 14,925 47,500 45,260 303% Revenues 14,925 47,500 Expenditures 25,201 7,500 Expenditure Summary Ending (Projected) 312,775 363,051 Budget Projected YTD % of Budget Cemetery Operating Expenses 25,201 7,500 4,339 17% Restricted 312,775 363,051 Total Expenses 25,201 7,500 4,339 17% Unassigned/Available - - Net Surplus (deficit) (10,276) 40,000 40,921 June 30, 2023 23 Town of Westlake Dashboard Fiscal Year Overview: FY23 Period Ending:75% of the fiscal year Revenue Supported Debt Fund Revenue Summary Fund Balance Budget Projected YTD % of Budget Budget Projected Transfer In from 4B 1,622,790 1,622,790 1,496,944 92% Beginning (Unaudited) - - Total Revenues 1,622,790 1,622,790 1,496,944 92% Revenues 1,622,790 1,622,790 Expenditures 1,622,790 1,622,790 Expenditure Summary Ending (Projected) - - Budget Projected YTD % of Budget Debt Service Payments 1,622,790 1,622,790 788,069 49% Restricted - - Total Expenditures 1,622,790 1,622,790 788,069 49% Unassigned/Available - - Net Surplus (deficit) - - 708,875 June 30, 2023 24 Town of Westlake Dashboard Fiscal Year Overview: FY23 Period Ending:75% of the fiscal year Property Tax Supported Debt Revenue Summary Fund Balance Budget Projected YTD % of Budget Budget Projected Property Taxes 1,202,967 1,202,967 1,295,797 108% Beginning (Unaudited) 32,688 32,688 Total Revenues 1,202,967 1,202,967 1,295,797 108% Revenues 1,202,967 1,202,967 Expenditures 1,235,655 1,235,655 Expenditure Summary Ending (Projected) - - Budget Projected YTD % of Budget Debt Service Payments 1,140,030 1,140,030 1,519,276 133% Restricted - - Total Expenditures 1,140,030 1,140,030 1,519,276 133% Unassigned/Available - - Net Surplus (deficit) 62,937 62,937 (223,479) June 30, 2023 25 Town of Westlake Dashboard Fiscal Year Overview: FY23 Period Ending:75% of the fiscal year Capital Projects Fund Revenue Summary Fund Balance Budget Projected YTD % of Budget Budget Projected Interest Income 5,000 75,000 66,505 1330% Beginning (Unaudited) 3,212,238 3,212,238 Transfer In from GF - - - 0% Revenues 1,015,100 75,000 Total Revenues 5,000 75,000 66,505 1330% Expenditures 1,410,033 1,410,033 Ending (Projected) 2,817,305 1,877,205 Expenditure Summary Budget Projected YTD % of Budget Restricted 2,817,305 1,877,205 SH114 Service Road 120,000 120,000 103,712 86% Unassigned/Available - - Capital Projects 1,031,832 1,031,832 2,293 0% Software Upgrades 127,201 127,201 21,530 17% Sam School/Knolls Op 131,000 131,000 - 0% Total Expenditures 1,410,033 1,410,033 127,535 9% Net Surplus (deficit) (1,405,033) (1,335,033) (61,030) June 30, 2023 26 Town of Westlake Dashboard Fiscal Year Overview: FY23 Period Ending:75% of the fiscal year Arts & Sciences Fund Revenue Summary Fund Balance Budget Projected YTD % of Budget Budget Projected Interest Income 10,000 75,000 55,774 558% Beginning (Unaudited) 3,271,059 3,271,059 Transfer In 250,000 - - 0% Revenues 260,000 75,000 Total Revenues 260,000 75,000 55,774 21% Expenditures 55,000 75,000 Ending (Projected) 3,476,059 3,271,059 Expenditure Summary Budget Projected YTD % of Budget Restricted 3,476,059 3,271,059 Design Fees 55,000 75,000 71,188 129% Unassigned/Available - - Total Expenditures 55,000 75,000 71,188 129% Net Surplus (deficit) 205,000 - (15,413) June 30, 2023 27 Town of Westlake Dashboard Fiscal Year Overview: FY23 Period Ending:75% of the fiscal year Academy Expansion Fund Revenue Summary Fund Balance Budget Projected YTD % of Budget Budget Projected Interest Income 5,000 75,000 86,306 1726% Beginning (Unaudited) 1,961,502 1,961,502 Debt Proceeds - 3,552,000 3,552,000 0% Revenues 480,000 5,267,000 Contributions - 1,165,000 1,162,968 0% Expenditures 1,050,000 4,677,000 Transfer In 475,000 475,000 - 0% Ending (Projected) 1,391,502 2,551,502 Total Revenues 480,000 5,267,000 4,801,274 1000% Restricted 1,391,502 2,551,502 Expenditure Summary Unassigned/Available - - Budget Projected YTD % of Budget Engineering & Consultant Fees - 75,000 27,046 0% Modular Buildings - 3,500,000 3,202,000 0% Capital 800,000 800,000 7,500 1% Debt Issuance Costs - 52,000 52,000 0% Transfer to Arts & Sciences 250,000 250,000 - 0% Total Expenditures 1,050,000 4,677,000 3,288,546 313% Net Surplus (deficit) (570,000) 590,000 1,512,728 June 30, 2023 28 Town of Westlake Dashboard Fiscal Year Overview: FY23 Period Ending:75% of the fiscal year Utility Fund Revenue Summary Fund Balance Budget Projected YTD % of Budget Budget Projected Water Revenue 3,722,173 3,722,173 3,246,672 87% Beginning (Unaudited) 8,751,487 8,751,487 Sewer Revenue 1,800,876 1,800,876 1,282,842 71% Revenues 6,092,850 6,092,850 Fort Worth Impact Fee 145,000 225,000 204,682 141% Expenditures 6,826,417 6,826,417 Duct Bank Permit Fee 198,400 75,000 65,100 33% Ending (Projected) 8,017,920 8,017,920 Insurance and Admin Fees 12,500 12,500 11,463 92% Other Revenue 213,901 250,000 215,008 101% Restricted 316,695 316,695 Total Revenues 6,092,850 6,085,549 5,025,767 82% Unassigned/Available 7,701,225 7,701,225 Expenditure Summary Budget Projected YTD % of Budget Operating Transfers Out 569,460 569,460 283,519 50% Rent 84,086 84,086 64,859 77% Insurance & Phone 14,856 14,856 639 4% Bank Charges and Electric 20,350 20,350 24,231 119% Compensated Absence 4,645 4,645 - 0% Workers Compensation 3,930 3,930 - 0% Contractual Services 200,087 200,087 29,925 15% Water Purchases & Sewer Treated 3,822,749 3,822,749 2,254,463 59% Insurance & Travel 23,117 23,117 146 1% Office Supplies 122,559 122,559 91,712 75% Water Meters and Taps 25,780 25,780 6,406 25% Debt Service 1,067,574 1,067,574 778,310 73% Transfers Out 867,225 867,225 - 0% Total Expenses 6,826,417 6,826,417 3,534,208 52% Net Surplus (deficit) (733,567) (740,868) 1,491,559 June 30, 2023 29 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:23-240 Agenda Date:9/25/2023 Agenda #:F.2. ACADEMY STAFF REPORT RECCOMENDATIONS Presentation and discussion of State Assessment Results for 2023 (Maxwell Ituah/Rod Harding) STAFF: Maxwell Ituah, High School Principal/Rod Harding, PYP Principal DISCUSSION: The purpose of this discussion discussion is to inform the Board of Trustees of the 2022-2023 State mandated STAAR and EOC results and provide an opportunity for the Board of Trustees to gain an understanding of the status of the Academy’s academic progress on state mandated assessments for grades 3 through 11. The ultimate aim of this presentation is to disaggregate the State assessment data in order to measure the effectiveness of Westlake Academy’s curriculum and instructional alignment across all IB programmes. Analysis will be provided, and areas of strength and weakness identified in order to build an organizational culture where stakeholders use data continuously, collaboratively and effectively to improve the academic performance of all students. BOARD OF TRUSTEES ACTION/OPTIONS: This presentation and discussion is informative in nature and does not require Board of Trustee action. Town of Westlake Printed on 9/21/2023Page 1 of 1 powered by Legistar™30 Westlake Academy 2023 STAAR/EOC Results Maxwell Ituah and Samuel Febres Board of Trustees Meeting Monday, September 12, 2022 31 STAAR/EOC Performance Standards Did Not Meet – HB1416 (4545) (Accelerated Instruction) Approaches - Performance in this category indicates that students are likely to succeed in the next grade or course with targeted academic intervention. Students in this category generally demonstrate the ability to apply the assessed knowledge and skills in familiar contexts. Meets - Performance in this category indicates that students have a high likelihood of success in the next grade or course but may still need some short-term, targeted academic intervention. Students in this category generally demonstrate the ability to think critically and apply the assessed knowledge and skills in familiar contexts. Masters - Performance in this category indicates that students are expected to succeed in the next grade or course with little or no academic intervention. Students in this category demonstrate the ability to think critically and apply the assessed knowledge and skills in varied contexts, both familiar and unfamiliar. Growth: Limited, Expected, Accelerated (Not included as there were revisions to the STAAR exams for this upcoming year. 32 The STAAR redesign is based on improving alignment to the classroom experience. In effective classrooms, teachers are… The STAAR redesign will… 1 Coherently building students’ background knowledge and vocabulary in all subject areas... Prioritize cross-curricular passages in RLA that reference topics that students have learned about in other classes 2 Asking students to write about what they read using evidence from text… Include writing in all RLA tests, reflecting our updated TEKS, and having students write text-based responses 3 Providing various open-ended formats for students to respond to questions… Add new, non-multiple-choice questions that are more like questions teachers ask in class 4 Supporting the learning needs of all students by providing appropriate accommodations… Move to online assessments that provide a full suite of robust accommodations for students with specific learning needs 5 Moving to online assessments supports all the changes above and provides faster test results to support accelerated learning.33 34 35 36 STAAR Results Grade 3 Grade 3 2018 WA 2019 WA 2020 WA 2021 WA 2022 WA 2023 WA Reading 90%100% COVID 96%95%96% Mathematics 93%100% COVID 98%94%96% . Note that there is a gap in data for 2020 due to COVID.37 Grade 3 Longitudinal Data Course Comparison Year Passed Masters Level Reading 2018-2019 100%53% 2019-2020 COVID COVID 2020-2021 96%42% 2021-2022 95%62% 2022-2023 96%48% Course Comparison Year Passed Masters Level Math 2018-2019 100%49% 2019-2020 COVID COVID 2020-2021 98%40% 2021-2022 94%35% 2022-2023 96%43% 38 STAAR Results Grade 4 Grade 4 2018 WA 2019 WA 2020 WA 2021 WA 2022 WA 2023 WA Reading 98%93%COVID 90%95%97% Mathematics 93%84%COVID 90%95%97% Writing 95%89%COVID 86% Note that there is a gap in data for 2020 due to COVID. Note that starting with the 21-22SY, Writing is no longer a stand alone exam 39 Grade 4 Longitudinal Data Course Comparison Year Passed Masters Level Math 2018-2019 84%46% 2019-2020 COVID COVID 2020-2021 90%66% 2021-2022 95%53% 2022-2023 97%59% Course Comparison Year Passed Masters Level Reading 2018-2019 93%42% 2019-2020 COVID COVID 2020-2021 90%40% 2021-2022 95%49% 2022-2023 97%65% Course Comparison Year Passed Masters Level Writing 2018-2019 89%28% 2019-2020 COVID COVID 2020-2021 86%31% 40 STAAR Results Grade 5 Grade 5 2018 WA 2019 WA 2020 WA 2021 WA 2022 WA 2023 WA Reading 100%100%COVID 95%100%95% Mathematic s 100%100%COVID 96%97%97% Science 98%97%COVID 95%87%85% Note that there is a gap in data for 2020 due to COVID. 41 Grade 5 Longitudinal Data Course Comparison Year Passed Masters Level Reading 2018-2019 100%63% 2019-2020 COVID COVID 2020-2021 95%73% 2021-2022 100%71% 2022-2023 95%78% Course Comparison Year Passed Masters Level Math 2018-2019 100%88% 2019-2020 COVID COVID 2020-2021 96%79% 2021-2022 97%71% 2022-2023 97%62% Course Comparison Year Passed Masters Level Science 2018-2019 97%60% 2019-2020 COVID COVID 2020-2021 95%45% 2021-2022 87%29% 2022-2023 85%24% 42 STAAR Results Grade 6 Grade 6 2018 WA 2019 WA 2020 WA 2021 WA 2022 WA 2023 WA Reading 96%97%COVID 93%96%99% Mathematics 99%99%COVID 96%97%99% Note that there is a gap in data for 2020 due to COVID. 43 Grade 6 Longitudinal Data Course Comparison Year Passed Masters Level Math 2018-2019 99%67% 2019-2020 COVID COVID 2020-2021 96%51% 2021-2022 97%58% 2022-2023 99%58% Course Comparison Year Passed Masters Level Reading 2018-2019 97%40% 2019-2020 COVID COVID 2020-2021 93%42% 2021-2022 96%57% 2022-2023 99%62% 44 STAAR Results Grade 7 Grade 7 2018 WA 2019 WA 2020 WA 2021 WA 2022 WA 2023 WA Reading 93%99%COVID 97%94%96% Mathematics 96%97%COVID 99%90% *G8 Math STAAR 95% Writing 95%96%COVID 97% Note that there is a gap in data for 2020 due to COVID. Note that starting with the 21-22SY, Writing is no longer a stand alone exam 45 Grade 7 Longitudinal Data Course Comparison Year Passed Masters Level Reading 2018-2019 99%64% 2019-2020 COVID COVID 2020-2021 97%65% 2021-2022 94%68% 2022-2023 96%67% Course Comparison Year Passed Masters Level Math 2018-2019 97%47% 2019-2020 COVID COVID 2020-2021 99%59% 2021-2022 First year taking the grade 8 math STAAR 90%38% 2022-2023 95%43% Course Comparison Year Passed Masters Level Writing 2018-2019 96%39% 2019-2020 COVID COVID 2020-2021 97%40% 46 STAAR Results Grade 8 Grade 8 2018 WA 2019 WA 2020 WA 2021 WA 2022 WA 2023 WA Reading 100%100%COVID 99%100%96% Science 91%95%COVID 91%99%97% Social Studies 91%83%COVID 91%96%96% Note that there is a gap in data for 2020 due to COVID. .47 Grade 8 Longitudinal Data Course Comparison Year Passed Masters Level Reading 2018-2019 100%63% 2019-2020 COVID COVID 2020-2021 99%54% 2021-2022 100%79% 2022-2023 96%64% Course Comparison Year Passed Masters Level Social Studies 2018-2019 83%15% 2019-2020 COVID COVID 2020-2021 91%33% 2021-2022 96%48% 2022-2023 96%64% Course Comparison Year Passed Masters Level Science 2018-2019 95%31% 2019-2020 COVID COVID 2020-2021 91%39% 2021-2022 99%44% 2022-2023 97%48% 48 WA EOC Results End-of-Course 2018 WA 2019 WA 2020 WA 2021 WA 2022 WA 2023 WA English I 96%99%COVID 96%96%100% English II 99%97%COVID 100%96%100% Algebra I 100%99%COVID 93%100%100% Biology 100%100%COVID 98%98%100% U.S. History 100%100%COVID 100%100%100% Note that there is a gap in data for 2020 due to COVID.49 EOC Longitudinal Data Course Comparison Year WAPass Masters Level English I – Grade 9 2018-2019 99%54% 2019-2020 COVID COVID 2020-2021 96%38% 2021-2022 96%47% 2022-2023 100%64% Comparison Year WA Pass Masters Level English II – Grade 10 2018-2019 97%35% 2019-2020 COVID COVID 2020-2021 100%44% 2021-2022 96%22% 2022-2023 100%41% 50 EOC Longitudinal Data Course Comparison Year Passed Masters Level Algebra – Grade 8 2018-2019 99%67% 2019-2020 COVID COVID 2020-2021 93%52% 2021-2022 100%75% 2022-2023 100%74% Course Comparison Year Passed Masters Level U.S. History – Grade 11 2018-2019 100%90% 2019-2020 COVID COVID 2020-2021 100%79% 2021-2022 100%93% 2022-2023 100%91% Course Comparison Year Passed Masters Level Biology – Grade 9 2018-2019 100%59% 2019-2020 COVID COVID 2020-2021 98%44% 2021-2022 98%42% 2022-2023 100%37% 51 Comparison Aggregate Data between WA & the State 22-23SY Primary Grade Reading WA Pass WA Masters State Pass State Masters G3 96%48%77%20% G4 97%65%78%21% G5 95%78%81%28% Grade Math WA Pass WA Masters State Pass State Masters G3 96%43%74%19% G4 97%59%70%22% G5 97%62%80%21% Grade Science WA Pass WA Masters State Pass State Masters G5 85%24%64%15% 52 Comparison Aggregate Data between WA & the State 22-23SY Secondary Grade Reading WA Pass WA Masters State Pass State Masters G6 Reading 99%62%75%22% G7 Reading 96%67%77%26% G8 Reading 96%64%82%27% English I 100%64%71%14% English II 100%41%74%9% Grade Math WA Pass WA Masters State Pass State Masters G6 Math 99%58%74%15% G7 Math (G8 STAAR) 96%64%74%16% Algebra I 100%74%78%24% 53 Comparison Aggregate Data between WA & the State 22-23SY Secondary Grade Science WA Pass WA Masters State Pass State Masters G8 Science 97%48%72%16% Biology 100%37%89%22% Grade Social Studies WA Pass WA Masters State Pass State Masters G8 Social Studies 96%64%60%15% US History 100%91%95%39% 54 In Conclusion •The Accountability Data presented demonstrates that Westlake Academy is providing an exceptional educational experience to students in comparison to the state and region. •The Academy is committed to continuous improvement and to their strategic initiatives. •The Academy is committed to the goal of becoming the best place for students to learn and for teachers to teach. 55 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:23-232 Agenda Date:9/25/2023 Agenda #:F.3. ACADEMY STAFF REPORT RECCOMENDATIONS Presentation and discussion regarding International Trips for High School Students (Beth Hughes) STAFF: Beth Hughes, High School Assistant Principal DISCUSSION: The High School Language Acquisition department wants to provide international experiences that encourage cross-cultural experiences that broaden our horizons and cultivate a more interconnected global appreciation. The French department proposes to travel 10 nights to France for an immersion experience in Vishy, France. The Spanish department proposes an 8-night trip to Costa Rica through the tour company, EF (Education First). Both trips would occur over Spring Break 2024 and be aimed at students in level 3 language acquisition and above. Currently, no other open enrollment travel opportunities are planned for G10-12. BOARD OF TRUSTEES ACTION/OPTIONS: This is a discussion item and staff seek is seeking the Board of Trustees feedback on the program. No official action is necessary. Town of Westlake Printed on 9/22/2023Page 1 of 1 powered by Legistar™56 French Immersion Proposal March 7th-16th, 2024 AP/IB SL 1 French Juniors Testing French AP May 15th Sponsored by Madame Christine King cking@westlakeacademy.org 57 58 Over 300 welcoming families await international students in this beautiful UNESCO World Heritage City home of the Alliance Française & International University Cavilam* https://www.cavilam.com/en/ 59 Cost of Trip 8-10 students & 2 teachers Teacher Trip Price included Madame King is the Tour Director with direct connections to Cavilam staff. She personally vetted the program this summer and received a grant from the French government to study as a French teacher. After experiencing it first hand, she is excited to bring the opportunity to WA. Total Kids Pay= $2,750 Includes: Vichy Cavilam Classes & some cultural activities Breakfast & Dinner with welcoming family Lunch at school cafeteria during the week Train Tickets from Paris to Vichy/ Direct Flight from DFW to Paris Travel Insurance with Travelex-https://www.travelexinsurance.com/ 2-night stay in Paris Excludes: Personal spending & shopping money. I recommend at least $150 Total Due Now to secure the trip= $500 Total Due by January 1st Schools Buddy will be set up for payments $2,250 Teachers Pay for their own meals and spending money* 60 Spanish Immersion Experience ●Where? Costa Rica ●When? Spring Break March 9-17, 2024 (no school missed!) ●Who? WA Spanish levels 3+ ●How? Education First tours●How much? $3299 and includes insurance, airfare, hotel, transfers, 3 meals daily, tours and activities. 61 Spanish Immersion Experience Objectives: ●Spanish language exposure and immersion ●Practice authentic conversation with locals ●Experience adventure, culture, and natural beauty of Costa Rica in a meaningful way 62 Spanish Immersion Experience Activities: ●Volcano ●3 National Parks ●Hot springs ●White water rafting ●Snorkeling 63 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:23-244 Agenda Date:9/25/2023 Agenda #:F.4. ACADEMY STAFF REPORT RECCOMENDATIONS Consider approving the Texas Teacher Evaluation Support System (TTESS) Appraisal Handbook; and take appropriate action (Jennifer Phillips) STAFF: Jennifer Phillips, Westlake Academy BACKGROUND: Beginning during the 2023-2024 school year, Westlake Academy will adopt and utilize the Texas Teacher Evaluation and Support System. This system focuses on providing continuous, timely and formative feedback to educators so they can improve their practice. STAFF RECOMMENDATION: Staff recommends approving the TTESS Appraisal Handbook, as presented. BOARD OF TRUSTEES ACTION/OPTIONS: 1)Motion to approve 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 9/22/2023Page 1 of 1 powered by Legistar™64 Westlake Academy T-TESS Handbook 2023-2024 Westlake Academy Charter School 65 Table of Contents PURPOSE OF T-TESS ROLE OF T-TESS IN EVALUATING TEACHERS ORIENTATION WESTLAKE ACADEMY T-TESS APPRAISAL PROCESS 2023-2024 T-TESS TIMELINE Appraisers Goal Setting and Professional Development Plans Walkthroughs Pre-Observation Conference Formal Observations Post-Observation Conference End-of-Year Conference APPEAL PROCESS T-TESS Appeal FlowChart OBSERVATION WAIVER ELIGIBILITY PROFESSIONAL IMPROVEMENT PLAN LINKS TO ADDITIONAL RESOURCES APPENDIX 1 66 PURPOSE OF T-TESS The formal appraisal of Westlake Academy teachers will be in accordance with the Texas Teacher Evaluation Support System. ●Under the recommended appraisal process,an appraiser must be the teacher ’s supervisor. ●TTESS appraisers must be certified prior to conducting appraisals in accordance with education code. ●TTESS credentials must be submitted to Human Resources prior to the beginning of the evaluation process and housed in the District T-TESS management system. ●Appraisers shall participate in annual updates as prescribed by State or District mandates and approved by the School Board. ●If a teacher ’s principal/supervisor is unable to fulfill the appraisal process requirements, school leadership will assign another appraiser to serve as the teacher ’s appraiser to complete the appraisal process. T-TESS &ROLE IN EVALUATING TEACHERS In acknowledging the vital roles teachers play in student achievement and based on feedback from the field,TEA has developed the state’s approved instrument for evaluating teachers. During the fall of 2011,the TEA created the Teacher Effectiveness Workgroup,composed of members from TEA’s Educator Initiatives department,the USDE-funded Texas Comprehensive Center,Educate Texas,and Education Service Center,Region 13.This workgroup examined literature on evaluating educator effectiveness,including various appraisal models from across the nation to help inform the development of a new Texas system. During the spring of 2014,the teacher steering committees developed an evaluation system tied to the Texas Teacher Standards.In the redesign of the system,the committee focused on teachers’continuous professional growth,while destigmatizing the observation process from a mindset of compliance,toward feedback and support.The new system known as the Texas Teacher Evaluation and Support System (T-TESS)provides for actionable,timely feedback, allowing teachers to make efficient and contextual professional development choices that lead to improvement in their practices. Because T-TESS is designed as a model for providing teachers with ongoing,timely feedback and establishing a culture of continuous improvement,the implementation includes annual evaluations consisting of both informal observations/walkthroughs and at least one formal observation.T-TESS cultivates instructional leaders at all levels of the organization,and teachers engage in ongoing self-reflection about practices as a means of refining their craft and impacting student performance. T-TESS aligns with the Westlake Academy Mission Statement and provides feedback using the research-based rubric.The IB Approaches to Teaching (based on inquiry,focused on conceptual understanding,developed in local and global contexts,focused on effective collaboration, designed to remove barriers to learning,and informed by assessment. 2 67 ORIENTATION Westlake Academy shall ensure that all teachers are provided with a T-TESS orientation by a T-TESS certified appraiser no later than the first three weeks of school or at least two weeks before the first observation. Teacher orientation shall be conducted in a face-to-face setting and include all pertinent state and local policies as well as the local appraisal calendar. WESTLAKE ACADEMY T-TESS APPRAISAL PROCESS 2023-2024 T-TESS APPRAISAL CALENDAR Who participates?Due Date T-TESS Update/ Training All teachers All administrators Professional Development August 14-16,2023 Walkthroughs All teachers All administrators August 21,2023-May 17,2024 Professional Goals & Professional Development Plan All teachers All administrators Begin September 8,2023-Complete by September 29,2023 Formal Observation (Includes Pre-Conference and Post-Conference) Teacher Appraiser Begin September 8,2023-Complete by April 5,2024 End-of-Year Teacher Completed by May,10,2024 3 68 Conference Appraiser Blackout Dates September 5,2023 October 10,2023 November 13 &27,2023 December 14-20,2023 January 8 &16,2024 February 20,2024 March 18,2024 GOAL SETTING AND PROFESSIONAL DEVELOPMENT PLAN At the beginning of the year,all teachers will engage in personal goal setting and planning for professional development with their appraiser.The teacher and appraiser will review,revise,and complete the District Goal Setting Template which will be maintained by Westlake Academy. Goal Setting process: a.submitted to the teacher ’s appraiser within the first six weeks from the day of completion of T-TESS or initially drafted in conjunction with the teacher ’s end-of-year conference from the previous year,revised as needed based on changes to the context of the teacher ’s assignment during the current school year,and submitted to the teacher ’s appraiser within the first six weeks of instruction b.maintained throughout the course of the school year by the teacher to track progress in the attainment of goals and participation in professional development activities detailed in the approved goal/plan. c.used after the end-of-year conference in the determination of goal setting and professional development dimensions of the T-TESS rubric. The performance of a teacher ’s students is defined as how the individual teacher ’s students progress academically in response to the teacher’s pedagogical practice as measured at the individual teacher level by student growth measures (identified in the District Goal Setting Template). WALKTHROUGHS WalkThroughs shall be conducted throughout the year.Walkthroughs are brief,non-scheduled, informal observations.Walkthroughs may begin following the teacher's TTESS orientation. Each teacher must have walkthroughs as a component of the T-TESS Appraisal process. PRE-OBSERVATION CONFERENCE Prior to each observation,the T-TESS appraiser will conduct a pre-observation conference with the teacher to ask questions about the lesson plan,the learning outcomes,and students in the class in order to provide context.It is also appropriate for the appraiser to share expectations in T-TESS Domains 2 and 3 and assist teachers in understanding expectations in the T-TESS appraisal system. 4 69 FORMAL OBSERVATIONS The length of a classroom observation will be an instructional period or a complete lesson within an instructional period that consists of a minimum of 45 minutes of instruction. Teachers are provided with one opportunity to waive the scheduled observation due to unforeseen circumstances.Teachers must communicate with the scheduled appraiser in a timely manner.A new pre-conference may be required and the observation will need to be rescheduled with the appraiser. POST-OBSERVATION CONFERENCE After the formal classroom observation,the teacher will receive a written summary and oral feedback from the individual appraiser in a post-observation conference within 10 working days of the observation. Post-observation conferences may not be waived.The teacher must receive both written and oral feedback within 10 working days. END-OF-YEAR CONFERENCE An end-of-year conference will be held at least 15 days prior to the end of the school year.A post-observation conference and end-of-year conference must be completed separately.The end-of-year conference must be completed separately.The end-of-year conference includes a rating in Domains 1-4 based on the following information: 1.Review of obtainment of goals. 2.Consideration of professional development needs for the following school year. 3.Completion of professional development plan contained within the Goal Setting Document. 4.Review of formal classroom observations. 5.Student performance information. 6.Written walkthrough information. 7.Any other relevant cumulative data. Teachers shall have the opportunity to provide evidence for the T-TESS rubric prior to the end-of-year conference. Every year Westlake Academy teachers will participate in the following: 1.The Goal Setting Plan process. 2.The performance of teachers’students;and 3.A modified end-of-year conference that address Domain 4. APPEAL PROCESS In the event a teacher participating in the T-TESS process disagrees with the individual performance rating on the performance dimensions of T-TESS,he or she may submit additional evidence to the appraiser. 5 70 The teacher must complete the Teacher Request for Appeal of T-TESS Observation Outcomes stating the specific nature of the discrepancy,full disclosure of evidence of performance,and a statement of expected performance evaluation to be submitted to the appraiser for additional consideration within five (5)working days of the post-observation conference. The appraiser will consider the additional evidence provided and meet with the teacher within ten (10)working days of the original post-observation conference to review the information and discuss identified points related to performance in an effort to achieve a mutual agreement. In the event of a non-agreement,the Teacher Request for Appeal of T-TESS Observation Outcomes serves to initiate the process for a second formal observation shall be submitted by the teacher within 20 working days from the original post-observation conference.The second formal observation shall be conducted by a second formal observation appraiser,as identified in policy (Local).The second appraiser will follow the entire T-TESS process with the exception of the goal-setting conference. When a second appraiser is used,scoring will be conducted as follows:a second appraisal will be conducted and scored by dimension.Should the teacher ’s concerns not be resolved through this collaborative process,the employee may submit a formal grievance.The Board has established a formal grievance procedure found in policy (Local). 6 71 OBSERVATION WAIVER POLICY Teachers who have been at Westlake Academy for three may waive the Formal Observation on a biennial,less-than-annual required T-TESS . All teachers who elect to waive the Formal Observation will be required to complete the Goal Setting/Professional Development plan and End-of-Year Conferences annually. Annual TTESS Required Biennial,Less-Than-Annual TTESS Required Eligibility All teachers on a probationary contract or Performance Improvement Plan All teachers on a one-year, retire/rehire contract All teachers on a “term”or continuing contract Campus Assignment All teachers assigned to a state-rated “Improvement Required”Campus Not assigned to a state-rated “Improvement Required”campus 7 72 Assigned to a position in which the principal or assistant principal is the teacher ’s supervisor Assigned to the current building for at least one year TTESS Rating on End-of-Year Conference for previous year All teachers not meeting “Proficient”criteria in 9 of 16 dimensions and/or identified in any area as “Improvement Needed” Teachers must earn a TTESS rating of “Proficient”criteria in 9 of the 16 dimensions AND not identified in any area as “Improvement Needed” TTESS Observation All teachers Teachers may waive the formal 45-minute observation TTESS Goal Setting/ Professional Development Plan All teachers Teachers may not waive T-TESS End-of-Year Conference All teachers Teachers may not waive GROWTH PLANS The GROWTH PLAN is an intervention tool to address the instructional and professional areas of growth for a teacher.It is a growth plan designed to fill in the gaps of a teacher ’s craft knowledge and instructional expertise. The appraiser determines placement on a Growth Plan and drives its development.The Growth Plan should be developed using the domains and dimensions of T-TESS and in collaboration with the teacher/support staff in need.The Growth Plan applies to all instructional practice and professional expectations. A Growth Plan is developed with any individual whom the appraiser determines is in need of prescriptive assistance.A teacher may be placed on a Growth Plan at anytime during the school year as determined by campus administration. Elements of a GROWTH PLAN are: 1.Focus Area (Performance,Professionalism,or Behavior) 2.Professional Development Activities 3.Action Steps 4.Monitoring Action Steps that include: •Supports to achieve action steps; •Check-in date; 8 73 •Status of action step; •Next steps;and •Opportunities to identify evidence of changes in teacher behavior/student outcomes. Focus Area: It is important to note that the Growth Plan is drawn directly from the instructional expectations of an IB teacher,T-TESS domains and dimensions,professional educator standards,and school specific focus. Key Considerations: ●Before selecting a focus area,consider the teacher ’s current instructional practice and professionalism by reviewing all available evidence (observations,walkthroughs, teacher-submitted evidence,internal and external feedback,etc.). ●If a teacher has more than one focus area,make sure to identify and communicate all the focus areas for the Growth Plan,even if the teacher will only work on one area at a time in a given time period. Professional Development Activities: It is important to note the professional development activities are those that the teacher will complete to improve practice in the focus area(s).Focus should be placed on individualized and targeted professional activities as opposed to school-wide learning sessions. Action Steps: This section describes all actions required to demonstrate learning and the application of new strategies. Status of Action Steps: ●Section indicates whether an action step was MET/ON TRACK/NOT MET. ●Next Steps:Appraiser completes only if teacher did not meet an action step and describes concrete follow-up action. ●Documentation:Appraisers must document each action step that a teacher has not completed through a memorandum that includes the following: ○Description of the action step; ○Timeline that teacher had to complete the action step (start and end dates); ○Reason(s)why the teacher did not meet the action step as determined by evaluator;and ○Any follow-up directive from the appraiser. ●Teacher Acknowledgement:Teachers/support staff are required to acknowledge receipt of all performance information related to their Growth Plan,including memoranda within ten (10)days of being placed on a Growth Plan. ○A teacher acknowledges receipt by signing and dating the memorandum.It is important to note that acknowledgement does not imply agreement. ○If the action step was met,the teacher initials and dates beside the Notes column. The appraiser gives a copy of the changes to the teacher and keeps the original for later use. 9 74 ●Refusal to Sign:If a teacher refuses to acknowledge receipt of the memorandum,ask a witness to sign and verify that the teacher received a copy of the memorandum. Evidence or lack of changes in Teacher Behavior/student outcomes: In this section,the appraiser includes evidence indicating the extent to which the teacher/support staff member ’s implementation of the professional development activity showed a change in behavior and student behavior/outcomes. 10 75 APPENDIX Board Policy (Local) Westlake Academy PERFORMANCE APPRAISAL EVALUATION OF TEACHERS DNA (LOCAL) APPRAISAL SYSTEM The formal appraisal of District teachers shall be in accordance with the Texas Teacher Evaluation and Support System (T-TESS)unless otherwise designated by an appraiser with District approval GENERAL REQUIREMENTS District teachers shall be appraised annually. Components of the appraisal process,such as classroom observations and walk-throughs shall be conducted more frequently as necessary to ensure that teachers receive appropriate guidance. The district shall establish an appraisal calendar each year. The board shall approve a list of certified appraisers. TTESS FORMAL OBSERVATION The formal observation for a teacher ’s appraisal shall be scheduled in accordance with TTESS guidelines. The board shall approve a list of certified appraisers. The board shall approve a list of certified appraisers who can appraise a teacher in place of the teacher ’s supervisor. Upon a teacher ’s request for a second appraiser,the Head of School shall select the second appraiser from a pre-established roster of trained appraisers. The formal observation for a second appraisal shall be scheduled in accordance with TTESS guidelines. GRIEVANCES Complaints regarding teacher appraisal shall be addressed in accordance with (LOCAL)Board policy. PERFORMANCE APPRAISAL EVALUATION OF TEACHERS 11 76 TTESS EVALUATION The formal appraisal of District teachers will be in accordance with the Texas Teacher Evaluation and Support System unless otherwise designated by an appraiser with District approval. APPRAISAL TTESS appraisers must be certified prior to conducting appraisals in accordance with education code.Appraisers shall participate in annual updates as prescribed by state or district mandates. The district shall ensure that all teachers are provided with an orientation to the TTESS no later than the final day of the first three weeks of school and at least two weeks before the first observation. The teacher orientation shall be conducted in a face-to-face setting,including all pertinent state and local policies,as well as the local appraisal calendar. In addition to TTESS orientation,the District will host any annual training to provide appraisal policy updates. Except for teachers eligible for less frequent formal observations,in accordance with law,teachers are formally observed in classroom instruction by trained administrators using TTESS research-based rubric that covers multiple dimensions of instructional quality. Teachers will participate in one formal classroom observation/evaluation,which will be scheduled and announced by date and time. Eligible teachers who have not waived their right to formal feedback from a formal observation will be formally observed in the classroom one time during the fall or spring semester. The annual observation cycle runs in accordance with the District-approved appraisal calendar. The length of a classroom observation will be an instruction period or a complete lesson within an instructional period that consists of a minimum of 45 minutes of instruction. ANNUAL OBSERVATION CYCLE All formal observations must include pre-and post-observation conferences.Each pre-and 12 77 post-observation observation conference shall be scheduled at a date and time that is mutually acceptable to both the observer and the teacher.Restrictions on the date and time of an observation are identified in the appraisal calendar.In special circumstances,these can be waived at the teacher ’s request.The formal observation for a teacher’s appraisal shall be scheduled in accordance with TTESS guidelines and will be completed in accordance with the District timeline.If a mutual agreement cannot be reached,the principal shall provide notice and evidence of reasonable efforts to reach an agreement to the Head of School.In the absence of a mutual agreement,a date shall be assigned by the Head of School. TTESS documentation shall be maintained by Westlake Academy,shared with the Region 11 Service Center and Westlake Human Resources within ten (10)days after the last day of classes. PRE-AND POST-OBSERVATION CONFERENCES Prior to each formal observation,in order to provide context,the TTESS evaluator will conduct a pre-observation conference with the teacher to ask pertinent background questions about the lesson plan and students in the class. After each formal classroom/lesson observation,the teacher who was observed will receive a written summary and oral feedback from the individual evaluator in a post-observation conference with-in ten working days of the actual observation. LESS-THAN-ANNUAL FORMAL OBSERVATION A teacher may receive a less frequent formal observation if the teacher agrees in writing.To be eligible for less-than-annual formal observations,a teacher will: 1.Be employed on an educator term or continuing contract other than a retire/rehire contract. 2.Have been assigned to the current building for at least one year. 3.Be assigned to a position in which a principal or assistant principal is the teacher ’s supervisor. 4.Serve on a campus that has not been rated “improvement required”on the basis of state standards;and 13 78 5.Earn a TTESS rating of “proficient”in 9 of the 16 dimensions and not be identified in any areas as “improvement needed.” In a year in which a teacher does not receive a full appraisal due to meeting the requirements identified in this subsection,a teacher will participate in: 1.The Goal Setting and Professional Development Plan process a.submitted to the teacher ’s appraiser within the first six weeks from the day of completion of TTESS for teachers in their first year of appraisal under the TTESS b.initially drafter in conjunction with the teacher’s end-of-year conference from the previous year,revised as needed based on changes to the context of the teacher ’s assignment during the current school year, and submitted to the teacher ’s appraiser within the first six weeks of instruction; and c.maintained throughout the course of the school year by the teacher to track progress in the attainment of goals and participation in professional development activities detailed in the plan; d.shared with the teacher’s appraiser prior to the end-of-year conference e.used after the end-of-year conference in the determination of ratings for the goal setting and professional development dimensions of the TTESS rubric. 2.The performance of teacher ’s students is defined as how the individual teacher ’s pedagogical practice is measured at the individual teacher level by student learning objectives. 3.A modified end-of-year conference that addresses: a.The progress on Goal Setting and Professional Development Plan; b.The performance of the teacher’s students; and c.The following year ’s Goal Setting and Professional Development Plan GOAL SETTING AND SELF-ASSESSMENT At the beginning of the year,all teachers will engage in personal goal setting and planning for professional 14 79 development with their appraisers.Student performance as related to student-growth measures shall also be included in the goal setting process.The teacher will document their progress toward achieving those goals throughout the year.Teacher progress toward achieving professional goals will be assessed using dimensions 4.2 and 4.3 of the TTESS rubric. END OF YEAR CONFERENCE The End of Year conference will be held at least 15 days prior to the end of school to discuss overall performance for the year. The End of Year Conference will include a review of formal classroom observations;the teacher self-evaluation (planning,instruction,environment,and responsibilities); student performance information (grades,formative and summative assessments,and student portfolios);written walk-through information;and other relevant cumulative data. APPEAL PROCESS In the event a teacher participating in the TTESS evaluation process disagrees with the evaluation scores for individual performance on the performance domains/dimensions of TTESS,he or she may submit additional evidence to the appraiser within five working days of the post-observation conference stating the specific nature of the disagreement,full disclosure of evidence of performance,and a statement of expected performance evaluation.This information will be submitted to the original appraiser for additional consideration within five working days of the post-observation conference. The first appraiser will consider the additional evidence presented and meet with the teacher within ten working days of the original post-observation conference to review the information and discuss identified points related to performance in an effort to achieve a mutual agreement. In the event of a non-agreement,FORM will initiate the process for a second formal observation submitted by the teacher within twenty working days from the original post-observation conference.The second formal observation shall be conducted by a second formal observation appraiser,as identified in policy (LOCAL) and from a list approved annually by the Board. 15 80 The second appraiser will follow the entire TTESS process,with the exception of the goal-setting conference. Should the teacher ’s concerns not be resolved through this collaborative process,the teacher may submit a formal grievance.The Board has established a formal employee grievance procedure,found in (LOCAL)policy,in the event the TTESS appeal process does not resolve concerns. OTHER GUIDELINES If a second appraiser is necessary,the score of the primary appraiser will count 60%by dimension,and the score of the second appraiser will count 40%by dimension. Teachers will have the opportunity to provide evidence for the Teacher Responsibilities rubric prior to the end of year conference Walk-throughs will be conducted throughout the year. Walk throughs are brief,non-scheduled,informal observations. Cumulative documentation that may impact a teacher ’s evaluation must be shared with the teacher within ten (10) working days. If a teacher wishes to have his or her response documentation considered for appraisal purposes,the response must be done within ten working days. Post-observation conferences following each observation may not be waived. OFFICIAL TTESS DOCUMENTS FROM TEACH FOR TEXAS All official State of Texas TTESS documents can be found at: https://teachfortexas.orgT-TESSTeacherHandbook TTESS Appraiser Handbook TTESS Teacher Handbook No formal observations may occur during the first 10 days of school,two (2)days before,nor (1)one day following a holiday and/or break unless mutually agreed upon by teacher and appraiser. 16 81 Texas Administrative Code TITLE 19 EDUCATION PART 2 TEXAS EDUCATION AGENCY CHAPTER 149 COMMISSIONER'S RULES CONCERNING EDUCATOR STANDARDS SUBCHAPTER AA TEACHER STANDARDS RULE §149.1001 Teacher Standards 17 82 18 83 Source Note:The provisions of this §149.1001 adopted to be effective June 30,2014,39 TexReg 4955 19 84 Source Note:The provisions of this §149.1001 adopted to be effective June 30,2014,39 TexReg 4955 20 85 21 86 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:23-242 Agenda Date:9/25/2023 Agenda #:G.1. TOWN STAFF REPORT RECCOMENDATIONS Consider approval of Town Council Board of Trustees Meeting Minutes from the following meeting(s): August 30, 2023 (Special Called Meeting), and September 11, 2023 (Regular Meeting); and take appropriate action (Amy Piukana) STAFF: Amy M. Piukana, Town Secretary BACKGROUND: The Town Council Board of Trustees shall review and approve the proposed draft minutes. Once approved, the Town Secretary shall make available to the public and follow all records management procedures required by the State. TOWN COUNCIL ACTION/OPTIONS: 1)Motion to approve 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 9/21/2023Page 1 of 1 powered by Legistar™87 Town of Westlake 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Town Council/Board of Trustees Meeting Minutes 5:30 PM Council Chamber Wednesday, August 30, 2023 Special Called Meeting Present: Mayor Sean Kilbride, Mayor Pro Tem David Quint, Council Member Kim Greaves, Council Member Tim Shiner, Council Member Anna White, and Victor Sansone III A. CALL TO ORDER (5:30 P.M.) Mayor Kilbride called the meeting to order at 5:35 p.m. B. CITIZEN/PARENT COMMENTS: The following members in the audience spoke: • John Rigoles spoke regarding the Head of School • Rod Harding spoke regarding the Head of School process • Allison Schneider spoke regarding the Head of School process • Lindsay McGrath spoke regarding the Head of School process • Marcus Novacheck spoke regarding Head of School process • Wayne Stoltenberg spoke regarding the Head of School process • Linda Bjorn spoke regarding the Head of School process Mayor Kilbride read emails from the following individuals: • Melissa DeMoss emailed regarding the Head of School process • Shelly Butler emailed regarding Head of School process After discussion, Mayor Kilbride noted the Head of School item is scheduled for closed session discussion tonight and asked the Council Members if they wish to have it open session. The Council agreed to take a vote to consider discussion in open session. C. ITEMS OF BUSINESS C.1. 23-225 Discussion regarding Town Council Member attendance and State Statue on Vacancies Motion made by Council Member Greaves to table this item. Motion seconded by Council Member White. Motion approved by the following vote: In Favor: White, Greaves, Sansone Abstain: Quint, Shiner This item was tabled. Page 1 of 3 88 Town Council/Board of Trustees Meeting Minutes August 30, 2023 D. CLOSED EXECUTIVE SESSION D.1. 23-224 The Town Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a) Section 551.074 (a)(1) Deliberation regarding personnel matters: To deliberate regarding Westlake Academy (Head of School) A motion was made by Council Member Shiner to discuss this item in open session. Motion seconded by Mayor Pro Tem Quint. Motion prevailed by the following vote: In Favor: Shiner, White, Quint, Sansone Opposed: Greaves Mayor Kilbride recessed for a break at 6:12 p.m. and reconvened at 6:25 p.m. into open session. Attorney Janet Bubert noted the Council has waived the closed session privilege and she recommended any discussion of a particular candidate (names) be reserved. After discussion, the Council recessed again into closed executive session at 6:47 p.m. and adjourned at 7:29 p.m. E. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS The Town Council reconvened into open session at 7:31 p.m. As a result of closed session, a motion was made by Council Member White to authorize the Town Manager to negotiate an agreement with a search firm for the Head of School. Motion seconded by Council Member Shiner. Motion approved unanimously. F. ADJOURNMENT The meeting adjourned at 7:34 p.m. Signed by: _____________________ Mayor Sean C. Kilbride Attested by: ____________________ Amy M. Piukana, Town Secretary Page 2 of 3 89 Town of Westlake 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Town Council/Board of Trustees Meeting Minutes 5:30 PM Council ChamberMonday, September 11, 2023 Present: Mayor Sean Kilbride, Mayor Pro Tem David Quint, Council Member Kim Greaves, Council Member Tim Shiner, Council Member Anna White, and Victor Sansone III (Via Zoom) A.REGULAR MEETING – Call to Order (5:30 P.M.) Mayor Kilbride called the meeting to order at 5:31 p.m. B.PLEDGE OF ALLEGIANCE Mayor Kilbride led the Pledge of Allegiance and Pledge to the Texas flag. C.CITIZEN/PARENT COMMENTS: Mr. Andrew Kuster spoke in opposition of Ordinance 971 (on street parking Sam School Road). Brooks Remaley spoke regarding his concerns with HOA fees in Entrada, maintenance of neighborhood, and CVS Store needing repairs. D.ITEMS OF COMMUNITY INTEREST: Communications Director Jon Sasser provided a report on items of community interest. E.REPORTS: E.1.23-215 Receive a Quarterly Report from the Planning & Zoning Commission Planning Director Ron Ruthven provided an overview of development projects within the town. F.PUBLIC HEARING: F.1.ORD 979 Conduct a Public Hearing and consider approving Ordinance 979 adopting the FY 24 Town of Westlake Municipal Budget; and take appropriate action (Tabled from September 11, 2023 Town Council Meeting) Director of Finance Cayce Lay Llamas explained the Town provided a public notice to invite residents to the public hearing. Page 1 of 5 90 Town Council/Board of Trustees Meeting Minutes September 11, 2023 Mayor Kilbride opened the Public Hearing, there being no one present to speak, closed the public hearing. Council Member Shiner made a motion to table this item to the September 25, 2023,Town Council meeting. Motion seconded by Mayor Pro Tem Quint. Motion approved unanimously. F.2.ORD-975 Receive a Report on the Proposed Tax Rate; Conduct a Public Hearing; Consider Adopting Ordinance 975 Approving an Ad Valorem Tax Rate; and take appropriate action (Tabled from the September 11, 2023, Town Council Meeting) Mayor Kilbride opened the Public Hearing, there being no one present to speak, closed the public hearing. Council Member Shiner motioned to table this item to the September 25, 2023 Town Council meeting. Motion seconded by Mayor Pro Tem Quint. Motion approved unanimously. G.REGULAR AGENDA ITEM(S) G.1.RES 23-54 Consider a Resolution to Ratify the Property Tax Increase as Reflected in the FY 2024 Annual Operating and Capital Budget; and take appropriate action (Tabled from the September 11, 2023 Council Meeting)Motion made by Council Member Shiner to table this item to the September 25, 2023 Town Council meeting. Motion seconded by Mayor Pro Tem Quint. Motion approved unanimously. G.2.23-229 Consider and discuss executing an agreement with Diversified Search Group for recruitment of the Westlake Academy Head of School; and take appropriate action This item was tabled to the September 25, 2023, Town Council meeting. H.CONSENT AGENDA: Mayor Pro Tem Quint requested all Consent Items be pulled off Consent to allow for discussion. H.1.23-223 Consider approval of Town Council Board of Trustees Meeting Minutes Page 2 of 5 from the following meeting(s): July 31, 2023 (Regular meeting), and August 7, 2023 (Regular meeting); and take appropriate action Mayor Pro Tem Quint requested staff provide deliverables requested by the Town Council and listed in the minutes. Consider amending Ordinance 938 amending the Master Fee Schedule by adopting Ordinance 976 and take appropriate action. ORD-976H.2. Mr. Ruthven provided an overview of this item. The Town Council discussed rezoning, site plan and case review fees. 91 Town Council/Board of Trustees Meeting Minutes September 11, 2023 H.3.ORD-977 Consider adopting Ordinance 977 Adopting the 2021 International Construction Codes and 2020 National Electric Code by amending Chapter 18, Buildings and Building Regulations, Article II, Codes, Sections 18-31 through Sections 18-43 and Chapter 38, Fire Prevention and Protection Article II, Codes Sections 38-31 through Sections 38-34; and take appropriate action Building Inspector Pat Cooke briefed Town Council noting these updates occur every three years to ensure the city is meeting current code requirements. H.4.RES 23-52 Consider approving Resolution 23-52 authorizing an Interlocal Agreement between the Town of Westlake and the Purchasing Association of Cooperative Entities (PACE); and take appropriate action Information Technology Director Jason Power explained the interlocal agreement with PACE allows the city to have better pricing through Region 20 which is in Texas. H.5.ORD-971 Conduct a public hearing and consider adopting Ordinance 971 amending Chapter 90 Traffic and Vehicles, Westlake Code of Ordinances, allowing for on-street parking by vehicles along Sam School Road; and take appropriate action Mr. Ruthven provided an update regarding this item. The Town Council discussed number of parking spaces at Lifetime, easement location (could be additional parking), public safety and crime implications with utilizing this type of parking. After discussion, the consensus from Town Council was to table this item. Mayor Pro Tem Quint requested a copy of the traffic analysis. H.6. RES 23-50 Consider Approval of Resolution 23-50 Amending the Town of Westlake’s Investment Policy; and take appropriate action Ms. Lay Lamas briefed Town Council regarding this item. Page 3 of 5 The Town Council discussed percentage invested with TX Class, Delivery Verses Payment policy, request for proposals, financial policies (updates necessary), Westlake Academy Foundation requirements as a 501C3, Tax ID numbers for School and Town (Same Tax ID's). Mayor Pro Tem Quint requested a review of the Westlake Academy's Investment Policy. H.7.RES 23-48 Consider approving Resolution 23-48 authorizing an interlocal agreement with City of Keller for Police services to the Town of Westlake; and take appropriate action 92 Town Council/Board of Trustees Meeting Minutes September 11, 2023 Keller Police Chief Brad Fortune briefed Town Council regarding this item. The Town Council discussed accidents at the Dove Road at the Glenwick intersection, yield and stop signs, accident history, contract obligations for ordinance conflicts, requirement to maintain a court system for five years. (Legal Counsel Stan Lowry noted the Court must be located in Westlake.) The Council discussed the Town Marshall requirement within contract, part time vacancy, security at events and how off duty Police Officers are recruited. H.8.WA RES 23-21 Consider approving WA Resolution 23-21 authorizing the Town Manager to purchase three (3) passenger vans for the Westlake Academy; and take appropriate action Town Manager Wade Carroll provided an overview regarding this item. H.9.ORD-978 Consider adopting Ordinance 978 amending Chapter 36 Engineering Standards, Westlake Code of Ordinances; and take appropriate action Director of Planning and Development Ron Ruthven explained the history of this item, noting the entire Ordinance was mistakenly repealed and replaced about a year ago. He noted the proposed Ordinance puts language back in the code and amends as necessary with updates. After discussion, a motion was made by Mayor Pro Tem Quint to approve Consent Items H.1, H.2, H.3, H.4, H.6, H.7, H.8 and H.9, as presented and to table Item H.5. Motion seconded by Council Member White. Motion approved unanimously. I.CLOSED EXECUTIVE SESSION I.1.23-217 The Town Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a) Section 551.071(2): Consultation with Attorney to seek advice of counsel regarding the Entrada Public Improvement District (PID); Page 4 of 5 b) Section 551.074 (a)(1) Deliberation regarding personnel matters: To deliberate regarding Westlake Academy (Head of School) Mayor Kilbride recessed into closed executive session at 6:27 p.m. and reconvened at 7:52 p.m. into regular session. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS No action. J. FUTURE AGENDA ITEMS: None provided. K. ADJOURNMENTL. Mayor Kilbride adjourned the meeting at 7:55 p.m. 93 Signed by: ___________________________ Mayor Sean C. Kilbride Attested by: ____________________________ Amy M. Piukana, Town Secretary Town Council/Board of Trustees Meeting Minutes September 11, 2023 Page 5 of 5 94 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:ORD-980 Agenda Date:9/25/2023 Agenda #:G.2. TOWN STAFF REPORT RECCOMENDATIONS Consider adopting Ordinance 980 approving a negotiated settlement between the Atmos Cities Steering Committee (“ACSC”) and Atmos Energy Corp., Mid-Tex Division regarding the company’s 2023 Rate Review Mechanism filing, declaring existing rates to be unreasonable, adopting tariff’s that reflect rate adjustments consistent with the negotiated settlement, finding the rates to be set by the attached settlement tariffs to be just and reasonable and in the public interest, approving an attachment establishing a benchmark for pensions and retiree medical benefits, requiring the company to reimburse ACSC’s reasonable ratemaking expenses, determining that this ordinance was passed in accordance with the requirements of the Texas Open Meetings Act; and take appropriate action (Wade Carroll) STAFF: Wade Carroll, Town Manager BACKGROUND: An ordinance approving a negotiated settlement between the Atmos Cities Steering Committee (“ACSC”)and Atmos Energy Corp.,Mid-Tex Division regarding the company’s 2023 Rate Review Mechanism filing,declaring existing rates to be unreasonable,adopting tariff’s that reflect rate adjustments consistent with the negotiated settlement,finding the rates to be set by the attached settlement tariffs to be just and reasonable and in the public interest,approving an attachment establishing a benchmark for pensions and retiree medical benefits,requiring the company to reimburse ACSC’s reasonable ratemaking expenses,determining that this ordinance was passed in accordance with the requirements of the Texas Open Meetings Act,adopting a savings clause, declaring an effective date and requiring delivery of this ordinance to the company and the ACSC’s legal counsel.On March 31,2023,Atmos Energy filed a rate request pursuant Rate Review Mechanism (RRM)adopted by ACSC members.The company claimed that its cost-of-service in a test year ending,December 31,2022,entitled it to additional system-wide revenues of $165.9 million. Applications of the standards set forth in ACSC’s RRM Tariff reduces the company’s request to $156.1 million,$113.8 million of which would be applicable to ACSC members.After reviewing the filing and conduction discovery,ACSC consultants concluded that the system-wide deficiency under the RRM regime should be $130.9 million instead of the claimed $156.1 million.After several meetings the parties agreed to settle the case for $142 million,which is a reduction of $23.9 million to the Company’s initial request.This settlement includes payment of ACSC expenses and $19.5 million for the securitization regulatory asset expenses related to Winter Storm Uri.The impact of the settlement on average residential rates is an increase of $6.47,on a monthly basis,or 7.31 percent. The increase for average commercial usage will be $24.72 or 5.19 percent.These new rates become effective on October 1, 2023 Town of Westlake Printed on 9/22/2023Page 1 of 2 powered by Legistar™95 File #:ORD-980 Agenda Date:9/25/2023 Agenda #:G.2. FISCAL IMPACT: The Town and the Academy will be effected by the change in rates due to this increase by the estimated 5.19%.FY23 the Academy budgeted _____with an end of year estimate of ____for ATMOS gas and the Town budgeted _____with an end of year estimate of _____.FY 24 budgets reflect an estimate of $____ for Academy and $____ for Town expenses for ATMOS. STAFF RECOMMENDATION: Staff recommends adopting Ordinance 980, as presented. ATTACHMENT(S): Ordinance 980 TOWN COUNCIL ACTION/OPTIONS: 1)Motion to approve Ordinance 980, as presented 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 9/22/2023Page 2 of 2 powered by Legistar™96 ORDINANCE NO. 980 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE (“ACSC”) AND ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE COMPANY’S 2023 RATE REVIEW MECHANISM FILING; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT; FINDING THE RATES TO BE SET BY THE ATTACHED SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE PUBLIC INTEREST; APPROVING AN ATTACHMENT ESTABLISHING A BENCHMARK FOR PENSIONS AND RETIREE MEDICAL BENEFITS; REQUIRING THE COMPANY TO REIMBURSE ACSC’S REASONABLE RATEMAKING EXPENSES; DETERMINING THAT THIS ORDINANCE WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS ORDINANCE TO THE COMPANY AND THE ACSC’S LEGAL COUNSEL. WHEREAS, the Town of Westlake, Texas (“City”) is a gas utility customer of Atmos Energy Corp., Mid-Tex Division (“Atmos Mid-Tex” or “Company”), and a regulatory authority with an interest in the rates, charges, and services of Atmos Mid-Tex; and WHEREAS, the City is a member of the Atmos Cities Steering Committee (“ACSC”), a coalition of similarly-situated cities served by Atmos Mid-Tex (“ACSC Cities”) that have joined together to facilitate the review of, and response to, natural gas issues affecting rates charged in the Atmos Mid-Tex service area; and WHEREAS, ACSC and the Company worked collaboratively to develop a Rate Review Mechanism (“RRM”) tariff that allows for an expedited rate review process by ACSC Cities as a substitute to the Gas Reliability Infrastructure Program (“GRIP”) process instituted by the 97 2557/36/8645037 2 Legislature, and that will establish rates for the ACSC Cities based on the system-wide cost of serving the Atmos Mid-Tex Division; and WHEREAS, the current RRM tariff was adopted by the City in a rate ordinance in 2018; and WHEREAS, on about March 31, 2023 Atmos Mid-Tex filed its 2023 RRM rate request with ACSC Cities based on a test year ending December 31, 2022; and WHEREAS, ACSC coordinated its review of the Atmos Mid-Tex 2023 RRM filing through its Executive Committee, assisted by ACSC’s attorneys and consultants, to resolve issues identified in the Company’s RRM filing; and WHEREAS, the Executive Committee, as well as ACSC’s counsel and consultants, recommend that ACSC Cities approve an increase in base rates for Atmos Mid-Tex of $142 million on a system-wide basis with an Effective Date of October 1, 2023; and WHEREAS, ACSC agrees that Atmos plant-in-service is reasonable; and WHEREAS, with the exception of approved plant-in-service, ACSC is not foreclosed from future reasonableness evaluation of costs associated with incidents related to gas leaks; and WHEREAS, the attached tariffs (Attachment 1) implementing new rates are consistent with the recommendation of the ACSC Executive Committee, are agreed to by the Company, and are just, reasonable, and in the public interest; and WHEREAS, the settlement agreement sets a new benchmark for pensions and retiree medical benefits (Attachment 2); and WHEREAS, the RRM Tariff contemplates reimbursement of ACSC’s reasonable expenses associated with RRM applications; and 98 2557/36/8645037 3 WHEREAS, the RRM Tariff includes Securitization Interest Regulatory Asset amount of $19.5 million; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: Section 1. That the findings set forth in this Ordinance are hereby in all things approved. Section 2. That, without prejudice to future litigation of any issue identified by ACSC, the City Council finds that the settled amount of an increase in revenues of $142 million on a system-wide basis represents a comprehensive settlement of gas utility rate issues affecting the rates, operations, and services offered by Atmos Mid-Tex within the municipal limits arising from Atmos Mid-Tex’s 2023 RRM filing, is in the public interest, and is consistent with the City’s authority under Section 103.001 of the Texas Utilities Code. Section 3. That despite finding Atmos Mid-Tex’s plant-in-service to be reasonable, ACSC is not foreclosed in future cases from evaluating the reasonableness of costs associated with incidents involving leaks of natural gas. Section 4. That the existing rates for natural gas service provided by Atmos Mid-Tex are unreasonable. The new tariffs attached hereto and incorporated herein as Attachment 1, are just and reasonable, and are designed to allow Atmos Mid-Tex to recover annually an additional $142 million on a system-wide basis, over the amount allowed under currently approved rates. Such tariffs are hereby adopted. Section 5. That the ratemaking treatment for pensions and retiree medical benefits in Atmos Mid-Tex’s next RRM filing shall be as set forth on Attachment 2, attached hereto and incorporated herein. 99 2557/36/8645037 4 Section 6. That Atmos Mid-Tex shall reimburse the reasonable ratemaking expenses of ACSC in processing the Company’s 2023 RRM filing. Section 7. That to the extent any resolution or ordinance previously adopted by the Council is inconsistent with this Ordinance, it is hereby repealed. Section 8. That the meeting at which this Ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 9. That if any one or more sections or clauses of this Ordinance is adjudged to be unconstitutional or invalid, such judgment shall not affect, impair, or invalidate the remaining provisions of this Ordinance, and the remaining provisions of the Ordinance shall be interpreted as if the offending section or clause never existed. Section 10. That consistent with the City Ordinance that established the RRM process, this Ordinance shall become effective from and after its passage with rates authorized by attached tariffs to be effective for bills rendered on or after October 1, 2023. Section 11. That a copy of this Ordinance shall be sent to Atmos Mid-Tex, care of Chris Felan, Vice President of Rates and Regulatory Affairs Mid-Tex Division, Atmos Energy Corporation, 5420 LBJ Freeway, Suite 1862, Dallas, Texas 75240, and to Thomas Brocato, General Counsel to ACSC, at Lloyd Gosselink Rochelle & Townsend, P.C., 816 Congress Avenue, Suite 1900, Austin, Texas 78701. 100 2557/36/8645037 5 DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, ON THIS THE 25TH DAY OF SEPTEMBER 2023. Mayor ATTEST: Town Secretary APPROVED AS TO FORM: ______________________________ Town Attorney 101 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:RES 23-58 Agenda Date:9/25/2023 Agenda #:G.3. TOWN STAFF REPORT RECCOMENDATIONS Consider approval of Resolution 23-58 approving an economic development and development agreement for subdivision improvements with Westlake RE Development Partners, Inc. for the Villaggio residential development located at the southwest corner of Pearson Lane and Dove Road; and take appropriate action (Ron Ruthven) STAFF: Ron Ruthven, Director of Planning & Development BACKGROUND: This item involves approval of a development and economic development agreement between Westlake RE Development Partners,Inc.,and the Town of Westlake.Westlake RE Development Partners,Inc.is the developer of Villaggio,which is a 17-lot single family detached residential development located at the southwest corner of Pearson Lane and Dove Road.The development zoning was approved by the Town Council on February 27, 2023 by Ordinance 965. FISCAL IMPACT: Given the current existence of three residential units on subject property,the proposed economic development agreement results in a payment by the developer of $15,000.00 to Westlake Academy for 14 of the 17 residential lots yielding a total of $210,000 per the terms of the agreement and requested by the developer.Per the language in the agreement,the requirements for park land dedication per the Town Code of Ordinances is waived and satisfied through the acceptance of a fee in lieu of dedication for the required 0.5 acres of park land dedication.” STAFF RECOMMENDATION: Approval ATTACHMENT(S): 1.Resolution 23-58 2.Resolution 23-58 - Exhibit “A” - Economic Development Agreement 3.Resolution 23-58 - Exhibit “B” - Development Agreement for Subdivision Improvements TOWN COUNCIL ACTION/OPTIONS: 1)Motion to approve 2)Motion to table 3)Motion to deny Town of Westlake Printed on 9/22/2023Page 1 of 1 powered by Legistar™102 Resolution 23-58 Page 1 of 4 TOWN OF WESTLAKE RESOLUTION NO. 23-58 A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, APPROVING A DEVELOPMENT AGREEMENT FOR SUBDIVISION IMPROVEMENTS AND AN ECONOMIC DEVELOPMENT AGREEMENT WITH WESTLAKE RE DEVELOPMENT PARTNERS INC., FOR THE VILLAGGIO RESIDENTIAL DEVELOPMENT (PD9 ZONING DISTRICT), AND AUTHORIZING THE TOWN MANAGER TO EXECUTE THE AGREEMENT. WHEREAS, the concept/development plan for the PD9 zoning district was approved by the Town Council by Ordinance 965 on February 27, 2023; and, WHEREAS, the Town is a duly created and validly existing Type A General Law Municipality, created under the laws of the State of Texas, including particularly, but not by way of limitation, Chapter 51, Texas Local Government Code (“LGC”); and WHEREAS, the Town of Westlake is experiencing planned growth through the attraction of economic development projects such as Fidelity Investments, Deloitte University, and Charles Schwab, residential developments such as Vaquero, Glenwyck Farms, Terra Bella, Granada, Entrada, the Knolls at Solana and Westlake Ranch/Aspen Estates, which are consistent with the Town’s Comprehensive Plan, as well as enrollment growth at Westlake Academy, all of which contribute to demand for improvements to Westlake’s infrastructure and public buildings: and, WHEREAS, the Town of Westlake (Town) and Westlake RE Development Partners, Inc. (the Owner) desire to enter into a partnership to continue this planned growth through an Economic Development Agreement, which sets out certain responsibilities for the Owner and the Town as it relates to the development in Westlake; and, WHEREAS, the Economic Development Policy and the Tax Abatement Policy constitute appropriate guidelines and criteria governing economic development agreements to be entered into by the Town as contemplated by Chapter 378 and Chapter 380 of the LGC and Chapter 312 of the Tax Code, providing for the availability of economic incentives for new facilities and structures; and WHEREAS, Westlake RE Development Partners, Inc., as the owner of land located within the Town, intends to develop 34.798 acres (as defined herein), and the development and construction on such Land is expected to significantly enhance the economic base of the Town; and WHEREAS, the Constitution and laws of the State of Texas, including, but not by way of limitation, Chapter 378 and Chapter 380 of the LGC, Chapter 312 of the Tax Code and the Texas Constitution, authorize the Town to enter into economic development agreements; and WHEREAS, the Town has an economic development policy adopted by Resolution 16- 30; and 103 Resolution 23-58 Page 2 of 4 WHEREAS, the Town of Westlake (Town) and Westlake RE Development Partners, Inc. (the Owner) desire to enter into a partnership to continue this planned growth through a Development Agreement for Subdivision Improvements, which sets out responsibilities for the Owner and the Town as it relates to the development in Westlake; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Town Council of the Town of Westlake, Texas, hereby approves the Economic Development Agreement attached hereto as Exhibit “A”, and the Development Agreement for Subdivision Improvements attached hereto as Exhibit “B”, with the Owner; and further authorizes the Town Manager to execute said agreements and pursue any necessary procedures on behalf of the Town of Westlake. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provision ns hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 25TH DAY OF SEPTEMBER 2023. ATTEST: _____________________________ Sean Kilbride, Mayor ________________________________ Amy Piukana, Town Secretary APPROVED AS TO FORM: 104 Resolution 23-58 Page 3 of 4 ____________________________ L. Stanton Lowry, Town Attorney 105 Resolution 23-58 Page 4 of 4 EXHIBITS EXHIBIT A ECONOMIC DEVELOPMENT AGREEMENT EXHIBIT B DEVELOPMENT AGREEMENT FOR SUBDIVISION IMPROVEMENTS 106 Resolution 23-58, Exhibit “A” Villaggio - Economic Development Agreement Page 1 of 10 Exhibit “A” ECONOMIC DEVELOPMENT PROGRAM AGREEMENT This ECONOMIC DEVELOPMENT PROGRAM AGREEMENT ("Agreement") is entered into by and between the TOWN OF WESTLAKE, TEXAS (the "Town"), a Type- A general law municipal corporation organized under the laws of the State of Texas, and WESTLAKE RE DEVELOPMENT PARTNERS INC. (the "Owner"), for the purposes and considerations stated below. The Town and Owner are referred to from time to time as "Parties" herein. WHEREAS, the Town has established an economic development program as authorized by Resolution 16-30, adopted by the Town Council on August 22, 2016; and WHEREAS, in order to increase and enhance the local tax base and local economy in the Town, and to maximize the economic benefits of the Development (as defined below), Owner and/or one or more of its Affiliates has been permitted to sell lots for the construction of single - family residential homes on 34.798 acres within the Villaggio development. Section 1. RECITALS The Town and Owner hereby agree that the following statements are true and correct and constitute the basis upon which the Town and Owner have entered into this Agreement: A. The Town has concluded that this Agreement is authorized by Chapter 380 of the Texas Local Government Code, Article III, Section 52(a) of the Texas Constitution and is authorized by Resolution No. 16-30, adopted by the Town Council on August 22, 2016, and hereby made a part of this Agreement for all purposes, in which the Town has established an Economic Development Incentive Policy and program pursuant to which the Town will, on a case-by-case basis, offer economic incentive packages that include monetary loans and grants of public money, as well as the provision of personnel and services of the Town, to businesses and entities that the Town Council determines will promote local economic development and stimulate business and commercial activity in the Town in return for verifiable commitments from such businesses or entities to cause specific infrastructure, emplo yment and other public benefits to be made or invested in the Town (the "380 Program"). B. Owner and/or one or more of its Affiliates is the owner of an approximately 37.514 acre residential property located at the southwest corner of Pearson Lane and Dove Road to include primarily single family residential uses (the "Development"). C. The Town Council finds and determines that the Development will promote 107 Resolution 23-58, Exhibit “A” Villaggio - Economic Development Agreement Page 2 of 10 economic development and stimulate business and commercial activity consistent with the 380 Program, and that the Development will significantly expand the local tax base, enhance the local economy, and provide positive growth. NOW, THEREFORE, in consideration of the mutual benefits and promises contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows: Section 2. DEFINITIONS In addition to terms defined in the body of this Agreement, the following terms shall have the definitions ascribed to them as follows: Agreement shall mean this Development Agreement between the Town of Westlake and Westlake RE Development Partners Inc. Affiliate shall mean all entities, incorporated or otherwise, under common control with, controlled by or controlling the Developer and/or Owner. For purposes of this definition, “control” means fifty percent (50%) or more of the ownership determined by either value or vote. Developer shall mean the Developer and/or its Affiliates or assigns. Development shall mean the single family detached residential development depicted on the Villaggio (PD9) Concept/Development Plan, approved by the Town of Westlake Town Council on February 27, 2023 by Ordinance 965. Owner shall mean the property owner and developer of the development, and its Affiliates or assigns. Town shall mean the Town of Westlake, Texas, and its officials assigned by the Town Manager to review and approve submittals in accordance with the Town of Westlake Code of Ordinances and published standards, restrictions, rules and regulations. Section 3. AGREEMENT - INCORPORATION OF RECITIALS The Town Council has found at a duly-called and legally-noticed public meeting through the adoption of Town Resolution No. 16-30, and hereby made a part of this Agreement for all purposes, and the Town and Owner and its Affiliates hereby agree, that the recitals set forth above are incorporated herein and true and correct and form the basis upon which the Parties have entered into this Agreement. Section 4. TERM This Agreement shall be effective from the latest date of execution by the Parties (the "Effective Date") and shall remain in force for the duration of the term of the Agreement as defined herein 108 Resolution 23-58, Exhibit “A” Villaggio - Economic Development Agreement Page 3 of 10 unless terminated earlier in accordance with this Agreement. The term of this Agreement shall not be considered complete until: A. The Villaggio Development Agreement for subdivision improvements has been completed. B. Issuance by the Town of a Letter of Final Acceptance of the publicly dedicated improvements. C. The payment of $15,000 by Owner to the Town of Westlake for Westlake Academy for every additional residential lot in the Development shown on its final recorded plat, which shall be paid prior to the recording of the final plat for the Development. The property currently consists of three residential lots. D. All Owner Obligations under this Agreement, Development Agreement and the Ordinance approving the development must have been met. Section 5. TOWN'S AND OWNER'S OBLIGATIONS AND COMMITMENTS A. Owner's Specific Obligations. Owner and/or one or more of its Affiliates will provide for sale from the Development residential lots for the construction of single family homes with a net minimum aggregate taxable value of $60 (sixty) million. 1. Park Land Dedication and Public Open Space. The dedication of one acre of park land is required for every thirty residential lots. Additionally, the development contains open space areas that are indicated as open space on the Town comprehensive plan – land use plan, which will not be publicly accessible. Therefore, the park land dedication requirement, and the requirement that open space areas, as shown on the comprehensive plan - land use plan, be publicly accessible is hereby waived by this agreement pursuant to the terms of Chapter 82 in the Westlake Code of Ordinances, and, instead, is satisfied by the payment terms of Section 4(C) as described herein. 2. Maintenance of Improvements. Notwithstanding other requirements stated herein or any other official development documentation, the Owner and/or HOA shall perpetually maintain all streets, storm drains, ponds, amenities as identified in the approving zoning ordinance, parkland and public trails, and lighting, irrigation and landscape maintenance within the Pearson and Dove Road right-of-way adjacent to the perimeter of the development as depicted on the approved Concept/Development Plan contained in Ordinance 965. Section 6. DEFAULT, TERMINATION AND FAILURE BY OWNER TO MEET VARIOUS DEADLINES AND COMMITMENTS A. Failure to Pay Town Taxes or Fees 109 Resolution 23-58, Exhibit “A” Villaggio - Economic Development Agreement Page 4 of 10 An event of default shall occur under this Agreement if during the term hereof any legally-imposed Town taxes or fees owed on, or generated by, the Owner or one of its Affiliates with regard to the Development become delinquent and Owner or the Affiliate does not either pay such taxes when due or follow the legal procedures for protest and/or contest of any such taxes. In this event, the Town shall notify Owner in writing and Owner shall have sixty (60) calendar days to cure such default. If the default has not been fully cured by such time, the Town shall have the right to terminate this Agreement immediately by providing written notice to Owner and shall have all other rights and remedies that may be available to it under the law or in equity. B. Violations of Town Code, State or Federal Law An event of default shall occur under this Agreement if during the term hereof any written citation is issued to Owner or an Affiliate due to the occurrence of a violation of a material provision of the Town Code with respect to the Development (including, without limitation, any violation of the Town's Building or Fire Codes, and any other Town Code violations related to the environmental condition of the Development, or to matters concerning the public health, safety or welfare) and such citation is not paid or the recipient of such citation does not properly follow the legal procedures for protest and/or contest of any such citation. An event of default shall further occur under this Agreement if the Owner or its Affiliate is in violation of any material state or federal law, rule or regulation on account of the Development, improvements in the Development or any operations thereon (including, without limitation, any violations related to the environmental condition of the Development; the environmental condition on other land or waters which is attributable to operations of the Development; or to other matters concerning the public health, safety or welfare related to the Development). Upon the occurrence of such default, the Town shall notify Owner in writing and Owner shall have (i) thirty (30) calendar days to cure such default or (ii) if Owner has diligently pursued cure of the default but such default is not reasonably curable within thirty (30) calendar days, then such amount of time that the Town reasonably agrees is necessary to cure such default. If the default has not been fully cured by such time, the Town shall have the right to terminate this Agreement immediately by providing written notice to Owner and shall have all other rights and remedies that may be available to under the law or in equity. C. General Breach Unless stated elsewhere in this Agreement, Owner shall be in default under this Agreement if Owner breaches any term or condition of this Agreement. In the event that such breach remains uncured after thirty (30) calendar days following receipt of written notice from the Town referencing this Agreement (or, if Owner has diligently and continuously attempted to cure following receipt of such written 110 Resolution 23-58, Exhibit “A” Villaggio - Economic Development Agreement Page 5 of 10 notice but reasonably requires more than thirty (30) calendar days to cure, then such additional amount of time as is reasonably necessary to effect cure, as determined by both Parties mutually and in good faith), the Town shall have the right to terminate this Agreement immediately by providing written notice to Owner. D. Effect of Breach The Town shall have no obligation to make the payment set forth in Section 5.1, above, during the pendency of any default by Owner hereunder and, in the event of the Town's termination of this Agreement for default prior to the Owner's satisfaction of its obligations under Section 5.1, shall be relieved from making such payment. The Town shall have no right to compel or carry out any required performance of Owner hereunder, nor shall the Town have any rights in the Development as a consequence hereof, and both parties specifically disclaim any right to consequential, indirect or punitive damages. Section 7. NO SERVANT, CONTRACTOR OR AGENCY RELATIONSHIP It is expressly understood and agreed that Owner shall not operate as a servant, contractor agent, representative or employee of the Town. Owner shall have the exclusive right to control all details and day-to-day operations relative to its operations and obligations that it is required to perform under the Agreement and shall be solely responsible for the acts and omissions of its officers, agents, servants, employees, contractors, subcontractors., licensees and invitees. Owner acknowledges that the doctrine of respondeat superior will not apply as between the Town and Owner, or Town’s officers, agents, servants, employees, contractors, subcontractors, licensees and invitees, Owner further agrees that nothing in this Agreement will be construed as the creation of a partnership or joint enterprise between the Town and Owner. Section 8. INDEMNIFICATION OWNER, AT NO COST OR LIABILITY TO THE TOWN, AGREES TO DEFEND, INDEMNIFY AND HOLD THE TOWN, ITS OFFICERS, ELECTED AND APPOINTED OFFICIALS, AGENTS, ATTORNEYS, SERVANTS AND EMPLOYEES (TOGETHER WITH THE TOWN, EACH A “TOWN INDEMNIFIED PERSON”), HARMLESS AGAINST ANY AND ALL THIRD PARTY CLAIMS, LAWSUITS, ACTIONS, COSTS AND EXPENSES RELATED THERETO, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER’S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, THAT RELATE TO, ARISE OUT OF OR ARE OCCASIONED BY (i) OWNERS’S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT; OR (ii) ANY GROSS NEGLIGENT ACT OR 111 Resolution 23-58, Exhibit “A” Villaggio - Economic Development Agreement Page 6 of 10 OMISSION OR INTENTIONAL MISCONDUCT OF OWNER, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE TOWN, OR ITS EMPLOYEES, OFFICERS, AGENTS, ASSOCIATES, CONTRACTORS OR SUBCONONTRACTORS), OR SUBCONTRACTORS ARISING OUT OF OWNER’S PERFORMANCE OF, OR FAILURE TO PERFORM, OWNER’S OBLIGATIONS OF THIS AGREEMENT. NOTWITHSTANDING THE FOREGOING, NOTHING IN THIS SECTION 8 SHALL REQUIRE OWNER TO INDEMNIFY OR DEFEND FOR ANY CLAIMS ARISING OUT OF THE GROSS NEGLIGENCE OR WILLFUL MISCONDUCT OF THE TOWN ENGINEER OR ANY TOWN INDEMNIFIED PERSON. Section 9. NOTICES All written notices called for or required by this Agreement shall be addressed to the following, or such other Party or address as either Party designates in writing, either by certified mail, postage prepaid, reputable overnight delivery service, or by hand delivery: Town: Owner: Town of Westlake Westlake RE Development Partners Inc. Attn: Town Manager Attn: Eason Maykus 1500 Solana Blvd. P.O. Box 92747 Building 7, Suite 7200 Southlake, TX 76092 Westlake, TX 76262 With Copies to: With Copies to: Boyle & Lowry, L.L.P. Gunter Law Firm, PLLC Attn: L. Stanton Lowry Attn: Rob Gunter 4201 Wingren Drive, Suite 108 250 Miron Drive, Suite 120 Irving, TX 75062 Southlake, TX 76092 Section 10. ASSIGNMENT AND SUCCESSORS Owner may at any time after 120 (one-hundred twenty) calendar days following the Effective Date transfer or otherwise convey all of its rights and obligations under this Agreement to any successor owner of the Development, provided that in the event that Owner transfers more than fifty percent (50%) of the Development prior to fulfillment of the public infrastructure improvements and Owner's responsibilities identified in the Development Agreement and intends for its successor to carry out or complete construction of the improvements, the Town's consent to such transfer may be conditioned on the Town's receipt of reasonable evidence that such successor has the financial capacity to complete Owner's requirements under Development Agreement for the Development. Subject to the 112 Resolution 23-58, Exhibit “A” Villaggio - Economic Development Agreement Page 7 of 10 foregoing limitations, any lawful successor and assignee of rights and obligations under this Agreement shall be deemed an "Owner" for all purposes under this Agreement with respect to the portion of the Development conveyed to such successor. In the event of any conveyance and assignment by Owner of one or more, but not all, tracts contained in the Development, the parties acknowledge that the rights and obligations of Owner's successor shall apply only to the tracts transferred to such successor, and that such successor shall not be liable to the Town for the rights or obligations of the Owner or any other tract. Upon the request of any such successor, the Town shall execute a recordable instrument evidencing such severance of the rights and obligations hereunder. Section 11. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS This Agreement will be subject to all applicable Federal, State and local laws, ordinances, rules and regulations, including, but not limited to, all provisions of the Town's codes and ordinances, as amended. Section 12. GOVERNMENTAL POWERS It is understood that by execution of this Agreement, the Town does not waive or surrender any of its governmental powers or immunities that are outside of the terms, obligations, and conditions of this Agreement. Section 13. NO WAIVER The failure of either Party to insist upon the performance of any term or provision of this Agreement or to exercise any right granted hereunder shall not constitute a waiver of that Party's right to insist upon appropriate performance or to assert any such right on any future occasion. Section 14. VENUE AND JURISDICTION If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas -Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Section 15. NO THIRD-PARTY RIGHTS The provisions and conditions of this Agreement are solely for the benefit of the Town and Owner, and any lawful assign or successor of Owner, and are not intended to create any rights, contractual or otherwise, to any other person or entity. 113 Resolution 23-58, Exhibit “A” Villaggio - Economic Development Agreement Page 8 of 10 Section 16. FORCE MAJEURE It is expressly understood and agreed by the Parties to this Agreement that if the performance of any obligation hereunder, other than those obligations contained in Section 5 of this Agreement, is delayed by reason of war, civil commotion, acts of God, inclement weather that prohibits compliance with any portion of this Agreement, or other circumstances which are reasonably beyond the control or knowledge of the party obligated or permitted under the terms of this Agreement to do or perform the same, regardless of whether any such circumstance is similar to any of those enumerated or not, the party so obligated or permitted shall be excused from doing or performing the same during such period of delay, so that the time period applicable to such requirement shall be extended for a period of time equal to the period such party was delayed. Section 17. INTERPRETATION In the event of any dispute over the meaning or application of any provision of this Agreement, this Agreement shall be interpreted fairly and reasonably, and neither more strongly for or against any party, regardless of the act ual drafter of this Agreement. Section 18. SEVERABILITY CLAUSE It is hereby declared to be the intention of the Parties that sections, paragraphs, clauses and phrases of this Agreement are severable, and if any phrase, clause, sentence, paragraph or section of this Agreement shall be declared unconstitutional or illegal by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality or illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this Agreement since the same would have been executed by the Parties without the incorporation in this Agreement of any such unconstitutional phrase, clause, sentence, paragraph or section. It is the intent of the Parties to provide the economic incentives contained in this Agreement by all lawful means. Section 19. CAPTIONS Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. Section 20. ENTIRETY OF AGREEMENT This Agreement, including any exhibits attached hereto and any documents incorporated herein by reference and the Development Agreement contains the entire understanding and agreement between the Town and Owner, and any lawful assign and successor of Owner, as to the matters contained herein. Any prior or 114 Resolution 23-58, Exhibit “A” Villaggio - Economic Development Agreement Page 9 of 10 contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. Notwithstanding anything to the contrary herein, this Agreement shall not be amended unless executed in writing by both parties and approved by the Town Council of the Town in an open meeting held in accordance with Chapter 551 of the Texas Government Code. Section 21. COUNTERPARTS This Agreement may be executed in multiple counterparts, each of which shall be considered an original, but all of which shall constitute one instrument. 115 Resolution 23-58, Exhibit “A” Villaggio - Economic Development Agreement Page 10 of 10 EXECUTED as of the last date indicated below: TOWN OF WESTLAKE WESTLAKE RE DEVELOPMENT PARTNERS INC. By: __________________________ By: _________________________ Wade Carroll Eason Maykus Town Manager President Date:__________________________ Date: _________________________ APPROVED AS TO FORM AND LEGALITY: By: ___________________________ L. Stanton Lowry Town Attorney 116 Resolution 23-58, Exhibit “B” Villaggio - Development Agreement for Subdivision Improvements Page 1 of 13 Exhibit “B” DEVELOPMENT AGREEMENT FOR SUBDIVISION IMPROVEMENTS – VILLAGGIO This Agreement is entered into by and between the Town of Westlake, Texas, hereinafter referred to as the “Town”, and the undersigned Developer, Westlake RE Development Partners, Inc., hereinafter referred to as the “Developer”, as Developer of VILLAGGIO, hereinafter referred to as the “Development”, for the installation of certain community facilities and improvements, hereinafter referred to as the “Improvements”, located therein, and for the provision of Town services thereto. It is understood by and between the parties that this Agreement is applicable to the lots contained within the Development and to the off-site Improvements necessary to support the Development as depicted in Ordinance 965, Exhibit A. NOW, THEREFORE, in consideration of the premises cited hereinabove and the mutual covenants and promises contained herein, the sufficiency of which is acknowledged, the parties hereto agree as follows: A. DEFINITIONS In Development to the terms defined in the body of this Agreement, the following terms shall have the definitions ascribed to them as follows: Agreement shall mean this Development Agreement between the Town of Westlake and Westlake RE Development Partners, Inc.. Developer shall mean the Developer and/or its Affiliates or assigns. Development shall mean the single family detached residential development depicted on Ordinance 965, Exhibit A. Town shall mean the Town of Westlake, Texas, and its officials assigned by the Town Manager to review and approve submittals in accordance with the Town of Westlake Code of Ordinances and published standards, restrictions, rules and regulations. B. GENERAL DESIGN AND CONSTRUCTION REQUIREMENTS 1. The Developer shall furnish, at its own expense, all engineering services required for the Development and the Improvements. Engineering services shall be performed by a professional engineer registered in the State of Texas. Such engineering services shall conform in all respects to the Town engineering and design standards. Engineering services shall consist of, but not be limited to, survey, designs, plans and profiles, estimates, construction supervision, and the furnishing of necessary documents in connection therewith. All engineering plans shall be submitted for review by, and be subject to, the stamped acceptance by the town engineer. The town engineer's review and acceptance does not relieve the Developer or Developer's engineer of the responsibility for design and construction. 117 Resolution 23-58, Exhibit “B” Villaggio - Development Agreement for Subdivision Improvements Page 2 of 13 2. Construction of the Improvements shall be in strict conformance with the plans to be prepared by the Developer and reviewed and accepted by the town engineer and with all policies, standards, and standards and specifications adopted by the Town relating thereto. The town engineer's review and acceptance of the plans shall not limit or affect the Developer's responsibility for design and construction. 3. The Developer shall employ, at its own expense, a qualified testing company, previously approved by the Town, to perform all testing of materials or construction that may be required by the Town and shall furnish copies of test results to the town engineer. 4. At all times during construction of the Improvements, the Town shall have the right, but not the duty, to inspect materials and workmanship, and all materials and work shall conform to the accepted plans and specifications. Any material or work not conforming to the accepted plans and the Town’s engineering standards shall promptly be removed or replaced to the satisfaction of the town engineer at the Developer's expense. 5. The Developer will be responsible for mowing all grass and weeds and otherwise reasonably maintaining all land within the Development which has not been sold to third parties. After fifteen (15) days written notice, should the Developer fail in this responsibility, the Town may contract for this service and bill the Developer for reasonable costs. Should the costs remain unpaid for thirty (30) days after notice, the Town may issue a construction stop work order until all costs are paid. 6. The obligations of the Developer provided for in this agreement pertaining to Development Improvements shall be performed no later than two (2) years from the issuance of the notice to proceed for construction of Development Improvements, and proper application for acceptance of the Improvements shall be made by such date. 7. No Improvements shall be deemed to be completed until the town engineer has certified, in writing, that the Improvements have been completed in general conformance with the plans therefore as accepted by the Town. 8. The Developer shall provide the town engineer with a sworn affidavit, signed by the Developer's authorized representative, that the Improvements completed have been paid for, in full, by the Developer. The Developer shall be responsible for the information so provided. Said written certification will be reviewed by the Town, but the Town shall assume no responsibility or liability to any party regarding the veracity of the information so provided. 9. Before the Town accepts the Improvements, Developer shall furnish to the Town reproducible "as constructed" drawings, certified accurate b y the town engineer. 118 Resolution 23-58, Exhibit “B” Villaggio - Development Agreement for Subdivision Improvements Page 3 of 13 10. Developer is responsible for all permit fees associated with the construction or installation of the Improvements. These fees include all fees contained in the Westlake Code of Ordinances and the most recently adopted fee schedule. 11. Before commencing the construction of any Improvements herein agreed upon, the Developer shall acquire at its own expense clear and sufficient title to streets and easements, free and clear of any liens or encumbrances on all lands and facilities other than Developer’s development loan, if any, traversed by the proposed Improvements. All such streets and easements shall be dedicated or conveyed either to the HOA or the Town, and, if to the Town, the documents of dedication or conveyance shall be furnished to the Town for recording. A policy of title insurance insuring title in the Town for a commercially reasonable policy amount may be required by the Town, and the Developer shall pay the premium for such title insurance policy. 12. Prior to the final acceptance of Development Improvements by the Town, the Developer shall submit the following for final approval by the Town Council: development covenants, conditions and restrictions (CCR’s) to be enforced by the homeowner’s association (HOA), which should include HOA dues, duties and powers, transitional details providing for an orderly transition from the declarant to the HOA, and Town review of HOA dues to provide for adequacy of funding of maintenance of private infrastructure to Town standards by the HOA; homebuilder requirements and obligations; architectural design guidelines as described in Ordinance 965; and cluster mailbox designs and locations if applicable. Said items shall be approved by the Town Council prior the release of any building permits for the Development. 13. Per the requirements of the Code of Ordinances, all existing overhead electric utility lines within and immediately adjacent to the development shall be relocated underground at the Developer’s expense to the extent permitted by the adjacent landowners. 14. Construction, grading and/or clearing activities shall not commence until a notice to proceed is issued by the Town Manager or designee. 15. Prior to the issuance of the notice to proceed, the Developer shall submit an erosion control plan to the Town Manager or designee for review and approval. At a minimum, the plan shall meet all Town ordinance requirements in addition to any additional conditions required by the Town Manager or designee. 16. Town personnel shall have unrestricted access to this development in perpetuity for official Town business including inspection of construction, and general inspection of the condition of the development and for maintenance of utilities. 17. Regarding vehicle entry gates, the developer hereby agrees to install and maintain technology and/or remote monitoring services that can determine vehicle stacking 119 Resolution 23-58, Exhibit “B” Villaggio - Development Agreement for Subdivision Improvements Page 4 of 13 onto Pearson Lane and quickly and automatically move traffic through the gates to minimize stacking onto Pearson Lane. Final installation shall be reviewed and approved by the town manager, or designee, for compliance prior to the final acceptance of public improvements. 18. The developer agrees to construct a pedestrian crosswalk across Pearson Lane linking the development to the existing trail on the east side of Pearson Lane. The crosswalk dimensions and specifications shall be approved and inspected by the town engineer prior to the final acceptance of public improvements. C. UTILITIES 1. The Developer shall furnish proof that proper arrangements have been made for the installation of water, sanitary sewer, gas, electric and duct bank utilities. 2. The Developer hereby agrees to install water facilities to serve all platted lots within the Development in accordance with plans and specifications to be prepared by the Developer’s engineer and released by the Town for construction and in accordance with Chapter 82, Article IX, Water Facilities, of the Town of Westlake Ordinances, as amended, and any other local, state and federal regulations. The Developer shall be responsible for all construction costs, materials and engineering. 3. The Developer hereby agrees to install sanitary sewer collection facilities to service all platted lots within the Development. Sanitary sewer facilities will be installed in accordance with the plans and specifications to be prepared by the Developer’s engineer and released by the Town. Further, the Developer agrees to complete this installation in accordance with Chapter 82, Article X, Wastewater Facilities, of the Town of Westlake Ordinances, as amended, and any other local, state and federal regulations. The Developer shall be responsible for all construction costs, materials, engineering, and permits. 4. The Developer hereby agrees to install drainage facilities to service all platted lots within the Development in accordance with the plans and specifications to be prepared by Developer’s engineer and released by the Town for construction. The Developer also agrees to adhere to Chapter 82, Article X, Drainage Facilities, of the Town of Westlake Ordinances, as amended. The Developer hereby agrees to fully comply with all EPA, TCEQ and FEMA requirements relating to the planning, permitting and management of storm water which may be in force at the time that development proposals are being presented for approval to the Town. The Developer hereby agrees to comply with all provisions of the Texas Water Code. 5. Per the requirements of the Town’s Code of Ordinances, the developer agrees to bury all utilities serving the development. Furthermore, all existing overhead utilities within, and adjacent to, the development shall be buried per the provisions contained within the Town’s Code of Ordinances prior to the final acceptance of public improvements. 120 Resolution 23-58, Exhibit “B” Villaggio - Development Agreement for Subdivision Improvements Page 5 of 13 D. COMPLETION OF AGREEMENT This Agreement shall not be considered complete until: 1. All public improvements and infrastructure must be finished and complete, then accepted by the Town. 2. Lighting Plan must be complete and street lights installed in accordance with the Plan and accepted by the Town. 3. All requirements of the Economic Development Agreement must be satisfied. 4. Record Drawings for all streets and utilities in the Development, including street lighting, must be certified by the Developer Engineer, and accepted by and filed with the Town Engineer and provided in the following format: a. Three (3) sets of record drawings; b. Digital record drawings with GIS spatial data and coordinates compatible with the latest version of Arc View / ArcGIS; c. Digital record drawings compatible with the latest version of AutoCAD; and d. Digital record drawings in PDF format. 5. All fees must have been paid. 6. Original Maintenance Bonds must have been provided, and any other required bonds. 7. Lien Release(s) must have been provided. 8. All Developer Obligations under this Agreement, Economic Developer Agreement, and Ordinance 965 must have been met. E. USE OF PUBLIC RIGHT OF WAY It is agreed by and between the Town and Developer that the Developer may provide unique amenities within public right-of-way, such as landscaping, irrigation, lighting, patterned concrete, etc., for the enhancement of the Development. The Developer agrees to maintain these amenities until such responsibility is turned over to the HOA. The Developer and successors and assigns understand that the Town shall not be responsible for the replacement of these amenities under any circumstances and further agrees to indemnify and hold harmless the Town from any and all damages, loss or liability of any kind whatsoever by reason of injury to property or third person occasioned by the Developer’s use of the public right-of-way with regard to these improvements and the Developer shall, at his own cost and expense, defend and protect the Town against all such claims and demands. F. DEFAULT, TERMINATION AND FAILURE BY THE DEVELOPER TO MEET VARIOUS DEADLINES AND COMMITMENTS. 121 Resolution 23-58, Exhibit “B” Villaggio - Development Agreement for Subdivision Improvements Page 6 of 13 1. Failure to Pay Town Taxes or Fees An event of default shall occur under this Agreement if during the term hereof and after the expiration of any applicable notice and cure period any legally-imposed Town taxes or fees owed on, or generated by, the Developer or one of its Affiliates with regard to the Development become delinquent and Developer or the Affiliate does not either: (i) pay such taxes and any associated penalties within sixty (60) days of receipt of notification of such delinquency; or (ii) has not commenced the legal procedures for protest and/or contest of any such taxes within sixty (60) days of receipt of notification of such delinquency. If the default has not been cured by such time, the Town shall have the right to terminate this Agreement by providing ten (10) days written notice to the Developer and shall have all other rights and remedies that may be available to it under the law or in equity. 2. Violations of Town Code, State or Federal Law An event of default shall occur under this Agreement if during the term hereof and after the expiration of any applicable notice and cure period any written citation is issued to the Developer or an Affiliate due to the occurrence of a violation of a material provision of the Town Code with respect to the Development (including, without limitation, any violation of the Town’s Building or Fire Codes, and any other Town Code violations related to the environmental condition of the Development, or to matters concerning the public health, safety or welfare) and such citation is not: (i) paid before it is delinquent; or (ii) the recipient of such citation does not properly follow the legal procedures for protest and/or contest of any such citation within the deadlines set forth in said citation. An event of default shall further occur under this Agreement if the Developer or its Affiliate is in violation of any material state or federal law, rule or regulation on account of the Development, improvements in the Development or any operations thereon (including, without limitation, any violations related to the environmental condition of the Development; the environmental condition on other land or waters which is attributable to operations of the Development; or to other matters concerning the public health, safety or welfare related to the Development). Upon the occurrence of such default, the Town shall notify the Developer in writing and Developer shall have (i) thirty (30) calendar days to cure such default or (ii) if Developer has diligently pursued cure of the default but such default is not reasonably curable within thirty (30) calendar days, then such amount of time as determined by both parties mutually and in good faith necessary to cure such default. If the default has not been fully cured by such time, the Town shall have the right to terminate this Agreement with ten (10) days notice by providing written notice to the Developer and shall have all other rights and remedies that may be available to under the law or in equity. 3. General Breach Unless stated elsewhere in this Agreement, the Developer shall be in default under this Agreement if the Developer breaches any material term or condition of this 122 Resolution 23-58, Exhibit “B” Villaggio - Development Agreement for Subdivision Improvements Page 7 of 13 Agreement. In the event that such breach remains uncured after thirty (30) calendar days following receipt of written notice from the Town referencing this Agreement (or, if the Developer has diligently and continuously attempted to cure following receipt of such written notice but reasonably requires more than thirty (30) calendar days to cure, then such additional amount of time as is reasonably necessary to effect cure, as determined by both parties mutually and in good faith), the Town shall have the right to terminate this Agreement with ten (10) days notice by providing written notice to Developer. G. NO INDEPENDENT CONTRACTOR OR AGENCY RELATIONSHIP It is expressly understood and agreed that the Developer shall not operate as a servant, contractor agent, representative or employee of the Town. Developer shall have the exclusive right to control all details and day-to-day operations relative to its operations and obligations that it is required to perform under the Agreement and shall be solely responsible for the acts and omissions of its officers, agents, servants, employees, contractors, subcontractors, licensees and invitees. Developer acknowledges that the doctrine of respondeat superior will not apply as between the Town and Developer, or Town’s officers, agents, servants, employees, contractors, subcontractors, licensees, and invitees. The Developer further agrees that nothing in this Agreement will be construed as the creation of a partnership or joint enterprise between the Town and Developer. H. INDEMNIFICATION THE DEVELOPER, AT NO COST OR LIABILITY TO THE TOWN, AGREES TO DEFEND, INDEMNIFY AND HOLD THE TOWN, ITS OFFICERS, ELECTED AND APPOINTED OFFICIALS, AGENTS, ATTORNEYS, SERVANTS AND EMPLOYEES (TOGETHER WITH THE TOWN, EACH A “TOWN INDEMNIFIED PERSON”) HARMLESS AGAINST ANY AND ALL THIRD PARTY CLAIMS, LAWSUITS, ACTIONS, COSTS AND EXPENSES RELATED THERETO, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO THE DEVELOPER’S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, THAT RELATE TO, ARISE OUT OF OR ARE OCCASIONED BY (i) THE DEVELOPER’S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT; OR (ii) ANY ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF THE DEVELOPER, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE TOWN, OR ITS EMPLOYEES, OFFICERS, AGENTS, ASSOCIATES, CONTRACTORS OR SUBCONTRACTORS), OR SUBCONTRACTORS DUE OR RELATED TO, FROM, OR ARISING FROM THE OPERATION AND CONDUCT OF ITS OPERATIONS AND OBLIGATIONS OR OTHERWISE TO THE PERFORMANCE OF THIS AGREEMENT. NOTWITHSTANDING THE FOREGOING, NOTHING IN THIS SECTION SHALL REQUIRE 123 Resolution 23-58, Exhibit “B” Villaggio - Development Agreement for Subdivision Improvements Page 8 of 13 DEVELOPER TO INDEMNIFY OR DEFEND FOR ANY CLAIMS ARISING OUT OF THE NEGLIGENCE OR WILLFUL MISCONDUCT OF THE TOWN ENGINEER OR ANY TOWN INDEMNIFIED PERSON. I. INDEMNITY AGAINST NEGLIGENT DESIGN APPROVAL OF THE TOWN ENGINEER OR OTHER TOWN EMPLOYEE, OFFICIAL, CONSULTANT, EMPLOYEE, OR OFFICER OF ANY PLANS, DESIGNS OR SPECIFICATIONS SUBMITTED BY THE DEVELOPER UNDER THIS AGREEMENT SHALL NOT CONSTITUTE OR BE DEEMED TO BE A RELEASE OF THE RESPONSIBILITY AND LIABILITY OF THE DEVELOPER, ITS ENGINEER, CONTRACTORS, EMPLOYEES, OFFICERS, OR AGENTS FOR THE ACCURACY AND COMPETENCY OF THEIR DESIGN AND SPECIFICATIONS. SUCH APPROVAL SHALL NOT BE DEEMED TO BE AN ASSUMPTION OF SUCH RESPONSIBILITY OR LIABILITY BY THE TOWN FOR ANY DEFECT IN THE DESIGN AND SPECIFICATIONS PREPARED BY THE CONSULTING ENGINEER, ITS OFFICERS, AGENTS, SERVANTS, OR EMPLOYEES, IT BEING THE INTENT OF THE PARTIES THAT APPROVAL BY THE TOWN ENGINEER OR OTHER TOWN EMPLOYEE, OFFICIAL, CONSULTANT, OR OFFICER SIGNIFIES THE TOWN APPROVAL OF ONLY THE GENERAL DESIGN CONCEPT OF THE IMPROVEMENTS TO BE CONSTRUCTED. IN THIS CONNECTION, THE DEVELOPER SHALL INDEMNIFY AND HOLD HARMLESS EACH TOWN INDEMNIFIED PERSON, FROM ANY LOSS, DAMAGE, LIABILITY OR EXPENSE ON ACCOUNT OF DAMAGE TO PROPERTY AND INJURIES, INCLUDING DEATH, TO ANY AND ALL PERSONS WHICH MAY ARISE OUT OF ANY NEGLIGENT DESIGN OF THE ENGINEER INCLUDED IN DESIGNS AND SPECIFICATIONS INCORPORATED INTO ANY IMPROVEMENTS CONSTRUCTED IN ACCORDANCE THEREWITH, AND THE DEVELOPER SHALL DEFEND AT ITS OWN EXPENSE ANY SUITS OR OTHER PROCEEDINGS BROUGHT AGAINST ANY TOWN INDEMNIFIED PERSON, ON ACCOUNT THEREOF, TO PAY ALL EXPENSES AND SATISFY ALL JUDGMENTS WHICH MAY BE INCURRED BY OR RENDERED AGAINST THEM, COLLECTIVELY OR INDIVIDUALLY, PERSONALLY OR IN THEIR OFFICIAL CAPACITY, IN CONNECTION HEREWITH; PROVIDED THAT DEVELOPER SHALL HAVE THE RIGHT TO SELECT COUNSEL OF ITS OWN CHOOSING AND SHALL HAVE ALL REQUISITE AUTHORITY TO ENTER INTO ANY SETTLEMENT AGREEMENT AT ANY TIME IN CONNECTION WITH ANY SUCH CLAIMS OR LIABILITIES FOR WHICH DEVELOPER OWES INDEMNITY UNDER THIS SECTION. NOTWITHSTANDING THE FOREGOING, NOTHING IN THIS SECTION SHALL REQUIRE DEVELOPER TO INDEMNIFY OR DEFEND FOR ANY CLAIMS ARISING OUT OF THE NEGLIGENCE OR WILLFUL MISCONDUCT OF THE TOWN ENGINEER OR ANY TOWN 124 Resolution 23-58, Exhibit “B” Villaggio - Development Agreement for Subdivision Improvements Page 9 of 13 INDEMNIFIED PERSON. J. NOTICES All written notices called for or required by this Agreement shall be addressed to the following, or such other party or address as either party designates in writing, by certified mail, postage prepaid, reputable overnight delivery service, or by hand delivery: If to Developer: Westlake RE Development Partners, Inc. Attn: Eason Maykus P.O. Box 92747 Southlake, TX 76092 With a copy to: Gunter Law Firm, PLLC Attn: Rob Gunter 250 Miron Drive, Suite 120 Southlake, TX 76092 If to Town: Town of Westlake Attn: Town Manager 1500 Solana Blvd. Building 7, Suite 7200 Westlake, Texas 76262 With a copy to: Boyle & Lowry, L.L.P. Attn: L. Stanton Lowry 4201 Wingren Dr., Suite 108 Irving, Texas 75062 K. ASSIGNMENT AND SUCCESSORS The Developer may not assign, transfer or otherwise convey any of its rights or obligations under this Agreement to any other person or entity without the prior consent of the Town Council. Any lawful assignee or successor in interest of Developer of all rights and obligations under this Agreement shall be deemed ‘Developer’ for all purposes under this Agreement. L. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS This Agreement will be subject to all applicable Federal, State and local laws, ordinances, rules and regulations, including, but not limited to, all provisions of the Town’s codes and ordinances, as amended, M. GOVERNMENTAL POWERS 125 Resolution 23-58, Exhibit “B” Villaggio - Development Agreement for Subdivision Improvements Page 10 of 13 It is understood that by execution of this Agreement, the Town does not waive or surrender any of it governmental powers or immunities that are outside of the terms, obligations, and conditions of this Agreement. N. NO WAIVER The failure of either party to insist upon the performance of any term or provision of this Agreement or to exercise any right granted hereunder shall not constitute a waiver of that party’s right to insist upon appropriate performance or to assert any such right on any future occasion. O. VENUE AND JURISDICTION If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas – Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. P. NO THIRD-PARTY RIGHTS The provisions and conditions of this Agreement are solely for the benefit of the Town and the Developer, and any lawful assign or successor of the Developer, and are not intended to create any rights, contractual or otherwise, to any other person or entity. Q. FORCE MAJEURE It is expressly understood and agreed by the parties to this Agreement that if the performance of any obligation hereunder is delayed by reason of war, civil commotion, acts of God, inclement weather that prohibits compliance with any portion of this Agreement, or other circumstances which are reasonably beyond the control or knowledge of the party obligated or permitted under the terms of this Agreement to do or perform the same, regardless of whether any such circumstance is similar to any of those enumerated or not, the party so obligated or permitted shall be excused from doing or performing the same during such period of delay, so that the time period applicable to such requirement shall be extended for a period of time equal to the period such party was delayed. R. INTERPRETATION In the event of any dispute over the meaning or application of any provision of this Agreement, this Agreement shall be interpreted fairly and reasonably, and neither more strongly for or against any party, regardless of the actual drafter of this Agreement. 126 Resolution 23-58, Exhibit “B” Villaggio - Development Agreement for Subdivision Improvements Page 11 of 13 S. SEVERABILITY CLAUSE. It is hereby declared to be the intention of the parties that sections, paragraphs, clauses and phrases of this Agreement are severable, and if any phrase, clause, sentence, paragraph or section of this Agreement shall be declared unconstitutional or illegal by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality or illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this Agreement since the same would have been executed by the parties without the incorporation in this Agreement of any such unconstitutional phrase, clause, sentence, paragraph or section. It is the intent of the parties to provide the economic incentives contained in this Agreement by all lawful means. T. CAPTIONS Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. U. ENTIRETY OF AGREEMENT This Agreement, including any attachments attached hereto, including the Requirements for Contractor’s Insurance and any documents incorporated herein by reference, and the Economic Development Program Agreement, contain the entire understanding and Agreement between the Town and the Developer, and any lawful assign and successor of the Developer, as to the matters contained herein. Any prior or contemporaneous oral or written Agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. Notwithstanding anything to the contrary herein, this Agreement shall not be amended unless executed in writing by both parties and approved by the Town Council of the Town in an open meeting held in accordance with Chapter 551 of the Texas Government Code. V. COUNTERPARTS This Agreement may be executed in multiple counterparts, each of which shall be considered an original, but all of which shall constitute one instrument. SIGNED AND EFFECTIVE on the date last set forth below. DEVELOPER: Westlake RE Development Partners, Inc. ___________________________ By: Eason Maykus, President 127 Resolution 23-58, Exhibit “B” Villaggio - Development Agreement for Subdivision Improvements Page 12 of 13 STATE OF TEXAS COUNTY OF TARRANT On _____________________, before me, ___________________________, Notary Public, personally appeared Eason Maykus, President of Westlake RE Development Partners, Inc., who acknowledged to me that he executed this Agreement for the purposes and consideration therein expressed. ________________________________ WITNESS my hand and official seal. (SEAL) - Notary Public My commission expires: ______________________________ 128 Resolution 23-58, Exhibit “B” Villaggio - Development Agreement for Subdivision Improvements Page 13 of 13 TOWN OF WESTLAKE, TEXAS By: _____________________________________________ Wade Carroll, Town Manager ATTEST: ______________________________________________ Amy Piukana, Town Secretary _______________________________________________ Stan Lowry, Town Attorney Date: _______________________________________________ 129 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:ORD 979 Agenda Date:9/25/2023 Agenda #:H.1. TOWN STAFF REPORT RECCOMENDATIONS Conduct a Public Hearing and consider approving Ordinance 979 adopting the FY 24 Town of Westlake Municipal Budget; and take appropriate action (Tabled from September 11, 2023 Town Council Meeting) (Cayce Lay Lamas) STAFF: Cayce Lay Lamas, Director of Finance BACKGROUND: The Fiscal Year 2023-2024 Annual Operating and Capital Budget is proposed to include $23,406,725 in expenditures and $2,671,636 in transfers. The Proposed Budget was developed by Town Staff, with the Town Council’s input, to ensure the correct balance between providing high service levels expected by the citizenry and responsible fiscal management. The Proposed Budget contains expenditures (without transfers) by fund as follows: General Fund $12,306,911 Economic Development Fund 10,000 PID Fund 7,000 Visitors Association Fund 432,910 Cemetery Fund 21,600 Revenue-Backed Debt Service Fund 1,623,136 Ad Valorem-Backed Debt Service Fund 1,820,178 Capital Projects Fund 280,000 Utility Fund 5,786,490 Utility Maintenance & Repair Fund 736,000 General Maintenance & Repair Fund 382,500 This budget will raise more total property taxes than last year’s budget by $668,821 or 19.25%, and of that amount, $171,382 is tax revenue to be raised from new property added to the tax roll this year. The Proposed Budget recommends keeping the ad valorem tax rate flat, at $0.167880 per $100 value. Rising property values and new construction added to the tax roll are responsible for the increase in property tax revenues projected. The Proposed Budget includes funding for 49.75 full-time equivalent (FTE) positions, which is a reduction of 6 FTEs from the prior year. Approval of the FY2024 Annual Operating and Capital Budget appropriates only for year one of the Town’s Five Year Capital Plan,which is included in the final budget document.Approval of the Five Year Capital Plan Town of Westlake Printed on 9/21/2023Page 1 of 2 powered by Legistar™130 File #:ORD 979 Agenda Date:9/25/2023 Agenda #:H.1. does not guarantee future appropriations. During the course of the fiscal year,it may become necessary to adjust the planned spending to achieve safety requirements,Town Council directives,or strategic goals.Town Staff will prepare budget amendments for Council approval when necessary spending exceeds the amount appropriated by fund. DISCUSSION: The Proposed Budget is prepared each year with conservative revenue projections and expenditures that are necessary to provide essential municipal services. The Town Council discussed the budget objectives for FY 2023-2024 during a budget workshop held on June 22, 2023. During these discussions, staff presented an analysis of the coming year revenues and expenditures related to the municipal services, a five-year capital plan, and requested service level adjustments. The majority of changes made to the proposed budget since the June 2023 Council Retreat were a result of refining the line item details to accurately reflect spending needs, staffing and payroll changes directed by Council, and a final determination of the amount required to be transferred to Westlake Academy. FISCAL IMPACT: The Proposed Budget for FY2024 has a fiscal impact of $23,406,725 in expenditures. STAFF RECOMMENDATION: Staff recommends approval of the Town of Westlake Municipal annual operating budget for FY 2023-2024, as presented. TOWN COUNCIL ACTION/OPTIONS: 1)Motion to open the public hearing,allow citizen feedback,motion to close the public hearing and approve Ordinance 979, as presented. 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 9/21/2023Page 2 of 2 powered by Legistar™131 Ordinance 979 Page 1 of 2 TOWN OF WESTLAKE ORDINANCE NO. 979 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AMENDING THE REVISED BUDGET FOR THE 2023 FISCAL YEAR; ADOPTING THE BUDGET FOR THE TOWN OF WESTLAKE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024, INCLUDING A FIVE-YEAR CAPITAL PLAN; PROVIDING THAT THE BUDGET BE KEPT IN CITY SECRETARY’S OFFICE; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, public notice of a public hearing on the proposed annual budget, stating the date, time, and place and subject matter of the public hearing, was given as required by the laws of the State of Texas; and WHEREAS, a public hearing was duly held, and all interested persons were given an opportunity to be heard for or against any item therein on September 11, 2023; and WHEREAS, as required by Texas Local Government Code 102.002, the budget officer has prepared a municipal budget to cover the proposed expenditures of the municipal government for the succeeding year; and WHEREAS, this budget will raise more total property taxes than last year’s budget by $668,821 or 19.25%, and of that amount, $171,382 is tax revenue to be raised from new property added to the tax roll this year; and WHEREAS, the Town Council finds that the passage of this Ordinance is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town Council does hereby approve the proposed Municipal Budget attached in Exhibit “A”, adopting the budget for the fiscal year beginning October 1, 2023, and ending September 30, 2024. SECTION 3: That the Town Council does hereby adopt the presented Five-Year Capital Improvement Plan and appropriates funds for year one. SECTION 4: That a copy of the official adopted 2024 budget document shall be kept on file in the office of the Town Secretary. SECTION 5: If any portion of this Ordinance shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof 132 Ordinance 979 Page 2 of 2 and the Council hereby determines that it would have adopted this Ordinance without the invalid provision. SECTION 6: This Ordinance shall take effect immediately from and after its passage as the law in such case provides. PASSED AND APPROVED ON THIS 11th DAY OF SEPTEMBER, 2023. __________________________________ ATTEST: Sean Kilbride, Mayor ____________________________ Amy Piukana, Town Secretary APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney 133 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - 6,825,000 - - - - - - - - Property Tax - 2,250,171 - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - 42,000 - - - - - - - - Franchise Fees - 547,135 - - - - - - - - Permits & Fees Other - 2,750 - 80,850 - 100,000 - - - - Permits & Fees Building - - - 6,279,804 - 73,200 - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - 502,985 - - - Investment Earnings - 250,000 - - - - 3,800 - - - Contributions - - - - - - - - - - Misc Income - 6,800 - - - 100 - - - - Total Revenues - 9,923,856 - 6,360,654 - 173,300 506,785 - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 9,923,856 - 6,360,654 - 173,300 506,785 - - - Total Payroll & Related - 49,638 378,423 531,871 76,939 2,505,6 67 393,934 146,542 - 252,499 Total Operations 34,255 1,031,069 56,380 181,600 35,205 457,924 84,755 494,800 165,700 78,594 Facilities Expenditures - - - - - 46,000 - - - - Total Other Uses - - - - - - - - - - 34,255 1,080,707 434,803 713,471 112,144 3,009,591 478,689 641,342 165,700 331,093 Total Payroll & Related - 8,759 73,800 - 76,937 103,992 - 15,546 - 301,819 Total Operations 5,000 190,225 - - - - - - - 29,339 Total Other Uses - 1,619,963 - - - - - - - - 5,000 1,818,947 73,800 - 76,937 103,992 - 15,546 - 331,158 39,255 2,899,654 508,603 713,471 189,081 3,113,583 478,689 656,888 165,700 662,251 (39,255) 7,024,202 (508,603) 5,647,183 (189,081) (2,940,283) 28,096 (656,888) (165,700) (662,251) TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES ALL FUNDS BY DEPARTMENT Fiscal Year 2024 GENERAL FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES FY2024 Proposed Budget 113 4 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES ALL FUNDS BY DEPARTMENT Fiscal Year 2024 GENERAL FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - 6,825,000 10,000,000 (3,175,000) - - - - - 2,250,171 2,100,000 150,171 - - - - - - - - - - - - - 42,000 42,000 - - - - - - 547,135 750,000 (202,865) - - - - - 183,600 661,275 (477,675) - - - - - 6,353,004 2,178,528 4,174,476 - - - - - - - - - - - - - 502,985 503,585 (600) - - - - - 253,800 300,000 (46,200) - - - - - - - - - - - - - 6,900 431,366 (424,466) - - - - - 16,964,595 16,966,754 (2,159) - - - - - - - - - - - - - - - - - - - - - 16,964,595 16,966,754 (2,159) - 254,032 122,893 70,789 - 4,783,227 5,061,590 (278,363) 384,400 111,301 43,030 37,034 1,208,278 4,404,325 4,405,872 (1,547) - - - - - 46,000 102,000 (56,000) - - - - - - - - 384,400 365,333 165,923 107,823 1,208,278 9,233,552 9,569,462 (335,910) - 277,197 140,908 100,988 - 1,099,946 1,430,765 (330,819) - 97,486 - 31,400 - 353,450 359,892 (6,442) - - - - - 1,619,963 553,234 1,066,729 - 374,683 140,908 132,388 - 3,073,359 2,343,891 729,468 384,400 740,016 306,831 240,211 1,208,278 12,306,911 11,913,353 393,558 (384,400) (740,016) (306,831) (240,211) (1,208,278) 4,657,684 5,053,401 (395,717) FY2024 Proposed Budget 213 5 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - 2,275,000 - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - - - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 2,275,000 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 2,275,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2,275,000 - - - - - - - - FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES 4B FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 Proposed Budget 313 6 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES 4B FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - 2,275,000 1,784,481 490,519 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2,275,000 1,784,481 490,519 - - - - - - - - - - - - - - - - - - - - - 2,275,000 1,784,481 490,519 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2,275,000 1,784,481 490,519 FY2024 Proposed Budget 413 7 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - 10,000 - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - - - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 10,000 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 10,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - 10,000 - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - 10,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - 10,000 - - - - - - - - - - - - - - - - - - ECONOMIC DEVELOPMENT FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES FY2024 Proposed Budget 513 8 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses ECONOMIC DEVELOPMENT FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - 131,535 (131,535) - - - - - - - - - - - - - 10,000 10,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 475,000 (475,000) - - - - - - - - - - - - - 10,000 616,535 (606,535) - - - - - - - - - - - - - - - - - - - - - 10,000 616,535 (606,535) - - - - - - - - - - - - - 10,000 141,535 (131,535) - - - - - - - - - - - - - - - - - - - - - 10,000 141,535 (131,535) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 10,000 141,535 (131,535) - - - - - - 475,000 (475,000) FY2024 Proposed Budget 613 9 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - - - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - - - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - 7,000 - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - 7,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - 7,000 - - - - - - - - - (7,000) - - - - - - - - PID FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES FY2024 Proposed Budget 714 0 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses PID FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,000 7,000 - - - - - - - - - - - - - - - - - - - - - - 7,000 7,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,000 7,000 - - - - - - (7,000) (7,000) - FY2024 Proposed Budget 814 1 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - 446,000 - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - 5,000 - - - - - - - - Contributions - - - - - - - - - - Misc Income - 5,100 - - - - - - - - Total Revenues - 456,100 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 456,100 - - - - - - - - Total Payroll & Related - 210,376 - - - - - - - - Total Operations - 144,834 - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - 355,210 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - 355,210 - - - - - - - - - 100,890 - - - - - - - - TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES VISITORS ASSOCIATION FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES FY2024 Proposed Budget 914 2 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES VISITORS ASSOCIATION FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - 446,000 446,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5,000 75 4,925 - - - - - - - - - - - - - 5,100 5,200 (100) - - - - - 456,100 451,275 4,825 - - - - - - - - - - - - - - - - - - - - - 456,100 451,275 4,825 - - - - - 210,376 588,915 (378,539) - - - 77,700 - 222,534 360,235 (137,701) - - - - - - - - - - - - - - - - - - - 77,700 - 432,910 949,150 (516,240) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 77,700 - 432,910 949,150 (516,240) - - - (77,700) - 23,190 (497,875) 521,065 FY2024 Proposed Budget 1014 3 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - 14,150 - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - 500 - - - - - - - - Contributions - - - - - - - - - - Misc Income - 275 - - - - - - - - Total Revenues - 14,925 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 14,925 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - 21,600 - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - 21,600 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - 21,600 - - - - - - - - - (6,675) - - - - - - - - FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES CEMETERY FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 Proposed Budget 1114 4 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES CEMETERY FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 14,150 13,900 250 - - - - - - - - - - - - - 500 500 - - - - - - - - - - - - - - 275 525 (250) - - - - - 14,925 14,925 - - - - - - - - - - - - - - - - - - - - - - 14,925 14,925 - - - - - - - - - - - - - - 21,600 25,201 (3,601) - - - - - - - - - - - - - - - - - - - - - 21,600 25,201 (3,601) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 21,600 25,201 (3,601) - - - - - (6,675) (10,276) 3,601 FY2024 Proposed Budget 1214 5 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - - - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - - - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - 742,825 - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - 742,825 - - - - Total Payroll & Related - - - - - - - - - - Total Operations - 880,311 - - - - - - - - Total Other Uses - - - - - - - - - - - 880,311 - - - - - - - - - 880,311 - - - 742,825 - - - - - (880,311) - - - (742,825) - - - - REVENUE-BACKED DEBT SERVICE FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES FY2024 Proposed Budget 1314 6 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses REVENUE-BACKED DEBT SERVICE FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 742,825 742,404 421 - - - - - - - - - - - - - - - - - - - - - 742,825 742,404 421 - - - - - - - - - - - - - 880,311 880,386 (75) - - - - - - - - - - - - - 880,311 880,386 (75) - - - - - 1,623,136 1,622,790 346 - - - - - (1,623,136) (1,622,790) (346) FY2024 Proposed Budget 1414 7 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - 1,893,283 - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - - - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 1,893,283 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 1,893,283 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - 933,313 - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - 933,313 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - 886,865 - - - - - - - - Total Other Uses - - - - - - - - - - - 886,865 - - - - - - - - - 1,820,178 - - - - - - - - - 73,105 - - - - - - - - AD VALOREM-BACKED DEBT SERVICE FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES FY2024 Proposed Budget 1514 8 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses AD VALOREM-BACKED DEBT SERVICE FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - 1,893,283 1,202,967 690,316 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1,893,283 1,202,967 690,316 - - - - - - - - - - - - - - - - - - - - - 1,893,283 1,202,967 690,316 - - - - - - - - - - - - - 933,313 925,846 7,467 - - - - - - - - - - - - - - - - - - - - - 933,313 925,846 7,467 - - - - - - - - - - - - - 886,865 309,809 577,056 - - - - - - - - - - - - - 886,865 309,809 577,056 - - - - - 1,820,178 1,235,655 584,523 - - - - - 73,105 (32,688) 105,793 FY2024 Proposed Budget 1614 9 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - 75,000 - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 75,000 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 75,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 75,000 - - - - - - - - TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES CAPITAL PROJECTS FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES FY2024 Proposed Budget 1715 0 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES CAPITAL PROJECTS FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 75,000 5,000 70,000 - - - - - - - - - - - - - - - - - - - - - 75,000 5,000 70,000 - - - - - - - - - - - - - - - - - - - - - 75,000 5,000 70,000 - - - - - - - - 280,000 - - - - 280,000 1,352,832 (1,072,832) - - - - - - - - - - - - - - - - 280,000 - - - - 280,000 1,352,832 (1,072,832) - - - - - - - - - - - - - - 57,201 (57,201) - - - - - - - - - - - - - - 57,201 (57,201) 280,000 - - - - 280,000 1,410,033 (1,130,033) (280,000) - - - - (205,000) (1,405,033) 1,200,033 FY2024 Proposed Budget 1815 1 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - 50,000 - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 50,000 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 50,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 50,000 - - - - - - - - FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES ARTS & SCIENCES CAPITAL PROJECT FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 Proposed Budget 1915 2 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES ARTS & SCIENCES CAPITAL PROJECT FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 50,000 10,000 40,000 - - - - - - - - - - - - - - - - - - - - - 50,000 10,000 40,000 - - - - - - - - - - - - - - - - - - - - - 50,000 10,000 40,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 55,000 (55,000) - - - - - - - - - - - - - - 55,000 (55,000) - - - - - - 55,000 (55,000) - - - - - 50,000 (45,000) 95,000 FY2024 Proposed Budget 2015 3 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - 55,000 - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 55,000 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 55,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 55,000 - - - - - - - - ACADEMY CAPITAL PROJECTS FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES FY2024 Proposed Budget 2115 4 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses ACADEMY CAPITAL PROJECTS FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 55,000 5,000 50,000 - - - - - - - - - - - - - - - - - - - - - 55,000 5,000 50,000 - - - - - - - - - - - - - - - - - - - - - 55,000 5,000 50,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 800,000 (800,000) - - - - - - - - - - - - - - 800,000 (800,000) - - - - - - 800,000 (800,000) - - - - - 55,000 (795,000) 850,000 FY2024 Proposed Budget 2215 5 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - 200 - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 200 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 200 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 200 - - - - - - - - LONE STAR FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES FY2024 Proposed Budget 2315 6 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses LONE STAR FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 200 25 175 - - - - - - - - - - - - - - - - - - - - - 200 25 175 - - - - - - - - - - - - - - - - - - - - - 200 25 175 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 200 25 175 FY2024 Proposed Budget 2415 7 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - 211,790 - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - 5,951,987 - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - - - - - - - 175,000 - - Contributions - - - - - - - - - - Misc Income - 12,500 - - - - - 4,000 - - Total Revenues - 12,500 - - - - - 6,342,777 - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 12,500 - - - - - 6,342,777 - - Total Payroll & Related - 650,475 - - - - - - - - Total Operations - 123,376 - - - - - 5,012,639 - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - 773,851 - - - - - 5,012,639 - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - 773,851 - - - - - 5,012,639 - - - (761,351) - - - - - 1,330,138 - - TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES UTILITY FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES FY2024 Proposed Budget 2515 8 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES UTILITY FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 211,790 323,218 (111,428) - - - - - - - - - - - - - 5,951,987 5,738,132 213,855 - - - - - - - - - - - - - 175,000 15,000 160,000 - - - - - - - - - - - - - 16,500 16,500 - - - - - - 6,355,277 6,092,850 262,427 - - - - - - - - - - - - - - - - - - - - - 6,355,277 6,092,850 262,427 - - - - - 650,475 578,035 72,440 - - - - - 5,136,015 6,596,532 (1,460,517) - - - - - - - - - - - - - - - - - - - - - 5,786,490 7,174,567 (1,388,077) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5,786,490 7,174,567 (1,388,077) - - - - - 568,787 (1,081,717) 1,650,504 FY2024 Proposed Budget 2615 9 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - - - - - - - 1,500 - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - - - - - - - 1,500 - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - - - - - - - 1,500 - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1,500 - - FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES UTILITY VEHICLE MAINT. & REPAIR FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 Proposed Budget 2716 0 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES UTILITY VEHICLE MAINT. & REPAIR FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1,500 25 1,475 - - - - - - - - - - - - - - - - - - - - - 1,500 25 1,475 - - - - - - - - - - - - - - - - - - - - - 1,500 25 1,475 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1,500 25 1,475 FY2024 Proposed Budget 2816 1 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - - - - - - - 7,500 - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - - - - - - - 7,500 - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - - - - - - - 7,500 - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - 736,000 - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - 736,000 - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - - - - - - - 736,000 - - - - - - - - - (728,500) - - UTILITY MAINTENANCE & REPAIR FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES FY2024 Proposed Budget 2916 2 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses UTILITY MAINTENANCE & REPAIR FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,500 1,000 6,500 - - - - - - - - - - - - - - - - - - - - - 7,500 1,000 6,500 - - - - - - - - - - - - - - - - - - - - - 7,500 1,000 6,500 - - - - - - - - - - - - - 736,000 586,000 150,000 - - - - - - - - - - - - - - - - - - - - - 736,000 586,000 150,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 736,000 586,000 150,000 - - - - - (728,500) (585,000) (143,500) FY2024 Proposed Budget 3016 3 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - 20,000 - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 20,000 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 20,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - 50,000 - 50,000 5,000 - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - 50,000 - 50,000 5,000 - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - 155,000 - Total Other Uses - - - - - - - - - - - - - - - - - - 155,000 - - - - - - 50,000 - 50,000 160,000 - - 20,000 - - - (50,000) - (50,000) (160,000) - GENERAL MAINTENANCE & REPAIR FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES FY2024 Proposed Budget 3116 4 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses GENERAL MAINTENANCE & REPAIR FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 20,000 - 20,000 - - - - - - 60,000 (60,000) - - - - - - - - - - - - - 20,000 60,000 (40,000) - - - - - - - - - - - - - - - - - - - - - 20,000 60,000 (40,000) - - - - - - - - - 105,000 - - - 210,000 583,371 (373,371) - - - - - - - - - - - - - - - - - 105,000 - - - 210,000 583,371 (373,371) - - - - - - - - - 17,500 - - - 172,500 683,174 (510,674) - - - - - - - - - 17,500 - - - 172,500 683,174 (510,674) - 122,500 - - - 382,500 1,266,545 (884,045) - (122,500) - - - (362,500) (1,206,545) 844,045 FY2024 Proposed Budget 3216 5 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - 30,000 - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 30,000 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 30,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 30,000 - - - - - - - - TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES GENERAL VEHICLE MAINT. & REPAIR FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES FY2024 Proposed Budget 3316 6 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES GENERAL VEHICLE MAINT. & REPAIR FUND REVENUES AND OTHER SOURCES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 30,000 1,000 29,000 - - - - - - - - - - - - - - - - - - - - - 30,000 1,000 29,000 - - - - - - - - - - - - - - - - - - - - - 30,000 1,000 29,000 - - - - - - - - - - - - - - 32,000 (32,000) - - - - - - - - - - - - - - - - - - - - - - 32,000 (32,000) - - - - - - - - - - - - - - 180,000 (180,000) - - - - - - - - - - - - - - 180,000 (180,000) - - - - - - 212,000 (212,000) - - - - - 30,000 (211,000) 241,000 FY2024 Proposed Budget 3416 7 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - 9,100,000 - - - - - - - - Property Tax - 4,143,454 - - - - - - - - Hotel Occupancy Tax - 456,000 - - - - - - - - Beverage Tax - 42,000 - - - - - - - - Franchise Fees - 547,135 - - - - - - - - Permits & Fees Other - 2,750 - 80,850 - 100,000 - 211,790 - - Permits & Fees Building - - - 6,279,804 - 73,200 - - - - Charge for Services - 14,150 - - - - - 5,951,987 - - Fines and Forfeitures - - - - - - 502,985 - - - Investment Earnings - 485,700 - - - - 3,800 184,000 - - Contributions - - - - - - - - - - Misc Income - 24,675 - - - 100 - 4,000 - - Total Revenues - 14,815,864 - 6,360,654 - 173,300 506,785 6,351,777 - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 14,815,864 - 6,360,654 - 173,300 506,785 6,351,777 - - Total Payroll & Related - 910,489 378,423 531,871 76,939 2,505,667 393,934 146,542 - 252,499 Total Operations 34,255 2,271,192 56,380 181,600 35,205 1,250,749 84,755 6,293,439 170,700 78,594 Facilities Expenditures - - - - - 46,000 - - - - Total Other Uses - - - - - - - - - - 34,255 3,181,681 434,803 713,471 112,144 3,802,416 478,689 6,439,981 170,700 331,093 Total Payroll & Related - 8,759 73,800 - 76,937 103,992 - 15,546 - 301,819 Total Operations 5,000 1,957,401 - - - - - - 155,000 29,339 Total Other Uses - 1,619,963 - - - - - - - - 5,000 3,586,123 73,800 - 76,937 103,992 - 15,546 155,000 331,158 39,255 6,767,804 508,603 713,471 189,081 3,906,408 478,689 6,455,527 325,700 662,251 (39,255) 8,048,060 (508,603) 5,647,183 (189,081) (3,733,108) 28,096 (103,750) (325,700) (662,251) TOTAL WA SHARED SERVICES TOTAL EXPENDITURES TOTAL TRANSFERS IN TOTAL TRANSFERS OUT TOTAL SURPLUS (DEFICIT) REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES FY2024 Proposed Budget 3516 8 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses TOTAL WA SHARED SERVICES TOTAL EXPENDITURES TOTAL TRANSFERS IN TOTAL TRANSFERS OUT TOTAL SURPLUS (DEFICIT) REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - 9,100,000 11,916,016 (2,816,016) - - - - - 4,143,454 3,302,967 840,487 - - - - - 456,000 456,000 - - - - - - 42,000 42,000 - - - - - - 547,135 750,000 (202,865) - - - - - 395,390 984,493 (589,103) - - - - - 6,353,004 2,178,528 4,174,476 - - - - - 5,966,137 5,752,032 214,105 - - - - - 502,985 503,585 (600) - - - - - 673,500 337,625 335,875 - - - - - - 535,000 (535,000) - - - - - 28,775 453,591 (424,816) - - - - - 28,208,380 27,211,837 996,543 - - - - - - - - - - - - - - - - - - - - - 28,208,380 27,211,837 996,543 - 254,032 122,893 70,789 - 5,644,078 6,228,540 (584,462) 664,400 216,301 43,030 114,734 1,208,278 12,703,612 15,568,193 (2,864,581) - - - - - 46,000 102,000 (56,000) - - - - - - - - 664,400 470,333 165,923 185,523 1,208,278 18,393,690 21,898,733 (3,505,043) - 277,197 140,908 100,988 - 1,099,946 1,430,765 (330,819) - 114,986 - 31,400 - 2,293,126 3,325,462 (1,032,336) - - - - - 1,619,963 553,234 1,066,729 - 392,183 140,908 132,388 - 5,013,035 5,309,461 (296,426) 664,400 862,516 306,831 317,911 1,208,278 23,406,725 27,208,194 (3,801,469) 2,671,636 7,098,581 (4,426,945) 2,671,636 7,098,581 (4,426,945) (664,400) (862,516) (306,831) (317,911) (1,208,278) 4,801,655 3,643 4,798,012 FY2024 Proposed Budget 3616 9 Project Name Project Category Planning Linkage Funding Source FY2024 FY2025 FY2026 FY2027 FY2028 Wayfinding Signage Aesthetic Comp Plan HOT $0 $214,700 $0 $0 $0 Hwy 377 Landscape Improvements (Phase I and II)Aesthetic Comp Plan Unfunded $0 $635,250 $121,000 $0 $0 Cemetery Improvements Facilities n/a Bond $0 $64,317 $0 $0 $0 WA Athletics Facilities Improvements Facilities WA Master Plan Donations $0 $0 $800,000 $0 $0 WA pickup lane improvements Facilities WA Master Plan General Fund $0 $0 $150,000 $0 $0 Fire station driveway and parking extension Facilities n/a General Fund $0 $246,000 $0 $0 $0 Fire Station No. 2 West Side of town Facilities Comp Plan Unfunded $0 $1,100,000 $18,700,000 $0 $0 Municipal Town Hall Facilities Comp Plan Unfunded $0 $0 $110,000 $11,890,000 $0 Sam & Margaret Lee Westlake Academy Arts & Sciences Facilities WA Master Plan Unfunded $0 $2,600,000 $7,370,000 $8,470,000 $18,810,000 Fire Attack 1405 Fire n/a General Fund $0 $0 $0 $400,000 $0 Fire Engine 1401 Fire n/a General Fund $0 $1,200,000 $0 $0 $0 Ambulance 1404 Fire n/a General Fund $0 $550,000 $0 $0 $0 Chief Tahoe 1409 Fire n/a General Fund $0 $0 $0 $80,000 $0 Fire Engine 1408 Fire n/a General Fund $0 $0 $0 $0 $1,500,000 Stryker Cot - 2012 Fire n/a General Fund $0 $0 $0 $20,000 $0 Heart Monitors (2) - 2008 Fire n/a General Fund $0 $120,000 $0 $0 $0 SCBAs (4)Fire n/a General Fund $50,000 $0 $0 $0 $0 Trail - Academy to Cemetery Parks/Trails Comp Plan General Fund $0 $560,705 $0 $0 $0 ADA trail enhancements Solana/Sam School Road Parks/Trails Comp Plan General Fund $0 $198,000 $0 $0 $0 Sam School/Knolls Open Space Parks/Trails Comp Plan General Fund $0 $131,000 $0 $0 $0 Trail - Dove, Pearson, Aspen Parks/Trails Comp Plan Bond $0 $554,815 $0 $0 $0 Trail - Fidelity Campus to Westlake Parkway at Hwy 114 Parks/Trails Comp Plan Unfunded $0 $453,750 $0 $0 $0 15-30 Acre Community Park Parks/Trails Comp Plan Unfunded $0 $0 $0 $3,850,000 $0 Sam School Road Reconstruction & Drainage Roadway Improvement n/a General Fund $250,000 $0 $0 $0 $0 SH114 Service Road Construction Roadway Improvement Comp Plan General Fund $0 $50,000 $0 $0 $0 Glenwyck Farms Entranceways (2)Roadway Improvement n/a General Fund $30,000 $0 $0 $0 $0 JT Ottinger Bridge Improvement Roadway Improvement n/a TxDOT $0 $0 $0 $2,000,000 $0 Hwy 170, 377 and Schwab Way Traffic Signal Upgrade Roadway Improvement Comp Plan TxDOT $0 $544,500 $0 $0 $0 Dove Road & Randol Mill Traffic Circle Roadway Improvement Comp Plan Unfunded $0 $0 $91,960 $1,219,680 $0 SH 114 Main Lane Expansion (Engineering)Roadway Improvement Comp Plan Unfunded $0 $1,000,000 $0 $0 $0 SH 114/170 Enhancements Roadway Improvement Comp Plan Unfunded $0 $1,005,016 $0 $0 $0 Pump Station Equipment Replacement Utilities n/a Utility Fund $290,000 $0 $0 $0 $0 Generator Replacement Utilities n/a ARPA $350,000 $0 $0 $0 $0 TOTAL COST $970,000 $11,788,758 $27,342,960 $27,929,680 $20,310,000 FY2023-2024 Proposed Capital Improvement Plan 170 FY2024 COMBINED PROFIT & LOSS Expenditures & Revenues by Organization Transfers Excluded Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works General Sales Tax - 9,100,000 - - - - - - Property Tax - 4,143,454 - - - - - - Hotel Occupancy Tax - 456,000 - - - - - - Beverage Tax - 42,000 - - - - - - Franchise Fees - 547,135 - - - - - - Permits & Fees Other - 2,750 - 80,850 - 100,000 - 211,790 Permits & Fees Building - - - 6,279,804 - 73,200 - - Charge for Services - 14,150 - - - - - 5,951,987 Fines and Forfeitures - - - - - - 502,985 - Investment Earnings - 485,700 - - - - 3,800 184,000 Contributions - - - - - - - - Misc Income - 24,675 - - - 100 - 4,000 Total Revenues - 14,815,864 - 6,360,654 - 173,300 506,785 6,351,777 Transfers In - - - - - - - - Total Other Sources - - - - - - - - - 14,815,864 - 6,360,654 - 173,300 506,785 6,351,777 Transportation - - - - - - - - Parking - - - - - - - - Athletic Activities - - - - - - - - Athletic Donations - - - - - - - - Interest Earned - - - - - - - - WAF Blacksmith Donations - - - - - - - - Municipal Transfer: WAF Salary Reimbursement - - - - - - - - Municipal Transfer: WA Operations - - - - - - - - Technology Use Fees - - - - - - - - Other Local Revenue (sub, prnt, misc) - - - - - - - - Technology Equipment Sale Proceeds - - - - - - - - Food Services - - - - - - - - Total Local Revenues - - - - - - - - TEA - Available School Funds - - - - - - - - TEA - Foundation School Funds (incl accr) - - - - - - - - CTE Funding (addt'l TEA-FSP Funds) - - - - - - - - Facilities Allotment (addt'l TEA-FSP Funds) - - - - - - - - TEA - Advanced Placement Training - - - - - - - - SB-500 SPED Services - - - - - - - - TRS On-behalf/Medicare Part B - - - - - - - - Total State Revenues - - - - - - - - - - - - - - - - - 14,815,864 - 6,360,654 - 173,300 506,785 6,351,777 Department FY2024 TOWN REVENUES TOTAL TOWN REVENUES TOTAL COMBINED REVENUES FY2024 ACADEMY REVENUES TOTAL ACADEMY REVENUES 17 1 Facilities Maintenance Finance Department Parks and Recreation Information Technology Human Resources Commun- ications Police Services Westlake Academy FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - 9,100,000 11,916,016 (2,816,016) - - - - - - - - 4,143,454 3,302,967 840,487 - - - - - - - - 456,000 456,000 - - - - - - - - - 42,000 42,000 - - - - - - - - - 547,135 750,000 (202,865) - - - - - - - - 395,390 984,493 (589,103) - - - - - - - - 6,353,004 2,178,528 4,174,476 - - - - - - - - 5,966,137 5,752,032 214,105 - - - - - - - - 502,985 503,585 (600) - - - - - - - - 673,500 337,625 335,875 - - - - - - - - - 535,000 (535,000) - - - - - - - - 28,775 453,591 (424,816) - - - - - - - - 28,208,380 27,211,837 996,543 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 28,208,380 27,211,837 996,543 - - - - - - - 10,500 10,500 10,500 - - - - - - - - 15,000 15,000 15,000 - - - - - - - - 97,850 97,850 97,850 - - - - - - - - 3,000 3,000 3,000 - - - - - - - - 35,000 35,000 25,000 10,000 - - - - - - - 1,250,000 1,250,000 1,100,000 150,000 - - - - - - - 157,699 157,699 152,366 5,333 - - - - - - - 1,364,264 1,364,264 405,234 959,030 - - - - - - - 33,000 33,000 32,000 1,000 - - - - - - - 4,100 4,100 4,100 - - - - - - - - - - - - - - - - - - - 8,168 8,168 7,931 237 - - - - - - - 2,978,581 2,978,581 1,852,981 1,125,600 - - - - - - - 529,928 529,928 529,927 1 - - - - - - - 6,457,033 6,457,033 6,397,807 59,226 - - - - - - - 400,768 400,768 456,511 (55,743) - - - - - - - 138,834 138,834 148,624 (9,790) - - - - - - - - - 6,750 (6,750) - - - - - - - - - - - - - - - - - - 532,974 532,974 522,524 10,450 - - - - - - - 8,059,537 8,059,537 8,062,143 (2,606) - - - - - - - 11,038,118 11,038,118 9,915,124 1,122,994 - - - - - - - 11,038,118 39,246,498 37,126,961 2,119,537 17 2 FY2024 COMBINED PROFIT & LOSS Expenditures & Revenues by Organization Transfers Excluded Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Department Total Payroll & Related - 910,489 378,423 531,871 76,939 2,505,667 393,934 146,542 Total Operations 34,255 2,271,192 56,380 181,600 35,205 1,250,749 84,755 6,293,439 Facilities Expenditures - - - - - 46,000 - - Total Other Uses - - - - - - - - 34,255 3,181,681 434,803 713,471 112,144 3,802,416 478,689 6,439,981 Total Payroll & Related - 8,759 73,800 - 76,937 103,992 - 15,546 Total Operations 5,000 1,957,401 - - - - - - Total Other Uses - 1,619,963 - - - - - - 5,000 3,586,123 73,800 - 76,937 103,992 - 15,546 39,255 6,767,804 508,603 713,471 189,081 3,906,408 478,689 6,455,527 (39,255) 8,048,060 (508,603) 5,647,183 (189,081) (3,733,108) 28,096 (103,750) COMBINED PROFIT (LOSS) FY2024 TOWN EXPENDITURES TOTAL TOWN EXPENDITURES FY2024 ACADEMY EXPENDITURES TOTAL ACADEMY EXPENDITURES TOTAL COMBINED EXPENDITURES 17 3 Facilities Maintenance Finance Department Parks and Recreation Information Technology Human Resources Commun- ications Police Services Westlake Academy FY2024 PROPOSED FY2023 PROJECTED CHANGE - 252,499 - 254,032 122,893 70,789 - - 5,644,078 6,228,540 (584,462) 170,700 78,594 664,400 216,301 43,030 114,734 1,208,278 - 12,703,612 15,568,193 (2,864,581) - - - - - - - - 46,000 102,000 (56,000) - - - - - - - - - - - 170,700 331,093 664,400 470,333 165,923 185,523 1,208,278 - 18,393,690 21,898,733 (3,505,043) - 301,819 - 277,197 140,908 100,988 - 8,905,027 10,004,973 9,494,559 510,414 155,000 29,339 - 114,986 - 31,400 - 2,133,092 4,426,218 5,211,583 (785,365) - - - - - - - - 1,619,963 553,234 1,066,729 155,000 331,158 - 392,183 140,908 132,388 - 11,038,119 16,051,154 15,259,376 791,778 325,700 662,251 664,400 862,516 306,831 317,911 1,208,278 11,038,119 34,444,844 37,158,109 (2,713,265) (325,700) (662,251) (664,400) (862,516) (306,831) (317,911) (1,208,278) (0) 4,801,655 (31,148) 4,832,803 17 4 FY2023-2024 PROPOSED BUDGET September 25, 2023 175 FY2024 PROPOSED BUDGET FY2024 Proposed Revenues $28,208,380 Expenditure s $23,406,725 Contributio n to Fund Balance $4,801,655 *Revenues & Expenditures are shown net of transfers in & transfers out, which have a net zero effect on fund balance 176 TOWN FY2023-2024 PROPOSED BUDGET •Final Proposed Budget is $23,406,725 •Expenditures decrease of $3,801,469 from FY2023 Projected •Expenditure clean up & scrutiny •Decrease of 6 FTEs from FY2023 •Flat Tax Rate •Revenues increase $996,543 from FY2023 Projected •Decreases for one-time revenues offset by permit revenue increase *Revenues & Expenditures are shown net of transfers in & transfers out, which have a net zero effect on fund balance 177 REVENUES – ALL FUNDS Sales Tax $9,100,000 32% Property Tax $4,143,454 15% Permits & Fees $6,748,394 24% Charge for Services $5,966,137 21% Other Taxes $1,045,135 4% Fines & Forfeitures $502,985 2% Investment Earnings $673,500… Misc. Income $28,775 0% Other $2,250,395 8% •Revenues Total $28,208,380 • Flat tax rate, increased property values • Increases in sales tax due to normalized historical growth • Building permits increasing for Deloitte project • Interest earnings increased due to higher rates*Revenues net of $2,671,636 in transfers in, which is entirely offset by transfers out 178 REVENUES – ALL FUNDS Revenue FY2024 Proposed FY2023 Projected Change Sales Tax $9,100,000 $11,916,016 ($2,816,016) Property Tax 4,143,454 3,302,967 840,487 Permits & Fees 6,748,394 3,163,021 3,585,373 Charges for Service 5,966,137 5,752,032 214,105 Other Taxes 1,045,135 1,248,000 (202,865) Fines & Forfeitures 502,985 503,585 (600) Investment Earning 673,500 337,625 335,875 Contributions 0 535,000 (535,000) Misc. Income 28,775 453,591 (424,816) TOTAL $28,208,830 $27,211,837 $996,543 *Revenues net of $2,671,636 in transfers in, which is entirely offset by transfers out 179 EXPENDITURES – ALL FUNDS Personnel $5,644,018 24% Operating Costs $12,749,612 54% Personnel $1,099,946 5% Operating Costs $2,293,126 10% WA/WAF Direct Funding $1,619,963 7% Academy $5,013,035 22% •Total $23,406,725 • Personnel • 49.75 FTEs • Town Operational Costs Total $18,043,690 • Academy Support/Shared Services Total $5,013,035 *Expenditures net of $2,671,636 in transfers out, which is entirely offset by transfers in 180 EXPENDITURES – BY CATEGORY Personnel $5,644,018 24% Outside Services $3,590,226 15% Utilities/Overhea d $4,509,652 19% IT/Software $348,759 2% Supplies & Materials $348,955 2% Travel/Training $145,720 1% Debt $2,756,613 12% Other Operating $79,747 0% Capital $970,000 4% Academy Total $5,013,035 21% •TOTAL $23,406,725 • Personnel • Outside Services • Utilities • IT/Software • Supplies & Materials • Travel/Training • Debt • Other Operating • Capital • Academy *Expenditures net of $2,671,636 in transfers out, which is entirely offset by transfers in 181 EXPENDITURES – ALL FUNDS Expenditures FY2024 Proposed FY2023 Projected Change Personnel $5,644,018 $6,228,540 ($584,522) Outside Services 3,685,401 5,246,400 (1,560,999) Utilities 4,509,652 4,550,791 (41,139) IT/Software 378,584 519,166 (140,582) Supplies & Materials 350,611 876,086 (525,475) Travel/Training 145,720 184,762 (39,042) Debt 2,756,613 2,783,054 (26,441) Other Operating 78,091 152,074 (73,983) Capital 970,000 1,357,860 (387,860) Academy 5,013,035 5,309,461 (296,426) TOTAL 23,406,725 27,208,194 (3,801,469) *Expenditures net of $2,671,636 in transfers out, which is entirely offset by transfers in 182 STAFF ORGANIZATION CHART Town Manager (2) Planning & Development (4) Fire Department (19) Municipal Court (3.75) Public Works (5) Finance Department (5) Information Technology (4) Human Resources (2) Communicatio ns (3) General Services (1) Town Secretary (1) •TOTAL 49.75 FTEs • Town 41.25 • Shared Services 8.5 • Changes from FY2023 • Town Manager cut 1, moved 1 to PW (pending approval) • Fire cut 1 (never hired) • Court cut 2 • Facilities/Parks cut 1 • Finance cut 1 • 4.5 Current Vacancies 183 EXPENDITURES – PERSONNEL Salaries - Town $4,148,927 62% Salaries - Shared Services $830,612 12% Benefits - Town $1,495,151 22% Benefits - Shared Services $269,336 4% •TOTAL $6,743,966 • Town $5,644,078 • Shared Services $1,099,948 • Salaries 74% • Benefits 26% •49.75 FTEs • Town 41.25 • Shared Services 8.5 184 EXPENDITURES – OUTSIDE SERVICES General Government $727,000 20% Fire & Court $151,738 4% Police $1,208,278 33% Public Works $1,598,385 43% •TOTAL $3,685,401 • KPD is largest service provider • Next Top Five Services • Legal: 354,100 • Landscaping/Irrigation: 579,650 • Facilities: 378,304 • Equipment Maint.: 252,790 • Roadway Maint.: 173,500 185 EXPENDITURES – UTILITIES Rent $502,400 11% Utilities $307,273 7% Insurance $168,000 4% Water $2,031,979 45% Sewer $1,500,000 33% •TOTAL $4,509,652 • City of Fort Worth water purchases & Trinity River Authority treatment are over ¾ • Rent is for Glenstar • Property Insurance thru TML • Utilities include phone/internet service, electricity, & natural gas 186 EXPENDITURES – IT/SOFTWARE Public Safety $31,740 8% Network & Servers $92,500 25% Records Management $29,825 8% Equipment/Softwar e $64,040 17% Website $30,400 8% Financial $34,663 9% Security $64,032 17% Other $31,384 8% •TOTAL $378,584 • Excludes IT/Software in WA budget or allocation of Shared Services • Top Five Costs • Firewalls: 70,000 • Security Services: 64,032 • Records Mgmt.: 29,825 • Website: 29,000 • STW: 22,325 187 EXPENDITURES – SUPPLIES & MATERIALS Events $41,600 12% Facilities $16,600 5% IT $25,486 7% Office Supplies $75,350 21% Public Works $78,050 22% Safety Supplies $61,750 18% Uniforms $51,775 15%•TOTAL $350,611 • Top Five Costs • Fire Uniforms: 38,000 • Fuel: 38,150 • Water Meters: 30,000 • Meeting Expenses: 27,300 • Fire Specialty: 26,500 188 EXPENDITURES – TRAVEL/TRAINING Council $6,000 4%Town $18,500 13% Town Manager $29,450 20% Planning $7,000 5% Town Secretary $1,050 1% Fire $34,010 23% Court $6,855 5% Public Works $9,500 7% Finance $15,020 10% IT $4,965 3% HR $7,550 5% Communications $5,820 4%•TOTAL $145,720 • Most is required for legal compliance or continuing education 189 EXPENDITURES – DEBT Issuance Purpose Funding Original Issue Outstandi ng FY2024 P&I 2013 CO Ground Storage Tank Utility Fees $1,025,020 $807,400 $55,912 2013 CO WA Expansion Sales Tax 8,294,800 6,532,600 452,381 2013 GORB WA 2008 Refunding Sales Tax 2,200,000 785,000 162,130 2014 GORB WA 2003 Refunding Property Tax 8,500,000 1,505,000 68,960 2016 CO Fire Station Sales Tax 9,180,000 7,895,000 506,725 2017 TN Fire Equipment Sales Tax 1,530,000 232,000 234,100 2017 GORB WA 2007 Refunding Sales Tax 5,795,000 5,595,000 262,800 2018 CO Water Main Utility Fees 2,100,000 1,735,000 143,563 2021 CO Town Infrastructure Property Tax 3,215,000 2,970,000 204,700 2021 GORB 2011 Refunding Property Tax 4,430,000 2,715,000 969,150 2022 GORB Hillwood Debt Utility Fund 14,920,000 14,550,000 866,000 2023 TN WA Modular Buildings Property Tax 3,552,000 3,552,000 573,368 TOTAL 64,741,820 48,874,000 4,499,788 190 EXPENDITURES – DEBT Academy Infrastructure $1,767,176 39% Town Capital & Infrastructure $1,676,138 37% Utility Infrastructure $1,065,475 24% •TOTAL FY24 P&I $4,508,789 • Includes $9k in fees • Total outstanding $48,874,000 • 12 total issuances • Rates range from 1.81% to 5.00% • Maturities from 2024 to 2047 191 EXPENDITURES – OTHER OPERATING Dues & Subscriptions $58,631 75% Licenses/Registratio ns $6,745 9% Misc. Expense $12,715 16% •TOTAL $78,091 • Professional organizations, including TML 192 EXPENDITURES – ACADEMY Personnel $1,099,946 22% WA Operations $1,462,264 29% Foundation Personnel $157,699 3% Debt $1,767,176 35% Capital $155,000 3% Outside Services $54,900 1% IT/Software $120,536 2% Rent $80,000 2% Other $170,414 3% •TOTAL $5,013,035 • Personnel is 8.5 FTEs • Capital is PYP Furniture & HVAC Replacements • Debt includes 2023 Tax Note for Modular Buildings • WA Operation is direct transfer of funds to cover Academy shortfall 193 EXPENDITURES – FIRE Personnel $2,505,667 64% Outside Services $116,065 3% Utilities $107,872 3%IT/Software $29,740 1% Supplies & Materials $95,050 2% Travel/Training $34,010 1% Debt $742,825 19% Other Operating $121,188 3% Capital $50,000 1% Academy $103,992 3%•TOTAL $3,906,408 • Personnel is 19 FTEs • Academy is for EMT at WA • Capital is for SCBAs • Debt is for Station issue & last year of Tax Note (equipment) • Outside Services include Medical Director, fit for duty assessments • Other operating is for dues & licenses 194 EXPENDITURES – CAPITAL SCBAs $50,000 5% Sam School Road $250,000 26% Glenwyck Farms $30,000 3% Pump Station Equipment $290,000 30% Generator Replacement $350,000 36% •TOTAL $970,000 • $330,000 from General Fund • $640,000 for Utility Infrastructure • Partial ARPA-qualifying 195 FY2024 PROPOSED BUDGET FY2024 Proposed Revenues $28,208,380 Expenditures $23,406,725 Contribution to Fund Balance $4,801,655 *Revenues & Expenditures are shown net of transfers in & transfers out, which have a net zero effect on fund balance 196 FY2023-2024 PROPOSED BUDGET PUBLIC HEARING 197 SALARY Wages Wages Avg OT Car Phone Uniform Certificate On-Call GRAND Full Time Part Time Wages Allowance Allowance Allowance Wages Pay TOTAL Department 41110 41210 41120 41640 41641 41642 41647 41510 WAGES $51,418 $0 $4,000 $0 $0 $0 $0 $0 $55,418 $355,350 $0 $0 $9,600 $2,160 $0 $0 $0 $367,110 $403,261 $0 $440 $0 $1,920 $0 $0 $0 $405,621 $117,296 $0 $0 $0 $960 $0 $0 $0 $118,256 $1,644,228 $0 $238,500 $0 $0 $0 $0 $0 $1,882,728 $159,664 $35,333 $1,500 $0 $2,160 $0 $0 $0 $198,657 $46,556 $0 $7,200 $0 $0 $0 $900 $0 $54,656 $55,702 $0 $1,500 $0 $0 $0 $0 $1,200 $58,402 $440,696 $0 $21,400 $0 $4,800 $0 $0 $7,800 $474,696 $504,523 $0 $10,000 $0 $960 $0 $0 $0 $515,483 $406,520 $0 $0 $0 $1,920 $0 $0 $0 $408,440 $212,526 $0 $5,000 $0 $960 $0 $0 $0 $218,486 $262,117 $0 $0 $0 $960 $0 $0 $0 $263,077 $4,659,858 $35,333 $289,540 $9,600 $16,800 $0 $900 $9,000 $5,021,031 DEPT 18 - FINANCE DEPT 20 - IT DEPT DEPT 21 - HR DEPT DEPT 22 - COMMUN TOTALS DEPT 13 - TOWN SEC DEPT 14 - FIRE DEPT DEPT 15 - COURT DEPT 15.001 - MARSHAL DEPT 15.002 - JUVENILE DEPT 16 - PW DEPT DEPT 10 - ADMIN DEPT 11 - TOWN MGR DEPT 12 - P&D DEPT FY2024 PERSONNEL COSTS 198 Department DEPT 18 - FINANCE DEPT 20 - IT DEPT DEPT 21 - HR DEPT DEPT 22 - COMMUN TOTALS DEPT 13 - TOWN SEC DEPT 14 - FIRE DEPT DEPT 15 - COURT DEPT 15.001 - MARSHAL DEPT 15.002 - JUVENILE DEPT 16 - PW DEPT DEPT 10 - ADMIN DEPT 11 - TOWN MGR DEPT 12 - P&D DEPT BENEFITS 6.20%1.45%2.80%12.200% Medical Dental Vision Life & DD TOTAL FICA Medicare Unemp W/C TOTAL TOTAL Insurance Insurance Insurance Combined INSUR Taxes Taxes Taxes Taxes TAXES TMRS ICMA RETIRE 42110 42111 42112 42130 Total 42210 42220 42510 42610 42310 42311 $9,180 $627 $77 $431 $10,314 $3,436 $804 $252 $227 $4,719 $6,761 $650 $7,411 $18,352 $1,434 $77 $2,500 $22,363 $22,761 $5,323 $504 $1,505 $30,093 $44,787 $5,650 $50,437 $32,122 $2,887 $230 $3,359 $38,597 $25,148 $5,881 $1,008 $3,529 $35,567 $49,486 $2,600 $52,086 $9,180 $627 $77 $875 $10,758 $7,332 $1,715 $252 $485 $9,783 $14,427 $650 $15,077 $209,898 $17,772 $1,455 $14,255 $243,380 $116,729 $27,300 $4,788 $92,630 $241,447 $229,693 $12,350 $242,043 $32,122 $2,688 $230 $1,270 $36,310 $12,317 $2,881 $756 $814 $16,768 $15,339 $1,300 $16,639 $11,820 $1,007 $77 $1,163 $14,066 $3,389 $793 $252 $2,378 $6,811 $6,668 $650 $7,318 $13,763 $1,007 $77 $455 $15,300 $3,621 $847 $252 $239 $4,959 $7,125 $650 $7,775 $44,640 $3,646 $306 $4,437 $53,029 $29,431 $6,883 $1,260 $21,883 $59,458 $57,913 $3,250 $61,163 $58,403 $3,654 $306 $6,668 $69,031 $31,960 $7,475 $1,260 $2,113 $42,808 $62,889 $3,250 $66,139 $30,179 $2,648 $230 $3,373 $36,430 $25,323 $5,922 $1,008 $1,675 $33,928 $49,830 $2,600 $52,430 $9,180 $2,061 $153 $1,734 $13,128 $13,546 $3,168 $504 $896 $18,114 $26,655 $1,300 $27,955 $30,179 $2,268 $230 $2,171 $34,848 $16,311 $3,815 $756 $1,079 $21,960 $32,095 $1,950 $34,045 $509,017 $42,324 $3,522 $42,690 $597,553 $311,304 $72,805 $12,852 $129,454 $526,415 $603,669 $36,850 $640,519 FY2024 PERSONNEL COSTS 199 General Fund Fund Balance Unaudited - as of 9/14/23 Beginning 10/1/22 17,510,609 FY23 Revised Revenues 16,996,754 FY23 Revised Expenditures 11,913,353 Projected 9/30/22 22,594,010 Restricted 1,002,958 180 Day Reserve 5,956,740 Available Fund Balance 15,634,312 200 Adopted FY2021 Actual FY2021 CHANGE Adopted FY2022 Actual FY2022 CHANGE Adopted FY2023 Projected FY2023 CHANGE Proposed FY2024 General Sales Tax $ 3,166,125 $ 4,779,275 $ 1,613,150 $ 4,500,000 $ 8,601,867 $ 4,101,867 $ 4,638,709 $ 10,000,000 $ 5,361,291 $ 6,825,000 Property Tax 1,837,577 2,017,446 179,869 1,705,163 1,759,585 54,422 2,004,100 2,100,000 95,900 2,250,171 Beverage Tax 40,000 23,269 (16,731) 40,000 48,089 8,089 42,000 42,000 - 42,000 Franchise Fees 942,125 735,262 (206,863) 942,125 728,602 (213,523) 547,135 750,000 202,865 547,135 Permits & Fees Other 246,063 360,760 114,697 213,563 226,947 13,384 252,750 661,275 408,525 183,600 Permits & Fees Building 2,445,154 2,118,607 (326,547) 2,567,656 3,534,413 966,757 2,178,528 2,178,528 - 6,353,004 Fines and Forfeitures 475,600 582,854 107,254 475,600 526,871 51,271 503,585 503,585 - 502,985 Investment Earnings 88,800 23,696 (65,104) 48,800 91,832 43,032 28,800 475,000 446,200 253,800 Contributions - 132,730 132,730 - - - - - - - Misc Income 311,230 25,515 (285,715) 227,638 388,792 161,154 431,366 431,366 - 6,900 Total Revenues 9,552,674 10,799,414 1,246,740 10,720,545 15,906,998 5,186,453 10,626,973 17,141,754 6,514,781 16,964,595 Transfers In 68,000 205,014 137,014 68,000 - (68,000) 67,225 67,225 - - Total Other Sources 68,000 205,014 137,014 68,000 - (68,000) 67,225 67,225 - - $ 9,620,674 $ 11,004,428 $ 1,383,754 $ 10,788,545 $ 15,906,998 $ 5,118,453 $ 10,694,198 $ 17,208,979 $ 6,514,781 $ 16,964,595 Council $ - $ - $ - $ - $ 2,000.00 $ 2,000.00 $ - $ 34,255 General Services 1,103,821 1,167,778 63,957 1,274,389 1,350,563 76,174 1,010,959 1,010,959 - 1,080,707 Town Manager's Office 731,873 681,624 (50,249) 552,064 573,220 21,156 517,890 517,890 - 434,803 Planning & Development 853,493 806,285 (47,208) 900,126 735,040 (165,086) 765,138 765,138 - 713,471 Town Secretary's Office 224,002 199,086 (24,916) 225,817 266,944 41,127 121,170 121,170 - 112,144 Fire/EMS Department 2,965,863 2,565,665 (400,198) 2,735,570 2,820,083 84,513 3,105,782 3,105,782 - 3,009,591 Municipal Court 551,313 479,903 (71,410) 526,067 520,233 (5,834) 600,389 600,389 - 478,689 Public Works 467,095 496,163 29,068 549,928 713,834 163,906 683,076 683,076 - 641,342 Facilities Maintenance 356,996 305,498 (51,498) 321,780 324,131 2,351 316,291 316,291 - 165,700 Finance Department 387,324 468,980 81,656 507,665 575,900 68,235 319,255 319,255 - 331,093 Parks & Recreation 318,273 49,522 (268,751) 366,779 294,242 (72,537) 413,437 413,437 - 384,400 Information Technology 437,539 420,315 (17,224) 616,475 710,570 94,095 394,240 394,240 - 365,333 Human Resources 205,536 208,932 3,396 238,075 215,446 (22,629) 137,990 137,990 - 165,923 Communications 108,108 111,147 3,039 90,396 126,494 36,098 88,976 88,976 - 107,823 Police Services 987,694 981,026 (6,668) 1,040,362 993,553 (46,809) 1,032,869 1,177,065 144,196 1,208,278 Westlake Academy - - - - - 2,343,891 2,343,891 - 3,073,359 Total Expenditures 9,698,930 8,941,924 (757,006) 9,945,493 10,220,253 274,760 11,853,353 11,997,549 144,196 12,306,911 Transfers Out 976,816 442,169 (534,647) 4,125,237 4,154,400 29,163 3,883,566 2,383,566 (1,500,000) 490,000 Total Other Uses 976,816 442,169 (534,647) 4,125,237 4,154,400 29,163 3,883,566 2,383,566 (1,500,000) 490,000 $ 10,675,746 $ 9,384,093 $ (1,291,653) $ 14,070,730 $ 14,374,653 $ 303,923 $ 15,736,919 $ 14,381,115 $ (1,355,804) $ 12,796,911 General Services 1.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 Town Manager's Office 4.00 3.00 -1.00 3.00 4.00 1.00 4.00 2.00 -2.00 2.00 Planning & Development 4.33 4.00 -0.33 4.00 4.00 0.00 4.00 4.00 0.00 4.00 Town Secretary's Office 1.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 Fire/EMS Department 21.00 18.00 -3.00 18.00 19.00 1.00 20.00 19.00 -1.00 19.00 Municipal Court 4.75 4.75 0.00 4.75 4.75 0.00 5.75 3.75 -2.00 3.75 Public Works 5.00 4.33 -0.67 4.34 4.34 0.00 4.00 5.00 1.00 5.00 Facilities Maintenance 0.83 0.83 0.00 0.83 0.83 0.00 0.50 0.00 -0.50 0.00 Finance Department 6.00 5.00 -1.00 5.00 5.00 0.00 6.00 5.00 -1.00 5.00 Parks & Recreation 0.83 0.83 0.00 0.83 0.83 0.00 0.50 0.00 -0.50 0.00 Information Technology 2.00 2.00 0.00 3.00 4.00 1.00 4.00 4.00 0.00 4.00 Human Resources 0.00 1.00 1.00 2.00 2.00 0.00 2.00 2.00 0.00 2.00 Communications 1.00 1.00 0.00 2.003.001.003.003.000.003.00 51.74 46.74 -5.00 49.75 53.75 4.00 55.75 49.75 -6.00 49.75 EMPLOYEES TOTAL EXPENDITURES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES GENERAL FUND BY DEPARTMENT Budget History REVENUES AND OTHER SOURCES EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES 20 1 Debt Issuance Name Type Fund Funding Source Purpose Entity Rating Issue Date Call Date Term (years) Maturity Rate Original Issue Amount Current Outstanding Amount FY2024 P&I Requirement SERIES 2013 CO Certificate of Obligation 500 Utility Fund UF - Ground Storage Tank Town AAA April 2013 Feb 2023 30 2043 2.00-4.00%1,025,020 807,400 55,912 SERIES 2013 CO Certificate of Obligation 300 Sales Tax WA Expansion Academy AAA April 2013 Feb 2023 30 2043 2.00-4.00% 8,294,800 6,532,600 452,381 SERIES 2013 GORB General Obligation-Refunding 300 Sales Tax WA - Refunding 2008 Academy AAA April 2013 Feb 2023 15 2028 2.00-2.50% 2,200,000 785,000 162,130 SERIES 2014 GORB General Obligation-Refunding 301 Property Tax WA - Refunding 2003 (2nd phase WA) Academy AAA January 2014 Feb 2024 18 2032 2.00-5.00%8,500,000 1,505,000 68,960 SERIES 2016 CO Certificate of Obligation 300 Sales Tax Fire Station Complex Town AAA December 2016 Feb 2026 30 2046 3.00-4.00% 9,180,000 7,895,000 506,725 SERIES 2017 TX TN Texas Tax Note 300 Sales Tax Fire Station Complex Town N/A May 2017 Any date 7 2024 1.81%1,530,000 232,000 234,100 SERIES 2017 GORB General Obligation-Refunding 300 Sales Tax WA - Refunding 2007 (OG 2002) Academy AAA February 2007 Feb 2027 30 2032 2.00-4.00% 5,795,000 5,595,000 262,800 SERIES 2018 CO Certificate of Obligation (Taxable)500 Utility Fund UF - TWDN Water Main Ft Worth Town N/A October, 2018 Aug 2028 20 2038 1.98-3.06%2,100,000 1,735,000 143,563 SERIES 2021 CO Certificate of Obligation 301 Property Tax Capital Improvements Town AAA September 2021 Feb 2030 20 2041 2.00-4.00% 3,215,000 2,970,000 204,700 SERIES 2021 GORB General Obligation-Refunding 301 Property Tax WA 25% Muni 75% - Refunding 2011 CO & GO Academy 25%/Town 75% AAA September 2021 Feb 2030 10 2031 2.00-4.00% 4,430,000 2,715,000 969,150 SERIES 2022 GORB General Obligation-Refunding 500 Utility Fund UF - Refunding Hillwood Debt Town AAA March 2022 25 2047 3.00-4.00% 14,920,000 14,550,000 866,000 SERIES 2023 TX TN Texas Tax Note 301 Property Tax WA - Modular Buildings Academy N/A March 2023 7 2030 3.59% 3,552,000 3,552,000 573,368 TOTAL 64,741,820 48,874,000 4,499,788 DEBT SERVICE LISTING Page 1 Master Debt Schedule_FY24 20 2 Account Description FY2024 Proposed Budget 100-43239-10-000 PID Assessment 25,000.00 100-43245-10-000 Consultant Fees 5,000.00 100-43246-10-000 Property Tax Apprais 17,030.00 100-43310-10-000 Attorney - Boyle & L 292,500.00 100-43336-10-000 Contract Services 15,625.00 100-46145-10-000 Courier Service 1,000.00 100-43520-11-000 Contingency 15,000.00 100-43245-12-000 Consultant Fees 60,000.00 100-43260-12-000 Building Inspection 75,000.00 100-46125-12-000 Printing 500.00 100-46216-12-000 Vehicle R&M 1,000.00 100-43241-13-000 Records Management 3,300.00 100-45405-13-000 Advertising 15,000.00 100-46180-13-000 Election Expense 6,400.00 100-46185-13-000 Codification 5,000.00 100-43135-14-000 Pre-Employment Testi 4,960.00 100-43140-14-000 Employee Physicals 18,000.00 100-43334-14-000 EMS User Fee 12,000.00 100-43336-14-000 Contract Services 10,000.00 100-43337-14-000 Exterminator Service 1,704.00 100-44212-14-000 Building R&M 3,500.00 100-44221-14-000 Communication R&M 6,000.00 100-44222-14-000 Communication Servic 17,400.00 100-44311-14-000 Equipment R&M 16,000.00 100-46125-14-000 Printing 610.00 100-46216-14-000 Vehicle R&M 30,000.00 100-43310-15-000 Attorney - Boyle & L 20,100.00 100-43330-15-000 Judge Services/Fees 500.00 100-43336-15-000 Contract Services 6,014.00 100-43531-15-000 Marketing & Promotio 550.00 100-46125-15-000 Printing 3,610.00 100-46216-15-001 Vehicle R&M 690.00 100-46125-15-002 Printing 100.00 100-43210-16-000 Traffic Services 3,500.00 100-43212-16-000 Pothole R&M 3,000.00 100-43213-16-000 Row Tree Removal 2,500.00 100-43214-16-000 Street Drainage 45,000.00 100-43215-16-000 Engineering 62,000.00 100-44127-16-000 FM1938 ROW Landscapi 10,000.00 100-44303-16-000 Road R&M 75,000.00 100-44305-16-000 ROW Irrigation/Maint 255,000.00 100-46216-16-000 Vehicle R&M 3,200.00 100-43336-17-000 Town Contract Servic 138,000.00 100-43340-17-000 Irrigation R&M 3,000.00 100-43353-17-000 Sanitation/Waste Rem 1,000.00 100-44306-17-000 Town Grounds R&M 1,200.00 List of Outside Services by Account as of 9/12/23 1 203 Account Description FY2024 Proposed Budget 100-45908-17-000 Town Interior Buildi 7,500.00 100-45909-17-000 Town Building Exterior 8,000.00 100-43336-17-001 Fire/EMS Complex Con 5,000.00 100-43348-17-001 Fire/EMS Cont Landsc 28,000.00 100-44306-17-001 Fire/EMS Grounds R&M 5,000.00 100-45909-17-001 Fire/EMS Bldg Exteri 8,000.00 100-43241-18-000 Filing Fees 7,660.00 100-43245-18-000 Consultant Fees 16,600.00 100-43250-18-000 Auditor 23,435.00 100-46125-18-000 Printing 500.00 100-43336-19-000 Contract Services 15,000.00 100-43340-19-000 Irrigation R&M 5,400.00 100-43343-19-000 Contract Trail R&M 15,000.00 100-43344-19-000 Contract Median R&M 30,000.00 100-43349-19-000 Contract Landscape 72,000.00 100-43511-19-000 Reforestation Tree E 70,000.00 100-44305-19-000 ROW R&M 110,000.00 100-44306-19-000 Grounds R&M 13,000.00 100-45911-19-000 Park R&M 12,300.00 100-43336-20-000 Contract Services 5,000.00 100-43130-21-000 Payroll Expense 500.00 100-43135-21-000 Pre-Employment Testi 500.00 100-43336-21-000 Contract Services 6,200.00 100-45405-21-000 Advertising 4,000.00 100-46125-21-000 Printing 400.00 100-46125-22-000 Printing 4,000.00 100-43255-23-000 Keller Police Contra 1,208,278.00 210-46526-10-000 ED - Deloitte Hotel 10,000.00 215-43245-00-000 Consultant Fees 5,000.00 215-43310-00-000 Attorney - Boyle & L 2,000.00 215-43320-00-000 Admin Fees 50,000.00 215-43321-00-000 Reimb of Admin Fees -50,000.00 220-43250-10-000 Auditor 5,025.00 220-45610-10-001 Community Tree Light 32,500.00 220-43336-22-000 Contract Services 20,000.00 220-43515-22-000 Community Services 2,500.00 220-43531-22-000 Marketing & Promotio 2,000.00 220-45610-22-000 Special Community Ev 10,000.00 220-46125-22-000 Printing 4,000.00 220-43415-24-001 Car Show - Website D 200.00 220-45610-24-001 Car Show - Expenses 10,000.00 255-43340-10-000 Irrigation R&M 2,500.00 255-43348-10-000 Contract Landscaping 6,375.00 255-44305-10-000 ROW Irrigation 6,375.00 255-44306-10-000 Grounds R&M 2,375.00 500-43220-16-000 Water Utility Engine 10,000.00 List of Outside Services by Account as of 9/12/23 2 204 Account Description FY2024 Proposed Budget 500-43245-16-000 Consultant Fees 25,000.00 500-43250-16-000 Auditor 5,025.00 500-43320-16-000 Attorney - Lloyd Gos 7,000.00 500-44111-16-000 WaterTower Landscape 3,000.00 500-44112-16-000 Water Main R&M 45,000.00 500-44113-16-000 Water Tower R&M 1,000.00 500-44114-16-000 Sewer Main R&M 34,800.00 500-44116-16-000 Pump Station Landsca 15,200.00 500-44117-16-000 Lift Station R&M 15,000.00 500-44118-16-000 Instrument R&M 5,000.00 500-44119-16-000 Ground Storage Tank 3,500.00 500-44121-16-000 Generator R&M 15,100.00 500-44122-16-000 Testing-Water/Bacter 25,000.00 500-44123-16-000 Pump Station R&M 25,000.00 500-44124-16-000 Duct Bank R&M 10,500.00 500-44130-16-000 Meter Repair & Repla 45,000.00 500-44135-16-000 Utility Billing 10,000.00 500-44220-16-000 Line Location 5,660.00 500-44311-16-000 Water/Sewer R&M 11,500.00 500-44312-16-000 Keller Waste Water 1,500.00 500-46216-16-000 Vehicle R&M 2,000.00 500-43348-16-000-000066 Landscaping-Water Re 15,000.00 500-43348-16-000-000067 Landscaping-Sewer Re 5,000.00 510-44112-16-000 Water Main R&M 32,000.00 510-44117-16-000 Lift Station R&M 30,000.00 510-44123-16-000-000002 Pump Station Gate Re 4,000.00 510-44123-16-000-000004 Pump/Motor Repair 10,000.00 600-44299-16-000 Contingency R&M 40,000.00 600-44304-16-000-000035 Illuminated Street N 10,000.00 600-43347-17-000-000032 WA-HVAC System Repla 125,000.00 TOTAL 3,685,401.00 List of Outside Services by Account as of 9/12/23 3 205 . bdpbrqst claylamas Town of Westlake Page 1 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 10 General Service Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 100-31310-10-000 Sales Tax Revenue 100 100-31310-10-000 Totals: 9,100,000.00 * 100-31311-10-000 Sales Tax Revenue >4B200 100-31311-10-000 Totals: -2,275,000.00 * 100-31315-10-000 Property Tax CY Levy 100-31315-10-000 Totals: 2,250,171.00 * 100-31430-10-000 Mixed Beverage Tax 100-31430-10-000 Totals: 42,000.00 * 100-31820-10-000 AT&T/SBC 100-31820-10-000 Totals: 70,800.00 * 100-31822-10-000 TXU/Atmos Gas 100-31822-10-000 Totals: 58,058.00 * 100-31823-10-000 Charter/Frontier 100-31823-10-000 Totals: 8,474.00 * 100-31824-10-000 One Source 100-31824-10-000 Totals: 1,800.00 * 100-31826-10-000 Tri-County Electric 100-31826-10-000 Totals: 340,000.00 * 100-31827-10-000 Republic/AWIN Mgmt 100-31827-10-000 Totals: 42,000.00 * 100-31828-10-000 Misc. Franchise Fees 100-31828-10-000 Totals: 26,003.00 * 100-32110-10-000 Liquor Permit Fees 100-32110-10-000 Totals: 2,750.00 * 100-34144-10-000 Sales of Surplus/Scrap Items 100-34144-10-000 Totals: 1,800.00 * 100-36110-10-000 Interest Income 100-36110-10-000 Totals: 250,000.00 * 100-39400-10-000 Misc Revenue 100-39400-10-000 Totals: 5,000.00 * Program 0 - Totals:9,923,856.00 * Department 10 - General Service Totals:9,923,856.00 ** 20 6 . bdpbrqst claylamas Town of Westlake Page 2 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 12 Planning & Development Revision level: 5 FY2024 Final Proposed Prog: Building Official Account Type Selected: B Both Account Number Description Budget Comment Reference 100-32208-12-000 Erosion Control Fees Seq Description Amount 1 Assumes 29 new SF permits; 3 new comm permits (47,250.00) 100-32208-12-000 Totals: 47,250.00 * 100-32209-12-000 Grading/Excavation Permits Seq Description Amount 1 Assumes 29 new SF permits; 3 new comm permits (18,600.00) 100-32209-12-000 Totals: 18,600.00 * 100-32210-12-000 Building Permits Seq Description Amount 1 29 new SF permits; 3 new comm permits (3,648,064.00) 100-32210-12-000 Totals: 3,648,064.00 * 100-32211-12-000 Inspection/Plan Reviews Seq Description Amount 1 Assumes 29 new SF permits; 3 new comm permits (2,536,740.00) 100-32211-12-000 Totals: 2,536,740.00 * 100-32218-12-000 Engineer Review/Civil Seq Description Amount 1 assumes 2 new residential developments (40,000.00) 100-32218-12-000 Totals: 40,000.00 * 100-34130-12-000 Development Fees Seq Description Amount 1 No change from last year (55,000.00) 100-34130-12-000 Totals: 55,000.00 * 100-34132-12-000 Contractor Registration Fees Seq Description Amount 1 no change proposed (15,000.00) 100-34132-12-000 Totals: 15,000.00 * Program 0 - Building Official Totals:6,360,654.00 * Department 12 - Planning & Development Totals:6,360,654.00 ** 20 7 . bdpbrqst claylamas Town of Westlake Page 3 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 14 Fire/EMS Dept Revision level: 5 FY2024 Final Proposed Prog: Emergency Services Account Type Selected: B Both Account Number Description Budget Comment Reference 100-34000-14-000 EMS Revenue Seq Description Amount 1 Emergicon Receipts (100,000.00) 100-34000-14-000 Totals: 100,000.00 * 100-34015-14-000 Permit/Inspection Fees Seq Description Amount 1 Permits and Inspection Fees (73,200.00) 100-34015-14-000 Totals: 73,200.00 * 100-39400-14-000 Misc Revenue 100-39400-14-000 Totals:100.00 * Program 0 - Emergency Services Totals:173,300.00 * Department 14 - Fire/EMS Dept Totals:173,300.00 ** 20 8 . bdpbrqst claylamas Town of Westlake Page 4 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 15 Municipal Court Revision level: 5 FY2024 Final Proposed Prog: Municipal Court Account Type Selected: B Both Account Number Description Budget Comment Reference 100-35110-15-000 Citation Revenue 100-35110-15-000 Totals: 425,000.00 * 100-35120-15-000 Court Technology 100-35120-15-000 Totals: 14,650.00 * 100-35130-15-000 Court Security 100-35130-15-000 Totals: 17,450.00 * 100-35150-15-000 Warrant Fees 100-35150-15-000 Totals: 29,000.00 * 100-35170-15-000 Court Efficiency Fees 100-35170-15-000 Totals:85.00 * 100-36110-15-000 Interest Income 100-36110-15-000 Totals: 3,800.00 * Program 0 - Municipal Court Totals:489,985.00 * 20 9 . bdpbrqst claylamas Town of Westlake Page 5 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 15 Municipal Court Revision level: 5 FY2024 Final Proposed Prog: 2 Juvenile Cases Account Type Selected: B Both Account Number Description Budget Comment Reference 100-35110-15-002 Citation Revenue - JCM Seq Description Amount 1 Based on 6 month FY22 X2 (16,800.00) 100-35110-15-002 Totals: 16,800.00 * Program 2 - Juvenile Cases Totals:16,800.00 * Department 15 - Municipal Court Totals:506,785.00 ** Revenue Totals:16,964,595.00 **** 21 0 . bdpbrqst claylamas Town of Westlake Page 6 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 9 Town Council Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 100-45610-09-000 Special Events Seq Description Amount 1 Metroport Chamber Golf Tournament 600.00 2 WA/Foundation Gala 15,000.00 100-45610-09-000 Totals: 15,600.00 * 100-45830-09-000 Training/Seminars/Meetings Seq Description Amount 1 TML Conference 4,500.00 2 New Council Orientation 1,500.00 100-45830-09-000 Totals: 6,000.00 * 100-46105-09-000 Office Supplies Seq Description Amount 1 Business Cards/IDs 300.00 2 Name Plates 255.00 3 Recognition Plaques/Proclamations 700.00 4 iPad 900.00 100-46105-09-000 Totals: 2,155.00 * 100-46175-09-000 Meeting Expense Seq Description Amount 1 Metroport Chamber Meals 200.00 2 Recognition Cake/Punch/Refreshments 100.00 3 Council/Board Meeting Meals 9,000.00 100-46175-09-000 Totals: 9,300.00 * 100-46605-09-000 Uniforms Seq Description Amount 1 Shirts/Apparel 1,200.00 100-46605-09-000 Totals: 1,200.00 * Program 0 - Totals:34,255.00 * Department 9 - Town Council Totals:34,255.00 ** 21 1 . bdpbrqst claylamas Town of Westlake Page 7 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 10 General Service Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 100-41110-10-000 Full-Time Regular 100-41110-10-000 Totals: 51,418.00 * 100-41120-10-000 Full-Time Overtime 100-41120-10-000 Totals: 4,000.00 * 100-42110-10-000 Medical Insurance 100-42110-10-000 Totals: 9,180.00 * 100-42111-10-000 Dental Insurance 100-42111-10-000 Totals:627.00 * 100-42112-10-000 Vision Insurance Expense 100-42112-10-000 Totals:77.00 * 100-42130-10-000 LTD/AD&D/Life Insurance 100-42130-10-000 Totals:431.00 * 100-42210-10-000 Social Security 100-42210-10-000 Totals: 3,436.00 * 100-42220-10-000 Medicare 100-42220-10-000 Totals:804.00 * 100-42310-10-000 TMRS 100-42310-10-000 Totals: 6,761.00 * 100-42311-10-000 ICMA 457 Plan 100-42311-10-000 Totals:650.00 * 100-42510-10-000 Unemployment Taxes 100-42510-10-000 Totals:252.00 * 100-42610-10-000 Worker s Compensation 100-42610-10-000 Totals:227.00 * 100-42698-10-000 Operating Xfr in for PR Costs 100-42698-10-000 Totals: -28,225.00 * 100-43239-10-000 PID Assessment Seq Description Amount 1 PID Assessment (34 Cortes)25,000.00 100-43239-10-000 Totals: 25,000.00 * 100-43241-10-000 Records Management Seq Description Amount 1 MCCi/Laserfiche - Cloud (10/40 50/50) 18,700.00 2 MCCi/Laserfiche Licensing (10/40 50/50) 4,825.00 3 Just FOIA (10/40 50/50)3,300.00 4 Granicus Agenda Mgmt (10/40 50/50) 3,000.00 100-43241-10-000 Totals: 29,825.00 * 100-43245-10-000 Consultant Fees Seq Description Amount 1 Petty & Assoc 1,500.00 2 Town-wide Consulting 3,500.00 100-43245-10-000 Totals: 5,000.00 * 100-43246-10-000 Property Tax Appraisal Fees Seq Description Amount 1 Tarrant Appraisal District Allocation (4% inc) 16,000.00 21 2 . bdpbrqst claylamas Town of Westlake Page 8 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 10 General Service Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 2 Denton Appraisal Allocation (14.25% inc) 1,030.00 100-43246-10-000 Totals: 17,030.00 * 100-43310-10-000 Attorney - Boyle & Lowry Seq Description Amount 1 Attorney 90% Dept 10; 10% Dept 40 292,500.00 100-43310-10-000 Totals: 292,500.00 * 100-43336-10-000 Contract Services Seq Description Amount 1 Tarrant County Assessor/Collection (4% inc) 1,625.00 3 Ad Hoc Supplemental Services 10,000.00 4 Trackstar - EE Evaluation system (HR) 4,000.00 100-43336-10-000 Totals: 15,625.00 * 100-44300-10-000 Copier R&M/Supplies/Copy/Tax Seq Description Amount 1 Copier Room/Supplies (80/20 10/40) 1,600.00 100-44300-10-000 Totals: 1,600.00 * 100-44302-10-000 Copier Lease Seq Description Amount 1 MFD Leasing (80/20 10/40)13,920.00 100-44302-10-000 Totals: 13,920.00 * 100-44310-10-000 STW Software Maintenance Seq Description Amount 1 STW/OpenGov - 5% allocation to Dept 40 19,000.00 2 Opengov - Vision; 5% allocation to Dept 40 2,375.00 3 Misc training/support; 5% allocation to Dept 40 950.00 100-44310-10-000 Totals: 22,325.00 * 100-44410-10-000 Office Rent Seq Description Amount 1 Office Rent (80/20 10/40)320,000.00 100-44410-10-000 Totals: 320,000.00 * 100-45210-10-000 Insurance General Liability Seq Description Amount 1 Insurance (General, Property, E&O, WC) 155,000.00 100-45210-10-000 Totals: 155,000.00 * 100-45305-10-000 Telephone Service Seq Description Amount 1 Spectrum Phone VOIP (10/40 80/20)376.00 2 Frontier - Security/Fire Alarm Line (10/40 80/20) 432.00 100-45305-10-000 Totals:808.00 * 100-45310-10-000 Mobile Phone Seq Description Amount 1 ATT Mobility - Hot Spots (10/40 80/20) 6,800.00 100-45310-10-000 Totals: 6,800.00 * 100-45315-10-000 Internet Expense Seq Description Amount 1 Fiberlight Internet Maintenance 6,000.00 21 3 . bdpbrqst claylamas Town of Westlake Page 9 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 10 General Service Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 100-45315-10-000 Internet Expense 2 Spectrum Internet 1,522.00 3 ATT Internet - Town Hall 2,746.00 4 Fiberlight Internet Service 6,540.00 100-45315-10-000 Totals: 16,808.00 * 100-45325-10-000 Misc Rental/Lease Seq Description Amount 1 Pitney Bowes Machine (10/40 80/20)640.00 100-45325-10-000 Totals:640.00 * 100-45620-10-000 Spec Event - Employee Retir Seq Description Amount 1 Employee Retirements 500.00 100-45620-10-000 Totals:500.00 * 100-45830-10-000 Training/Seminars/Meetings Seq Description Amount 1 Metroport Chamber Meetings 12,000.00 2 Misc events 5,000.00 100-45830-10-000 Totals: 17,000.00 * 100-46105-10-000 Office Supplies 2 Office Supplies (80/20 10/40)4,000.00 100-46105-10-000 Totals: 4,000.00 * 100-46106-10-000 Hospitality Items Seq Description Amount 1 Clerks Week Celebration 300.00 2 Host NTCCA 200.00 3 New Resident Welcome Baskets 2,000.00 4 Miscellaneous Hospitality Items 2,000.00 5 Water Service 3,000.00 100-46106-10-000 Totals: 7,500.00 * 100-46115-10-000 Dues & Subscriptions Seq Description Amount 1 Periodicals (10/40 80/20)16.00 3 Sam s Club (10/40 80/20)72.00 4 TML Dues 600.00 5 Amazon Prime Membership (50/50 10/40) 250.00 6 Miscellaneous Dues & Subscriptions 750.00 100-46115-10-000 Totals: 1,688.00 * 100-46120-10-000 Postage & Supplies Seq Description Amount 1 Postage & Supplies (10/40 80/20)4,000.00 100-46120-10-000 Totals: 4,000.00 * 100-46130-10-000 Books & Printed Materials Seq Description Amount 1 Books for Staff Development 1,500.00 100-46130-10-000 Totals: 1,500.00 * 100-46135-10-000 Bank Charges 21 4 . bdpbrqst claylamas Town of Westlake Page 10 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 10 General Service Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 100-46135-10-000 Totals: 5,000.00 * 100-46145-10-000 Courier Service Seq Description Amount 1 Courier Services 1,000.00 100-46145-10-000 Totals: 1,000.00 * 100-46175-10-000 Meeting Expense Seq Description Amount 1 P&Z Meetings 1,800.00 2 Budget Meetings 1,000.00 3 Staff Meeting Meals/Incidentals 2,200.00 4 Meeting Videographer/Broadcast (10/40 50/50) 13,000.00 100-46175-10-000 Totals: 18,000.00 * 100-46190-10-000 Misc. Expense Seq Description Amount 1 Flowers/Misc. Purchases 3,000.00 100-46190-10-000 Totals: 3,000.00 * 100-46220-10-000 Electric Service Seq Description Amount 1 Electricity (10/40 80/220)45,000.00 100-46220-10-000 Totals: 45,000.00 * Program 0 - Totals:1,080,707.00 * Department 10 - General Service Totals:1,080,707.00 ** 21 5 . bdpbrqst claylamas Town of Westlake Page 11 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 11 Town Manager Revision level: 5 FY2024 Final Proposed Prog: Administrative Account Type Selected: B Both Account Number Description Budget Comment Reference 100-41110-11-000 Full-Time Regular 100-41110-11-000 Totals: 355,350.00 * 100-41640-11-000 Auto Allowance 100-41640-11-000 Totals: 9,600.00 * 100-41641-11-000 Cell Phone Allowance 100-41641-11-000 Totals: 2,160.00 * 100-42110-11-000 Medical Insurance 100-42110-11-000 Totals: 18,353.00 * 100-42111-11-000 Dental Insurance 100-42111-11-000 Totals: 1,435.00 * 100-42112-11-000 Vision Insurance Expense 100-42112-11-000 Totals:77.00 * 100-42130-11-000 LTD/AD&D/Life Insurance 100-42130-11-000 Totals: 2,500.00 * 100-42210-11-000 Social Security 100-42210-11-000 Totals: 22,761.00 * 100-42220-11-000 Medicare 100-42220-11-000 Totals: 5,324.00 * 100-42310-11-000 TMRS 100-42310-11-000 Totals: 44,788.00 * 100-42311-11-000 ICMA 457 Plan 100-42311-11-000 Totals: 5,650.00 * 100-42510-11-000 Unemployment Taxes 100-42510-11-000 Totals:504.00 * 100-42610-11-000 Worker s Compensation 100-42610-11-000 Totals: 1,506.00 * 100-42698-11-000 Operating Xfr in for PR Costs 100-42698-11-000 Totals: -91,585.00 * 100-43520-11-000 Contingency Seq Description Amount 1 Directors retreat/unbudgeted initiatives/teambuild 15,000.00 100-43520-11-000 Totals: 15,000.00 * 100-45805-11-000 Travel Airfare Seq Description Amount 1 airfare ICMA conference 650.00 100-45805-11-000 Totals:650.00 * 100-45810-11-000 Travel Car Rental/Parking Seq Description Amount 1 Uber ICMA conference 250.00 100-45810-11-000 Totals:250.00 * 100-45815-11-000 Travel Lodging Seq Description Amount 1 TML 3 employees 3 nights 1,800.00 2 TCMA 2 employees 4 nights 2,000.00 3 ICMA 1 employee 5 nights 1,200.00 21 6 . bdpbrqst claylamas Town of Westlake Page 12 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 11 Town Manager Revision level: 5 FY2024 Final Proposed Prog: Administrative Account Type Selected: B Both Account Number Description Budget Comment Reference 100-45815-11-000 Totals: 5,000.00 * 100-45820-11-000 Travel Meals Seq Description Amount 1 ICMA 1 employee 5 days 350.00 2 TML 3 employees 3 nights 600.00 3 TCMA 2 employees 4 nights 750.00 4 ICMA 1 employee 5 nights 350.00 100-45820-11-000 Totals: 2,050.00 * 100-45825-11-000 Travel Mileage 2 TCMA 1 employee 150.00 3 TML 2 employees 150.00 100-45825-11-000 Totals:300.00 * 100-45830-11-000 Training/Seminars/Meetings Seq Description Amount 1 Texas Municipal League Conference 1,200.00 2 Texas City Managers Association 1,000.00 3 International City Managers Association Conference 1,500.00 4 Leadership training series for leadership team 6,000.00 5 Leadership coaching 1-on-1 6 months 1x week 6,000.00 6 Strategic Management/Balanced Scorecard training 3,500.00 7 Project Management Professional Cert. (Oliver) 2,000.00 100-45830-11-000 Totals: 21,200.00 * 100-46105-11-000 Office Supplies Seq Description Amount 1 retreat/meeting materials, dry erase, pens, pads, 750.00 100-46105-11-000 Totals:750.00 * 100-46106-11-000 Hospitality Items Seq Description Amount 1 Meeting Meals internal and external 2,500.00 100-46106-11-000 Totals: 2,500.00 * 100-46115-11-000 Dues & Subscriptions Seq Description Amount 1 ICMA 2,000.00 2 TCMA 1,950.00 3 GFOA 200.00 4 NTCMA 500.00 5 Rotary 1,800.00 100-46115-11-000 Totals: 6,450.00 * 100-46130-11-000 Books & Printed Materials Seq Description Amount 1 Book study for retreat 300.00 2 Professional magazines 60.00 3 Birthday Cards for employees 270.00 4 Professional Stationary 100.00 100-46130-11-000 Totals:730.00 * 100-46605-11-000 Uniforms 21 7 . bdpbrqst claylamas Town of Westlake Page 13 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 11 Town Manager Revision level: 5 FY2024 Final Proposed Prog: Administrative Account Type Selected: B Both Account Number Description Budget Comment Reference Seq Description Amount 1 Town SWAG 500.00 100-46605-11-000 Totals:500.00 * 100-47415-11-000 Furniture & Fixtures Seq Description Amount 1 Replace broken furniture 1,000.00 100-47415-11-000 Totals: 1,000.00 * Program 0 - Administrative Totals:434,803.00 * Department 11 - Town Manager Totals:434,803.00 ** 21 8 . bdpbrqst claylamas Town of Westlake Page 14 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 12 Planning & Development Revision level: 5 FY2024 Final Proposed Prog: Building Official Account Type Selected: B Both Account Number Description Budget Comment Reference 100-41110-12-000 Full-Time Regular 100-41110-12-000 Totals: 403,261.00 * 100-41120-12-000 Full-Time Overtime 100-41120-12-000 Totals:440.00 * 100-41641-12-000 Cell Phone Allowance 100-41641-12-000 Totals: 1,920.00 * 100-42110-12-000 Medical Insurance 100-42110-12-000 Totals: 32,122.00 * 100-42111-12-000 Dental Insurance 100-42111-12-000 Totals: 2,887.00 * 100-42112-12-000 Vision Insurance Expense 100-42112-12-000 Totals:230.00 * 100-42130-12-000 LTD/AD&D/Life Insurance 100-42130-12-000 Totals: 3,359.00 * 100-42210-12-000 Social Security 100-42210-12-000 Totals: 25,148.00 * 100-42220-12-000 Medicare 100-42220-12-000 Totals: 5,881.00 * 100-42310-12-000 TMRS 100-42310-12-000 Totals: 49,486.00 * 100-42311-12-000 ICMA 457 Plan 100-42311-12-000 Totals: 2,600.00 * 100-42510-12-000 Unemployment Taxes 100-42510-12-000 Totals: 1,008.00 * 100-42610-12-000 Worker s Compensation 100-42610-12-000 Totals: 3,529.00 * 100-43245-12-000 Consultant Fees Seq Description Amount 1 Bennett Architects- town architect dev review 24,000.00 2 General consulting fees: appraisal, surveying, etc 20,000.00 3 Planning related consulting (as needed) 56,000.00 100-43245-12-000 Totals: 60,000.00 * 100-43249-12-000 GIS Fees Seq Description Amount 1 Annual ESRI GIS License Fee (pays for 3 licenses) 11,250.00 100-43249-12-000 Totals: 11,250.00 * 100-43260-12-000 Building Inspection Seq Description Amount 1 3rd party inspection services 75,000.00 100-43260-12-000 Totals: 75,000.00 * 100-43405-12-000 Computer Eqpmt/Software Seq Description Amount 1 MyGov Permitting software - $1,800/month 21,600.00 100-43405-12-000 Totals: 21,600.00 * 100-45830-12-000 Training/Seminars/Meetings 21 9 . bdpbrqst claylamas Town of Westlake Page 15 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 12 Planning & Development Revision level: 5 FY2024 Final Proposed Prog: Building Official Account Type Selected: B Both Account Number Description Budget Comment Reference Seq Description Amount 1 APA National Conf (reg fee,hotel,travel,food) 3,000.00 2 ESRI Conference (Hotel,Food,Travel) 2,000.00 3 One day local training ($500 x 4) 2,000.00 100-45830-12-000 Totals: 7,000.00 * 100-46115-12-000 Dues & Subscriptions Seq Description Amount 1 Annual APA Dues - Director 800.00 2 GISP Annual Dues - Manager 500.00 3 IEDC Annual Dues - Director 500.00 100-46115-12-000 Totals: 1,800.00 * 100-46125-12-000 Printing Seq Description Amount 1 Utilization is low; reduced for zoning signs, misc 500.00 100-46125-12-000 Totals:500.00 * 100-46130-12-000 Books & Printed Materials Seq Description Amount 1 New Building Code Books 350.00 100-46130-12-000 Totals:350.00 * 100-46150-12-000 Licenses/Registrations Seq Description Amount 1 this pays for Building Official s plumbing license 100.00 100-46150-12-000 Totals:100.00 * 100-46215-12-000 Vehicle Fuel Seq Description Amount 1 Ford F-150 (from public works)2,000.00 100-46215-12-000 Totals: 2,000.00 * 100-46216-12-000 Vehicle R&M Seq Description Amount 1 Ford F-150 (from public works)1,000.00 100-46216-12-000 Totals: 1,000.00 * 100-47410-12-000 Motor Vehicles Seq Description Amount 1 Ford F-150 (from public works)1,000.00 100-47410-12-000 Totals: 1,000.00 * Program 0 - Building Official Totals:713,471.00 * Department 12 - Planning & Development Totals:713,471.00 ** 22 0 . bdpbrqst claylamas Town of Westlake Page 16 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 13 Town Secretary Revision level: 5 FY2024 Final Proposed Prog: Town Secretary Account Type Selected: B Both Account Number Description Budget Comment Reference 100-41110-13-000 Full-Time Regular 100-41110-13-000 Totals: 117,296.00 * 100-41641-13-000 Cell Phone Allowance 100-41641-13-000 Totals:960.00 * 100-42110-13-000 Medical Insurance 100-42110-13-000 Totals: 9,180.00 * 100-42111-13-000 Dental Insurance 100-42111-13-000 Totals:627.00 * 100-42112-13-000 Vision Insurance Expense 100-42112-13-000 Totals:77.00 * 100-42130-13-000 LTD/AD&D/Life Insurance 100-42130-13-000 Totals:875.00 * 100-42210-13-000 Social Security 100-42210-13-000 Totals: 7,332.00 * 100-42220-13-000 Medicare 100-42220-13-000 Totals: 1,715.00 * 100-42310-13-000 TMRS 100-42310-13-000 Totals: 14,427.00 * 100-42311-13-000 ICMA 457 Plan 100-42311-13-000 Totals:650.00 * 100-42510-13-000 Unemployment Taxes 100-42510-13-000 Totals:252.00 * 100-42610-13-000 Worker s Compensation 100-42610-13-000 Totals:485.00 * 100-42698-13-000 Operating Xfr in for PR Costs 100-42698-13-000 Totals: -76,937.00 * 100-43241-13-000 Records Management Seq Description Amount 1 Records Management (Records Destruction, Training) 3,300.00 100-43241-13-000 Totals: 3,300.00 * 100-45405-13-000 Advertising Seq Description Amount 1 Public Notices 15,000.00 100-45405-13-000 Totals: 15,000.00 * 100-45830-13-000 Training/Seminars/Meetings 2 TMCA Advanced Institute Trainings 900.00 4 Webinar Training for recertification 150.00 100-45830-13-000 Totals: 1,050.00 * 100-46105-13-000 Office Supplies Seq Description Amount 1 Office Supplies 800.00 100-46105-13-000 Totals:800.00 * 100-46115-13-000 Dues & Subscriptions Seq Description Amount 1 TCMA 100.00 22 1 . bdpbrqst claylamas Town of Westlake Page 17 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 13 Town Secretary Revision level: 5 FY2024 Final Proposed Prog: Town Secretary Account Type Selected: B Both Account Number Description Budget Comment Reference 2 TMCA - recertification every 5 yrs 50.00 3 IIMC 175.00 4 Lone Star Municipal Clerks - annual dues 30.00 5 NTMCA - 3mtgs/yr 60.00 100-46115-13-000 Totals:415.00 * 100-46130-13-000 Books & Printed Materials Seq Description Amount 1 TX Law & Procedure 140.00 2 Code Book Supplement 3,000.00 100-46130-13-000 Totals: 3,140.00 * 100-46180-13-000 Election Expense Seq Description Amount 1 Tarrant County 6,000.00 2 Denton County 400.00 100-46180-13-000 Totals: 6,400.00 * 100-46185-13-000 Codification Seq Description Amount 1 Codification 5,000.00 100-46185-13-000 Totals: 5,000.00 * 100-46605-13-000 Uniforms Seq Description Amount 1 Uniforms (branded clothing events)100.00 100-46605-13-000 Totals:100.00 * Program 0 - Town Secretary Totals:112,144.00 * Department 13 - Town Secretary Totals:112,144.00 ** 22 2 . bdpbrqst claylamas Town of Westlake Page 18 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 14 Fire/EMS Dept Revision level: 5 FY2024 Final Proposed Prog: Emergency Services Account Type Selected: B Both Account Number Description Budget Comment Reference 100-41110-14-000 Full-Time Regular 100-41110-14-000 Totals: 1,644,228.00 * 100-41120-14-000 Full-Time Overtime Seq Description Amount 1 Shift Coverage 200,000.00 2 Other 38,500.00 100-41120-14-000 Totals: 238,500.00 * 100-42110-14-000 Medical Insurance 100-42110-14-000 Totals: 209,899.00 * 100-42111-14-000 Dental Insurance 100-42111-14-000 Totals: 17,772.00 * 100-42112-14-000 Vision Insurance Expense 100-42112-14-000 Totals: 1,455.00 * 100-42130-14-000 LTD/AD&D/Life Insurance 100-42130-14-000 Totals: 14,255.00 * 100-42210-14-000 Social Security 100-42210-14-000 Totals: 116,729.00 * 100-42220-14-000 Medicare 100-42220-14-000 Totals: 27,300.00 * 100-42310-14-000 TMRS 100-42310-14-000 Totals: 229,693.00 * 100-42311-14-000 ICMA 457 Plan 100-42311-14-000 Totals: 12,350.00 * 100-42510-14-000 Unemployment Taxes 100-42510-14-000 Totals: 4,788.00 * 100-42610-14-000 Worker s Compensation 100-42610-14-000 Totals: 92,630.00 * 100-42698-14-000 Operating Xfr in for PR Costs 100-42698-14-000 Totals: -103,992.00 * 100-43135-14-000 Pre-Employment Testing Seq Description Amount 1 Written Exam Booklets 1,280.00 2 Physical 2,600.00 3 Psych Assessment 480.00 4 Background Check 600.00 100-43135-14-000 Totals: 4,960.00 * 100-43140-14-000 Employee Physicals Seq Description Amount 1 Annual Fit for Duty Physicals and Mental Health 18,000.00 100-43140-14-000 Totals: 18,000.00 * 100-43334-14-000 EMS User Fee Seq Description Amount 1 Emergicon - 3rd Party EMS Billing Fees 12,000.00 100-43334-14-000 Totals: 12,000.00 * 100-43336-14-000 Contract Services 22 3 . bdpbrqst claylamas Town of Westlake Page 19 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 14 Fire/EMS Dept Revision level: 5 FY2024 Final Proposed Prog: Emergency Services Account Type Selected: B Both Account Number Description Budget Comment Reference Seq Description Amount 1 Annual EMS Medical Director Fee 10,000.00 100-43336-14-000 Totals: 10,000.00 * 100-43337-14-000 Exterminator Service Seq Description Amount 1 Monthly Contract Fee 1,404.00 2 One Time Emergency Pest Control 300.00 100-43337-14-000 Totals: 1,704.00 * 100-43405-14-000 Computer Eqpmt/Software Seq Description Amount 1 First Due 10,000.00 2 CAD Pipeline 5,000.00 9 Target Solutions 3,000.00 10 Shipley Energy - Fuel Tank Monitoring 240.00 12 Contingency Equipment Replacement (tablet/laptop) 5,000.00 13 Commander One Siren Software 3,300.00 14 OnSolve CodeRED Emergency Notification Software 3,200.00 100-43405-14-000 Totals: 29,740.00 * 100-44209-14-000 Cleaning Supplies Seq Description Amount 1 Cleaning Products and Tools 1,500.00 2 Paper Products for Kitchens and Bathrooms 1,500.00 100-44209-14-000 Totals: 3,000.00 * 100-44210-14-000 Facility Supplies Seq Description Amount 1 Station Living Quarters Items 5,000.00 4 Admin/Mall Items 3,000.00 100-44210-14-000 Totals: 8,000.00 * 100-44212-14-000 Building R&M Seq Description Amount 1 Christmas Lights Install & Removal 1,500.00 2 Station R&M not covered under Facilities 2,000.00 100-44212-14-000 Totals: 3,500.00 * 100-44221-14-000 Communication R&M Seq Description Amount 1 Annual Radio Maintenance - North Richland Hills 2,200.00 2 General Communications Repair and Maintenance 3,800.00 100-44221-14-000 Totals: 6,000.00 * 100-44222-14-000 Communication Services Seq Description Amount 1 Annual Trunk Radio Fee - City of Colleyville 17,400.00 100-44222-14-000 Totals: 17,400.00 * 100-44226-14-000 Misc Hand Tools Seq Description Amount 1 Tools for Station or Apparatus 350.00 22 4 . bdpbrqst claylamas Town of Westlake Page 20 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 14 Fire/EMS Dept Revision level: 5 FY2024 Final Proposed Prog: Emergency Services Account Type Selected: B Both Account Number Description Budget Comment Reference 100-44226-14-000 Totals:350.00 * 100-44311-14-000 Equipment R&M Seq Description Amount 1 EMS R&M 6,830.00 2 Fire R&M 6,400.00 3 General Equipment R&M 1,270.00 4 PPE R&M 1,500.00 100-44311-14-000 Totals: 16,000.00 * 100-45305-14-000 Telephone Service Seq Description Amount 1 Telephone Service for Fire/Security Alarms 9,600.00 100-45305-14-000 Totals: 9,600.00 * 100-45310-14-000 Mobile Phone Seq Description Amount 1 Cellular Service for Phones & Cradle Point 13,000.00 100-45310-14-000 Totals: 13,000.00 * 100-45315-14-000 Internet Expense Seq Description Amount 1 Internet Services for Station-16K Revised Per JP 2 ATT Internet/TV Fire Station 3,372.00 100-45315-14-000 Totals: 3,372.00 * 100-45610-14-000 Special Events Seq Description Amount 1 Annual Fire Department Banquet 3,000.00 100-45610-14-000 Totals: 3,000.00 * 100-45805-14-000 Travel Airfare Seq Description Amount 1 Airfare to FDIC Conference 1,050.00 2 Airfare to EMS Conference 1,000.00 100-45805-14-000 Totals: 2,050.00 * 100-45810-14-000 Travel Car Rental/Parking Seq Description Amount 1 Parking Fees 210.00 2 Car Rental 800.00 100-45810-14-000 Totals: 1,010.00 * 100-45815-14-000 Travel Lodging Seq Description Amount 1 TFCA Annual Fire Chief Workshop - Richard 550.00 2 TFCA Annual Admin Conference - Tamara 450.00 3 Annual Conference - General 1,000.00 4 TFCA Annual Spring Conference 550.00 5 Annual Second In Command Conference - John 450.00 6 Fire Conference - General 750.00 7 FDIC 2,100.00 8 EMS Conference 550.00 22 5 . bdpbrqst claylamas Town of Westlake Page 21 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 14 Fire/EMS Dept Revision level: 5 FY2024 Final Proposed Prog: Emergency Services Account Type Selected: B Both Account Number Description Budget Comment Reference 100-45815-14-000 Totals: 6,400.00 * 100-45820-14-000 Travel Meals Seq Description Amount 1 TFCA Annual Fire Chief Workshop - Richard 150.00 2 TFCA Annual Admin Conference - Tamara 150.00 3 Annual Conference - General 400.00 4 TFCA Annual Spring Conference 150.00 5 Annual Second In Command Conference - John 150.00 7 FDIC 500.00 8 EMS Conference 250.00 100-45820-14-000 Totals: 1,750.00 * 100-45825-14-000 Travel Mileage Seq Description Amount 1 Mileage for Conferences 1,000.00 100-45825-14-000 Totals: 1,000.00 * 100-45830-14-000 Training/Seminars/Meetings 8 Conferences 4,800.00 9 Annual Fees 2,000.00 11 Meetings 1,500.00 12 Horizontal Training - Professional Development 10,500.00 13 Training Tools and Props 3,000.00 100-45830-14-000 Totals: 21,800.00 * 100-45831-14-000 Prevention & Education Seq Description Amount 1 Handout Items/flyers for Fire Pub Ed 2,000.00 100-45831-14-000 Totals: 2,000.00 * 100-46105-14-000 Office Supplies Seq Description Amount 1 Office Supplies for Admin 1,500.00 2 Office Supplies for Station 500.00 100-46105-14-000 Totals: 2,000.00 * 100-46106-14-000 Hospitality Items Seq Description Amount 1 Fire Administration Hospitality 1,500.00 2 Fire Station Staples 2,500.00 100-46106-14-000 Totals: 4,000.00 * 100-46115-14-000 Dues & Subscriptions 2 CASA - Weather Radar Annual Subscription 750.00 3 NEFDA Membership and Capital Replacement Dues 15,000.00 4 NCTRAC - Annual Membership 105.00 5 Center for Education & Employment Law 159.00 6 Texas Fire Chiefs Association 544.00 7 Denton County Fire Chief s ASsociation 280.00 8 NFPA membership and subscription 1,800.00 9 Fire Engineering Magazine 50.00 22 6 . bdpbrqst claylamas Town of Westlake Page 22 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 14 Fire/EMS Dept Revision level: 5 FY2024 Final Proposed Prog: Emergency Services Account Type Selected: B Both Account Number Description Budget Comment Reference 10 Firehouse Magazine 30.00 11 WeatherTap Annual Subscription 90.00 12 Tarrant County Fire Chiefs Association 130.00 13 Tarrant County Fire & Arson Invest Association 200.00 100-46115-14-000 Totals: 19,138.00 * 100-46125-14-000 Printing Seq Description Amount 1 EMS Protocols and Patient Forms 610.00 100-46125-14-000 Totals:610.00 * 100-46130-14-000 Books & Printed Materials Seq Description Amount 1 Professional Development Materials 1,000.00 100-46130-14-000 Totals: 1,000.00 * 100-46150-14-000 Licenses/Registrations Seq Description Amount 1 Annual TCFP Department License Renewal 1,200.00 2 Annual TDSHS Licensed EMS Provider Renewal 700.00 3 Individual Licenses & Renewals 2,900.00 100-46150-14-000 Totals: 4,800.00 * 100-46170-14-000 Security Seq Description Amount 1 Knox Boxes and Key Secure Equipment 6,000.00 100-46170-14-000 Totals: 6,000.00 * 100-46205-14-000 Water Service Seq Description Amount 1 Water Utilities for Station (per Troy) 55,000.00 100-46205-14-000 Totals: 55,000.00 * 100-46215-14-000 Vehicle Fuel Seq Description Amount 1 Diesel for Apparatus 16,100.00 2 Unleaded for Apparatus 5,900.00 100-46215-14-000 Totals: 22,000.00 * 100-46216-14-000 Vehicle R&M Seq Description Amount 1 Vehicle Repairs 20,000.00 2 Preventative Maintenance 4,500.00 3 Tire Replacement 2,680.00 4 Routine Items (oil, wipers, batteries, etc.) 2,500.00 5 State Inspections & Registrations 320.00 100-46216-14-000 Totals: 30,000.00 * 100-46220-14-000 Electric Service Seq Description Amount 1 Electricity Utilities for Station 28,000.00 100-46220-14-000 Totals: 28,000.00 * 100-46225-14-000 Gas Service 22 7 . bdpbrqst claylamas Town of Westlake Page 23 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 14 Fire/EMS Dept Revision level: 5 FY2024 Final Proposed Prog: Emergency Services Account Type Selected: B Both Account Number Description Budget Comment Reference Seq Description Amount 1 Gas Utilities for Station 8,500.00 100-46225-14-000 Totals: 8,500.00 * 100-46605-14-000 Uniforms Seq Description Amount 1 Bunker Gear 24,800.00 2 Uniforms 14,000.00 100-46605-14-000 Totals: 38,800.00 * 100-46615-14-000 Medical Supplies Seq Description Amount 1 Medical Supplies for Emergency Services 16,000.00 100-46615-14-000 Totals: 16,000.00 * 100-47416-14-000 Fire Fighter Equipment Seq Description Amount 1 Fire Hose, Nozzles, and appliances 4,000.00 2 SCBA Accessories 5,000.00 3 Ladders, ropes, etc.3,000.00 4 Fuel Powered Equipment 4,000.00 5 Small Hand Tools 2,500.00 6 Battery Powered Equipment 3,400.00 100-47416-14-000 Totals: 21,900.00 * Program 0 - Emergency Services Totals:2,958,991.00 * 22 8 . bdpbrqst claylamas Town of Westlake Page 24 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 14 Fire/EMS Dept Revision level: 5 FY2024 Final Proposed Prog: 1 Firefighter Supplies Account Type Selected: B Both Account Number Description Budget Comment Reference 100-44213-14-001 Firefighter Supplies Seq Description Amount 1 Disposable Items for Firefighting and Hazmat 4,600.00 100-44213-14-001 Totals: 4,600.00 * Program 1 - Firefighter Supplies Totals:4,600.00 * Department 14 - Fire/EMS Dept Totals:2,963,591.00 ** 22 9 . bdpbrqst claylamas Town of Westlake Page 25 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 15 Municipal Court Revision level: 5 FY2024 Final Proposed Prog: Municipal Court Account Type Selected: B Both Account Number Description Budget Comment Reference 100-41110-15-000 Full-Time Regular 100-41110-15-000 Totals: 159,664.00 * 100-41120-15-000 Full-Time Overtime 100-41120-15-000 Totals: 1,500.00 * 100-41641-15-000 Cell Phone Allowance Seq Description Amount 1 Judge s Cell Phone Allowance 1,200.00 2 Court Administrators Cell Phone Allowance 960.00 100-41641-15-000 Totals: 2,160.00 * 100-42110-15-000 Medical Insurance 100-42110-15-000 Totals: 32,122.00 * 100-42111-15-000 Dental Insurance 100-42111-15-000 Totals: 2,688.00 * 100-42112-15-000 Vision Insurance Expense 100-42112-15-000 Totals:230.00 * 100-42130-15-000 LTD/AD&D/Life Insurance 100-42130-15-000 Totals: 1,270.00 * 100-42210-15-000 Social Security 100-42210-15-000 Totals: 12,317.00 * 100-42220-15-000 Medicare 100-42220-15-000 Totals: 2,881.00 * 100-42310-15-000 TMRS 100-42310-15-000 Totals: 15,339.00 * 100-42311-15-000 ICMA 457 Plan 100-42311-15-000 Totals: 1,300.00 * 100-42510-15-000 Unemployment Taxes 100-42510-15-000 Totals:756.00 * 100-42610-15-000 Worker s Compensation 100-42610-15-000 Totals:815.00 * 100-43310-15-000 Attorney - Boyle & Lowry Seq Description Amount 1 Attorney Dockets 5,940.00 2 Bench Trials 3,000.00 3 Pre Trial Docket 3,960.00 4 Jury Trials 1,800.00 5 Review, conference calls 2,400.00 6 Conference, review complaints 3,000.00 100-43310-15-000 Totals: 20,100.00 * 100-43330-15-000 Judge Services/Fees Seq Description Amount 1 Alternate Judge 500.00 100-43330-15-000 Totals:500.00 * 100-43336-15-000 Contract Services Seq Description Amount 1 Storage of Case files 1,224.00 23 0 . bdpbrqst claylamas Town of Westlake Page 26 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 15 Municipal Court Revision level: 5 FY2024 Final Proposed Prog: Municipal Court Account Type Selected: B Both Account Number Description Budget Comment Reference 2 Interpreter if needed for deaf or language 500.00 100-43336-15-000 Totals: 1,724.00 * 100-43336-15-000 Contract Services Seq Description Amount 1 Clear 3,000.00 2 Adcomp Citation Fees 250.00 3 Off Duty Pay for Jury Trials 1,040.00 100-43336-15-000 Totals: 4,290.00 * 100-43405-15-000 Computer Eqpmt/Software Seq Description Amount 1 Misc. Computer Equip.1,000.00 100-43405-15-000 Totals: 1,000.00 * 100-43405-15-000 Computer Eqpmt/Software Seq Description Amount 1 Electronic Equipment not covered under security 1,000.00 100-43405-15-000 Totals: 1,000.00 * 100-43531-15-000 Marketing & Promotions Seq Description Amount 1 Challenge Coins and stickers for handouts 550.00 100-43531-15-000 Totals:550.00 * 100-44209-15-000 Cleaning Supplies Seq Description Amount 1 Misc Cleaning Supplies 100.00 100-44209-15-000 Totals:100.00 * 100-45325-15-000 Misc Rental/Lease Seq Description Amount 1 Postage Machine 700.00 2 Post Office Box 400.00 100-45325-15-000 Totals: 1,100.00 * 100-45805-15-000 Travel Airfare Seq Description Amount 1 Judge Mandatory Training - S. Padre 250.00 100-45805-15-000 Totals:250.00 * 100-45810-15-000 Travel Car Rental/Parking Seq Description Amount 1 Judge Mandatory Training - S. Padre 175.00 100-45810-15-000 Totals:175.00 * 100-45815-15-000 Travel Lodging Seq Description Amount 1 Judge Mandatory Training - S. Padre 150.00 2 Court Clerks TCCA Training- San Marcos 600.00 3 Existing Court Clerks TCCA Conference - San Marcos 600.00 4 Judge Legislative Update Training 150.00 5 Court Clerks Legislative Update Training 150.00 6 Court Administrator Legislative Update Training 150.00 23 1 . bdpbrqst claylamas Town of Westlake Page 27 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 15 Municipal Court Revision level: 5 FY2024 Final Proposed Prog: Municipal Court Account Type Selected: B Both Account Number Description Budget Comment Reference 7 Deputy Court Clerks Training - Austin 150.00 100-45815-15-000 Totals: 1,950.00 * 100-45815-15-000 Travel Lodging Seq Description Amount 1 JCM Conference - Lodging 150.00 100-45815-15-000 Totals:150.00 * 100-45820-15-000 Travel Meals Seq Description Amount 1 Judge Mandatory Training - S. Padre 150.00 2 Judge Legislative Update Training 30.00 3 Existing Court Clerks TCCA Training San Marcos 300.00 4 New Court Clerks TCCA Training- San Marcos 300.00 5 New Court Clerks Legislative Update 30.00 6 New Clerks Training - Austin 300.00 100-45820-15-000 Totals: 1,110.00 * 100-45820-15-000 Travel Meals Seq Description Amount 1 JCM Training in Corpus Christi 260.00 100-45820-15-000 Totals:260.00 * 100-45825-15-000 Travel Mileage Seq Description Amount 1 Court Clerks Training- San Marcos 303.00 2 Deputy Court Clerks Training - Austin 303.00 3 Judge Mandatory Training - S. Padre 50.00 100-45825-15-000 Totals:656.00 * 100-45825-15-000 Travel Mileage Seq Description Amount 1 JCM Conference -Corpus Christi 474.00 100-45825-15-000 Totals:474.00 * 100-45830-15-000 Training/Seminars/Meetings Seq Description Amount 1 Judge Mandatory Training - S. Padre 250.00 2 Existing Court Clerks TCCA Training 250.00 3 New Court Clerks TCCA Training- San Marcos 250.00 4 Judge Legislative Update Training 150.00 5 Court Clerks Legislative Update 150.00 100-45830-15-000 Totals: 1,050.00 * 100-45830-15-000 Training/Seminars/Meetings Seq Description Amount 1 Level lll Court Clerks Certification 150.00 100-45830-15-000 Totals:150.00 * 100-45830-15-000 Training/Seminars/Meetings Seq Description Amount 1 Legislative Update 100.00 2 JCM Conference - Registration 200.00 23 2 . bdpbrqst claylamas Town of Westlake Page 28 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 15 Municipal Court Revision level: 5 FY2024 Final Proposed Prog: Municipal Court Account Type Selected: B Both Account Number Description Budget Comment Reference 3 JCM Local Meetings 80.00 4 TCCA conference 250.00 100-45830-15-000 Totals:630.00 * 100-46105-15-000 Office Supplies Seq Description Amount 1 Copy Paper 1,920.00 2 File Labels/Warrant Labels 375.00 3 Storage Boxes 300.00 4 Misc Office Supplies 405.00 100-46105-15-000 Totals: 3,000.00 * 100-46115-15-000 Dues & Subscriptions Seq Description Amount 1 Judges Legal Dues 235.00 2 Existing Court Clerks TCCA Dues 55.00 3 New Court Clerks TCCA Dues 55.00 4 Deputy Court Clerk TCCA Dues 55.00 100-46115-15-000 Totals:400.00 * 100-46115-15-000 Dues & Subscriptions Seq Description Amount 1 TASRO, NASRO, MARSHAL S ASSOC., TCCA, & TCLEDDS 500.00 2 TASRO, NASRO, MARSHAL S ASSOC., TCCA, & TCLEDDS 500.00 100-46115-15-000 Totals: 1,000.00 * 100-46125-15-000 Printing Seq Description Amount 1 Case Jackets 1,800.00 2 Warrant Post Cards Notices 320.00 3 Deferred Disposition Agreement Forms - Carboned 340.00 4 Envelopes - Window and non window 800.00 5 Business Cards/Name Plates for 2 200.00 6 Name Plates for Courtroom 150.00 100-46125-15-000 Totals: 3,610.00 * 100-46155-15-000 Misc. Supplies Seq Description Amount 1 Safety Rewards, Decorations, dept meetings 500.00 100-46155-15-000 Totals:500.00 * 100-46165-15-000 Court Technology Seq Description Amount 1 MCRS Simple Docket Imaging System 3,330.00 2 Hosting/Maintenance/Upgrades for MCRS Software 13,126.00 3 Maintain Adcomp Credit Card/Texting System 930.00 100-46165-15-000 Totals: 17,386.00 * 100-46167-15-000 Court Efficiency Seq Description Amount 1 Misc Court Enhancements 600.00 100-46167-15-000 Totals:600.00 * 100-46170-15-000 Security 23 3 . bdpbrqst claylamas Town of Westlake Page 29 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 15 Municipal Court Revision level: 5 FY2024 Final Proposed Prog: Municipal Court Account Type Selected: B Both Account Number Description Budget Comment Reference Seq Description Amount 1 Misc. Security Implements 500.00 100-46170-15-000 Totals:500.00 * 100-46605-15-000 Uniforms Seq Description Amount 1 Deputy Clerk Shirts 300.00 2 Deputy Clerk Sweater 100.00 3 Court Administrator 3 shirts 1 sweater 400.00 100-46605-15-000 Totals:800.00 * Program 0 - Municipal Court Totals:298,057.00 * 23 4 . bdpbrqst claylamas Town of Westlake Page 30 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 15 Municipal Court Revision level: 5 FY2024 Final Proposed Prog: 1 Marshal s Office Account Type Selected: B Both Account Number Description Budget Comment Reference 100-41210-15-001 Part-Time Regular 100-41210-15-001 Totals: 46,556.00 * 100-41647-15-001 Incentive/Performance Pay Seq Description Amount 1 Bobby s Cert II Pay 900.00 100-41647-15-001 Totals:900.00 * 100-42110-15-001 Medical Insurance 100-42110-15-001 Totals: 11,821.00 * 100-42111-15-001 Dental Insurance 100-42111-15-001 Totals: 1,007.00 * 100-42112-15-001 Vision Insurance Expense 100-42112-15-001 Totals:77.00 * 100-42130-15-001 LTD/AD&D/Life Insurance 100-42130-15-001 Totals: 1,163.00 * 100-42210-15-001 Social Security 100-42210-15-001 Totals: 3,389.00 * 100-42220-15-001 Medicare 100-42220-15-001 Totals:793.00 * 100-42310-15-001 TMRS 100-42310-15-001 Totals: 6,668.00 * 100-42311-15-001 ICMA 457 Plan 100-42311-15-001 Totals:650.00 * 100-42510-15-001 Unemployment Taxes 100-42510-15-001 Totals:252.00 * 100-42610-15-001 Worker s Compensation 100-42610-15-001 Totals: 2,378.00 * 100-46105-15-001 Office Supplies Seq Description Amount 1 Misc Office Supplies 200.00 2 New FTE (Computer Equip, can t add GL) 2,300.00 100-46105-15-001 Totals: 2,500.00 * 100-46170-15-001 Security Expense Seq Description Amount 1 Panasonic Tough Book for Marshals Vehicle 4,000.00 2 Marshal Conference Registration, Meals, Travel 800.00 3 SRO Conference, Registration, Meal & Travel, Lodge 850.00 4 TCOLE Training, Registration, Meals & Travel, Lodg 800.00 100-46170-15-001 Totals: 6,450.00 * 100-46171-15-001 TCOLE Seq Description Amount 1 TCOLE Training 945.00 100-46171-15-001 Totals:945.00 * 100-46215-15-001 Vehicle Fuel Seq Description Amount 1 Fuel Estimate 1,650.00 23 5 . bdpbrqst claylamas Town of Westlake Page 31 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 15 Municipal Court Revision level: 5 FY2024 Final Proposed Prog: 1 Marshal s Office Account Type Selected: B Both Account Number Description Budget Comment Reference 100-46215-15-001 Totals: 1,650.00 * 100-46216-15-001 Vehicle R&M Seq Description Amount 1 Oil Changes 200.00 2 Toll Tag 150.00 3 Tire Rotation 100.00 4 Car Washes 240.00 100-46216-15-001 Totals:690.00 * 100-46605-15-001 Uniforms Seq Description Amount 1 Replace Vest Carrier 250.00 2 Replace Boots 200.00 3 4 Complete Uniform Sets 800.00 4 Cleaning and maintenance 250.00 5 New FTE 5,000.00 100-46605-15-001 Totals: 6,500.00 * 100-46610-15-001 Weapons/Accessories Seq Description Amount 1 Ammo 300.00 100-46610-15-001 Totals:300.00 * Program 1 - Marshal s Office Totals:94,689.00 * 23 6 . bdpbrqst claylamas Town of Westlake Page 32 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 15 Municipal Court Revision level: 5 FY2024 Final Proposed Prog: 2 Juvenile Cases Account Type Selected: B Both Account Number Description Budget Comment Reference 100-41110-15-002 Full-Time Regular 100-41110-15-002 Totals: 55,702.00 * 100-41120-15-002 Full-Time Overtime 100-41120-15-002 Totals: 1,500.00 * 100-42110-15-002 Medical Insurance 100-42110-15-002 Totals: 13,763.00 * 100-42111-15-002 Dental Insurance 100-42111-15-002 Totals: 1,007.00 * 100-42112-15-002 Vision Insurance Expense 100-42112-15-002 Totals:77.00 * 100-42130-15-002 LTD/AD&D/Life Insurance 100-42130-15-002 Totals:455.00 * 100-42210-15-002 Social Security 100-42210-15-002 Totals: 3,621.00 * 100-42220-15-002 Medicare 100-42220-15-002 Totals:847.00 * 100-42310-15-002 TMRS 100-42310-15-002 Totals: 7,125.00 * 100-42311-15-002 ICMA 457 Plan 100-42311-15-002 Totals:650.00 * 100-42510-15-002 Unemployment Taxes 100-42510-15-002 Totals:252.00 * 100-42610-15-002 Worker s Compensation 100-42610-15-002 Totals:239.00 * 100-46105-15-002 Office Supplies Seq Description Amount 1 Misc Office Supplies 200.00 100-46105-15-002 Totals:200.00 * 100-46115-15-002 Dues & Subscriptions Seq Description Amount 1 JCM TCCA Dues 55.00 100-46115-15-002 Totals:55.00 * 100-46125-15-002 Printing Seq Description Amount 1 Business Cards/Name Tags 100.00 100-46125-15-002 Totals:100.00 * 100-46605-15-002 Uniforms Seq Description Amount 1 Two Court Shirts 200.00 2 One Court Sweater 100.00 3 one Casual Court Polo 50.00 100-46605-15-002 Totals:350.00 * Program 2 - Juvenile Cases Totals:85,943.00 * Department 15 - Municipal Court Totals:478,689.00 ** 23 7 . bdpbrqst claylamas Town of Westlake Page 33 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 16 Public Works Revision level: 5 FY2024 Final Proposed Prog: Public Works Account Type Selected: B Both Account Number Description Budget Comment Reference 100-41110-16-000 Full-Time Regular 100-41110-16-000 Totals: 440,696.00 * 100-41120-16-000 Full-Time Overtime 100-41120-16-000 Totals: 21,400.00 * 100-41510-16-000 On Call Pay Seq Description Amount 1 On call Pay is $150 per week for 52 weeks 7,800.00 100-41510-16-000 Totals: 7,800.00 * 100-41641-16-000 Cell Phone Allowance 100-41641-16-000 Totals: 4,800.00 * 100-42110-16-000 Medical Insurance 100-42110-16-000 Totals: 44,640.00 * 100-42111-16-000 Dental Insurance 100-42111-16-000 Totals: 3,647.00 * 100-42112-16-000 Vision Insurance Expense 100-42112-16-000 Totals:307.00 * 100-42130-16-000 LTD/AD&D/Life Insurance 100-42130-16-000 Totals: 4,437.00 * 100-42210-16-000 Social Security 100-42210-16-000 Totals: 29,431.00 * 100-42220-16-000 Medicare 100-42220-16-000 Totals: 6,883.00 * 100-42310-16-000 TMRS 100-42310-16-000 Totals: 57,913.00 * 100-42311-16-000 ICMA 457 Plan 100-42311-16-000 Totals: 3,250.00 * 100-42510-16-000 Unemployment Taxes 100-42510-16-000 Totals: 1,260.00 * 100-42610-16-000 Worker s Compensation 100-42610-16-000 Totals: 21,883.00 * 100-42698-16-000 Operating Xfr in for PR Costs 100-42698-16-000 Totals: -501,805.00 * 100-43210-16-000 Traffic Services Seq Description Amount 1 Contract service for traffic Control, 3,500.00 100-43210-16-000 Totals: 3,500.00 * 100-43212-16-000 Pothole R&M Seq Description Amount 1 Repairs to edge of pavement, Concrete joints 3,000.00 100-43212-16-000 Totals: 3,000.00 * 100-43213-16-000 Row Tree Removal Seq Description Amount 1 Tree Remove during Weather events 2,500.00 100-43213-16-000 Totals: 2,500.00 * 100-43214-16-000 Street Drainage 23 8 . bdpbrqst claylamas Town of Westlake Page 34 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 16 Public Works Revision level: 5 FY2024 Final Proposed Prog: Public Works Account Type Selected: B Both Account Number Description Budget Comment Reference Seq Description Amount 1 Clean out bar ditches / address drainage issues 45,000.00 100-43214-16-000 Totals: 45,000.00 * 100-43215-16-000 Engineering Seq Description Amount 1 Graham, Review Plans,drainage, streets, trails 62,000.00 2 Glenwyck Farms Ductbank $100k removed by Council 100-43215-16-000 Totals: 62,000.00 * 100-43405-16-000 Computer Eqpmt/Software Seq Description Amount 1 New traffic Counters/software 3,500.00 100-43405-16-000 Totals: 3,500.00 * 100-44127-16-000 FM1938 ROW Landscaping Seq Description Amount 1 Landscape contractor Davis/Dove and plant replacem 10,000.00 100-44127-16-000 Totals: 10,000.00 * 100-44206-16-000 Warning Devices Seq Description Amount 1 Cones, barricades, warning signs 3,600.00 100-44206-16-000 Totals: 3,600.00 * 100-44226-16-000 Misc Hand Tools Seq Description Amount 1 Mics. hand tools for new employee 1,200.00 100-44226-16-000 Totals: 1,200.00 * 100-44303-16-000 Road R&M Seq Description Amount 1 Routine Road Repairs & Maintenance 75,000.00 100-44303-16-000 Totals: 75,000.00 * 100-44305-16-000 ROW Irrigation/Maintenance Seq Description Amount 1 Landscape Maint. All Open Spaces & ROW 255,000.00 100-44305-16-000 Totals: 255,000.00 * 100-45830-16-000 Training/Seminars/Meetings Seq Description Amount 1 Training for Staff 6,500.00 100-45830-16-000 Totals: 6,500.00 * 100-46105-16-000 Office Supplies Seq Description Amount 1 Office Supplies 500.00 100-46105-16-000 Totals:500.00 * 100-46115-16-000 Dues & Subscriptions Seq Description Amount 1 Professional Association Dues 500.00 100-46115-16-000 Totals:500.00 * 100-46215-16-000 Vehicle Fuel 23 9 . bdpbrqst claylamas Town of Westlake Page 35 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 16 Public Works Revision level: 5 FY2024 Final Proposed Prog: Public Works Account Type Selected: B Both Account Number Description Budget Comment Reference Seq Description Amount 1 Vehicle Fuel 6,500.00 100-46215-16-000 Totals: 6,500.00 * 100-46216-16-000 Vehicle R&M Seq Description Amount 1 Additional Truck and age of truck 3,200.00 100-46216-16-000 Totals: 3,200.00 * 100-46220-16-000 Electric Service Seq Description Amount 1 Street Lights on Schwab Way 10,000.00 100-46220-16-000 Totals: 10,000.00 * 100-46605-16-000 Uniforms Seq Description Amount 1 Safety boots, shirts, jackets, gloves 1,300.00 100-46605-16-000 Totals: 1,300.00 * 100-47411-16-000 Mechanical Equipment Seq Description Amount 1 De-Icing System: Liquid De-Icer, 100 gal Capacity 1,000.00 100-47411-16-000 Totals: 1,000.00 * 100-47415-16-000 Furniture & Fixtures Seq Description Amount 1 Replace chairs and for PW staff 1,000.00 100-47415-16-000 Totals: 1,000.00 * Program 0 - Public Works Totals:641,342.00 * Department 16 - Public Works Totals:641,342.00 ** 24 0 . bdpbrqst claylamas Town of Westlake Page 36 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 17 Facilities Maint Revision level: 5 FY2024 Final Proposed Prog: Facilities Maintenance Account Type Selected: B Both Account Number Description Budget Comment Reference 100-43336-17-000 Town Contract Services Seq Description Amount 1 Smith Lawn and Tree Fire, Medians, Parks 100,000.00 2 Pest Control, Fire, Maintenance Barn 3,500.00 3 Window Cleaning Fire Station 1,000.00 4 HVAC Filters and PMs SRT, fire station, maint barn 8,000.00 5 Access Control TH, Fire Station, Maintenance Barn 5,000.00 6 Janitorial Fire Station 17,000.00 7 Fire Alarm & Sprinkler Annual Testing, fire exting 3,000.00 8 Fire Alarm Monitoring, Fire Station, Maint Barn 500.00 100-43336-17-000 Totals: 138,000.00 * 100-43340-17-000 Irrigation R&M Seq Description Amount 1 Irrigation Maintenance, as needed 3,000.00 100-43340-17-000 Totals: 3,000.00 * 100-43353-17-000 Sanitation/Waste Removal Seq Description Amount 1 Roll off dumpster 1,000.00 100-43353-17-000 Totals: 1,000.00 * 100-44210-17-000 Town Facility Supplies Seq Description Amount 1 Facility Cleaning and Maint Supplies 3,500.00 100-44210-17-000 Totals: 3,500.00 * 100-44306-17-000 Town Grounds R&M Seq Description Amount 1 Plant Replacement at FS & MB 1,200.00 100-44306-17-000 Totals: 1,200.00 * 100-45908-17-000 Town Interior Building R&M Seq Description Amount 1 Interior Painting, wall, door repair 7,500.00 100-45908-17-000 Totals: 7,500.00 * 100-45909-17-000 Town Building Exterior R&M Seq Description Amount 1 Bay Doors & Exterior Maintenance 8,000.00 100-45909-17-000 Totals: 8,000.00 * 100-46225-17-000 Utilities Gas Seq Description Amount 1 Gas Service at Maintenance Bldg 3,500.00 100-46225-17-000 Totals: 3,500.00 * Program 0 - Facilities Maintenance Totals:165,700.00 * 24 1 . bdpbrqst claylamas Town of Westlake Page 37 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 17 Facilities Maint Revision level: 5 FY2024 Final Proposed Prog: 1 Fire/EMS complex Account Type Selected: B Both Account Number Description Budget Comment Reference 100-43336-17-001 Fire/EMS Complex Contract Ser 100-43336-17-001 Totals: 5,000.00 * 100-43348-17-001 Fire/EMS Cont Landscape-Civic Seq Description Amount 1 Increase in cost 28,000.00 100-43348-17-001 Totals: 28,000.00 * 100-44306-17-001 Fire/EMS Grounds R&M Seq Description Amount 1 Water Feature PM 5,000.00 100-44306-17-001 Totals: 5,000.00 * 100-45909-17-001 Fire/EMS Bldg Exterior R&M Seq Description Amount 1 Bay door and gate repairs 8,000.00 100-45909-17-001 Totals: 8,000.00 * Program 1 - Fire/EMS complex Totals:46,000.00 * Department 17 - Facilities Maint Totals:211,700.00 ** 24 2 . bdpbrqst claylamas Town of Westlake Page 38 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 18 Finance Revision level: 5 FY2024 Final Proposed Prog: Finance Account Type Selected: B Both Account Number Description Budget Comment Reference 100-41110-18-000 Full-Time Regular 100-41110-18-000 Totals: 504,523.00 * 100-41120-18-000 Full-Time Overtime 100-41120-18-000 Totals: 10,000.00 * 100-41641-18-000 Cell Phone Allowance 100-41641-18-000 Totals:960.00 * 100-42110-18-000 Medical Insurance 100-42110-18-000 Totals: 58,403.00 * 100-42111-18-000 Dental Insurance 100-42111-18-000 Totals: 3,654.00 * 100-42112-18-000 Vision Insurance Expense 100-42112-18-000 Totals:307.00 * 100-42130-18-000 LTD/AD&D/Life Insurance 100-42130-18-000 Totals: 6,668.00 * 100-42210-18-000 Social Security 100-42210-18-000 Totals: 31,960.00 * 100-42220-18-000 Medicare 100-42220-18-000 Totals: 7,475.00 * 100-42310-18-000 TMRS 100-42310-18-000 Totals: 62,889.00 * 100-42311-18-000 ICMA 457 Plan 100-42311-18-000 Totals: 3,250.00 * 100-42510-18-000 Unemployment Taxes 100-42510-18-000 Totals: 1,260.00 * 100-42610-18-000 Worker s Compensation 100-42610-18-000 Totals: 2,113.00 * 100-42698-18-000 Operating Xfr in for PR Costs 100-42698-18-000 Totals: -440,963.00 * 100-43241-18-000 Filing Fees Seq Description Amount 1 GFOA ACFR Award (TOW)315.00 2 GFOA Budget Award (TOW)345.00 3 Continuing Disclosure Filings 7,000.00 100-43241-18-000 Totals: 7,660.00 * 100-43245-18-000 Consultant Fees 3 Financial Advisor GCSC (58/42 18/40) 5,800.00 4 Allocation Study (58/42 18/40)5,800.00 5 Arbitrage Reporting 5,000.00 100-43245-18-000 Totals: 16,600.00 * 100-43250-18-000 Auditor Seq Description Amount 1 TOW Audit (GF/UF/VA split 70/15/15) 23,435.00 100-43250-18-000 Totals: 23,435.00 * 100-43405-18-000 Computer Eqpmt/Software Seq Description Amount 1 Replacement Peripherals 1,000.00 24 3 . bdpbrqst claylamas Town of Westlake Page 39 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 18 Finance Revision level: 5 FY2024 Final Proposed Prog: Finance Account Type Selected: B Both Account Number Description Budget Comment Reference 100-43405-18-000 Computer Eqpmt/Software 2 Appraisal & Collection Tech 388.00 3 Cameron Gully - GASB68/75 1,000.00 4 Eight Consulting (ZacTax)3,000.00 5 DebtBook - GASB 87 & 96 (18/40 70/30) 5,950.00 100-43405-18-000 Totals: 11,338.00 * 100-45825-18-000 Travel Mileage Seq Description Amount 1 Routine Mileage 500.00 100-45825-18-000 Totals:500.00 * 100-45830-18-000 Training/Seminars/Meetings Seq Description Amount 1 GFOAT Conferences (Spr & Fall,2 Attendees, TOW) 5,500.00 2 Regional Meetings (18/40 58/42)145.00 3 Accounting Courses (18/40 58/42)580.00 4 GFOAT Academies (2, TOW)2,000.00 5 GFOA-Gov t Wide Update 500.00 6 GFOA Annual Conference (Director) (18/40 90/10) 1,800.00 7 CGFO Testing (Muni Mgr)600.00 8 1099 Update (18/40 58/42)145.00 9 CE Courses for CPA (Director) (18/40 90/10) 900.00 10 CFE Training (Muni Mgr)450.00 11 Add l Staff Training 1,000.00 12 TML (Director) (18/40 90/10)900.00 100-45830-18-000 Totals: 14,520.00 * 100-46105-18-000 Office Supplies Seq Description Amount 1 Office Supplies (including check stock) 750.00 100-46105-18-000 Totals:750.00 * 100-46115-18-000 Dues & Subscriptions Seq Description Amount 1 GFOAT Membership (4)209.00 2 GFOA Membership (4) (18/40 58/42)366.00 3 ACFE Membership (Muni Mgr)195.00 4 CGFO Renewal (A2) (18/40 58/48)72.00 5 GAAFR Plus 65.00 6 CPA Annual Renewal (Director) (18/40 90/10) 77.00 7 TASBO (Director) (18/40 58/42)90.00 8 GTOT (Director) (90/10 18/40)72.00 9 GRA News Subscription 1,095.00 100-46115-18-000 Totals: 2,241.00 * 100-46125-18-000 Printing Seq Description Amount 1 Required Publication/Notice Printing 500.00 100-46125-18-000 Totals:500.00 * 100-46130-18-000 Books & Printed Materials 24 4 . bdpbrqst claylamas Town of Westlake Page 40 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 18 Finance Revision level: 5 FY2024 Final Proposed Prog: Finance Account Type Selected: B Both Account Number Description Budget Comment Reference Seq Description Amount 1 GAAFR eBook (58/42 18/40)75.00 2 Accounting Publications 300.00 100-46130-18-000 Totals:375.00 * 100-46190-18-000 Misc. Expense Seq Description Amount 1 Misc. Department Meals/Events 500.00 100-46190-18-000 Totals:500.00 * 100-46605-18-000 Uniforms Seq Description Amount 1 Logo Clothing 175.00 100-46605-18-000 Totals:175.00 * Program 0 - Finance Totals:331,093.00 * Department 18 - Finance Totals:331,093.00 ** 24 5 . bdpbrqst claylamas Town of Westlake Page 41 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 19 Parks & Recreation Revision level: 5 FY2024 Final Proposed Prog: Parks & Recreation Account Type Selected: B Both Account Number Description Budget Comment Reference 100-43336-19-000 Contract Services Seq Description Amount 1 Water well services, hog removal, bridge repairs 15,000.00 100-43336-19-000 Totals: 15,000.00 * 100-43340-19-000 Irrigation R&M Seq Description Amount 1 Supplies cost, park,triangle Irrg. Control Access 5,400.00 100-43340-19-000 Totals: 5,400.00 * 100-43343-19-000 Contract Trail R&M Seq Description Amount 1 Trail repair on Sam school rd & creek area 15,000.00 100-43343-19-000 Totals: 15,000.00 * 100-43344-19-000 Contract Median R&M Seq Description Amount 1 Dove Rd. and Triangle Landscape services 30,000.00 100-43344-19-000 Totals: 30,000.00 * 100-43349-19-000 Contract Landscape Seq Description Amount 1 Landscape contractor South Davis 72,000.00 100-43349-19-000 Totals: 72,000.00 * 100-43511-19-000 Reforestation Tree Expense Seq Description Amount 1 Fund by the reforestation fund, Sam school Rd Park 70,000.00 100-43511-19-000 Totals: 70,000.00 * 100-44222-19-000 Recreation Supplies Seq Description Amount 1 Recreation Supplies 2,000.00 100-44222-19-000 Totals: 2,000.00 * 100-44305-19-000 ROW R&M Seq Description Amount 1 Landscaping Maint. in all open space, 114, 170 110,000.00 100-44305-19-000 Totals: 110,000.00 * 100-44306-19-000 Grounds R&M Seq Description Amount 1 Creek erosion issues 13,000.00 100-44306-19-000 Totals: 13,000.00 * 100-45610-19-000 Special Events Seq Description Amount 1 Special Events 5,000.00 100-45610-19-000 Totals: 5,000.00 * 100-45911-19-000 Park R&M Seq Description Amount 1 Pond motor repairs , debris removal 12,300.00 100-45911-19-000 Totals: 12,300.00 * 100-46115-19-000 Dues & Subscriptions 24 6 . bdpbrqst claylamas Town of Westlake Page 42 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 19 Parks & Recreation Revision level: 5 FY2024 Final Proposed Prog: Parks & Recreation Account Type Selected: B Both Account Number Description Budget Comment Reference Seq Description Amount 1 Park associations 1,000.00 100-46115-19-000 Totals: 1,000.00 * 100-46205-19-000 Water Service Seq Description Amount 1 Water to Parks 2,500.00 100-46205-19-000 Totals: 2,500.00 * 100-46220-19-000 Electric Service Seq Description Amount 1 Electricity 30,000.00 100-46220-19-000 Totals: 30,000.00 * 100-47411-19-000 Mechanical Equipment Seq Description Amount 1 Weed trimmer, chain saws,1,200.00 100-47411-19-000 Totals: 1,200.00 * Program 0 - Parks & Recreation Totals:384,400.00 * Department 19 - Parks & Recreation Totals:384,400.00 ** 24 7 . bdpbrqst claylamas Town of Westlake Page 43 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 20 Information Technology Revision level: 5 FY2024 Final Proposed Prog: Information Technology Account Type Selected: B Both Account Number Description Budget Comment Reference 100-41110-20-000 Full-Time Regular 100-41110-20-000 Totals: 406,520.00 * 100-41641-20-000 Cell Phone Allowance 100-41641-20-000 Totals: 1,920.00 * 100-42110-20-000 Medical Insurance 100-42110-20-000 Totals: 30,180.00 * 100-42111-20-000 Dental Insurance 100-42111-20-000 Totals: 2,648.00 * 100-42112-20-000 Vision Insurance Expense 100-42112-20-000 Totals:230.00 * 100-42130-20-000 LTD/AD&D/Life Insurance 100-42130-20-000 Totals: 3,373.00 * 100-42210-20-000 Social Security 100-42210-20-000 Totals: 25,323.00 * 100-42220-20-000 Medicare 100-42220-20-000 Totals: 5,922.00 * 100-42310-20-000 TMRS 100-42310-20-000 Totals: 49,830.00 * 100-42311-20-000 ICMA 457 Plan 100-42311-20-000 Totals: 2,600.00 * 100-42510-20-000 Unemployment Taxes 100-42510-20-000 Totals: 1,008.00 * 100-42610-20-000 Worker s Compensation 100-42610-20-000 Totals: 1,675.00 * 100-42698-20-000 Operating Xfr in for PR Costs 100-42698-20-000 Totals: -277,197.00 * 100-43266-20-000 SW/HW Maintenance R&M Seq Description Amount 1 Arctic Wolf Security as a Service 33,000.00 2 Sentinel Intrusion Prevention and Detection 3,500.00 4 Cisco SMARTNet licensing and support 15,000.00 5 Datto - cloud backup 12,100.00 6 DMARC - Email Security ToW 432.00 100-43266-20-000 Totals: 64,032.00 * 100-43267-20-000 System Admin & Support Service Seq Description Amount 1 Zoom - Hosted Telephony and Meetings 12,325.00 2 KnowBe4 CyberSecurity Training 1,600.00 3 Microsoft M365 licensing 14,139.00 4 Adobe licensing 750.00 5 Datacove Email Archiving 2,000.00 6 PDQ Deploy and Inventory 340.00 100-43267-20-000 Totals: 31,154.00 * 100-43336-20-000 Contract Services Seq Description Amount 1 Contract services are used for break/fix/consultan 5,000.00 24 8 . bdpbrqst claylamas Town of Westlake Page 44 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 20 Information Technology Revision level: 5 FY2024 Final Proposed Prog: Information Technology Account Type Selected: B Both Account Number Description Budget Comment Reference 100-43336-20-000 Totals: 5,000.00 * 100-43405-20-000 Computer Eqpmt/Software Seq Description Amount 1 replace 4 iPads - split 100-20 and 100-40-020 2,000.00 100-43405-20-000 Totals: 2,000.00 * 100-43415-20-000 Website Development/Maintenanc Seq Description Amount 1 Digicert SSL certificate 900.00 2 Hover.com URL registrations and renewals 500.00 100-43415-20-000 Totals: 1,400.00 * 100-45815-20-000 Travel Lodging Seq Description Amount 1 TAGITM Annual Conference 1,350.00 100-45815-20-000 Totals: 1,350.00 * 100-45820-20-000 Travel Meals Seq Description Amount 1 Meals to/from conferences/training 115.00 100-45820-20-000 Totals:115.00 * 100-45825-20-000 Travel Mileage Seq Description Amount 1 mileage to/from conferences/training 1,000.00 100-45825-20-000 Totals: 1,000.00 * 100-45830-20-000 Training/Seminars/Meetings Seq Description Amount 1 Online Training 500.00 2 in person conferences/events registration fees 1,000.00 3 Monthly IT Update meetings, lunch meetings 1,000.00 100-45830-20-000 Totals: 2,500.00 * 100-46105-20-000 Office Supplies Seq Description Amount 1 office supplies for 4 IT staff 1,500.00 100-46105-20-000 Totals: 1,500.00 * 100-46115-20-000 Dues & Subscriptions Seq Description Amount 1 TAGITM dues 200.00 2 InfraGard dues 200.00 3 ISACA dues 250.00 100-46115-20-000 Totals:650.00 * 100-46605-20-000 Uniforms Seq Description Amount 1 ToW shirts for 4 municipal IT employees 600.00 100-46605-20-000 Totals:600.00 * Program 0 - Information Technology Totals:365,333.00 * Department 20 - Information Technology Totals:365,333.00 ** 24 9 . bdpbrqst claylamas Town of Westlake Page 45 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 21 Human Resources Revision level: 5 FY2024 Final Proposed Prog: Human Resources Account Type Selected: B Both Account Number Description Budget Comment Reference 100-41110-21-000 Full-Time Regular 100-41110-21-000 Totals: 212,526.00 * 100-41120-21-000 Full-Time Overtime 100-41120-21-000 Totals: 5,000.00 * 100-41641-21-000 Cell Phone Allowance 100-41641-21-000 Totals:960.00 * 100-42110-21-000 Medical Insurance 100-42110-21-000 Totals: 9,180.00 * 100-42111-21-000 Dental Insurance 100-42111-21-000 Totals: 2,062.00 * 100-42112-21-000 Vision Insurance Expense 100-42112-21-000 Totals:154.00 * 100-42130-21-000 LTD/AD&D/Life Insurance 100-42130-21-000 Totals: 1,734.00 * 100-42210-21-000 Social Security 100-42210-21-000 Totals: 13,546.00 * 100-42220-21-000 Medicare 100-42220-21-000 Totals: 3,168.00 * 100-42310-21-000 TMRS 100-42310-21-000 Totals: 26,655.00 * 100-42311-21-000 ICMA 457 Plan 100-42311-21-000 Totals: 1,300.00 * 100-42510-21-000 Unemployment Taxes 100-42510-21-000 Totals:504.00 * 100-42610-21-000 Worker s Compensation 100-42610-21-000 Totals:896.00 * 100-42698-21-000 Operating Xfr in for PR Costs 100-42698-21-000 Totals: -154,792.00 * 100-43130-21-000 Payroll Expense 100-43130-21-000 Totals:500.00 * 100-43135-21-000 Pre-Employment Testing Seq Description Amount 1 IdentoGO 500.00 100-43135-21-000 Totals:500.00 * 100-43336-21-000 Contract Services Seq Description Amount 1 National Benefit Services (Flex Benefits/COBRA) 2,000.00 2 ETC Lite (1099 s)3,000.00 3 Policy Updates 1,200.00 100-43336-21-000 Totals: 6,200.00 * 100-43405-21-000 Computer Eqpmt/Software Seq Description Amount 1 Laptop and/or Scanner 2,500.00 100-43405-21-000 Totals: 2,500.00 * 100-43415-21-000 Hosted Web Applications 25 0 . bdpbrqst claylamas Town of Westlake Page 46 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 21 Human Resources Revision level: 5 FY2024 Final Proposed Prog: Human Resources Account Type Selected: B Both Account Number Description Budget Comment Reference Seq Description Amount 1 Laserfiche Workflow 1,800.00 100-43415-21-000 Totals: 1,800.00 * 100-45405-21-000 Advertising Seq Description Amount 1 Zip Recruiter / Indeed 4,000.00 100-45405-21-000 Totals: 4,000.00 * 100-45610-21-000 Special Events Seq Description Amount 1 Annual Employee Recognition Event 12,500.00 100-45610-21-000 Totals: 12,500.00 * 100-45810-21-000 Travel Car Rental/Parking Seq Description Amount 1 Car Rental / Parking for Training Trips/Meetings 500.00 100-45810-21-000 Totals:500.00 * 100-45815-21-000 Travel Lodging Seq Description Amount 1 Lodging for Training Trips 1,700.00 100-45815-21-000 Totals: 1,700.00 * 100-45820-21-000 Travel Meals Seq Description Amount 1 Travel Meals 500.00 100-45820-21-000 Totals:500.00 * 100-45825-21-000 Travel Mileage Seq Description Amount 1 Mileage Reimbursement for Training Trips/Meetings 750.00 100-45825-21-000 Totals:750.00 * 100-45830-21-000 Training/Seminars/Meetings Seq Description Amount 1 Compliance Training for Staff 2,000.00 2 TMHRA Conference 1,000.00 3 TML - Employment Law Training 500.00 4 Metro Chamber Meetings 600.00 100-45830-21-000 Totals: 4,100.00 * 100-46105-21-000 Office Supplies Seq Description Amount 1 General Office Supplies 500.00 100-46105-21-000 Totals:500.00 * 100-46115-21-000 Dues & Subscriptions Seq Description Amount 1 TMHRA Membership Dues 150.00 2 SHRM Membership 230.00 3 Texas SHRM Membership 200.00 4 TrakStar Evaluation System 4,200.00 100-46115-21-000 Totals: 4,780.00 * 100-46125-21-000 Printing 25 1 . bdpbrqst claylamas Town of Westlake Page 47 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 21 Human Resources Revision level: 5 FY2024 Final Proposed Prog: Human Resources Account Type Selected: B Both Account Number Description Budget Comment Reference Seq Description Amount 1 Recruitment Material, Benefit Guides 400.00 2 New Hire Trinkets 100-46125-21-000 Totals:400.00 * 100-46130-21-000 Books & Printed Materials Seq Description Amount 1 SHRM Study Guides / Guide to Employment Law 500.00 100-46130-21-000 Totals:500.00 * 100-46150-21-000 Licenses/Registrations Seq Description Amount 1 SHRM Certification Exams 900.00 100-46150-21-000 Totals:900.00 * 100-46190-21-000 Misc. Expense Seq Description Amount 1 Miscellaneous Expense 100.00 100-46190-21-000 Totals:100.00 * 100-46605-21-000 Uniforms Seq Description Amount 1 Westlake Apparel 300.00 100-46605-21-000 Totals:300.00 * Program 0 - Human Resources Totals:165,923.00 * Department 21 - Human Resources Totals:165,923.00 ** 25 2 . bdpbrqst claylamas Town of Westlake Page 48 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 22 Communications Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 100-41110-22-000 Full-Time Regular 100-41110-22-000 Totals: 262,117.00 * 100-41641-22-000 Cell Phone Allowance Seq Description Amount 1 Monthly Cell Phone expenses for all team members 3,120.00 100-41641-22-000 Totals: 3,120.00 * 100-42110-22-000 Medical Insurance 100-42110-22-000 Totals: 30,180.00 * 100-42111-22-000 Dental Insurance 100-42111-22-000 Totals: 2,268.00 * 100-42112-22-000 Vision Insurance Expense 100-42112-22-000 Totals:230.00 * 100-42130-22-000 LTD/AD&D/Life Insurance 100-42130-22-000 Totals: 2,171.00 * 100-42210-22-000 Social Security 100-42210-22-000 Totals: 16,311.00 * 100-42220-22-000 Medicare 100-42220-22-000 Totals: 3,815.00 * 100-42310-22-000 TMRS 100-42310-22-000 Totals: 32,095.00 * 100-42311-22-000 ICMA 457 Plan 100-42311-22-000 Totals: 1,950.00 * 100-42510-22-000 Unemployment Taxes 100-42510-22-000 Totals:756.00 * 100-42610-22-000 Worker s Compensation 100-42610-22-000 Totals: 1,079.00 * 100-42698-22-000 Operating Xfr in for PR Costs 100-42698-22-000 Totals: -285,303.00 * 100-43405-22-000 Computer Eqpmt/Software 2 Teleprompter 600.00 4 Light Kit 1,000.00 7 Sound Panels 500.00 100-43405-22-000 Totals: 2,100.00 * 100-45610-22-000 Special Events Seq Description Amount 1 Neighborhood meetings and resident gatherings 5,000.00 100-45610-22-000 Totals: 5,000.00 * 100-45830-22-000 Training/Seminars/Meetings Seq Description Amount 1 TAMIO Conference Fees 1,200.00 2 TAMIO Conference Hotel 1,800.00 3 TAMIO Travel Miles 300.00 4 TAMIO Conference Parking 100.00 5 TAMIO Conference Meals 270.00 6 Misc. Travel Throughout the year 1,000.00 25 3 . bdpbrqst claylamas Town of Westlake Page 49 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 22 Communications Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 7 Misc Parking yearly events 150.00 8 Northeast Leadership Forum 1,000.00 100-45830-22-000 Totals: 5,820.00 * 100-46105-22-000 Office Supplies Seq Description Amount 1 Daily office supplies, Amazon office orders 600.00 100-46105-22-000 Totals:600.00 * 100-46115-22-000 Dues & Subscriptions Seq Description Amount 1 TAMIO Dues 900.00 2 CANVA subscription 150.00 3 DropBox subscription 300.00 6 Paperless Post 1,000.00 7 Video Template Service 500.00 8 Metroport Chamber Dues 15,800.00 9 Grammarly 144.00 10 Tweetdeck 120.00 11 ASCAP 600.00 100-46115-22-000 Totals: 19,514.00 * 100-46125-22-000 Printing Seq Description Amount 1 Post cards, mailers, notifications, proms, Mavich 4,000.00 100-46125-22-000 Totals: 4,000.00 * Program 0 - Totals:107,823.00 * Department 22 - Communications Totals:107,823.00 ** 25 4 . bdpbrqst claylamas Town of Westlake Page 50 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 23 Police Services Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 100-43255-23-000 Keller Police Contract Seq Description Amount 1 KPD Estimate - 5/23/23 1,208,278.00 100-43255-23-000 Totals: 1,208,278.00 * Program 0 - Totals:1,208,278.00 * Department 23 - Police Services Totals:1,208,278.00 ** 25 5 . bdpbrqst claylamas Town of Westlake Page 51 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 40 Westlake Academy Revision level: 5 FY2024 Final Proposed Prog: 9 Council/Board Account Type Selected: B Both Account Number Description Budget Comment Reference 100-45610-40-009 Special Events Seq Description Amount 1 Teacher Welcome Breakfast 1,000.00 2 Teacher Gift 4,000.00 100-45610-40-009 Totals: 5,000.00 * Program 9 - Council/Board Totals:5,000.00 * 25 6 . bdpbrqst claylamas Town of Westlake Page 52 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 40 Westlake Academy Revision level: 5 FY2024 Final Proposed Prog: 10 General Services Account Type Selected: B Both Account Number Description Budget Comment Reference 100-42699-40-010 Operating Xfr Out for PR Costs 100-42699-40-010 Totals: 8,759.00 * 100-43241-40-010 Records Management Seq Description Amount 1 MCCi/Laserfiche - Cloud (10/40 50/50) 18,700.00 2 MCCi/Laserfiche Licensing (10/40 50/50) 4,825.00 3 Just FOIA (10/40 50/50)3,300.00 4 Granicus Agenda Mgmt (10/40 50/50) 3,000.00 100-43241-40-010 Totals: 29,825.00 * 100-43310-40-010 Attorney - Boyle & Lowry Seq Description Amount 1 Attorney 90% Dept 10; 10% Dept 40 32,500.00 100-43310-40-010 Totals: 32,500.00 * 100-44300-40-010 Copier R&M/Supplies/Copy/Tax Seq Description Amount 1 Copier Room/Supplies (40/10 20/80)400.00 100-44300-40-010 Totals:400.00 * 100-44302-40-010 Copier Rental/R&M/Supplies Seq Description Amount 1 MFD Leasing (40/10 20/80)3,480.00 100-44302-40-010 Totals: 3,480.00 * 100-44310-40-010 Application Software Maint. Seq Description Amount 1 STW/Open Gov - 95% allocation to Dept 10 1,000.00 2 Opengov - Vision; 95% allocation to Dept 10 125.00 3 Misc training/support; 95% allocation to Dept 10 50.00 100-44310-40-010 Totals: 1,175.00 * 100-44410-40-010 Office Rent Seq Description Amount 1 Office Rent (80/20 10/40)80,000.00 100-44410-40-010 Totals: 80,000.00 * 100-45305-40-010 Telephone Service Seq Description Amount 1 Spectrum Phone VOIP 94.00 2 Frontier - Security/Fire Alarm Phone Line Maint 108.00 100-45305-40-010 Totals:202.00 * 100-45310-40-010 Mobile Phone Seq Description Amount 1 ATT Mobility - Hot Spots 1,707.00 100-45310-40-010 Totals: 1,707.00 * 100-45315-40-010 Internet Expense Seq Description Amount 1 Fiberlight Internet 600.00 2 Spectrum Internet 380.00 3 ATT Internet - Town Hall 686.00 25 7 . bdpbrqst claylamas Town of Westlake Page 53 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 40 Westlake Academy Revision level: 5 FY2024 Final Proposed Prog: 10 General Services Account Type Selected: B Both Account Number Description Budget Comment Reference 100-45315-40-010 Totals: 1,666.00 * 100-45325-40-010 Misc Rental/Lease Seq Description Amount 1 Pitney Bowes Postage; 80% dept 10; 20% dept 40 160.00 100-45325-40-010 Totals:160.00 * 100-45610-40-010 Special Events Seq Description Amount 1 Employee Banquet (40/20 50/50)12,500.00 100-45610-40-010 Totals: 12,500.00 * 100-46105-40-010 Office Supplies Seq Description Amount 1 Office Supplies (40/10 20/80)1,000.00 100-46105-40-010 Totals: 1,000.00 * 100-46115-40-010 Dues & Subscriptions Seq Description Amount 1 News (80/20 10/40)04.00 2 Amazon Prime Membership (50/50 10/40) 250.00 3 Sam s Club (10/40 80/20)18.00 4 Miscellaneous Dues & Subscriptions 88.00 100-46115-40-010 Totals:360.00 * 100-46120-40-010 Postage & Supplies Seq Description Amount 1 Postage & Supplies (10/40 80/20)1,000.00 100-46120-40-010 Totals: 1,000.00 * 100-46175-40-010 Meeting Expense Seq Description Amount 1 Meeting Videographer/Broadcast (10/40 50/50) 13,000.00 100-46175-40-010 Totals: 13,000.00 * 100-46220-40-010 Utilities Electric 1 Seq Description Amount 1 Electricity (10/40 80/20)11,250.00 100-46220-40-010 Totals: 11,250.00 * Program 10 - General Services Totals:198,984.00 * 25 8 . bdpbrqst claylamas Town of Westlake Page 54 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 40 Westlake Academy Revision level: 5 FY2024 Final Proposed Prog: 11 Administrative Account Type Selected: B Both Account Number Description Budget Comment Reference 100-42699-40-011 Operating Xfr Out for PR Costs 100-42699-40-011 Totals: 73,800.00 * Program 11 - Administrative Totals:73,800.00 * 25 9 . bdpbrqst claylamas Town of Westlake Page 55 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 40 Westlake Academy Revision level: 5 FY2024 Final Proposed Prog: 13 Town Secretary Account Type Selected: B Both Account Number Description Budget Comment Reference 100-42699-40-013 Operating Xfr Out for PR Costs 100-42699-40-013 Totals: 76,937.00 * Program 13 - Town Secretary Totals:76,937.00 * 26 0 . bdpbrqst claylamas Town of Westlake Page 56 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 40 Westlake Academy Revision level: 5 FY2024 Final Proposed Prog: 14 Emergency Services Account Type Selected: B Both Account Number Description Budget Comment Reference 100-42699-40-014 Operating Xfr Out for PR Costs 100-42699-40-014 Totals: 103,992.00 * Program 14 - Emergency Services Totals:103,992.00 * 26 1 . bdpbrqst claylamas Town of Westlake Page 57 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 40 Westlake Academy Revision level: 5 FY2024 Final Proposed Prog: 16 Public Works Account Type Selected: B Both Account Number Description Budget Comment Reference 100-42699-40-016 Operating Xfr Out for PR Costs 100-42699-40-016 Totals: 15,546.00 * Program 16 - Public Works Totals:15,546.00 * 26 2 . bdpbrqst claylamas Town of Westlake Page 58 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 40 Westlake Academy Revision level: 5 FY2024 Final Proposed Prog: 18 Finance Account Type Selected: B Both Account Number Description Budget Comment Reference 100-42699-40-018 Operating Xfr Out for PR Costs 100-42699-40-018 Totals: 301,819.00 * 100-43241-40-018 Filing Fees Seq Description Amount 1 Filing Fees 100.00 100-43241-40-018 Totals:100.00 * 100-43245-40-018 Financial Consultant 2 Financial Advisor GCSC (58/42 18/40) 4,200.00 3 Allocation Study (58/42 18/40)4,200.00 100-43245-40-018 Totals: 8,400.00 * 100-43250-40-018 Auditor Seq Description Amount 1 WA House of Commons 7,000.00 2 WA Athletic Club 7,000.00 100-43250-40-018 Totals: 14,000.00 * 100-43405-40-018 Computer Eqpmt/Software Seq Description Amount 1 DebtBook - GASB 87 & 96 (18/40 70/30) 2,550.00 100-43405-40-018 Totals: 2,550.00 * 100-45830-40-018 Training/Seminars/Meetings Seq Description Amount 1 TML (Director) (18/40 90/10)100.00 2 Regional Meetings (18/40 58/42)105.00 3 Accounting Courses (18/40 58/42)420.00 4 GFOA Annual Conference (Director) (18/40 90/10) 200.00 5 1099 Update (18/40 58/42)105.00 6 CE Courses for CPA (Director) (18/40 90/10) 100.00 7 TASBO Training 1,000.00 8 Add l Staff Training 1,000.00 100-45830-40-018 Totals: 3,030.00 * 100-46105-40-018 Office Supplies Seq Description Amount 1 Office Supplies (including check stock) 500.00 100-46105-40-018 Totals:500.00 * 100-46115-40-018 Dues & Subscriptions 2 GFOA Membership (4) (18/40 58/42)273.00 3 CGFO Renewal (A2) (18/40 58/48)53.00 4 CPA Annual Renewal (Director) (18/40 90/10) 10.00 5 TASBO (Director) (18/40 58/42)10.00 6 GTOT (Director) (90/10 18/40)08.00 100-46115-40-018 Totals:354.00 * 100-46130-40-018 Books & Printed Materials Seq Description Amount 1 GAAFR eBook (58/42 18/40)55.00 2 Accounting Publications 100.00 26 3 . bdpbrqst claylamas Town of Westlake Page 59 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 40 Westlake Academy Revision level: 5 FY2024 Final Proposed Prog: 18 Finance Account Type Selected: B Both Account Number Description Budget Comment Reference 100-46130-40-018 Totals:155.00 * 100-46190-40-018 Misc. Expense Seq Description Amount 1 Miscellaneous Expense 250.00 100-46190-40-018 Totals:250.00 * Program 18 - Finance Totals:331,158.00 * 26 4 . bdpbrqst claylamas Town of Westlake Page 60 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 40 Westlake Academy Revision level: 5 FY2024 Final Proposed Prog: 20 Information Technology Account Type Selected: B Both Account Number Description Budget Comment Reference 100-42699-40-020 Operating Xfr Out for PR Costs 100-42699-40-020 Totals: 277,197.00 * 100-43266-40-020 SW/HW Maintenance R&M Seq Description Amount 1 Arctic Wolf Security as a Service 33,000.00 4 Sentinel Intrusion Prevention and Detection 3,500.00 6 Cisco SMARTNet licensing and support 15,000.00 7 Datto - cloud backup 12,100.00 8 DMARC-Email security WA 432.00 100-43266-40-020 Totals: 64,032.00 * 100-43267-40-020 System Admin & Support Service Seq Description Amount 1 Zoom - Hosted Telephony and Meetings 12,325.00 3 KnowBe4 CyberSecurity Training 1,600.00 4 Microsoft M365 licensing 14,139.00 5 Adobe licensing 750.00 6 Datacove Email Archiving 2,000.00 7 PDQ Deploy and Inventory 640.00 100-43267-40-020 Totals: 31,454.00 * 100-47413-40-020 Computer Hardware/Software Seq Description Amount 1 replace 4 iPads - split 100-20 and 100-40-020 2,000.00 100-47413-40-020 Totals: 2,000.00 * Program 20 - Information Technology Totals:374,683.00 * 26 5 . bdpbrqst claylamas Town of Westlake Page 61 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 40 Westlake Academy Revision level: 5 FY2024 Final Proposed Prog: 21 Human Resources Account Type Selected: B Both Account Number Description Budget Comment Reference 100-42699-40-021 Operating Xfr Out for PR Costs 100-42699-40-021 Totals: 140,908.00 * Program 21 - Human Resources Totals:140,908.00 * 26 6 . bdpbrqst claylamas Town of Westlake Page 62 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 40 Westlake Academy Revision level: 5 FY2024 Final Proposed Prog: 22 Communications Account Type Selected: B Both Account Number Description Budget Comment Reference 100-42699-40-022 Operating Xfr Out for PR Costs 100-42699-40-022 Totals: 100,988.00 * 100-43415-40-022 Website Development/Maintenanc Seq Description Amount 1 Finalsite 10,000.00 100-43415-40-022 Totals: 10,000.00 * 100-43531-40-022 Marketing & Promotions Seq Description Amount 1 All Marketing, Promotions, Printing for WA 5,000.00 100-43531-40-022 Totals: 5,000.00 * 100-45830-40-022 Training/Seminars/Meetings Seq Description Amount 1 Conference TSPRA 4,000.00 100-45830-40-022 Totals: 4,000.00 * 100-46115-40-022 Dues & Subscriptions Seq Description Amount 1 TSPRA 900.00 2 Constant Contact 1,500.00 3 Finalsite 10,000.00 100-46115-40-022 Totals: 12,400.00 * Program 22 - Communications Totals:132,388.00 * 26 7 . bdpbrqst claylamas Town of Westlake Page 63 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 40 Westlake Academy Revision level: 5 FY2024 Final Proposed Prog: 99 Transfers Out Account Type Selected: B Both Account Number Description Budget Comment Reference 100-46900-40-099 Westlake Academy Foundation Seq Description Amount 1 Transfer Out for WAF Staff 157,699.00 100-46900-40-099 Totals: 157,699.00 * 100-46930-40-099 WA Operations Seq Description Amount 1 Transfer Out for WA 1,462,264.00 100-46930-40-099 Totals: 1,462,264.00 * 100-62600-40-099 Transfer Out to GMR Seq Description Amount 1 Transfer out to Fund 600 172,500.00 100-62600-40-099 Totals: 172,500.00 * Program 99 - Transfers Out Totals:1,792,463.00 * Department 40 - Westlake Academy Totals:3,245,859.00 ** 26 8 . bdpbrqst claylamas Town of Westlake Page 64 13:04 09/12/23 Detailed Budget Request Report Fund: 100 General Fund 100 Fiscal Year: 2024 Dept: 99 Transfers Out Revision level: 5 FY2024 Final Proposed Prog: Transfers Out Account Type Selected: B Both Account Number Description Budget Comment Reference 100-62590-99-000 Transfer Out to CP Seq Description Amount 1 Transfer Out for CIP Fund 410 280,000.00 100-62590-99-000 Totals: 280,000.00 * 100-62600-99-000 Transfer Out to GMR Seq Description Amount 1 Transfer Out for R&M Fund 600 210,000.00 100-62600-99-000 Totals: 210,000.00 * 100-62605-99-000 Transfer Out to VMR-GF Seq Description Amount 1 Transfer out to General Vehicle Fund 1,100,000.00 100-62605-99-000 Totals: 1,100,000.00 * Program 0 - Transfers Out Totals:1,590,000.00 * Department 99 - Transfers Out Totals:1,590,000.00 ** Expenditure Totals:14,069,411.00 **** Fund 100 - General Fund 100 Totals:31,034,006.00 *** ******* End of Report ********* 26 9 . bdpbrqst claylamas Town of Westlake Page 65 13:04 09/12/23 Detailed Budget Request Report Fund: 200 4B Fund 200 Fiscal Year: 2024 Dept: 10 General Services Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 200-31310-10-000 Sales Tax 200-31310-10-000 Totals: 2,275,000.00 * Program 0 - Totals:2,275,000.00 * Department 10 - General Services Totals:2,275,000.00 ** Revenue Totals:2,275,000.00 **** 27 0 . bdpbrqst claylamas Town of Westlake Page 66 13:04 09/12/23 Detailed Budget Request Report Fund: 200 4B Fund 200 Fiscal Year: 2024 Dept: 99 Transfers Out Revision level: 5 FY2024 Final Proposed Prog: Transfers Out Account Type Selected: B Both Account Number Description Budget Comment Reference 200-62580-99-000 Transfer Out to DS - Fund 300 Seq Description Amount 1 Sales Tax P&I 1,618,136.00 2 Agency Fees 5,000.00 200-62580-99-000 Totals: 1,623,136.00 * Program 0 - Transfers Out Totals:1,623,136.00 * Department 99 - Transfers Out Totals:1,623,136.00 ** Expenditure Totals:1,623,136.00 **** Fund 200 - 4B Fund 200 Totals:3,898,136.00 *** ******* End of Report ********* 27 1 . bdpbrqst claylamas Town of Westlake Page 67 13:04 09/12/23 Detailed Budget Request Report Fund: 210 ED Fund 210 Fiscal Year: 2024 Dept: 10 General Services Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 210-31320-10-000 Hotel Occupancy Tax Seq Description Amount 1 50/50 210/220 Deloitte Hotel Tax 10,000.00 210-31320-10-000 Totals: -10,000.00 * Program 0 - Totals:-10,000.00 * Department 10 - General Services Totals:-10,000.00 ** Revenue Totals:-10,000.00 **** 27 2 . bdpbrqst claylamas Town of Westlake Page 68 13:04 09/12/23 Detailed Budget Request Report Fund: 210 ED Fund 210 Fiscal Year: 2024 Dept: 10 General Services Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 210-46526-10-000 ED - Deloitte Hotel Tax 210-46526-10-000 Totals: 10,000.00 * Program 0 - Totals:10,000.00 * Department 10 - General Services Totals:10,000.00 ** Expenditure Totals:10,000.00 **** Fund 210 - ED Fund 210 Totals:.00 *** ******* End of Report ********* 27 3 . bdpbrqst claylamas Town of Westlake Page 69 13:04 09/12/23 Detailed Budget Request Report Fund: 215 PID Fund 215 Fiscal Year: 2024 Dept: General Services Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 215-43245-00-000 Consultant Fees Seq Description Amount 1 Petty & Assoc.5,000.00 215-43245-00-000 Totals: 5,000.00 * 215-43310-00-000 Attorney - Boyle & Lowry 215-43310-00-000 Totals: 2,000.00 * 215-43320-00-000 Admin Fees Seq Description Amount 1 P3 Works 50,000.00 215-43320-00-000 Totals: 50,000.00 * 215-43321-00-000 Reimb of Admin Fees Seq Description Amount 1 Offset Admin Fees - reimbursables (50,000.00) 215-43321-00-000 Totals: -50,000.00 * Program 0 - Totals:7,000.00 * Department 0 - General Services Totals:7,000.00 ** Expenditure Totals:7,000.00 **** Fund 215 - PID Fund 215 Totals:7,000.00 *** ******* End of Report ********* 27 4 . bdpbrqst claylamas Town of Westlake Page 70 13:04 09/12/23 Detailed Budget Request Report Fund: 220 VA Fund 220 Fiscal Year: 2024 Dept: 10 General Services Revision level: 5 FY2024 Final Proposed Prog: Front 44 Account Type Selected: B Both Account Number Description Budget Comment Reference 220-36110-10-000 Interest Income 220-36110-10-000 Totals: 5,000.00 * Program 0 - Front 44 Totals:5,000.00 * 27 5 . bdpbrqst claylamas Town of Westlake Page 71 13:04 09/12/23 Detailed Budget Request Report Fund: 220 VA Fund 220 Fiscal Year: 2024 Dept: 10 General Services Revision level: 5 FY2024 Final Proposed Prog: 1 Community Tree Lighting Account Type Selected: B Both Account Number Description Budget Comment Reference 220-31320-10-001 Marriott Hotel Occupancy Tax 220-31320-10-001 Totals: 400,000.00 * Program 1 - Community Tree Lighting Totals:400,000.00 * 27 6 . bdpbrqst claylamas Town of Westlake Page 72 13:04 09/12/23 Detailed Budget Request Report Fund: 220 VA Fund 220 Fiscal Year: 2024 Dept: 10 General Services Revision level: 5 FY2024 Final Proposed Prog: 2 Fire Station BBQ Open House Account Type Selected: B Both Account Number Description Budget Comment Reference 220-31320-10-002 Deloitte Hotel Occupancy Tax 220-31320-10-002 Totals: 46,000.00 * Program 2 - Fire Station BBQ Open House Totals:46,000.00 * Department 10 - General Services Totals:451,000.00 ** 27 7 . bdpbrqst claylamas Town of Westlake Page 73 13:04 09/12/23 Detailed Budget Request Report Fund: 220 VA Fund 220 Fiscal Year: 2024 Dept: 24 Historical Board Revision level: 5 FY2024 Final Proposed Prog: 1 Car Show Account Type Selected: B Both Account Number Description Budget Comment Reference 220-33130-24-001 Car Show - Merchandise Sales 220-33130-24-001 Totals: 1,000.00 * 220-34110-24-001 Car Show - Registrations 220-34110-24-001 Totals: 1,000.00 * 220-39501-24-001 Car Show - Pine Car Derby 220-39501-24-001 Totals:100.00 * 220-39508-24-001 Car Show - Sponsors 220-39508-24-001 Totals: 3,000.00 * Program 1 - Car Show Totals:5,100.00 * Department 24 - Historical Board Totals:5,100.00 ** Revenue Totals:456,100.00 **** 27 8 . bdpbrqst claylamas Town of Westlake Page 74 13:04 09/12/23 Detailed Budget Request Report Fund: 220 VA Fund 220 Fiscal Year: 2024 Dept: 10 General Services Revision level: 5 FY2024 Final Proposed Prog: Front 44 Account Type Selected: B Both Account Number Description Budget Comment Reference 220-42699-10-000 Operating Xfr Out for PR Costs 220-42699-10-000 Totals: 210,376.00 * 220-43250-10-000 Auditor Seq Description Amount 1 TOW Audit (GF/UF/VA split 70/15/15) 5,025.00 220-43250-10-000 Totals: 5,025.00 * 220-44410-10-000 Office Rent Seq Description Amount 1 Office Rent 91,200.00 220-44410-10-000 Totals: 91,200.00 * 220-45305-10-000 Telephone Service Seq Description Amount 1 Spectrum Phone VOIP 101.00 220-45305-10-000 Totals:101.00 * 220-45315-10-000 Internet Expense Seq Description Amount 1 Fiberlight Internet 3,000.00 2 Spectrum Internet 408.00 220-45315-10-000 Totals: 3,408.00 * 220-46220-10-000 Electric Service Seq Description Amount 1 Electricity 12,600.00 220-46220-10-000 Totals: 12,600.00 * Program 0 - Front 44 Totals:322,710.00 * 27 9 . bdpbrqst claylamas Town of Westlake Page 75 13:04 09/12/23 Detailed Budget Request Report Fund: 220 VA Fund 220 Fiscal Year: 2024 Dept: 10 General Services Revision level: 5 FY2024 Final Proposed Prog: 1 Community Tree Lighting Account Type Selected: B Both Account Number Description Budget Comment Reference 220-45610-10-001 Community Tree Lighting Seq Description Amount 1 Annual Tree Event 32,500.00 220-45610-10-001 Totals: 32,500.00 * Program 1 - Community Tree Lighting Totals:32,500.00 * Department 10 - General Services Totals:355,210.00 ** 28 0 . bdpbrqst claylamas Town of Westlake Page 76 13:04 09/12/23 Detailed Budget Request Report Fund: 220 VA Fund 220 Fiscal Year: 2024 Dept: 22 Communications Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 220-43336-22-000 Contract Services Seq Description Amount 1 Marketing, consulting, PR firms, largescale video 20,000.00 220-43336-22-000 Totals: 20,000.00 * 220-43415-22-000 Website Development/Maint. Seq Description Amount 1 Civic Plus Website 15,000.00 2 SiteImprove 10,000.00 3 Archive Social 4,000.00 220-43415-22-000 Totals: 29,000.00 * 220-43515-22-000 Community Services Seq Description Amount 1 Metroport Meals on Wheels 2,500.00 220-43515-22-000 Totals: 2,500.00 * 220-43531-22-000 Marketing & Promotions Seq Description Amount 1 Facebook boosts 1,000.00 2 Southlake Style 1,000.00 220-43531-22-000 Totals: 2,000.00 * 220-45610-22-000 Special Community Events Seq Description Amount 1 Concerts (Fall and Spring)10,000.00 220-45610-22-000 Totals: 10,000.00 * 220-46125-22-000 Printing Seq Description Amount 1 Fliers, Brochures, Pamphlets, Mailers 4,000.00 220-46125-22-000 Totals: 4,000.00 * Program 0 - Totals:67,500.00 * Department 22 - Communications Totals:67,500.00 ** 28 1 . bdpbrqst claylamas Town of Westlake Page 77 13:04 09/12/23 Detailed Budget Request Report Fund: 220 VA Fund 220 Fiscal Year: 2024 Dept: 24 Historical Board Revision level: 5 FY2024 Final Proposed Prog: 1 Car Show Account Type Selected: B Both Account Number Description Budget Comment Reference 220-43415-24-001 Car Show - Website Dev/Maint 220-43415-24-001 Totals:200.00 * 220-45610-24-001 Car Show - Expenses 220-45610-24-001 Totals: 10,000.00 * Program 1 - Car Show Totals:10,200.00 * Department 24 - Historical Board Totals:10,200.00 ** Expenditure Totals:432,910.00 **** Fund 220 - VA Fund 220 Totals:889,010.00 *** ******* End of Report ********* 28 2 . bdpbrqst claylamas Town of Westlake Page 78 13:04 09/12/23 Detailed Budget Request Report Fund: 255 CF Fund 255 Fiscal Year: 2024 Dept: 10 General Services Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 255-31621-10-000 Section Sales 255-31621-10-000 Totals: 12,000.00 * 255-31622-10-000 Perpetual Care - Section 15% 255-31622-10-000 Totals: 1,800.00 * 255-31625-10-000 Marker Initiative Fees 255-31625-10-000 Totals:100.00 * 255-34132-10-000 Contractor Fee 255-34132-10-000 Totals:250.00 * 255-36110-10-000 Interest Income 255-36110-10-000 Totals:500.00 * 255-39400-10-000 Misc Revenue 255-39400-10-000 Totals:275.00 * Program 0 - Totals:14,925.00 * Department 10 - General Services Totals:14,925.00 ** Revenue Totals:14,925.00 **** 28 3 . bdpbrqst claylamas Town of Westlake Page 79 13:04 09/12/23 Detailed Budget Request Report Fund: 255 CF Fund 255 Fiscal Year: 2024 Dept: 10 General Services Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 255-43340-10-000 Irrigation R&M Seq Description Amount 1 Cemetery Irrigation Maintenance & Repairs 2,500.00 255-43340-10-000 Totals: 2,500.00 * 255-43348-10-000 Contract Landscaping Seq Description Amount 1 Cemetery Landscaping 6,375.00 255-43348-10-000 Totals: 6,375.00 * 255-43405-10-000 Computer Eqpmt/Software Seq Description Amount 1 Cemetery Management Software 600.00 255-43405-10-000 Totals:600.00 * 255-44305-10-000 ROW Irrigation Seq Description Amount 1 ROW Irrigation 6,375.00 255-44305-10-000 Totals: 6,375.00 * 255-44306-10-000 Grounds R&M Seq Description Amount 1 Grounds Maintenance/Tree Removal 2,375.00 255-44306-10-000 Totals: 2,375.00 * 255-45830-10-000 Training/Meetings/Seminars Seq Description Amount 1 TCCA Conference 1,500.00 255-45830-10-000 Totals: 1,500.00 * 255-46115-10-000 Dues & Memberships Seq Description Amount 1 Texas Cemetery & Crematorium Association 125.00 255-46115-10-000 Totals:125.00 * 255-46190-10-000 Misc. Expense Seq Description Amount 1 Miscellaneous Expense 250.00 255-46190-10-000 Totals:250.00 * 255-49291-10-000 Cost of Sales - Cemetery Lots Seq Description Amount 1 Cost of Sales - Investments 1,500.00 255-49291-10-000 Totals: 1,500.00 * Program 0 - Totals:21,600.00 * Department 10 - General Services Totals:21,600.00 ** Expenditure Totals:21,600.00 **** Fund 255 - CF Fund 255 Totals:36,525.00 *** ******* End of Report ********* 28 4 . bdpbrqst claylamas Town of Westlake Page 80 13:04 09/12/23 Detailed Budget Request Report Fund: 300 DS Fund 300 Fiscal Year: 2024 Dept: 88 Transfers In Revision level: 5 FY2024 Final Proposed Prog: Transfers In Account Type Selected: B Both Account Number Description Budget Comment Reference 300-52560-88-000 Transfer in from 4B Seq Description Amount 1 Transfer In from 4B Sales Tax Fund for Debt (1,623,136.00) 300-52560-88-000 Totals: 1,623,136.00 * Program 0 - Transfers In Totals:1,623,136.00 * Department 88 - Transfers In Totals:1,623,136.00 ** Revenue Totals:1,623,136.00 **** 28 5 . bdpbrqst claylamas Town of Westlake Page 81 13:04 09/12/23 Detailed Budget Request Report Fund: 300 DS Fund 300 Fiscal Year: 2024 Dept: Debt Service Revision level: 5 FY2024 Final Proposed Prog: 12 Issue 2012 Account Type Selected: B Both Account Number Description Budget Comment Reference 300-46135-00-012 Bank Charges - 2013 CO 300-46135-00-012 Totals: 1,000.00 * 300-48840-00-012 DS Principal - 2013 CO 300-48840-00-012 Totals: 213,600.00 * 300-48850-00-012 DS Interest - 2013 CO 300-48850-00-012 Totals: 238,781.00 * Program 12 - Issue 2012 Totals:453,381.00 * 28 6 . bdpbrqst claylamas Town of Westlake Page 82 13:04 09/12/23 Detailed Budget Request Report Fund: 300 DS Fund 300 Fiscal Year: 2024 Dept: Debt Service Revision level: 5 FY2024 Final Proposed Prog: 13 Issue 2013 Account Type Selected: B Both Account Number Description Budget Comment Reference 300-46135-00-013 Bank Charges - 2013 GORB 300-46135-00-013 Totals: 1,000.00 * 300-48840-00-013 DS Principal - 2013 GORB 300-48840-00-013 Totals: 145,000.00 * 300-48850-00-013 DS Interest - 2013 GORB 300-48850-00-013 Totals: 17,130.00 * Program 13 - Issue 2013 Totals:163,130.00 * 28 7 . bdpbrqst claylamas Town of Westlake Page 83 13:04 09/12/23 Detailed Budget Request Report Fund: 300 DS Fund 300 Fiscal Year: 2024 Dept: Debt Service Revision level: 5 FY2024 Final Proposed Prog: 15 Issue 2015 Account Type Selected: B Both Account Number Description Budget Comment Reference 300-46135-00-015 Bank Charge - 2017 GORB 300-46135-00-015 Totals: 1,000.00 * 300-48840-00-015 DS Principal - 2017 GORB 300-48840-00-015 Totals: 40,000.00 * 300-48850-00-015 DS Interest - 2017 GORB 300-48850-00-015 Totals: 222,800.00 * Program 15 - Issue 2015 Totals:263,800.00 * 28 8 . bdpbrqst claylamas Town of Westlake Page 84 13:04 09/12/23 Detailed Budget Request Report Fund: 300 DS Fund 300 Fiscal Year: 2024 Dept: Debt Service Revision level: 5 FY2024 Final Proposed Prog: 16 Issue 2016 Account Type Selected: B Both Account Number Description Budget Comment Reference 300-46135-00-016 Bank Charge - 2017 Tax Note 300-46135-00-016 Totals: 1,000.00 * 300-48840-00-016 DS Principal - 2017 Tax Note 300-48840-00-016 Totals: 232,000.00 * 300-48850-00-016 DS Interest - 2017 Tax Note 300-48850-00-016 Totals: 2,100.00 * Program 16 - Issue 2016 Totals:235,100.00 * 28 9 . bdpbrqst claylamas Town of Westlake Page 85 13:04 09/12/23 Detailed Budget Request Report Fund: 300 DS Fund 300 Fiscal Year: 2024 Dept: Debt Service Revision level: 5 FY2024 Final Proposed Prog: 17 Issue 2017 Account Type Selected: B Both Account Number Description Budget Comment Reference 300-46135-00-017 Bank Charges - 2016 CO 300-46135-00-017 Totals: 1,000.00 * 300-48840-00-017 DS Principal - 2016 CO 300-48840-00-017 Totals: 235,000.00 * 300-48850-00-017 DS Interest - 2016 CO 300-48850-00-017 Totals: 271,725.00 * Program 17 - Issue 2017 Totals:507,725.00 * Department 0 - Debt Service Totals:1,623,136.00 ** Expenditure Totals:1,623,136.00 **** Fund 300 - DS Fund 300 Totals:3,246,272.00 *** ******* End of Report ********* 29 0 . bdpbrqst claylamas Town of Westlake Page 86 13:04 09/12/23 Detailed Budget Request Report Fund: 301 DS Fund 301 Fiscal Year: 2024 Dept: 10 General Services Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 301-31315-10-000 Property Tax CY 301-31315-10-000 Totals: 1,893,283.00 * Program 0 - Totals:1,893,283.00 * Department 10 - General Services Totals:1,893,283.00 ** Revenue Totals:1,893,283.00 **** 29 1 . bdpbrqst claylamas Town of Westlake Page 87 13:04 09/12/23 Detailed Budget Request Report Fund: 301 DS Fund 301 Fiscal Year: 2024 Dept: Debt Service Property Tax Revision level: 5 FY2024 Final Proposed Prog: 14 Issue 2014 Account Type Selected: B Both Account Number Description Budget Comment Reference 301-46135-00-014 Bank Charges - 2014 GORB 301-46135-00-014 Totals: 1,000.00 * 301-48840-00-014 DS Principal - 2014 GORB 301-48840-00-014 Totals: 5,000.00 * 301-48850-00-014 DS Interest - 2014 GORB 301-48850-00-014 Totals: 63,960.00 * Program 14 - Issue 2014 Totals:69,960.00 * 29 2 . bdpbrqst claylamas Town of Westlake Page 88 13:04 09/12/23 Detailed Budget Request Report Fund: 301 DS Fund 301 Fiscal Year: 2024 Dept: Debt Service Property Tax Revision level: 5 FY2024 Final Proposed Prog: 20 Issue 2021 Account Type Selected: B Both Account Number Description Budget Comment Reference 301-46135-00-020 Bank Charges 2021 GORB 301-46135-00-020 Totals: 1,000.00 * 301-48840-00-020 DS Principal - 2021 GORB 301-48840-00-020 Totals: 900,000.00 * 301-48850-00-020 DS Interest - 2021 GORB 301-48850-00-020 Totals: 69,150.00 * Program 20 - Issue 2021 Totals:970,150.00 * 29 3 . bdpbrqst claylamas Town of Westlake Page 89 13:04 09/12/23 Detailed Budget Request Report Fund: 301 DS Fund 301 Fiscal Year: 2024 Dept: Debt Service Property Tax Revision level: 5 FY2024 Final Proposed Prog: 21 Issue 2021 Account Type Selected: B Both Account Number Description Budget Comment Reference 301-46135-00-021 Bank Charges - 2021 CO 301-46135-00-021 Totals: 1,000.00 * 301-48840-00-021 DS Principal - 2021 CO 301-48840-00-021 Totals: 125,000.00 * 301-48850-00-021 DS Interest - 2021 CO 301-48850-00-021 Totals: 79,700.00 * Program 21 - Issue 2021 Totals:205,700.00 * 29 4 . bdpbrqst claylamas Town of Westlake Page 90 13:04 09/12/23 Detailed Budget Request Report Fund: 301 DS Fund 301 Fiscal Year: 2024 Dept: Debt Service Property Tax Revision level: 5 FY2024 Final Proposed Prog: 23 Issue 2023 Account Type Selected: B Both Account Number Description Budget Comment Reference 301-46135-00-023 Bank Service Charge 2023 TN 301-46135-00-023 Totals: 1,000.00 * 301-48840-00-023 DS Principal - 2023 TN 301-48840-00-023 Totals: 454,000.00 * 301-48850-00-023 DS Interest - 2023 TN 301-48850-00-023 Totals: 119,368.00 * Program 23 - Issue 2023 Totals:574,368.00 * Department 0 - Debt Service Property Tax Totals:1,820,178.00 ** Expenditure Totals:1,820,178.00 **** Fund 301 - DS Fund 301 Totals:3,713,461.00 *** ******* End of Report ********* 29 5 . bdpbrqst claylamas Town of Westlake Page 91 13:04 09/12/23 Detailed Budget Request Report Fund: 410 CP Fund 410 Fiscal Year: 2024 Dept: 10 General Services Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 410-36110-10-000 Interest Income 410-36110-10-000 Totals: 75,000.00 * Program 0 - Totals:75,000.00 * Department 10 - General Services Totals:75,000.00 ** 29 6 . bdpbrqst claylamas Town of Westlake Page 92 13:04 09/12/23 Detailed Budget Request Report Fund: 410 CP Fund 410 Fiscal Year: 2024 Dept: 88 Transfers In Revision level: 5 FY2024 Final Proposed Prog: Transfers In Account Type Selected: B Both Account Number Description Budget Comment Reference 410-52510-88-000 Transfer in from GF Seq Description Amount 1 Transfer In from GF for Capital (280,000.00) 410-52510-88-000 Totals: 280,000.00 * Program 0 - Transfers In Totals:280,000.00 * Department 88 - Transfers In Totals:280,000.00 ** Revenue Totals:355,000.00 **** 29 7 . bdpbrqst claylamas Town of Westlake Page 93 13:04 09/12/23 Detailed Budget Request Report Fund: 410 CP Fund 410 Fiscal Year: 2024 Dept: 19 Parks/Trails/Cemetery Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 410-47900-19-000-000089 Sam School/Knolls Open Space Seq Description Amount 1 Sam School Rd. Reconstruction/Drainage 250,000.00 410-47900-19-000-000089 Totals: 250,000.00 * 410-74400-19-000-000050 Glenwyck Farms Park Improvemen Seq Description Amount 1 Glenwyck Entry 30,000.00 410-74400-19-000-000050 Totals: 30,000.00 * Program 0 - Totals:280,000.00 * Department 19 - Parks/Trails/Cemetery Totals:280,000.00 ** Expenditure Totals:280,000.00 **** Fund 410 - CP Fund 410 Totals:635,000.00 *** ******* End of Report ********* 29 8 . bdpbrqst claylamas Town of Westlake Page 94 13:04 09/12/23 Detailed Budget Request Report Fund: 411 WA Sam&Margaret Lee A&S Center Fiscal Year: 2024 Dept: A&S 411 Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 411-36110-00-000 Interest Income 411-36110-00-000 Totals: 50,000.00 * Program 0 - Totals:50,000.00 * Department 0 - A&S 411 Totals:50,000.00 ** Revenue Totals:50,000.00 **** Fund 411 - WA Sam&Margaret Lee A&S Center Totals:50,000.00 *** ******* End of Report ********* 29 9 . bdpbrqst claylamas Town of Westlake Page 95 13:04 09/12/23 Detailed Budget Request Report Fund: 412 WA Exp Fund 412 Fiscal Year: 2024 Dept: General Services Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 412-36110-00-000 Interest Earned 412-36110-00-000 Totals: 55,000.00 * Program 0 - Totals:55,000.00 * Department 0 - General Services Totals:55,000.00 ** Revenue Totals:55,000.00 **** Fund 412 - WA Exp Fund 412 Totals:55,000.00 *** ******* End of Report ********* 30 0 . bdpbrqst claylamas Town of Westlake Page 96 13:04 09/12/23 Detailed Budget Request Report Fund: 418 LS Fund 418 Fiscal Year: 2024 Dept: 10 General Services Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 418-36110-10-000 Interest Income 418-36110-10-000 Totals:200.00 * Program 0 - Totals:200.00 * Department 10 - General Services Totals:200.00 ** Revenue Totals:200.00 **** Fund 418 - LS Fund 418 Totals:200.00 *** ******* End of Report ********* 30 1 . bdpbrqst claylamas Town of Westlake Page 97 13:04 09/12/23 Detailed Budget Request Report Fund: 500 UF Fund 500 Fiscal Year: 2024 Dept: 10 General Services Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 500-39100-10-000 Insurance Refund/Equity Return 500-39100-10-000 Totals:500.00 * 500-39401-10-000 Administrative Fee 500-39401-10-000 Totals: 12,000.00 * Program 0 - Totals:12,500.00 * Department 10 - General Services Totals:12,500.00 ** 30 2 . bdpbrqst claylamas Town of Westlake Page 98 13:04 09/12/23 Detailed Budget Request Report Fund: 500 UF Fund 500 Fiscal Year: 2024 Dept: 16 Public Works Revision level: 5 FY2024 Final Proposed Prog: Public Works Account Type Selected: B Both Account Number Description Budget Comment Reference 500-34410-16-000 Water Revenue 500-34410-16-000 Totals: 4,000,000.00 * 500-34413-16-000 Waste Management 500-34413-16-000 Totals: 15,000.00 * 500-34420-16-000 Sewer Revenue - Westlake 500-34420-16-000 Totals: 1,800,876.00 * 500-34421-16-000 Sewer Revenue - Keller 500-34421-16-000 Totals: 1,293.00 * 500-34430-16-000 Water Tap Fees 500-34430-16-000 Totals: 34,366.00 * 500-34440-16-000 Sewer Tap Fees 500-34440-16-000 Totals: 17,424.00 * 500-34450-16-000 Fort Worth Impact fees 500-34450-16-000 Totals: 145,000.00 * 500-34470-16-000 Meter Repair & Replacement Seq Description Amount 1 Reimbursement from Builder Damage (10,000.00) 500-34470-16-000 Totals: 10,000.00 * 500-34480-16-000 Cross Connection Control Prog. 500-34480-16-000 Totals: 4,000.00 * 500-36110-16-000 Interest Income 500-36110-16-000 Totals: 175,000.00 * 500-36200-16-000 Duct Bank Leases 500-36200-16-000 Totals: 43,668.00 * 500-36201-16-000 TRA Wastewater Settle-Up 500-36201-16-000 Totals: 69,750.00 * 500-36202-16-000 Water Tower Lease 500-36202-16-000 Totals: 11,400.00 * 500-36300-16-000 Duct Bank Permit Fees 500-36300-16-000 Totals: 15,000.00 * Program 0 - Public Works Totals:6,342,777.00 * Department 16 - Public Works Totals:6,342,777.00 ** Revenue Totals:6,355,277.00 **** 30 3 . bdpbrqst claylamas Town of Westlake Page 99 13:04 09/12/23 Detailed Budget Request Report Fund: 500 UF Fund 500 Fiscal Year: 2024 Dept: 10 General Services Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 500-42699-10-000 Operating Xfr Out for PR Costs Seq Description Amount 1 Payroll Costs 650,475.00 500-42699-10-000 Totals: 650,475.00 * 500-44410-10-000 Office Rent Seq Description Amount 1 Office Rent 91,200.00 500-44410-10-000 Totals: 91,200.00 * 500-45305-10-000 Telephone Service Seq Description Amount 1 Spectrum Phone VOIP 101.00 500-45305-10-000 Totals:101.00 * 500-45310-10-000 Mobile Phone Seq Description Amount 1 ATT Mobility - Hot Spots 1,067.00 500-45310-10-000 Totals: 1,067.00 * 500-45315-10-000 Internet Expense Seq Description Amount 1 Fiberlight Internet 3,000.00 2 Spectrum Internet 408.00 500-45315-10-000 Totals: 3,408.00 * 500-46135-10-000 Bank Charges Seq Description Amount 1 Bank Fees 15,000.00 500-46135-10-000 Totals: 15,000.00 * 500-46220-10-000 Electric Service Seq Description Amount 1 Electricity 12,600.00 500-46220-10-000 Totals: 12,600.00 * Program 0 - Totals:773,851.00 * Department 10 - General Services Totals:773,851.00 ** 30 4 . bdpbrqst claylamas Town of Westlake Page 100 13:04 09/12/23 Detailed Budget Request Report Fund: 500 UF Fund 500 Fiscal Year: 2024 Dept: 16 Public Works Revision level: 5 FY2024 Final Proposed Prog: Public Works Account Type Selected: B Both Account Number Description Budget Comment Reference 500-43220-16-000 Water Utility Engineering Seq Description Amount 1 Engineering Services 10,000.00 500-43220-16-000 Totals: 10,000.00 * 500-43245-16-000 Consultant Fees Seq Description Amount 1 Miscellaneous 5,000.00 2 NewGEN Rate Study 20,000.00 500-43245-16-000 Totals: 25,000.00 * 500-43250-16-000 Auditor Seq Description Amount 1 TOW Audit (GF/UF/VA split 70/15/15) 5,025.00 500-43250-16-000 Totals: 5,025.00 * 500-43320-16-000 Attorney - Lloyd Gosselink Seq Description Amount 1 Collections Attorney 7,000.00 500-43320-16-000 Totals: 7,000.00 * 500-43348-16-000-000066 Landscaping-Water Restoration Seq Description Amount 1 Landscaping for Water Projects 15,000.00 500-43348-16-000-000066 Totals: 15,000.00 * 500-43348-16-000-000067 Landscaping-Sewer Restoration Seq Description Amount 1 Landscaping for Sewer Projects 5,000.00 500-43348-16-000-000067 Totals: 5,000.00 * 500-44105-16-000 Water Purchases Seq Description Amount 1 Water Purchases from CFW 1,500,000.00 500-44105-16-000 Totals: 1,500,000.00 * 500-44106-16-000 Water Service Charge Seq Description Amount 1 Service Fees 600.00 500-44106-16-000 Totals:600.00 * 500-44110-16-000 Peak Payment Seq Description Amount 1 Add l Charges for Peak Demand 456,879.00 500-44110-16-000 Totals: 456,879.00 * 500-44111-16-000 WaterTower Landscape R&M Seq Description Amount 1 Routine Landscaping 3,000.00 500-44111-16-000 Totals: 3,000.00 * 500-44112-16-000 Water Main R&M Seq Description Amount 1 Water Main Maintenance 45,000.00 500-44112-16-000 Totals: 45,000.00 * 500-44113-16-000 Water Tower R&M 30 5 . bdpbrqst claylamas Town of Westlake Page 101 13:04 09/12/23 Detailed Budget Request Report Fund: 500 UF Fund 500 Fiscal Year: 2024 Dept: 16 Public Works Revision level: 5 FY2024 Final Proposed Prog: Public Works Account Type Selected: B Both Account Number Description Budget Comment Reference Seq Description Amount 1 Knox Water Tower cleaning 3,500.00 500-44113-16-000 Totals: 1,000.00 * 500-44114-16-000 Sewer Main R&M Seq Description Amount 1 Sewer line repairs Contractor daily rate increase 34,800.00 500-44114-16-000 Totals: 34,800.00 * 500-44115-16-000 TRA-Wastewater Treatment Seq Description Amount 1 Wastewater Treatment 1,500,000.00 500-44115-16-000 Totals: 1,500,000.00 * 500-44116-16-000 Pump Station Landscape R&M Seq Description Amount 1 Landscape contract, increase cost 15,200.00 500-44116-16-000 Totals: 15,200.00 * 500-44117-16-000 Lift Station R&M Seq Description Amount 1 Lift Station Maintenance 15,000.00 500-44117-16-000 Totals: 15,000.00 * 500-44118-16-000 Instrument R&M Seq Description Amount 1 Repairs to W/S Tools 5,000.00 500-44118-16-000 Totals: 5,000.00 * 500-44119-16-000 Ground Storage Tank R&M Seq Description Amount 1 clean both tanks/ 377 3,500.00 500-44119-16-000 Totals: 3,500.00 * 500-44121-16-000 Generator R&M Seq Description Amount 1 Gen. R & M service calls 15,100.00 500-44121-16-000 Totals: 15,100.00 * 500-44122-16-000 Testing-Water/Bacteria/Rgltry Seq Description Amount 1 Required Water Testing 25,000.00 500-44122-16-000 Totals: 25,000.00 * 500-44123-16-000 Pump Station R&M Seq Description Amount 1 Repairs to Pump Station 25,000.00 500-44123-16-000 Totals: 25,000.00 * 500-44124-16-000 Duct Bank R&M Seq Description Amount 1 Maintenance for Duct Banks 10,500.00 500-44124-16-000 Totals: 10,500.00 * 500-44130-16-000 Meter Repair & Replacement Seq Description Amount 1 Routine Meter Replacements 45,000.00 30 6 . bdpbrqst claylamas Town of Westlake Page 102 13:04 09/12/23 Detailed Budget Request Report Fund: 500 UF Fund 500 Fiscal Year: 2024 Dept: 16 Public Works Revision level: 5 FY2024 Final Proposed Prog: Public Works Account Type Selected: B Both Account Number Description Budget Comment Reference 500-44130-16-000 Totals: 45,000.00 * 500-44135-16-000 Utility Billing Seq Description Amount 1 Cost to Produce Bills 10,000.00 500-44135-16-000 Totals: 10,000.00 * 500-44211-16-000 Safety Supplies Seq Description Amount 1 Safety Gear 350.00 500-44211-16-000 Totals:350.00 * 500-44220-16-000 Line Location Seq Description Amount 1 811 Costs 5,660.00 500-44220-16-000 Totals: 5,660.00 * 500-44226-16-000 Misc Hand Tools Seq Description Amount 1 Field Tools 1,500.00 500-44226-16-000 Totals: 1,500.00 * 500-44227-16-000 Chemical Supplies Seq Description Amount 1 Chemicals 1,000.00 500-44227-16-000 Totals: 1,000.00 * 500-44310-16-000 STW Software Maintenance Seq Description Amount 1 Ad Hoc Support from STW 1,000.00 500-44310-16-000 Totals: 1,000.00 * 500-44311-16-000 Water/Sewer R&M Seq Description Amount 1 W/S Maintenance 11,500.00 500-44311-16-000 Totals: 11,500.00 * 500-44312-16-000 Keller Waste Water Seq Description Amount 1 Keller Wastewater Account 1,500.00 500-44312-16-000 Totals: 1,500.00 * 500-45210-16-000 Insurance General Liability Seq Description Amount 1 Asset Insurance 13,000.00 500-45210-16-000 Totals: 13,000.00 * 500-45310-16-000 Mobile Phone Seq Description Amount 1 Cell Service for Field Equipment 2,000.00 500-45310-16-000 Totals: 2,000.00 * 500-45830-16-000 Training/Seminars/Meetings Seq Description Amount 1 Staff Training 3,000.00 500-45830-16-000 Totals: 3,000.00 * 500-46115-16-000 Dues & Subscriptions 30 7 . bdpbrqst claylamas Town of Westlake Page 103 13:04 09/12/23 Detailed Budget Request Report Fund: 500 UF Fund 500 Fiscal Year: 2024 Dept: 16 Public Works Revision level: 5 FY2024 Final Proposed Prog: Public Works Account Type Selected: B Both Account Number Description Budget Comment Reference Seq Description Amount 1 AWWA/Professional Associations 500.00 500-46115-16-000 Totals:500.00 * 500-46120-16-000 Postage & Shipping Seq Description Amount 1 Water Quality Report 100.00 500-46120-16-000 Totals:100.00 * 500-46150-16-000 Licenses/Registrations Seq Description Amount 1 TCEQ-Required Licenses 600.00 500-46150-16-000 Totals:600.00 * 500-46206-16-000 Water - Pump Station Seq Description Amount 1 Water for Pump Station Operations 17,000.00 500-46206-16-000 Totals: 17,000.00 * 500-46215-16-000 Vehicle Fuel Seq Description Amount 1 Cost of gas and addtional PW truck 6,000.00 500-46215-16-000 Totals: 6,000.00 * 500-46216-16-000 Vehicle R&M Seq Description Amount 1 Oil & tire replacement, lights, tires and others 4,500.00 500-46216-16-000 Totals: 4,500.00 * 500-46220-16-000 Electric Service Seq Description Amount 1 Electricity 8,000.00 500-46220-16-000 Totals: 8,000.00 * 500-46221-16-000 Electric - Pump Station Seq Description Amount 1 Tri-County- adding a 5 Pump 79,500.00 500-46221-16-000 Totals: 79,500.00 * 500-46223-16-000 Electric - Lift Station Seq Description Amount 1 Adding new three pump to Deloitte station 3,500.00 500-46223-16-000 Totals: 3,500.00 * 500-46605-16-000 Uniforms Seq Description Amount 1 New employee and others 850.00 500-46605-16-000 Totals:850.00 * 500-47411-16-000 Mechanical Equipment Seq Description Amount 1 Misc. Equipment 1,000.00 500-47411-16-000 Totals: 1,000.00 * 500-47420-16-000 Water Meters /Equipment Seq Description Amount 1 New supplies 5,000.00 30 8 . bdpbrqst claylamas Town of Westlake Page 104 13:04 09/12/23 Detailed Budget Request Report Fund: 500 UF Fund 500 Fiscal Year: 2024 Dept: 16 Public Works Revision level: 5 FY2024 Final Proposed Prog: Public Works Account Type Selected: B Both Account Number Description Budget Comment Reference 500-47420-16-000 Totals: 5,000.00 * 500-47421-16-000 Water Taps Seq Description Amount 1 Replacement Taps 5,000.00 500-47421-16-000 Totals: 5,000.00 * 500-48840-16-000-000025 DS Principal 2022 GORB Seq Description Amount 1 2022 GORB Principal 385,000.00 500-48840-16-000-000025 Totals: 385,000.00 * 500-48840-16-000-000036 DS Principal 2013 CO GS Tank Seq Description Amount 1 2013 CO Principal 26,400.00 500-48840-16-000-000036 Totals: 26,400.00 * 500-48840-16-000-000042 DS-Bond Principal 2018 CO Seq Description Amount 1 2018 CO Principal 95,000.00 500-48840-16-000-000042 Totals: 95,000.00 * 500-48850-16-000-000025 DS Interest 2022 GORB Seq Description Amount 1 2022 GORB Interest 481,000.00 500-48850-16-000-000025 Totals: 481,000.00 * 500-48850-16-000-000036 DS Interest 2013 CO GS Tank Seq Description Amount 1 2013 CO Interest 29,512.00 500-48850-16-000-000036 Totals: 29,512.00 * 500-48850-16-000-000042 DS-Bond Interest 2018 CO Seq Description Amount 1 2018 CO Interest 48,563.00 500-48850-16-000-000042 Totals: 48,563.00 * Program 0 - Public Works Totals:5,015,139.00 * Department 16 - Public Works Totals:5,015,139.00 ** 30 9 . bdpbrqst claylamas Town of Westlake Page 105 13:04 09/12/23 Detailed Budget Request Report Fund: 500 UF Fund 500 Fiscal Year: 2024 Dept: 99 Transfers Out Revision level: 5 FY2024 Final Proposed Prog: Transfers Out Account Type Selected: B Both Account Number Description Budget Comment Reference 500-62620-99-000 Transfer Out to UMR Seq Description Amount 1 Transfer Out for R&M Fund 510 386,000.00 500-62620-99-000 Totals: 386,000.00 * Program 0 - Transfers Out Totals:386,000.00 * Department 99 - Transfers Out Totals:386,000.00 ** Expenditure Totals:6,174,990.00 **** Fund 500 - UF Fund 500 Totals:12,530,267.00 *** ******* End of Report ********* 31 0 . bdpbrqst claylamas Town of Westlake Page 106 13:04 09/12/23 Detailed Budget Request Report Fund: 505 VMR Fund 505 Fiscal Year: 2024 Dept: 16 Public Works Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 505-36110-16-000 Interest Earned 505-36110-16-000 Totals: 1,500.00 * Program 0 - Totals:1,500.00 * Department 16 - Public Works Totals:1,500.00 ** Revenue Totals:1,500.00 **** Fund 505 - VMR Fund 505 Totals:1,500.00 *** ******* End of Report ********* 31 1 . bdpbrqst claylamas Town of Westlake Page 107 13:04 09/12/23 Detailed Budget Request Report Fund: 510 UMR Fund 510 Fiscal Year: 2024 Dept: 16 Public Works Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 510-36110-16-000 Interest Income 510-36110-16-000 Totals: 7,500.00 * Program 0 - Totals:7,500.00 * Department 16 - Public Works Totals:7,500.00 ** 31 2 . bdpbrqst claylamas Town of Westlake Page 108 13:04 09/12/23 Detailed Budget Request Report Fund: 510 UMR Fund 510 Fiscal Year: 2024 Dept: 88 Transfers In Revision level: 5 FY2024 Final Proposed Prog: Transfers In Account Type Selected: B Both Account Number Description Budget Comment Reference 510-52550-88-000 Transfer in from UF Seq Description Amount 1 Transfer In from UF for R&M/Minor Equipment (386,000.00) 510-52550-88-000 Totals: 386,000.00 * Program 0 - Transfers In Totals:386,000.00 * Department 88 - Transfers In Totals:386,000.00 ** Revenue Totals:393,500.00 **** 31 3 . bdpbrqst claylamas Town of Westlake Page 109 13:04 09/12/23 Detailed Budget Request Report Fund: 510 UMR Fund 510 Fiscal Year: 2024 Dept: 16 Public Works Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 510-44112-16-000 Water Main R&M Seq Description Amount 1 Water line breaks 32,000.00 510-44112-16-000 Totals: 32,000.00 * 510-44112-16-000-000009 Fire Hydrant Repair & Painting Seq Description Amount 1 Painting and replacement parts 10,000.00 510-44112-16-000-000009 Totals: 10,000.00 * 510-44117-16-000 Lift Station R&M Seq Description Amount 1 Painting, main panel repairs, clean out, gates 30,000.00 510-44117-16-000 Totals: 30,000.00 * 510-44123-16-000-000002 Pump Station Gate Retro-Fit Seq Description Amount 1 Gate openers 4,000.00 510-44123-16-000-000002 Totals: 4,000.00 * 510-44123-16-000-000005 Pump Station Equip Replacement Seq Description Amount 1 New Generator (ARPA Funds)350,000.00 2 Pump Station Equipment Replacement 250,000.00 510-44123-16-000-000005 Totals: 600,000.00 * 510-47420-16-000 Water Meters/Equipment Seq Description Amount 1 Endpoint replacements 10,000.00 2 Meter replacements 10,000.00 510-47420-16-000 Totals: 20,000.00 * Program 0 - Totals:696,000.00 * Department 16 - Public Works Totals:696,000.00 ** Expenditure Totals:696,000.00 **** Fund 510 - UMR Fund 510 Totals:1,089,500.00 *** ******* End of Report ********* 31 4 . bdpbrqst claylamas Town of Westlake Page 110 13:04 09/12/23 Detailed Budget Request Report Fund: 600 GMR Fund 600 Fiscal Year: 2024 Dept: General Services Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 600-36110-00-000 Interest Income 600-36110-00-000 Totals: 20,000.00 * Program 0 - Totals:20,000.00 * Department 0 - General Services Totals:20,000.00 ** 31 5 . bdpbrqst claylamas Town of Westlake Page 111 13:04 09/12/23 Detailed Budget Request Report Fund: 600 GMR Fund 600 Fiscal Year: 2024 Dept: 88 Transfers In Revision level: 5 FY2024 Final Proposed Prog: Transfers In Account Type Selected: B Both Account Number Description Budget Comment Reference 600-52510-88-000 Transfer in from GF Seq Description Amount 1 Transfer In from GF for R&M/Minor Equipment (382,500.00) 600-52510-88-000 Totals: 382,500.00 * Program 0 - Transfers In Totals:382,500.00 * Department 88 - Transfers In Totals:382,500.00 ** Revenue Totals:402,500.00 **** 31 6 . bdpbrqst claylamas Town of Westlake Page 112 13:04 09/12/23 Detailed Budget Request Report Fund: 600 GMR Fund 600 Fiscal Year: 2024 Dept: 14 Fire/EMS Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 600-47416-14-000 Fire Dept Equipment Seq Description Amount 1 Replace SCBA 50,000.00 600-47416-14-000 Totals: 50,000.00 * Program 0 - Totals:50,000.00 * Department 14 - Fire/EMS Totals:50,000.00 ** 31 7 . bdpbrqst claylamas Town of Westlake Page 113 13:04 09/12/23 Detailed Budget Request Report Fund: 600 GMR Fund 600 Fiscal Year: 2024 Dept: 16 Public Works Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 600-44299-16-000 Contingency R&M Seq Description Amount 1 Various R&M, as needed 40,000.00 600-44299-16-000 Totals: 40,000.00 * 600-44304-16-000-000035 Illuminated Street Name Signs Seq Description Amount 1 Replacements, as needed 5,000.00 600-44304-16-000-000035 Totals: 5,000.00 * 600-44304-16-000-000059 Street Signs and Signal Lights Seq Description Amount 1 Replacements, as needed 5,000.00 600-44304-16-000-000059 Totals: 5,000.00 * Program 0 - Totals:50,000.00 * Department 16 - Public Works Totals:50,000.00 ** 31 8 . bdpbrqst claylamas Town of Westlake Page 114 13:04 09/12/23 Detailed Budget Request Report Fund: 600 GMR Fund 600 Fiscal Year: 2024 Dept: 20 Information Technology Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 600-43405-20-000-000020 Servers & Network Storage Seq Description Amount 1 repair or replace storage if necessary 10,000.00 600-43405-20-000-000020 Totals: 10,000.00 * 600-43405-20-000-000021 Network Printers/Peripheal Dev Seq Description Amount 1 repair or replace printers and peripherals if nece 2,500.00 600-43405-20-000-000021 Totals: 2,500.00 * 600-43405-20-000-000027 Network Equipment Seq Description Amount 1 Replace 2 Firewalls 70,000.00 600-43405-20-000-000027 Totals: 70,000.00 * 600-43405-20-000-000033 Server Replacements Seq Description Amount 1 repair or replace servers if necessary 10,000.00 600-43405-20-000-000033 Totals: 10,000.00 * 600-45305-20-000-000028 Phone System/Peripheal Devices Seq Description Amount 1 repair or replace phones, PA system, peripherals 5,000.00 600-45305-20-000-000028 Totals: 5,000.00 * 600-47418-20-000-000065 Audio/Visual Equipment Seq Description Amount 1 repair or replace AV hardware if necessary TOW 7,500.00 600-47418-20-000-000065 Totals: 7,500.00 * Program 0 - Totals:105,000.00 * Department 20 - Information Technology Totals:105,000.00 ** 31 9 . bdpbrqst claylamas Town of Westlake Page 115 13:04 09/12/23 Detailed Budget Request Report Fund: 600 GMR Fund 600 Fiscal Year: 2024 Dept: 26 Town Facilities Maintenance Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 600-43354-26-000-000018 Town-Security System Seq Description Amount 1 Repairs to Security System 5,000.00 600-43354-26-000-000018 Totals: 5,000.00 * Program 0 - Totals:5,000.00 * Department 26 - Town Facilities Maintenance Totals 5,000.00 ** 32 0 . bdpbrqst claylamas Town of Westlake Page 116 13:04 09/12/23 Detailed Budget Request Report Fund: 600 GMR Fund 600 Fiscal Year: 2024 Dept: 40 Westlake Academy Revision level: 5 FY2024 Final Proposed Prog: 17 Facilities Maintenance Account Type Selected: B Both Account Number Description Budget Comment Reference 600-43347-40-017 WA-HVAC System Replacement Seq Description Amount 1 Replace 2 Units at Gym 125,000.00 600-43347-40-017 Totals: 125,000.00 * 600-47415-40-017 WA-Furniture/Interior Bldg Seq Description Amount 1 Updating Furniture in PYP 30,000.00 600-47415-40-017 Totals: 30,000.00 * Program 17 - Facilities Maintenance Totals:155,000.00 * 32 1 . bdpbrqst claylamas Town of Westlake Page 117 13:04 09/12/23 Detailed Budget Request Report Fund: 600 GMR Fund 600 Fiscal Year: 2024 Dept: 40 Westlake Academy Revision level: 5 FY2024 Final Proposed Prog: 20 Information Technology Account Type Selected: B Both Account Number Description Budget Comment Reference 600-43405-40-020-000020 Servers & Network St Seq Description Amount 1 Repair or replace servers if necessary 10,000.00 600-43405-40-020-000020 Totals: 10,000.00 * 600-43405-40-020-000021 Network Printers/Peripheal Dev Seq Description Amount 1 repair or replace printer and peripheral devices 2,500.00 600-43405-40-020-000021 Totals: 2,500.00 * 600-45305-40-020-000028 Phone System/Peripheral Seq Description Amount 1 repair or replace phones, PA system 5,000.00 600-45305-40-020-000028 Totals: 5,000.00 * Program 20 - Information Technology Totals:17,500.00 * Department 40 - Westlake Academy Totals:172,500.00 ** Expenditure Totals:382,500.00 **** Fund 600 - GMR Fund 600 Totals:785,000.00 *** ******* End of Report ********* 32 2 . bdpbrqst claylamas Town of Westlake Page 118 13:04 09/12/23 Detailed Budget Request Report Fund: 605 VMR Fund 605 Fiscal Year: 2024 Dept: 10 Administrative Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 605-36110-10-000 Interest Earned 605-36110-10-000 Totals: 30,000.00 * Program 0 - Totals:30,000.00 * Department 10 - Administrative Totals:30,000.00 ** 32 3 . bdpbrqst claylamas Town of Westlake Page 119 13:04 09/12/23 Detailed Budget Request Report Fund: 605 VMR Fund 605 Fiscal Year: 2024 Dept: 88 Transfers In Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 605-52510-88-000 Transfer In from GF Seq Description Amount 1 Transfer in from GF 1,100,000.00 605-52510-88-000 Totals: -1,100,000.00 * Program 0 - Totals:-1,100,000.00 * Department 88 - Transfers In Totals:-1,100,000.00 ** Revenue Totals:-1,070,000.00 **** 32 4 . bdpbrqst claylamas Town of Westlake Page 120 13:04 09/12/23 Detailed Budget Request Report Fund: 605 VMR Fund 605 Fiscal Year: 2024 Dept: 14 Fire Department Revision level: 5 FY2024 Final Proposed Prog:Account Type Selected: B Both Account Number Description Budget Comment Reference 605-47410-14-000 Motor Vehicle FD Seq Description Amount 1 Replace Fire Engine 1,100,000.00 605-47410-14-000 Totals: 1,100,000.00 * Program 0 - Totals:1,100,000.00 * Department 14 - Fire Department Totals:1,100,000.00 ** Expenditure Totals:1,100,000.00 **** Fund 605 - VMR Fund 605 Totals:30,000.00 *** ******* End of Report ********* 32 5 Product Amount Contact Type Organization Department Fortinet UTM $70,000.00 Jason Power Security All IT/WA Arctic Wolf $66,000.00 Jason Power Network All IT Laserfiche - Managed Cloud $48,810.00 Jason Power Records Management All General Services M365 - ToW $31,099.00 Jason Power Application Muni IT Cisco SMARTNet $29,034.77 Jason Power Network All IT Swagit $26,340.00 Jon Sasser Communications All Communications Zoom $24,603.36 Jason Power Network All IT STW/OpenGov $22,500.00 Cayce Lay Lamas Financial Muni Finance/WA MyGov $21,600.00 Ron Ruthaven Application Muni Planning & Dev Datto - Backup & DR $21,588.00 Jason Power Backup All IT/WA FinalSite $20,000.00 Jon Sasser Website Academy Communications City of Colleyville $17,400.00 Richard Whitten Radios Muni Fire Spectrum Enterprise $17,388.00 Jason Power Network All IT Civic Plus $15,000.00 Jon Sasser Communications Muni Communications ProCare Services $14,069.20 Richard Whitten Emergency Management Muni Fire Fiberlight - fiber maintenance $12,840.00 Jason Power Network All IT Fiberlight - internet $12,000.00 Jason Power Network All IT ESRI $11,250.00 Ron Ruthaven Application Muni Planning & Dev UDS Court $10,848.00 Martha Solis Court Muni Court SiteImprove $10,000.00 Jon Sasser Communications All Communications Beacon Emergency Services $10,000.00 Richard Whitten Medical Control Muni Fire First Due $10,000.00 Richard Whitten Records Management Muni Fire Trackstar $9,200.00 Sandy Garza Employees Muni HR DebtBook $8,500.00 Cayce Lay Lamas Financial Muni Finance KnowBe4 $7,769.93 Jason Power Security All IT Nomic Networks Outpost $6,588.00 Jason Power Network All IT JustFOIA $6,500.00 Jason Power Records Management Muni General Services Granicus Legistar $6,000.00 Amy Piukana Records Management All General Services Clear Court Software $5,096.88 Martha Solis Court Muni Court Archive Social $4,000.00 Jon Sasser Records Management All Communications FortiClient $3,990.78 Jason Power Network All IT Datacove $3,905.00 Jason Power Security Muni IT SchoolDude (Brightly)$3,842.26 Jason Power Help Desk All IT Function Provided Software, hardware and managed services for network security, detection response Network security hardware & software Records management & approval workflow Microsoft suite software applications Cisco hardware maintenance and support Video broadcast public meetings Hosted VoIP telephone and video meetings system Financial software platform Permitting software application Backup & disaster recovery for servers Website platform Emergency radio system support Fiber Internet Website platform Medical equipment support Maintenance agreement for municipally-owned dark fiber Internet service GIS platform Court reporting software Website optimization software Medical control monitoring Emergency response planning software Employee evaluations Debt & lease records platform Security/LMS software Threat detection/prevention hardware Open records platform Agenda management software Records search software Social media archive software VPN, anti-virus, anti-malware Email archive software Help desk ticketing software for IT and Facilities Software & IT Services as of 9/11/23 132 6 Product Amount Contact Type Organization Department Ruckus - Cloudpath $3,366.00 Jason Power Network All IT Commander One $3,300.00 Richard Whitten Dispatch Muni Fire OnSolve $3,200.00 Richard Whitten Emergency Management Muni Fire ZacTax $3,000.00 Cayce Lay Lamas Financial Muni Finance Vector Solutions $2,635.00 Richard Whitten Target Solutions Muni Fire Datto - Muni O365 $2,508.00 Jason Power Application Muni IT ESO $2,500.00 Richard Whitten Records Management Muni Fire ITPro.tv Online Training $2,440.70 Jason Power Training All IT ConstantContact $1,800.00 Jon Sasser Communications All Communications Adobe Acrobat Pro - ToW $1,404.60 Jason Power Application Muni IT Cradlepoint $1,397.28 Jason Power CAD/RMS Muni Fire Ruckus vSZ Support $1,384.90 Jason Power Network All IT PDQ Deploy & Inventory $1,280.00 Jason Power Records Management Muni IT Cameron Gully $1,000.00 Cayce Lay Lamas Financial All Finance DMARC ToW & WA $864.00 Jason Power Security All IT Netmotion $690.30 Jason Power CAD/RMS Muni Fire Cemetery MIS $600.00 Amy Piukana Cemetery Muni Cemetery Paperless Post $500.00 Jon Sasser Communications All Communications Survey Monkey $498.89 Jon Sasser Communications All Communications FortiManager $460.73 Jason Power Network All IT Dropbox $300.00 Jon Sasser Application All Communications Shipley Energy $240.00 Richard Whitten Monitoring Software Muni Fire Canva $149.90 Jon Sasser Communications All Communications Grammarly $144.00 Jon Sasser Communications All Communications Slack $134.85 Jason Power Technology All IT Weather Tap $100.00 Richard Whitten Emergency Management All Fire Function Provided Wifi network access software and access services for guest networks Software for Outdoor Warning Sirens Mass Notification - weather event, missing persons, etc. Sales tax data analysis software Training, compliance, operations, & workforce management Backup & disaster recovery of Microsoft 365 accounts Electronic Healthcare Reports Online training platform Email platform to residents/parents Adobe software Software for regional CAD/RMS Maintenance/support agreement for Ruckus WiFi hardware and software Software deployment GASB reporting software Email Security Software for regional CAD/RMS Cemetery sales and tracking software Invite platform sent to residents/parents for events Survey platform Network security software for managing Fortinet devices Document sharing application Fuel Monitoring Graphic development software Editing software Communications and file sharing for IT department Real-time weather and forecasts for your daily operations TOTAL $623,662.33 Software & IT Services as of 9/11/23 232 7 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - 6,825,000 - - - - - - - - Property Tax - 2,250,171 - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - 42,000 - - - - - - - - Franchise Fees - 547,135 - - - - - - - - Permits & Fees Other - 2,750 - 80,850 - 100,000 - - - - Permits & Fees Building - - - 6,279,804 - 73,200 - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - 502,985 - - - Investment Earnings - 250,000 - - - - 3,800 - - - Contributions - - - - - - - - - - Misc Income - 6,800 - - - 100 - - - - Total Revenues - 9,923,856 - 6,360,654 - 173,300 506,785 - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 9,923,856 - 6,360,654 - 173,300 506,785 - - - Total Payroll & Related - 49,638 378,423 531,871 76,939 2,505,6 67 393,934 146,542 - 252,499 Total Operations 34,255 1,031,069 56,380 181,600 35,205 457,924 84,755 494,800 165,700 78,594 Facilities Expenditures - - - - - 46,000 - - - - Total Other Uses - - - - - - - - - - 34,255 1,080,707 434,803 713,471 112,144 3,009,591 478,689 641,342 165,700 331,093 Total Payroll & Related - 8,759 73,800 - 76,937 103,992 - 15,546 - 301,819 Total Operations 5,000 190,225 - - - - - - - 29,339 Total Other Uses - 1,619,963 - - - - - - - - 5,000 1,818,947 73,800 - 76,937 103,992 - 15,546 - 331,158 39,255 2,899,654 508,603 713,471 189,081 3,113,583 478,689 656,888 165,700 662,251 (39,255) 7,024,202 (508,603) 5,647,183 (189,081) (2,940,283) 28,096 (656,888) (165,700) (662,251) TOTAL REVENUES AND OTHER SOURCES FY2024 WA SHARED SERVICES GENERAL FUND REVENUES OVER (UNDER) EXPENDITURES ALL FUNDS BY DEPARTMENT Fiscal Year 2024 REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES 32 8 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses TOTAL REVENUES AND OTHER SOURCES FY2024 WA SHARED SERVICES GENERAL FUND REVENUES OVER (UNDER) EXPENDITURES ALL FUNDS BY DEPARTMENT Fiscal Year 2024 REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - 6,825,000 10,000,000 (3,175,000) - - - - - 2,250,171 2,100,000 150,171 - - - - - - - - - - - - - 42,000 42,000 - - - - - - 547,135 750,000 (202,865) - - - - - 183,600 661,275 (477,675) - - - - - 6,353,004 2,178,528 4,174,476 - - - - - - - - - - - - - 502,985 503,585 (600) - - - - - 253,800 300,000 (46,200) - - - - - - - - - - - - - 6,900 431,366 (424,466) - - - - - 16,964,595 16,966,754 (2,159) - - - - - - - - - - - - - - - - - - - - - 16,964,595 16,966,754 (2,159) - 254,032 122,893 70,789 - 4,783,227 5,061,590 (278,363) 384,400 111,301 43,030 37,034 1,208,278 4,404,325 4,405,872 (1,547) - - - - - 46,000 102,000 (56,000) - - - - - - - - 384,400 365,333 165,923 107,823 1,208,278 9,233,552 9,569,462 (335,910) - 277,197 140,908 100,988 - 1,099,946 1,430,765 (330,819) - 97,486 - 31,400 - 353,450 359,892 (6,442) - - - - - 1,619,963 553,234 1,066,729 - 374,683 140,908 132,388 - 3,073,359 2,343,891 729,468 384,400 740,016 306,831 240,211 1,208,278 12,306,911 11,913,353 393,558 (384,400) (740,016) (306,831) (240,211) (1,208,278) 4,657,684 5,053,401 (395,717) 32 9 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - 2,275,000 - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - - - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 2,275,000 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 2,275,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2,275,000 - - - - - - - - 4B FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES 33 0 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses 4B FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - 2,275,000 1,784,481 490,519 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2,275,000 1,784,481 490,519 - - - - - - - - - - - - - - - - - - - - - 2,275,000 1,784,481 490,519 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2,275,000 1,784,481 490,519 33 1 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - 10,000 - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - - - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 10,000 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 10,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - 10,000 - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - 10,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - 10,000 - - - - - - - - - - - - - - - - - - ECONOMIC DEVELOPMENT FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES 33 2 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses ECONOMIC DEVELOPMENT FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - 131,535 (131,535) - - - - - - - - - - - - - 10,000 10,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 475,000 (475,000) - - - - - - - - - - - - - 10,000 616,535 (606,535) - - - - - - - - - - - - - - - - - - - - - 10,000 616,535 (606,535) - - - - - - - - - - - - - 10,000 141,535 (131,535) - - - - - - - - - - - - - - - - - - - - - 10,000 141,535 (131,535) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 10,000 141,535 (131,535) - - - - - - 475,000 (475,000) 33 3 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - - - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - - - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - 7,000 - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - 7,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - 7,000 - - - - - - - - - (7,000) - - - - - - - - TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES PID FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES 33 4 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES PID FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,000 7,000 - - - - - - - - - - - - - - - - - - - - - - 7,000 7,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,000 7,000 - - - - - - (7,000) (7,000) - 33 5 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - 446,000 - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - 5,000 - - - - - - - - Contributions - - - - - - - - - - Misc Income - 5,100 - - - - - - - - Total Revenues - 456,100 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 456,100 - - - - - - - - Total Payroll & Related - 210,376 - - - - - - - - Total Operations - 144,834 - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - 355,210 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - 355,210 - - - - - - - - - 100,890 - - - - - - - - FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES VISITORS ASSOCIATION FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES 33 6 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES VISITORS ASSOCIATION FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - 446,000 446,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5,000 75 4,925 - - - - - - - - - - - - - 5,100 5,200 (100) - - - - - 456,100 451,275 4,825 - - - - - - - - - - - - - - - - - - - - - 456,100 451,275 4,825 - - - - - 210,376 588,915 (378,539) - - - 77,700 - 222,534 360,235 (137,701) - - - - - - - - - - - - - - - - - - - 77,700 - 432,910 949,150 (516,240) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 77,700 - 432,910 949,150 (516,240) - - - (77,700) - 23,190 (497,875) 521,065 33 7 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - 14,150 - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - 500 - - - - - - - - Contributions - - - - - - - - - - Misc Income - 275 - - - - - - - - Total Revenues - 14,925 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 14,925 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - 21,600 - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - 21,600 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - 21,600 - - - - - - - - - (6,675) - - - - - - - - CEMETERY FUND TOTAL WESTLAKE ACADEMY EXPENDITURES REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES 33 8 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses CEMETERY FUND TOTAL WESTLAKE ACADEMY EXPENDITURES REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 14,150 13,900 250 - - - - - - - - - - - - - 500 500 - - - - - - - - - - - - - - 275 525 (250) - - - - - 14,925 14,925 - - - - - - - - - - - - - - - - - - - - - - 14,925 14,925 - - - - - - - - - - - - - - 21,600 25,201 (3,601) - - - - - - - - - - - - - - - - - - - - - 21,600 25,201 (3,601) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 21,600 25,201 (3,601) - - - - - (6,675) (10,276) 3,601 33 9 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - - - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - - - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - 742,825 - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - 742,825 - - - - Total Payroll & Related - - - - - - - - - - Total Operations - 880,311 - - - - - - - - Total Other Uses - - - - - - - - - - - 880,311 - - - - - - - - - 880,311 - - - 742,825 - - - - - (880,311) - - - (742,825) - - - - REVENUE-BACKED DEBT SERVICE FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES 34 0 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses REVENUE-BACKED DEBT SERVICE FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 742,825 742,404 421 - - - - - - - - - - - - - - - - - - - - - 742,825 742,404 421 - - - - - - - - - - - - - 880,311 880,386 (75) - - - - - - - - - - - - - 880,311 880,386 (75) - - - - - 1,623,136 1,622,790 346 - - - - - (1,623,136) (1,622,790) (346) 34 1 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - 1,893,283 - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - - - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 1,893,283 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 1,893,283 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - 933,313 - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - 933,313 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - 886,865 - - - - - - - - Total Other Uses - - - - - - - - - - - 886,865 - - - - - - - - - 1,820,178 - - - - - - - - - 73,105 - - - - - - - - TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES AD VALOREM-BACKED DEBT SERVICE FUND REVENUES AND OTHER SOURCES 34 2 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES AD VALOREM-BACKED DEBT SERVICE FUND REVENUES AND OTHER SOURCES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - 1,893,283 1,202,967 690,316 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1,893,283 1,202,967 690,316 - - - - - - - - - - - - - - - - - - - - - 1,893,283 1,202,967 690,316 - - - - - - - - - - - - - 933,313 925,846 7,467 - - - - - - - - - - - - - - - - - - - - - 933,313 925,846 7,467 - - - - - - - - - - - - - 886,865 309,809 577,056 - - - - - - - - - - - - - 886,865 309,809 577,056 - - - - - 1,820,178 1,235,655 584,523 - - - - - 73,105 (32,688) 105,793 34 3 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - 75,000 - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 75,000 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 75,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 75,000 - - - - - - - - TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES CAPITAL PROJECTS FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES 34 4 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES CAPITAL PROJECTS FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 75,000 5,000 70,000 - - - - - - - - - - - - - - - - - - - - - 75,000 5,000 70,000 - - - - - - - - - - - - - - - - - - - - - 75,000 5,000 70,000 - - - - - - - - 280,000 - - - - 280,000 1,352,832 (1,072,832) - - - - - - - - - - - - - - - - 280,000 - - - - 280,000 1,352,832 (1,072,832) - - - - - - - - - - - - - - 57,201 (57,201) - - - - - - - - - - - - - - 57,201 (57,201) 280,000 - - - - 280,000 1,410,033 (1,130,033) (280,000) - - - - (205,000) (1,405,033) 1,200,033 34 5 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - 50,000 - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 50,000 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 50,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 50,000 - - - - - - - - TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES ARTS & SCIENCES CAPITAL PROJECT FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES 34 6 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES ARTS & SCIENCES CAPITAL PROJECT FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 50,000 10,000 40,000 - - - - - - - - - - - - - - - - - - - - - 50,000 10,000 40,000 - - - - - - - - - - - - - - - - - - - - - 50,000 10,000 40,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 55,000 (55,000) - - - - - - - - - - - - - - 55,000 (55,000) - - - - - - 55,000 (55,000) - - - - - 50,000 (45,000) 95,000 34 7 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - 55,000 - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 55,000 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 55,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 55,000 - - - - - - - - TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES ACADEMY CAPITAL PROJECTS FUND TOTAL WESTLAKE ACADEMY EXPENDITURES 34 8 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES ACADEMY CAPITAL PROJECTS FUND TOTAL WESTLAKE ACADEMY EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 55,000 5,000 50,000 - - - - - - - - - - - - - - - - - - - - - 55,000 5,000 50,000 - - - - - - - - - - - - - - - - - - - - - 55,000 5,000 50,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 800,000 (800,000) - - - - - - - - - - - - - - 800,000 (800,000) - - - - - - 800,000 (800,000) - - - - - 55,000 (795,000) 850,000 34 9 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - 200 - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 200 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 200 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 200 - - - - - - - - TOTAL FUND EXPENDITURES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES LONE STAR FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES REVENUES OVER (UNDER) EXPENDITURES 35 0 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses TOTAL FUND EXPENDITURES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES LONE STAR FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 200 25 175 - - - - - - - - - - - - - - - - - - - - - 200 25 175 - - - - - - - - - - - - - - - - - - - - - 200 25 175 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 200 25 175 35 1 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - 211,790 - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - 5,951,987 - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - - - - - - - 175,000 - - Contributions - - - - - - - - - - Misc Income - 12,500 - - - - - 4,000 - - Total Revenues - 12,500 - - - - - 6,342,777 - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 12,500 - - - - - 6,342,777 - - Total Payroll & Related - 650,475 - - - - - - - - Total Operations - 123,376 - - - - - 5,012,639 - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - 773,851 - - - - - 5,012,639 - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - 773,851 - - - - - 5,012,639 - - - (761,351) - - - - - 1,330,138 - - UTILITY FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES 35 2 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses UTILITY FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 211,790 323,218 (111,428) - - - - - - - - - - - - - 5,951,987 5,738,132 213,855 - - - - - - - - - - - - - 175,000 15,000 160,000 - - - - - - - - - - - - - 16,500 16,500 - - - - - - 6,355,277 6,092,850 262,427 - - - - - - - - - - - - - - - - - - - - - 6,355,277 6,092,850 262,427 - - - - - 650,475 578,035 72,440 - - - - - 5,136,015 6,596,532 (1,460,517) - - - - - - - - - - - - - - - - - - - - - 5,786,490 7,174,567 (1,388,077) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5,786,490 7,174,567 (1,388,077) - - - - - 568,787 (1,081,717) 1,650,504 35 3 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - - - - - - - 1,500 - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - - - - - - - 1,500 - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - - - - - - - 1,500 - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1,500 - - UTILITY VEHICLE MAINT. & REPAIR FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES 35 4 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses UTILITY VEHICLE MAINT. & REPAIR FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1,500 25 1,475 - - - - - - - - - - - - - - - - - - - - - 1,500 25 1,475 - - - - - - - - - - - - - - - - - - - - - 1,500 25 1,475 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1,500 25 1,475 35 5 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - - - - - - - 7,500 - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - - - - - - - 7,500 - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - - - - - - - 7,500 - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - 736,000 - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - 736,000 - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - - - - - - - 736,000 - - - - - - - - - (728,500) - - FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES UTILITY MAINTENANCE & REPAIR FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES 35 6 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses FY2024 EXPENDITURES AND OTHER USES TOTAL EXPENDITURES AND OTHER USES FY2024 WESTLAKE ACADEMY EXPENDITURES TOTAL WESTLAKE ACADEMY EXPENDITURES UTILITY MAINTENANCE & REPAIR FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,500 1,000 6,500 - - - - - - - - - - - - - - - - - - - - - 7,500 1,000 6,500 - - - - - - - - - - - - - - - - - - - - - 7,500 1,000 6,500 - - - - - - - - - - - - - 736,000 586,000 150,000 - - - - - - - - - - - - - - - - - - - - - 736,000 586,000 150,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 736,000 586,000 150,000 - - - - - (728,500) (585,000) (143,500) 35 7 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - 20,000 - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 20,000 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 20,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - 50,000 - 50,000 5,000 - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - 50,000 - 50,000 5,000 - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - 155,000 - Total Other Uses - - - - - - - - - - - - - - - - - - 155,000 - - - - - - 50,000 - 50,000 160,000 - - 20,000 - - - (50,000) - (50,000) (160,000) - TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES GENERAL MAINTENANCE & REPAIR FUND TOTAL WESTLAKE ACADEMY EXPENDITURES REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES 35 8 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES GENERAL MAINTENANCE & REPAIR FUND TOTAL WESTLAKE ACADEMY EXPENDITURES REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 20,000 - 20,000 - - - - - - 60,000 (60,000) - - - - - - - - - - - - - 20,000 60,000 (40,000) - - - - - - - - - - - - - - - - - - - - - 20,000 60,000 (40,000) - - - - - - - - - 105,000 - - - 210,000 583,371 (373,371) - - - - - - - - - - - - - - - - - 105,000 - - - 210,000 583,371 (373,371) - - - - - - - - - 17,500 - - - 172,500 683,174 (510,674) - - - - - - - - - 17,500 - - - 172,500 683,174 (510,674) - 122,500 - - - 382,500 1,266,545 (884,045) - (122,500) - - - (362,500) (1,206,545) 844,045 35 9 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - - - - - - - - - - Property Tax - - - - - - - - - - Hotel Occupancy Tax - - - - - - - - - - Beverage Tax - - - - - - - - - - Franchise Fees - - - - - - - - - - Permits & Fees Other - - - - - - - - - - Permits & Fees Building - - - - - - - - - - Charge for Services - - - - - - - - - - Fines and Forfeitures - - - - - - - - - - Investment Earnings - 30,000 - - - - - - - - Contributions - - - - - - - - - - Misc Income - - - - - - - - - - Total Revenues - 30,000 - - - - - - - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 30,000 - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Facilities Expenditures - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - Total Payroll & Related - - - - - - - - - - Total Operations - - - - - - - - - - Total Other Uses - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 30,000 - - - - - - - - TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES GENERAL VEHICLE MAINT. & REPAIR FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES 36 0 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses TOTAL FUND EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES TOTAL EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL WESTLAKE ACADEMY EXPENDITURES GENERAL VEHICLE MAINT. & REPAIR FUND REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 30,000 1,000 29,000 - - - - - - - - - - - - - - - - - - - - - 30,000 1,000 29,000 - - - - - - - - - - - - - - - - - - - - - 30,000 1,000 29,000 - - - - - - - - - - - - - - 32,000 (32,000) - - - - - - - - - - - - - - - - - - - - - - 32,000 (32,000) - - - - - - - - - - - - - - 180,000 (180,000) - - - - - - - - - - - - - - 180,000 (180,000) - - - - - - 212,000 (212,000) - - - - - 30,000 (211,000) 241,000 36 1 Council General Services Town Manager's Office Planning and Development Town Secretary's Office Fire/EMS Department Municipal Court Public Works Facilities Maintenance Finance Department General Sales Tax - 9,100,000 - - - - - - - - Property Tax - 4,143,454 - - - - - - - - Hotel Occupancy Tax - 456,000 - - - - - - - - Beverage Tax - 42,000 - - - - - - - - Franchise Fees - 547,135 - - - - - - - - Permits & Fees Other - 2,750 - 80,850 - 100,000 - 211,790 - - Permits & Fees Building - - - 6,279,804 - 73,200 - - - - Charge for Services - 14,150 - - - - - 5,951,987 - - Fines and Forfeitures - - - - - - 502,985 - - - Investment Earnings - 485,700 - - - - 3,800 184,000 - - Contributions - - - - - - - - - - Misc Income - 24,675 - - - 100 - 4,000 - - Total Revenues - 14,815,864 - 6,360,654 - 173,300 506,785 6,351,777 - - Transfers In - - - - - - - - - - Total Other Sources - - - - - - - - - - - 14,815,864 - 6,360,654 - 173,300 506,785 6,351,777 - - Total Payroll & Related - 910,489 378,423 531,871 76,939 2,505,667 393,934 146,542 - 252,499 Total Operations 34,255 2,271,192 56,380 181,600 35,205 1,250,749 84,755 6,293,439 170,700 78,594 Facilities Expenditures - - - - - 46,000 - - - - Total Other Uses - - - - - - - - - - 34,255 3,181,681 434,803 713,471 112,144 3,802,416 478,689 6,439,981 170,700 331,093 Total Payroll & Related - 8,759 73,800 - 76,937 103,992 - 15,546 - 301,819 Total Operations 5,000 1,957,401 - - - - - - 155,000 29,339 Total Other Uses - 1,619,963 - - - - - - - - 5,000 3,586,123 73,800 - 76,937 103,992 - 15,546 155,000 331,158 39,255 6,767,804 508,603 713,471 189,081 3,906,408 478,689 6,455,527 325,700 662,251 (39,255) 8,048,060 (508,603) 5,647,183 (189,081) (3,733,108) 28,096 (103,750) (325,700) (662,251) TOTAL EXPENDITURES REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL TRANSFERS IN TOTAL TRANSFERS OUT TOTAL SURPLUS (DEFICIT) TOTAL WA SHARED SERVICES TOTAL REVENUES AND OTHER SOURCES TOTAL EXPENDITURES AND OTHER USES 36 2 General Sales Tax Property Tax Hotel Occupancy Tax Beverage Tax Franchise Fees Permits & Fees Other Permits & Fees Building Charge for Services Fines and Forfeitures Investment Earnings Contributions Misc Income Total Revenues Transfers In Total Other Sources Total Payroll & Related Total Operations Facilities Expenditures Total Other Uses Total Payroll & Related Total Operations Total Other Uses TOTAL EXPENDITURES REVENUES AND OTHER SOURCES FY2024 EXPENDITURES AND OTHER USES FY2024 WA SHARED SERVICES TOTAL TRANSFERS IN TOTAL TRANSFERS OUT TOTAL SURPLUS (DEFICIT) TOTAL WA SHARED SERVICES TOTAL REVENUES AND OTHER SOURCES TOTAL EXPENDITURES AND OTHER USES Parks and Recreation Information Technology Human Resources Commun- ications Police Services FY2024 PROPOSED FY2023 PROJECTED CHANGE - - - - - 9,100,000 11,916,016 (2,816,016) - - - - - 4,143,454 3,302,967 840,487 - - - - - 456,000 456,000 - - - - - - 42,000 42,000 - - - - - - 547,135 750,000 (202,865) - - - - - 395,390 984,493 (589,103) - - - - - 6,353,004 2,178,528 4,174,476 - - - - - 5,966,137 5,752,032 214,105 - - - - - 502,985 503,585 (600) - - - - - 673,500 337,625 335,875 - - - - - - 535,000 (535,000) - - - - - 28,775 453,591 (424,816) - - - - - 28,208,380 27,211,837 996,543 - - - - - - - - - - - - - - - - - - - - - 28,208,380 27,211,837 996,543 - 254,032 122,893 70,789 - 5,644,078 6,228,540 (584,462) 664,400 216,301 43,030 114,734 1,208,278 12,703,612 15,568,193 (2,864,581) - - - - - 46,000 102,000 (56,000) - - - - - - - - 664,400 470,333 165,923 185,523 1,208,278 18,393,690 21,898,733 (3,505,043) - 277,197 140,908 100,988 - 1,099,946 1,430,765 (330,819) - 114,986 - 31,400 - 2,293,126 3,325,462 (1,032,336) - - - - - 1,619,963 553,234 1,066,729 - 392,183 140,908 132,388 - 5,013,035 5,309,461 (296,426) 664,400 862,516 306,831 317,911 1,208,278 23,406,725 27,208,194 (3,801,469) 2,671,636 7,098,581 (4,426,945) 2,671,636 7,098,581 (4,426,945) (664,400) (862,516) (306,831) (317,911) (1,208,278) 4,801,655 3,643 4,798,012 36 3 Westlake Public Works positions 2023 2024 Position Salary Position Salary Deputy Town Manager over PW/Facilities $174,567 *Director of Public Works $140,595 Not filled Water Superintendent $78,674 Assistant Director of PW Operations $103,000 Filled Tech $56,243 Crew Leader $72,800 Offer made Tech $42,577 Tech $57,930 Filled Utility Billing/ PW Coordinator $59,413.00 Utility Billing/ PW Coordinator $61,195 Filled $411,474 $435,520 Delta 2023 to 2024 $24,046 5.84% including proposed 3% increase *All salaries shown in 2024 include the proposed 3% pay increase *Public Works Director Salary estimate is a estimated high to get best employee possible with PE or PE experience * Public Works Director range average is $123,479 to $187,687 for Southlake, Keller and Roanoke * Average of all cities rage is $114,172.57 to $151,60167 364 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:ORD-975 Agenda Date:9/25/2023 Agenda #:H.2. TOWN STAFF REPORT RECCOMENDATIONS Receive a Report on the Proposed Tax Rate; Conduct a Public Hearing; Consider Adopting Ordinance 975 Approving an Ad Valorem Tax Rate; and take appropriate action (Tabled from the September 11, 2023 Town Council Meeting) (Cayce Lay Lamas) STAFF: Cayce Lay Lamas, Director of Finance BACKGROUND: The Town of Westlake is proposing to hold our current tax rate of $0.167880 per $100 value for the Fiscal Year 2023-2024 (Tax Year 2023).Westlake a taxing entity with the authority to approve an ad valorem tax rate on assessed real property within its limits,pursuant to Texas Tax Code §26.The proposed tax rate has been set in order to fund the Fiscal Year 2024 Annual Operating and Capital Budget. Although the tax rate is staying the same,the total tax revenue received by the Town will increase due to the increase in home values and therefore must be called out as a tax increase.The average home in Westlake has moved from a taxable value of $1,971,679 to $2,188,936,this will cause the average homeowner in Westlake to pay an additional $374.73 annually as compared to the previous year. The proposed tax rate is higher than the no-new-revenue rate of $0.156032,which holds total revenues equal to last year’s revenues despite the increase in inflationary costs,but is lower than the voter-approval tax rate of $0.187860 and the de minimis tax rates $0.196755,allowable without a public vote.The Town’s debt,no-new- revenue,voter-approval,and de minimis tax rates are calculated and certified by the Town’s designated appointee,Wendy Burgess,the Tarrant County Tax Assessor/Collector.These calculations are performed using the Texas State Comptroller’s form, which is included in the packet. The proposed property tax rate is unchanged from the year before.The rate will be levied in two parts as follows: ·$0.091170 for Maintenance & Operations (M&O) ·$0.076710 for Interest & Sinking (I&S or Debt Service) The proposed rate includes the shift of $0.013740 from the M&O proportion to the I&S proportion to meet debt obligation payments for FY 2024.The adjustment is necessary due to the issuance of $3.5 million in Tax Notes during FY 2023. The Tarrant and Denton County Central Appraisal Districts are responsible for the certified valuation of all real property within the Town limits.The net taxable value is $2,468,104,159,which is an increase of $398,392,195 over the previous year.Of that increase,$102,086,189,or 25.62%,is value added to the tax roll from new construction.Due to the increase in assessed values,the proposed tax rate is budgeted to yield a total levy of Town of Westlake Printed on 9/21/2023Page 1 of 2 powered by Legistar™365 File #:ORD-975 Agenda Date:9/25/2023 Agenda #:H.2. $4,143,453, which is $668,821 more than the prior year or an increase of 19.25%. FISCAL IMPACT: $4,143,453 in projected ad valorem levy for FY 2024 STAFF RECOMMENDATION: Motion to adopt Ordinance 975, as presented. ATTACHMENT(S): 1.Ordinance 975 2.Certified Calculation Worksheet TOWN COUNCIL ACTION/OPTIONS: 1)Motion to open the public hearing,allow citizen feedback,motion to close the public hearing and approve Ordinance 975, as presented. 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 9/21/2023Page 2 of 2 powered by Legistar™366 Ordinance 975 Page 1 of 3 TOWN OF WESTLAKE ORDINANCE NO. 975 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS LEVYING TAXES TO BE ASSESSED ON ALL TAXABLE PROPERTIES WITHIN THE TOWN LIMITS OF THE TOWN OF WESTLAKE FOR THE TAX YEAR 2023 (FISCAL YEAR 2024); SETTING OUT EXEMPTIONS AND LIMITATION; PROVIDING FOR THE COLLECTION OF DELINQUENT TAXES AND A COLLECTION PENALTY TO BE ADDED TO DELINQUENT TAXES; PROVIDING FOR A SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. WHEREAS, a public hearing on the proposed annual budget for the Town of Westlake, Texas, for the fiscal year beginning October 1, 2023, and ending on September 30, 2024, was duly advertised giving the date, time, place, and subject matter of the public hearing; and WHEREAS, a public hearing was set by the Town Council in a duly posted Town Council meeting held on August 7, 2023, and all citizens were invited to participate and be heard on September 11, 2023; and WHEREAS, all requirements of state law were met, including Open Meetings Act, Texas Government Code chapter 551 requirements and the requirement of Texas Local Government Code 102.002 that the budget officer prepare a municipal budget to cover the proposed expenditures of the municipal government for the succeeding year; and WHEREAS, it is deemed to be in the best interest of the citizens of the Town of Westlake, Texas to levy a tax as set forth below, on all taxable properties within the Town limits of Westlake to provide the necessary funds to provide municipal services to its citizens and to meet all municipal commitments; and WHEREAS, The Town of Westlake's budget will raise more total property taxes than last year's budget by $668,821 or 19.25%, and of that amount, $171,382 is tax revenue to be raised from new property added to the tax roll this year; and WHEREAS, the Town of Westlake has passed exemptions to certain applicable taxes which were previously adopted by earlier Resolution and recognized and adopted a tax limitation set out in the Town Municipal Code and such exemptions and limitation are included and adopted as part of this Ordinance; and WHEREAS, the Town Council finds the passage of this Ordinance to be in the best interest for the citizens of Westlake, for the preservation of public health, safety, and welfare of the citizens of the Town. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the findings hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirely. 367 Ordinance 975 Page 2 of 3 SECTION 2: That the Town Council of the Town of Westlake, Texas shall hereby levy the following taxes on each One Hundred Dollars ($100.00) of taxable valuation on all taxable property within the Town limits of the Town of Westlake, Texas to be assessed and collected by the Tax Assessor/Collector for the tax year 2023 (Fiscal Year 2024) for the purposes stipulated below, to-wit: a) $ 0. 09117 For General Fund Maintenance and Operations (M&O) b) $ 0. 07671 For Interest and Sinking Fund (I&S, Debt Service) SECTION 3: Exemptions: That the Town Council authorizes the following exemptions and limitations: a) Homestead exemption - That it is the intent of the Town Council of the Town of Westlake to continue to offer the highest possible homestead exemption, which would be a homestead exemption in the amount of twenty percent (20%) of the value of the homestead, and in any event, the exemption shall be at least a minimum of Five Thousand dollars ($5,000). For purposes of this section "residential homestead" is defined as a structure (including a mobile home) or a separately secured and occupied portion of a structure (together with land, not to exceed ten (10) acres, and improvements used in the residential occupancy of the structure and the land and improvements have identical ownership) that (1) is owned by one or more individuals, either directly or through a beneficial interest is a qualifying trust; (2) is designed or adapted for a human residence; (3) is used as a residence; and (4) is occupied as his or her principal residence by an owner or, for property owned through a beneficial interest in a qualifying trust, by a trustee of the trust who qualifies for the exemption. b) Over 65 or Disabled exemption - That an exemption for a resident over 65 or disabled, pursuant to section 11.13(b) of the Texas Tax Code shall be authorized in the amount of $10, 000. A resident is eligible for an exemption under this section if the resident is over 65 or disabled, but the resident shall not be entitled to two exemptions under this section, as set out in section 11.13(b) of the Texas Tax Code. c) The Town of Westlake previously adopted an ad valorem tax limitation in section 86- 2 of the Town Code, for elderly and disabled citizens according to Article VIII, Section 1- b of the Texas Constitution and Texas Tax Code §11.261, which provides "The county, municipality, or junior college district may not increase the total annual amount of ad valorem taxes the county, municipality, or junior college district imposes on the residence homestead of a disabled individual or an individual 65 years of age or older above the amount of the taxes the county, municipality, or junior college district imposed on the residence homestead in the first tax year, other than a tax year preceding the tax year in which the county, municipality, or junior college district established the limitation described by Subsection (a), in which the individual qualified that residence homestead for the exemption provided by Section 11.13(c) for a disabled individual or an individual 65 years of age or older." This provision, commonly referred to as a “tax freeze” means that residents who are already eligible for the provisions of that section will not have any increase in their taxes from the time that they became eligible, as citizens of Westlake; for that section. SECTION 4: State Law Required Statements: A) THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR' S TAX RATE. B) THE TAX RATE WILL EFFECTIVELY BE RAISED BY 7.59% AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $11.85. SECTION 5: The Town of Westlake will pursue collection of delinquent taxes and adopts the provisions of Section 33.07 of the Texas Tax Code so that hereafter an additional penalty of twenty (20) 368 Ordinance 975 Page 3 of 3 percent of the delinquent tax, penalty and interest on delinquent taxes will be imposed on taxes becoming delinquent as provided by the Texas Tax Code and the Town's collection agreement. SECTION 6: If any portion of this Ordinance shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Ordinance without the invalid provision. SECTION 7: That this Ordinance shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 11th DAY OF SEPTEMBER, 2023. ATTEST: Sean Kilbride, Mayor Amy M. Piukana, Town Secretary APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney 369 370 371 372 373 374 375 376 377 378 379 FY2023-2024 PROPOSED TAX RATE September 25, 2023 380 AD VALOREM TAX RATE •Proposed rate is $0.167880 per $100 of value •No change from prior year 381 TAX RATE BREAKDOWN M&O $0.10491 M&O $0.09117 I&S $0.06297 I&S $0.07671 0.00000 0.02000 0.04000 0.06000 0.08000 0.10000 0.12000 0.14000 0.16000 0.18000 FY2023 FY2024 382 PROPERTY VALUES •Net Taxable Value is $2,468,104,159 •Increase of $398,392,195 or 19.25% •New construction value is $102,086,189 •Average Home Taxable Value is $2,188,936 •Increase of $217,257 or 11.02% •Market value is $3,140,610, which is a 21.80% increase 383 TAX LEVY •Proposed Tax Levy is $4,143,453 •$2,250,171 for M&O (general operations) •$1,893,283 for I&S (debt obligation payments) 384 FY2023-2024 PROPOSED TAX RATE PUBLIC HEARING 385 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:RES 23-54 Agenda Date:9/25/2023 Agenda #:I.1. TOWN STAFF REPORT RECCOMENDATIONS Consider a Resolution to Ratify the Property Tax Increase as Reflected in the FY 2024 Annual Operating and Capital Budget; and take appropriate action (Tabled from the September 11, 2023 Council Meeting) (Cayce Lay Lamas) STAFF: Cayce Lay Lamas BACKGROUND: Revenues projected from property taxes for FY 2024 will be more than the revenues collected for the previous year even though the tax rate is proposed to stay flat due to an increase in the taxable values of properties within Westlake. Because of this, pursuant to the requirements of HB 3195, it is necessary for the Town Council to vote to ratify the property tax increase as reflected in the FY 2024 Operating & Capital Budget. This vote is a procedural requirement of HB 3195. Section 102.007, Local Government Code, Subsection (c), reads as follows: “Adoption of a budget that will require raising more revenue from property taxes than in the previous year requires a separate vote of the governing body to ratify the property tax increase reflected in the budget. A vote under this subsection is in addition to and separate from the vote to adopt the budget or vote to set the tax rate required by Chapter 26, Tax Code, or other law.” This budget will raise more total property taxes than last year’s budget by $668,821 or 19.25%, and of that amount, $171,382 is tax revenue to be raised from new property added to the tax roll this year. The rise in our net taxable property values (by an approximate 19.25% increase) correlates to the calculation of the No-New-Revenue rate ($0.156032/$100). Thus, this is considered a tax increase since there is a difference of $0.011848/$100 from the current/proposed rate of $0.16788/$100 value. STAFF RECOMMENDATION: Staff recommends approval of this resolution. ATTACHMENT(S): Resolution TOWN COUNCIL ACTION/OPTIONS: 1)Motion to approve 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table Town of Westlake Printed on 9/21/2023Page 1 of 2 powered by Legistar™386 File #:RES 23-54 Agenda Date:9/25/2023 Agenda #:I.1. 4)Motion to deny Town of Westlake Printed on 9/21/2023Page 2 of 2 powered by Legistar™387 REVENUE RATIFICATION September 25, 2023 388 TAX LEVY •Proposed Tax Levy is $4,143,453, which is more revenue than the previous year •House Bill 3105 requires a separate vote acknowledging the increase in revenues •The Town’s tax rate remains flat at $0.167880/$100 389 REVENUE RATIFICATION 390 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:23-234 Agenda Date:9/25/2023 Agenda #:I.2. TOWN STAFF REPORT RECCOMENDATIONS Discussion Regarding Town Financial Policies (Cayce Lay Lamas) STAFF: Cayce Lay Lamas, Director of Finance BACKGROUND: The Town of Westlake/Westlake Academy has a fiduciary responsibility to its citizens and stakeholders to accurately account for the public funds it is tasked with managing. The financial policies are established in order to provide guidance on the appropriate accounting, planning, and use of all funds and to ensure fiscal sustainability and stewardship. Financial policies, as presented and approved by the Council/Board, provide the framework for staff to create sound administrative policies and effective procedures. The financial policies are included in the annual operating budget documents, when published. All policies apply to both the Town and the Academy. Any necessary differences are noted within the policies. DISCUSSION: Council/Board have a responsibility to confirm the basis of accounting and budgeting, debt strategy, operating authority for staff, and reporting requirements. These financial policies will be presented to the governing body when changes occur. There is no requirement that they be approved, but the approval of changes is a best practice for transparency and in lieu of a Town Charter. STAFF RECOMMENDATION: Staff recommends acceptance of the financial policies. ATTACHMENT(S): ·Financial Policy ·Purchasing Authority Policy ·Prohibited Activities Policy ·Contract Authority Policy ·Procurement Card Policy TOWN COUNCIL ACTION/OPTIONS: 1)Motion to approve Town of Westlake Printed on 9/22/2023Page 1 of 2 powered by Legistar™391 File #:23-234 Agenda Date:9/25/2023 Agenda #:I.2. 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 9/22/2023Page 2 of 2 powered by Legistar™392 Revised 09/01/2023 Page 1 of 5 Financial Policies Outline 1. Policy Statement 2. Scope 3. Basis of Accountfng & Budgetfng 4. Annual Budget 5. Fund Balance Policies 6. Debt Service 7. Financial Reportfng Policy Statement The Town of Westlake/Westlake Academy has a fiduciary responsibility to its citfzens and stakeholders to accurately account for the public funds it is tasked with managing. The financial policies are established in order to provide guidance on the appropriate accountfng, planning, and use of all funds and to ensure fiscal sustainability and stewardship. These policies are reviewed and updated periodically by the Town Manager, Head of School, and Director of Finance, in accordance with directfon from the Town Council/Board of Trustees. This Financial Policy, along with any other policies enactfng or defining authority granted, will be presented to the Council/Board for approval of any significant changes. Scope The Financial Policies within this policy apply to both the Town and the Academy. This policy includes the basis of accountfng and budgetfng, annual budget responsibilitfes, debt management, and financial reportfng. Policies and procedures relatfng to the administratfve functfons in each of these areas are the responsibility of staff for review and updates. Basis of Accounting & Budgeting Basis of Accounting The Governmental Accountfng Standards Board (GASB) is the accepted standard-setting body for establishing governmental accountfng and financial reportfng principles applicable to state and local governments. The accountfng and reportfng policies conform to these generally accepted accountfng principles (GAAP). The Academy is additfonally subject to Texas Educatfon Authority (TEA) accountfng structure and financial reportfng. The Town and Academy are organized and operate on the basis of funds and account groups. Each fund is a separate accountfng entfty with a self-balancing set of accounts, which are segregated for the purpose of executfng specified actfvitfes, in accordance with regulatfons, restrictfons, and limitatfons. Governmental fund types (General Fund, Debt Service, Special Revenue, Academy) use the flow of current financial resources focus of measurement and the modified accrual basis of accountfng, with revenues recorded when measurable and available, and expenditures budgeted in the period in which 393 Revised 09/01/2023 Page 2 of 5 the liability is incurred. Revenues are considered available when they are collectable within the current period or soon enough thereafter to pay liabilitfes of the current period. Expenditures are recognized when the liability is incurred, if measurable. Proprietary funds (Utflity Fund, Internal Service Funds) are accounted for using the economic resources focus of measurement and the accrual basis of accountfng, with revenues recorded when earned and expenses recorded when a liability is incurred. Basis of Budgeting Both the Town and Academy prepare budgets in a manner consistent with generally accepted accountfng principles (GAAP) for their funds. Revenues and expenditures are budgeted based on the expected flow of funds. Revenues are budgeted in the period they are expected to be available. Expenditures are budgeted when the service is expected to be provided. The basis of accountfng and budgetfng are essentfally the same. Annual Budget The Town and Academy are both required to prepare an annual operatfng budget that must be approved by the governing body prior to the beginning of its fiscal year. The budgets must define, on a fund and functfon basis, the expected revenues and expenditures for the year. The budgets must include presentatfon on the financial actfvitfes for the most recently closed fiscal year, the current adopted and revised/amended budgets, and the planned budget for the upcoming fiscal year. Additfonally, debt obligatfons in aggregate and the principal and interest requirements reflectfng the outilow of funds for the fiscal year must be included. Both the Town and Academy are required to present a balanced budget, defined as an operatfng fiscal plan in which resources (current revenues plus available fund balance) are projected to equal or exceed planned expenditures on both the fund and aggregate basis. Council/Board must approve the use of fund balance when current revenues are not expected to be available or sufficient for expenditures in the current period. Budgetary control for appropriatfons is at the department/functfon level for the General Funds and at the fund level for all other funds. Town The Town of Westlake has a fiscal year beginning October 1 and ending September 30. The Council’s role in development is to provide staff with strategic prioritfes and expected service levels for the upcoming fiscal year. Staff is responsible for developing the details of the spending plan and presentfng to Council for review and approval. As a municipality with taxing authority, the Council is responsible for adoptfng an ad valorem tax rate. The tax rate can only be approved in support of the annual operatfng budget. Taxes are levied based on taxable values, as determined by the appropriate appraisal district. The adopted tax rate must be set in two (2) portfons: maintenance and operatfons (M&O), which fund operatfons in the General Fund; and interest and sinking (I&S), which is set each year to ensure the principal and interest requirements for the fiscal year are met. 394 Revised 09/01/2023 Page 3 of 5 Academy Westlake Academy, beginning after fiscal year 2022-2023, operates with a July 1 to June 30 fiscal year. The Board’s role in development is to provide staff with strategic prioritfes and desired enrollment for the upcoming fiscal year. Staff is responsible for developing the details of the spending plan and presentfng to the Board for review and approval. The Academy does not have any taxing authority and is therefore exempt from statutes or processes relatfng to the adoptfon of a tax rate and impositfon of a tax levy. The Academy does have additfonal requirements from TEA in order to receive state funds. Procedures to account for and report on those funds are considered administratfve. Budget Amendments During the course of normal operatfons, it may be necessary to make changes to the adopted budget. This could occur when receipts or costs exceed or significantly fall short of the amounts budgeted. The Council/Board delegates the authority to adjust the budgets, at the department/functfon or fund level in accordance the budgetary control, to the Town Manager and Head of School for their respectfve budgets. Adjustments for purchases must adhere to the appropriate purchasing authority policy. Budget adjustments may not increase or decrease the appropriatfon amounts approved within the adopted budget. When additfonal appropriatfons are required for revenues or expenditures above or significantly below the amounts adopted in the budget, staff must prepare a proposal to amend the adopted budget and Council/Board must approve the amendment. Budget amendments may be presented as a course of administratfve reconciliatfon for items previously approved by Council/Board. Fund Balance Policies Any use of fund balance must be approved by the Town Council/Board of Trustees. General Fund – Town The Town shall strive to maintain the General Fund unassigned minimum fund balance at, or in excess of, 180 days of operatfons, as defined by the projected expenditures for the upcoming year. Use of fund balance requires Council/Board approval. General Fund – Academy The Academy shall strive to maintain the General Fund unassigned minimum fund balance at, or in excess of, 45 days of operatfons, as defined by the projected expenditures for the upcoming year. Special Revenue Funds Fund balances within each special revenue fund are considered restricted for that purpose defined by the fund. Due to applicable regulatfons, restrictfons, or limitatfons, it may be necessary to collect revenues and expend funds in different periods, as identffied needs dictate. Expenditures can only be budgeted when current revenues plus fund balance allow. 395 Revised 09/01/2023 Page 4 of 5 Proprietary Funds Retained earnings within the enterprise funds must be positfve and meet bond covenants and coverage requirements, as applicable. Fund balance in enterprise funds contain contributfons, which are considered non-spendable. Retained earnings within internal services funds must be positfve and are considered restricted for the purpose of the fund. Debt Service Funds Debt service funds operate on the current basis of budgetfng and do not have a fund balance requirement. Due to the nature of debt obligatfons, all debt is backed by the full faith and credit of the Town. Debt Service The Town is an authorized issuer of debt obligatfons, but the Academy is not. Debt may be issued by the Town on behalf of the Academy in accordance with policy. Debt may be periodically issued for capital improvements, including constructfon, acquisitfon, or improvements of long-term assets, or to refinance existfng debt obligatfons in a manner benefitfng the Town. Debt may not be issued for the purpose of financing current operatfons, nor may any debt proceeds be utflized for that purpose. Debt financing includes general obligatfon bonds, certfficates of obligatfons, revenue bonds, tax notes, lease agreements, and other instruments permitted under Texas law. The Town will consider the expected life of the asset, expected cash flow to complete the project, and ongoing costs prior to issuing debt. Instruments will be chosen on this basis and incorporate analysis of available cash, repayment structure, and the expertfse of the Financial Advisor. All issuances must be approved by the Council/Board. Staff and the Financial Advisor shall monitor the municipal bond market for opportunitfes to obtain interest savings by refunding outstanding debt. As a general rule, the present value savings of a partfcular refunding should exceed 3.5% of the refunded maturitfes. State statutes do not prescribe a legal debt limit. The Town Council/Board of Trustees may choose to impose a limit, which would be voted upon and included in a future update of this policy. The Town is required to conform to all covenants of its debt obligatfons. Financial Reporting Financial statements for the Town and Academy shall include all actfvitfes for the entfty exercises oversight responsibilitfes, defined as the ability to significantly influence operatfons, appoint management, and fiscal interdependency. Both the Town and Academy are required to prepare financial and investment reports to be presented to the Council/Board quarterly. Quarterly reports will include comparisons of actual actfvitfes against budgets, narratfve context, and the performance of investments for the quarter. Both the Town and Academy are required to prepare an annual comprehensive financial report (ACFR) with the engaged audit firm for the prior fiscal year. Due to the difference in the fiscal years, the 396 Revised 09/01/2023 Page 5 of 5 Academy will complete their audit prior to the Town each year. The Town’s ACFR will include the Westlake Academy as a major functfon. 397 Revised 9/21/2023 Page 1 of 3 Purchasing Authority Outline 1. Overview & Purpose 2. Par�cipants 3. Authorized Spending 4. Spending Thresholds 5. Approval & Update Process Overview & Purpose As a General Law municipality within the State of Texas, the Town of Westlake and its component units are subject to compliance with Local Government Code procurement laws and applicable Texas Educa�on Code. In lieu of a voter-approved Town Charter and within compliance of the Academy Charter, the Council/Board has determined that enac�ng addi�onal layers of purchasing authority for staff is necessary to maintain good budgetary controls and financial stewardship for public funds. Par�cipants Council/Board – elected officials responsible for direc�ng staff to purchase goods and services to facilitate the mission and ac�vi�es of the Town/Academy Department Head – appointed director of a Town department or Academy func�on and any person authorized to act on their behalf Employee – person tasked with the administra�on of ordering, receiving/implemen�ng, and issuing authorized payments for goods and services Head of School – Employee with authority to direct procurement ac�vi�es on behalf of the Academy Town Manager – Employee with authority to direct procurement ac�vi�es on behalf of the Town Authorized Spending To be considered “authorized spending,” the purchase must have been budgeted in the same fiscal year as the order is placed, the price must be within 5% of the budgeted cost, and all due diligence to meet applicable laws and procedures must be met. In instances where the purchase is not budgeted or the amount budgeted is not sufficient, Department Heads or above (depending on the dollar value and business purpose as outlined below) must authorize the purchase. Spending Thresholds Authorized spending thresholds apply to all allowable purchasing and payment methods. It is the responsibility of the employee making the purchase to adhere to the correct method. 398 Revised 9/21/2023 Page 2 of 3 Budgeted Purchases Less than $3,000.00 – Employees designated by their Department Heads/Principals have the authority to approve purchases or spend up to $3,000.00 in a single purchase $3,000.00 to $19,999.99 – Head of School has the authority to approve purchases for Westlake Academy per WA Resolu�on 23-14, approved 6/22/2023 $20,000.00 - $49,999.99 – Head of School must obtain approval by the Board during an open mee�ng $3,000.00 to $49,999.99 – Town Manager has the authority to approve any purchases for the Town of Westlake or capital spending for Westlake Academy $50,000.00 and above – Must have Town Council/Board of Trustees approval during an open mee�ng Unbudgeted Purchases Less than $3,000.00 – Department Heads/Principals have the authority to approve purchases in support of their department or school’s mission if there is capacity to reduce expenditures in an equal amount exists within the same opera�ng budget $3,000.00 - $20,000.00 – Head of School has the authority to approve purchases in support of their organiza�on’s mission if there is capacity to reduce expenditures in an equal amount within the same opera�ng budget; Council/Board must be no�fied in wri�ng of the purchase and corresponding expenditure reduc�on $3,000.00 - $50,000.00 – Town Manager has the authority to approve purchases in support of their organiza�on’s mission if there is capacity to reduce expenditures in an equal amount within the same opera�ng budget; Council/Board must be no�fied in wri�ng of the purchase and corresponding expenditure reduc�on $20,000.00 and above – Head of School must request approval from the Council/Board; the request must include details on the corresponding reduc�on in expenditures or the purchase must qualify for use of fund balance per policy $50,000.00 and above – Town Manager must request approval from the Council/Board; the request must include details on the corresponding reduc�on in expenditures or the purchase must qualify for use of fund balance per policy Emergency purchases – Emergency purchases are by defini�on unbudgeted and generally require funds prior budget approval by Council/Board. The Town/Academy will adhere to by Local Government Code §252 for purchasing method exemp�on purposes. Staff will present emergency purchases for ra�fica�on at the next regularly scheduled Council/Board mee�ng. When emergency purchases cannot be absorbed within exis�ng budgets, these purchases will be included in a budget amendment. Approval & Update Process The Town Council/Board of Trustees has the authority to change the authority thresholds under $50,000.00, as they determine to be in the best interest of the Town/Academy. These thresholds shall be reviewed annually as part of the approval of the Procurement Manual. The Finance Subcommitee will meet to review the details of the updates or advise of any changes prior to the Council/Board receiving 399 Revised 9/21/2023 Page 3 of 3 the informa�on in the form of a report. Once the report has been presented sa�sfactorily, the Council/Board will vote to approve the Procurement Manual in whole. Council/Board reserves the right to make changes outside the annual review and approval process. It is expected that revisions may need to occur due to staff turnover or legisla�ve changes. 400 Revised 6/30/2023 Page 1 of 2 Prohibited or Restricted Activities Chapter 7 – Authority & Approvals , 7 .1 3 – Prohibited or Restricted Activities Outline 1. Overview & Purpose 2. Participants 3. Prohibited Purchasing Activities 4. Restricted Purchasing Activities 5. Approval & Update Process Overview & Purpose As a General Law municipality within the State of Texas, the Town of Westlake and its component units are subject to compliance with Local Government Code procurement laws and Texas Education Code for Academy purchasing. In addition to the restrictions established therein, additional prohibitions or restrictions instituted by Council/Board are necessary to safeguard public funds and trust. Participants Council/Board – elected officials responsible for directing staff to purchase goods and services to facilitate the mission and activities of the Town/Academy Employee – person tasked with the administration of ordering, receiving/implementing, and issuing authorized payments for goods and services Vendor – business entity or individual that seeks to have or has a contract to provide goods or services to the Town/Academy; could be a consultant, contractor, company, or individual provider Prohibited Purchasing Activities Due to the Town’s responsibility of managing public funds, several actions are prohibited by law, policy, or ethics. Prohibited activities include:  Purchasing goods or services for personal benefit.  Purchasing goods or services under the guise of sole source, but which the LGC and legal opinion do not expressly agree on the classification.  Separate, sequential, or component purchases that avoid competitive bidding requirements, even if unintentional.  Purchasing goods or services from a vendor or company that provides any kind of favor or item of value that might influence or appear to influence the purchasing decision.  Disclosing confidential or proprietary information from solicitations to another party or using the information for personal gain.  Verbally or in writing authorizing the purchase of goods or services that you do not have the express authority to authorize. This includes signing contracts for budgeted items. 401 Revised 6/30/2023 Page 2 of 2 In addition to the activities above, any purchases violating applicable federal or state law or the Town’s purchasing policies are expressly prohibited. Restricted Purchasing Activities Restricted purchasing activities include those that are usually prohibited but may have rare instances in which authorization could be granted. Among the known restricted activities are:  Purchasing alcohol. For special events in which resale of alcohol is an authorized activity, the purchase of alcohol may be allowed. Express permission must be granted by the Town Council to include alcohol sales at the event.  Unbudgeted or unfunded purchases are generally not allowed. In the case of emergency purchases, as defined by LGC, exceptions may be made to ensure the safety of life or property. Other unbudgeted or unfunded purchases should be handled using the process outlined in Purchasing Authority (Policy 07.11).  Purchasing goods or services from a vendor or company from which an elected official or employee has a personal stake in without disclosing the conflict of interest and recusing oneself from all purchasing activities related to the vendor or company. Should a purchasing scenario arise that is not expressly allowed through statute or policy, consultation with the Town Manager, Head of School, and Director of Finance are required prior to engaging a vendor. Approval & Update Process The Town Manager and Head of School, in coordination with the Director of Finance, are responsible for monitoring applicable statute and regulations and revising the procurement policies, at least annually. They have the authority to further prohibit or restrict the activities listed here in the course of the duties to ensure the responsible expenditure of public funds. Any permanent changes will be included in the policy, which will be updated as needed and may be presented to the Council/Board. Additionally, the Council/Board has the authority to prohibit or restrict the authorized activities of the Town Manager and Head of School. 402 Revised 6/30/2023 Page 1 of 3 Contracts Authority Chapter 7 – Authority & Approvals, 7 .1 4 – Contract Authority Outline 1. Overview & Purpose 2. Par�cipants 3. Authorized Contracts 4. Spending Thresholds 5. Administra�on of Contracts Overview & Purpose As part of the direc�ve to engage in procurement prac�ces that benefit the Town and Academy, engaging in various contracts is necessary to obtain the best value of goods and services. Implicit authority is not authorized for any employee and is grounds for discipline, up to and including termina�on. In order to ensure vendors ac�ng in good faith are compensated for goods or services provided, it is necessary to outline the signatory authority granted to specific par�es for entering into, upda�ng terms, renewing, or cancelling contracts. Par�cipants Council/Board – elected officials responsible for direc�ng staff to purchase goods and services to facilitate the mission and ac�vi�es of the Town/Academy Department Head – appointed director of a Town department or Academy func�on and any person authorized to act on their behalf Head of School – Employee with authority to direct procurement ac�vi�es on behalf of the Academy Town Manager – Employee with authority to direct procurement ac�vi�es on behalf of the Town Town Secretary – Employee tasked with the records collec�on and management of executed contracts Authorized Contracts Contracts, as discussed in this policy, are agreements to purchase goods or services. While all procurement, including contractual purchases, must adhere to the Town/Academy’s purchasing policies, not all purchases require a contract to proceed; those purchases allowed to be made without a contract will be excluded from this policy. As a public en�ty, the Town and Academy are allowed to enter into the following types of contracts: Direct purchase of goods or services contract: Standard contract in which a price has been directly nego�ated with Westlake for a vendor to provide goods or services at a mutually agreed upon price and schedule. 403 Revised 6/30/2023 Page 2 of 3 Not-to-exceed contract: Agreement between Westlake and a vendor to provide specific goods or services but that the total price, final quan�ty or quality, or con�ngent needs are unknown at the �me of agreement Interlocal agreement (ILA): Council/Board-approved agreement between Westlake and another public en�ty subject to the same procurement statutes to provide goods or services directly to Westlake. Vendor Contract through ILA: Council/Board-approved agreement between Westlake and another public en�ty subject to the same procurement statutes that allows Westlake to purchase goods or services at a rate nego�ated by the other public en�ty. The vendor must agree to uphold the same terms nego�ated. Coopera�ve purchasing agreements: Council/Board-approved agreement to par�cipate in an establish forum which leverages purchasing power to nego�ate prices on behalf of its members Engagement leters: Agreement between Westlake and a professional service provider, as defined by statute, to provide a professional service Purchase Order: Purchase orders are legally considered a contract between Westlake and a vendor for the goods or services listed therein Change Order: Formal amendment to an original contract or purchase order Any other contract type must be presented to the Town Manager and Director of Finance for review prior to execu�on. The Town Manager may authorize or prohibit a contract type in the best interest of Westlake. Signatory Thresholds Authorized signatories apply to all allowable contract types. It is the responsibility of the employee administering the contract to adhere to the process. Contract signatory authority aligns with purchasing threshold amounts listed in Purchasing Authority (07.11) and is a separate considera�on from budgetary approval. The thresholds listed below are on the basis of total contract, including op�onal extensions. Less than $3,000.00 –Department Heads/Principals have the authority to sign a contract for budgeted goods or services for which their department is the administrator $3,000.00 to $20,000.00 – Head of School has the authority to sign a contract for budgeted goods or services $20,000.01 - $49,999.99 – Head of School will be the signatory for Academy contracts, once the Board has voted to approve the contract and delegated that authority $3,000.00 to $49,999.99 – Town Manager has the authority to sign a contract for budgeted goods or services for the Town of Westlake; contracts over $20,000.00 must be reported to the Council $50,000.00 and above – Council/Board approval will list the person authorized to execute the contract; this is usually the Town Manager or Head of School Contracts for construc�on or construc�on-related ac�vi�es, such as project management, regardless of amount, must be signed by the Town Manager. 404 Revised 6/30/2023 Page 3 of 3 Budget approval is not the same as contract signatory authority. If purchases are made via contract, the above thresholds apply. Administra�on of Contracts Contract administra�on and maintenance are the responsibility of the contract administrator. This includes Council/Board approval, as necessary. All contracts must be reviewed by the organiza�on Atorney, Town Manager, Head of School, and Director of Finance, regardless of amount or method. All executed contracts must be provided to the Town Secretary for official records. New Contracts Contract being entered to with original terms must adhere to all procurement methods and purchasing thresholds. Changing the Contract Terms Should the need arise to change the terms of a contract during the contract period, the administrator must work with the vendor to determine the best course of ac�on. Contracts or vendors may allow for amendments, change orders, or appendices to revise the terms of the original contract. When that is not possible, Westlake must adhere to the cancella�on terms in the contract and enter into a new contract. New contracts may require administrators to start the procurement process from the beginning, depending on the scope change included. Cancelling Contracts All contract cancella�ons must be reviewed with the Atorney. Westlake must include terms for cancelling contracts in any executed contract. These can be nego�ated with the vendor, when applicable and appropriate, but should allow for a no�ce period. 405 Revised 8/30/2023 Page 1 of 3 Procurement Card Administration Outline 1. Overview & Purpose 2. Par�cipants 3. Authoriza�on & Issuance 4. Limits 5. Responsibili�es 6. Authorized Purchases 7. Restric�ons/Prohibi�ons Overview & Purpose Procurement Cards (p-cards) are an authorized payment mechanism to facilitate rou�ne purchasing ac�vi�es in lieu of the accounts payable process. The purpose of p-cards is to allow flexibility to carry out necessary opera�ons in a more �me-efficient manner. Use of p-cards does not negate appropriate planning for purchases. P-card use is subject to all purchasing thresholds and methods, in addi�on to the guidance within this policy. Par�cipants Council/Board – elected officials responsible for direc�ng staff to purchase goods and services to facilitate the mission and ac�vi�es of the Town/Academy Employee – person tasked with the administra�on of ordering, receiving/implemen�ng, and issuing authorized payments for goods and services Vendor – business en�ty or individual that seeks to have or has a contract to provide goods or services to the Town/Academy; could be a consultant, contractor, company, or individual provider Authoriza�on & Issuance The Town Manager, Head of School, and Director of Finance can authorize the issuance of a p-card to an employee. Department Heads/Principals are able to request p-cards for themselves and staff. Town Manager, Head of School, Director of Finance, and Department Heads/Principals all have the authority to request a card be closed or denied to an employee in wri�ng. Issuance for a new card requires a completed and signed form. Limits Similar to a personal credit card, p-cards are subject to credit limits. The Town/Academy has account limits, which are separate from the card and transac�on limits below. Credit limits are based on the actual spending needs of the cardholder, as defined by their job du�es. Employee – Employees with a p-card will have a limit of $3,000.00. Individual transac�ons are limited to $2,999.99. 406 Revised 8/30/2023 Page 2 of 3 Department Head/Principal – Department Heads and Principals may have occasion to make purchases on behalf of a larger group and will therefore have a limit of $5,000.00. Individual transac�ons are limited to $2,999.99. Town Manager/Head of School – The Town Manager and Head of School may have occasion to make purchases for their organiza�ons and will therefore have a limit of $10,000.00. Individual transac�ons are limited to $2,999.99. Travel Coordinator – Westlake Academy designates one administra�ve employee, usually an Administra�ve Assistant, as the Travel Coordinator. That employee is responsible for the booking of travel arrangements, like flights and hotels, which typically require a credit card. Due to the �ming of travel, larger groups generally are booked together, therefore, the limit will be $10,000.00. Individual transac�ons are limited to $2,999.99. Emergency Response – Emergency purchases may be necessary to facilitate the safety of life and property within the Town limits, including disaster or medical responses and the maintenance of the water and sewer system. To ensure con�nued opera�ons, the limit will be $10,000.00 with no individual transac�on limit. In instances when the standard limits are not adequate, the cardholder can request a temporary credit limit. Temporary increases must have a documented business explana�on and cannot extend beyond 30 days. Responsibili�es The Finance department is responsible for the issuance, upda�ng, and general administra�on of p-card use. Administra�on includes reconcilia�on, recording to the general ledger, payment of statement balances, and training. Finance will offer annual training to all card holders. First �me recipients of cards are required to par�cipate in training prior to the release of the card for use. The cardholder is responsible for the custody, safety, and appropriate use of their card. Cards are not be loaned to or used by anyone else. The cardholder is responsible for turning in itemized receipts each month with an explana�on of the business purpose and the budgetary account within the credit card portal. These updates must occur by the 10th day each month for the statement covering the month immediately preceding. The Town/Academy operates using a three strikes rule to ensure fiduciary responsibility, adequate documenta�on, and proper oversight. The strikes are accumulated over a rolling 12-month period, beginning with the first instance. Any misuse or failure to adhere to p-card policy can result in a strike; this includes failure to turn in itemized receipts, making purchases not authorized by policy, and not reconciling statements. Instance one will result in an email no�fying the card holder of the issue, with their supervisor copied. A response is required to explain and document the occurrence. The card holder will be offered op�onal training. 407 Revised 8/30/2023 Page 3 of 3 Instance two will result in an email no�fying the card holder of the issue, with their supervisor copied. The limit will be reduced to $0.00 un�l the card holder completes mandatory training to review the policy and process. Instance three will result in a formal write-up and the p-card will be turned into Finance for a period of up to one-year. In the case of abuse or fraud, the cardholder will be required to immediately surrender their card and will be disciplined, including and up to termina�on. Fraud will be reported to the appropriate authori�es. Authorized Purchases P-cards are a tool u�lized by the Town/Academy for ease of execu�ng opera�ons. The preferred uses for p-cards include: Tangible items under $3,000.00. Purchases of $3,000.00 or more must adhere to other purchasing rules, which are beter monitored outside of the p-card process. Travel expenses including hotels, flights, meals, and individual registra�ons. Meals would not be allowed when the traveling employee requests per diem. Registra�on for groups of atendees should go through the accounts payable process. Rental cars are invoiced directly by Enterprise Rental Cars. Catering or food services for events or mee�ngs. These orders must be pre-approved and budgeted. Restric�ons/Prohibi�ons Certain purchases are not authorized via p-card. In addi�on to the merchant code restric�ons setup by the p-card issuer, PNC, the Town/Academy recognizes its responsibility to safeguard its financial assets and reduce the opportunity for misuse or fraud. Purchase of goods or services that cannot be received within the statement period are not allowed. The purchase of alcohol is not permited on a p-card, unless expressly authorized for resale at special events. Purchase of goods or services for one’s direct benefit are not allowed. Purchases made to circumvent purchasing laws or policy are not allowed. Purchases made from any employee, official, or a party related to them are not allowed. Automa�cally recurring charges must be preapproved, budgeted, and must adhere to all applicable purchasing thresholds. Purchases rela�ng to an outside grant are generally not allowed via p-card. Grants require significant documenta�on and proper oversight and therefore should go through the regular requisi�on-purchase order-invoice process. 408 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:23-237 Agenda Date:9/25/2023 Agenda #:I.3. TOWN STAFF REPORT RECCOMENDATIONS Discussion regarding Cell Town Coverage (Wade Carroll) STAFF: Wade Carroll, Town Manager BACKGROUND: In September of 2020 Vertical Bridge presented a proposal to the Town to lease 3,125 square feet of property adjacent to the fire station to build a cell tower. Vertical Bridge is one of the contractors used by Verizon to build Verizon towers but they have commitments from AT&T and T-Mobile and Verizon for the placement of antennas on the proposed tower. It is well known that we have poor cellular coverage in portions of Westlake in several areas including Vaquero, Granada, Westlake Ranch and Quail Hollow. Vertical Bridge gave a presentation to Council in September of 2022 at which time Council approved the Town Manager to execute the lease agreement with Vertical Bridge. The lease was executed in April of 2022 and amendments were made and accepted by staff in July of 2022. Amendments were documented by letter from Troy Meyer Dated July 27, 2022. The lease agreement requires Vertical Bridge to obtain a zoning change to allow for the cell tower at the Fire Station at which time the lease will begin for a period of 9, 5 years terms for a price of $13,200 a year. Pricing increases 7.5% each year of the contract for the life of the contract. For each antenna after the second antenna the town will receive an additional $300 a month. Documentation shows that the tower has room for only 4 antennas in the “lease area”. A zoning case has not been brought before the Planning and Zoning meeting to date however staff has heard a request from Vertical Bridge to gather necessary information to apply for a zoning case. The only factor that could cancel this agreement is the zoning not being approved. DISCUSSION: In looking through all the documents and presentations provided, staff is not convinced that the proposed 120ft. cell tower at the fire station, although it will improve cell carrier’s networks, is the correct or complete solution solves cellular coverage issues in Westlake. Staff has recently met with both Verizon and AT&T to voice this concern and have asked both carriers to develop a plan to solve Westlake’s cellular coverage issues. This could be the installation and use of micro cells, small cell towers, or a mixture of both a large cell tower and micro cells. AT&T is working on a propagation map that will show signal strength throughout town and will be proposing a solution. This could include a public private partnership to ensure that Westlake has good cellular signal throughout Town. Staff is waiting on a response from AT&T and Verizon on this issue. FISCAL IMPACT: Town of Westlake Printed on 9/22/2023Page 1 of 2 powered by Legistar™409 File #:23-237 Agenda Date:9/25/2023 Agenda #:I.3. The current lease agreement for $12,000 a year plus $300 a month for each additional antenna after the second (AT&T and Verizon being the primary two) gives Vertical Bridget the rights to build and maintain a 120 ft. stealth cell tower at the fire station. The estimated cost to build the tower and enclosure is $_______ paid for by Vertical Bridge. The average contract with cellular carriers for antennas is a minimum of $30,000 a year STAFF RECOMMENDATION: Staff recommends working with AT&T and Verizon to develop a plan that will increase the likelihood of improving cellular service in all areas of Westlake and not moving forward with the Tower until Council and Staff are convinced that it is a required piece of the overall solution. ATTACHMENT(S): Lease agreement Letter approving amendment to the agreement Vertical Bridge Presentation TOWN COUNCIL ACTION/OPTIONS: 1)Motion to approve 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 9/22/2023Page 2 of 2 powered by Legistar™410 TOWN OF WESTLAKE RESOLUTION NO. 22-05 WJ'JERE4 AS, the Town Council find that there is a need for improvement of cellular coverage in or around the FM 1938 and Dove Road intersection; and WHEREAS, Vertical Bridge Development, LLC, desires to lease Town property to Vertical Bridge Development, LLC, to utilize Town owned property for the purpose of erecting; installing, operating and maintaining, repairing and replacing a radio or communication tower.; and WHERF1,AS, the proposed lease with Vertical Bridge Development will provide for the construction of a coirmiunication tower that will allow cellular carriers to install equipment to improve cellular reception; and WHERE AS, the Town Council find that the leasing of Town property provides sound infrastructure planning consistent with goals and objectives within the adopted strategic plan,,, and WHEREAS, the Town Council authorize the Town Manager to execute a lease on behalf of the Town of Westlake; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the public. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF 'WESTLAKE, TEXAS: SECTION 1: All matters stated in the Recitals above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: The Tovai Council of the Town of Westlake hereby approves, the Lease with Vertical Bridge Development, LLC, to utilize Town owned property for the purpose of erecting, installing, operating and maintaining, repairing and replacing a radio or communication tower, attached as Exhibit "A", and further authorizes the Town Manager to execute the lease on behalf of the Town of Westlake, Texas, Resolution 22-05 Page I of:2 411 SECTION 3: if any portion of this Resolution shall., for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would :have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. Foci AWoM,I-- APPROVED AS TO FORM: F6 r L. Stanton Lowry, Town Attorney Lau'& Wheat, Mayor A U6064 a44 tl Amanda DeGan, Town Manager Resolufion 22-05 Page 2 of 2 412 Landlord® Tenant: Town of Westlake Vertical Bridge Development, LLC 1500 Solana Blvd, Suite 7200 750 Park of Commerce Drive, Suite 200 Westlake, TX 76262 Boca Raton, FL 33487 Site 4- US-TX-7008 Site Name: Dove Road LEASE AGREEMENT N"Vwnber- 11 THIS LEASE AGREEMENT (this "Agreement") is made this e,- day o 2022 (the "Effective Date"), by and between Town of Westlake, a mui, ipal corporation Landlord"), whose address is 1500 Solana Blvd, Suite 7200, Westlake, TX 76262, and Vertical Bridge Development, LLC, a Delaware limited liability company ("Tenant"), whose address is 750 Park of Commerce Drive, Suite 200, Boca Raton, FL 33487. WHEREAS, Landlord owns certain real property located in the County of Tarrant, in the State of Texas, that is more particularly described and/or depicted in Exhibit 1 attached hereto (the "Property"); and, WHEREAS, Tenant desires to lease from Landlord two (2) separate portions of the Property with an area measuring approximately 50' x 50' and a separate area measuring approximately 25' x 25' jj'ji Jj kii ii ii 1111110 1fulllogoWilliWINNIN, NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree: DUE DILIGENCE PERIOD; COMMENCEMENT ATE® applications for zoning variances, zoning ordinances, amendments, special use permits, and construction permits (collectively, the "Government Approvals"), initiate the ordering and/or scheduling of necessary utilities, obtain a title report with respect to the Property, and otherwise to do those things on or off the WNW pre-existing defect or condition on or with respect to the Property, whether or not such defect or condition is disclosed by Tenant's inspection, Tenant will restore the Property to its condition as it existed at the commencement of Tenant's Tests, reasonable wear and tear and casualty not caused by Tenant excepted. VB Site ID US-TX-7008 VB Site Name Dove Road Resolution 22-05 Exhibit "All 413 In addition, Tenant shall indemnify, defend and hold Landlord harmless from and against any and all injury, loss, damage or claims arising directly out of Tenant's Tests. b) Tenant may commence the Initial Term (defined below) at any time following the Effective Date by delivery of written notice to Landlord (the "Notice of Lease Commencement"). The Notice of Tenn. Tenant shall not begin construction of the Communication Facilities (defined below) prior to the Commencement Date. c) During the Due Diligence Period and the Term, Landlord shall not take any action to change the zoning status or land use of the Property which would diminish, impair, or adversely affect the use of the Premises by Tenant for its permitted uses hereunder, a) Effective as of the Commencement Date, Landlord leases the Premises to Tenant subject to the terms and conditions of this Agreement for an initial term of five (5) years (the "Initial Term"). w6wiiaiw "-A zoning denial becomes final and un I ealable., then this A reement shall as of the date that such zoning denial becomes final and unappealable. b) Tenant shall have the option to extend the term of this Agreement for nine (9) successive terms of five (5) years each (each a "Renewal Term"). Each Renewal Tenn shall commence automatically, unless Tenant delivers notice to Landlord, not less than thirty (30) days prior to the end of the then -current Term, of Tenant's intent not to renew, For purposes of this Agreement, "Term" shall mean the Initial Term and any applicable Renewal Term(s). anniversary b) In the event that there are three (3) or more telecommunications carriers subleasing any portion of the Premises from Tenant, Tenant agrees to pay to Landlord Three Hundred Dollars ($300,00) per calendar month, as additional Rent (individually, or together if applicable, a "Revenue Share Fee"), for each of the third and any subsequent telecommunications carriers from whom Tenant is actually receiving a monthly sublease or license fee (each a "Sublease Fee"), subject to the following terms and conditions. The applicable Revenue Share Fee shall commence on the first day of the month following the date that such additional telecommunications carrier(s) cornmences payments to Tenant of such carrier's Sublease Fee, The Revenue Share Fee shall only be due and payable in the event there are three (3) or more telecommunications carriers. If at any time subsequent to the addition of a third (3rd) telecommunications VB Site ID: US-TX-7008 vB Site Name Dove Road Resolution22-05 Exhibit "A" 414 no Revenue Share Fee shall be due and payable, Notwithstanding anything to the contrary contained herein, the Revenue Share Fee shall only be due and payable by Tenant to Landlord hereunder during the term of SMIrt6em-M kMam actually paying to Tenant the requisite Sublease Fee set forth therein. For purposes of this Agreement, Sublease Fees shall be all rent actually collected from any sublease that Tenant enters into with any pass-throughs from such subleases or licenses to Tenant for charges including but not limited to utility charges, taxes, or other pass -through expenses, or (ii) any fees from sublessees or licensees to Tenant for services performed on behalf of such sublessees or licensees including, but not limited to, site acquisition, due dili i ence de t n and en ineering work. constructiov. site ins-tections. radio freauencv monitoring and MAMJJM1M.*rJJt=, mime 4. TAXES, Tenant shall pay any taxes assessed on or in connection with, or any portion of taxes attributable to, the Communication Facilitie ftLc w ingA_VAir@s9my mereme in reaLpr*jmrty, taxes levied against the Premises, which are directly attributable to Tenant's use of the Premises (but not, however, taxes attributable to periods prior to the Commencement Date such as roll -back or greenbelt assessments) if Landlord furnishes proof of such increase to Tenant (such increase, the "Landlord Tax Reimbursement"), To the extent Landlord is not exempt from taxes, Landlord shall pay when due all real property taxes and assessments attributable to the Property and Premises (excluding taxes assessed on, in connection with or attributable to the Communication Facilities located on the Premises for which Tenant to pay any tax, assessment, or charge that Tenant is disoutinR in d faith in aDoroDriate roceedin gs nor ago, 11 LLIZHIJIALMAi 11LIS HUL P1-U'-T1Ut;& PLUM W WUl URIUMIL Unt UCHIMU LIMICIUL WIL111111M year of the date such amount is due and payable by Landlord. 5. USE. The Premises are being leased for the purpose of erecting, installing, operating and maintaining, repairing and replacing radio or communications towers, transmitting and receiving equipment, antennas, dishes, mounting structures, equipment shelters and other supporting structures, and related equipment, and to alter, supplement and/or modify same (collectively, the "Communication Facilities"). Tenant may, subject to the foregoing, make any improvement, alteration or modification to the Premises as are deemed appropriate by Tenant for the permitted use herein. Tenant shall have the right to clear the Premises of any trees, vegetation, or undergrowth which interferes with Tenant's use of the Premises for the intended purposes. Tenant shall have the exclusive right to install and operate upon the Premises communications towers, buildings, equipment, antennas, dishes, fencing, and other accessories related thereto, and to alter, supplement, and/or modify same as may be necessary. Any microwave dish that is visible from the outside of an mounting structure, and W exceeds two 121 feet in diameter. shall 6. ACCESS AND UTILITIES. During the Due Diligence Period and the Tenn, Tenant, and its guests, agents, customers, lessees, sublessees and assigns shall have the unrestricted, exclusive right to use, and shall have free and unfettered access to, the Premises seven A\ I_ WI W21 day. Landlord for itself, its successors and assigns, hereby grants and conveys unto Tenant, its customers, employees, agents, invitees, sublessees, licensees, successors and assigns a nonexclusive easement to a public right of way (a) for ingress and egress, and (b) for the construction, installation, operation I VB Site ID: US-TX-7008 VB Site Name Dove Road Resolution 22-05 Exhibit "A" 415 maintenance, repair and replacement of overhead and underground electric and other utility facilities including fiber, backhaul, wires, poles, cables, conduits and appurtenant equipment), with the right to reconstruct, improve, add to, enlarge, change and remove such facilities, over, across and through any easement for the benefit of and access to the Premises i sub i ect to the t ,,, erms " I'll and conditi " I o " I ns he I rein iet forth, way up to and including negotiating and obtaining such access and utility rights from any applicable neighbor parcel and/or coordinating with Tenant's efforts to obtain same. If there are utilities already existing on the Premises which serve the Premises, Tenant may utilize such utilities and service5--ThciiqhU. g,ranted to Tenant herein shall also include th i ht to Is ri hts hereunderAo-au*,vublic or private utility company or authority to facilitate the uses contemplated herein, and all other rights and privileges reasonably necessary for Tenant's safe and efficient use and enjoyment of the easements for the purposes described above. Upon Tenant's request, Landlord shall execute and deliver to Tenant requisite recordable documents evidencing the easements contemplated hereunder within fifteen (15) days of Tenant's request, and Landlord shall obtain the consent and joinder of Landlord's mortgagee to any such grant, if applicable, 7. EQUIPMENT, FIXTURES AND REMOVAL. The Communication Facilities shall at all times be the personal property of Tenant and/or its subtenants and licensees, as applicable, Tenant or its customers shall have t 10V—Pri= ises-iu@& equipment, structures, fixtures, signs, and personal property as Tenant may deem necessary or appropriate, and such property, including the equipment, structures, fixtures, signs, and personal property currently on the Premises, shall not be deemed to be yart of the Premises, but shall remain the xo certmi of Tenant-&rj& 4 customers. Within ninety (90) days after the expiration or earlier termination of this Agreement (the 1IJRJ 11MM11 IWAIN 1115 11 'Willi NOUN OrMSM, #"Ilrlimmplotl-#,RULvmutr",Allqjlxoatqttitittvtgta*lizmmgI ASSIGNMENT AND SUBLEASE. Tenant may assign this Agreement to any Lender (defined low QTTff-f5-PCgI-CCIIICIIL Oy I CtIdIlL LU dIIJ PUILJ Uldt lb I IUL d ICU jllLll I I Cq Ulf e ne prior ri en consent of Landlord, not to be unreasonably withheld, conditioned or delayed. Tenant shall have the CUfof1-T-d(,-Mt1US-,-oUL no sucn suo ul 117777-snun feilevu of, release I enant from its obligations under this Agreement. Landlord may assign this Agreement only in its entirety and only to any person or entity who or which acquires fee title to the Property, subject to Section 15, Landlord may not subdivide the Property in any way that adversely impacts Tenant's rights hereunder without Tenant's prior written consent. As used herein, the term "Affiliate" means any corporation, partnership, limited liabiligsDm , -1 - Lmp or other entity that, directip or indirecNIA-corfirs I-Lymm control with Tenant or with tfie parent company or any subsidiaries of Tenant. For purposes of the aforementioned definition, the terms "controls," "controlled by," and "under common control with" mean interests of and in the applicable entity or entities. 9. COVENANTS, WARRANTIES AND REPRESENTATIONS, Page 4 of 25 VB Site ID US-TX-7008 VB Site Name Dove Road 127853421.2 Resolution 22-05 Exhibit "A" 416 a) Landlord warrants and represents that it is the owner in fee simple of the Property, free and b) Except for any amounts or sums that arise solely by virtue of Tenant's operation of the Communication Facilities on the Premises, which shall be the responsibility of Tenant, Landlord shall pay gorrigQ,iii, when due. any, other amounts or sums due and owing with re i I . I - of the Property, including, without limitation, judgments, taxes, liens, mortgage payments and other similar encumbrances, If Landlord fails to make any payments required under this Agreement, or breaches any other obligation or covenant under this Agreement, Tenant may (without obligation), after providing ten fJDJ,Aayys written notice to Landl,*,rd and offset such payment (including any reasonable attorneys' fees incurred in connection with Tenant performing such obligation) against payments of Rent, c) Landlord shall not do or knowingly permit anything that will interfere with or negate any special use permit or approval pertaining to the Premises or cause Tenant's use of the Premises to be in nonconformance with applicable local, state, or federal laws, Landlord shall cooperate with Tenant in any effort by Tenant to obtain certificates, permits, licenses and other approvals that may be required by any governmental authorities. Landlord agrees to execute any necessary applications, consents or other documents as may be reasonably necessary for Tenant to apply for and obtain the proper zoning approvals required to use and maintain the Premises and the Communication Facilities. d) To the best of Landlord's knowledge, Landlord has complied and shall comply with all laws with respect to the Property, No asbestos -containing thermal insulation or products containing PCB, Milkii W W Wo i MUK11-41-m 1 110HIM e) Tenant shall have access to all utilities required for the operation of Tenant's improvements on the Premises that are existing on the Property. f) There currently exist no licenses, sublicenses, or other agreements, written or oral, granting to any yadA _Qr *,arties the ri ht of use or occuAancg of a options or rights of first refusal to purchase the Property or any portion thereof or interest therein, or any equity or interest in Landlord if Landlord is an entity; and there are no parties (other than Landlord) in possession of the Property except as to those that may have been disclosed to Tenant in writing prior to the execution hereof. 10. HOLD OVER TENANCY. Should Tenant or any assignee, sublessee or licensee of Tenant hold and be construed as a tenancy from month -to -month only, but otherwise upon the same terms and conditions, 11® MUTUAL INDEMNIFICATION. MEMEMEMW uy=agamWHw.wnJ7W1Mg #Iwl The negligence or willful misconduct of Tenant, or its agents, employees, or mm VB Site ID US-TX-7008 VB Site Name Dove Road Resolution 22-05 Exhibit "A" 417 1 Any material breach by Tenant of any provision of this Agreement. This indemnity and hold harmless agreement will include indemnity against all reasonable costs, expenses, and liabilities incurred in or in connection with any such claim, and the defense thereof. Notwithstanding the foregoing, Tenant will have no liability to Landlord to the extent any claims, losses, costs, expenses, or damages arise out of or result from any intentional misconduct or negligence of Landlord, or of Landlord's agents, employees or contractors, b) To the extent pennitted by law, Landlord agrees to defend, indemnify and save harmless Tenant from and against all claims, losses, costs, expenses, or damages from a third party, arising from: I The negligence or willful misconduct of Landlord or its agents, employees, or contractors; or 2. Any material breach by Landlord of any provision of this Agreement. This indemnity and hold harmless a2reement will include indemniti gainit Q iia-sij.,jil'i iii i e ns es - a ti,4 Uldiffl, dfl(l UIC trie foregoing, Landlord will have no liability to Tenant to the extent any claims, losses, costs, expenses, or damages arise out of or result from any intentional misconduct or negligence of Tenant, or of Tenant's, agents, employees or contractors. a) Landlord hereby waives any and all lien rights it may have, statutory or otherwise, in and to the Communication Facilities or any portion thereof, regardless of whether or not such is deemed real or personal property under applicable laws. Landlord will not assert any claim whatsoever against Tenant for loss of antic ato nrofits or an other indirect s ecial incidental or coniegieii 1611111 jJCUrred by b) EACH PARTY HERETO WAIVES ANY AND ALL CLAIMS AGAINST THE OTHER FOR ANY LOSS, COST, DAMAGE, EXPENSE, INJURY OR OTHER LIABILITY WHICH IS IN THE NATURE OF INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE OR CONSEQUENTIAL DAMAGES WHICH ARE SUFFERED OR INCURRED AS THE RESULT OF, ARISE OUT OF, OR ARE IN ANY WAY CONNECTED TO THE PERFORMANCE OF THE OBLIGATIONS UNDER THIS AGREEMENT, 13. INSURANCE. Tenant shall insure against property damage and bodily injury arising by reason of occurrences on or about the Premises in the amount of not less than $5,000,000 in the aggregate. The insurance coverage provided for herein may be maintained pursuant to master policies of insurance covering other communication facilities of Tenant and its corporate affiliates, All insurance policies required to be maintained by Tenant hereunder shall be with responsible insurance companies, authorized to do business in the State or Commonwealth where the Premises are located if required by law, and shall provide for cancellation only upon ten (10) days' prior written notice to Landlord. Tenant shall evidence such insurance coverage by delivering to Landlord, if re nested av of a certificzte of insurqnce nf quch 14. INTERFERENCE, a) During the Due Diligence Period and the Term, Landlord, its successors and assigns, will not grant any ground lease, license, oreasement with respect to the Property (outside of the Premises) and any property adjacent or contiguous to the Property that is fee owned by Landlord: (a) for any of the uses contemplated in Section 5 herein; or (b) if such lease, license, or easement would detrimentally impact the Communication Facilities or Tenant's economic opportunities at the Premises, or the use thereof, Landlord VB Site ID: US-TX-7008 V13 Site Name: Dove Road Resolution 22-05 Exhibit "A" 418 b) If the Communication Facilities or portion thereof (the "Interfering Equipment") cause interference with any equipment placed on the Property prior to the Interfering Equipment, then Tenant shall take steps to correct and eliminate the interference, If such interference cannot be eliminated within thirty (30) days after receipt by Tenant from Landlord of notice of the existence of interference, Tenant shall cease operating and power -down the Interfering Equipment (except for intermittent testing for the purpose of correcting such interference) until the interference is corrected. Landlord agrees to exercise its i U11dill. UgFr=h - - 11 otherwise modify the Communication Facilities in a manner which will cause interference with the operations of any other equipment which is operating on the Property as of the Effective Date. c) If the communications equipment belonging to Landlord or any other user of the Property causes harmful interference with the Communication Facilities or portion thereof, as applicable, which interference is measurable in accordance with then existing industry standards, and the interfering equipment was installed on the Property after the Communication Facilities being interfered with, then If such interference cannot be eliminated within forty-eight (48) hours after receipt by Landlord of notice from Tenant of the existence of interference, Landlord shall take such actions as are permitted by law and can be conducted without breach of the peace such as causing the cessation of operations and powering down of the interfering equipment (except for intermittent testing for the purpose of correcting such interference) until such interference is corrected, If the interference is not rectified to the reasonable satisfaction of Tenant within thirty (30) days after receipt by Landlord of such notice from Tenant, Landlord shall remove the equipment causing such interference from the Property. Tenant agrees to exercise its best and good faith efforts to cooperate with Landlord and the user causing interference to try to resolve any interference issues on the Property, d) Prior to the construction of the Communication Facilities on the Property, Tenant shall I racilitics witi not intcrier"Ifirti Me Trequencies Men M-Tse oj Latillarst S jwuolm; safety radio system, which specific frequencies shall be provided by Landlord to Tenant by no later than ten (10) days following the Effective Date, 15. RIGHT OF FIRST REFUSAL, UH 1011M, M111W1111 Page 7 of 25 VB Site ID US-TX-7008 VB Site Name Dove Road 127853421.2 Resolution 22-05 Exhibit "All 419 irst re to purchase the Premises (or such larger portion of the Property that encompasses the Premises, if applicable) or such interest proposed to be conveyed. For purposes herein, a "Third Party Competitor" on or entit I6direLi iialt r mwowun operating, managing, investing in or leasing communications towers or communications antenna R7=77, 01 111 IUUI PLUPUFLJ MUZSCS OF Cd5CIIIUIJLh 1U00"11UHS tOVICIS U I I antenna installations. In such event, Landlord shall provide a copy of any offer to purchase or acquire, or any executed purchase agreement or letter of intent ("Offer"), to Tenant which copy shall include, at a minimum, the purchase or acquisition price, proposed closing date, and financing terms ("Minimum Terms"). Within thirty (30) days of receipt of such Offer, Tenant shall provide written notice to Landlord of Tenant's election to purchase the ROFR Property on the same Minimum Terms; provided, the closing date shall be no sooner than six 601 da-Lis after Tenant's xurchase election notice, In such event, Landlord agrees to sell the ROFR Property to Tenant subject to Tenant's payment of the purchase price and compliance with a purchase and sale agreement to be negotiated in good faith between Landlord and Tenant, If Tenant provides written notice that it does not elect to exercise its rights of first refusal to m-MV4&-Ae period, Tenant shall be deemed to have waived such right of first refusal only with respect to the specific Offer presented (and any subsequent Offers shall again be subject to Tenant's continuing right of first refusal hereunder), and Landlord shall be permitted to consummate the sale of the ROFR Property in accordance with the strict terms of the Offer ("Permitted Sale"). If Landlord does not consummate the Permitted Sale within nine 90) days of the date of Tenant's waiver of its ri-hts of first refusal, such Offer shall be deemed to have lapsed, b) In the event that Landlord determines to sell, transfer, license or otherwise convey any interest in any ROFR Property, and Landlord is required by applicable law to make such ROFR Property available for public bidding, Landlord shall provide Tenant with written notice of Landlord's intent to so convey such interest in the ROFR Property no later than thirty (30) days prior to commencement of any public bidding, which notice shall contain the Minimum Terms that are known to Landlord at the time of the notice, and Tenant shall have the right to participate in such public bidding process. 16. SECURITY. The parties recognize and agree that Tenant shall have the right to safeguard and protect its improvements located upon or within the Premises. Consequently, Tenant may elect, at its expense, to construct such enclosures and/or fences as Tenant reasonably determines to be necessary to secure its improvements, including the tower(s), building(s), and related improvements situated upon the k- *a i m4awWwwn towers, buildings, and related improvements, including, without limitation, posting signs for security purposes. 17. FORCE MAJEURE. The time for performance by Landlord or Tenant of any term, provision, or strikes, civil riots, floods, pandemics, material or labor restrictions by governmental authority, government shut downswuarantines., and/or other disease control measures and ang other cause not within the control of Landlord or Tenant, as the case may be-, provided, however, that nothing contained in this Section shall excuse Tenant from paying or performing any of its monetary obligations under this Agreement. 18. CONDEMNATION. Notwithstanding any provision of this Agreement to the contrary, in the event of condemnation of all or part of the Premises, Landlord and Tenant shall be entitled to separate award-q-with-re,s-,*P,r,-t-tnjJ)ft_P_wwimA__4Jb proceedings based upon Landlord's and Tenant's respective interests in the Premises. If a separate Page 8 of 25 VB Site ID US-TX-7008 VB Site Name Dove Road 12785342L2 Resolution 22-05 Exhibit "A" 420 condemnation award is not determined by such court, Landlord shall permit Tenant to participate in th allocation and distribution of the award. In no event shall the condemnation award to Landlord exceed th unimproved value of the Premises, without taking into account the improvements located thereon, and i or condemnation without the prior written consent of Lender. 19. DEFAULT, The failure of Tenant or Landlord to perform any of the covenants of this Agreeme shall constitute a default, The non -defaulting party shall give the other written notice of such default, an the defaulting party shall cure such default within thirty (30) days after receipt of such notice. In the eve P1 OUCCU Pt U111PUY UtLel—Ine 1'eCCTVL_01_'UC11 1`10LICe to Ctre SICu (leldUlt, U11(t 511dit PA-1 Mt; U&I 11% SAWI SCIdULL with due diligence, the time for curing shall be extended for such period of time as may be necessary t complete such curing, however, in no event shall this extension of time be in excess of sixty (60) day unless agreed upon by the non -defaulting party. 20. REMEDIES. Should the defaulting party fail to cure a default under this Agreement, the othe party shall have all remedies available either at law or in equity, including the right to terminate thi Agreement. 21. ATTORNEYS' FEES. If there is any legal proceeding between Landlord and Tenant arising fror or based on this Apreement, the unsuccessful xartp to such action or j[rocee i ' to the v ilin party all costs and expenses, including reasonable attorneys' fees and disbursements, incurred by sue prevailing party in such action or proceeding and in any appeal in connection therewith, If such prevailin party recovers a judgment in any such action, proceeding or appeal, such costs, expenses and attorney,, fees and disbursements shall be included in and as a part of such judgment. 22. ADDITIONAL TERMINATION RIGHT. If at any time during the Due Diligence Period or th Tenn, Tenant determines- in Tenant's sole and absolute discretion, with or without cause, that the Premis is no longer suitable or desirable for Tenant's intended use and/or purposes, Tenant shall have the right t terminate this Agreement upon sixty (60) days prior written notice to Landlord. 23. PRIOR AGREEMENTS, The parties hereby covenant, recognize and agree that the terms an provisions of this Agreement shall constitute the sole embodiment of the arrangement between the partic with re ard to the Premises and that all other written or unwritten agreements contracts or leases b an hereof. 24. SUBORDINATION, NON -DISTURBANCE AND ATTORNMENT. In the event the Prope is encumbered by a mortgage or deed of trust or other security instrument of any kind (a "Landlor Mortgage"), Landlord, within fifteen (15) days following Tenant's request or immediately prior to t creation of an encumbrance created after the date this A reement is full execut p! shall have the right to continue its use ancl occupancy ot the Fremises in accorclance with the provisions this Agreement, provided Tenant is not in default of this Agreement beyond applicable notice and cu periods. 25. LENDER'S RIGHTS. a) Landlord agrees to recognize the leases/licenses of all subtenants and licensees and wi permit each of them to remain in occupancy of its premises notwithstanding any default hereunder Page 9 of 25 VB Site ID US-TX-70 VB Site Name Dove Ro 127853421.2 Resolution 22-05 Exhibit "A" 421 Tenant so long as each such respective subtenant or licensee is not in default under the lease/license covering its premises. Landlord agrees to execute such documents as any such subtenant Agreement c) Landlord hereby agrees to give Lender written notice of any breach or default of the terms of this Agreement at the address set forth in Section 29, simultaneously with Landlord's provision of notice to Tenant and that Lender shall have the right, but not the obligation, to the same extent, for the same period and with the same effect, as Tenant to cure or correct any such default, r underthirty ( 30) days after the receipt of such request from Lender, promptly execute and deliver a new lease of the Premises and assipriment of all subleases and jtw4K#xmm-fiw remainder of the Term upon all the covenants, conditions, limitations and agreements contained herein including, without limitation, options to extend the Term) except for such provisions which must be modified to reflect such re-ection or disaffirmance cure all defaults existing Agreement vB Site ID: its-TX-7008 vB Site Name Dove Goad Resolution 22-05 Exhibit "in" 422 iiirmancc Or I uISAgreeme-77 Toineameoi eNui I and delivery of such new lease, Lender may use and enjoy the leasehold estate created by this Agreement without hindrance by Landlord. The aforesaid agreement of Landlord to enter into a new lease with Lender shall be deemed a separate agreement between Landlord and such Lender, separate and apart from this Agreement as well as a part of this Agreement and shall be unaffected by the rejection of this Agreement in any bankruptcy proceeding by any party. c) Except as expressly set forth herein with respect to the Revenue Share Fee, Landlord shall have no right and expressly waives any right arising under applicable lave, in and to the rentals or other fees payable to Tenant, if any, under any sublease or license of the Premises by Tenant, which rentals or fees may be assigned by Tenant to Lender, d) The provisions of Sections 25 and 26 hereof are for the benefit of Lender and may be relied upon and shall be enforceable by Lender as if Lender were a party to this Agreement. e) Landlord shall, within ten (10) days of the request of Tenant or any Lender or prospective Lender, provide an estoppel certificate as to any matters reasonably requested by Tenant or Lender. f) Under no circumstances shall the fee estate of Landlord and the leasehold estate created hereby merge, even though owned by the same party, without the written consent of the holder of a Tenant Mortgage, 28. QUIET ENJOYMENT. So long as Tenant is not in default under this Agreement beyond the its rights hereunder during the Due Diligence Period, and shall peaceably and quietly hold and enjoy the Premises throughout the Term, without any hindrance, molestation or ejection by Landlord, its successors or assigns or by those claiming by, through or under them, 29. NOTICES, All notices, requests, claims, demands, and other communications hereunder shall be in writing and may be hand delivered (provided the deliverer provides proof of delivery) or sent by nationally -established overnight courier that provides proof of delivery, or certified or registered mail postage prepaid, return receipt requested). Notice shall be deemed received on the date of delivery as demonstrated by the receipt of delivery, Notices shall be delivered to a party at the party's respective address below, or to such other address that a party below may provide from time to time: If to Landlord: Town of Westlake 1500 Solana Blvd., Suite 7200 Westlake, TX 76262 If to Tenant: Vertical Bridge Development, LLC 750 Park of Commerce Drive, Suite 200 Boca Raton, FL 33487 Ref. US-TX-7008 Attn: Sr. VP Asset Management With a copy to: General Counsel If to Lender: Toronto Dominion (Texas) LLC 31 West 52nd Street New York, NY 10019 Attn: Admin Agent Fax No, 416-982-5535 VB Site ID: US-TX-7008 VB Site Name: Dove Road Resolution 22-05 Exhibit "A" 423 With a copy to; Fox Rothschild LLP 747 Constitution Drive Suite 100 Exton, PA 19341 Attn: Levin Czubaroff m MISCELLANEOUS, a) Each party hereto warrants and represents that it has the necessary power and authority to enter into and perform its respective obligations under this Agreement. b) If any term of this Agreement is found to be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full ford and effect. c) All attached exhibits are hereby incorporated by this reference as if fully set forth herein. e) This Agreement shall be governed by and construed in accordance with the laws of the State or Commonwealth in which the Premises are located, f) This Agreement constitutes the entire agreement and understanding of the parties and supersedes all offers, negotiations, other leases and/or agreements with regard to the Premises. There are no representations or understandings of any kind not set forth herein. Any amendment to this Agreement must be in writing and executed by both parties, g) This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns, h) A short -form Memorandum of Lease may be recorded at Landlord or Tenant's option in the form as depicted in Exhibit 3, attached hereto, Tenant shall also have the option to record an amended Memorandum of Lease setting forth the Commencement Date, the final description of the Premises the location and configuration of the Communication Facilities, and such other information as Tenant shall deem appropriate. i) Landlord shall keep the terms of this Agreement confidential and shall not disclose any terms contained within this Agreement to any third party other than such terms as are set forth in the Memorandum of Lease or any amended Memorandum of Lease. a) At no rent due from Landlord to Tenant nor any reduction in the Rent, Landlord shall be allowed, at Landlord's sole expense, to attach its emergency service network equipment to Tenant's telecommunications tower provided Landlord first executes Tenant's standard Bann of Site License Agreement or its equivalent. Pursuant to the foregoing, Tenant hereby agrees to reserve on behalf of Landlord a ten foot (10') vertical enveloge at a height of forty-five feet (45') to fiL-five feet (55 MIS I gill ovum Page 12 of 25 V$ site ID US-TX-7008 VB Site Name Dove Road 127853421.2 Resolution 22-05 Exhibit "A" 424 b) Any reservation of right granted to Landlord pursuant to this Section is solely limited to Landlord's use only of the ten foot (10') vertical envelope described above and Landlord acknowledges and agrees that Landlord does not have the right to lease, license, sublease, sublicense, etc. such space on the tower on the Premises to any other party including, without limitation, any wireless communication entity. 32. RELOCATION. In the event that Landlord reasonably believes, in the legitimate interest of public safety, that (i) all or any portion of the Communication Facilities need to be relocated from the Premises to a different location on the Property or another alternate location, and (ii) there is no reasonable way to 111MV any portion of the Communication Facilities, and Landlord shall not have any right to remove or relocate all or any portion of the Premises or the Communication Facilities without Tenant's express written permission. SIGNATURES BEGIN ON NEXT PAGE Via Site ID US-TX-7008 VB Site Name Dove Road Resolution 22-05 Exhibit "A" 425 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Effective Date (date last signed by a party hereto). WITNESSES: STATE OF TEXAS xz`- This instrument w as acknowledged before me on 2022 by(ZWVWv e A-—- titlenameofsignatory),"of signatory) of the Town of,'Westlake, a municipal corporation, on behalf o the corporation. Em Print Name: 1,641e;,Y 01 My Commission Expires: V il. A 2 IjJ-1— Page 14 of 25 VB Site ID IJS-'FX .7008 VB Site Name Dove Road 127853421,2 426 I:Ducu &gnn Dwellanp e 11 D: 889D99CF-03DE-4A-8p::::3F-46387041378 Tenant signature page to Lease Agreement) Nar n da a .,, a STATE OF FLORIDA COUNTY OF PALM BEACH I Vertical Bridge De, a Delaware firanitcai 9 in Lle- LIEGAL ThisinstrUgent.was acknowledge i before eras anew 2 D22 & _....,. m lac of signatory), ...._ signatory) aap`Vertical Bridge Development, UC, a Delaware limited liability company, on behalf of the corn paany. Page IS iff 2; V9 2' He IfDD U""w..°TX-7008 V D rime Nanune pDeve Road 427 LeS_al Descrintion of the ProRertylParent Parcel Lot 2, Fidelity Investments Addition, Phase 1, an addition to the Town of Westlake, Tarrant County, Texas, according to the plat thereof recorded under Clerk's File No(s), D218200247, Plat Records, Tarrant County, Texas. Page 16 of 25 VB Site ID: US -TX 7008 VB Site Name: Dove Road 428 MM, 41,11,10, M Premises may be replaced by Tenant with a final survey and legal description of the Premises) zM=I Page 17 of 25 VB Site ID: 49S-TX-7008 VB Site Name Dave Road 127853421.2 429 0 U, R u 0 o ay rna IM11011111111111111 44- fr z 430 Memorandum of Lease Page n 9 of25 VB Site ID US-"I"X-7008 VB SRe Name Dove Road 431 Above 31' Space for Recorder's Use Only) Vertical Bridge Development, LLC 750 Park of Commerce Drive, Suite 200 Boca Raton, FL 33487 Attn: Daniel Marinberg MEMORANDUM OF LEASE This Memorandum of Lease ("Memorandum") evidences a Lease Agreement (the "Lease") between Town of Westlake, a municipal corporation ("Landlord"), whose address is 1500 Solana Blvd. Suite 7200, Westlake, TX 76262, and Vertical Bridge Development, LLC, a Delaware limited liability company, whose mailing ad, ss is 750 Park of Commerce Drive, Suite 200, Boca Raton, FL 33487 Tenant"), dated the 1q.19 VY2022 (the "Effective Date"), for a portion (the Premises") of the real property (the "Property") described in Exhibit A attached hereto. Landlord hereby ratifies, restates and confirms the Lease and leases to Tenant the Premises, subject to the terms and conditions of the Lease. The Lease provides for an initial Due Diligence Period, during which Tenant may evaluate the suitability of the Property for Tenant's proposed use, and, if exercised by Tenant, for the lease by Landlord to Tenant of the Premises for an initial term of five (5) years with nine 9) renewal option(s) of an additional five (5) years each, and further provides: The initial term, if exercised by Tenant, shall commence in accordance with the terms of the Lease-, 2. Landlord will attom to any mortgagee of Tenant and will subordinate any Landlord's lien to the Lease and to liens of Tenant's mortgagees, and not disturb the tenancy of Tenant; 3. The Lease restricts Landlord's ability to utilize, or allow the utilization of the Property or real property owned by Landlord which is adjacent or contiguous to the Property for the construction, operation and/or maintenance of communications towers and related facilities; 4Tenant ( and persons deriving rights by, through, or under Tenant) are the sole parties to market, use, or sublease any gortion of the Prol2erty for communications or broadcast facilities during the Nrl ffimnia" M 432 term of the Lease (such restriction shall run with the land and be binding on the successors and assigns of Landlord); 5a The Premises may be used exclusively by Tenant for all legal purposes, including without limitation, erecting, installing, operating and maintaining radio and communications towers, buildings, and equipment; 6, Tenant is entitled to sublease and/or license the Premises, including any communications tower located thereon; 7. Under certain circumstances, Tenant has a right of first refusal to acquire the Premises from Landlord; Landlord may assign the Lease only in its entirety and only to a purchaser of the fee interest of the Property; and I I Will I Ili, Will i Iiiiiii ii III 10. This Memorandum is not intended to amend or modify, and shall not be deemed or construed as amending or modifying, any of the terms, conditions or provisions of the Lease. In the event of a conflict between the provisions of this Memorandum and the provisions of the Lease, the provisions iiiij, Jjjjje ihall control. The Lease shall be bindinj uj2on and inure to the benefit of Landlord and Tenant U1111 WIWI MUM LU L11C UU11CLIFUI-11i LV LH. the Lease. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK, SIGNATURES BEGIN ON NEXT PAGE Page 21 of 25 127853421.2 433 IN WITNESS WHEREOF, the parties hereto have executed this MEMORANDUM OF LEASE as of the date last signed by a party hereto, Town of Westlake a municipal corporation A This)ins ument was acknowledged before me on 2022 by y (title oft . . ........... . . UZ!!" " name of signatory), signatory) of the Town of Westlake, a municipa corporation, on behalf ofiie corporation. 11LI/IAll Notary Publi MARY J. KAYSER Print Name: Notary Public, State of Texas Cornrn, Expires 01-11-2025 1 F. 410111% Notary D 3000-0rc My Commission Expires:.",_'t.,Z& Page 22 of 25 127853421.2 434 E)ocuSign EnvOope IID: 889D99CF 03DE-4ACMEY 463870413783 crenant's Signature Page to Memorandum of Lease) wrrNESSES: urn _.m5A QZ STATE OF FLORIDA COUNTY OF PALM EACH TENANT: Vertical Bridge Devel L q * a Delaware limhed Jiabili AIM n By: . . . . ................ Name ritie n q owl DS LEGAL This 1 stru ept was acknowledged before me on IV— . OY.- I —IV. 2022 by name of signatory), .... . ... . title of signatory) of Vertical Bridge Deveiopment, LLC, a Delaware pimfted liability company, on behalf of the company. il— j i"ClryPublic RACHEL WlLLWMN Notary Public - State of Florida I Idnt Name: Rachal WR1jaj7jS,,)jj Commission 0 HN 309112 My Comm. Epires Oct 17, 2026 Banded through Hational Notary Assn. My Cornrnission Exp res:. 12785342R 7 Page 23 of 25 435 EXHIBIT A TO MEMORANDUM OF LEASE) The PMRerty may be updated by Tenant upon receipt of final legal description from title) Lot 2, Fidelity Investments Addition, Phase 1, an addition to the Town of Westlake, Tarrant County, Texas, according to the plat thereof recorded under Clerk's File No(s), D218200247, Plat Records, Tarrant County, Texas, Access and utilities serving the Premises (as defined in the Lease) includes all easements of record as well as that portion of the Property designated by Landlord and Tenant for Tenant (and Tenant's guests, agents, customers, lessees, sublessees and assigns) ingress, egress, and utility purposes to and from a public right- of-way. Said interest being over land more particularly described by the following description - Lease Area Legal Description Insert metes and bounds description of the Premises from Vertical Bridge's final survey] Access and Utility Area Legal Descriotion Insert metes and bounds description of the Premises from Vertical Bridge's final survey] 24 12785342 V 2 436 Strictly Private and Confidential Dove Road Fire Station #1 Town of Westlake Communication Tower Proposal 9/29/2020 437 THIS PRESENTATION IS BEING DISTRIBUTED BY VERTICAL BRIDGE REIT,LLC (“VB”).UNLESS OTHERWISE NOTED,REFERENCES TO “WE”,“US”,“OUR”AND SIMILAR EXPRESSIONS ARE VERTICAL BRIDGE.AS USED HEREIN,“VERTICAL BRIDGE”REFERS TO VERTICAL BRIDGE REIT,LLC AND ITS SUBSIDIARIES AND AFFILIATES THIS PRESENTATION DOES NOT CONSTITUTE AN OFFER TO SELL OR A SOLICITATION OF AN OFFER TO BUY ANY SECURITIES.NO REPRESENTATIONS OR WARRANTIES ARE GIVEN OR IMPLIED. THIS PRESENTATION AND ITS CONTENTS ARE CONFIDENTIAL,AND THIS INFORMATION SHOULD NOT BE REPEATED OR DISCLOSED,IN WHOLE OR IN PART,TO ANY OTHER PERSON.THIS PRESENTATION HAS BEEN PROVIDED TO YOU FOR DISCUSSION PURPOSES ONLY AND MAY NOT BE USED OR RELIED UPON BY YOU OR ANY OTHER PERSON OR ENTITY FOR ANY OTHER PURPOSE.THIS PRESENTATION DOES NOT CONSTITUTE AND SHOULD NOT BE INTERPRETED AS EITHER AN INVESTMENT RECOMMENDATION OR ADVICE,INCLUDING LEGAL,TAX OR ACCOUNTING ADVICE.WE EXPRESSLY DISCLAIM ANY LIABILITY OR RESPONSIBILITY BY REASON OF ANY UNAUTHORIZED USE,PUBLICATION,DISTRIBUTION OR REFERENCE TO ANY ORAL OR WRITTEN OPINIONS OR ADVICE OR MATERIAL WITH RESPECT TO THIS PRESENTATION.THE PREPARER HAS NOT UPDATED,NOR IS IT UNDER ANY OBLIGATION TO UPDATE,THIS DOCUMENT OR THE CONTENTS CONTAINED HEREIN.THIS DOCUMENT MAY NOT BE SHOWN OR GIVEN TO ANY PERSON OTHER THAN RECIPIENT WITHOUT OUR PRIOR WRITTEN APPROVAL.THIS DOCUMENT DOES NOT PURPORT TO MAKE ANY,AND DOES NOT CONTAIN ANY,REPRESENTATIONS,WARRANTIES OR THE OTHER CERTIFICATIONS OR GUARANTEES FROM US TO THE RECIPIENT OR TO ANY OTHER PERSON OR ENTITY. THIS DOCUMENT DOES NOT CONSTITUTE AN AMENDMENT,MODIFICATION,UPDATE,SUPPLEMENT,DISCHARGE OR REPLACEMENT OF ANY RIGHTS,COVENANTS OBLIGATIONS,LIABILITIES,REPRESENTATIONS AND WARRANTIES,OR OTHER PROVISIONS (INCLUDING ANY PROVISIONS REGARDING THE GOVERNANCE DISCRETION OR FIDUCIARY DUTIES OF ANY PERSONS OR ENTITIES)OF ANY AGREEMENTS OR ARRANGEMENTS BETWEEN US AND THE RECIPIENT.IN FURTHERANCE OF THE PRECEDING SENTENCE,NEITHER THE DELIVERY OF THIS DOCUMENT TO THE RECIPIENT NOR ANY OTHER COURSE OF DEALING BETWEEN THE RECIPIENT AND US,SHALL BE DEEMED EFFECTIVE TO MODIFY,AMEND OR DISCHARGE ANY RIGHTS OR OBLIGATIONS OF US OR THE RECIPIENT (INCLUDING IN RESPECT OF THE FUTURE PROVISION OF INFORMATION TO THE RECIPIENT)UNDER ANY AGREEMENTS OR ARRANGEMENTS BETWEEN US AND THE RECIPIENT. THIS DOCUMENT INCLUDES FORWARD-LOOKING STATEMENTS THAT REPRESENT OUR OPINIONS,EXPECTATIONS,BELIEFS,INTENTIONS,ESTIMATES OR STRATEGIES REGARDING THE FUTURE,WHICH MAY NOT BE REALIZED.THESE STATEMENTS MAY OR MAY NOT BE IDENTIFIED BY THE USE OF WORDS LIKE “ANTICIPATE,”“BELIEVE,”“ESTIMATE,”“EXPECT,”“INTEND,”“MAY,”“PLAN,”“WILL,”“SHOULD,”“SEEK,”AND SIMILAR EXPRESSIONS.THE FORWARD-LOOKING STATEMENTS REFLECT OUR VIEWS AND ASSUMPTIONS WITH RESPECT TO FUTURE EVENTS AS OF THE DATE OF THIS DOCUMENT AND ARE SUBJECT TO RISKS AND UNCERTAINTIES,INCLUDING THOSE BEYOND OUR ABILITY TO CONTROL OR PREDICT.IN PARTICULAR,THE CURRENT CHALLENGING ECONOMIC CONDITIONS,UNCERTAINTY REGARDING THE TIMING OF ECONOMIC RECOVERY AND THE POTENTIAL IMPACT OF THESE ECONOMIC FACTORS IMPAIRS THE RELIABILITY AND PREDICTABILITY OF ASSUMPTIONS UNDERLYING PROJECTIONS AND ESTIMATES OF FUTURE PERFORMANCE AND MARKET TRENDS.ACTUAL AND FUTURE RESULTS AND TRENDS COULD DIFFER MATERIALLY FROM THOSE DESCRIBED BY SUCH STATEMENTS.WE DO NOT UNDERTAKE ANY OBLIGATION TO UPDATE OR REVISE ANY FORWARD LOOKING STATEMENTS,WHETHER AS A RESULT OF NEW INFORMATION,FUTURE EVENTS OR OTHERWISE. IN CONSIDERING THE EXPECTED OR ESTIMATED RETURN INFORMATION CONTAINED HEREIN,THE READER SHOULD BEAR IN MIND THAT SUCH PERFORMANCE IS NOT A GUARANTEE,PROJECTION OR PREDICTION AND IS NOT NECESSARILY INDICATIVE OF FUTURE RESULTS.THERE CAN BE NO ASSURANCE THAT VB WILL BE ABLE TO IMPLEMENT ITS INVESTMENT STRATEGY OR ACHIEVE ITS INVESTMENT OBJECTIVE.ACTUAL RETURNS FOR VB,AND INDIVIDUAL INVESTORS PARTICIPATING DIRECTLY OR INDIRECTLY IN VB MAY VARY SIGNIFICANTLY FROM THE EXPECTED OR ESTIMATED RETURNS SET FORTH HEREIN.ANY EXPECTED OR ESTIMATED RETURNS ARE BASED ON THE BELIEF OF THE INVESTMENT TEAM ABOUT THE RETURNS THAT MAY BE ACHIEVABLE ON INVESTMENTS THAT VB HAS MADE OR INTENDS TO PURSUE IN LIGHT OF EXPERIENCE WITH SIMILAR TRANSACTIONS,THEIR KNOWLEDGE OF THE SECTORS AND INDUSTRIES DISCUSSED HEREIN,FINANCING,OPERATING AND GROWTH TECHNIQUES AND THE ASSUMPTION THAT ECONOMIC,MARKET AND OTHER CONDITIONS WILL NOT DETERIORATE AND,IN SOME CASES,IMPROVE.EXPECTED OR ESTIMATED RETURNS ARE ALSO BASED ON MODELS,ESTIMATES AND ASSUMPTIONS ABOUT PERFORMANCE BELIEVED TO BE REASONABLE UNDER THE CIRCUMSTANCES.WE ANTICIPATE THAT THE EXPECTED OR ESTIMATED RETURNS WILL BE ACHIEVED THROUGH A COMBINATION OF CURRENT INCOME OVER TIME,PLUS CAPITAL APPRECIATION THROUGH,AMONG OTHER THINGS,GROWTH IN THE CASH FLOWS GENERATED BY VB INVESTMENTS.IN EVALUATING POTENTIAL RETURNS OF AN INVESTMENT,WE MAY CONSIDER A NUMBER OF FACTORS,INCLUDING,FOR EXAMPLE,PROJECTED CASH FLOWS,PROJECTED FUTURE VALUATIONS OF ASSETS AND BUSINESSES,RELEVANT OTHER MARKET DYNAMICS (INCLUDING INTEREST RATE AND CURRENCY MARKETS),ANTICIPATED CONTINGENCIES,AND REGULATORY ISSUES.ALL ASSUMPTIONS UNDERLYING EXPECTED OR ESTIMATED RETURNS ARE HYPOTHETICAL AND ACTUAL RESULTS (INCLUDING ACTUAL CASH FLOWS,ACQUISITION AND DISPOSITION TIMING,EXPENSES,VALUES,INVESTMENT PACE,LEVERAGE AND OTHER FINANCING TECHNIQUES AND MONETIZATION STRATEGIES)MAY VARY MATERIALLY FROM SUCH ASSUMPTIONS. IRS CIRCULAR 230 DISCLOSURE:NEITHER VERTICAL BRIDGE REIT,LLC NOR ITS RESPECTIVE AFFILIATES PROVIDE TAX OR LEGAL ADVICE.ANY DISCUSSION OF TAX MATTERS IN THESE MATERIALS WAS NOT INTENDED OR WRITTEN TO BE USED,AND CANNOT BE USED,FOR THE PURPOSE OF (I)AVOIDING TAX-RELATED PENALTIES UNDER FEDERAL,STATE OR LOCAL TAX LAW OR (II)PROMOTING,MARKETING OR RECOMMENDING TO ANOTHER PARTY ANY TRANSACTION OR MATTER ADDRESSED HEREIN. 9/29/2020 Disclaimer 438 9/29/2020 Table of Contents Section Index 1 Identification of the Firm 2 Executive Summary –Our Mission –Executive Summary Overview –Executive Summary –Verizon Coverage Objective –Executive Summary –Why Partner with Vertical Bridge? –Executive Summary –Approach to Meet Project Requirements 3 Staffing Resources / Proposed Project Team 4 Experience –Experience –Management Team –Experience –Overview –Experience and Growth 2016-2020 –Experience –Similar Stealth Tower Projects 5 Technical Competence 6 Fiscal Stability –Fiscal Stability –Business and Customer Portfolio 439 9/29/2020 Table of Contents Section Index 7 Appendices –Appendix A –Land Lease Payment Proposal Information –Appendix B –Proposed Land lease Agreement –Appendix C –Site Map locating proposed tower –Appendix D –Proposed Tower Views –Appendix E –Marketing –Appendix F –Examples of Previous “Like Projects” in California –Appendix G –References Form –Appendix H –Licenses, Certifications, Licenses, Documents Proving Qualifications –Appendix I –Example drawings/elevation of proposed 100’ artificial tree cell tower 440 9/29/2020 1Identification of Firm 441 9/29/2020 Identification of the Firm Legal Name: Vertical Bridge REIT, LLC Legal Address: 750 Park of Commerce Drive, Suite 200, Boca Raton FL 33487 Legal Form of Company:Limited Liability Company Phone Number: 757-589-0904 Email Address: Agarcia@verticalbridge.com Website Address:https://www.verticalbridge.com/ Direct Email Address for Firm’s Principal in Charge: Arubin@verticalbridge.com Contact for Scheduling in-person Interview: Aron Garcia 442 9/29/2020 2Executive Summary 443 9/29/2020 Our Mission Enabling Mobile & Internet Connectivity 444 9/29/2020 Executive Summary Overview Vertical Bridge currently manages over 288,000 assets for wireless carriers and Verizon has identified a capacity and traffic issue in their coverage around Westlake, thus facilitating the need for a tower to provide additional coverage on Dove Rd and to offload traffic and capacity on existing towers near Dove Rd. •Vertical Bridge has a reputation in the industry as the preferred partner for wireless tenants •Large scale of nationwide assets •Predictability in the leasing process –45-day standard process from co-lo app to NTP •MLAs with many national and regional wireless carriers •Vertical Bridge’s carrier history will maximize leasing opportunities for this site and enhance the coverage in Westlake •VB utilizes an automated leasing process •VB has already secured interest from Verizon to build this tower and has strong relationships with other national and wireless carriers to market this site to them and enhance coverage from other carriers in Westlake as well •The proposal is to lease a 50’ x 50’ ground space to build a 100’ Stealth structure just West of the existing fire station #1 accommodating up to 4 tenants and the Town’s proposed equipment 445 9/29/2020 Executive Summary –Verizon Coverage Objective 446 9/29/2020 We take a distinct, decisive approach to partnering which leverages the best of Vertical Bridge and our partners Executive Summary -Why Partner with Vertical Bridge? •Perfect blend of entrepreneurial spirit and energy with a stable financial profile •Vertical Bridge has raised over $2.4B in new equity and debt to support our growth •Vertical Bridge is the top manager of third party wireless real estate in the U.S., with carriers looking to us to streamline processes with real property owners… •Quick turnaround (fastest in the sector) •Industry leading owner portal and reporting •Unique access to carrier’s RF teams •Cross reference holes/blocked sites within portfolio •Operational experience with a seasoned leadership team; senior management has been in the industry since 1994 •History of great relationships with our partners/customers •Vertical Bridge provides a comprehensive suite of services •Our way of working and ease of transacting, gets carriers to come back and repeat business 447 9/29/2020 Executive Summary –Approach to Meet Project Requirements •Project Management will be completed in-house •FAA and FCC Filings will be completed in-house by our regulatory team •Phase 1, NEPA/TCEQ will be contracted out to a qualified environmental vendor. •Geotechnical Engineering will be contracted out to a qualified vendor. •A&E Drawings will be contracted out to Allpro Consulting Group Inc. in Dallas, TX •Tower Drawings and Tower Fabrication will be bid out and contracted out to a qualified Tower Manufacturer. VB has several Tower Manufacturers that they work with daily. •Any zoning and permitting required will be handled by our site acquisition liaison at Allpro Consulting Group Inc. •Construction will be bid out to qualified GCs and they will be overseen by an in-house Construction Management Team. •Allpro Consulting Group Inc and Vertical Bridge Project Management will coordinate with Oncor to bring power to the site. 448 9/29/2020 3Staffing Resources / Proposed Project Team 449 9/29/2020 Staffing Resources / Proposed Project Team •Ariel Rubin –Vice President of Tower Development •4 years with VB (20 years in industry), oversees all tower development for Vertical Bridge •Patrick Bardone –Project Director –Development •5 years with VB (25 years in industry), oversees tower development projects for Vertical Bridge •Aron Garcia –Project Manager –Development •3 years with VB (21 years in the industry), oversees projects in TX, NM, AR and PR for Vertical Bridge •Tom Hoffman –Director of Construction •3 years with VB (31 years in the industry), oversees all construction activities for Vertical Bridge Development team •Todd Dettling –Construction Manager -Development •3 years with VB (22 years in the industry), oversees construction in TX, NM, OK, AR, KS, LA and PR for Vertical Bridge •Richard Hickey –Sr. Manager, National Regulatory Compliance •3 years with VB (24 years in the industry), oversees all regulatory compliance for VB •Dana Holland –Site Acquisition Manager at Allpro •Vendor Partner in charge of site acquisition on this project •Joji George –PE at Allpro Consulting Group Inc •Vendor Partner in charge of A&E services •Tower Manufacturer TBD upon bid request 450 9/29/2020 4Experience 451 9/29/2020 Over 200 years of combined experience in communications infrastructure Experience –Management Team Bernard Borghei Executive Vice President Operations and Co-founder 25 years of telecom experience Mike Belski Executive Vice President Leasing & Marketing and Co-founder 20 years of telecom experience Michael Romaniw Chief Financial Officer 2 years of telecom experience Robert Paige Senior Vice President of M&A 30 years of telecom experience Dan Marinberg Senior Vice President and General Counsel 4 years telecom experience Johnny Crawford Senior Vice President of Development 25 years telecom experience Jim McCulloch Senior Vice President of Real Estate 8 years telecom experience Buddy Norman Vice President of Real Estate Development 3 years of telecom experience Marc Ganzi Executive Chairman Founder and former CEO of Global Tower Partners 20 years telecom experience Alex Gellman Chief Executive Officer and Co-founder 25 years of telecom experience MANAGEMENT TEAM Tim Shine Vice President of IT 25 years of Information Technology experience 452 9/29/2020 Vertical Bridge is the largest private owner, operator and manager of towers and wireless communications sites in the United States Experience –Overview •Founded in 2014, by the former team that managed Global Tower Partners, Vertical Bridge has more than 200 years of collective experience •“Fast, Friendly and Flexible” approach resonates with carriers seeking long term partnerships and better alternative to public towercos •Vertical Bridge has been built upon the model that brought success to GTP (personnel, systems, processes, pipeline & access to capital) •Since inception, Vertical Bridge has capitalized on proprietary deal flow and an active M&A environment, completing over 250 acquisitions •Successfully completed our fifth securitization in June 2020, locking in long-term debt capital at low fixed interest rates 19,451 Owned and Master Leased Towers 288,000+ Sites 73% Telephony or Investment Grade 180 Employees 3.3B+ Committed Capital 453 9/29/2020 Growth through execution and disciplined capital allocation Experience and Growth -2016-2020 Over 288,000 sites –and counting January 2016 August 2020January 2017 Over 43,000 total sites Owned and master towers –2,389 Rooftops –2,832 Billboards –38,136 Over 54,000 total sites Owned and master towers –3,576 Rooftops –5,314 Billboards –43,967 Over 288,000 total sites Owned and master towers –19,451 Rooftops –7,496 Billboards –41,562 Total Portfolio 454 9/29/2020 Experience –Similar Stealth Tower Projects •Role of the firm and relationship to client –Build to Suit Business Partner for major wireless carriers •Project Scope description –To enhance coverage objectives for our clients •Staffing and major sub-consultants used –Vertical Bridge in-house staff and its vendor partners •Duration of project –Generally 12-18 months •Contact name, position, entity name, telephone number, facsimile number and email –Vertical Bridge Lease agreements provide that property owner contact information remains confidential •Examples of similar projects provided in appendix F •References have been supplied in appendix G 455 9/29/2020 5Technical Competence 456 9/29/2020 •Members of our executive and senior management team will be directly involved in this project. •Proposed Project team is seasoned but will also be able to interact with senior leadership to ensure the project stays on target and meets the needs of the Client and landlord. •Once project is completed, in-house marketing and leasing teams are in place to secure additional carriers to bring additional coverage to campus. Technical Competence Bernard Borghei Executive Vice President Operations and Co-founder 25 years of telecom experience Mike Belski Executive Vice President Leasing & Marketing and Co-founder 20 years of telecom experience Dan Marinberg Senior Vice President and General Counsel 4 years telecom experience Johnny Crawford Senior Vice President of Development 25 years telecom experience 457 9/29/2020 6Fiscal Stability 458 9/29/2020 Our key customers and partners are leaders in their industry, recognized telecommunications carriers, broadcasters, internet-of-things, and back-haul providers Fiscal Stability -Business and Customer Portfolio Key Customers & Tenants Partners Telephony/Broadband Wireless IoT Broadcasting Fiber Access Paging Marketing Agreement Real State Billboards / Outdoor (Small Cell Deployment) Power Utilities 459 9/29/2020 7Appendices 460 9/29/2020 Appendix A: Land Lease Payment Proposal Information 80’ Stealth Tower 1.Initial Monthly Land Lease Payment with Single Carrier: $ 900 . 2.Initial Term (Years): 5 . 3.Percentage Increase Every Renewal Period:7.5% per 5-year term . 4.Number of Renewing (5) Year Terms: 9 . 5.Total Length of Land Lease Terms: 50 . 6.Other: Lease area of 30’ x 40’ for up to 3 carriers. 50’ rad center reserved for Town’s EMS network equipment. 461 9/29/2020 Appendix A: Land Lease Payment Proposal Information 100’ Stealth Tower 1.Initial Monthly Land Lease Payment with Single Carrier: $ 1,000 . 2.Revenue Sharing Per Additional Carrier on 3rd and 4th Carrier: $ 300 . 3.Initial Term (Years): 5 . 4.Percentage Increase Every Renewal Period:7.5% per 5-year term . 5.Number of Renewing (5) Year Terms: 9 . 6.Total Length of Land Lease Terms: 50 . 7.Other: Lease area of 50’ x 50’ for up to 4 carriers 50’ rad center reserved for Town’s EMS network equipment. 462 9/29/2020 Appendix A: Land Lease Payment Proposal Information 120’ Stealth Tower 1.Initial Monthly Land Lease Payment with Single Carrier: $ 1,100 . 2.Revenue Sharing Per Additional Carrier on 3rd and 4th Carrier: $ 300. 3.Initial Term (Years): 5 . 4.Percentage Increase Every Renewal Period:7.5% per 5-year term . 5.Number of Renewing (5) Year Terms: 9 . 6.Total Length of Land Lease Terms: 50 . 7.Other: Lease area of 50’ x 50’ for up to 4 carriers 70’ rad center reserved for Town’s EMS network equipment. 463 9/29/2020 Appendix B: Proposed Land Lease Agreement (By Firm) As requested, the proposed land lease has been attached to the end of this packet. 464 9/29/2020 Appendix C: Site Map 465 9/29/2020 Appendix C: Site Map 466 9/29/2020 Appendix D: Proposed site location view from Dove & Davis 467 9/29/2020 Appendix D: Proposed site location view from Fidelity parking garage 468 February 2018 33 Vertical Bridge markets to local and executive levels at all major carriers •VB has meaningful relationships at all levels for the four (4) national carriers •VB executives regularly meet with executives at all major wireless carriers •VB is a regular sponsor and attendee at national and local industry events •VB sales team attends upwards of 20+ industry shows per year including: •MWC –Barcelona, MWC –Americas, CCA, NAB, WISPAPALOOZA, etc. •VB has a National Account Manager (NAMs) for each of the four (4) national carriers •NAM’s responsibility is to report top to bottom with the carriers, be a point of contact, escalation, to build positive relationship with carrier and to drive leasing •VB RLMs spend 70% of their time on the road interacting with customers •RLM’s primary responsibility and compensation is to hit leasing milestones •VB leasing team is required to hit specific targets for in-person visits •Approach has been proven to increase the visibility for the sites that VB is marketing and enhances the likelihood of generating “hits” Strictly Private and Confidential Appendix E: Marketing Once Built Headquarters Regional Local 469 February 2018 34 Three-Legged Stool Regional Leasing Manager (RLM) •Manages customer relationships •Actively markets the portfolio •Initial point of contact for co-location application and pricing •Territory-based Regional Operations Manager (ROM) •Manages site operations and maintenance •Approves co-location application and manages structural engineering process •Overseas regulatory compliance and customer installation •Territory-based Leasing Specialist (LS) •Preparation of new leases and amendments •Interacts with customer leasing representative •Manages workflow to ensure timely completion of tasks •HQ-based Strictly Private and Confidential Appendix E: Marketing –Lease Execution Teamwork = 45-day turnaround •Each region has a team •Each team is incented with the same goal •Promotes efficient and effective lease execution 470 9/29/2020 Appendix F –Examples of Previous “Like Projects” US-TX-5289 Chiu 31.776313393 -106.312219658 El Paso, TX 50’ Stealth Tower 471 9/29/2020 Appendix F –Examples of Previous “Like Projects” US-NM-5023 Willow Creek 35.064512,-106.578313 Albuquerque, NM 43’ Stealth Tower 472 9/29/2020 Appendix G: References •Representative sample of VB master lease partners REVANTAGE CORPORATE SERVICES CENTURYLINK DOMINION UNIVISION THE DAVIS COMPANIES Market and right to master lease 700+ buildings Market and right to master lease 1,200+ towers BTS and right to master lease on all assets within operating region Market and right to master lease 60+ towers Market and right to master lease 100+ buildings and manage pre-existing leases Length of relationship: 5 years Address: 233 S Wacker Dr #4700 Chicago, IL 60606 Executive Contact: Michael Stone Senior Corporate Counsel (561) 400-0791 mstone@revantage.com Financial Contact: Michael Stone Senior Corporate Counsel (561) 400-0791 mstone@revantage.com Operational Contact: Michael Stone Senior Corporate Counsel (561) 400-0791 mstone@revantage.com Length of relationship: 5 years Address: 100 CenturyLink Dr, Monroe, LA 71203 Executive Contact: Dennis Davis Product Manager (913) 353-7371 Dennis.J.Davis@CenturyLink.com Financial Contact: Dennis Davis Product Manager (913) 353-7371 Dennis.J.Davis@CenturyLink.com Operational Contact: Dennis Davis Product Manager (913) 353-7371 Dennis.J.Davis@CenturyLink.com Length of relationship: 3 years Address: 120 Tredegar St, Richmond, VA 23219 Executive Contact: Mark Allen Director Project Development & Execution (804) 257-4711 Mark.Allen@DominionEnergy.com Financial Contact: Mark Allen Director Project Development & Execution (804) 257-4711 Mark.Allen@DominionEnergy.com Operating Contact: Mark Allen Director Project Development & Execution (804) 257-4711 Mark.Allen@DominionEnergy.com Length of relationship: 3 years Address: 605 Third Ave, New York, NY 10158 Executive Contact: Marc Manahan CFO, Local Media (201) 287-4309 MManahan@Univision.net Financial Contact: Jacqueline Perez Senior Accountant (201) 347-6307 JAPerez@Univision.net Operating Contact: Marc Manahan CFO, Local Media (201) 287-4309 MManahan@Univision.net Length of relationship: 5 years Address: 125 High St, Boston, MA 02110 Executive Contact: Gary Hofstetter SVP, Asset Management (617) 451-1300 x 284 GHofstetter@TheDavisCompanies.com Financial Contact: Gary Hofstetter SVP, Asset Management (617) 451-1300 x 284 GHofstetter@TheDavisCompanies.com Operating Contact: Gary Hofstetter SVP, Asset Management (617) 451-1300 x 284 GHofstetter@TheDavisCompanies.com 473 9/29/2020 Appendix H: Licenses, Certifications, Documents Proving Qualifications (By Firm) •In June 2020, Vertical Bridge became certified as a CarbonNeutral® company by Natural Capital Partners, the leading experts on carbon neutrality and climate finance. •https://verticalbridge.com/vertical-bridge-takes -unprecedented-step-forward -tower-industry-becoming-carbon- neutral-certified 474 9/29/2020 Appendix I: Example Drawings of Similar Project 475 July 27, 2022 Vertical Bridge Development, LLC 750 Park of Commerce Drive, Suite 200 Boca Raton, FL 33487 Site #: US-TX-7008 To: Mr. Czubaroff Re: Westlake/ Vertical Bridge Lease Agreement Clarification & Additional Documents for Execution Town of Westlake gives written consent for Vertical Bridge Development, LLC 750 Park of Commerce Drive, Suite 200, Boca Raton, FL 33487 to make the following two changes to the lease agreement passed by the Westlake Town Council on January 24, 2022. 1. Vertical Bridge to take page 1 of 3 in the attachment lease exhibit drawing and swap that page in at Exhibit 2 of the partially executed Lease Agreement (and remove the existing lease exhibit page from Exhibit 2) and the last page of Exhibit A to the partially executed MOL. The reason for this change is the attached updated lease exhibit drawing contains the updated tower height agreed upon by the parties. 2. Vertical Bride to cross off the Jan 24, 2022, date in the signature block of the partially executed Lease Agreement and MOL and put on April 25, 2022 (the date the notary acknowledged the signature). Without this change Vertical Bridge envisions the MOL will not be able to be recorded. I have attached the following: lease agreement, resolution, and agenda memo Sincerely, Troy J. Meyer Assistant Town Manager CC: Jarrod Greenwood 476 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:23-248 Agenda Date:9/25/2023 Agenda #:I.4. TOWN STAFF REPORT RECCOMENDATIONS Consider approving repairs to Back Flow Preventor Devices; and take appropriate action (Wade Carroll) STAFF: Wade Carroll, Town Manager BACKGROUND: The Town of Westlake is required by the TCEQ to test all backflow preventors owned by the Town each year to ensure that stagnant water from irrigation and other water lines does not contaminate our water system. The Town shows that testing was last completed in 2022 but 5 backflow preventors failed testing this month. This is an infrastructure, specifically a plumbing repair for Academy buildings which is allocated to the Plumbing Repairs and Maintenance budget line. There is currently $8,000 budgeted in that line item however there is a total of $187,000 dollars budgeted to Academy buildings Repairs and Maintenance throughout all repairs and maintenance lines. We are only a couple of weeks into this year’s budget and our hope is to find savings within the other repair and maintenance lines to stay within the overall Academy budget, however this is a required repair to stay in good standings with the TCEQ and to ensure safe drinking water for our students and public. Repairs are necessary to ensure public health and safety measures are in compliance with oversite agencies. Expected costs for repairs are estimated at $14,214 and within the spending authority of the Town Manager and is within the operational purview of the Town Manager’s responsibilities. The Council should be made aware that our Public Works Department Operations are not within best practices and in a recent TCEQ onsite Audit several violations and deficiencies were noted to which our new Assistant Director of Public Works is already working to alleviate the issues found. This information was passed on to Council in previous communications from the Town Manager. This is the first of what I fear are many unanticipated costs we will incur to ensure that our Town has the capacity and constant supply of clean and safe water to meet our citizen’s needs. FISCAL IMPACT: Estimated cost for the repair is $14,214 but could be higher once repairs are initiated. A budget transfer from remaining funds within Westlake Academy Repairs and Maintenance Budget lines will be moved to cover the overage in Plumbing Repairs and Maintenance at a later time in the fiscal year. STAFF RECOMMENDATION: Staff recommends approving funds to repair backflow devices. ATTACHMENT(S): Estimate from A-1 Services TOWN COUNCIL ACTION/OPTIONS: 1)Motion to approve Town of Westlake Printed on 9/21/2023Page 1 of 2 powered by Legistar™477 File #:23-248 Agenda Date:9/25/2023 Agenda #:I.4. 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 9/21/2023Page 2 of 2 powered by Legistar™478 126 County Rd 4577 Boyd Boyd TX 76023 (817) 232-5577, Oneafire@me.com Estimate ESTIMATE #1027391965 DATE 09/18/2023 PO # CUSTOMER Town of Westlake Paul Andreason 2600 J T Ottinger Road Westlake, TX, 76262 (817) 253-8458 pandreason@westlaketx.gov SERVICE LOCATION Westlake Academy 2600 J T Ottinger Road Westlake, TX, 76262 (817) 253-8458 pandreason@westlaketx.gov DESCRIPTION Estimate Description Qty Rate Tax Total 2-1/2"-4" 957 Total Repair $5,928.61 Labor Labor to repair: 1- 2.5" Watts 957Z SN: OD-0446 located in secondary school riser room 1- 2.5" Watts 957Z SN: TA-0326 located in multipurpose bldg riser room Backflow test required after repairs 2.00 $1,500.00 $0.00 $3,000.00 2-1/2-4" 957 1st Check Assembly 2.00 $648.60 $0.00 $1,297.20 2-1/2-4" 957 2nd Check Assembly 2.00 $612.60 $0.00 $1,225.20 2-1/2" - 10" Watts 957 Relief Valve Rubber Kit 1.00 $406.21 $0.00 $406.21 4" Valve Repair (OS&Y) Replacement of top section of valve, along with gate, stem and wheel. This service is leaving valve body inline, but replacing internal components. Valve body may be damaged (uncommon), but won't be known until repair has begun. If body is damaged and is unable to be repaired, a separate quote will be required. $4,342.40 Labor 2.00 $1,000.00 $0.00 $2,000.00 479 Labor to repair valves on 4" Conbraco 4DC SN: NP761 located in vault by office, backflow test will be required after repairs 4" OS&Y Valve 2.00 $1,171.20 $0.00 $2,342.40 1/2" Test Cock Replacement Replacement of 1/2" test cocks on 4" Conbraco 4DC SN: NP761 located in vault by office, backflow test will be required after repairs. $147.00 Labor Labor to replace test cocks on 4" Conbraco 4DC NP761 located in vault by office 1.00 $75.00 $0.00 $75.00 1/2" Test Cock 3.00 $24.00 $0.00 $72.00 Labor Labor to remove plug from test cock in order to complete test on 4" Colt 300-BF SN: XD-0694 located at portable riser room, backflow test required after repairs. 1.50 $150.00 $0.00 $225.00 2-1/2"-6" Conbraco 4S Repair $2,705.98 Labor Labor to repair 6" Conbraco 4S series backflow SN: NS050 located in vault, backflow test will be required after repairs. 1.00 $1,000.00 $0.00 $1,000.00 2-1/2"-6" 4S Check Assembly 2.00 $852.99 $0.00 $1,705.98 Test Cock Replacements (3/4" Test Cocks) Replace test cocks on 6" Conbraco 4S series backflow SN: NS050 located in vault Backflow test will be required after repairs $215.00 Labor Labor to replace test cocks on 6" Conbraco DCDA SN: NS050 1.00 $75.00 $0.00 $75.00 3/4" LF Non-Tapped Ball Valve SS Trim 4.00 $25.00 $0.00 $100.00 3/4" Red Brass Seamless Nipple 4.00 $10.00 $0.00 $40.00 Westlake Domestic/Irrigation/Fireline Bypass Backflow Test $378.21 480 Domestic, irrigation or fireline bypass backflow testing SC Tracking Domestic/Irrigation/Fireline Bypass Domestic, irrigation or fireline bypass backflow testing SC Tracking 3.00 $95.00 $0.00 $285.00 Westlake City Fee 3.00 $26.07 $0.00 $78.21 Admin Fee 3.00 $5.00 $0.00 $15.00 Westlake Fireline Backflow Test Fire line backflow testing SC Tracking $272.14 Fireline Fire line backflow testing SC Tracking 2.00 $105.00 $0.00 $210.00 Westlake City Fee 2.00 $26.07 $0.00 $52.14 Admin Fee 2.00 $5.00 $0.00 $10.00 CUSTOMER MESSAGE Estimate Total:$14,214.34 481 Due to unstable market, prices are not guaranteed, but any price changes will be made aware to customer prior to work beginning. All invoices are due upon receipt. A late fee minimum of $35 will be applied if invoice is not paid by due date. If your invoice has been paid, the attached copy will reflect payment. Confirmed appointments, if technician is unable to perform work due to customer not being on site, keys are missing, or any other reason outside of technician's control, the customer is subject to a Trip Charge Fee. Backflow Repairs: All repairs are an attempt to repair, while most backflow preventers are able to be repaired, there are some circumstances in which the repair might not work. Unfortunately on the backflow preventers that are not able to be repaired, technician will not know until opening device. Backflow preventers that are unable to be repaired typically are ductile/cast iron bodies or a device that has been damaged due to water quality, freeze damage or other causes outside of our control. Sometimes damage to device is visible upon opening device, and we will notify customer immediately. If customer does not want to attempt repair prior to installing parts, we will stop and charge restocking fee. On the other hand, on many devices the damage is not visible. Regardless, if parts are installed in device, customer will be charged quoted amount regardless of test results. If a repair quote has been approved there will be a 25% restocking fee if cancelled. Immediately after quote is approved, the quoted parts are ordered, therefore there is not a cancellation period after quote approval unless management decides otherwise. For Inquiries regarding Licenses: Texas State Board of Plumbing Examiners PO Box 4200 Austin Texas 78765 512-458-4200 RMP-Brian L Wagoner M-38516 Texas Department of Licensing and Regulations PO Box 12157 Austin Texas 78711 512-463-6599 HVAC-Corbin Moyer TACLA109630C 482 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:RES 23-55 Agenda Date:9/25/2023 Agenda #:I.5. TOWN STAFF REPORT RECCOMENDATIONS Consider approving Resolution 23-55 authorizing the Town Manager to purchase network security equipment, licensing, software, services, maintenance, and support in an amount not to exceed $240,000; or lease the same in an amount not to exceed $85,000 per year for 3 years; and take appropriate action. STAFF: Jason Power, Director of Information Technology BACKGROUND: Staff recommend purchasing (2) network security appliances, including three years of coverage for licensing, software, services, maintenance, and support. We will install one in our EOC at the fire station and another at Westlake Academy to serve as a failover/backup device where we also have a backup internet connection, allowing continuity of services provided to Westlake Academy students and staff, as well as municipal staff and Westlake citizens and stakeholders. We are asking for approval at this time to allow Staff to begin the process of purchasing on or after October 1, 2023, the start of the next fiscal year, in case of any delays in availability, financing, or installation. Total cost, including network security hardware and 3 years of licensing, software, services, maintenance, and support: $237,558.19. 3-year FMV lease: Estimated $7,032.47/month ($84,389.64/year for three years) for an estimated total lease cost of $253,168.92. We will not be charged any administrative fees, end of lease fees or deposits. The hardware will be sent to the leasing company at the end of the lease period, with no credits or refunds given. Leasing will cost an estimated total of $15,610.73 ($5203.58/year) more than buying outright. Either way, at the end of 3 years the hardware will not function without paying for licensing. Utilizing a lease allows the option to pay for the purchase over 3 years instead of the entire purchase up front. Both options above will be more cost-effective than renewing our existing network security hardware, licensing, software, services, maintenance, and support, and will provide us with newer hardware that is more capable that our current hardware. Our current licensing, software, services, maintenance, and support expires in November 2023 and must be renewed for continuity of services. They will not function after November 2023 without paying for renewal. Estimated 1-year renewal cost of existing network security devices, licensing, software, maintenance, support, and services: $94,125 ($9,735.36 more than the estimated yearly cost of a 3-year lease). Our current network Town of Westlake Printed on 9/22/2023Page 1 of 3 powered by Legistar™483 File #:RES 23-55 Agenda Date:9/25/2023 Agenda #:I.5. security hardware devices are 4 years old, and the renewal costs will increase each year as the hardware ages. If purchasing new at full price or via a 3-year lease is not an option, I recommend renewing coverage of our existing network security hardware, licensing, software, maintenance and support instead of buying new hardware from a different vendor/provider. Renew Licensing for Existing Hardware New Hardware New Hardware 1 year renewal cost, hardware 4 years old (one-time purchase, avg cost per year) (lease, avg cost per year) Network Security Appliance and Services $83,218.85 $61,701.33 $61,701.33 Endpoint Detection and Response (not included) $11,960.80 $11,960.80 Anti-virus, Anti- Malware, Filtering, VPN $6,454.87 $5,523.93 $5,523.93 Leasing Costs $0.00 $0.00 $5,203.58 TOTAL Per Year $89,673.72 $79,186.06 $84,389.64 TOTAL over 3 Years $282,696.40 $237,558.18 $253,168.92 (assumes 5% increase year over year) no increase each year due to 3yr pricing no increase each year due to 3yr pricing Additional information: We have four vendor quotes for network security hardware, software, and services, all with co-op pricing. Product A - $320,000 Product B - $288,000 Product C - $252,000 Product D - $240,000 (Staff recommended) There are multiple differences and similarities between these quotes, but two important requirements must be met before making any other comparisons: 1) The network Security Appliance must have the ability to maintain an average sustained network traffic throughput while processing and analyzing our traffic. Our network “speed” is greatly affected by the number of devices on our network at Westlake Academy, which is why we need more robust and capable network security appliances. We need a network security appliance that can process and analyze a minimum of 10Gbps (10 Gigabits per second) in at least three ways simultaneously without “slowing down” our traffic - 1) application traffic, 2) intrusion prevention, and 3) threat protection. 2) The network security appliance must have at least six (6) 10Gbps or higher interfaces (ports) available to connect to all 4 of our locations (WA, Maintenance building., Fire Station, Town Hall) as well as (1) connection for our internal network and (1) connection to our internet provider. All the network security appliance companies, including the one recommended by staff, offer lower-priced options. However, these options either do not have enough 10Gbps or higher interfaces or function at rates lower than our average traffic throughput, which would result in a “slower” network. We purchased and installed faster, more capable network security devices in 2019 due to the “slower” network caused by our previous network security device, which was more than adequate when we purchased it in 2015 but by 2019 operated well below our minimum requirements for network traffic. The options I have requested quotes for Town of Westlake Printed on 9/22/2023Page 2 of 3 powered by Legistar™484 File #:RES 23-55 Agenda Date:9/25/2023 Agenda #:I.5. meet the two requirements listed above. Staff are recommending the most affordable network security hardware, software, and services, and it also meets the two requirements above. Budgetary quotes for network security hardware, software and services by the other vendors also meet the two requirements but are more costly and did not include many of the additional services and software. Similar options are offered at an additional cost by the other providers but would also increase the overall cost of those options. FISCAL IMPACT: One-time purchase of approximately $237,558.19 OR a 3-year lease agreement with payments of approximately $7032.47 per month ($84,389.64 per year). STAFF RECOMMENDATION: Staff recommends approving the purchase of the network security hardware, software, and services with either Option A) a 3-year lease agreement; or Option B) a one-time purchase. ATTACHMENT(S): 1)Resolution 23-55 (Option A - Lease) 2)Resolution 23-55 (Option B - One-Time Purchase) 3)CSI Leasing - Short Proposal TOWN COUNCIL ACTION/OPTIONS: 1)Motion to approve Option A (Lease) 2)Motion to approve Option B (One-Time Purchase) 3)Motion to amend with the following stipulations (please state stipulations in motion) 4)Motion to table 5)Motion to deny Town of Westlake Printed on 9/22/2023Page 3 of 3 powered by Legistar™485 Resolution 23-58 Page 1 of 3 TOWN OF WESTLAKE RESOLUTION NO. 23-55 A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE TOWN MANAGER TO PURCHASE NETWORK SECURITY EQUIPMENT, SOFTWARE AND SERVICES, ALLOWING CONTINUITY OF SERVICES PROVIDED TO WESTLAKE ACADEMY STUDENTS AND STAFF, AS WELL AS MUNICIPAL STAFF AND WESTLAKE CITIZENS AND STAKEHOLDERS , UTILIZING A 3-YEAR LEASE AGREEMENT WITH PAYMENTS NOT TO EXCEED $85,000 PER YEAR. WHEREAS, the Town of Westlake must utilize technology, including network security hardware, software and services, to provide effective and efficient municipal and academic services to staff, students, citizens and stakeholders; and, WHEREAS, based on the scope of services provided, the Town of Westlake must maintain the network security hardware, software and services to provide said services; and, WHEREAS, the Town Council finds and concludes that maintaining reliable, secure, and current technology is necessary to protect and preserve the security and integrity of technology that supports the staff, students, citizens and stakeholders of the Town; and, WHEREAS, the Town Council find and concludes that purchasing technology through DIR or an established cooperative buying entity satisfies the requirements of the formal bid process and both have legislative authority to establish contracts for government and education agencies in Texas; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Town Council of the Town of Westlake, Texas, hereby approves and authorizes the Town Manager to purchase network security equipment, software and services, allowing continuity of services provided to Westlake Academy students and staff, as well as municipal staff and Westlake citizens and stakeholders, utilizing a 3-year lease agreement with payments not to exceed $85,000 per year. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provision ns 486 Resolution 23-58 Page 2 of 3 hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 25TH DAY OF SEPTEMBER 2023. ATTEST: _____________________________ Sean Kilbride, Mayor ________________________________ Amy Piukana, Town Secretary APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney 487 Resolution 23-58 Page 3 of 3 EXHIBITS EXHIBIT A ECONOMIC DEVELOPMENT AGREEMENT EXHIBIT B DEVELOPMENT AGREEMENT FOR SUBDIVISION IMPROVEMENTS 488 Resolution 23-58 Page 1 of 3 TOWN OF WESTLAKE RESOLUTION NO. 23-55 A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE TOWN MANAGER TO PURCHASE NETWORK SECURITY EQUIPMENT, SOFTWARE AND SERVICES, ALLOWING CONTINUITY OF SERVICES PROVIDED TO WESTLAKE ACADEMY STUDENTS AND STAFF, AS WELL AS MUNICIPAL STAFF AND WESTLAKE CITIZENS AND STAKEHOLDERS, IN AN AMOUNT NOT TO EXCEED $240,000. WHEREAS, the Town of Westlake must utilize technology, including network security hardware, software and services, to provide effective and efficient municipal and academic services to staff, students, citizens and stakeholders; and, WHEREAS, based on the scope of services provided, the Town of Westlake must maintain the network security hardware, software and services to provide said services; and, WHEREAS, the Town Council finds and concludes that maintaining reliable, secure, and current technology is necessary to protect and preserve the security and integrity of technology that supports the staff, students, citizens and stakeholders of the Town; and, WHEREAS, the Town Council find and concludes that purchasing technology through DIR or an established cooperative buying entity satisfies the requirements of the formal bid process and both have legislative authority to establish contracts for government and education agencies in Texas; and, WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Town Council of the Town of Westlake, Texas, hereby approves and authorizes the Town Manager to purchase network security equipment, software and services, allowing continuity of services provided to Westlake academy students and staff, as well as municipal staff and Westlake citizens and stakeholders, in an amount not to exceed $240,000. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provision ns hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. 489 Resolution 23-58 Page 2 of 3 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 25TH DAY OF SEPTEMBER 2023. ATTEST: _____________________________ Sean Kilbride, Mayor ________________________________ Amy Piukana, Town Secretary APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney 490 Resolution 23-58 Page 3 of 3 EXHIBITS EXHIBIT A ECONOMIC DEVELOPMENT AGREEMENT EXHIBIT B DEVELOPMENT AGREEMENT FOR SUBDIVISION IMPROVEMENTS 491 Lease Proposal for The Town of Westlake Prepared by: Christopher Black Date: September 20, 2023 Lease program: SmartTrackSM quarterly lease Equipment description: FORTIGATE-1800F Estimated cost: $237,558.19 Lease term: 36 Months Installation period: October Thru December Value-added services: - Equipment ordering and personal attention from your account team - Ability to consolidate multiple brands on one schedule - Unlimited customer users for our online asset tool, MyCSISM - Custom invoices to help you track assets and costs internally - Data sanitization according to the National Institute of Standards and Technology, with proof of sanitization - All end-of-life IT assets are disposed according to local environmental laws Lease rates: 36 mos Estimated Payment FMV .02960 $7,032.47 $1.00 Buy-Out .03281 $7,794.28 No fees: CSI will not charge administrative fees, end of lease fees or deposits. Payments: Monthly in advance. Daily rent: Rent will be charged for use before the lease period begins. This is calculated as one-thirtieth of the monthly rental and is payable for each day from, and including, the acceptance date to, but not including, the first day of the lease term. End of lease options: Extend, restructure, buy out or return on an asset level. All buy out and extension pricing is based on fair market value. Valid through: This proposal is valid for 14 days from date of proposal. Contingencies: This proposal is contingent upon final credit approval by CSI. Rate protection: The lease rates specified in this proposal are based on the like-term SOFR Interest Rate Swap (the “SWAP Yield”) as of the date of this proposal. The lease rates are subject to a one-time increase based on the SWAP Yield in effect at the start of the lease term. Investing in Your Growth The information contained within this proposal is confidential and proprietary and is for information and evaluation purposes only. This proposal is not to be disclosed to any parties other than the company named above (the “Customer”), its employees, officers or directors with a need to know the information contained herein, unless CSI otherwise agrees in writing. Unless and until a written contract has been duly executed, neither Customer nor CSI Leasing, Inc. will have any obligation to the other with respect to any proposed transaction, with respect to the procedures employed in connection therewith, or with respect to any representations made by either party. The terms and conditions contained within a final signed contract between Customer and CSI Leasing will supersede those within this document. 492 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:23-224 Agenda Date:9/25/2023 Agenda #:J.1. TOWN STAFF REPORT RECCOMENDATIONS The Town Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: (a) Section 551.074 (a)(1) Deliberation regarding personnel matters: To deliberate regarding Westlake Academy (Head of School) (Mayor Kilbride) (b) Section 551.071 (2) Consultation with Attorney to seek advice of council regarding Admissions Policy for Westlake Academy Town of Westlake Printed on 9/22/2023Page 1 of 1 powered by Legistar™493 Town of Westlake Staff Report 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 File #:23-241 Agenda Date:9/25/2023 Agenda #:K.1. ACADEMY STAFF REPORT RECCOMENDATIONS Consider and discuss executing an agreement with Diversified Search Group for recruitment of the Westlake Academy Head of School; and take appropriate action (Mayor Kilbride) STAFF: Wade Carroll, Town Manager BACKGROUND: The Town Council/Board of Trustees is in the process of recruiting the next Head of School for Westlake Academy with the resignation of Dr. Sean Wilson. As part of the recruitment process, the Council has expressed the desire to utilize a professional search firm to assist with the recruitment process and the interview process to help with the final selection. At the Council/Board Meeting on August 30, 2023 the Town Manager was directed to procure and negotiate a contract for services with the Diversified Search Group and to ensure that the contracted process contains input from a diversified cross-section of Westlake Academy parents and staff as well as other citizens in Westlake. The Town Council/Board of Trustees will discuss and consider engaging in a presented agreement with Diversified Search Group and will work closely with Managing Director Peter J. Gillin on the process. BOARD OF TRUSTEES ACTION/OPTIONS: 1)Motion to enter into agreement with Diversified Search Group for recruitment of Head of School for Westlake Academy. 2)Motion to amend with the following stipulations (please state stipulations in motion) 3)Motion to table 4)Motion to deny Town of Westlake Printed on 9/22/2023Page 1 of 1 powered by Legistar™494 September 22, 2023 Sean Kilbride President, School Board Westlake Academy 2600 JT Ottinger Westlake, TX 76262 Dear Mr. Kilbride, We are delighted that Westlake Academy (“Client”) has engaged Diversified Search LLC (the “Firm”), a Diversified Search Group company, on an exclusive basis to provide executive search services. This engagement letter (“Agreement”) sets forth the terms pursuant to which the Firm will perform said services on behalf of your organization. Scope of Services and Time Period The Firm will screen, interview, and present qualified candidates to Client to fill the role of Head of School (the “Position”). The term of this Agreement (the “Term”) shall commence on execution of the engagement letter and will continue for the duration of the search or an initial period of twelve (12) months. The parties will have the ability to extend this Agreement if mutually agreed, except as otherwise terminated here in. Retainer, Search Fees, and Expenses The Firm works on a retainer (the “Retainer”) arrangement per engagement, which is equal to 33 1/3% of the total compensation for the Position, including first year base salary and first year bonus during the first twelve (12) months of the selected candidate’s employment. The Firm expressly excludes from this calculation any fees or payments related to the candidate’s relocation or other incentive reimbursements. For purposes of this search engagement, the nonrefu ndable Retainer will be a fee of $70,000, which is a Firm minimum. The Retainer will be invoiced in three (3) installments of $23,333: the first due on execution of the engagement letter; the second due upon the production of appropriate materials outlinin g the process and solicitation for candidates; and the third due upon development of a meaningful list of qualified candidates . Invoices are due for payment upon receipt with preference for electronic payment via ACH transfer (instructions will be provided upon receipt of signed Agreement). Upon completion of the search engagement, Client shall provide the Firm with the signed letter of accepted employment by the placement. If applicable, the Firm will reconcile the Retainer with the actual first y ear compensation and will send a final invoice should the actual fees due for the search (based on the above calculation) exceed the basis of the Retainer. During the course of this Agreement, the Firm will charge for direct and indirect expenses. Direct expenses are costs associated with the candidate development, interview and overall selection process. Examples include, but are not limited to, candidate travel, consultant travel, project -specific advertising and mailing costs, and services of a third -party vendor to perform background checks and press searches. Expectations for direct expenses are reviewed with Client at project commencement and are invoiced as incurred on a monthly basis. Any single direct expense over $500 shall require prior Client a pproval before incurring. Indirect expenses cover a portion of aggregated costs that provide essential engagement support such as system database management, third -party technology licenses, and data analytics costs. Indirect expenses are based on 12% of t he total Retainer fee and are billed over the three (3) installment invoices. Indirect expenses are fixed and will not be adjusted upward even in the event there is an increase in the benchmarked first year compensation. A charge of 1.5% per month is imposed on any portion of an invoice outstanding for more than ninety (90) days after the billing date. The Firm reserves the right to put on hold, or cease providing, services in the event the payment schedule (as outlined above) is not followed. Additional Hires If more than one (1) person is hired through this search effort (an “Additional Hire”), a professional fee of 25% of the addi tional candidate’s actual total first year compensation will be payable for each additional individual hired upon receipt of the invoice. 495 2 Any candidate presented, interviewed, or identified by Firm in connection with this search who is hired by Client, or any aff iliate thereof, for any position within twelve (12) months after the termination of this Agreement or completion of the search engagement shall be deemed to have been hired through this search effort. Any Additional Hire shall be excluded from search Replacement Guarantee referenced below. Termination/Postponement If during the Term of this Agreement Client chooses to discontinue consulting services for any reason, Client will forfeit the first installment of the Retainer; pay a pro rata portion of the remaining Retainer billing cycle based upon the time elapsed prior to the Firm’s receipt of your notice of cancellatio n; and any expenses incurred prior to our receipt of such notice of cancellation. Any notice of cancellation must be in writing. If Client decides to postpone a search after it has commenced, upon resumption of the search, a new fee arrangement may need to be mutually agreed. If a search remains on hold for more than three (3) months, the search will be considered cancelled unless otherwise agreed in an addendum between the Firm and Client. Should the parameters of the Position change, the reporting structure or hiring officer change, or the expected timeline vary by more than three (3) months during the course of the search, Firm would reserve the right to cancel or renegotiate this Agreement with a 30-day prior written notice. Off Limits The Firm will not recruit the placement hired into the Position as long as they remain employed by Client. The Firm will also not recruit any direct reports to the placed candidate for a period of one (1) year from the completion of the search engagement. Replacement Guarantee If a placed candidate hired through this search engagement leaves the Position for which a Retainer was paid within fifteen (15) months of their start date, the Firm will reinitiate a search for the same Position as the original place ment, under the following circumstances: (i) the placement’s departure is for cause or the result of their inability to carry out the Positio n’s responsibilities (expressly excluding death, disability, change of control resulting from asset or equity purch ase, merger, consolidation, company relocation, or a commercially significant change in the responsibilities of the Position); or (ii) the placement resigns (for reasons that do not include a material change in the job requirements including an unanticipat ed relocation, responsibilities or authority of the Position are significantly different than represented at the time of hiring, or a resignation due to the discovery of an immoral, illegal, or inappropriate business practice on behalf of Client). Client i s entitled to one (1) replacement search and said replacement search must be requested in writing within thirty (30) days of candidate’s departure. The replacement search must be initiated within ninety (90) days of Client’s notice to Firm, will have a dur ation of six (6) months, no additional fee other than direct expenses shall apply, and will require Client and Firm to sign an addendum. Advertising In accordance with pay transparency legislation, should Client elect to have the Firm advertise the Position on its behalf, the Position description will require: (i) a (good faith) range of compensation for the opportunity, commensurate with experience; and (ii) a statement broadly describing other fringe benefits, life, health, disability insurance, bonuses, stock options, and/or commissions as currently offered and applicable. Client will be required to maintain records in order to demonstrate compliance with the law (may include the history of compensation ranges and any job description for each opportunity). Confidentiality During the Term of this Agreement, Client and Firm will provide each other with various information on potential candidates and additional Client related topics. This information is gained in confidence and therefore should be re garded as highly sensitive, proprietary, and confidential. Accordingly, it is understood and agreed that dissemination of this information sha ll be limited to employees and stakeholders of Client and Firm who are directly connected with this specific searc h, or whom a reasonable person would agree have a need to know. This section shall not apply to any information which (i) is or becomes publicly available through no fault of the receiving party; (ii) is already in the receiving party's possession without restriction on disclosure when disclosed by the disclosing party; (iii) is independently developed by the receiving party without use of confidential information; or (iv) is rightfully obtained from t hird parties without restriction on disclosure. 496 3 Indemnification The Firm hereby agrees to indemnify and hold harmless Client, its owners, employees, officers, directors, shareholders, affiliates, and agents from and against all actions, damages, and direct expenses arising out of: (i) any negligent act by the Firm in the performance of the services provided under this Agreement; (ii) any breach of any covenant contained in this Agreement, including any violation of the confidentiality obligations stated within; and (iii) any claims by candidates arisi ng from any negligent act or omission by the Firm in the performance of the services provided under this Agreement; provided the amount of damages shall not exceed the amount of the Retainer paid by Client. This indemnification shall remain in effect for a period of one (1) year from the start date of this Agreement and shall survive the earlier expiration or termination of this Agreement by either party. Limitation of Liability The Firm’s liability in any and all categories and for any and all causes related to the screening, interviewing and placement of the candidate covered by this Agreement, and any and all causes arising under this Agreement, whether based in contract, tort, negligence, strict liability or otherwise, shall in the aggregate, not exceed th e actual fees paid by Client to Firm over the Term of this Agreement. In no event will either party be liable for remote, incidental, consequential, punitive, indirect, or special damages, whether or not foreseeable, including without limitation, interrupt ion or loss of business, profit or goodwill. As a condition for recovery of any liability, the Client must assert any claim against Firm within three (3) months after dis covery or twelve (12) months after the effective date of the expiration or termination of the Agreement under which the liability arises, whichever is earlier. Any protection against liability for losses or damages afforded any individual or entity by the se terms shall apply whether the action in which recovery of damages sought is based on contract, tort (including sole, concurrent, or other negligence and strict liability of any protected individual or entity) statute or on any other theory. T o the extent permitted by law, any statutory remedies which are inconsistent with these terms are waived. Data Privacy During this Agreement, the Firm may provide the Client with personally identifiable information (“Personal Information”) related to candidates or participants in assessments provided as part of the search engagement and/or persons who provide any view or opinion regarding the qualities or abilities of any candidate or participant, for any purpose. Firm takes data pr ivacy seriously and is committed to protecting the confidentiality of Personal Information consistent with applicable data privacy laws. The Personal Information the Firm provides to the Client is provided only for the use by Client in this engagement and may not be shared by Client with any other person or entity. The Client agrees to use the Personal Information only for th is engagement, to protect the confidentiality and security of Personal Information consistent with the requirements of this Agreement and applicable law relating to data protection, and to destroy all such Personal Information immediately following termination of this engagement or sooner if requested to do so by Firm in writing. Personal Data During the course of the search engagement the Firm and Client will access, collect, use, disclose, store, or otherwise proce ss any data that relates to an identifie d or identifiable natural person (“Personal Data”): (i) Each party will comply with all data protection and privacy laws, rules, regulations, and regulatory guidance, guidelines , and requirements (“Data Protection Laws”) applicable to that party in exerc ising its rights or fulfilling its obligations under this Agreement. If the services require Firm to process the personal data of European Union or United Kingdom residents, the Firm will notify Client and the parties will work together in good faith to ex ecute a Data Processing Addendum covering such processing. (ii) Each party represents that it owns, and/or has obtained all necessary rights and consents to, Personal Data it discloses to the other party and provided any notices (or confirmed that such notices were provided) to data subjects as required by Data Protection Laws. Firm will obtain any required consents and provide all necessary notices to data subjects as required by Data Protection Laws. (iii) The Firm will only collect, disclose, and store Personal Data to perform the search services. Wherever pos sible, the Firm shall anonymize, aggregate, de -identify, and/or compile on a generic basis so that it does not contain Personal Data. (iv) If the Firm becomes aware of a breach of security leading to the accidental or unlawful destruction, loss, alteratio n, unauthorized disclosure of, or access to, Personal Data (“Personal Data Breach”), the Firm will: (i) notify Client without un due delay after becoming aware of the Personal Data Breach; (ii) investigate and provide detailed information about the Personal 497 4 Data Breach; (iii) take reasonable steps to mitigate the effects of, and to minimize any damage resulting from, the Personal Data Breach; and (iv) make reasonable efforts to assist in fulfilling obligations under Data Protection Laws to notify the re levant regulatory or supervisory authority and data subjects related to the Personal Data Breach. (v) The Firm shall comply with the requirements of the Texas Public Information Act, other public disclosure laws, or court orders, with respect to requests for Personal Data. Announcements Upon search completion, if Client issues or causes to be issued any press release or other public announcement with respect to this Agreement, or the placement of a candidate pursuant to this Agreement, Client will consider i ncluding in such press release or other public announcement a reference to the Firm as the search firm placing the candidate. Unless you notify us otherwise, in writing, the Firm shall be permitted to include this search in our public relations and marketi ng (including Firm’s website, postings intended to solicit candidates for the Position, social media, collateral marketing materials, and future c lient proposals). Commitment to Quality Client feedback is very important to us as we seek to enhance the qua lity of our services. Client comments regarding this engagement will be incorporated into the review of all members of the team assembled to work on this engagement. We appreciate you taking the time to provide us with feedback at the conclusion of our wor k together. We are delighted to have the opportunity to partner with you on this important search. Agreed to and Accepted by: DIVERSIFIED SEARCH GROUP By: Name: Steve Morreale Title: Chief Operating Officer Date: September 22, 2023 WESTLAKE ACADEMY By: Name: Sean Kilbride Title: President, School Board Date: Engagement Invoices shall be sent to: Name: Sean Kilbride Title: President, School Board Telephone: 917-858-1720 Email address: skilbride@westlaketx.gov In our search engagements with clients, Diversified Search Group adheres to the guidelines of an equal opportunity employer, which means we are committed to providing equal employment opportunity to all employees and applicants for employment without regard to race, religion, creed, color, national origin, gender, age, disabil ity, or any other classification or status protected by federal, state, or local law. This policy of equal opportunity covers all a spects of the employment relationship, including recruitment, hiring, transfers, promotions, training, terminations, working conditions, compensation, and benefits. 498