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HomeMy WebLinkAboutTC BOT Agenda Packet 8.07.234 T H E T 0 W N 0 E WESTLAKE DISTINCTIVE BY DESIGN Town of Westlake 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Town Council/Board of Trustees Monday, August 7, 2023 Agenda 3:00 PM AARUA i WOf% IE A C A D E M Y Council Chamber The Town Council of the Town of Westlake serves as the governing Board for Westlake Academy. This agenda may contain both municipal and Westlake Academy items, which will be clearly identified. In an effort of transparency, this meeting will be viewable to the public via Live Stream and also available for viewing after the meeting. In an effort of meeting efficiency, any residents wishing to speak on action items must submit a speaker request form to the Town Secretary prior to the start of the meeting. (Speaker request forms are available online) U PLEDGE OF ALLEGIANCE B. CITIZEN/PARENT COMMENTS: This is an opportunity for citizens to address the Town Council or Board of Trustees on any matter, whether or not it is posted on the agenda. Any residents wishing to speak on action items must submit a speaker request form to the Town Secretary. (Best practice is to submit the speaker form prior to the start of the meeting.) If your questions are satisfied, you may choose not to speak. Individual citizen comments are normally limited to three (3) minutes with a maximum of (15) minutes on the same topic item; however, time limits can be adjusted by the presiding officer. The presiding officer may ask the citizen to hold their comment on an agenda item if the item is posted as a Public Hearing.The Town Council and Board of Trustees cannot by law take action nor have any discussion or deliberations on any presentation made at this time concerning an item not listed on the agenda. The Town Council and Board of Trustees will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. C. CLOSED EXECUTIVE SESSION (3:00 P.M.) C.1. 23-199 The Town Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a) Section 551.071(2): Consultation with Attorney to seek advice of counsel regarding the Entrada Public Improvement District (PID); and (Westlake Academy Geographical Boundaries) b) Section 551.074 (a)(1) Deliberation regarding personnel matters: To deliberate regarding Westlake Academy (Head of School) D. WORK SESSION — Call to Order (5:00 P.M.) Page 1 of 4 1 Town Council/Board of Trustees Agenda August 7, 2023 D.1. 23-179 Discussion regarding the Proposed FY2024 Westlake Academy Budget E. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety F. PUBLIC HEARING: F.1. Conduct a public hearing and consider adopting Ordinance 970 approving a site plan for the expansion of the Deloitte University campus, also known as Project Star; and take appropriate action F.2. Conduct a Public Hearing for the Westlake Academy School budget F.3. Conduct a public hearing and consider adopting Ordinance 972 approving an amendment to Ordinance 869, which approved the Charles Schwab Campus Phase II site plan, in order to place a wall sign on the west elevation of the DFW-G2 parking garage on 3107 Schwab Way; and take appropriate action G. REPORTS: Reports are prepared for informational purposes and will be accepted as presented. (There will be no presentations associated with the report items.) There will be no separate discussion unless a Town Council Member requests that report be removed and considered separately. G.1. 23-193 Presentation and discussion concerning the 2023 Westlake Academy student performance on the International Baccalaureate (IB) and Advanced Placement (AP) assessments H. CONSENT AGENDA: All items listed below are considered routine by the Town Council and/or Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Council/Board Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. H.1. Consider approving Resolution 23-40 reappointing members to the Westlake Academy Foundation Board; and take appropriate action H.2. Consider approving Resolution 23-45 for Westlake Academy Building Property Casualty Insurance Products and Services to Box Insurance Agency for FY 23-24; and take appropriate action. Page 2 of 4 2 Town Council/Board of Trustees Agenda August 7, 2023 H.3. Consider approving Resolution 23-44 authorizing a development agreement between the Town of Westlake and DCLI, LLC for the expansion of the existing Deloitte University Campus, known as Project Star; and take appropriate action I. REGULAR AGENDA ITEM(S) 1.1. 23-210 Consider approving a Maximum Tax Rate; and take appropriate action 1.2. WA RES Consider approving WA Resolution 23-16 adopting the Westlake 23-16 Academy School Budget; and take appropriate action 1.3. WA RES Consider approving WA Resolution 23-19 amending the Westlake 23-19 Academy Student Code of Conduct; and take appropriate action 1.4. WA RES Consider approving WA Resolution 23-18 amending the Westlake 23-18 Academy Student Handbook; and take appropriate action 1.5. WA RES Consider approving WA Resolution 23-20 authorizing a ESC Region 11 23-20 Service Center Agreement; and take appropriate action 1.6. Consider adopting Ordinance 974 updating the Solana Public Improvement District (PID) Service and Assessment Plan and Assessment Roll (SAP) 2022; and take appropriate action 1.7. Consider approving Resolution 23-46 for purchase of Security Film for Westlake Academy Buildings; and take appropriate action J. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS K. FUTURE AGENDA ITEMS: These items have been discussed by Town Council and scheduled to be placed on future Council Agendas allowing for adequate time for staff preparation on the agenda item. L. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER TEXAS GOVERNMENT CODE. CERTIFICATION Page 3 of 4 3 Town Council/Board of Trustees Agenda August 7, 2023 I certify that the above notice was posted on the bulletin board at Town of Westlake, Town Hall, located at 1500 Solana Blvd., Building 7, Suite 7100, Westlake, TX 76262, in compliance with the Texas Open Meetings Act, Chapter 551 of the Texas Government Code. Amy M. Piukana, Town Secretary Disabilities Notice: If you plan to attend the meeting and have a disability that requires special needs, please contact the Town Secretary's Office 48 hours in advance at Ph. 817-490-5711 and reasonable accommodations will be made to assist you. Page 4 of 4 4 „..I i N E 4 T O W N O F WESTLAKE OI STI N Ci IV NV Off I f'N File M 23-199 Town of Westlake Staff Report Agenda Date: 8/7/2023 TOWN STAFF REPORT RECCOMENDATIONS 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Agenda #: C.1. The Town Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a) Section 551.071(2): Consultation with Attorney to seek advice of counsel regarding the Entrada Public Improvement District (PID); and (Westlake Academy Geographical Boundaries) b) Section 551.074 (a)(1) Deliberation regarding personnel matters: To deliberate regarding Westlake Academy (Head of School) Town of Westlake Page 1 of 1 Printed on 9/1/2023 7c,,wo lod ly I a>pIsIrar nvl 5 1500 Solana Blvd Town of Westlake Building 7, Suite 7100 4 Westlake, TX 76262 E� N T° W N .... F Staff Report WESTLAKE °I Si I N Ci IV NV °[SI f'N File #: 23-179 Agenda Date: 7/31/2023 Agenda #: D.1. TOWN STAFF REPORT RECCOMENDATIONS Discussion regarding the Proposed FY2024 Westlake Academy Budget STAFF: Wade Carroll, Town Manager Cayce Lay Lamas, Chief Financial Officer BACKGROUND: The final proposed annual operating budget for FY 2023-2024 for Westlake Academy is $11,136,118, which is an increase of $98,000 from the update presented on July 31, 2023, during the work session at the regular meeting. The increases are attributed to the SPED paraprofessional approved on 7/31 and funding the nurse erroneously excluded. Capital spending, debt service costs, and shared services allocated to Westlake Academy are included in the Town's annual operating budget. The proposed budget reflects Westlake Academy's (WA) continuing initiatives that support the vision, mission, and values established by the governing Board of Trustees. The Academy's International Baccalaureate (IB) curriculum is built to prepare students for post -secondary success in our fast paced and knowledge -rich world. With the understanding that our graduates must compete on a global stage, we prepare our students with 21st century specific skills to be able to successfully navigate an ever -changing globally minded marketplace. Therefore, we remain a school focused on future readiness and providing students with an internationally minded education of the highest quality, so they are well-balanced and respectful life-long learners. In accordance with directives from the Board of Trustees, our theme for the new school year is Forging a Future of Character, Honor, and Strength DISCUSSION: The proposed budget is prepared each year with conservative revenue projections and expenditures that are targeted to create an exceptional learning environment designed for student success and a supportive culture for all WA students and staff members to continuously develop and thrive. The Board of Trustees discussed the budget objectives for FY 2023-2024 during a budget workshop held on June 15, 2023. During these discussions, staff presented the projected year-end expenditures, an analysis of the coming year revenues and expenditures related to the academic services of Westlake Academy, and a five-year financial forecast. The majority of changes made to the proposed budget since the June 2023 Board Retreat were a result of staffing and payroll changes related to the change in positions bulleted above, along with a line item review Town of Westlake Page 1 of 3 Printed on 8/4/2023 7c,,wo lod ly I a>pIsIrar nvl 6 File #: 23-179 Agenda Date: 7/31/2023 Agenda #: D.1. performed by principals, an update of the step pay plan, and a final determination of the amount required to be transferred from the Town. The Proposed FY24 operating budget reflects the following updates: • No increase in budgeted student enrollment vs. our previous year (flat at 875) • Salary increases of 2.5% of mid -point plus step for positions listed on the step plan and 3% for those excluded from the step plan • Funding for nurse hired during FY2023 • Increases to and additions in stipends • Addition of 10.5 FTEs (8.5 approved at June workshops) o 1 Middle School Assistant Principal (approved in May) 0 3 Elementary paraprofessionals 0 0.5 Elementary Spanish teacher 0 0.5 High School Diploma Programme coordinator 0 0.5 Middle School Algebra teacher 0 1 SPED teacher 0 0.5 speech pathologist 0 1 Elementary STEM coordinator 0 0.5 Middle School math teacher 0 1 Assistant Registrar 0 1 SPED paraprofessional (approved in July) • Increase in liability insurance and health insurance The FY 2023-24 General Fund budget proposed for Board consideration total $11,136,118, which is a 12.61% over the prior year adopted budget. This budget is projected to require a cash transfer from the Town of $1,462,264. Ending unassigned fund balance is projected to decrease by $30,194 to $1,581,443, which translates to 52 operating days in reserve. This budget presentation presents the final opportunity, prior to adoption, for Board review of the proposed information for the coming fiscal and school year. Legal requirements for charter school budgets are formulated by the state and the Texas Education Agency (TEA). A Board typically adopts an appropriated budget on a basis consistent with GAAP for the general fund, debt service fund and child nutrition program (which is included in special revenue funds). However, the Academy does not maintain a debt service fund nor a child nutrition program; therefore, only the General Fund is required to be adopted. Special Revenue Funds are not adopted by the governing body and are shown in the final budget document for informational purposes only. In accordance with State law, the staff has prepared and presents the FY 2023-24 operating budget for the Academy outlining the anticipated revenues and expenditures of all funds for the Board's review and consideration. FISCAL IMPACT: Town of Westlake Page 2 of 3 Printed on 8/4/2023 7c,,wo lod ly I a>gls= rar nil 7 File M 23-179 Agenda Date: 7/31/2023 Agenda #: D.1. The Westlake Academy proposed annual operating budget for FY 2023-2024 is $11,136,118, which includes a cash transfer of $1,462,264 for operating shortfalls and $157,699 reimbursement for the Foundation staff. Town of Westlake Page 3 of 3 Printed on 8/4/2023 7c,,wo lod ly I a>gls= rar nil 8 00 N O N u N � O ca N Co LL LL O 0 tuo O N O O N } U N W r- N 0 � � Q . LL u N Q L � W a-+ � Y J i LL Q L j W } i LA NLL.6 cc (� O N AY W W A� W N O ^) Y O u O O O O 00 w O O 00 Ln Ln ::r ci ci m O IP l0 ::I- M w ci N 'Q DO O Ln O O Ln w O O N ::r 00 M m to ' O O O ci N m 00 w ,::I- ! :: . i N ::I- O n, ! ' O m 00 O 1 w ! 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D O O 0 0 0 0 O O O O O O O O O O O I, O O O O O to lr V1 I� O O lD Or r r D N N F- � O Z N U ~D Q2 0 Z � r w > Q2 Q Q N H d ~ w LL N Z D x LL O O o N J U LL O U v) U C7 d z z LL ti x x z O CW7 Q H H I dI ti 0 0 0 0o 0 0 O O O O O O m m m m m m m m m m m m v v v v v v 0 0 0 0 0 0 00 00 0 0 00 00 Ol c-I Ln Ol Ol N m ro c-I v pl v Ol v Ol v Ln in m m m m m ti in in in in in r, m m m m m m m m m m m m ti ti ti ti ti ti 0 0 0 0 0 0 Z Z Z Z Z Z D LL D LL D LL D LL D LL D LL J Q J Q J Q J Q J Q J Q W W W W W W Z Z Z Z Z Z 21 1500 Solana Blvd Town of Westlake Building 7, Suite 7100 4 Westlake, TX 76262 E� N T° W N .... F Staff Report WESTLAKE °I Si I N Ci IV NV °[SI f'N File M ORD-970 Agenda Date: 8/7/2023 Agenda #: F.1. TOWN STAFF REPORT RECCOMENDATIONS Conduct a public hearing and consider adopting Ordinance 970 approving a site plan for the expansion of the Deloitte University campus, also known as Project Star; and take appropriate action STAFF: Ron Ruthven, Planning and Development Director BACKGROUND: DCLI LLC (the "Applicant/Developer") is requesting a site plan for the phase two expansion of the Deloitte University Campus located on a 225-acre area in the PD3-12 and PD3-12A zoning districts. As part of the next phase, Deloitte intends to construct new state-of-the-art, privately owned conference, learning, and lodging facilities. The conference, education, and lodging facilities will serve as a learning and leadership development facility for Deloitte's employees and clients. The existing buildings reside on an improved 107 acres (PD3-12), including a 705,000 sq ft facility and a 12,000 sq ft entertainment venue. Deloitte acquired the adjacent unimproved 117.6 acres (PD3-12A) resulting in an entire 225-acre campus. The proposed buildings will include, but are not limited to, guestrooms comparable to a 4-star quality hotel, a social venue, a ballroom, conferencing, a learning facility, and a parking structure. The common areas will include onsite dining options, coffee/wine bars, a fitness center(s), and outdoor pedestrian paths connecting the buildings. Proiected Construction Timelines a. Phase 1 - Site Infrastructure: 6/16/2023 to 12/15/2023 b. Phase 2A - Foundations: 9/7/2023 to 7/2/2024 C. Phase 2B - Garage: 9/7/2023 to 9/5/2024 d. Phase 3: Buildings: 1/2/2024 to 10/31/2025 Current Conditions Deloitte University currently contains a 705,000-square-foot building with 799 guestrooms. In addition, they have a small entertainment venue ("The Barn") of about 12,000 square feet. Some trails and recreational fields exist throughout the campus as well. ZONING History In June 2008, the Town Council approved Ordinance 591 rezoning a 107-acre tract of land on the Circle T Ranch from PD3-3 to PD3-12, establishing allowable land uses and development standards for the construction of Deloitte University. In January 2021, the Town Council approved Ordinance 920 rezoning a 117-acre tract of land on the Circle T Town of Westlake Page 1 of 4 Printed on 8/4/2023 7c,,wo lod ly I a>pIsIrar nvl 22 File #: ORD-970 Agenda Date: 8/7/2023 Agenda #: F.1. Ranch from PD3-3 to PD3-12A, establishing allowable land uses and development standards for the construction of phase two facilities for Deloitte University. Subsequently, in December 2022, the Town Council approved Ordinance 960 approving the concept plan for the phase two expansion of the Deloitte campus. Allowed Uses Deloitte is proposing the following uses: office; conference; hotel; food and beverage services; and a parking structure. All proposed uses are permitted by right or as an accessory use within the PD3-12 and PD3-12A district. Any use where alcoholic sales are involved (restaurant, cafe, or dining facility) would require an additional Specific Use Permit (SUP) to be approved by the Town Council. Development Standards Maximum Aggregate Floor Area - In the PD3-12 zoning district the maximum aggregate floor area allowed is 1,250,000. With the existing facilities on the campus and the newly proposed building (5 Deloitte Way) as well as the main building expansion this will yield a total square footage of 1,035,000. The parking is not counted towards this aggregate. In the PD3-12A zoning district the maximum aggregate floor area allowed is 1,000,000 square feet. The newly proposed buildings in this zoning district total to 402,000 square feet. Max Guestrooms - In the PD3-12 zoning district the maximum allowed guestrooms is 1,200. With the existing 799 guest rooms and an additional 301 guest rooms, this will yield a total of 1,100 guestrooms in the district. The PD3-12A zoning district does not address a maximum amount of guestrooms however a total of 302 guest rooms is proposed with the additions. Town staff approves of the additional guestrooms stipulated in the PD3- 12A zoning district. Minimum Lot Size - The minimum lot size in the PD3-12 and PD3-12A zoning districts is 200,000 square feet. Deloitte exceeds this standard as proposed. Minimum Lot Width - The minimum lot width in the PD3-12 and PD3-12A zoning districts is 200 feet. Deloitte exceeds this standard as proposed. Maximum Building Height - The maximum building height in the PD3-12 zoning district is 735 feet MSL. The following shows the heights of the buildings in the PD3-12 zoning district: BUILDING HEIGHT MSL HEIGHT 1 Deloitte (Existing) 63 feet — 706 feet 1 Deloitte (Expansion) 49 feet — 692 feet Deloitte Way (SW Building) 61 feet — 713 feet F5 6 Deloitte Way (Parking Garage) 27 feet — 668 feet The maximum building height in the PD3-12A zoning district is 75 feet or 735 feet MSL. The following shows the heights of the buildings in the PD3-12A zoning district: Town of Westlake Page 2 of 4 Printed on 8/4/2023 7c,,wolod ly I oqls= ai I'll 23 File #: ORD-970 Agenda Date: 8/7/2023 Agenda #: F.1. BUILDING HEIGHT MSL HEIGHT 3 Deloitte Way (NE Building) 65.5 feet — 734 feet 4 Deloitte Way (Social Venue) 24 feet —717 feet All buildings are under the allowable maximum building heights. Minimum Building Size - the minimum building size in both PD3-12 and PD3-12A zoning districts is 3, 000 square feet. Deloitte exceeds this standard as proposed. Setbacks - The PD3-12 and PD3-12A zoning district specifies a front setback of 100 feet, a rear setback of 100 feet, and a side setback of 75 feet. All proposed buildings are behind the front, rear setback, and side setbacks. Building Design The proposed buildings will be consistent with the existing Deloitte University building. There are a few minor changes with installing some construction materials and newer methods of said installation, however, the overall impact of the design has remained the same. The Town Architect has approved the building design and materials. Parking Section 102-155 of the Westlake Code of Ordinances establishes an off-street parking requirement of one parking space per 300 square feet of building floor area of office space. In addition, there should be one parking space per guest room as well. There currently exists —530 parking spaces at Deloitte University with —460 more spaces proposed within the new parking structure. The total number of parking spaces will then yield about 990 parking spaces. In addition to the proposed parking spaces 15 bus/transport bays will be included in the parking structure to store/stage Deloitte's transportation services to and from the facility. This is the most common way guests will access the facility as the parking spaces are mostly reserved for the employees. Lighting Sections 102-206 thru 102-240 of the Westlake Code of Ordinances establish outdoor lighting requirements for the Town. The outdoor lighting code provides for various lighting parameters such as shielding, preferred lamp types, color temperature, height, illumination, etc. The lighting plan provided shows conceptually proposed lighting fixtures, general locations, and foot-candles. The maximum height of lighting fixtures within both the PD3-12 and PD3-12A zoning districts is 12 feet. Deloitte University intends on meeting all lighting requirements of the Town's Dark Sky requirements. Landscaping The Deloitte University campus is governed by Chapter 98 of the Westlake Code of Ordinances. The applicant has also provided a landscaping and open space master plan for the development. Large quantities of trees are proposed to be planted as well as existing trees moved around the site to accommodate any new screening efforts from public right of way. The Landscaping and Open Space Plan exceeds the standards of the Town's Code of Ordinances. Signage No signage is proposed in this site plan submittal. COMPREHENSIVE PLAN Town of Westlake Page 3 of 4 Printed on 8/4/2023 7c,,wolod ly I oqls= ai I'll 24 File #: ORD-970 Agenda Date: 8/7/2023 Agenda #: F.1. The comprehensive plan shows various elements the Town would like to incorporate in the future for various developments around the Town such as road and trail locations, key intersections, future land uses, future town facilities, future parks or open space areas, and lighting zones. Deloitte University belongs to the "Town Core" future land use category and is surrounded by various amounts of open space. Parks and trails are being addressed via a development agreement with the Town and Deloitte at a future date. Deloitte's plan is consistent with land uses provided in the comprehensive plan. PLANNING AND ZONING COMMISISON RECOMMENDATION: On June 27, 2023, the Planning and Zoning Commission recommended approval of the request by a vote of (6-0). STAFF RECOMMENDATION: Motion to adopt Ordinance 970, as presented. ATTACHMENT(S): Ordinance 970, which includes the site plan exhibits TOWN COUNCIL ACTION/OPTIONS: 1) Motion to approve 2) Motion to amend with the following stipulations (please state stipulations in motion) 3) Motion to table 4) Motion to deny Town of Westlake Page 4 of 4 Printed on 8/4/2023 7c,,wo lod ly I a>gls= rar nil 25 TOWN OF WESTLAKE ORDINANCE NO. 970 AN ORDINANCE AMENDING ORDINANCES 591 AND 920, APPROVING A SITE PLAN AMENDMENT FOR THE PD3-12 AND PD3-12A ZONING DISTRICTS; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A SAVINGS CLAUSE; PROVIDING FOR A PENALTY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Town of Westlake, Texas is a general law municipality; and WHEREAS, on June 9, 2008 the Town Council of the Town of Westlake, Texas approved Ordinance 591 establishing the PD3-12 zoning district and approving a concept plan for the district; and WHEREAS, on April 13, 2009 the Town Council of the Town of Westlake, Texas approved Resolution 09-18 approving a site plan for the PD3-12 zoning district; and WHEREAS, on January 25, 2021 the Town Council of the Town of Westlake, Texas approved Ordinance 920 establishing the PD3-12A zoning district including the requirement that a future concept plan be approved prior to development; and WHEREAS, on December 5, 2022 the Town Council of the Town of Westlake, Texas approved Ordinance 960 approving a concept plan amendment; and WHEREAS, the PD3-12 and PD3-12A zoning districts are adjacent to each other and owned by the same entity, who currently owns and operates Deloitte University in the PD3-12 zoning district; and WHEREAS, the property owner seeks to develop and expand the Deloitte University campus in both the PD3-12 and PD3-12A zoning districts; and WHEREAS, the property owner has submitted a site plan amendment that depicts, in detail, the proposed campus expansion; and WHEREAS, following provision of proper legal notice, including written notice to owners within 200 feet of the PD3-12 and PD3-12A zoning districts, published notice and posted notice in accordance with the Texas Open Meetings Act of public hearing, a public hearing was held on June 27, 2023 by the Planning and Zoning Commission (Commission) whereby the Commission recommended to the Town Council approval of site plan amendment; and WHEREAS, following provision of proper legal notice, including written notice to owners within 200 feet of the PD3-12 and PD3-12A zoning districts, published notice and posted notice in accordance with the Texas Open Meetings Act of public hearing, a public hearing was held on August 7, 2023 by the Town Council; and Ordinance 970 Page 1 of 4 26 WHEREAS, upon the recommendation of the Planning and Zoning Commission and after a public hearing, the Town Council of the Town of Westlake, Texas, is of the opinion that it is in the best interests of the Town and its citizens that the proposed site plan should be approved and adopted. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the preamble are found to be true and correct and are incorporated herein as if copied in their entirety. SECTION 2: That Ordinances 591 and 920 are hereby amended by approving a site plan amendment for the PD3-12 and PD3-12A zoning districts, subject to the following conditions: A. Development of the subject property shall conform to the site plan as depicted in Exhibit "A"; B. Any alterations to the site plan as shown in Exhibit "A" shall meet the requirements for PD site plans contained in the Town of Westlake Code of Ordinances; C. Where a conflict exists between the site plan shown in Exhibit" A" and any other Town development regulations, including all PD3-12 and Pd3-12A development regulations, Exhibit "A" shall control, otherwise development on the site shall comply with all relevant Town of Westlake regulations; SECTION 3: That this Ordinance shall be cumulative of all other Town Ordinances and all other provisions of other Ordinances adopted by the Town which are inconsistent with the terms or provisions of this Ordinance are hereby repealed. SECTION 4: That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of the Town of Westlake, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. SECTION 5: It is hereby declared to be the intention of the Town Council of the Town of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared legally invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same would have been enacted by the Town Council of the Town of Westlake without the incorporation in this Ordinance of any such legally invalid or unconstitutional, phrase, sentence, paragraph or section. SECTION 6: This ordinance shall take effect immediately from and after its passage as Ordinance 970 Page 2 of 4 27 the law in such case provides. PASSED AND APPROVED ON THIS 7th DAY OF AUGUST 2023. ATTEST: Amy Piukana, Town Secretary APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Sean Kilbride, Mayor Ordinance 970 Page 3 of 4 28 EXHIBITS EXHIBIT A- Site Plan Amendment Exhibits Ordinance 970 Page 4 of 4 29 t x W 30 t x W 31 t x W I- 32 t x W 33 R, 34 Gur'D ■ � x W 35 t x W v tC 3= a+ 3E a"+ 3° a+ ` 3Q a+ vi m> 3�, aa++ '/t 3a aa'+ N a�'+ m U N o x O c� o x O t la o v o v o o V'p' u O a 2 0 v 0 0 0 0 0 0 0 0000 o 1 a o 36 IInnm uWl III (Ij U I C . . ..... 0 . ..... cl PPPL 37 ■ x W 38 ■ x W 39 ■ x W 40 t x W F� t 0 a 41 t x W 42 t x W 43 PPPL ob 0 go If If 44 ■ x W 0 0 d F T T - - v Q T N T UJ T � � v � 1 on 3 � on 3 J 09 C � - � � O O u ,Y 45 x LU 46 h � � t. n, ■ � V�1 09 �Q � 5 lr d4 UJ T � •. C i � � LL 09 ^x W N ID � r b0 =v 5° m = o ✓ WO m y O >N m Z'.. 0 > l7 in `m n E. o Q v 47 t x W 48 t x W 49 IInnm uWl III UIIII C . . ..... 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The Board of Trustees/Town Council holds a public hearing on the proposed annual operating budget each year prior to adoption. Public hearings provide an open forum to receive feedback from citizens and parents on the initiatives, service levels, and appropriation of funds proposed. TOWN COUNCIL ACTION: 1) Motion to open the public hearing 2) Citizens/Parents comments 3) Motion to close the public hearing Town of Westlake Page 1 of 1 Printed on 8/4/2023 7c,,wolod ly I a>pIsIraE'1” 125 1500 Solana Blvd Town of Westlake Building 7, Suite 7100 4 Westlake, TX 76262 N E� T° W N ry o F Staff Report WESTLAKE °I Si I N Ci IV NV °[SI f'N File M ORD-972 Agenda Date: 8/7/2023 Agenda M F.3. TOWN STAFF REPORT RECCOMENDATIONS Conduct a public hearing and consider adopting Ordinance 972 approving an amendment to Ordinance 869, which approved the Charles Schwab Campus Phase 11 site plan, in order to place a wall sign on the west elevation of the DFW-G2 parking garage on 3107 Schwab Way; and take appropriate action STAFF: Ron Ruthven, Planning and Development Director BACKGROUND: On behalf of Charles Schwab, the applicant, TIC Signs Inc, is requesting an amendment to their site plan for an illuminated wall sign on the western elevation of the DFW-G2 garage located at 3107 Schwab Way. The purpose of the request is for the campus to gain identification and visibility for drivers/employees traveling eastbound on SH-170. CURRENT CONDITIONS According to the Town's Certificate of Occupancy records, the Charles Schwab corporate campus was officially completed on August 5', 2022. The Charles Schwab campus contains over one million square feet of office space in five buildings and two parking garages containing over 7,000 parking spaces combined. Currently, wall signs exist on the DFW-1 and DFW-4 buildings which face east and north respectively. In addition, a freestanding monument sign was approved in 2019 by the Town Council at the SE corner of SH 114 and Schwab Way. ZONING In 2018, the Town Council approved the Charles Schwab Phase II Site Plan via Ordinance 869. The site plan ordinance contained a signage package detailing all facade, pedestrian, vehicular and monument signage. SIGN The proposed sign is the same as the existing facade signs found on DFW-1 and DFW-4. The proposed sign is a 20'x 20', 400 square foot illuminated sign consistent with current signage on the campus. I ,ICUTIN(i' Sections 102-206 thru 102-240 of the Westlake Code of Ordinances establish outdoor lighting requirements for the Town. The outdoor lighting code provides for various lighting parameters such as shielding, preferred lamp types, color temperature, height, illumination, etc. The proposal meets the Town's Outdoor Lighting Standards as proposed. PLANNING AND ZONING COMMISISON RECOMMENDATION: On June 27, 2023, the Planning and Zoning Commission recommended approval of the request by a vote of (6-0). STAFF RECOMMENDATION: Staff recommends approval as presented. Town of Westlake Page 1 of 2 Printed on 8/4/2023 7c,,wolod ly I a>pIsIal 11 126 File #: ORD-972 Agenda Date: 8/7/2023 Agenda #: F.3. ATTACHMENT(S): 1. Ordinance 972 including the proposed sign exhibit TOWN COUNCIL ACTION/OPTIONS: 1) Motion to approve 2) Motion to amend with the following stipulations (please state stipulations in motion) 3) Motion to table 4) Motion to deny Town of Westlake Page 2 of 2 Printed on 8/4/2023 7c,,wolod ly I a>gls= rai.11 127 TOWN OF WESTLAKE ORDINANCE NO. 972 AN ORDINANCE AMENDING ORDINANCE 869; APPROVING A SITE PLAN AMENDMENT TO ALLOW AN ADDITIONAL SIGN; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A SAVINGS CLAUSE; PROVIDING FOR A PENALTY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Town of Westlake, Texas is a general law municipality; and WHEREAS, the Town Council of the Town of Westlake finds it necessary for the public health, safety and welfare that development occur in a controlled and orderly manner; and WHEREAS, on February 22, 2016, the Town Council approved Ordinance 770 establishing the approximately 81.06-acre Planned Development District 3, Planning Area 5B (PD 3-513) zoning district; and WHEREAS, on May 22, 2017, the Town Council approved Ordinance 826 approving the approximately 33-acre Concept/ Development Plan for Charles Schwab Phase I as found in Planned Development District 3, Planning Area 5B (PD 3- 513); and WHEREAS, on May 22, 2017, the Town Council approved Ordinance 827 approving the approximately 33-acre Site Plan for Charles Schwab Phase I Planned Development District 3, Planning Area 5B (PD 3- 513); and WHEREAS, on September 24, 2018, the Town Council approved Resolution 18-34 approving the approximately 33-acre Charles Schwab Phase I Lighting and Signage Plans for Planned Development District 3, Planning Area 5B (PD 3- 513); and WHEREAS, on October 29, 2018 the Town Council of the Town of Westlake, Texas approved Ordinance 869 approving a site plan for the phase two portion of the Schwab campus located in Planned Development District 3, Planning Area 5B (PD 3- 513); and WHEREAS, an application has been received to amend the approved phase two site plan for the Charles Schwab campus in order to place an additional sign on the phase two parking garage; and WHEREAS, following provision of proper legal notice, including written notice to owners within 200 feet of the subject property, published notice and posted notice in accordance with the Texas Open Meetings Act of public hearing, a public hearing was held on August 7, 2023, by the Town Council; and WHEREAS, upon the recommendation of the Planning and Zoning Commission on June 27, 2023, the Town Council of the Town of Westlake, Texas is of the opinion that it is in the best interests of the Town and its citizens that the comprehensive site plan amendment be approved. Ordinance 972 Page 1 of 4 128 NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That the recitals set forth above are hereby incorporated herein, adopted by the Town and found to be true and correct. SECTION 2: That Ordinance 869 of the Town of Westlake, Texas be amended by approving a site plan amendment to add an additional sign as depicted on Exhibit "A" subject to the following conditions: A. The sign shall be consistent with the plans and specifications contained in Exhibit "A». B. All other provisions of Ordinance 869 shall remain in full force and effect, except as amended herein. SECTION 3: That this Ordinance shall be cumulative of all other Town Ordinances and all other provisions of other Ordinances adopted by the Town which are inconsistent with the terms or provisions of this Ordinance are hereby repealed. SECTION 4: That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of the Town of Westlake, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. SECTION 5: It is hereby declared to be the intention of the Town Council of the Town of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared legally invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same would have been enacted by the Town Council of the Town of Westlake without the incorporation in this Ordinance of any such legally invalid or unconstitutional, phrase, sentence, paragraph or section. SECTION 6: This ordinance shall take effect immediately from and after its passage as the law in such case provides. PASSED AND APPROVED ON THIS 7th DAY OF AUGUST 2023. ATTEST: Sean Kilbride, Mayor Ordinance 972 Page 2 of 4 129 Amy Piukana, Town Secretary APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Ordinance 972 Page 3 of 4 130 EXHIBITS EXHIBIT A SITE PLAN AMENDMENT Ordinance 972 Page 4 of 4 131 K W Ill,%1,1117111111W�/%rG/�Gdfl[rr 'r'% 'l✓i%/a/%II/l" �tr R,YF, ;4, IJ' o`" 1 jf oo i/'#1F 'Y ?'1 e / ' fr,Jr v fi 1 )y h0)), r Ad �A f / pf , y ,ra,, .„ c /%� 0 i 1 ry �+ / 1 � vi�ti�u�W�I�t�oU 9 �!!viuri�f�r�Rt�, a i✓ '� O /� J r .. r W 1 ,, bra ri 1 (r F 1( (N�'KrN6d!�d0111 JiJfi{!f/,,,%r%lJ� k'lGt�l ��(((fflfJflf ( F 01 " i a /e ' .-a", ",,,;/Irk%✓/�; t too err,. ,ai irdal -e,. t r O a � N m 4 Q Y C O � O a O E V Z5 U LL `2 X L E L Ln C1 LT p O v 00 � C M Q ) v m 0 C_ 0 f0 E '6 W e� W v U O Z w Z L LLU) J � j N 1 E O .�,��' hUkNpttpp�pp�NNllllllti�' r,��pEppN�������nyy@IIIVIII� �VI�IIIIIIIhppryry�Il 9�oh1U���11)1�� i�Q III��� N U @II@II@II@II@II@II@II@II �IIIII@II@II@II@II@II@II@II@II@II@II@II@II@II@II@II@II@II@II@II@II@II@II@II@II@II@II@IIIV IUUUkkRk� 3 r O rx IL „..I i N E 4 T O W N O F WESTLAKE OI STI N Ci IV NV Off I f'N File M 23-193 Town of Westlake Staff Report Agenda Date: 8/7/2023 AC:"AllL'1EM S III'.A.F f” :III EPC1:111 "III` .111 EC C:C1l 4EN.111).A."111'11[()NS 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Agenda #: G.1. Presentation and discussion concerning the 2023 Westlake Academy student performance on the International Baccalaureate (IB) and Advanced Placement (AP) assessments S"]IC .IFF. Dr. James Owen, High School Principal/Brandon Llewelly, DP Coordinator BAC:" GROUN.111)- The Westlake Academy IB and AP exam results for 2023 will be analyzed, with reference to historic trends at Westlake Academy, comparisons with national and global data, and strategies for maintaining and increasing student excellence in the Westlake Academy High School. FI[SC:"AL :11IMP C:"11~: None S"111'A.if F .111 EC."C1 4]h4EN.111 A."111'11[()N: Presentation only, no action Town of Westlake Page 1 of 1 Printed on 8/4/2023 7c,,wolod ly I a>pIsIraEI" 135 00 M 0 o c c o 0 0 0 o O lfl t O O :t M m Tt U1 M O 4 O O u1 Q6 r-� Cl U1 N �l 01 r-' r-i 01 01 01 00 01 M 00 rl ri I:t N m Tt m m O m ri Tt u1 u1 LO LO LO LM Tt u1 LO r- 00 m O rl N M rl rl rl rl rl rl N N N N O O O O O O O O O O N N N N N N N N N N O o c o 0 o a o a O 00 cn N; t N m to M O a) 00 00 ; r` U1 06 U1 C 1 00 r` r- r- r- 00 00 00', r` O O O 4 O O O ... 4 O r- m m k', � � 00 r+ M L6 ri o c; O O ai ci o6 Lo k.0 r- 00 rn m 00 m r. ;;�- N m-9t rn M o u� W Lo W Lo ram', Ln W ^ m m' Tt o' ui �, U-1 � R* Ln cp', r- 00 ; 0) O r-i N M O O O O O O O O O N N N N N N N N N (3) NO N (3)04 L G \\ /04 Q II �� ffffffffffffff jjjjjj ffffffffffffff jjjjjj ffffffffffffff jjjjjj ffffffffffffff jjjjjj �������������������IIIIIII����������IU������������������IIIIIII����������IV��������������������������������������������������������IIIIIII����������IV��������������������������������������������������������IIIIIII����������VI�������������������������������������������������������������������������� II�IIIIIIIIIII�IIIIIIIIII�IIIIIIIIIII�IIIIIIIIII�IIIIIIIIIII�IIIIIIIIIII�IIIIIIIIII�IIIIIIIIIII�IIIIIIIIIII C6J � � ffffffJfJJJJJJJJJJJj�jjjjjj(((((( ffffffJfJJJJJJJJJJJjjjjjjj(((((( ffffffJfJJJJJJJJJJJjjj�jjj(((((( ffffffJfJJJJJJJJJJJ 429) :°> -J fffffff jj fffffff jj fffffff jj� fffffff 4—J a JJJJJJJJJJJJJJ jjjjj(((QQ JJJJJJJJJJJJJJ jjjjjjj((((QQ JJJJJJJJJJJJJJ jjjjjjj((((QQ JJJJJJJJJJJJJJ jjjjjjj((((QQ JJJJJJJJJJJJJJ C:': .Q NO IIIIIIIIIIIII�IIIIIIIIIIII�IIIIIIIIIIIII�IIIIIIIIIIIII�IIIIIIIIIIII�IIIIIIIIIIIII�IIIIIIIIIIII' � luu Q Q 0) u- co Lc. . 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Consider approving Resolution 23-40 reappointing members to the Westlake Academy Foundation Board; and take appropriate action STAFF: Amy M. Piukana, Town Secretary/Shelly Myers Executive Director BACKGROUND: Annually, the Town appoints members to serve on Boards and Commissions. The bylaws allow the Westlake Academy Foundation to consist of a minimum of seven (7) and maximum of fifteen (15) members. All members are current board members seeking reappointment for another three (3) year term. Seeking Reappointment: New Term Exp Sean Shope June 2026 Christine Ross June 2026 Michael Colby June 2026 Rob Fitzgerald June 2026 Current WAF Roster: Existing Term Exp Deborah Kraska June 2025 Meghan Q. Dorr June 2025 Ahu Primeaux June 2025 Patty Pinsonnault June 2025 Heather Kilgore June 2024 Sharan Sankaranarayanan June 2024 Sean Shope June 2023 Christine Ross June 2023 Michael Colby June 2023 Rob Fitzgerald June 2023 STAFF RECOMMENDATION: Staff recommends approval of Resolution 23-40, as presented. ATTACHMENT(S): • Resolution 23-40 Town of Westlake Page 1 of 2 Printed on 8/4/2023 7c,,wolod ly I a>pIsIraEI” 164 File #: RES 23-40 Agenda Date: 8/7/2023 Agenda #: H.1. TOWN COUNCIL ACTION/OPTIONS: 1) Motion to approve Resolution 23-40, as presented 2) Motion to amend with the following stipulations (please state stipulations in motion) 3) Motion to table 4) Motion to deny Town of Westlake Page 2 of 2 Printed on 8/4/2023 7c,,wolod ly I Oqls= ai 11 165 TOWN OF WESTLAKE RESOLUTION NO. 23-40 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, APPOINTING AND REAPPOINTING MEMBERS TO THE WESTLAKE ACADEMY FOUNDATION BOARD. WHEREAS, the Town Council conducts annual board appointments and reappointments; and, WHEREAS, the Town Council has received applications for consideration of appointment or reappointment; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the following individuals are hereby appointed or reappointed to the Westlake Academy Foundation Board of Directors: As a result of the appointments or reappointments heretofore stated, the Westlake Academy Foundation is represented by the following: Term Expiration Deborah Kraska June 2025 Meghan Q. Dorr June 2025 Ahu Primeaux June 2025 Patty Pinsonnault June 2025 Heather Kilgore June 2024 Sharan Sankaranarayanan June 2024 Sean Shope June 2026 Christine Ross June 2026 Michael Colby June 2026 Rob Fitzgerald June 2026 SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions Resolution 23-40 Page 1 of 2 166 hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 7TH DAY OF AUGUST, 2023. Sean Kilbride, Mayor ATTEST: Amy M. Piukana, Town Secretary APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Resolution 23-40 Page 2 of 2 167 „..I i 4 N E T O W N O F WESTLAKE OI STI N Ci IV NV Off I f'N File M RES 23-45 Town of Westlake Staff Report Agenda Date: 8/7/2023 TOWN STAFF REPORT RECCOMENDATIONS 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Agenda M H.2. Consider approving Resolution 23-45 for Westlake Academy Building Property Casualty Insurance Products and Services to Box Insurance Agency for FY 23-24; and take appropriate action. STAFF: Sandy Garza, Director of Human Resources BACKGROUND: Bids have been solicited and received for Westlake Academy's annual insurance renewal. The insurance policies contained in this package include Property, General Liability, Umbrella Liability, Workers Compensation, Auto, Crime, International Travel, Cyber Liability, and a Student Accident policy. Box Insurance Agency was the only submission that was received by the bidding deadline. This was also the only bid containing all lines of coverage. This quote reflects an overall price increase of $ 18,159 from FY 22-23. Liability quotes are quoted as all inclusive, or as sub -policies to the General Liability policy. These include coverage for Directors & Officers, Employers Legal Liability, Employment Practices Liability, Employee Benefits Liability, and Educator's Legal Liability coverage. Changes in cost for these policies are as follows: • Property premiums have increased industry -wide, largely from wind and hail damage claims throughout Texas, as well as projected inflation, and increases in the cost of specialized building materials. This along with the replacement of the modular buildings has increased the premium by 14% • The Workers Compensation policy has decreased by 20%. • Auto insurance has increased by 15% overall due to overall industry trends and inflation. However, this increase is mitigated due to lower vehicle replacement values and favorable claims history. • The General Liability and Cyber Liability policy reflects an increase of 23% due to adjustments for inflation and industry trends. Town of Westlake Page 1 of 2 Printed on 8/4/2023 7c,,wolod ly I a>pIsIraE'1” 168 File #: RES 23-45 Agenda Date: 8/7/2023 Agenda #: H.2. • The Umbrella policy reflects an increase of 9% due to adjustments for inflation and industry trends. • The Student Accident policy and International Travel policy did not increase. • The Crime policy had an increase of 25% due to the increased limits to $1M. • The overall increase for all policies as an aggregate is 10% from the previous year. CCA C C [R CC OMM CNDA C EON: Staff recommends approval of Resolution 23-45, as presented. The total cost for this recommendation is $192,082. ACCACCMENC[I--C Resolution 23-45 COC NrOUNC=IACC®NDCC®NG 1) Motion to approve 2) Motion to amend with the following stipulations (please state stipulations in motion) 3) Motion to table 4) Motion to deny Town of Westlake Page 2 of 2 Printed on 8/4/2023 7c,,wolod ly I a>gls= rai.11 169 TOWN OF WESTLAKE RESOLUTION NO. 23-45 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES AWARDING THE BID FOR PROPERTY/CASUALTY INSURANCE PRODUCTS AND SERVICES TO BOX INSURANCE AGENCY FOR FY 23-24. WHEREAS, Westlake Academy desires to maintain a comprehensive risk management program for the protection of its property, students, employees, elected officials, and stakeholders; and, WHEREAS, the leaders of Westlake Academy desire to exercise exceptional levels of stewardship with all financial resources; and, WHEREAS, the Board of Trustees finds that the passage of this resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: that the Board of Trustees of Westlake Academy does hereby award the recommended bid for property/casualty insurance products and services to Box Insurance Agency for FY 23-24, attached hereto as Exhibit "A "; and further authorize the Superintendent or designee to execute this agreement. SECTION 2: that, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. Resolution WA 22-18 Page 1 of 3 170 PASSED AND APPROVED ON THIS 7TH DAY OF AUGUST 2023. Sean Kilbride, President ATTEST: Amy Piukana , Board Secretary Sean Wilson, Head of School APPROVED AS TO FORM: Janet S. Bubert or L. Stanton Lowry, School Attorney Resolution WA 22-18 Page 2 of 3 171 Exhibit "A" Recommended Bid Resolution WA 22-18 Page 3 of 3 172 l% I' Z� ' ' � � � as � ��1 E 173RM j/ iINSURANC 2023-2024 Westlake Academy Proposal Submittal Format 1. Box Services 2. 1 ndex 3. Questionnaire 4. Property 5. General Liability: (Education Liability Package Included) 6. Auto 7. Umbrella 8. Crime 9. Workers Compensation 10. International Travel 11. Student Accident 12. Cyber Liability 13. Premium Summary 14. Required Documents a. Agent Current License b. Copy of E&O Certificate of Insurance c. Completed and Signed Felony Conviction Notice Form d. Completed and Signed Non -Collusion Certification Form e. Completed and Signed Conflict of Interest Questionnaire f. Completed and Signed W-9 Form g. Completed and Signed Form 2270 1200 S. Main Street, Suite 1600 1 Grapevine, TX 76051 1 Phone: 817-865-1801 1 www.boxinsurance.cor 174 PROPOSAL FOR: Property, Liability, Workers Compensation, Auto, and Student Accident Insurance POSTED DATE: July 16, 2023 EFFECTIVE DATES: September 1, 2023 to August 31, 2024 PROPOSAL DUE DATE: August 1, 2023 CONTACT: Oliver Duff, Purchasing Agent E-mail: oduff@westlaketx.gov PROPOSAL DUE TIME: 2:00 PM CST Electronic proposals subject to the Terms and Conditions of this REQUEST FOR PROPOSAL and other provisions, must be received by the Purchasing Agent at oduii(�westlaketx.gov before the closing time and date shown above. The Town will retain late bids; however, they will not be opened nor considered in the evaluation of the bid. Bids may be withdrawn at any time prior to this deadline. Bids may not be altered, amended, or withdrawn after the official opening without the recommendation and approval of the Purchasing Agent. The undersigned agrees if the bid is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the terms and conditions contained in the specifications. The period for acceptance of this proposal shall be 60 calendar days. THE UNDERSIGNED, BY SIGNING BELOW, YOU SIGNIFY THAT YOU HAVE READ THE ENTIRE DOCUMENT AND AGREE TO THE TERMS AND CONDITIONS THEREIN. BY SIGNING BELOW, YOU ALSO CERTIFY THAT IF A TEXAS ADDRESS IS SHOWN AS THE ADDRESS OF THE PROPOSING VENDOR, THE VENDOR QUALIFIES AS A TEXAS "RESIDENT BIDDER" AS DEFINED IN RULE 1 TAC 111.2. Company Name and Address: Company's Authorized Agent Box Bonding Agency, LLC, Name and Title (Typed or Printed): DBA Box Insurance Agency Adam Syswerda, President 1200 S. Main St. Suite 1600 Grapevine, TX 76051 Signature Federal ID Number (TIN) or SSN and Name 82-1453817 Telephone No. 817-865-1806 Date: 7/31/2023 Fax No.: Email address: adam@boxinsurance.com Westlake Academy FY 23124 Comprehensive Insurance RFP Page 1 of 38 175 Request for Proposal — Westlake Academy Property, Liability, Workers Compensation, and Student Accident Insurance Table of Contents...............................................................2 Acknowledgement of Receipt....................................................3 Questionnaire....................................................................4 General Requirements and Instructions.......................................5 Policy Requirements and Limits...............................................8 Property Insurance, Fire and Extended Equipment Coverage .........8 General Liability, EPLI, EBLI, ELLI, D&O Insurance ...............10 Automobile and Physical Damage Insurance ...........................12 Umbrella Liability Insurance.............................................14 Crime Insurance.............................................................16 Workers Compensation Insurance.........................................18 International Travel Insurance.............................................20 Student Accident Insurance..................................................22 Cyber Liability Insurance.................................................24 Proposal Submittal Format....................................................26 Exhibit "A" - Property Schedule.............................................27 Felony Conviction Notice Form..............................................28 Non -Collusion Statement......................................................29 Conflict of Interest Questionnaire...........................................30 W-9 Form.......................................................................32 Form2270.......................................................................38 Westlake Academy FY 23124 Comprehensive Insurance RFP Page 2 of 38 176 ACKNOWLEDGEMENT OF RECEIPT THIS FORM MUST BE COMPLETED AND RETURNED PRIOR TO THE SUBMISSION OF ANY BID FOR THIS REQUEST FOR PROPOSAL. Please fill in the requested information below as acknowledgement that you have received the Request for Proposal noted above. If your firm is interested in participating, please complete pages three and four (3 and 4) and return by email by July 29, 2023, to: Oliver Duff Town of Westlake oduff@westiaketx.gov Name of Firm: Box Bonding Agency, LLC, DBA Box Insurance Agency Address: 1200 S. Main St. Suite 1600 City/State/Zip: Grapevine, TX 76051 Phone: ( 817 ) 865-1806 Fax: ( ) E-Mail: adam@boxinsurance.com Name: (Print) Title: Adam Syswerda Signature:/ Date: 7/21/2023 x Yes, our company does have an interest in responding. No, our company does not have an interest in responding. Westlake Academy FY 23124 Comprehensive Insurance RFP Page 3 of 38 177 QUESTIONNAIRE 1. Who will have primary responsibility for Westlake Academy's account? Dustin Parker a. Number of years in the insurance business: 20 b. Insurance background: CIC, CEO of Box Insurance C c. Number of schools or public entities serviced: 2. Who will be the back-up person for Westlake Academy's account? Adam Syswerda a. Number of years in the insurance business: b. Insurance background: 10 CIC, MBA, President of Box Insurance 7 c. Number of schools or public entities serviced: 4. Westlake Academy will expect the following annual reports from its agents: a) Summary of premiums and losses by coverage. b) Forecast of insurance market status prior to renewal. c) Insurance policy abstracts (summaries). d) Prior to future renewals, report containing suggested coverage or rating enhancements for the upcoming year. e) Following future renewals, a report detailing all material policy changes. f) Risk management services. 5. Please attach a copy of the following documents: a) A copy of the current license. b) A certificate for agent's error and omission coverage insured for at least $1 million limit. Westlake Academy FY 23124 Comprehensive Insurance RFP Page 4 of 38 178 General Requirements and Instructions A. Information 1. The information contained in these specifications is confidential and is to be used only in connection with preparing a proposal for the following insurance services or insurance coverages: Commercial Property — Fire & Extended Coverage Commercial General Liability School Professional Liability Auto Liability & Physical Damage Workers' Compensation Commercial Umbrella Liability Crime International Travel Liability Student Accident Liability Cyber Liability 2. The effective dates of the policy period for all proposals will be from September 1, 2023 through August 31, 2024. 3. Westlake Academy reserves the right to accept or reject all or any part of the proposals, waive minor technicalities, and award the proposal to best serve the interest of the Academy. The Academy also reserves the right to waive or dispense with any of the formalities contained herein. 3. Proposals are to be submitted on the basis of the specifications contained herein. Alternate proposals will also be considered, provided the alternatives are clearly explained. All deviations from the specifications must be clearly identified and explained. 4. The information contained in these specifications is to be basis for proposal responses. After receipt of proposal, additional information needed may be requested via e-mail at: oduff@westlaketx.gov. 5. The information contained herein is believed to be accurate and up-to-date but is not intended to be an express or implied warranty. 6. No telephone, or fax, or e-mailed proposals will be accepted. Proposals may only be accepted if delivered by mail or dropped off to Oliver Duff, Procurement Manager, Town of Westlake, 1500 Solana Boulevard, Bldg. 7, Ste. 7200, Westlake, TX 76262 7. Vendors are cordially invited view the opening of received proposals but are not required to attend. A link will be posted on the Town of Westlake Bidding page no later than July 20, 2023. Advertisements will be posted for two (2) weeks in the Town's newspaper of record (The Commercial Recorder) on July 16, 2023 and July 23, 2023. B. LEGAL 1. All parties submitting proposals are expected to comply with federal, state and local insurance laws and regulations relative to the preparation and submissions of insurance proposals. Specifically, the services to be provided are expected to be in compliance with the Americans with Disabilities Act (ADA), insurance laws and insurance regulations. All proposals that are submitted will be presumed to be in compliance with all applicable laws. C. COMMUNICATION 1. Proposers should provide a paper (printed) copy of proposals by the deadline to: Oliver Duff Town of Westlake 1500 Solana Boulevard, Bldg. 7, Ste. 7200, Westlake, Texas 76262 D. COMMUNICATION WITH TOWN OF WESTLAKE/WESTLAKE ACADEMY MEMBERS Companies submitting proposals shall not discuss this RFP with employees of the Town of Westlake, Westlake Academy or members of the Town Council/Board of Trustees. If discussion is necessary, your Westlake Academy FY 23124 Comprehensive Insurance RFP Page 5 of 38 179 company will be notified in writing. Failure to abide by this requirement may result in automatic disqualification. E. TIME FRAME 1. The RFP package will be available for download from our website at https.//westlaketx.gov. Vendors WILL NOT be notified of additional information/addenda postings. It is the vendor's responsibility to view the web page regularly, or prior to submitting a proposal response, to ensure that no addenda or additional information have been issued for the solicitation. 2. Proposals: must be delivered or mailed to Oliver Duff, 1500 Solana Boulevard, Bldg. 7, Ste. 7200, Westlake, TX 76262 by the deadline no later than 2:00 p.m., Tuesday, August 1, 2023. 3. The parties submitting the selected proposals will be notified by August 9, 2023 of the Academy's decision. 4. The effective date for proposals is September 1, 2023. 5. Policies or coverage documents are to be provided to the Academy by October 1, 2023. The Academy reserves the right to not pay any premium until valid policies or coverage documents are received. F. PROPOSALS 1. Proposals must be clearly explained and identified. All costs, including optional programs, must be clearly separated and summarized. Exceptions to or deviations from the specifications must be explicitly identified. 2. Each party submitting a proposal is asked to screen their designated proposals for correctness and compliance with the specifications. 3. The contents of the proposals shall be kept confidential during the process of review. G. DISQUALIFICATION AND REJECTION OF PROPOSALS 1. Failure to comply with the requirements or the procedures set forth herein, or to satisfy the insurance and servicing criteria as set forth in the specifications, may result in disqualification. It is not intended that these exceptions to the specifications will, in and of themselves, result in disqualification. H. SELECTION OF VENDOR 1. Westlake Academy reserves the right to reject any or all of the proposals, in whole or in part; to waive any informality in any proposal, and to accept the proposal which, in its discretion, is in the best interest of the Academy. An Academy insurance consultant may review proposals for completeness and for compliance with bid specifications. Proposals will be carefully evaluated for cost effectiveness, for coverage provisions, and for compliance with the coverage and servicing criteria contained in the specifications and in accordance with Texas Education Code 44.031 and any other pertinent laws. 2. The contract will be awarded to the responsible vendor who submits a superior but economical proposal based on the relative importance of the following selection criteria: Selection Criteria Maximum Points Coverage 35 Cost 35 Professional Qualifications 15 Service 15 Total 100 Westlake Academy FY 23124 Comprehensive Insurance RFP Page 6 of 38 180 I. TERMS OF AGREEMENTS 1. Westlake Academy desires to receive proposals for a one (1) year period, beginning on September 1, 2023, through August 31, 2024. 2. Westlake Academy reserves the right to terminate the agreement at the expiration of the budget period, during the term of the agreement or at the end of the anniversary date with a sixty (60) day notice. The agreement will be for current revenues only in accordance with Local Government Code Section 271.903 to terminate the agreement. 3. The agreement is to contain a cancellation provision that provides for a sixty (60) day notice of cancellation (except for non-payment) and sixty (60) days e for non -renewal or material change. J. QUALIFICATION OF INSURERS 1. Insurance companies must have a general policyholder's rating of A- VII or better as published by A.M. Best Company in the latest edition of its Key Rating Guide. Insurers shall be duly licensed and comply with all applicable insurance laws and requirements of the Texas State Board of Insurance. 2. Proposals will be accepted for intergovernmental risk sharing pools organized in accordance with article 4413(32c), Texas Interlocal Cooperation Act. Self -insured pools must include a current audited financial statement (Balance Sheet and Statement of Operations, including the auditor's opinion, and Reinsurance Provisions.) K. AGENT MINIMUM QUALIFICATIONS All agents submitting proposals for this insurance must meet the following minimum qualifications: 1. The agency must be licensed in Texas. 2. The agency must have insurance for agent's errors and omissions liability with a limit of at least $1 million per occurrence. A certificate of the agent's E&O insurance must be included with the proposal. 3. The agency must have been in business for at least five (5) years. 4. The agency must assign a minimum of one qualified account representative. This representative must have a minimum of three (3) years of experience in commercial property and liability insurance lines or hold the C.P.C.U. or A.R.M. designation. L. AUTHORIZED SIGNATURE 1. All proposal forms must be signed by persons who have legal authority to bind the insurer and administrator to the services that are proposed. M. Policy Requirements and Limits 1. All proposals must adhere to the specifications and limits as defined on the following pages for each insurance product. Any deviation or additional coverage(s) should be clearly explained. If the quote contains higher limits than specified, it should be listed separately as an alternate quote. Westlake Academy FY 23124 Comprehensive Insurance RFP Page 7 of 38 181 PROPERTY, FIRE, AND EXTENDED EQUIPMENT INSURANCE A. BACKGROUND INFORMATION 1. Please contact Purchasing Agent at oduff(o)westlaketx.gov for loss runs. 2. Schedule of Buildings and Contents limits are located on page 25 as Exhibit "A". 3. Summarized property schedule with estimated replacement cost (limits), including desired deductibles and coinsurance as of September 1, 2023 is as follows: Description Limit Deductible Coinsurance Building Physical Property $ 49,753,750 $ 5,000 100% Building Personal Property $ 4,862,550 $ 5,000 100% Business Income and Extra Expense: $ 484,000 Total Property Limits $ 55,100,300 Note: Blanket Coverage at full replacement cost is required for all property quotes. B. Insurance coverage is to include the following: 1. Blanket coverage on all buildings, contents and auxiliary structures including on -site improvements. 2. Basis of Recovery is to be full replacement cost. 3. Automatic coverage on newly acquired property is to be included. 4. Coverage is to include extra expense and loss of revenue related to loss. 5. Coverage is to be for all risk, including theft of contents. 6. Quotes should include deductibles of $5,000 with 100% coinsurance. Deductibles for wind, hail, earthquake, and floods should be $50,000 or less with 100% coinsurance, if available. In the event a $50,000 wind/hail deductible (or lower) is not available, the lowest deductible available should be quoted as a percentage. 7. Wind and hail deductibles may be accompanied by a "buy -down" reinsurance policy. This policy should be shown separately from the primary policy, including premiums. 8. Include a listing of endorsements, extensions, and exclusions. C. Quoted Coverage Provisions 1. Description Limit Deductible CcJnsurance^ Building Physical Property $ 49,753,750 10 0010 Agreed ValUe Building Personal Property $ 4,862,550 10,000 Agreed ValUe Business Income and Extra Expense: $ 484,000 10,000 Agreed ValUe 2. Is automatic coverage for newly acquired property provided: R7 Yes ❑ No If yes, please attach description. 3. Does coverage include equipment breakdown? 0 Yes ❑ No If yes, please attach description. 4. Is there additional deductible or exclusion for wind, hail or earthquake? [i] Yes ❑ No If yes, please attach description and/or provide additional proposal to cover this risk. D. Quotation 1. Property, Fire, and Extended Equipment Quote (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024): $ 128,851 2. Alternate Property, Fire, and Extended Equipment Quote (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024): $ Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 8 of 38 182 E. INSURANCE COMPANY/RISK POOL INFORMATION Name of Company: Hartford Fire Insurance Company A XV A. M. Best Rating/Size: Insurance Company: A Yes ❑ No For Alternate Quote(s): Name of Company: _ A. M. Best Rating/Size: Insurance Company: ❑ Yes ❑ No F. LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: Wind/Hail Deductible is 3% Risk Pool: ❑ Yes ® No Risk Pool: ❑ Yes ❑ No Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 9 of 38 183 GENERAL LIABILITY INSURANCE A. BACKGROUND INFORMATION 1. All coverage in Section "B" must be included. Please contact Purchasing Agent at oduff(o)westlaketx.gov for loss runs. 2. Estimated student count is 880. Grades K-8: 555 Grades 9-12: 325 3. Estimated number of full-time equivalent employees is 108. Total employees (including substitute teachers) is approximately 165. 4. Sports programs include: Football, basketball, volleyball, baseball, softball, track, cross country track, tennis, golf, softball, cheerleading, and soccer. B. Insurance coverage should include the following: 1. Incidental medical malpractice coverage for registered nurses administering first aid, dispensing prescribed medications, and maintaining students' health immunization records. 2. Coverage for the negligent act, error or omission of the Academy and/or its employees relative to the administration of employment practices and employee benefit programs. 3. Coverage is to include premises liability. 4. Persons to be covered are to include the Academy, school board members, employees, student teachers, school volunteers, or any authorized agent as designated by the Academy. 5 If coinsurance is quoted as an alternative to deductible, please list this figure separately. 6. Include a listing of coverage extensions, endorsements and exclusions. 7. If EPLI, EBLI, ELLI, and D&O coverage is not automatically included, please provide separate quote(s). These are required components of the liability coverage policy. Per Occurrence Aggregate Deductible General Liability $ 1,000,000 $ 2,000,000 $0 Products/Completed Operations $ 1,000,000 $ 2,000,000 $0 Personal & Advertising Injury $ 1,000,000 $ 1,000,000 $0 Damage to Rented Premises $ 1,000,000 $ 1,000,000 $0 Medical Expenses $ 10,000 $0 Employee Benefits Liability $ 1,000,000 $ 3,000,000 $1,000 Abuse & Misconduct Liability** $ 1,000,000 $ 1,000,000 $0 Educators Legal Liability* ** $ 1,000,000 $ 2,000,000 $10,000 Professional Liability - D&O* ** $ 1,000,000 $ 2,000,000 $10,000 Employment Practices Liability* ** $ 1,000,000 $ 1,000,000 $10,000 * Retention shown as Deductible ** Retroactive Date 8/31/11 C. Quoted Coverage Provisions 1. Coverage Detail Per Occurrence Aggregate Deductible General Liability $1,000,000 $2,000,000 $0 Products/Completed Operations $1,000,000 $2,000,000 $0 Personal & Advertising Injury $1,000,000 $1,000,000 $0 Damage to Rented Premises $1,000,000 $1,000,000 $0 Medical Expenses $10,000 $0 Employee Benefits Liability $1,000,000 $3,000,000 $1,000 Abuse & Misconduct Liability $1,000,000 $1,000,000 $0 Professional Liability - D&O $1,000,000 $2,000,000 $10,000 Educators Legal Liability $1,000,000 $2,000,000 $10,000 Employment Practices Liability $1,000,000 $1,000,000 $10,000 Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 10 of 38 184 2. Please respond to the following questions as they relate to the Professional Legal Liability coverage proposed. Please specify if there are any SUB -LIMITS, otherwise it will be assumed full policy limits are available: a. Who are the "covered persons" or "named insureds?" b. Is Prior Acts coverage provided? If so, what is the retroactive date? c. Is corporal punishment/student discipline covered? d. Describe the terms available for "Extended Reporting/Discovery Period" coverage available when either the insured or insurer cancels or non -renews? How long is the reporting period and what is the cost? e. Does the policy cover non -pecuniary relief? If so, are there any sub -limits for either defense costs or damages? If sub -limits apply, please stipulate. f. Are board members/employees covered as they serve on other boards within the course and scope of their employment (i.e., would coverage extend to a superintendent as he/she served on a Special Education Cooperative)? g. Are claims alleging discrimination covered (e.g., 1983 Civil Rights violation)? If so, what is the Limit of Liability? h. Is sexual misconduct (i.e., harassment), sexual abuse and molestation covered? If so, are there sub -limits? i. Does the coverage pay on behalf of or indemnify? j. Are defense costs within limits or in addition to? k. Please explain the notice of claim provision and what constitutes a "demand." D. Quotation (Must include all coverages and limits from Section A) 1. General Liability, EPLI, EBLI, ELLI and D&O Quote - (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024): $ $20,099 2. Alternate General Liability, EPLI, EBLI, EELI, and D&O Quote (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024): $ E. INSURANCE COMPANY/RISK POOL INFORMATION Utica National Insurance Name of Company: A. M. Best Rating/Size: AXIII Insurance Company: %7 Yes ❑ No For Alternate Quote(s): Name of Company: A. M. Best Rating/Size: Insurance Company: ❑ Yes ❑ No F. LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: Risk Pool: ❑ Yes ❑ No Risk Pool: ❑ Yes ❑ No Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 11 of 38 185 Automobile & Physical Damage Insurance A. BACKGROUND INFORMATION 1. Please contact Purchasing Agent at oduff(o)westlaketx.gov for loss runs. 2. Current list of vehicles: 2006 Chevrolet Girardin Bus - 18 passengers 2010 Chevrolet Spartans Bus - 20 passengers 2018 Blue Bird Bus - 77 passengers 2020 Blue Bird Bus - 77 passengers 4. All drivers have proper class endorsements and driving histories are reviewed annually. B. Insurance coverage is to include the following: 1. Liability Limits & Coverage Desired: Auto Liability must be as follows: Limit Per Deductible Bodily Injury & Property Damage $ 1,000,000 Accident $ 1,000 Personal Injury Protection $ 2,500 Person $ 0 Uninsured Motorist $ 1,000,000 Accident $ 0 Underinsured Motorist $ 1,000,000 Accident $ 0 Physical Damage Coverage Comprehensive ACV/Repair Loss $ 1,000 Vandalism ACV/Repair Loss $ 0 Collision $ 1,000,000 Accident $ 1,000 2. Basis of Recovery is to be full repair cost or actual cash value, where applicable. 3. Hired auto and non -owned auto is to be included. 4. Include a listing of additional coverages, extensions, and exclusions. C. Quoted Coverage Provisions 1. Coverage Detail Per Occurrence Aggregate Deductible Bodily Injury & Property Damage $1,000,000 Accident $1,000 Personal Injury Protection $2,500 Person $0 Uninsured Motorist $1,000,000 Accident $0 Underinsured Motorist $1,000,000 Accident $0 Medical Expenses Physical Damage Coverage Comprehensive Physical Damage ACV/Repair Loss $1,000 Vandalism ACV/Repair Loss $0 Collision $1,000,000 Accident $1,000 2. Does coverage include automatic coverage for substitute or newly acquired vehicles? ❑Yes ❑ No If yes, please describe: D. Quotation 1. Automobile Insurance Quote (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024): $ $6,811 2. Alternate Automobile Insurance Quote (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024): $ Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 12 of 38 186 E. INSURANCE COMPANY/RISK POOL INFORMATION Utica National Insurance Name of Company: A. M. Best Rating/Size: A XIII Insurance Company:)? Yes ❑ No For Alternate Quote(s): Name of Company: _ A. M. Best Rating/Size: Insurance Company: ❑ Yes ❑ No F. LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: Risk Pool: ❑ Yes ❑ No Risk Pool: ❑ Yes ❑ No Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 13 of 38 187 Umbrella/Excess Liability Insurance A. BACKGROUND INFORMATION 1. No claims since inception of coverage in 2003. 2. Coverage is to be in excess of all Liability limits. B. Insurance coverage is to include the following: 1. Liability Limits & Coverage: Limit Per General Liability $ 5,000,000 Occurrence Personal & Advertising Injury $ 5,000,000 Person/Org Wrongful Acts - Claims Made Basis $1,000,000 Occurrence Aggregate Limit Self -Insured Retention - $10,000 2. Include a listing of additional coverages and coverage extensions. 3. Include a listing of exclusions. C. Quoted Coverage Provisions 1. Coverage Detail General Liability Personal & Advertising Injury Wrongful Acts - Claims Made Basis Aggregate Limit Self -Insured Retention Limit Per 5,000,000 iSccurrence $5,000,000 Person/Org. $1,000,000 Occurrence 2. Is prior acts coverage provided? 1:1 Yes ❑ No If yes, please give effective date(s) and explanation. D. Quotation 1. Umbrella Insurance Quote (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024): $ $8,848 2. Alternate Umbrella Insurance Quote (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024): $ E. INSURANCE COMPANY/RISK POOL INFORMATION Utica National Insurance Company Name of Company: A. M. Best Rating/Size: AXIII Insurance Company: ® Yes ❑ No Aggregate $ 5,000,000 $ 5,000,000 $ 1,000,000 $ 5,000,000 Aggregate $5,000,000 $5,000,000 $1,000,000 qzti nnn nnn Risk Pool: ❑ Yes ❑ No Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 14 of 38 188 For Alternate Quote(s): Name of Company: A. M. Best Rating/Size: Insurance Company: ❑ Yes ❑ No Risk Pool: ❑ Yes ❑ No F. LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: The Umbrella extends over the professional education suite of coverages inlcuded in the General Liability Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 15 of 38 189 Crime Insurance A. BACKGROUND INFORMATION 1. No claims since inception of coverage in 2003. 2. Copy of current policy declaration schedule is attached. B. Insurance coverage is to include the following: 1. Crime Limits & Coverage Desired: Single Loss Limit Retention Employee Theft $ 250,000 $ 2,500 ERISA Fidelity $ 250,000 $ 0 Forgery or Alteration $ 250,000 $ 2,500 On Premises $ 250,000 $ 2,500 In Transit $ 250,000 $ 2,500 Money Orders/Counterfeit $ 250,000 $ 2,500 Computer Fraud $ 250,000 $ 2,500 Program/Restoration Expense $ 100,000 $ 2,500 Funds Transfer Fraud $ 250,000 $ 2,500 Claim Expense $ 5,000 $ 0 2. Include a listing of additional coverages and coverage extensions. 3. Include a listing of exclusions. C. Quoted Coverage Provisions 1. Coverage Detail Single Loss Limit Employee Theft $250,000 ERISA Fidelity $500,000 Forgery or Alteration $250,000 On Premises $250,000 In Transit $250,000 Money Orders/Counterfeit $250,000 Computer Fraud $250,000 Program/Restoration Expense $100,000 Funds Transfer Fraud $250,000 Claim Expense $5,000 D. Quotation 1. Crime Insurance Quote (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024): $ 3,299 Retention $2,500 $0 $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 $0 2. Alternate Crime Insurance Quote (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024): $ 4,131 E. INSURANCE COMPANY/RISK POOL INFORMATION Name of Company: Travelers Insurnace Company AXV A. M. Best Rating/Size: Insurance Company: N Yes ❑ No Risk Pool: ❑ Yes ❑ No Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 16 of 38 190 For Alternate Quote(s): Name of Company: A. M. Best Rating/Size: Travelers Insurance company A XV Insurance Company: R] Yes ❑ No Risk Pool: ❑ Yes ❑ No F. LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: Alternative quote has crime limits at $1,000,000 with a $10,000 deductible, instead of the $250,000 we have carried for a number of years. We believe the increased limits for only a few hundred dollars more per year is well worth it. Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 17 of 38 191 Workers Compensation Insurance A. BACKGROUND INFORMATION 1. Please contact Purchasing Agent at oduff(o)westlaketx.gov for loss runs. 2. Experience Modifier is currently 0.67. 3. Estimated FY 23-24 payroll schedule is below. 4. Estimated number of regular employees is 108 (excluding substitute teachers & part-time coaches.) B. Insurance coverage is to include the following: 1. Workers Compensation Limits & Coverage Desired: Limit Per Bodily Injury by Accident $ 1,000,000 Accident Bodily Injury by Disease $ 1,000,000 Policy Limit Bodily Injury by Disease $ 1,000,000 Employee 2. Estimated FY 22-23 payroll is as follows Payroll Code Annual Amount Employees 8868 $ 6,148,000 97 (does not include substitute teachers) 8810 $ 348,000 6 9101 $ 282,000 5 Total Estimated Payroll: $6,778,000 108 3. Please include "Others States Coverage" where applicable, as an additional endorsement. 4. Please include "Terrorism Risk" as an additional endorsement. 5. Include a listing of additional coverage, extensions, and exclusions. 6. Include a Blanket Waiver of Subrogation. C. Quoted Coverage Provisions 1. Does coverage utilize a specific provider network? ❑ Yes ❑ No If yes, please provide details. D. Quotation 1. Workers Compensation Insurance Quote (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024): $ $15,149 2. Alternate Workers Compensation Insurance Quote (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024): $ E. INSURANCE COMPANY/RISK POOL INFORMATION Name of Company: Property and Casualty Insurance Company of Hartford A. M. Best Rating/Size: A XV Insurance Company: Ek Yes ❑ No Risk Pool: ❑ Yes ❑ No Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 18 of 38 192 For Alternate Quote(s): Name of Company: A. M. Best Rating/Size: Insurance Company: ❑ Yes ❑ No Risk Pool: ❑ Yes ❑ No F. LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 19 of 38 193 International Travel Liability Insurance A. BACKGROUND INFORMATION 1. No claims since inception of coverage in 2015. 2. Coverage is for employees engaged in overseas travel, and no countries excluded. 3. Coverage should include Medical Assistance, Personal Assistance, and Travel Assistance for employees and students, based on 50 participants per year. B. Desired Insurance coverage is to include the following: 1. Benefits Medical Expense Limit Dental Treatment Room and Board ICU Room and Board Charges Treatment of Pregnancy Preexisting Conditions Chiropractic Care Emergency Medical Evacuation Repatriation of Remains Chaperone Replacement Accidental Death & Dismemberment Accidental Death & Dismemberment Kidnap/Ransom Aggregate Limit Limit Per Aggregate $ 50,000 Person $ 50,000 $ 250 Tooth $ 500 Average semi -private room rate Twice the semi -private room rate Treated as any other medical condition Treated as any other medical condition $ 35 Visit $ 350 100% Expenses 100% Expenses $ 2,000 $ 10,000 Student $ 50,000 Faculty $ 100,000 Event $ 100,000 $ 250,000 Benefit Max 2. All coverage is $0 deductible with 100% coinsurance. 3. Include a listing of additional coverages, coverage extensions, and AD&D schedule. 4. Include a listing of exclusions. C. Quoted Coverage Provisions 1. Coverage Detail Medical Expense Limit Dental Treatment Room and Board ICU Room and Board Charges Treatment of Pregnancy Preexisting Conditions Chiropractic Care Emergency Medical Evacuation Repatriation of Remains Chaperone Replacement Accidental Death & Dismemberment Accidental Death & Dismemberment Kidnap/Ransom Aggregate Limit Limit Per Aggregate S50.000 Person S50.000 $2bU i ootn $bUU Average Semi Private Room Rate Twice the Semi -Private Room Rate Treated as any other medical condition Treated as any other medical condition $35 Visit $350 100% Expenses 100% Expenses Z�-i u,uuu sivaeni $50,000 Faculty $100,000 Event $250,000 Benefit Max 2. Does coverage include evacuation/repatriation? [�c Yes ❑ No $2,000 $100,000 Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 20 of 38 194 D. Quotation 1. International Travel Insurance Quote (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024) $2,000 2. Alternate International Travel Insurance Quote (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024): $ E. INSURANCE COMPANY/RISK POOL INFORMATION Name of Company: Chubb A. M. Best Rating/Size: A XV Insurance Company: Ei Yes ❑ No For Alternate Quote(s): Name of Company: A. M. Best Rating/Size: Insurance Company: ❑ Yes ❑ No F. LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: Risk Pool: ❑ Yes ❑ No Risk Pool: ❑ Yes ❑ No Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 21 of 38 195 Student Accident Insurance A. BACKGROUND INFORMATION 1. Coverage is for all K-12 students participating in school sponsored activities, including sports. Liability waivers are obtained on all participants in sports programs. 2. Estimated Student Enrollment Count: 880 Grades K-8: 555 Grades 9-12: 325 3. Estimated Sports Participation is as follows: Football (grades 9-10): 35 Football (grades 11-12): 26 All other sports (grades 9-10): 170 All other sports (grades 11-12): 180 4. Batting cages or trampolines are not within the scope of the program. B. Insurance coverage is to include the following: 1. Liability Limits & Coverage: Accident Medical Expense Accidental Death Benefit Accidental Dismemberment AD&D Aggregate Limit Limit Deductible $ 25,000 $ 0 $ 15,000 $ 0 $ 50,000 $ 0 $ 500,000 2. Include a table of benefit amounts & percentages for covered medical expenses. 3. Include a listing of additional coverages, coverage extensions, exclusions, and AD&D schedule. C. Quoted Coverage Provisions 1. Coverage Detail: Limit Deductible Accident Medical Expense $25,000 $0 Accidental Death Benefit $25,000 $0 Accidental Dismemberment $50,000 $0 AD&D Aggregate Limit $500,000 2. Is arranged transportation included, prior, during, and after sponsored events?: ❑ Yes ❑ No If yes, please give effective date(s) and explanation. D. Quotation 1. Student Accident Insurance Quote (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024): $ $5,943 2. Alternate Student Accident Insurance Quote (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024): $ Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 22 of 38 196 E. INSURANCE COMPANY/RISK POOL INFORMATION Name of Company: Philadelphia Insurance Company A. M. Best Rating/Size: A XV Insurance Company: 1� Yes ❑ No For Alternate Quote(s): Name of Company: _ A. M. Best Rating/Size: Insurance Company: ❑ Yes ❑ No F. LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: Risk Pool: ❑ Yes ❑ No Risk Pool: ❑ Yes ❑ No Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 23 of 38 197 Cyber Risk Liability (optional) A. BACKGROUND INFORMATION 1. Coverage is intended to supplement Cyber Liability Coverage(s) that are contained within other policies quoted, or offer additional coverage excluded within those policies. 2. This should be offered as a stand-alone policy which may be accepted or rejected by Westlake Academy, without affecting the pricing of other policies. 3. Coverage should include the following or the most equivalent limits and deductible available: B. Insurance coverage is to include the following: 1. Liability Limits & Coverage: Liability Coverages Networks and information security Communications and media Regulatory defense expenses 1st Party coverage Crisis Management event expenses Security Breach remediation and notification expenses E-commerce extortion Business interruption and additional Expenses Limit $ 1,000,000 $ 1,000,000 $ 500,000 $ 500,000 $ 500,000 Deductible $10,000 $10,000 $10,000 $10,000 $10,000 $ 500,000 $10,000 $ 500,000 24 Hours 2. Include coverage descriptions of each insuring agreement 3. Include a listing of additional coverages, coverage extensions, and exclusions. C. Quoted Coverage Provisions 1. Coverage Detail: Liability Coverages Networks and information security Communications and media Regulatory defense expenses 1st Party coverage Crisis Management event expenses Security Breach remediation and notification expenses E-commerce extortion Business interruption and additional expenses D. Quotation Limit Deductible $1,000,000 $10,000 $1,000,000 $500,000 sin non $10,000 $500,000 $10,000 s5nn,nnn $10,000 $500,000 $10,000 $500,000 24 Hours 1. Cyber liability Insurance Quote (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024): $ Included with General Liability ($400) 2. Alternate Cyber liability Insurance Quote (Attach complete coverage information) Annual Premium (Period 09/01/2023 to 08/31/2024): $ Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 24 of 38 198 E. INSURANCE COMPANY/RISK POOL INFORMATION Name of Company: Utica National Insurance Company A. M. Best Rating/Size: A XIII Insurance Company: 1� Yes ❑ No For Alternate Quote(s): Name of Company: _ A. M. Best Rating/Size: Insurance Company: ❑ Yes ❑ No F. LIST ANY DEVIATIONS OR ADDITIONAL INFORMATION: Risk Pool: ❑ Yes ❑ No Risk Pool: ❑ Yes ❑ No Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 25 of 38 199 PROPOSAL SUBMITTAL FORMAT Quotations should be clearly labeled, using the format below. Proposals using an alternate format should have all quotes clearly labeled by policy type, and include policy limits, details, and cost. All submissions must include the completed forms below. 1 - Completed Questionnaire 2 - Property Insurance, Fire and Extended Equipment Coverage Quote 3 - General Liability Quote (including D&O, EPLI, EBLI and ELLI coverage) 4 - Automobile Liability & Physical Damage Quote 5 - Umbrella Liability Insurance Quote 6 - Crime Insurance Quote 7 - Workers Compensation Insurance Quote 8 - International Travel Insurance Quote 9 - Student Accident Insurance Quote 10 - Cyber Liability & Cyber Security Insurance Quote 11 - Agent's Current License, Copy of E&O Insurance Certificate 12 - Completed and signed Felony Conviction Notice Form 13 - Completed and signed Non -Collusion Certification Form 14 - Completed and signed Conflict of Interest Questionnaire Form 15 - Completed and signed W-9 Form 16 - Completed and signed Form 2270 Westlake Academy - FY23124 Comprehensive Insurance RFP Page 26 of 38 200 Exhibit "A" - Property Schedule 1. All buildings are located on 2600 JT Ottinger Road, Westlake TX, 76262. Blanket coverage is required for buildings and contents. Building Sq. Footage Valuation Roof Type #1 15,600 12,899,250 100% concrete tile #2: 20,000 9,208,500 100% concrete tile #3 11,200 4,715,550 100% concrete tile #4: 8,400 5,965,050 80% concrete tile, 20% flat membrane #5: 10,853 3,066,000 75% seam metal, 25% flat membrane #6: 9,698 3,709,650 25% concrete tile, 75% flat membrane #7: 19,820 6,189,750 75% seam metal, 25% flat membrane #8: 12,500 2,000,000 100% Shingle #9: 12,500 2,000,000 100% Shingle Property (Blanket) Limits: $49,753,750 2. Contents: $4,862,550 3. Business Income and Extra Expense: $484,000 4. Total Property Limits $55,100,300 Westlake Academy - FY 23124 Comprehensive Insurance RFP Page 27 of 38 201 PROPERTY CHOICE - 46UUNAZOD9M POLICY PREMIUM The total insured values shown in the Premium section of this proposal below are not limits of insurance. They represent the sum of all values for Covered Property and Business Interruption according to the application or a report of values, subject to our agreed upon adjustment, and are the basis of premium determination. Please refer to the Schedules of Covered Property, Causes of Loss, Coverage Extensions, Additional Coverages and Quote Proposal Page 5 of 5F202 LIMITS OF INSURANCE POLICY DEDUCTIBLE AND WAITING PERIOD The Policy Deductible applies to Covered Property, Covered Causes of Loss, Additional Coverages, Coverage Extensions or Stated Causes of Loss unless a more specific deductible is shown in the Declarations. The Policy Deductible does not apply to any Business Interruption coverage. The Policy Waiting Period applies to all loss of Business Income, Covered Causes of Loss, Business Interruption Additional Coverages, Business Interruption Coverage Extensions or Stated Causes of Loss unless a more specific Waiting Period is shown in the Declarations. No Waiting Period applies to Extra Expense. Quote Proposal Page 6 of 5F203 STATED CAUSES OF LOSS Limits of Insurance shown below apply in any one occurrence, unless otherwise stated. The following is applicable when an Annual Aggregate is shown: Annual Aggregate represents the most we will pay in total for all loss or damage in any one Policy Year, regardless of the number of occurrences, or Insured Premises involved in an occurrence. Quote Proposal Page 7 of 5F204 COVERAGE EXTENSIONS The Limits of Insurance applicable to the Coverage Extensions shown below are additional amounts of insurance unless otherwise stated. All Limits of Insurance apply in any one occurrence, regardless of the number of Insured Premises involved in that occurrence, unless otherwise stated. These Coverage Extensions, Limits of Insurance, Deductibles and Waiting Periods apply to each Insured Premises, unless more specific Limits, Deductibles and Waiting Periods are shown at an Insured Premises in the Schedule of Premises and Coverage Section below. Applicable to Coverage Extensions with an Annual Aggregate: Annual Aggregate represents the most we will pay in total for all loss or damage in any one Policy Year, regardless of the number of occurrences, or Insured Premises involved in an occurrence. Deductibles shown below are specific to that Coverage Extension. Deductibles apply separately to that coverage and are in addition to any other deductible that may apply to other loss or damage in the same occurrence. uuuuui uituuuuuuuuuuui u u uuiii ui uuuuiii ui ii uu � IIIIIIIIIIIIII�III�I��IIIIIIIII�IIIIIIIII�II�IIIIIIIIIIIIIII III�III�IIIIIIIIIIIIIIIIIIIIIIIIIIII�IIIIIpIIVI VVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVV Brands and Labels Included in the Business Personal Property Limit of Insurance Building Glass Repair Included Business Travel $50,000 Claim Expenses $50,000 Combined Additional Protection $250,000 Any One Plant, Shrub or Tree $10,000 Lawns or Sod $10,000 Stock $25,000 Contract Penalties $50,000 Debris Removal 25% of the amount we pay for covered loss or damage Debris Removal - Additional Amount $250,000 $2,500 Wind -Blown Debris Annual Aggregate Other Property Debris Removal $10,000 Deferred Sales $50,000 Employee's Personal Property $50,000 Per Employee $2,500 Exhibitions $50,000 Expediting Expenses $50,000 Fine Arts $50,000 Per Item $10,000 Fire Department Service Charge $50,000 Quote Proposal Page 8 of 5F205 uuuuui ui�uuuuuuuuuuui u u uuiil ui � � Vuuuiii ui ii uu � � IIIIIIIIIIIIII�III�I��IIIIIIIII�IIIIIIIII�II�IIIIIIIIIIIIIIIII II�IIIIII�III�IIIIIIIIIIIIIIIIIIIIIIIIIIIIII�IIIIIIIIIIII VVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVV Fire Device Recharge $50,000 $50,000 Fungus, Wet Rot, Dry Rot Physical Damage Policy Annual Aggregate Limited Coverage Form Applies Installation $25,000 Deductible $2,500 $50,000 Land and Water Decontamination Expense Annual Aggregate Locks and Keys $25,000 Miscellaneous Unnamed Premises Building $100,000 Business Personal Property $50,000 Newly Acquired Property Number of Days 180 Days Building $2,000,000 Business Personal Property $1,000,000 Stock $25,000 Non -Owned Detached Trailers $50,000 Deductible $2,500 Outdoor Trees, Shrubs, Sod, Plants and Lawns $50,000 Any One Tree, Shrub, Plant, Lawn or Sod $10,000 Pairs and Sets Included in the Business Personal Property Limit of Insurance Preservation and Protection of Property Included in the Limit of Insurance applicable to Covered Property that sustains loss or damage Number of Days Expenses incurred for 180 Days Reward Coverage $50,000 Tenant's Leaseholder's Interest Coverage $25,000 Lease Assessment $5,000 Deductible $2,500 Miscellaneous Interior Real Property $25,000 Leaseholder's Interest Coverage Included in the Tenant's Leaseholder's Interest Coverage Limit of Insurance Bonus Payments Included in the Tenant's Leaseholder's Interest Coverage Limit of Insurance Quote Proposal Page 9 of 5F206 uuuuui ui�uuuuuuuuuuui u u uuiil ui Vuuuiii ui ii uu � � � � luiiiiiiiiul�ul�l��ul ul ul�llilllul�ll�lllllllul I'uliu Iu�ullmullillul ulllllul Illlulillul�ulululul VVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVV Prepaid Rent Included in the Tenant's Leaseholder's Interest Coverage Limit of Insurance Undamaged Tenant's Improvements or Betterments Included in the Tenant's Leaseholder's Interest Coverage Limit of Insurance Transit Shipper's Interest $50,000 Maximum Limit Per Vehicle $10,000 Deductible $2,500 Utility Service Interruption - Physical Damage Any One Occurrence $25,000 Deductible $5,000 Interruption caused by loss or damage to Transmission or Included Distribution Lines Valuable Papers Included as Business Personal Property Water Damage - Building Tear Out and Repair Included in the Limit of Insurance applicable to Covered Property BUSINESS INTERRUPTION BUSINESS INTERRUPTION COVERAGE EXTENSIONS The Limits of Insurance applicable to the Coverage Extensions shown below are additional amounts of insurance, and include Business Income and Extra Expense unless otherwise stated. All Limits of Insurance apply in any one occurrence, unless otherwise stated. Applicable to Coverage Extensions with an Annual Aggregate: Annual Aggregate represents the most we will pay in total for all loss or damage in any one Policy Year, regardless of the number of occurrences, or Insured Premises involved in an occurrence. Waiting Periods applicable to any Coverage Extension shown below apply separately and are specific to that Coverage Extension. If two or more Waiting Periods apply in any one occurrence, we will only apply the longest Waiting Period. No deductible or Waiting Period applies to Extra Expense. Quote Proposal Page 10 of 5F207 "" ""' iuiiiiiiiiui�ui@��ui uiui�iui�ii�iilluilluiiu iu�ui�uiui ulluilll�iuu��uiuiuiiii VVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVV Business Travel Included in the Limits of Insurance applicable to Business Income and/or Extra Expense Civil or Military Authority Included in the Limits of Insurance applicable to Business Income and/or Extra Expense Number of Days 30 Days Distance from Insured Premises Within 1,000 feet of the Insured Premises Waiting Period 72 Hours Contingent Business Interruption Policy Occurrence Limit Waiting Period 72 Hours Direct Contingent Properties $100,000 Indirect Contingent Properties $25,000 Utility Services Interruption - Direct Contingent Properties Not Covered Exhibitions Included in the Limits of Insurance applicable to Business Income and/or Extra Expense Extended Income Number of Days Included for 180 Days Fungus, Wet Rot, Dry Rot — Business Interruption Included in the Limits of Insurance applicable to Business Income and/or Extra Expense Number of Days 30 Days Limited Coverage Form Applies Ingress or Egress Included in the Limits of Insurance applicable to Business Income and/or Extra Expense Number of Days 30 Days Distance from Insured Premises Contiguous with Insured Premises Waiting Period 72 Hours Installation Included in the Limits of Insurance applicable to Installation Land and Water Decontamination - Increased Period of $25,000 Restoration Policy Annual Aggregate Waiting Period 72 Hours Machinery and Testing and Training Included in the Limits of Insurance applicable to Business Income and/or Extra Expense Miscellaneous Unnamed Premises - Business Interruption $100,000 Waiting Period 72 Hours Newly Acquired Premises Included in the Limits of Insurance applicable to Business Income and/or Extra Expense Quote Proposal Page 11 of 5F208 "' "" iuiiiiiiiiui�ui�l��ui u�u��u�������lllllu�lluiuIl�u��uu� ullll�uiIIIIIIIIIIIII�uIpIVIVI VVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVV Ordinance or Law - Increased Period of Restoration Included in the Limits of Insurance applicable to Business Income and/or Extra Expense Research and Development Expenses Included in the Limits of Insurance applicable to Business Income and/or Extra Expense Transit Shipper's Interest Included in the Limits of Insurance applicable to the Transit - Shipper's Interest Utility Service Interruption - Business Interruption Business Income and Extra Expense Combined $25,000 Waiting Period 72 Hours Interruption caused by loss or damage to Transmission or Included Distribution Lines Quote Proposal Page 12 of 5F209 EDUCATION ADDITIONAL COVERAGES The Hartford has included the following Specialized Coverages specific to the Education Industry. All Limits of Insurance are additional amounts of insurance and apply in any one occurrence, unless otherwise stated. Applicable when an Annual Aggregate is shown: Annual Aggregate represents the most we will pay in total for all loss or damage in any one Policy Year, regardless of the number of occurrences, or Insured Premises involved in an occurrence. Deductibles shown below are specific to that Coverage Extension. Deductibles apply separately to that coverage and are in addition to any other deductible that may apply to other loss or damage in the same occurrence. Waiting Periods shown below apply separately and are specific to that Additional Coverage. If two or more Waiting Periods apply in any one occurrence, we will only apply the longest Waiting Period. No deductible or Waiting Period applies to Extra Expense. "" ""' iuiiiiui�ui����ui ui ui�iui�ii�iilui lliuiiu iu�ui�uiui ului Illiuul�uiuiuiui VVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVV Additional Outdoor Property $100,000 Per Item $2,500 Deductible $5,000 Agricultural Products Storage Included in Business Personal Property Limit of Insurance Animals $10,000 Per Animal $1,000 Deductible $2,500 Archaeological Expenses $10,000 Deductible $5,000 Athletic Equipment - Away From an Insured Premises $50,000 Deductible $2,500 Athletic Uniforms, Band Uniforms or Theatrical Wardrobe - Away $50,000 from an Insured Premises Deductible $2,500 Audio and Visual Equipment - Away From an Insured Premises $10,000 Per Item $2,500 Deductible $2,500 Biomedical Hazardous Waste Decontamination and Clean -Up $10,000 Expense Annual Aggregate Deductible $5,000 Contractor's Tools and Equipment Leased or Rented from Others Included Valuation Type Actual Cash Value Applies Quote Proposal Page 13 of 5F210 "" ""' 11111llplplpll VVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVV IIIIIII III�I III Ill lll�l lll�ll 11 111 llllll II III III III Il 111 1111111 Per Occurrence $50,000 Per Item $5,000 Deductible $2,500 Contractor's Tools and Equipment Coverage Extensions Employee's Tools and Work Clothing Included Per Employee $2,500 Newly Acquired Contractor's Equipment $10,000 Rental Expense $10,000 $50,000 Crisis Event Annual Aggregate Number of Days 30 Days Distance from Insured Premises At the Insured Premises $10,000 Good Faith Advertising Expense Annual Aggregate Deductible $5,000 $10,000 Business Interruption Annual Aggregate Waiting Period 24 Hours Embryo, Eggs, Cells and Tissue $10,000 Deductible $5,000 $250,000 Emergency Evacuation Expenses Annual Aggregate In Any One Occurrence $10,000 Fundraising Expense Reimbursement $10,000 Harvested Crops $25,000 Deductible $5,000 Musical Instruments and Theatrical Sets or Scenery - Away $100,000 From Premises Deductible $2,500 Patient's and Patient Visitor's Personal Property $25,000 Per Patient or Visitor $1,000 Precious and Semi -Precious Metals and Stones $25,000 Deductible - Covered Causes of Loss other than Theft $2,500 Theft Limit of Insurance $25,000 Quote Proposal Page 14 of 5F 211 "" ""' iuiiiiiiiiui�ui@��ui uiui�iui�ii�iilluilluiiu iu�ui�uiui ulluilll�iuu��uiuiuiiii VVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVV Deductible - Theft $2,500 Professional Employee Replacement Expense $25,000 Release of Impounded Water Included in the Limits of Insurance Applicable to Business Interruption Number of Days 180 Days Research Animals $10,000 Per Research Animal $10,000 Deductible $2,500 Research Materials - Restoration Costs $50,000 Deductible $2,500 Student, Patient and Resident Relocation and Move -Back $50,000 Expenses Students' Personal Property $50,000 Per Student $2,500 Telecommunication Equipment Recalibration Expense $10,000 Deductible $2,500 Industry Combined Additional Protection $25,000 Quote Proposal Page 15 of 5F 212 CRIME COVERAGE PART u�u�u�uuiu�iflu�iflu��u�u luiu�u��ullllll�u �u��u�iuuuii uu�u�udlll�mu�u���u��u�u�iuu�uu�u�u� Theft of Money and Securities Inside the Premises $100,000 Deductible $2,500 Theft of Money and Securities Outside the Premises $100,000 Deductible $2,500 Deception Fraud $10,000 Forgery or Alteration $25,000 Deductible $2,500 Money Orders and Counterfeit Currency $25,000 Deductible $2,500 Employee Theft $50,000 Deductible $2,500 Acts Against Clients Not Covered Agents as Employees Not Covered Computer Fraud $25,000 Deductible $2,500 Volunteer Solicitors as Employees Not Covered Claim Expenses $10,000 Quote Proposal Page 16 of 5F213 POLICY CONDITIONS AND EXCLUSIONS LOCATION CONDITIONS AND EXCLUSIONS Quote Proposal Page 17 of 5F 214 Real Property and Business Personal Property $51,207,800 For any Coverage shown for which a Blanket Limit of Insurance applies, the corresponding Limit of Insurance below represents the Total Insured Value used for purposes of rating only. Iluui i� u�uiuuuiii uiipiliiu luuil uu uiu ui�ui a uuuiui ui� uugi i u�u luiull u�u uuuiiii u�u pluuill uuii IIIIIIIIIIII�IIIIIIIhIIIIIIIIIDIIIIlllll�lllllllllllllllllll�llihlnllllll�lllllllllllllllllllllllllll ����� Real Property _ $12,899,250 Valuation Replacement Cost Applies Coinsurance Does Not Apply Business Personal Property $1,680,000 Valuation Replacement Cost Applies Coinsurance Does Not Apply Stock Included luui uuuui�iii uuuuiuuuiii uiii�� ui ui u�u luiull uuuui luiull lui� uiiip ullui� ui ui u u uu�uuu iuuuu ui i�lll uuuii a ui�u ui uu uiiipliiu ui�u cull uui ululu@I u�l�l IIitIVI�Vlulul IVIUIV�utku I�Iu�uIUIVIVIUIVI�uI�IVlulu�0lulul�IlVlul lulul I�I�I�I�� Equipment Breakdown Included Deductible $10,000 Waiting Period 72 Hours Windstorm/Hail Included Deductible 3% Waiting Period 72 Hours =I:L[ei=1:*:iI=IzM M z M Quote Proposal Page 18 of 5F215 COVERAGE EXTENSIONS ul u�uluuulll uipulliu luull ull Ilu III I � I �u i u uuullliu � u ululu@I u�I�IIIIIIIIIIII�VIVIVIUIVI�I�uuul Iu�ulluIVIVIVIUI�I�VIululO�ulVl�lullllllulul I IL li li Limited Coverage Form Applies Green Coverage - Costs to Upgrade $100,000 Land and Water Decontamination Expense Included in the Land and Water Decontamination Expense Policy Annual Aggregate Ordinance or Law Undamaged Portion of the Building Included in Real Property Limit of Insurance $1,000,000 Demolition and Increased Cost of Construction (Most we will pay in total in any one occurrence is the highest Demolition and Increased Cost of Construction limit shown on the policy) Mandated Decontamination Expense Not Covered Utility Service Interruption - Physical Damage Included in the Utility Service Interruption Policy Limit of Insurance Deductible $5,000 Windstorm/Hail Dollar Deductible $10,000 ADDITIONAL COVERAGES BUSINESS INTERRUPTION Quote Proposal Page 19 of 5F216 COVERED PROPERTY Real Property and Business Personal Property $51,207,800 For any Coverage shown for which a Blanket Limit of Insurance applies, the corresponding Limit of Insurance below represents the Total Insured Value used for purposes of rating only. IIIIIII III II�IIIIIIIIII,I,I, IIIIIIIIIIII IIIIIII IIIII IIIII IIIIIII II (IIIIIIIII IIII�I IIIIIII, I II�II IIIIIIIII, II�II (IIIIIIIII II�II pllllllll IIIII,I,I IIIIIIIIIIII�IIIIIIIhIIIIIIIIIDIIIIlllll�lllllllllllllllllll�lll�llllllkllllllllllllllllll,.IIIIIIIII ����� Real Property _ $9,208,500 Valuation Replacement Cost Applies Coinsurance Does Not Apply Business Personal Property $830,550 Valuation Replacement Cost Applies Coinsurance Does Not Apply Stock Included luul uuuul�lii uuuuluuuiil uiiil ul ul u�u luiull uuuul luiull lull�l uiiiil ullull�l ul ul u u uu�uuu luuuu ul IIIIIII uuuil a ul�u ul uu uiiiplliu ul�u cull uul ululu@I u�l�l IIitIVI�Vlulul IVIUIV�utku I�Iu�uIUIVIVIUIVI�uI�IVlulu�0lulul�IlVlul lulul I�I�I�I�� Equipment Breakdown Included Deductible $10,000 Waiting Period 72 Hours Windstorm/Hail Included Deductible 3% Waiting Period 72 Hours COVERAGE EXTENSIONS Iluul III u�uluuulll uipulliu luull uu IIIII u u uu�uuu uuuul IIIIIII uuuil a ul�u ul uu uiiiplliu ul�u ul uul Illlllllllllmllmlllll�llllll Illlllllll�lln'Illll�lll��llllllllllllll�lluullllllll�lll�lllllll IIIII $250,000 Accounts Receivable (Most we will pay in total in any one occurrence is the highest Accounts Receivable limit shown on the policy) Fungus, Wet Rot, Dry Rot Included in the Fungus Wet Rot Dry Rot Policy Limit of Insurance Limited Coverage Form Applies Green Coverage - Costs to Upgrade $100,000 Quote Proposal Page 20 of 5F 217 COVERAGE EXTENSIONS ul u�uluuulll uipulliu luull ull Ilu III I � I �u i u uuullliu � u ululu@I u�I�IIIIIIIIIIII�VIVIVIUIVI�I�uuul Iu�ulluIVIVIVIUI�I�VIululO�ulVl�lullllllulul I IL li li Land and Water Decontamination Expense Included in the Land and Water Decontamination Expense Policy Annual Aggregate Ordinance or Law Undamaged Portion of the Building Included in Real Property Limit of Insurance $1,000,000 Demolition and Increased Cost of Construction (Most we will pay in total in any one occurrence is the highest Demolition and Increased Cost of Construction limit shown on the policy) Mandated Decontamination Expense Not Covered Utility Service Interruption - Physical Damage Included in the Utility Service Interruption Policy Limit of Insurance Deductible $5,000 Windstorm/Hail Dollar Deductible $10,000 FA QQ11111150zF 1SdeP/=I:L[e3�1 BUSINESS INTERRUPTION Quote Proposal Page 21 of 5F218 COVERED PROPERTY Real Property and Business Personal Property $51,207,800 For any Coverage shown for which a Blanket Limit of Insurance applies, the corresponding Limit of Insurance below represents the Total Insured Value used for purposes of rating only. IIIIIII III II�IIIIIIIIII,I,I, IIIIIIIIIIII IIIIIII IIIII IIIII IIIIIII II (IIIIIIIII IIII�I IIIIIII, I II�II IIIIIIIII, II�II (IIIIIIIII II�II pllllllll IIIII,I,I IIIIIIIIIIII�IIIIIIIhIIIIIIIIIDIIIIlllll�lllllllllllllllllll�lll�llllllkllllllllllllllllll,.IIIIIIIII ����� Real Property _ $4,715,550 Valuation Replacement Cost Applies Coinsurance Does Not Apply Business Personal Property $525,000 Valuation Replacement Cost Applies Coinsurance Does Not Apply Stock Included luul uuuul�lii uuuuluuuiil uiiil ul ul u�u luiull uuuul luiull lull�l uiiiil ullull�l ul ul u u uu�uuu luuuu ul IIIIIII uuuil a ul�u ul uu uiiiplliu ul�u cull uul ululu@I u�l�l IIitIVI�Vlulul IVIUIV�utku I�Iu�uIUIVIVIUIVI�uI�IVlulu�0lulul�IlVlul lulul I�I�I�I�� Equipment Breakdown Included Deductible $10,000 Waiting Period 72 Hours Windstorm/Hail Included Deductible 3% Waiting Period 72 Hours COVERAGE EXTENSIONS Iluul III u�uluuulll uipulliu luull uu IIIII u u uu�uuu uuuul IIIIIII uuuil a ul�u ul uu uiiiplliu ul�u ul uul Illlllllllllmllmlllll�llllll Illlllllll�lln'Illll�lll��llllllllllllll�lluullllllll�lll�lllllll IIIII $250,000 Accounts Receivable (Most we will pay in total in any one occurrence is the highest Accounts Receivable limit shown on the policy) Fungus, Wet Rot, Dry Rot Included in the Fungus Wet Rot Dry Rot Policy Limit of Insurance Limited Coverage Form Applies Green Coverage - Costs to Upgrade $100,000 Quote Proposal Page 22 of 5F219 COVERAGE EXTENSIONS ul u�uluuulll uipulliu luull ull Ilu III I � I �u i u uuullliu � u ululu@I u�I�IIIIIIIIIIII�VIVIVIUIVI�I�uuul Iu�ulluIVIVIVIUI�I�VIululO�ulVl�lullllllulul I IL li li Land and Water Decontamination Expense Included in the Land and Water Decontamination Expense Policy Annual Aggregate Ordinance or Law Undamaged Portion of the Building Included in Real Property Limit of Insurance $1,000,000 Demolition and Increased Cost of Construction (Most we will pay in total in any one occurrence is the highest Demolition and Increased Cost of Construction limit shown on the policy) Mandated Decontamination Expense Not Covered Utility Service Interruption - Physical Damage Included in the Utility Service Interruption Policy Limit of Insurance Deductible $5,000 Windstorm/Hail Dollar Deductible $10,000 FA QQ11111150zF 1SdeP/=I:L[e3�1 BUSINESS INTERRUPTION Quote Proposal Page 23 of 5F220 COVERED PROPERTY Real Property and Business Personal Property $51,207,800 For any Coverage shown for which a Blanket Limit of Insurance applies, the corresponding Limit of Insurance below represents the Total Insured Value used for purposes of rating only. IIIIIII III II�IIIIIIIIII,I,I, IIIIIIIIIIII IIIIIII IIIII IIIII IIIIIII II (IIIIIIIII IIII�I IIIIIII, I II�II IIIIIIIII, II�II (IIIIIIIII II�II pllllllll IIIII,I,I IIIIIIIIIIII�IIIIIIIhIIIIIIIIIDIIIIlllll�lllllllllllllllllll�lll�llllllkllllllllllllllllll,.IIIIIIIII ����� Real Property _ $5,965,050 Valuation Replacement Cost Applies Coinsurance Does Not Apply Business Personal Property $399,000 Valuation Replacement Cost Applies Coinsurance Does Not Apply Stock Included luul uuuul�lii uuuuluuuiil uiiil ul ul u�u luiull uuuul luiull lull�l uiiiil ullull�l ul ul u u uu�uuu luuuu ul IIIIIII uuuil a ul�u ul uu uiiiplliu ul�u cull uul ululu@I u�l�l IIitIVI�Vlulul IVIUIV�utku I�Iu�uIUIVIVIUIVI�uI�IVlulu�0lulul�IlVlul lulul I�I�I�I�� Equipment Breakdown Included Deductible $10,000 Waiting Period 72 Hours Windstorm/Hail Included Deductible 3% Waiting Period 72 Hours COVERAGE EXTENSIONS Iluul III u�uluuulll uipulliu luull uu IIIII u u uu�uuu uuuul IIIIIII uuuil a ul�u ul uu uiiiplliu ul�u ul uul Illlllllllllmllmlllll�llllll Illlllllll�lln'Illll�lll��llllllllllllll�lluullllllll�lll�lllllll IIIII $250,000 Accounts Receivable (Most we will pay in total in any one occurrence is the highest Accounts Receivable limit shown on the policy) Fungus, Wet Rot, Dry Rot Included in the Fungus Wet Rot Dry Rot Policy Limit of Insurance Limited Coverage Form Applies Green Coverage - Costs to Upgrade $100,000 Quote Proposal Page 24 of 5F 221 COVERAGE EXTENSIONS ul u�uluuulll uipulliu luull ull Ilu III I � I �u i u uuullliu � u ululu@I u�I�IIIIIIIIIIII�VIVIVIUIVI�I�uuul Iu�ulluIVIVIVIUI�I�VIululO�ulVl�lullllllulul I IL li li Land and Water Decontamination Expense Included in the Land and Water Decontamination Expense Policy Annual Aggregate Ordinance or Law Undamaged Portion of the Building Included in Real Property Limit of Insurance $1,000,000 Demolition and Increased Cost of Construction (Most we will pay in total in any one occurrence is the highest Demolition and Increased Cost of Construction limit shown on the policy) Mandated Decontamination Expense Not Covered Utility Service Interruption - Physical Damage Included in the Utility Service Interruption Policy Limit of Insurance Deductible $5,000 Windstorm/Hail Dollar Deductible $10,000 FA QQ11111150zF 1SdeP/=I:L[e3�1 BUSINESS INTERRUPTION Quote Proposal Page 25 of 5F 222 COVERED PROPERTY Real Property and Business Personal Property $54,616,300 For any Coverage shown for which a Blanket Limit of Insurance applies, the corresponding Limit of Insurance below represents the Total Insured Value used for purposes of rating only. IIIIIII III II�IIIIIIIIII,I,I, IIIIIIIIIIII IIIIIII IIIII IIIII IIIIIII II (IIIIIIIII IIII�I IIIIIII, I II�II IIIIIIIII, II�II (IIIIIIIII II�II pllllllll IIIII,I,I IIIIIIIIIIII�IIIIIIIhIIIIIIIIIDIIIIlllll�lllllllllllllllllll�lll�llllllkllllllllllllllllll,.IIIIIIIII ����� Real Property _ $3,066,000 Valuation Replacement Cost Applies Coinsurance Does Not Apply Business Personal Property $367,500 Valuation Replacement Cost Applies Coinsurance Does Not Apply Stock Included luul uuuul�lii uuuuluuuiil uiiil ul ul u�u luiull uuuul luiull lull�l uiiiil ullull�l ul ul u u uu�uuu luuuu ul IIIIIII uuuil a ul�u ul uu uiiiplliu ul�u cull uul ululu@I u�l�l IIitIVI�Vlulul IVIUIV�utku I�Iu�uIUIVIVIUIVI�uI�IVlulu�0lulul�IlVlul lulul I�I�I�I�� Equipment Breakdown Included Deductible $10,000 Waiting Period 72 Hours Windstorm/Hail Included Deductible 3% Waiting Period 72 Hours COVERAGE EXTENSIONS Iluul III u�uluuulll uipulliu luull uu IIIII u u uu�uuu uuuul IIIIIII uuuil a ul�u ul uu uiiiplliu ul�u ul uul Illlllllllllmllmlllll�llllll Illlllllll�lln'Illll�lll��llllllllllllll�lluullllllll�lll�lllllll IIIII $250,000 Accounts Receivable (Most we will pay in total in any one occurrence is the highest Accounts Receivable limit shown on the policy) Fungus, Wet Rot, Dry Rot Included in the Fungus Wet Rot Dry Rot Policy Limit of Insurance Limited Coverage Form Applies Green Coverage - Costs to Upgrade $100,000 Quote Proposal Page 26 of 5F223 COVERAGE EXTENSIONS ul u�uluuulll uipulliu luull ull Ilu III I � I �u i u uuullliu � u ululu@I u�I�IIIIIIIIIIII�VIVIVIUIVI�I�uuul Iu�ulluIVIVIVIUI�I�VIululO�ulVl�lullllllulul I IL li li Land and Water Decontamination Expense Included in the Land and Water Decontamination Expense Policy Annual Aggregate Ordinance or Law Undamaged Portion of the Building Included in Real Property Limit of Insurance $1,000,000 Demolition and Increased Cost of Construction (Most we will pay in total in any one occurrence is the highest Demolition and Increased Cost of Construction limit shown on the policy) Mandated Decontamination Expense Not Covered Utility Service Interruption - Physical Damage Included in the Utility Service Interruption Policy Limit of Insurance Deductible $5,000 Windstorm/Hail Dollar Deductible $100,000 FA QQ11111150zF 1SdeP/=I:L[e3�1 BUSINESS INTERRUPTION Quote Proposal Page 27 of 5F 224 COVERED PROPERTY Real Property and Business Personal Property $54,616,300 For any Coverage shown for which a Blanket Limit of Insurance applies, the corresponding Limit of Insurance below represents the Total Insured Value used for purposes of rating only. IIIIIII III II�IIIIIIIIII,I,I, IIIIIIIIIIII IIIIIII IIIII IIIII IIIIIII II (IIIIIIIII IIII�I IIIIIII, I II�II IIIIIIIII, II�II (IIIIIIIII II�II pllllllll IIIII,I,I IIIIIIIIIIII�IIIIIIIhIIIIIIIIIDIIIIlllll�lllllllllllllllllll�lll�llllllkllllllllllllllllll,.IIIIIIIII ����� Real Property _ $3,709,650 Valuation Replacement Cost Applies Coinsurance Does Not Apply Business Personal Property $462,000 Valuation Replacement Cost Applies Coinsurance Does Not Apply Stock Included luul uuuul�lii uuuuluuuiil uiiil ul ul u�u luiull uuuul luiull lull�l uiiiil ullull�l ul ul u u uu�uuu luuuu ul IIIIIII uuuil a ul�u ul uu uiiiplliu ul�u cull uul ululu@I u�l�l IIitIVI�Vlulul IVIUIV�utku I�Iu�uIUIVIVIUIVI�uI�IVlulu�0lulul�IlVlul lulul I�I�I�I�� Equipment Breakdown Included Deductible $10,000 Waiting Period 72 Hours Windstorm/Hail Included Deductible 3% Waiting Period 72 Hours COVERAGE EXTENSIONS Iluul III u�uluuulll uipulliu luull uu IIIII u u uu�uuu uuuul IIIIIII uuuil a ul�u ul uu uiiiplliu ul�u ul uul Illlllllllllmllmlllll�llllll Illlllllll�lln'Illll�lll��llllllllllllll�lluullllllll�lll�lllllll IIIII $250,000 Accounts Receivable (Most we will pay in total in any one occurrence is the highest Accounts Receivable limit shown on the policy) Fungus, Wet Rot, Dry Rot Included in the Fungus Wet Rot Dry Rot Policy Limit of Insurance Limited Coverage Form Applies Green Coverage - Costs to Upgrade $100,000 Quote Proposal Page 28 of 5F225 COVERAGE EXTENSIONS ul u�uluuulll uipulliu luull ull Ilu III I � I �u i u uuullliu � u ululu@I u�I�IIIIIIIIIIII�VIVIVIUIVI�I�uuul Iu�ulluIVIVIVIUI�I�VIululO�ulVl�lullllllulul I IL li li Land and Water Decontamination Expense Included in the Land and Water Decontamination Expense Policy Annual Aggregate Ordinance or Law Undamaged Portion of the Building Included in Real Property Limit of Insurance $1,000,000 Demolition and Increased Cost of Construction (Most we will pay in total in any one occurrence is the highest Demolition and Increased Cost of Construction limit shown on the policy) Mandated Decontamination Expense Not Covered Utility Service Interruption - Physical Damage Included in the Utility Service Interruption Policy Limit of Insurance Deductible $5,000 Windstorm/Hail Dollar Deductible $100,000 FA QQ11111150zF 1SdeP/=I:L[e3�1 BUSINESS INTERRUPTION Quote Proposal Page 29 of 5F226 COVERED PROPERTY Real Property and Business Personal Property $54,616,300 For any Coverage shown for which a Blanket Limit of Insurance applies, the corresponding Limit of Insurance below represents the Total Insured Value used for purposes of rating only. IIIIIII III II�IIIIIIIIII,I,I, IIIIIIIIIIII IIIIIII IIIII IIIII IIIIIII II (IIIIIIIII IIII�I IIIIIII, I II�II IIIIIIIII, II�II (IIIIIIIII II�II pllllllll IIIII,I,I IIIIIIIIIIII�IIIIIIIhIIIIIIIIIDIIIIlllll�lllllllllllllllllll�lll�llllllkllllllllllllllllll,.IIIIIIIII ����� Real Property _ $6,189,750 Valuation Replacement Cost Applies Coinsurance Does Not Apply Business Personal Property $577,500 Valuation Replacement Cost Applies Coinsurance Does Not Apply Stock Included luul uuuul�lii uuuuluuuiil uiiil ul ul u�u luiull uuuul luiull lull�l uiiiil ullull�l ul ul u u uu�uuu luuuu ul IIIIIII uuuil a ul�u ul uu uiiiplliu ul�u cull uul ululu@I u�l�l IIitIVI�Vlulul IVIUIV�utku I�Iu�uIUIVIVIUIVI�uI�IVlulu�0lulul�IlVlul lulul I�I�I�I�� Equipment Breakdown Included Deductible $10,000 Waiting Period 72 Hours Windstorm/Hail Included Deductible 3% Waiting Period 72 Hours COVERAGE EXTENSIONS Iluul III u�uluuulll uipulliu luull uu IIIII u u uu�uuu uuuul IIIIIII uuuil a ul�u ul uu uiiiplliu ul�u ul uul Illlllllllllmllmlllll�llllll Illlllllll�lln'Illll�lll��llllllllllllll�lluullllllll�lll�lllllll IIIII $250,000 Accounts Receivable (Most we will pay in total in any one occurrence is the highest Accounts Receivable limit shown on the policy) Fungus, Wet Rot, Dry Rot Included in the Fungus Wet Rot Dry Rot Policy Limit of Insurance Limited Coverage Form Applies Green Coverage - Costs to Upgrade $100,000 Quote Proposal Page 30 of 5F 227 COVERAGE EXTENSIONS ul u�uluuulll uipulliu luull ull Ilu III I � I �u i u uuullliu � u ululu@I u�I�IIIIIIIIIIII�VIVIVIUIVI�I�uuul Iu�ulluIVIVIVIUI�I�VIululO�ulVl�lullllllulul I IL li li Land and Water Decontamination Expense Included in the Land and Water Decontamination Expense Policy Annual Aggregate Ordinance or Law Undamaged Portion of the Building Included in Real Property Limit of Insurance $1,000,000 Demolition and Increased Cost of Construction (Most we will pay in total in any one occurrence is the highest Demolition and Increased Cost of Construction limit shown on the policy) Mandated Decontamination Expense Not Covered Utility Service Interruption - Physical Damage Included in the Utility Service Interruption Policy Limit of Insurance Deductible $5,000 Windstorm/Hail Dollar Deductible $100,000 FA QQ11111150zF 1SdeP/=I:L[e3�1 BUSINESS INTERRUPTION Quote Proposal Page 31 of 5F228 COVERED PROPERTY Real Property and Business Personal Property $54,616,300 For any Coverage shown for which a Blanket Limit of Insurance applies, the corresponding Limit of Insurance below represents the Total Insured Value used for purposes of rating only. IIIIIII III II�IIIIIIIIII,I,I, IIIIIIIIIIII IIIIIII IIIII IIIII IIIIIII II (IIIIIIIII IIII�I IIIIIII, I II�II IIIIIIIII, II�II (IIIIIIIII II�II pllllllll IIIII,I,I IIIIIIIIIIII�IIIIIIIhIIIIIIIIIDIIIIlllll�lllllllllllllllllll�lll�llllllkllllllllllllllllll,.IIIIIIIII ����� Real Property _ $2,000,000 Valuation Replacement Cost Applies Coinsurance Does Not Apply Business Personal Property $10,500 Valuation Replacement Cost Applies Coinsurance Does Not Apply Stock Included luul uuuul�lii uuuuluuuiil uiiil ul ul u�u luiull uuuul luiull lull�l uiiiil ullull�l ul ul u u uu�uuu luuuu ul IIIIIII uuuil a ul�u ul uu uiiiplliu ul�u cull uul ululu@I u�l�l IIitIVI�Vlulul IVIUIV�utku I�Iu�uIUIVIVIUIVI�uI�IVlulu�0lulul�IlVlul lulul I�I�I�I�� Equipment Breakdown Included Deductible $10,000 Waiting Period 72 Hours Windstorm/Hail Included Deductible 5% Waiting Period 72 Hours COVERAGE EXTENSIONS Iluul III u�uluuulll uipulliu luull uu IIIII u u uu�uuu uuuul IIIIIII uuuil a ul�u ul uu uiiiplliu ul�u ul uul Illlllllllllmllmlllll�llllll Illlllllll�lln'Illll�lll��llllllllllllll�lluullllllll�lll�lllllll IIIII $250,000 Accounts Receivable (Most we will pay in total in any one occurrence is the highest Accounts Receivable limit shown on the policy) Fungus, Wet Rot, Dry Rot Included in the Fungus Wet Rot Dry Rot Policy Limit of Insurance Limited Coverage Form Applies Green Coverage - Costs to Upgrade $100,000 Quote Proposal Page 32 of 5F229 COVERAGE EXTENSIONS ul u�uluuulll uipulliu luull ull Ilu III I � I �u i u uuullliu � u ululu@I u�I�IIIIIIIIIIII�VIVIVIUIVI�I�uuul Iu�ulluIVIVIVIUI�I�VIululO�ulVl�lullllllulul I IL li li Land and Water Decontamination Expense Included in the Land and Water Decontamination Expense Policy Annual Aggregate Ordinance or Law Undamaged Portion of the Building Included in Real Property Limit of Insurance $1,000,000 Demolition and Increased Cost of Construction (Most we will pay in total in any one occurrence is the highest Demolition and Increased Cost of Construction limit shown on the policy) Mandated Decontamination Expense Not Covered Utility Service Interruption - Physical Damage Included in the Utility Service Interruption Policy Limit of Insurance Deductible $5,000 Windstorm/Hail Dollar Deductible $10,000 FA QQ11111150zF 1SdeP/=I:L[e3�1 BUSINESS INTERRUPTION Quote Proposal Page 33 of 5F230 COVERED PROPERTY Real Property and Business Personal Property $54,616,300 For any Coverage shown for which a Blanket Limit of Insurance applies, the corresponding Limit of Insurance below represents the Total Insured Value used for purposes of rating only. IIIIIII III II�IIIIIIIIII,I,I, IIIIIIIIIIII IIIIIII IIIII IIIII IIIIIII II (IIIIIIIII IIII�I IIIIIII, I II�II IIIIIIIII, II�II (IIIIIIIII II�II pllllllll IIIII,I,I IIIIIIIIIIII�IIIIIIIhIIIIIIIIIDIIIIlllll�lllllllllllllllllll�lll�llllllkllllllllllllllllll,.IIIIIIIII ����� Real Property _ $2,000,000 Valuation Replacement Cost Applies Coinsurance Does Not Apply Business Personal Property $10,500 Valuation Replacement Cost Applies Coinsurance Does Not Apply Stock Included luul uuuul�lii uuuuluuuiil uiiil ul ul u�u luiull uuuul luiull lull�l uiiiil ullull�l ul ul u u uu�uuu luuuu ul IIIIIII uuuil a ul�u ul uu uiiiplliu ul�u cull uul ululu@I u�l�l IIitIVI�Vlulul IVIUIV�utku I�Iu�uIUIVIVIUIVI�uI�IVlulu�0lulul�IlVlul lulul I�I�I�I�� Equipment Breakdown Included Deductible $10,000 Waiting Period 72 Hours Windstorm/Hail Included Deductible 5% Waiting Period 72 Hours COVERAGE EXTENSIONS Iluul III u�uluuulll uipulliu luull uu IIIII u u uu�uuu uuuul IIIIIII uuuil a ul�u ul uu uiiiplliu ul�u ul uul Illlllllllllmllmlllll�llllll Illlllllll�lln'Illll�lll��llllllllllllll�lluullllllll�lll�lllllll IIIII $250,000 Accounts Receivable (Most we will pay in total in any one occurrence is the highest Accounts Receivable limit shown on the policy) Fungus, Wet Rot, Dry Rot Included in the Fungus Wet Rot Dry Rot Policy Limit of Insurance Limited Coverage Form Applies Green Coverage - Costs to Upgrade $100,000 Quote Proposal Page 34 of 5F231 COVERAGE EXTENSIONS ul u�uluuulll uipulliu luull ull Ilu III I � I �u i u uuullliu � u ululu@I u�I�IIIIIIIIIIII�VIVIVIUIVI�I�uuul Iu�ulluIVIVIVIUI�I�VIululO�ulVl�lullllllulul I IL li li Land and Water Decontamination Expense Included in the Land and Water Decontamination Expense Policy Annual Aggregate Ordinance or Law Undamaged Portion of the Building Included in Real Property Limit of Insurance $1,000,000 Demolition and Increased Cost of Construction (Most we will pay in total in any one occurrence is the highest Demolition and Increased Cost of Construction limit shown on the policy) Mandated Decontamination Expense Not Covered Utility Service Interruption - Physical Damage Included in the Utility Service Interruption Policy Limit of Insurance Deductible $5,000 Windstorm/Hail Dollar Deductible $10,000 FA QQ11111150zFASdeP/=I:L[e3�1 BUSINESS INTERRUPTION �PRO'PERTY EXTENDED SUMMARY Poliicy Levell Cov-eragie Total Lec 1 - 1. BUilding $5,341.010 Quote Proposal Page 35 of 5F232 EXTENDED SUMMARY (PROPERTY V lulululliuu'i''illluuiuiVluiuiiul�IViuiiul�iG°uuiuiuuuui°1Vlliuuiuiu�iu uiuui �uIM'Iuiuiuiuiu�i�u��i�ui��u�uiDi��ui����� 2600 J T OTTINGER RD, WESTLAKE, TX 76262-8012 Loc 2 - 1: Building $19,605.00 2600 J T OTTINGER RD, WESTLAKE, TX 76262-8012 Loc 3 - 1: Building $11,727.00 2600 J T OTTINGER RD, WESTLAKE, TX 76262-8012 Loc 4 - 1: Building $13,664.00 2600 J T OTTINGER RD, WESTLAKE, TX 76262-8012 Loc 5 - 1: Building $11,832.00 2600 J T OTTINGER RD, WESTLAKE, TX 76262-8012 Loc 6 - 1: Building $9,801.00 2600 J T OTTINGER RD, WESTLAKE, TX 76262-8012 Loc 7 - 1: Building $14,305.00 2600 J T OTTINGER RD, WESTLAKE, TX 76262-8012 Loc 8 - 1: Building $6,209.00 2600 J T OTTINGER RD, WESTLAKE, TX 76262-8012 Loc 9 - 1: Building $6,209.00 2600 J T OTTINGER RD, WESTLAKE, TX 76262-8012 uu uuiiuuu lull iuuuuui lull�ui "iuuuu iuuuu�iui iuuui'iiuuuui lanai iuuuuuuu uu iiuuu anon iuuuuu uui uui ui iii a iui iui IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII IIVII dui ��uiui � iuM��i uuiu iu�iIuIi�uIiI� iu �� i uu�iululuAlibi ub !�iu ma ®n Quote Proposal Page 35 of 47233 r^' Quote 0, % ` THE I i� t i� �n g Forms / HARTFORD Property Choice Forms Coverage Forms, Schedules, Endorsements and other forms that are a part of this policy. �uui���ii 1u� uGiiui u������u uiu m�u iiui�uu� uu��uiii mu�u�p uii�ijpi uuuuuuuuuuuuuuuuuu �����Ul�u��u ��IUIU>IU�UIVIU���IUIUUUI��UIuI�III������U��14UlUlUiUI UlglUl G-4038(0121 ED.) Texas Period To File A Claim Or Bring Legal Action Against Us Notice -Windstorm Or Hail - Catastrophe Area ED. G-4164 0121 ( ) Texas Flood Insurance Disclosure Notice PC00010121 Property Choice Coverage Form PC00020121 Declarations: Property Choice Coverage Part PC00030121 REFERENCE GUIDE PC10700121 Equipment Breakdown Coverage Form PC20000121 Combined Additional Protection — Industry Additional Coverages PC20030121 Additional Outdoor Property PC20040121 Agricultural Products Storage Endorsement PC20060121 Animals PC20070121 Archaeological Expenses PC20090121 Athletic Equipment — Away From Premises PC20100121 Athletic Uniforms, Band Uniforms Or Theatrical Wardrobe — Away From Premises PC20110121 Audio And Visual Equipment — Away From Premises PC20120121 Biomedical Hazardous Waste Decontamination And Clean -Up Expense — Additional Coverage PC20180121 Contractor's Tools And Equipment — Additional Coverage PC20190121 Crisis Event —Additional Coverage PC20230121 Emergency Evacuation Expenses PC20290121 Fundraising Expense Reimbursement PC20320121 Harvested Crops PC20340121 Musical Instruments And Theatrical Sets Or Scenery Away From Premises PC20460121 Patient's And Patient Visitor's Personal Property PC20470121 Precious And Semi -Precious Metals And Stones - Limited Coverage PC20490121 Professional Employee Replacement Expense Additional Coverage PC20530121 Release Of Impounded Water Business Interruption PC20550121 Research Animals PC20560121 Research Materials Restoration Costs PC20590121 Student's Personal Property PC20600121 Students, Patients Or Residents - Relocation And Move -Back Expenses - Additional Coverage PC20620121 ..................... Telecommunication Equipment Recalibration Expense —Additional Coverage Quote Proposal Page 45 of 56 234 r^' Quote 0, % ` THE I i� t i� �n g Forms / HARTFORD PC20660121 Animal Tissue, Bodily Fluids, Eggs, Embryos And Live Cells PC20720121 Fine Arts - Breakage Additional...Covers e g g PC31420121 Texas Changes PC45200121 Windstorm Or Hail Dollar Deductible And Waiting Period PC45210121 Windstorm Or Hail Percentage Deductible And Waiting Period PC50010121 Commercial Crime Coverage Form PC50030121 Deception Fraud - Additional Cove rage(Commercial Crime) PC99020121 Contractor's Tools And Equipment Schedule Quote Proposal Page 46 of 56 235 Account Name: WESTLAKE ACADEMY Policy Period: 08/31/2023 to 08/31/2024 Quote Number: 8089206 Commercial General Liability CG 00 01 Limits General Aggregate $2,000,000 Product/Completed Operations Aggregate $2,000,000 Per Occurrence $1,000,000 Personal & Advertising Injury $1,000,000 any one person or organization Damage to Premises Rented to You $1,000,000 any one premises Medical Expenses (Excludes Student Medical Expenses) 8E3042 $10,000 any one person Rating Classification(s): Description Rating Basis Exposure Schools - Private - Elementary, Kindergarten Or Junior High - Not -For -Profit Only PUPILS 567 Schools - Private - High - Not -For -Profit Only PUPILS 339 Museums - Not -For -Profit Only Area 8400 Additional Coverages Educational Institutions Limited Unmanned Aircraft Coverage 8E4174 Adds Bodily Injury and Property Damage liability coverage for drones used in connection with the named insured's operations. Unscheduled Unmanned Aircraft $250,000 annual aggregate Additional Endorsements Good Samaritan Coverage 8E3576 Liability Coverage applies to providing or failing to provide medical treatment by any insured in an emergency Knowledge of Occurrence, Claim, or Suit 8E1696 Knowledge by an agent, servant or employee of the insured shall not be constituted as knowledge by an insured unless an executive officer of the named insured has received notice. Law Enforcement and Security Officers Coverage 8E3676 Covers wrongful acts of law enforcement and security officers while acting within the scope of their law enforcement duties for you Notice of Occurrence, Claim or Suit 8E1717 Failure by an insured's agent, servant, or employee (except an executive officer, or individual designated by an executive officer to give such notice) of the insured to notify the company of any occurrence, claim, or suit shall not invalidate the insurance. 236 Account Name: WESTLAKE ACADEMY Policy Period: 08/31/2023 to 08/31/2024 Quote Number: 8089206 Primary and Noncontributory Other Insurance Condition Agrees not to seek contribution from other Endorsement CG 20 01 insurance available to an additional insured if: • the additional insured is a Named Insured under any other insurance and • you agreed in writing that this insurance would be primary and would not seek contribution from other insurance the additional insured has. Unintentional Failure to Disclose Hazards 8E1718 Unintentional failure of the insured to disclose all hazards existing as of the inception date of coverage shall not invalidate the insurance afforded by this policy '"O 237 Account Name: WESTLAKE ACADEMY Policy Period: 08/31/2023 to 08/31/2024 Quote Number: 8089206 Claims -Made Liability Coverages: Abuse or Molestation Liability (including Sexual Misconduct or Sexual Molestation) Claims -Made Coverage 8-C-3326 A Claims -Made Liability Coverage for Legal Liability arising out of abuse or molestation Limits $1,000,000 each loss limit $1,000,000 annual aggregate limit Retroactive Date 08/31/2011 Defense Applies outside the limit; does not reduce limits Defense applies for suits seeking punitive or exemplary Included for covered losses damages Optional Extended Reporting Period Premium 88% of the last full annual premium "OERP premium is in addition to the full annual coverage premium and separately charged if purchased Who is insured ? • Named insured • Directors, officers, or Trustees • Teachers and clergy • Board of trustees, governors, or education • Same positions as above on affiliates • Employees and volunteer workers Payment of Damages Pay on behalf of Cost of appeal bonds Included All costs taxed against insured in suit Included Prejudgment and Post -judgment Interest Included Endorsement(s) to Abuse or Molestation Liability Your Investigation Expenses 8E4182 Provides coverage for reasonable investigation costs $10,000 per incident / $100,000 annual aggregate incurred to determine if an insured committed a wrongful act applicable to the abuse or molestation liability coverage Cyber Suite 8C4117 Limits $1,000,000 annual aggregate Deductible $10,000 Liability coverages apply on a claims- made basis Yes Defense Inside the limits Optional Extended Reporting Period premium 100% of the last full annual Cyber Suite premium "OERP premium is in addition to the full annual coverage premium and separately charged if purchased. Coverages Included Applicable Limit Data Compromise Response Expense covers personal data Included in aggregate limit, unless otherwise noted compromises including $50,000 named malware and also affords: • Notification of Affected Individuals • Services to Affected Individuals, which can include Up to 12 Months of case management credit monitoring • Legal review (LR) 50% sublimit of aggregate limit for LR • Forensic review to determine the nature and extent of 50% sublimit of aggregate limit breach • Public relations services $5,000 public relations • Payment Card Industry Fines and Penalties 50% sublimit of aggregate limit '"0 238 Account Name: WESTLAKE ACADEMY Policy Period: 08/31/2023 to 08/31/2024 Quote Number: 8089206 Computer Attack and Cyber Extortion coverage includes: Included in aggregate limit, • Data restoration, data recreation and system restoration unless otherwise noted • Business Income/Extra Expense (BI/EE) Up to 50% of aggregate limit BI/EE • Public relations services $5,000 sublimit public relations • Cyber Extortion covers the cost of a professional firm to $25,000 Cyber Extortion assist the insured through a cyber extortion threat and the costs of approved extortion payments. Data Compromise Liability covers defense and settlement Included in aggregate limit costs for claims brought by, or on behalf of affected individuals due to theft or loss of personally identifying information. Network Security Liability covers defense and settlement Included in aggregate limit costs due to the unintended forwarding of malicious code, the breach of third party business information, or the unintended abetting of denial of service attack. Electronic Media Liability Coverage covers defense and Included in aggregate limit settlement costs in the event of a suit alleging that the insured infringed on a copyright or trademark, defamed a third party, or violated a person's right to privacy. Identity Recovery covers expense reimbursement and case $25,000 management services as per the form for the following: (1) Religious Institutions: Senior Ministerial, all employed clergy and Head Business Official (2) Educational Institution: Chief School Administrator, Chief Financial Officer and/or Treasurer (3) Library: Head Librarian and the Assistant Librarian (4) Volunteer Fire Department: Chief Officer and officers with a rank of Captain or above (5) All Other classes: Sole proprietor or current partners or for corporations, individuals with an ownership position of 20% or more or the executive director Post judgment interest Included First party coverages must be discovered during the policy Yes period Employee Benefit Programs Liability Coverage 8C1014 Claims Made Coverage for Legal Liability due to breach of duty, neglect, error, omission, misstatement, or misleading statement in the administration of the insured's employee benefit programs Limits $1,000,000 each loss $3,000,000 annual aggregate Deductible $1,000 per loss Retroactive Date 08/31/2011 Defense Applies outside the limits Optional extended reporting period premium 88% of annual premium "OERP premium is in addition to the full annual coverage premium and separately charged if purchased Who is insured? • Named insured • Employees authorized to administer employee benefits Payment of Damages Pay on behalf of Cost of appeal bonds Included All costs taxed against insured in suit Included Pre -judgment and post judgment interest Included Employment -Related Practices Liability 8C2636 Limits $1,000,000 each claim $1,000,000 policy aggregate Insured's retained amount $10,000 each claim - applies to damages and defense costs '"O 239 Account Name: WESTLAKE ACADEMY Policy Period: 08/31/2023 to 08/31/2024 Quote Number: 8089206 Employment -Related Practices Liability 8C2636 (continued) Retroactive Date 08/31/2011 Coinsurance None Defense Inside the limits Optional extended reporting period premium 54% if 12 months extended reporting is chosen 80% if 24 months extended reporting is chosen 105% if 36 months extended reporting is chosen "OERP premium is in addition to the full annual coverage premium and separately charged if purchased Cost of appeal bonds or release bonds Included Payment of damages Pay on behalf of All costs taxed against insured in the suit Included Who is an insured? • The educational institution named in the declarations • Its school board, board of trustees, or similar governing body • Elected or appointed board members • Employees • Student teachers • School volunteers • Student with a school sponsored internship Policyholder access to risk management courses Included School District and Educators Legal Liability Coverage 8C1213 Claims -Made Coverage for Legal Liability due to acts, errors, or omissions in services rendered in the discharge of school duties Limits $1,000,000 each loss $2,000,000 annual aggregate Insured's retained amount $10,000 each loss and defense Retroactive Date 08/31/2011 Coinsurance None Defense Applies outside the limits Optional Extended Reporting Period Premium 88% of inception premium "OERP premium is in addition to the full annual coverage premium and separately charged if purchased Who is insured? • Educational Institution • School board, school committee, board of trustees, or similar governing body • Elected or appointed members of the school board, school committee, board of trustees, school directors, board of governors, etc. • Employees • Student Teachers • School Volunteers • Student serving school sponsored internship Payment of Damages Pay on behalf of Cost of appeal bonds or bonds to release attachments Included All costs taxed against insured in suit Included Prejudgment and post -judgment interest Included Prevailing party attorney fees, costs or expenses on suits $1,000,000 alleging other than failure to provide an appropriate individualized education program (IEP) Limited Coverage for Spouses and Domestic Partners Included 8E3553 '"0� 240 Account Name: WESTLAKE ACADEMY Policy Period: 08/31/2023 to 08/31/2024 Quote Number: 8089206 Traumatic Event Expense Coverage 8E4295 Insurer will pay for below expenses if these are due to a "traumatic event': • Fees paid to an independent public relations agency. • Professional counseling services. • First aid or emeraencv care. Limits $10,000 per incident $100,000 annual aggregate Form Edition Date Any exclusions or limitations listed are in addition to those in the coverage forms. 8DCG 07/99 Commercial General Liability Coverage Part Declarations 8D1014 09/04 Employee Benefit Programs Liability Coverage Part Declarations 8D2636 09/09 Employment -Related Practices Liability Insurance Declarations(Claims-Made Basis) 8DCGS 01/92 Commercial General Liability Supplemental Declarations 8D1213 07/01 School District And Educators Legal Liability Insurance Declarations (For Educational Institutions)(Claims-Made Basis) 8D3326 11/01 Abuse Or Molestation Liability Coverage Declarations 8D4117 07/17 Cyber Suite Declarations 851017 09/90 Supplemental Declarations CG0001 04/13 Commercial General Liability Coverage Form 8C1014 09/04 Employee Benefit Programs Liability Coverage Form 8C1213 01/04 School District And Educators Legal Liability Coverage Form 8C2636 07/98 Employment Related Practices Liability Coverage Form 8C3326TX 11/01 Abuse Or Molestation Liability Coverage Form (Including Sexual Misconduct Or Sexual Molestation) 8C4117 07/17 Cyber Suite Coverage Form 8E3042TX 07/22 Educational Institution Coverage Endorsement (Excluding Student Medical Expenses) 8E3676 07/22 Law Enforcement And Security Officers Endorsement 8E4271 03/20 Amendment Of Wrongful Act Definition 8E4273 03/20 Amendment Of Employment -Related Practices Definition 8E4295 07/21 Traumatic Event Expense Coverage CG2001 04/13 Primary And Noncontributory - Other Insurance Condition CG2426 04/13 Amendment Of Insured Contract Definition CG2106 05/14 Exclusion - Access Or Disclosure Of Confidential Or Personal Information And Data -Related Liability - With Limited Bodily Injury Exception CG2111 06/15 Exclusion - Unmanned Aircraft (Coverage B Only) CG2160 09/98 Exclusion - Year 2000 Computer -Related And Other Electronic Problems CG2167 12/04 Fungi Or Bacteria Exclusion CG2170 01/15 Cap On Losses From Certified Acts Of Terrorism 8E4303 07/21 Epidemic or Pandemic Exclusion 81_2617 07/21 Epidemic or Pandemic Exclusion Notice Of Coverage Changes 8E1611 07/97 Texas Changes Amendatory Endorsement 8E16134 04/89 Policy Changes/Extension Schedule 8E1696 07/92 Knowledge Of Occurrence, Claim Or Suit 8E1717 07/92 Notice Of Occurrence, Claim, Or Suit 8E1718 09/90 Unintentional Failure To Disclose Hazards 8E2813 08/10 Texas Employment - Related Practices Changes 8E3149 05/11 Extended Reporting Period For Limited Employment -Related Practices Coverage 8E3433 03/03 Texas Changes Employee Benefit Programs Liability 8E3529 02/05 Texas Changes - Amendatory Endorsement 8E3548TX 07/11 General Liability Extension Endorsement '"0 241 Account Name: WESTLAKE ACADEMY Policy Period: 08/31/2023 to 08/31/2024 Quote Number: 8089206 Form Edition Date Any exclusions or limitations listed are in addition to those in the coverage forms. (continued) 8E3553 01/09 Limited Coverage For Spouses And Domestic Partners 8E3576 04/14 Good Samaritan Coverage 8E3786 07/14 Amendatory Endorsement - Changes To The School District And Educators Legal Liability Coverage Form 8E3857 07/14 Knowledge Of Wrongful Act, Claim Or Suit 8E4105 07/17 Who Is An Insured - Changes 8E4131 07/17 Texas Changes - Cyber Suite Coverage Form 8E4174 07/18 Educational Institutions Limited Unmanned Aircraft Coverage 8E4182 07/20 Your Investigation and Public Relations Expenses 8E1782 08/03 Exclusion - Lead Liability Hazards 8E3202 01/02 Asbestos Exclusion 8E3204 01/04 Employment - Related Practices Exclusion 8E3350TX 12/01 Exclusion - Fungi Or Bacteria 8E3498TX 01/04 Abuse Or Molestation Exclusion 8E3502 01/04 Exclusion - Silica Liability Hazards 8E3674 05/09 Exclusion - Recording And Distribution Of Material Or Information In Violation Of Law CG0103 06/06 Texas Changes CG2639 12/07 Texas Changes - Employment -Related Practices Exclusion CG2646 04/99 Texas Abuse And Molestation Exclusion 8E4222 07/19 Notice Of Possible Claim 81-1788 01/16 Important Notice - Disclosure Form 81-2495 07/17 Claims Made Disclosure Notice Addendum 9A2597 07/20 Commercial Multiple Lines '"O � 242 Educational Institution Coverage Endorsement 8-E-3042 Coverages Limits Additional Insureds * By Contract, Agreement or Permit — Primary if required * Engineers, Architects or Surveyors * Lessor of Leased Equipment * Managers/Lessors of Premises * Owner of Leased Land * Vendors of Your Products Aircraft • Hired, chartered, or loaned to an insured with a Included if no other insurance paid crew that is not owned by the insured, if no other insurance • "Insured Contract" coverage for use of aircraft Included that are not used for rides to and from school Bail Bonds Up to $2,500 "Bodily Injury" • Arising from providing, or failing to provide Included professional health care services — includes employees, volunteers, and auxiliary instructors • Shock, mental anguish or mental injury Included • To co -employees, co -volunteers & co -instructors $25,000 Per Occurrence $25,000 General Aggregate Damage to Premises Rented to You — Includes Fire, Lightning, Greater of $500,000 or Amount Explosion Listed in Declarations Extended Bodily Injury - includes use of reasonable force to: • Protect persons or property Included • Restrain or remove a pupil whose behavior is Included disruptive despite a request to refrain from such behavior • Texas only: Use of firearms may be excluded. Please refer to form 8-E-3042(TX) Knowledge of occurrence — limits notification requirements to Included certain specified individuals Loss of Earnings - due to assisting with investigation/defense of Up to $500 a day claim Prop 3042 Ed. 01-2022 Page 1 of 2 243 Coverages (continued) Limits Medical Payments - extended to cover volunteers Included New broadenings to General Liability, if no additional premium, Included immediately apply Parking non -owned autos on, or on ways next to, owned or rented Included premises Personal and Advertising Injury assumed in an "insured contract" Included Personal and Advertising Injury definition includes mental Included anguish, shock, and humiliation Personal injury covers non -employment discrimination — other Included carriers may call this Third -Party Employment Practices Liability Pollution incidents occurring inside buildings due to sanctioned Included classroom activities Property Damage to personal property in your care, custody or Applies on Excess Basis control Unintentional failure to disclose hazards will not prejudice your Included rights to coverage Watercraft • While ashore on premises owned or rented Included • Non -owned boats not for hire, profit or rides to/from Included if no other insurance school No length limitations • Nonowned watercraft Who Is Insured is broadened to include: • Appointed or elected administrative officials Included • Auxiliary instructors; not employee or volunteer Included teacher Included • Board members or commissioner if a public board or commission Included • Employees Included • Limited liability company including managers and Included members • Student and volunteer workers participating in: • Internships, Included • School to work or similar programs Included • Trustees or Board of Governors Included • Student teachers • Subsidiaries if no other insurance This document is intended to provide a summary for your review of certain coverages and limits available from a member company of the Utica National Insurance Group in connection with a Proposal or Quote. No coverage is provided by this document. Terms and conditions are dictated by the endorsement and the policy issued. For questions on coverages, contact your independent agent. Prop 3042 Ed. 01-2022 Page 2 of 2 244 General Liability Extension Endorsement 8-E-3548 Coverages Limits Additional Insureds * By contract, agreement, or permit * Lessor of leased equipment * Owner of leased land * Managers or lessors of premises * Engineers, architects, or surveyors * Vendors * Users - those responsible for non -owned watercraft less than 51 feet long Bail -bond costs due to accidents or traffic -law Up to $2,500 violations Bodily Injury — broadened definition Definition includes shock, mental anguish or mental injury due to "Bodily Injury" Coverage for damage to impaired property or Due to a defect, deficiency, inadequacy, or property not physically injured dangerous condition in your product or our work. Damage to premises rented to you Covers fire, lightning, and explosion $500,000 Hired Aircraft Liability Included How limits apply Limits apply first to you; second to your executive officers, directors, stockholders or employees; and then to others. Incidental Medical Malpractice for those responding to Covers your employees' liability when a medical emergency at your company employed as your: Nurse Emergency Technician Paramedic Plus, it covers your entities liability for doctors and dentists who are employed by you. Note: Employed doctors and dentists are not covered for malpractice. Prop 3548 Ed. 07-2011 Page 1 of 2 245 Coverages (continued) Limits Knowledge of Occurrence Allows for notification of an occurrence when an individual in management has knowledge of the incident. Excuses non -managers, who may not know reporting requirements, from prejudicing the claim due to late notice. Medical payments $15,000 Newly formed or acquired organizations are Up to 180 days named insureds Non -owned watercraft Up to 51 feet Notice to company If an insured reports an incident as a Workers Compensation claim and the incident is later brought as a General Liability claim, we will honor the report under General Liability. Personal injury Adds abuse of process to covered offenses Personal Injury and Advertising Liability assumed Included in a contract Property damage resulting from reasonable force Covers: to protect persons or property * Bodily Injury * Property Damage Property damage liability to customer's personal If off premises due to subcontracted work entrusted to you —property Reimbursement for time off if we request Up to $500 per day assistance in an investigation or in defense of a claim Subsidiaries are insureds if you own more Included than 50% Unintentional failure to disclose hazards Will not prejudice the rights of the insured as longas it is not intentional. Volunteers as insureds Included (not available in Texas) Waiver of subrogation Applies if you contractually waived right to sue prior to the loss This summary represents an outline of coverage available from the companies of the Utica National Insurance Group. No coverage is provided by this summary. All coverages are individually underwritten. Coverage availability, terms and conditions are dictated by the policy and may vary by state. In the event of a loss, the terms of the policy issued will determine the coverage provided. For questions on coverages, contact your independent agent. Prop 3548 Ed. 07-2011 Page 2of2 246 Account Name: Policy Period: 08/31/2023 to 08/31/2024 Quote Number: State: TX Coverages apply to all automobiles, unless noted on the Commercial Vehicle Schedule. Policy Coverage Symbol Limit Liability Combined Single Limit 1 $1,000,000 Personal Injury Protecton (PIP) 5 $2,500 Medical Payments Coverage Not Selected Uninsured/Underinsured Motorists 7 $1,000,000 Comprehensive Deductible 7 Collision Deductible 7 Hired Auto Liability Combined Single Limit Combined Single Limit Comprehensive Coverage Not Selected Specified Causes of Loss Coverage Not Selected Collision Coverage Not Selected Non -Owned Auto Liability Combined Single Limit $1,000,000 Drive Other Car Liability Combined Single Limit Coverage Not Selected Medical Payments Coverage Not Selected Uninsured/Underinsured Motorists Coverage Not Selected Comprehensive Coverage Not Selected Collision Coverage Not Selected '"0� 247 Account Name: Policy Period: 08/31/2023 to 08/31/2024 Quote Number: Commercial Automobile Auto Endorsements / Enhancements Premium 8E2419 04/17 Commercial Automobile Extension Endorsement $250.00 CA2264 07/08 Texas Personal Injury Protection Endorsement Included 81-1303 06/15 Texas Policyholder Complaint Procedures Included IL0021 04/98 Nuclear Energy Liability Exclusion Endorsement Included CA0001 03/10 Business Auto Coverage Form Included CA0196 03/12 Texas Changes Included IL0017 11/98 Common Policy Conditions Included CA2394 03/06 Silica or Silica -Related Dust Exclusion for Covered Autos Exposure Included CA0243 03/01 Texas Changes -Cancellation And Nonrenewal Included 81-2182 05/16 Texas Uninsured/Underinsured Motorist Coverage Selection/Rejection Included CA2109 05/13 Texas Uninsured/Underinsured Motorist Included 81-938 04/05 Utica Lloyds of Texas Included 8L1339TX 09/19 Attention Texas Policyholders Included 8E2176 08/95 Countersignature Endorsement Included 81-1568 01/97 Auto Glass Claims Coverage Included '"O� 248 Account Name: Policy Period: 08/31/2023 to 08/31/2024 Quote Number: Commercial Automobile State: TX Vehicle Schedule A list of vehicles and the coverages that apply to each: Make, Model, Other Than Vehicle Vehicle ID Number Personal Injury Medical Collision Collision # Year (VIN) Liability Protection (PIP) Payments Deductible Deductible Towing Premium 1 2006 CHEVROLET GIRARDIN X X Comprehensive $1,000 $1,446.0 1 GBJG31 U661239854 $1,000 2 2010 CHEVROLET STARTRANS X X Comprehensive $1,000 $1,446.0 1 GB6G3AG5A1111517 $1,000 3 2018 BLUEBIRD BUS X X Comprehensive $2,000 $1,565.0 BLUEBIRD $2,000 4 2020 BLUEBIRD 77P BUS X X Comprehensive $3,000 $1,910.0 1 BAKGCEA8LF366551 $3,000 If physical damage coverage is selected, valuation applies on an actual cash value basis unless otherwise indicated. '"0� 249 Account Name: WESTLAKE ACADEMY Policy Period: 08/31/2023 to 08/31/2024 Quote Number: 5588511 Limits of Insurance: Each Occurrence: $5,000,000 Aggregate Limit: $5,000,000 Self -Insured Retention: $10,000 Schedule of Applicable Underlying Insurance: Commercial General Liability Automobile Liability Employers Liability Abuse or Molestation Liability School District/Educators Legal Liability Employee Benefits Liability Employment Related Practices Liability Additional Considerations: 250 TRAVELERSI , RE: Insured Name Expiring Policy Number: Policy Period: Dear SHARON MINITRE: WESTLAKE ACADEMY 1500 Solana Boulevard Building 7, Suite 7200 WESTLAKE, TX 76262 106364590 August 31, 2022 to August 31, 2025 Wrap+° On behalf of Travelers Casualty and Surety Company of America we are pleased to provide the attached proposal of insurance for your review. The quotes contained in this document are valid until the expiration of your current policy, and are subject to the provision of, and Travelers' review and acceptance of, the required underwriting information noted in the Contingencies section. Travelers reserves the right to change the quotes in this document, or to refuse to bind coverage entirely, based on review of the required underwriting information or based on adverse change in the risk(s) to be insured prior to the quote expiration date noted in this document. Please note that we require a response to this document prior to expiration of the Insured's current policy in order to facilitate policy renewal. The insured's current policy will expire and not be renewed in the absence of a request, and Travelers' agreement, to bind coverage. Travelers is pleased to offer Risk Management PLUS+ OnlineO, the industry's most comprehensive program for mitigating your management liability exposures, which is available to you at no additional cost. Please visit www.rmplusonline.com to view the services that are available. If you have additional questions about the site please contact your Underwriter. Travelers Casualty and Surety Company of America, a subsidiary of The Travelers Companies, Inc., has consistently earned high ratings for financial strength and claims -paying ability from independent rating services, including a current A.M. Best rating of A++*. Founded in 1853, The Travelers Companies, Inc. is a Fortune 500 company, a component of the Dow Jones Industrial Average, and a leading provider of property casualty insurance for businesses. Thank you for considering Travelers for your client's insurance coverages. We look forward to discussing this opportunity with you. Sincerely, Kristen E Marshall Travelers Bond & Specialty Insurance *A.M. Best's rating of A+ applies to Travelers Casualty and Surety Company of America as well as to certain insurance subsidiaries of Travelers that are members of the Travelers Insurance Companies pool; other subsidiaries are included in another rating pool or are separately rated. For a listing of companies rated by A.M. Best and other rating services visit www,travelers.co . Ratings listed herein are as of October 2019, are used with permission, and are subject to changes by the rating services. For the latest rating, access www.abest.co. LTR-4000 Rev. 07-16 © 2016 The Travelers Indemnity Company. All rights reserved. Page 1 of 3 251 Travelers Casualty and Surety Company of America QUOTE OPTION #1 CRIME COVERAGES: Crime Single Loss Single Crime Single Loss Single Insuring Limit of Loss Insuring Limit of Loss Agreements Insurance Retention Agreements Insurance Retention A - Fidelity F - Computer Crime 1. Employee Theft $250,000 $2,500 1. Computer Fraud $250,000 $2,500 2. ERISA Fidelity $500,000 $0 2. Computer Program and Electronic $100,000 $2,500 3. Employee Theft of Client Not Covered Data Restoration Expense Property B - Forgery or Alteration $250,000 $2,500 G - Funds Transfer Fraud $250,000 $2,500 C - On Premises $250,000 $2,500 H - Personal Accounts Protection 1. Personal Accounts Forgery or Alteration Not Covered 2. Identity Fraud Expense Reimbursement Not Covered D - In Transit $250,000 $2,500 1 - Claim Expense $5,000 $0 E - Money Orders and $250,000 $2,500 Counterfeit Money Insured's Premises Covered: Worldwide, except Not Applicable TOTAL ANNUAL PREMIUM - $3,299.00 (Other term options listed below, if available) LIMIT DETAIL: Shared Additional Defense Limit of Liability: N/A Crime Policy Aggregate Limit of Insurance: N/A PREMIUM DETAIL: Term Payment Type Premium Taxes Surcharges Total Premium Total Term Premium 1 Year Prepaid $3,299.00 $0.00 $0.00 $3,299.00 $3,299.00 POLICY FORMS APPLICABLE TO QUOTE OPTION # 1: CRI-2001-0109 Crime Declarations Page CRI-3001-0109 Crime Policy Form ENDORSEMENTS APPLICABLE TO QUOTE OPTION # 1: ACF-7006-0511 Removal of Short -Rate Cancellation Endorsement CRI-19060-0713 Replace General Agreement E - Change of Control - Notice Requirements Endorsement CRI-19072-0315 Global Coverage Compliance Endorsement —Adding Financial Interest Coverage and Sanctions Condition and Amending Territory Condition CRI-19085-0919 Social Engineering Fraud Insuring Agreement Endorsement CRI-19101-1117 Amendatory Endorsement for Certain ERISA Considerations CRI-19122-1120 Delete Exclusion For Prior Losses Involving Subsidiaries Endorsement CRI-4019-0911 Texas Changes Endorsement CRI-5044-0613 Texas Cancellation or Termination Endorsement LTR-4000 Rev. 07-16 © 2016 The Travelers Indemnity Company. All rights reserved. Page 2 of 3 252 The "States Covered by Workers Compensation Insurance (Part 1 or 3A)" all have the Employer Liability Limits listed above unless higher limits are required by state law for CA, MA, NJ, NY or OR." IViI� � � uilllll III �iiii�ilVIIpIIVIII Iplii IVill � w � Dui � � m i i i ii� a ull i��i��i�Vl@Ilpllllllpllllllpllllllppp�iui�luui�luul�l�ui�luui�luui�luui�luui�luui�luui�l�i�l�l�ui�luui�lu i i Total Class Premium $18,318 Total Premium Subject to Experience Modification $18,940 Total Estimated Annual Standard Premium $14,319 Expense Constant $180.... Terrorism.... $1,538.. Waiver of Subrogation .... $366.... Premium Discount _$888.... Increased Limits Part Two $256 . Experience Modifier .... ..Factor _$5,303 Schedule Rating $682.... muu�mi fmuiif u�muu�i u�u ui uu�mui u�iiil �muu�mm uui m< <m uuu�mu �muu�u u�muli m�i u u �u a �u �u mi u� i�i u�i �i �miil uu�mii m pool uuu�mi �muu�i mu m iuuu�ili puuu �m uu muu� i�muu�i m u i�u u�i �muu�m a �m u u �muu�il u�muii m�muu mi m� u u u mu mu V�u i •1 EXTENDED SUMMARY Quote Proposal 253 Quote Rroposa� i E Coverage S6�ecti�on ,,A ; D Quote Proposal 254 Quote Rroposa� I i� t i� �n THE ii�.�, Forms / i „', ,.�( / Workers' Compensation Forms Coverage Forms, Schedules, Endorsements and other forms that are a part of this policy. �uui���ii 1u� uGiiui u������u uiu m�u iiui�uu� uu��uiii mu�u�p uii�ijpi uuuuuuuuuuuuuuuuuu ISIUIUM]U���IUIUUUI��UIuI11III���� UllUl��U��14UlUlUiUI 97485-18 AN IMPORTANT MESSAGE TO WORKERS' COMPENSATION POLICYHOLDERS 98456 MAINTAINING YOUR PAYROLL RECORDS FOR AUDIT PURPOSES G-3058-1 POLICY ADJUSTMENT NOTICE G-3116-5 IMPORTANT NOTICE - TEXAS G-3418-0 PRODUCER COMPENSATION NOTICE PstgNtcLtr POSTING NOTICE ARCHIVE COVER LETTER WC000000C WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC000001A.1 INFORMATION PAGE WC000001A.2 INFORMATION PAGE WC000406 PREMIUM DISCOUNT ENDORSEMENT WC000414A 90-DAY REPORTING REQUIREMENT- NOTIFICATION OF CHANGE IN OWNERSHIP ENDORSEMENT WC000421 F CATASTROPHE (OTHER THAN CERTIFIED ACTS OF TERRORISM) ) PREMIUM ENDORSEMENT WC000422C TERRORISM RISK INSURANCE PROGRAM REAUTHORIZATION ACT DISCLOSURE ENDORSEMENT WC000425 EXPERIENCE RATING MODIFICATION FACTOR REVISION ENDORSEMENT WC420301J TEXAS AMENDATORY ENDORSEMENT WC420304B TEXAS WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT WC420407 TEXAS - AUDIT PREMIUM AND RETROSPECTIVE PREMIUM ENDORSEMENT WC550022A NOTICE TO WORKERS' COMPENSATION POLICYHOLDERS IN TEXAS LETTER WC660080J TEXAS ACCIDENT PREVENTION SERVICES WC660125A DEDUCTIBLE NOTICE OF ELECTION TO ACCEPT TEXAS WORKERS COMPENSATION BENEFITS WC660156B WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY QUICK REFERENCE WC660330P CUSTOMER PRIVACY NOTICE WC660384 HARTFORD LOSSCONNECT STUFFER WC770665 WORKERS' COMPENSATION SCHEDULE RATING WORKSHEET WC884201G NOTICE TO EMPLOYEES CONCERNING WORKERS'COMPENSATION IN TEXAS WC884219E TEXAS NOTICE TO EMPLOYEES-SPANISH WC990001 K SIGNATURE/COPYRIGHT Quote Proposal 255 Quote Rroposa� I i� t i� �n THE ii�.�, Forms / i „', ,.�( / WC990002 WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY BUSINESS INSURANCE POLICY WC990005 SCHEDULE OF OPERATIONS WC990368 EXTENSION OF THE INFORMATION PAGE - ITEM 3.D. - ENDORSEMENTS WC990694 GOODS AND SERVICES ENDORSEMENT WCP00040 PRODUCER FACT SHEET WCPNLTR002 WORKERS COMP POSTING NOTICE CUSTOMER LTR - PHS TYPE ACCTS (EXAMPLE: NON-PHS, SIMPLE MM, SIMPLE SC) Quote Proposal 256 CHUE3S" Named Insured: Westlake Academy Eligibility: Class 1: All students of the Policyholder Class 2: All faculty and staff of the Policyholder Coverage Term: August 31, 2023 to August 31, 2024 Policy Number: GLM N143O2943 Renewal Premium: $2,000 Covered Activities: Educational Travel Coverage Out -of -Country Medical Expense Benefits Benefit Maximum: $50,000 per person Deductible: $o per Covered Accident or Sickness Preexisting Conditions: Treated as any other medical condition Dental Treatment: $500 (Injury & Alleviation of Pain) Pregnancy Benefit: Treated as any other medical condition Room & Board: Average semi private room rate Intensive Care: Two times the average semi private room rate Chiropractic Care: $350 ($35 per visit up to a maximum of io visits) Prescription Drugs: Inpatient Co-insurance: i00% of covered expenses Outpatient Co-insurance: i00% of covered expenses Coinsurance: i00% of the Usual and Customary Charges Incurral Period: 3o Days from the date of a Covered Accident or Sickness Maximum Benefit Period: The earlier of the date the Covered Person returns to his or her Home Country or Country of Permanent Assignment, or 26 weeks from the date of a Covered Accident or Sickness Maximum Coverage Period: 18o days any single trip Accidental Death & Dismemberment Benefit: Class 1: $10,000 Class 2: $50,000 257 CHUE3S" Aggregate Limit: $250,000 Chaperone Replacement Benefit $2,000 Emergency Reunion Benefit $2,000 Emergency Medical Benefit: Emergency Medical Evacuation: Repatriation Benefit: up to $10,000 l00% of the Covered Expenses l00% of the Covered Expenses The premium is calculated at 15% commission. The proposal is valid until August 31, 2023. If by that date you have not accepted the terms we have offered in this proposal, it will no longer be valid. We look forward to being of service to you and our mutual client. Sincerely, C IHN l_M Shannon Roy Associate Underwriter, Accident and Health 2 Riverway Dr, Houston, TX 77056, USA O 713-403-3010 M 346-539-3651 E shannon.roy(a)chubb.com ::,:.hubb,1.nul,ed' 2 258 PHILADELPHIA INSURANCE COMPANIES A Member of the Tokio Marine Group Part I Proposed Policyholder Full Legal Name of Proposed Policyholder Westlake Academy Address 1500 Solana Blvd Bldg 7/#7200 Westlake, TX 76262-7316 Proposed Policyholder is School please describe type of entity who will own policy Requested Effective Date 8/31/2023 Expiration Date 8/31/2024 Who will be insured? All enrolled students of the Policyholder, grades Pre-K to 12 describe all members or participants of the Policyholder who will be insured Part II Plan a. Plan of Benefits Accident Medical Expense Benefits Maximum Benefit $25,000 Deductible Amount $0 Scope of Coverage: Full Excess b. Premium Calculation Total Premium $5,943.00 Part III Acknowledgements and Signatures Accidental Death Accidental Dismemberment Accidental Paralysis $25,000 up to $50,000 $50,000 a. Fraud Warning It is a crime to knowingly provide false, incomplete or misleading information to an insurance company for the purpose of defrauding the company. Penalties may include imprisonment, fines or a denial of insurance benefits. b. Applicant's Acknowledgement I, the applicant, declare, to the best of my knowledge and belief, that all statements and answers in this application are true and complete. I understand and agree that (a) this application will form part of any policy issued, (b) no information given to or acquired by any representative of Philadelphia Indemnity Insurance Company will bind it, unless it is in writing on this application, (c) no waiver or modification will bind the Company unless it is in writing and is signed by an executive officer of Philadelphia Indemnity Insurance Company, and (d) only those persons eligible under the terms of an issued policy will be insured. Dated at on the day of , 20 Signed for the Proposed Policyholder Title Signed by Licensed Agent Agent License Number PI-AH-BL-SC003 (TX) 259 SCHEDULE OF BENEFITS This Policy is intended to be read in its entirety. In order to understand all the conditions, exclusions and limitations applicable to its benefits, please read all the policy provisions carefully. Eligible Persons: All enrolled students of the Policyholder, grades Pre-K to 12 CONDITIONS OF COVERAGE The benefits provided by this Policy will be paid, subject to applicable conditions, limitations and exclusions, under the following coverages. School Coverage Covered activities ACCIDENT INDEMNITY BENEFITS Policyholder supervised and sponsored school - time activities, including interscholastic sports, including interscholastic tackle football ACCIDENTAL DEATH AND DISMEMBERMENT BENEFITS Each of the following Covered Losses may be included or deleted at the option of the Policyholder. Benefit amounts are variable and may be expressed as a percentage of the Principal Sum or as a dollar amount. Principal Sum Loss must occur within $25,000 365 days of the Covered Accident Schedule of Covered Losses Covered Loss Benefit Loss of Life 100% of the Principal Sum Loss of Two or More Hands or Feet 200% of the Principal Sum Loss of Sight of Both Eyes 200% of the Principal Sum Loss of One Hand or Foot and Sight in One Eye Quadriplegia Paraplegia Hemiplegia Loss of One Hand or Foot Loss of Sight in One Eye Loss of Speech Loss of Hearing in Both Ears Loss of Thumb and Index Finger of the Same Hand Aggregate Limit of Indemnity Applies to: 200% of the Principal Sum 200% of the Principal Sum 200% of the Principal Sum 200% of the Principal Sum 100% of the Principal Sum 100% of the Principal Sum 100% of the Principal Sum 100% of the Principal Sum 50% of the Principal Sum $500,000 All Conditions of Coverage Not more than the Aggregate Limit of Indemnity specified above will be paid for all Covered Losses suffered by all Covered Persons insured under this Accidental Death and Dismemberment Benefit as the result of any one Covered Accident that occurs under one of the Conditions of Coverage, as specified above. If this amount does not allow all Covered Persons to be paid the amounts this Policy otherwise provides, the amount paid will be the proportion of the Covered Person's loss to the total of all losses, PI-AH-BL-SCO01 (TX) 260 multiplied by the Aggregate Limit of Indemnity. ACCIDENT MEDICAL EXPENSE BENEFITS Any benefit limits and Benefit Percentages for Accident Medical Expense Benefits apply, unless otherwise specified, on a per -Covered Person per -Covered Accident basis. Any applicable Deductibles must be satisfied within the time periods specified before benefits are payable. Scope of Coverage Applicable to Accident Medical Benefits Full Excess Medical Expense Other Health Plan Reduction Medical Expense Benefits Total Maximum for all Accident Medical Expense Benefits First Covered Expenses must be Incurred within Benefit Period Deductible Covered Expenses In -Patient Hospital Services Daily ICU or CCU Benefit Daily In -Hospital Benefit Miscellaneous Services Ambulatory Medical Center Emergency Room Treatment Physician Services Surgery Benefit Assistant Surgeon Physician's Surgical Facilities Second Opinion or Consultation Physician's Assistant Anesthesia Benefit Inpatient Visits Office Visits Outpatient X-ray, CT Scan, MRI and Laboratory Tests Outpatient Physiotherapy PI-AH-BL-SC001 (TX) 50% $25,000 180 days after a Covered Accident 1 year from the date of the Covered Accident $0 100% 100% of the average Semi -private room rate 100% per Hospital Stay 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% per visit 100% 100% 261 Nursing Services 100% Ambulance Services 100% Medical Equipment Rental 100% Medical Services and Supplies 100% Dental Services 100% Prosthetic Devices 100% Orthotic Devices 100% Prescription Drug Benefit Benefit per prescription 100% Home Health Care Benefit Calendar Year Deductible $0 Home Health Care Visit 100% Maximum Visits 40 per calendar year Medical Supplies, Drugs and Medications 100% PI-AH-BL-SC001 (TX) 262 SCHEDULE OF BENEFITS FOR ADDITIONAL FORMS DEFERRED DENTAL EXPENSE BENEFIT ENDORSEMENT Deferred Treatment Period to age 21 Deferred Treatment Maximum Benefit $1,000 Benefit Percentage 100% PI-AH-BL-SC001 (TX) 263 RATE TABLE Rates are variable by risk quoted. Rates may be daily, weekly, monthly, quarterly, semi- annually or annually. Rates may be paid: on the effective date, within 30 days from the effective date, monthly, quarterly, semi-annually or annually. Premium Rates $5,943 Minimum Premium $300 Contributions The cost of this insurance is paid by the Policyholder. Minimum and deposit premiums are fully earned and non-refundable. Mode of Premium Payment Fixed Annual Premium Due Date[s] Policy Effective Date PI-AH-BL-SCO01 (TX) 264 COVERAGE 3rd Party Coverages: Data Compromise Liability Network Security Liability Electronic Media Liability 1st Party Coverages: Data Compromise Response Expense Computer Attack and Cyber Extortion Response Expense Identity Recovery LIMITS $1,OK000 Per Occurrence $1,OK000 Per Occurrence $1,OK000 Per Occurrence $ 500,000 Per Occurrence $ 500,000 Per Occurrence $1,000,000 Per Occurrence $ 25,000 Per Occurrence 265 Cyber Suite SC4117 Limits S1,000,000 annual aggregate Deductible S10,000 Liability coverages apply on a daims- made basis Defense Inside the limits Optional Extended Reporting Period premium 100% of the last full annual Cyber Suite premium 10ERP premium is in add&nto the tuff annual coyerage premium and .......... .......... ...................................................................................................................................................................................................................................... zeparate4y charged of purchawd. ................................................................................................................................................................................................................................................................... overages Included Applicable Limit Data Compromise Response Expense covers personal data Included in aggregate 11[mit, unless othemise noted compromises including $50,000 named malware and also af ford s' • Notification of Affected InclividuaIs • Services to Affected $ndividualsll which can include Up to 12 Months of case management credit monitoring • Legal review (LR) 50% sublimit of aggregate limit for LR • Forensic review to determine the nature and extent of 50% subfimit of aggregate limit breach • Pubfic relations services S5,000 pubfic relations • Payment Card Industry Fines and Penalties 50% sub of aggregate limit Coiniputer Attack and Cyt),er Extjortioani coverage 4icludes: Included, in aggiregate 1uir141, IData restoiratioin, data recireation and systeni restoration LV11leSS, offaer-Mse noted Business kncomefExtra Expense (1311EEi Up to 50% of aggregate limut 131 rEE Put),Nic relations services S5,000 SUUflimit put)$ic relations Cyber Extjortioni covers fine cost of a prof essiona] fiirm to $25,000 Cyber Extortion ass�ist the iniSlvred through a cybeir extortion threat and the costs of appiroved exto,rflon payinients. Data Comproniuis,e U&Ntlfity covers defeinse and settlerneint IIICILPded in aggregate liiimriiiit costs for claiinis brought by, or on Ilbelnalf of affected indiVi duals chute to M eft or loss of Ipersonafly idenitffyiing, inform"ation . Network SeGUrity Lia,,,bility covers defense and settlement 111ClUded in aggregate 1uir14t costs due to the Ullu�ntanided forwarding of malidjous code, the breach of thd�ird party busirliess, iinfoirmatbn, or the uniiinteinded abetthg of deniialll of serVice aftack. Electiroiriic IMeclliia Liability Coverage covers defense airid, 111ClUded in aggregate 1uir14t seftlement co,,,sts in the" eVerlit Of �� SUit 61egi nig that the irusia red infringed on a copyiruight or bradenvark, deforned a th urd Iparty,f cur violated a persson:'.s right to privacy denitty Recovery covers expense urerinibuurseunient airid, coze 525,000 maniagernent, se Ncjes, � z per the foram for th e foIbw ing: (1�) Religu'Ious Ini-StitUtbilS Seiniar Mbisteria], NNl eimplbyed dergy and (Head BUSilneSS OffiCiZJ (2�1 Educational Ins6tutbin: Chief SchodAdrNnndustrator, Chief IFu naniciali Officer aindl&r T reasuireir �3) Lii),rary: Head ILifmurarian and the Assu�stant Librarian (4) VdVriteer Fure IDepartrrmernik: Chief Officer and officers withi a rank of Caplauh or above (5), All Other 6�asses,: Sole proprietor or current Ipartners or for corporations, indivdu,,als with an ownenship pos�tjoll of 20% or more or the executive director PO,St jlUdgim eiint i Merest IIICILPded First Ip,artyw, coverages anmust be discovered during the po,Nicy 'Yes pertod 266 6/23/23, 2:07 PM Sircon Platform E] "s " El � *ST14 a ;] 101'Ll I 10I I'Ll [0 F.A I [CT Q, i K111m A FTAI a &011 &010 .. ... ... .. ..... ... . . TEJXAS DERAwr,snRKT OF INSIUMMINN, T -IS-TO-CERTTFY7HAT HrS BOX BONDING AGENCY, LLC 1200 S MAIN ST STE 1600 GRAPEVINE, TX 76051-7529 �*� IS HEREBY AUTHORIZED TO TRANSACT BUSINESS IN #vj I �IJW BELOW: General Lines Agency Property and Casualty, Life, Accident, Health & HMO NPN: 18427110 Issue Date: 05-31-2017 Expiration Date: 05-31-2025 11 Generated by Sircon 298416875 267 https:Hplatform.sircon.com/#/Iicense-print CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 3/22/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Professional Insurance Agents of Texas c/o Cindy Cicack 16515 Pilgrims Circle CONTACT NAME: HONE Ext : 817-865-1806 p/X, No : 817-424-1404 E-MAIL ADDRESS: certificates@boxinsurance.com INSURER(S) AFFORDING COVERAGE NAIC# Spring TX 77379 INSURERA: Utica National Insurance of TX 43478 INSURED BOXINSU-01 Box Bonding Agency LLC dba Box Insurance Agency Box Professional Insurance Agency, LLC; Box Home and Auto, LLC; INSURER B : INSURERC: INSURER D7 Box Insurance Agency, Inc; Box Bonding Agency, LLC 1200 S. Main Street, Suite 1600 Grapevine TX 76051 INSURERE: INSURER F COVERAGES CERTIFICATE NUMBER:1915792027 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MMIDD/YYY POLICY EXP MMIDD/YYY LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO CLAIMS-MADE1:1 OCCUR PREMISES ccurrence PREMISES Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY ❑ PRO- JECT LOC ❑ PRODUCTS - COMP/OP AGG $ $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY UMBRELLA LAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LAB CLAIMS -MADE DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N PER OTH- STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? ❑ N/A E.L. DISEASE - EA EMPLOYEE $ (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ A Errors & Omissions 5330160 EO 2/18/2023 2/18/2024 Each Loss $10,000,000 Aggregate $11,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) Deductible: $25,000 each loss, $75,000 aggregate (loss and litigation) Named Insureds: Box Bonding Agency, LLC dba Box Insurance Agency; Box Professional Insurance Agency LLC; Box Home and Auto LLC, Box Insurance Agency Inc.; Box Bonding Agency LLC CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. SAMPLE ************************ AUTHORIZED REPRESENTATIVE 6 � @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 268 UTICA NATIONAL INSURANCE GROUP INSURANCE AGENTS AND BROKERS ISSUED BY ERRORS AND OMISSIONS LIABILITY POLICY Utica National Insurance Group CLAIMS -MADE BASIS Utica Mutual Insurance Company P.O. Box 530, Utica, New York 13503 DECLARATIONS Renewal Telephone: (315) 734-2000 NAMED INSURED AND MAILING ADDRESS Box Bonding Agency LLC dba Box Insurance Agency 1200 S. Main Street Suite 1600 Grapevine, TX 76051 LOCATION ADDRESS See Attached 14-E-0001 AT 12:01 A.M. STANDARD TIME AT THE ADDRESS OF THE INSURED AS STATED HEREIN. IN RETURN FOR PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS POLICY WE AGREE WITH YOU TO PR(-)\/inF= THE IN.ql IPANC F A.q gTATF=n IN THI.q PC)I IC:Y 5330160 EO 02-18-2023 02-18-2024 5330160 EO BASIC POLICY COVERAGE LEGAL LIABILITY INSURED'S DEDUCTIBLE AMOUNT DEDUCTIBLE APPLIES TO PREMIUMS BASIC POLICY PREMIUM REAL ESTATE AGENTS AND BROKERS PREMIUM MUTUAL FUND AND VARIABLE ANNUITY PREMIUM EMPLOYMENT -RELATED PRACTICES PREMIUM OTHER TOTAL POLICY PREMIUM RETROACTIVE DATE LIMITS OF LIABILITY $ 10,000,000 EACH LOSS $ 11,000,000 AGGREGATE $ 25,000 EACH LOSS $ 75,000 AGGREGATE ❑ LOSS ONLY ❑X LOSS AND LITIGATION EXPENSE This insurance does not apply to loss, whenever occurring, from "wrongful acts" which took place before the Retroactive Date, if any, shown NONE Enter Date or "None" if no Retroactive Date applies OPTIONAL EXTENDED REPORTING PERIOD PREMIUM In Section VII - EXTENDED REPORTING PERIODS, we agree to provide an Optional Extended Reporting Period under certain conditions. The premium for such an Optional Extended Reporting Period is determined as shown in paragraph 5. of Section VII. FORMS AND ENDORSEMENTS APPLYING TO AND MADE PART OF THIS POLICY AT TIME OF ISSUE: BY A COUNTERSIGNED AT: UTICA, NY COMPANY OFFICER DATE: February 17, 2023 SHANNON PECK THESE DECLARATIONS AND THE COVERAGE FORM(S) AND ENDORSEMENTS, IF ANY, ISSUED TO FORM A PART THEREOF, COMPLETE THE ABOVE NUMBERED POLICY. 14-D-EOA Ed. 09-2012 SEE OVER FOR IMPORTANT CLAIMS -MADE COVERAGE NOTICE Page 1 of 2 BILLING NO. 203578231 PREMIUM AMOUNT TO BE REFLECTED ON NEXT BILLING NOTICE Agent # E0503 269 Town of Westlake Westlake Academy Human Resources Department FELONY CONVICTION NOTICE State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states "a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony. Subsection (b) states "a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for the services performed before the termination of contract." THIS NOTICE IS NOT REQUIRED OF A PUBLICLY -HELD CORPORATION I, the undersigned agent for the firm named below, certify that the information concerning notification of felony has been reviewed by me and the following information furnished is true to the best of my knowledge. VENDOR'S NAME: Box Bonding Agency, LLC Dba Box Insurance Agency AUTHORIZED COMPANY OFFICIAL'S NAME (PRINTED) Please check all that apply: Adam Syswerda ❑ My firm is publicly -held corporation, therefore, this reporting requirement is not applicable. x❑ My firm is neither owned nor operated by anyone who has been convicted of a felony: ❑ My firm is owned or operated by the following individual(s) who has/have been convicted of a felony: Name: Details of Conviction(s): Contractor/Company Official Signature 7/25/2023 Date 1500 Solana Blvd, Bldg. 7, Suite #7200 • Westlake, Texas 76262 Metro: 817-490-5711 ♦ Fax: 817-430-1812 ♦ www.westlakeacademy.org 270 Town of Westlake Westlake Academy Human Resources Department NON -COLLUSION STATEMENT The undersigned Proposer, by signing and executing this proposal, certifies and represents to the Town of Westlake and Westlake Academy that Proposer has not offered, conferred or agreed to confer any pecuniary benefit, as defined by Section 1.07 (a)(6) of the Texas Penal Code, or any other thing of value, as consideration for the receipt of information or any special treatment or advantage relating to this proposal; the Proposer also certifies and represents that Proposer has not offered, conferred or agreed to confer any pecuniary benefit or other things of value as consideration for the recipient's decision, opinion, recommendation, vote or other exercise of discretion concerning this proposal; the Proposer certifies and represents that Proposer has neither coerced nor attempted to influence the exercise of discretion by any officer, trustee, agent or employee of the Town of Westlake and Westlake Academy concerning this proposal on the basis of any consideration not authorized by law; the Proposer also certifies and represents that Proposer has not received any information not available to other proposers so as to give the undersigned a preferential advantage with respect to this proposal; the Proposer further certifies and represents that Proposer has not violated any state, federal or local law, regulation or ordinance relating to bribery, improper influence, collusion or the like and that Proposer will not in the future, offer, confer, or agree to confer any pecuniary benefit or other thing of value of any officer, trustee, agent or employee of the Town of Westlake and Westlake Academy in return for the person having exercised the person's official discretion, power or duty with respect to this proposal; the Proposer certifies and represents that it has not now and will not in the future offer, confer, or agree to confer a pecuniary benefit or other thing of value to any office, trustee, agent or employee of the Town of Westlake and Westlake Academy in connection with information regarding this proposal, the submission of this proposal, the award of this proposal or the performance, delivery or sale pursuant to this proposal. Firm Name: Box Bonding Agency, LLC, DBA Box Insurance Agency Address: 1200 S. Main St. Suite 1600 City/State/Zip: Phone: Grapevine, TX 76051 E:]it�:10615F:1i1.1 Name of Representative(s)- Signature of Representative(s) Date: 07/25/2023 Adam Syswerda Fax: 817-424-1404 1500 Solana Blvd., Bldg 7, Suite #7200 • Westlake, Texas 76262 Metro: 817-490-5711 ♦ Fax: 817-430-1812 ♦ www.westlakeacademy.org 271 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. Name of vendor who has a business relationship with local governmental entity. 2 ❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information is being disclosed. Name of Officer 4j Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes = No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes No 5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. 6 ❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). 7 07/25/2023 Signature of vendor doingbusiness with the governmental entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 272 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx. us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code § 176.001 (1 -a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code § 176.003(a)(2)(A) and (B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code § 176.006(a) and (a-1) (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 273 Form W=9 (Rev. October 2018) Request for Taxpayer identification Number and Certification 0, Go to www6 v/FormW9 for instructions and the latest information. ... . ................ . ....... . .... is requved an this line, do not leave this 4"ox,13ondingAgency, LLC, (D I — - ----- I — --- — ----- 3 Check appropriate box for federal tax classification of the peirson whose name is entered on line I Check only one of the 4 Exemptions (codes apply only to cr� following seven boxes- certain entitles, not individuals; see insbuctions on page 3): 5 D Individual/sole proprietor or [] C Corporation 11 S Corporation El ParInership El Trust/estete U) a; r- single member LLC Exempt payee code (if any) 0 FZI Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) 0, 'a 2 Note; Check the applopriate box in the line above for the tax classification of the single -member owner. Do not check Exemption from FAT CA reporting LLC 6 the LLC is classified as a single -member ILLC that to disregairded from the owner unless the owner of the LLC is I code Cd any) another LLC that is not disregar,ded from the owner for U S. federal tax purposes. Otherwise, a single -member LLC that is disregarded from the awrser should check the appropriate box for the tax classification of its owner. 0 o Other (see insitructions) M� Ij W" _ — — ­­_­ . . . ..... . . .... 6 Ii7d�res�(nu'r"n' per. street, and apt, orsulle no.)See instfuctions, Requester's name and address (optional) ed CO 1200 S Main st. to 1600 6 City, stale, and ZIP code 7 List account number(s) here (optional) . .. ............................ — --------------------- — ------------------ — ----- ___ ------- — - — — -------- Enter your TIN in the appropriate box, The TIN provided must match the name given on line I to avoid backup withholding, For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part 1, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to Beta TIN, later. Note: If the account is in more than one name, see the instructions for line 1. Also see at Na and Number To Give the Pequester for guidelines on whose number to enter. Under penalties of perjury, I certify that: social security number or [,Employer Identification number F 2 T_ — T—7 8 [­ I I . ......... 1 5 11 3 Fa I 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me): and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no ionger subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (it any) indicating that I am exempt from FATCA reporting is correct. No MWMA No. IN io 41, Ma Los "M 4 Signature of U.S.personlo. Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.iis.gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to M e an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxo gger identification number WIN or emilwer identilication number amount reportable on an information return. Examples of information retums include, but are not limited to, the following, - Form 1099-INT (interest earned or paid) Date - Form 1099-DIV (dividends, including those from stocks or mutual funds) - Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) 6 Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) * Form 1099-S (proceeds from real estate transactions) * Form 1099-K (merchant card and third party network transactions) * Form 1098 (home mongage interest), 1098-E (student loan interest), 1098-T(tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN, Ifyou do not return Form W-9 to the requester with a 77N, you might be subject to backup withholding, See What is backup withholding, later, Cat, No, 10231X Form W-9 (Rev. 10.2018) 274 Form VV-9 (Rev, 10-2018) By signing the filled -out form, you: I . Certify that the TIN you are giving is convect (or you are waiting for a number to The issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding 9 you are a U.S. exempt payee, If applicable, you are also certifying that as a U.S. person, your is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting. is correct. See What is FATCA mpor6ng, later, for further information. Note: If you are a U.S. person and a requester gives you a form other than Form W-9 to request your TIN, you must use the requester's form ii it is substantially similar to this Form W-9. Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: • An individual who is a U.S. citizen or U.S. resident alien; • A partnership, corporation, compaiy, or association created or organized in the United States or under the laws of the United States-, • An estate (other than a foreign estate); or • A domestic trust (as defined in Regulations section 301.7701-7). Special rules for partnerships. Partnerships that conduct a trade or uwvm 'I I Form W-9. Instead, use the appropriate Form W-B or Form 8233 (see Pub. 515, Withholding of Tax on Nonresident Aliens and Foreign Entities). Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a "saving clause." Exceptions specified in the saving clause may permit an exemption from tax to become a U.S, resident alien for tax purposes, If you are a U,S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W-9 that specifies the following five items. 11The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien. 2, The treaty article addressing the income. 1 The article number (or location) in the tax treaty that contains the saving clause and its exceptions. 4The type and amount of income that qualifies for the exemption from tax. 5, Sufficient facts to justify the exemption from tax under the terms of the treaty article. RM on his or her scholarship or fellowship income would attach to Form W-9 a statement that includes the information described above to support that exemption. If you are a nonresident alien or a foreign entity, give the requester the appropriate completed Form W-8 or Form 8233. Backup Withholding oper to . Real estate transactions are not subject to backup withholding. You will not be subject to backup withholding on payments you receive if you give the requester your correct TIN, make the proper #FrJ#e?-- tax return. Payments you receive will be subject to backup withholding 1. You do not furnish your TIN to the requester, 2. You do not certify your TIN when required (see the instructions for Part I I for details), 3. The IRS tells the requester that you furnished an incorrect TIN, 4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only), or & You do not certify to the requester that you are not subject to accounts opened after 1983 only), Certain payees and payments are exempt from backup withholding. See Exemptpayee code, later, and the separate Instructions for the Requester of Form W-9 for more information. Also see Special rules for partnerships, earlier. What is FATCA Reporting? The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign financial institution to report all United States account holders that are specified United States persons. Certain *7.yPPs_wF,­z,x2j"t fr*** fr#qx FAT-P_-A teportingeode, later, and the Instructions for the Requesterof Form W-9 for more information. grantor trust dies. u7m=_ 275 Form W-9 (Rev. 10-2018) Page 3 Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment. Misuse of TINS. If the requester discloses or uses TINS in violation of federal law, the requester may be subject to civil and criminal penalties. You must enter one of the following on this line; do not leave this line blank. The name should match the name on your tax return. If this Form W-9 is for a joint account (other than an account maintained by a foreign financial institution (FFI)), list first, and then circle, the name of the person or entity whose number you entered in Part I of Form W-9. If you are providing Form W-9 4o an FFI 4o document a joint account, each holder of the account that is a U.S. person must provide a Form W-9. a. Individual. Generally, enter the name shown on your tax retum. If you have changed your last name without informing the Social Security Administration (SSA) of the name change, enter your first name, the last name as shown on your social security card, and your new last name. Note: iTIN applicant: Enter your individual name as i4 was entered on your Form W-7 application, line 1 a. This should also be the same as the name you entered on the Form 1040/1040A/1040EZ you filed with your application. b. Sole proprietor or single -member LLC. Enter your individual name as shown on your 1040/1040A/1040EZ on line 1. You may enter your business, trade, or "doing business as" (DBA) name on line 2. c. Partnership, LLC that is not a single -member LLC, C corporation, or S corporation. Enter the entity's name as shown on the entity's tax return on line 1 and any business, trade, or DBA name on line 2. d. Other entities. Enter your name as shown on required U.S. federal tax documents on line 1. This name should match the name shown on the charter or other legal document creating the entity. You may enter any business, trade, or DBA name on line 2. e. Disregarded entity. For U.S. federal tax purposes, an entity that is disregarded as an entity separate from its owner is treated as a "disregarded entity." See Regulations section 301.7701-2(c)(2)(iii). Enter the owner's name on line 1. The name of the entity entered on line 1 should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which the income should be reported. For example, if a foreign LLC that is treated as a disregarded entity for U.S. federal tax purposes has a single owner that is a U.S. person, the U.S. owner's name is required 4o be provided on line 1. If the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes. Enter the disregarded entity's name on line 2, "Business name/disregarded entity name." If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form W-9. This is the case even if the foreign person has a U.S. TIN. If you have a business name, trade name, DBA name, or disregarded entity name, you may enter it on line 2. Line 3 Check the appropriate box on line 3 for the U.S. federal tax classification of the person whose name is entered on line 1. Check only one box on line 3. IF the entity/person on line 1 is THEN check the box for. . a(n)... • Corporation Corporation • Individual Individual/sole proprietor or single- • Sole proprietorship, or member LLC • Single -member limited liability company (LLC) owned by an individual and disregarded for U.S. federal tax purposes. LLC treated as a partnership for Limited liability company and enter U.S. federal tax purposes, the appropriate tax classification. • LLC that has filed Form 8832 or (P= Partnership; C= C corporation; 2553 to be taxed as a corporation, or S= S corporation) or • LLC that is disregarded as an entity separate from its owner but the owner is another LLC that is not disregarded for U.S. federal tax purposes. • Partners hip Partnership • TrusVes4afe Trust/estate If you are exempt from backup withholding and/or FATCA reporting, enter in the appropriate space on line 4 any code(s) that may apply to you. Exempt payee code. • Generally, individuals (including sole proprietors) are not exempt from backup withholding. • Except as provided below, corporations are exempt from backup withholding for certain payments, including interest and dividends. • Corporations are not exempt from backup withholding for payments made in settlement of payment card or third party network transactions. • Corporations are not exempt from backup withholding with respect to attomeys' fees or gross proceeds paid 4o a44omeys, and corporations that provide medical or health care services are not exempt with respect to payments reportable on Form 1099-MISC. The following codes identify payees that are exempt from backup Withholding. Enter the appropriate code in the space in line 4. 1—An organization exempt from tax under section 501(a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section 401(f)(2) 2—The United States or any of its agencies or instrumentalities 3—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities 4—A foreign government or any of its political subdivisions, agencies, or instrumentalities 5 —A corporation 6—A dealer in securities or commodities required 4o register in the United States, the District of Columbia, or a U.S. commonwealth or possession 7—A futures commission merchant registered with the Commodity Futures Trading Commission B—A real estate investment trust 9—An entity registered at all times during the tax year under the Investment Company Act of 1940 10—A common trust fund operated by a bank under section 584(a) 11—A financial institution 12—A middleman known in the investment community as a nominee or custodian 13—A trust exempt from tax under section 664 or described in section 4947 276 Form W-9 (Rev. 10-2018) The following chart shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 13. IF the payment is for ... THEN the payment is exempt for... . ___ Interest and dividend payments _ All exem— exempt payees except for 7 .... Broker transactions 'Exempt payees 1 through 4 and 6 through 11 and all C corporations. S corporations must not enter an exempt payee code because they are exempt only for sales of noncovered securities acquired prior to 2012. Barter exchange transactions and Exempt payees 1 through 4 patronage dividends ..� -. Payments over $600 required to be red Generally, exempt payees reported and direct sales over 1 through 52 $5,0001 ...,, Payments made in settlement of Exempt 4 a ees 1 through ............................... P payees ugh 4 payment card or third party network transactions 1 See Form 1099-MISC, Miscellaneous Income, and its instructions. 2 However, the following payments made to a corporation and reportable on Form 1099-MISC are not exempt from backup withholding: medical and health care payments, attorneys' fees, gross proceeds paid to an attorney reportable under section 6045(f), and payments for services paid by a federal executive agency. Exemption from FATCA reporting code. The following codes identify payees that are exempt from reporting under FATCA. These codes apply to persons submitting this form for accounts maintained outside of the United States by certain foreign financial institutions. Therefore, if you are only submitting this form for an account you hold in the United States, you may leave this field blank. Consult with the person requesting this form if you are uncertain if the financial institution is subject to these requirements. A requester may indicate that a code is not required by providing you with a Form W-9 with "Not Applicable" (or any similar indication) written or printed on the line for a FATCA exemption code. A —An organization exempt from tax under section 501(a) or any individual retirement plan as defined in section 7701(a)(37) B—The United States or any of its agencies or instrumentalities C—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities D—A corporation the stock of which is regularly traded on one or more established securities markets, as described in Regulations section 1.1472-1(c)(1)(i) E—A corporation that is a member of the same expanded affiliated group as a corporation described in Regulations section 1.1472-1(c)(1)(i) F—A dealer in securities, commodities, or derivative financial instruments (including notional principal contracts, futures, forwards, and options) that is registered as such under the laws of the United States or any state G—A real estate investment trust H—A regulated investment company as defined in section 651 or an entity registered at all times during the tax year under the Investment Company Act of 1940 I —A common trust fund as defined in section 564(a) J—A bank as defined in section 561 K—A broker L—A trust exempt from tax under section 664 or described in section 4947(a)(1) Page 4 M—A tax exempt trust under a section 403(b) plan or section 457(g) plan Note: You may wish to consult with the financial institution requesting this form to determine whether the FATCA code and/or exempt payee code should be completed. Line 5 Enter your address (number, street, and apartment or suite number). This is where the requester of this Form W-9 will mail your information returns. If this address differs from the one the requester already has on file, write NEW at the top. If a new address is provided, there is still a chance the old address will be used until the payor changes your address in their records. Line 6 Enter your city, state, and ZIP code. Enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an SSN, your TIN is your IRS individual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an ITIN, see Now to get a TIN below. If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN. If you are a single -member LLC that is disregarded as an entity separate from its owner, enter the owner's SSN (or EIN, if the owner has one). Do not enter the disregarded entity's EIN. If the LLC is classified as a corporation or partnership, enter the entity's ElN. Note: See What Name and Number To Give the Requester, later, for further clarification of name and TIN combinations. How to get a TIN. If you do not have a TIN, apply for one immediately. To apply for an SSN, get Form SS-5, Application for a Social Security Card, from your local SSA office or get this form online at www.SSA.gov. You may also get this form by calling 1-600-772-1213. Use Form W-7, Application for IRS Individual Taxpayer Identification Number, to apply for an ITIN, or Form SS-4, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at www.irs.gov/Businesses and clicking on Employer Identification Number (EIN) under Starting a Business. Go to www.irs.gov/Forms to view, download, or print Form W-7 and/or Form SS-4. Or, you can go to www.irs.gov/OrderForms to place an order and have Form W-7 and/or SS-4 mailed to you within 10 business days. If you are asked to complete Form W-9 but do not have a TIN, apply for a TIN and write "Applied For" in the space for the TIN, sign and date the form, and give it to the requester. For interest and dividend payments, and certain payments made with respect to readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60-day rule does not apply to other types of payments. You will be subject to backup withholding on all such payments until you provide your TIN to the requester. Note: Entering "Applied For" means that you have already applied for a TIN or that you intend to apply for one soon. Caution: A disregarded U.S. entity that has a foreign owner must use the appropriate Form W-6. To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W-9. You may be requested to sign by the withholding agent even if item 1, 4, or 5 below indicates otherwise. For a joint account, only the person whose TIN is shown in Part I should sign (when required). In the case of a disregarded entity, the person identified on line 1 must sign. Exempt payees, see Exempt payee code, earlier. Signature requirements. Complete the certification as indicated in items 1 through 5 below. 277 Form W -9 (Rev. 10-2018) Page 5 1. Interest, dividend, and barter exchange accounts opened _�ef ore 19M and broker accounts considered active during 19113. You must give your correct TIN, but you do not have to sign the certification. 2. Interest, dividend, broker, and barter exchange accounts opened after 19113 and broker accounts considered inactive during you are subject to backup withholding and you are merely providing your correct TIN to the requester, you must cross out item 2 in the certification before signing the form. 3. Real estate transactions, You must sign the certification. You may cross out item 2 of the certification. 4. Other payments. You must give your correct TIN, but you do not have to sign the certification unless you have been notified that you have previously given an incorrect TIN. 'Other payments" include payments made in the course of the requester's trade or business for rents, royalties, goods (other than bills for merchandise), medical and health care services (including payments to corporations), payments to a nonemployee for services, payments made in settlement of payment card and third party network transactions, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (including payments to corporations). 5. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of debt, qualified tuition program IRA, Coverdell ESA, Archer MSA or HSA contributions or distributions, and pension distributions. You must give your correct TIN, but you do not have to sign the certification. What Name and Number To Give the Requester For this type of account Give name and SSN of- ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ..... ... ... ... ... ... ... ... ... ... ... ... .......... ... ... ... ... ... ... ... ... ............ 2. Two or more individuals joint account) other than an account maintained by an FF1 3. Two or more U.S, persons (joint account maintained by an FFI) 4. Custodial account of a minor (Uniform Gift to Minors Act) 5. a- The usual revocable savings trust (grantor is also trustee) b. So-called trust account that is not a legal or valid trust under state law 6. Sole proprietorship or disregarded entity owned by an individual 7. Grantor trust filing under Optional Form 1099 Filing Method I (see Regulations section 1 .671 -4(b)(2XD (A)) The indilvidual The actual owner of the account or, if combined funds, the first individual on the account' (Each holder of trio account The minor" The grantor -trustee' The actual owner' The owners I'lie grantor' 8. Disregarded entity riot owned by an urns owner Individual 9. A valid trust, estate, or pension trust Legal entity4 10. Corporation or LLC electing The coWation corporate status on Form 8532 or Form 2553 K Association, club, religious, The organization charitable, educational, or other tax- exempt organization 12. Partnership or multi -member LLC The partnership 13. A broker or registered nominee The broker or nominee For this " of account I Give name and EIN of: - — — ------------- — - — ---------- — 14. Account with the Department of The public entity Agriculture in the name of a public entity (such as a state or local government, school district, or prison) that receives agricultural program payments 15. Grantor trust filing under the Form The trust 1041 Filing Method of the Optional Form 1099 Filing Method 2 (see Regulations section 1.671,4(b)Q(4)(80 1 *0 000 W01 i 'i K must be furnished. Circle the minor's name and furnish the minor's SSN. You must show your individual name and you may also enter your business or DBA name on the "Business name/disregarded entity" name line. You may, use either vour SSN or EiN fit ou hav onlill but the IRS encourages you to use your SSN. 4 List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the niles forripartneiships, earlier. *Note- The grantor also must provide a Form W-9 to trustee of trust. Note: If no name is circled when more than one name is listed, the number will be considered to be that of the first name listed. Identity theft occurs when someone uses your personal information such as your name, SSN, or other identifying information, without your permission, to commit fraud or other crimes. An identity thief may use your SSN to get a job or may file a tax return using your SSN to receive a refund. To reduce your risk: • Protect your SSN, • Ensure your employer is protecting your SSN, and • Be careful when choosing a tax preparer. If your tax records are affected by identity theft and you receive a printed on the IRS notice or letter. If your tax records are not currently affected by identity theft but you at 1-800-908-4490 or submit Form 14 039. For more information, see Pub. 5027, Identity Theft Information for Taxpayers. Victims of identity theft who are experiencing economic harm or a systemic problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (TAS) assistance. You can reach TAS by calling the TAS toll -free case intake line at 1-877-7T7-4T78 or TTY/TDD 1-800-829-4D59. Protect yourself I rom suspous entails or phishing schemes. Phishing is the creation and use of email and websiles designed to mimic legitimate business entails and websites. The most common act is sending an email to a user falsely claiming tc) be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft. 278 (Form W-9 (Ray. 10-2018) The lRS does not initiate contacts with taxpayers via ernails. Also, the IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access Information for their credit card, bank, or other financial accounts. If you receive an unsolicited email claiming to be from the IRS, forward this message to phishing@its.gov. You may also report misuse of the IRS name, logo, or other IRS property to the Treasury Inspector General for Tax Administration (TIGTA) at 1-800-366-4484, You can forward suspicious emails to the Federal Trade Commission at seam @uce.gov or report them at wwwftc.govlcomplaint. You can contact the FTC at www.ftcgovfldtheft or 877-IDTHEFT (877-438-4338) If you have been the victim of identity theft, see www,1dentityTheft,gov and Pub. 5027. Visit www. irs.go vIldentity7h oft to learn more about identity theft and how to reduce your risk. Privacy Act Notice jj j Columbia, and U.S. commonwealths and possessions for use in Certain penaltles may also apply for providing false or fraudulent �nforrnation, M 279 VERIFICATION REQUIRED BY TEXAS GOVERNMENT CODE CHAPTER ZZZQ By signing below, the signatory hereby verifies that the firm it represents: Does not boycott Israel; and, 2. Will not boycott Israel during the term of the contract. SIGNED BY: Print Name & Title: r �" Firm Name: �« Date Signed: 712,, Z2 NOTARIZATION THE STATE OF (t' X 3 COUNTY OF 1 fIQ 4Q BEFORE ME, the ehundersigned on .� a .:- nota public on this day personally appeared fir: �� enc LL( (Company), who, being duly sworn, stated under oath that he/she has read the foregoing verification required by Texas Government Code Section 2270.002 and said statements contained therein are true and correct. t� SWORN TO AND SUBSCRIBED before me on theday of 2023., � �-, GARRETT W BONNETTE �....... MY COMMISSION EXPIRES NOTARY PUBLIC IN AND 05/27/2026 FOR THE STATE OF '7& S NOTARY ID: 12983018-3 The following definitions apply to Texas Government Code Section 2270.001 : (1) "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made for ordinary business purposes; and (2) "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. State law requires any firm entering into an agreement or contract with the Authority to complete the foregoing verification. TEX. Gov'-' CODE § 2270.002. Page 38 of 39 280 PREMIUM SUMMARY LINES OF BUSINESS Cyber Liability — Utica General Liability - Utica Business Auto - Utica Umbrella - Utica Crime - Travelers Worker's Compensation - Hartford International Travel - Chubb Student Accident Liability - Philadelphia Property- Hartford Total Premium PREMIUM Included in GL $20,349 $6,811 $8,848 4,131 OlI it �,,E� liiiu(:�,�to ,1Vioiir�irrrenf ..... $15,149 $2,000 $5,943 $128,851 $192,082 BOX INSURANCE AGENCY, LLC I WESTLAKE ACADEMY 21,281 BINDING AUTHORIZATION WESTLAKE ACADEMY ❑ As presented (all lines) ❑ With changes noted below 1 2 3 4 5 SUBJECTIVITIES • Signed ACORDS • Signed SOV • Signed TRIAs • Signed Supplementals PRINT NAME SIGNATURE TITLE DATE BOX INSURANCE AGENCY, LLC I WESTLAKE ACADEMY 31,282 it 1� i f� / r< if ✓rrll �t�"i/ �1� r ✓✓ft d d j✓i �f r� i ,f !r ��l�l�r,���' r/��L f � f � i �� '� ICY �✓i"!�r'" �/ /����� !�' 11� fr r �r �f%j, <//� � yiil 1��% %�I ��r, �✓�(41 �, � � ip� � „ �� %/„/ � r Y ' /����1 rG `Y ',� ✓r�✓� � %;� ,,; ✓ r>%P//P,ru, ;:. 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A /�r'�r✓ Tl �'✓ ✓I��i vr✓ ,; , ail ��/ �dr ,: ��✓ wy it N��, �iun. u,oppi, ., ,. 1t,�.,;r�� ✓ ��i r",,, ✓ r�✓",,.r� IP «,eltii� dV�wr�i���frr� I�//i � rye, / v l✓ i� �1,f�uwUi ll/� °,;!!` ;,, „�r ;i, 4,'�✓; ���.�, �?"r lf,�,, ,' ;};' �G1'r � , � � / � Ir ;� / , J��b'�"i9,n � �r�j�'w�J1��fF�ir 9% �r u Iro 1200 S Main Street, Suite 1600 Grapevine, TX 76051 Phone: (817) 865-1801 Fax: (817) 865-1804 www.boxinsurance.com 283 1500 Solana Blvd Town of Westlake Building 7, Suite 7100 4 Westlake, TX 76262 N E� T° W N ry o F Staff Report WESTLAKE °I Si I N Ci IV NV °[SI f'N File #: RES 23-44 Agenda Date: 8/7/2023 Agenda #: H.3. TOWN STAFF REPORT RECCOMENDATIONS Consider approving Resolution 23-44 authorizing a development agreement between the Town of Westlake and DCLI, LLC for the expansion of the existing Deloitte University Campus, known as Project Star; and take appropriate action STAFF: Ron Ruthven, Planning and Development Director BACKGROUND: This agreement satisfies the requirements for a development agreement for any new development. This requirement is contained in both the Town's zoning and subdivision regulations. The agreement contains basic construction and bond requirements for public infrastructure to be built within the development. The agreement also contains restrictions on the use of construction traffic and hauling of dirt on J.T. Ottinger Road. Regarding Parks and Trails, the agreement accepts a fee payment by the developer of one million dollars in lieu of actual dedication for park land and contains a formal waiver to the requirement for construction of a trail along the portion of the northern extension of Pearson Lane. The northern extension of Pearson Lane between Dove Road and Westlake Parkway was removed from the Master Thoroughfare Plan by Ordinance 921 in January 2021. The trail was originally intended to run parallel to the northern extension of the roadway. With the roadway now removed from the Master Thoroughfare Plan, staff agrees that the trail may now be removed from the Trails plan as well. FISCAL IMPACT: The agreement results in the payment of $1,000,000 to the Town in lieu of park land dedication. Per the terms of the agreement, the developer agrees that the funds may by expended on future capital projects within the Town directly related to park improvements, public safety capital expenditures, and/or the Westlake Academy. STAFF RECOMMENDATION: Approval as presented. ATTACHMENT(S): Resolution 23-44 containing the agreement TOWN COUNCIL ACTION/OPTIONS: 1) Motion to approve 2) Motion to amend with the following stipulations (please state stipulations in motion) 3) Motion to table Town of Westlake Page 1 of 2 Printed on 8/4/2023 7c,,wo lod ly I a>pIsIrai'1" 284 File #: RES 23-44 Agenda Date: 8/7/2023 Agenda #: H.3. 4) Motion to deny Town of Westlake Page 2 of 2 Printed on 8/4/2023 7cmolod ly I a>gls= rai 11 285 TOWN OF WESTLAKE RESOLUTION NO.23-44 A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, APPROVING A DEVELOPMENT AGREEMENT WITH DCLI, LLC REGARDING THE EXAPANSION OF THE DELOITTE UNIVERSITY CAMPUS, ALSO KNOWN AS PROJECT STAR. WHEREAS, on August 7, 2023, the Westlake Town Council approved Ordinance 970, approving a site plan amendment for the expansion of the Deloitte University campus; and WHEREAS, DCLI, LLC, as the owner and developer of land located within the Town, intends to construct public and private improvements as part of the campus expansion project; and WHEREAS, the Town of Westlake (Town) and DCLI, LLC (the Developer) desire to enter into an agreement that addresses general development requirements, public improvements, construction impacts; and park land dedication relative to the campus expansion project; and WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Town Council of the Town of Westlake, Texas, hereby approves the Development Agreement attached hereto as Exhibit "A" with the Developer; and further authorizes the Town Manager to execute said agreements and pursue any necessary procedures on behalf of the Town of Westlake. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 7th DAY OF AUGUST 2023. Resolution 23-44 Page 1 of 3 286 ATTEST: Amy Piukana, Town Secretary APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Sean Kilbride, Mayor Resolution 23-44 Page 2 of 3 287 EXHIBITS EXHIBIT A DEVELOPMENT AGREEMENT Resolution 23-44 Page 3 of 3 288 Exhibit "A" DEVELOPMENT AGREEMENT FOR DELOITTE UNIVERSITY EXPANSION (PROJECT STAR) This AGREEMENT is entered into by and between the Town of Westlake, Texas (hereinafter referred to as the "Town"), and the undersigned Developer, DCLI, LLC (hereinafter referred to as the "Developer"), as Developer of the Development (defined below) (each individually a "Party" and collectively the "Parties" hereto), for the expansion of the existing Deloitte University Campus (with improvements related thereto, as applicable, based upon Developer's phased expansion, hereinafter referred to as the "Improvements") located therein, and for the provision of Town services thereto. It is understood by and between the Parties that this Agreement is applicable to the Development and the off -site Improvements necessary to support the Development. NOW, THEREFORE, in consideration of the premises cited hereinabove and the mutual covenants and promises contained herein, the sufficiency of which is acknowledged, the Parties hereto agree as follows: A. DEFINITIONS In addition to the terms defined in the body of this Agreement, the following terms shall have the definitions ascribed to them as follows: "Amement" shall mean this Development Agreement between the Town of Westlake, Texas, and DCLI, LLC. "Affiliate" shall mean all entities, incorporated or otherwise, under common control with, controlled by or controlling the Developer. For purposes of this definition, "control" means fifty percent (50%) or more of the ownership determined by either value or vote. "Deloitte University Campus" shall mean all land owned by Developer or its Affiliate within the Town as of the Effective Date. "Developer" shall have the meaning ascribed to it in the first paragraph of this Agreement. "Development" shall mean all applicable construction activities and applicable improvements as noted in Resolution 21-12, and as depicted in Exhibit A — Concept Plan, Ordinance 960, and further depicted on Exhibit A — Site Plan, Ordinance 970, and civil construction documents for the Improvements. "Town" shall mean the Town of Westlake, Texas, and its officials assigned by the Town Manager to review and approve submittals in accordance with the Town of Westlake Code of Ordinances and published standards, restrictions, rules and regulations. Exhibit "A" - Resolution 23-44 Deloitte University Expansion (Project Star) Development Agreement Page 1 of 12 289 B. GENERAL DESIGN AND CONSTRUCTION REQUIREMENTS 1. The Developer shall furnish, at its own expense, all engineering services required for the Development and the Improvements. Engineering services shall be performed by a professional engineer registered in the State of Texas. Such engineering services shall conform in all respects to the engineering and design standards required by the Town and applicable to all commercial development within the Town as of the Effective Date. Engineering services shall consist of, but not be limited to, survey, designs, plans and profiles, estimates, construction supervision, and the furnishing of necessary documents in connection therewith. All engineering plans shall be submitted for review by, and be subject to, the stamped acceptance by the Town's engineer. The Town's engineer's review and acceptance of such engineering plans shall not relieve the Developer or Developer's engineer from the responsibility for design and construction. 2. Construction of the Improvements shall be in substantial conformance with the plans to be prepared by the Developer and reviewed and accepted by the Town's engineer and with all policies, standards, and specifications adopted by the Town prior to the Effective Date and relating thereto. The Town's engineer's review and acceptance of such plans shall not relieve the Developer or Developer's engineer from the responsibility for design and construction. 3. The Developer shall employ, at its own expense, a qualified testing company, previously approved by the Town, to perform all testing of materials or construction that may be reasonably required by the Town and shall furnish copies of test results to the Town's engineer. 4. At all times during construction of the Improvements, the Town shall have the right, but not the duty, to inspect materials and workmanship, and all materials and work shall conform in all material respects to the accepted plans and specifications. Any material or work not substantially conforming to the accepted plans and the Town's engineering standards shall promptly be removed or replaced to the reasonable satisfaction of the Town's engineer at the Developer's expense. 5. The obligations of the Developer provided for in this Agreement pertaining to the Improvements (which, for avoidance of doubt, shall not include any obligations referenced in Section E.2 of this Agreement) shall be performed no later than three (3) years from the issuance of the notice to proceed for construction of such Improvements, and proper application for acceptance of such Improvements shall be made by such date. 6. No Improvements shall be deemed to be completed until the Town's engineer has certified, in writing, that the Improvements have been completed in general conformance with the plans therefore as accepted by the Town. 7. The Developer shall provide the Town's engineer with a sworn affidavit, signed by the Developer's authorized representative, that the Improvements completed (whether Exhibit "A" - Resolution 23-44 Deloitte University Expansion (Project Star) Development Agreement Page 2 of 12 290 completed by the Developer or the Developer's contractors or subcontractors) have been paid for, in full, by the Developer. The Developer shall be responsible for the information so provided. Said written certification will be reviewed by the Town, but the Town shall assume no responsibility or liability to any party regarding the veracity of the information so provided. 8. Before the Town accepts the Improvements, Developer shall furnish to the Town reproducible "as constructed" drawings, certified accurate by the Town's engineer. 9. Notwithstanding the provisions of Resolution 21-12, the Developer is responsible for all permit fees associated with the construction or installation of the Improvements. These fees include all fees contained in the Westlake Code of Ordinances and the fee schedule most recently adopted by the Town prior to the Effective Date. 10. The Developer hereby agrees that no dirt hauling or concrete hauling traffic entering and leaving the site in connection with the construction of the Improvements may utilize J.T. Ottinger Road. For the avoidance of doubt, this provision shall not apply to passenger trucks and other vehicles typically found utilizing public roadways. The Town agrees that the restriction imposed by the Town pursuant to this provision is a typical requirement of the Town in connection with development activities within the Town and will be imposed upon future developers within the Town in the same manner as it is being imposed upon the Developer pursuant to this Agreement. 11. Subject to, and consistent with, the terms of this Agreement, and except as otherwise permitted by the Town, the Developer hereby agrees that all construction activities and improvements in connection with or relating to the Development and the Improvements shall comply with all applicable federal, state, and local laws, rules, standards, ordinances, and regulations, including, without limitation, the Westlake Code of Ordinances. C. PARKLAND DEDICATION AND TRAILS 1. The Developer hereby acknowledges that: (1) Section 82-389(a)2 in the Westlake Code of Ordinances, as amended, generally includes certain land dedication requirements for dedicated parks and/or reserved public open space in connection with nonresidential developments such as the Development; and (2) the trail plan contained in the 2015 Comprehensive Plan adopted by Ordinance 747 generally requires certain trail dedications in connection with developments such as the Development. 2. The Town acknowledges that the land dedication requirements described in clause (1) above are intended to ameliorate or eliminate environmental impacts which may negatively affect the living environment of the community by providing park or open space areas which buffer ad j oining land uses, preventing undue concentration of paved areas, allowing for the reasonable dissipation of automotive exhaust fumes, providing natural buffers to the spread of fire or explosion, and providing separation of lighting, waste disposal, and noise by-products of nonresidential operations and activities from adjacent residential areas. However, the Deloitte University Campus currently contains, and, following Exhibit "A" - Resolution 23-44 Deloitte University Expansion (Project Star) Development Agreement Page 3 of 12 291 completion of the Development will continue to contain at all times, ample private trails, open space, trees, outdoor recreation areas, and the like to preserve the natural environmental systems in the Town and to meet the open space needs of the Town. Accordingly, the Town hereby waives any required land dedication obligations in connection with the Deloitte University Campus. As consideration for such waiver, the Developer shall make a non-refundable charitable donation to the Town in the amount of $1,000,000.00, which donation shall be utilized by the Town, in the Town's sole discretion, in connection with future capital projects within the Town directly related to park improvements, public safety capital expenditures, and/or the Westlake Academy. 3. Similarly, the Town hereby agrees to waive the trail construction requirements noted above given Deloitte's concerns for privacy and security on the campus, and given the removal of the roadway adjacent to the western portion of the Development from the Master Thoroughfare Plan approved by Ordinance 921. D. UTILITIES 1. The Developer shall furnish proof that proper arrangements have been made for the installation of water, sanitary sewer, gas, electric and duct bank utilities. 2. The Developer hereby agrees to install water facilities to serve the Development in accordance with plans and specifications to be prepared by the Developer's engineer and released by the Town for construction and in accordance with Chapter 82, Article IX, Water Facilities, of the Town of Westlake Ordinances, as amended, and any other local, state and federal regulations. The Developer shall be responsible for all construction costs, materials and engineering. 3. The Developer hereby agrees to install sanitary sewer collection facilities to serve the Development. Sanitary sewer facilities will be installed in accordance with the plans and specifications to be prepared by the Developer's engineer and released by the Town. Further, the Developer agrees to complete this installation in accordance with Chapter 82, Article X, Wastewater Facilities, of the Town of Westlake Ordinances, as amended, and any other local, state and federal regulations. The Developer shall be responsible for all construction costs, materials, engineering, and permits. 4. The Developer hereby agrees to install drainage facilities to serve the Development in accordance with the plans and specifications to be prepared by Developer's engineer and released by the Town for construction. The Developer also agrees to adhere to Chapter 82, Article XI, Drainage Facilities, of the Town of Westlake Ordinances, as amended. The Developer hereby agrees to fully comply with all EPA, TCEQ and FEMA requirements relating to the planning, permitting and management of storm water which may be in force at the time that development proposals are being presented for approval to the Town. The Developer hereby agrees to comply with all provisions of the Texas Water Code. 5. The Developer hereby agrees to install utility lines and utility duct bank facilities to serve the Development. Utility lines and utility duct bank facilities will be installed in accordance with the plans and specifications to be prepared by the Developer's engineer and released Exhibit "A" - Resolution 23-44 Deloitte University Expansion (Project Star) Development Agreement Page 4 of 12 292 by the Town. Further, the Developer agrees to complete this installation in accordance with Chapter 82, Article XII, Utilities, of the Town of Westlake Ordinances, as amended, and any other local, state and federal regulations. The Developer shall be responsible for all construction costs, materials, engineering, and permits. E. COMPLETION OF AGREEMENT This Agreement shall not be considered complete until: All Improvements must be finished and complete, and accepted by the Town. 2. All requirements of the Economic Development Agreement approved by Resolution 21- 12 are satisfied. 3. All required fees must have been paid by or on behalf of the Developer. 4. Where applicable, original maintenance bonds must have been provided, and any other required bonds. 5. All Developer obligations included in all applicable agreements, zoning and site plan conditions have been met. F. DEFAULT, TERMINATION AND FAILURE BY THE DEVELOPER TO MEET VARIOUS DEADLINES AND COMMITMENTS. Failure to Pay Town Taxes or Fees An event of default shall occur under this Agreement if during the term hereof any legally - imposed Town taxes or fees owed on, or generated by, the Developer or one of its Affiliates with regard to the Development become delinquent and Developer or the Affiliate does not either pay such taxes when due or follow the legal procedures for protest and/or contest of any such taxes. In this event, the Town shall notify the Developer in writing and the Developer shall have sixty (60) calendar days to cure such default. If the default has not been fully cured by such time, the Town shall have the right to terminate this Agreement immediately by providing written notice to the Developer and shall have all other rights and remedies that may be available to it under the law or in equity. 2. Violations of Town Code, State or Federal Law An event of default shall occur under this Agreement if during the term hereof any written citation is issued to the Developer or an Affiliate due to the occurrence of a violation of a material provision of the Town Code with respect to the Development (including, without limitation, any violation of the Town's Building or Fire Codes, and any other Town Code violations related to the environmental condition of the Development, or to matters concerning the public health, safety or welfare) and such citation is not paid or the recipient of such citation does not properly follow the legal procedures for protest and/or contest of Exhibit "A" - Resolution 23-44 Deloitte University Expansion (Project Star) Development Agreement Page 5 of 12 293 any such citation. An event of default shall further occur under this Agreement if the Developer or its Affiliate is in material violation of any material state or federal law, rule or regulation on account of the Development, Improvements or any operations thereon (including, without limitation, any material violations related to the environmental condition of the Development; the environmental condition on other land or waters which is attributable to operations of the Development; or to other matters concerning the public health, safety or welfare related to the Development). Upon the occurrence of such default, the Town shall notify the Developer in writing and Developer shall have (i) thirty (30) calendar days to cure such default or (ii) if Developer has diligently pursued cure of the default but such default is not reasonably curable within thirty (30) calendar days, then such amount of time that is reasonably necessary to cure such default, as determined by both Parties mutually and in good faith. If the default has not been fully cured by such mutually agreeable time, the Town shall have the right to terminate this Agreement immediately by providing written notice to the Developer and shall have all other rights and remedies that may be available to under the law or in equity. 3. General Breach Unless stated elsewhere in this Agreement, the Developer shall be in default under this Agreement if the Developer materially breaches any term or condition of this Agreement. In the event that such breach remains uncured after thirty (30) calendar days following receipt of written notice from the Town referencing this Agreement (or, if the Developer has diligently attempted to cure following receipt of such written notice but reasonably requires more than thirty (30) calendar days to cure, then such additional amount of time as is reasonably necessary to effect cure, as determined by both Parties mutually and in good faith), the Town shall have the right to terminate this Agreement immediately by providing written notice to Developer. G. NO INDEPENDENT CONTRACTOR OR AGENCY RELATIONSHIP It is expressly understood and agreed that the Developer shall not operate as a servant, contractor agent, representative or employee of the Town. Developer shall have the exclusive responsibility to supervise, monitor, inspect, and control all details (including, without limitation, the safety programs, procedures, precautions, and measures at the Development) and day-to-day operations relative to its operations and obligations that it is required to perform under this Agreement and shall be solely responsible for the acts and omissions of its officers, agents, servants, employees, contractors, subcontractors, licensees and invitees. Developer acknowledges that the doctrine of respondeat superior will not apply as between the Town and Developer, or Town's officers, agents, servants, employees, contractors, subcontractors, licensees, and invitees. The Developer further agrees that nothing in this Agreement will be construed as the creation of a partnership or joint enterprise between the Town and Developer. H. INDEMNIFICATION Exhibit "A" - Resolution 23-44 Deloitte University Expansion (Project Star) Development Agreement Page 6 of 12 294 THE DEVELOPER, AT NO COST OR LIABILITY TO THE TOWN, AGREES TO DEFEND, INDEMNIFYAND HOLD THE TOWN, ITS OFFICERS, ELECTED AND APPOINTED OFFICIALS, AGENTS, ATTORNEYS, SERVANTS AND EMPLOYEES (TOGETHER WITH THE TOWN, EACH A "TOWN INDEMNIFIED PERSON") HARMLESS AGAINST ANY AND ALL THIRD PARTY CLAIMS, LAWSUITS, ACTIONS, COSTS AND EXPENSES RELATED THERETO, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, TO THE EXTENT CAUSED BY (i) THE DEVELOPER'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT, OR (h) ANY ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF THE DEVELOPER, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE TOWN, OR ITS EMPLOYEES, OFFICERS, AGENTS, ASSOCIATES, CONTRACTORS OR SUBCONTRACTORS), OR SUBCONTRACTORS DUE OR RELATED TO, FROM, OR ARISING FROM THE OPERATION AND CONDUCT OF ITS OPERATIONS AND OBLIGATIONS OR OTHERWISE TO THE PERFORMANCE OF THIS AGREEMENT. SUCH INDEMNIFICATION SHALL NOT APPL Y TO ANY CLAIM, LAWSUIT, ACTION, COST OR EXPENSE THAT ARISES MORE THAN TWO YEARS AFTER COMPLETION OF CONSTRUCTION OF THE IMPROVEMENTS. NOTWITHSTANDING THE FOREGOING, NOTHING IN THIS SECTION SHALL REQUIRE DEVELOPER TO INDEMNIFY OR DEFEND FOR ANY CLAIMS ARISING OUT OF THE NEGLIGENCE OR WILLFUL ACTS OF THE TOWN ENGINEER OR ANY TOWN INDEMNIFIED PERSON. L INDEMNITY AGAINST NEGLIGENT DESIGN APPROVAL OF THE TOWN ENGINEER OR OTHER TOWN EMPLOYEE, OFFICIAL, CONSULTANT, EMPLOYEE, OR OFFICER OF ANY PLANS, DESIGNS OR SPECIFICATIONS SUBMITTED BY THE DEVELOPER UNDER THIS AGREEMENT SHALL NOT CONSTITUTE OR BE DEEMED TO BE A RELEASE OF THE RESPONSIBILITY AND LIABILITY OF THE DEVELOPER, ITS ENGINEER, CONTRACTORS, EMPLOYEES, OFFICERS, OR AGENTS FOR THE ACCURACY AND COMPETENCY OF THEIR DESIGN AND SPECIFICATIONS. SUCH APPROVAL SHALL NOT BE DEEMED TO BE AN ASSUMPTION OF SUCH RESPONSIBILITY OR LIABILITY BY THE TOWN FOR ANY DEFECT IN THE DESIGN AND SPECIFICATIONS PREPARED BY THE CONSULTING ENGINEER, ITS OFFICERS, AGENTS, SERVANTS, OR EMPLOYEES, IT BEING THE INTENT OF THE PARTIES THAT APPROVAL BY THE TOWN ENGINEER OR OTHER TOWN EMPLOYEE, OFFICIAL, CONSULTANT, OR OFFICER SIGNIFIES THE TOWNAPPROVAL OF ONLYTHE GENERAL DESIGN CONCEPT OF THE IMPROVEMENTS TO BE CONSTRUCTED. IN THIS CONNECTION, THE DEVELOPER SHALL INDEMNIFY AND HOLD HARMLESS EACH TOWN INDEMNIFIED PERSON, FROM ANY THIRD PARTY LOSS, DAMAGE, LIABILITY OR EXPENSE ON ACCOUNT OF DAMAGE TO PROPERTYAND INJURIES, INCLUDING DEATH, TO ANY AND ALL PERSONS TO THE EXTENT CAUSED BY ANY NEGLIGENT Exhibit "A" - Resolution 23-44 Deloitte University Expansion (Project Star) Development Agreement Page 7 of 12 295 DESIGN OF THE ENGINEER INCLUDED IN DESIGNS AND SPECIFICATIONS INCORPORATED INTO ANY IMPROVEMENTS CONSTRUCTED IN ACCORDANCE THEREWITH, AND THE DEVELOPER SHALL DEFEND AT ITS OWN EXPENSE ANY SUITS OR OTHER PROCEEDINGS BROUGHT AGAINST ANY TOWN INDEMNIFIED PERSON, ON ACCOUNT THEREOF, TO PAY ALL EXPENSES AND SATISFY ALL JUDGMENTS WHICH MAYBE INCURRED BY OR RENDERED AGAINST THEM, COLLECTIVELY OR INDIVIDUALLY, PERSONALLY OR IN THEIR OFFICIAL CAPACITY, IN CONNECTION WITH SUCH INDEMNIFIED MATTERS, PROVIDED THAT DEVELOPER SHALL, TO THE EXTENT PERMITTED UNDER THE LA W, HA VE THE RIGHT TO SELECT COUNSEL OF ITS OWN CHOOSING AND SHALL HAVE ALL REQUISITE A UTHORITY TO ENTER INTO ANY SETTLEMENT A GREEMENT A T ANY TIME IN CONNECTION WITH ANY SUCH CLAIMS OR LIABILITIES FOR WHICH DEVELOPER OWES INDEMNITY UNDER THIS SECTION. SUCH INDEMNIFICATION SHALL NOT APPLY TO ANY CLAIM, LAWSUIT, ACTION, COST OR EXPENSE THAT ARISES MORE THAN TWO YEARS AFTER COMPLETION OF CONSTRUCTION OF THE IMPROVEMENTS. NOTWITHSTANDING THE FOREGOING, NOTHING IN THIS SECTION SHALL REQUIRE DEVELOPER TO INDEMNIFY OR DEFEND FOR ANY CLAIMS ARISING OUT OF THE NEGLIGENCE OR WILLFUL ACTS OF THE TOWN ENGINEER OR ANY TOWN INDEMNIFIED PERSON. J. NOTICES All written notices called for or required by this Agreement shall be addressed to the following, or such other Parry or address as either Party designates in writing, by certified mail, postage prepaid, or by hand delivery: If to Developer: DCLI, LLC Attn: Heidi Soltis-Berner One Deloitte Way Westlake, Texas 76262 With a copy to: DCLI LLC Attn: Stuart C. Hirsch 1221 Avenue of the Americas New York, NY 10020 And a copy to: Vinson & Elkins L.L.P. Attn: Shaun Rogers 2001 Ross Avenue, Suite 3900 Dallas, TX 75229 Exhibit "A" - Resolution 23-44 Deloitte University Expansion (Project Star) Development Agreement Page 8 of 12 296 Ref: DEL255/16000 If to Town: Town of Westlake Attn: Town Manager 1500 Solana Blvd. Building 7, Suite 7200 Westlake, Texas 76262 With a copy to: Boyle & Lowry, L.L.P. Attn: L. Stanton Lowry 4201 Wingren Dr., Suite 108 Irving, Texas 75062 K. ASSIGNMENT AND SUCCESSORS The Developer may not assign, transfer or otherwise convey any of its rights or obligations under this Agreement to any other person or entity without the prior written consent of the Town Council, which consent will not be unreasonably withheld, provided that any lender to Developer is a permitted assignee, under the terms of a collateral assignment, as are such lender's assignees. In exercising rights, providing consents and performing other duties in connection with this Agreement, each of Developer and the Town shall act (and shall cause its respective agents and employees to act) in good faith and shall not unreasonably withhold, condition or delay any consents or approvals related to this Agreement. L. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS This Agreement will be subject to all applicable Federal, State and local laws, ordinances, rules and regulations, including, but not limited to, all provisions of the Town's codes and ordinances, as amended. M. GOVERNMENTAL POWERS It is understood that by execution of this Agreement, the Town does not waive or surrender any of its governmental powers, rights, defenses, or immunities, as provided under Section 10 1.00 1 et seq. of the Texas Civil Practice and Remedies Code or other applicable statutory or common law. N. NO WAIVER The failure of either Party to insist upon the performance of any term or provision of this Agreement or to exercise any right granted hereunder shall not constitute a waiver of that Party's right to insist upon appropriate performance or to assert any such right on any future occasion. O. VENUE AND JURISDICTION Exhibit "A" - Resolution 23-44 Deloitte University Expansion (Project Star) Development Agreement Page 9 of 12 297 If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. P. NO THIRD -PARTY RIGHTS The provisions and conditions of this Agreement are solely for the benefit of the Town and the Developer, and any lawful assign or successor of The Developer, and are not intended to create any rights, contractual or otherwise, to any other person or entity. Q. FORCE MAJEURE It is expressly understood and agreed by the Parties that if the performance of any obligation hereunder is delayed by any reason whatsoever that is beyond the control of such Party, whether any such delay is foreseeable as of the Effective Date or not, including, without limitation by reason of war, terrorist act or activity, pandemic, epidemic, disease, public health emergency (including delays arising out of the spread of a viral illness which result in, without limitation, delays in the responsiveness of, or the unavailability of, governmental authorities to grant applications or signoffs or to perform inspections, the unavailability of contractors or laborers or disruption of supply chains as a result of any of the foregoing items in this paragraph), strike, riot or other civil commotion, acts of God, inclement weather that prohibits compliance with any portion of this Agreement, shortages of labor or materials, subsurface or otherwise concealed physical conditions, or other circumstances which are reasonably beyond the control or knowledge of the Party obligated or permitted under the terms of this Agreement to do or perform the same, regardless of whether any such circumstance is similar to any of those enumerated or not, the Parry so obligated or permitted shall be excused from doing or performing the same during such period of delay, so that the time period applicable to such requirement shall be extended for a period of time equal to the period such Parry was delayed. R. INTERPRETATION In the event of any dispute over the meaning or application of any provision of this Agreement, this Agreement shall be interpreted fairly and reasonably, and neither more strongly for or against any Parry, regardless of the actual drafter of this Agreement. S. SEVERABILITY It is hereby declared to be the intention of the Parties that sections, paragraphs, clauses and phrases of this Agreement are severable, and if any phrase, clause, sentence, paragraph or section of this Agreement shall be declared unconstitutional or illegal by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality or illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this Agreement since the same would have been executed by the Parties without the Exhibit "A" - Resolution 23-44 Deloitte University Expansion (Project Star) Development Agreement Page 10 of 12 298 incorporation in this Agreement of any such unconstitutional phrase, clause, sentence, paragraph or section. It is the intent of the Parties to provide the economic incentives contained in this Agreement by all lawful means. T. CAPTIONS Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. U. ENTIRETY OF AGREEMENT This Agreement, including any attachments attached hereto, including any documents incorporated herein by reference, contain the entire understanding and agreement between the Town and the Developer, and any lawful assign and successor of the Developer, as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. Notwithstanding anything to the contrary herein, this Agreement shall not be amended unless executed in writing by both Parties and approved by the Town Council of the Town in an open meeting held in accordance with Chapter 551 of the Texas Government Code. V. COUNTERPARTS This Agreement may be executed in multiple counterparts, each of which shall be considered an original, but all of which shall constitute one instrument. Exhibit "A" - Resolution 23-44 Deloitte University Expansion (Project Star) Development Agreement Page 11 of 12 299 SIGNED AND EFFECTIVE on the date last set forth below. DEVELOPER: DCLI, LLC By: Heidi Soltis-Berner Title: Vice President Address: One Deloitte Way Westlake, Texas 76262 STATE OF TEXAS COUNTY OF TARRANT On , before me , Notary Public, personally appeared Heidi Soltis-Berner, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that she executed the same in her authorized capacity for the purposes and consideration therein expressed, and that by her signature on the instrument, the person, or the entity upon behalf of which the person acted, executed the instrument. (SEAL) - Notary Public My commission expires: TOWN OF WESTLAKE, TEXAS Wade Carroll, Town Manager ATTEST: Date: Amy Piukana, Town Secretary Stan Lowry, Town Attorney WITNESS my hand and official seal. (the "Effective Date") Exhibit "A" - Resolution 23-44 Deloitte University Expansion (Project Star) Development Agreement Page 12 of 12 300 „..I i N E 4 T O W N O F WESTLAKE OI STI N Ci IV NV Off I f'N File #: 23-210 Town of Westlake Staff Report Agenda Date: 8/7/2023 TOWN STAFF REPORT RECCOMENDATIONS Consider approving a Maximum Tax Rate; and take appropriate action STAFF: Cayce Lay Lamas, Director of Finance BACKGROUND: 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Agenda #: 1.1. The Town Council is responsible for approving an ad valorem tax rate and levying taxes on all taxable property within its jurisdiction. As part of the legal process to do so, the Town must advertise and hold a public hearing. The advertisement must include a record vote by the governing body on the maximum tax rate it will consider for adoption. Per the discussion during the work session held on July 31, 2023, the Town Council will vote to advertise $0.16788 per $100 of value as its maximum rate to consider. This rate is the same total rate adopted for the prior year and is expected to raise more revenue than the previous year due to an increase in property value. The vote taken today is not adopting a tax rate nor imposing a tax levy. A public hearing will be held during the regularly scheduled Town Council/Board of Trustees meeting on Monday, September 11, 2023. Following the public hearing, Town Council will vote on the ad valorem tax rate it will levy. That rate will not exceed $0.167880 per $100 of value. STAFF RECOMMENDATION: Staff recommends Town Council vote to approve $0.167880 per $100 of value as its maximum tax rate to consider and to advertise. TOWN COUNCIL ACTION/OPTIONS: 1) Motion to approve 2) Motion to amend with the following stipulations (please state stipulations in motion) 3) Motion to table 4) Motion to deny Town of Westlake Page 1 of 1 Printed on 8/4/2023 7c,,wolod ly I a>pIsIraEI” 301 1500 Solana Blvd Town of Westlake Building 7, Suite 7100 4 Westlake, TX 76262 E� N T° W N .... F Staff Report WESTLAKE °I Si I N Ci IV NV °[SI f'N File M WA RES 23-16 Agenda Date: 8/7/2023 Agenda M 1.2. TOWN STAFF REPORT RECCOMENDATIONS Consider approving WA Resolution 23-16 adopting the Westlake Academy School Budget; and take appropriate action STAFF: Cayce Lay Lamas, Director of Finance BACKGROUND: The final proposed annual operating budget for FY 2023-2024 for Westlake Academy is $11,136,118. Capital spending, debt service costs, and shared services allocated to Westlake Academy are included in the Town's annual operating budget. The proposed budget reflects Westlake Academy's (WA) continuing initiatives that support the vision, mission, and values established by the governing Board of Trustees. The Academy's International Baccalaureate (IB) curriculum is built to prepare students for post -secondary success in our fast paced and knowledge -rich world. With the understanding that our graduates must compete on a global stage, we prepare our students with 21st century specific skills to be able to successfully navigate an ever -changing globally minded marketplace. Therefore, we remain a school focused on future readiness and providing students with an internationally minded education of the highest quality, so they are well-balanced and respectful life-long learners. In accordance with directives from the Board of Trustees, our theme for the new school year is Forging a Future of Character, Honor, and Strength DISCUSSION: The proposed budget is prepared each year with conservative revenue projections and expenditures that are targeted to create an exceptional learning environment designed for student success and a supportive culture for all WA students and staff members to continuously develop and thrive. The Board of Trustees discussed the budget objectives for FY 2023-2024 during a budget workshop held on June 15, 2023. During these discussions, staff presented the projected year-end expenditures, an analysis of the coming year revenues and expenditures related to the academic services of Westlake Academy, and a five-year financial forecast. The majority of changes made to the proposed budget since the June 2023 Board Retreat were a result of staffing and payroll changes related to the change in positions bulleted above, along with a line item review performed by principals, an update of the step pay plan, and a final determination of the amount required to be transferred from the Town. The Proposed FY24 operating budget reflects the following updates: Town of Westlake Page 1 of 3 Printed on 8/4/2023 7c,,wo lod ly I a>pIsIrai'1" 302 File #: WA RES 23-16 Agenda Date: 8/7/2023 Agenda #: 1.2. • No increase in budgeted student enrollment vs. our previous year (flat at 875) • Salary increases of 2.5% of mid -point plus step for positions listed on the step plan and 3% for those excluded from the step plan • Funding for nurse hired during FY2023 • Increases to and additions in stipends • Addition of 10.5 FTEs o 1 Middle School Assistant Principal (approved in May) 0 3 Elementary paraprofessionals 0 0.5 Elementary Spanish teacher 0 0.5 High School Diploma Programme coordinator 0 0.5 Middle School Algebra teacher 0 1 SPED teacher 0 0.5 speech pathologist 0 1 Elementary STEM coordinator 0 0.5 Middle School math teacher 0 1 Assistant Registrar 0 1 SPED paraprofessional • Increase in liability insurance and health insurance The FY 2023-24 General Fund budget proposed for Board consideration total $11,136,118, which is a 12.61% over the prior year adopted budget. This budget is projected to require a cash transfer from the Town of $1,462,264. Ending unassigned fund balance is projected to decrease by $30,194 to $1,581,443, which translates to 52 operating days in reserve. Adoption of the budget is required prior to the end of the preceding fiscal year. Legal requirements for charter school budgets are formulated by the state and the Texas Education Agency (TEA). A Board typically adopts an appropriated budget on a basis consistent with GAAP for the general fund, debt service fund and child nutrition program (which is included in special revenue funds). However, the Academy does not maintain a debt service fund nor a child nutrition program; therefore, only the General Fund is required to be adopted. Special Revenue Funds are not adopted by the governing body and are shown in the final budget document for informational purposes only. In accordance with State law, the staff has prepared and presents the FY 2023-24 operating budget for the Academy outlining the anticipated revenues and expenditures of all funds for the Board's review and consideration. FISCAL IMPACT: The Westlake Academy proposed annual operating budget for FY 2023-2024 is $11,136,118, which includes a cash transfer of $1,462,264 for operating shortfalls and $157,699 reimbursement for the Foundation staff. STAFF RECOMMENDATION: Staff recommends approval of the Westlake Academy proposed annual operating budget for FY 2023-2024, as Town of Westlake Page 2 of 3 Printed on 8/4/2023 7c,,wolod ly I oqls= ai 11 303 File #: WA RES 23-16 Agenda Date: 8/7/2023 Agenda #: 1.2. presented. 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J J J LL Z 0 O Ln Q N m m to N - O O N m >- 4- E N to -0 =3 m Q U Q N Ln O Q O d N O N U- ,zzi, Ln l0 n 00 M O ci N m zzi, Ln l0 n 00 m Ln Ln Ln Ln Ln Ln to to to to to to to to to to 307 WESTLAKE ACADEMY RESOLUTION NO. 23-16 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY ADOPTING THE PROPOSED BUDGET FOR FISCAL YEAR ENDING JLTNE 30, 2024, INCLUDING FISCAL AND BUDGETARY POLICIES, COMMITTED AND ASSIGNED FUND BALANCES. BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: WHEREAS, Section 44.002 of the Education Code of the Texas Education Agency Texas School Law Bulletin states the budget must be prepared according to generally accepted accounting principles, and WHEREAS, the budget must be approved by the Board of Trustees prior to the end of the entity's fiscal year, according to Texas Education Agency's Financial Accountability System Resource Guide, Section 2.6.2 — TEA Legal Requirements; and WHEREAS, the Board of Trustees held a Public Hearing on August 7, 2023; and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Board of Trustees of Westlake Academy hereby adopts the proposed Westlake Academy Annual Operating Budget for the fiscal year ending June 30, 2024, and appropriates the funds contained therein attached to this resolution as Exhibit "A". SECTION 3: That the Board of Trustees hereby adopts the Fiscal and Budgetary Policies, and the Committed and Assigned Fund Balance designations that are also included in "Exhibit A". SECTION 4: That a copy of the official adopted Fiscal Year 2023-2024 Budget shall be kept on file in the office of the Town Secretary. SECTION 5: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. WA Resolution 23-16 Page 1 of 2 308 SECTION 6: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 71h DAY OF AUGUST 2023. ATTEST: Amy Piukana, Board Secretary Sean Kilbride, Mayor APPROVED AS TO FORM: L. Stanton Lowry or Janet S. Bubert, School Attorney WA Resolution 23-16 Page 2 of 2 309 FISCAL & BUDGETARY POLICIES I. STATEMENT OF PURPOSE The broader intent of the following Fiscal and Budgetary Policy Statements is to enable the Academy to achieve a long-term stable and positive financial condition. The watchwords of the Academy's financial management include integrity, prudent, stewardship, planning, accountability, and full disclosure. The more specific purpose is to provide guidelines to the Finance Director in planning and directing the Academy's day-to-day financial affairs and in developing recommendations to the Academy Head of School or his designate and Academy Board of Trustees. The scope of these policies generally spans, among other issues, accounting, purchasing, auditing, financial reporting, internal controls, operating budgeting, revenue management, cash and investment management, expenditure control, asset management, debt management, and planning concepts, to: • Present fairly and with full disclosure the financial position and results of the financial operations of the Academy in conformity with generally accepted accounting principles (GAAP), and Determine and demonstrate compliance with finance related legal and contractual issues in accordance with provisions of the Texas Local Government Code and other pertinent legal documents and mandates. The Academy Board of Trustees will annually review and approve the Fiscal and Budgetary Policy Statements as part of the budget process. II. SUMMARY OF POLICY INTENDED OUTCOMES This policy framework mandates pursuit of the following fiscal objectives: 1. Operating Budget: Prepare conservatively, estimate revenues, present and adopt the Academy's annual operating plan. 2. Revenues Management: Design, maintain and administer a revenue system that will assure a reliable, equitable, diversified and sufficient revenue stream to support desired Academy services. 3. Expenditure Control: Identify priority services, establish appropriate service levels and administer the expenditure of available resources necessary to assure fiscal stability and the effective and efficient delivery of services. 4. Fund Balance: Maintain the fund balance of the various operating funds at levels sufficient to protect the Academy's creditworthiness as well as its financial position from emergencies. 5. Intergovernmental Relationships: Coordinate efforts with other agencies to achieve common policy objectives, share the cost of providing governmental services on an equitable basis and support favorable legislation at the State and Federal level. 6. Grants: Seek, apply for and effectively administer Federal, State, and foundation grants-in-aid which address the Academy's current priorities and policy objectives. 7. Fiscal Monitoring: Prepare and present regular reports that analyze, evaluate, and forecast the Academy's financial performance and economic condition. Ill FISCAL & BUDGETARY POLICIES 8. Financial Consultants: With available resources, seek out and employ the assistance of qualified financial advisors and consultants in the management and administration of the Academy's financial functions. 9. Accounting, Auditing, and Financial Reporting: Comply with prevailing Federal, State and local statues and regulations. Conform to generally accepted accounting principles as promulgated by the Government Accounting Standards Board (GASB), the American Institute of Certified Public Accountants (AICPA), and the Government Finance Officers Association (GFOA). 10. Internal Controls: To establish and maintain an internal control structure designed to provide reasonable assurances that the Academy's assets are safeguarded and that the possibilities for material errors in the Academy's financial records are minimized. III. OPERATING BUDGET 1. Preparation — Budgeting is an essential element of the financial planning, control, and evaluation process. The "operating budget" is the Academy's annual financial operating plan related to educational service instructional costs. The Academy operating budget is legally required to include the Academy's General, Debt Service, and Food Service Funds. Currently, Westlake Academy only has one fund, the General Fund, which must be legally adopted annually. The Academy budgets the Special Revenue Funds for informational purposes only. Information to be prepared includes documentation related to Service Level Adjustments (SLAB) for increases to existing service levels or additional services, position control schedules, general and administrative cost implications, etc. will be submitted and reviewed during the budget process. SLA's related to new position requests will include an assessment of their impact on additional internal services necessary to support these positions as it relates to General & Administrative (G&A) charges in the Academy budget (subject to funding availability) to fund these costs. A budget preparation calendar and timetable will be established and followed in accordance with State law. 2. Revenue Estimates for Budgeting -To maintain a stable level of services, the Academy shall use a conservative, objective, and analytical approach when preparing revenue estimates. The process shall include analysis of probable economic changes and their impacts on revenues, number of students, and trends in revenues. It will also include an assessment of the State legislative environment related to public charter school funding levels. This approach should reduce the likelihood of actual revenues falling short of budget estimates during the year and should avoid mid -year service reductions. 3. Balanced Budget —A balanced budget is a budget with total expenditures not exceeding total revenues and monies available in the fund balance within an individual fund. 4. Proposed Budget Content and Process — A proposed budget shall be prepared by the Head of School or his designate with the participation of the Academy's Leadership Team, Finance Director, and Academy staff, and then submitted to the Head of School for review. Following the Head of School's review, the proposed budget will be presented to the Board for its consideration. The proposed budget shall include five basic segments for review and evaluation: • personnel costs, • base budget for operations and maintenance costs, Ill FISCAL & BUDGETARY POLICIES • service level adjustments for increases of existing service levels or additional services, • revenues, and • General Administrative (G&A) costs. The proposed budget review process shall include Board of Trustees review of each of the five segments of the proposed budget and a public hearing to allow for citizen participation in the budget preparation process. Concurrent with the Academy budget preparation, Town staff will identify and provide to the Board all direct Academy expenses contained in the Town's municipal budget. The proposed budget process shall allow sufficient time to provide review as well as address policy and fiscal issues by the Board of Trustees. A copy of the proposed budget shall be filed with the Town Secretary when it is submitted to the Board of Trustees as well as placed on the Academy's website. 5. Budget Adoption - Upon the determination and presentation of the final iteration of the proposed budget document as established by the Board of Trustees, a public hearing will be set and publicized. The Board will subsequently consider a resolution which, if adopted, such budget becomes the Academy's Annual Budget. The adopted budget will be effective for the fiscal year beginning September 1. 6. Budget Amendments —The Head of School or his designate and Finance Department will monitor all financial operations. A school district must amend the official budget before exceeding a functional expenditure category, i.e., instruction, administration, etc. in the total budget. The budget team will decide whether to proceed with the budget amendment and, if so, will then present the request to the Board of Trustees. If the Board decides a budget amendment is necessary, the amendment is adopted in resolution format and the necessary budgetary changes are then made. 7. Planning —The budget process will be coordinated to identify major policy issues for the Board of Trustees by integrating it into the Board's overall strategic planning process for the Academy. 8. Reporting - Monthly financial reports will be prepared by the Finance Department and distributed to the Head of School or his designate. Information obtained from financial reports and other operating reports is to be used by personnel to monitor and control the budget. Summary financial reports will be presented to the Board quarterly. IV. REVENUE MANAGEMENT A. REVENUE DESIGN PARAMETERS. The Academy will strive for the following optimum characteristics in its revenue system: 1. Simplicity - The Academy, where possible and without sacrificing accuracy, will strive to keep the revenue system simple to reduce costs, achieve transparency, and increase parent and citizen understanding of Academy revenue sources. Certainty - A thorough knowledge and understanding of revenue sources increases the reliability of the revenue system. 3. Administration -The benefits of a revenue source will exceed the cost of administering that revenue. Every effort will be made for the cost of administration to be reviewed annually for cost effectiveness as a part of the indirect cost and cost of service analysis. Ill FISCAL & BUDGETARY POLICIES 4. Equity - The Academy shall make every effort to maintain equity in its revenue system: i.e. the Academy shall seek to minimize or eliminate all forms of subsidization between entities. Adequacy, Diversification and Stability —To the extent practical, the Academy shall attempt to achieve a balance in its revenue system. The Academy shall also strive to maintain a balanced and diversified revenue system to protect the Academy from fluctuations in any one source due to changes in local economic conditions which adversely impact that source. B. REVENUE CLASSIFICATION AND SOURCES. The revenues received by Westlake Academy are classified into one of three broad categories: Federal, State or Local and come from the following sources: 1. State Education Funding 2. State and Federal Grants 3. General Donations —The Academy recognizes that private donations comprise a significant part of the Westlake Academy budget. All funds received will become part of the budget and be subject to appropriation for Academy general operations. • Westlake Academy Foundation • House of Commons • Westlake Academy Athletic Club • Local Merchants • Specific Purpose Donations — Funds donated for a specific purpose C. REVENUE MONITORING. Revenues as they are received will be regularly compared to budgeted revenues and variances will be investigated. This process will be summarized in the appropriate budget report. V. EXPENDITURE CONTROL 1. Appropriations —The point of budgetary control is at the function level in the General Fund and Special Revenue Funds. When budget adjustments among functions are necessary, they must be approved by the Board of Trustees. 2. Current Funding Basis - The Academy shall operate on a current funding basis. Expenditures shall be budgeted and controlled so as not to exceed current revenues plus the planned use of fund balance accumulated through prior year savings. (The use of fund balance shall be guided by the Fund Balance/Retained Earnings Policy Statements.) 3. Avoidance of Operating Deficits - The Academy shall take immediate corrective actions if at any time during the fiscal year expenditure and revenue re -estimates are such that an operating deficit (i.e., projected expenditures more than projected revenues) is projected at year-end. Corrective actions can include a hiring freeze, expenditure reductions, or use of fund balance within the Fund. Use of fund balance must be recommended by the Head of School and approved by the Board of Trustees. • Expenditure deferrals into the following fiscal year, short-term loans, or use of one-time revenue sources shall be avoided to balance the budget. • All service level adjustments that result in increases to the operating budget must be aligned with offsetting increases in operating revenues (FSP, Local Sources, etc.). Ill FISCAL & BUDGETARY POLICIES 4. Periodic Program Reviews —The Head of School or his designate shall undertake periodic staff and third -party reviews of Academy programs for both efficiency and effectiveness. Where appropriate, privatization and contracting with other governmental agencies will be evaluated as alternative approaches to service delivery. Service delivery which is determined to be inefficient and/or ineffective shall be reduced in scope or eliminated. 5. General and Administrative (G&A) Charges — To the extent practical, an annual analysis of G&A charges will be performed and, if available, funding may be allocated at the Board's discretion. The analysis shall involve an objective consideration of the service demands currently being met by municipal staff to support Academy operations and a determination of factors that will continue to affect and increase the time needed for the performance of these services. For example, new Academy staff requires additional support staff time to perform tasks related to insurance, payroll, etc. Where feasible, G&A costs will be charged to all funds for services of indirect general overhead costs, which may include general administration, finance, facility use, personnel, technology, engineering, legal counsel, and other costs as deemed appropriate. If funding is not available, these costs will be shown below the line of the financial statement in the five-year financial forecast to promote transparency and provide the Board with a full cost accounting of services. The charges will be determined through an indirect cost allocation study following accepted practices and procedures. 6. Purchasing - The Academy shall make every effort to maximize any discounts offered by creditors/vendors. Staff shall also use purchasing cooperatives as well as competitive bidding in accordance with State law to attain the best possible price on goods and services. 7. Prompt Payment - All invoices will be paid within 30 days of receipt in accordance with the prompt payment requirements of State law. 8. Salary - The Academy shall strive to maintain competitive salary levels for faculty and staff. A salary survey will be conducted annually, sampling surrounding Independent School Districts and Charter Schools, to create a comparison. The Academy will strive to maintain salary levels within three percent (3%) of the median of surveyed schools. VI. FUND BALANCE 1. Fund Balance Reporting - The District shall report governmental fund balances per GASB 54 definitions in the balance sheet as follows: Non -spendable, Restricted, Committed, Assigned, and Unassigned. 2. General Fund Unassigned Fund Balance (General Fund Reserve) -The Academy shall strive to maintain the General Fund unassigned fund balance at 45 days of operation. 3. Use of Fund Balance - Fund Balance will be targeted to only be used with Board approval and can be only be used for the following: emergencies, non -recurring expenditures, such as technology/FF&E (furniture, fixtures and equipment), or major capital purchases that cannot be accommodated through current year savings. Should such use reduce the balance below the appropriate level set as the objective for that fund, recommendations will be made on how to restore it. Ill FISCAL & BUDGETARY POLICIES 4. The Board of Trustees shall approve all commitments by formal action. The action to commit funds must occur prior to fiscal year-end, to report such commitments in the balance sheet of the respective period, even though the amount may be determined after fiscal year-end. A commitment can only be modified or removed by the same formal action. The Board of Trustees delegates the responsibility to assign funds to the Head of School or his/her designee. The Board of Trustees shall have the authority to assign any number of funds. Assignments may occur after fiscal year-end. 5. The Board of Trustees will utilize funds in the following spending order: Restricted, Committed, Assigned, and Unassigned. VII. INTERGOVERNMENTAL RELATIONSHIPS 1. Inter -local Cooperation in Delivering Services - To promote the effective and efficient delivery of services, the Academy shall actively seek to work with other local entities in joint purchasing consortium, sharing facilities, sharing equitably the costs of service delivery, and developing joint programs to improve service to its students. 2. Legislative Program -The Academy shall cooperate with other entities to actively oppose any state or federal regulation or proposal that mandates additional Academy programs or services and does not provide the funding to implement them. Conversely, as appropriate, the Academy shall support legislative initiatives that provide additional funding. VIII. GRANTS 1. Grant Guidelines - The Academy shall apply, and facilitate the application by others, for only those grants that are consistent with the objectives and high priority needs previously identified by Academy Board of Trustees. The potential for incurring ongoing costs, to include the assumption of support for grant funded positions from local revenues, will be considered prior to applying for a grant. 2. Grant Review - All grant submittals shall be reviewed for their cash match requirements, their potential impact on the operating budget, and the extent to which they meet the Academy's policy objectives. If there are cash match requirements, the source of funding shall be identified prior to application. Staff will focus on one-time grants to avoid long-term implications related to additional expenditures in future years. 3. Grant Program Termination -The Academy shall terminate grant funded programs and associated positions when grant funds are no longer available unless alternate funding is identified and obtained. IX. FISCAL MONITORING 1. Financial Status and Performance Reports - Quarterly reports comparing expenditures and revenues to current budget, noting the status of fund balances to include dollar amounts and percentages, and outlining any remedial actions necessary to maintain the Academy's financial position shall be prepared for review by the Head of School and the Board of Trustees. Student roster information will also be included in the quarter reports submitted to the Board of Trustees. 2. Compliance with Board Policy Statements - The Fiscal and Budgetary Policies will be reviewed annually by the Board of Trustees and updated, revised or refined as deemed necessary. Policy statements adopted by the Board of Trustees are guidelines, and occasionally, exceptions may be appropriate and required. However, exceptions to stated policies will be specifically identified, and the need for the exception will be documented and fully explained. Ill FISCAL & BUDGETARY POLICIES X. FINANCIAL CONSULTANTS The Academy employs the assistance of qualified financial advisors and consultants as needed in the management and administration of the Academy's financial functions. These areas include but are not limited to investments, debt administration, financial accounting systems, program evaluation, and financial impact modeling. Advisors shall be selected on a competitive basis using objective questionnaires and requests for proposals based on the scope of the work to be performed. XI. ACCOUNTING, AUDITING, AND FINANCIAL REPORTING 1. The Academy strives to comply with prevailing local, state, and federal regulations relative to accounting, auditing, and financial reporting. Accounting practices and financial reporting shall conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB), the American Institute of Certified Public Accountants, (AICPA), and the Government Finance Officers Association (GFOA). The Board shall select an independent firm of certified public accountants to perform an annual audit of all operations. Required Texas Education Agency (TEA) account coding will be used for all revenue and expenditure reporting. 2. Accounting - Currently, the Education Service Center (Region 11) books all revenues/expenditures and prepares bank reconciliations. Academy staff is responsible for all coding and approval of expenditures and revenues. Documentation and coding of deposits are forwarded to the Town's Finance Department for review and preparation of deposit slips. Town's Finance Director and staff are responsible for review and transfer of invoices and other documentation to the Service Center for processing as well as the physical deposit of funds. It is the responsibility of the Head of School or his designate and Academy staff to review the monthly reports for any discrepancies and report to the Town's Finance Director for analysis and re -class of questioned bookings, if appropriate. 3. External Auditing - Academy will be audited annually by outside independent accountants (auditors). The auditors must be a CPA firm and must demonstrate significant experience in the field of local government auditing. They must conduct the Academy's audit in accordance with generally accepted auditing standards. The auditors' report on Academy's financial statements will be completed within a timely period of the Academy's fiscal year-end. The auditor will jointly review the management letter with the Academy Board of Trustees, if necessary. In conjunction with this review, the Finance Director shall respond in writing to the Academy Board of Trustees regarding the auditor's Management Letter, addressing the issued contained therein. The Academy will not require auditor rotation but will circulate request for proposal for audit services on a periodic basis as deemed appropriate. 4. Responsibility of Auditor to Academy Board of Trustees - The auditor is retained by and is accountable directly to the Academy Board of Trustees and will have access to direct communication with the Academy Board of Trustees if the Academy Staff is unresponsive to auditor recommendations or if the auditor considers such communication necessary to fulfill its legal and professional responsibilities. 5. Internal Financial Reporting - The Finance Department will prepare internal financial reports sufficient for management to plan, monitor, and control Academy's financial affairs. Ill FISCAL & BUDGETARY POLICIES XII. INTERNAL CONTROLS 1. Written Procedures - Whenever possible, written procedures will be established and maintained by the Finance Director and utilized by all Academy personnel for all functions involving purchasing, cash handling and/or accounting throughout the Academy. These procedures will embrace the general concepts of fiscal responsibility set forth in this policy statement. 2. Academy Staff Responsibilities —The Head of School or his designate, in consultation with the Finance Director, will be responsible for ensuring that appropriate internal controls are followed throughout the Academy, that all directives or internal controls are implemented, and that all independent auditor internal control recommendations are addressed. Staff will develop and periodically update written internal control procedures. XIII. ASSET MANAGEMENT 1. Investments —The Finance Director shall promptly invest all Academy funds with the depository bank in accordance with the provisions of the current Bank Depository Agreement or in any negotiable instrument authorized by the Academy Board of Trustees. The Academy Board of Trustees has formally approved a separate Investment Policy for Westlake Academy that meets the requirements of the Public Funds Investment Act (PFIA), Section 2256 of the Texas Local Government Code. The Academy's investment practices will be conducted in accordance with this policy. The Finance Director will issue quarterly reports on investment activity to the Academy Board of Trustees. 2. Cash Management -Academy's cash flow will be managed to maximize the cash available to invest. Such cash management will entail the centralization of cash collections, where feasible, including field trips, and other collection offices as appropriate. Periodic review of cash flow position will be performed to determine performance of cash management and conformance to investment policies. The underlying theme will be that idle cash will be invested with the intent to (1) safeguard assets, (2) maintain liquidity, and (3) maximize return. 3. Capital Assets and Inventory -Such assets will be reasonably safeguarded, properly accounted for and prudently insured. The capital assets inventory will be updated regularly. 4. Capital Assets —Currently all capital assets of Westlake Academy are owned and purchased by the Town of Westlake. In subsequent years, additional asset purchases may be paid with Westlake Academy funds. 5. Capitalization Criteria — For purposes of budgeting and accounting classification, the following criteria must be capitalized: ■ The asset is owned by Westlake Academy ■ The expected useful life of the asset must be longer than one year, or extend the life on an identifiable existing asset by more than one year ■ The original cost of the asset must be at least $5,000 ■ The asset must be tangible ■ On -going repairs and general maintenance are not capitalized ■ New Purchases — All costs associated with bringing the asset into working order will be capitalized as a part of the asset cost. This includes startup costs, engineering or consultant type fees as part of the asset cost once the decision or commitment to purchase the asset is made. The cost of land acquired should include all related costs associated with its purchase Ill FISCAL & BUDGETARY POLICIES ■ Improvements and Replacement — Improvement will be capitalized when they extend the original life of an asset or when they make the asset more valuable than it was originally. The replacement of assets components will normally be expensed unless they are a significant nature and meet all the capitalization criteria. 6. Computer System/Data Security —The Academy shall provide security of its computer/network system and data files through physical and logical security systems that will include, but are not limited to: network user authentications, firewalls, content filtering, spam/virus protection, and redundant data backup. Ill 1500 Solana Blvd Town of Westlake Building 7, Suite 7100 4 Westlake, TX 76262 N E� T° W N ry o F Staff Report WESTLAKE °I Si IN Ci IV NV °[SI f'N File #: WA RES 23-19 Agenda Date: 8/7/2023 Agenda #: 1.3. AC:"AllL'1EM S III'.A.F f" :III I PC :111 "III` .111 EC C o A4EN.111)A."111'111()NS Consider approving WA Resolution 23-19 amending the Westlake Academy Student Code of Conduct; and take appropriate action S"]IC .>If"F. Rod Harding, Principal PA.0 K III C l7N.111'l: School operations must have established policies and protocols to operate effectively and efficiently. In schools, the policies enacted and the ensuing protocols place responsibilities on students, teachers, administrators, parents, and the Board of Trustees. A student Code of Conduct enlists expectations for all stakeholders, ensuring student learning occurs with the least distractions and providing a nurturing environment for all students, staff, and visitors. Attached is the revised Student Code of Conduct. The revised Student Code of Conduct will aid in establishing student, staff, and parent expectations with specific outcomes for student infractions. The components of the student code of conduct include all three programs offered at Westlake Academy - Primary Years Programme (GK-G5), Middle School (G6-G8), and High School (G9-G12). The intent is to ensure that disciplinary measures are age appropriate and reflect the learner profile as implemented in the programs at the Academy. Community input and feedback were considered in the revision of the Student Code of Conduct. The revised Student Code of Conduct mirrors a progressive and holistic approach, as well as an internationally minded experience expected at Westlake Academy. 1111111SC: USS.111ON: The Student Code of Conduct is a living document will be brought back to the Council throughout the school year as we become aware of changes or need for revision. F.111SC:"AL :11IMP C:"II": NA S"111'A.if F .111 EC o A4A4EN.111 A."111'111()N: Town of Westlake Page 1 of 2 Printed on 8/4/2023 7c,,wo lod ly I a>pIsIrai'1" 319 File #: WA RES 23-19 Agenda Date: 8/7/2023 Agenda #: 1.3. Motion to approve WA Resolution 23-19, as presented. BO.A.R.111) OF '.III'RI.JS'.III'EES.A.C'.111'.111()N/()P'.111'.111()NS- 'I) Motion to approve 2) Motion to aimend with the following stilmlations (please state stilmlations in imotion) 3) Motion to table 4) Motion to deny Town of Westlake Page 2 of 2 Printed on 8/4/2023 p(molod hy I Oqls= ai 11 320 WESTLAKE ACADEMY WA RESOLUTION 23-19 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES APPROVING A WESTLAKE ACADEMY CODE OF CONDUCT. WHEREAS, Westlake Academy's mission is to support students as they become compassionate, life-long learners through an internationally -minded, balanced education that empowers students to contribute to our interconnected world; and WHEREAS, The proposed resolution supports updating the Code of Conduct; and WHEREAS, Westlake Academy would be in compliance with State guidelines; and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That, all matters stated in the recitals herein above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Board of Trustees Westlake Academy, hereby approves the Westlake Academy Code of Conduct attached to this resolution as Exhibit "A': SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 7th DAY OF AUGUST 2023. Sean Kilbride, President WA Res 23-19 Page 1 of 3 321 ATTEST: Amy M. Piukana, Board Secretary Sean Wilson, Head of School APPROVED AS TO FORM: Janet S. Bubert, School Attorney WA Res 23-19 Page 2 of 3 322 Res 23-19 Exhibit "A" WA Res 23-19 Page 3 of 3 323 S"'I'lUDEN"'I'l CODE OF CONDUCT 2023���2024 324 Student Code of Conduct 2023-2024 Table ofContents V. I S 1 0 N.. Q. I S C I P N E M A N A Q E M E N..'.l P LA. N.. Q. I S C I P N E M A N A G E M E N..] ].-...E C.1-il N I.Q Q..E.. Q. I S C I P N E A 0 R..I.']'.Y.. Q. I S C I P N E M A N A Q E M E N..'.l F.R..Al N I N G.. DISCIPI.,INE RECORDS ....................................................................................................................... HIM GUIDELINES FOR ASSESSING DISCIPLINARY C N L. J "'ES ........... . s , ................................................................................................................................................................................................................................................ ............ i .. ...... ............. j[q .1 E V E I S Y S..] E M.. )111 Admunstrator Drected lntervent�on ........................................................................................................................................................................................................ B E 0 R EX P E 1 0 N S ....... . ....... 5 ECONDARY .................................................................. S e.c.o.miar 325 Student Code of Conduct 2023-2024 .S E C 0 N Q A R Y G R.A. Q E S ....... . ....... Q 15 C..I P N A R Y C..I--il..A RJ (.C& ...... ... .1 E V E I 1 0 F.][�..E N S E S & C 0 N S ......... aE.C. 0 N Q A R Y G R.A. Q E S.. .1 E V E I ll OFFENSES & CO.NS.EQ..L. "ES - SECONDARY GRADES ................................................................................... ............... ...... JEW S .............. ......................................................................................................... LEVEL III OFFENSES & CONSEC LJENCES�- SECONDARY GRADES ...................................................................................................................................................................... Q. I S C I P N E P R 0 C E Q R E S S E C 0 N Q A R.Y. 00 .8 d m n sl r a t o r Q r e te d.. .1 E V E I .......... IV OFFENSES & CO..NS.EQ N ,"..E.5 ..................................................................................... ............... ...... . ... LIE AL.!., G RA Q E S. n n r) r.,.. n 1 11 D r.' . C' A K ii n n r.'.. CT D 1 ('"'T1 (') K 11 C, r, (') D T L.11 r.' . 1 11 C' r.' . () C r.' . DT A i K ii n i c i K ii r.,.. L I I- _NCTS Q. El E 0 IN S.. .N. o tJ ce t o P a r e n ts. Confe,rence ................................................................ .R...e s t rJ 1 �..o n s. .R. E M 0 VAJ BY B L.J. S Q R I..V E R. Not�ce, to Fl -Arentc .......................... ............... I ................... C .......... . .... .... .... ... ... 5.a��djd ( onskleratmos, Filear�n7 �� . ................. ..................................... . ��7hts 326 Student Code of Conduct 2023-2024 AaP-a V 8aaAIM to the Board off Tru st.e(Ls NotJ e to 5rtiooV C)uslrJrt: off Res..dence Wt��_dr. ark..V.._DL.run —. r�..�.`�.V.4�..n..._Prq�.����.��.��u.n. Fp_��.arun..€; f�ughts 327 Student Code of Conduct 2023-2024 MISSION Westlake Academy is an IB Continuum School where students become cote, life- longlearners through an internationally minded, balanced education tha(m�na ers students to contribute to our interconnected world. 1111111URN�11111"e VISION kl%k Westlake Academy inspires college -bound students to achieve their highe indi id potential in a nurturing environment that fosters the trai I� in the IB a Profile: Inquirers, Knowledgeable, Thinkers, Communicators, Pri 1ple I!Open-mind , Caring, Risk -takers, Balanced, and Reflective. DEVELOPMENT OF THE STUDENT HAN 00 AND C F CONDUCT Westlake Academy's Parent Student Han ook a IIII de o"��' Duct is revised as necessary to best serve our parents a slt�`�bents an �`� ado ed by the Westlake Academy Board of Trustees. This h b � informs pa and students about school - related issues, standards of con nse � nces of misconduct, and procedures for administering discipline. In a clan e with sti law, this handbook will be posted on Westlake Academy's website an ����� 'll vailabl war review at the office of the campus principal. Parents will b ified o conduct violation that may result in a student being suspended or expelfN�,bet We' ,p Academy. Because Westlake Academy's Board of Trustees adoEll�e Stu o and Code of Conduct, it has the force of policy. If at any time, re is conty or the Code of Conduct and state or federal law, the law shall contro ` t " `me e is a conflict between the Code of Conduct and Westlaayr� , the most recently adopted item will control. DISCIPL11�� E MA�G VIENT PLAN Westlake A%3 my' iscipline management plan, known as the Code of Conduct, contains information on rights and responsibilities of students and outlines student behavior expectations an disciplinary consequences for violations of those expectations. The Student Handbook and Code of Conduct shall be posted on Westlake Academy's website for all students, parents, teachers, and administrators to review. Copies of these documents may also be obtained at the campus upon request. Students and parents need 4 I IF" r1'gi, 328 Student Code of Conduct 2023-2024 to be familiar with the standards set out in the Code of Conduct as well as campus and classroom rules that may be communicated by teachers or campus administrators. Annually, each student and parent shall sign a statement that they have received and read the Student Handbook and Code of Conduct and acknowledge the responsibilities outlined therein. Each parent and student should also be familiar with procedures II end in campus student handbooks/folders. r DISCIPLINE MANAGEMENT TECHNIQUES ��� In general, discipline will be designed to improve conduct and enco rage udent4t adhere to their responsibilities as school community mem�llll s. Disciplinar acts IIVV will draw on the professional judgment of teachers and admst rs and on r e of discipline management techniques, including restorative iscip racti es, ut will not u IIIII include the aversive techniques prohibited by law. iscipline na en 'echniques sa�tmlltil�5 used when students violate the Code of Condu m�1,clu dethe foll ing: • Verbal correction; ��������� • Cooling off time or "time out" t doe s4%on�,,',111'yAkn aversive technique; • Seating changes within th srom; • Rewards or demerits; • Counselingb teach unselo r administrative personnel; • Restitution of dam • Temporary red oval f1 �4 3III; • Parent-teache s f rend • Temporary cont ai, f ite�� • Beh illl�lllllllkontra . n, iWIudin AJIWnch'and before and after school; i, 01 l rcI AA� �Splllel��lass ents or duties; �� oss of MIS;, • �lusio rom extra -curricular activities, such as participation in extracurricular actieligibility for seeking and holding honorary offices, or membership in schoo sponsored clubs and organizations; • Penalties identified in individual student organizations' extracurricular standards of behavior; • Grade penalties as permitted by Board policy; s 329 Student Code of Conduct 2023-2024 • Required Parent Meeting; • Transfer to a different classroom; • In -school suspension; • Out -of -school suspension; • Expulsion; �00IlllllllI�IIII • Referral to law enforcement; • Restorative justice;�ppplllllllllllll���� �llllllllllll�l�����„� • Peer mentoring; orI"'" • Training in conflict management.��������t ��Nlllllll����l��� An aversive technique is a technique or intervention tha in' ded to red e likelihood of a behavior reoccurring by intentionally inflict ng o 4I� de ISI ificant physical or emotional discomfort or pain. The us i{� IIII uch technique r diiscipline management is prohibited by the Texas Educat n C A Westl e ademy employee or volunteer, or an independent contractor oferN ay not apply an aversive technique, or authorize, order, ent to, o caus n ersive technique to be applied, to a student. The term incltechnique o �W ntion that: 1. Is designed to or likely to p al pain other than corporal punishment; 2. Is designed to or likely ca�'e physi �� ain through the use of electric shock or any procedure that i I s t use of p re points or joint locks; llVlllll�� 3. Involves the dire, d relea f a noxious, toxic, or otherwise unpleasant spray, mist, or substanc the s ( nt's face; 4. Denies ade� uate sl p,III11 od01 �ter, shelter, bedding, physical comfort, �t��ti�l�l supery n, cces a re bom facility; 5. R i d i c u de `eans t student in a manner that adversely affects or endangers v� Pat��� nin��� ��I�� Ith of the student or constitutes verbal abuse; mplo�l de material, or object that simultaneously immobilizes all four �\\\\emitie �clutig any procedure that results in such immobilization known as pro '\ r sure floor restraint; 7. Impair\\\�\`�� udent's breathing, including any procedure that involves applying pressure o the student's torso or neck, or obstructing the student's airway, including placing an object in, on, or over the student's mouth or nose or placing a bag, cover, or mask over the student's face; 8. Restricts the student's circulation; 330 Student Code of Conduct 2023-2024 9. Secures the student to a stationary object while the student is in a sitting or standing position; 10.Inhibits, reduces, or hinders the student's ability to communicate; 11.Involves the use of a chemical restraint; 12.Constitutes a use of timeout that precludes the student from beinjto be involved in and progress appropriately in the required curriculumnd, i ' pplicable, toward the annual goals included in the student's individuaI educati �1111111111������ program, including isolating the student by the use of physal b iers; or 13. Deprives the student of the use of one or more of the stude'� is se es, ex is technique may be used if the technique is execute a manner th do not �II�I� w cause the student pain or discomfort or complies ith e student's ualized education program or behavior intervention plant,"�11\\\\\\\\`\� The prohibition on the use of aversive techniquell es not pro ibit aver from sending a student to a campus administrator's fice maintain ffe ve discipline in the classroom. Texas Education Code Section 37.00 �11v����11����� Westlake Academy's discipline man techniques allowed under Texas I IIIIII� an Individualized Education Pr a" behavior interventions may " I� expressly stated other w 51e , the b"eM supplement the Student�lkwpook DISCIPLIN nt plan utilifI„I.,,Ilscipline management i°Ran corporal""""p"'unishment. For a student with �) o commodation plan, appropriate positive within ,gP or accommodation plan. Unless y�interve ions in an IEP or accommodation plan Code of Conduct. The Assistant Pri"����5 Ille ca °us administrator designated by the Principal who is prima r ���81111 sib r Bing discipline concerns on the campus. In accordance with lake A emi�` rd Policy, Principals and Assistant Principals shall be responsi ' or es t lish g school rules and regulations that will ensure a safe educational ra free from disruption for all students and for consistently and fairly enforcing all di ne policies, school rules and regulations regarding discipline. DISCIPLINE MANAGEMENT TRAINING Each Principal shall be responsible for providing discipline management professional development training for campus staff, including the Assistant Principal. The training must 7 I 331 Student Code of Conduct 2023-2024 include a review of Westlake Academy's Student Handbook and Code of Conduct and any campus -based discipline strategies or techniques. DISCIPLINE RECORDS Campus administrators will maintain discipline records on each student that are separate from the student's permanent record file. Discipline records remain active for the current school year. At the end of the school year, these records are stored for the period of time specified in Westlake Academy's records retention schedule before being destroye�d�..,` Students start each year with a clean discipline record, except for those assi g ned t disciplinary consequences extending beyond the end of the previous school year.,, However, a student's disciplinary history remains available to campus administrators to review and consider, in certain circumstances, such as assessing disciplinary consequences for a new violation of the Code of Condf�0.....,,r. uct.) �II11��ill�l�lllll�m GUIDELINES FOR ASSESSING DISCIPLINARY Students who violate Westlake Acaden action. Westlake Academy's disciplin management techniques identifie 1 Westlake Academy personnel s �11 1. No student shall be s ted punishment is n t permit z. Discipline conse s sha (�I students, school eI or discipl ES \plulode of ,ducf�l all' e subject to disciplinary "ins incIu sin one or more discipline \� de of Conclu"R%hen imposing discipline, re 1) e following general guidelines: corp%i nishment of any kind. Corporal Vestlakerademy Board Policy. administered, when necessary, to protect 'erty and to maintain essential order and a. Stude"N'hall treat fair[ and equitably. Teachers and administrators have a va �l of��� ns fuences available. Consequences shall be based on a ,are u111, ses e�!SWle circumstances of each incident. Factors to consider shall I iude trT olio : a. Se 1 snes f the offense; b. Stud e a and grade level; Frequen of misconduct; d. Student's attitude; e. Intent or lack of intent at the time the student engaged in the conduct; f. Self -Defense, although depending on all of the relevant circumstances, a student s1u+,„„, Commented [1]: Since there are changes in storing and sharing discipline records should we change the wording? 332 Student Code of Conduct 2023-2024 who acts in self-defense may still be subject to an appropriate disciplinary consequence; g. Potential effect of the misconduct on the school environment; h. Degree of severity and risk of danger; i. Student's disciplinary history; ��Illlllllull�lpp�� j. Disability that substantially impairs the student's capacity to appr ` iate e wrongfulness of the student's conduct, to the extent require state a ral law; k. Student's status in the conservatorship of the Department 40"Fami and Pr iv, Services; .,00iouuulumNk,r. ���11�Vm,. i. Student's status as a student who is homeless; al �euirements�m. Any other considerations required by law, includin �any abl�of Texas Education Code Chapter 37 and We�`y�C�e Acade y's S enf Handbook and Code of Conduct.��11�ini Factors identified above under items e, f, i, j, k, I is,, e cc1 si ered for any discipline o�� decision involving suspension or expuls'i� LEVEL SYSTEM Disciplinaryoffenses in the of duct ar 11 e orized into four levels that identify � � g Y offenses and possible d,. iplinar ohs availa e to the teacher or administrator. In general, discipline shout ogre Iy administered so that each level has an increasing degree of inter ti U esig Oto promote student self-discipline, unless Board policy, s or th d `1l» onduct specifies otherwise. The teacher or administrato on le for e discipline of a student shall apply the Guidelines for Assessin cipli d u ces set forth above. In a given situation, the teacher or admi�l �rato er ay e discretion in determining the action(s) most appropriate to the -ng anZYilll e in tion, except with regard to certain mandatory consequences that may ecifi in state or federal law. Campus administrators have the authority to discipline stu is r violations of the Code of Conduct that occur on campus, on a school bus, or at schoo Iated or school -sponsored activities, as well as certain types of off - campus conduct as specified by law. 333 Student Code of Conduct 2023-2024 lung"MIM11PIM, 1102 The discipline charts provided herein list examples of offenses and possible disciplinary consequences that may apply for primary students (GK-G5) and secondary students (G6- G12) for Levels I, II, and III. Level IV offenses identified herein may result in expulsion to the student's home school district. duloVVVVVVVuu1h. R E S P O N S I B I L I T I E S/STAN DA R D S All key stakeholders must fulfill certain responsibilities if a positiv4arni environme t is to be achieved. Both experience and research show that a child's educatio suc eel est when there is a strong partnership between home and s I�� a partners p thrives on communication. Therefore, a cooperative relationshi mo students, nts, and educators is encouraged. The following responsibilities relate taholder's role in maintaining a positive learning environment: gp«IIIIIIl��QS, RESPONSIBILITIES OF SCHOOL BOARD1\��\\� • Enact and enforce policie facilitate e est lishment and maintenance of a positive and safe I environme �I�011louiui�i�� • Approve and suppo tlak ���ademy's Student Handbook and Code of Conduct; and Iri • Fulfill designateI m„i �iM e proce hand hearing procedures as applicable. RESPONSIBILITIES O' " YIII D OPilll HOOL • Dev�� with�, u�) t�h� estlake Academy planning and decision m ang�mmittt . a d � of a Student Handbook and Code of Conduct for the'°v �ard 'If��eveviie ' ,po approval; 0I0�p�lllllllll)� ur st dem 's comp liance with state and federal laws; ��� • Pu 1� o I (eFstlake Academy's website the Board -approved Student Han ok a Code of Conduct; • \\� vid raining for campus administrators on the Board -approved Student H�1 ok and Code of Conduct; • Full i I designated roles in due process and hearing procedures, as applicable; • Report certain disciplinary infractions to the Texas Education Agency (TEA) as required by the Texas Education Code; and • Ensure each employee has access to a copy of Westlake Academy discipline iolu,„, 334 Student Code of Conduct 2023-2024 policies and procedures. RESPONSIBILITIES OF PRINCIPALS • Assume responsibility for the distribution of the Board -approved Student Handbook and Code of Conduct; 00111111ll�lp • Provide campus -based in-service to students and staff on thoa� approved Student Handbook and Code of Conduct; �llllllllllllul����� ooiI�I��� • Ensure fair and impartial treatment of students in assnin� nsequenc 1ltfor disciplinary infractions;��������t • Maintain an atmosphere conducive to good bI vior; • Exhibit an attitude of respect toward individ �ullllllS14 property sponsibly conduct themselves; gilll��llttSSStitilll�l���� • Facilitate the resolution of school -re tsl� conflicts in a ti Iy anner; • Promote open communications be rents/ u d' s and school personnel; • Ensure compliance with ap riate tim ram�an procedures for disciplinary due proces s; • Notify the appropriacement agency if there are reasonable grounds to believ a��a crime • Provide require ces° Lgar( where the istant notices. Iill!'! RESPONSIB is un been committed; ciplinary action to parents/guardians lable or unable to provide the required RINCIPALS • P01IN rily sponsf)for maintaining student discipline; 0�hi� respect toward individuals and property and responsibly cc ct selves; Pro n i parent/guardian by phone, in person, or in writing on the day tud t is assigned in -school suspension, out -of -school suspension, r i ended for expulsion, or is taken into custody by a law enforcement offi r; • Enter behavior notices in in the school's discipline management system with appropriate details of the incident and actions taken. • Respond to removals of students from the classroom with appropriate 335 Student Code of Conduct 2023-2024 discipline management techniques; • Ensure compliance with appropriate timeframes and procedures for disciplinary due process rights; • Notify the appropriate law enforcement agency if there are reasonable grounds to believe that a crime has been committed. 00pp�� RESPONSIBILITIES OF TEACHERS �ullllllllllul����� DIIIIIIIII����� • Maintain an atmosphere conducive to good behavior; • Develop, maintain, and communicate classroom gui( 24hes a clear expectations for students; IlNllillll�llll��� • Exhibit an attitude of respect toward individ Is property sponsibly conduct themselves; ttllllllllllll�ll�)IIIIIIIIIIIIII, • Notify parents about significant cha in studen beh 'Cr; • Notify the appropriate campus ad inist'i or about u I ns of the Code of Conduct; • Notify the appropriate law�rcement enc n campus administrators if there are reasonable gr s to believe IIIIIII@���� a ime has been committed; • Adhere to Westlake `m d campus policies and procedures; • Establish and mai inpen co��unication with parents. RESPONSIBILITIES STUDIE • Read and co �� ith Conduct as w as°� • Ex kit an ttitudf r ons of the Student Handbook and Code of e IB Learner Profile, campus and classroom spect toward individuals and property, even when • B" ue r Ves sibly, always exercising self -management; Atte Iregularly and on time; •1 eparfor each class; take appropriate materials and assignments to class; • A\\\\\� to Westlake Academy and campus standards of grooming and dress; • Res ect the rights and privileges of students, teachers, and other Westlake Academy staff and volunteers; • Respect the property of others, including Westlake Academy property and facilities; 12 I 336 Student Code of Conduct 2023-2024 • Cooperate with and assist the school staff in maintaining safety, order, and discipline; • Express opinions and ideas respectfully and courteously; • Refrain from making profane, insulting, threatening, or inflammatory remarks; • Establish an effective working relationship with parents, peer �g school personnel; 41 • Cooperate with all lawful and reasonable directives iss j by scho ll0llllllllllllul�111"""� personnel; `I 11 "s • Seek changes in school policies and regulations througi app ved chi in an orderly and responsible manner; lm I 1 s • Cooperate with Westlake Academy staff in i\\festi tions and a ol- related matters; Ulill��llllllllllll�lll�, • Give parent/guardian a copy of all n i4 s, including dis in e notices, promptly;1 • Return papers requiring a parent's �at om I�\1\and RESPONSIBILITIES OF PARENT U (RDIAN • Review the Student o 11 nd Code of Conduct and discuss the contents with their child; • Acknowledge rece \of StudI11�wndbook and Code of Conduct as requested,-" • Participate i �ingfull�l nferences with school personnel regarding their child's acade p\ ss, i tiding behavior or general welfare; E 14,orllllllel� it chic co IIbnce with school attendance requirements and pl?tly port a explain absences and tardier to appropriate campus11 • A9 �th" kI ild "n selecting appropriate attire for school and school -related activ s; mm icate, courteously and respectfully, with campus personnel regarding g s about their child's educational progress or conduct. STUDENTS WITH DISABILITIES Disciplinary actions involving students with disabilities shall be in accordance with all applicable state and federal statutes, rules, and regulations. School personnel must 13 I 337 Student Code of Conduct 2023-2024 consider any unique circumstances on a case -by -case basis when determining whether a change in placement is appropriate for a student with a disability who violates the Code of Conduct. Assignment of a discipline consequence that results in a significant change in placement for a student with a disability must comply with the manifestation determination review framework described in Westlake Academy's policiZE I I procedures for students with disabilities. Additionally, in accordance with as Education Code, a student who is receiving special education service 11111 ay ot disciplined for conduct meeting the definition of bullying, harass m1t, akin g a hi t until an ARD committee meeting has been held to review the condt�����t BEHAVIOR EXPECTATIONS - PitI � YEAR -GS) Westlake Academy behavior expectations are predominad ly b n t111I earner Profile traits. The Learner Profile helps us develo�tt ponsible, respl ful,ife-long learners who can possess the necessary skills t e sessful in H e oices. The Learner Profiles are used for guidance and restorative p lllu1 t i�l �tudents are guided through practice that prevents misbeha and suflpioo its d ecisions and choices. The IB Learner Profiles help treat l p� ive and positive culture. As such, we expect all members of Westlake Acader l o flue, der %strate, and appreciate the IB Learner Profiles attributes. IIIlllll �\\����. %h)lAA\\���\11��a����,, The PYP Learner Expecta nd Bd viors illustrate being caring, knowledgeable, and principled in our behavior u�) ha °s on the power of student self reflection in identifying the��li'l1�'%�s thee, ruith and need support in developing. lure at the . quiettp. : flui,mg 3t ,,,'k I b 1 7:55 a, • ",'I —mg la,�arggm a„ i ....rz�:.n4a and helping � firing [),,,,[)-A 8.n� r l—and :.ar, si M ku- 730 am rAw"s. placing wo, Ik f om h rm r m traps and Iru ;ketr • C o,r 6 u,,mg withmm. mg wrrrkand n limtier the tarher. until 7:55 a.m. 14 I 338 Student Code of Conduct 2023-2024 • K"epung hand, txt, andodn.a obiccta to the pos,..,,i )us M odw,,I and school property. . (onnpl..huf, achvif:ir.,, of wmkto yui best })',i,sI[ - Sharing, mrt a3Is, ch i))m r.asoui es,'And ability and ou fJ,— • Walkmg at all times. :q',ipment . Bang It In"hVatPd. • A ceptI da, cou,.quence, M ym - Slmwinf, and •rshndung and open nu ud ..dn:.as. . Bang a „fIl dmcclsd piobl an solver. be,havnmand actions. -lf-ng i.,p: [b, tc,3.,kn, and s,,bI uts. - Bang i., p>ci hAL . Bcmgln)usst tyou hav> not don, the))ght thing. m 111,,cmg hand tI,n ° in the Mash can. ( ruing offiuI, privacy and mo phyng> in m (sellin uui I) .. ay.dass. mWllkin„,t all times. bathroo, m m Rehm ,..la„pr gAlY m G Akmg hand I) tore leaving. I JII mII voice, ) k >p reA,,), t aku, Wm at th :ink. Ilu IFl. Walkogatall tI Il,ung g ))d tab arznaikrm (s>tlm 1utailia,m c tr it,ha}ou first g" l unf a q,I fi )i Not pntlunf } )ui hand )u A us' t) )d/h a} s. tlnougl hue ��������(\t1 . f )II)wuf,yui t a In"dmccJo, In 1',diof A sty"',' fabl .. and i,afion, 1V"t,hni Pood' . (I a'ung, np ah.a yui sett gyp., acio,s and Ir , duyollpi��������'1�� 110, Kuw,pmg y)IIY and., toA and other Bumg SI) fhd l)I""' h )th I 4 ' 11"cmf 5lI /[I.h in gadbagu,an, II )bf t to your ..It f mng umdlnl )l oth i p )nag pace. ly 1mg h nn m th., recy hit bnn. •chat -mg pnnsnd . Not luttmg pn11 kickingothxn, U aJi rsjngnn""d in th>appr )pna(.Irall csr 11,111s IW •l tukrf, for}m(',ibSnnnf u',inlrmaud Writing t"i th, 9kmtoAIII, "',h"'n yr)fl ��I lo( thnf all inrt ii.n�. Ir.ta. eau ug-the walk q',i•ttyand q, Idy to th., pick¢p 1a,-)m ������!!111 � h, )m ai a W, haiglnt aVpnrlca. Waldorf, ton yom car. • k )Iarf [b, , fi lucle and payug an Wyui mini it do not e2om c,r slf''Itl"n toy name. m f )II )win dir ch )i s (-zl d on th., a >npp. y)nn p11ei will appropuat l " use m E ollown all school ail.., (ShI ( ode "f m �� m f "n spscthil wth all p..o you 'Itau isondurt) I2 °7n s Wu lhk Acad.-y n m„ LI �Lr,tial:.r. )i gin., )nnGsr.� f annei I'iob�� f" PRIMA�I�tAD��SI���N�hDISCIPLINARY CHART (GK-G5) ���1��[�'�"'���'�I�� II��C�� 1C�1'=•*� ll�il�l �'Le; 7t1�r1; Being tardy to class 1511 339 Student Code of Conduct 2023-2024 Running aking excessive noise, obstruefing, or oth ise disrupting in the hall, classroom, building, or other supervised settings. ///0000/ �00000/ ///0000/ �00000%/ Neglecting to bring required materials or assigned work to the class Failing to participate in classroom activities or fulfill MEMBER assnmments Eating, drinking, or chewing gum in an —designated area Throwing obj ects or passing unauthorized notes Talking back/arguing or name-calling ii/ �, 1V ME Horse playing/scuffling (not fighting) Possessing and/or using nuisance items Violating campus cell phone procedures the orderly classroom process Spitting (without bodily contact) �WDisruffing MENEM ON 16 W 340 bq( Student Code of Conduct 2023-2024 ��IIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII �III�������IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII[%[II[�I�IIjII�II�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIgoo OR %Iti j yj rjjj j� rj (minor acts ofmiscondu including repeated bus infractions) Using food inappropriately Using inappropriate language (oral or written) or gestures Failing to comply with the direct"es of a sc disrespectful or insubordinate Being truant, including skipping class j and/or leaving schoollclass without Boom 1022�20MONI permissum Being tardy repeatedly AIII �j III „i Bullying and/or engagill"harassment to ard mother student, Westlake ...... religion, sex, gender, sexual orientation, national origin, disability, or age MIN 17 341 bq( Student Code of Conduct 2023-2024 .......................... ......................... 11 MEN own mcdi�cafion) or possessing, distributing, or using a nonprescription drug, natural and/or homeopathic -like substances, or dietary supplernents Violating the acceptable use policy for W, W WIN m N === m ",,,i A computers � Telling a falsehood person's property on school property video or anothermauthorizedelectronic device without penrussion J Academic dishonesty, including cheating mmmom or copying the work of mother 0 0 0 000 BAN No No ......................... , , , , , , 1111iii1llll1�l��l�rp, LEVEL III OFFENSES & CONSEQUENCES - PRIMARY GRADES 181u,1'gi,, 342 bq( Student Code of Conduct 2023-2024 ��IIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII �������IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII...................... �on �II�IIIIIIIIIIIIIIIjIII�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII,,. (not jexceed 3 daysat j j a VON rR Committing persistent offenses from Level 11, including bus infractions Engaging in conduct that disrupts the school environment or educational process ✓j/ l j� Using profm , vulgar, obscene, or threat ning lang age, including bit lists (—itten or verbal), or obscene gestures Bullying and/or engaging in harassment toward mother jj vo student, Westlake Academy employee, official, or brute met ding actions motivated by race, color, religion, sex, j g der, sexual orientation, national origin, disability, or age enu sex, gender, sexual orientation, natio at origin , disab lity j j is v j• 1 , 19 1IfIiB1!nl', 343 bq( Student Code of Conduct 2023-2024 Poss ssing, distributing, or creating pornographic or sexually -oriented material and/or accessing pornography via .......................... NOW ONE Westlake Academy's computer Possessing, distributing, and/or concealing a weapon, et m ding knives that me not illegal (e.g p eket knives, knives with blades shouter than five and one-halfirteln,$), 1313 guns, paintball guns, pellet guns, slingshots, etc., not constituting a mandatory removable or expellable offense. Possessing drug paraphernalia Selling, giving, or delivering to mother person a non- prescri tion drug, or possessing, transmitting, selling, or attempting to sell what is represented to be a prohibited ss substance Attempting to sell or purchase, without being in possession �ffiff a prohibit d substance through oral or written 10" Him communication Stealing or unauthorized possession ofanother person's property� committing burglary. Exhibiting, possessing, delivering, using, or selling look - alike weapons Forging or altering school records, parent notes, forms, or other school/home communications 0, NPRIM"EVE Assaiilti��anotli�stid�to,�dlilttl��td.�s,.,�.Iiihi . . . . . . . . . . . . . . . . . . . .............. IT ANIN RE �OppNluuuumumiollllll411ti111111IIIIIIIIIIIIIm . \\\\ \\\ . IIIIIIIIIIIIIIIIIVr Isms by .......................... E, ......;�, Engaging in sexual �y . including stalking Mooning, streaking, or other forms ofnudity� exposing one's undergamments or those of -other ,. ,. 20 1 344 Student Code of Conduct 2023-2024 ........................ .......................... ....................... Possessing a current prescription (student's medication), or possessing, distributing, or us.g a nonpresenption drug, natural and/or homeopathic -like substance, or dietary supplement "`\\ 'oiIIIIIIIIIIIIIIIIVIIIu NOTES: "Persistent" offenses shall b% fine as tw;Sk re violations of the code in general or repeated occurrences of the sa \ o �qn. 011' Prohibited retaliation in s enga in harmful conduct toward another person because that person initiated or co din 'rt or investigation of misconduct. Retaliation against a person �ake th�eport is prohibited at Westlake Academy. Retaliation aga t a P on pN icipa\\�g in an investigation or serving as a witness is also prohibited. A per w ` ke false claim, offers false statements, or refuses to cooper �W 1 ke y investigation, however, may be subject to appropriate discip ExamM� o liation may include, but are not limited to, threats, rumor spreadin `111 ,§,traci .ass II It', destruction of or theft of property, hazing, taunting, and IIdIIIC-(.d II II ISo'?��\\\� Yotify p School officials a local law enforcement authority if they suspect that criminal acts have occurred on school or Westlake Academy property or at a school -sponsored or school -related event. If a student is charged with a felony on campus or at a school -related event for any of the 21 I 345 bq( Student Code of Conduct 2023-2024 offenses listed at Level III, the student is automatically disciplined at Level IV, as appropriate. Depending on the circumstances, misconduct at Level III may result in expulsion to the student's home school district. DISCIPLINE PROCEDURES FOR PRIMARY uullllllll)� �I«�IIIIIIIII�II Illillllll� ��1�� Teacher Directed Intervention The classroom teacher can successfully manage many behaviors ar a is e cted to resu nd to all Level I offenses, as necessary and appropriate. There should be imm iate, an�llluoi� consistent intervention of any behavior that impedes orde � sroom pro d or interferes with the orderly operation of the school. More n o discipline tion may be assigned. �l�lllllllllll�l�����, Procedures: 1. Intervention should occur by the teach lllli rvi� s the student or observes the misbehavior. 2. The teacher and the Assist ncipal shall I�III in a record of offenses and disciplinary actions. �Illllllllll�iuv � "`ll 3. As appropriate, the cher may dii s the conduct violation with the parent/guardian, cam a l `linistrato hd/or support personnel. 4. In the case off rmal cl oorm removal (office referral), the teacher will refer the student to t ` stant cipal, who will respond by employing appropriate discipli��sssti��anag�hnis before returning the student to the classroom. of lternue di k pline o ar d not improve, the Assistant Principal will use agement techniques, including progressive discipline Ad m In' ter Di' te&� ervention Infractionsll tifie lr Levels II -III will result in a referral to the Assistant Principal or other appropriate c� u dministrator. The disciplinary action(s) will depend on the offense, previous disciplin actions, and the seriousness of the misbehavior. More than one disciplinary option may be assigned. Procedures: 22 I 346 bq( Student Code of Conduct 2023-2024 1. A written referral is sent to the Assistant Principal or other campus administrator. 2. The Assistant Principal or other campus administrator will confer with the student and/or teacher and investigate, as appropriate. 3. The Assistant Principal will determine the appropriate disciplin ction(s), and oral or written notice will be provided to the student and parIII t/gu 4dian identifying the misconduct and action(s) taken. �II�II��III III�IIIIIIIII�I����� n. The Assistant Principal will send notice of discipline acts he teacher��� and/or other staff as necessary and appropriate. the h�o I if is t Principal nces based on ministering itting the same /consequences ies for Assessing he offenses. anduct violation ended, a student violation. In tant Principal shall for Assessing ut-of-school ct violation. 23 I 347 m Student Code of Conduct 2023-2024�, BEHAVIOR EXPECTATIONS - SECONDARY (136-1312) its, Secondary Social Contract The social contract is established to serve the greater good for the Academy parties. Additionally, the social contract helps create emotional and social fe campus. At Westlake Academy, the social contract helps guide the actions stu visitors to our campus. oi"««`I��I Secondary Si ring susta abi and protecting all �nd i the class throughout the tea e , contractors, parents, and Ake' IM ® Wait in the dining hall or _ports court. ® r t room quie ® Be punctnalf ® Enter the buildings after T40 a.m. ® Leave cars m a timely manner. llo w d r o o m procedures ® '6-to, =ll ghones �� I and after 7:50 am. Visible ®Be prepared for class with your supplies and a charged device. Know when classes begin and end! ph, 'scated(Pleasti Parent student handbook) ® Always leave class with a pass. Wait for before leaving an area, or ask for permission. ®Have an understanding of the class schedule so that you make it to classes on pp��pppp V>everybod IUII�II���� it belongings with reepecteI ® Lhnk about dw ��eruial ag vents!geU fbr your own go _'es ion _ the posse _ro ns of ®Be p�mUnrd. ® 1 eephand feet, ands -eels r< mdscho of property �p ®Comglete assignments on time. �rself ® Accept noes o is o resgectfulls to guest educators, substitute teacher , and everyone ® Share matenal •, classroom resources, and eo ui inert. ® Throw trash a the trash ® Give others privacy. 24 1 If `ap 348 a) M IIII��UU � b V� p dog �llSS555���� � ��Vlllllui�iii�o�iiioa��o ��Iolll ;� � � � a V ��� m ������IIVIllll444titi ��p�V����VIVIIIIIIIIIIVpI� ����I�IVIIIIIIII ��IIIIIIIIV���� a b a G ap a FL W G ® ® ® ® ® ® ® ® ® ® ® ® ® 0 M N M N O N M N O N u O M C O u 4- 0 a, M O u c a, M m +1 kA M M Iq M co M �000 �meuoouu�oo�muuuuuur:�m�o� roIIIII�i���ll�llp pp �y _T pp O V G W W W oq o x O ro a o U l/1 VI O ro p �" W i ro m O v o Z '> a ti M O o U) y O ro >, 6 O .Ln E O •� ul _0 E O O v v p O v F, u v L U) L v v p V E E O O � �Illlllll�pl � v -p V O O O ,U) �1111111 U, 7 �`\ U w ^II�II�IDIII � V U4 �, U) E y E > ro v to -p I�111 i�,. O O p bA C _ o N E C 'J �1111111 ro E > O 'C v� J v v 0 y E Mao ° o l _0 +--C Ly L > -0 � ;_-� O Q Q Q � W!" �ro E `�Q O vCt� X w �w 4JI4) o `� E +C Q y C L O w C O O .� w � O v v V O U) r6 O y 0 y o w v -F- -0 U u v co: o nv v° E L o `� o C E ,2 aA E �� v oa u C Q +2 V L E p r6 ro C O O ;_-� O r6 w O v v O m +� C O C _ v y Ln0)C LnV V v 0 v w vLn E m u v > vE - O O C O C E >� p y V m m L to L V O Q 0 E a m O m C0- 0>— a E L v V U) E U) m v o v v o 0- � L U)w Q Q C O 76 m v E -0O E '- V o) m Q V t6 C ,O ,O O v p Q 0 W ip >, W > O C O O O > L v O> O L L V OV Q Q .- Ln w [! v M Student Code of Conduct 2023-2024 DISCIPLINE PROCEDURES SECONDARY Teacher Directed Interventions The classroom teacher can successfully manage many behaviors. However, there should be immedia ��11 consistent intervention of any behavior that impedes orderly classroom procedures or interferes with the derly\\ operation of the school. More than one disciplinary option may be assigned.I�Iluilllllu���� Procedures: 1. Intervention should occur by the teacher who is supervising th tudenN0 ho observes the misbehavior. 2. A record of offenses and disciplinary actions s II b aintained e teacher and the administrator and recorded in Manage ac. �g(0lllllllSS11111 3. As appropriate, the teacher may disc 1 conduct violat p with the parent/guardian, campus administra r, an or support` onnel. 4. In the case of informal classroom rem of%pl), the teacher will refer the student to the administr ho will spon y employing appropriate discipline management t es before r glui g the student to the classroom. If the stud ��" eh�l\\r does not improve, the administrator will use alternative diS9 ine managerial \t techniques, including progressive discipline interventi t1 I11111,,, Some infraction resuIt a I al fib the administrator. The disciplinary action(s) will �io� depend on th ffen previ s dish �yinary actions, and the seriousness of the misbehavior. M th ne di linary option may be assigned. Proced LI%111������1 \\\�� I���i��ii��iiuiuu�ioi�� 1. r itten rra hybe sent to the administrator. 2. Th `1 minis torlll confer with the student and/or teacher and investigate, as appro- te. 3. The admi for will determine the appropriate disciplinary action(s), and oral or written notice will be provided to the student and parent/guardian identifying the misconduct and action(s) taken. 4. The administrator will send notice of discipline actions to the teacher and/or other staff as necessary and appropriate. 34 I IF" ri!gi, 358 Student Code of Conduct 2023-2024 5. The parent/guardian will sign and return the discipline notice to the school if oral contact has yet to be made. e. Within these guidelines and consistent with state law, each administrator has the authority to establish appropriate disciplinary consequences based on campus needs. The administrator will be consistent in administering disciplinary opt' �on campus. However, two students committing the same offense on the same p� may receive different disciplinary consequences based on consideration oflll fa tors ied in the Guidelines for Assessing Discipline Consequences and th cir stances surrounding the offenses. 7. The administrator will notify the parent/guardian of a conduct viol ion t\ eir student that results in suspension. Before being su e d, a studen e given an opportunity to respond to the alleged conduct viola on• I IIIII I idin her to order out -of -school suspension, the administrator aall take in co �l� evon the factors identified in the Guidelines for Assessing scimil e Consequent The number of days of a student's out -of -school suspense sha ��411 t exc e �i ree school days for each conduct violation. LEVEL IV DEFENSES & CO� ALL ���4tititi51�lullllul�i� - �DEs Level IV offenses are primariI isconduct re ng in expulsion to the student's home school district. Level IV offense lu �� 4lhe foil I g categories: Weapons use, violence, sexual misconduct, sub �\ce mis� duct, substance abuse, retaliation, mistreatment of others, and other miscon I���i �9 vie im,,letailed list of the Chapter 37 Offenses, click ��-�"au�e. it -of -school suspension (not exceed 3 days at a time) MIA /O//////////////// Substanee abuse s........... , 35 I 359 Student Code of Conduct 2023-2024 include*Note: Level IV offenses can repeated. PROCEDURES AND RESTRICTIONS FOR THE USE OF CERTAIN DISCIPLINE CONSEQUENCES 0�0IIIIIIIIIIIIIIIp DETENTIONS p111111I1 �llllllllllllllltl11111 Students may be assigned campus detention before, during, or of sch I for infractt ns of the Code of Conduct or previously -communicated school or classroom I e s an IIIIIIIVIIIIIIiii expectations. Before assigning a student to campus dete the studen hal informed of the conduct that allegedly constitutes the vi do 1IT studen be given detention will result in a more serious conse ue Notice to Parents When a student is assigned detention, a copy of e rice shall be given to the student to inform his/her parents of th on for tl� dete ion. If a parent needs to change the date or time of an assig 1 ention, this easily accomplished by calling the school, emailing the c onprincipal or sending a signed note prior to the scheduled dntion. ete�l\\\�11" Conference A student who is assign campdi � etention may be given an informal conference with the teacher, principal, or riate inistrator advising the student of the conduct with which the s �II1 nt is c r ��grog the student the opportunity to explain his or her version of , e in ant. Restrictions ,�� t1�� A studro ""' a ca� detention is prohibited from attending or participating in schonsor r `� ol-related activities on or off school property during the day of the dete n. In al itio ,penalties may be imposed by sponsors of extracurricular groups/org�atio in accordance with established guidelines. REMOVAL BY , DRIVER The driver of a school bus transporting students to or from a school -sponsored or school - related activity may send a student to the Assistant Principal or principal's office to maintain effective discipline on the school bus or when a student engages in behavior that 36 I 360 Student Code of Conduct 2023-2024 violates the Code of Conduct. The Assistant Principal or principal shall respond by employing appropriate discipline management techniques consistent with the Code of Conduct, which may include temporarily suspending or permanently revoking bus transportation privileges. (IM*'10Ti7fAlM:►�f�[#U In -school suspension (ISS) is an in-house disciplinary setting where a stu di) assigned for infractions as appropriate. Students may be placed in m set forth in the Code of Conduct. ISS is provided in an on -campus A ssro than the student's regular classroom. The student's regular classroom tea daily coursework for the student to complete in a structu 8!11 n-social se Assistant Principal, principal, or principal's designee shal otif student's glllli�llIIISSIIIIII�� f parent/guardian when a student has been assigned to ISS. �II1' Notice to Parents���i�IIIIIti�IVS��������fi �lll A good faith effort shall be made on the day th for delivery to the student's parent/guar n w Conference A student who is assigned ISS wil Principal or other campus ad the student is charged and g1 of the incident. ��.. Restrictions A student assign Il( or school-rela ac certain educati PSAT/Sf MMiT�ii.test partioll to in s c followin last while servi Vuian IS' - completion of"M groups/organizI of guidelines. Transfer Students tak f ""Provide to the student �"o6,f the disciplinary action. informal conference with the Assistant the student of the conduct with which tportunity to explain his or her version In attending or participating in school -sponsored I property except by special permission for kn vent t ly (i.e. lNight).The student will be allowed to attend and/or ored or school -related activities, including practice, on the day I� ISS assignment. If the student receives additional assignments placement, this prohibition is extended until the day following the secutive assignments. Sponsors of extracurricular > may impose additional penalties in accordance with established Westlake Academy will require a student enrolling in Westlake Academy to complete an ISS 37 I 361 Student Code of Conduct 2023-2024 assignment ordered by the previous school upon receipt of the written notice. Except as provided below, an elementary or secondary student may be assigned out -of - school suspension for up to three (3) school days, with no limit on the numl�%i of times a student may be suspended in a semester or school year. Students may b sslllT ed to out - of -school suspension for conduct violations as set forth in the Code of Co uct. I I�, g the student's suspension period, the campus will provide the student alter tive��� means of receiving all course work provided in the student's foun ion ricu11 cl es that the student misses due to the suspension. One option for receiving t co se „ork will not require the use of the Internet. The student shall onsible fo II assignments missed during the period of suspension. If stu ient satisfac y completes assignments for the period of the out -of -school susV w"in a reasonable time determined by Westlake Academy, no grac) ° Iry will be imp d. It is the responsibility of the parent to provide adequat upe lion of thy` dent during the period of out -of -school suspension. Exception for Students Grade 2 and Below:1��1 A student who is in second grade or below shall not receive an out -of- school suspension unless, while on school property or at a school -sponsored or school -related activity on or off school property, the student engages in (1) conduct that contains the elements of an offense related to weapons; (2) conduct that contains the elements of assault, sexual assault, aggravated assault or aggravated sexual assault; or (3) selling, giving, or delivering to another person or possessing using or being under the influence of marijuana or a controlled substance, a dangerous drug, or an alcoholic beverage.) - commented [31: remove? It's already in the primary �sedion Exception for St� �� ��� (o a"5 homeless: A sch Wes A my not place a student who is homeless in out -of -school suspen �\ unle hil� school property or at a school -sponsored or school -related activity on� ff sc of property, the student engages in (1) conduct that contains the elements of aIff se related to weapons; (2) conduct that contains the elements of assault, sexual a'ault, aggravated assault or aggravated sexual assault; or (3) selling, giving, or delivering to another person or possessing using or being under the influence of marijuana or a controlled substance, a dangerous drug, or an alcoholic beverage. The administrator may coordinate with the school Westlake Academy's homeless education 38 11 r!'gi, 362 Student Code of Conduct 2023-2024 liaison to identify appropriate alternatives to out -of -school suspension for a student who is homeless. Notice to Parents The administrator will notify a parent/guardian by phone, in person or in w ��g on the IV�II day a student is placed in out -of -school or in -school suspension. The noti wi ecify the nature of the offense and the length of the out -of -school suspension. ��Illlllllllllul����I I�iIIIIIIII����� Conference A student who is assigned an out -of -school suspension will first be given a inf conference with the administrator or other campus admi or advising e dent of the conduct with which the student is charged and givine s dent the o tunity to explain his or her version of the incident. In deciding whether o 1pf-school suspension, the administrator shall take into co i I� tion the factor �identified in the Guidelines for Assessing Disciplinary Conseque es.A����������� Restrictions A student who is assigned an out- ho�lll� uspension is prohibited from attending or participating in school sponso 5�\Nschool- (� ted activities on or off school property except by special permission du ional-ty events only (i.e. PSAT/SAT/ACT testing and College Night). lowed t return to the campus and/or to attend and/or participate in sch" the day following the last } 1 groups/organi � ay i guidelines. "I Tra n sfe�U�iU�m den West Aca w� quire out-of-s �ol sus siorde notice. COMPLAINT APPEALS Niut411 r school -related activities, including practice, on Nchool suspension. Sponsors of extracurricular _ oftional penalties in accordance with established a student enrolling in Westlake Academy to complete an red by the previous school upon receipt of the written Once a disciplinary consequence is assigned, the student is expected to serve the consequence to avoid additional penalties. Complaints regarding issues ancillary to the discipline consequence (such as an allegation that the appropriate procedure was not 39 I 363 Student Code of Conduct 2023-2024 followed prior to assigning a consequence) should be addressed informally with the teacher, Assistant Principal, or Principal, as appropriate. If these conferences are not satisfactory, parents may initiate the formal complaint process identified in the Student Handbook and Board policy. Additionally, an out -of -school suspension may be appealed using the formal parent complaint process. All lesser discipline consequen 11� re final and may not be appealed. EXPULSION PROCEDURES )1 Students who engage in conduct identified as a Level IV offense or ho e age in m persistent conduct identified as a Level II Level III offense m,ylbe subject t e?Xls ion from Westlake Academy. Students are expelled to their school�is of residen Special Considerations UiI ���, �tisti»vl� For conduct violations that require a determine hether there i !a reasonable belief that a student has engaged in conduct defined a fel offense" he Penal Code, the Head of School or designee may conside lgIg avai NII nfo fl%h, including the information furnished under Article 1 de of C (I inal ocedures. An Article 15.27 notice received by Westlake Acade s that determination. �� be consider the Head of School in making ���� �� Hearing Rightsov Before a student is expe,Iled, We ademyust provide the student with a hearing at which the student is a"�� ed ap riate due process as required by the federal constitution. The student tud IIIE parent/guardian shall be provided notice of the hearing, wl��0lll II incl" ""i 11t jotion of the conduct that supports the proposed °"° era lotice thedence relied upon by the campus administrator to recommenu"d,exp� u� �m"e4 0ion hearing officer must be an administrator or desig °°th"�I NII s inI vol°�YMP'in investigating the incident or conduct that resulted in the expu s (1 reco . At the hearing, the student is entitled to be represented by the stud \\\pare gua dian or another adult who can provide guidance to the student and who is�d n ployee of Westlake Academy. If Westlake Academy makes a good - faith effort to i \ the student and the student's parent/guardian of the time and place of the hearing, Westlake Academy may hold the hearing regardless of whether the student, the student's parent/guardian, or another adult representing the student attends. However, a hearing must be held unless the student's parent/guardian signs a waiver forfeiting the student's rights to a hearing. At the hearing, the student or the student's 40 I 364 Student Code of Conduct 2023-2024 representative will be provided an opportunity to testify, present evidence or witnesses in his/her defense, examine the evidence presented by the school, and question the school's evidence. The expulsion hearing officer may rely on the hearsay evidence of school administrators who investigate disciplinary infractions. The expulsion hearing officer's decision shall be based exclusively on the evidence presented at the hearirllll� d shall be communicated promptly to the student and parent. A decision of expulsi sh `take into consideration all required factors as identified in the Guidelines for q ess ng DII ary Consequences. �1� ��ll Ap pea I \k �vO�momN�m" An adult student or parent/guardian may appeal a decisio expulsion. so, a written request must be made in writing within thr (3) ool days written notification of the expulsion decision. A parent or dult Il up.nt \,M� written appeal to the Section Principal via email o t ail to 2600`J ��IIIII I{y�� Westlake, TX 76262E The Section Principal shall nta he adult parent/guardian within five (5) school days of re ' t �I . el to schedule a conference. At the conferee. the a IIIIIII stu t o have an opportunity to present i decision is improper. No new ev was not previously presented shall provide written notice days of the date of the a eal cc designee) shall be base) �` [si and appeal conference. T �e denied campus` es p Appeal to th ,ard � Trus rd T G g& sj,ud t or or to do le' of s nd the Road, w°Pffi°en request for appeal parent/guardian will believe the expulsion uN.sThed introduced °°"°" t the appeal conference that a 11i pg. e Head of School (or designee) e ecding the appeal within ten (10) school sion of the Head of School (or \\the evidence presented at the expulsion hearing on � Sion may be enforced and the student may be e of an appeal of an expulsion decision. An adultfent �� TIan who is not satisfied with the outcome of the initial exp nap to Heaf School may appeal to the Board of Trustees. Request for a Board w of1 cisio expel a student shall be made in writing to the Head of School wit (three ) school days after receipt of the Head of School's written decision on the expulsion The Head of School shall provide the parent written notice of the date, time, and ce of the meeting within five (5) school days of receipt of the appeal request. The hearing will be held in a closed session unless a written request from the parent is made to hold it in an open session. The granting of such a request will depend on the extent to which the rights of other students or staff are implicated. The Board shall 4111 Commented [41: Janet suggested to change this to electronic communication so it does not delay any of the procedures 365 Student Code of Conduct 2023-2024 review the record of the expulsion proceedings and appeal to the Head of School and shall base its decision on that record. No new evidence will be presented to the Board. Notice to School District of Residence The Board or its designee shall deliver to the student and the student's parent/guardian a copy of the order expelling the student. The Board or its designee shall al 'I a copy of the order to the student's school district of residence within three (3) bus ess ys after issuing the Order of Expulsion.illlllll������ �llllllllllllul���l�� Withdrawal During Expulsion Proceedings When a student who has been recommended for expulsio ithdraws fro W la e Academy before the placement order is completed, Wes�ke ademy ma Mete the proceedings and issue an order of expulsion. gillli�llttSSStitilll�l�������r EMERGENCY EXPULSION A campus administrator may also order the imr thatulsion"student if the administrator reasonably believes that t 1action ce 410rotect persons or property from imminent harm. The r onr emer Icy e ulsion must also be a reason for which expulsion could be order o on -emerge asis. Notice The student will be given oral n�l toe real * for expulsion at the time of the emergency expulsion. Ir ition, tlake Academy will provide any required notices per state law to a student's p1\uar 9�egarding emergency placement. Hearing Righ Within a reason e a ount o e after the emergency expulsion but not later than the 10th da ppEi�IIIII hey ARP udent will be given appropriate hearing rights required for a dent f�V e Ision. The campus administrator shall not be liable for civil damage r an e rge texpulsion. If an emergency expulsion involves a student with disabilities rec es special education services, the term of the student's emergency expulsion .s s o the requirements of appropriate federal law. The student who is removed under emergency expulsion will be released to the student's parent, guardian, parent's representative, medical providers, or law enforcement authorities. The conditions of an emergency expulsion may restrict the student's extracurricular activities according to the Student Handbook and Code of Conduct. 42 I 366 Student Code of Conduct 2023-2024 43 1IF" r1'gi, 367 „..I i N E 4 T O W N O F WESTLAKE OI ST I N Ci IV NV Off I f'N File #: WA RES 23-18 Town of Westlake Staff Report Agenda Date: 8/7/2023 ACADEMY S III'.A.F J” .1111 PC1:111 "III` .111 EC C o .A4EN:lll A."III~II[()NS 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Agenda #: 1.4. Consider approving WA Resolution 23-18 amending the Westlake Academy Student Handbook; and take appropriate action S"]IC .lr"F. Maxwell Ituah, Principal B.A.0 K III C11 JN.111 : School operations must have established policies and protocols to operate effectively and efficiently. In schools, the policies enacted and the ensuing protocols place responsibilities on students, teachers, administrators, parents, and the Board of Trustees. Attached is the revised Parent Student Handbook for 2023-24 SY. The revised edition will clearly indicate curriculum programs, schedules and processes to inform students and parents as well as staff, the expectations at Westlake Academy. 111 111SC:1 JSS.111ON: The Student Handbook is a living document will be brought back to the Council throughout the school year as we become aware of changes or need for revision. F.111SC:"A1, :111 4PAC:"]II": N/A S"111'A.FF .111 EC."C A4EN.111 A."111'11[()N: Motion to approve WA Resolution 23-18 approving the Student Handbook B A.1 111 OF "III']I IJS"III'EES A.0 'III':II[()N✓C1P"111'.11[()NS: 1) Motion to approve 2) Motion to ainne nd with than following stipulations (please state stipulations in motion) 3) Motion to table 4) Motion to deny Town of Westlake Page 1 of 1 Printed on 8/4/2023 7c,,wo lod ly I a>pIsIraE'1" 368 WESTLAKE ACADEMY WA RESOLUTION 23-18 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES APPROVING A WESTLAKE ACADEMY STUDENT HANDBOOK. WHEREAS, Westlake Academy's mission is to support students as they become compassionate, life-long learners through an internationally -minded, balanced education that empowers students to contribute to our interconnected world; and WHEREAS, The proposed resolution supports updating the Student Handbook; and WHEREAS, Westlake Academy would be in compliance with State guidelines; and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That, all matters stated in the recitals herein above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That, the Board of Trustees Westlake Academy, hereby approves the Westlake Academy Student Handbook attached to this resolution as Exhibit "A': SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 7th DAY OF AUGUST 2023. Sean Kilbride, President WA Res 23-18 Page 1 of 3 369 ATTEST: Amy M. Piukana, Board Secretary Sean Wilson, Head of School APPROVED AS TO FORM: Janet S. Bubert, School Attorney WA Res 23-18 Page 2 of 3 370 Res 23-18 Exhibit "A" WA Res 23-18 Page 3 of 3 371 Parent/Student Handbook 2023-2024 1 372 Parent / Student Handbook 2023-2024 The Village Blacksmith Henry Wadsworth Longfellow Under as spreading ClICStfl,11t tree viflagc stand's; Thx S'ln,ifli, at latight,",, nian js hc, v"ithil large and SO-le"v, " �, haxub; And tht',- niusde�, q,if his br,,vwnN,, ;,1,rPr)s Ase SIT('411"h9 'Its (1011 bat��ds f [is ltaamt is, ond bl;,wk, a)tvd 14)ng, 1--lis likc. tl°r,a tiara His b,n.,,v�v is xv--t I le earns, wl,lat'er I. -Le can, J,Xnd hml)ks di. e Nvhole worlil iti the Eace, F,c)r he om,es not an)! kX"cek 'M-i,""C,Ck C)Llt, fi'(31-11 1-11CM-1-11 till nj,ght, N , 011, Ca111 11cal, Ills 1),ello,,vs b1c1w." Ycml can hcar him sv,761 I 1, � g his heavy sledge, V'ith nicasui,red bcat and shvw, 1 Jkc as sc%tutl ringring thf,,� vilhag'C' bdl, NK11cill flic vvCi)i11g sun is [ctw. l Ilia [Ova" 1,C) S(,(:- t1it, [Tat'i-Ling f6rg,,, ,And hi.ar thk� r(�),ar, ,11'knd c,,,,itch thc.� h,urning SIXII'ICS t"I'l"It flY like chaff 171-4,mm as tt'li,eshing fl(,mn, Updated Aug-2023 2 FIC gas 011, SUITICIRV tdJ thC (.711 Urt-, 1-1 .An.d ,t ,its ai-ilu:)tl hi,� bc)�,s-, I 111c, ht,-ors ilic 1:),;vrs�)n [,iray and pr(1,1111CAl" I le hears Iiis, daiq,4,1tei`s v(:)ice, siogijtg in data Vill-agc ("J"mit-, And it i-nakes his heart rcji6ce. It 5("tunds t-cp hi�ltn like Iler vnother's vc)ice, Sin, rig in Vanxdj�,,C! I I c needs n-t ms, t thin k t 1, F h er c),ncc ni (,�xre, in the!4.rave she fies; And wtt[i his har(3, R)Ugh hands Inc w]PCS A tear c,af his eyes, T:milin , , ,•Y rep�:)+cin (11. 1 Owl 11� F'.acti ni(r)rtung Sees starraa task I,)Cgtr1, I 7� c,v(Oj . sty 4:s it (-Jose; &:m-netbin,g artempted, sc-n-nething cb,-Drie, [his, carn,d as n4ght's tcpos(-•- 'llivank,s, fl.,mriks tcp tfiee, nay W(I)II11111f, 17riend, 1144:)TI the lcsson du-ju lt�ast taught'! T I 11LIS at thffi,1911itIg f'i-J!tgC C.)f h 1"C OUr fc)rtulnes tm],St. bC \vn.-JL'1,gF1 t 1-1 '111LIS 011 its SOUIA(fi,,.�ng 'al"I'vil shaj�)ed F.Ach hurnft,ig deed MACI thDLEght-, Back to 11 able of Contents I ............................................................................................................ I 373 Parent / Student Handbook 2023-2024 "I"a. bl e g f C g r.l.t.2 r.a !..s.. e s s..age.-from Westlake--Acade--m 's eadershp . . . . . ..... ......... ..... ..... ..... ...... , - ----------- ----- - y --------- a.m., NTERNAHONAUBACCAUAUREA uE IISSM S uA uEMENT ............................................................................................................................................................................................................................................................................................................................................................................................................. J Q ...W..ss................bn, ............................... .. .. jajramg.cjjj IN.A M Ls sJ g r1l IN h al is a r] Q E d w c.a. IJ o r) 21 J r.11.2 r r.121J o r.] M r] d e d r] e s sl .".U..h e B e a rD e r [::'. co fl] e., An Unter Connected CurricWurn Una aH three U.Q p. q s I .............................................................................................................................................................................................................................................................................................. ... .......... .... [2 [2!D.!D2 .......... .... .............................................. J r) a]] UB on five kMs: NONDSCRMNAHON PU KY .................................................................................................................................................................................................................... J B s I w d e r1l s s I rJ v e I o be: rl j .q ... .... . g.[g.M K i d ae a bl e, ""! h..0 ci Le r..s. Q.gm.m.unjcators ............................................ u,,1.rJ r.a c..i..2!e. d Q.pgLmwdcd r.19 13is Le r.s... al a rl..c e d..' 13. ef.1 e clJ ye !] 3 pELr e ri ts stn vo to be: r1 Ir�'rMs Krii d eaNe .................. ""I hJ ci Le cs. Q o m m u rll.gal g r..s.' .......... ..... Qpg.n.---rn�rided ..... ....................................................... Qg.[in ........... Le r.s... a] a rl..c e d..' 13. ef.1 e qtJ v el Updated Aug-2023 3 Back to 11 able of Contents I ............................................................................................................ I 374 Parent / Student Handbook 2023-2024 N.... S.."] A KN...... A C..A D E M Y S C 0 0 ............MAN A G E M E N S.."] U C.."] U E, o a r..d of !"'..r..0 s t..e e s, e a d g f S c h o g.1 d d.1.2 S gh 0 ol (Q.[g�.ga ......... . ..... ..... .. ...... ....... ...... ..... ..... ...... . Addffior4 eadersh.�p [g.�.ga I ...................................................................................................................................... ... ... RU ES AND RESPONSMH MES ..................................................................................................................................................................................................................... o a r d o f ! r u s..t e e s. e a d o f S c h o o.1 e a c i e r s amid S c l i o o] S Ia ff. Students .............................................................. 11. a r e n Is, PAREN U S AS PAR: UN ERS U N lI E UB Ja le S la r.t. W.e. d r.l.e.adm ...... ...... .. ...... ....... .. ...... ... .. ............. ..... ..... ... . ...... ..... 1:::1. M AJ.::.R..Y Y E..A S 0 G A M M E OY E.I:R V] E W., for Kridergartem Stud erts lie CurdcWum ............................................................................................................ Ag gn cV o � c e, C �h o � c e, �an d 0 �W n e, r s �h � o lie F::Uve Oements of the PYP based e �ar n � n . ..... ..... ..... ... ..... ... ... ..... ..... ....... ... ..... ..... ..... ..... . . .. ... ..... 'A ce a s of 29.10 . .01.g ........ .. ...... ..... ..... ...... ... ...... I i e E " x i bffion ..... u..... Liteira aa �Sog a� ��st Y..? Ac a.demic !n.jK�IR �uruiurm lHcies and Guid6lines fj.g..u.nj r..i �Assessment ainm U h�O�r Um�� U22-s of -Assessment . ExternM ....... . . ............................ adin 1 Assessments ............ ... .........FR . 2 State Assessments .................................................................................................................................. PYP ........................... ................. g �.j.p2[! .........r ...... ... q ..................................................................................... __�.ard D a � SchedUe ......... .......... y ........................................................................ Updated Aug-2023 4 Back to 11 able of Contents I ............................................................................................................ I 375 Parent / Student Handbook 2023-2024 .(F:I�ease see bebw for � ate Start Wedn.esday ............................................................................................................................................................................................................................................................... ................................. . ........ . ... .. ....... ...... ... ...... ....... .. ...... ... ... .. ........ ...... ..... ... . ...... ..... ..... ...... u:::)Yu:::) uUornework ............................................................................................................ III IRllaceiment 13. el e r.I.I.J.2 r.i. F:Irornofion U rider the exas Education Code ......................................................................................................................................................................................................................................................................................................... �IM I II D II D I IIE IEA IIP IRS OGIRS AIII ACADEMIC OVERVIEW ...................................................................................................................................................................................................................................................................................................................................................................... lie Persona� l) r..WfLt ....................................................................................................... ... Y.J.2 S e r.Y.1 c e a s Ac..t on ,.M Y S e n..tJ c e a s A c.112 r] p..v e] s of S e u.J ge.. e v e..0 0 r.n e. e v @..0 u."'�..ANQI eve� hree J e v @..0 E:o u r. Y.- d ,.0 r ii e r o n r e a t e d a s s e s s m e n I A ............ M Y �, ::.R A Q E E V E S :1 Wdd�e Schoo� Grade � gve�s (gLgde. 6 -to ........................................................................................................................................................ .................................... _3h Grade Leve� rades 9 ard .......... ... MYF:1 Grade Conversion for State of exas RP....-ir)nrt'--,- ........................................ F::ur4 0 Grade eveWL,9ernester F'R-Dort Cards Jan, ir and ................. — ELIP-EgpgqLg-�icb Dl)UOMA PROGRAMME OVERVIEW .................................................................................... Su.WgLL!���and Course Qffednq,� IncWe- ................. .......... q..u.i....r.—em—ens of the [:)iouomaPr Addffiona� re.quiir�Lim .......... for the state of � exas I ....................................................................... .............. .... _ _ D15 ....................................................................................................................................................... S u rn rn a t.J.Y.e E x a rn ela k.2 ........ ..... ......... ......... ..... .. . ...... ...... ...... ..... ...... ......... . .. ... ...... ...... ..... Assessment un the Dp..�.2.[q.g �:Drog 0 Ly .................................................................................................. ............ ......... .............. ..................... ....... . ....... !n.2 �..!2!2.r r.ii a t..i g r.� a Q a gga.J a u r.e. a..t..e .................. [g.g.[nJ.Z.211.o r.ii., me e r n aa A.5.5 e s s m e n t. Externau Assessment Updated Aug-2023 S Back to 11 able of Contents I ............................................................................................................ I 376 Parent / Student Handbook 2023-2024 ,.S E Q 0 N D AJ.::.R Y A.'] E �.N..O K A N D M A K E U �.N..O K O..N Q Y., I 11 o m e w o r k I a t e o r M Ls S n g � .2.[� Midd�e Schoo� � ate Work F30figy ......................................................................................................................................................................... ......................... .............. ........a..t...e .....W.o.rk. .u.:.:.)O....L.Y. Qa. ...... I. LSchooU UateWork Poficy . . ate Work �:::)OLY Qa2,,,,,,....1.), ...................................................................... ......................... J..... a l.. e...... INQ.k . u.:.:)o...gy Qa...1......'l.2) M.2�29.lp 1 2IJ c..Y. .. ......... Midd�e Schoo.� Makeup ALork ............................................................................................ ... ............ ................................ ... ........ SECONDARY DAH Y SO IEDU E ..................................................................................................................................................................................................................... COURSE CRED � PU UES ..................................................................................................................................................................................... App .... ..... Egyg.d Q o u r.s. e s rl.c.0 u d e d Uru E::� o rM a..a Q u m w a li.y.2 Q r..a d e E:) o..i r.il A..v..e r..a.gg-k�� Q.g.g.0i.�, F:.) oJ r.� t s fo. r B C o u r..s e..s, ..... .. ...... . ... . .. .... ... ..... ... . ....... ........ ...... ..... ... ..... ...... ..... ag�g.[p.da.r..y : .. ....... �:Retenfion Guid.eHnes Credit FRecove.a.LPgI it a, ind F3romotion .................................................................................................. ....................................... ................................................................................................. . 13. el e r.I.I.J.2 r.ii. F:Iromofion U riider the exas Education Code ......................................................................................................................................................................................................................................................................................................... ................... ................ ... . 22 Notice to F:Iarents of F:Iotenfia� Course F::�aibres ...................................................................................................................................................................................................................................................... — Evabafion of Credits for rariisfer Students ................................................................................................................................................................................................................................ C�Egdjt/Acce�erafiorr QuideHnes and F:lrocedures .............................................................................................. — Qfj �jg.!njpus Credit ................................................................... GRAQUAHON GUM MES ............................................................................................................................................................................................ a, coat on lofic Acadennic. Reco r�rtilmn I ........................................ VaUedictorian Sabtato d F' 10% Determinafion ................. Honor Graduate Determina-don ........... Academic Achievement FRecord/ ranscrint .................................. — S UANDARDIZIEID ASSESSMENT'S .................................................................................. Who�e Schoo� Assessment ................................................................................ Nafiona� F::renclh and NafionlaU Danish ���.xams ...................................................................................................... — Q.g.�.�.ggg Exams ... ..................................................................................................... ACADEWC MTEGM UY ......................................................................................................................................................... I .. ......... ..... ...... .. .. ..... ........ ...... ...... ...... ...... ......... .. ..... ....... . .... ........ D y Liam and autherific authorqlhh. M.P U.g§ of convenfior.s for cifi.ng 2gLD.M!2�.g.ing h gri ir4 authors .�p ............................................................................................ ........ .................... .................. ....... ........... ......... q ............................................................................................... Updated Aug-2023 Back to 11 able of Contents I ............................................................................................................ I 377 Parent / Student Handbook 2023-2024 Ql.s !J o c..fl o r] b e..t.A..i e..e o Ue ifirnate coHaborafion studuriaccep ............ q .... ....................................................................................................................................................................... ................................................ ................... A ca. d e ml.c cleg cil�� ........ ...... ..... ...... ..... ......... .. ...... Q.g.[!!.�2g.g.gnces FRdated to Academic �n e rly .... ................................................................................................................................................................................... ........... 1 q i ............ c e s f..o r a gale m i c d i s h in the dement ... . ..... ..... ..... .. ...... ... ............ ...... ......... . ..... ..... . .... ..... ..... ..... Q.g.[!!..g.gnces for academic disho e t in the midde schod: .... ..................................................................................................................................................................... 2 y ................................................................................................................................................ Q,g,[�!,aggggnces for academic disho e t in th ..................................................................................................................................................................... 0 Qetermuoatuorii of acaderouc dushorpest h y in t e �.�g . ................... ............ ......... .......... ... ... .S."'11F. Q IID IE IIM 11F S.1E...I.R.M.11 C.I.E ,.S p.:.) E C.!.A..0........... E D U CA 0 N A N D S E C.I.] 0 N 5 0.4 Aud.urag �ajg�g[ft�i �Nho u.....0 av.......eearnjra QfficuUties or �Nho Need ........... ............ .................................................................................................................. ........... 9 ........................................................................................................................................................................ .S e n.t..J ge s. ap.ggid Educafion FReferrds: .... ............................................................................................................................................................. a!22ina Sp.2giaHs �:::,a g 2.[g.1pist t/. n ggg h ............ .......... ...................................... ................ ...g ........ ............ .................. Corilact E:Iers r.s for S ecia� Serv..ce !::Referra�s�: ........................................................................................ 9 ........ .................... .......... P .............................................................................................................................................................. .S e cl.J o o 5 04 !R. el.e. r r..al s..�: Coriitact F:)ersons for Secdon 504 FRefe rraUs: .................................................................................................................................................................................................................................................................................................. .0 o u n s e i n..g �.p-...ryices ....... ...... ..... ..... .... ..... . . ..... .. .......................... Egg.Eg.M o v e n.tJ e..wl NO uKE OF:: POUUQES F::OR: REPOR: uMG Q 1H D ABUSE AND NEG ECT ........................................................................................................................................................................................................................................................................................................................................................................................... I 1l E.A.] 1I AN Q SAJ.::::E Y, MedicaU Attenfion 13. el w r n to S gh o o] a..ft..e r u..!! rl.e CommunicabDiseases/Condtions ............................................................................................................................................................................................................................... �..N..e s t..l a k e F:R: E E UUNCH AND SCIHQOUASS6 uANCE ...................................................................... F::inanciaV Assistariice for 2 Exams ariid AF:1 Exams Standardized testLrig A-r AQ' T ISA-r ................................ AF:1 Exams .............................. -- � B Exa rn s .................................................... — �B Assessment F::�ees and Sentices ............................................................................ F::inancid Assistance for Schod FRdated ravd ........................................................................................................................... -- .S."'11F. U II2 IE IIN 11F A.IM. I IIP A.IR..IE...II.M T. III III IIFS AND IIRESPONSIII III III l I IFIES S UDEN FRECOFRDS AND F:lAFREN FM FR U GS ............................................................................................................................................................................................................................................................................................................................................. Notice Of F:Iarent And Student .............................................................................................................................................................................................................. ....R.......i.........h....... ..................... 2.M.............i......y 1........o.........n.......a ........... .....R.......i..g 1'. .r.....i...v........a........c....... y .3.�.:..`...A... ...... ) A........ r.....�. ..d...... ....... i. r.... .....gt.o.r.... y..., ...... .. ...... J rlf.o r m all.o r.i. 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I 380 Parent / Student Handbook 2023-2024 as ,,,,,,,,,,,,,,,,,,, Westlake Academy IP II III; II "'IIF IIHMV01,,,, III; III III; II "'IIC IIM Q Im III CA Ir 10 I Wu::..u...q.....AKE ACADEMY AFI::::UU.....UA...u...E o uofar.p,,,,,,,,u,,,P„a,„ Westlake Academy �S!!� A.....ur.ii..e s cf Q g m m u r.]Jc a !grl III; IFHER I IE II,,,, "'IIF" IE; II III,,,, III II II IIE; III,,,, IE; II III,,,, II III II III III,,,, Who decides on whether the Academy iH be d U � �u a �� �r cVc d2 ,,,,,,,,,,,,,,,,,,,X,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,............,,,, ,n,,,,,.... u,,,,Uowr�r,,,, ,� ,,,,�r�r ,,,,,decide,,,,,,,t ,,,, p, , ,,,,,,,, , ,U, „ or sm° to de. n � d ? a„U,P,,,,,,u a,,,,,,u it,,,,pp,u,p,, ,S i r u...E0.....IINOU.....OGY USE & u:::::U.....u::CTRONUC COMMUlNUCA...lrllOIN ,.G N...... N N....... a ...... R u...,ffi D N.......X. u...,ffi N....... a...�.. ...�... R 0 N u u'MNTN N G A...u... Wu::::....u...q.....AlKu::::. ACADu::::.I X A R2 u:u''c/ �0u OSr: Wa::::::S...u...U.....AlKu:::::: ACADEMY PAIRI Ifs...a.../S...u...Uu::)u:::.N...u.. COMF:IU.....AUN...u.. u::: uOFRM.. U.....u:::Vu::::::U..... Nu::::::. Wa::::::S...u..U.....AKE ACADEMY u:::l FRENT/S...u..lUu...)u:::.p2...u.. COMP:Ip..... wpp2...u.- F:::OFR ... A.....a:.....�"u......U........u..W Wa::::::S...u..U..... AKE ACADEMY u:::l u R u:::. NT/ ...u..0 u...) u:::. p2...u.. C F:I p..... w p p2...u.- u::: u R 11 ... A.....u:: V u:::::: A........u...u....0 R u:::. u:::. u:::Iarent / Student u.....Uandbcck 2023.. 2024 p g- I1..able of Contents Updated Au 2023 10 Back to ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,I 381 Parent / Student Handbook 2023-2024 • .. • Dear Parents, Students, and Staff, Welcome to the new school year of 2023-2024! As we start another academic year together, we want to extend a warm welcome to our new students and their families, and welcome back our returning students and staff. At Westlake Academy, we believe in providing our students with the highest quality education through the International Baccalaureate continuum, with a focus on college preparation and skills for lifelong learning. We are committed to fostering an environment of academic excellence, where our students can learn, grow, and reach their full potential. This year brings new opportunities for all of us. Our dedicated teachers and staff have been hard at work preparing for the upcoming year, and we have many exciting plans in store. We are committed to providing a rigorous, challenging curriculum that will challenge and engage our students, and prepare them for success in college and beyond. So let's work together to make this a successful year, filled with new opportunities and great achievements. I wish you all the best for the upcoming school year! Westlake Academy Leadership Team p g- I1..able of Contents Updated Au 2023 11 Back to ........................................................................................................I 382 Parent / Student Handbook 2023-2024 WF q ta_ AC ADRMY 1 2 3 4 5 r _ 1 12 �1011 13 IJ�jfj (17 18 19 20, 21 22 23 24 25 26 27 28 29 30 31 M L4 15 21 25 26 27 20 29 11 in. 31 1 2 L3j 4 5 6 7 8 9 I[!�] 11 12 13 14 15 16 [Iji 18 Ill . 20 21 22 23 L�W 25 26 21 28 29 30 WESTLAKE ACADEMY 2023-20241 ACADEMIC CALENDAR 1 2 !1 2 3 5) 7 2 3 4 3 U Si 7 8 9 8 a (10 12 13 14 5 6 7 9 0 11 10 11 12 14 15 16i 15 16i 17 19 20 21 12 13 14 16 17 18 1-1 IS 119r O 21 2�2 23 22 23 24 27 28 119 21 22 25 26 24 25 26 28 29 31D 29 30' 31 26 27 22, R 30 31 1 7 19, 9 11 12 13 14 ZM 16 17 IS 19 20 21 22 23 24 25 26 27 28 29 30 1 3 1 1 1 2 3 4 5 6 7 8 9 10i 11 12 13 14 IS 16 17 18 19 20 21 22 23 24 25 I 26 P'2rVVSIT AUGUST New Employee Orientation 3&4 ProfessionailDevelop,mentlN.';Cl"r001) 8-16 First Day of School 17 SEPTEMBER Labor Day Holiday 4 Late Start Wednesdays 6, 13,20,27 OCTOBER Enid of First QUarter 5 professional Development GNP, School) 6 C011Urnlbus Day Holiday 9 Late Start Wednesdays 4, 11, 18, 25 NOVEMBER Veterain's Day Observed 10 Thanksgiving Break 20-24 Late Start Wednesdays 1, 8, IS, 29 1 2 3 4 5 6 8 9 10 11 12 13 15 1jfi ;�g 17 18020 21 22 23 24 25 26 27 29 2 5 6 7 8 9 10 11 12 13 14 15 16 17 18' M 20 21 22 23 24 25 26 27 28 29 DECEMBER Late Start Wednesdays 6,13 Semester Exams 14-19 End of Second Quarter 19 Professional Development (N. Sli-1-1) 20 Winter Break Dec.20-jaini. 5 JANUARY professional Development �No schuoi) 5 Classes Resume 8 Martin Luther Kingjr. Day Holiday is Laite Start Wednesdays 10,17,24, 31 FEBRUARY Professional Development (N� Sch-1) 16 Presidents'Day Holiday 19 Laite Start Wednesdays 7,14,21,28 MARCH Enid of Third Quarter 7 professional Development iNo schuoi) 8 Spring Break 11-I5 Laite Start Wednesdays 6,,20,27 Bad Weather Day 29 1 2 10MMMM016 17 (18 IS, 21 22 23 24 25 26 28, 30 APRIIL Bad Wea,ther Day 19 Late Start Wednesdays 3,101, 17, 24 MAY Memorial Day Holiday 27 Semester Exams 28-31 Last Day of Schoicl 31 DUNE Senior Commencement 1 ProfessionailDevelopment(NOSII'ioot) 3&4 junieteenth Holiday 19 JULY Independence Day Holiday 4 Holliday/School Chased Pirofessiional Development (No schod� Late StAirt Wednesdays- 9:30 A.m. JD Beginniing/Eind of cluarter Exaiims Bad Weather Diary Qp-dore.,-I.Junc, 112, 2023 383 Parent / Student Handbook 2023-2024 GUIDING PRINCIPLES IB Mission Statement The International Baccalaureate aims to develop inquiring, knowledgeable and caring young people who help to create a better and more peaceful world through intercultural understanding and respect. To this end the organization works with schools, governments and international organizations to develop challenging programmes of international education and rigorous assessment. These programmes encourage students across the world to become active, compassionate and lifelong learners who understand that other people, with their differences, can also be right. WA Mission Westlake Academy is an IB Continuum School where students become compassionate, life-long learners through an internationally -minded, balanced education that empowers students to contribute to our interconnected world. What is an IB Education? As an IB world school offering the Primary, Middle and Diploma Years Programmes it is important to understand what and how an IB education is different from other education programs. Our IB philosophy pertains to students, teachers and the WA community. Westlake Academy acknowledges the importance of knowledge and a caring environment that develops international minded people with intercultural understanding and respect. Our IB programmes are challenging, significant and relevant to explore global perspectives to develop active and compassionate life-long learners. Our IB Programmes develop rigor in content and assessment. The word rigor means more than the content, as it refers to the complexity elements or ingredients that develop an internationally minded people that can contribute to our complex and interconnected world. There are four main ingredients of what it means to be part of an IB education. p g- I1..able of Contents Updated Au 2023 13 Back to ........................................................................................................I 384 Parent / Student Handbook 2023-2024 International Mindedness This is the individual's ability to recognize our common humanity and shared guardianship of the planet. Students at every grade level have opportunities for sustained inquiry into a range of local and global issues and ideas. Students demonstrate how to reflect on their own perspectives, culture and identities. The IB Learner Profile This profile is the IB and Westlake Academy mission in action. The IB learner profile represents a broad range of human capacities and responsibilities that encompass intellectual, personal, emotional and social growth. Developing and demonstrating the attributes of the learner profile provides an important foundation for international -mindedness. The learner profile supports students in taking action for positive change. The IB learner profile develops students who are inquirers, knowledgeable, caring, open-minded, balanced, principled, risk -takers, communicators, thinkers and reflective learners. Traits to promote an internationally minded person. An Inter -Connected Curriculum in all three IB programmes PYP: Learning aims to transcend traditional boundaries between subject areas. Students explore six transdisciplinary themes of global significance: Who we are, Where we are in place and time, How we express ourselves, How the world works, How we organize ourselves, and Sharing the planet. MYP: Students explore six global contexts that are developed from and extend the Primary Years Programme transdisciplinary themes: identities and relationships, personal and cultural expression, orientation in space and time, scientific and technical innovation, fairness and development, and globalization and sustainability. DP: the curriculum consists of six subject groups and the three elements of the Diploma Programme core. As one of these core elements, the theory of knowledge course encourages students to become more aware of their own perspective and assumptions through an exploration of the fundamental question of how we know what we know. All IB programmes also require the completion of a culminating project (the Primary Years Programme exhibition, Middle Years Programme personal project or community project, Diploma Programme extended essay). These projects provide an opportunity for students to showcase their knowledge, understanding and skills. p g- I1..able of Contents Updated Au 2023 14 Back to ........................................................................................................I 385 Parent / Student Handbook 2023-2024 Meaningful assessment supports curricular goals. In IB programmes assessment is therefore ongoing, varied and integral to the curriculum. IB schools use a range of strategies and tools to assess student learning. Emphasis is placed on the importance of analyzing assessment data to inform teaching and learning, and on recognizing that students benefit by learning how to assess their own work and the work of others. Approaches to Teaching In all IB programmes, teaching is: • Based on inquiry. A strong emphasis is placed on students finding their own information and constructing their own understandings. • Focused on conceptual understanding. Concepts are explored in order to both deepen disciplinary understanding and to help students make connections and transfer learning to new contexts. • Developed in local and global contexts. Teaching uses real -life contexts and examples, and students are encouraged to process new information by connecting it to their own experiences and to the world around them. • Focused on effective teamwork and collaboration. This includes promoting teamwork and collaboration between students, but also refers to the collaborative relationship between teachers and students. • Designed to remove barriers to learning. Teaching is inclusive and values diversity. It affirms students' identities and aims to create learning opportunities that enable every student to develop and pursue appropriate personal goals. • Informed by assessment. Assessment plays a crucial role in supporting, as well as measuring, learning. This approach also recognizes the crucial role of providing students with effective feedback. Approaches to Learning Through the Approaches to Learning (ATL), our students develop skills that have relevance across the curriculum that assist them in learning how to learn. ATL skills provide a solid foundation for learning independently and with others. ATL skills are the tools that our students need in order to become self -regulated, intrinsically motivated learners. ATL skills help students prepare for, and demonstrate learning through, meaningful assessment. They provide a common language that students and teachers can use to reflect on, and articulate on, the process of learning (MYP: FPIP, 2014, p. 20 & 97). p g- I1..able of Contents Updated Au 2023 15 Back to ........................................................................................................I 386 Parent / Student Handbook 2023-2024 In all IB programmes, the approaches to learning are based on five skills: • Thinking skills, including skills such as critical thinking, creative thinking and learning transfer • Research skills, including skills such as consuming and producing information • Communication skills, including skills such as receptive and expressive communication, as well as multimodalities • Social skills, including collaborative skills such as interpersonal relationships and social and emotional intelligence • Self -management skills, including both organizational skills, such as managing time and tasks, and affective skills, such as managing state of mind and motivation. These skills are grounded in the belief that learning how to learn is fundamental to a student's education. The skills aim to empower IB students of all ages to become self -regulated learners who know how to ask good questions, set effective goals, pursue their aspirations and have the determination to achieve them. They also help to support students' sense of agency, encouraging them to see their learning as an active and dynamic process. The same five categories of skills span all IB programmes, with the skills then emphasized in developmentally appropriate ways within each programme. The development of these skills plays a crucial role in supporting the IB's mission to develop active, compassionate and lifelong learners. Although these skills areas are presented as distinct categories, there are close links and areas of overlap between them, and these categories should be seen as interrelated. 17,11M7,11I0 ' 01 713117,11I. , 00072111 *]4, Westlake Academy does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation or disability in providing education services, activities, and programs in accordance with Title VI of the Civil Rights Act of 1964 as amended; Title IX of the Educational Amendments of 1972; and Title II of the Americans with Disabilities Act of 1990 (ADA) as amended, which incorporates and expands upon the requirements of Section 504 of the Rehabilitation Act of 1973 as amended. Westlake Academy representatives have been designated to coordinate compliance with nondiscrimination policies. For concerns regarding discrimination on the basis of gender or sexual harassment, contact the Academy's Title IX Coordinator, Kriss Quintana at 817-490-5757. For concerns regarding discrimination on the basis of disability, contact the Coordinator of Special Education, Nekia Moorehead at 817-490-5757 or the coordinator of 504, Mr. Samuel Febres. p g- I1..able of Contents Updated Au 2023 16 Back to ........................................................................................................I 387 Parent / Student Handbook 2023-2024 The aim of all IB programmes is to develop internationally minded people who, recognizing their common humanity and shared guardianship of the planet, help to create a better and more peaceful world. +r;-r • o- Inquirers They develop their natural curiosity. They acquire the skills necessary to conduct inquiry and research and show independence in learning. They actively enjoy learning and this love of learning will be sustained throughout their lives. Knowledgeable They explore concepts, ideas and issues that have local and global significance. In doing so, they acquire in-depth knowledge and develop understanding across a broad and balanced range of disciplines. Thinkers They exercise initiative in applying thinking skills critically and creatively to recognize and approach complex problems, and make reasoned, ethical decisions. Communicators They understand and express ideas and information confidently and creatively in more than one language and in a variety of modes of communication. They work effectively and willingly in collaboration with others. Principled They act with integrity and honesty, with a strong sense of fairness, justice, and respect for the dignity of the individual, groups, and communities. They take responsibility for their own actions and the consequences that accompany them. Open-minded They understand and appreciate their own cultures and personal histories, and are open to the perspectives, values, and traditions of other individuals and communities. They are accustomed to seeking and evaluating a range of points of view, and are willing to grow from the experience. Caring They show empathy, compassion, and respect towards the needs and feelings of others. They have a personal commitment to service and act to make a positive difference to the lives of others and to the environment. Risk -takers They approach unfamiliar situations and uncertainty with courage and forethought and have the independence of spirit to explore new roles, ideas, and strategies. They are brave and articulate in defending their beliefs. Balanced They understand the importance of intellectual, physical, and emotional balance to achieve personal well-being for themselves and others. Reflective They give thoughtful consideration to their own learning and experience. They are able to assess and understand their strengths and limitations in order to support their learning and personal development. p g- Ilable of Contents Updated Au 2023 17 Back to ........................................................................................................I 388 Parent / Student Handbook 2023-2024 The IB Learner Profile are attributes that should be embodied not only by students and staff but also by parents. In our quest to develop internationally minded people who, recognizing their common humanity and shared guardianship of the planet, it requires strong partnerships with parents. Inquirers They use their skills to actively encourage and support the curiosity of their child. They foster a love of learning and strive to help their child be an independent learner. Knowledgeable They strive to be open to concepts, ideas, and issues that have local and global significance. In doing so, you have a base of knowledge to encourage your child to develop understanding across a broad and balanced range of thinking. Thinkers Use critical thinking skills to creatively approach and solve complex problems and understand the significance of making reasonable and ethical decisions. Communicators They strive to understand and express ideas and information confidently with their children. They demonstrate how to work effectively and willingly in collaboration with the schools teachers and administration. Principled They act with integrity and honesty, with a strong sense of fairness, justice, and respect for the dignity of the individual, groups, and communities. They teach their child to take responsibility for their own actions and the consequences that accompany them. Open-minded They understand and appreciate their own cultures, personal histories, and parenting philosophy. They are open to the perspectives, values, and traditions of the school's students, parents, teachers, and administration. They seek and welcome alternative points of view and are willing to grow as a person and parent from the experience. Caring They show empathy, compassion, and respect towards the needs and feelings of not only other students and parents but also the school's teachers and administration. They have a personal commitment to their child's education and take action to make a positive difference in the lives of the school community. Risk -takers They embrace positive change and encourage their child to explore new ideas and different approaches to learning. They teach their child to be brave and articulate in defending their own beliefs and opinions. Balanced They understand the importance for their child to have intellectual, physical, and emotional balance to achieve personal well-being. Reflective They give thoughtful consideration to the learning and growth of their child. They are able to assess and understand their child's strengths and limitations in order to support their learning and personal development. p g- Ilable of Contents Updated Au 2023 18 Back to ........................................................................................................I 389 Parent / Student Handbook 2023-2024 Board of Trustees Westlake Academy's charter with the Texas Education Agency and Texas law grants the Westlake Town Council, serving as the Westlake Academy, grants the Board of Trustees power to govern and oversee the management of Westlake Academy. The Board is the policy -making body for the Academy and has overall responsibility for the curriculum, annual budget, employment of the Head of School, facilities, and expansions. The Board has complete and final control over school matters within limits established by state and federal laws and regulations. For the 2023-24 academic year, the Board of Trustees are: • Board of Trustees President, Sean Kilbride • Board of Trustees Members: Kim Greaves, David Quint, Victor Sansone, Tim Shiners, and Dr. Anna White. Head of School The Head of School reports directly to the Board, and is responsible for managing the financial aspects of the Academy, along with achieving the goals identified by the Board as vital to the Academy's success in educating the students. The Head of School works closely with the leadership team members to create a culture of continuous learning, to ensure academic excellence for all, and to build the capacity of leaders, teachers and staff members while securing the health and safety of the campus. The educational components of the Academy are directed through the Academy's Principals, who report directly to the Head of School Elementary School (Grades K-5) The Elementary School Principal oversees the I Primary Years Programme (PYP), which is kindergarten through grade 5. The Elementary School Principal is supported by an Assistant Principal, the PYP Curriculum Coordinator, and the Counselor. • Elementary Principal: Rod Harding • Elementary Assistant Principal: Carolyn Anderson • PYP Coordinator: Alison Schneider • PYP/Elementary Counselor: Lynn Brizzi p g- I1..able of Contents Updated Au 2023 19 Back to ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,I 390 Parent / Student Handbook 2023-2024 Middle School (Grades 6-8) The Middle School Principal oversees grades 6 through 8, which are the first three years of the IB Middle Years Programme (MYP). The Middle School Principal is supported by the Middle School Assistant Principal, Middle School Academic Advisor and the MYP Curriculum Coordinator. • Middle School Principal: Maxwell Ituah • Middle School Assistant Principal: Jennifer Phillips • MYP Coordinator: Sarah Stack • Middle School Academic Advisor: Rachel Gibson High School (Grades 9-12) The High School Principal oversees grades 9 through 12, which encompass the final two years of the MYP (grades 9-10), and the two years of the IB Diploma Programme (grades 11-12). The High School Principal is supported by the High School Assistant Principal, High School Counselor, and College Counselor, alongside the MYP Coordinator for grades 9-10, and the DP Coordinator for grades 11-12. • High School Principal: Dr. James Owen • High School Assistant Principal: Beth Hughes • MYP Coordinator: Sarah Stack • DP Coordinator: Brandon Llewellyn • High School Counselor: Lisa Phillips • College Counselor: Carl Tippen Additional Leadership roles The Academy's leadership team also includes further roles, as outlined below. Reporting to the Head of School: • Westlake Academy Principals • Director of Accountability: Darcy McFarlane • Athletic Director: Gary Ponder • Executive Director of Westlake Academy Foundation: Dr. Shelly Myers Reporting to the Principals: • Assistant Principals: Carolyn Anderson, Jenifer Phillips • IB Coordinators: Alison Schneider, Sarah Stack, Brandon Llewellyn • SPED Coordinator: Nekia Moorehead • 504 and Testing Coordinator: Samuel Febres • Instructional Technology/Student Life: Maria Busico-Flight p g- I1..able of Contents Updated Au 2023 20 Back to ........................................................................................................I 391 Parent / Student Handbook 2023-2024 Board of Trustees Provides policy direction that ensures individual student opportunity, excellence, and accountability for the Westlake Academy school community and considers appeals for parent complaints and certain disciplinary decisions. The Board will: • Develop policies that communicate and uniformly enforce the Westlake Academy Code of Conduct in a manner that ensures their commitment and support; • Seek input from students, parents, and staff and review their policies regularly; and • Provide opportunities for staff to acquire the knowledge and skills necessary to maintain excellence. Head of School Under state compliance and the direction of the Board, the Head of School is responsible for the enforcement of Board policies and for development of the annual budget and strategic planning to be submitted to the Board for approval. They are responsible for the daily activities of the school, including personnel decisions, enforcement of discipline matters other than expulsion, and compliance with state and federal reporting guidelines.The Head of School also establishes parental participation and involvement guidelines and regularly communicates with students, parents, Westlake Academy affiliated groups, and the school community. Principals The Principals are directly responsible for the organization and the administration of their respective sections. Principals oversee and work in collaboration with the teachers to maintain a positive and safe learning environment. Teachers and School Staff Under the leadership of the Principals, faculty and staff will maintain order in the school and are expected to hold everyone to the highest standard of respectful and responsible behavior. As role models, faculty and staff uphold these high standards when they: • Communicate regularly and meaningfully with parents when needed • Maintain consistent standards of behavior for all students • Demonstrate respect for all students, staff, and parents p g- I1..able of Contents Updated Au 2023 21 Back to ........................................................................................................I 392 Parent / Student Handbook 2023-2024 • Prepare students for the full responsibilities of citizenship Students Students are to be treated with respect and dignity. In return, they must demonstrate respect for themselves, for others, and for the responsibilities of citizenship through acceptable behavior. Respect and responsibility are demonstrated when a student: • Comes to school prepared, on time, and ready to learn; • Comes to school properly dressed in school uniform; • Shows respect for him/herself, for others, and for those in authority; • Refrains from bringing anything to school that may compromise the safety of others or disrupt the school environment; • Follows the established rules and takes responsibility for his or her own actions; and • Is responsible for turning in all assignments on time. Parents Parents play a vital role in the education of their children and have a responsibility to support the efforts of school staff in maintaining a safe and respectful learning environment for all students. They fulfill this responsibility when they: • Show an active interest in their child's schoolwork and progress; • Communicate regularly with the school; • Help their child be neat, appropriately dressed, and prepared for school; • Ensure that their child attends school regularly and on time; • Promptly report to the school their child's absence or late arrival; • Encourage and assist their child in following the rules of behavior; • Assist school staff in dealing with disciplinary issues; and • Follow the complaint procedure in case of a grievance. Parents are the first and most significant educators of their children. From the moment your p g- I1..able of Contents Updated Au 2023 22 Back to ........................................................................................................I 393 Parent / Student Handbook 2023-2024 children are born, you have instinctively supported their learning. When they were learning to talk, you encouraged them by talking to them, praising and accepting their attempts, giving them immediate feedback, and showing real pleasure in their efforts. With this in mind it is not The descriptors for children's SUCCESS for parents as well as teachers are a mirror image of each other, varying in the use of vocabulary. Late Start Wednesdays p g- I1..able of Contents Updated Au 2023 23 Back to ........................................................................................................I 394 Parent / Student Handbook 2023-2024 The master calendar indicates the important dates and events for the academic year. Late start Wednesdays begins on September 6, 2023 and ends on April 24, 2024. Student arrival time and doors open on late start Wednesdays from 9:20-9:30 am. Class begins at 9:30 am. Teachers will use this valuable time from 7:30 am to 9:30 am for professional learning and collaborative planning within the IB programmes. Success in an IB World School is challenging for students, parents, and teachers as they develop an increasing understanding of the complexities of an IB PYP framework that gives meaning to State standards. The rigor of an IB education is not the content of any school -based, national, or state curriculum. It is placing that content within the framework of the PYP and creating meaningful connections to understand broader concepts for children's learning to transcend beyond the school to develop learning for life. It is our intention to work and learn in tandem with parents by sharing children's achievements through the assessment and reporting program, parent programs, and conferences. Early Dismissal for Kindergarten Students The master calendar indicates the important dates and events for the academic year. To ensure our Kindergarten students have a gradual entry into the IB programmes they will be dismissed at 2:00 pm August 17 (first day of school) until September 4 (Labor Day). Kindergarteners will not be included in the all school dismissal process at 3:15 pm and this ensures the safety aspect, until the PYP carline settles into a routine. The Curriculum Agency -Voice, Choice and Ownership Throughout the PYP, a student is an agent for their own and others' learning through the concept of learner agency. Learner agency is connected to a student's belief in their ability to succeed (self -efficacy). PYP students with agency use their own initiative and will, and take responsibility and ownership of their learning. They direct their learning with a strong sense of identity and self -belief, and in conjunction with others, thereby building a sense of community and awareness of the opinions, values and needs of others. Students take initiative, express interest and wonderings, make choices and are aware of their learning goals. They are actively engaged, and monitor and adjust their learning as needed. Students offer feedback to others and consult on decisions that affect them. In school, students take responsibility for their learning and collaborate with teachers and other students to plan, present and assess learning needs. Teachers recognize students' capabilities through listening, respecting and responding to their ideas. They make thoughtful considerations and decisions with an emphasis on relationships, dialogue and respect for one p g- I1..able of Contents Updated Au 2023 24 Back to ........................................................................................................I 395 Parent / Student Handbook 2023-2024 another. When teachers acknowledge learner agency and the importance of self -efficacy, students become partners in the learning process. In this partnership, teachers work alongside students, meet with small groups and individuals as needed, and monitor learning and provide feedback. Students demonstrate agency when they: • influence and direct their own learning • make choices • voice opinions • ask questions and express wonderings • communicate understandings • construct new meanings • participate in and contribute to the learning community. The PYP written curriculum is'housed' on the learning platform called Toddle. Upon enrollment at Westlake Academy, parents will be provided with access information to the Toddle platform which may contain the following information: • The PYP curriculum • Messages posted to parents regarding curriculum information, weekly events and other class announcements. • Digital learning portfolios • Quarterly report cards Students and teachers utilize Toddle as a digital tool to navigate instruction and highlight learning. This is a platform which showcases the active mind at work and allows the parents to have a window into the classroom. Teachers will send families information on how to navigate and access their student's Toddle account. The Primary section has an international curriculum framework based on the International Baccalaureate Primary Years Program (PYP), which provides an overall philosophy and methodology from age 3 to 12 years. Our school -based curriculum is structured within this framework to provide a comprehensive and challenging education; one that helps develop a well-rounded, cultured person, with the attributes and disposition to act responsibly within the international community. The aim of the program is to provide opportunities for students to show that they are inquirers, thinkers, risk -takers, and communicators. It also �e 4 �, allows them to demonstrate that they are knowledgeable, principled, caring, open-minded, well balanced, and reflective. /!of%/l l i if r OO " Updated Aug-2023 As well as being valuable in themselves, these outcomes help students 25 Back to Ilable of Contents ............................................................................................................I 396 Parent / Student Handbook 2023-2024 develop their awareness of local and global issues. Through the program of study, students channel the acquisition and application of knowledge into community action and service. Students are expected to demonstrate positive attitudes toward people, the environment, and learning. The International Baccalaureate (IB) Learner Profile reflects the Mission, Vision, and Values at Westlake Academy. The Learner Profile aims to develop internationally -minded students who can help create a better and more peaceful world. The PYP Learner Profile describes the attributes and dispositions of an international person. The Five Elements of the PYP Knowledge (What do we want the students to know about?): We believe it is vital to build on students' prior knowledge base. Six transdisciplinary themes have been identified and serve as organizers for the selection of Units of Inquiry, which provide a meaningful context for learning. The organizers have specific inquiries for students to, 'inquire into.' • Who we are: An inquiry into the nature of the self, beliefs and values; personal, physical, mental, social, and spiritual health; human relationships, including families, friends, communities, and cultures; rights and responsibilities; what it means to be human • Where we are in place and time: An inquiry into orientation in place and time; personal histories; homes and journeys; the discoveries, explorations, and migrations of humankind; the relationships between, and the interconnectedness of, individuals and civilizations, from local to global perspectives • How we express ourselves: An inquiry into the ways in which we discover and express ideas, feelings, nature, culture, beliefs, and values; the ways in which we reflect on, extend, and enjoy our creativity; our appreciation of the aesthetic • How the world works: An inquiry into the natural world and its laws; the interaction between the natural world and human societies; how humans use their understanding of scientific principles; the impact of scientific and technological advances on society and the environment • How we organize ourselves: An inquiry into the interconnectedness of human -made systems and communities; the structure and function of organizations; societal decision -making; economic activities and their impact on humankind and the environment • Sharing the planet: An inquiry into the rights and responsibilities associated with the struggle to share finite resources with other people and living things; communities and the relationships within and between them; access to equal opportunities; peace and conflict resolution 2. Concepts (What do we want students to learn?): Concepts are powerful ideas that have relevance within and across many disciplines and which students must explore and re -explore in order to develop understanding; key concepts drive the inquiry that students p g- I1..able of Contents Updated Au 2023 26 Back to ........................................................................................................I 397 Parent / Student Handbook 2023-2024 undertake. These concepts focus the constant process of inquiry and learning that takes place in the community. These concepts are: form, function, causation, change, connection, perspective and responsibility. The disciplines of Mathematics, Language Arts (reading, writing, listening, speaking, and presenting), Social Studies, Science, The Arts (music and art), and Personal, Social, Physical Education are important knowledge that is integrated into the inquiry -based approach. Subject disciplines are only integrated if they fit naturally into the Units of Inquiry. Those areas of the subject that do not fit naturally are taught as a stand-alone (separate) component. Approaches to Learning (What do we want students to be able to do?): Learning how to learn is fundamental to a student's education. The PYP has identified five categories of skills, known as the Approaches to Learning (ATLs). These five skills are: communication, thinking, social, self -management, and research. The ATLs support students of all ages in becoming self -regulated learners. Students learn how to ask good questions, set effective goals, and pursue aspirations with determination. The ATLs are developed in the context of meaningful situations through the units of inquiry and the subject -based curriculum. 4. Agency in the PYP: Agency is the power to take meaningful and intentional action, and acknowledges the rights and responsibilities of the individual, supporting voice, choice and ownership for everyone in the learning community. Agency is present when students partner with teachers and members of the learning community to take charge of what, where, why, with whom and when they learn. This provides opportunities to demonstrate and reflect on knowledge, approaches to learning and attributes of the learner profile. Students with agency: • have voice, choice and ownership; and a propensity to take action • influence and direct learning • contribute to and participate in the learning community. Action (How do we want the students to act?): We develop in students a growing sense of social responsibility and the expression of that responsibility through positive action. The ability to choose wisely, act responsibly and to reflect on those choices is paramount if we are to develop responsible and respectful, life-long learners. Action is integral to PYP learning and to the programme's overarching outcome of international -mindedness. Student -initiated action will be considered a dynamic outcome of agency, and an essential part of the learning process that can arise at any time. Demonstrations of action can include: • participation - contributing as individual or group • advocacy - action to support social / environmental / political change • social justice - relation to rights, equality and equity, social well-being and justice • social entrepreneurship - innovative, resourceful and sustainable social change • lifestyle choices - eg. consumption, impact of choices. p g- I1..able of Contents Updated Au 2023 27 Back to ........................................................................................................I 398 Parent / Student Handbook 2023-2024 Inquiry -based Learning Concept -based inquiry is the guiding approach to the PYP. Key concepts and questions drive student research. Inquiry is framed by a central idea and lines of inquiry, which are collaboratively designed by teams of teachers. Students are taught'how to learn,' through an activity -based learning environment, where teachers are facilitators of knowledge and not the 'givers of facts,' presuming that students cannot find out or inquire for themselves. The ability for students to question and gain understanding, and then to question again in order to refine their understanding, is the heart of the inquiry process. Kindergarten The curriculum for grades 1 - 5 is comprehensive in nature and extends and develops the qualities and abilities of each student. By using inquiry -based approaches, children can apply their knowledge and skills in practical, everyday situations. Opportunities for interaction or discussion will also be in place to utilize questioning techniques and determine what the children know/understand about concepts before planning lessons. Throughout our educational lessons, our curriculum aims to build and support the Primary Years Program. • Language Arts • Spanish • Mathematics • Social Studies • Science • Art and Music • Library • Information Technology • Physical Education Westlake Academy uses the alignment of IB Learning Outcomes and the Texas Education Knowledge and Skills. Each subject area has an established continuum of learning. The purpose of learning outcomes is to identify the knowledge and skills that are necessary for each child to be successful at the next grade level. Students who are in their final year of the program (Westlake Academy fifth grade students) are expected to carry out an extended, collaborative inquiry project, known as the 'exhibition', under the guidance of their teachers. The exhibition represents a significant event in the life of both the school and student, synthesizing the essential elements of the program and sharing them with the whole school community. As a powerful demonstration of agency, the exhibition has been repositioned to reflect students' capacity to take action on an issue they have chosen to explore. p g- I1..able of Contents Updated Au 2023 28 Back to ........................................................................................................I 399 Parent / Student Handbook 2023-2024 This is an opportunity for students to exhibit the attributes of the student profile that they have been developing throughout their engagement with the program. It is a culminating experience, marking the transition from the PYP to the Middle Years Programme (MYP). IB schools are given considerable flexibility in their choice of the real -life issues or problems to be explored and investigated in the exhibition. Supporting the Classroom Program STEM Specialist A STEM specialist works with students, teachers, and parents to develop an aligned program from Kindergarten through Grade 5. The STEM specialist will extend, as well as support, student learning in the conceptual development of mathematics through in -class support. Overall Program Goal: • To support the classroom teacher in raising student performance and attitudes in Science, Technology, Engineering/Mathematics that will result in a deeper understanding of the relevance to everyday situations and life. • Increase student academic achievement in the external assessments. • Support the development of student needs in all areas of learning. The STEM Specialist will: • Extend student learning through problem -based learning and enrich academic vocabulary through oral and written formats. • Support the foundational aspects of mathematics and Science and digital citizenship. • Use manipulatives and relevant digital applications for concept development and other resources within the PYP program. • Promote students' responsibility as assessment -capable learners to see why and how they make mistakes and develop self -directed and self -regulated learners who take ownership for learning. Literacy Specialist The Literacy Specialist will aid in the recovery of reading through small group instruction and in class support. Materials, teaching and learning strategies and assessment approaches will be used to gauge progress and assist in determining the next steps for student learning. Overall Program Goal: • To support the classroom teacher in raising student performance and attitudes in literacy that will result in a deeper understanding. • Increase student academic achievement in the external assessments. • Support the development of student needs in all areas of literacy. p g- I1..able of Contents Updated Au 2023 29 Back to ........................................................................................................I 400 Parent / Student Handbook 2023-2024 The literacy interventionist support teacher will: • Support literacy through small group targeted instruction. • Provide in class support for students and teachers in areas of literacy. PYP Academic Reporting Policies and Guidelines Planning, Assessment, and Reporting The Primary section believes in the use of a range and balance of assessment strategies, designed or chosen to reflect a clear set of purposes and principles. Student learning is promoted through planning and refining the teaching and learning process to meet individual or group needs. Assessing the students' prior knowledge and experience, as well as monitoring their achievement during teaching, will enable teachers to plan and improve their teaching accordingly. Teachers facilitate a well -designed learning experience that will provide data on students' knowledge, skills, and conceptual understanding, and is, consequently, a vehicle for summative or formative assessment. Assessment for learning (formative) provides information that is used in order to plan the next stage of learning. It helps teachers and students find out what the students can do in the educational environment. Ongoing assessment promotes learning by providing students with consistent feedback. This helps learners to improve knowledge and understanding, to engage in thoughtful reflection, and self -assessment. Assessment as learning provides opportunities for students to become assessment capable as they monitor and adjust using metacognitive strategies. Planning and monitoring learning goals throughout the learning process is an integral part of reflection. This allows the learner to become a self -regulated lifelong learner. For IB learners, assessment does the following: • Develops learner agency as students strive to reach their highest potential • Promotes agency through self -evaluation, self -monitoring, and self-adjusting by the use of well-defined expectations and success criteria • Communicates progress concerning what a student knows and is able to do • Helps students develop agency as they set future goals and discuss their progress towards achieving these goals • Connects how school relates to present world and future goals • Offers multiple opportunities and ways through which to demonstrate proficiency For IB educators, assessment does the following: • Provides data to inform learning through analysis of what students know and can do • Creates a learner -centered environment in which teacher and student work together to track progress and identify the next steps in the learning process (support or extension) • Helps determine effectiveness of approaches and methods p g- I1..able of Contents Updated Au 2023 30 Back to ........................................................................................................I 401 Parent / Student Handbook 2023-2024 • Allows for monitoring, documenting, measuring and reporting on learning For administrators, assessment does the following: • Assists in determining the effectiveness of programs and attainment of learning goals • Assists in allocation of resources, including professional development • Evaluate the depth of curriculum and the effectiveness of instruction For parents, assessment does the following: • Provides data about student learning and attainment • Helps provide information of the strengths and weaknesses of individual learner • Extends their child's understanding by supporting learning in real -world contexts Types of Assessment - External Diagnostic Reading Assessments Kindergarten -Second grade reading diagnostics provide useful data that empowers teachers and administrators to analyze student strengths and opportunities for growth. The Texas Education Agency requires that the following early year reading diagnostics are conducted at the beginning, middle, and end of the school year. • Kindergarten - Texas Kindergarten Entry Assessment (TX-KEA): Language and Literacy • Grade 1 and Grade 2 - Texas Primary Reading Inventory (TPRI) State Assessments The State of Texas Assessments of Academic Readiness, or STAAR, is administered in grades 3-5. The Texas Education Agency sets testing dates in April and May. • Grade 3 - STAAR Reading/Language Arts and Math • Grade 4 - STAAR Reading/Language Arts, Math, and Writing • Grade 5 - STAAR Reading/Language Arts, Math, and Science PYP Reporting Process According to the 113, there are four components of assessment in the Primary Years Programme. Teachers are responsible for: Monitoring Documentingmonitoring learning, documenting learning, measuring learning, uearning karnfi,g and reporting on learning. The reporting process focuses on measuring and reporting on learning. Measuring Learning: captures what a student has learned ng earnU"�' nlearnin during a specific point in time; supports student achievement le�trrmi�cg on I�tri�firyy and progress in learning; and provides analysis of data points to p g- I1..able of Contents Updated Au 2023 31 Back to ........................................................................................................I 402 Parent / Student Handbook 2023-2024 evaluate student progress Reporting on Learning: informs parents and students on progress made towards achievement; identifies areas of growth Two Components Reporting The PYP Assessment Folder (sent home at the end of the PYP Units of Inquiry and at the end of each quarter) This folder provides parents with evidence of understanding related to the PYP Units of Inquiry. Inside the folder are student work samples, learning artifacts created by your child during the unit of inquiry. Each student should highlight at least three artifacts that evidence enduring understandings. We ask that parent's remove the student's learning artifacts, sign inside, and return the empty folder to the school the next day. ParentlGuardian Initial here Mat feedback did you Signature to Request a give your child? (Optional) Conference Quarter One: October Quarter Two. - January Quarter Threw ✓ 4areh Quarter l6 signature needed Four. "end o(year) June The PYP Report Card The Primary Years Programme (PYP) implements a K-5 report card that aligns with the International Baccalaureate's stance on measuring and reporting on learning. This reporting process is designed in a manner that is objective and aligned with the state curriculum standards, the Texas Essential Knowledge and Skills (TEKS). Classroom learning experiences and inquiries are aligned with the TEKS and tracked for each individual to provide teachers with insight into where a child is performing. Teachers utilize a multitude of TEK aligned resources and measures to collect evidence and determine student mastery levels. The Westlake Academy written curriculum outlines the TEK standards to be introduced, taught, and assessed within the span of a unit of inquiry. This provides consistency across the PYP classrooms. p g- I1..able of Contents Updated Au 2023 32 Back to ........................................................................................................I 403 Parent / Student Handbook 2023-2024 PYP reports are issued at the conclusion of a 9-week period, dividing the length of the schoo year into four quarters: PYP Quarterly reports will be made available via Toddle at the end of each nine -week period Quarter One (Q1): Quarter Two (Q2): QuarterThree (Q3): Quarter Four (Q4): October 13, 2023 anua 12, 2023 March 22, 2023 une 6, 2023 On the quarter report card, parents and students will clearly see what was taught during the nine week grading period and the degree to which the learner has mastered the taught curriculum. This will allow for enriched conversations with the teacher as all stakeholders clearly understand what grade level standards need to be targeted for growth and what standards have been mastered. Students will be able to use the reporting process to set specific goals to work toward mastery. Prim ry Years Programme Student Mastery Levels IA DA AA I P Independent Demonstrates Approaching Insufficient Application of Achievement of achievement of Progress Toward Standard to New Standard (the goal Standard with Standard Situations is for students to Support reach this level Correlation to the Assessment Tools Used in PYP Classrooms Child -friendly mastery levels used in instruction I can teach I can do this by I I need help I don't understand someone myself Westlake Academy ATL rubric for PYP and MYP Exceeds Expectations Meets Expectations Approaches Expectations Below Expectations p g- I1..able of Contents Updated Au 2023 33 Back to ........................................................................................................I 404 Parent / Student Handbook 2023-2024 PYP Daily Schedule - Please see below for Late Start Wednesday Schedule 7:30 Student Arrival 7:50 - 10:45 Instructional -Teaching and Learning 10:45 -11:15 Kindergarten, 4th and 5th Lunch in MPH Grades 1, 2, & 3 Recess 11:20 -11:50 Grades 1, 2, 3 Lunch in MPH Kindergarten, 4th, & 5th Recess 11:50 - 3:15 Instructional -Teaching and Learning 3:15 Dismissal K-5 PYP Late Start Wednesday Schedule 9:15 Student Arrival 9:30 Instructional -Teaching and Learning 10:45 -11:15 Kindergarten, 4th and 5th Lunch in MPH Grades 1, 2, & 3 Recess 11:20 -11:50 Grades 1, 2, 3 Lunch in MPH Kindergarten, 4th, & 5th Recess 11:50 - 3:15 Instructional -Teaching and Learning 3:15 Dismissal K-5 PYP Homework All students in grades 1-5 have scheduled homework, and the amount and content is dependent upon the student's abilities. Students are to use a PYP Homework Planner (electronic or paper format) to record homework given, date given and completed, as well as other important information and reminders. Teachers will communicate to parents, and we ask that a reciprocal exchange take place to p g- I1..able of Contents Updated Au 2023 34 Back to ........................................................................................................I 405 Parent / Student Handbook 2023-2024 maintain positive home -school relations. Homework is an important component of a child's education at Westlake Academy. Homework provides an opportunity for a student to reinforce concepts and practice skills, thus enriching their in -school program of studies. In addition, it serves as a valuable means of communication between home and school about a child's progress. Homework should: • Reinforce and support a child's in -school experience. • Promote self-discipline, organization, and effective study habits. • Promote positive attitudes towards independent and life-long learning. • Provide parents with insights into their child's development and learning experiences, and invite their involvement in an appropriate way. Students are responsible for: • Completing assignments on -time and appropriately. • Asking for assistance from the teacher if the assignment is not understood • Developing a homework routine. • Asking for assistance, if needed, after attempting to complete an assignment independently. Teachers are responsible for: • Providing a range of relevant and meaningful assignments during the school year. • Modifying expectations when necessary to meet the needs of individual students. • Reviewing homework so that student learning is enhanced. • Ensuring that assignments are understood by students. • Encouraging students to seek assistance when necessary. • Maintaining effective communication with parents. Parents are responsible for: • Providing students with the time, materials, and facilities for work at home. • Assisting students to develop a homework routine. • Ensuring that students work on their assignments. • Encouraging effort, achievement, and a positive attitude towards homework. • Maintaining effective communication with teachers. Assignments may include: • Review, extension, or application of work taught in class. • Completion of unfinished class work. • Book reviews/reports. • Collection of materials and/or information for class. • Independent research, reports, and projects. • Student reflection. p g- I1..able of Contents Updated Au 2023 35 Back to ........................................................................................................I 406 Parent / Student Handbook 2023-2024 The PYP philosophy emphasizes the IB Learner Profile attributes. Homework is given to motivate and reinforce good study habits, commitment, confidence, and independence. The responsibility for homework rests with the student; however, it is also a responsibility of the teacher and parents to provide a routine and structure to motivate the students to complete homework enthusiastically and with pride. Parents are able to refer to the teacher website, or electronic communication tool for communication between home and school. Communications serve to inform both student and parent of the learning objective or outcomes desired for the homework. Student success at Westlake Academy is achieved by all of us working together. We must also be more diligent with our consequences at school for those students who habitually do not hand in their homework to their teacher. Therefore, we will enforce our current policies - if and when necessary. The policy on homework is found in the Board of Trustees manual, located on the Academy's website, along with details of the responsibilities of teachers, students, and parents. Late or Missing Work To optimize access to learning for all Westlake Academy students, all student assignments/homework are required to be submitted on time and in the requested format to the appropriate teacher. Student assignments include not only items to be assessed and recorded in the teacher's gradebook, but any work that a teacher assigns whether officially assessed or not. Late work, missing work, and work not submitted according to guidelines and dates identified by the teacher are considered code of conduct violations and will initially be dealt with using the following proceedings: • If a student does not turn in an assignment, the teacher will conference with the student. • If the work is not turned in after the first contact, the teacher will notify the parents so they may partner in the students' education. • If assignments are still not completed the teacher will contact the PYP Leadership Team. The Assistant Principal will conference with the student and may assign detention and/or Saturday school to make up work, if appropriate. Reading for Pleasure We expect that all children will experience at least 10-20 minutes of uninterrupted reading at home each day. The amount of time given will be dependent on the age and ability level of students. We ask that parents read to and with their children, irrespective of the grade level. Parents who need assistance with book selection can speak to the librarian and/or their child's classroom teacher. Class Placement The PYP grade 1-5 class lists are drafted at the beginning of April, collated and decided by the p g- I1..able of Contents Updated Au 2023 36 Back to ........................................................................................................I 407 Parent / Student Handbook 2023-2024 PYP classroom teachers, specialists, Sped teachers, and the counselor by Mid -May. The PYP leadership does not make the decision for student placement in the grade area classes. In the case of incoming Kindergarten students the process of selection of classes for the 2023-24 SY is accomplished through a rigorous process in the first three days of the new academic year. A survey is opened for parents to select morning or afternoon times. Students are not designated a specific class or teacher and rotate in small groups for a range of teachers to assess readiness in literacy and numeracy through screeners , as well as fine motor skills. Observations are also done to view social -emotional needs in working with other students. After the three days of mornings and afternoon observations and assessments teachers and specialists dialogue together to provide three balanced groups. Gender balance is also taken into consideration. Texas Education Code , 00 ,(a) (2) allows a parent access to the appropriate administrator for the purpose of making a request about a change of class or teacher assignment. It is not an entitlement to unilaterally move the parent's child. It is just to talk to the right person. Note that the section recognizes the need to balance the effects of an assignment on other students. Westlake Academy can consider the overall makeup of classes when assigning each student. The parent's role in their son or daughter's future classes is to support and inform the teacher throughout the year of any information that would help teachers decide class composition (social -emotional or behavioral issues) for the following year. We ask that parents respect teacher decisions regarding the placement of students. The other important component is the teacher. Yes, teachers are different; however, our approach to teaching is not. The I Primary Years Programme mandates that all teachers teach with the same methodology to facilitate worthwhile and relevant concepts and content. The philosophy also encourages teachers to model the PYP Learner Profile attributes that make a harmonious classroom. Westlake Academy's Vision of creating, "a nurturing environment that fosters the traits of the IB Learner Profile" ensures that classroom teachers are caring and principled educators. These important factors promote and maintain accountability for all teachers and administrators to meet the needs of a diverse range of student abilities. Thank you in advance for the trust that you have placed in our teachers and class groups for next year's student placements. Retention Over the course of the academic year information is shared by the class teacher for students who are not progressing in the academic, social -emotional and the personal development programs. This information is shared through email communications and face to face meetings with the class teacher, the PYP leadership and specialist teachers. Parents also receive quarterly p g- I1..able of Contents Updated Au 2023 37 Back to ........................................................................................................I 408 Parent / Student Handbook 2023-2024 reports related to the IB Learner Profile, Approaches to Learning skills ( Communication, Self -management, Social, Research and Thinking). A parent may request in writing that a student repeat Kindergarten or any other grade through G8. Before granting the request, the Westlake Academy may convene a retention committee to meet and discuss the request and will invite the parent to participate. Promotion Under the Texas Education Code A student must demonstrate academic achievement of the subject matter of the grade level in order to be promoted to the next grade. To determine whether this has happened, leadership will look at a student's grades, teacher recommendations, State of Texas Assessments of Academic Readiness (STAAR) scores (if applicable), and other academic information. I Along with the academic requirements the leadership in collaboration with the classroom teacher will also consider the age of the student and their well-being (social -emotional development) in promotion to the next grade level. Promotional decisions will be made in collaboration with parents and the final decision made by the section principal. Westlake Academy delivers the MYP in Grades 6 through 10. The MYP helps students develop critical thinking skills, become independent, work collaboratively, and take a disciplined approach to academic endeavors. The MYP also seeks to provide students with an international perspective and to foster a commitment to service. In the MYP, students study eight subject groups: Language and Literature Language Acquisition Individuals and Societies Sciences Mathematics Arts Physical and Health Education Design Conceptual Learning In the MYP curriculum framework, students engage with a defined set of key and related concepts. The exploration of concepts leads students toward a deeper understanding of the subject group, appreciation of ideas that transcend disciplinary boundaries, and engagement with complex ideas, including the ability to transfer and apply ideas and skills to new situations (Erickson, 2008). Global Contexts p g- I1..able of Contents Updated Au 2023 38 Back to ........................................................................................................I 409 Parent / Student Handbook 2023-2024 The six global contexts provide the starting points for inquiry into what it means to be internationally minded, framing a curriculum that promotes multilingualism, intercultural understanding, and global engagement. The global contexts provide common perspectives within and across the disciplines and ground the studies in real world contexts. The MYP identifies six global contexts for teaching and learning that are developed from and extend the PYP's transdisciplinary themes. They are: PYP Transdisciplinary Theme MYP Global Context Who we are Identities and Relationships Where we are in place and time Orientation in Space and Time How we express ourselves Personal and Cultural Expression How the world works Scientific and Technical Expression How we organize ourselves Globalization and Sustainabilit Sharing the planet Fairness and Development The Personal Project In the final year of the MYP, Grade 10, each student must carry out an individual project on a topic that is of particular interest to the student. It is intended to be the culmination of the student's experiences within MYP. All students must fulfill the Personal Project requirements with a passing score in order to earn their MYP certificate and to meet Westlake Academy's graduation requirements. Failure to do so will result in the student continuing to work on the project until successfully completed. The personal project encourages students to practice and strengthen their ATL skills, consolidate prior and subject -specific learning, and develop an area of personal interest. The personal project provides an excellent opportunity for students to produce a truly personal and often creative product/outcome and to demonstrate a consolidation of their learning in the MYP. The project offers many opportunities for differentiation of learning and expression according to students' individual needs. The personal nature of the project is important; the project should revolve around a challenge that motivates and interests the individual student. Each student develops a personal project independently. Students are expected to meet deadlines and submit deliverables as posted in Managebac. Deadlines and deliverables include but may not be limited to: Personal Project proposal • Setting up and sharing process journal A minimum of three documented supervisor meetings Regular updates in the process journal p g- I1..able of Contents Updated Au 2023 39 Back to ........................................................................................................I 410 Parent / Student Handbook 2023-2024 • Evidence of the product goal • Report draft • Final report • Signed academic honesty form • Preparation for the Personal Project Exhibition The purpose of these deadlines and deliverables are to support students in self -management and successful completion of Personal Project. The self -management required by the Personal Project prepares students for the type of self -management required for success in the Diploma Programme. The following consequences will apply to students who do not meet deadlines or submit deliverables on time for the Personal Project: First missed deadline: Email to parents and student assigned after -school detention Two more more missed deadlines: Email to parents and student assigned Saturday school for each missed deadline. The student is not eligible to receive the "Personal Project with Distinction" designation on their MYP certificate. • Ineligibility for participation in athletics until deadlines are met. • Additional support may be recommended during ATL time. Personal Project is a graduation requirement at Westlake Academy. Students who do not successfully complete the Personal Project during 10th grade will not receive the MYP certificate and will be required to make it up independently during the summer between 10th and 11 th grade. If it is still not complete at the start of the 11 th grade year, students will be required to attend Saturday school until completed and DP privileges will be withheld. Questions? Please contact Mrs. Katie Estrada at Ilkegir „ , , , estIll ,Ilkea..................................... „, jrg. MYP Service as Action The MYP service requirements encourage students to build authentic connections between what they learn in the classroom and what they encounter in the community. All MYP students are expected to engage in meaningful service activities in which they work with others in a shared commitment towards the common good. Through service as action, students should: • become more aware of their own strengths and areas for growth; • undertake challenges that develop new skills; • discuss, evaluate and plan student -initiated activities; • persevere in action; • work collaboratively with others; • develop international -mindedness through global engagement, multilingualism, and intercultural understanding; and • consider the ethical implications of their actions. p g- I1..able of Contents Updated Au 2023 40 Back to ........................................................................................................I 411 Parent / Student Handbook 2023-2024 In order to encourage meaningful and authentic service, MYP students will be held accountable through a leveled point system for their service experiences, rather than through a system of counting hours. MYP Service as Action Levels of Service Level One Level Two LevelThree LevelFour Isolated service: experiences not directly inspired by units of inquiry. Ongoing service: experiences that are not directly inspired by units of inquiry. Service as action: experience, that is initiated and organized by a student or teacher, that is inspired by a unit of inquiry. Service as Action Leadership: experience, initiated, organized, and led by a student, that is directly inspired by a unit of inquiry. 1 point per service 4 points per service I 6 points per service I 8 points per service I experience experience experience experience • All MYP students are expected to meet the service as action requirements for their grade levels. • In the 10th grade year, earning 18 service points is required for the MYP Certificate. • Students who meet the requirement are eligible for the MYP service as action award: Grade(s) Service requirement award Distinguished service award 6th 10 18 7th 12 18 8th, 9th, and 10th 18 25 • Students document service experiences and reflections in Managebac. • Students should enter service by four checkpoints (checkpoint dates posted in Managebac). • Students will receive feedback at each checkpoint (Managebac). Is Through service as action, students should: Updated Aug-2023 41 Back to Ilable of Contents ............................................................................................................I 412 Parent / Student Handbook 2023-2024 • become more aware of their own strengths and areas for growth. • undertake challenges that develop new skills. • discuss, evaluate and plan student -initiated activities. • persevere in action. • work collaboratively with others. • develop international -mindedness through global engagement, multilingualism and intercultural understanding. • consider the ethical implications of their actions. Questions? Please contact Ingrid Thebault at,iit..J. , ,ltjau „Ill, westlllalll Baca ern moir Service as Action & Personal Project Website: h t.p://bilitmlll II YII MYP Student Assessment Guidelines Student Assessment Policy In order to accurately determine student progress, a variety of measures will be used to test student knowledge and educational attainment throughout the year. In MYP courses in the Middle School (grades 6-8), a student will be administered a minimum of one summative assessment per quarter, with each MYP criterion being tested twice over the course of the academic year. To the teacher's discretion, students who fail a summative assessment may reassess after successfully completing a tutorial session with their teacher. In MYP courses in the High School (grades 9-10), a student will be administered a minimum of one summative assessment per quarter, with each MYP criterion being tested twice over the course of the academic year. A student who fails a summative assessment may retake one per subject each semester for a maximum criteria -based grade of 4 (see table below for assessment criteria). Middlei i The MYP assessment results are reported in two ways: 1. MYP criterion -related assessment as required by the International Baccalaureate Organization 2. Percentage grades as required by the state of Texas Criterion -related Assessment in the MYP is criterion -related, reflecting contemporary educational theory regarding assessment. Each subject in the MYP has its own assessment criteria that are age, level, task specific, and based on core learning aims and objectives for that subject. In recent years, educational assessment has moved away from comparing a student's achievement against other students because this normative model for assessment provided students with continuously negative perceptions about learning. p g- I1..able of Contents Updated Au 2023 42 Back to ........................................................................................................I 413 Parent / Student Handbook 2023-2024 The use of criterion -related assessment does the following: Compares student achievement with predetermined criteria that, over time, provides greater consistency in maintaining and raising standards in this method of student assessment helps learners plan their next steps for learning and set goals for improvement. What should grades tell us about students? • What things do they know and know how to do? • How well can they apply what they know? • Whether they are ready to move on? • Whether they've reached a standard? • What level their work is at? • Can they solve real -world problems? • What are their strengths and what are identified areas of growth? • Have they improved during the marking period? Knowledge and skills are assessed through the following criteria specifically designed for each subject. These form the basis of student reporting. Teachers will communicate to parents and students descriptors for the level of achievement for each criterion. These criteria are translated to the 1-7 overall achievement levels at the end of each semester. (Please see assessment criteria chart on the next page) p g- I1..able of Contents Updated Au 2023 43 Back to ........................................................................................................I 414 Parent / Student Handbook 2023-2024 MYP Assessment Criteria Language and Literature (English Classes) Mathematics Criteria Criterion A Analyzing Maximum 8 Criterion A Knowing and understanding Maximum 8 Criterion B Organizing Maximum 8 Criterion B Investigating patterns Maximum 8 Criterion C Producing text Maximum 8 Criterion C Communicating Maximum 8 Criterion D Using language Maximum 8 Criterion D Applying mathematics in real -world contexts Maximum 8 Language Acquisition (Spanish or French Classes) Design Criteria Criterion A Listening Maximum 8 Criterion A Inquiring and analyzing Maximum 8 Criterion B Reading Maximum 8 Criterion B Developing ideas Maximum 8 Criterion C Speaking Maximum 8 Criterion C Creating the solution Maximum 8 Criterion D Writing Maximum 8 Criterion D Evaluating Maximum 8 Individuals and Societies Criteria (Social Studies) Physical and Health Education Criteria Criterion A Knowing and understanding Maximum 8 Criterion A Knowing and understanding Maximum 8 Criterion B Investigating Maximum 8 Criterion B Planning for performance Maximum 8 Criterion C Communicating Maximum 8 Criterion C Applying and performing Maximum 8 Criterion D Thinking Critically Maximum 8 Criterion D Reflecting and improving performance Maximum 8 Sciences Criteria (Sciences, Biology, Chemistry) Arts Criteria (Music, Theater, Visual Arts) Criterion A Knowing and understanding Maximum 8 Criterion A Investigating Maximum 8 Criterion B Inquiring and designing Maximum 8 Criterion B Developing Maximum 8 Criterion C Processing and evaluating Maximum 8 Criterion C Creating or Performing Maximum 8 Criterion D Reflecting on the impacts of science Maximum 8 Criterion D Evaluating Maximum 8 Interdisciplinary Criteria (Two classes together) Personal Project Criteria (loth Grade Students) Criterion A Disciplinary Grounding Maximum 8 Criterion A Investigating Maximum 8 Criterion B Synthesizing Maximum 8 Criterion B Planning Maximum 8 Criterion C Communicating Maximum 8 Criterion C Taking Action Maximum 8 D --FCriterion Reflecting Maximum 8 Criterion D Reflecting Maximum 8 p g- I1..able of Contents Updated Au 2023 44 Back to ........................................................................................................I 415 Parent / Student Handbook 2023-2024 ALL MYP GRADE LEVELS: BoundariesMYP Semester Grade During the five years of the programme, all schools offering the MYP are required to communicate student achievement in each subject group to parents. To determine the final achievement level in each of the criteria for each student, teachers must gather sufficient evidence from a range of assessment tasks to enable them to make a professional and informed judgment. Due to Texas requirements, achievement levels for each criteria are converted to numerical grades. In addition to communicating achievement levels in each of the criteria, students receive a final IB grade. To arrive at a criterion level total, teachers add together the student's final achievement levels in all criteria of the subject group. The tables below provide a means of converting the criterion levels total into a final grade based on a scale of 1-7. Teachers will provide feedback to students via the ManageBac gradebook. Grades will be communicated within one calendar week after due dates. MiddlecLevels In the semester report, the MYP Criterion -referenced grades are converted to percentage grades in ManageBac. Please see the chart below to understand how teachers calculate numeric grades from MYP assessments. At the end of the semester, the MYP Criterion -referenced grades are converted to percentage grades in the PowerSchool Parent Portal. For all G6 and G7 courses, during the semester exam week in the Fall, middle school teachers will close out the semester in one of the following ways: ❖ A summative task that is a continuation of the unit the teacher is closing. ❖ A newly created formative/summative task. ❖ A reflection of the unit of study. ❖ Middle of year benchmark and/or interim. For the Fall Semester, for G8 students only, the MYP Criterion -referenced grades count for 90% of the overall grade for each subject. The remaining 10% for each subject is determined by a semester exam, which will be awarded a percentage grade without reference to the MYP Criteria. Students can expect to be assessed on content and skills learned during the Fall semester. High School Grade Levels (grades 9 and 10) Please see the chart below to understand how teachers calculate numeric grades from MYP assessments. At the end of the semester, the MYP Criterion -referenced grades are converted to percentage grades in the PowerSchool Parent Portal. For the Fall Semester, the MYP Up ate Aug-2023 45 Back toI1.able of Contents ............................................................................................................ 416 Parent / Student Handbook 2023-2024 Criterion -referenced grades count for 80% of the overall grade for each subject. The remaining 20% for each subject is determined by a semester exam, which will be awarded a percentage grade without reference to the MYP Criteria. For the Fall semester exam, students can expect to be assessed on content and skills learned across the entire semester. The philosophy behind this cumulative assessment is to help prepare students for the assessment -centric demands of the IB Diploma Programme. Given the demands of state and AP testing in the Spring, there will be no Spring Semester exam for 9th and 10th grade MINOR I ill r»iiiilr«tr�� �rr� l of 111��111 fJJ i 1 1 50 Produces work of very limited quality. Conveys many 2 (1-5) 51 significant misunderstandings or lacks 3 52 understanding of most concepts and skills. Very 4 53 rarely demonstrates critical or creative thinking. Very 5 54 inflexible, rarely using knowledge or skills. 6 2 55 Produces work of limited quality. Expresses 7 56 misunderstandings or significant gaps in 8 58 understanding for many concepts and contexts. 9 60 Infrequently demonstrates critical or creative thinking. Generally inflexible in the use of knowledge and skills, infrequently applying knowledge and skills. 10 3 62 Produces work of an acceptable quality. 11 64 Communicates a basic understanding of many 12 66 concepts and contexts, with occasionally significant 13 68 misunderstandings or gaps. Begins to demonstrate some basic critical and creative thinking. Is often inflexible in the use of knowledge and skills, requiring support even in familiar classroom situations. 14 4 70 Produces good quality work. Communicates basic 15 71 understanding of most concepts and contexts with 16 73 few misunderstandings and minor gaps. Often 17 76 demonstrates basic critical and creative thinking. 18 78 Uses knowledge and skills with some flexibility in familiar classroom situations, but requires support in unfamiliar situations. 19 5 80 Produces generally high -quality work. Communicates 20 82 reliable understanding of concepts and contexts. Up ate Aug-2023 46 Back toIlable if Contents ............................................................................................................ 417 Parent / Student Handbook 2023-2024 21 22 23 84 86 88 Demonstrates critical and creative thinking, sometimes with sophistication. Uses knowledge and skills in familiar classroom and real -world situations, and, with support, some unfamiliar real -world situations. 24 6 90 Produces high -quality, occasionally innovative work. 25 92 Communicates extensive understanding of concepts 26 93 and contexts. Demonstrates critical and creative 27 95 thinking, frequently with sophistication. Uses knowledge and skills in familiar and unfamiliar classroom and real -world situations, often with independence. 28 7 96 Produces high -quality, frequently innovative work, 29 97 Communicates comprehensive, nuanced 30 98 understanding of concepts and contexts. 31 99 Consistently demonstrates sophisticated critical and 32 100 creative thinking. Frequently transfers knowledge and skills with independence and expertise in a variety of complex classroom and real -world situations. NOTE: This will occur at the end of Semester 1 and at the end of Semester 2, once all criteria have been assessed. *For Semester 1 in 9th and 10th grade, the final grade for each subject based on the MYP criteria boundaries will count for 80% of the subject grade, with the remaining 20% in each subject allocated to the Semester 1 final exam. MYP Peporting Cycle Throughout the year teachers communicate student -learning growth to parents by giving frequent and specific feedback. In addition to the opportunities outlined below many other avenues are available to parents to receive feedback. These include: Back to School Night, Academic Information Meetings, presentations for parents, and parent workshops. Component Timeline Purpose Course overview Beginning of each semester/ school year. To inform parents of uploaded to the general course ManageBac content/material for the coming months Back to School Beginning of school year To inform the Up ate Aug-2023 47 Back toIlable if Contents ............................................................................................................ 418 Parent / Student Handbook 2023-2024 Evenings community of general course material and to introduce teaching staff. Progress Reports Emailed progress reports sent home six To share the success weeks into each semester for students or progress of who are struggling and for others at the students with parents. teacher's discretion. To document students Formal progress reports are sent through of concern. ManageBac at the end of the first and third quarters. Semester Report January, June. Teacher comment provided To share student Cards on student achievement, learning growth and attitudes and learning goals. achievement. Weekly/Biweekly Throughout the school year teachers To share student Updates to provide regular grade and comment growth and ManageBac updates. achievement. Gradebooks Parent Conferences On -going To share positive feedback or concerns about student learning. Contact through May occur throughout the year. This To share positive phone calls, emails, provides a record of official feedback or concerns ManageBac communication with parents. The process about student messages, meetings documents students of concern. learning. with parents. Academic Notices (probation, academic misconduct, commendations) MYP Curriculum Beginning of year and on -going, as To inform parents of Meetings needed. MYP aims and objectives. Up ate Aug-2023 48 Back toI1.able of Contents ............................................................................................................ 419 Parent / Student Handbook 2023-2024 1 0 I a K07 ZA I.A I 111!1 l7_1 ZA I ZA I :[01Tl 4 111T11 The International Baccalaureate Diploma Programme (DP) is a two-year curriculum, offered to students in their 11t" and 12t" grade years. The DP prepares students for a university setting and encourages them to ask challenging questions, learn how to learn, develop a strong sense of their own identity and culture, and build the ability to communicate with and understand people from other countries and cultures. The curriculum contains six subject groups with three core requirements. Students study six subjects, one from each of the subject groups. Normally, each course lasts for the full two years of the DP, with three subjects studied at higher level (HL), and the remaining three subjects are studied at standard level (SQ. The culmination of the Diploma Programme is a series of externally -assessed exams taken in May of the Senior year which, along with IB coursework produced by the students, determines the award for the Diploma. For more details, see the DP assessment policy below. Westlake Academy's graduation policy states that all graduates must fulfill the requirements of being a diploma programme candidate. All Seniors will therefore register as diploma candidates in November of their Senior year and sit for the DP exams in May of their Senior year. The only exceptions to this are a) an Academic Review and Dismissal (ARD) committee determines the student will not be a DP candidate or b) there are documented extenuating circumstances. St abject Group and Course Offerings Include: GROUP 1: Studies in Language and Literature GROUP 2: Language Acquisition English A: Literature HL Spanish B SL/HL Spanish AB Initio SL French B SL/HL GROUP 3: Individuals and Societies GROUP 4: Sciences History of the Americas HL Biology HL Economics HL Chemistry SL Business Management HL Physics SL/HL Environment Systems & Societies SL Computer Science SL GROUP 5: Mathematics GROUP 6: The Arts/Electives Mathematics: applications and interpretation SL Visual Arts HL Mathematics: analysis and approaches SL/HL One additional subject from either group 2, 3 or 4 *For details regarding course descriptions and explanations, please refer to the course catalog. Up ate Aug-2023 49 Back toIlable if Contents ............................................................................................................ 420 Parent / Student Handbook 2023-2024 Core lRequirements of the Diploma • Extended Essay (EE): The extended essay has a prescribed limit of 4,000 words. It offers the opportunity to investigate a topic of individual interest and acquaints students with the independent research and writing skills expected at university. • Theory of Knowledge (TOK): The interdisciplinary TOK course is designed to provide coherence by exploring the nature of knowledge across disciplines, encouraging an appreciation of other cultural perspectives. • Creativity, Activity, Service (CAS): Participation in the school's CAS program encourages students to be involved in artistic pursuits, sports, and community service work, thus fostering students' awareness and appreciation of life outside the academic arena. Additional itTexas • Students will take the US History End of Course (EOC) exam in May of their Junior year • For the Class of 2025, the United States Government course is embedded in the first year of the History of the Americas HL course. • Students must take at least one semester of Economics to fulfill state requirements. The Class of 2025 may either take one semester of state Personal Finance and Economics, or take the DP Economics HL course, in which it is embedded. Diploma Programme (DP) Assessment Guidelines In the Diploma Programme, assessment is provided by the IBO, both in the shape of internal assessments and the DP exams at the end of the two year programme. However, in order to successfully steer students through these, teachers will employ their own assessments. The Academy understands that student learning is not complete without providing timely and appropriate feedback throughout the two years of the DP learning process. Descriptive feedback is provided in the form of formative and summative student assessments. Formative and summative assessments are inherently linked, and teachers use their knowledge of IB summative assessment expectations and practices to help students improve performance. Formative assessment provides feedback and information during the instructional process, allowing teachers to alter instruction to meet student immediate needs. According to the IBO, "summative assessment is concerned with measuring student performance against Diploma Programme assessment criteria to judge levels of attainment" (Guidelines for Developing a School Assessment Policy in the DP 1). The Academy's goals for summative assessments are to support student learning and also to contribute to the determination of an achievement level. In the DP, students will take a minimum of two summative assessments each quarter. Summative and formative assessments are weighted in a fair and equitable manner. IB criterion -based rubrics that are subject -specific (and are given to students with direct instruction of the rubric before the summative assessment is completed) are used to determine levels of achievement. Grades for both formative and summative assessments are entered into the gradebook on a 0-100 scale. A student who fails a summative assessment may retake one per subject per Updatp g- I1..able of Contents ed Au 2023 50 Back to............................................................................................................ 421 Parent / Student Handbook 2023-2024 semester for a maximum grade of 70. DP students may retake one summative assessment per course per semester. The retake must adhere to the following rules: • The original summative assessment was an in -class timed exam. The retake policy does not apply to any other kind of summative. The retake policy also does not apply to semester exams. • The retake exam must be taken within one week of the student receiving the original, graded summative. • The maximum mark that can be entered into the gradebook for a retaken summative assessment is 70%. This rule does not preclude teachers from giving feedback appropriate to the quality of the work done and letting the student know the grade that would be awarded if it was not a retake. • If the mark of the retake is lower than the original, the original mark will stand. • While the retake exam should be testing the same content and skills as the original, the question(s) in the retake exam itself should be different from the original where this is practically possible. Assessment in the Diploma Programme (DP) by the International Baccalaureate Organization Internal Assessment Internal assessment work will be assessed and graded by the WA teacher. This mark is based on the rubric provided by the IBO. All Westlake Academy teachers will receive IB training in the internal assessment process. Examples include oral exercises in language subjects, projects, student portfolios, class presentations, practical laboratory work, mathematical investigations, and artistic performances. External Some assessment tasks are conducted and overseen by teachers without the restrictions of examination conditions, but are then marked externally by examiners. Examples include essays for Theory of Knowledge and Extended Essays. However, externally marked examinations form the greatest share of the assessment for each subject because of the greater degree of objectivity and reliability provided by the standard examination environment in May of the Senior year. p g- I1..able of Contents Updated Au 2023 51 Back to ........................................................................................................I 422 Parent / Student Handbook 2023-2024 SECONDARY LATE WORK AND MAKEUP WORK POLICY Homework Homework is a regular part of the academic program and is viewed as: • An avenue to increase and enhance student learning; • Useful to provide additional drill, practice, and study; and • A vehicle for teaching and developing personal responsibility. Parents are encouraged to support the school's instructional program by providing the student an appropriate time and place in which to complete homework. Doing so will help the student take responsibility for his or her own learning. Late or Missing To optimize access to learning for all Westlake Academy students, all student assignments are required to be submitted on time and in the requested format to the appropriate teacher. Student assignments include not only items to be assessed and logged in the gradebook but any work that a teacher assigns whether officially scored/graded as a formative or summative assessment or not. Students who fail to turn in homework assignments will be subject to an array of consequences such as, but not limited to, mandatory tutoring, detention, Saturday school, and/or suspension from extracurricular activities. Middle School Late Work Policy Assessment in the MYP is based on the assessment of multiple criterions, in addition to the demonstration of relevant ATL skills. In order to promote the development of skills related to the time management, organization, planning, and self -management, a scaffolded approach to feedback through the use of timely consequences is prescribed below: First day late: Assignments are during the respective class period when the teacher requests the assignments. Afterwards, the assignment is considered late. Students must turn in a late assignment by the next class meeting. For example, if a student has math during period 2 on an A Day on Monday, the assignment must be submitted at the beginning of 2nd period on Wednesday. For one class period late assignments, students will have a one point criterion deduction. Second day late: If the assignment is not turned in by the next class day (see example above), the student will be assigned detention (documented in Managebac). • Detention takes place only Tuesday and/or Thursday from 3:25 to 4:30pm. • By the end of that detention period, the student must submit what they have completed p g- I1..able of Contents Updated Au 2023 52 Back to ........................................................................................................I 423 Parent / Student Handbook 2023-2024 and inform the teacher that it has been submitted. • Once a detention is assigned for late work, the detention must be served. The student may receive a grade (maximum of a criterion mark of 5), but no additional feedback. Multiple submissions of late assignments will result in a Saturday school assignment. Late work after the second class period will not be accepted. High School Late Work Policy As Westlake Academy students complete the final two years of the Middle Years Programme, and prepare for the Diploma Programme, which is composed of advanced level courses which culminate in high -stakes assessments, it is essential that students complete assignments in a timely manner in order to receive the feedback needed to progress. To promote the essential skills of time management, organization, planning, and self -management, all High School classes will adhere to the following late work policy: • A student who does not submit work by the designated due date and time will not be able to receive full credit for that assignment. The late work must be submitted by the start of the next class period (e.g. if the work was due for History A -day period 3, the work is due by the next A -day period 3) for a maximum criterion grade of 4. • If the late work is not submitted by the start of the next class period, the student has until the start of the next class period to submit the work for a maximum criterion grade of 3. • If the late work has still not been submitted by the start of the next class period, a grade of 0 will be permanently assigned and an after school detention will be assigned. • If a student is absent on the day that the work is due, they must email the relevant teacher to inform them of their absence. A parent/guardian must also contact the school to ensure the absence is excused. The student should then follow the High School make up work policy outlined below. As the Diploma Programme is composed of advanced level courses which culminate in high -stakes assessments, it is essential that students complete assignments in a timely manner in order to receive the feedback needed to progress. To promote the essential skills of time management, organization, planning, and self -management, all DP classes will adhere to the following late work policy: p g- I1..able of Contents Updated Au 2023 53 Back to ........................................................................................................I 424 Parent / Student Handbook 2023-2024 • A student who does not submit work by the designated due date and time will not be able to receive full credit for that assignment. The late work must be submitted by the start of the next class period (e.g. if the work was due for History A -day period 3, the work is due by the next A -day period 3) for a maximum grade of 70. • If the late work is not submitted by the start of the next class period, the student has until the start of the next class period to submit the work for a maximum grade of 50. • If the late work has still not been submitted by the start of the next class period, a grade of 0 will be permanently assigned. • If a student is absent on the day that the work is due, they must email the relevant teacher to inform them of their absence. A parent/guardian must also contact the school to ensure the absence is excused. The student should then follow the High School make up work policy outlined below. Makeup Work Policy Middle Students who have an excused absence may request and receive assignments during their absence. Students who are absent with a medically documented illness, requiring long or frequent periods of absenteeism, may request and receive assignments and directions for at-home work as medically required. Students are responsible for making up all work missed during an absence. One day to make up work will be given for each day of absence during the assignment. For example, if a student is absent on a Monday (A day), the assignment will be due Friday (A day). Students are expected to check the Managebac Stream and Resources as they are still responsible for the work in all of their respective courses. This is highly important when they miss more than one concurrent class so as to stay up to date upon their return. For questions about coursework, students should feel comfortable reaching out directly to their teachers to inquire about any missing assignments; otherwise, the task stream is a great resource. Upon their return, they are welcome to attend tutorials for any concept they may need additional help with for the time that was missed and is best practice to let teachers know when they will attend. Moreover, whether the absence is planned or not, these are key ways to stay current with coursework: 1. Check in with every teacher before an absence (if possible) and after. Ask for copies of missed handouts, class notes, and assignments. 2. Be sure students are clear about each teacher's deadline for submitting late work. 3. Schedule time to stay after school to makeup any tests or summative tasks that may have been missed. 4. Schedule tutorials for any additional concepts they need additional support. 5. Check Managebac for announcements and assignments that were posted while they were out. p g- I1..able of Contents Updated Au 2023 54 Back to ........................................................................................................I 425 Parent / Student Handbook 2023-2024 Teachers will not prepare separate work in the event of planned absences. High School Makeup Work Students who have an excused absence may request and receive homework assignments during their absence. Students who are absent with a medically documented illness, requiring long or frequent periods of absenteeism, may request and receive assignments and directions for at-home work. Students are responsible for making up all work missed during an absence. • If a student was absent on the day an assignment was due, the assignment is to be submitted on the next class period when the student has returned. (e.g. if a student was absent on a Monday (A -day) when their Period 3 Spanish assignment was due, they will submit it on the first A -day period 3 following their return to school). Failure to do this will result in the above High School late work policy being enacted. • If a student missed an in -class assessment (formative or summative), it must be made up on their first day back at school. If the timed assessment is over an hour in length, and arrangements cannot be made for the test to be proctored, the student will make up the assessment in the next available Saturday school. • If a student has had a lengthy absence that has resulted in multiple missed assignments, they should contact all relevant teachers as soon as possible to create a schedule for the timely make-up of the missing work. • Students who have planned absences can retrieve assignments in real time via ManageBac or other online course management system. Teachers will not provide work in advance. p g- I1..able of Contents Updated Au 2023 55 Back to ........................................................................................................I 426 Parent / Student Handbook 2023-2024 SECONDARY DAILY SCHEDULE 1/5 7.5,0-9:25 95 mains, Break (Passing Period) 9:25-9:35 2/6 9,35-11:10 '99 mins 3/7 11:10-1-.15 95 mums': 617hith Gradc, JAIlliAl KPIA 12:15 11:45 9/1 �Dt h G rad e Lunch Dining H aH IIAG, 11A0, 1 1/12th Grade Lunch ffinixig HaH 12:45-1:15 4/8 4/8 1:20-2-55 95 mins xrL[DP Advisory 3.00-3:20, 20 Inins 1/5 9:30-10:5O 80 mins 2/6 10:55-12:40 75 mins 617/8th Grade Lunch MPH 12:10-12:40 9/10th Grade Lunch DH 10:55 - 11:25 11112th Grade Lunch DH 12:10-12:40 3/7 12:45-2:00 75 mins 4/8 2-.05-3:20, 75 mins Updated Aug-2023 S6 Back to 11 able of Contents I ............................................................................................................ I 427 Parent / Student Handbook 2023-2024 Incompletes (Cycle & Semester): A student receiving an incomplete for a grading period has five school days after the end of the grading period to convert the incomplete to an earned grade. • Extensions for extenuating circumstances must be approved IN WRITING by the applicable Principal and will be considered on an individual basis. • Students who have an incomplete are ineligible to participate in any extracurricular activities until the "I" is replaced. • All missing work must be made up in the allotted time to replace the "I" with an earned grade. If missing work has not been made up, the missing work will be counted as a zero and the cycle and/or semester grade will be averaged with grades in the gradebook. All incompletes for the 4th quarter must be made up on or before the last day of school. Any incompletes after the end of the school year will become a zero and will be averaged in to the semester average. This above procedure regarding receiving an incomplete does not supersede the middle -school and high-school late -work and make-up work policies. Approvedin Formal CumulativeiAverage (CGPA) All courses taken at the secondary level for Westlake Academy, which contain specific objectives determined by the Texas Education Agency (TEA) will be included when calculating a student's grade point average. The following general criteria govern the process: • Courses taken at the secondary level at Westlake Academy and other fully accredited schools that are not modified in content will be included when calculating CGPA. • CGPA will be calculated by the Office of the Registrar and rounded up to the nearest hundredth. • CGPA will be determined using semester grades for all courses from the 91"grade up to the time of reporting. IMPORTANT: Please note that online courses and credit by exam course credits are factored into a student's GPA, but are not eligible for quality points. Pre -Advanced Placement, Advanced Placement, Honors, or International Baccalaureate courses that are taken online or credit by exam will be eligible for quality points. Credit for transfer courses with a grade of Pass (P) will be included on student transcripts for credit, but will not be calculated in a student's GPA. p g- I1..able of Contents Updated Au 2023 57 Back to ........................................................................................................I 428 Parent / Student Handbook 2023-2024 Qualityi The Academy will award the following points based on the table below: Course Type Grade Quality Level Points MYP Core Courses SL DP Courses HL DP Courses Raw grades obtained in the completion of the course must be a passing grade of 70% or above to receive the quality points. Raw semester grades are shown on a student's report card and Academic Achievement Record (AAR)/Transcript. Quality points will be included in CGPA calculation and this weighted GPA will appear on the student's transcript. No quality points are awarded for non -Diploma courses. Secondary Petention Guidelines,i very Policy, and Promotion Secondary students who fail a course in any core area of study (mathematics, language & literature, individuals and societies, science and foreign language) must satisfactorily complete an equivalent course in either summer school or through an alternative educational program (if available). Courses that bear high-school credit must be remediated through a credit recovery program from an approved accredited institution (i.e. Algebra I and a foreign language). Students who fail a course required for graduation by the state of Texas and Westlake Academy must complete the class through an approved summer or alternate educational program prior to next school year unless otherwise approved by the Principal or his/her designee. All credit recovery must be completed prior to the first day of the next school year. The student will be re -enrolled in the course upon returning to school in the fall if they were unable to earn credit over the summer. Since many courses have prerequisites, failure to attend summer school may impact a student's ability to graduate within four (4) years. Retention Over the course of the academic year information is shared by the class teacher for students who are not progressing in the academic, social -emotional and the personal development programs. This information is shared through email communications and face to face meetings Updated Aug-2023 58 Back to Ilable of Contents ............................................................................................................I 429 Parent / Student Handbook 2023-2024 with the class teacher, the PYP leadership and specialist teachers. Parents also receive quarterly reports related to the IB Learner Profile, Approaches to Learning skills ( Communication, Self -management, Social, Research and Thinking). A parent may request in writing that a student repeat Kindergarten or any other grade through G8. Before granting the request, the Westlake Academy may convene a retention committee to meet and discuss the request and will invite the parent to participate. A parent may request in writing that a student repeat a high-school credit course in which the student was enrolled during the previous school year unless Westlake Academy has determined that the student has met all requirements for graduation. Before granting the request, Westlake Academy may convene a retention committee to meet and discuss the request and will invite the parent to participate. Promotion Under the Texas Education Code A student must demonstrate academic achievement of the subject matter of the grade level in order to be promoted to the next grade. To determine whether this has happened, leadership will look at a student's grades, teacher recommendations, State of Texas Assessments of Academic Readiness (STAAR) scores (if applicable), and other academic information. Along with the academic requirements the leadership in collaboration with the classroom teacher will also consider the age of the student and their well-being (social -emotional development) in promotion to the next grade level. Promotional decisions will be made in collaboration with parents and the final decision made by the section principal. Any secondary student who foils two (2) or more core courses (mathematics, language & literature, individuals and societies, science and foreign language) may NOT advance to the next grade level. The retention committee may evaluate each individual case for the best decision in regards to student welfare and academic achievement. Guidelines for Schedule Changes • All schedule changes must be completed prior to August 30, 2023 in the Fall Semester and January 17, 2024 in the Spring Semester. • Students may change a course at the end of the semester provided that it does not impact their MYP/DP Programme requirements and/or Westlake Academy graduation requirements. • Under certain circumstances, students may drop to a lower level course at the 9 week period per written approval - Parent, MYP/DP Coordinator, Counselor, and Principal. p g- I1..able of Contents Updated Au 2023 59 Back to ........................................................................................................I 430 Parent / Student Handbook 2023-2024 Notice iFailures The administration notifies parents in writing according to the following timeline: Interim progress updates: parents with students failing a course will be notified at approximately the fourth week of the grading period Quarter and Semester end progress reports: families will receive progress reports from teachers at the end of each quarter and semester communicating a student's progress in the course. Semester grades will include a percentage grade. Counselors will provide credit recovery information for students who fail a class. Westlake Academy accepts credits from other schools accredited by the state of Texas. Subjects will be evaluated by a counselor to determine if the course meets the requirements for graduation from a Texas high school, as well as from Westlake Academy. All transfer grades earned in accredited schools will be converted to the Westlake Academy grading scale and course designation consistent with the Academy's standards. Students who have transfer grades that are designated as accelerated, honors, Pre -Advanced Placement, Advanced Placement, Dual -Credit, etc. will receive the appropriate quality points, which will be determined by the appropriate Westlake Academy counselor. In order to receive credit for completed work, students entering Westlake Academy from a non -accredited school or from homeschooling must take the credit -by -exam (CBE) tests approved in advance by Westlake Academy. Students are responsible for any applicable fees associated with these tests and must achieve a passing test score. Students who are awarded credit by Westlake Academy in courses that require an EOC, the student must sit for and achieve passing performance. Secondaryi/ccration: Guidelines and Procedures Westlake Academy recognizes the need for some students to accelerate within a course sequence to further challenge themselves. The continuum of IB programs already offers advanced curriculum at all levels. Credit/acceleration does not allow students to accelerate for the purpose of omitting a core class or graduating early. Students cannot accelerate beyond the prerequisites for the Diploma Programme (DP), and DP classes cannot be started prior to grade 11. Credit/Acceleration by examination without prior instruction is offered to advance students in course sequence in order to challenge and enrich their educational plan, provided that all prerequisites are satisfied. Due to state testing requirements, the following courses are not eligible for credit/acceleration purposes: English I, English II, Biology, Algebra I, and US History. p g- I1..able of Contents Updated Au 2023 60 Back to ........................................................................................................I 431 Parent / Student Handbook 2023-2024 • At Westlake Academy, credit/acceleration is limited to the subjects of Mathematics, and Language Acquisition (Spanish and French), unless approved by the Principal • Secondary students may only accelerate one course per subject through credit/acceleration by examination at Westlake Academy. • Secondary students seeking to accelerate using credit by exam (CBE) or outside courses must apply directly to the relevant Secondary Principal using the appropriate application listed on the school's website. • Applications for credit/acceleration must be submitted prior to registration for the next academic year. Decisions will be made on a case -by -case basis using teacher recommendations, advanced study documentation, and aligned assessment performance. • Secondary students planning to accelerate will take two CBEs or outside courses (semester 1 & semester 2) for each credit/acceleration course from an online provider determined by the school (e.g. Texas Tech Online High School). • A secondary student will be given credit for an academic course if the student scores 90% or above. Credit is only awarded for a course in its entirety (full year). An exception may be made by the appropriate Secondary Principal for a student from out of district entering with half -credit in a full credit course. This will allow the student to take a CBE for the missing semester to complete the credit in the course. • All CBEs must be completed before the beginning of the new academic year. All credits must be received prior to attending a more advanced level course. • Costs/fees for CBEs are the responsibility of the student. • Grades earned through CBE or outside courses are unweighted and are included in the G PA. To accelerate in math starting in grade 7, students must meet the following criteria: • Students must have earned at least a criterion mark of 7 or higher in the current mathematics course. • Students must score in the 96th percentile of Level 3 Mastery on their STAAR/ EOC. • 2 grade levels advanced on Ready or applicable math benchmark. To accelerate in science starting in grade 10, students must meet the following criteria: • Students must have earned at least a 90% or better in their Biology course. • Students must score at Level 3 (masters grade level material) on the Biology EOC. • Students must score at Level 3 (masters grade level material) on the Algebra 1 EOC. A waiver, requiring parent signature, is available for those students who meet two of the three requirements. Please note that credit/acceleration does not specifically prepare students for the next level of IB courses. Once an accelerated credit is received, the student must remain in the more advanced level course for the remainder of the year. p g- I1..able of Contents Updated Au 2023 61 Back to ........................................................................................................I 432 ejF Parent / Student Handbook 2023-2024 CreditOff Campus The purpose of the Off -Campus Physical Education (OCPE) program offered by Westlake Academy is to accommodate students in grade 9 who are involved in high level athletic programs that require a significant amount of individualized training. The OCPE program is a cooperative arrangement between Westlake Academy and an approved off -campus sponsoring facility/provider. Activities are defined as those in which a student works with a single teacher/coach/team at an approved agency during the regular school year. Below are the general requirements: 1. Students in grade 9 will be eligible for consideration for the off -campus program. 2. Students will receive a maximum of one half (.5) credit per semester. 3. Students applying for OCPE require a minimum of fifteen (15) hours per week for highly intense, professionally supervised training. 4. Students qualifying at this level may be dismissed from school one period of eight for such participation. More information and to obtain an application for off campus PE go to the Westlake Academy website. GRADUATION GUIDELINES GraduationSecondary i Westlake Academy seniors who have satisfied all the requirements necessary for graduation are eligible to participate in commencement ceremonies. An exception may be made in the event a senior lacks one (1) credit towards the graduation requirements and a student has a plan approved by the Head of School or his/her designee to complete the course prior to the beginning of the next school year. No other exceptions to participation in the Graduation Ceremony will be granted. Academicii Westlake Academy was founded upon the philosophy that students should strive to reach their individual maximum potential without focusing on their performance as it compares to their peers. Westlake Academy is non -ranking school, except for the purposes contained below: • Reporting to Texas colleges and universities for automatic admission per TEC 51.803*; • Reporting when required for a specific scholarship opportunity*; and • Determining Valedictorian, Salutatorian, and Top 10%. *Rank in class will be determined by cumulative grade point average (CPGA) and will be sent directly from Westlake Academy to institutions/organizations for admissions and/or scholarship purposes. Valedictorian, ri % Determination Graduating seniors with the top two Cumulative Grade Point Averages (CGPAs) will be recognized. In the event of a tie for Valedictorian, the Academy shall compute the weighted p g- Ilable of Contents Updated Au 2023 62 Back to ........................................................................................................I 433 Parent / Student Handbook 2023-2024 numerical grade average to a sufficient number of decimal places until the tie is broken. Additionally, valedictorian and salutatorian eligibility require attendance at Westlake Academy for six consecutive semesters preceding graduation. Further, the Superintendent or his/her designee may deem a student ineligible who is in violation of Westlake Academy's code of conduct and requirements, town code, or state codes. *Ford eta i Is regarding the selection of the Valedictorian, Salutatorian, and Top 10%, please reference Board Policy No. 6.04. A graduating senior who has a weighted Cumulative Grade Point Average (CGPA) of 90% or above will be determined to be an Honor Graduate and will be recognized at commencement. The Secondary Principal and his/her designee are granted the authority to include students whose CGPA is 90% or above at the end of the final semester. Academic Achievement Pecord/Transcript Each student has an academic achievement record, which contains their grades, graduation credits, grade point average, and required state testing scores in high school level courses. A photocopy of the record is called a transcript and is required for admission by most secondary and post -secondary institutions. An official transcript will include an embossed seal and a signature from the Registrar or College Counselor. All official and unofficial transcripts require a written request from a parent or student before they are released. A transcript will not be released without the written request from a parent or student. Students who are over (18) years of age must individually request a transcript in writing. Students may request a transcript from the Registrar or College Counselor. STANDARDIZED ASSESSMENTS Westlake Academy is an IB World School that is also responsible for teaching the Texas Essential Knowledge and Skills (TEKS) as contained in 19 TAC Chapters 110-128 and participates in the statewide assessment program, State of Texas Assessments of Academic Readiness (STAAR), to ensure accountability for student achievement. Students are assessed in reading and math in Grades 3-8, plus students in Grades 5 and 8 are assessed in science. Grade 8 students complete a Social Studies assessment. Students enrolled in certain high school level courses are required to sit for an End of Course (EOC) assessment. Assessed high school courses include: English I, English II, Algebra I, Biology, and US History. The completion of these five EOC exams is a graduation requirement for the state of Texas. Westlake Academy also administers the Texas English Language Proficiency System (TELPAS) assessment to students who qualify. Information regarding all standardized assessments will be communicated to families throughout the school year. p g- Ilable of Contents Updated Au 2023 63 Back to ........................................................................................................I 434 Parent / Student Handbook 2023-2024 The National Spanish Examination and the National French Examination, Le Grand Concours, are motivational contests to recognize student achievement and proficiency in the study of Spanish and French. In addition to the contest, this exam is an online, standardized assessment tool given to Grades 7-11 that measures content standards including vocabulary and grammar, and performance standards, including reading and listening comprehension. These assessments allow us to gauge student progress with national language acquisition proficiency standards. PSAT - All students in grades 10 and 11 are required to take the PSAT. The PSAT fee will be covered by Westlake Academy. Grade 11 students take the PSAT in order to be considered for the National Merit Scholarship Program. SAT and ACT - Fee waivers for the SAT/ACT are available in the College Counselor's office. The Westlake Academy high school code for College Board and ACT is 447-468. Use this code for school identification on the SAT and ACT college registration forms. Westlake Academy's college counselor will provide families with information regarding these exams. ACADEMIC INTEGRITY A component of the mission statement for Westlake Academy is to strive to achieve academic excellence and develop life-long learning traits for the success of the students. As such, an academic honesty and honor code is necessary to support those endeavors. All students are expected to act with integrity in regards to academic and non-academic contexts. The guidelines for academic honesty and honor code should be read in conjunction with Westlake Academy Board Policy No. 3.10 "Academic Honesty and Honor Code." Teachers and students have the responsibility to help ensure that all students have an equal opportunity to demonstrate the knowledge and skills they acquire during their studies and to continue this responsibility as a "lifelong learner" in post -secondary education and future career. All members of the Westlake Academy IB community must strive to be principled, acting with integrity and honesty, with a strong sense of fairness and justice, and with respect for the dignity and rights of people everywhere. How do students learn and act to reflect the ideals of academic integrity? Students are exposed to the development of skills that have relevance across the curriculum to enable them to 'learn how to learn'. The skills are foundational for independent and collaborative learning to promote a common language to reflect and clarify the process of learning. These skills are the Approaches to Learning (ATLs) that are common in the PYP and MYP. In DP, the skills are based on Research and Self -management. p g- I1..able of Contents Updated Au 2023 64 Back to ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,I 435 Parent / Student Handbook 2023-2024 What is Academic Dishonesty? • Engaging in any act of plagiarism by passing off ideas or words of another as one's own, using another's work without quoting sources, committing literary theft, or presenting an idea from an already existing source as new or original. This includes submitting AI -generated work as one's own work. • Receiving or providing assistance on an assignment in or out of the classroom where collaboration is not explicitly condoned by the teacher. This does not include legitimate collaboration in a group project or assistance provided to help another student understand class material. • Communicating or attempting to communicate with another student during an examination via verbal, nonverbal, written, or electronic means. • Disclosing the content of assessment material to another student who is taking or has taken the same course but has not yet taken the assessment in question. • Possessing or using forbidden materials or aids during an assessment; stealing, attempted theft, or collusion with any who attempt to steal assessment materials. Examplesc is misconduct, intellectual , and authentic authorship Academic misconduct is behavior that results in or may result in, the student or any other student gaining an unfair advantage in an assessment. What does this behavior look like? • Copying another student's work without explicit acknowledgment; • Allowing another student to copy one's work (collusion); • Taking unauthorized material into an examination; • Behavior that disrupts an examination or may distract other students; • Communicating with another student during an examination; and • Using a translator in a language assessment without being given permission by the teacher. Examplesv i citing c i original i • All sources consulted are acknowledged in one's work using MLA referencing style. • All information used in the body of the text is fully listed in the bibliography. • Quotation marks or indentations are used to show all text that is someone else's exact words. • All sources are cited so readers can find them. Distinction between leii collaboration cc collusion Legitimate collaboration occurs when two students or more share and use materials to complete a group project and acknowledge in their work who produced what. Moreover, a student acting in the place of a tutor for another, wherein one assists the other to learn the subject material through the use of class assignments, is legitimate collaboration. Unacceptable collusion occurs when students deliberately copy each other's work without referencing the other's student work; this also includes the lack of will to learn course material and simply use another's work and claiming it as one's own. Cheating, plagiarism, forgery, and any other forms p g- I1..able of Contents Updated Au 2023 65 Back to ........................................................................................................I 436 Parent / Student Handbook 2023-2024 of academic dishonesty are considered severe discipline infractions and will be subject to the progressive discipline process outlined in the Parent/Student Handbook. Academic integrity The Integrity Pledge that follows has been a collaborative process, drafted and discussed by students across all IB Programmes, subject -based teachers, and the administration. By means of a pledge, students practice responsible leadership, accept personal responsibility, develop strong character, and create an atmosphere free from suspicion. At its core, the pledge is based on mutual respect and trust, serving as a written model for what is expected from students in terms of behavior, as well as a pledge to live by the school's values. Parents and community members are important partners in promoting academic integrity. All students will be required to support the traits identified in the IB Learner Profile by committing to the following: As an IB student, I am responsible to uphold a principled perspective in my personal and academic life. Consequencesc is Integrity Students who have chosen not to uphold the Academic Integrity Pledge regarding academic honesty will be subject to the following consequences: Consequencesr academic dishonesty in the elementaryschool: 1st Offense - The incident will be documented in writing to the parents. The student will redo the assignment; 2nd Offense - A parent, teacher, student conference wil the assignment during after school detention; 3rd Offense - A parent, teacher, student conference will the assignment during Saturday school; and 4th Offense - A parent, teacher, student conference will the assignment during an in -school suspension be conducted and the student will redo be conducted and the student will redo be conducted and the student will redo Consequences for academic i in the middle school: 1st Offense - Zero on Assignment, formative or summative, with no opportunity to make up and assignment to Saturday School; 2nd Offense - Zero on Assignment, formative or summative, with no opportunity to make up and assignment to In -School Suspension; 3rd Offense - Zero on Assignment, formative and summative, with no opportunity to make up and assignment to Out -of -School Suspension; and 4th Offense - Zero on Assignment, formative or summative, with no opportunity to make up and Expulsion Updated Aug-2023 Back to Ilable of Contents ............................................................................................................I 437 Parent / Student Handbook 2023-2024 Please note that measuring a learner's progression on the learning continuum is imperative. As such, a teacher may assign an alternative assessment to determine student progress. This alternative assignment will provide feedback but will not be assigned a mark. academicConsequences for i in the high First offense - An automatic zero for the work in the case of a first offense. No opportunity is to be given to make up the zero grade. An alternative assignment may be given to determine student progress, but no grade will be awarded. Saturday school will be assigned. The document/incident is to be collected by the teachers and filed with the Principal, who will record the incident. Parents are to be notified. Second offense - An automatic zero for the work with the same above specified notifications and qualifications for a second offense. An alternative assignment may be given to determine student progress, but no grade will be awarded. Additionally, an out -of -school suspension is to be assigned and a meeting of the parents, student, teacher and college counselor called by the Principal. Third offense - Indefinite suspension pending a recommendation for expulsion for a third offense. In case of academic dishonesty being committed in either a) the submission of work that is to be assessed or moderated by the IB or b) during IB external assessments, the DP Coordinator shall immediately inform the IB. This will likely result in the student being excluded from being eligible for the receipt of an IB diploma. Determination of aci i in the High A determination of whether academic dishonesty has been committed shall be made, in the first instance, by the teacher of record. If the teacher is uncertain, they will consult with the MYP or DP Coordinator, as appropriate. In instances where "evidence beyond reasonable doubt" is not available, and the offense is disputed by the student, a meeting will take place between the teacher, student, parents and the appropriate administrator to discuss the evidence presented by the teacher. If a consensus can not be reached, the appropriate administrator will make a determination on the "balance of probabilities" approach, as outlined by the IBO. 0-11110;1014Z'1&14�1 SPECIAL EDUCATION AND SECTION 504 Special education at Westlake Academy is built on the belief that all students can and will learn. It is the school's responsibility to provide appropriate learning experiences, to recognize and understand the unique nature of each student, and to promote the worth and dignity of each student to enhance their educational success in the least restrictive environment possible. To p g- I1..able of Contents Updated Au 2023 67 Back to ........................................................................................................I 438 Parent / Student Handbook 2023-2024 the extent appropriate, instruction for special education students will be provided in the classroom setting. The goals are as follows: • Ensure that all students receive a free, appropriate public education which may include special education and related services to meet their unique needs. • Provide a full range of educational opportunities in the least restrictive environment for each student. • Ensure that the rights of Special Education students and their parents are protected. • Assess and ensure the effectiveness of efforts to provide appropriate educational programs for all Special Education students. Westlake Academy adheres to all state and federal regulations. For detailed information regarding Westlake Academy's Special Education policies, please visit the following webpage: htt cation Aiding ve Learning DifficultiesSpecial Education Section vic For those students who are having difficulty in the regular classroom, all school districts and open enrollment charter schools must consider tutorial, compensatory, and other academic or behavior support services that are available to all students, including a process based on Response to Intervention (RTI). The implementation of RTI has the potential to have a positive impact on the ability of districts and charter schools to meet the needs of all struggling students. If a student is experiencing learning difficulties, his or her parent may contact the individual(s) listed below to learn about the school's overall general education referral or screening system for support services. This system links students to a variety of support options, including making a referral for a special education evaluation or for a Section 504 evaluation to determine if the student needs specific aids, accommodations, or services. A parent may request an evaluation for special education or Section 504 services at any time. Special Education If a parent makes a written request for an initial evaluation for special education services to the Coordinator of Special Education Services or an administrative employee of the school district or open enrollment charter school, the district or charter school must respond no later than 15 school days after receiving the request. At that time, the district or charter school must give the parent a prior written notice of whether it agrees to or refuses to evaluate the student, along with a copy of the Notice of Procedural Safeguards. If the school district or charter school agrees to evaluate the student, it must also give the parent the opportunity to give written consent for the evaluation. Please note that a request for a special education evaluation may be made verbally and does not need to be in writing. Districts and charter schools must still comply with all federal prior written notice and procedural safeguard requirements and the requirements for identifying, locating, p g- I1..able of Contents Updated Au 2023 68 Back to ........................................................................................................I 439 Parent / Student Handbook 2023-2024 and evaluating children who are suspected of being a child with a disability and in need of special education services. If the district or charter school decides to evaluate the student, it must complete the student's initial evaluation and evaluation report no later than 45 school days from the day it receives a parent's written consent to evaluate the student. However, if the student is absent from school during the evaluation period for three or more school days, the evaluation period will be extended by the number of school days equal to the number of school days that the student is absent. There is an exception to the 45-school-day timeline. If a district or charter school receives a parent's consent for the initial evaluation at least 35 but less than 45 school days before the last instructional day of the school year, it must complete the written report and provide a copy of the report to the parent by June 30 of that year. However, if the student is absent from school for three or more days during the evaluation period, the June 30th due date no longer applies. Instead, the general timeline of 45 school days plus extensions for absences of three or more days will apply. Upon completing the evaluation, the district or charter school must give the parent a copy of the evaluation report at no cost. Additional information regarding special education is available from the district or charter school in a companion document titled Parent's Guide to the Admission, Review, and Dismissal Process. This guide can be accessed through the Academy's website. See link above. Dyslexia ci iTherapist This position supports students who have been identified as having reading difficulties. This is a pull-out program with classroom teacher follow up in the learning environment. The Dyslexia Specialist/Language Therapist implements the Scottish Rite Take Flight program, which is an intensive two-year program. Texas Education Code (TEC) §38.003 defines dyslexia and related disorders, mandates screening and testing students for dyslexia and the provision of instruction for students with dyslexia and gives the State Board of Education (SBOE) authority to adopt rules and standards for screening, testing, and serving students with dyslexia. Texas Education Code §7.028(b) assigns the responsibility for school compliance with the requirements for state educational programs to the local district board of trustees. Title 19 of the Texas Administrative Code (TAC) §74.28 outlines the responsibilities of districts and charter schools in the delivery of services to students with dyslexia. Finally, two federal laws, the Individuals with Disabilities Education Act (IDEA) and the Rehabilitation Act of 1973, Section 504, establish assessment and evaluation standards and procedures for students (34 C.F.R. Part 300 (IDEA), Part 104 (Section 504)). ContactciService The designated person to contact regarding options for a student experiencing learning difficulties or regarding a referral for evaluation for special education services is: • Carolyn Anderson (Assistant Principal G,�c...... uIk,„....... y,,„erg • Beth Hughes (Secondary Assistant Principal) bl „!I hes d)westuakeacadem „or„ • Amy Henderson (Diagnostician)„aeacade „Ik,,„,„„„, „o r ) p g- I1..able of Contents Updated Au 2023 69 Back to ........................................................................................................I 440 Parent / Student Handbook 2023-2024 • Phone Number: 817-490-5757 Each school district or charter school must have standards and procedures in place for the evaluation and placement of students in the district's or charter school's Section 504 program. Districts and charter schools must also implement a system of procedural safeguards that includes notice, an opportunity for a parent or guardian to examine relevant records, an impartial hearing with an opportunity for participation by the parent or guardian and representation by counsel, and a review procedure. SectionContact Persons for The designated person to contact regarding options for a student experiencing learning difficulties or regarding a referral for evaluation for Section 504 services is: Contact Persons: Samuel Febres - 817-490-5757. The following websites provide additional information and resources for students with disabilities and their families: • i.....e ai u:ra�nework for the Chuud Centered S ecuau Education l3rocess • u�artners i.esource Network • FEA.: Section ,504 a e a o u r c e s, • Flarent and Educator lResource Guide to Section 504 Counselingvi In line with the mission of Westlake Academy, the Counseling Department will: • provide a comprehensive counseling program which fosters academic success, college and career preparation, and social and emotional development. Through effective communication, Westlake Academy school counselors will consult and collaborate with students, parents, teachers, and members of the community to advocate on behalf of al students. • create a safe, nurturing and internationally minded environment that fosters the traits found in the IB Learner Profile. In doing so, Westlake Academy students are able to maximize their personal development, achieve academic excellence, demonstrate personal responsibility, and exhibit compassion and understanding for self and others. Program overview The role of the school counselor is to assist students in the areas of: • Academic achievement; • Personal/Social Development; and p g- I1..able of Contents Updated Au 2023 70 Back to ........................................................................................................I 441 Parent / Student Handbook 2023-2024 • College/Career Development. There are four components to the overall comprehensive Counseling Program at Westlake Academy. These components include the following: • Counseling Curriculum - Counselors provide social emotional lessons developmentally appropriate within a variety of formats for students. • Responsive Services - Counselors provide individual counseling sessions, parent consultations regarding individual student needs, and coordination with outside referral sources. • Individual Planning - Counselors provide academic and career guidance along with goal -setting and interpretation of assessment instruments. • System Support - Counselors provide community outreach, parent education programs, teacher consultation, and school improvement planning. For more information go to the Westlake Academy website. NOTICE OF POLICIES FOR REPORTING CHILD ABUSE AND NEGLECT The Academy acknowledges the role that CPS investigators play in securing the safety of our students. The following protocol will be followed should a CPS agent arrive on campus: • The front desk administrative assistant will contact the programme level guidance counselor and the programme principal or assistant principal. • The front desk administrative assistant will sign the investigator in through raptor and make a copy of the investigator's badge. All copies will be kept on file in the main office. • The student requested will be called to the main office. • The counselor will request to be present during the interview. If the request is denied, the counselor will wait for the interview to be conducted and will support the student once the interview is completed. • The principal will notify the parent if CPS allows such contact to be made. • Questions or concerns about the welfare of any student maybe directed to the Child Protective Services (CPS) division of the Texas Department of Family and Protective Services (1-800-252-5400) or on the Web at www.txabusehotline.org. HEALTH AND SAFETY Parents are asked to keep the health clinic and classroom teachers fully informed of significant changes to their child's health in order to ensure student safety. When students must take medication at school, either by a physician's orders (prescription medication) or by parent or guardian request (non-prescription medication), the Medication Administration Request Form must be filled out and submitted to the clinic/nurses office. p g- I1..able of Contents Updated Au 2023 71 Back to ........................................................................................................I 442 Parent / Student Handbook 2023-2024 Some medications which students take at school fall under the strict requirements of the Controlled Substances Act and require that special effort be exercised in their safe distribution. Your attention to the following guidelines will help facilitate the safe administration and handling of any medication administered to your student at school. Only FDA approved drugs and prescription drugs ordered by a physician licensed to practice in the United States will be given. The clinic/nurses office does not supply any medication. 1. The parent/guardian must complete the Medical Administration Request Form. Physician's directions and signature are required for medication given longer than 10 days. 2. Changes in dosage must be verified by a written or faxed order from the physician, unless the physician's original order specifies a scheduled dosage adjustment. 3. Milligram dosage indicated on the prescription bottle must match the milligram tablet in the container. 4. An adult should bring medication to the nurses office. Students must not transport their own medication to the nurses office. 5. Any over-the-counter medications should be in the original container and be accompanied with the Medication Administration Request Form. 6. Morning and afternoon doses should be given before and/or after school unless otherwise 7. requested by your physician. Antibiotics should be given at home 24 hours before returning to school. 8. At the end of the school year any medication remaining will be discarded if you do not retrieve it by the last day of school. No medication will be sent home with students. 9. Students may carry epi-pens, inhalers and diabetic supplies with education on the use and doctor's written permission. The student is responsible for any self -carry medication. Parents must complete a Medication Administration Request Form and provide the appropriate care plan from a physician. 10. These guidelines also apply to ALL school sponsored field trips and overnight camps. The school nurse is responsible for health records, hygiene counseling, and general medical conditions. He or she keeps records of students' health and performs vision and hearing screenings for students. Also, he or she screens for acanthosis nigricans which is a precursor to diabetes Type 2. The nurse cannot make a diagnosis or write prescriptions. It is the goal of Westlake Academy to provide an environment that is conducive to learning for all students and staff. Some communicable diseases or conditions may warrant exclusion from school to avoid exposing other students. If your student exhibits any of the following symptoms, please keep your student home until the child is free of the symptoms for 24 hours and has been satisfactorily treated. • Temperature of 100 degrees or above; p g- I1..able of Contents Updated Au 2023 72 Back to ........................................................................................................I 443 Parent / Student Handbook 2023-2024 • Vomiting and/or diarrhea; • Persistent cough; • Rash; • Open, itchy or draining lesions; • Red, itchy, draining eyes; • Presence of live lice or nits in the hair; • Suffering from a reportable disease, as defined by the ;; ,e x a„ u;g, , „r dof Health; and • Undiagnosed scaly patch(es) on the body or scalp. Your child must be free of fever for 24 hours without the use of Tylenol or Advil and not vomiting for 24 hours before they return to school. Antibiotics must also be taken for 24 hours before returning to school. Teachers will not allow the student to call their parents from the classroom. All students should report to the nurse if feeling ill. If your child becomes ill, you or someone designated by you will be contacted to pick up your child. All students need to be picked up within one hour of receiving a call from the nurse. It is imperative that all phone numbers be completed on the students enrollment contact form and be updated immediately should they change during the year. Communicablei ii Parents of students with a communicable or contagious disease are asked to telephone the school nurse so that other students who have been exposed to the disease can be alerted. Students with certain diseases are not allowed to attend school while their disease is contagious. These include COVID 19, chicken pox, mumps, measles, ringworm, lice, fever, pink eye, fifth disease, strep throat, and flu. For more details about COVID 19, see the Academy's] ,,,l„ , „u, h , Office pgg. on the website. MedicalEmergency If a student has a medical emergency at school or a school -related activity when the parent cannot be reached, the school will follow emergency procedures and transport if possible to the facility of your choice. Parents should keep emergency information up-to-date, including the name of the doctor, emergency phone numbers, allergies, etc. Westlake Academy Medication Administration The WA Medication Administration Request form can be downloaded and filled in by following, ,II „iis III„iii„linIl ,m„ p g- I1..able of Contents Updated Au 2023 73 Back to ........................................................................................................I 444 Parent / Student Handbook 2023-2024 FREE LUNCH AND SCHOOL ASSISTANCE Although Westlake Academy does not participate in the National School Lunch Program, we recognize the importance for each student to have nutritious, balanced meals to support increased concentration and performance in school. Through a generous grant from our school caterer, Viandas Foods, we are able to offer subsidized lunch assistance to our families who are in need, by providing free lunches. Families who meet the Federal Income, u;;;;U juNOdeMes htt :�'�'www fn uda ov�rn�uncorne euu ubuuut uudeuunes, ma a I for the Free Lunch Program by completing Westlake Academy's Free Lunch and School Assistance Application located in Appendix A of the Parent Student Handbook and submitting it to the Registrar at „gp;, „,, c , ,p„ „Ik, , „; ................... ........................ .. „or at the beginning of each school year. Applications must be received by Sept. 1 St of each year to be considered for the program and a lunch account for each student, must be established with our school caterer: Viandas Food by contacting Once approved for the program, students will receive the standard meal offered for the day. Additional items (i.e. chips, cookies, yogurt, etc.) are not included in the Free Lunch Program. If you have questions or need assistance, please contact .r. ustrarwestuakeacadern ..or . Financial Assistance for IB Exams and AP Exams Students who qualify for the Free Lunch and School Assistance Program will also receive reduced pricing on IB, AP and standardized exams. Standardized testing (SAT, ACT, PSAT) MIA The College Board provides reduced pricing on AP Exams taken by students who qualify for the Free Lunch Program . In addition, schools are expected to forgo their administrative fee for these students. The state of Texas also subsidizes a portion of the AP exam for qualified students. See below for the current year cost for these exams. ExamsIB The TEA provides a subsidy to reduce the price of IB exams for students who meet the eligibility requirements for Westlake Academy's Free Lunch Program. Please see below for the current year cost for these exams. llllf;; ilrnent III°° and Services p g- I1..able of Contents Updated Au 2023 74 Back to ........................................................................................................I 445 Parent / Student Handbook 2023-2024 Financial Assistance for School -Related Travel Student Travel Scholarships are available to Westlake Academy students who would like to participate in educational enhancement activities through international travel opportunities and class trips (not including single day field trips). These awards are based on financial need and may fully or partially cover expenses. Should a student require assistance paying for a school -sanctioned class trip, parents may apply for a travel scholarship of up to $1,000 through the Westlake Academy Foundation. Awards are considered on an individual basis and WA administration will confirm financial need. Every effort is made to support all requests, but funds are limited so receipt of a scholarship award is not guaranteed. The Scholarship Application can be found , „r, ,Br.a, ,,le Fraveu Award a uucatuon. For more information, please contact Dr. Shelly Myers at. „; „ „L ,G � c,2.51u2hpaLad...E'DY„ ,!rg- Students in the Free Lunch Program will receive the following at reduced or no cost during the 2023-2024 school year: • Free pizza during all Student Council Pizza Days • Free Ice Cream for G6-12 on Ice Cream Days • Free Dress Days on All School Free Dress Days • Class Field Trip fees will be covered for single -day field trips • AP exams at a discounted price of $14 per exam Total cost of 2023 AP exams: $97.00 per exam College Board fee reduction: $35.00 per exam TEA subsidy per AP Exam: $39.00 Administrative fee provided by Westlake Academy: $9.00 • IB exams at a discounted price of $80 per IB exam • Cost of May 2023 IB exams: $119 for each exam (DP candidates take six, at a total cost of $714) • Cost with TEA subsidy per exam: $80 for each exam (total cost for a DP candidate would be $480) • Standardized exams (SAT, ACT, PSAT) p g- I1..able of Contents Updated Au 2023 75 Back to ........................................................................................................I 446 Parent / Student Handbook 2023-2024 STUDENT AND PARENT'S RIGHTS AND RESPONSIBILITIES STUDENT RECORDS AND PARENTAL RIGHTS According to federal law, parents and students 18 years of age or older have the right to inspect and review a student's educational records and request applicable amendments to ensure the records are not inaccurate, misleading, or in violation of the student's rights. The parent/student shall follow these guidelines when making a request: • A written request will be submitted to Westlake Academy with the necessary information to identify the student and records to be reviewed. • After receipt of the request, a school official will schedule an appointment with the parent/student within 10 days. Requests made during the summer season and customary holiday periods will require additional time to gather the information and schedule a meeting. • Any requests from the parent or student to amend the student's record will need to be submitted in writing to the Principal for the respective student - Secondary or Primary. Notice Of Parent And Student Rightsw. Privacy(FERPA) And Directory .." " w. Westlake Academy maintains general education records which are available to the parent, guardian, or person standing in lawful control of the student under a court order. Both parents/guardians have access to the records unless the school is in possession of a court order limiting access. The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that Westlake Academy, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child's education records. However, Westlake Academy may disclose appropriately designated "directory information" without written consent, unless you have advised the school to the contrary in accordance with Westlake Academy's procedures. The primary purpose of directory information is to allow the school to include information from your child's education records in certain school publications. Examples include but are not limited to: • The annual yearbook; • Westlake Academy newsletters and Communique; • Westlake Academy website; • Social media posts of student participation in school events (class trip/activity); • Honors programs or other recognition lists; • Graduation announcements and programs; • School playbills showing your student's role in a play; • Sports activity sheets and programs; and • Student or parent directories and/or promotion published by Westlake Academy affiliate groups (House of Commons, WA Foundation and WAAC). p g- I1..able of Contents Updated Au 2023 76 Back to ........................................................................................................I 447 Parent / Student Handbook 2023-2024 Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent's prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965, as amended (ESEA) to provide military recruiters, upon request, with the following information - names, addresses and telephone listings - unless parents have advised the LEA that they do not want their student's information disclosed without their prior written consent. If you do not want Westlake Academy to disclose (except as may be required by law) any or all of the types of information designated below as directory information from your child's education records without your prior written consent, you must notify Westlake Academy in writing within the first ten (10) instructional days of the school year. Westlake Academy has designated the following information as directory information: • Student's name; • Address; • Phone number; • Email address; • Photograph; • Date of birth; • Dates of attendance; • Grade level; • Participation in officially recognized activities and sports; • Video of participation in school sponsored event or extracurricular activity • Weight and height of members of athletic teams; • Degrees, honors and awards received; • Student ID number, but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user's identity. ATTENDANCE Under Texas Education Code 25.085, compulsory attendance applies to students who are at least six years old as of September 1 of the applicable school year. The law requires a student to attend public school until the student's 19t" birthday unless the student is exempt under §25.086. Compulsory attendance is enforced through §25.093, 25.094, and the new Chapter 65, Texas Family Code. Developing a habit of regular and punctual attendance will help a student throughout his/her educational experience. Poor attendance is a contributing factor to poor grades often resulting in additional work for both the student and the teacher. Absences have a detrimental effect on learning due to the nature of the IB programs. p g- I1..able of Contents Updated Au 2023 77 Back to ........................................................................................................I 448 Parent / Student Handbook 2023-2024 Parental/Guardiani Westlake Academy requires cooperation from parents in the matter of school attendance and punctuality. Parent's responsibilities regarding attendance are: • Ensure your child is at school ready to begin class by 7:50 a.m. by physically being in the classroom, ready to start the day. • September thru April, follow the Late Start Wednesday schedule and ensure that your child is at school and ready to begin class by 9:30 am on Wednesdays. (See the 2023-2024 School Calendar.) • EMAIL your teacher AND Attendance (, „ , „ „ „ , , , ,( wes lakeac „olr ) by 8:30 a.m., if your child will be absent or tardy. • Schedule routine medical and dental appointments after school hours, when possible. • If your child misses school for a state exempted reason (see below), send the attendance office the required documentation so he/she can be marked as present for the day(s). • Schedule family vacations during the school's vacation days. Parents who schedule trips during the school year which are not officially sanctioned by the Academy subject their student(s) to unexcused absences. Approved trips can be excused by administration but those absences still count against the student's goal of 90+% attendance and will require credit recovery attendance hours for grades 6-12. Unapproved trips will be an unexcused absence, count against the student's 90+% attendance goal, and follow the guidelines in the Parent/Student Handbook for make-up work and attendance consequences. Compulsory Attendance State law requires that a student between the ages of 6 and 19 attend school, as well as any applicable accelerated instruction program, extended year program, or tutorial session. Students enrolled in kindergarten are required to attend school and are subject to the compulsory attendance requirement. Exemptions to Compulsory Attendance (§25.086) State law allows exemptions to the compulsory attendance requirements for several types of absences if the student makes up all work. Exemptions are excused and they do not count against the student's 90+% attendance goal, but require documentation. These include the following activities and events: • Religious holy days; • Required court appearances; • Activities related to obtaining U.S. citizenship; • Serving as an election clerk; • Documented health-care appointments for the student or a child of the student, including absences for recognized services for students diagnosed with autism spectrum disorders, if the student comes to school or returns to school on the same day as the appointment. A note from the health-care provider must be submitted upon the student's arrival or return to campus; • For students in the conservatorship (custody) of the state; p g- I1..able of Contents Updated Au 2023 78 Back to ........................................................................................................I 449 Parent / Student Handbook 2023-2024 • An activity required under a court -ordered service plan; • Any court -ordered activity, provided it is not practicable to schedule the student's participation in the activity outside of school hours; or • Children of Military Families, absences of up to five days will be excused for a student to visit with a parent, stepparent, or legal guardian who has been called to duty for, is on leave from, or immediately returned from certain deployments. • For High School students, no more than one day may be excused/exempted for the purpose of obtaining a driver's license or learner's license. • If a student misses class due to an illness and we receive written/emailed notice from the parent, his/her absence will be marked as excused and you may disregard any automated unexcused alerts you receive during this time. • A student may be counted as present for the day only if they show up on campus at any time during the day, before or after a medical appointment, with a note from a medical practitioner. • All attendance notes including medical/dental excuse notes should be sent to the office with your child, or emailed to ................. , , , anc„ ,( tlakeacadern „or on the day of the appointment or the first day the student returns to school after being out. • Students must be fever and symptom -free for 24-hours without the use of medication before returning to campus. Internationali The principals recognize that Westlake Academy is an IBO World School and under certain circumstances, student international travel can be a supplemental experience for promoting the IB Learner Profile traits. Please note that domestic trips will not be considered for an excused absence as the established school holiday schedule will allow the necessary travel time for trips within the United States. International trips may qualify for up to three (3) days of international travel excused absences each school year, provided the student adheres to all of these conditions: 1. Students must submit a written request to the student's principal with at least 45 days' notice prior to the anticipated travel period. 2. Students must submit an official letter from an NGO (non -governmental organization) or similar organization that will provide the student with a community service project. 3. Students must be in good -standing in school; no pending disciplinary actions and/or suspensions. 4. Students must provide a three (3) page (minimum) reflective essay that incorporates the IB Learner Profile traits within an account of the trip activities, photos of the places visited, and travel dates. The paper is due to the Principal within five (5) days of the student's return to the Academy. Request form for International Travel may be found in Appendix A. p g- I1..able of Contents Updated Au 2023 79 Back to ........................................................................................................I 450 Parent / Student Handbook 2023-2024 College Visits, x iMilitary i (Exemptions % Junior and Senior students are allowed up to two days' absences related to visiting a college or university or engaging in a career exploration experience. These absences will be considered an exemption to compulsory attendance provided that the student submits proof to verify such a visit and makes up any work missed. An absence will also be considered an exemption if a student 17 years of age or older is pursuing enlistment in a branch of the U.S. armed services or Texas National Guard, provided the absence does not exceed four days during the period the student is enrolled in high school and the student provides verification to the district of these activities. Attendance Peview Committee%/® Pule TEC Sec. §25.092. Minimum Attendance For Class Credit or Final Grade states: A student in any grade level from kindergarten through grade 12 shall not be given credit or a final grade for a class unless the student is in attendance 90 percent of the days the class is offered. A student who is in attendance for at least 75 percent but less than 90 percent of the days a class is offered may be given credit or a final grade for the class if the student completes a plan approved by the school's principal and the Attendance Review Committee which consists of the following members: Principal or Assistant Principal, Counselor, Nurse (if needed), and Teacher Representative. Our practice in Westlake Academy's middle and high school is to provide a variety of, „�a,tjon , for attendance make up time and learning equal to 50% of the time missed. All make-up time assigned must be made up before the last day of school, May 31, 2024. For students in PYP, an award of a final grade shall be based on attendance during the entire scheduled school year rather than on semesters. In Grades 6-12, award of a final grade shall be based on attendance during each the fall and the spring semesters independently. r r111111111 111 111111 1111F IIIII�r , �r , V IN Semester: Tracked PER COURSE 90% Lose Credit on absence # 75% Lose Credit on absence # Fall 2023 On absence #5 On absence #10 Spring 2024 On absence #5 On absences #11 Attendance recovery options are provided for absence #5 through absence #9 (fall) or #10 (spring). Course credit is not awarded to students with attendance below 75%. p g- I1..able of Contents Updated Au 2023 80 Back to ........................................................................................................I 451 Parent / Student Handbook 2023-2024 NoticeParental x iv Written notice of attendance status will be provided to parents on the 3rd absences and again if their child falls below the 90% rule through a posted letter in PowerSchools. Families with extenuating circumstances should communicate with the assistant principals so that they can assist wherever possible to improve student attendance. Failurei School employees must investigate and report violations of the state compulsory attendance law. A student absent without permission from school will be considered in violation of the compulsory attendance law and subject to disciplinary action. When a student reaches ten (10) total unexcused absences within a six month period (10 PYP, 5A/B days for G6-G12), or 3 days within a four week period (3 PYP, 2A/B for G6-G12), communication with parents/guardians will be sent indicating that continued absences may materially affect the student's progress and will put the parents/guardians in jeopardy of violating truancy laws. Unexcused absences are any absences that have not been excused as defined above and outlined by the Texas Education Agency. Parents/guardians can log into PowerSchool Parent Portal ANYTIME to view your student's attendance. You may set up attendance alerts there as well. If a student with a disability is experiencing attendance issues, the student's ARID committee or Section 504 committee will be notified, and the committee will determine whether the attendance issues warrant an evaluation, a reevaluation, and/or modifications to the student's individualized education program or Section 504 plan, as appropriate. The section 504 plan cannot exempt students from the mandatory compulsory attendance requirements in Texas. Truancy A parent/guardian commits an offense of thwarting compulsory attendance, if after having been warned in writing, a child has unexcused voluntary absences on 10 or more days or part of days within a 6-month time frame. An offense under this section is a Class C misdemeanor punishable by a fine not to exceed $500.00 Education Code 25.093 A student who has been absent without excuse on three days or parts of days will be issued a warning notice to inform the parents that the student is subject to truancy prevention measures in addition to other statutory requirements in existence. Referral to court for truant conduct may occur if a student fails to attend school without excuse on 10 or more days or parts of days within a six-month period. A parent/guardian of a school age child has the responsibility to require that their child attend school regularly. When sickness or higher obligation necessitates an absence, a note or email p g- I1..able of Contents Updated Au 2023 81 Back to ........................................................................................................I 452 Parent / Student Handbook 2023-2024 signed by the parent/guardian explaining the reason for the absence is required the day the student returns to school. If a student fails to submit a written documentation, the absence will be considered unexcused. When a student's absence for personal illness exceeds five (5) consecutive days, the Academy requires a note from a physician. The administration may, if the student has established a questionable pattern of absences, also require a physician's or clinic's statement of illness after a single day's absence as a condition of classifying the absence as one for which there are extenuating circumstances When a child is absent from class without permission or misses one or more classes or part of classes without prior parental authorization, he/she is subject to disciplinary action. Students are truant if: 1) they leave class or campus without permission from both a parent and a school official; 2) they are on campus, but not in their assigned location/on-campus truancy; 3) they leave school during the day without first providing the office with a note from their parents giving permission for them to leave; 4) they go home sick without going through the nurse; 5) they call parents and leave without checking out through the office; 6) they don't sign out in the office. DocumentationLevels) When a student is absent from school, parents are asked to contact the school each day the student is absent. If the contact is made by phone, the parent must also provide written notification of the reason for the absence. Please note that unless the absence is for a statutorily allowed reason under compulsory attendance laws, the Academy is not required to excuse any absence, even if the parent provides a note explaining the absence. Students who have an appointment with a healthcare professional and either commence class or return to school on the same day of the appointment have an exempt absence which does not count towards the 90% attendance goal if a note from the doctor's office is provided. Students must be signed in and out through the PYP or Secondary office. Tardiness Tardiness is disruptive to the learning process and often causes students to miss important announcements and information shared at the beginning of the period. Tardiness also has a negative impact on the entire class. Parents and students share responsibility for being on time to school. If your student is tardy because of a medical appointment, they should check in through the front office to turn in their medical note, as documented medical appointments provide an attendance/tardy exemption. TardinessSecondary Unexcused tardies to each class are cumulative in each nine (9) week period. Students who p g- I1..able of Contents Updated Au 2023 82 Back to ........................................................................................................I 453 Parent / Student Handbook 2023-2024 arrive more than 30 minutes late to class will be counted absent. Students are expected to be in class on time (before 7:50 a.m. for first period). Failure to do so will result in the following sanctions: • 1 st Tardy: No action, documentation only • 2nd Tardy: No action, documentation only • 3rd Tardy: Warning posted in PowerSchool • 4th Tardy: After school detention assigned; parents notified via ManageBac note • 5th Tardy: Another after school detention assigned; parents notified via ManageBac note • 6th Tardy: Saturday school assigned; parents notified via ManageBac note • 7 or more: Parent meeting with administration and behavior contract created Driver icense Attendance Verification (Secondary Grade Le For a student between the ages of 16 and 18 to obtain a driver license, written parental permission must be provided for the Texas Department of Public Safety (DPS) to access the student's attendance records and, in certain circumstances, for a school administrator to provide the student's attendance information to DPS. A verification of enrollment (VOE) and attendance form may be obtained from the office, which the student will need to submit to DPS upon application for a driver license. Arriving Leaving Westlake Academy does not provide transportation to or from school. For the safety of our students and staff, visitors are to follow the designated traffic flow patterns and speed limits. Please be extra cautious when dropping off or picking up children, and be patient and courteous. State ,,,III„ ,,,,,,,,,,,,, „ir2.11 lil„I .....................................ii,,,,; III„ ,,,,,, , , ,,,,, ,,, ............ III„IIIJI IIV� il�m iil il�m III III il�m iil t a il�m it 111 111 III ilrmilr Students are welcome on campus at or after 7:30 am. In order to avoid being counted tardy to first period, students must be in their classroom by 7:50 am. The school days end at 3:20 pm for secondary and 3:15 pm for primary. Students must be picked up no later than 3:40 pm unless they are engaged in a school sanctioned activity. It is a safety risk to leave children at school past 3:40 pm, and families who repeatedly fail to pick up their child by this specified time may be reported to Child Protective Services as recommended by local law enforcement. Closed Campus Westlake Academy maintains a closed campus, and all students are required to remain at schoo until 3:20pm. Only those students participating in off campus, school -sponsored activities or p g- I1..able of Contents Updated Au 2023 83 Back to ........................................................................................................I 454 Parent / Student Handbook 2023-2024 who have an approved off period are allowed to leave during the instructional day. Students returning to the Academy from a non -school sponsored activity must check in at the secondary front office and be given a pass to return to class. Any student who leaves the campus early without authorization is not eligible to participate in extracurricular activities or sports that day. Additional sanctions may be given by the Administration team for repeated violations of this requirement (see Truancy under the Discipline and Disciplinary Procedures section). Drop Off and Pick Up Procedures • Cars dropping off and picking up PYP students must use the main entrance (first entrance with IB World Sign). • All vehicles must display the school issues placard. • Cars dropping off and picking up Secondary students should use the drop off area in front of the school Dining Hall. • For all Secondary school access, cars must use the North Drive entrance/exit and circle all the way through to the back of the parking lot and then drop off in front of the Dining Hall. • Once cars are backed up to the short drive - directly before the drop off/pick-up area - drivers should form a double line. In addition to the above mentioned information, please be aware that students cannot be picked up or dropped off at the small turning circle adjacent to the covered walkway (accessed via the North entrance/exit). This location is reserved for designated transport vehicles and students with physical limitations ONLY. PYP students in Grades 4 - 5 with siblings in MYP will be picked up in the MYP dismissal area (outside the dining hall). MYP students may be picked up at the PYP entrance area to leave with their siblings. Student drivers who will be driving siblings to and from school will use the designated drop off and pick up areas only. Carline Procedures for Afternoon Early Dismissal in the Secondary If you need to pick up your student for early dismissal after 2:30pm, we ask that you please enter campus using the middle entrance (Gym entrance). This is important because after 2:30pm, the secondary carline has begun and cars pull into the far right lane and line up when the line is allowed to pull forward at 3:00pm, therefore making it unsafe for incoming cars to proceed. Please see the image below for clarification. Thank you for keeping our campus safe. p g- I1..able of Contents Updated Au 2023 84 Back to ........................................................................................................I 455 Parent / Student Handbook 2023-2024 Primary and Secondary Diroo-off & Pick ua ll109u11yy), Secondary Early (Pick-up (after Leaving Early If a parent or guardian needs to pick up a child from school prior to the regularly scheduled dismissal time, the administrative office will call for the student once the parent has arrived. Parents should not expect students to leave their classrooms unless called by the front office. Parents and/or guardians will be required to sign the child out according to the appropriate procedures established by the front office. Student drivers must also wait to be contacted by the front office to check out of school. Parents who have student drivers should not text or call their students to ask them to leave during the school day. Currently, we utilize a computer -based tracking system whereby parents/guardians, visitors, and students are required to sign out upon exiting the school grounds. Students will only be released to individuals authorized in writing by parents and/or guardians. Those individuals will be required to show identification. For security reasons, students will not be permitted visitors on campus without a Principal's approval. p g- I1..able of Contents Updated Au 2023 85 Back to ........................................................................................................I 456 Parent / Student Handbook 2023-2024 DID Late Arrival/Early DP students may earn the right of late arrival/early release if they have an assigned first or last period study hall AND remain uptodate necessary assignments for the Extended Essay, CAS, and any other coursework. Students must complete a DP late arrival/early release form which is signed by a parent/guardian. Students with a first period off -campus must arrive prior to the second period. Likewise, those that have last period off -campus must leave at the conclusion of the third period. Students with late arrival/early release privileges are also exempt from DP advisory. Students who have been assigned "off campus" for period 1 and 5 are not required to sign in when they arrive on campus unless they arrive early to meet with a teacher. If they do arrive early during their off -campus period they must sign in at the front office. All students who are off campus period 4/8 must leave campus at the end of period 3/7.. They do not need to sign out. If they intend to stay on campus, they must sign in at the Secondary front office, and indicate where on campus they are staying and who is supervising them. Please note that academic dishonesty, disciplinary action, misuse of this privilege, or failure to meet internal deadlines for the Extended Essay, Internal Assessments or CAS will result in this privilege being revoked at any time. In the interests of safety, DP students who have a 41" or 8t" period must remain on campus for their lunch, which will be eaten on campus. DP late arrival/early release privileges do NOT permit students to leave campus at lunchtime and return in time for their &I or 8` period class. If a student with a 4t" or 8` period class leaves campus for lunch, their late arrival/early release privileges will be removed. IB Learner Expectations and Behaviors As an IBO World School, our I values apply directly to the student expectations and behaviors (code of conduct). Westlake Academy's student expectations and behaviors are drawn from the IB Learner Profile, which is designed to promote a knowledgeable, principled and caring approach for maintaining a safe learning and teaching environment. Specifically, students are expected to strive toward becoming respectful life-long learners. These values are crucial in providing an orderly and safe environment for the serious pursuit of academic excellence. Likewise, all the members of a community benefit when expectations are understood, the rules are clear, there are consequences for actions that disrupt the environment, and guidance is available for individuals that may need support. As a community of learners (students, teachers and parents) we share the responsibility and work together for student success. To this end, there are four essential principles that should guide student expectations and behaviors: • Individuals are responsible for their own behavior • Students must be proactive in preventing problems • When an individual has caused a problem, they must take ownership and take steps to resolve the problem • Students will be provided guidance and assistance from adults when necessary p g- I1..able of Contents Updated Au 2023 86 Back to ........................................................................................................I 457 Parent / Student Handbook 2023-2024 Westlake Academy IB Learner Expectations Behaviors 1. All members of the Westlake Academy school community - students, parents or guardians, volunteers, teachers, staff, and administrators - must observe the IB Learner Expectations and Behaviors. 2. All members of the school community are to be treated with dignity and respect. 3. Responsible citizenship involves appropriate participation in the Westlake Academy school community. Each member accepts the responsibility to participate in a manner reflecting dignity and respect. 4. Positive reinforcement of good behavior and recognition of a job well done are the most effective means of promoting high standards of behavior and academic achievement. 5. Westlake Academy does not employ corporal punishment. 6. Disruptions of class impede student learning and teacher productivity. All members of the school community are responsible for maintaining a positive learning environment. 7. All students are expected to act with integrity in regards to academic and non-academic contexts. The Academy will not tolerate any form of plagiarism, including downloading and using information from the internet without quoting sources. Violations will result in disciplinary consequences in accordance with the provisions of this Handbook and the school's Academic Honesty and Honor Code Board policy. Please see the policy regarding the Honesty Code located in the Board Policy Manual on the WA website. Expectations viors at Assemblies, Performances, FieldTrips, Pecess Breaks The I Learner Expectations and Behavior will be used in regard to the I Learner Profile traits of students being knowledgeable, principled and caring towards others. Students are expected to model: • Entering and exiting in a quiet and orderly manner • Respectful listening • Remaining in place unless excused • Adhere to all policies and guidelines as set forth by the off campus venue • No shouting or engaging in horseplay or dangerous activities; • Students must be seated when eating; • Table manners are expected to be adhered to at all times; • Students are to clean up after themselves, checking all eating areas and throwing away trash; • Students are not to share, trade, or take other students' food; and • Please see information concerning food allergies on our website and in this handbook. p g- I1..able of Contents Updated Au 2023 87 Back to ........................................................................................................I 458 Parent / Student Handbook 2023-2024 No students are allowed in the classrooms during lunchtime unless they have written permission from the teacher. Students are only permitted to have packed lunches or a meal provided in the Dining Hall. If a parent/guardian wishes to drop off a lunch, it must be dropped off in the Secondary or Primary Front Office. Parents are not permitted to use the carline circles to deliver lunches to students as this violates campus safety protocol. Food is also not permitted to be ordered by any student in any programme to be delivered on campus; food that is delivered will not be accepted. Please note: PYP does not allow any fast food to be dropped off. Lockers in the PYP Lockers are provided for convenient storage of personal items such as books, coats, and other necessary belongings. The school is the owner of, and has control of, students' lockers. Students in the MYP/DP are not assigned a locker. Following are the general rules and guidelines for locker use: • The school is not obligated to issue a locker to students, nor are students required to have a locker. • Students must keep their lockers neat and clean. A student that would like to have a locker should request one through the office staff. • Students may not share their lockers with anyone and are not to use a locker assigned to someone else. Students may decorate the inside of their lockers as follows: • Any materials used in decorating lockers must be easily and completely removable. Stickers and other materials that cannot be completely removed without locker defacement may not be used. • Any expenses incurred in removing decorations will be charged to the student. • As with any materials placed in lockers, decorations may not include displays that are offensive in nature, including those of a sexual nature or that display alcohol, tobacco, firearms, drugs, etc. • Students should not keep valuables in lockers. Students should have no expectation of privacy related to the contents of a school locker. Staff may inspect lockers without prior notice or consent to ensure compliance with expectations related to cleanliness, order, and adherence to school rules. School officials will suspend locker privileges for students not complying with locker rules. p g- I1..able of Contents Updated Au 2023 88 Back to ........................................................................................................I 459 Parent / Student Handbook 2023-2024 Parental Compliance Westlake Academy is a school of choice. By enrolling their children in the Academy, parents agree to the Mission, policies, and curricular program as defined by the Academy. No parent has the right to impede the education and/or educational program of Westlake Academy. • The Academy asks parents to refrain from the following activities: • disruptions to the normal running of the school • false accusations against any member of the Westlake Academy community • forming groups/committees/associations without approval of school authorities • undermining the performance of duty and authority of teachers • discussing confidential student, parent, or family information • threatening students, staff, or teachers • derogatory and demeaning behavior aimed at students, teachers, staff, or other parents Failure to comply may result in restrictions of the parents' access to school premises. School and Personal Property Personal items not related to academic instruction, including but not limited to electronic devices, are not allowed during school hours. All sports equipment, except clothing, must be taken to the gymnasium/fieldhouse upon entrance to the school. Please know that skateboards, hoverboards, and roller skates are not allowed on campus. Electronic Devices and Cell Phones Westlake Academy recognizes the importance of communication and collaboration, and provides devices for students to be productive in and out of the classroom. Westlake also seeks to develop the IB Approaches to Learning (ATL) skills including communication and self -management and believes that the removal of personal electronic devices fosters a safe and positive learning environment for all learners. To keep the focus on academics, reduce unnecessary distractions, and ensure the safety and security of all students and staff, the schoo enforces the following for students in Grades K-12: • Cell phones and all electronic devices shall be TURNED OFF and not simply in airplane mode or silent during school hours (7:50am - 3:20pm); • Cell phones and all electronic devices shall be kept in a student's backpack or locker or in a holder located in the classroom - not in clothing pockets; • Cell phones and all electronic devices are not allowed to be used during transition times (between classes), during lunch, or during breaks; • The use of any device capable of capturing images is strictly prohibited at all times in locker rooms or restroom areas while at school or at school -related or school -sponsored events; • Parents may reach students by calling the school main office line and the message will be relayed to your student; p g- I1..able of Contents Updated Au 2023 89 Back to ........................................................................................................I 460 Parent / Student Handbook 2023-2024 • If a student needs to reach their parents for any reason during the school day, there are phones located in every classroom in addition to phones in the front office that students may use with the permission of appropriate staff, and • The Academy is not responsible for any damaged, lost, or stolen electronic device. Students in the Diploma Programme (Grades 11-12) will be allowed to use their phones ONLY when eating in or around the dining hall during the designated lunch period. Phone use is not allowed during class, transitions or at any other time on campus. "Electronic Devices" includes but is not limited to: • Cell phones; • Smart watches; • Headphones; • Airpods; • Handheld gaming devices; • Personal tablets; • Cameras/video recording devices; and • Voice recording devices. Damage to School Property Students who destroy or vandalize school property will be required to pay for any loss or damage. If school property is damaged by accident, it should be reported to the Principal, teacher, or school office immediately. All textbooks and e-books are on loan to students for use during the school year. It is expected that textbooks will be kept clean and handled with care. Students will be required to pay for lost or damaged books and will also be responsible for returning the specific books assigned to them. Student Searches Searches of a student's outer clothing, belongings (such as backpacks, purses, etc.), locker or vehicle may be conducted at any time there is a reasonable suspicion that the student is in possession of any contraband in violation of school rules or any time a student provides consent. Contraband items include, but are not limited to, illegal drugs, tobacco in any form, alcohol, weapons, or any other items that are prohibited by the student code of conduct. More intrusive searches of the student's person shall be conducted only if reasonable cause exists to believe that the search will uncover evidence that the student possesses contraband and only in accordance with the procedures allowed by law. The Academy may use special -trained, non -aggressive dogs to sniff out and alert to the current presence of concealed prohibited items, illicit substances, and alcohol. This program is implemented in response to drug and alcohol use problems in public schools and to maintain a p g- I1..able of Contents Updated Au 2023 90 Back to ........................................................................................................I 461 Parent / Student Handbook 2023-2024 safe school environment for all students. This notice is intended to inform students and parents of the following: 1. Lockers may be sniffed by trained dogs at any time without further notice. 2. Vehicles parked on school property may be sniffed by trained dogs at any time without further notice. 3. Classrooms and other common areas may be sniffed by trained dogs at any time students are not present without further notice. 4. If contraband of any kind is found, the student shall be subject to appropriate disciplinary action in accordance with the Student Code of Conduct. Campus Vigilance In an effort to promote pride and responsibility for our school campus, all staff and students have become familiar with the slogan, 'DON'T WALK BY.' This simple yet powerful, three -word statement places responsibility on everyone to: • Pick up trash in classrooms, hallways, performance hall, gymnasiums, and other common areas • Put resources and other items back where they belong • Report any damaged property to a teacher or administrator • Report any potential threat of danger to the administration Loll `►11 101,bn7LAmon &I'JI1417141`k 'J All students m t�r;pr��n afo rrn at a u u to rn es wh u u e o n r a rr� a s. . ,,,,, ;,,„,,,,,,,,,,, ,!,,,„!,„,,,,,,,,„ Students found in violation of the uniform policy will be subject to disciplinary actions. Students who consistently challenge the uniform policy may have such actions noted in their applications for NHS, NJHS, and other honors organizations that inquire about a student's overall character and adherence to school policy. Students will wear casual uniforms Monday through Thursday. Spirit Wear or House Shirts are allowed on Friday with uniform bottoms. Spirit sweatshirts will be allowed in the classrooms on Fridays. Seniors are permitted to wear appropriate free dress on Fridays. Outerwear: Only Westlake Academy branded sweatshirts and hoodies in addition to the uniform fleece and rain jackets can be worn Monday through Friday. • The Westlake Academy branded sweatshirts must be in one of the following colors: Navy, Maroon or Gray. • In the winter, students may wear appropriate outerwear while outside such as heavy winter coats when it is cold, but these must be removed upon entering the building. p g- I1..able of Contents Updated Au 2023 91 Back to ........................................................................................................I 462 Parent / Student Handbook 2023-2024 For all Westlake Academy students, hats and caps may not be worn inside buildings or during instruction time. At no time may students wear any article of clothing that depicts weapons, alcohol, tobacco, drug use or drug paraphernalia, or any item determined to degrade individuals on the basis of race, gender, ethnicity, religion, or sexual orientation. Primary Girl Casual Uniform (Monday- Friday): 1. Khaki or navy skort from either Mills or Ivy 2. Khaki or navy shorts/pants from either Mills or Ivy 3. Navy or maroon Westlake Academy logo polo (short or long sleeve) 4. Westlake Academy navy sweater (optional) 5. Hair accessories must be in school colors (navy, maroon, white) 6. White/black socks 7. Shoes must be in the following colors: navy, maroon, white, black, grey with an enclosed toe and heel 8. Outerwear must be a Westlake Academy branded navy, grey or maroon fleece/sweatshirt Primary Boy Casual Uniform (Monday- Friday): 1. Khaki or navy shorts/pants from either Mills or Ivy 2. Navy or maroon Westlake Academy logo polo (short or long sleeve) 3. Westlake Academy navy sweater (optional) 4. White/black socks 5. Shoes must be in the following colors: navy, maroon, white, black, gray with an enclosed toe and heel 6. Outerwear must be a Westlake Academy branded navy, grey or maroon fleece/sweatshirt Additional Uniform Requirements Students shall be required to show proper attention to personal cleanliness, neatness, and school standards of dress and appearance. • Kinder students are not expected to wear belts with their dress or casual uniform. • All students are expected to have shirts tucked in. • For health and hygiene, socks must be worn at all times. • In the event of cold weather or rain, students may wear appropriate coats/jackets and accessories such as hats and gloves, while outside. These coats/jackets and accessories will need to be removed upon entering the building and left in lockers. If students need an additional layer in the classroom, they may wear their Westlake Academy fleece. • Haircuts/styles are limited to natural colors. Any hair style that presents a substantial distraction to the learning environment (as determined by the administration) is prohibited. • jewelry and piercings must be small and discrete. As all PYP students participate in recess and PE, it is preferred that no jewelry be worn p g- I1..able of Contents Updated Au 2023 92 Back to ........................................................................................................I 463 Parent / Student Handbook 2023-2024 Secondary Uniform Requirements and Expectations Secondaryit i i 1. Khaki, navy, or plaid skirt from either Mills or Ivy 2. Khaki or navy shorts/pants from either Mills or Ivy 3. Navy or maroon Westlake Academy logo polo (short or long sleeve) • DP students have the option to wear light blue Westlake Academy polos 4. Westlake Academy navy sweater (optional) 5. Hair accessories must be in school colors (navy, maroon, white) 6. White/black socks 7. Shoes must be in the following colors: navy, maroon, white, black, grey with an enclosed toe and heel 8. Outerwear must be a Westlake Academy branded navy, grey or maroon fleece/sweatshirt 9. Westlake Academy ID is required to be visible above the waist. Secondaryi i 1. Khaki or navy shorts/pants from either Mills or Ivy 2. Navy or maroon Westlake Academy logo polo (short or long sleeve) 1. DP students have the option to wear light blue Westlake Academy polos 3. Westlake Academy navy sweater (optional) 4. Belt 5. White/black socks 6. Shoes must be in the following colors: navy, maroon, white, black, grey, brown with an enclosed toe and heel 7. Outerwear must be a Westlake Academy navy, maroon, or gray hoodies, sweatshirt or fleece. 8. Westlake Academy ID is required to be visible above the waist. Student Picture ID and Key Card In order to make Westlake Academy a safe learning place for all students, for the 2023-2024 school year, all students will be required to wear a Westlake Academy ID at all times. • On August 21, 2023, each student that is in attendance at school will have their picture taken and receive an ID, WA lanyard and ID sleeve. • G6-12 students must wear his/her ID while on campus. • IDs must be visible at all times above the waist. If a lanyard is used, it must be Westlake Academy branded. • In case of a lost or damaged ID, a student may go to the Secondary front office to p g- I1..able of Contents Updated Au 2023 93 Back to ........................................................................................................I 464 Parent / Student Handbook 2023-2024 purchase a replacement ID for $10. The cost will be added to the student's SchoolsBuddy account and parents can pay for the fees online with a credit card or send a check to the secondary office.. • The ID policy is a part of the Uniform Policy. If a G6-12 student is out of compliance with the ID policy, upon the third occurrence, they will be assigned detention. • G6-12 students will also receive a key card that will be used to enter the Secondary Building, Arts and Science, Performance Hall and Modular Buildings. • For each building noted above, the key cards will provide access during the school day from 7:40am to 3:30pm. The Performance Hall's access will stop at 3:20pm. • If a key card is lost or damaged, the student must immediately notify the Secondary front office so the card can be deactivated and a new card issued. The $10.00 cost for replacing each card will be added to the student's SchoolsBuddy account and parents can pay for the fees online with a credit card or send a check to the secondary office. General Uniform Information: • Students are expected to wear belts with their uniform if wearing pants or shorts. • All students are expected to have shirts tucked in. • For health and hygiene, socks must be worn at all times. • In the event of cold weather or rain, students may wear appropriate coats/jackets and accessories such as hats and gloves, while outside. These coats/jackets and accessories will need to be removed upon entering the building. If students need an additional layer in the classroom, they may wear their Westlake Academy fleece. • Haircuts/styles are limited to natural colors. Any hair style that presents a substantial distraction to the learning environment (as determined by the administration) is prohibited. • Any application of makeup that presents a substantial distraction to the learning environment (as determined by the administration) is prohibited. • Shorts, skirts, or any bottoms must be no more than 3 inches above the knee. Long pants must reach the top of the shoe. • Boys are required to be clean-shaven or have groomed facial hair. • Boots are allowed in inclement weather. • No visible holes, patches, or tattered clothing. • No visible tattoos. • jewelry and piercings must be small and discreet. Face piercings are not permitted. • No baseball caps on campus during the school day. • Ladies are welcome to wear tights or leggings under their skirts. Sweatpants are not permitted. p g- I1..able of Contents Updated Au 2023 94 Back to ........................................................................................................I 465 Parent / Student Handbook 2023-2024 Spirit Every Friday will be a Spirit Day (unless otherwise communicated by the administration). Students are permitted to wear a spirit shirt with their uniform bottoms. Seniors are permitted to wear appropriate free dress on Fridays. All uniform tops, bottoms, and ties must be purchased from one of the following two vendors: Ivy School Uniforms Mills Uniform Company j,,,,,101..........Che ,Ik, , ar er SWte 106 5460 E Loop 820 S Colleyville 76034 Fort Worth, TX 76119 (817) 557-7788 (817) 563-7100 , p, , � ;,,,,,u, y, h o o„ „ „!n„ fad„rrn s,,,, „ „r; ,,,,,,,,,,,,,,,,,,,,,, � � ��c ,,,�; ,,,u„u„u„ ��w e a r. co rn Consequences of Uniform Violations: Students in violation of dress code will be referred for correction. Written warnings will be issued and parents will be contacted to rectify the situation. Multiple offenses may require further intervention and disciplinary action. Please note that adhering to school policies is a reflection of one's character and self-discipline. Student behavior and character are taken into consideration when reviewing student applications for National Honor Society, National junior Honor Society, college letters of recommendations, and other applications. There are no exceptions to the uniform policy. When there is a doubt over the uniform policy, the Principal's judgment will be final. Lost and Found Westlake Academy will not be responsible for the loss of students' personal property; however, measures are taken to return found property to the rightful owner. Lost and found items will be kept in a designated area adjacent to the main office of the Primary and Secondary buildings. It is the student's responsibility to reclaim personal items from these areas. Small items turned into the office such as watches, jewelry, etc. will also be kept in the main office. Periodically unclaimed clothing will be displayed for parents/students to claim. Periodically, all items unclaimed remaining in the lost and found will be donated to a local charity. In the case of unclaimed uniform items, they will be donated to the House of Commons for use in uniform resale events. Articles may be claimed before or after school and during lunch periods. To assure that lost items are returned promptly, students and/or parents should label all clothing and personal items with the student's name. p g- I1..able of Contents Updated Au 2023 95 Back to ........................................................................................................I 466 Parent / Student Handbook 2023-2024 Student Code of Conduct Please follow this link to visit the Student Code of Conduct„ PARENT/STUDENT QUESTION AND COMPLAINT PROCEDURES Students and parents are encouraged to discuss concerns and complaints through informal conferences with the appropriate teacher, principal, or other campus administrator. It is the policy of the Westlake Academy Board to encourage early resolution of concerns at the lowest possible staff or, if necessary, administrative level. Concerns should be expressed, informally if possible - and as soon as possible. In that regard, Westlake Academy teachers can be contacted on a daily basis via the student planner, e-mail or telephoning and leaving a voicemail. Although detailed concerns regarding a particular situation may not be an appropriate subject for email communications, you may use this avenue to contact the teacher and schedule a face-to-face meeting at your earliest convenience. Teachers unable to deal with a concern may refer to: • School counselors; • Elementary, Middle or High School Assistant Principal • Principal; • Head of School and/or Superintendent If the informal process does not resolve the complaint, the complainant may initiate the formal complaint process. Notwithstanding any attempt to informally resolve a complaint, a formal complaint must be initiated within 10 days of the date the complainant first knew, or with reasonable diligence should have known, of the existence of the complaint. All formal complaints must be filed utilizing the Westlake Academy Parent/Student Complaint Form. ComplaintFormal vi i • "Complaints" and "Grievances" have the same meaning. • Complaints arising out of an event or a series of related events must be addressed in one complaint. A student or parent may not bring separate or serial complaints arising from any event or series of events that have been or could have been addressed in a prior complaint. • Complaints and appeal notices must be in writing utilizing the formal complaint form and may be filed by hand -delivery or email. Hand -delivered filings shall be timely filed if received by the appropriate administrator or designee by the close of business on the deadline. E-mail filings shall be timely filed if they are received on or before the deadline, p g- I1..able of Contents Updated Au 2023 96 Back to ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,I 467 Parent / Student Handbook 2023-2024 as indicated by the date/time shown on the email copy. • "Days" shall mean school business days. In calculating time lines, the day a document is filed is "day zero." The following business day is "day one." In calculating time lines under this policy, the day a document is filed is "day zero." The following business day is "day one." • "Response" shall mean a written communication to the student or parent from the appropriate administrator. Responses may be hand -delivered or sent by U.S. Mail to the student's or parent's mailing address of record. Mailed responses shall be timely if they are postmarked by U.S. Mail on or before the deadline. • A student may be represented by an adult at any level of the complaint. The student or parent may designate a representative through written notice to the Academy at any level of this process. If the student or parent designates a representative with fewer than three days' notice to the Academy before a scheduled conference or hearing, the Academy may reschedule the conference or hearing to a later date, if desired, in order to include the Academy's counsel. The Academy may be represented by counsel at any level of the process. • All time limits shall be strictly followed unless modified by mutual written consent. If a complaint or appeal notice is not timely filed, the complaint may be dismissed, on written notice to the student or parent, at any point during the complaint process. The student or parent may appeal the dismissal by seeking review in writing within ten days from the date of the written dismissal notice, starting at the level at which the complaint was dismissed. Such appeal shall be limited to the issue of timeliness. ComplaintFormal In an effort to provide clarity and a step-by-step process for students/parents as it relates to the complaint process, the procedures have been assigned a "level" designation with specific time requirements for filing and staff response. Forms may be found in appendix D. Level One - Complaints (grievances) must be: 1. In writing, dated, and must describe the subject matter of the complaint, the date of the occurrence(s), and identify any persons with knowledge of the alleged complaint; 2. Filed within 10 days of the date the student or parent first knew, or with reasonable diligence should have known, of the decision or action giving rise to the complaint or grievance; and 3. Submitted to the lowest level administrator who has the authority to remedy the alleged problem. In most circumstances, students and parents shall file Level One complaints with the assistant principal. If the complaint is not filed with the appropriate administrator, the receiving administrator must note the date and time the complaint was received and should immediately forward the complaint to the appropriate administrator. p g- I1..able of Contents Updated Au 2023 97 Back to ........................................................................................................I 468 Parent / Student Handbook 2023-2024 The appropriate administrator shall investigate as necessary and may hold a conference with the student or parent within ten days after receipt of the written complaint. The administrator may set reasonable time limits for the conference. The administrator shall provide the student or parent a written response within ten days of receiving the complaint or within ten days following the conference, whichever is later. The written response shall set forth the basis of the decision. In reaching a decision, the administrator may consider information provided at the Level One conference and any other relevant documents or information the administrator believes will help resolve the complaint. Leve I Two If the student or parent is not satisfied with the Level One response, or if the time for a response has expired, the student or parent may request a conference with the Principal or designee to appeal the Level One decision. The appeal notice must be filed in writing, within five days of the date of the written Level One response or, if no response was received, within five days of the Level One response deadline. Upon notice of the appeal, the Principal or designee shall review the Level One record including: • The original complaint and any attachments. • All other documents submitted by the student or parent at Level One. • The written response issued at Level One and any attachments. • All other documents relied upon by the Level One administrator in reaching the Level One decision. The Principal or designee shall hold a conference within ten days after the appeal notice is filed. The conference shall be limited to the issues presented at Level One and identified in the Level Two appeal notice. At the conference, the student or parent may provide information concerning any documents or information included in the Level One record. The Superintendent or designee may set reasonable time limits for the conference. The Principal or designee shall provide a written response within ten days following the conference. The written response shall set forth the basis of the decision. In reaching a decision, the Principal or designee may consider the Level One record, information provided at the Level Two conference, and any other relevant documents or information the Principal or designee believes will help resolve the complaint. Level Three If the student or parent did not receive the relief requested at Level Two or if the time for a response has expired, the student or parent may appeal the decision to the Head of School. The appeal notice must be filed in writing within ten days of the date of the written Level Two response or, if no response was received, within ten days of the Level Two response deadline. p g- I1..able of Contents Updated Au 2023 98 Back to ........................................................................................................I 469 Parent / Student Handbook 2023-2024 The Head of School or designee shall inform the student or parent of the date, time, and place of the Board meeting at which the complaint will be on the agenda for presentation to the Board. The Head of School or designee shall provide the Board the record of the Level Two appeal. The student or parent may request a copy of the Level Two record. The Level Two record shall include: 1. The Level One record. 2. The notice of appeal from Level One to Level Two. 3. The written response issued at Level Two and any attachments. 4. All other documents relied upon by the administration in reaching the Level Two decision. BULLYING GUIDELINES Bullying of any kind is completely unacceptable and will not be tolerated. The state of Texas defines bullying in TEC 37.0832 as: Bullying: (A) means a single significant act or a pattern of acts by one or more students directed at another student that exploits an imbalance of power and involves engaging in written or verbal expression, expression through electronic means, or physical conduct that satisfies the applicability requirements provided by Subsection (a-1), and that: i. has the effect or will have the effect of physically harming a student, damaging a student's property, or placing a student in reasonable fear of harm to the student's person or of damage to the student's property; ii. is sufficiently severe, persistent, or pervasive enough that the action or threat creates an intimidating, threatening, or abusive educational environment for a student; iii. materially and substantially disrupts the educational process or the orderly operation of a classroom or school; or iv. infringes on the rights of the victim at school; and (B) includes cyberbullying. "Cyberbullying" means bullying that is done through the use of any electronic communication device, including through the use of a cellular or other type of telephone, a computer, a camera, electronic mail, instant messaging, text messaging, a social media application, an Internet website, or any other Internet -based communication tool. "Harassment" means threatening to cause harm or bodily injury to another student, engaging in sexually intimidating conduct, causing physical damage to the property of another student, subjecting another student to physical confinement or restraint, or maliciously taking any action that substantially harms another student's physical or emotional health or safety. p g- I1..able of Contents Updated Au 2023 99 Back to ........................................................................................................I 470 Parent / Student Handbook 2023-2024 "Hit List" means a list of people targeted to be harmed using: a firearm, as defined by Section 46.01(3), Penal code; a knife, as defined by Section 46.01(7), Penal Code; or any other object to be used with intent to cause bodily harm. All members of the Westlake Academy community have a right to a safe working and learning environment. This is characterized by tolerant and friendly contact both across and within year groups and with positive involvement from adults. Independence of thought and action should be respected, allowing individuals to flourish without any fear. Every member of the school community has the right to be safe and happy in the school and to be protected from feeling vulnerable. Possiblei Students who are being bullied may show changes in behavior, such as becoming shy and nervous or feigning illness. There may also be changes in their work patterns. Their concentration may fall off, while they do anything to avoid prominence in class. They might try to avoid certain places or activities in school or stop coming to school. Any signs should be reported to school counselors and the administrative team for investigation. Encouragement to Tell It is vital that there is an atmosphere in the school whereby any student who is being bullied, or others who know about it, feel confident that they will be listened to and believed, and that swift, effective, and sensitive action will be taken. Westlake Academy has an anonymous tip line, P3 Campus, in which any student or adult can access on the WA website. All tips are investigated in a timely manner. Active ivBullying Since bystander support of harassment or bullying can encourage these behaviors, the school prohibits both active and passive support for acts of harassment or bullying. The staff should encourage students to walk away from these acts when they see them, constructively attempt to stop them, or report them to the designated authority. Keeping quiet only protects the bully and implies that the bullying is acceptable and can continue. Prevention • Westlake Academy will prevent bullying through: • Education: An effective and sensitive educational program on bullying, involving role-play where appropriate, should be presented to all students. This work will be coordinated by the Programme Principal or his/her designee and counselors and can be taught through school or class assemblies or related subject classes. • Supporting actual or potential victims: It is often only too easy to spot an actual or potential victim. The staff as a whole will adopt an approach that seeks to involve them in group activities, while teachers can help to make them aware of tactics to avoid becoming or continuing as a victim and how to avoid potential bullying situations. It must be made clear to the victim that revenge is not appropriate. p g- I1..able of Contents Updated Au 2023 100 Back to ........................................................................................................I 471 Parent / Student Handbook 2023-2024 • Dealing with the bully: The bully or bullies must be left in no doubt that their behavior is unacceptable, has caused distress, and must stop immediately. This will involve informing their parents and punishment will be carried out as stated in the Parent Student Handbook. Counseling will be available and may be required. • False Accusations: Westlake Academy prohibits any person from falsely accusing another as a means of harassment or bullying. The consequences and appropriate remedial action for a person found to have falsely accused another as a means of harassment or bullying may range from positive behavioral interventions up to and including suspension. • Sharing all -school concerns: It is vital that the whole school community address the issue of bullying. Such behavior is unacceptable to everybody: staff, students and parents. Students should know that they can turn to anybody within that community, be it teachers, fellow students, or the counselors, knowing that their complaints will be taken seriously and sympathetically, and that the community as a whole will take active steps to support the victim or victims. Those who receive such messages of concern or observe bullying must accept that a failure to act appropriately will be seen as a serious misdemeanor. 1 0 ," rrYA &I� EXTRA CURRICULAR PROGRAMS AND ATHLETICS Westlake Academy believes that its students should strive to be well-balanced. We aim to provide an extra -curricular program that offers opportunities for all students to develop their talents. We also strive for ,,,,,,� ;,u, „�",,,,, a ray of dubs, tearnsa and after schoou actMtues. Please know that persistent issues with academic performance and/or behavior may result in loss of privileges to participate in extra -curricular activities. AthleticSecondary Philosophy - Participation in team sports emphasizes the learning of skills and sportsmanship, providing for the development of character, self-respect, physical dexterity, and personal discipline. At the same time it fosters the concepts of teamwork, fair play, and self -reflection. Westlake Academy will endeavor to offer students a wide variety of sports, depending on student interest and participation. Current athletic teams are: Women Men Cheer Football Volleyball Basketball Basketball Soccer (Co -Ed) p g- I1..able of Contents Updated Au 2023 101 Back to ........................................................................................................I 472 Parent / Student Handbook 2023-2024 Soccer (Co-ed) Tennis Softball Golf Cross Country Track & Field Women's Soccer Cheer & Dance Drumline (Co -Ed) Tennis Baseball Golf Cross Country Track & Field Drumline (Co -Ed) Texasci i is Organization Westlake Academy participates in the Texas Association of Independent Athletic Organization for Junior High and High School Sports, and as such athletes, teams, and coaches must abide by their policies and procedures. This is non-negotiable and any non-compliance may result in suspension or expulsions of individuals, teams, or the whole school. Eligibility Academic Eligibility - All players must have a passing average of 70% in all subjects in order to remain eligible for participation in extracurricular programs and/or sports competition. For the purpose of eligibility, an "I" (Incomplete) in a subject has the same effect as being below the 70% mark. Should a player's average fall below this level in one subject, the player will be required to show within a period of three weeks - through work, homework, exams and/or projects - significant improvement to bring their grade above 70%. Failing to demonstrate improvement may result in game suspension or expulsion from the team. Suspension Status - Students who are on academic suspension due to a disciplinary issue with the school may not participate in extracurricular activities or sports programs. Students that are assigned a detention or a Saturday school may not participate in Athletics on the day the detention or Saturday School is assigned and served. Students that are placed in either In School Suspensions or Out of School Suspension may not participate until the day following the conclusion of the suspension and have gained the permission of the Athletic Director or the AD's designee. Eligibility Period - Upon the initial grade check, which begins on Friday of the sixth week of school, students who have a failing grade or an incomplete in a course will be ineligible for the next three week period while they demonstrate improvement in the subject and bring their grade above the 70% mark. Being ineligible means that the student may practice with their respective team, however they will not be allowed to compete in the contests or travel with the team, etc. This grade check will be repeated until the student has brought their numerical grade to the acceptable level (i.e., grade checks will be performed every three weeks until passing). p g- I1..able of Contents Updated Au 2023 102 Back to ........................................................................................................I 473 Parent / Student Handbook 2023-2024 Students who are passing all of their courses at the initial grade check and are considered eligible during the six week grade check will remain eligible and shall be reviewed during each subsequent six weeks period. A player may participate at a higher level than his/her age, but no player will be allowed to play below his/her age or grade level. In TCAF policy (and Westlake Academy), a grade 8 student may participate on a high school team including varsity. Once a grade 8 student participates on a high school team they cannot return to the junior High team in that sport. Once a student enters grade 9 they are not eligible to participate on a junior high team. A grade 8 player will only be considered for advancement to the high school level based on: roster need or advanced skill for this age. Only on rare occasions will a grade 8 student/athlete be advanced to a high school team. Once a student enters grade 9, they will have 8 consecutive semesters of athletic eligibility. At the conclusion of the 8 semester a student who remains in school will not be allowed to participate in athletics. Conduct Westlake Academy expects model conduct from all members of the school community. All team members must meet the expected level of respect for authority and peers, adhering to all rules and regulations of the game as well as exhibiting good sportsmanship. No team member is permitted to make derogatory or humiliating comments to anyone, on or off the sports field. Violations of the rules of good conduct may result in suspension or expulsion from the team. The above expectations also apply to spectators of the sport. Violations may result in a warning, suspension, or expulsion from audience attendance. All parents/guardians of participants in any sport will be required to sign the Medical Consent and Release of Liability forms before the student may be registered. Athletics iUniforms Uniforms are supplied through the registration costs of each sport and are property of Westlake Academy. Student athletes will not be allowed to move to the next sport until the uniform has been returned. Transportation to and from away games will be provided by the school. All players are required to ride school provided transportation to a contest or practice not held on Westlake Academy campus. The parents of an athlete may sign out the student through the head coach after a contest and bring ONLY their child home. Any alteration to this arrangement (i.e. use of the school buses), will be communicated via the coaching staff and/or Athletic Director. Athletics Registration: Every athlete is required to complete the online registration for each spot that p g- I1..able of Contents Updated Au 2023 103 Back to ........................................................................................................I 474 Parent / Student Handbook 2023-2024 will be participated in. The link can be accessed through the athletics website. All monies generated through registration are used to pay expenses such as travel, officials, uniforms, equipment, entry fees, coaching stipends, etc., to help support the athletics program. Secondary Clubs and Organizations Westlake Academy strives for a.,,,,,w..,d e , , of cuubs teams and after srhool actuviitues Student Council Our Westlake Academy Student Council is structured as follows: Grades 6-8 and Grades 9-12 This type of breakdown allows our students to have opportunities to lead grade -appropriate programs and also provides more opportunities for our student leaders to serve. Officer elections are held in the spring of each year and class representative elections are held in the fall of the new school year. Student council sponsors will be in contact with the administration to schedule events and functions that foster an inclusive student leadership program. The Student Council will sponsor multiple events throughout the year which include, school dances, pizza day, and OSS (Operation Secret Service). Nationalciety & National JuniorSociety Membership in the National Honor Society and National Junior Honor Society represents the highest honor and trust that can be bestowed upon a student. These societies recognize students for scholarship, leadership, service, and character. To be eligible for membership in the National Honor Society, a student must be in Grade 10, 11 or 12 and must have a cumulative grade point weighted average of 94% or higher for three semesters of high school. Freshmen (ninth graders) are not eligible for membership in the National Honor Society. A student must have been in attendance at Westlake Academy for an equivalent of one semester. The faculty council in consultation with the principal may waive this requirement. To be eligible for membership in the National Junior Honor Society, a student must be in Grade 7 or 8 and must have a minimum cumulative grade point average of 90% for three semesters of middle school. Membership in the National Junior Honor Society is not based on scholarship alone. Also included for consideration are the student's leadership abilities, service as action, and character. The process of selecting new members is as follows: • The student must have earned the cumulative grade point stated above. • An eligible student will be invited to complete and return a membership application following the specific workflow by the designated deadline stated by the Chapter Advisors. • Teachers will complete an evaluation form rating each eligible student on leadership, service and character. p g- I1..able of Contents Updated Au 2023 104 Back to ........................................................................................................I 475 Parent / Student Handbook 2023-2024 • The student will be evaluated based on character, leadership, and service. • Selection of members to the chapter will be by a majority vote of the faculty council. The faculty council will be made up of faculty members of Westlake Academy. The Chapter Advisors do not serve as members of the Faculty Council. • Students who have committed Level II and/or Level III disciplinary infractions during the current school year of application will not be considered for membership.. • Academic dishonesty at all levels will immediately disqualify any student from consideration for membership. • Recurring instances of failing to turn in homework/complete assignments will be taken into account when applications are reviewed. Membership requirements include: • Attendance at NJHS / NHS meetings during the school year; • Membership dues; • Participating in service projects each year following the Chapter Advisors guidelines; • Meeting the service experiences (DP CAS)/points (MYP) requirements by each check point each year; and • Any member who falls below the Westlake Academy standards of scholarship, leadership, character and/or service may be dismissed from the Westlake Academy chapter of the National Honor Society. or National junior Honor Society. STUDENT DRIVERS Students may apply for a parking permit once they have a fully authorized state driver's license, present insurance papers, and parental authorization and liability forms. Information may be obtained on the Academy's website and through the administration office. Each year, the student will receive a Westlake Academy parking sticker to place on the car, and all student vehicles must use the parking spaces reserved for them according to the location and permit fee remitted to the office. Please see the front office for additional information and/or to obtain a parking permit map and schedule of fees. At this time Westlake Academy parking spaces are outnumbered by student drivers. Parking spaces are numbered and reserved. Obtaining a student parking space will be given in the following order: (1) Seniors, (2)Juniors, (3) Sophomores. When all reserved parking spaces are filled no student without a parking permit will be allowed to park on campus. Westlake Academy may suspend the permit of any student vehicle from driving or parking on campus for the violation of any rule or regulation or for unsafe driving, whether or not the incident occurs on campus, or if the student's driving privilege is interfering with class attendance or academic performance, as determined by the Principal's or their designee. In the case of suspension, the permit may be reinstated, with the assessment of new fees, at the discretion of the Principal or the Principal's designee. Students are also not allowed to go to their vehicles during the school day without permission from an administrator. Doing so p g- I1..able of Contents Updated Au 2023 105 Back to ........................................................................................................I 476 Parent / Student Handbook 2023-2024 can and will result in the loss of parking privileges. All laws regulating traffic on public roads, in addition to laws pertaining to licensed drivers under the age of 18, apply to the operation of vehicles on campus. We would like to remind students and parents that the Texas law applicable during the first 6 months of the driver license (These persons may not operate a motor vehicle with more than one passenger in the vehicle under the age of 21 who is not a family member) will apply at Westlake Academy. All student drivers must comply with the rules and policies of Westlake Academy. All students issued a permit are subject to vehicle searches. Students will be allowed to drive and park on campus between the hours of 6:00 a.m. and 9:00 p.m. Students are to drive in a safe and slow manner, never more than 10 mph. Students may not leave school without an authorized excuse before the end of the school day or allow another student to use their automobile during the day for such a purpose. Student drivers must exit the campus only after the regular dismissal line. Student drivers will not be allowed to operate a motor vehicle while using a wireless communication device. MYP student drivers (grade 10) are not permitted to self check-out. MYP students must be checked out by a parent/guardian (ID required) in the WA front office. • In the event of an emergency and/or medical appointment only, a parent must email u„ q..;uuet@ � est, „ Ik ac.................................... d, „r, „y,,.g..E and/or call the front office. Upon the students return, a signed parent/guardian note or valid appointment documentation must be provided to the programme's principals. Seniors will have the option to purchase a dedicated parking space and paint the space with Academy approval. Details regarding this process will be made available to all students and parents and communicated via the Communique. The school reserves the right to search vehicles parked on the campus as outlined in Board of Trustee Policy No. 3.15. STUDENT TRIPS In an effort to provide the safest possible environment for the students of Westlake Academy, this policy for student trips will be enforced on any and all trips that require students to be away from the property (located at 2600 J. T. Ottinger Road, Westlake, Texas, 76262). Any trip taken away from the school is a privilege, not a right, and as such, students are required to represent the school in a responsible manner. This privilege can be revoked, and/or students could subject themselves to the discipline policy, up to and including expulsion for inappropriate behavior as deemed necessary by the school administration. p g- I1..able of Contents Updated Au 2023 106 Back to ........................................................................................................I 477 Parent / Student Handbook 2023-2024 PlanningiziTrips In an effort to provide as much notice for planning and budgeting purposes, the following schedules will be in place for the 2023-2024 school year. Primary Grades Trip Format/Location Date of Occurrence K - 2 Local, daytime field trips, no overnights 3 Unit of Inquiry related trip (domestic) Spring Example - Camp Jolt 4 Local, daytime field trips, no overnights 5 Unit of Inquiry related trip (domestic) Fall Example - Camp Jolt Secondary GradesTrip Format/Location Date of Occurrence 6 Team Building (domestic) Example - Camp Eagle, Rocksprings, TX, 3 night stay 7 Local, daytime field trips, no overnights 8 Historical Trip (domestic) Humanities (U.S. History) Example - Washington D.C. 9 Local Daytime Trips, No overnight 10/11 International Student Leadership Symposium (if selected) 9/10/11 Student Exchange with Argentina / Costa Rica (if selected) 12 Senior Retreat Team Building (domestic) 12 Senior Week Daytime Trips (domestic) Fall Spring Spring Summer Fall Spring Requests to organize student trips other than those identified above must be submitted to the Executive Director or his/her designee by an Academy employee in compliance with Board Policy at least 12 months prior to the proposed departure date. Trip submittals will then be reviewed according to the applicable Board Policy and any administrative guidelines. All trip approval must be obtained from the Superintendent or Board of Trustees prior to the expenditure of any public funds. Any expenses incurred prior to approval may not be reimbursable. Chaperone Pesponsibilities An Academy employee must be designated as the Trip Leader for each school -sponsored trip. This individual is responsible for the appropriateness of all decisions concerning the students while away from Westlake Academy. The Trip Leader is also responsible for ensuring that the required number of chaperones is available. Updated Aug-2023 107 Back to Ilable of Contents ............................................................................................................I 478 Parent / Student Handbook 2023-2024 The Trip Leader is responsible for providing information prior to the trip to all chaperones, students, and parents related to the social norms of the trip destination and any specific behavior expectations related to the culture of the destination. Chaperones are expected to make the supervision of Academy students their priority during a student trip. For residential trips, the Trip Leader will be responsible for developing a schedule that provides each chaperone an appropriate amount of off -duty time. The school will fund all chaperone trips; however, chaperones will be fully responsible for their own personal expenses. Chaperones are not permitted to bring a spouse or other children that are not otherwise eligible for participation in the student trip as their guests, even at their own expense. All chaperones for school -sanctioned trips will be members of the Westlake Academy faculty and staff. Parents may be provided the opportunity to attend certain domestic student trips with their child. Such opportunities will be identified in the information distributed about the trip to Westlake Academy families. An appropriate ratio of faculty to students will be established by the Executive Director for all approved trips and will include at least one male and one female faculty member. Financing Parents will be given adequate notification about the payments for the trips. Trip leaders in consultation with the respective principals will ensure that trips are not out of the 'normal range' of costs to make it equitable for all parents. Participation in school -sanctioned trips is voluntary and all students participating shall be responsible for all fees and costs associated with the trip. Students are also responsible for all incidental costs associated with travel, including, but not limited to fees associated with transportation to airports or other departure locations, passport fees, required vaccinations and/or suggested medications, and money for souvenirs, snacks, and other incidentals. Generally, all trip expenses are non-refundable. An explanation of any refund opportunities will be included in the trip -specific information provided to families prior to committing to participation on a school -sanctioned trip. If an insufficient number of students commit to attend a trip, the trip may be canceled or postponed. If the trip is canceled or postponed, all monies collected will be returned to the parents with the exception of nonrefundable fees. Transportation Westlake Academy students must ride in the transportation provided by the school unless prior written permission has been given in advance for the child to ride with his/her parents. For trips that require airplane transportation, the official starting point of the trip is the p g- I1..able of Contents Updated Au 2023 108 Back to ........................................................................................................I 479 Parent / Student Handbook 2023-2024 designated airport. Parents are required to drop off and pick up students from the airport. HOUSE SYSTEM Westlake Academy has chosen to implement a House system with each student and faculty member assigned to a House named after people who represent qualities important to and inherent in our MissionNision Statement. The House system encourages school and team spirit, integration, responsibility, and a sense of community. Membership in a House is life-long; each student should feel responsible for the wellbeing of the members and be proud to work for the betterment of the House. Houses will work together and compete in academic, sporting, service projects, and events. All siblings will be assigned to the same House. Keller: In 1882, at the age of two, Helen Keller became deaf and blind. Nevertheless, she learned to read, write, and speak; attended the most prestigious women's university in the USA; and became a spokeswoman for all people with disabilities. She represents determination, perseverance, and passion. The color for Keller House is red, the color of the heart. Thoreau: Henry David Thoreau was a writer, thinker, and naturalist. He was one of the country's first environmentalists. He represents a love of nature, independent thinking, and standing up for one's convictions. Green - the color of the earth -- is the color of Thoreau House. Wheatley: Sold into slavery at the age of seven, Phillis Wheatley nonetheless learned to read and write in English, Greek, and Latin and published her first poem at the age of 13. She was the United States' first African -American poet. She represents our search for spirituality and cultural diversity. Orange is the color of Wheatley House. Whitman: Father of free verse, Walt Whitman was truly an innovator. His poetry exalts the democratic spirit and a love of country. Blue - the color of the wide expanse of ocean - is Whitman House's color. �►�1; WESTLAKE ACADEMY AFFILIATES FoundationWestlake Academy The Westlake Academy Foundation was established in 2003 as an independent, non-profit 501(c)3 corporation to raise and receive contributions in support of the quality education at Westlake Academy. Foundation efforts fund school operations, academic programs, teacher training, capital improvements and expansion, equipment, technology, and an endowment. p g- I1..able of Contents Updated Au 2023 109 Back to ........................................................................................................I 480 Parent / Student Handbook 2023-2024 Initiatives include the Blacksmith Annual Fund and North Texas Giving Day online event, "Westlake Baja" fundraiser and "Gallery Night" benefit auction. The Foundation provides approximately $1.5M annually to support daily Academy operations and to fund teacher grant requests and student travel scholarships. A volunteer Board of Directors composed of parents and community members meets monthly; an independent auditor reviews financials annually. To reach the Foundation, please contact Dr. Shelly Myers, Exec. Director (817-490-5722; ,, ers @westuakeacadern „or ). House of Commons (HOC) The House of Commons, the 501(c)3 Parent-Teacher Organization, is guided by its mission statement and its primary goal to enhance the education of our children by: • Promoting the Learner Profile • Promoting high academic standards • Promoting the philosophy, direction, and image of Westlake Academy • Increasing and facilitating communication between home and school • Providing a forum for discussion for any school related issues • Maintaining a network for parental participation • Creating and maintaining a sense of community Mission Statement: In addition to the purpose of building, serving, and supporting the Westlake Academy Community, the Corporation has its purpose the fostering of a first class education for all of the students of Westlake Academy, and all other purposes are in furtherance of this underlying goal. LeadershipCampus The Campus Leadership Team will facilitate the flow and exchange of ideas between members of the Westlake Academy community, including students, staff, parents, and Westlake residents, and plan and implement ways to increase the school's effectiveness in allowing students to maximize their potential. Major Objectives: 1. Identify the educational needs of the community. 2. Give advice on educational, social, and physical events which can benefit the school and community. 3. Recommend strategies for improving communication between school -parent, parent -teacher, teacher -student, and school -community, and implement these strategies when appropriate. 4. Complete initiatives and projects assigned by school leadership. The Campus Leadership Team consists of school leadership positions, two community members, p g- I1..able of Contents Updated Au 2023 110 Back to ........................................................................................................I 481 Parent / Student Handbook 2023-2024 six student members, three parent members, and three faculty members. Student, parent, and faculty members must represent the three sections of the school: the PYP, MYP, and DP programs. Meetings are to be held regularly and not less than four times a year. AthleticWestlake Academy The Westlake Academy Athletic Club is the athletic booster club for all of Westlake's athletic programs. WAAC's purpose is to raise funds, provide volunteers, and generate moral support for the athletic programs of Westlake Academy. The WAAC will be made up of students, parents, staff, and community partners who work together to provide financial resources and support to our athletes, coaches, and teachers. Support is provided by selecting a WAAC membership and joining our sports families for the school seasons. We have several levels of memberships and some include season passes to our home games in multiple sports. Please visit, ,,,w��,c,.wt,hew...aa ;,;,,cor.-D„ to learn how your family can help support our athletes and our championship traditions in junior high and high school competitive sports. COMMUNICATION At Westlake Academy, establishing and maintaining fluid communications with the home enhances a child's success at school. To foster communication, Westlake Academy will post current events and other important school related information on the .webs;t, „at and in the weekly e-newsletter, The Communique. r Maintaining open lines of communication are vital to the success of the student and the creation of a positive home and school relationship. In pursuit of that effort, the below guidelines will help to ensure that all communication is timely and effective. If you have a question or concern contact your child's classroom teacher via email. Please allow 24 hours for your teacher's response. If you are unable to resolve your concern, please contact the Programme coordinator if it relates to curriculum or the Assistant Principal if it relates to discipline. When there is the potential for severe or inclement weather, the Town of Westlake staff will begin to travel the roads and visit the campus in the early morning to make a decision to delay or close the campus if necessary. Westlake Academy will also work with local and state authorities to monitor road conditions. A decision will be made and parents notified at the earliest depending on weather conditions. decidesWho r the Academy willdismissed r, or '? The superintendent or their designee will determine whether or not the school is closed, p g- I1..able of Contents Updated Au 2023 111 Back to ........................................................................................................I 482 Parent / Student Handbook 2023-2024 delayed, or ending early in consultation with the Facilities Director, Head of School or designated administrator. When we have the possibility of severe weather incidents, there are a number of factors that are considered prior to the Academy being closed, delayed, or ending the day early. They include the following: • The safety and welfare of students, staff, and parents; • Information on the road conditions and the ability of parents to safely transport students from their home to school and back and the ability of our student drivers to get home safely; • The amount of snow/ice accumulated, and whether conditions are continuing to worsen; • Building and facility conditions (electricity, heat, and water); • Parking lot conditions; • Temperature and wind chill; • Weather predictions; • Sidewalk conditions; and • What other school districts are doing. How will parents and students be notified? • A telephone notification will be made to all numbers provided to the Academy; • Westlake Academy's website and social media page will be updated; • An email notification and sms will be sent to all families; • The Academy will notify local news media to be included on their website and broadcasts. StartDelayed If conditions appear to be improving, school may be delayed by two hours. If the conditions do not improve, the Academy may be closed based upon the criteria listed above. Please make sure to continue monitoring the notification mediums. The decision to close following a delayed start will be posted no later than 7:30 a.m. Early Dismissal Students are safe at the Academy, and we are concerned with sending students home without supervision in inclement weather conditions. The Academy, guided by the Emergency Operations Team, may determine, based upon weather and road conditions, to end school early. If this occurs, parents will be notified through the described channels. Parents are always welcome to come and get their children if they feel that is the best decision for them, but if we are in a severe weather event, the Academy goes into lockdown and students are not allowed to leave until the event expires. p g- I1..able of Contents Updated Au 2023 112 Back to ........................................................................................................I 483 Parent / Student Handbook 2023-2024 TECHNOLOGY USE & ELECTRONIC COMMUNICATIONS Westlake Academy believes technology, when used in a responsible, efficient, ethical, and legal manner offers valuable, diverse, and unique resources to administrative staff, teachers, and students that promote educational excellence. Westlake Academy is committed to helping students and staff use technology as an effective educational and administrative tool and to meet state and national educational standards. It is understood that students and staff will use technology in a mature and professional manner in accordance with 2, 22 20 , ,Westlake my", , „ , "„! , ,,,,,,l3ar�"„!n,t,,,,,,l3ro.. ert A ree�nent re ardun euectronur devures„ Technology and electronic communication device (ECD) users (administrative staff, faculty, and students) are responsible for appropriate behavior and acceptable use when accessing technology in the school. General school rules for conduct and communication apply to Internet and network use or the use of any ECD. This includes but is not limited to computers, scanners, still and video cameras, cell phones, mobile hotspots, document cameras, SmartBoards, LCD projectors„ iPads, iPods, Kindles, charging devices, and all electronic devices. Use of technology shall be considered a privilege, not a right of each individual. Failure of a user to follow acceptable use standards may result in termination of technology privileges, appropriate disciplinary action as stated in school policies, and possible notification of law enforcement. Westlake Academy will cooperate fully with local, state, or federal officials in any investigation related to illegal activities conducted within or through the school system. Internet, email, and phone use within Westlake Academy should be used solely for educational purposes, although It is important to recognize that traditional instructional resources and library materials can be screened with reasonable selection criteria. Technology that links to any public file server provides access to material that may not be considered educationally sound in the context of the school setting. Westlake Academy has taken precautions to restrict access to unacceptable information in accordance with CIPA rules by employing the use of a firewall/filter, which is automatically and continuously updated to provide protection against current threats. However, it is important to understand that no solution is 100% perfect, and at times educational sites may be inadvertently blocked and conversely, inappropriate sites may be accessible. Students will be provided with guidance and instruction in the appropriate use of technology resources including the Internet so that responsible choices can be made in the event that such a breach occurs. Westlake Academy will make no guarantee relating to the reliability of the data connection and therefore will not be held liable for any data loss or data corruption resulting while using Westlake Academy's network. Student use of technology will be permitted upon verification of the signing of the student technology use agreement form. The principal or designee will maintain signature records, and will be responsible for enforcing the Technology & Electronic Communication Device Acceptable Use Policy. Westlake Academy reserves the right to make amendments to the terms and conditions of this policy without notice. p g- I1..able of Contents Updated Au 2023 113 Back to ........................................................................................................I 484 Parent / Student Handbook 2023-2024 o" r 071 r " . 1. User Personal Safety includes, but is not limited to: • Users will not post personal information about themselves or others. Personal information includes, but is not limited to the following: name, address, profiles, telephone, date of birth, pictures, etc. • Users will never arrange for meetings with anyone they have met online without the knowledge of the school and permission of a parent/guardian. • Users will promptly disclose to their teacher or administrator any message they receive that is inappropriate or makes them feel uncomfortable. • Users will not harass another person or engage in personal attacks, including those prejudicial or discriminatory in nature following the guidelines of the anti -bullying policy. 2. Respecting Technology Equipment • Users will exercise caution when handling technology devices. • Users will follow guidelines for proper usage of equipment. • Users will not use another person's computer resources without authorization. • Users will not knowingly destroy any Electronic Communication Device technology equipment including but not limited to keyboards, cases, mice, charging devices, accessories and peripherals. 3. Westlake Academy System Security • Users should take all reasonable precautions to prevent others from gaining access to their account(s). (Example: private strong passwords) • All users are responsible for their individual account(s). • If an individual suspects a possible security breach, the user will immediately contact their teacher, the building principal, or technology coordinator. • Users will not disseminate passwords, codes, telephone numbers, account numbers, grades, or other individuals' documents to unauthorized persons. • Westlake Academy ECDs, network, and related technologies are the property of the school and subject to inspection by administration at any time. • Users should not have a privacy expectation in the contents of their personal files on Westlake Academy's network including all ECDs or on web -based systems that Westlake Academy has contracted with to provide storage or services (Google Workspace for Education/offsite backup facility). • Westlake Academy reserves the right to monitor, or spot check, any Internet or ECD activities occurring on school equipment or accounts. 4. Illegal Activities includes, but is not limited to: • Users will not attempt to gain unauthorized access to Westlake Academy's p g- I1..able of Contents Updated Au 2023 114 Back to ........................................................................................................I 485 Parent / Student Handbook 2023-2024 system(s), or to go beyond their authorized access. • Users will not deliberately attempt to disrupt the performance of any computer system or destroy data via a virus or any other means. • Users will not use Westlake Academy's system to engage in any illegal act. • Vandalism of any kind will require restitution for costs associated with hardware, software, and system restoration and cancellation of ECD privileges. 5. Plagiarisms and Copyright Infringement: • Users will respect the rights of all copyright owners, recognizing that infringement occurs when a person reproduces a work that is protected by a copyright. Students should check with teachers and support staff regarding laws. • Users will not plagiarize; therefore, they should cite all quotes, references, and sources following the WA Academic Honesty Policy and assignments requirements stated by teachers • Acknowledging the source of a copyrighted material does not substitute for obtaining reproduction rights. • Users may reproduce copyrighted works within the limits of fair use and using proper citation. Fair use is explained at: h,tl :/�www ro nigh„gov/fps/fQ� „ht�nu • Users of Westlake Academy ECD's will not install pirated software. All users should be aware that disseminating illegally obtained software (pirated) is a federal offense which is punishable by imprisonment, fine, or both. 6. Technology Etiquette includes, but is not limited to: • Be polite. Do not get abusive in your messages to others. • Exercise caution when using sarcasm and humor. Without face-to-face communications, a joke or statement may be misunderstood. • Show consideration and respect for others at all times. • Be respectful of the rights of other network users and do not violate their privacy. • Be aware of the intent and function of an individual or group before sending a message. • Deliberately posing as a user other than yourself is prohibited. • At the conclusion of a user's session that user will log off the system he/she is using. Do not use inappropriate language or actions on ECDs which include, but is not limited to: • Posting of public and private messages on web pages, cell phones, and other devices. • Users will not use obscene, profane, lewd, vulgar, offensive, inflammatory, discriminatory, threatening, or disrespectful language. • Users will not participate in hate mail, harassment, discriminatory remarks, and other harmful or inappropriate behaviors. • Respect for privacy includes, but is not limited to: • Users will not forward or post a message that was sent to them privately without the consent of the person who sent it. p g- I1..able of Contents Updated Au 2023 115 Back to ........................................................................................................I 486 Parent / Student Handbook 2023-2024 • Users will not post private information about another person. • Users will not interfere with other users' ECD work or files. 7. Inappropriate Access to Material includes, but is not limited to: • Users will not use Westlake Academy technology to access material that • is profane or obscene (pornography) • advocates illegal or violent activities, or • advocates discrimination towards other individuals or groups. • If a user inadvertently accesses inappropriate material, he/she should immediately notify his/her teacher or administrator, thereby avoiding an allegation of intentional violation of the Technology & Electronic Communication Device Acceptable Use Policy. • Users will not deliberately attempt to override/circumvent the firewall or encourage others to do so. 8. Respecting Resource Limits: • Users will use technology specifically for educational or career development activities. • Users will not download large files or software programs without the authorization of the systems administrator. Sometimes software, particularly if it is offered as "free", comes with undetectable spyware and advertising that can disable a computer or an entire system. • Users will not post chain letters or engage in "spamming" (sending unnecessary messages to a large number of people). • Users may not use the network for personal and commercial purposes, such as, but not limited to, offering or purchasing goods and/or services for personal use. • Users will not alter in any way the configuration of a computer or network without permission of authorized staff. • Users will not intentionally waste resources, such as paper, ink cartridges, storage space, batteries, etc. • Users acknowledge that data will be retained only until August of their graduation year and it is their responsibility for transferring data off any Westlake Academy system. 9. Unacceptable Use can be defined as but not limited to: • Furthering personal causes such as political, religious, or commercial views • Disseminating threatening or harassing messages • Disseminating sexually explicit or otherwise inappropriate material • Attempting to gain unauthorized access to computers, servers, Google Workspace for Education accounts, voicemails, or other ECD's • Purposely infecting the network or computers with spyware, malware, or viruses • Gaining access by using another's credentials • Using the Internet to access bandwidth grabbing programs unless authorized to do p g- I1..able of Contents Updated Au 2023 116 Back to ........................................................................................................I 487 Parent / Student Handbook 2023-2024 so • Violating copyright laws (anything from the Internet should be regarded as copyright protected) • Downloading or uploading any data or material not specifically related to school work. • Users will not download, store, create, or forward any information/data that is inflammatory, or defamatory to any race, creed, ethnicity, religion, sexual orientation, or political beliefs of any individual or group • Users will not download any unauthorized software, file, or program • Users will not download, store, create, or forward any information regarding explosives or weapons unless as information for a specific class assignment. 10. Appropriate / Inappropriate Use of Educational Technology: • Users will not use any Westlake Academy technology to play games that have been downloaded onto a technology device, or that are played on the Internet. • Assigned, teacher -approved interactive tools, which are directly related to the curriculum, are permitted. • Users will not use the Internet or other technology media to access chat rooms or any type of instant messaging. • Users will not access personal accounts including, but not limited to email, music, banking, shopping, and other personal accounts. • Users will not access the Internet or other technology media for financial or commercial gain. Ex. gambling, ebay • Users' activities, projects, or materials developed with technology and ECDs of Westlake Academy must reflect our educational standards and policies. This includes, but is not limited to web page designs, PowerPoint presentations, radio broadcasts, etc. • Users will not impersonate other individuals, real or fictional. 11. Google Workspace for Education: • Google Workspace for Education is currently provided to all staff, faculty members, and students in grades K through 12. • Email that originates from or is received by a school owned computer or its contracted hosting company, in our case Google Workspace For Education, is the property of Westlake Academy and can be used for or against during a legal proceeding. The same holds true for voicemails stored on Westlake Academy phones and systems. • All users of Westlake Academy email system should know that when writing or responding via email please remember that the Secretary of State's Office has determined that email is a public record. • All e-mail communications sent or received by persons using the Westlake Academy network are subject to disclosure under the l3u�„ ,p,u;,�;;;,,,,,,MforrnaIi. „ .�:t,....... , „ , vnrn,r.D. entCode,Ch „ptnr'�'�2 and the Federal Freedom of Information Act (FOIA). p g- I1..able of Contents Updated Au 2023 117 Back to ........................................................................................................I 488 Parent / Student Handbook 2023-2024 • Westlake Academy reserves the right to terminate either temporarily or permanently a Google account if used inappropriately. • Students will not identify their home telephone numbers, home addresses, or any personal information in any email correspondence. • No assumption of privacy should be assumed with Westlake Academy assigned Google accounts. • Westlake Academy administrative and technology staff reserves the right to go into a user's mailbox to find lost messages, to conduct lawful investigations, or to comply with investigations of wrongful acts. Westlake Academy will cooperate fully with any law enforcement investigation. • Illegal activities on the system will be referred to law enforcement authorities for appropriate legal action. • Westlake Academy reserves the right to change email providers without notice. • Following usage of a Westlake Academy ECD the user will log off so as to prevent another user from using his/her account. • Since Westlake Academy assigned Google accounts can be accessed outside the boundaries of our schools (web -based accounts) users are required to maintain the same behavior that is expected of them while in school. 12. Removable Media: • Removable media can be defined as but not limited to: CD, DVD, USB devices, camera flash media cards, hard drives physically removed from their laptop or computer based machine. • Westlake Academy reserves the right to pre -scan any removable media that an individual wants to bring into Westlake Academy's network for viruses and other unwanted malware and spyware. • Extreme caution is to be exercised by any individual who uses removable media with regards to the safe handling and security of the removable device and its contents. No confidential data is to be transported using removable media. 13. Laptops/iPads: • Defined as small portable computers: Even when removed from the premises they are considered the property of Westlake Academy and all policies and good faith efforts as previously outlined apply to using them away from the classroom. 14. Limitation of Liability: • Westlake Academy makes no expressed or implied guarantees that the activities or services provided by Westlake Academy technology or ECDs will be error -free or without defect. • Westlake Academy will not be responsible for any damages to users including but not limited to loss of data, interruptions of service, personal or psychological damages, or financial losses. • Westlake Academy is not responsible for the accuracy or quality of content obtained p g- I1..able of Contents Updated Au 2023 118 Back to ........................................................................................................I 489 Parent / Student Handbook 2023-2024 through our network or stored on our systems. • Finally, Westlake Academy will not be responsible for unauthorized financial obligations incurred from use of our ECDs or any components of our technology system. GENERAL IPAD EXPECTATIONS, USAGE, AND CONSEQUENCES General iPad Expectations and Usage l Consequences • Do NOT loan iPads or other equipment to other learners. • Do NOT borrow an iPad from another learner. • Do NOT share passwords or usernames with others. • Do NOT download and use apps or games that are not approved by your instructor. • Use the school issued login and password. • Mute your device at all times unless permission is obtained from the educator for instructional purposes. • Use earbuds or headphones when given permission by the instructor. Wallpaper • Inappropriate media may not be used as wallpaper. • Presence of weapons, pornographic materials, inappropriate language, alcohol, drug, or gang related symbols/pictures will result in disciplinary action. iPad Covers, Accessories, and Care • All students will be required to use the school issued iPad protective case. • The iPad should come to school fully charged every day. • The iPad must be transported in a backpack, case, and appropriate manner. • Individual educators may require a stylus for learning in the classroom. 1. Teacher intervention 2. Teacher will contact parent/administrator 3. Discipline referral and use of school technology is removed. Discipline referral and use of school technology is removed. 1. Teacher intervention 2. Teacher will contact parent/administrator 3. Discipline referral and use of school technology is removed. Random iPad checks will be conducted to ensure that students are in compliance with the expectations of technology use. Updated Aug-2023 HE Back to Ilable of Contents ............................................................................................................I 490 Parent / Student Handbook 2023-2024 PRINTING AT WESTLAKE ACADEMY Westlake Academy uses a print credit system to provide more services to students and to allow students to better meet their changing academic needs. This print credit system provides students with the following benefits: • Students take responsibility for their printing. • Students print to meet their academic needs. • Students have more flexibility to meet their own printing needs. Printing Information FAQs How does the print credit system work? Each student is given printing "credit" at the beginning of the school year to use at one of the Westlake Academy designated student printers. Is there a fee for printing? An initial credit of $1.00 will be given to students at the beginning of each school year. Additional credits can be purchased by students and parents. Printing credits cannot be transferred to other users, and at the end of the school year, any remaining balance will be rolled to the following school year. How is the cost of a print iob calculated? Printing is provided by Westlake Academy at the following rates: - Ten cents ($0.10) for 1 single -sided Black & White sheet. - Twenty Five cents ($0.25) for 1 single -sided Color sheet. There is no refund option once the printing credit is used, so please proofread your work before printing. If you experienced a printing problem due to a printer malfunction, report it to the IT Staff for a reprint at no cost. How can students check their print credit balance? Students can view their current printing credit balance, overall print usage, and the environmental impact of their printing by visiting the printing portal and logging in using their WA Student ID and password. Students must be on the Westlake Academy network to access this service. What if students exceed their initial print credit? Students who expend all of their $1 allotted printing credit may purchase additional printing credit: Printing Guidelines 1. Students can only use the designated student printers. p g- I1..able of Contents Updated Au 2023 120 Back to ........................................................................................................I 491 Parent / Student Handbook 2023-2024 2. Students are encouraged to use double -sided printing when available and appropriate. 3. Printing should be conducted outside of class time. 4. Students are to print only school related assignments and materials. 5. Teachers and staff are not allowed to print for students. 6. Teachers & Staff have the authority to restrict printing from any student who abuses printing policies. p g- I1..able of Contents Updated Au 2023 121 Back to ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,I 492 Parent / Student Handbook 2023-2024 Please fellow tWs lank to the student re.quest .fey. travel dates .ferry. p g- I1..able of Contents Updated Au 2023 122 Back to ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,I 493 Parent / Student Handbook 2023-2024 Part 1: ALL HOUSEHOLD MEMBERS Narnes of all household members (First, Middle Initial, Last) Grade Check if a foster child, (legal responsibility of welfare agency or court) Check if NO income If any member of your household receives I[State SNAP], I[FDPIRI or IState TANF Cash Assistance], provide the name and, case number for the person who, receives benefits and skip to part 4. (if no one receives these (benefits, skip to part 3.) NAME - CASE NUMBER-. Updated Aug-2023 123 Back to 11 able of Contents I ............................................................................................................ I 494 Parent / Student Handbook 2023-2024 PART 3:'TO'TAL HOUSEHOLD GROSS INCOME. YOU MUST TELL US HOW MUCH AND HOW OFTE, N. 1. Name 2. Gross incorne and how often it was received (List only Earnings household from work Pensions, members with before Welfare, child, retirement, .old thug Income incorne) deductions support, alimony Social Security, SSI, VA benefits (Example) Jane $199,.99/wce $149,.99/every Smith kly other week S99.99/monthly $511.00/monthly 4- SIGNATURE AND'VERIFICATION —PART A n ad,u,lt hou scho Id rne mber must s i gn the application. I certify (promise) that all information on this application is true and, that all income is reported. I understand that this information is required, by the'rexas Education Agency and school will get State and, Federal funds based on the information I give. I understand, that school officials may verify (check) the information. I understand, that if I purposely give false information, my children may lose benefits, and, I may be prosecuted,,. Signatureo, Printed Name- Date: Updated Aug-2023 124 Back to 11 able of Contents I ............................................................................................................ I 495 Parent / Student Handbook 2023-2024 Appendix WESTLAKE ACADEMY PARENT/STUDENT COMPLAINT Please .belle w thin link t 0 the -ferry. IijY r r �►, !71V0IATA:4M it Please .belle w th s link t 0 the u form. WESTLAKE ACADEMY PARENITISTUDENT COMPLAINT FORM THREE Pleasef �„�,,,�„ ,,,,, „ ,,,u„ ,,,,,,,�,,,u,,,n„ ,,,,, , ,,,,,, , „ ,,,,,,,, , ,,, „ , , , „ „ „ „n, ,,,,,, , „u ,,, p g- I1..able of Contents Updated Au 2023 125 Back to ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,I 496 1500 Solana Blvd Town of Westlake Building 7, Suite 7100 4 Westlake, TX 76262 E� N T° W N .... F Staff Report WESTLAKE °I Si I N Ci IV NV °[SI f'N File #: WA RES 23-20 Agenda Date: 8/7/2023 Agenda #: 1.5. TOWN STAFF REPORT RECCOMENDATIONS Consider approving WA Resolution 23-20 authorizing a ESC Region 11 Service Center Agreement; and take appropriate action STAFF: Marlene Rutledge, Academic Finance Manager BACKGROUND: The Education Service Center Region 11 provides support to Westlake Academy for business and student services. This includes training sessions for faculty and staff at discounted rates, compliance training for public education rules and regulations, access to the Technology Resources Education Consortium, as well as software applications and support. These software applications include student attendance and registration, special education, grade book, health services, PEIMS, Human Resources applicant system, and off -site hosting of the Academy's read-only information systems. A change to the contract for FY 2023-2024 is the decreased cost for the Business Center, which provided payroll services to Westlake Academy. With the implementation of eFinancePlus, a product of PowerSchool, payroll services were brought in-house in July of 2023. Also included in the FY 2023-2024 contract is the continued inclusion of the Instructional Solutions and Support contract. This contract includes instructional/professional development, administrator training, digital learning opportunities, classroom resources, and the Canvas Learning Management System. Approval of this resolution authorizes use of those services by Westlake Academy over the next twelve (12) months, fiscal year period beginning September 1, 2023, and ending August 31, 2024. DISCUSSION: The ESC Region 11 grants the Academy access to several services at a greatly reduced cost due to its function as a consortium. The contract itself is executed in an a la carte method; each service has its own contract, which are all attached. FISCAL IMPACT: The annual cost of the contract is $31,044, which is a reduction of $30,345 from FY2022-2023. The lower amount is mainly due to payroll moving in-house. Funds are included in the Academy's FY2023-2024 annual operating budget, pending Board approval of the budget. STAFF RECOMMENDATION: Staff Recommends approval of the resolution authorizing the Interim Head of School to Execute a Contract Town of Westlake Page 1 of 2 Printed on 8/4/2023 7c,,wo lod ly I a>pIsIrai'1" 497 File #: WA RES 23-20 Agenda Date: 8/7/2023 Agenda #: 1.5. with the Education Service Center Region 11 for various Business and Student Support Services for the operation of Westlake Academy. ATTACHMENT(S): Contract Renewal TOWN COUNCIL ACTION/OPTIONS: 1) Motion to approve 2) Motion to amend with the following stipulations (please state stipulations in motion) 3) Motion to table 4) Motion to deny Town of Westlake Page 2 of 2 Printed on 8/4/2023 7c,,wolod ly I a>gls= rai 11 498 EDUCNI-ION SERVICEEN' Eli 00 Ri U-� i r 1451 S. Cherry Lane White Settlement,TX 761 QS WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary Report Last Year Enrollment: 875 Contract Lock Date Enroll Start Enroll End Total ASCENDER Service Fees -(Co-op Fee, 08/01/2023 09/01/2023 08/31/2024 $3,960.00 Hosting Fee, Extracts) Comprehensive Services Basic Contract 03/31/2023 09/01/2023 08/31/2024 $650.00 HR Systems 07/14/2023 09/01/2023 08/31/2024 $1,486.10 Instructional Solutions and Support 07/14/2023 09/01/2023 08/31/2024 $9,288.75 Management Information Systems 08/01/2023 09/01/2023 08/31/2024 $8,199.00 Software & Support Service (ASCENDER Student and Business) Technology Resources Education 07/14/2023 09/01/2023 08/31/2024 $2,573.00 Consortium (TREC) Technology Services 08/01/2023 09/01/2023 08/31/2024 $2,000.00 TSDS (PEIMS, TIMS, UID, Core 08/01/2023 09/01/2023 08/31/2024 $2,887.00 Collections) Print Date: 8/1 /202 499 $31,043.85 Each party paying for the performance of governmental functions or services must make those payments from current revenues available to the paying party. Signature of Board President or Designee Signature of Superintendent or Designee Designated District Contact Please fax or e-mail to: Education Service Center Region 11 Atten: Dr. Clyde W. Steelman, Jr. 1451 S. Cherry Lane White Settlement, Texas 76108 Fax (817) 740-7675 clydes@escl l.net Date Approved by Board of Trustees Date E-mail of District Contact For additional information, contact: Dr. Clyde W. Steelman, Jr. (817) 740-3630 clydes@escl l.net ESC Region 11 Executive Director Signature Print Date: 8/1/202500 This Master Interlocal Agreement ("Agreement") is made by and between Education Service Center Region 11 ("ESC Region 11") and Westlake Academy Charter School ("Local Government"), (collectively referred to as the "Parties" or individually as the "Party") acting herein by and through their respectively authorized officers or employees. PREMISES WHEREAS, Chapter 791 of the Texas Government Code authorizes local governments to contract with each other to provide governmental functions and services; and WHEREAS, The Parties wish to enter into this Agreement to provide local governments with greater efficiency and economy in purchasing products and services; and WHEREAS, the governing bodies of the Parties, individually and together, do hereby adopt and find the foregoing promises as findings of said governing bodies; and NOW THEREFORE, premises considered, and in consideration of and conditioned upon the mutual covenants and agreements, herein, the Parties hereto mutually agree as follows: AGREEMENT 1. Term: This Agreement is effective from the date of the last signature and shall automatically renew annually unless either party gives sixty (60) days prior written notice of non -renewal. 2. Purpose: This Agreement shall: (1) Allow the Local Government to purchase products or services by purchase order contract, agreement, or other appropriate legal method from ESC Region 11; and (2) Allow the Local Government to join ESC Region I I -sponsored purchasing cooperatives in order to purchase products or services from vendors which have been properly awarded contracts through statutorily authorized methods. 3. Relationship: The relationship between the Parties is that of Independent Contractor. Neither Party has the authority to bind the other in any manner The Local Government may be required to enter into subsequent contractual arrangements with ESC Region 11 for specific products or services. 4. Agreement and Interpretation: The Parties covenant and agree that any litigation relating to this agreement, the terms, and conditions of the agreement will be interpreted according to the laws of the State of Texas and venue shall be exclusively in Tarrant County, Texas. 5. Each party paying for the performance of governmental functions or services must make those payments from current revenues available to the paying party. Local Government Town of Westlake/Westlake Name of Local Government ESC Region 11 1451 S. Cherry Lane White Settlement, Texas 76108 Attn: Purchasing 1500 Solana Blvd, Bldg 7 Ste 7200, Westlake TX 76262 Address of Local Government Marlene Rutledge, Academic Finance Manager (817) 460-5737 Authorized ESC Representative Signature Date Contact Name and Telephone Number Board President or Authorized Rep Signature /Date Authorized ESC Representative Title Board Approval Date (if applicable) 0312412023 501 Comprehensive Services Basic Contract 2023-2024 Note: Due to various factors, including the volume of participation from districts, contract negotiations for products and services being purchased and delivered within this contract, possible funding changes for districts or ESC Region 11, and other factors, this contract is offered in good faith but does not become binding until September 1, 2023, on either the district or ESC Region 11. This contract is contingent upon the continued availability of appropriations and is subject to cancellation by either party upon thirty (30) days' written notice to the other party. Payment for valid fees or charges rendered by the ESC Region 11 prior to written notice of termination shall be due to ESC Region 11. Early acceptance of this contract is necessary so that ESC Region 11 can plan and prepare to deliver these services. An alternative contract may be offered if this contract cannot be delivered as stated. School districts and charter schools that purchase the Comprehensive Services Basic Contract will receive services in the following areas: Technical Assistance • Communication and dialogue with school district personnel on pertinent state and federal legislation • Information dissemination of rules, regulations, standards, and other legislative and agency mandates • Technical assistance regarding performance -based monitoring and accountability activities • Telephone technical assistance • Annual report of ESC Region 11 workshops attended by district staff Meetings • TASA Study Group meetings 7+ face-to-face meetings TASA Midwinter Breakfast meeting • Superintendents' Fall Conference • Superintendent cluster meetings (quarterly) • Technology Directors meetings 4 face-to-face meetings • Instructional Leaders meetings 4 face-to-face meetings Prerequisite for Other Services • This contract is a required prerequisite for other ESC Region 11 contracts. Executive Director (817) 740-3630 502 l MCATION SERVICE CENTER Comprehensive Services lxrGI Basic Contract Price List 2023-2024 School Tyne Annual Cost Public Districts $650 Non -Public Schools $800 503 ASCENDER Service Fees Contract 2023-2024 Note: Due to various factors, including the volume of participation from districts, contract negotiations for products and services being purchased and delivered within this contract, possible funding changes for districts or ESC Region 11, and other factors, this contract is offered in good faith but does not become binding until September 1, 2023, on either the district or ESC Region 11. This contract is contingent upon the continued availability of appropriations and is subject to cancellation by either party upon thirty (30) days' written notice to the other party. Payment for valid fees or charges rendered by the ESC Region 11 prior to written notice of termination shall be due to ESC Region 11. Early acceptance of this contract is necessary so that ESC Region 11 can plan and prepare to deliver these services. An alternative contract may be offered if this contract cannot be delivered as stated. The Management Information Systems Department offers the following services to school districts/charter schools that sign the ASCENDER Service Fees Contract: Districts that sign the ASCENDER License Contract may choose to receive ASCENDER hosting services from ESC Region 11. If hosting services are selected, ESC Region 11 will do the following: • Provide equipment to house the ASCENDER database. • Provide equipment for necessary application servers. • Provide equipment necessary for gradebook and parent portal servers. • Provide staff to monitor and maintain database and application servers. • Perform the initial installation of the software. • Install all software upgrades to the servers. • Provide back-up of the district database. • Provide data restoration as needed. Director of MIS (817) 740-7506 504 i Price List ASCENDER Service Fees Contract 2023-2024 ASCENDER Hosting Tier Tier 1: 0-1,499 ADA Tier 2: 1,500+ Cost $3,500 per application server $4,500 per application server Co-op District Membership *Annual Ascender $460 Co-op Fee *Note: Districts mustpay this co-op fee if they are signing up for the ASCENDER Business and Student Contract. They must only pay it one time per year even if they contract for both the business and student options. 505 1451 S. Cherry Lane White Settlement, TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for ASCENDER Service Fees -(Co-op Fee, Hosting Fee, Extracts) .29 Enrollment Period: 09/01/2023 - 08/31/2024 Last Year Enrollment: 875 ASCENDER Hosting Fee ASCENDER Co-op License Fee If this is the first year for your district to use ASCENDER, please check the box on the right. ASCENDER Hosting adjustment (ESC 11 Use Only) Total Contract Contact: Marlene Rutledge, Academic Finance Manager (817) 490-5737 mrutledge@westlaketx.gov Answer Price $3,500.00 $460.00 $3,960.00 90 CID#: 21098 Print Date: 8/1/2023 Page 1 of , 506 Marlene Rutledge From: Christi Quattrochi <CQuattrochi@escl l.net> Sent: Friday, July 14, 2023 2:35 PM To: Marlene Rutledge Cc: Stephanie Smelley Subject: [EXTERNAL] RE: [EXTERNAL] RE: FY24 Technology contract ................................................................................................................................................................................................................... CAU'1I10M� This email is from an EXTERNAL source. The service fees contract would be for the hosting. Since we will still be maintaining your database here on our servers you will still need to pay that. I was told that you would still have the Technology Services contract when I asked once before, but I asked for some additional information today just to make sure I could tell you what it was for. The Technology contract contains several things unrelated to ASCENDER. They think Jason Powers uses this contract because it provides him access to IT events and trainings throughout the year. You might double-check with Jason Powers to see, but it is not related to ASCENDER. If you have any questions, please let me know. Thanks! Christi Quattrochi MIS Manager, Business Services 1451 S. Cherry Lane I White Settlement, Texas 1 76108 0: 817-740-7519 1 F: 817-740-7521 Follow Us: Facebook I Twitter I Insta ram I escll.net Vision — To be an innovative community that builds trust, provides quality service, and collaborates with partners to support learning and growth. Mission — ESC Region 11 supports stakeholders in preparing all learners for tomorrow's opportunities. From: Marlene Rutledge <mrutledge@westlaketx.gov> Sent: Friday, July 14, 2023 1:17 PM To: Christi Quattrochi <CQuattrochi@escll.net> Cc: Stephanie Smelley <ssmelley@escll.net> Subject: RE: [EXTERNAL] RE: FY24 Technology contract What about the Technology Services for $2,000? And will we still need to have the service fees for $3960? Thank you!! M,1rlevi&T_mtl ed9e,,T_iS'DA Academic Finance Manager, Westlake Academy '_�' W A fH t: m D� W ire Olt WESTL I DISTIN' CT IV E BYDE S I G N 507 Office: (817) 490-5737 1500 Solana Blvd., Bldg 7, Ste 7200 Westlake, TX 76262 www.westlal<etx.ov www.west lakeacademy.or From: Christi Quattrochi <�„(.;�e�uatt!,r..achi „ „a sc ,N a t> Sent: Friday, July 14, 2023 1:14 PM To: Marlene Rutledge <m.I:::!u9:t..�'.!�.g.e.�.. .'.:t.�.:�..��.':t�.:.P�ray> p y ssmellaY�ascll.nat> Cc: Stephanie Sme e<...................................................................................................................... Subject: [EXTERNAL] RE: FY24 Technology contract CAU'1I10MO This email is from an EXTERNAL source. The TSDS SU..........ort would be our PERMS department that reviews and sends the final of .....our PERMS reports to pp p Y p TEA. That is Mary Morgan and Deanna Harris. That is the service they provide in assisting you with errors, reviewing your data, etc. You will not have a TxTRACTS contract, though. Since you will not be using ASCENDER, that one should be zero. If you have any questions, please let me know. Thanks! Christi Quattrochi MIS Manager, Business Services 1451 S. Cherry Lane I White Settlement, Texas 1 76108 0: 817-740-7519 1 F: 817-740-7521 Follow Us: Facebook I Twitter I Insta ram I escll.net l Vision — To be an innovative community that builds trust, provides quality service, and collaborates with partners to support learning and growth. Mission — ESC Region 11 supports stakeholders in preparing all learners for tomorrow's opportunities. From: Marlene Rutledge <m.N°utled '... .:.. ..> .................................................�...Sent: Friday, July 14, 2023 12:20 PM To: Christi Quattrochi <C !uatt! chi.o :N a t> Subject: FY24 Technology contract Hi there, I was out in the portal and noticed some of the other fees for technology has been loaded. Will we need these others? We will not be using the TSDS support for FY24, as our Register/SIS Director has a consultant helping for one more year. Please advise ASAP. 508 ASCENDER Service Fap� (Co-op IF, er Hosting Fee, Extracts) u, 1(2023 Managemnent IIinfcnrmticn Systen7s Cloud Storage S/1/2023 Hainageoment IIirnfcginn3ticrn Sygeil Data E33rktu13 9)1/2023 Managemnent IIinfcnrinaticn S+,,,sten7s Soft dare! &. Support Sprvice (ASCENDER Student snd Business) 9)1/2023 Management IIil inaticrn SYSt,en7s T0ft,d,.aee & rvrpport Service (Student Data IEntry) 911/2023 o inDatasluit'e 9)1/2023 Tedlhnorlogy Seiva_us R/ 1(2023 TalDS (IP+E➢]MS, TIMS, UID, Core Gallecticrrs) 911/2023 TxTira cts 9)1/ 2023 Thank you!! M,1rI&vi&T-mtl edge,,T-iS'DA Academic Finance Manager, Westlake Academy '-�' W A flit. m U� W Ise Olt WESTL I DISTIN' CT IV E BYBE S I G N Office: (817) 490-5737 1500 Solana Blvd., Bldg 7, Ste 7200 Westlake, TX 76262 www.westlal<etx.ov www.westlakeacademy.org ATTENTION: ****We're excited to announce, effective March 24, 2023, all Town employees and its Officials will have a new email address! We are moving from @westlake-tx.org to @westlaketx.gov. Please save this new email address in your address book. OPEN RECORDS NOTICE: This email, plus any attachments, may constitute a public record of the Town ................................................................................................................................................................. o Westlake and may be subject to public disclosure under the ." "Texas � bli In �r �rtior7 Act. CAU'IIIOMN This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... CAU'IIIOMN This email is from an EXTERNAL source. DO NOT click links or open attachments without positive sender verification of purpose. Never enter USERNAME, PASSWORD or sensitive information on linked pages from this email. ATTENTION: ****We're excited to announce, effective March 24, 2023, all Town employees and its Officials will have a new email address! We are moving from @westlake-tx.org to @westlaketx.gov. Please save this new email address in your address book. 3 509 1451 S. Cherry Lane White Settlement, TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for Management Information Systems Software & Support Service (ASCENDER Student and Business) d23 Enrollment Period: 09/01/2023 - 08/31/2024 Last Year Enrollment: 875 ASCENDER STUDENT If you wish to sign up for the ASCENDER Student Software Contract, please enter the number of regular instructional campuses using this software in the box on the right. ASCENDER Student Annual License Fee Please indicate the number of alternative campuses in your district using this software in the box on the right. ASCENDER Student Software License Fee (Alternative Campuses) Is this your FIRST year to contract with ESC Region 11 for your student system software? If yes, please select the option(s) you wish to purchase in the boxes below: First -Year LEA Installation Fee First -Year Campus Training Fee First -Year Conversion of Data from Prior Vendor Fee Do you wish to add the ASCENDER Teacher Gradebook Portal Option? If yes, enter the number of district -wide ASCENDER Teacher Portal users (Number of TEACHERS) in the box on the right. Do you wish to add the ASCENDER Teacher Attendance Portal Option? If yes, enter the number of campuses using ASCENDER Teacher Portal in the box on the right. Answer Price 1.00 $6,700.00 91 CID#: 21813 Print Date: 8/1/2023 Page 1 of, 510 Do you wish to add the ASCENDER Health Application System? If yes, please enter the number of campuses using this system in the box on the right. ASCENDER BUSINESS If you wish to sign up for the ASCENDER Business Software Contract, please check the box on the right. ASCENDER Business System Annual License Fee Is this your FIRST year to contract with ESC Region 11 for your Business software? If yes, please select the option(s) you wish to purchase in the boxes below: First -Year Installation and Training Fee First -Year Conversion of Data from Prior Vendor Business Tier ADA Adjustment (Region 11 Use Only). This adjustment is due to new pricing formats based on ADA and pricing tiers determined by the Texas Computer Cooperative. Student Tier ADA Adjustment (Region 11 Use Only). This adjustment is due to new pricing formats based on ADA and pricing tiers determined by the Texas Computer Cooperative. STUDENT FEE BUSINESS FEE Total: 7 $10,500.00 -802.00 1 $-802.00 -8,199.00 1 $-8,199.00 $-1,499.00 $9,698.00 $-8,199.00 Contract Contact: Marlene Rutledge, Academic Finance Manager (817) 490-5737 mrutledge@westlaketx.gov Annual licensing fee provides software maintenance, support, and all regularly scheduled training sessions, workdays, and user meetings. $8,199.00 91 CID#: 21813 Print Date: 8/1/2023 Page 2 of, 511 Marlene Rutledge From: Christi Quattrochi <CQuattrochi@escl l.net> Sent: Friday, June 30, 2023 2:30 PM To: Marlene Rutledge Subject: [EXTERNAL] RE: [EXTERNAL] RE: Westlake Academy update Attachments: Contract Summary Report-2023-6-26-3644.pdf CAU'1I10Mt This email is from an EXTERNAL source. It is fast approaching! August 31 !! Your contracts for next year have been updated and are ready for you to submit. I have attached the one for MIS Software and Support so you can see it. There is an amount that TCC requires we pay to keep a database open so that is the cost that is reflected on your contract, approximately half of a full year. You should be able to pull up each of your contracts and see the amounts and complete them, but if you find one that is not completed, please let me know. We will miss you! Thanks! Christi Quattrochi MIS Manager, Business Services 1451 S. Cherry Lane I White Settlement, Texas 1 76108 0: 817-740-7519 1 F: 817-740-7521 Follow Us: Facebook I Twitter I Insta ram I escll.net o Vision — To be an innovative community that builds trust, provides quality service, and collaborates with partners to support learning and growth. Mission — ESC Region 11 supports stakeholders in preparing all learners for tomorrow's opportunities. From: Marlene Rutledge <mrutledge@westlaketx.gov> Sent: Monday, June 26, 2023 9:33 AM To: Christi Quattrochi <CQuattrochi@escll.net> Subject: RE: [EXTERNAL] RE: Westlake Academy update You don't often get email from irrc,ru;u.;!;.�, ;,a..,aw e(%: _c--a.�:lall<,aN.g, Y. V:.; a a, im....uv,lhy �:Ihua ua im :rort:airnt: Good morning, Christi! • I hope you are doing well. So, when is the big day for you? I'm sure you are so excited. It's been a while since we spoke regarding the possibility of keeping Ascender for view only for the first year following our conversion to eFinancePlus. For budgeting purposes, I need to identify the costs specifically related to Ascender access. When we discussed this back in May, these were the contracts needed. • Master Interlocal Agreement • Comprehensive Services Basic Contract • Ascender Service Fees • MIS Software & Support • Technology Services Contract 512 Please let me know if this may still be an option and I'll see if the contract amount can be approved in our FY24 budget. Thank you!! M,1r1evi&T-mtl 9e,,T-iS'DA Academic Finance Manager, Westlake Academy WA If H E. � 0, W IN a it WESTLAKE GIS71NCTI VE BY iE S1GN Office: (817) 490-5737 1500 Solana Blvd., Bldg 7, Ste 7200 Westlake, TX 76262 www.westlal<etx.ov www.west lakeacademv.o From: Christi Quattrochi <C„(.; uatt!,ra hi„off„ ,l a t> Sent: Monday, May 8, 2023 2:13 PM To: Marlene Rutlee ge<m.N�°e.utled .�'...... .'.:t.�.: I et .:.P ray> ................................................... Cc: Tammie Herring<:t.:.�'..!'.:.!:::I.!�..i�..!.'...�..�..:..l�a�t> Subject: [EXTERNAL] RE: Westlake Academy update CAU'1I10MO This email is from an EXTERNAL source. I am so sorry for the late response. Somehow I missed this. I am going to get you some answers and get back to you with an answer either this afternoon or tomorrow. I need to get with a couple of other people here to make sure I give you the most accurate information. Thanks! Christi Quattrochi MIS Manager, Business Services 1451 S. Cherry Lane I White Settlement, Texas 1 76108 0: 817-740-7519 1 F: 817-740-7521 Follow Us: Facebook I Twitter I Insta ram I escll.net Vision — To be an innovative community that builds trust, provides quality service, and collaborates with partners to support learning and growth. Mission — ESC Region 11 supports stakeholders in preparing all learners for tomorrow's opportunities. From: Marlene Rutledge <m.I:::!u9:t.I..�'!�.g.e.�.. .'.�.:t.�.:�..��.':t�.:.. ray> Sent: Monday, May 8, 2023 1:23 PM To: Christi Quattrochi <�(.:�e�uattrochi00t> Cc: Tammie Herring<:t.:.::I..!..P...'.......:..!.a't> Subject: FW: Westlake Academy update 513 Some people who received this message don't often get email firom imras�l aa.j,a (+ w a ft�lallc,EaN.j( c�or; V.. a�� n wlh,y„�Inu a „u,irrc��r��� Hi there, Have you had a chance to review the email below? Thank you!! Marlevoe-Rr4+ledge,-RTSD-A Academic Finance Manager, Westlake Academy WA If H t W IN 0 it RN WESTL I D I ST I N CT IV E BYDE S I G N Office: (817) 490-5737 1500 Solana Blvd., Bldg 7, Ste 7200 Westlake, TX 76262 www.westlal<etx.ov www.westlal<eacademy.org From: Marlene Rutledge Sent: Wednesday, April 12, 2023 3:50 PM To: Christi Quattrochi <�(.:�e�uattrocl7it> Subject: Westlake Academy update Hi Christi, I hope you are doing well. I wanted to give you an update on our PowerSchool conversion. The campus is fully using the new system now as their SIS. The Finance/HR side will go live on 7/1/23. 5 We are scheduled to start Payroll parallels the end of April and then again in May. I have extended our contract with the Business Center for PR through July, which is the end of our payroll cycle. I am currently having to change up our COA so that we can (1) report effectively on the new reorganization plan the Head of School has initiated, and (2) to keep the Business Unit "unique", that is the fnct + s/o + orgn + pic + edsp + proj detail, so the full expenditure account will be 1993-110000111000- 6399 and the balance sheet account will be 1993-2155. � Right now, most our accounts, especially payroll, are unique due to the object. I think I have my head wrapped around a plan, but it's still a work in progress. My question is this: Would we be permitted to keep Ascender for a while after going live if the hosting/support services fees are paid for FY24? Darcy McFarlane (Registrar), Sandy Garza (HR), and I would probably be the only ones accessing the system as needed. • Master Interlocal Agreement • Comprehensive Services Basic Contract • Ascender Service Fees • MIS Software & Support • Technology Services Contract If keeping Ascender for FY24 is an option, would the above contracts still be what we will need? We will continue to use the Instructional Solutions & Support Contract and TREC. 514 HR Systems Contract 2023-2024 Note: Due to various factors, including the volume of participation from districts, contract negotiations for products and services being purchased and delivered within this contract, possible funding changes for districts or ESC Region 11, and other factors, this contract is offered in good faith but does not become binding until September 1, 2023, on either the district or ESC Region 11. This contract is contingent upon the continued availability of appropriations and is subject to cancellation by either party upon thirty (30) days' written notice to the other party. Payment for valid fees or charges rendered by the ESC Region 11 prior to written notice of termination shall be due to ESC Region 11. Early acceptance of this contract is necessary so that ESC Region 11 can plan and prepare to deliver these services. An alternative contract may be offered if this contract cannot be delivered as stated. The Human Resources Department offers the following services and discounts to school districts/charter schools that sign the HR Systems Contract: • Application system through PowerSchool • Applicant Tracking that streamlines hiring -related processes for all types of K-12 employees • Cross post capability to your open positions on the ESC Region 11 website • Assistance to districts with how to use the system, problems, questions (provided by PowerSchool) • Assistance to applicants via email and phone (provided by PowerSchool) • User meeting (topics may include best practices, learning new features, training, etc.) • Assistance with district's training needs (provided by PowerSchool) • Acting as a liaison between PowerSchool and school districts/charters • Employee records management through PowerSchool • Paperless electronic management of personnel records that streamlines and automates the tasks and workflows associated with employee management • User meeting (topics may include best practices, learning new features, training, etc.) • Assistance with district's training needs (provided by PowerSchool) • Acting as a liaison between PowerSchool and school districts/charters • Absence and substitute teacher management through PowerSchool • Electronic management system that streamlines the process of absences as well as matching and scheduling the most qualified substitutes • User meeting (topics may include best practices, learning new features, training, etc.) • Assistance with district's training needs (provided by PowerSchool) • Acting as a liaison between PowerSchool and school districts/charters 515 A district/charter school may select one or multiple services offered in this contract. All systems integrate with each other which provides an efficient and effective way to manage your HR processes. Human Resources Department (817) 740-3651 516 EMCATION SERVICE CENTER HR Systems lxrGI Contract ��IIiI�Nirrr Customer Price List 2023-2024 Recruiting/Employment Application There is an annual subscription fee based on student enrollment. In addition, there is a one-time implementation fee for this module. Districts may opt to handle implementation remotely (with virtual assistance from a technician) or on -site (with a technician who will come to the district to implement the module). Applicant Tracking Enterprise 2.023-2024 StudVeiiit Count Subscription, Reiniote' Olinsite 1to5000 1"0,80 5 IA. 5'01 to 1,0,,00 $1,,351 5 I/A, 1,0,01 to 7,000, $1,801 5 I/A, 2,0, 1to' ,500, $2,,116 $7,5 I/A, ,501 to 3,000, $2,565 $750 NIA, 3,0,01 to 5,000, $2,,926 $7,5 I/A, 5,001 to 7,000, $3,557 $1'000 RIA, 7, i3, 1 to 10,000 , , '10t 140 0 I/A, 10,001 to 15,000 $4,538 $1,500 $4,000, 15,001 to 20,000 $5,105 $1,500$,4,000, 20,001 to 25,000 $5,673 $2,000 $4,500, 25,001 to 30,000 $8,509,500 ,50 30,001 to 35,000 $10,636 $3,000 $5,500, 35,001 to 40,000 $11,818 $3,000 $5,500, 40,001 to 45,000 $14,191 $3,000 $5,500, 45,001 to 50,000 $16,545 $3,000 $5,500 50,001 to 55,000 $19,0150 $3,000 $5,500, 55,001 to 50,0,0 70,279 $3,^CGO $5,f500, 60,001 to 55,000 $2-1,5018 $3,000 $5,500, 65,001 to 70,0,00 $22,123, $3,^CGO $5,f500, 70,001 to 75,000 $,22,738 $3,000 $5,5001 75,001 to 80,000 $25,016 $3,000 5,50 Administration Fee: In addition to the fees for services offered by PowerSchool, each district will pay an administrative fee of 10% of their total package price. 517 Electronic Records Management There is an annual subscription fee based on student enrollment. In addition, there is a one-time implementation fee for this module. Districts may choose to utilize SmartStart Guided implementation or may opt for full - service implementation. In addition, districts may choose to implement remotely (with virtual assistance from a technician) or on -site (with a technician who will come to the district to implement the module). Employee Recoods Remote Onsife 2023 2024 Remote Onsite 0 to 1,000 $ 5,070 3,000 4,6'80 6,000 8,040 1,001 to 2,000 $ 6,4410 3,000 4,6'80 6,000 6,040 2,001 to 2,500 $ 8,801 3,000 4,6'80 6,000 8,040 2,501 to 3,000 $ 9,9'02 3,000 4,6'80 6,000 8,040 3',001 to 5,000 $ 10,911 3,000 4,6'80 6,000 8,040 5,001 to 7,000 $ 13,202 3,000 4,680 6,000 8,040 7,001 to 10,000 $ 14,303 3,000 1 4,680 6,000 1 8,040 10,001 to, 15,000 $ 15,690 3,000 4,680 6,000 8,040 15,001 to, 20,000 $ 17,603 3,000 4,680 6,000 8,040 2 0, 00 1 to 25,000 $ 22,004 3,120 4,800 6,120 8,160 2 5, 00 1 to, 30,000 $ 25,930 3,120 4,800 6,120 8,16,0 3 0, 00 1 to, 35,000 $ 28,413 3,360 5,040 6,360 8,400 35,001to440,000 $ 31,906 3,480 5,160 6,480 6,520 40,001 to 45,000 $ 35,206 3,600 5,280 6,600 8,640 45,001 to, 50,000 $ 38,507 3,720 5,400 6,720 8,76,0 5 0, 00 1 to 55,000 $ 41,907 3,840 5,-520 6,940 8,880 55,001 to, 60,000 $ 45,108 3,960 5,640 6,960 9,000 60,001 to' 65,000 $ 48,408 1 4,08E 1 5,76.0 1 7,080 1 9,120 65,001 to 70,000 $ 50,60,9 4,200 5,980 1 7,200 9,240 70,001 to, 75,000 $ 51,70,9 4,320 6,000 7,320 9,360 75,001 to' 80,000 $ 52,618 4,440 6,120 7,440 9,480 Absence/Substitute Management There is an annual subscription fee based on the number of substitute -eligible FTEs and non -substitute -eligible FTEs who utilize this absence/sub management module. In addition, there is a one-time implementation fee for this module. Districts may choose to implement remotely (with virtual assistance from a technician) or on -site (with a technician who will come to the district to implement the module). -!"'11 , r,,,,2. , , Remote O nsite 2023-2024 0-150 $2000 Mimmiurm ,'O`4.00 $2.,.500 $5,800 151-250 $15.76 $4.00 $3,500 $6,800 251-500 $14.07 '$,4.00 $4,.500 $7,800 KI-1000 $12.38.. $4.00 $5.,500 $.8,800 1001-2000 $10.69 $,4.00 $6,.500 $9,800 2001-5000 $9.57 $4.00 $7,000 $1'0,300 5001-1o'000 ,$8_44 '$4.00 $7,.500 $10,900 10,001+ $7.98 $4.00 $9,500 $12,800 Administration Fee: In addition to the fees for services offered by PowerSchool, each district will pay an administrative fee of 10% of their total package price. 518 1451 S. Cherry Lane White Settlement, TX 76 108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for HR Systems .,9 Enrollment Period: 09/01/2023 - 08/31/2024 Last Year Enrollment: 875 The HR Services Contract offers three modules to support HR functions. Please select the options you desire from the choices below; Will this be your district's first year purchasing HR Services (PowerSchool) via ESC Region 11? Recruiting/Employment Application Applicant Tracking Enterprise Subscription: Do you wish to use the Applicant Tracking Enterprise for the Recruiting/Employment Application component of PowerSchool? If yes, please check the box to the right. Implementation: There is a one time implementation fee for this module. Do you wish to implement it remotely (with virtual assistance) or with an on -site technician? Districts with a student count of 10,000 or less, on -site implementation is NOTAVAILABLE. Electronic Records Management Subscription: Do you wish to use the Electronic Records Management component of PowerSchool? If so, please check the box to the right. Implementation: There is a one time implementation fee for this module. There are two implementation options, Smart Start Guided and Full Service. Do you wish to implement this module using Smart Start Guided, remotely (with virtual assistance) or with an on -site technician; or Full Service, remotely (with virtual assistance) or with an on -site technician? Absence/Substitute Management SmartFind Express Please complete the following section if you wish to implement the Absence/Substitute Management module. Answer Price No 0 $1,351.00 129 CID#: 21321 Print Date: 8/1/2023 Page 1 of, 519 How many of your Full time Employees (FTE) are substitute eligible? How many of your Full time Employees (FTE) are NOT substitute eligible but will be using the Absence Management module? Subscription: The annual subscription fee is based on the number of substitute -eligible FTEs and non -substitute -eligible FTEs. Implementation: There is a one time implementation fee for this module. Do you wish to implement it remotely (with virtual assistance) or with an on -site technician? By clicking and signing, Customer agrees that it has reviewed and agrees to abide by all of the Customer obligations contained in the Licensed Product and Services Agreement located at https://www.powerschool.com/customer-contract-terms-and-conditions-us-6-2 -17/, except that payment will be made to Region 11 and not to PowerSchool. Administration Fee (10% of total): Adjustment Total Contract Contact: Marlene Rutledge, Academic Finance Mgr (817) 490-5737 mrutledge@westlaketx.gov; Sandy Garza, HR Director (817) 490-5734 sgarza@westlaketx.gov 701 $135.10 $1,486.10 129 CID#: 21321 Print Date: 8/1/2023 Page 2 of , 520 Instructional Solutions & Support Contract Region 11 Public Districts/Charters 2023-2024 Note: Due to various factors, including the volume of participation from districts, contract negotiations for products and services being purchased and delivered within this contract, possible funding changes for districts or ESC Region 11, and other factors, this contract is offered in good faith but does not become binding until September 1, 2023, on either the district or ESC Region 11. This contract is contingent upon the continued availability of appropriations and is subject to cancellation by either party upon thirty (30) days' written notice to the other party. Payment for valid fees or charges rendered by the ESC Region 11 prior to written notice of termination shall be due to ESC Region 11. Early acceptance of this contract is necessary so that ESC Region 11 can plan and prepare to deliver these services. An alternative contract may be offered if this contract cannot be delivered as stated. This contract was developed to assist LEAS with budgeting and registering personnel for professional development opportunities at ESC Region 11. This all-inclusive package provides all of the exceptional benefits and offerings of Administrative Services, Instructional Services, Digital Learning, and RETN for cost -savings and value. • Staff can experience more variety and options of training modes through virtual, hybrid, and face-to-face learning opportunities. • Districts save time, money, and the hassle of processing multiple purchase orders for staff members to attend training events throughout the year; event registrations can now be processed up front. • The Business Office can budget PD and digital resources for the year to ease and/or eliminate huge cost fluctuations based on staff participation in professional learning sessions. • Staff can receive unlimited technical support in all instructional areas. • Districts enjoy the benefit of included registration fees for most sessions. • Products and services are available for special low bulk pricing, no matter the size of your district/charter. • Campus administrators will have ease of access to professional development opportunities and can utilize them among teachers leaders, and other staff. • Compliance Courses (online training modules) are included annually. • Additional products available at no additional charge. This Instructional Solutions and Support contract offers a variety of learning conferences and individual training sessions provided at the ESC Region 11 facility as well as virtual opportunities, technical support, and products all at no additional charge. ESC Region 11 teams also provide technical support for questions on legislative, instructional, or other educational topics. Pay one fee for this contract, and your entire staff can reap the benefits of: Professional Development Offerings • Multiple Instructional Conferences Multiple Teacher Workshop Sessions Virtual, hybrid, and face-to-face learning opportunites to fit your schedule and needs Basic materials provided Sessions that are materials intensive may require an additional materials fee Some sessions include extenstive follow-up opportunities (both virtually and face-to-face) 521 • 17 Online Compliance Courses ADA Compliance for Online Content Anaphylaxis and Epinephrine Use* Bloodborne Pathogens Bullying Prevention Child Abuse, Trafficking, and Maltreatment Copyright Diabetes Overview* FERPA (Family Educational Rights & Privacy Act) Internet Safety Mental Health Overview* Section 504 Introduction Seizures* Sexual Harassment Suicide Prevention Teen Dating Violence & Healthy Relationships* Texas Educators' Code of Ethics Title IX Overview *These courses are not legally required. Professional Development Content • Administrative and Support Staff • Behavior and Classroom Management • Bilingual/ESL/Dual Language Supports • Campus Administer Cluster Support Sessions • Career and Technical Education • Charter School Support Sessions • Core Content (Math, English/Language Arts, Science, Social Studies, Reading) • Counselor and New Counselor Sessions • Digital Tools/Instructional Technology • District and Campus Professional Development • Early Childhood, Elementary, and Secondary Literacy • Gifted & Talented (G/T) 30-Hour Initial Certification Training • Gifted & Talented (G/T) 6-Hour Annual Update Training • Gifted & Talented (G/T) and Advanced Academics Advisory Meetings • Instructional Leaders' Quarterly Meetings • Librarian/Media Specialist Support • Mental Health/Student Wellness • Multi -Tiered System of Support (MTSS) • Special Programs Digital Resources • Canvas Learning Management System • BrightBytes • TexQuest • Discovery Education • VoiceThread • Videoconferencing/Distance Learning Allocated Pro Zoom licenses based on student enrollment Discounts on Zoom products (licenses, webinars, large capacity meetings) 522 REATA Robots (VGo) Panopto video management portal Access to exclusive TETN programming (TEA updates) when permitted Access to exclusive TETN program recordings when permitted Virtual Content Enrichment Programs/Virtual Field Trips/Connect2Texas Technical Assistance* • Unlimited Technical Assistance in All Instructional Areas • Compliance Support and Technical Assistance for All State/Federal Programs • Counselor Services/Crisis Team Support • Lesson Planning/Professional Learning Communities • Field Service Agent Support • Special Education/Special Programs Support • Library Support Additional Discounts • Discounted rates on trainings/coaching provided for districts/charters; tailored to unique needs • Discounted rates on third -party products and other promotional speakers/events • Discounted rates on New Principal Academy and New Assistant Principal Academy • Discounted rates on state appraisal trainings such as T-TESS, T-PESS, and AEL NOTE: Services Provided through IDEA-B Funding Services provided through the Special Populations Department at ESC Region 11 are primarily funded through IDEA-B grants that serve all LEAS in the region. Based on this funding, there will be little to no fees for services provided through this department for technical support, professional learning sessions (conducted at ESC Region 11 or in an LEA), and coaching services for LEA staff. Services that will have minimal charges are Program Re- views, conferences, in-depth coaching, trainings that lead to certifications, and occasional fees for materials that are a required part of a session. Deputy Executive Director of Instruction Services (817) 740-3670 523 1451 S. Cherry Lane White Settlement, TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for Instructional Solutions and Support .49 Enrollment Period: 09/01/2023 - 08/31/2024 Last Year Enrollment: 875 This contract was developed to assist LEAS with budgeting and registering personnel for professional development opportunities at ESC Region 11. This all-inclusive package provides all of the exceptional benefits and offerings of Administrative Services, Instructional Services, Digital Learning, and RETN for cost -savings and value. If you would like your LEA to use the Instructional Services and Support Services, please check the box on the right Total Contract Contact: Marlene Rutledge, Academic Finance Mgr (817) 490-5737 mrutledge@westlaketx.gov Answer Price R1 $9,288.75 $9,288.75 127 CID#: 21701 Print Date: 8/1/2023 Page 1 of, 524 Instructional Solutions and Support Contract Price List 2023-2024 Pricing is based on student enrollment numbers. Contact Dr. Cathy Sewell at (817) 740-3670 or csewell@escI Lnet for specific questions on district/charter pricing. 525 Technology Re1 • EDUCATION SERVICE CENTER Ed ucation 1 1 Library10"%L low-% 1 (0 1, 6 13 ICU IVE 1 Resource Management Services Contract 2023-2024 Note: Due to various factors, including the volume of participation from districts, contract negotiations for products and services being purchased and delivered within this contract, possible funding changes for districts or ESC Region 11, and other factors, this contract is offered in good faith but does not become binding until September 1, 2023, on either the district or ESC Region 11. This contract is contingent upon the continued availability of appropriations and is subject to cancellation by either party upon thirty (30) days' written notice to the other party. Payment for valid fees or charges rendered by the ESC Region 11 prior to written notice of termination shall be due to ESC Region 11. Early acceptance of this contract is necessary so that ESC Region 11 can plan and prepare to deliver these services. An alternative contract may be offered if this contract cannot be delivered as stated. The Technology Department offers the following services to school districts/charter schools that sign the TREC Library and Resource Management Services Contract: • Library Automation Software and/or Resource Management Software (includes Web -based library/resource catalog, circulation, reporting, inventory, and management functions), dependent on contracted services selected. • All centralized equipment costs, including servers, equipment replacement, management, and licensing • Centralized support personnel time and effortfor equipment setup, installation, upgrades, support, troubleshooting, and management of the library and/or resource management servers • Centralized technical support for the library and/or resource management systems • Data management for the system as needed • Support for cataloging new items as needed • Assistance with uploading and updating records in the system • All updates, enhancements, and new versions • All initial training, scheduled new user training, selected professional development opportunities, and listsery membership • Nightly secure backup of all data and transactions, both on -site and off -site, and a continuity plan • Automated patron assistance • Reduced costs for Follett add -on products and services • Access to all additional resources provided by TREC, such as an e-book library collection Director of MIS (817) 740-7704 526 Technology Re1 • EducationEDUCATION SERVICE CENTER 1 1 p Library and Resource IVE Management Services I 20230-2024 First -Year Price List TREC Library Management Services TREC Membership and New Library Manager License Optional Products (Annual Cost) WebPath Express Standards Reading Program Service Lexile Reading Program Service Fountas & Pinnell Reading Program Service AR/RC TREC Resource Management Services Resource Manager TREC Data Services Sites with non -Follett systems: Library Services One -Time Data Conversion from non -Follett system Resource Services One -Time Data Conversion from non -Follett system Sites with Follett Self -hosted or Follett Hosted: One -Time Data Migration $2,925 per site $350 per site $350 per site $300 per site $300 per site $275 per site $2,925 per site $850 per site $1,075 per site $975 per district 527 Technology Re1 • EDUCATION SERVICE CENTER Education 1 1 Library1 Resource Management Services Contract 2023-2024 Renewal Price List TREC Library Management Services TREC Membership and License Renewal (student enrollment below 300) TREC Membership and License Renewal (student enrollment 300 more) Note: License includes TitlePeek. Optional Products (Annual Cost) WebPath Express Standards Reading Program Service Lexile Reading Program Service Fountas & Pinnell Reading Program Service AR/RC TREC Resource Management Services Resource Manager (new site) Resource Manager (renewal) Textbook Manager (renewal only) TREC Data Services Sites with non -Follett systems Library Services One -Time Data Conversion from non -Follett system Resource Services One -Time Data Conversion from non -Follett system Sites with Follett Self -hosted or Follett Hosted One -Time Data Migration $1,298 per site $1,598 per site $350 per site $350 per site $300 per site $300 per site $275 per site $2,925 per site $975 per site $500 per site $850 per site $1,075 per site $975 per district 528 1451 S. Cherry Lane White Settlement, TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for Technology Resources Education Consortium (TREC) .49 Enrollment Period: 09/01/2023 - 08/31/2024 Last Year Enrollment: 875 The following fees reflect your LEA's quoted TREC services. TREC Library Management Service TREC Resource Management Services TREC Data Services Enter ESC Region 11 quoted adjustment (if any) Total Contract Contact: Entered by kirvin@escll.net Marlene Rutledge, Academic Finance Mgr (817) 490-5737 mrutledge@westlaketx.org Katie Estrada, Secondary Librarian (817) 5899 kestrada@westlakeacademy.org Contact Shawna Ford at sford@escll.net with questions Answer Price 1,598.00 $1,598.00 975.00 $975.00 $2,573.00 48 CID#: 21128 Print Date: 8/1/2023 Page 1 of , 529 2023-2024 TREC SERVICES QUOTE Contact Information District/School Westlake Academy Date Created April 3, 2023 District Contact Name Phone 5/10/202 Email Service Period 09/01/2023 - 08/31/2024 Contact Information Company Address ESC Region 11 Prepared By Shawna Ford 1451 S. Cherry Lane Phone 817.740.3674 White Settlement, TX 76108 Email sfrg ...d.a,scl,j,,inet oil6 omui u " EM EM.E= Library Manager New License with Title Peek and Service $ Library Manager Service with Title Peek and Service 1 $ 1,598.00 $ 1,598.00 Adjustment - Small School (Renewal Only) $ - Early Activation $ - Web Path Express $ RPS - Fountas & Pinnell $ - RPS - AR/RC $ RPS - Lexile $ State Standards $ Total Cost TREC Library Management Services $ 1,598.00 Resource Manager - New License $ - Resource Manager - Service 1 $ 975.00 $ 975.00 Resource Manager Small School (under 250 students) $ - Resource Manager - Upgrade $ Textbook Manager (grandfathered only) - Renewal $ Early Activation $ Total Cost TREC Resource Management Services $ 975.00 Data Migration (district) $ Data Conversion (per campus) $ Total Cost TREC Data Migration Services $ - Grand Total $ 2,573.00 If you have any questions, please contact Shawna Ford at sford@escll.net or 817-740-3674 Please return a copy of your purchase order to Kellye Irvin at kirvin@escll.net 530 Technology Services Contract 2023-2024 Note: Due to various factors, including the volume of participation from districts, contract negotiations for products and services being purchased and delivered within this contract, possible funding changes for districts or ESC Region 11, and other factors, this contract is offered in good faith but does not become binding until September 1, 2023, on either the district or ESC Region 11. This contract is contingent upon the continued availability of appropriations and is subject to cancellation by either party upon thirty (30) days' written notice to the other party. Payment for valid fees or charges rendered by the ESC Region 11 prior to written notice of termination shall be due to ESC Region 11. Early acceptance of this contract is necessary so that ESC Region 11 can plan and prepare to deliver these services. An alternative contract may be offered if this contract cannot be delivered as stated. The Technology Services Contract is designed to increase access to rich learning technology resources and services, to increase the efficiency of school and district technology operations, and to enhance communication sharing among the entire Region 11 educational community. The following services are provided by ESC Region 11 Technology Services staff and our partners: Cloud and Colocation Services DDoS Mitigation - Included This network -based cloud solution offers advanced detection and mitigation technology that minimizes the impact of DDoS attacks by re-routing all traffic to one or more scrubbing centers. As a result, only clean traffic is delivered. This service provides scalable and flexible protection, including authorized, automatic and self mitigation support options. Unlimited amount of scrubs are provided to contract districts. DNS Services - Included ESC Region 11's authoritative name servers can host your district's DNS zones as a primary or secondary source. Secondary zone hosting can provide off -site redundancy for your district's existing primary name server. Primary zone hosting includes management of any new records or adjustments via support requests to a dedicated ESC Region 11 support technician. Offsite Backup Storage - Reduced Rate ESC Region 11 will provide offsite storage for districts on a monthly subscription agreement. Storage is available in 1TB increments. Connectivity will be set up to the district to ensure secure transport of files to the ESC Region 11 data center. Storage needs can be expanded as needed, and districts will be billed monthly only for the allocated amount. Service Member Pricing Non -Member Pricing Backup Storage (per TB) $25.00 $30.00 531 Rackspace - Reduced Rate (As Available) Space in a standard 19" rack within the ESC Region 11 data center can be purchased as available. Rackspace service includes attachment to the UPS with backup power from a dedicated generator. Location is secured with video monitoring as well as guided access to the room with a log of all visitors and timestamps. Badge and fingerprint verification is on both access doors with a separate badge access between the telecom equipment room and server racks. Rackspace is available in increments as small as 1 standard Rack Unit (1RU). Needs can be expanded as needed, and districts will be billed monthly for the allocated space. Service Member Pricing Non -Member Pricing Full Rack $400 $500 Half Rack $250 $350 lU $25 $75 Infrastructure Services Bandwidth Monitoring - Included Access to the portal will provide visibility to bandwidth utilization graphically and in report formats. Core, hub, and local router paths will be displayed for connectivity link status for quick views of network availability. Logins are provided for districts to view their content from any web -based location and device. Access to this service is available to FIBERI I districts only. Network Assessment - Reduced Rate A full assessment of the district network will include documentation, diagrams, findings, and recommendations. A full list of questions and deliverables is available on request. A further reduced rate is available for return visits within two years of the initial or repeat assessments to keep all documentation current for the district. Service Member Pricing Non -Member Pricing Custom Pricing 20% Discount Standard Rate Network Diagramming - Reduced Rate The purpose of the network diagram is to demonstrate how one computer or system is linked to others within the network. ESC Region 11 will provide logical and physical diagrams in small or large format as well as in Visio and PDF format for portions or the entirety of the district network. A custom quote will be provided based on the number of locations within the WAN. The engagement will consist of both on -site and remote discovery by trained ESC staff. Service Member Pricing Non -Member Pricing Custom Pricing 20% Discount Standard Rate 532 Local Network Monitoring - Reduced Rate Monitoring of the local district network is available to assist and notify districts in a timely manner of network failures and outages within the district. Setup and configuration services are included with this service, with notifications delivered to specified district personnel and ESC Region 11 personnel (if requested). Service Member Pricing Non -Member Pricing Custom Pricing 20% Discount Standard Rate Technical Assistance Onsite Technical Support or Planning Services -1-Day Incl., Reduced Rate ESC Region 11 technicians and engineers can provide on -site support for PCs, devices, applications, network, strategic planning, security planning, and more. Needs and assistance are provided on an as -needed basis and can be scheduled in half -day or full -day increments. Excluding emergency situations, it is recommended to schedule the day(s) in advance to ensure availability of appropriate personnel to fulfill the request. Service Member Pricing Non -Member Pricing On -Site Full Day $500 $800 On -Site Half Day $300 $500 TEA/NIST Security Self -Assessment Assistance - Included ESC Region 11 will provide two days per year for district staff to attend the self -assessment workshops to assist in completion, updating, and policy creation. Templates are developed and updated throughout the year and will be available to help districts stay ahead of the game on requirements and to strengthen the security posture of the district. Disaster Recovery Framework Planning - Included ESC Region 11 will provide two days per year for district staff to attend disaster recovery planning workshops to assist in completion, updating, testing and evaluation of the district disaster recovery plan. Templates will be provided to contract members to assist in getting started with or enhancing the district disaster recovery plan. Recommendations and reduced rate solutions will be available for districts. Onsite or Remote Server Assistance - Reduced Rate To assist districts with costs, the existing ESC Region 11 Network Server Contract will be rolled into the membership costs and provided for all districts on an as -needed basis at a reduced rate per instance. Assistance will be provided by skilled technicians and engineers to ensure that servers are performing at an optimal level. Service Member Pricing Non -Member Pricing On -Site Full Day $400 $500 On -Site Half Day (<4 hrs) $250 $350 Remote Full Day $25 $75 Remote Half Day (<4 hrs) $25 $75 533 Technical Training Customized Technical Training - Reduced Rate ESC Region 11 offers customized technical training that will be delivered at your location of choice. Experienced staff will provide technical training to meet the need of each individual district. Training can be provided to meet professional development requirements or for new or existing technologies within the district. Customized sessions will also include an online platform for the session that will house documents and provide the ability to review the content at a later date. Proper lead time for customized training is required for scheduling and preparation. Service Member Pricing Non -Member Pricing On -Site Full Day $600 $800 On -Site Half Day (<4 hrs) $400 $500 Staff Security Awareness Training - Reduced Rate ESC Region 11 will provide proactive face-to-face Security Awareness training of district employees. Training will include best practices, policies, procedures, popular attack methods, and trends. Some customization will occur to identify items specific to your district, such as password policies, procedures, etc. Service Member Pricing Non -Member Pricing On -Site Full Day $600 $800 On -Site Half Day (<4 hrs) $400 $500 Offsite Meeting Space - Reduced Rate Meeting space will be available for member districts at a reduced rate at the new ESC Region 11 Technology Center opening in Spring of 2020. The conference center space will accommodate 35-40 people comfortably with amenities that include audio/visual equipment, wireless Internet, coffee, microwaves, catering (available), parking, and cleaning services. The conference center is available for half -day or full -day rental. Service Member Pricing Non -Member Pricing On -Site Full Day $300 $500 On -Site Half Day (<4 hrs) $200 $400 Director of IT (817) 740-3696 534 Price List Technology Services Contract 2023-2024 District Enrollment Annual Contract Price* 0-300 $1,200 301-1,000 $2,000 1,001-2,000 $3,500 2,001-5,000 $5,000 5,001-10,000 $9,000 10,001-20,000 $15,000 20,001+ $20,000 * The annual price may increase no more than 2% yearly. Factors would include licensing and/or operation cost increases. 535 1451 S. Cherry Lane White Settlement, TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for Technology Services .6 Enrollment Period: 09/01/2023 - 08/31/2024 Last Year Enrollment: 875 If your district would like to participate in the Tech 11 Services contract, please check the box to the right. CLOUD AND COLOCATION SERVICES DDoS Mitigation - Included This network -based cloud solution offers advanced detection and mitigation technology that minimizes the impact of DDoS attacks by re-routing all traffic to one or more scrubbing centers. As a result, only clean traffic is delivered. This service provides scalable and flexible protection, including authorized, automatic and self mitigation support options. Unlimited amount of scrubs are provided to contract districts. DNS Services - Included ESC Region 11's authoritative name servers can host your districta€TMS DNS zones as a primary or secondary source. Secondary zone hosting can provide off -site redundancy for your districta€TMs existing primary name server. Primary zone hosting includes management of any new records or adjustments via support requests to a dedicated ESC Region 11 support technician. Offsite Backup Storage - Reduced Rate ESC Region 11 will provide offsite storage for districts on a monthly subscription agreement. Storage is available in 1TB increments. Connectivity will be set up to the district to ensure secure transport of files to the ESC Region 11 data center. Storage needs can be expanded as needed, and districts will be billed monthly only for the allocated amount. Answer Price 0 $2,000.00 130 CID#: 21223 Print Date: 8/1/2023 Page 1 of ; 536 Rackspace - Reduced Rate (As Available) Space in a standard 19" rack within the ESC Region 11 data center can be purchased as available. Rackspace service includes attachment to the UPS with backup power from a dedicated generator. Location is secured with video monitoring as well as guided access to the room with a log of all visitors and timestamps. Badge and fingerprint verification is on both access doors with a separate badge access between the telecom equipment room and server racks. Rackspace is available in increments as small as 1 standard Rack Unit (1 RU). Needs can be expanded as needed, and districts will be billed monthly for the allocated space. INFRASTRUCTURE SERVICES Bandwidth Monitoring - Included Access to the portal will provide visibility to bandwidth utilization graphically and in report formats. Core, hub, and local router paths will be displayed for connectivity link status for quick views of network availability. Logins are provided for districts to view their content from any web -based location and device. Access to this service is available to FIBER11 districts only. Network Assessment - Reduced Rate A full assessment of the district network will include documentation, diagrams, findings, and recommendations. A full list of questions and deliverables is available on request. A further reduced rate is available for return visits within two years of the initial or repeat assessments to keep all documentation current for the district. Network Diagramming - Reduced Rate The purpose of the network diagram is to demonstrate how one computer or system is linked to others within the network. ESC Region 11 will provide logical and physical diagrams in small or large format as well as in Visio and PDF format for portions or the entirety of the district network. A custom quote will be provided based on the number of locations within the WAN. The engagement will consist of both on -site and remote discovery by trained ESC staff. Local Network Monitoring - Reduced Rate Monitoring of the local district network is available to assist and notify districts in a timely manner of network failures and outages within the district. Setup and configuration services are included with this service, with notifications delivered to specified district personnel and ESC Region 11 personnel (if requested). TECHNICAL ASSISTANCE Onsite Technical Support or Planning Services - 1-Day Incl., Reduced Rate ESC Region 11 technicians and engineers can provide on -site support for PCs, devices, applications, network, strategic planning, security planning, and more. Needs and assistance are provided on an as -needed basis and can be scheduled in half -day or full -day increments. Excluding emergency situations, it is recommended to schedule the day(s) in advance to ensure availability of appropriate personnel to fulfill the request. 130 CID#: 21223 Print Date: 8/1/2023 Page 2 of ; 537 TEA/NIST Security Self -Assessment Assistance - Included ESC Region 11 will provide two days per year for district staff to attend the self -assessment workshops to assist in completion, updating, and policy creation. Templates are developed and updated throughout the year and will be available to help districts stay ahead of the game on requirements and to strengthen the security posture of the district. Disaster Recovery Framework Planning - Included ESC Region 11 will provide two days per year for district staff to attend disaster recovery planning workshops to assist in completion, updating, testing and evaluation of the district disaster recovery plan. Templates will be provided to contract members to assist in getting started with or enhancing the district disaster recovery plan. Recommendations and reduced rate solutions will be available for districts. Onsite or Remote Server Assistance - Reduced Rate To assist districts with costs, the existing ESC Region 11 Network Server Contract will be rolled into the membership costs and provided for all districts on an as -needed basis at a reduced rate per instance. Assistance will be provided by skilled technicians and engineers to ensure that servers are performing at an optimal level. TECHNICAL TRAINING Customized Technical Training - Reduced Rate ESC Region 11 offers customized technical training that will be delivered at your location of choice. Experienced staff will provide technical training to meet the need of each individual district. Training can be provided to meet professional development requirements or for new or existing technologies within the district. Customized sessions will also include an online platform for the session that will house documents and provide the ability to review the content at a later date. Proper lead time for customized training is required for scheduling and preparation. Staff Security Awareness Training - Reduced Rate ESC Region 11 will provide proactive face-to-face Security Awareness training of district employees. Training will include best practices, policies, procedures, popular attack methods, and trends. Some customization will occur to identify items specific to your district, such as password policies, procedures, etc. Offsite Meeting Space - Reduced Rate Meeting space will be available for member districts at a reduced rate at the new ESC Region 11 Technology Center opening in Spring of 2020. The conference center space will accommodate 35-40 people comfortably with amenities that include audio/visual equipment, wireless Internet, coffee, microwaves, catering (available), parking, and cleaning services. The conference center is available for half -day or full -day rental. Total Contract Contact: Jason Power, IT Director (817) 490-5750 jpower@westlaketx.gov $2,000.00 130 CID#: 21223 Print Date: 8/1/2023 Page 3 of ; 538 i TSDS Contract (PEIMS, TIMS, UID, Core Collections) 2023-2024 Note: Due to various factors, including the volume of participation from districts, contract negotiations for products and services being purchased and delivered within this contract, possible funding changes for districts or ESC Region 11, and other factors, this contract is offered in good faith but does not become binding until September 1, 2023, on either the district or ESC Region 11. This contract is contingent upon the continued availability of appropriations and is subject to cancellation by either party upon thirty (30) days' written notice to the other party. Payment for valid fees or charges rendered by the ESC Region 11 prior to written notice of termination shall be due to ESC Region 11. Early acceptance of this contract is necessary so that ESC Region 11 can plan and prepare to deliver these services. An alternative contract may be offered if this contract cannot be delivered as stated. • Explain the overall data requirements to ESC personnel • Provide and maintain the Texas Education Data Standards (TSDS), and the STUDENTATTENDANCE ACCOUNTING HANDBOOK (SAAH) • Provide the ESC and district with a standard editing and reporting system (TSDS) • Send the data required (ACCEPT) by the current Texas Education Data Standards (TEDS) to TEA by the specified due dates for each submission/re-submission. • Review the district data using edit rules and reports supplied by TEA, assuring that all fatal errors are corrected. • Assist the district with its data submission to TEA's TSDS server. • Notify district when its data has been accepted by the ESC and made available for further processing by TEA. • Facilitate the accuracy and timely delivery of data. • Explain the overall data collection requirement for PEIMS and Enrollment Tracking (ET) to district personnel. • Train school district personnel to adequately meet the data submission requirement, covering: o Overall data flow o Delivery schedule o Data element definitions o Data submission formats o Editing requirements o Correction cycle o Approval of summary report and error listing o Operation of the web -based TSDS system o Operation of the Enrollment Tracking (ET) System o TSDS Unique ID Corrections Consult with districts to assist them in preparing the data submission and to ensure data quality and compliance to schedules ESC TSDS staff will coordinate assistance by: o Answering questions about the Texas Education Data Standards (TEDS) and Student Attendance Accounting Handbook o Organizing the data submission schedule 539 o Answering questions about the edit and summary reports o Organizing the error correction schedule o Initiating the final approval of the district's submission to TEA o Providing assistance for the Early Childhood Data System (ECDS) by either hourly rate or contracted amount o Training and assistance on TSDS Incident Management System (TIMS) o Providing assistance with the Unique Identification System (UID) o Assist with issues relating to TEA Login System (TEAL) • Training and assistance on all Core Collections: o Charter School Waitlist o Child Find o Class Roster Fall and Winter o ECDS (Early Childhood Data System) o RFT (Residential Facility Tracker) o SELA (Special Education Language Acquisition) o SPPI-14 (State Performance Plan Indicator 14) • Submit the data required by the current Texas Education Data Standards (TEDS) to the ESC in accordance with the specifications of the data standards. • Approve the required data (along with the ESC) by the due dates. • Follow the ESC-established deadlines to allow sufficient time for technical assistance by the ESC. • Validate/edit the district data file using TSDS. • Get approval of data file by ESC. • Correct errors found by the ESC during the editing/validation process in a timely manner. • Approve the content of the data submission by completion of the SOA by the Superintendent, as available through TSDS. Director of MIS (817) 740-7704 540 % f EDUCATION SERVICE CENTER TSDS Contract fUG1Core Collections) Price List 2023-2024 TSDS (PEIMS, TIMS, UID, Core Collections) Students in District Fee 1-500 $1,785 501-1,000 $2,887 1,001-2,000 $3,990 2,001-4,000 $5,092 4,001-8,000 $6,195 8,001-16,000 $7,297 16,001-32,000 $8,400 32,001-64,000 $9,502 64,001-128,000 $10,605 541 1451 S. Cherry Lane White Settlement, TX 76108 WESTLAKE ACADEMY CHARTER SCHOOL Contract Summary for TSDS (PEIMS, TIMS, UID, Core Collections) .12 Enrollment Period: 09/01/2023 - 08/31/2024 Last Year Enrollment: 875 TSDS (PEIMS, TIMS, UID, Core Collections) Adjustment Total Contract Contact: Darcy McFarlane, Accountability Dir/Registrar dmcfarlane@westlakeacademy.org (817) 490-5765 Marlene Rutledge, Academic Finance Manager mrutledge@westlaketx.gov (817) 490-5737 Answer Price $2,887.00 $2,887.00 106 CID#: 21097 Print Date: 8/1/2023 Page 1 of , 542 WESTLAKE ACADEMY RESOLUTION NO. 23-20 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES AUTHORIZING THE HEAD OF SCHOOL TO ENTER INTO A CONTRACT WITH THE EDUCATION SERVICE CENTER REGION It FOR VARIOUS BUSINESS AND STUDENT SUPPORT SERVICES FOR THE OPERATION OF WESTLAKE ACADEMY. WHEREAS, the Westlake Academy has utilized the business and student services of the Education Service Center Region 11, which is responsible for providing training for faculty and staff, providing compliance training for public education rules and regulations, as well as offering software and information technology training and hosting services to Westlake Academy; and, WHEREAS, additional personnel and operating costs for the Academy would have a greater impact to the Academy's operating budget than utilizing these contracted services offered by the Education Service Center Region 11, and the quality of these services has been exceptional; and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE WESTLAKE ACADEMY, TEXAS: SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Board of Trustees of Westlake Academy does hereby approve the contract with the Education Service Center Region 11 for functions and services for Westlake Academy attached hereto as Exhibit "A"; and further authorizes the Mayor to execute this agreement. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board hereby determines that it would have adopted this Resolution without the invalid provision. Resolution WA 22-19 Page 1 of 2 543 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 71h DAY OF AUGUST 2023. ATTEST: Amy Piukana, Town Secretary Sean Kilbride, Mayor APPROVED AS TO FORM: L. Stanton Lowry or Janet S. Bubert, School Attorney Resolution WA 22-19 Page 2 of 2 544 1500 Solana Blvd Town of Westlake Building 7, Suite 7100 4 Westlake, TX 76262 N E� T° W N ry o F Staff Report WESTLAKE °I Si I N Ci IV NV °[SI f'N File #: ORD-974 Agenda Date: 8/7/2023 Agenda #: 1.6. TOWN STAFF REPORT RECCOMENDATIONS Consider adopting Ordinance 974 updating the Solana Public Improvement District (PID) Service and Assessment Plan and Assessment Roll (SAP) 2022; and take appropriate action STAFF: Ron Ruthven, Planning and Development Director BACKGROUND: The Solana Public Improvement District (PID) for the Entrada development was created by Resolution 14-07 by Town Council on February 24, 2014. In order to levy the assessment on property within the PID required to service the PID bonds, Town Council adopted Ordinance No. 741 approving the Solana Pubic Improvement District Service and Assessment Plan and Assessment Roll. Sections 372.013 and 372.014 of the Public Improvement District Assessment Act, Chapter 372, Texas Local Government Code (the "PID Act") require that Service and Assessment Plans (SAP) and Assessment Rolls to be reviewed and updated annually which requires Council approval. Council approved Ordinance 752 that provided the first annual update to the SAP at the September 21, 2015 Regular Council meeting. The second update to this SAP was approved by the Council via Ordinance 796 on September 19, 2016. The Council approved an SAP Update in January 2018, which, after due process and public hearing, levied the Part B Assessment related to the Parking Garage. Town Council has since approved updates to the PID SAP as follows: Ordinance 861 on August 27, 2018; Ordinance 890 on August 26, 2019; Ordinance 912 on August24, 2020; Ordinance 930 on August 23, 2021; and Ordinance 951 on August 29, 2022. Upon approval from Council, the Assessment Roll will be provided to the Tarrant County Appraisal District to be included in the 2023/2024 tax bills which will be mailed out in October 2023. FISCAL IMPACT: All financial impacts are confined to the PID area. STAFF RECOMMENDATION: Motion to adopt Ordinance 974, as presented. ATTACHMENT(S): 1. Current Entrada Development Plan 2. PID Parcel Map 3. PID Land Use Map 4. PID Compliance Map showing inconsistencies with development plan 5. Ordinance 974 approving Service and Assessment Plan Town of Westlake Page 1 of 1 Printed on 8/4/2023 7c,,wolod ly I a>pIsIal 11 545 0 pb'j' 5/1 "/ .......... nv 0 0 t; I, u 4-0 E (A E w V 1= Pf / J11111 j/f/ 546 J( MAP LEGEND PID Assessment $0.00 - $1,411.18 $1,411 19 - $3,314.14 $3,314.15 - $9,407.88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551,56 - $79,100,69 $79,100.70 - $133,696.07 �f�fff�ff�f� $133,656,08 - $426,635.87 Entrada Parcels D 42447061 42402792 42497052 1 WESTLAKE ENTRADA Block A Lot 1R $1,411.18 $16,403.49 1,200 sgFt 42447C61 I WESTLAKE ENTRADA Block A Lot 2 $25,65T86 $291,699.89 24,000 sq Ft 42447079 1 WESTLAKE ENTRADA Block A Lot 3 $2,587.17 Oq 41 "R_n7 7.7nn —Ft All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D Ni LAIIMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or information regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentorfl or guarantee of any kind rce,,incling any maps o-'r f.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Last Updated: 7/7/2023 11:23 AM Page 1 of 2547 MWEADY'ANIN 4240 00 00 N W00 co II 42894270 �,,,; ,��������������������„rra, 42402318 WESTLAKE ENTRADA Block B Lot 1R $85,226.90 $968,924.52 72,472 sgFt vp 42402334 WESTLAKE ENTRADA Block B Lot 3 $64,60Z92 g36,462.49 60,433 sgFt 42402342 WESTLAKE ENTRADA Block B Lot 4 $79,100.69 $899.282.39 67,263 Sa Ft MAP LEGEND PID Assessment IfCfCfCfCf� $0.00 - $1,411.18 $1,411,19 - $33,314,14 $3,314.15 - $9,40T88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551,56 - $79,100,69 $79,100.70 - $133,696.07 �f�fff�ff�f� $133,656,08 - $426,635.87 Entrada Parcels 42402369 1 42616725 42402415 All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D Ni LAIIMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or information regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentorfl or guarantee of any kind rce,,incling any maps o-'r f.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Last Updated: 7/7/2023 11:23 AM Page 2 of 2548 MWEADY'ANIN 42616725 42402831 ���WII�I011111,� 2 42402369 /// 42402377 42402415����� I42402407 1R 4240Mgt; Ls/NI WTAE /TAD;rA Block C Lot 3A $5,879.93 $66,847.89 5,000 sgFt 42402407 WESTLAKE ENTRADA Block C Lot 4 $17,639.78 $200,543.67 15,000 sq Ft n r 42402415 WESTLAKE ENTRADA Block C Lot 5 $14,699.82 $167,119.73 12,500 sq Ft J( MAP LEGEND PID Assessment $0.00 - $1,411.18 ``�r"a [� $1,411 19 - $3,314.14 $3,314.15 - $9,40T88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551,56 - $79,100,69 �� $79,100.70 - $133,656.07 �f�fff�ff�f� $133,656,08 - $426,635.87 Entrada Parcels to co All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D Ni LAIIMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or information regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentorfl or guarantee of any kind rce,,incling any maps o-'r f.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Last Updated: 7/7/2023 11:23 AM Page 3 of 259 'RADA P I C BLOCK C REPC - 42402377 42402369 42616725 `• }, �.. 42402407 A. 42402415 ^, 42402741 7y ," . ,.w -Y �� �. &'"""-�.... 42402369 WESTLAKE ENTRADA Block C Lot 1 $47,551.55 $540, 42616725 WESTLAKE ENTRADA Block C Lot I $21,484A3 $244, 42402377 WESTLAKE ENTRADA Block C Lot 2 $23,754.90 $270, 42402393 WESTLAKE ENTRADA Block C Lot 3B $9,407,88 $106, J( MAP LEGEND PID Assessment $0.00 - 31,411.18 $1,411 19 - $3,314.14 $3,314.15 - $9,40T88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551,56 - $79,100,69 $79,100.70 - $133,656.07 �f�fff�ff�f� $133,656,08 - $426,635.87 Entrada Parcels 42402385 361 sgFt 200 salt All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D Ni LAIIMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or infoi maton regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentorfl or guarantee of any kind rce,,incling any maps o-'r f.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Last Updated: 7/7/2023 11:23 AM Page 4 I 11 42402407 42402385 3q J( MAP LEGEND PID Assessment $0.00 - $1,411.18 ``;,✓' d [,,,,,,,� $1,411 19 - $3,314.14 $3,314.15 - $9,40T88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551,56 - $79,100,69 $79,100.70 - $133,696.07 Lfflj $133,656,08 - $426,635.87 Entrada Parcels 42402393 3g 42402385 WESTLAKE ENTRADA Block C Lot 3A $5,879.93 $66,847.89 5,000 sgFt 42402393 WESTLAKE ENTRADA Block C Lot 3B S9,407.88 $106,956.62 8,000 sq Ft 42402423 1 WESTLAKE ENTRADA Block C Lot 6 52.469.57 k➢R n76.11 7.1nn —Ft All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D N11LAIIMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or infoi maton regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentorfl or guarantee of any kind rce,,incling any maps o-'r f.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Last Updated: 7/7/2023 11:23 AM Page 5 of 2551 W OYA:111. 42509244 421011236 .. ./f1 m MAP LEGEND PID Assessment $0.00 - $1,411.18 ' . "� [� $1,411 1A - $3,314.14 $3,314.15 - $9,40T88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551,56 - $79,100,69 $79,100.70 - $133,696.07 �f�fff�ff�f� $133,656,08 - $426,635.87 Entrada Parcels m ry IkJ 42791934 42/91926 42509147 42509139 42509121 42863145 WESTLAKE ENTRADA Block D Lot 10 $2,435.75 $27,654.67 1 unii 42863056 WESTLAKE ENTRADA Block D Lot I $2,435.75 $27,654.67 1 unii 42863064 WESTLAKE ENTRADA Block D Lot 2 $2,435.75 $27,654.67 1 unii 42863072 WESTLAKE ENTRADA Block D Lot 3 s2,435.75 $27,654.67 1 unii 42863081 WESTLAKE ENTRADA Block D Lot 4 $2,435.75 $27,654.67 1 unii 42863099 WESTLAKE ENTRADA Block D Lot 5 s2,435.75 $27,654.67 1 unii 42863102 WESTLAKE ENTRADA Block D Lot 6 $2,435.75 $27,654.67 1 unii 42863111 WESTLAKE ENTRADA Block D Lot 7 s2,435.75 $27,654.67 1 unii 42863129 WESTLAKE ENTRADA Block D Lot 8 $2,435.75 $27,654.67 1 unii ,142863137 WESTLAKE ENTRADA Block D Lot 9 s2,435.75 $27,654.67 1 unii All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D Ni LAIIMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or infoi maton regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentorfl or guarantee of any kind rce,,incling any maps o-'r f.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Last Updated: 7/7/2023 11:23 AM Page 6 of 2552 RADA Pill zz-� Z o �� 42837471 se W • ��_, p m ro 42863056 42837462 42837454 A5 w co co 4266 /X / '> 425 N h �42509.198 - 00 � 09244 � 42509139 On �� ti / v nww cn � N � QJ "_._ Cd _ ,.... - 42894211 4250921.0 WESTLAKE ENTRADA Block E Lo(10 $3,209.56 $36,440.16 1 unit(s) 42509228 WESTLAKE ENTRADA Block E Lot 11 $3,209.56 $36,440A6 1 mirt(s) 42509236 WESTLAKE ENTRADA Block E Lot 12 $4,687.55 $53,220.75 1 unit(s) 42837454 WESTLAKE ENTRADA Block E Lot 15A $4,687.55 $53,220.75 1 unit(s) 42509244 WESTLAKE ENTRADA Block E Lot 13 $4,687.55 53,220.75 1 un 42509252 WESTLAKE ENTRADA Block E Lot 14 4,68755 it(s) $53,220.75 1 42837471 WESTLAKE ENTRADA Bloc, E Lo' 17A $4,687.55 $53,220.75 1 unt(s) $1 r $` t(s) t(s) 42837489 WESTLAKE ENTRADA Block E Lot 18XA $5,345.39 $60,770.81 42509121 WESTLAKE ENTRADA tilde,c E Lot 1R $4 687 SS $53,220.75 1 unit(s) 42509139 WESTLAKE ENTRADA Block E Lot 2 4 687.SS $ , $53,220.75 1 unit(s) 42791926 WESTLAKE ENTRADA Black Lot 4R $468755 $53,22015 1units) ♦ 4 i ,�� /////�� �„ 42791934 WESTLAKE ENTRADA Blom,55 E Lo. SR $4,687. $ ELo`3 9709$53,220.75 1 unit(S) MAP LEGEND 42791951 WESTLAKE ENTRADA BIok E Lot 6R $4,68755 $$'53,220.75 1unit(S) 427919�1 WESTLAKE ENTRADA Blou E Lot 7R b3,209 �6 $36,440-16 1 unit(s) 42509198 WESTLAKE ENTRADA Block E Lut 8 $3,209.56 36,440.16 1 unit(s) ll rry"*n ''r 42509201 WESTLAKE ENTRADA Bloc< E Lo-, 9 $4,687.55 $53,220.75 1 unit's y PID Assessment a $0.00 - $1,411.18 All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being $1,411 19 - $3,314,14 used on a project. N f $3,314.15 - $9,407.88 00 rlAhOMRN. The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or information $9,407.89 - $25,754.08 regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or 425,754,09 - $47,551.55 information provided herein. $47,551.56 - $79,100,69 $79,100.70-,$133,656.07 The Town of Westlake make: ric, warranty, fePre,entaflon, or guarantee ofanyknd regandngany naps o-information �f JffJJ�f�Jf) $133,656,08 - $426,635.87 provided herein or the sources of such maps or information and DISCLAIMS ALL RIPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Estrada Parcels Last Updated: 7/7/2023 11:23 AM Page 7 of 2553 MWEADY'ANIN 42837471 V i ' 42Eb3. 4 n - /f \ r 42E337462 4 42LO j 837450 � o i % ! w f 925 4250' t \ 2 N "4 `* r 42894253 W ly "V C)) . .. ... v CO 199 _- 6 42894211 ✓ 428 s 42894164 r 6 / 1 , d Y "" 42894172 / 42402661 /42402652 42402636 42874040 ` 42402644 %11 CID (423'il2f) ,429 1194 42 74031 42874023 42229985 t °7 t\ ,r ` ilm "u ry r Yip,! i,11r°r. a `r„ 1, r1 1i1 WESTLAKE ENTRADA Block F Lot 10R $4,814.34 $54,660.24 WESTLAKE ENTRADA Block F LDt I I 54,814.34 $54,660.24 r v WESTLAKE ENTRADA Block F Lot 12R $4,814.34 $54,660.24 �f viiJi ,. A WESTLAKE ENTRADA Block F Lot 13R 94,81434 $54,660.24 T ',�,�� WESTLAKE ENTRADA Block F Lot 14R $4,814.34 $54,660.24 '" \' ~ WESTLAKE ENTRADA Block F Lot 15P $3,207,23 S36,462.49 1 1 t t i.._.. \ �\ WESTLAKE ENTRADA Block F Lot 1R $4,687.55 $53,220.75 � WESTLAKE ENTRADA Block F Lot 2R $4,687,55 $53,220.75 WESTLAKE ENTRADA Block F Lot 3R $4,687.55 $53,220.75 WESTLAKE ENTRADA Block F Lot 4R $4,687,55 $53,220.75 WESTLAKE ENTRADA Block F Lot 5R $4,814.34 $54,660.24 WESTLAKE ENTRADA Block F Lot 6R 54,814.34 'v $54,660.24 `4 „f ,,, '"�`��'���" %y✓4 �'� . WESTLAKE ENTRADA Block F Lot 7R $4,814.34 $54,660.24 -.._.._.._.._ _.._.._. _.._.._.._.. WESTLAKE Block F Lot 9R...... $4,814.34 $54 660J4 MAP LEGEND $54,660�24 PID Assessment $0.00 - $1,411.18 $1,411,19 - $3,314,14 $3,314.15 - $9,407.88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551,56 - $79,100,69 $79,100.70 - $133,696.07 fJffJJf�Jf� $133,656,08 - $426,635.87 Entrada Parcels All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D Nl LAIIMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or information regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake mak_: ric,warranty presentati. or guarantee of any kind ree,,inding any maps o-'r f.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, Last Updated: 7/7/2023 11:23 AM Page 8 of 2554 MWEADY'ANIN 7471 \ ' �L v � v 42402342' W �0 Iry 10 4L837462 � � •.•.,. .42837454 � � ,�`""w�-- .• �� / 4 41 _i ti .. 42894288 ccCt` ro ',,,. ....,. t � of r. � ., .....,.••, 42894181 \.�... Cc --f428941 00 � 4289415� 42894211 ._W-_ 4289�4 5 N.199 i �. 42229985 42402661 23 42874040 4031 �., 42402652/ 18 co vim„ /Z ti2oa wM.... 4240a 2644 m� �° �,w 7 � 423j X � tw Q) N 42229977 / �Y y* " 42230037 -----_ ._ -_ Qi w,,.,,,_. : ✓` is i----_—.'."'— llre;'ii irir iiii,l ��„� li �' ti �i lit1111121 i +' 42894156 WESTLAKE ENTRADA Block G Lot 1R1 $4,375.05 $53,220.75 1 42894245 WESTLAKE ENTRADA Block G Lot TRIO $4,375.05 $53,220.75 1 42894164 WESTLAKE ENTRADA Block G Lot 1R2 $4,375.05 $53,220.75 1 a ✓1 viiJi,p ",,.,. *�....'�� 42894172 WESTLAKE ENTRADA Block G Lot 1R3 $4,375,05 $53,220.75 1 ✓ �� 42894181 WESTLAKE ENTRADA Block G Lot 1R4 $4,375.05 $53,220.75 1 C� d 42894199 WESTLAKE ENTRADA Block G Lot 1R5 s4,3750.7 � ,05 53,22S 1 1 f \\ 42894202 WESTLAKE ENTRADA Block G Lot 1R6 $4,375.05 $53,220.75 1 42894211 WESTLAKE ENTRADA Block G Lot 1R7 s4,375,05 $53,220.75 1 u 42894229 WESTLAKE ENTRADA Block G Lot 1R8 4,375.05 $53,220.75 1 s r a $ �s 42894237 WESTLAKE ENTRADA Block G Lot 1R9 s4,375,05 $53,220.75 1 j 42894253 WESTLAKE ENTRADA Block G Lot 2R $4,687.55 $53,220.75 1 42894261 WESTLAKE ENTRADA Block G Lot 3R $4,687.55 53;220.75 1 _ _ 42894270 WESTLAKE ENTRADA Block G Lot 4R $4,687.55 $53,220.75 1 nA n n LC^ CA' D 42894288 WESTLAKE ENTRADA Block G Lot 5R $4,687,55 $53,220,75 1 PID Assessment $0.00 - $1,411.18 $1,411 19 - $33,314,14 $3,314.15 - $9,407.88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551.56 - $79,100,69 �� $79,100.70 - $133,656.07 $133,656,08 - $426,635.87 Entrada Parcels All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. DOS LMNoER, The Town of West Is ke assu mes no liabi lity for a ny errors,omissions,orinaccuracies in t he ma Is or i nfoi maton regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentoti. or guarantee of any kind irce,,inding any maps o-'r f.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Last Updated: 7/7/2023 11:23 AM Page 9 of 2555 MWEADY'ANIN CO �-'j 00� u 42230011 nor +' M 42837471 °�'1 42837462 N� o 42402342 42837454 �C i 1 4289 4288 m v ao N r N C' -- _ v n„. ,N ) 28902 42893199 42894172 N 4 _., N 4289 42894181 f 211 _ Q,C7 _ _ / 42874040 42402644 CO 4287y4��. 4222998 /42402661 42402652 �.� p23 5 0 42874031 42229977 11 4b y. a n r r w MAP LEGEND PID Assessment IfCfCfCfCf� $0.00 - $1,411.18 $1,411,19 - $33,314,14 $3,314.15 - $9,40T88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551,56 - $79,100,69 $79,100.70 - $133,696.07 �f�f2f�f� $133,656,08 - $426,635.87 Entrada Parcels WESTLAKE ENTRADA Block H Lot 10 $4,059.59 $46,091.11 WESTLAKE ENTRADA Block H Lot 11 $4,059.59 S46,091.11 WESTLAKE ENTRADA Block H Lot 12 $4,059.59 $46,091.11 WESTLAKE ENTRADA Block H Lot 13 $4,059,59 $46,091.11 42874023 WESTLAKE ENTRADA Block H Lot 1R1 $6,419.12 $72,880.32 42874031 WESTLAKE ENTRADA Block H Lot 1R2 s6,419.12 S72,880.32 42874010 WESTLAKE ENTRADA Block H Lot 1R3 $6,419.12 $72,880.32 42402636 WESTLAKE ENTRADA Block H Lot 2 s4,68755 $53,220.75 42402644 WESTLAKE ENTRADA Block H Lot 3 $4,687.55 $53,220.75 42402652 42402661 WESTLAKE WESTLAKE WESTLAKE WESTLAKE ENTRADA ENTRADA ENTRADA ENTRADA Block Block Block Block H Lot 4 H Lot 5 H Lot 6 H Lot 7 $4,68755 $4,059.59 54,059.59 $4,059.59 $53,220.75 $46,091.11 S46,091.11 $46,091.11 WESTLAKE WESTLAKE ENTRADA ENTRADA Block Block H Lot 8 H Lot 9 s4,059,59 $4,059.59 546,091 .11 $46,091.11 All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D Ni LAIIMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or infoi maton regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentorfl or guarantee of any kind rce,,incling any maps o-'r f.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Last Updated: 7/7/2023 11:23 AM Page 10 of 556 W OYANII. I� aww oc F, 7R 6R SR 41' I es' Jus "�� (y), �Ifl�""r,/l,i',lU� 111 „),9i;��,l,� �Y,II�%i', 1�, �1Ji,�;���l�i��i��ii���� ��llt�`'ri���y����,i1��llti'a r� f' 42424656 WESTLAKE ENTRADA Block I Lot 10R $3,209.56 $36,440.16 1 rn "42424664 WESTLAKE ENTRADA Block I Lot I I 53,209.56 S36,440.16 1 42424672 WESTLAKE ENTRADA Block I Lot 12R $3,209.56 $36,440.16 1 r 42424681 WESTLAKE ENTRADA Block I Lot 13R 53,209.56 $36,440.16 1 42424699 WESTLAKE ENTRADA Block I Lot 14R $3,209.56 $36,440.16 1 L� f` 2 42424583 WESTLAKE ENTRADA Block I Lot 3R s2,435.75 $27,654.67 1 "-•.._J \\ 42424591 WESTLAKE ENTRADA Block I Lot 4R $2,435.75 $27,654.67 1 d 42424605 WESTLAKE ENTRADA Block I Lot 5R 53,209.56 S36,440.16 1 � 42424613 WESTLAKE ENTRADA Block 7 Lot 6R $2,435.75 $27,654.67 1 42424621 WESTLAKE ENTRADA Block ]Lot 7R $3,209.56 $36,440.16 1 � 42424630 WESTLAKE ENTRADA Block I Lot 8R 3 209.56 `b , $36,440.16 1 42424648 WESTLAKE ENTRADA Block I Lot 9R 52,435.75 $27,654.67 1 ' MAP LEGEND PID Assessment $0 00 $1 411.18 $1,41119 $3,314,14 7 v' f $3,314 15 $9,407.88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551,56 - $79,100,69 $79,100.70 - $133,696.07 �f�fff�ff�f� $133,656,08 - $426,635.87 Entrada Parcels All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D Ni LAIIMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or infoi maton regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty rePre—torflon, or guarantee of any kind rce,,incling any maps o-'r f.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchantability and fitness for a particular purpose. Last Updated: 7/7/2023 11:23 AM Page 11 of 557 MWEADY'ANIN 42894245" r 1 _ _-.42894237 42894202 _- 42894211 42894199 4289 4181 42894229 7- 42894164 42894172 ! _ -- 42874040 `^ / 42402636 42874031 42402661 42402644"' t 4 42874023 42402652 ---.,. 42894156 w. r' r 5 U 4233116a I�✓ WESTLAKE ENTRADA Block 7 Lot 11 Yr I / �% i,✓fi/,i ! $3,209.56 t% //i//i///i, $36,440.16 42331178 WESTLAKE ENTRADA Block 7 Lot 12 $3,209.56 S36,440. 16 42331186 WESTLAKE ENTRADA Block J Lot 13 $3,209.56 $36,440.16 42331194 WESTLAKE ENTRADA Block 7 Lot 14 53,209.56 536,440.16 42331208 WESTLAKE ENTRADA Block 7 Lot 15 $3,209.56 $36,440.16 42331216 WESTLAKE ENTRADA Block l Lot 16 s3,209.56 S36,440.16 42402687 WESTLAKE ENTRADA Block 7 Lot 1R $2,751.05 $31,234.42 WESTLAKE ENTRADA Block? Lot 2R 52,751,05 $31,234.42 / WESTLAKE ENTRADA Block J Lot 3R $2,751.05 $31,234.42 j WESTLAKE ENTRADA Block 7 Lot 4R $2,751,05 $31,234.42 WESTLAKE ENTRADA Block 7 Lot SR $2,751.05 $31,234.42 WESTLAKE ENTRADA Block) Lot 6R 52,751.05 $31;234.42 WESTLAKE ENTRADA Block l Lot 7R $2,751.05 $31,234.42 --------------- MAP LEGEND 42229985 LWESTLAKE ENTRADA Block M Lot 3R s4,233 55 548,1 30 48 h. i kyti PLD Assessment $0.00 - $1,411.18 $1,411,19 - $3,314,14 $3,314.15 - $9,407.88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551,56 - $79,100,69 �� $79,100.70 - $133,656.07 �f�fff�ff�f� $133,656,08 - $426,635.87 Entrada Parcels 1 All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D NLAOMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or information regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentoti. or guarantee of any kind irce,,inding any a a ps o-'rf.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, Last Updated: 7/7/2023 11:23 AM Page 12 of 558 MWEADY'ANIN r ar "° 42402695 WESTLAKE ENTRADA Block K Lot 1 $108,885.55 $1,237,901.39 97,000 424027C9 WESTLAKE ENTRADA Block K Lot 2 $108,885.55 $1,237,901.39 97,000 "" r' 42402717 WESTLAKE ENTRADA Block K Lot 3 $101,562.36 $1,154,645.38 100,00( 42402725 WESTLAKE ENTRADA Block K Lot 4 $133,656.07 $1,519,513.32 131,60( ��'�'� MAP LEGEND PID Assessment $0.00 - $1,411.18 $1,411 19 - $3,314.14 $3,314.15 - $9,40T88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551,56 - $79,100,69 $79,100.70 - $133,696.07 �f�fff�ff�f� $133,656,08 - $426,635.87 Entrada Parcels All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D NLA0MER, The Town of West Is he assu mes no l iabi lity for a ny errors,omissions,orinaccuracies in t he ma is or i nfoi maton regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentoti. or guarantee of any kind irce,,inding any maps o-'r f.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Last Updated: 7/7/2023 11:23 AM Page 13 of 559 D 42402377 muiu 42402369� i" 42402407 i� 42402415 42402393 /424023B5 J( MAP LEGEND PID Assessment `' vv $0.00 - $1,411.18 $1,411 19 - $3,314.14 $3,314.15 - $9,40T88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551,56 - $79,100,69 $79,100.70 - $133,696.07 �f�fff)ff�f) $133,656,08 - $426,635.87 Entrada Parcels 42346426 m 42402741 WESTLAKE ENTRADA Block L Lot 1R $57,837.09 $657,540.16 1 5,000 sgFt 12 unit(s) 4240275C ''. WESTLAKE ENTRADA Block L Lot 2 $87,664.36 $66,847.89 5,000 sq Ft 21 unit(s) 42402768 WESTLAKE ENTRADA Block L Lot 3 $59,590.38 $677,472.98 23,400 sgFt 6 DELI 42402776 ''. WESTLAKE ENTRADA Block L Lot 4 $54,031.18 $614,271.34 23,400 sgFt 8 unit(s) 42402784 WESTLAKE ENTRADA Block L Lot 5 $280,611.47 $3,190,224.41 37,800 sgFt 39 unit(s) 42346426 '.. WESTLAKE ENTRADA Block L Lot 6 Q3,519.71 $267,391.56 22,000 Sq Ft 42402822 WESTLAKE ENTRADA Block Q Lot 1 $426,635.87 $3,190,224.41 33,000 sgFt 80 unit(s) All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D Ni LAIIMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or information regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentorfl or guarantee of any kind rce,,incling any maps o-'r f.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Last Updated: 7/7/2023 11:23 AM Page 14 of 560 RADA Pill ........ . (III I 42894288 m� 42230011 I Z1-1--- I 42230029 2JR42229977 42894270 67 4 42894261 3 W ��� �I ` 42894253 2 4 7\` 42894245 42229985 ["" /f f / 42894237 n / 42402661 42894229 in"r 1�ri rrLi irii, 42229977 WESTLAKE ENTRADA Block M Lot 2R $14,229.12 $161,771.89 12,100 sgFt 42229985 WESTLAKE ENTRADA Block M Lot 3R $4,233,55 S48,130.48 3,600 sq Ft J( MAP LEGEND PID Assessment $0.00 - $1,411.18 ``;,✓'r [,,,,,,,� $1,411 19 - $3,314.14 11,314,11 - 11,417,11 $9,4(17.89 - $25,754.08 425,754,09 - 447,55155 $47,551.56 - $79,100,69 �� $79,100.70 - $133,656.07 �f�fff�ff�f� $133,656,08 - $426,635.87 Entrada Parcels All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D Ni LAIIMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or information regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentorfl or g �e rantee of any k i _gardng any maps o- lf.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Last Updated: 7/7/2023 11:23 AM Page 15 of 561 D 42229993 19X 2 3 4.r 21X �: J( MAP LEGEND PID Assessment $0.00 - 31,411.18 $1,411 1A - $3,314.14 $3,314.15 - $9,40T88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551.56 - $79,100,69 �� $79,100.70 - $133,656.07 �f�fff)ff�f) $133,656,08 - $426,635.87 Entrada Parcels Last Updated: 7/7/2023 11:23 AM 13 14 15 II IIIIIIIIIIIII Illllllllllf'... A WESTLAKE ENTRADA BLOCK Ml LOT 1. $3,247.67 $36,872.89 1 unit(s) WESTLAKE ENTRADA BLOCK M1 LOT SO $3,247.67 $36:872.89 1 mrt(s) WESTLAKE ENTRADA BLOCK Ml LOT 11 $3,247.67 $36,872.89 1 unit(s) WESTLAKE ENTRADA BLOCK Ml LOT 12 $3,247.67 $36,872.89 1. unit(s) WESTLAKE ENTRADA BLOCK MI LOT 13 $3,247.67 $36,872.89 1 unit(s) WESTLAKE ENTRADA BLOCK M1 LOT 14 $3,247.67 $36,872.89 1 onit(s) WESTLAKE ENTRADA BLOCK Ml LOT 15 $3,247.67 $36,872.89 1 unit(s) WESTLAKE ENTRADA BLOCK Ml LOT 16 $3,247.67 $36,872.89 1 unit(s) WESTLAKE ENTRADA BLOCK all LOT 17 $3,247.67 $36,872.89 1 unit(s) WESTLAKE ENTRADA BLOCK M1 LOT 18 $3,247.67 $36,872.89 1 unit(s) WESTLAKE ENTRADA BLOCK Ml LOT WESTLAKE ENTRADA BLOCK M I LOT 3 $3,247.67 $3 747.67 $36,872.89 $36,872.89 1 unit(1) 1 unit(,) WESTLAKE ENTRADA BLOCK M1. LOT WESTLAKE ENTRADA BLOCK Ml LOT 5 WESTLAKE ENTRADA BLOCK Ml LOT $3,247.67 $3,247.67 $3,247.67 $36,872.89 $36,872.89 $36,872.89 1 unit(s) 1 unit(s) 1 unit(s) WESTLAKE ENTRADA BLOCK Ml LOT $3,247.G7 $36,872.89 1. units) WESTLAKE ENTRADA BLOCK MI LOTS $3,247.67 $36,872.89 1 unit(s) WESTLAKE ENTRADA BLOCK Ml LOT 9 y3,247.67 $36 872.89 1 unit/s All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. DNLAIIMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or information regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentoti. or guarantee of any kind _gardng any maps on lf.rmation provided herein or the sources of such maps or infmnmation and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Page 16 of 562 MWEADY'ANIN /J r Yi➢ i p,. (�r,rti rV ,,,�rni L ",A, I ��a�,l �f���U���� �% di I u)Jri,�,�r;;,a,11� " 42229993 WESTLAKE ENTRADA Block N Lot 1 $37,417.71 42230002 WESTLAKE ENTRADA Block N Lot 2 54,068.91. 42230011 WESTLAKE ENTRADA Block N Lot 3 $17,369.30 m 42230029 WESTLAKE ENTRADA Block N Lot 4 53,314,14 42230037 WESTLAKE ENTRADA Block N Lot 5 $2,458.88 MAP LEGEND PID Assessment IfCfCfCfCf� $0.00 - $1,411.18 $1,411,19 - $33,314,14 $3,314.15 - $9,407.88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551,56 - $79,100,69 $79,100.70 - $133,696.07 �f�fff�ff�f� $133,656,08 - $426,635.87 Entrada Parcels GO co 10 "' 42229985 ne / / 42402661 9 258.74 3,460 .468.67 14,770 677.90 3,100 954.57 2.300 All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D Ni LAIIMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or information regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentorfl or guarantee of any kind rce,,incling any maps o-'r f.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Last Updated: 7/7/2023 11:23 AM Page 17 of 563 ,y in 4 �I "llrv;'i vrvr vrvi,1)° �llrv,,,rr"vi yr liiii 42402822 WESTLAKE ENTRADA Block Q Lot 1 $426,635.87 $3,190,224.41 33,000 sgFt 80 unit(s) :3 C +" v,�: PID Assessment $0.00 - $1,411.18 All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being $1,411 19 - $3,314,14 used on a project. Y $3,314.15 - $9,407.88 ONl LhOMRN, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or infanma4'on $9,407.69 - $25,754.08 regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or 425,754,09 - $47,551.55 information provided herein. $47,551,56 - $79,100,69 $79,100.70-,$'133,696.07 The Town of Westlake mak; ric, warranty, fePre-intation, or guarantee ofany kind reeandingany naps o-'r f.nnation fJffJJf�f) $133,656.08 - $426,635,87 provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Entreda Parcels Last Updated: 7/7/2023 11:23 AM Page 18 of 564 MWEADY'ANIN J( MAP LEGEND PID Assessment $0.00 - $1,411.18 $1,411 19 - $3,314.14 $3,314.15 - $9,407.88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551,56 - $79,100,69 �� $79,100.70 - $133,656.07 �f�fff�ff�f� $133,656,08 - $426,635.87 Entrada Parcels 42447061 42402792 42447125 I WESTLAKE ENTRADA Block 0 Lot 1R 1 $3,207.23 All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D Ni LAIIMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or infoi maton regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentorfl or guarantee of any kind regincling any maps o-'r f.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Last Updated: 7/7/2023 11:23 AM Page 19 of 555 D J( MAP LEGEND PID Assessment $0.00 - $1,411.18 $1,411 19 - $3,314.14 $3,314.15 - $9,407.88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551,56 - $79,100,69 $79,100.70 - $133,696.07 Lfflj $133,656,08 - $426,635.87 Entrada Parcels 42400447 3 42402792 WESTLAKE ENTRADA Block P Lot 1 $39,555.87 $449,703.99 37,000 sgFt 42400439 WESTLAKE ENTRADA Block P Lot 2 $85,526.2C $972,332.95 80, 000 sq Ft 42400447 WESTLAKE ENTRADA Block P Lot 3 $38,486.79 5437,549.83 36,000 Sa Ft All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D Ni LAIIMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or infoi maton regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentorfl or guarantee of any kind rce,,inding any maps o-'r f.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Last Updated: 7/7/2023 11:23 AM Page 20 of 566 MWEADY'ANIN 42402377 -• "3 I ;3 A� . 42346426 6 d° rp 42402822 WESTLAKE ENTRADA Block Q Lot 1 1126,631,11 as n° �, as p® A J( MAP LEGEND PID Assessment $0.00 $1,411 19 - $3,314.14 $3,314.15 - $9,407.88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551,56 - $79,100,69 �� $79,100.70 - $133,656.07 �f�fff�ff�f� $133,656,08 - $426,635.87 Entrada Parcels 000 sgFt 1 80 All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D Ni LAIIMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or infoi maton regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentorfl or guarantee of any kind rce,,incling any maps o-'r f.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Last Updated: 7/7/2023 11:23 AM Page 21 of 567 MWEADY'ANIN 42402831 WESTLAKE ENTRADA Block R Lot 1 $25,754.04-1 n r r a J( MAP LEGEND PID Assessment $0.00 $1,411 19 - $3,314.14 $3,314.15 - $9,407.88 $9,407.89 - $25,754.08 425,754,09 - 447,55155 $47,551,56 - $79,100,69 �� $79,100.70 - $133,656.07 �f�fff�ff�f� $133,656,08 - $426,635.87 Entrada Parcels 793.76 1 21,900 sgFt All data presented here is Jar informational purposes only and should be verified with the Town of Westlake prior to being used on a project. D Ni LAIIMER, The Town of Westlake assumes no liability for any errors, omissions, or inaccuracies in the map or information regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Westlake make: ric,warranty presentorfl or guarantee of any kind rce,,incling any maps o-'r f.rmation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the Implied warranties of merchant -ability and fitness for a particular purpose. Last Updated: 7/7/2023 11:23 AM Page 22 of 568 Z W V�a o=�V�LLJ J oa am a a11MIIIFlM111111 r.l TOWN OF WESTLAKE ORDINANCE NO. 974 SOLANA PUBLIC IMPROVEMENT DISTRICT SUPPLEMENTAL SERVICE AND ASSESSMENT PLAN AND ASSESSMENT ROLL A SUPPLEMENTAL ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE UPDATING THE SOLANA PUBLIC IMPROVEMENT DISTRICT OF THE TOWN OF WESTLAKE SERVICE AND ASSESSMENT PLAN AND ASSESSMENT ROLL WHEREAS, by Resolution 14-07 adopted on February 24, 2014, after notice and a public hearing in the manner required by law, the Town Council of the Town of Westlake, Texas approved a resolution authorizing the creation of the Solana Public Improvement District of the Town of Westlake; and WHEREAS, the Town Council, pursuant to Section 372.016(b) of the Public Improvement District Assessment Act, Chapter 372, Texas Local Government Code (the "PID Act") PID Act, published notice of the Levy and Assessment Hearing on December 22, 2014, in The Star -Telegram, a newspaper of general circulation in the Town; and WHEREAS, on January 15, 2015, after notice and a public hearing conducted in the manner required by law, the Town Council adopted Ordinance No. 741 approving the Solana Public Improvement District Service and Assessment Plan and Assessment Roll and the levy of assessments on property in the District; and WHEREAS, on January 15, 2015, the Town Council convened the Levy and Assessment Hearing and adopted Ordinance No. 743, authorizing the issuance of bonds secured by the assessments levied pursuant to the Assessment Ordinance; and WHEREAS, on January 28, 2018, after notice and a public hearing conducted in the manner required by law, the Town Council adopted Ordinance No. 843 approving the Solana Public Improvement District Service and Assessment Plan and Assessment Roll and the levy of the Part — B Assessment pertaining to the Parking Garage on property in the District; and WHEREAS, on August 24, 2020, Town Council approved Ordinance 912 that updated the SAP; and WHEREAS, on August 23, 2021, Town Council approved Ordinance 930 that updated the SAP; and WHEREAS, on August 29, 2022, Town Council approved Ordinance 951 that updated the SAP; and Ordinance 974 Page 1 of 4 571 WHEREAS, the Service and Assessment Plan and Assessment Roll is required to be reviewed and updated annually as described in Sections 372.013 and 372.014 of the PID Act; and WHEREAS, the Town Council now desires to proceed with the adoption of this Ordinance for the Annual Service Plan Update and the updated Assessment Roll attached thereto, in conformity with the requirements of the PID Act; and WHEREAS, the Town Council finds the passage of this Ordinance to be in the best interest for the citizens of Westlake. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That all matters stated in the preamble are found to be true and correct and are incorporated herein as if copied in their entirety. SECTION 2: That the Solana Annual Service Plan Update and updated Assessment Roll attached hereto as "Exhibit A" are hereby accepted as provided. SECTION 3: If any portion of this Ordinance shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Ordinance without the invalid provision. SECTION 4: That this Ordinance shall be cumulative of all other Town Ordinances and all other provisions of other Ordinances adopted by the Town which are inconsistent with the terms or provisions of this Ordinance are hereby repealed. SECTION 5: It is hereby declared to be the intention of the Town Council of the Town of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared legally invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same would have been enacted by the Town Council of the Town of Westlake without the incorporation in this Ordinance of any such legally invalid or unconstitutional, phrase, sentence, paragraph or section. SECTION 6: This ordinance shall take effect immediately from and after its passage as the law in such case provides. Ordinance 974 Page 2 of 4 572 PASSED AND APPROVED ON THIS 7th DAY OF AUGUST 2023. ATTEST: Amy Piukana, Town Secretary APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Sean Kilbride, Mayor Ordinance 974 Page 3 of 4 573 EXHIBITS EXHIBIT A SOLANA PUBLIC IMPROVEMENT DISTRICT SUPPLEMENTAL SERVICE AND ASSESSMENT PLAN AND ASSESSMENT ROLL Ordinance 974 Page 4 of 4 574 IUNmm�M�mi�iwH�IVup�pllo�ICN�'MPu6A{�Nh,'I� ulMemnxrcrervmonawiuxNll99VNKiHryj� yr C 575 INTRODUCTION Capitalized terms used in this 2023 Annual Service Plan Update shall have the meanings set forth in the original Service and Assessment Plan (the "SAP") or the Development Agreement, Financing Agreement, and Reimbursement Agreements, as applicable. On February 24, 2014, the Town Council adopted Resolution No. 14-07 authorizing the creation of the PID to finance the costs of certain public improvements for the benefit of property in the PID. On January 15, 2015, the Town Council adopted (1) Ordinance No. 741, which approved the levy of Assessments on Assessed Property and approved the Service and Assessment Plan; (2) Ordinance No. 742 approving the Financing Agreement and Reimbursement Agreement— Part A; and (3) Ordinance No. 743 issuing the Town of Westlake, Texas Special Assessment Revenue Bonds, Series 2015 (Solana Public Improvement District Project, Series 2015 Bonds) in the aggregate principal amount of $26,175,000 to finance, refinance, provide or otherwise assist in the acquisition, construction and maintenance of the public improvements provided for the benefit of the property in the PID. The SAP identified the Authorized Improvements to be provided by the PID, the Authorized Improvement Costs, the indebtedness to be incurred for the Authorized Improvements, and the manner of assessing the property in the PID for the costs of the Authorized Improvements. The Town Council also adopted an Assessment Roll identifying the Assessments on each Lot within the PID, based on the method of assessment identified in the SAP. On September 19, 2016, the Town Council adopted Ordinance No. 796, which approved the 2016 Annual Service Plan Update and updated the Assessment Roll for 2016. On November 21, 2017, the Town Council adopted Ordinance No. 838, which approved the 2017 Annual Service Plan Update and updated the Assessment Roll for 2017. On January 29, 2018, the Town Council adopted Ordinance No. 843, which approved the levy of Assessments on Improvement Area #1 Assessed Property and approved the Annual Service Plan Update and Assessment Roll for Assessment Part B for the Reimbursement Agreement — Part B in the aggregate principal amount of $2,425,000 secured by Assessments. On August 22, 2018, the Town Council adopted Ordinance No. 861, which approved the 2018 Annual Service Plan Update and updated the Assessment Roll for 2018. The 2018 Annual Service Plan Updated served to update both the Service and Assessment Plan and the Annual Service Plan for Assessment Part B. 11 576 On August 26, 2019, the Town Council adopted Ordinance No. 890, which approved the 2019 Annual Service Plan Update and updated the Assessment Roll for 2019. On August 24, 2020, the Town Council adopted Ordinance No. 912, which approved the 2020 Annual Service Plan Update and updated the Assessment Roll for 2020. On August 23, 2021, the Town Council adopted Ordinance No. 930, which approved the 2021 Annual Service Plan Update and updated the Assessment Roll for 2021. On August 28, 2022, the Town Council adopted Ordinance No. 951, which approved the 2022 Annual Service Plan Update and updated the Assessment Roll for 2022. The SAP identified the Authorized Improvements to be constructed for the benefit of the Assessed Property within the PID, the costs of the Authorized Improvements, the indebtedness to be incurred for the Authorized Improvements, and the manner of assessing the property in the PID for the costs of the Authorized Improvements. Pursuant to the PID Act, the SAP must be reviewed and updated annually. This document is the Annual Service Plan Update for 2023. The Town Council also adopted an Assessment Roll identifying the Assessments on each Lot within the PID, based on the method of assessment identified in the SAP. This 2023 Annual Service Plan Update also updates the Assessment Roll for 2023. [Remainder of page intentionally left blank.] 0 577 PARCEL SUBDIVISION ■ The Replat of Westlake Entrada Primrose Lots 213, &3R, Block M was filed and recorded with the County on September 2, 2016, which consisted of 2 commercial Lots. ■ The Replat of Westlake Entrada Block B, Lot R, Block I, Lots 1 & 2X, Block J, Lots 11-16, 17X, 18X, 19X, & 20X, and Block S, Lot 1X was filed and recorded with the County on April 11, 2017, which consisted of 6 residential Lots and 4 Lots of Non -Benefited Property. ■ The Replat of Westlake Entrada Lots 1XR, 2XR, 3-14, 15X, 16X, & 17X, Block I was filed and recorded with the County of September 11, 2017, which consisted of 12 residential Lots and 5 Lots of Non -Benefited Property. ■ The Replat of Westlake Entrada Block L, Lot 6 & Block S, Lot 2X was filed and recorded with the County on September 19, 2017, which consisted of 1 commercial Lot and 1 Lot of Non -Benefited Property. ■ The Replat of Westlake Entrada Lots 113, 2, 3, & 4, Block A, and Lots 113, 2RX & 3RX, Block O was filed and recorded with the County on April 5, 2018, which consisted of 4 commercial Lots and 3 Lots of Non -Benefited Property. ■ The Replat of Lot 1, Block B Westlake Entrada consisting of Lots 113, 2-5, Block B, Lots 1-2, 3A, 3B, 4-6, Block C, Lot 1, 2X, Block D, Lots 1, 15-17, 18X, Block E, Lots 1-5, 6X, Block F, Lots 1-5, 6X, Block G, Lots 1-5, 6X, Block H, Lot 1, Block J, Lots 1- 5, Block K, Lots 1-5, Block L, Lots 1-3, 4X, 5X, Block P, Lot 1, Block Q, Lot 1, Block R was filed and recorded with the County on June 27, 2018. ■ The Amended Plat of Westlake Entrada Lots 1XRR, 2XRR, 313-1413, & 15XR, Block I was filed and recorded with the County on August 28, 2018, which consisted of 12 residential Lots and 2 Lots of Non -Benefited Property. ■ The Replat of Westlake Entrada Lots 113, 2-14, 19X, 20X, Block E was filed and recorded with the County on June 27, 2019, which consisted of 14 residential Lots and 2 Lots of Non -Benefited Property. ■ The Amended Plat of Westlake Entrada Lots 413, 513, 613, & 713, Block E was filed and recorded with the County on July 9, 2021, which consisted of 4 residential Lots. ■ The Replat of Westlake Entrada Lots 1-10, Block D was filed and recorded with the County on February 10, 2022, which consisted of 11 residential Lots. Replat of Westlake Entrada Lots 1-10, Block D is attached hereto as Exhibit C. ■ The Replat of Westlake Entrada Lots 1131 to 11310, 213, 313, 413 & 513, Block G, was filed and recorded with the County on May 25, 2022, which consisted of 14 residential Lots. Replat of Westlake Entrada Lots 1131 to 11310, 213, 313, 413 & 513, Block G is attached hereto as Exhibit D. 0 578 LOT SALES & HOME SALES UPDATE Residential Per the Quarterly Report dated March 31, 2023, Calais Homes has completed construction on 6 residential units, and has sold 1 residential unit to end -users. Penta Via Homes has completed construction on 12 residential units and has sold 1 residential unit to end -users. Crecent Homes through MRW has begun construction on 3 residential units, completed construction on 12 residential units, and has sold 1 residential unit to end -users. AMR Homes has begun construction on 10 residential units on Block D, has not completed construction on any residential units, and has 5 homes under contract with end -users. Fox Homes has not begun construction or completed any residential units on Block M and has 5 homes under contract with end -users. Block G builders have not begun or completed construction on any residential units and have not sold any homes to end -users. All residential units in Entrada are expected to be completed by the third quarter of 2025. ( r)mmarrial Per the Town staff and Developer, of the expected 1,158,299 square feet of commercial space described in the SAP, approximately 94,319 square feet of commercial development has been constructed, including a CVS, Primrose Daycare Center, Entrada Sales Office, Retail Corner/Starbucks, restaurants, chapel, reception hall, and parking garage. Buyer discloses for the proposed uses are attached hereto as Exhibit H. AUTHORIZED IMPROVEMENTS Improvement Project A Per the Quarterly Report dated March 31, 2023, all Improvement Area #1 and Improvement Area #2 Authorized Improvements in Improvement Project A are being funded by Series 2015 Bond funds. The balance in the Improvement Fund with US Bank is $31,068.15 as of March 31, 2023. According to the Developer, available remaining funds are currently projected to be sufficient to complete the Authorized Improvement for Improvement Project A in Improvement Area #1 and Improvement Area #2. Improvement Area #1 and Improvement Area #2 Authorized Improvements are significantly complete, with remaining items being the installation of iron benches. Improvement Area #3 Authorized Improvements are partially constructed (and such costs of $680,000 to date have been funded by the Developer), with an estimated cost of $3,400,000 anticipated to be funded by the Developer and subject to the Reimbursement SOLANA PUBLIC IMPROVEMENT DISTRICT 1 2023 ANNUAL SERVICE PLAN UPDATE 579 Agreement — Part A. Improvement Area #3 Authorized Improvements are on hold indefinitely. There has been no change to the Improvement Project A budget, see the table below for details. Authorized Improvements Road $ 3,767,430 $ 1,083,177 $ 4,850,607 $ 622,470 $ $ 622,470 Water Distribution System 890,040 (668,035) 222,005 171,680 171,680 Sanitary Sewer 1,531,196 (1,298,927) 232,269 350,100 350,100 Storm drainage 1,154,306 (1,154,306) - 579,566 579,566 Landscaping 1,830,501 (661,929) 1,168,572 - - Duct Bank 640,304 (142,838) 497,466 93,650 93,650 Other Costs3 8,120,860 (1,131,154) 6,989,706 573,896 573,896 Parking Facility - - - - - Consolidated Wet Utilities Contract - 3,974,012 3,974,012 - - $ 17,934,637 $ (1) $ 17,934,637 $ 2,391,362 $ $ 2,391,362 Bond Issue Costs Capitalized Interest $ 3,216,750 $ - $ 3,216,750 $ 218,620 $ $ 218,620 Debt Service Reserve 2,074,313 2,074,313 340,000 340,000 Other Bond Issuance Related Costs 2,949,301 2,949,301 450,018 450,018 $ 8,240,364 $ $ 8,240,364 $ 1,008,638 $ $ 1,008,638 Total Uses $ 26,175,001 $ (1) $ 26,175,001 $ 3,400,000 $ $ 3,400,000 Notes: 1) Budget as shown in the Service and Assessment Plan. 2) The budget for the Authorized Improvements was adjusted in 2022 Annual Service Plan Update as the Authorized Improvements are constructed and the Actual Costs of the Authorized Improvements are determined, per values provided by the Developer. 3) See Appendix B of the Service and Assessment Plan for details. Improvement Project B Per the Quarterly Report dated March 31, 2023, Improvement Project B (the public parking garage) improvements are complete, and the costs of $6,160,000 are anticipated to be funded by the Developer, of which $2,450,000 are subject to Reimbursement Agreement — Part B. The Parking Garage received a Certificate of Occupancy from the Town on February 14, 2023. See the table below for details about the Improvement Project B budget. SOLANAa PUBLIC IMPROVEMENT DISTRICT 2 2023ANNUAL SERVICE PLAN UPDATE 580 Authorized Improvements Road $ $ $ Water Distribution System Sanitary Sewer Storm Drainage Landscaping Duct Bank Other Costs' Parking Facility 6,160,000 6,160,000 $ 6,160,000 $ $ 6,160,000 Bond issue costs Capitalized Interest $ 170,000 $ $ 170,000 Debt Service Reserve 242,500 242,500 Other Bond Issuance Related Costs 242,500 242,500 $ 655,000 $ $ 655,000 Total Uses $ 6,815,000 $ $ 6,815,000 Notes: 1) Budget as shown in the Service and Assessment Plan. 2) The budget for the Authorized Improvements was adjusted in the 2022 Annual Service Plan Update as the Authorized Improvements are constructed and the Actual Costs of the Authorized Improvements are determined. 3) See Appendix B of Service and Assessment Plan for details. OUTSTANDING ASSESSMENT Improvement Area #1 Improvement Area #1 has an outstanding Assessment of $18,807,356.41. The outstanding Assessment is less than the $18,842,050.35 in outstanding Series 2015 Bonds, Reimbursement Agreement — Part A and Assessment Part B, due to a mandatory prepayment of Assessments for which has not yet been redeemed or released. Improvement Area #2 Improvement Area #2 has an outstanding Assessment of $4,807,404.70. The outstanding Assessment is less than the $5,071,884.05 in outstanding Series 2015 Bonds and Reimbursement Agreement — Part A, due to a mandatory prepayment of Assessments for which Assessment Part A has not yet been redeemed or released. Improvement Area #3 Improvement Area #3 has an outstanding Assessment of $4,387,856.33. 0 581 ANNUAL INSTALLMENT DUE 1/31/2024 Improvement Area #1 ■ Principal and Interest - The total principal and interest required for the Annual Installment for Improvement Area #1 is $1,554,202.15. ■ Prepayment Reserve - The Prepayment Reserve Requirement, as defined in the Indenture, is equal to 1.5% of the principal amount of the then Outstanding Bonds and has not yet been met. As such, the Prepayment Reserve will be funded with 40% of the additional 0.5% interest on the Series 2015 Bonds outstanding Assessment, resulting in a Prepayment Reserve amount due for Improvement Area #1 of $30,172.32. ■ Delinquency Reserve - The Delinquency Reserve Requirement, as defined in the Indenture, is equal to 4% of the principal amount of the then Outstanding Bonds and has not yet been met. As such, the Delinquency Reserve will be funded with 60% of the additional 0.5% interest on the Series 2015 Bonds outstanding Assessment, resulting in a Delinquency Reserve amount due for Improvement Area #1 of $45,258.47. ■ Administrative Expenses - The cost of administering the PID and collecting the Annual Installments shall be paid for on a pro rata basis by each Parcel based on the amount of outstanding Assessment remaining on the Parcel. The total Administration Expenses budgeted for the Annual Installment for Improvement Area #1 is $58,067.19. A breakdown of the Administrative Expenses is shown below. Administration $ 43,687.81 City Auditor 1,681.70 Filing Fees 672.68 County Collection 134.54 PID Trustee Fees 2,181.70 Dissemination Agent 3,363.40 Draw Request Review 5,000.00 Continuing Disclosure Review 672.68 Miscellaneous 672.68 Total Administrative Expenses $ 58,067.19 Il 582 Reimbursement Reimbursement Agreement - Agreement - Series 2015 Bond Part A Part B Total Annual Installment Due 1/31/2024 Principal $ 322,698.57 $ 22,588.90 $ 38,103.89 $ 383,391.36 Interest 938,649.47 137,029.82 95,131.50 1,170,810.79 Prepayment Reserve 30,172.32 - - 30,172.32 Delinquency Reserve 45,258.47 45,258.47 Administrative Expenses 58,067.19 - - 58,067.19 S 1,394,846.03 S 159,618.72 S 133,235.39 S 1,687,700.13 Improvement Area #2 ■ Principal and Interest - The total principal and interest required for the Annual Installment for Improvement Area #2 is $418,590.35. ■ Prepayment Reserve - The Prepayment Reserve Requirement, as defined in the Indenture, is equal to 1.5% of the principal amount of the then Outstanding Bonds and has not yet been met. As such, the Prepayment Reserve will be funded with 40% of the additional 0.5% interest on the Series 2015 Bonds outstanding Assessment, resulting in a Prepayment Reserve amount due for Improvement Area #2 of $8,888.20. ■ Delinquency Reserve — The Delinquency Reserve Requirement, as defined in the Indenture, is equal to 4% of the principal amount of the then Outstanding Bonds and has not yet been met. As such, the Delinquency Reserve will be funded with 60% of the additional 0.5% interest on the Series 2015 Bonds outstanding Assessment, resulting in a Delinquency Reserve amount due for Improvement Area #2 of $13,332.30. ■ Administrative Expenses - The cost of administering the PID and collecting the Annual Installments shall be paid for on a pro rata basis by each Parcel based on the amount of outstanding Assessment remaining on the Parcel. The total Administration Expenses budgeted for the Annual Installment for Improvement Area #2 is $13,714.16. A breakdown of the Administrative Expenses is shown below. 0 583 Administration $ 11,397.64 City Auditor 438.74 Filing Fees 175.49 County Collection 35.10 PID Trustee Fees 438.74 Dissemination Agent 877.47 Draw Request Review - Continuing Disclosure Review 175.49 Miscellaneous 175.49 Total Administrative Expenses $ 13,714.16 Reimbursement Reimbursement Agreement - Agreement - Series 2015 Bond Part A Part B Total Annual Installment Due 1/31/2024 Principal $ 95,060.99 Interest 276,508.65 Prepayment Reserve 8,888.20 Delinquency Reserve 13,332.30 Administrative Expenses 13,714.16 S 407.504.31 Improvement Area #3 $ 6,654.27 $ 40,366.43 47.020.70 $ 101,715.26 316,875.09 8,888.20 13,332.30 13,714.16 S 454.525.01 ■ Principal and Interest - The total principal and interest required for the Annual Installment for Improvement Area #3 is $362,136.49. ■ Prepayment Reserve - The Prepayment Reserve Requirement, as defined in the Indenture, is equal to 1.5% of the principal amount of the then Outstanding Bonds and has not yet been met. As such, the Prepayment Reserve will be funded with 40% of the additional 0.5% interest on the Series 2015 Bonds outstanding Assessment, resulting in a Prepayment Reserve amount due for Improvement Area #3 of $7,689.48. ■ Delinquency Reserve - The Delinquency Reserve Requirement, as defined in the Indenture, is equal to 4% of the principal amount of the then Outstanding Bonds and has not yet been met. As such, the Delinquency Reserve will be funded with 60% of the additional 0.5% interest on the Series 2015 Bonds outstanding Assessment, resulting in a Delinquency Reserve amount due for Improvement Area #3 of $11,534.22. ■ Administrative Expenses - The cost of administering the PID and collecting the Annual Installments shall be paid for on a pro rata basis by each Parcel based on the amount of outstanding Assessment remaining on the Parcel. The total Administration Expenses 0 584 budgeted for the Annual Installment for Improvement Area #3 is $11,864.59. A breakdown of the Administrative Expenses is shown below. Administration $ 9,860.48 City Auditor 379.56 Filing Fees 151.83 County Collection 30.37 PID Trustee Fees 379.56 Dissemination Agent 759.13 Draw Request Review - Continuing Disclosure Review 151.83 Miscellaneous 151.83 Total Administrative Expenses $ 11,864.59 Annual Installment Due 1/31/2024 Principal Interest Prepayment Reserve Delinquency Reserve Administrative Expenses Reimbursement Reimbursement Agreement - Agreement - Series 2015 Bond Part A Part B Total $ 82,240.44 $ 5,756.83 239,216.87 34,922.35 7,689.48 - 11,534.22 11,864.59 - S 352,545.60 S 40,679.18 $ $ 87,997.27 274,139.22 7,689.48 11,534.22 11,864.59 S S 393,224.78 The debt service schedules for the Series 2015 Bonds, Reimbursement Agreement — Part A, and Reimbursement Agreement — Part B, as provided by Lawrence Financial Consulting, LLC, are attached hereto as Exhibit B-1, Exhibit B-2, and Exhibit B-3, respectively. PREPAYMENT OF ASSESSMENTS IN FULL No prepayments in full have occurred within the PID. PARTIAL PREPAYMENTS OF ASSESSMENTS The filing of the Replat of Westlake Entrada Lots 1131 to 11310, 2R, 3R, 413 & 5R, Block G triggered a mandatory prepayment on Lots 1131 to 11310, 2R, 3R, 413 & 5R, Block G pursuant to Section VI.0 of the Service and Assessment Plan. The mandatory prepayment resulted in a net $299,173.29 yr l► .s *�.sl .*�s". 0 585 reduction of Assessments ($34,693.93 allocable to Improvement Area #1 and $264,479.36 allocable to Improvement Area #2). 11 EXTRAORDINARY OPTIONAL REDEMPTIONS No extraordinary optional redemptions have occurred to date. SERVICE PLAN — FIVE YEAR BUDGET FORECAST The PID Act requires the annual indebtedness and projected costs for the improvements to be reviewed and updated in the Annual Service Plan Update, and the projection shall cover a period of not less than five years. Principal $ 383,391.36 $ 401,757.27 $ 440,906.52 $ 464,059.10 $ 504,138.38 Interest $ 1,170,810.79 1,149,378.92 1,126,929.00 1,099,956.09 1,071,558.04 (1) $ 1,554,202.15 $ 1,551,136.19 $ 1,567,835.52 $ 1,564,015.19 $ 1,575,696.43 Delinquency & Prepayment Reserve (2) $ 75,430.79 $ 73,817.30 $ 72,123.13 $ 70,267.61 $ 68,331.42 Administrative Expenses (3) $ 58,067.19 $ 59,228.53 $ 60,413.10 $ 61,621.37 $ 62,853.79 Total Annual Installment (4) _ (1) + (2) + (3) $ 1,687,700.13 $ 1,684,182.02 $ 1,700,371.75 $ 1,695,904.17 $ 1,706,881.65 Principal $ 101,715.26 $ 106,468.31 $ 117,305.26 $ 123,389.16 $ 134,416.24 Interest $ 316,875.09 311,218.86 305,301.22 298,091.92 290,505.92 (1) $ 418,590.35 $ 417,687.17 $ 422,606.48 $ 421,481.09 $ 424,922.16 Delinquency & Prepayment Reserve (2) $ 22,220.51 $ 21,745.20 $ 21,246.13 $ 20,699.53 $ 20,129.16 Administrative Expenses (3) $ 13,714.16 $ 13,988.44 $ 14,268.21 $ 14,553.58 $ 14,844.65 Total Annual Installment (4) _ (1) + (2) + (3) $ 454,525.01 $ 453,420.82 $ 458,120.83 $ 456,734.19 $ 459,895.97 Principal $ 87,997.27 $ 92,109.29 $ 101,484.70 $ 106,748.09 $ 116,287.98 Interest 274,139.22 269,245.83 264,126.29 257,889.28 251,326.38 (1) $ 362,136.49 $ 361,355.13 $ 365,610.99 $ 364,637.37 $ 367,614.36 Delinquency & Prepayment Reserve (2) $ 19,223.70 $ 18,812.50 $ 18,380.74 $ 17,907.86 $ 17,414.41 Administrative Expenses (3) $ 11,864.59 $ 12,101.88 $ 12,343.92 $ 12,590.80 $ 12,842.61 Total Annual Installment (4) _ (1) + (2) + (3) $ 393,224.78 $ 392,269.51 $ 396,335.64 $ 395,136.02 $ 397,871.38 Principal $ 573,103.89 $ 600,334.87 $ 659,696.48 $ 694,196.36 $ 754,842.60 Interest 1,761,825.10 1,729,843.61 1, 696,3 56.51 1,655,93 7.29 1, 613, 390.34 (1) $ 2,334,928.99 $ 2,330,178.49 $ 2,356,052.99 $ 2,350,133.65 $ 2,368,232.95 Delinquency & Prepayment Reserve (2) $ 116,875.00 $ 114,375.00 $ 111,750.00 $ 108,875.00 $ 105,875.00 Administrative Expenses (3) $ 83,645.94 $ 85,318.86 $ 87,025.24 $ 88,765.74 $ 90,541.06 Total Annual Installment (4) _ (1) + (2) + (3) $ 2,535,449.93 $ 2,529,872.34 $ 2,554,828.22 $ 2,547,774.39 $ 2,564,649.00 93 586 EQUIVALENT UNITS The SAP uses Equivalent Units to apportion Assessments based on Land Use Class. The chart attached hereto as Exhibit E summarizes the original planned number of units broken down by Land Use Class and Improvement Area, assigns the Equivalent Unit factor to each Land Use Class as was originally calculated in the SAP, and determines the total number of Equivalent Units for each Land Use Class in Improvement Area #1, Improvement Area #2, and Improvement Area #3. Equivalent Unit Factors are then multiplied by total Equivalent Units in each Land Use Class to determine Assessment per Unit for each Land Use Class for both Assessment Part A and Assessment Part B. The 2018 Annual Service Plan Update approved by Ordinance No. 861 on August 27, 2018 allocated Equivalent Units and their Assessment to their 2018 tax parcel IDs assigned by the County. For the purpose of calculating or reallocating of Assessments and any corresponding prepayments of Assessments, all subsequent annual service plan updates, including this 2023 Annual Service Plan Update, is to use the information set forth in Exhibit F. The calculation of the estimated number of units to be built on a Parcel shall be performed by the Administrator and confirmed by the Town Council based on the information available regarding the use of the Parcel. The outstanding Assessment Part A and outstanding Assessment Part B in each Improvement Area is reallocated to the newly platted Parcels based on the corresponding approved development plans and projected development plan for each Parcel provided by the Developer. The detailed projected land use by Parcel is provided by the Developer and the corresponding Equivalent Unit calculations are shown in Exhibit F. ASSESSMENT ROLL The list of current Parcels or Lots within the PID, the corresponding total Assessments, and current Annual Installment are shown on the Assessment Roll attached hereto as Exhibit A. 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zt zt zt zt zt zt zt n n n n O O O O O O O O O O O N N N N N N N N N N N N N N N'zt N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N RE LO Il o o rI rI o rI r1 0 0 0 M o o o rI o o o rI 0 0 0 0 m m O O m O O m m m r, m m m O m m m m io io io io o co co co co co co r m m mr-I m m m r, m m m m ci l0 l0 N N l0 N N l0 l0 l0 CO l0 l0 l0 N l0 l0 l0 -1 M zt zt M M zt M M zt zt zt O ��-Zt M ��-Zt Ln N N N N N to to to to to to to to to to to <n <n <n <n <n <n <n <n to to to to to to to to to to Lnl M c-I ci CO CO ci CO CO ci c l c l N c-I c-I c-I M c-I c-I c-I N CO CO CO CO Ol Ol Ol � � Ol � � Ol Ol Ol Lf1 Ol Ol Ol � Ol Ol Ol N CO CO CO CO M M M M M M M N M M M M M M M ci ci ci ci Ol M M lD lD M l0 l0 M M M O M M M l0 M M M N l0 N N I� n N n n N N NlztN N N rl N N N of c-I ci ci ci zt N N Lf1 Lf1 N Lf1 Lf1 N N N N N N N Lf1 N N N I, n n n n M Lf1 Lf1 M M Lf1 M M Lf1 Lf1 Lf1 M N Lf1 Lf1 Lf1 M Lf1 Lf1 Lf1 Lf1 N N N N to to to to to to to to to to to <n <n <n <n <n <n <n <n to to to to to to to to to to Lnl v F F F F v OC OC OC H H H H H 0 0 H u H H H Q Q Q Q Q Q '^ '^ '^ '^ '^ V) V) '^ v Z Z') V) V)� Q Q Q Q Q Q< m\ a a a Q Q Q Q Q Q Q a a o o Q Q Q Q J J J z m m m m O a a >Qo Q Q 0 0 0 0 0 0 0 0 0 0 0 o a a 0 0 0 0 U U U o 0 0 0 Lr) H Ln M N M I, t l0 M t U~~ O N lD M M M u u u u)� N l0 ci N cl cl N N N N cl cl cl c-I Lf1 Ol M ci Ln M I- Ln ci M I- M c-I O M lD 'zt N c l M Ln M lD 'zt N c l 'zt N c l M lD 'zt N c l M O c-I N N M 'zt M O cl N M Ln lD I, N M N M 'zt Lf1 Lf1 lD I, CO Lf1 lD I, CO O c-I c-I c-I c-I c-I c-I c l N N N N N N N N I� n M M M M 'zt-t'zt 'zt O O O O I� n n n Ol Ol Ol Ol Ol Ol Ol Ol Ol Ol Ol Ol l0 l0 cl cl cl cl I, n n n M M M M -to o o o o o o o o o o o ci ci m m m m M M M M lD lD lD lD N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N BE N a) LO O O O O O O r, O O O O O O O O O O O O O O z� -Z� -Z� -Z� -Z� -Z� -Z� ao ao ao ao ao ao ao ao ao ao ao ao ao ao l0 l0 l0 l0 l0 l0 N m m 00 00 00 00 00 00 00 00 00 00 00 00 M M M M M M l0 00 00 00 00 00 00 00 00 00 00 00 00 00 00 N l0 l0 l0 l0 l0 l0 l0 l0 l0 l0 l0 l0 l0 l0 N N (4 N N N 0) z zt zt zt zt zt zt zt zt -t-t-t-t-t ao ao ao ao ao ao Lf1 �l �l �l �l �l �l �l �l �l �l �l �l �l �l ao ao ao ao ao ao ao rn rn rn rn rn rn rn rn rn rn rn rn rn rn rl rl rl rl rl rl iD rn rn rn rn rn rn rn rn rn rn rn rn rn rn ao rn rn rn rn rn rn rn rn rn rn rn rn rn rn ci ci ci ci ci ci Lf1 N N N N N N N N N N N N N N I� n n n n n zt N N N N N N N N N N N N N N N N N N (4 (4 c l Ln Ln Ln Ln Ln a) a) a) a) a) a) a) Lf1 Lf1 N o ao N %0 I C Lri M a n r1 %C N Q p 00 N a a a a a a a a a a a a a a a a a a a a a a a a z z z z z z z z z z z z z m m m m m m z z z o 0 0 0 0 0 0 0 0 0 0 0 0 0 a a a a a a m O O O o 0 0 0 0 0 0 Q O O O O O O u u u u u u u u u u u u u O D U U W(4 l0 O It N r, ci Ln m M r,U O � l0 N M M 0� M Ln LD l0 cl N N N M M W U a Lf1 l0 I, 00 0) O N Z ci (-4 M ci OC N OC M OC OC Lf1 OC l0 OC I, OC 00 OC 0) OC Ol = = = W OC OC OC OC N M Lf1 O J O J O J O J O J 0O O O O O O O O O O O O O O O O O Q Q Q Q Q J J J J J J J J J J J J 1 J 0 J 0 J 0 J 0U � Y Y U Y U U U U N Y Y Y Y Y Y Y Y Y Y Y Y Y U U U U O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r ` a a a a a m m m m m a a a a a o 0 0 0 0 0 0 0 0 0 0 o a o 0 0 0 ° a ® Y Y Y Y Y w a a w w w w w w w w w w w w Q w a w a w a w a z a a a a a a a a a a a a W W W W W W W N N N N N N N N N N N N {~ LU W W W W a Lu 0) (4 c-I 0) n Lf1 M M c-I O l0 'zt (4 c-I 0) (4 c1 C) n Lf1 M c-I O 00 0) O c-I N M 'zt Lf1 N M 'zt Lf1 l0 I, 00 0) O c-I N M 'zt Lf1 l0 I, 00 O c-I c-I c-I c-I c-I c-I O O O c-I c-I c-I ci ci N N N N N N N N N M M M M M M M ���t.D(Z(Z(Z n n n a) a) C) C) C) C) C) C) C) C) C) C) C) C) ` 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 ® N N N N N N N N N N N N N N N N N N N N N N N N -t -t -t -t -t -t -t � N O z m d c aJ aj aJ a 0 a d C aJ aj aJ a t U ow t 3 v 0 0 w U a O a, E a > O a � a a 7 O U aJ O O L N uo L M � � c O O — U ci v 16 a) -0 Ua � c % X y c N v o N aj M O � O O � � 7 Ua Q a � c a a aj — =3 N ° = O y N a, o v O a! O < a a a c -zt aJ a1 O aJ N Q L n j M v y 0- 0 `) o t av sl 0 O 0 o v a o > L -0 0- o v v c " Y w s E v c ai U aJ aj 0 c ai sl v E v L aY a � O c Q z c ai c ai v nn — >- -0 c 0 w o v 0 � � > c c aJ a y c m 4 o O aj c v H aj O Z u R EXHIBIT B-1— SERIES 2015 BONDS DEBT SERVICE SCHEDULE T I''� T OF WE.S'T➢L KE„ TEXAS SPECLkL ASSESSNIENT' RE'kTNUE BONDS. SERJES —101-5 (;SOLANA PUBLIC III PROVENI:ENT' DISTRJCT) From 0�9, )l 2CJ17 to Filial Maftilita,- TA€bt Service Schedule Dale Pirllnclipau coupon Interest T©ta,i IP+u 09,122017 09, 122019 3.5 000M r SrrNY, ➢ "�a➢ ➢00 1,?24'0,5") OCr 09 301 2019 3 75W0.00 S 50Y% ! 25000 1„1+46,250.0D 09 301 2102,0 400,W0.00 N .10%'x a°➢ d .N, 00 1,; Nf,61Z,.0D 09 301 2102.1 42 n W0.0 N .10%'x 3 d N,00 .� 1 ,; N3,625.0D 09 3N 3D2`........ 4."rP3 000.UOv 51!�'�.,F,m yG n 2a°➢ 00 1... 5 5, 2 SfJ.P]vD.... 09,303)24 509W9.Uu3 5 M% 4543" S,09 1,.; n4,27 5.0D 09 30 3a',.5 is W).Uu3 5 M'°%' S q; S,09 I,;5V,275.0D g 12,20'd 5" rl�➢�!M .... S 12S�Sti ➢ 9M N 6➢ NCB! 1•?.M,�+➢'a OD 0 3Na,au,,.... 10floo 5 125 � 362 72r 26 1.. 09 30f2+32,0 t5o,Wo.008 F 125% 1321N➢3126 1,f+76,0:3u.26 09 3012+329 6,75W0.0o8 F,12.5% 1221 219 76 1,r4,3u,.,r,S.76 0 K•:r330 :25 CoMi.UV3 1 125 %'m 44.27 5,00 1,09,875,.OD 4 3r1•' D31 S (M➢fl.UO3 ...., ,. . 1 125'%'m M).469 76 1,v' ;,45S."6, ±J9 3N1•.P)3. �,,,." - . , oMi.PJov 6 1.510 Jm 0 1,,v7`t4,Ap1fa.47Pr.. 09,303333 s, ➢f.3o3 3,12.r% ujy 9,76 1,;77,459.76; 09,303)34 9.53 W9.Uu3 1,1 :5% 042 q; S,09 I,;,99,275.0D raft 11%203.5 I,W,C?NCf oo 1125 ", %NS9J..Sra 1..?41a,68".:SrCr ...,. „.,r ... ...., ..09 ,., ...., .., , 43750 ...., .... 301203,..., I l,r�a,CN➢f1.P7Va 6.'°ll°)'� ^ �if7.., {2a0fj V2I.,250.41Ct 09 30;21030 1 225 G1N➢Al.003 ➢ 2SY% 7N 375.00 2,,D] 5,375.0D 09'K ua32 1„3W,CN➢fl.UV3 I2il°%'m 113.M50 2,,G13,812.:5110 09'K 3P)40 1„4W,CN➢fl.0Va 12il%'m 632 r61..r±3 2,0 5152.:',-Cr Rag 3N1•uwaal 1;475WfI.R,D 1 3"151% Y4 n 4➢6➢,.50 ➢ Gv''0of f.:5110 093Nl,a04y.... 1,6�6v.C4➢fJ.k1o3....' 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AI101KkuRAtYPNrtfA. ° . 3°MWI iK EG rlm Lawrence, Financial Consultin SOLANA PUBLIC IMPROVEMENT [DISTRICT 2023 ANNUAL SERVICE PLAN UPDATE 15 593 TOWN OF IVESTLAKE, T I E X A S, SPECUL ASSESSMENT REVENUE BONDS, SERIES 2015 (S)OLANA PUBLJC" MPRONTEMENT DJS=(-'T) Additional Amount Due for Reserves Coahlblinedl DATE: Reserves TOTAL W'3TIH5 74,899 59 74,989 5.9 D93TI)Rf, 13&,S75 00 130,975 00 D93TIDR7 13&,S75 00 130,975 00 D93TIDRS 12P,250 00 129,250 00 D93TIDRR 12-1,5010 00 127,50 00 D93T3020 125,62 5 00 125,625 00 D93T3021 12 3,62 5 00 123,625 00 D93T3022 121,5010 00 12 R-410 00 D93T1023 I Rg'l IYO 00 119,250 00 9?,30l)024 1 R6,975 00 116,97 500 N;3T21025 I R4,375 00 11 4_3 7 5 00 N;3T21026 I R 1,750 00 11 R,750 00 N:3T2)027 I 0S,S 7 5 00 108,975 00 N:3T2)022 105,2 7 5 00 105,875 00 D9ERR 3029 lo:'6111 5 00 102,625 00 D93TID.irj 991,2 50 00 99,250 00 D9ERR IRS, 1 9j'6125 00 95,625 011 W3T2)032 91, 50 00 9 R, 750 00 W3T2)033 87,6,2j, )o 87,62' D93T30.34 93,2 50 00 23,250 00 D93T30.35 7 S, 5 Mi 00 79,50 00 D9ERR 30.36, 7 3,5 Mi 00 73,50 00 D93T30.37 6s, 125 oo R25 00 D93T303S 62,3 75 00 152,375 00 D93T30.39 56,2 50 00 56,250 00 D9,30;1W 4P,7 50 00 4,9,75,3 ,)�j D93T1041 4'1,7 50 00 42,75l3 k)�j D9349 1041 35,3 7 9 00 3 5,37 5 00 N;3T21043 2 7, 3 7:5 00 27-375 00 N:3T2)044 RS,275 00 19,975 011 N3T3045 9,750 00 9,750 00 Tafall u2,713,H9.59 t2j'23'8a19.59 'ET'S la-d , mlp�wl linp—min— S9.1209M UN Pm SOLANA PUBLIC IMPROVEMENT DISTRICT 16 2023 ANNUAL SERVICE PLAN UPDATE 594 EXHIBIT B-2 — REIMBURSEMENT AGREEMENT — PART A DEBT SERVICE SCHEDULE TOWN OF 11'ESTEAAT, TENS:,. OLA A PUBLIC INffPRCATNIENT DIS'TRIC T '101;, Refinllim se 11e1nt :gip-eeme nt As se-,s1 air Part Duet Service Schedule Parts aft ®ate Prin pa;l Coupon lirterest TotallP+II N 30,2014 N30,201.5 252IP8,44 350.V�,844 ,. 302016 ., - 2l S.;62f).. C#3 218,6249 ODi. c 30,2017 I,00c&N 6.4.wO.n 2RS,62r,,cm3 219,6210OP C 3ra 2012 5J3uc}.N �5.4.wO ,n VS 555.70 223,55.rov ,' 3 3C 201 ;,�3ucrc�C 6.43rJ` hs,2343�ID 21,234y0 D 3J;Pj2,;3 V3,+3N.G3i1 2R 7,6155.5111 230,65550 33:wx21 MOu&.N 2M,slp.6) 234,S196Is C 33:s3h2' 2300ri.f3C 6.43P°> :V5„6, 210 239,662,2r, 5 3Ci ? r3.3 29,+306..00 6.43r1'; '.V4,1.83..30 34a,RS3.30 C4 3Ci2U-4.... 35,31i6CIIC ...., �•� � 643L1., � � 2V 3186) 147.3I860.. C 3ra 202,.5 3.5,+30G}.N 6.4.:O.,n 2Vf.G58.1,0 2"5,,0els R C C 30202r5 42,+30G}.N 6.4.:O.,n 207,81, .N) 249,S176P c 302027 43,00Gr.G3C 6.43U i, 205,117 C33 2 54,u 17 00 22 3O2022 57,+30cr.c3a 6.43U i, �� :01,956.341 .. 258,961 �.-30 "I5+,3020 I 3C 2029... 6 �Su1�1.ma 6.43r3"� ls5S,331 ,o 3l3:r33f1 71.00f}.f3C 6.43r°> 143„993.10 259;M R 313 +331 PLOW 16'P.106.30 290,Rrill :Jr, N30,2032 a 131306 or 6.43&1.,, 193,155 CA,1 396,25.5 00 5 3Cr*033 .... u35,0W00 .... 6.43&1.,, 175,984141 3,MR0 302034 u41,30& 00 6 43r., 167,987 30 3�37.sS730 N30,2035 u551306or 6.43&1.,, 155,88530 313.8S.530 c 30 203r5 a 2,+10c}.cN 6.4:wO% 14 ,91S.SO 320,919 90 c 30,203- uK+1Oc}.cN 6.4:wO% 137,S5P.20 326,55P2P c 30 203e 2D ,Wc& CFJ 6.4:wO% 125,706 50 334,7&J 52 W30,2039 229,001}1. 6.43 n 1R2,367, SO 34u, 2t7W).. C 33204'3 25LOW CFJ 6.4.4O% 97,54-3.10 34,543 R2 c 30+041 2 7 5,+1uc&.cV 6.43U i, 81,40310 356,40 80 c 30204 3Gr ,+C0. 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M - o-NMunidpal ' # "' V.: SscuMos, SOLANA PUBLIC IMPROVEMENT [DISTRICT 2023 ANNUAL SERVICE PLAN UPDATE 17 595 EXHIBIT B-3 - REIMBURSEMENT AGREEMENT - PART B DEBT SERVICE SCHEDULE 2024 $ 38,103.89 $ 95,131.50 $ - $ 133,235.39 2025 $ 40,334.87 $ 92,900.51 $ - $ 133,235.39 2026 $ 42,696.48 $ 90,538.91 $ - $ 133,235.39 2027 $ 45,196.36 $ 88,039.03 $ - $ 133,235.39 2028 $ 47,842.60 $ 85,392.78 $ - $ 133,235.39 2029 $ 50,643.79 $ 82,591.60 $ - $ 133,235.39 2030 $ 53,608.98 $ 79,626.40 $ - $ 133,235.39 2031 $ 56,747.79 $ 76,487.60 $ - $ 133,235.39 2032 $ 60,070.37 $ 73,165.01 $ - $ 133,235.39 2033 $ 63,587.49 $ 69,647.89 $ - $ 133,235.39 2034 $ 67,310.54 $ 65,924.85 $ - $ 133,235.39 2035 $ 71,251.57 $ 61,983.82 $ - $ 133,235.39 2036 $ 75,423.35 $ 57,812.04 $ - $ 133,235.39 2037 $ 79,839.39 $ 53,396.00 $ - $ 133,235.39 2038 $ 84,513.98 $ 48,721.40 $ - $ 133,235.39 2039 $ 89,462.28 $ 43,773.11 $ - $ 133,235.39 2040 $ 94,700.29 $ 38,535.09 $ - $ 133,235.39 2041 $ 100,245.00 $ 32,990.39 $ - $ 133,235.39 2042 $ 106,114.34 $ 27,121.05 $ - $ 133,235.39 2043 $ 112,327.33 $ 20,908.05 $ - $ 133,235.39 2044 $ 118,904.10 $ 14,331.29 $ - $ 133,235.39 2045 $ 125,865.94 $ 7,369.45 $ - $ 133,235.39 Total $ 1,624,790.73 $ 1,306,387.76 $ - $ 2,931,178.49 SOLANA PUBLIC IMPROVEMENT DISTRICT 2023 ANNUAL SERVICE PLAN UPDATE 1$ 596 ti LLJ 44 z LLJ F- LU L, 61 i 9 00 a) LO do s rFr HIA "UmM s 1 jo1PIgg 1 " 1 NHH,ka lie 1HIRM 1 ug R, 1 ROAD I qu ! , mI p! 11 "" 1 - I il , ! i F 1 t 1 11 1 R ; 1 v ; ,IPo soon lul His 11f MPH in RUN IN I 1 1 t WIN I Ii NN i" 1 w 11,111"'All I 'Oyu, 110hp, 'PEI 1 1 , It, mom F-i a I I 0� P5 Z cl �5 ui j4lo5 v� Sip cn i ld CD IV X. CARDONA Nk E cfl a, w N t LIJ Z;cs — 0 4 w 'o w -1 j Up 0 z Z a 'i v g v 3 7, F� 71 19 O .--I O l0 of �o r-� 1� a O In In N l(1 C M w o :� j1�'I pkQ l(1 OJ LD to h0 of I� of C l0 .ti IIJ" III " NNry e-I e-I M N N l(1 M N N l(1 M M M �li�"pig nA �r� V} V} V} V} V} V} V} l(1 Ol uY Ol C 9 l(1 O O N m C C m ° l0 M m O l(1 O C clclclLr Lr clLr m O l(1 m O I� N M 0 M M V} V} V} V} V} V} V} O O O C O 't O I- ly1 N M I� M OJ T V} V} V} V} V} V} V} N N N N N N N O O O O O O O O O O O O O O n n n n n n n n n n n n n n v} v} v} v} v} v} v} ln�l"l"�rqln l0 N l(1 0q N M l(1 M l0 M I� O N O O M N l0 M N cl O rl Lr1 N o� .--I cl N l(1 l(1 ( .-I .-I Ol V} V} V} V} V} V} V} C N l0 Ol Iq � n n Lq Lq Lq kq I� T of l(1 Ol Ol l(1 I� M oo V} V} V} V} V} V} V} rn rn rn rn rn rn rn V} V} V} V} V} V} V} O N O l0 N l0 I� O O l0 of N l0 N w C M .--I M M O M C of l(1 l(1 l(1 O N O N O .-I m O l0 l0 N N N .--I .--I O O O O O O O O O O O O O u( l0 of .-I l0 N l0 l(1 C M I� n LD to LD M N N N f0 f0 f0 f0 f0 f0 f0 U U U U U U U v v v v v v v C C C C C C C rn Lq rn .:T m lb o m O T l0 O Ol M O 0 n l0 l0 N N N C m lb 0 of O T OJ .-I l0 O Ol m O l�0 l�0 N Ol Ol M Ol Ol M cm -I O a) r, r, o" m m N 0 00 � O 10 Lq O O O O O O O O N l0 Ol C l l C O M C O O C O O O C O cl lv1 0 O Ol N n O 00 O O D oo n lb T N N N 00 00 00 O 11 Lq O O O O O O O O N N M n lb a) 9 EXHIBIT F - LAND USE AND EQUIVALENT UNITS BY PROPERTY ID 0 42447079 0 42447079 Commercial - Retail 2,200 10 0.22 0.48 $ 27 986.44 42447052 42447052 Commercial - Retail 1,200 10 0.22 0.26 $ 15 265.33 42447061 42447061 Commercial - Office 24,000 11 0.20 4.80 $ 277 551.47 42229993 42229993 Commercial - Retail Condo (2,500 sq. ft. to 3,600 sq. ft.) Condo (Under 2,500 sq. ft.) 7,000 3 6 10 2 3 0.22 0.62 0.60 1.54 1.86 3.60 $ $ $ 89,047.76 107,551.19 208,163.60 42230002 42230002 Commercial - Retail 3,460 10 0.22 0.76 $ 44 015.04 42230011 42230011 Commercial - Retail 14,770 10 0.22 3.25 $ 187,890.78 42230029 42230029 Commercial - Office 3,100 11 0.20 0.62 $ 35 850.40 42230037 42230037 Commercial - Office 2,300 11 0.20 0.46 $ 26 598.68 42229977 42229977 Commercial - Retail 12,100 10 0.22 2.66 $ 153 925.42 42229985 42229985 Commercial - Retail 3,600 10 0.22 0.79 $ 45 795.99 42402792 42402792 Commercial - Office 37,000 11 0.20 7.40 $ 427,891.84 42400439 42400439 Commercial - Office 80,000 11 0.20 16.00 $ 925 171.55 42402318 42402318 Commercial - Retail 72,472 10 0.22 15.94 $ 921 928.44 42402326 42402326 Public - - - $ - 42402334 42402334 Commercial - Office 60,433 11 0.20 12.09 $ 698 890.01 42402679 42402679 Commercial - Office 3,000 11 0.20 0.60 $ 34,693.93 42402555 42402555 Commercial - Office 3,000 11 0.20 0.60 $ 34 693.93 42837489 42837489 Commercial - Office 5,000 11 0.20 1.00 $ 57 823.22 42402351 42402351 Public - - - $ - 42402342 42402342 Commercial - Retail 67,263 10 0.22 14.80 $ 855 664.18 42402369 42402369 Commercial - Hospitality 42,361 12 0.21 8.90 $ 514 384.40 42616733 42616733 Commercial - Hospitality 19,139 12 0.21 4.02 $ 232 402.52 42402377 42402377 Commercial - Retail 20,200 10 0.22 4.44 $ 256 966.40 42402385 42402385 Commercial - Retail 5,000 10 0.22 1.10 $ 63,605.54 42402393 42402393 Commercial - Retail 8,000 10 0.22 1.76 $ 101 768.87 42402423 42402423 Commercial - Retail 2,100 10 0.22 0.46 $ 26 714.33 42402407 42402407 Commercial - Retail 15,000 10 0.22 3.30 $ 190 816.63 42402415 42402415 Commercial - Retail 12,500 10 0.22 2.75 $ 159 013.86 42402831 42402831 Commercial - Retail 21,900 10 0.22 4.82 $ 278,592.28 42402741 42402741 Commercial - Retail Condo (More than 3,600 sq. ft.) Condo (2,500 sq. ft. to 3,600 sq. ft. 5,000 6 6 10 1 2 0.22 1.00 0.62 1.10 6.00 3.72 $ $ $ 63,605.54 346,939.33 215 102.39 42402822 42402822 Commercial - Institutional 33,000 13 0.19 6.27 $ 362 551.60 42346426 42346426 Commercial - Office 22,000 11 0.20 4.40 $ 254,422.18 42402784 42402784 Commercial - Retail Condo (More than 3,600 sq. ft.) Condo (2,500 sq. ft. to 3,600 sq. ft. 37,800 20 39 10 1 2 0.22 1.00 0.62 8.32 20.00 24.18 $ $ $ 480,857.91 1,156,464.44 1,398,165.51 42402768 42402768 Commercial - Retail Condo More than 3,600 sq. ft. 23,400 6 10 1 0.22 1.00 5.15 6.00 $ $ 297,673.95 346 939.33 42402776 42402776 Commercial - Retail Condo (2,500 sq. ft. to 3,600 sq. ft. 23,400 8 10 2 0.22 0.62 5.15 4.96 $ $ 297,673.95 286 803.18 42402695 42402695 Commercial - Hospitality 97,000 12 0.21 20.37 $ 1,177,859.03 42402709 42402709 Commercial - Hospitality 97,000 12 0.21 20.37 $ 1,177,859.03 42402750 42402750 Commercial - Retail Condo (More than 3,600 sq. ft.) Condo (2,500 sq. ft. to 3,600 sq. ft. 5,000 6 15 10 1 2 0.22 1.00 0.62 1.10 6.00 9.30 $ $ $ 63,605.54 346,939.33 537 755.96 42402717 42402717 Commercial - Institutional 100,000 13 0.19 19.00 $ 1,098,641.22 42402725 42402725 Commercial - Institutional 131,600 13 0.19 25.00 $ 1,445,811.84 42447125 42447125 Commercial - Office - 11 0.20 - $ - Commercial - Office 3,000 11 0.20 0.60 $ 34 693.93 42400447 42400447 Commercial - Office 36,000 11 0.20 7.20 $ 416,327.20 001Mzff�=II=MII [a] The proposed uses for each Property ID are provided by the Developer. [b] The total outstanding Assessment is less than the outstanding Assessment Part A and Assessment Part B allocable to Improvement Area #1 due to mandatory prepayments for which Assessment Part A or Assessment Part B have not yet been redeemed or released, and principal reduction for Assessment Part B as shown on Exhibit G. m 602 B 42229969 B 42229969 Villa - West Residential (Under 2,500 sq. ft.) 10 24 6 0.52 012.47 $ 651,405.18 42402687 42402687 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 6 5 0.68 4.11 $ 214,586.85 42402628 42874023 Villa - West Residential (More than 3,600 sq. ft.) 6 5 0.68 4.11 $ 214,586.85 42402636 42402636 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42402644 42402644 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42402652 42402652 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42402661 42402661 Villa - West Residential (Under 2,500 sq. ft.) 15 6 0.52 7.79 $ 407,128.23 42894156 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42894164 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42894172 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42894181 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42894199 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42402563 42894202 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42894211 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42894229 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42894237 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42894245 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42402571 42894253 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42402580 42894261 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42402598 42894270 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42402601 42894288 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42402504 42402504 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42402512 42402512 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42402521 42402521 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42402539 42402539 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42402547 42402547 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 15 5 0.68 10.27 $ 536,467.14 42837454 42837454 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42837462 42837462 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42837471 42837471 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42863056 Villa - West Residential (Under 2,500 sq. ft.) 1 6 0.52 0.52 $ 27,141.88 42863064 Villa - West Residential (Under 2,500 sq. ft.) 1 6 0.52 0.52 $ 27,141.88 42863072 Villa - West Residential (Under 2,500 sq. ft.) 1 6 0.52 0.52 $ 27,141.88 42863081 Villa - West Residential (Under 2,500 sq. ft.) 1 6 0.52 0.52 $ 27,141.88 42863099 Villa - West Residential (Under 2,500 sq. ft.) 1 6 0.52 0.52 $ 27,141.88 42402431 42863102 Villa - West Residential (Under 2,500 sq. ft.) 1 6 0.52 0.52 $ 27,141.88 42863111 Villa - West Residential (Under 2,500 sq. ft.) 1 6 0.52 0.52 $ 27,141.88 42863129 Villa - West Residential (Under 2,500 sq. ft.) 1 6 0.52 0.52 $ 27,141.88 42863137 Villa - West Residential (Under 2,500 sq. ft.) 1 6 0.52 0.52 $ 27,141.88 42863145 Villa - West Residential (Under 2,500 sq. ft.) 1 6 0.52 0.52 $ 27,141.88 42509121 42509121 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42509139 42509139 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42509147 42509147 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42791926 42791926 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42791934 42791934 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42791942 42791942 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42791951 42791951 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42509198 42509198 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42509201 42509201 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42509210 42509210 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42509228 42509228 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42509236 42509236 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42509244 42509244 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42509252 42509252 Villa - West Residential (More than 3,600 sq. ft.) 1 4 1.00 1.00 $ 52,233.91 42424583 42424583 Villa - West Residential (Under 2,500 sq. ft.) 1 6 0.52 0.52 $ 27,141.88 42424591 42424591 Villa - West Residential (Under 2,500 sq. ft.) 1 6 0.52 0.52 $ 27,141.88 42424605 42424605 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42424613 42424613 Villa - West Residential (Under 2,500 sq. ft.) 1 6 0.52 0.52 $ 27,141.88 42424621 42424621 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42424630 42424630 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42424648 42424648 Villa - West Residential (Under 2,500 sq. ft.) 1 6 0.52 0.52 $ 27,141.88 42424656 42424656 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42424664 42424664 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42424672 42424672 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42424681 42424681 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42424699 42424699 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42331160 42331160 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42331175 42331178 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42331186 42331186 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42331194 42331194 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42331208 42331208 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 42331216 42331216 Villa - West Residential (2,500 sq. ft. to 3,600 sq. ft.) 1 5 0.68 0.68 $ 35,764.48 132 [a] The proposed uses for each Property ID are provided by the Developer. [b] The total outstanding Assessment is less than the outstanding Assessment Part A allocable to Improvement Area #2 due to mandatory prepayments for which Assessment Part A have not yet been redeemed or released. 5 .A m 603 Villa - East Residential (More than 3,600 sq. ft.) 21 7 1.00 21.00 $ 1,632,618.41 42402822 42402822 Villa - East Residential (2,500 sq. ft. to 3,600 sq. ft.) 23 8 0.68 15.64 $ 1,215,911.99 Villa - East Residential (Under 2,500 sq. ft.) 36 9 0.55 19.80 $ 1,539,325.93 80 m 604