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HomeMy WebLinkAbout04.24.23 Joint TC BOT Min Town of Westlake 1500 Solana Blvd Building 7, Suite 7100 Westlake, TX 76262 Town Council/Board of Trustees Meeting Minutes 4:00 PM Monday, April 24, 2023 Council Chamber Mayor Sean Kilbride, Mayor Pro Tem David Quint, Council Member Kim Greaves, Present: Council Member Tim Shiner, and Council Member Anna White Absent: Council Member Chandrika Dasgupta A. WORK SESSION – Call to Order (4:00 P.M.) Mayor Kilbride called the Work Session meeting to order at 4:00 p.m. A.1. 23-116 Discuss teacher compensation for Westlake Academy Director of Human Resources Sandy Garza briefed Town Council regarding options for teacher compensation. Council Member Greaves asked if we have comparison data of other charter school attrition to compare data. Mayor Kilbride requested a teacher tenure chart which indicates the person, position and years of service. Mayor Kilbride recessed into closed session at 4:22 p.m. and recessed from closed session at 4:55 p.m. B. CALL TO ORDER - Regular Meeting (5:00 P.M.) Mayor Kilbride called the meeting to order at 5 p.m. C. PLEDGE OF ALLEGIANCE Mayor Kilbride led the Pledge of Allegiance and Pledge to the Texas flag. D. CITIZEN/PARENT COMMENTS: Andrew Kuster completed a speaker request form but was not present to speak. Page 1 of 5 Town Council/Board of Trustees Meeting Minutes April 24, 2023 ITEMS OF COMMUNITY INTEREST: E. Director of Communications Jon Sasser briefed Town Council regarding items of community interest. REPORTS: F. Receive a Quarterly Financial Report for the Municipal Budget 23-97 F.1. Director of Finance Cayce Lay Llamas provided a municipal budget report. Mayor Pro Tem Quint requested staff provide clear guidelines as to what budget items need Council approval. (Example: salary increases) Mayor Pro Tem Quint requested a rate of return for our target list and achievements to ensure we are meeting our investment policy. Receive a Quarterly Report from the Planning & Zoning Commission F.2. 23-112 Director of Planning and Development Ron Ruthven provided a presentation regarding development in Westlake. Mr. Michael Beaty was present to provide updates regarding the Entrada Development and possible restaurants coming to the area. After discussion, Mayor Kilbride recessed for a break at 6:19 p.m. Receive a Quarterly Report from the House of Commons (HOC) F.3. 23-114 Mary Beth Ray speaker of the House of Commons (HOC) spoke providing the Town Council/Board of Trustees with an overview of events throughout the year. Mayor Pro Tem Quint suggested providing financial updates to allow better transparency. Council Member Greaves suggested a memorandum of understanding to help streamline affiliates. Council Member Greaves suggested having a representative from the School on the HOC. Ms. Ray requested the Town Council/Board of Trustees consider a permanent spirit shop location. F.4. 23-117 Receive a Quarterly Report from the Westlake Academy Athletics Club (WAAC) President of the Westlake Academy Athletics Club Mr. John Davidson provided an overview. Mayor Pro Tem Quint suggested providing financial updates to the Town Finance Director to ensure transparency and communication. Both Mayor Pro Tem Quint and Council Member Greaves noted a memorandum of understanding is necessary to be clear on liabilities. Mayor Pro Tem Quint and Council Member White suggested Mr. Davidson provide a list of needs to allow the Town Council Board of Trustees to review and prioritize needs prior to budget reviews. Page 2 of 5 Town Council/Board of Trustees Meeting Minutes April 24, 2023 Resident Victor Sansone spoke regarding the sustainability and efficiency of the athletic program and expressed concerns regarding the lack of budget and the dependence upon the private affiliate to fund the program. G. CONSENT AGENDA: Consider approval of Town Council Board of Trustees Meeting Minutes from 23-107 G.1. the following meeting(s): March 27, 2023; and take appropriate action G.2. RES 23-29 Consider approving Resolution 23-29 approving the Organizational Chart to reflect current operations.; and take appropriate action A motion was made by Mayor Pro Tem Quint to approve Consent Item G.1 and G.2, as presented. Motion seconded by Council Member Greaves. Motion approved unanimously. H. PUBLIC HEARING: H.1. ORD-964 Conduct a public hearing and consider adopting Ordinance 964 approving a zoning change request from O-Office Park District to Planned Development District Number 8 (PD8), including a concept plan, to allow for a hotel to be located on the portion of Lot 1, C.M. Throop No. 1510 Addition that is located within the Town of Westlake. The subject property is located at 3300 T.W. King Road at the northwest corner of T.W. King Road and State Highway 114; and take appropriate action (Continued from the March 27, 2023 Town Council meeting) Director of Planning and Development Ron Ruthven noted the applicant has requested to table this item. Council Member White made a motion to table this item to the May 22, 2023 meeting. Motion seconded by Mayor Pro Tem Quint. Motion approved unanimously. I. REGULAR AGENDA ITEM(S) RES 23-28 Consider approving Resolution 23-28 authorizing participation in Texas I.1. Cooperative Liquid Assets Security System as an authorized investment; and take appropriate action Director of Finance Cayce Lay Llamas briefed Town Council regarding this item. After discussion, a motion was made by Mayor Pro Tem Quint to table this item to allow the Town Council time to review the investment policy. Motion seconded by Council Member White. Motion approved unanimously. approved. Page 3 of 5 Town Council/Board of TrusteesTown Council/Board of Trustees Meeting MinutesMeeting Minutes April 24, 2023April 24, 2023 CLOSED EXECUTIVE SESSION J. 23-108 The Town Council will conduct a closed session pursuant to Texas J.1. Government Code, annotated, Chapter 551 for the following: (a) Section 551.071(2): Consultation with Town Attorney to seek advice of counsel on matters in which the duty of the Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. (Contract with Keller Police Department) and (Entrada) (b) Section 551.089: Deliberation regarding Security Audits or Security Personnel (Westlake Academy School Resource Officer) (c) Section 551.074(a)(1): Deliberation regarding Personnel Matters (Evaluation of Town Secretary); (Town Manager Contract) and (Westlake Academy Personnel Duties and Organizational) Mayor Kilbride recessed at 7:24 to continue closed session discussions. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS K. Mayor Kilbride reconvened into open session at 9:50 p.m. As a result of closed session, a motion was made by Council Member Greaves, seconded by Council Member White to amend the Town Manager's contract. Motion approved unanimously. A motion was made by Council Member Shiner to amend the Town Secretary's contract to include an annual pay increase. Motion seconded by Mayor Pro Tem Quint. Motion approved unanimously. COUNCIL RECAP/STAFF DIRECTION L. None provided. M. FUTURE AGENDA ITEMS: None provided. ADJOURNMENT N. Mayor Kilbride adjourned the meeting at 9:41 p.m. Signed by: ______________________________ Mayor Sean Kilbride Attested by: _____________________________ Amy M. Piukana, TRMC Town Secretary Page 4 of 5Page 5 of 5