HomeMy WebLinkAbout05.15.23 Joint TC BOT MinT N E' M' Town of Westlake WE I E
W E S T ILA E 1500 Solana Blvd'""
� Building 7, Suite 7100 A C A D E M Y
sTiCTI ar i o FS ia Westlake, TX 76262
Town Council/Board of Trustees
Meeting Minutes
Monday, May 15, 2023 4:00 PM Council Chamber
Special Called Meeting
Present: Mayor Sean Kilbride, Council Member Kim Greaves, Council Member Tim Shiner,
Council Member Anna White, Victor Sansone III (Present for Closed Session only)
Absent: Mayor Pro Tern David Quint
A. CLOSED EXECUTIVE SESSION (4:00 P.M.)
Mayor Kilbride called the meeting to order at 4 p.m.
A.1. 23-141 The Town Council will conduct a closed session pursuant to Texas
Government Code, annotated, Chapter 551 for the following:
(a) Section 551.074(a)(1): Deliberation regarding Personnel Matters
(Head of School) and (Westlake Academy Personnel Duties and
Organizational Structure)
Mayor Kilbride recessed into closed executive session at 4:02 p.m.
B. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS
As a result of closed session, a motion was made by Council Member Shiner to approve a
separation agreement with the Head of School Sean Wilson. Motion seconded by Council Member
White. Motion approved unanimously.
A motion was made by Council Member White to appoint Mayor Kilbride as President of Board of
Trustees, as signatory for reports on behalf of the Westlake Academy and for hiring authority.
Motion seconded by Council Member Greaves. Motion approved unanimously.
C. REGULAR AGENDA ITEM(S)
C.1. 23-145 Consider approving a Westlake Academy Organizational Chart to reflect
current operations; and take appropriate action
A motion was made by Council Member Greaves to approve the recommended Westlake
Academy Organizational Chart. (See exhibit) Motion seconded by Council Member White. Motion
approved unanimously.
Page 1 of 2
Town Council/Board of Trustees Meeting Minutes May 15, 2023
recommended Westlake Academy Organizational Chart. Motion seconded by
Council Member White. Motion approved unanimously.
D. ADJOURNMENT
There being no further business, Mayor Kilbride adjourned the meeting at 5.18 p.m.
Signed by:
Mayor
Attested by:
Town Secretary
Page 2 of 2
Option 1: Preferred option
The table below shows a preferred organizational structure organized through a K-5, 6-8, 9-12 model. Each
principal and Head of School (HOS) is followed by a list of who will report to them.
Board/Head of School
Elementary Principal
Middle School Principal
High School Principal
PYP
MYP
MYP & DP
K-5 (342 students)
6-8 (225) *265
9-12 (315-325)
3 Principals
AP
*AP
AP
Foundation
PYP Coordinator
MYP Coordinator (6-10)
*.5 DP Coor/Teacher
Accountability Director
PYP Counselor
MS Counselor
College Counselor
(attendance clerk;
PowerSchool, Front
Office Assistants)
Nurse
504 Coordinator and
HS Counselor
Testing Coordinator
SPED
Secondary Librarian
IT/CAS (Maru)
Athletic Director
"New and/or modified position.
"265 is with an increase in enrollment.
Strengths:
• Maximize positive influence on classroom learning and student growth with 2 instructional leaders in
each school.
• Increase the ability for coaching opportunities with increased presence of instructional leaders.
• Provide dedicated leadership for a high school that maximizes alignment between grades, to a)
improve the critical transition between 10th grade and the first year of the Diploma Programme and b)
strengthen even further student achievement on AP/IB exams.
• Equitable shared support across the I continuum.
• Reduce discipline issues - more leaders (2 APs) to shape behavior
• AD reporting to secondary principals strengthens connection between academics and athletics
• Under the High School model, all official transcript courses, instruction and planning is unified.
Costs:
• Requires 1 new administrator* and a .5 Coordinator.* The coordinator position would be a .5 teaching
position and the cost should be offset based on current FTE allocations.
In the Interim:
• Weekly and/or bi-weekly meetings will need to take place with the Accountability Director and
Technology and all principals.
• Weekly and/or bi-weekly meetings will need to take place with the Athletic Director and secondary
principals.
• Foundation will report to the Town Manager.
• The CLT (Campus Leadership Team) would be reinstituted to be inclusive of the principals, APs, I
coordinators and the accountability director weekly meetings.