HomeMy WebLinkAbout05.30.23 Joint TC BOT Min
Town of Westlake
1500 Solana Blvd
Building 7, Suite 7100
Westlake, TX 76262
Town Council/Board of Trustees
Meeting Minutes
4:30 PM
Tuesday, May 30, 2023 Council Chamber
Special Called Council Meeting
Present: Mayor Sean Kilbride, Mayor Pro Tem David Quint, Council Member Kim Greaves,
Council Member Tim Shiner, and Council Member Anna White
Absent:
Victor Sansone III
WORK SESSION – Call to Order (4:30 P.M.)
A.
Mayor Kilbride called the meeting to order at 4:30 p.m.
Discuss the creation of a new Booster Club
23-132
A.1.
Council Member Greaves provided an overview regarding a proposed
Westlake Academy Booster Club. Mr. Greaves reviewed the club financial
guidelines and procedures.
The Town Council discussed, membership due requirements to participate
and volunteer, non-profit status options, independence from the Town, term
limit options and non-requirement for Town Council/Board of Trustees to
attend.
Council Member Greaves noted he proposes to begin this Club in August.
REGULAR MEETING – Call to Order (5:00 P.M.)
B.
Mayor Kilbride called the regular meeting to order at 5 p.m.
C.
PLEDGE OF ALLEGIANCE
Mayor Kilbride led the Pledge of Allegiance and Pledge to the Texas Flag.
D.
CITIZEN/PARENT COMMENTS:
No comments were provided.
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Town Council/Board of Trustees Meeting Minutes May 30, 2023
E. ITEMS OF COMMUNITY INTEREST:
Director of Communications Jon Sasser provided an overview on items of community interest.
F. CONSENT AGENDA:
F.1. 23-137
Consider approval of Town Council Board of Trustees Meeting Minutes
from the following meeting(s): April 24, 2023, May 9, 2023, May 12, 2023,
and May 15, 2023; and take appropriate action
Consider approving a WA Resolution 23-13 approving the Instructional
WA RES
F.2.
Materials Allotment funds; and take appropriate action
23-13
WA RES
F.3.
Consider approving a WA Resolution 23-10 authorizing the Head of
23-10
School to execute an Interlocal Agreement with Education Service
Center Region 11 renewing the Employee Benefits Cooperative
Program for Academic staff; and take appropriate action.
F.4. RES 23-24
Consider approving Resolution 23-24 authorizing the signers of the
Town of Westlake and Westlake Academy Depository Accounts with
First Financial Bank; and take appropriate action
F.5. RES 23-25
Consider approving Resolution 23-25 authorizing the signers of the
Town of Westlake, Texas amending the authorized signers on the Town
of Westlake Insurance Trust Account with First Financial Bank and
appointing Trustees for the Town of Westlake; and take appropriate
action
F.6. Consider approving Resolution 23-26 authorizing the signers of the
RES 23-26
Town of Westlake, Texas amending the authorized signers on the Town
of Westlake’s PNC account; and take appropriate action
F.7. RES 23-27
Consider approving Resolution 23-27 amending the authorized signers
on the Town of Westlake and Westlake Academy’s Investment Accounts
with TexPool; and take appropriate action
F.8. RES 23-32
Consider approving Resolution 23-32 authorizing an Interlocal
Agreement (ILA) between the Town of Westlake and the City of Roanoke
for water and wastewater, maintenance, testing and reporting; and take
appropriate action
F.9. RES 23-34
Consider approving Resolution 23-34 appointing members to the
Planning and Zoning Commission and Texas Student Housing
Authority; and take appropriate action
Motion made by Mayor Pro Tem Quint to approve Consent Items F.1 through
F.9, as presented. Motion seconded by Council Member White. Motion
approved unanimously.
G. REPORTS:
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Town Council/Board of Trustees Meeting Minutes May 30, 2023
G.1. 23-139
The purpose of this staff report is to provide the Mayor and Town
Council with an update on the Westlake Academy security upgrades.
No discussion regarding this item.
H. REGULAR AGENDA ITEM(S)
WA RES
H.1.
Consider approving WA Resolution 23-12 adopting the Westlake
23-12
Academy 23/24 School Calendar; and take appropriate action
Mayor Pro Tem Quint made a motion to approve WA Res 23-12, as
presented. Motion seconded by Council Member White. Motion approved
unanimously.
H.2. WA RES
Consider approving a WA Resolution 23-11 to adopt a 10-month Fiscal
23-11
Year for the Westlake Academy and effectively change the fiscal year
period to July 1 through June 30; and take appropriate action
Academic Finance Manager Marlene Rutledge provided a presentation
regarding a proposed 10-month Fiscal Year for the Westlake Academy for
period July 1 through June 30, 2024.
After discussion, a motion was made by Mayor Pro Tem Quint, seconded by
Council Member White to approve WA Resolution 23-11, as presented.
Motion approved unanimously.
H.3. 23-149
Consider electing a Mayor Pro Tem for 2023-24; and take appropriate
action
A motion was made by Council Member Shiner to reappoint David Quint as
Mayor Pro Tem for a one-year term. Motion seconded by Council Member
White. Motion approved unanimously.
I. CLOSED EXECUTIVE SESSION
The Town Council recessed into closed executive session at 5:31 p.m. and adjourned at
7 p.m.
I.1. 23-109
The Town Council will conduct a closed session pursuant to Texas
Government Code, annotated, Chapter 551 for the following:
a) Section 551.071(2): Consultation with Attorney to seek advice of
counsel on matters in which the duty of the Town Attorney under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflicts with Chapter 551 of the Texas Government Code
(Level 3 Parent Grievance);
b) Section 551.071(2): Consultation with Attorney to seek advice of
counsel regarding Westlake Academy Board Policies;
c) Section 551.074 (a)(2): Deliberation regarding a complaint against a
school employee (Level 3 Parent Grievance);
d) Section 551.0821(a): Deliberation involving personally identifiable
student information (Level 3 Parent Grievance)
e) Section 551.074 (a)(1): Deliberation regarding personnel matters: To
deliberate regarding Quasi-Judicial Board(s) (Planning & Zoning
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Town Council/Board of Trustees Meeting Minutes May 30, 2023
Commission/Texas Student Housing Authority Board)
f) Section 551.074(a)(1): Deliberation regarding Personnel Matters (Head
of School) and (Westlake Academy Personnel Duties and
Organizational Structure)
J. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS
No action taken.
FUTURE AGENDA ITEMS:
K.
Not discussed.
ADJOURNMENT
L.
Mayor Kilbride adjourned the meeting at 7:01 p.m.
Signed by: Sean C. Kilbride
Attested by: Amy M. Piukana, Town Secretary
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