HomeMy WebLinkAbout09-12-11 BOT MinWESTLAKE ACADEMY
BOARD OF TRUSTEES WORKSHOP & REGULAR MEETINGS
September 12, 2011
PRESENT: President Laura Wheat and Trustees, Tim Brittan, Carol Langdon, David Levitan
and Rick Rennhack. Clif Cox arrived at 5:17 p.m.
ABSENT:
OTHERS PRESENT: Superintendent Tom Brymer, School Attorney Janet Bubert, Board
Secretary Kelly Edwards, Primary Principal Rod Harding,
Secondary Principal Dr. Clint Calzini, Administrative Coordinator
Ben Nibarger, Assistant to the Superintendent Amanda DeGan,
PYP Coordinator Allison Schneider, Finance Director Debbie Piper,
Director of Communications & Community Affairs Ginger Awtry,
Human Resources and Administrative Services Director Todd
Wood, Facilities and Recreation Director Troy Meyer and
Management Intern Scott Dixon.
Workshop Session
1. CALL TO ORDER
President Wheat called the workshop to order at 5:07 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the pledge of allegiance to the United States and Texas flags.
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3. REVIEW OF CONSENT AGENDA ITEMS FROM SEPTEMBER 12, 2011, TRUSTEES
REGULAR MEETING AGENDA.
Superintendent Brymer provided an overview of the waiver requested regarding Item c,
School Sanctioned Trips.
Discussion ensued regarding the location of the G-11 trip to Breckenridge, Colorado.
4. REPORTS
a. Report on Status of Work to Date Creating a Westlake Academy Balanced Scorecard
for its Revised Strategic Plan as well as Progress to Date Implementing the Current
Strategic Plan.
No additional discussion.
S. DISCUSSION ITEMS
a. Discussion of Whole School Theme and Goal for 2011-2012 School Year,
Primary Principal Harding provided an update and overview of the Theme and Goal
for the school year.
b. Discussion regarding the beginning of the 2011-2012 school.
Primary Principal Harding and Secondary Principal Dr. Calzini provided an update on
the observations for the beginning of the school year. A survey was sent out to the
faculty to receive feedback on processes implemented this year.
c. Discussion Regard Proposed Changes to the Primary (K -G6) Assessment and
Reporting Policy Including Proposed Reporting Schedule and Improvements to Better
Align Policy with PYP Philosophy.
Primary Principal Harding presented the proposed revisions as discussed which do not
change the original reporting format but align better with the IB Curriculum. He
stated that the revisions provide the opportunity for parents and teachers to discuss a
student's progress at anytime during the school year. Both Principals and faculty feel
this open line of communication is beneficial for the parent and student.
Discussion ensued regarding the current assessment, how the new process will be
measured, student achievement and electronic monitoring reports.
Board consensus was to adopt the proposed revisions during the October meeting.
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d. Discussion of Westlake Academy Financial Forecast and Facilities' Needs.
Superintendent Brymer provided a presentation and overview regarding facility needs.
Discuss ensued regarding an expansion of the school using one of the options or
options from the Hayes model which would allow the school become self-funded, if
those options meet the Academy's our Mission and Vision statements, financial
stewardship and sustainability, advantages of the current class size, and concerns
regarding the culture.
e. Discussion of Revised Westlake Academy Vision, Mission and Values for 2011-2012.
Superintendent Brymer provided an overview on the proposed revisions as discussed
during the various workshops.
f. Discussion of Governance as illustrated in Dr. Brian Carpenter's Charter School Board
University: Chapter 21, An Introduction to Effective Charter School Governance.
No discussion
6. BOARD RECAP / STAFF DIRECTION
Present an option 6 with a combination of adding sections to the PYP and possibly
enhancing recruitment into the DP program, additional drilldown regarding the chart on
page 18 of the report selecting G2 orG3, research online courses and their relation to
school funding and a breakdown of the Foundation's fundraising by Section.
7. ADJOURNMENT
There being no further business before the Board, President Wheat adjourned the
workshop at 7:26 p.m. to begin the Special Town Council Meeting.
Regular Session
1. CALL TO ORDER
President Wheat called the Regular meeting to order at 7:55 p.m. with all Trustees
present.
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2. CITIZENS' PRESENTATIONS AND RECOGNITIONS
No one addressed the Board.
3. CONSENT AGENDA
a. Consider approval of the minutes for the meeting held on August 15, 2011.
b. Consideration of Resolution 11-20 Granting a Waiver to Board Policy No. 09-08
Board Parameters for School Sanctioned Trips Regarding the Grade 11 Team
Building Trip Being Approved From a Local Destination to an Out -of -State
(Domestic) Location.
MOTION: Trustee Langdon made a motion to approve the consent agenda.
Trustee Levitan seconded the motion. The motion carried by a
vote of 5-0.
4. EXECUTIVE SESSION
The Board convened into executive session at 7:SS P.m.
The Board will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071(2) — Consultation with School Attorney on a matter in which the
duty of the attorney to the governmental body under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this
chapter: Charter amendments including the Admissions Policy
6. RECONVENE MEETING
President Wheat reconvened the meeting at 8:09 p.m.
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
MOTION: Trustee Brittan made a motion to approve Resolution 11-21,
Amending the Admissions Policy. Trustee Cox seconded the
motion. The motion carried by a vote of 5-0.
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8. BOARD CALENDAR
- Living History Presentation hosted by the WHPS
September 22, 2011, An evening with Bat Masterson
7:00-8:30 p.m., WA Performance Hall
- Board of Trustee Meeting
October 3, 2011
- Westlake Baja at Vaquero hosted by the Westlake Foundation
October 11, 2011, 5:00-10:00 p.m.
- Westlake Vintage Car Show hosted by WHPS
October 29, 2011, 11:00-4:00 p.m., Solana Club parking lot
- Monster Mash hosted by WA HOC
October 29, 2011, 5:00-8:00 p.m.
9. FUTURE AGENDA ITEMS
- None
10. ADJOURNMENT
MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee
Langdon seconded the motion. The motion carried by a vote of 5-0.
President Wheat adjourned the meeting at 8:13 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON OCTOBER 3, 2011.
ATTEST:
C--�
Kellytclwariig, Board Secretary
Laura Wheat, Board President
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