HomeMy WebLinkAbout08-15-11 BOT MinWESTLAKE ACADEMY
BOARD OF TRUSTEES WORKSHOP & REGULAR MEETINGS
August 15, 2011
PRESENT: President Laura Wheat and Trustees, Tim Brittan, Carol Langdon, David Levitan
and Rick Rennhack. Clif Cox arrived at 6:36 p.m.
ABSENT:
OTHERS PRESENT: Superintendent Tom Brymer, School Attorney Janet Bubert, Board
Secretary Kelly Edwards, Primary Principal Rod Harding,
Secondary Principal Clint Calzini, Administrative Coordinator Ben
Nibarger, Assistant to the Superintendent Amanda DeGan, MYP
Coordinator Tracy Odom, DP Coordinator Stacy Stoyanoff, PYP
Coordinator Allison Schneider, Finance Director Debbie Piper, Fire
Chief Richard Whitten, Public Works Director Jarrod Greenwood,
Director of Communications & Community Affairs Ginger Awtry,
Planning and Development Director Eddie Edwards, Human
Resources and Administrative Services Director Todd Wood,
Facilities and Recreation Director Troy Meyer and Management
Intern Scott Dixon.
Workshop Session
1. CALL TO ORDER
President Wheat called the workshop to order at 5:46 p.m.
2. REVIEW OF CONSENT AGENDA ITEMS FROM AUGUST 15, 2011, TRUSTEES
REGULAR MEETING AGENDA.
Trustee Rennhack asked to discuss item f of the consent agenda.
President Wheat asked to discuss item e of the consent agenda.
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Discussion ensued regarding the current cafeteria vendor, the facilities available to
prepare lunch for students and if they should consider allowing additional vendors
throughout the year..
Discussion ensued regarding the proposed amendment to the Graduation policy to
removing the ambiguity of quality points, how they relate to current course offerings and
transfer students.
3. REPORTS
a. IBO Middle Years Program Evaluation report.
President Wheat asked for clarification regarding the recommendations of policies.
Discussion ensued regarding the recommendations within the report. Primary
Principal Harding and faculty provided clarification regarding the link between
guidance and the assessment process and how this evaluation is linked back to the
Strategic Plan and Balanced Scorecard.
4. DISCUSSION ITEMS
a. Presentation and discussion of the 2011 Parent's Survey.
President Wheat asked that this item be discussed prior to the consent agenda.
Mr. Chris Tatham, ETC Institute, provided an overview of the 2011 survey.
Discussion ensued regarding the survey methodology, the number of surveys sent to
parents, the overall perceptions, strengths and weaknesses and overall satisfaction of
the academy.
b. Discussion regarding the 2011 IB Diploma and Advanced Placement Results.
DP Coordinator Stoyanoff, Secondary Principal Calzini, and Primary Principal Harding
provided an overview of the results and world ratings.
Discussion ensued regarding the tests, samples of grading provided for the
assessment process, the process to combat lower numbers of students sitting for the
IB exams, the benefits and validation of the IB diploma program, activities of the
students not sitting for IB exams, and the correlation between AP and IB exams.
DP Coordinator Stoyanoff stated that the sample selection of grading sent to IB for
assessments shows that all teachers are grading on track with the IB standards.
Trustee Brittan left the meeting at 6:46 p.m.
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S. BOARD RECAP / STAFF DIRECTION
- ETC to provide additional crosstabs regarding the student's progression and crosstab
breakdown regarding the question of bullying.
- Provide a breakdown showing the correlation of ACT and SAT scores in relation to IB
exam scores.
6. ADJOURNMENT
There being no further business before the Board, President Wheat adjourned the
workshop at 7:12 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the Regular meeting to order at 7:40 p.m. with Trustee Brittan
absent.
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS:
No one addressed the Board.
3. CONSENT AGENDA:
a. Consider approval of the minutes for the meeting held on June 6, 2011.
b. Consider approval of the minutes for the meeting held on June 9, 2011.
C. Consider approval of Resolution 11-12, Approving and Adopting the
Governmental Accounting Standard Board (GASB) 54 Policy, delegating the
responsibility to assign funds to the Superintendent or his/her designee, and
amending the existing Fiscal and Budgetary Policies to incorporate the new policy
and approved delegation.
d. Consider approval of Resolution 11-13, Authorizing the Superintendent to
Execute a Contract with Region IX Education Service Center for Various Business
and Student Support Services for Westlake Academy.
e. Consider approval of Resolution 11-14, Authorizing the Superintendent to
Execute a Contract for Food Catering Services with Victual, LLC at Westlake
Academy.
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f. Consider approval of Resolution 11-15, Amending the Graduation Policy.
g. Consider approval of Resolution 11-16, Amending the Personnel Manual.
MOTION: Trustee Rennhack made a motion to approve the consent agenda
with the revisions as discussed to item f. Trustee Levitan
seconded the motion. The motion carried by a vote of 3-0.
Trustee Langdon was absent for the vote.
4. CONDUCT A PUBLIC HEARING AND CONSIDER RESOLUTION 11-17,
APPROVING THE ESTIMATED YEAR-END ACADEMIC SERVICES BUDGET FOR
WESTLAKE ACADEMY FOR THE FISCAL YEAR ENDING AUGUST 31, 2011 AND
ADOPTING THE PROPOSED BUDGET FOR THE FISCAL YEAR ENDING AUGUST
31, 2012.
Superintendent provided a brief overview of the revisions to the proposed budget made
as a result of recommendations discussed during the budget retreat and revision of
Mission and Vision statements.
Discussion ensued regarding the reduction of operating dollars per student, the grants
provided by the Foundation and the ability to add new staff while providing increases to
staff and faculty.
President Wheat opened the public hearing.
No one spoke.
President Wheat closed the public hearing.
MOTION: Trustee Cox made a motion to approve Resolution 11-17..
Trustee Rennhack seconded the motion. The motion carried by a
vote of 4-0.
S. EXECUTIVE SESSION
The Board convened into executive session at 7:54 p.m.
The Board will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071(2) — Consultation with School Attorney on a matter in which the
duty of the attorney to the governmental body under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this
chapter: Charter amendments including the Admissions Policy
b. Sections 551.071(2) and 551.074 — Consultation with School Attorney on a
matter in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with this chapter: Discuss MOU with the Westlake !Foundation
Board and related personnel issues.
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6. RECONVENE MEETING
President Wheat reconvened the meeting at 8:49 p.m.
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
MOTION: Trustee Langdon made a motion to approve Resolution 11-18,
amending the Admissions policy. Trustee Cox seconded the
motion. The motion carried by a vote of 4-0.
MOTION: Trustee Rennhack made a motion to approve Resolution 11-
19, approving an MOU with the Westlake Foundation Board.
Trustee Levitan seconded the motion. The motion carried by a
vote of 4-0.
8. BOARD CALENDAR
- Back to School Night - Secondary
August 17, 2011 (WA Gym - assembly begins at 6:00 p.m.)
- Back to School Night — Primary
August 18, 2011 (WA Gym - assembly begins at 6:00 p.m.)
- First Day of School
August 22, 2011
- HOC Back to School Bash
August 27, 2011 (WA Campus - 5:00 — 8:00 p.m.)
Academy and Town Offices Closed
September 5, 2011
BOT Meeting
September 12, 2011
9. FUTURE AGENDA ITEMS:
- None
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10. ADJOURNMENT
MOTION: Trustee Levitan made a motion to adjourn the meeting. Trustee Cox
seconded the motion. The motion carried by a vote of 4-0.
President Wheat adjourned the meeting at 8:55 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON SEPTEMBER 23, 2011.
ATTEST:
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Kelly dwards, Board Secretary
Laura Wheat, Board President
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