HomeMy WebLinkAbout03.27.23 Joint TC BOT minutes
Town of Westlake
1500 Solana Blvd
Building 7, Suite 7100
Westlake, TX 76262
Town Council/Board of Trustees
Meeting Minutes
4:00 PM
Monday, March 27, 2023 Council Chamber
Mayor Sean Kilbride, Mayor Pro Tem David Quint, Council Member Kim Greaves, and
Present:
Council Member Anna White
Absent: Council Member Chandrika Dasgupta, and Council Member Tim Shiner
A. WORK SESSION – Call to Order (4:00 P.M.)
Mayor Kilbride called the meeting to order at 4 p.m.
A.1. RES 23-20
Discuss and review first draft of Resolution 23-20 amending the Town
of Westlake’s Employee Personnel Manual
Director of Human Resources Sandy Garza briefed Town Council regarding
this item.
Council Member Greaves suggested holding a separate work session to
discuss in more detail.
Mayor Pro Tem Quint recommended a briefing be provided to better
understand proposed amendments.
After discussion, Council Member White requested researching surrounding
city vacation and accrual days to identify the current market.
Mayor Pro Tem Quint requested staff evaluations be provided to all
employees. Council Member Greaves recommended implementing the use
of evaluation software similar to the Fire Department.
Mayor Kilbride recessed the meeting at 4:48 p.m. for a break.
B.
REGULAR MEETING – Call to Order (5:00 P.M.)
Mayor Kilbride called the meeting to order at 5:01 p.m.
PLEDGE OF ALLEGIANCE
C.
Mayor Kilbride led the Pledge of Allegiance and Pledge to the Texas Flag.
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Town Council/Board of Trustees Meeting Minutes March 27, 2023
ITEMS OF COMMUNITY INTEREST:
D.
Director of Communications Jon Sasser provided a report on items of
community interest.
E. REPORTS:
E.1. 23-103
Receive a Westlake Academy First Quarter Financial Report
Westlake Academy Finance Manager Marlene Rutledge briefed Town
Council regarding this item.
Ms. Rutledge explained quarterly updates would be beneficial to identify
budget amendments.
This was a report discussion item, no action was taken.
Receive a report of Westlake Academy PYP Enrollment and Expansion
23-100
E.2.
for 2023 to 2027
Westlake Academy PYP Principal Rod Harding and Head of School Dr. Sean
Wilson briefed Town Council regarding this item.
Mayor Kilbride noted a follow up discussion on this item will be necessary.
This was a report item, no official action was taken.
E.3.
23-101 Receive a Quarterly Report from the Texas Student Housing Authority
Executive Director and Financial Manager Tracy Harrow and former Mayor
Scott Bradley (President) provided a Quarterly update on the Texas Student
Housing Authority.
There was no official action taken on this item.
CITIZEN/PARENT COMMENTS:
F.
None
G.
CONSENT AGENDA:
Consider approval of Town Council Board of Trustee Meeting Minutes
G.1.
23-104
from the following meeting(s): February 27, 2023, March 6, 2023 and
March 20, 2023; and take appropriate action
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Town Council/Board of Trustees Meeting Minutes March 27, 2023
G.2. ORD-966
Consider adopting Ordinance 966 canceling the May 6, 2023 General
Election and declaring each unopposed candidate elected to office; and
take appropriate action
G.3. RES 23-23
Consider approving Resolution 23-23 authorizing the purchase of
network equipment necessary for the modular buildings at Westlake
Academy, in an amount not to exceed $80,000, and amending the
adopted FY 22-23 budget to allocate the necessary funding; and take
appropriate action
Mayor Pro Tem Quint requested clarification on Consent Item G.3 regarding
network equipment.
Director of Information Technology Jason Power briefed Town Council
regarding this item noting this approval is specific to network switches and
wireless points.
After discussion, a motion was made by Mayor Quint, seconded by Council
Member White to approve Consent Items G.1 through G.3, as presented.
Motion approved unanimously.
H.
PUBLIC HEARING:
H.1. ORD-964
Conduct a public hearing and consider adopting Ordinance 964
approving a zoning change request from O-Office Park District to
Planned Development District Number 8 (PD8), including a concept
plan, to allow for a hotel to be located on the portion of Lot 1, C.M.
Throop No. 1510 Addition that is located within the Town of Westlake.
The subject property is located at 3300 T.W. King Road at the northwest
corner of T.W. King Road and State Highway 114; and take appropriate
action (Continued from the March 27, 2023 Town Council meeting)
Planning Director Ron Ruthven briefed Town Council regarding this item. Mr.
Ruthven noted applicant requested tabling this item to the April 24, 2023
Town Council meeting.
Motion made by Council Member Greaves to continue the public hearing to
the April 24, 2023, Town Council meeting. Motion seconded by Council
Member White. Motion approved unanimously.
H.2. ORD-967
Conduct a public hearing and consider adopting Ordinance 967
approving proposed amendments to Ordinance 693, approving the
zoning and concept plan for the PD1-3 zoning district (Granada), to
construct a guard house at the main entry gate; and take appropriate
action
Planning Director Ron Ruthven briefed Town Council regarding this item.
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Town Council/Board of Trustees Meeting Minutes March 27, 2023
Mayor Kilbride opened the public hearing. There being no one present,
Mayor Kilbride closed the public hearing.
Motion was made by Mayor Pro Tem Quint to approve Ordinance 967, as
presented. Motion seconded by Council Member White. Motion approved
unanimously.
I. REGULAR AGENDA ITEM(S)
I.1. WA RES
Consider approving WA Resolution 23-08 amending the Proof of
23-08
Residency Policy for Westlake Academy; and take appropriate action
Head of School Dr. Sean Wilson and Accountability Director and Registrar
Darcy McFarlane briefed Town Council/Board of Trustees regarding this item.
After discussion, Council Member Greaves made a motion to approve WA
Resolution 23-08, as presented. Motion seconded by Mayor Pro Tem Quint.
Motion approved unanimously.
Consider approving WA Resolution 23-09 amending the Admission
WA RES
I.2.
Policy 1.02 at Westlake Academy; and take appropriate action
23-09
Head of School Dr. Sean Wilson and Accountability Director and Registrar
Darcy McFarlane briefed Town Council/Board of Trustees regarding this item.
After discussion, a motion was made by Mayor Pro Tem Quint to approve WA
Resolution 23-09, as presented. Motion seconded by Council Member White.
Motion approved unanimously.
Consider approving Resolution 23-21 authorizing the Mayor to amend
I.3. RES 23-21
the agreement between the Town of Westlake and Steele & Freeman for
the guaranteed maximum price (GMP) of $1,087,968.00 to $1,236,844.00
to make improvements to the downstairs public restrooms in the Gym
building and authorize town staff to make funding changes not to
exceed $25,000.00 on this project; and take appropriate action
Procurement Manager Oliver Duff briefed Town Council regarding this item.
After discussion, a motion was made by Council Member Greaves to
approve Resolution 23-21, as presented. Motion seconded by Council
Member White. Motion approved unanimously.
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Town Council/Board of Trustees Meeting Minutes March 27, 2023
J. CLOSED EXECUTIVE SESSION
J.1. 23-99
The Town Council will conduct a closed session pursuant to Texas
Government Code, annotated, Chapter 551 for the following:
(a) Section 551.071(2): Consultation with Town Attorney to seek advice
of counsel on matters in which the duty of the Town Attorney under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflicts with Chapter 551 of the Texas Government Code.
(FM 1938 access for proposed Southlake Development)
Mayor Kilbride recessed into closed executive session at 6:52 p.m. and
adjourned at 7:35 p.m.
K. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS
No action.
L. FUTURE AGENDA ITEMS:
No action
M. ADJOURNMENT
There being no further business, Mayor Kilbride adjourned the meeting at 7:37 p.m.
Signed by: _______________________________
Mayor Sean C. Kilbride
Attested by:______________________________
Amy M. Piukana, TRMC, CMC
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